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HomeMy WebLinkAbout1983-05-10 Bd Comm minutesL �0 MINUTES OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION Iowa City Civic Center - April 14, 1983 Members Present: George, Schmeiser, Saeugling, Tiffany Members Absent: Redick Staff Present: Zehr, Brown Guests Present: E.K. Jones, H. Jones, B. Neuzil, C.Caliquirie, K. Harris J. Freese, C. Ockenfels, B. Owens. Chairman George called the meeting to order at 7:30 P.M. Guests were noted. The minutes of last months meeting were considered and approved as presented. Manager Zehr presented'the bills for the month and explained them briefly. The bills were aproved for payment as presented. Zehr presented a lease signed by MECCA for the office space located on j the east side of the Old United Hangar. Provisions of the lease were discussed and then Zehr read a resolution authorizing the Chairman ts� sign and the secretary to attest the one year lease with MECCA. Resolution carried by unanimious vote, ! .i Zehr reported that he had recieved only six (6) signed leases for space in the proposed T -hangar. Zehr was directed to contact the prospective tenants and convey the commissions desires to have a minimum of 10 signed leases before considering proceeding with the proposed T -hanger. Zehr will continue to monitor demand for hangar space and will report back to the commission. To help control the bird problem in the Old United Hangar Zehr will seek quotes for the installation of a false ceiling in the hangar. As a possible solution to the wetness problem in the center set of T -hangars Zehr will have a new gutter installed on the west side of that hangar, The Airport Improvements Program Grant application was presented and a resolution was read for the Chairman to sign it. Zehr explained that since the $295,000 grant proposal had not been withdrawn that the next step in the procurement of the monies is the filing of the Grant Application and recommended the Commission proceed with the funding request. Resolution passed with unanimious vote. Residential development in the clear zones of the runway was discussed at length, particularly the proposed development north of the airport. It was decided to wait for FAA's letter addressing the issue and directed Zehr to contact the Commission Members as soon as the letter arrives so the proper action can be determined. Zehr explained the changes being made to the existing Tall Structure Overlay Zone to prevent residential development in the clear zones of the runways. Zehr will provide draft copies of the changes to the commission for their consideration. Chairman George reported on the Airports Administration Conference he and Manager Zehr attended in Ames. He advised the Commission that there may be some surplus snow blowers available from the State this coming year. Meeting adjourned at 9:05 p.m. ea .3 1 RICROEILNED BY --JORM---MICR6LAO' l CEDAR RAPIDS • DES MDIAES �� i f �0 MINUTES OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION Iowa City Civic Center - April 14, 1983 Members Present: George, Schmeiser, Saeugling, Tiffany Members Absent: Redick Staff Present: Zehr, Brown Guests Present: E.K. Jones, H. Jones, B. Neuzil, C.Caliquirie, K. Harris J. Freese, C. Ockenfels, B. Owens. Chairman George called the meeting to order at 7:30 P.M. Guests were noted. The minutes of last months meeting were considered and approved as presented. Manager Zehr presented'the bills for the month and explained them briefly. The bills were aproved for payment as presented. Zehr presented a lease signed by MECCA for the office space located on j the east side of the Old United Hangar. Provisions of the lease were discussed and then Zehr read a resolution authorizing the Chairman ts� sign and the secretary to attest the one year lease with MECCA. Resolution carried by unanimious vote, ! .i Zehr reported that he had recieved only six (6) signed leases for space in the proposed T -hangar. Zehr was directed to contact the prospective tenants and convey the commissions desires to have a minimum of 10 signed leases before considering proceeding with the proposed T -hanger. Zehr will continue to monitor demand for hangar space and will report back to the commission. To help control the bird problem in the Old United Hangar Zehr will seek quotes for the installation of a false ceiling in the hangar. As a possible solution to the wetness problem in the center set of T -hangars Zehr will have a new gutter installed on the west side of that hangar, The Airport Improvements Program Grant application was presented and a resolution was read for the Chairman to sign it. Zehr explained that since the $295,000 grant proposal had not been withdrawn that the next step in the procurement of the monies is the filing of the Grant Application and recommended the Commission proceed with the funding request. Resolution passed with unanimious vote. Residential development in the clear zones of the runway was discussed at length, particularly the proposed development north of the airport. It was decided to wait for FAA's letter addressing the issue and directed Zehr to contact the Commission Members as soon as the letter arrives so the proper action can be determined. Zehr explained the changes being made to the existing Tall Structure Overlay Zone to prevent residential development in the clear zones of the runways. Zehr will provide draft copies of the changes to the commission for their consideration. Chairman George reported on the Airports Administration Conference he and Manager Zehr attended in Ames. He advised the Commission that there may be some surplus snow blowers available from the State this coming year. Meeting adjourned at 9:05 p.m. ea .3 1 RICROEILNED BY --JORM---MICR6LAO' l CEDAR RAPIDS • DES MDIAES �� MINUTES OF THE SPECIAL MEETING OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION Iowa City Civic Center April 20, 1983 Members Present: Saeugling, Schmeiser, Tiffany, George, Redick Staff Present: Zehr, Brown, Wright Guests Present: E.K. Jones, Pat Kroblin (WMT), John Donohoe The special meeting of the Iowa City Municipal Airport Commission was called to order at 7:40 p.m. At was noted. Commissioner Schmeiser called for a general discussion of the problems surrounding the use of land adjacent to the airport, specifically the R Plaza currently being developed to the north, which includes residential units. Mr. Schmeiser and Manager Zehr reviewed correspondence and developments of the past 20 years which have led to the current situation. A letter from Mr. Wm. Jack Sasser of the FAA dated April 13, 1983, clearly states that the R Plaza development project will endanger the allocation of $295,322 for runway repairs. Mr. Zehr added that the FAA could also require the return of $69,500 previously awarded for the develop- ment of the Master Plan. Including funds for future projects, Mr. Zehr estimated the total amount of development funds at stake to be 7 or 8 million dollars. It was established that, while it has been the intention of the Commission to which was limit residential development around the airport, the C-2 zoni established in 1962 does permit such development. Mr. Tiffany pointed out that the FAA has never before protested that condition and did, in fact, award funds and accept the Master Plan which included that zoning. Following a lengthy discussion of the issues involved, Mr. Saeugling moved to establish a committee of two to meet with Mr. Ken Ranshaw, the developer of the R Plaza, and also to meet with Mr. Sasser of the FAA in Kansas City, as soon as possible, in an effort to resolve the situation. Ms. Redick seconded the motion. All members voted aye. Commissioners Schmeiser, Saeugling, and George were all willing to serve on the committee. The chairman will appoint the commission members who are available for the times that the meetings are arranged. Attorney Brown suggested that Manager Zehr and someone from the city's legal staff also attend the meetings, and this was stipulated. The meeting was adjourned at 8:50 p.m. Recorder: Priscilla Wright MICROEILIICD BY _ �- 'JORM "MIC Rd1L-AB r L% CEDAR RANDS DES IAO LIES Human Rights Commission February 28, 1983 Page 1 MINUTES HUMAN RIGHTS COMMISSION FEBRUARY 28, 1983 7:30 P.M. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Watson, Turner, Scupham, Barcelo, Gill, Futrell, Felton, Jordison. MEMBERS ABSENT: Johnson. STAFF PRESENT: Williams. GUESTS PRESENT: Tom Buckingham, DI. RECOMMENDATIONS TO CITY COUNCIL: 1. The Human Rights Commission submits the adopted revisions to the City Council for their review and action. REQUEST TO CITY MANAGER FOR STAFF ASSISTANCE: None. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order by Chairperson Watson at 7:35 p.m. 2. The minutes of January 24, 1983, were amended as follows: Page 3 - Futrell stated that the ordinance could be reevaluated in the future should more problems arise. Turned moved and Barcelo seconded that the minutes of February 24, 1983, be approved as amended. The motion carried unanimously. 3. The member of the public introduced himself. 4. Election of officers: A. Chairperson - Turner nominated Barcelo. Futrell seconded. Futrell moved that the nominations be closed. Gill seconded. Barcelo was elected Chairperson unanimously. B. Vice -Chairperson - Watson nominated Futrell. Turner seconded. Watson moved that the nominations be closed. Gill seconded. Futrell was elected Vice -Chair unanimously. C. Watson moved that the present arrangement continue with Williams serving as secretary. Gill seconded. The motion carried unanimously. MICROrILMED BY 'JOR M-MICR(JLAB'- CEDAR RAPIDS - DES MOINES ya 41 Human Rights Commission February 28, 1983 Page 2 5. Complaints pending: A. E/S, 5-13-8002 and 5-19-8003. Barcelo stated the team was in the process of writing a letter to both parties in attempting to conciliate the case similar to the way Gill and her conciliated their case. team B. E/S, 6-9-8004. Gill stated a conciliation agreement had been developed and sent to both parties for their signatures. 6. Cases in Legal. Three cases are in Legal. 7. Cases Closed. jOne case - E/A, 12-2-8201, was closed. 8. Cases Assigned. Two cases were assigned: 5-8204 - Turner E/D, 1114-8103 - Jordison son(Chair); Watson,hair); Gill, tScupham. 9. Community Outreach Committee. Johnson is chair of this committee. Felton a member of the committee voiced her opinion regarding the mailer developed by Raupp and Johnson. Felton ,did not feel the mailer served any useful purposes and felt there were other ways to educate the business community in a more positive manner. Futrell expressed her interest in the mailer used by the City of Tacoma Human Relations Department. Barcelo suggested the committee take a close look at this mailer, review the one the Commission had previously approved and discuss any other community outreach activities considered appropriate. Turner volunteered to serve on this committee. 10. Old Business. A. Cover letter to ordinance revisions - Watson moved the cover letter, the propsoed revisions and the revised ordinance be forwarded on to the City Council for action. Felton seconded the motion. The motion carried unanimously. B. Civic Center Accessibility - After some discussion, Commissioners decided there was no need in "beating a dead horse." The Civic Center was for the most part inaccessible and it was too costly to make accessible. Watson suggested Barcelo write a letter to the Chair of the Senior Center Commission asking about the possibility of representatives from the Human Rights Commission attending a Senior Center Commission meeting for the purpose of discussing the feasibility of making the J ' II I i I� r 141CROFILMED JBY 1 'ORM-'MICR6LAI3 1 i CEDAR NANIDS nE5 MO CIES �� Human Rights Commission February 28, 1983 Page 3 Senior Center available for public meetings when accessibility would be desirable. C. Civic Organization Committee - Gill moved the concerns of the Civic Center committee be looked into by the community outreach committee. Scupham seconded. The motion carried unanimously. D. Form Letters - Turner reviewed the revised letters. The Commissioners discussed the letters and made additional changes. Futrell moved that the form letters be accepted as revised. Gill seconded the motion. Motion carried unanimously. 11. New Business. A. Legal Fees - Watson and Gill both gave their opinion regarding the paying of a complainant's legal fees. This issue had recently surfaced when a conciliation team both Watson and Gill had been on had to determine whether to include the complainant's legal fees in the remedy. Watson felt decisions concerning legal fees should be made on a case-by-case basis. Gill voiced concern about setting a precedent and further stated that since we are an administrative process or a "pre - legal system" she did not want to see us encouraging the participation of lawyers. Gill also felt the legal system guaranteed lawyers, but we did not - and those complainants who could afford attorneys win or lose, might have an advantage over those complainants who cannot afford attorneys. The discussion concluded with staff being advised to tell complainants they did not have to get an attorney but if they did attorney fees could not be guaranteed. 12. The staff report was reviewed. 13. Next Commission Meeting - March 28, 1983. 14. The meeting adjourned at 9:30 p.m. Taken by: Phyllis Williams. Approved by: G>_r. Rusty B elo, Chairperson MICROFILMED BY �- --JORM-MICR6LA9` 1 T CEDAR RAPIDS DES MOINES j ?aW " JI MINUTES HUMAN RIGHTS COMMISSION MARCH 28, 1983 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Watson, Turner, Scupham, Gill, Futrell, Felton, Jordison, Johnson MEMBERS ABSENT: Barcelo STAFF PRESENT: Williams, Behrman GUESTS PRESENT: Allen Thompson, Urban Administration student RECOMMENDATION TO CITY COUNCIL: 1. The Human Rights Commission recommends that the Iowa City Human Rights Commission become a member of the Association of Iowa Human Rights Agencies. REQUEST TO CITY MANAGER FOR STAFF ASSISTANCE: 1. The Human Rights Commission requests a legal opinion on permissible contents of letters to complainants in cases where no probable cause is found. 2. The Human Rights Commission requests a brief legal review of the mailer prepared by the Commission and directed at the business community. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order by vice -chairperson Futrell at 7:30 p.m. 2. Moved by Turner and seconded by Jordison to approve the minutes of February 28, 1983, as circulated. The motion carried unanimously. 3. A member of the public introduced himself. 4. Complaints pending: a. E/S, 5-13-8002 and 5-19-8003. Futrell reported that a conference call had been held with the Complainant and a letter had been sent to the Respondent last week. b. E/D, 11-4-8103. Jordison stated that the Conciliation Team was working on this case and hoped to meet soon with the Complainant. I MICROFILMED BY 1 JORM--MICR6L AEV 1 �� CEDAR RAPIDS • DES MOINES 4P I J HUMAN RIGHTS COMMISSION MARCH 28, 1983 PAGE 2 5. Cases closed: a. H/R, 7-15-8204. Turner stated that no probable cause had been found. However, an interesting question had been raised: Does the Chair of the Conciliation Team have the right to tell the Complainant that, even though no probable cause had been found, the Team had warned the landlord to practice better business practices. Turner stated that, while there is some discretion in the letter to the Respondent, there seems to be no room for discussion in the letter to the Complainant. Watson mentioned another case with a similar situation. Jordison stated that it would be appropriate to tell the Complainant what action had been taken by the Team. Watson expressed concern about the possibility of the Complainant using the letter in some way to the detriment of the Respondent. Felton stated that the wording in the letter would make clear that the Team had not given the Respondent a warning but rather a recommendation. Felton suggested that the Commission check with the legal staff to clarify allowable comments to the Complainant in cases where no probable cause is found. Felton stated that she did not see such a letter as a "special weapon" but rather as an educational method to notify the Complainant of action taken by the Team. Williams stated that the letter would make it clear that the case is closed. Watson questioned what the Commission could say in letters to Complainants about cases where no probable cause had been found. Felton suggested that information similar to that given to the Respondent could be given to the Complainant. The consensus of the Commission was to refer this question to the legal staff. b. E/S, 69-8004. Gill stated that the case was successfully conciliated and closed within a month and the other members expressed admiration at the speed with which the case had been handled. 6. Cases in Legal: Three cases are in Legal. Williams reported that no new developments had taken place. 7. Community Outreach: Turner stated that both she and Felton had met. Felton reviewed a mailer entitled "Blow the Whistle on Discrimination," suggesting that such a mailer be used with a perforated reply card. Turner suggested that Graphics be asked to draft a dramatic black and white version of the card. Gill commented that sexual orientation had inadvertently been omitted as had creed, and suggested that disability be used in place of handicap. Felton suggested that these brochures be placed in information displays around the city. Felton reviewed the Committee's ideas for the mailer directed at the business community, reviewing "unlawful inquiries and lawful lr i MICROFILMED BY 1 1 I 'DORM -MIC R4�LA B� CEDAR RAPIDS • DES MOINES j i Xa 5Z HUMAN RIGHTS COMMISSION MARCH 28, 1983 PAGE 3 inquiries for employers." Felton stated that Fort Madison was launching a similar education campaign. The members made comments and suggested revisions to the mailer. Turner suggested that the question "Do you know what job-related questions can or cannot be used" be placed at the top of the mailer. Johnson suggested that the federal statute be mentioned in the mailer. Williams suggested that the first column be lawful as it would be a more positive approach. It was suggested that the front of the brochure have the comment "Can we help you?" Johnson asked if someone from Legal should review the mailer and it was the consensus of the Commission to refer the mailer to Legal for a quick review. Williams suggested that this mailer also be made available at informational displays so that residents would know their rights. Felton suggested that, if this communty outreach committee was to continue, a list of what the Commission wished to make available should be drafted. 8. Old Business: a. Letter to Senior Center Commission. Williams stated that the letter dated March 24, 1983, had been sent. Felton commented that another letter should be written as this letter had been poorly worded and had several typographical errors. The members discussed practicality versus the desirability of editing by the committee. b. Williams stated that Barcelo had been saddened not to see the Commissioners attend the LULAC Conference to which they had been invited. i C. Status of Ordinance Revisions. Williams reported that the City iwas awaiting the printing of sufficient copies of the revised ordinance to give to the press prior to sending to the City Council. d. Discussion of the City's affirmative action plan. Williams apologized for not inviting Anne Carroll, Director of Human Relations, to the meeting to discuss this plan. Williams indicated that Carroll would be invited to the April meeting. 9. New Business: a. Community Survey: Williams reported that Barcelo had requested that this be added to the agenda. Williams stated that several University employees had met with City officials to discuss their concern about three complaints made by three Black Iowa City residents against the Iowa City Police and Transit Departments. Williams stated that the concern was that something might need to be done to make Iowa City more hospitable toward minorities. The group had suggested that they first ask minorities if they felt something needed to be done. Barcelo had expressed the concern that the group would not take any action and asked if the i 1 91 MICROFILMED 9Y i f 1"-'JORM-MIC RI�CA8 L% CEDAR RAPIDS •DES MOINES y ; I j HUMAN RIGHTS COMMISSION MARCH 28, 1983 PAGE 4 Commission wished to survey the community's protected classes to determine how those classes felt about the climate of Iowa City. Turner stated that it would be better if the survey was conducted by the University or City offices. Watson commented that the University would have access to the names of minorities. Felton questioned whether or not there was a problem and Williams stated that was unclear but for the first time in several years incidents (3) of this nature occurred all within a nine month time period. Behrman suggested that the ......... _ .. Human Rights Commission devise one survey which would then be given to each group representing a protected class. Each group would then survey their own populations and the University could tabulate the findings. Williams suggested that the University could devise the survey. Gill commented that the Human Rights Commission was not in a position to do any kind of survey but the University of Iowa could. Williams asked if the Commission wished to have the survey done and have input into the survey. Gill suggested that the original committee dothis, stating that she did not want to take over this job. Williams commented that it might be unlikely the survey would be done if the Iowa City Human Rights Commission would not do it. Association of Iowa Human Rights Agencies Williams stated that there were 22 human rights commissions in Iowa; 10 or 12 of which were active. These active commissions and the State Commission wished to form an organization for the purpose of sharing resources and providing consistent training. The City would pay the organization membership fee, the group meets quarterly with the next meeting occurring on May 5th in Sioux City. Williams asked if the members wished to belong to the Association of Iowa Human Rights Agencies. Felton asked why !t. t would be a good idea to belong, expressing the concern that joining the group would make inordinate demands on the members' own personal resources. Felton questioned the advantage to training membership. shagency nd a sense ofcommunity andwoulalo ow res our� cesto be shared. Gill commented that it would be valuable if the Iowa City Commission could give information and share ideas as long as Williams was not over-worked by the participation. Johnson commented that Williams felt it was a worthwhile membership. Johnson moved that the Iowa City Human Rights Commission recommend to the City Council that they join this association. Gill seconded the motion. The motion carried unanimously. Human Rights Conference Project. Williams stated that Barcelo had suggested the possiblity of a human rights conference being funded by a humanities grant. Barcelo had suggested that the members think about the project for 1984 and place it on next month's agenda. 8as1 i 1 MICROFILI4ED Of "JORM-MICR6LAB- _I % CEDAR RAPIDS • DES 1401NE5 I HUMAN RIGHTS COMMISSION MARCH 28, 1983 PAGE 5 d. Futrell announced that Barcelo had indicated that she could be reached on Thursdays to discuss Commission business. 10. The staff report was reviewed. Gill asked if it was possible for Williams to include more detail of "how the caller was advised." It was also suggested that Williams ask the State Commission to review Iowa City's ordinance to see if proper procedures are being used. 11. The next Commission meeting: April 25, 1983. 12. The meeting adjourned at 8:50 p.m. Taken by: Sara Behrman. Approved by: Sue tre 1, Vice Chairperson 3 psi City Conference Board April 18, 1983 City Conference Board: April 18, 1983, at 4:30 p.m. in the Conference Room at the Civic Center in Iowa City. Mayor Mary Neuhauser presiding. Iowa City Councilmembers Present: Neuhauser, McDonald, Balmer, Perret, Dickson, Erdahl. Johnson County Supervisors Present: Sehr, Donnelly, Langenberg, Meyers. Iowa City Community School Boardmembers: Cilek, Phelps Staffinembers Present: Berlin, Melling, Jansen, Karr, Hudson and two deputies. Tape Recorded: Reel 83-7, Side 1, #527-710. Assessors' Recommendation for Hiring Appraisal Company Moved by School Board, seconded by County, to approve the City Assessor's recommendation to hire Vanguard for Iowa City's residential reappraisal. Balmer expressed discontent with the commercial property reappraisals and hopes that the residential reappraisals won't generate a large amount of complaints and appeals. Hudson explained that Vanguard expected 15% of the commercial property owners and up to 5% of residential property owners to question the new assessments. About h of the 420 commercial appeals resulted in assessment changes. Hudson said that the residential appraisals should be closer because they are easier to appraise. In response to a question from Erdahl, Hudson said that millage rates have not been set on the reappraised values. Berlin said that it is difficult to project the millage rates without knowing what the rollback will be. Erdahl noted that the possibility exists to lower the millage rate and still maintain the budget if higher assessments are made. Neuhauser stated that the millage rate is tied to agricultural property which is based on productivity, making it difficult to foresee the future millage rate. Hudson noted that his office has done the most recent appraisals. Cilek said that the school district has a spending limit and is therefore least affected by the new assessments. Mayor declared earlier motion as carried. City moved, County seconded, motion to have the City legal staff review the Vanguard contracts. Motion carried. Hudson explained the current Board of Review appointment requirements. Applications are received up to May 2. The position is specified for someone familiar with the construction field. Moved by School Board, seconded by County, to adjourn meeting, 4:45 p.m. RM i I4ICROF I UIED BY '-JORM MIC RErLAB- 1 LCEDAR RAPIDS • DES MOINES MINUTES COMMITTEE ON COMMUNITY NEEDS APRIL 6, 1983 - 12:00 NOON IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Whitlow, McGee, Lauria, VanderZee, Stimmel, Bonney, Becker, Leshtz, Hirt, Karstens (Housing Commission alternate) MEMBERS ABSENT: Dodge STAFF PRESENT: Milkman, Hencin, Barnes, Gannon, Farmer, Hauer, Kucharzak, Behrman GUESTS PRESENT: Susan Jackson, Paul Schilke, students; Tanya Updegraff, KXIC RECOMMENDATIONS AND INFORMATION TO CITY COUNCIL: 1. CCN wishes to chane its meeting time to 3:30 to 5:00 g g p.m. on the third Tuesday of each month, beginning June 21, 1983. 2. CCN recommends that $12,500 of CDBG funds be allocated from the proceeds of the Lower Ralston Creek land disposition to Floodplain Map Revisions. 3. CCN recommends that the City Council consider sending letters to appropriate officials, in opposition to the Administration proposal to combine CDBG and General Revenue Sharing Funds. 4. CCN requests that the City Council reconsider its policy on not using CDBG funds for personnel/operating costs for Public Service activities, in relation to the CDBG Jobs Bill funds only. SUMMARY OF DISCUSSION: Lauria called the meeting to order. Moved by Becker to approve the March 2, 1983, minutes as amended: page 3, paragraph 1 - Shamrock Drive amended to Shamrock Place. Seconded by Bonney. The motion carried unanimously. Public Discussion/Members/Council Discussion: The guests introduced themselves. Milkman announced Dodge's resignation stating that only one application for the two vacancies had been recorded to date. Milkman commented that if the meeting time changed, more applications may be forthcoming. Discussion of Meeting Time Change: Lauria commented that, after polling members, the only time agreeable to all members seemed to be Tuesday afternoon. Bonney expressed concern about the City Council meetings on Tuesday evenings. The members discussed alternative meeting times. McGee moved that CCN change its gac 1 i I-0ICROEILIIED BY l_ .-DORM "MICR6LAB- CEDAR RAPIDS • DES MOINES I �� r MINUTES COMMITTEE ON COMMUNITY NEEDS APRIL 6, 1983 - 12:00 NOON IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Whitlow, McGee, Lauria, VanderZee, Stimmel, Bonney, Becker, Leshtz, Hirt, Karstens (Housing Commission alternate) MEMBERS ABSENT: Dodge STAFF PRESENT: Milkman, Hencin, Barnes, Gannon, Farmer, Hauer, Kucharzak, Behrman GUESTS PRESENT: Susan Jackson, Paul Schilke, students; Tanya Updegraff, KXIC RECOMMENDATIONS AND INFORMATION TO CITY COUNCIL: 1. CCN wishes to chane its meeting time to 3:30 to 5:00 g g p.m. on the third Tuesday of each month, beginning June 21, 1983. 2. CCN recommends that $12,500 of CDBG funds be allocated from the proceeds of the Lower Ralston Creek land disposition to Floodplain Map Revisions. 3. CCN recommends that the City Council consider sending letters to appropriate officials, in opposition to the Administration proposal to combine CDBG and General Revenue Sharing Funds. 4. CCN requests that the City Council reconsider its policy on not using CDBG funds for personnel/operating costs for Public Service activities, in relation to the CDBG Jobs Bill funds only. SUMMARY OF DISCUSSION: Lauria called the meeting to order. Moved by Becker to approve the March 2, 1983, minutes as amended: page 3, paragraph 1 - Shamrock Drive amended to Shamrock Place. Seconded by Bonney. The motion carried unanimously. Public Discussion/Members/Council Discussion: The guests introduced themselves. Milkman announced Dodge's resignation stating that only one application for the two vacancies had been recorded to date. Milkman commented that if the meeting time changed, more applications may be forthcoming. Discussion of Meeting Time Change: Lauria commented that, after polling members, the only time agreeable to all members seemed to be Tuesday afternoon. Bonney expressed concern about the City Council meetings on Tuesday evenings. The members discussed alternative meeting times. McGee moved that CCN change its gac 1 i I-0ICROEILIIED BY l_ .-DORM "MICR6LAB- CEDAR RAPIDS • DES MOINES I �� i Committee on Community Needs April 6, 1983 Page 2 meeting time to the third Tuesday of each month from 3:30 to 5:00 p.m. The motion was seconded by Whitlow. The motion carried 7 to 1; Stimmel voted no. Review of Housing Rehabilitation Program and Current NSAs: Milkman referred to her memo of March 25. She stated that the chances were good that all monies allocated to the Housing Rehabilitation and Weatherization program for 1983 would be spent in the current NSA areas. Lauria remarked that there was therefore no reason to expand the NSAs because the original charge has not been completed. Bonney agreed, but remarked that CCN should keep an eye on the Hudson/Miller area. McGee stated that next year when CCN reviews NSAs, additional areas could be considered. Lauria asked staff to draft a letter to those individuals who requested that their neighborhood be designated an NSA and explain the reason for CCNIs decision to not include their area this year. Hencin explained that the City expects to receive $36,025 in proceeds from Lower Ralston Creek land disposition during the next two months and referred to his memo dated March 23. He explained that the City was in a dilemma because numerous improvements had been made in the Ralston Creek floodplain and the floodplain maps needed to be updated to show the benefit of these improvements. He stated that updating the maps was a slow process and urged CCN to consider using $12,500 from the $36,025 from the Lower Ralston Creek land disposition for this purpose. Stimnel asked who would benefit most from these revisions. Hencin explained that both businesses and low income persons would benefit because, when the land is no longer shown as floodprone, the flood insurance rates would go down (if carried). Farmer remarked that properties formerly within the floodplain would show a property value increase when the floodplain maps were revised. McGee asked if it was customary for the City to pay for these revisions. Gannon stated that initially these maps had been prepared by the federal government, but that it was a local responsibility to initiate changes. Bonney expressed concern over the fact that each time extra money is available for CCN projects, the City has a project waiting which does not include "human beings"; Bonney asked for alternate methods of paying for these revisions. Farmer stated that he was unsure but perhaps general funds could pay for the revisions. McGee stated that she saw no problem with CCN funding these revisions as it was the final completion of the Ralston Creek projects. Moved by McGee to recommend that $12,500 from the proceeds from Lower Ralston Creek land disposition be allocated to floodplain map revisions. Seconded by Bonney. Lauria questioned the cost for the project. Farmer stated that he has talked to an engineering firm and had received a ballpark figure of $15,000. Lauria asked if the City had considered utilizing University personnel, and Hauer responded that only registered engineers could complete these revisions. Farmer emphasized that this was a good time to revise the maps. Hencin stated that two properties for sale in the floodplain would require significant fill which would not be needed if the studies were done. The motion carried unanimously. 91%. MICROFILMED BY JORM MICROLAEI - 1 % CEDAR RAPIDS DLS �d01;JE5 a J Committee on Community Needs April 6, 1983 Page 3 (Karstens left at this point and VanderZee arrived.) Review of Economic Development Planning/Urban Development Action Grant: Hauer distributed architectural schematics and explained the plans for the hotel design. She stated that the total project cost will be between $12-$16 million. Hauer explained that industrial revenue bonds would finance the majority of the hotel and the remaining cost would be split between a UDAG grant and the developer's equity. She said that when the developer paid back the UDAG loan to the City it must be used for community development activities. Becker questioned the plans for the walkthrough, asking if this would be maintained by the Holiday Inn or the City. Hauer replied that the maintenance fee would be split 50-50; for the first ten years, the UDAG payback would be used for maintenance and after the payback, the hotel would be responsible. Bonney expressed concern about the small space between Bushnell's Turtle and the hotel. Hauer explained that the hotel was back 12 feet and would not affect Bushnell's spread footings. Bonney asked the height of the hotel. Hauer explained that the hotel would be three floors close to Bushnell's and then a diagonal tower would rise another five floors; this tower would be set further back from Bushnell's. Milkman referred to her memo dated March 30, 1983, which reviewed the proposed "Local Fiscal Assistance Block Grant Act of 1983," which would permit, but not require the City to merge CDBG and GRS funds. The proposal recommends funding for five years at the FY 1984 level and the gradual merging of the two programs. Lauria asked if, at the end of five years, the state would be required to take over all funding. Hencin replied that there was no provisions for more federal monies after five years, nor a requirement for states to fund the program. Lauria remarked that this was basically a proposal for defunding and asked if the members wished to ask the City Council to write a letter in support or opposition to this bill. Becker expressed opposition, stating that there would be a tendency to put money in the "big pot" and lose the intent of the CDBG program to benefit lower income persons and emphasize affordable housing. Moved by Becker to recommend that the City Council consider writing letters to appropriate officials in opposition to this proposal. Seconded by McGee. The motion carried unanimously. Discussion on Possible Use of CDBG Funds: 1. Additional allocation through "Jobs Bill." McGee questioned whether these funds could be used to fund the operation expenses for Independent Living. Milkman stated that final regulations for this money had not been received, but under current CDBG regulations this was an eligible activity; however, City policy was not to use CDBG money for such operational activities. Bonney expressed concern at how to fund "labor intensive 1 i 141CROEILRED BY i - .-"JORM-MICR6LA13 1 CEDAR RAVIDS • DES 1401NE5 Committee on Community Needs April 6, 1983 Page 4 projects" and asked if day care could be funded. Becker suggested that CCN again request applications for funding ideas. McGee stated that the Jobs Bill would be in effect within six months and urged that past applicants resubmit their applications. Lauria remarked that the applications need only be labor intensive for public service projects. Whitlow stated that the categories listed in the original Jobs Bill were construction -type projects and that employment for women also needed to be considered. Hencin commented that the same problem of funding operating costs would arise. Lauria stated that other than construction type jobs, there was no other way that the bill could provide jobs if it did not fund agency operating costs. McGee stated that other kinds of jobs could be funded, for example congregate housing surveys. Stimmel stated that the intent of the bill is to employ the hardcore unemployed and he would not look favorably at administrative jobs. He suggested that CCN consider using the money to fund a project for clearing Ralston Creek or applying riprap. Lauria suggested that the Committee set up a mechanism to solicit the ideas. McGee mentioned that publicity should be obtained through the media. Bonney asked if the application form currently used was sufficient. Milkman stated that perhaps there should be a different format since the emphasis was on jobs. Behrman suggested that ideas be solicited from other Boards and Commissions. The members decided that a news story, contact with other commissions, and the contact with former applicants for funds should be sufficient for obtaining ideas. McGee stated that she would like the City to consider funding daycare workers with this money in public service areas. Becker expressed concern for what happened to these employees when a one year funding was gone and these people were out of work. VanderZee agreed, stating that it would not be wise to fund a daycare center for this reason. Lauria suggested that the CCN request that the City Council reconsider its policy (for these specific funds) regarding the funding of operating costs for human service projects. VanderZee stated that he could not support asking the City Council to fund projects which would not continue more than one year and were dependent on personnel being funded. He suggested that CCN request an opinion from the City Council for utilizing the Jobs Bill funds for labor, particularly in the public service sector, with the stipulation that the jobs would not be continuing beyond that year unless other funds were provided. CCN members agreed to this request. Hencin reminded CCN members that they were looking at a copy of the proposed bill and the final version was not yet available. Stimmel requested that staff contact the local Job Service office for information on categories of unemployed. i 141CROFILI-ED BY 1 _-JORM MICREILAB 1 CEDAR RAPIDS • DES 1401AES I 8�6 1 J L� Committee on Community Needs April 6, 1983 Page 5 Original Allocation to Independent Living Center: McGee referred to the letter from Independent Living, in which the Board of Directors wished to inform CCN that it was very unlikely that they would have the pledged financial assistance required by July 1, 1983. She suggested that the $70,000 allocated to Independent Living be placed into public housing and that the Public Housing money (allocated tentatively for 1984), be earmarked for Independent Living at a later time. She reminded the members that the $75,000 currently allocated to public housing site acquisition may not be adequate to purchase a property whereas $150,000 would be a more usable amount. Kucharzak stated that additional money could be used to purchase property. VanderZee moved that the allocation of $70,000 originally recommended for Independent Living in 1983 be placed into the fund for purchasing sites for public housing and that the amount for public housing next year be considered for Independent Living should they be in a position to use it. This is providing that Independent Living Center does not meet their July 1, 1983, deadline. Whitlow seconded the motion. The motion carried unanimously. Stimmel suggested that a letter be drafted to Independent Living Center notifying them of CCN's intention. Quarterly Report on Systems Unlimited Homes: Becker reported that the plans were moving right along and that two houses would be located on three lots on Hollywood Boulevard. Becker reviewed the plans for the houses stating that they would be placed side by side due to transportation problems with severely handicapped children. The facade of the houses would vary so as not to look like row houses. A proposed bank loan from Iowa State Bank for the construction has yet to be cleared with the Department of Social Services. Quarterly Report on Hillcrest Family Services Project: Leshtz stated that Hillcrest Family Services had resubmitted its bid on a house at 214 East Church Street. There was a zoning problem with parking, and the Planning and Zoning Commission had been asked to either rezone the property to R3A or to amend the current ordinance to include "group care facilities." Hencin explained that there was no definition in the current Zoning Ordinance for a "group care facility" and the.number of occupants was also restricted. He explained that the issue would be before the Planning and Zoning Commission on April 7. Quarterly Report on Congregate Housing: Bonney reviewed the survey prepared by 0. Munson, establishing the need for congregate housing and defining the kinds of needs. The recommendation of the survey was to establish a congregate housing facility, which would call for the development of a large retirement residence to house 100-150 people in independent living units with some support services provided. Bonney stated that the emphasis was on obtaining a good mix of elderly residents with a minimum age of 50 years. Further study would be done to examine the impact of congregate living on MICROFILMED BY 1. _JORM--MICROLA13 CEDAR RAPIDS • DES MOINES I Lf - 1 J Committee Committee on Community Needs April 6, 1983 Page 6 the elderly in the community at large, but this would be difficult because there were not many experiences. Bonney stated that the workshop in February had emphasized the kinds of services and the physical arrangements of a space as well as the necessity for good planning. She stated that she would report on further progress at the next meeting. Quarterly Report on the Housing Market Analysis: Lauria summarized the results of the Housing Market Analysis, stating that a) the vacancy rate for rental housing is low and that the rate varies with distance from the central business district, and b) the projected need by 1995 was for a total of 4,000 new units in order to bring vacancy rates up to an acceptable level. Lauria stated that he was concerned about the size of units; the smaller the size, the lower the vacancy rate. The housing crunch seemed to be with efficiencies and single family units, and CCN should be concerned with getting more of these units closer to the central business district. The City needed to consider how best to do that and there was also a need for a site specific survey to do this. Lauria suggested that a subcommittee be formed to draft a proposal concerning the need to set up rental rehabilitation with CDBG dollars and the need for a site specific survey. Bonney agreed to work on the subcommittee with McGee. McGee asked if this information was contained in the Comprehensive Plan. Milkman stated that it was; she explained that public hearings were now being held prior to the adoption of the new Zoning Ordinance in August. Milkman stated that site specific studies were underway and CCN had already requested that the staff look at rental rehabilitation. She stated that it was important to look at the proposed zoning in the central city area. Bonney stated that the information on the site specific survey was needed before CCN could make a recommendation. McGee stated that the key issue was to maintain a viable downtown neighborhood. Bonney suggested that the area around the courthouse be considered for high density housing. Kucharzak stated that 590 dwelling units had been added this fiscal year and there were conflicting positions involving historic preservation, neighborhoods and developers. The Housing Commission had recommended a 'focus on the new construction but would also look at shared homes, accessory apartments and intergenerational housing. Kucharzak also stated that the University should have a responsibility to assist with alternative housing. A plaque thanking VanderZee for his work on CCN was presented. The meeting adjourned at 1:44 p.m. Submitted by: Sara Behrman, Minute Taker 1 MICROFILMED By 1' "JORM- MIC ROL"48 T CEDAR RAPIDS • DES MOINES I Sz6 -17- MINUTES CIVIL SERVICE COMMISSION APRIL 11, 1983 6:30 P.M. APRIL 12, 1983 6:30 P.M. APRIL 13, 1983 7:00 P.M. MEMBERS PRESENT: Orelup, Walker, Maxwell MEMBERS ABSENT: None STAFF PRESENT: Carroll SUMMARY OF RELEVANT DISCUSSION The Commission received training in conducting the mini -assessment exercises designed to evaluate candidates' supervisory abilities and responsiveness to the public. 14 candidates for the position of Police Sergeant were evaluated using these exercises. The next Commission meeting to complete scoring of applicants in all areas was scheduled for Saturday, April 16 at 7:00 a.m. to accommodate Commissioners' schedules. v 141CROFIL14E0 BY _J DORM__ -MICR# --AB- ... Z CEDAR RAPIDS • DES MOINES ff� 507t7 T J/ / -J MINUTES CIVIL SERVICE COMMISSION APRIL 16, 1983 7:00 A.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Orelup, Walker, Maxwell MEMBERS ABSENT: None STAFF PRESENT: Carroll SUMMARY OF RELEVANT DISCUSSION The meeting was called to order at 7:00 a.m. (early meeting time due to conflicts in Commissioners' schedules later in the day). Following mini -assessment exercises being conducted on April 11, 12 and 13, the Commission met to score applicants on their performance in these exercises and on the applicants' education efforts, community involvement, and past performance. Scores were arrived at by the Commission, to be totaled by Carroll and added to scores attained on the written test. A ranking of all applicants based on total score will be presented to the Commission for certification. The next meeting was scheduled for Tuesday, April 19 at 5:15 p.m. 1 I i MICROFILMED DY 11- - JORM-MICR#L'AB'- CEDAR RA DES 1101NE5 F,? 7 J� MINUTES CIVIL SERVICE COMMISSION APRIL 19, 1983 5:15 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Walker, Maxwell Orelup Carroll SUMMARY OF RELEVANT DISCUSSION The meeting was called to order at 5:15 p.m: Commissioners reviewed the ranking of all applicants for the position of Police Sergeant based on their total scores for the written test, mini - assessment exercises, and evaluation of educational efforts, community involvement, and past performance. Due to the absence of Chairperson Orelup, Commissioners decided to postpone final certification for the position of Sergeant until Orelup could be present. Carroll presented the Firefighter list for certification. The Commission had previously reviewed these lists and certification was pending receipt of FBI criminal record information on the applicants. Following a call to the FBI, after waiting several months for the information, the City was informed that the FBI no longer supplied information on Firefighter applicants. The Commission certified the Firefighter list:' The next meeting was scheduled for Friday, April 22 at 12:00 noon. (Following the meeting, due to the continuedabsence at 12 a Chairperson, the meeting was rescheduled to Tuesday, pril City Manager's Conference Room.) 1 j MICROFILMED BY I l-. 1--JORM-MICRbCAB'- - -� CEDAR RAPIDS DES MOINES 81?7 i J MINUTES CIVIL SERVICE COMMISSION APRIL 26, 1983 12:00 MEMBERS PRESENT: Orelup, Walker, Maxwell MEMBERS ABSENT: None STAFF PRESENT: Carroll SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order at 12:00. The Commission discussed certification of the Sergeant list, its length and the proper criteria to be used in determining the length of the list. It was moved by Walker and seconded by Orelup that the top ten candidates be certified in order of standing and eligible for appointment to the position of Police Sergeant. The motion carried with Walker and Orelup voting yes, Maxwell voting no. Maxwell stated that his no vote did not represent a vote against certifying those on the first list but a preference that a second list of four candidates also be certified. The meeting was adjourned at 12:20 p.m. IRICROFILMED BY 1. JORM-'-MIC R6L A9-- CEDAR RAPIDS DES Id01RE5 MINUTES PARKS AND RECREATION COMMISSION APRIL 6, 1983 MEMBERS PRESENT: Dean, Jennings, Martin, Riddle, Willis, Wooldrik MEMBERS ABSENT: Crum, Mitchell STAFF PRESENT: Showalter, Howell, Ackerman, Crutchfield, Ray, Knight GUESTS PRESENT: Anne Glenister (Project GREEN), Steven Anderson RECOMMENDATIONS TO THE CITY COUNCIL None RECOMMENDATIONS TO PLANNING AND ZONING Moved by Willis, proudly seconded by Wooldrik that the Parks and Recreation Commission express to Planning and Zoning that the plan as submitted by Plum Grove Acres for the extension of First Avenue and the subdivision plat does not adversely impact the Parks and Recreation commission. Unanimous. RECOMMENDATIONS TO THE STAFF I None I i SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Dean, seconded by Willis that the March 9 minutes be approved as written. Unanimous. Bruce Knight from the Planning Department discussed a proposed subdivision and extension of First Avenue to the north. The street would cut across a small portion of land purchased by the city for the North Ralston Creek dam flood plain. The developer is asking the city to dedicate the land for the street. Showalter expressed no opposition. Moved by Willis, proudly seconded by Wooldrik that•the Parks and Recreation Commission express to Planning and Zoning that the plan as submitted by Plum Grove Acres for the extension of First Avenue and the subdivision plat does not adversely impact the Parks and Recreation Commission. Unanimous. Tab is qualifyingsrounds atcality l five areatournament ourses' thenethe finalsithe endeof Julyd re first of August. In order to play finals at Finkbine, they would need to be held on a weekday. Wooldrik expressed concern that golfers wouldn't take a day off work to participate. Dean suggested that each division final (men's, women's, on aoSaturday.SeRayrwillework witheld theat a staff, Deanl,tandurse so Jenningshat all to workcould be out details. Ray has been looking into the possibility of hosting an A.A.U. tournament for 15- Des Moineshboostence state �lubs, soomost oftis the workeIsldonenbyythe volunteers. Theydreest i 141CROFIL14ED BY t" --JORM-MICR(SLAB" _. ..t CEDAR RAPIDS DES tdDINES C i gab PARKS AND RECREATION COMMISSION April 6, 1983 Minutes, Page 2 portedly earned about $2,000 last year. For the Recreation Division to coordinate such an effort would probably involve many paid staff hours if volunteers weren't available. After discussion, it was decided to send a letter to the local booster clubs suggesting the idea of such a tournament. COMMITTEE REPORTS Willis reported that the Riverfront Commission is planning the contents of a circular for landowners adjacent to the river regarding the proposed buffer zone. Also, Jim Glasgow has filed suit for quiet title to the old river channel area adjacent to Terrell Mill Park. The City Attorney's office is having the area surveyed. CHAIR REPORT None DIRECTOR'S REPORT The annual park tour will be May 7 at 8:30 a.m. Everyone will meet at the Recreation Center, then return here at 3:00 p.m. for the monthly meeting. OTHER BUSINESS Lee will be retiring around May 20. Approximately 125 applications have been received, with April 15 the last date to apply. Moved by Wooldrik, seconded by Martin to adjourn, 7:55 p.m. tA� QGC u ma.,u Karen Ackerman rte— i 1 141CROFILMED BY 'JORM-MICRbCA9- .� CEDAR RAPIDS DES MOINES f J i � f MINUTES IOWA CITY HOUSING COMMISSION WEDNESDAY, APRIL 6, 1983 3:00 P.M. MEMBERS PRESENT: Karstens, Vander Zee, Logan, Krause, Ringgenberg, Schlechte (appointee) MEMBERS ABSENT: Haendel, Farran STAFF PRESENT: Seydel, Flinn, Kucharzak, Munson RECOMMENDATIONS TO COUNCIL: I. The Housing Commission recommends to the City Council that they not review the proposed changes in the Civil Rights Ordinance until such time as the two Commissions can get together to resolve their many I differences. COMMENDATIONS i i 1) Certificates of commendation were presented to Leonard Vander Zee and Carol Karstens in recognition of their many contributions to the Housing Commission. I. MEETING TO ORDER. Meeting to order by Vice-Chairperson Karstens at 3:04 p.m. i 2. Commission members and staff introduced themselves to new appointee Schlechte. i 3. Correction be made to minutes of March 2, 1983, noted changing seconded Krause, that minutes be approved aseamendedVe Approved 4/0. 4. Review and recommendations proposed changes Civil Rights Ordinance. Commission reviewed definitions of proposed ordinance and recommended previous recommendations be reaffirmed. Commission members expressed concerns that they were not afforded the opportunity to work out their differences with the Human Rights Commission. The Housing Commission does not feel that in the area of housing the new protected classes are necessary and feels that they should be rejected in that these proposed amendments would be counter-productive to the housing needs of this community. Logan indicated he feels the proposed changes touch the basics in all areas--that he doesn't think language can be written to cover all the' ambiguities. Krause indicated he was not concerned with its being comprehensive enough, but rather found it so comprehensive as to be ambiguous. Logan stated that lends it to interpretation, so that everyone can use it. Krause interjected that everyone cannot use it--the landlords and people who are administering apartments are left with a very explosive position as far as evictions, rental collections, etc. are concerned; it is a one-sided document. JORM--MICROI. A13 IJICROFILMED BY 1 L , I CEDAR RAPIDS - DES MOINES I I i IOWA CITY HOUSING COMMISSION APRIL 6, 1983 PAGE 2 Karstens indicated she agrees and feels the Housing Commission has an obligation to both sides. Krause stated that there is so much that we disagree with here that he would move that we recommend to the City Council that until such time as the Human Rights Commission and Housing Commission get together to hammer out some language upon which both can agree, that they not review the document. Seconded Ringgenberg. Discussion: Vander Zee indicated Commission should either agree or disagree, but feels it is the role of the Human Rights Commission to work out the details of the ordinance. Krause pointed out that if you look at it in the broad sense, it is the role of the Housing Commission to promote housing in Iowa City and this ordinance in its present form would discourage housing rather than create it. Vander Zee interjected that, if that is what the Commission has to say, to say it to Council, not ask that we work it out with the Human Rights Commission. Seydel advised that if the Commission chooses to disapprove, that they should give reasons for said disapproval. Karstens called for a vote on the motion on the floor. Approved 3-1- 1. (Aye: Karstens, Ringgenberg, Krause; Nay: VanderZee; Abstain: Logan; Absent: Haendel, Farran) 5. Congregate Housing - Kucharzak advised that congregate housing is basically on hold pending a resolution of the Central Junior High site. Dave Munson introduced Millie Moffett who discussed material for a master's thesis with him and selected admission and relocation policies for congregate housing for her studies. Ms. Moffett described the parameters of her study and indicated she is working with a group of elderly residents who are interested in congregate housing. Moffett distributed a copy of a survey to be utilized in interviewing managers of existing elderly complexes. She suggested putting together a one-page leaflet for people interested in elderly housing describing location, size, restrictions, etc. Kucharzak suggested that, if the results of Moffett's survey are deemed beneficial, that the Commission might wish to provide printing for its distribution to the community. Moved Krause, seconded Ringgenberg, that consideration be given to providing printing of leaflet for distribution to the community. Approved 5/0. Housing Inspection - Kucharzak reported firefighters have been transferred again --that approximately 27 of 51 have been trained to date. Kucharzak reported that he was instructed to advise Housing Commission that the City Council is not in favor of charging application fees for filing appeals as well as the rationale. However, Council statements were not available in written form prior to meeting, but will be obtained from City Clerk and relayed to Commission members. Krause moved that the Housing Commission go back to the City Council with the document that has the proposal for fees, the advantages, the disadvantages, and the recommendation and try it one more time. Second Vander Zee. Approved 4/0. Kucharzak will work with Legal in preparing such document. Kucharzak reported 590 new dwelling units (new construction) added this year. rte' I- i I41CROf IL14ED BY 11" -DORM--MICR(SLAG­ CEDAR RAPIDS • DES MOINES J i IOWA CITY HOUSING COMMISSION APRIL 6, 1983 PAGE 3 7. CCN Report - Vander Zee reported $36,000 anticipated in receipts from sale of property in the Lower Ralston Creek area. CCN recommended that $12,000 be applied to update of flood plain maps. Effective in June CCN is changing meeting time to 3:30 p.m. on the third Tuesday of the month. New jobs bill is passing through Congress making available 178,000 to 180,000 that needs to be spent within six months. Can be used for construction, labor intensive activities. Vander Zee reported that Independent Living Center has not been able to come up with the collateral funding before July 1 deadline to utilize the $73,000 allocated for the Independent Living Center, thus, he made a motion which was approved recommending that the $73,000 allocated for Independent Living Center be added to the $75,000 allocated this year for public housing site acquisition. Then, if Independent Living comes up with appropriate collateral funding next year, $73,000 of the public housing site acquisition for that year's allocation would go to Independent Living. Karstens appointed Krause as liaison to the Committee on Community Needs. 8. Coordinator's Report - Seydel reported HAP payments on 396 units in April for a total of $68,224.56, and 38 new applications approved. New fair market rents have not yet been approved. Public Housing 22-3 - remains fully occupied. Revised budget will be on Council agenda Tuesday (April 12, 1983). Public Housing 22-4 - on schedule. Have started advertising and are receiving many calls. Coordinator will be attending NAHRO Spring Conference 13th through 15th at Mariott in Des Moines. Regional NAHRO Conference will also be there sometime in May or June. Commissioners interested in attending should get requests in. Appeal - Seydel reported that complainant had been advised of hearing and notified of his right to appear, but that he was not present. Seydel recommended that Commission respond in writing as if it were an appeal. Seydel reviewed the following information with the Commission: 1) Complainant was residing in present unit before starting to receive rental assistance. 2) Housing Assistance Payments contracts between the University and the Housing Authority were negotiated and extended through May 31, 1983. 3) A lease was executed between complainant and the University extending through May 17, 1983. I i 141CROFILMED BY 1_ -JORM -MICR46LAE3- 1 CEDAR RAPIDS DES MOPIES 107 At JI IOWA CITY HOUSING COMMISSION APRIL 6, 1983 PAGE 4 4) There is no written agreement between complainant and the University mutually agreeing to early termination of lease. 5) If the heating system is inadequate, the complaint is with the University, not the Housing Authority. It was moved by Vander Zee, seconded by Krause, approved 4/0, that a letter be sent to complainant outlining the following options available: 1) Obtain written mutual agreement from the University and provide at least 30 days notice to the Housing Authority. 2) Sublease unit according to paragraph 6 of the University of Iowa Family Housing Lease Terms and Conditions. 3) Pay off the full rent for the remaining term of present lease to enable Housing Assistance Payments on another unit. 4) Forfeit eligibility for rental assistance and move to a unit of complainant's choice. 9. General Discussion - Certificates of Commendation were presented to Vander Zee and Karstens. Remaining members of Commission congratulated Len Vander Zee and Carol Karstens for their many contributions to the Housing Commission. Vander Zee expressed his appreciation for the support of the other Commission members. Karstens expressed gratitude for Commission and staff support provided over the past three years. 10. Adjournment - Moved Ringgenberg, seconded Krause, that meeting be adjourned. Adjourned 5:00 p.m. Approved by Carol A. Karstens Acting Chairperson MICROFILMED BY JORM-MICR6LA9- LEDAR RAPIDS • DES MOIYES _ A on ,J