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HomeMy WebLinkAbout1983-08-16 Bd Comm minutesMINUTES OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION JULY 28, 1983 Iowa City Civic Center Members Present: George, Schmeiser, Saeugiing, Tiffany, Lewis Staff Present: Zehr Guests Present: A. Mittman, T. Kennedy, B. Gaager, M. Leonard, T. Faley, P. Peterson, D. Jacobs The meeting was called to order at 10:00 a.m, by chairman George. Attendance and guests were noted. The FAA letter recieved on July 25, 1983 was the topic of discussion. Because of the incompatible land uses in the clear zone to runway 17 the Iowa City Airport is considered to be in a status of noncompliance with their agreements with the Federal Government. The contents of the letter were discussed at length to determine the exact implication to Iowa City. Until the status on noncompliance is lifted the Iowa City Airport will not be eligible for Federal Funding. It was decided that the sub -committee of the Commission, comprised of George and Schmeiser, would contact the FAA and determine the exact extent of the noncompliance and then develop plans and altenrnatives to get the Iowa City Airport out of the noncompliance statue. Mr. Pete Peterson addressed the commission representing local pilot interest and as a former Airport Commission member. He felt it was imperative for the Commission to develop a close working relationship with the FAA and that the Commission should proceed as rapidly as possible to solve the dilemma. The committee will report back to the commission at its next meeting on August 11, 1983, with its finding. The commission will consider these finding for referral to City Council. Meeting Adjourned at 10:40 a.m. MICROFILMED V )� !DORM MICROLAB I CEDAR RAPIDS•DES*MOINES - r -1 I - MINUTES PARKS AND RECREATION COMMISSION JULY 13, 1983 MEMBERS PRESENT: Crum, Riddle, Willis, Wooldrik, Jennings MEMBERS ABSENT: Dean, Martin, Mitchell STAFF PRESENT: Showalter, Cassady, Crutchfield, Ray, Howell, Harvey GUESTS PRESENT: Anne Glenister (Project GREEN), David and Eileen Doerring, Charles Ruppert, Jim Hencin, John Bennett, Patrick Gilpin, Susan Horowitz, Evelyn Baumgartner RECOMMENDATIONS TO THE CITY COUNCIL None SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Wooldrik, seconded by Willis, that the June 8 minutes be approved as written. Unanimous. Chairman Riddle presented Karen Ackerman with a gift certificate in appreciation of her service to the Parks and Recreation Commission. Jim Hencin, Community Development Block Grant Coordinator with the City, gave the background on the Block Grant Program and explained how city parks were affected by the program. One neighborhood that the City Council has asked staff to look at is the Miller neighborhood. It is the intent of the Block Grant Program to benefit low and moderate income neighborhoods and the Miller neighbor- hood would come under this intent. The proposal should be submitted in the fall of 1983 for 1984 funding. Riddle asked if this extends to Benton Street and Showalter said the area would start north of the London Sports Car Shop, to the south of the old brick house and go up the hillside to get as much park as would be necessary (approximately five acres). This was not considered a target area in the past, but there is interest by the residents at this time. There is no park in that area now, the only recreation area there is school property which has limitations because of steep banks. Willis asked what period of time is being considered and Hencin answered that a special allocation called the Jobs Bill would make funds available January 1st, but has'strings attached such as job creation. The cycle to consider begins in September and ends in November when the City Council adopts a budget for.the plan and funds would be available on January 1st. Showalter suggested paying for an appraisal of the area before the proposal is submitted. Moved by Willis, seconded by Jennings, that staff prepare a proposal for submission on September lst for funds from the Community Development Block Grant Program, and investigate funding an appraisal of the area. Unanimous. `ir, 1,MICROFILMED BY I !JORM MICROLAB 'CEDAR RAPIDs•oE5 MOINES r J- WON l MINUTES - PARK AND RECREATION COMMISSION July 13, 1963 Page two Paul Crutchfield, Aquatics Supervisor, presented a slide presentation on City Park, Mercer and the Center pools. This presentation included slides of pool facilities in Bolingbrook, I1. (YMCA), Rock Island (YMCA), and Burlington High School, which Crutchfield compared to Iowa City facilities. He also updated �he Commission on recreation activities which included tennis, swimming, kinder - gym, women's fitness and darkroom use. This is Paul's last meeting - he will be resigning effective July 15 to take a position at Texas Tech. Riddle introduced Al Cassady, new Superintendent of Recreation. Cassady said that Tab Ray, current Recreation Center and Sports Supervisor, would be the new Aquatics Supervisor. Tab's position will be advertised for two weeks in the Press Citizen. He also announced that Anna Carbrey, S.P.I. Grant Project Coordinator, will be resigning effective August 1 and her position will be filled on a temporary basis. He has been observing and does not anticipate making any major changes, however, there may be some subtle changes in the future. He has met with the Swim Club and Babe Ruth coaches and has been discussing cooperation. He met with the Managing, City and Sports Editors of the Press Citizen and discussed structuring promotional material. They also discussed changing the format of publications, staff will be preparing news releases with the Press Citizen making little or no changes. Riddle suggested making a recommendation to the City Council requesting more programming using the surplus revenues instead of the revenue going into the general fund. COMMITTEE REPORTS Willis reported that the Riverfront Commission had met on the issue of a trail along the river bank in Napoleon Park. It was decided by a four to one vote, one abstaining, not to recommend that the trail be developed. It was also decided to recommend that the north end be barricaded to reduce vehicular access Willis also said the Riverfront Commission had made a canoe trip down the Iowa River and noticed that the river is teeming with recreational activity. Riddle reported that the Committee set up at the request of the City Manager for directions, goals and objectives of the Recreation Division had met with Showalter and Cassady and reviewed the list of suggestions Committee members had suggested. The same Committee is in the process of recommending a policy on groups using the parks for fund-raising activities. It may be recommended that the City (Park Division) receive a percentage of funds raised in parks. Cassady reported on the upcoming golf tournament. The tournament has been moved back to a 1:30 starting time an July 30 and 31. The men's finals will be held at Finkbine and there was a question whether the finalists would be able to proceed to the state finals. It was agreed that the state finals is a country club type of format and it is preferred to stay away from the public tournaments. it is hoped that selection will start earlier next year. 1570 lj MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES J_ MINUTES - PARK AND RECREATION COMMISSION July 13, 1983 Page three SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN David Doerring, 1016 Diana Street, spokesman for the 521 Kirkwood group, stated that they are seeking a Park Commission recommendation to the City Council for preference of 521 Kirkwood being preserved as a park. They are requesting that the proceeds of the sale of the Elm Grove Park property be returned to the neighborhood because it represents what was a neighborhood park and they could use the funds to purchase the Kirkwood Avenue site. They have a petition with five -hundred signatures from the neighborhood and their first priority is an inter -city park. They feel that with the new development of 450 units in an apartment complex there will be 900 new residents, making a total of 6,093 in the neighborhood and that Elm Grove Park will not accomodate this number. If, as was indicated at the May 7 meeting, the traffic would be too great south of Kirkwood, an alley off Diana Street could serve as an access. Susan Horowitz, John Bennett, and Patrick Gilpin addressed the Commission and expressed their support of Doerring's presentation and their convictions that the area should be maintained as park area. They suggested that to offset City cost that the neighborhood could volunteer time to landscape and install equip- ment. They also said that this is the last parcel of land suitable for develop- ment in that area. Showalter answered that the land acquisition cost of $200,000 plus is the major concern. Although there is a precedent for neighborhood groups donating money to develop a park, the five to seven acre parks are not inter -city, but in outlying areas of the City. The residents argued that funding for other parks (Miller, Scott, etc.) will come from the proceeds of the sale of Elm Grove Park and this money should be returned to their neighborhood. Riddle answered that the City could purchase five parks at three times the size of Kirkwood for that amount of money, and they must consider what will benefit the entire City, not just one area. After a lengthy discussion, it was moved by Crum, seconded by Willis, that the Commission reiterate its position of the May 7 meeting: (1) that in light of the disparity of values of the respective properties involved, the City Council not entertain a trade of the property for Elm Grove Park; (2) that in light of the more effective possible uses of park land acquisition funds, the City Council not consider the outright purchase of said property as park land. Unanimous. DIRECTOR'S REPORT Showalter reported that the City will be buying land approximately one-half to three-quarters mile south of Napoleon Park, on the east side of Sand Road, for the sewer plant. He mentioned that previously, he had arranged to use the south eighteen acres of this site not needed for the sewer operations for athletic fields. He asked for thoughts on using the whole site, if purchased in the near future, for temporary recreation fields (soccer, softball) until construction activities begin. Moved by Wooldrik, seconded by Willis, that staff suggest the use of the entire site as soccer and softball fields, and preserve the shaded area at the south part of the site as a park. Unanimous. 1570 (� MICROFILMED BY II JORM MICROLAB 1 �. CEDAR RAPIDS•DES It01NES 5 MINUTES - PARKS AND RECREATION COMMISSION July 13, 1983 Page four CHAIRMAN'S REPORT Riddle read a letter from Bob Lee expressing his appreciation for naming the Recreation Center after him. Riddle asked Showalter if there is a possibility of using the Mayor's Youth Services group to take care of the ball diamonds and Showalter answered that because of the times that they work, it wouldn't work very well. The Parks and Recreation Department is presently using a group from the Job Corp for eight weeks to do various work for the Department. Riddle encouraged each member of the Commission to meet with Cassady and discuss insights. Moved by Crum, seconded by Wooldrik, to adjourn at 9:00 p.m. MICROFILMED' BY* !JORM MICROLAB CEDAR RAP I DS•DES -NO I NES��r /570 1 .b% - MINUTES PLANNING & ZONING COMMISSION SPECIAL MEETING MAY 26, 1983 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Seward, Jakobsen, Jordan, Scott, Blank STAFF PRESENT: Franklin, Boothroy, Boyle RECOMMENDATIONS TO CITY COUNCIL: 1. Z-8307. That the application submitted by Max Selzer for the rezoning of property at 624 South Gilbert Street from C2 to R3A be approved and that a letter be sent to the Johnson County Health Department requesting their assistance in monitoring the site upon development. OTHER ACTION TAKEN: 1. To appeal to the Board of Adjustment the decision of the Zoning Code Interpretation Panel regarding the inclusion of group homes under i the definition of institution. SUMMARY OF DISCUSSION: Z-8307. Public discussion of an application submitted by Max Selzer for the rezoning of property at 624 South Gilbert Street from C2 to R3A. Franklin related the -most recent information she has received from the Department of Environmental Quality pointing out that the Regional Administrator had indicated that he did not feel that a public health concern still existed and that the environmental impact of the spill had been minimized. She went on to state that the Department of Environmental Quality would not say that the site was absolutely free from contaminants or that there was no danger of future health hazards there; DEQ advised examination of the soil upon excavation for construction and removal of the soil and/or construction of a venting barrier depending upon what was found. Franklin stated that the developer had provided verbal assurances that all that was necessary would be done, but she cautioned the Commission that the rezoning would run with the land and that the owner/developer could change. Scott moved and Jordan seconded the motion to approve the request for rezoning. Scott expressed a desire to have a governmental agency follow-up on the construction of the site to evaluate whether a problem existed or not. Jakobsen stated that she continued to be concerned about the health and safety of future residents. Discussion followed of who would be the proper agency to monitor the site. It was suggested that the Johnson County Health Department be asked to monitor the site during construction. Franklin suggested that their capacity be that of apprising the DEQ of any i MICROFILMED BY I tN"' `.JORM MICRO_ LAB jl CEDAR RAPT DS -DES MOINES J I � 1.571 PLANNING & ZONING COMMISSION MAY 26, 1983 PAGE 2 potential problems the health department perceived, since the health department had no particular expertise in the area of oil spills. Duane Lacina, realtor for Moore Oil, pointed out the distinctions between fuel oil and gasoline, stating that gasoline was more explosive. The motion carried 4-1 with Jakobsen voting no based on health and safety concerns. The Commission unanimously agreed that all correspondence from the DEQ should be forwarded to the Johnson County Health Department and that the Health Department be requested to assist in monitoring the site at the time of construction. Scott explained the decision of the Zoning Code Interpretation Panel. He pointed out that the Commission's discussion of group homes in the past had revolved around the special exception mechanism and the desirability of having a public hearing. Jakobsen questioned what the status would be of those facilities which were determined to be institutions. Reference was made to Hillcrest Family Services. Franklin explained the status of the Hillcrest request before the Board of Adjustment and the impact the Commission's appeal would have on that request. Discussion followed of the timing of the Commission's appeal before the Board and the status of Hillcrest. Seward stated that the issue of the definition of institution was broader than just the case of Hillcrest. He suggested that the Commission might wish to address that broader issue. Jakobsen moved and Scott seconded a motion to initiate an appeal to the Board of Adjustment regarding the definition of institution as rendered by the Zdning Code Interpretation Panel. The motion carried 5-0. Jakobsen moved and Jordan seconded a motion to adjourn to informal session at 8:10 p.m.; the motion carried unanimously. Minutes submitted by Karin Franklin. Approved by:� i fir✓ �;ti / J` =r ��%Cc Horst Jordan, Secretary 0 /S?1 41 MICROFILMED BY Chi` !JORM MICRO_ LAB i CEDAR RA PI DS•DES MOINES r '1 MINUTES PLANNING & ZONING COMMISSION JUNE 2, 1983 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Scott, Jordan, Seward, Jakobsen, Blank, Baker MEMBERS ABSENT: Horton STAFF PRESENT: Knight, Franklin, Boyle, Behrman RECOMMENDATIONS TO CITY COUNCIL: 1. 5-8314. That the application submitted by Business Development Incorporated for approval of the final plat of B.D.I. 4th Addition, a replat of Lot 1 of B.D.I. 1st Addition located north of U.S. Highway 6, west of Heinz Road and east of the H.P. Smith Company be approved and that the preliminary plat requirements be waived. 2. 5-8315. That the application submitted by Joan M. Frees for approval of a preliminary and final subdivision plat for Rolling View Acres located approximately two miles north of Iowa City on County Road F8W be approved waiving deficiencies and discrepancies 1, 3, 4, and 5 as listed in the staff report and subject to the resolution of item 2. 3. 5-8317. That the application submitted by Millard Warehouse for approval of a preliminary and final Large Scale Non -Residential Development Plan for a ten acre lot located in B.D.I. 4th Addition to Iowa City be approved subject to the provision of a 37' width pavement in an 85' radius on the access to Highway 6 and approval of appropriate legal papers. 4. The Planning & Zoning Commission directs the_Chairperson of the Iowa City Planning & Zoning Commission to draft a letter to the Mayor and City Councilmembers of the City of Iowa City, stating that this Commission goes on record as opposing any effort to piecemeal the proposed zoning ordinance by addressing and forwarding certain sections to the Council before the final document is adopted and sent to the City Council for their review and adoption. SUMMARY OF DISCUSSION: Seward called the meeting to order. Moved by Jakobsen, seconded by Jordan, to approve the minutes of April 21, 1983, as circulated. The motion carried unanimously. Moved by Scott, seconded by Jordan, to approve the minutes of May 5, 1983, as amended (correct spelling of Blank's name, page 5). The motion carried 5-1-0; Jakobsen abstained. Moved by Jakobsen, seconded by Scott, to approve the minutes of May 19, 1983, as circulated. The motion carried unanimously. There was no public discussion of any item not included on the agenda. ZONING ITEMS: 1. Z-8309. Public discussion of an application submitted by Larry Rigler for the rezoning of certain property located at 521 Kirkwood Avenue from M1 to R3. LI j HICP.OFILMED BY y IS. 'JORM MICROLAB f CEDAR RAPIDS•*DES 140INES F i PLANNING & ZONING COMMISSION JUNE 2, 1983 PAGE 2 Seward stated that a letter from the applicant had been received requesting deferral of this item. Moved by Jordan, seconded by Scott, to defer this item until July 7, 1983. The motion carried unanimously. John Bennett, 909 Webster, questioned whether the reason for the deferral request was application Z-8312. Seward modified the agenda to discuss item Z-8312. Z-8312. Public discussion of an application submitted by the Kirkwood Neighborhood Association for the rezoning of certain property located at 521 Kirkwood Avenue from M1 to R2. Seward explained that the staff report was still being prepared and requested that only new comments be made on this item. The following persons spoke in favor of this item: Ralph Cap, 821 Webster, expressed preference for the placement of a park in this location. Beryl Gillespie, 711 Kirkwood Avenue, pointed out that large developments such as the one proposed by Rigler do not utilize local resources or labor. Patrick Gilpin, 710 Diana Court, asked if the truck traffic embargo on Kirkwood Avenue would affect commercial property if the property remained 111. Scott stated that that information was not within the purview of the Commission. Eileen Doerring, 1016 Diana Court, advocated that the University take more responsibility in providing housing for its students. Doerring urged that the residential nature of the neighborhood be preserved. Megan Hoenk, 1018 Diana Street, expressed concern about increased traffic, people, garbage, trespassing, and the safety of the neighborhood's children if this property developed at R3. Seward stated that the Commission had deferred a decision on how this property would be zoned under the proposed zoning ordinance pending public discussion; the outcome of the current hearings would probably be the proposed zoning. Z-8310. Public discussion of an application submitted by Frank Boyd for the rezoning of 2.2 acres in the southwest quadrant of the intersection of Gilbert and Prentiss streets from C2 to CBS. Franklin reviewed the staff report. Blank questioned the parking requirements for the proposed CBS zone. Franklin reviewed the available options. There was no public discussion of this item. Scott stated that he was not sure CBS was the proper zone for property that far from the central business district or if the density square footage was sufficient. Baker stated opposition to rezoning to a density of 750 square feet per unit, preferring 1800 square feet as a more appropriate density for housing. Baker and Scott stated that they preferred to wait for the adoption of the new zoning ordinance and its more applicable zones. 1671 Y I MICROFILMED BY � c+"' '.JORM MICRO_ LAB { CEDAR RAPIDS -DES MOVIES r i PLANNING & ZONING COMMISSION JUNE 2, 1983 PAGE 3 Moved by Blank, seconded by Jakobsen, to defer this item until June 16, 1983. The motion carried unanimously. Public Discussion of an amendment of the zoning ordinance Section 8.10.50, Airport Overlay Zones, establishing a clear overlay (OCL) zone. Knight reviewed the FAA comments regarding this zone. There was no public discussion. Moved by Scott, seconded by Jakobsen, to defer this item until June 16, 1983. The motion carried unanimously. SUBDIVISION ITEMS: S-8313. Public discussion of an application submitted by B&S Properties for approval of a preliminary and final subdivision plat for Southside Addition, a .96 acre tract located south of Highway 1 West; 45 -day limitation period: 6/19/83; 60 -day limitation period: 7/4/83. Knight reviewed the staff report, stating that the access question had been resolved. allow the Legal staff to issue an opinion regarding the requisite John Sladek, representing B&S Properties, requested deferral until June 16 to on signatures a release of encumbrance on the access easement. Boyle stated that questions regarding Section 409.9 had been raised. Moved by Jordan, seconded by Jakobsen, to defer item S-8313 until June 16. Motion carried unanimously. Knight suggested that item S-8314 be discussed concurrently with item S-8317. S-8314.Public discussion of an application submitted by Business Development Inc. for approval of a final plat of BDI First Addition, a replat of Lot 1 of BDI First Addition located north of U.S. Highway 6, west of Heinz Road and east of H.P. Smith Co.; 45 -day limitation period: 6/19/83; 60 -day limitation period: 7/4/83. Knight reviewed the staff report and referred to his memo recommending design changes in the access road. Knight suggested that approval be recommended subject to the technical design changes requested by the engineering staff. Lyle Miller, 7 Princeton Court, stated that the design changes were acceptable and requested prompt action. Moved by Blank to recommend approval of S-8314. Seconded by Scott. The motion carried unanimously. This motion was later amended as follows: Moved by Scott to amend the previous motion to approve S-8314 and waive the preliminary plat requirements. Seconded by Jakobsen. The motion carried unanimously. S-8317. Public discussion of an application submitted by Millard Warehouse for approval of a preliminary and final Large Scale Non -Residential Development plan for a ten acre lot located in BDI Fourth Addition to Iowa City; 45 -day limitation period: 7/1/83. Moved by Jakobsen to recommend approval of S-8317, subject to the provision of a 37' width pavement, and 85' radius on the access to Highway 6 and approval of the appropriate legal papers. Seconded by Jordan; the motion carried unanimously. F� MICROFILMED BY I 0 =.JORM MICROLAB j CEDAR RAPIDS•DES-MO\ES r WNW 1 tf PLANNING & ZONING COMMISSION JUNE 2, 1983 PAGE 4 S-8315. Public discussion of an application submitted by Joan M. Frees for approval of a preliminary and final subdivision plat for Rolling View Acres located approximately two miles north of Iowa City on county road F8W; 45- limitation period: 6/21/83; 60 -day limitation period: 7/6/83. day Knight reviewed the staff report. Joan Frees, Rural Route 3, Solon, Iowa, explained that she was submitting this application ard Frees. Frs Proved explaining that they were trying towplat rather than developid dthe background, to clear title to inherited property. Seward asked how the Commission couldprorty speed the process and Knight replied that they could waive the preliminary plat requirements and the stormwater management stated that he requirements. Larry Schnittjer would request a waiver from Engineering and distributed a drainage map. Knight stated that the Planning staff had no objections as this area would not be annexed in the foreseeable future. Moved by Baker to recommend approval of S-8315 waiving deficiencies and discrepancies relating to preliminary platting requirements and rural design standards and subject to the resolution of the requested waiver of storm water management compliance. Seconded by Scott, the motion carried unanimously. S-8316. Public discussion of an application submitted by Windsor Land Corporation for approval of a preliminary and final subdivision plat of 1.68 acres on Seventh Avenue extended; 45 -day limitation period: 7/5/83; 60 -day limitation period: 7/18/83. Franklin reviewed the staff report and outlined the history of the property, i i Franklin stated that both the Commission and the City Council had indicated an intention to deny all development which would aggravate the surchage problem in i the horseshoe trunk sewer system, if no agreements were in force. Staff argued that a time existed prior to the development of this policy when the land could have been platted. It was the staff's contention that no preliminary plat was in force and recommended denial based on inadequate capacity in the downstream system. Dell Richard, 145 Westminster, representing Windsor Land Corporation, reviewed the history of the property. Richard stated that the applicant's development will have no impact on the sewer surcharge problem, that there was prior plat approval, and that representations made by the staff regarding easements constituted an agreement. Richard reviewed the impacts on each area serviced by the trunk and suggested that the development would be inconsequential in terms of the actual amount of sewerage to be discharged. Richard referred to staff reports dated July 7, 1977, August 23, 1977, and December 1977, in which the staff indicated that water and adequate sewer service was available. Richard argued that it was not the applicant's fault that the property had not been developed and there was a prior agreement between the applicant and the City. Baker asked if there were any other potential developments in this area with similar issues. Franklin stated that this development was not unique and that a bridge across Ralston Creek to the north was scheduled for 1984 giving access to the area and that the sewer problems would not be resolved by that time. Franklin admitted that this property was unique in terms of its platting history. Richard distributed a memo outlining the points he raised. Pat Harding, Rural Route 6, stated that development had been delayed in the past by the City's decision regarding acquisition of property for the North Branch 15-71 y i MICROFILMED BY l� tai 'JORM MICROLAB CEDAR RAPIDS•DES MOINES r PLANNING & ZONING COMMISSION JUNE 2, 1983 PAGE 5 dam and by high interest rates. Scott asked Harding if assurances had been made to him by the Planning staff. Boothroy stated that he had met with Harding over the past two to three years, encouraging him to provide a remedy to the problem of a construction access to the detention pond. Boothroy stated that should the Commission decide to find that there was a previous arrangement between this applicant and the City, they should stress the uniqueness of the history of the platting process rather than the impact on the sewer system. Jakobsen stated that the applicant had been delayed because the easement problem had had to be resolved. Jakobsen stated that, while the sewer problems are real, she would vote in favor of this application as the problem was not of the applicant's own making. Blank agreed with Jakobsen. Baker stated that if it was just a case of the sewer problems, he would deny the application. However, Baker stated that there was stillsome ambiguity as to a prior agreement which made him more sympathetic to the applicant. Boothroy suggested that, should the Commission vote in favor of this application, they make a statement explaining why this application was approved and others had been denied. Richard raised the question of timing, urging the Commission to take action as soon as possible. Moved by Scott to defer this item to June 9 and to hold a special formal meeting in conjunction with their informal meeting to vote on this item. Seconded by Jordan. Scott explained that the materials submitted that night needed to be reviewed further and the strongest argument in favor of the applicant was the discussion between the City and the developer. The motion carried 5-1; Seward voted no. OTHER BUSINESS: Planning & Zoning Commission Information. Boothroy reviewed the review process schedule for the zoning ordinance adoption. He suggested that the Planning & Zoning Commission correspond with the City Council and explain that the schedule may not be followed and request further clarification of the City Council's expectations. Boothroy stated that there was an interest on the part of the City Council to consider a piecemeal approach to adoption of the ordinance. Jakobsen expressed concern with the recent article regarding this approach in the Iowa City Press -Citizen. The members commented on the long hours they had already put in on this project with the expectation that the complete ordinance would be adopted rather than one section at a time. Seward stated that he had spoken to the Mayor and a strong feeling on the part of the City Council is that 1) the new zoning ordinance will be adopted but the review process needs to be lengthened as outlined in the schedule and should not be an issue this fall; and 2) the Council would like to address priorities within the zoning ordinance through a subcommittee made up of two City Council and two Planning & Zoning Commission members and staff. Scott expressed concern with the subcommittee approach and asked that the Commission let the City Council know that the Commission was diametrically opposed to a piecemeal approach. Scott stated his intention to resign if the zoning ordinance were piecemealed. Moved by Scott and seconded by Jakobsen to direct the Chairperson of the Iowa City Planning & Zoning Commission to draft a letter to the Mayor and members of the Council, stating that this Commission goes on record as opposing any effort to piecemeal the proposed zoning ordinance by addressing and forwarding certain —J sections to the Council before the final document is adopted and sent to the City Council for thier review and adoption. /S7/ P. MICROFILMED BY �I !i `.JORM MICROLAB r CEDAR RAPIDS -DES MOINES r r• m i PLANNING & ZONING COMMISSION JUNE 2, 1983 PAGE 6 Jakobsen commented that now is not the time to change direction in the procedure established for the adoption of a new zoning ordinance. Scott stated that the timetable set by the City Council was illogical and the City Council was being extremely unfair to this Commission if they decided to adopt a piecemeal approach. Jordan stated that he might resign if a decision was made to piecemeal. Seward cautioned the members, stating that he did not believe it was the intent of the City Council to take the zoning ordinance and shelve it indefinitely but rather to identify priorities they wished to address. Seward stated that he would hate to see an adversial relationship develop between the Planning & Zoning Commission and the City Council. Seward stated that he would abstain from voting on this motion as a matter of decorum and warned the members against reacting emotionally. Seward stated that he would prefer that the motion address the reaffirmation of the Commission's position that its goal is the passage of the entire zoning ordinance. Scott disagreed. The motion carried 5-0-1; Seward abstained. Seward announced that Horton's resignation had been received effective immediately. The meeti Taken by: Approved j.� MICROFILMED BY ,JORM MICROLAB i PCEDAR RAPIDS•DES'MOINES IS71 J N n0cu1 MINUTES PLANNING & ZONING COMMISSION JUNE 9, 1983 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Seward, Blank, Jordan, Scott, Baker, Jakobsen MEMBERS ABSENT: None STAFF PRESENT: Schmeiser, Boothroy, Boyle, Behrman FORMAL MEETING: RECOMMENDATIONS TO CITY COUNCIL: 1. S-8316. The application submitted by Windsor Land Corporation for approval of a preliminary and final subdivision plat of 1.68 acres on Seventh Avenue extended was approved unanimously. SUMMARY OF DISCUSSION: Seward called the formal meeting to order at 7:39 p.m. Seward referred to Franklin's memo dated June 6, 1983. Moved by Jakobsen, seconded by Baker, to approve item S-8316. Baker referred to Dell Richard's memo asking if staff agreed with the ascertion that it was the City's choice to put the subdivision on hold pending the resolution of the Regina problem. Boothroy stated it was the developers decision to delete a portion of the final plat in order to expedite the process of the plat approval. Scott stated that he would vote in favor of this motion even though he had complained in the past about the sewer problem but he does not disagree with the staff's assessment. Baker stated that the problem appears to be with the City and not with the developer in this case.. Seward stated that although there was no prior existing agreement, there has been heard upon the applicant's part extenuating circumstances. Seward stated that he still 05 he Cuncil exacerbateplats that would supportedttheosurcharge opr blemlicy Of nof hor sesh eot aproving strunkisewer.sions orBlank questioned whether precedence could be set with approval of this item. Seward explained extenuating circumstances in this case as being: 1) the approval process, 2) the matter of extension of Seventh Avenue, 3) delays with Regina High School. Baker agreed that there were extenuating circumstances and how much this development contributes to the surcharge problem is irrelevant. Baker stated he was comfortable with voting in favor of the motion. The motion carried unanimously. The formal meeting adjourned at 7:50 p.m. INFORMAL MEETING DISCUSSION: The members discussed the AG and RR1 zones and its potential use to control development. SPECIFIC COMMENTS REGARDING AG ZONE: Under special exceptions, delete items D (1, 2, Article 2, Section 1(d) 3, 4, 5, 6). (, MICROFILMED BY If IN, JORM MICRO_ LAB s CEDAR RAPIDS -DES MOINES r /S7/ PLANNING & ZONING COMMISSION JUNE 9, 1983 PAGE 2 2. Under provisional uses, leave only C3 - delete Cl and 2 page 16. Baker proposed that the sideyard requirements be based on five yards for the first two stories plus two yards for each additional 24 feet in height. Baker's proposal was deferred. SPECIFIC COMMENTS REGARDING RR1 ZONE: Change the minimum lot area from 40,000 square feet to 10 acres. (Section 1-5(e)(1) page 19) Anthony Frey, 15 Caroline Court, advocated the use of the AG zone. The Commissioners agreed. Boyle commented about the use of the AG and RRl zones as a potential use to control development. Boyle reviewed cases relevant to this use. Seward asked if there was any formal reliance the Planning and Zoning Commission could place on the Comprehensive Plan for Zoning. Boyle replied affirmatively, stating that the Comprehensive Plan is clearly a plan for Iowa Cityset forth as a matter of policy and zoning to be in conformance with that plan. The Comprehensive Plan is a policy statement and depicts the way growth should proceed in the City. Seward asked how a balance between the Comprehensive Plan and the Zoning Ordinance could be maintained. Boyle commented that the Comprehensive Plan is an "ideal" plan while the zoning ordinance is a statutory basis on which the building official must act. Boyle stated that the two are integrated yet separate; the zoning ordinance is specific application of the Comprehensive Plan and the two must be used together to implement the Comprehensive Plan. Seward asked at what point the City could create a holding zone or a zone for future use but deny a plat until the Comprehensive Plan can be implemented for the area. Boyle suggested that the Planning & Zoning Commission not recommend any rezoning for property for any use they do not feel should be allowed on that property. Seward asked if the Commission could deny a plat on the basis of no extendingcity facilities all requirements. Boyle repld affi affirmatively. y.Boyle et tedch ttthat ithe Cityse mscould impose a moratorium on development for the entire city or specific areas due to sewer problems. Boothroy asked if a moratorium would be needed to deny a plat. Boyle stated not necessarily. Boyle stated that it was the system that mattered, the City cannot be required to extend sewer outside the boundaries of the development; if the service is inadequate, they cannot be forced to approve the development. Boyle stated that there was not a lot of case law in this area. The Commissioners discussed 'the sewer surcharge problem and its impact on development in the City. Boyle stated that the Comprehensive Plan should be the basis for the Planning & Zoning Commission's decisions when people request rezoning; if the rezoning does not conform to the Comprehensive Plan, then a substantial burden is placed on the applicant to prove the need for rezoning. Seward agreed, asking if there was a method to establish development with the Comprehensive Plan. Boyle stated that the City Council should adopt such a Policy. Seward asked if the Commission had the authority to deny the platting of property that is not being developed consistently timewise with the phasing Of utilities. Boyle replied affirmatively, stating that the application could be denied on the basis of lack of public facilities. /S7/ 4; MICROFILMED BY ;f DORM MICROLAB CEDAR RAPIDS -DES -MOINES r P• s PLANNING & ZONING COMMISSION JUNE 9, 1983 PAGE 3 The meeting adjourned at 9:35 PM. Submitted by: "^`� •` - Sara Bebrman Approved by';- -'6/DCCL- Horst Jordan,- Secretary Planning and Zoning Commission j; MICROFILMED DY iDORM MICROLAB I i. CEDAR 0.APID5_•_DE$ MOINES I r MINUTES PLANNING AND ZONING COMMISSION JUNE 16, 1983 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jordan, Jakobsen, Blank, Baker MEMBERS ABSENT: Seward, Horton, Scott STAFF PRESENT: Knight, Franklin, Boyle, Behrman RECOMMENDATIONS TO CITY COUNCIL: 1. S-8313. The application submitted by B&S Properties for approval of a preliminary and final subdivision plat for Southside Addition, a .96 acre tract located south of Highway 1 West was approved subject to the approval of legal papers and the resolution of the need for consent of encumbrance holders to the subdivision. 2. The Planning & Zoning Commission recommends that they will set a formal meeting to discuss the following item on June 20, 1983: Public discussion of an amendment to the Zoning Ordinance Section 8.10.50, Airport Overlay Zone, establishing a clear overlay (OCL) zone. SUMMARY OF DISCUSSION: Jakobson called the meeting to order. There was no public discussion of any item not on the agenda. ZONING ITEMS: I 1. 2-8308. Public discussion of an application submitted by Hillcrest Family Services for an amendment to the zoning ordinance to permit group care j facilities in R3, RNC -20 and R3A zones; 45 -day limitation period: Waived. Franklin stated that the applicant had requested a deferral until July, should the Commission decide not to consider the amendment at this time. Moved by Jordan, seconded by Baker, to defer this item until July 7, 1983. Motion carried unannimously. 2. Z-8311. Public discussion of an application submitted by Richard McKeen for the rezoning of 522 S. Dubuque Street from C2 to R3B; 45 -day limitation period: 7/7/83. Franklin reviewed the staff report. This item was deferred until July 7. 3. Z-8312. Public discussion of an application submitted by the Kirkwood Neighborhood Association for the rezoning of certain property located at 521 Kirkwood Avenue from M1 to R2; 45 -day limitation period: 7/8/83. Knight reviewed the staff report, addressing the issues of "spot zoning" and the question of "taking of property". Staff stated that they could not support R3 zoning at this location. �M; I MICROFILMED BY y 'JORM .MICROLAB l CEDAR RAPIUS•DES-MOINES r 1571 J - 1 ■ PLANNING AND ZONING COMMISSION JUNE 16, 1983 PAGE 2 The following persons spoke in favor of the application: John Bennett, 909 Webster, argued that R2 was an appropriate zone for this land. Bennett referred to Section 414.3 of the Code of Iowa, stating that the R2 zone was much closer to meeting the definition of "the character of the neighborhood". David Doerring, 1016 Diana Street, submitted a petition signed by 700 persons in favor of R2 zoning. Doerring argued that the natural terrain of the property created a unique site which should be developed at R2 rather than R3. Doerring argued that the area needed more open space and submitted a report which advocated the establishment of a park at this location. Doerring referred to the 1982 Housing Market Analysis and the 1980 Census, stating that this area already supported more than its share of the student housing market. Patrick Gilpin, 710 Diana Court, stated that R2 did indeed conform to the Comprehensive Plan and was more compatible with the area than M1. Gilpin questioned the amount of traffic which would be generated by an R3 vs. an R2 development. Knight explained that the traffic engineer has held that in terms of volume, there will be little difference between the traffic generated between R2 and R3 development. Gilpin stated that R2 would provide a better transition from the RIB area to the commercial zone. Jinx Davison, 924 Walnut Street, expressed support for the R2 zone, stating that it would be a better transitional zone. Julie Hanson, 1038 Diana Street, expressed an interest in preserving the neighborhood as it is. Hanson stated that the R2 zone was much more in i character with the existing nature of the neighborhood. Diana Robesky, 1103 Marcy Street, urged the Commission to consider the effect of an R3 development on the elderly and the children in the neighborhood. Robesky questioned whether plans to upgrade Kirkwood were being made, stating that she was concerned it would become another highway through the city. Jakobsen replied that there were no plans to upgrade Kirkwood Avenue at this time and that information was not within the purview of the Commission. Knight commented that if the property were to be developed at M1, traffic would probably be greater than that generated in almost any other zone. r Eileen Doerring, 1016 Diana Street, addressed the issue of multiple family dwellings encroaching on the single family character of the neighborhood. Doerring explained how the survey and petition were circulated throughout the neighborhood and signed by persons opposed to the RNC -20 and R3 zones. Dona Fae Park, 816 E. College, addressed the parking and traffic issue, stating that there is a difference in the type of traffic between and R2 and R3 development. Joel Horowitz, 1129 Kirkwood Avenue, addressed the issue of a transition zone, stating that aesthetically and topographically, the property in question was a transition. Regarding encroachment, Horowitz expressed concern for the demographic and financial pressures which would be forced upon the neighborhood by the R3 development. X57/ MICROFILMED BY 1 1if '.JORM MICROLAB CEDAR RAPIDS- DES MOINES r PLANNING AND ZONING COMMISSION JUNE 16, 1983 PAGE 3 Bennett requested that a legal analysis of the "taking of property" be rendered for the July 7 meeting. The meeting recessed at 8:37 PM and reconvened at 8:41 PM. 4. 2-8310. Public discussion of an application submitted by Frank Boyd for the rezoning of 2.2 acres in the southwest quadrant of the intersection of Gilbert and Prentiss Streets from C2 to CBS; 45 -day limitation period: 6/23/83. Franklin stated that the possibility of R38 rather than CBS zoning had been discussed with the applicant. Franklin suggested that this item be deferred until July 7 and requested a waiver of the applicant. John Cruise, 19 Forest Glen, attorney for Boyd, waived the 45 -day limitation period so the Commission could consider this item further. Cruise encouraged the Commission not to reject the idea of a CBS zone,, although the R3B zone might be acceptable. Moved by Jordan and seconded by Blank to defer this item until July 1983. Motion carried unanimously. 7, SUBDIVISION I. 5-8313. Public discussion of an application submitted by B&S Properties Tor—approval of a + + preliminary and final subdivision plat for Southside Addition, a .96 acre tract located south of Highway 1 West; 45 -day limitation period: 6/19/83; 60 -day limitation period: 7/4/83. Knight stated that this item had been deferred earlier due to a question regarding the access easement. Boyle stated that he had researched the issue and found that an easement constituted an encumbrance and that the parties to the easement should sign off on the subdivision. Boyle suggested that the Commission approve this item subject to the submission of legal papers. Knight stated that all of the deficiencies had been corrected. John Sladek, attorney for B&S Properties, urged that this item be approved. Moved by Jordan and seconded by Blank to approve this item subject to the approval of legal papers and the resolution of the need for consent of encumbrance owners to the subdivision. The motion carried unanimously. 2. Public discussion of an amendment to the Zoning Ordinance Section 8.10.50, Airport Overlay Zone, establishing a clear overlay (OCL) zone. Knight explained the implications of the amendment. Boyle stated that the Airport Commission was currently meeting and their comments would be circulated. Boyle suggested that the Commission set a special meeting on June 20 to consider all comments and then set a public hearing. Moved by Blank and seconded by Jordan to set a formal meeting to discuss this item on June 20. The motion carried unanimously. St I MICROFILMED BY '.JORM MICROLAB ! CEDAR RAPIDS -DES MOINES r -------- r i PLANNING AND ZONING COMMISSION JUNE 16, 1983 PAGE 4 OTHER BUSINESS: Baker commented that the public housing project on Peterson Street looked nice. The meeting adjourned at 9:03 P.M. Taken by: SCJ a Sara Behrman, Minute Taker /� Approved by: •' - %�-c'-r� ; // `�,'—r•[.G.�a^•� Horst Jordan, Secretary I MICROFILMED BY. !_�JORM MICROLAB `CEDAR RAP10S•-DES+1701AE5 P. 5 V� 0) MINUTES IOWA CITY PLANNING & ZONING COMMISSION JUNE 20, 1983 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Seward, Scott, Jakobsen, Baker, Blank MEMBERS ABSENT: Jordan STAFF PRESENT: Boothroy, Boyle i RECOMMENDATION TO CITY COUNCIL: That the ordinance amending Chapter 8.10, the Zoning Ordinance of the I Municipal Code of the City of Iowa City, Iowa, by deleting Section 8.10.50, Airport Overlay Zones, and substituting in lieu thereof a new Section 8.10.50 (ordinance establishing a clear overlay zone within which uses which would be incompatible with the airport are prohibited) be approved (5-0). SUMMARY OF DISCUSSION: Chairperson Seward called the meeting to order. There was no public discussion of any item not on the agenda. i Boothroy indicated to the Commission the uses prohibited in the Clear Overlay Zone and explained the special exception section of the ordinance. Following a brief discussion of the sections, motion to adopt the ordinance dated 6-17-83 was moved by Blank and seconded by Tom Scott. Motion passed by a vote of 5-0. Commissioner Jakobsen stated for the record that the Planning & Zoning Commission had always been very cooperative with both the FAA and the City Airport Commission concerning the content of the Airport Overlay Zones. There being no further business, the,•formal meeting was adjourned. i Approved by:-.,'(-(— — Horst Jordan, Secretary hl- MICROFILMED BY !JORM MICROLAB r 1 CEDAR RAPIDS -DES NOIIIES 1571 I MINUTES IOWA CITY BOARD OF ADJUSTMENT JUNE 8, 1983 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Randall, Fisher, Barker, VanderVelde, Slager MEMBERS ABSENT: None STAFF PRESENT: Knight, Franklin, Boyle, Siders, Behrman FINAL ACTION TAKEN: I. V-8320. The request submitted by Mercy Hospital for a variance to Section 8.10.25.C, screening of off-street parking areas, for property located in the 600 black of Market Street was granted. 2. V-8321. The request submitted by Bengate Rentals for a variance to Section 8.10.25.A, off-street parking requirements for property located at 805 First Avenue was granted. 3. V-8322. The request submitted by K.K. Merker for a variance to the yard requirements of the zoning ordinance for the property located at 726 Iowa Avenue to allow reconstruction of an accessory building (a garage) in the rear yard was granted. 4. V-8324. The request submitted by The Vine Tavern for a variance to Section 8.10.35.9 of the zoning ordinance to allow erection of a projecting sign in a C2 zone for the property located at 529 South Gilbert Street was denied. i i 5. V-8325. The request submitted by Hillcrest Family Services for a variance to Section 8.10.25.A, off-street parking requirements of the zoning j ordinance for the property located at 214 E. Church Street was granted subject to the following amendments, limitations and restrictions: j a. that the use of the property be by an institution that prohibits its residents from owning, using, possessing or bringing cars on the ipremises; b. that it be occupied by no more than 14 residents residing there for rehabilitative purposes; C. that in addition to residents residing there for rehabilitative purposes, that it be used by no more than four Hillcrest counselors and personnel, and that those persons not be office or clerical staff; and d. that the rear portion of the lot be cleared and utilized to provide a minimum of seven parking spaces. SUMMARY OF DISCUSSION: Barker called the meeting to order followed by the Board of Adjustment. Barker reviewed the procedures to be �l MICROFILMED BY 'JORM MI.CROLAB CEDAR RA PIDS•DES*MOINES- 1.57? —_1 0 .N. `7 I IOWA CITY BOARD OF ADJUSTMENT JUNE 8, 1983 PAGE 2 VARIANCE ITEMS: V-8318. Public hearing on a request submitted by Harry Hinckley appealing an interpretation regarding nonconforming lots and rooming house density requirements for certain property located at 520 Ernest Street. Knight stated that the applicant had requested deferral of this item. Moved by Slager, seconded by VanderVelde to defer V-8318 until the June 22, 1983 meeting. The motion carried unanimously. V-8320. Public hearing on a request submitted by Mercy Hospital for a variance to Section 8.10.25.C, screening of off-street parking areas, for property located in the 600 block of Market Street. Franklin reviewed the staff report. Randall stated that he would abstain from this discussion due to a conflict of interest. The following persons spoke in favor of the variance: Steve Mackenzie, Hansen, Lind, Meyer, submitted additional drawings of the proposed structure, emphasizing the advantages in the openness of the structure for the security of Mercy Hospital employees. VanderVelde asked how much smaller the ramp would have to be in order to comply with the screening requirements and ventilation needs. Mackenzie stated that compliance would mean losing a large number of parking spaces and a change in the overall dimensions. VanderVelde stated that previous assurances that all screening requirements would be complied with had been a stipulation when a prior variance had been granted. Siders clarified that compliance with the tree ordinance, not screening requirements, had been discussed. Slager commented that enclosed parking ramps have "built-in" screening; additionally, the proposed ramp does not differ from the City ramps and the purpose of the screening requirements were being met. Siders commented that the Zoning Code Interpretation Panel had indicated that the intent of the ordinance was to screen flat parking lots, not parking facilities and structures; however, the ordinance was determined to be applicable. Bruce Anderson, Hansen, Lind, Meyer, spoke in favor of the variance, emphasizing that the openness of the structure was needed for both ventilation and security. Fisher commented that the ramp would be less aesthetically pleasing if screening was required. Barker stated that uniqueness could be found in the security aspect; Barker indicated he was not in favor of closing off the ramp. VanderVelde addressed the issue of public interest, asking if the number of tree plantings could be doubled to shield the impact of the blank wall. Siders stated that the City Forester would have to be consulted as it is generally not acceptable to plant clusters of trees in the right-of-way since visibility problems may be created. Siders asked the Board to consider the safety aspect of a closed versus an open ramp, citing the numerous cases of vandalism in the City's ramps. r - MacKenzie indicated that trees every 30 feet would be feasible, if allowed by the City Forester. Slager stated that she did not agree that those trees would fulfill a screening need. Barker commented/ that it was significant that no one I MICROFILMED BY M 'JORM MICROLAB j CEDAR RAPIDS•DES MOINES r 1 IOWA CITY BOARD OF ADJUSTMENT JUNE 8, 1983 PAGE 3 from the neighborhood was voicing concern regarding this variance. Franklin stated that queries concerning the possibility of a fence had been made and opposition expressed by the public to such a fence. Barker stated that he was not prepared to support a motion which would require more trees than the ordinance. VanderVelde stated that shielding should be provided over six feet for the cars on the second level. Moved by Slager to grant Mercy Hospital a variance to Section 8.10.25.C, screening requirements of off-street parking areas. Seconded by Fisher. VanderVelde stated that she was not prepared to support the motion unless additional trees were required. The following persons spoke in opposition: Margaret Nowysz, 1025 River, commented that the more landscaping required, the better. The motion carried 3-1-1; Randall abstained and VanderVelde voted no. The variance was granted. V-8321. Public hearing on a recruest submitted by Bengate Rentals for a variance to Section 8.10.25.A, off-street parking requirements for property located at 805 First Avenue. Knight reviewed the staff report. The following persons spoke in favor of the variance: Gene Kroeger, 320 Willis, questioned how the parking requirements were ascertained. Knight explained. Kroeger stated that his property was the only one required to have one space for every 100 square feet of building; the surrounding properties required one space for every 300 square feet. Kroeger stated that he had letters from his surrounding tenants indicating no significant parking problems other than on football Saturdays. Siders reviewed the regulations for office use in a CH zone. The members discussed the problem of determining the parking requirements for a veterinary clinic. Discussion was tabeled until staff could determine the exact requirements proposed in the new zoning ordinance. V-8322. Public hearing on a request submitted by K. K. Merker for a variance to Section 8.10.23, yard requirements of the zoning ordinance for the property located at 726 Iowa Avenue. For the record, VanderVelde stated that she owned property at 947 Iowa Avenue and was unacquainted with the applicant. Franklin reviewed the staff report. Franklin stated that comments of support had been received from Jack Young and Mrs. Miller at 14 N. Lucas Street and Mrs. Black at 23 N. Lucas Street. Franklin stated that the staff had recommended denial based on no showing of hardship. 1,57z tj I MICROFILMED V h'' :JORM MICROLAB CEDAR RA PIDS•DES*MOINES- II r• IOWA CITY BOARD OF ADJUSTMENT JUNE 8, 1983 PAGE 4 The following persons spoke in favor of this variance request: Margaret Nowysz, 1025 River, stated that this was a single-family residence that had been converted to a multi -family use but had retained its structural integrity. Kim Merker, 726 Iowa Avenue, stated that it was difficult to determine the exact alley lines and the distance of those lines from the original structure. Merker stated that he wished to replace a two -car garage which was destroyed by r stated that he had invested many hours in more than 50 percent by arson. Merke building the patio, and the garage would add an aesthetic element to the side of the patio property as well as provide the only usable storage for the building. Merker argued that it would be unfair to penalize him for an act of vandalism. Fisher asked if the new dimensions of the proposed garage were identical to the area of the old structure and Merker replied affirmatively. Barker questioned' whether or not the old structure could be repaired. Merker stated that it could not be. Fisher questioned whether or not the new structure could be reduced in { sed garage would not have a great deal of size. Merker explained that the propo excess space. Phil Philips, 714 Iowa Avenue, spoke in favor of a variance, commenting that the original garage had never created a visibility problem to date. Miriam Young, 1720 Muscatine Avenue, spoke as property owner of 713 E. Jefferson. Young argued that the current garage, while an eyesore, had never i posed visibility problems. Sandra Eskin, 1047 Woodlawn, urged that the applicant be allowed to rebuild his Eskin stated that it would be an aesthetic garage as it originally stood. hardship for the applicant to move the garage. Bill Sueppel, 122 S. Linn, representing Merker, reviewed the extent to which Merker had landscaped. Sueppel explained that the landscaping anchored into the existing garage. Sueppel stated that as measured, the distance on the east line s closer to two feet than 18 wainches and the back of the property was the reason the alley was so wide. Sueppel railroad right-of-way which was the doubted that there was a problem with a ten foot setback, and stated that it was significant that the garage was deliberately burned. Sueppel stated that a test of visibility when backing into the alley had demonstrated that there were no problems. Barker asked if there was a clear view of the alley before the car reached the telephone poles and Sueppel stated that was the case. Barker asked if the alley was unique and Sueppel stated that it was not; alleys such as this one could be found throughout the north side area. Michael White, 1417 E. College, contractor for Merker, stated that Frantz of the city buidling inspection department, had inspected the garage and had not allowed it to be rebuilt as it presently existed. No one spoke in opposition to this variance. Franklin commented that the telephone poles were a point of reference in the photos and were not intended to mark the right-of-way of the alley. lr 41 MICROFILMED BY �f t+' 'JORM MICROLAB f 1 CEDAR RAPIDS -DES MOINES 1r Ilp JI IOWA CITY BOARD OF ADJUSTMENT JUNE 8, 1983 PAGE 5 Randall expressed sympathy for the potential loss of a beautiful yard, but stated that it did not adequately meet the test of hardship. Slager commented that hardship was difficult to define and stated that it would be a financial hardship if the garage had to be moved as well as an aesthetic hardship. Slager stated that one aspect of hardship was that the old garage was anchored to the renovation in the back yard, making this unique. Slager stated she was satisfied that hardship could be found. VanderVelde agreed, stating that the applicant was a victim of arson. Randall disagreed that hardship could be found. Merker stated that a walnut tree would be destroyed if the garage was moved back and that contributed to the hardship aspect. Fisher stated that the applicant could build a 20 foot square garage without encroaching on the landscaping or the walnut tree and still conform to setback requirements. Merker stated that the footing extended all around the base of the garage and the proposed structure must remain the same as the original. Moved by VanderVelde to grant the variance to Section 8.10.26.8.2 and 8.10.26.8.3. Seconded by Slager. The motion carried 4-1; Randall voted no. The meeting recessed at 6:30 and reconvened at 6:40 p.m. .Further discussion of item V-8321: Knight stated that according to the current ordinance, a veterinary clinic was not permitted in a CH zone; the new ordinance required one parking space for every 200 square feet. Barker suggested that the parking requirements be limited to one parking space for every 180 square feet for office space. Barker stated that as a finding of fact, the applicant has demonstrated that the number of spaces required by the ordinance for office or retail use can be reduced to one space per 180 square feet. I Moved by Randall to vary the parking requirements for property at 805 First Avenue to reduce to one parking space per 180 square feet of building for office use. Seconded by Slager. Fisher commented that the wording of the ordinance would take care of the parking requirements if the proposed use was retail. The motion carried unanimously. i V-8324. Public hearing on a request submitted by The Vine Tavern for a variance to Section 8.10.35.9 of the zoning ordinance to allow erection of a projecting sign in a C2 zone for the property located at 529 S. Gilbert Street. Knight reviewed the staff report. The following persons spoke in favor of the variance: Joe Kennedy, owner of The Vine Tavern, stated that although it was difficult to prove hardship, business had dropped off in the last two and a half years. The applicant argued that the uniqueness was that the front of the building faced Gilbert and The Vine Tavern entrance was around the corner and not on the street level. The applicant stated that this case was similar to that of The Ordinary Bike Shop. The applicant stated that the owner of The Shamrock Tavern nearby had not expressed any objection to the variance request. 1.57%62— i!; i i HICROFRMED BY '.JORM MICROLAB I - CEDAR RA PIDS•DES-NOINH r � J r 1 4 __1 IOWA CITY BOARD OF ADJUSTMENT JUNE 8, 1983 PAGE 6 VanderVelde questioned why a non -projecting sign off Gilbert Street could not be used. The applicant explained the directional problems. Slager stated that the same purpose could be fulfilled with a vertical flat sign. The applicant argued that urban renewal had forced The Vine Tavern to this location in the summer of 1977. Knight stated that the distinction between The Vine and The Ordinary Bike Shop rested in the fact that The Ordinary Bike Shop did not front on a public street. Bernie Wright, 825 Oakcrest Street, Nesper Sign Company, spoke in favor of the variance. Wright stated that he had worked on the sign ordinance and the intent was to eliminate projecting signs in the downtown area but to allow them in CH ,and C2 zones. Wright stated that it was difficult to ascertain that projecting signs were not allowed in the C2 zone. The applicant stated that the although the sign could be attached to a pole and placed in a similar location it would be expensive. Barker stated that a letter had been received from Marian Huffman, of the Iowa City Women's Press, and a phone call had been received from the owner of The Mansion, registering objections to the sign variance. f No one spoke in opposition. Slager asked if there was room to construct a free-standing sign on a pole, was it legal. Siders stated it would be allowed, but he was unsure whether there was I room. The members discussed whether or not room existed to allow a pole sign. Siders stated the applicant would have to prove it would not encroach into the t public right-of-way. l Moved by Fisher to grant a variance to the sign ordinance to permit The Vine Tavern to construct a projecting sign for 529 S. Gilbert Street. Seconded by Slager. Randall stated that two possible alternatives had been indicated - a fascia or pole sign. VanderVelde stated it was not like The Ordinary Bike Shop case because it did not front on an alley and the tenant in the front has objected. Siders highlighted the difference between the two cases. The motion failed unanimously and the variance was denied. i i I V-8325. Public hearing on a request submitted by Hillcrest Family Services for a variance to Section 8.10.25.A, off-street parking requirements of the zoning ( ordinance for the property located at 214 E. Church Street. Franklin reviewed the staff report. Franklin stated that at the next meeting, the Board would be confronted with an appeal to the Zoning Code Interpretation Panel's definition of institutions and explained the history of the Planning & Zoning Commission's appeal. Barker asked if there were any objections to this variance and no one responded. Slager questioned whether the Board could reduce the requirements to less than 50 percent. Franklin stated that that provision of the code is, in essence, a special exception, and in order to reduce parking by more than 50 percent, a variance would be required with a showing of hardship. iC1 j MICROFILMED DY 'JORM MICRO_ LAB I 'CEDAR RAPIDS -DES MOINES 2 IOWA CITY BOARD OF ADJUSTMENT JUNE 8, 1983 PAGE 7 The following persons spoke in favor of the variance: Jane Hartman, Hillcrest Family Services, mentioned other facilities that were run by Hillcrest in other cities. Hartman stated that Hillcrest Family Services wished to expand their facility to include men and there was no such facility in eastern Iowa. Hartman outlined the search Hillcrest Family Services had made for a suitable property for this facility. Hartman stated that it was their Policy not to permit cars and gave the reason for this policy. VanderVelde questioned whether visitors with cars would be allowed. Hartman stated that generally, guests of the residents come on foot or bus and parents occasionally come to pick up or take out the residents. Hartman stated that there is room for four spaces at the new facility on the architect's plan. Hartman stated that a large older home in a residential neighborhood had been desired and Hillcrest Family Services VanderVelde asked had fneighborsehadutrack beencontactedrabout the d in sproposed locationnof the facility. Hartman stated that an open house had been held on April 26 and all neighbors had been invited. VanderVelde commented that the required 67 to four parking space reduction was quite large and asked if there was any way of providing more parking spaces. Hartman stated that there was a two -stall garage on the back lot and seven stalls could be built in the back; however, the green space was more desirable for the program. VanderVelde commented that she s resided next-door to a half -way house with parking problems. Hartman commented that this facility would be for adults and one of the most significant r difficulties their population has is getting along with family and making friends. Hartman stated that visitors would not be allowed during the day. Hartman stated that there would be 14 residents. Robert Downer, 122 S. Linn, attorney for Hillcrest Family Services, clarified the time schedule imposed by the CDBG funding program and the hardship which would be imposed if this decision was not reached rapidly. Hartman stated that Hillcrest Family Services was required to spend $73,500 no later than December 31, 1983; if the variance was denied, chances of finding another property were slim. Downer asked Hartman if the City Council had made any determination of the facility's benefit to the community. Hartman stated that the facility was a high priority of CCN and JCCOG and the City Council had approved their recommendations. Don Osborne, Executive Director of Hillcrest Family Services, stated that in 1974-1975 Iowa City had looked at the needs for women who were in private and state institutions and had reviewed Hillcrest Family Services' successful program in Cedar Rapids. They had invited them to come to Iowa City. Starting funds by the Johnson County Board of Supervisors had been provided and the service has an excellent track record. A new needs assessment has indicated the need for such a facility for men. Osborne emphasized the time element pressures. Claudine Harris, 214 Ronald, urged that the variance be granted stating that it was a good use for this property, Siders stated that there would be room for eight stalls across the back of the property with the new design standards. The members discussed how many spaces the Board felt would be adequate for the facility. Barker stated that there were unique hardship circumstances limited to the restricted nature of the facility. Barker stated that the fact that the facility would be purchased 457-2 . (; MICRGFILMEO v t±' 'JORM MICROLAB i I CEDAR RAPIDS -DES MOINES r 0 r I . IOWA CITY BOARD OF ADJUSTMENT JUNE 8; 1983 PAGE 8 rather than leased should also be considered. Barker stated that he did not believe four spaces to be adequate and expressed preference for supporting the variance if parking could be provided across the back of the entire lot. Randall agreed with Barker. Downer stated that he would not be troubled with requiring seven spaces and not opposed to demolishing both garage structures and having seven spaces available. Siders stated that six full spaces and two compact spaces would fit. Slager stated she was willing to support requiring seven spaces. The Board discussed the possible wording of a motion limiting the number of staff members. Moved by Slager to grant the variance as requested by Hillcrest Family Services subject to the following amendments, limitations and restrictions: a) that the use of the property be by an institution that prohibits its residents from owning, using, possessing or bringing cars on the premises; b) occupied by no more than 14 residents residing there that it be purposes; c) that in addition to residents residing there for rehabilitative for that Purposes, that it be used by no more than four Hillcrest counselors and personnel, and that those persons not be office or clerical staff; and d) that the rear portion of the lot be cleared and utilized to provide a minimum of seven Parking spaces. Seconded by VanderVelde. The applicant indicated that this wording was acceptable. The motion carried unanimously. VanderVelde stated that she did not have an opportunity to review the minutes of May 11, 1983 before they were filed, as she had been out of town. Moved by Slager to approve the minutes of May 25, 1983. Seconded by Randall. t conditioning be left on in the Council Chambers for their meetings. The motion carried unanimously. The Board requested that if possible the air , 1 The meeting adjourned at 8:37 p.m. Taken by: a B@hr to-Tak rie j Submitted by: Dopglas—Bo thro Secreta iII ice_ Approved by: �.: .. Scott Barker, Chairperson �P MICROFILMED BY f� 1 t� 'JORM MICROLAB I CEDAR RA PIDS•DES-MOIHS r /.570?— A MINUTES SENIOR CENTER COMMISSION JUNE 16, 1983 1:30 PM SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: B. Coen, J. Williams, M. Kattchee, G. Scott, M, Clover MEMBERS ABSENT: A. Arneson, C. Browne GUESTS: Vera Russell, Ruth Wagner, Council of Elders STAFF PRESENT: B. Meisel, L. Benz, B. Bechtoldt RECOMMENDATIONS TO CITY COUNCIL J. Williams moved that the Commission accept the recommendation that the SEATS office move upstairs to the second floor and the ceramics equipment be moved into the office formerly occupied by the SEATS program. However, a meeting is to be held with the Service Providers who use Senior Center space on a regular basis. All Service Providers have 'cortain general responsibilities towards all elderly. If these responsibiliti;re not clear then contract changes will be recommended to City Council. RECOMMENDATIONS TO THE CITY MANAGER A change in the operational handbook, page 23, Section 5.1. Participants. Wording to be changed from organizations who meet at the Senior Center must "primarily serve the elderly" to 'organizations with mixed age membership whose services and activities are also beneficial to the Seniors of Johnson County, will be permitted to hold meetings and participate in group activities at the Senior Center. Staff will handle the arrangement with these groups, and their use of the Senior Center will be based on the availability of space and of maintenance personnel." MINUTES Hearing no objections from Commission members, Chairman Coen declared the minutes approved as mailed. PUBLIC DISCUSSION B. Coen read a letter from Freda Shannon thanking the Senior Center for the many varied and informative activities offered this past fall and winter such as: cake decorating, knitting, holiday crafts and woodworking. She praised the high level of personnel in the presentation of the housing work shops and art history units. Another letter was from Ora Crites, a Senior Center volunteer, explaining that on June 4, a man came into the Senior Center asking for a wheelchair for a lady who was stranded on the sidewalk. The Senior Center wheelchair was used to rescue the lady, who after eating was taken• home by a meal participant. A man who regularly attends the Center had fallen downtown, the secretary received a call inquiring how best to handle the situation, assuming that the Center would have emergency information about him. These three incidents illustrate the responsibility the community feels the Senior Center takes for the older people of Johnson County. /,573 !� MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES MOINES. r _ J +w I I1 moi. Senior Center Commission June 16, 1983 Page 2 SPACE APPLICATIONS B. Meisel reported on a space application from Tom Walz that the Committee approved. This application is for a cable TV series called Senior Center of the Air which will be on topics such as "Pets and the Elderly." Each film will be followed-up by a panel discussion. The series would be filmed at the Center; equipment will be at the Center only during filming time; it will not be stored here. Credits will be given to the Senior Center for helping to sponsor the series. SEATS Space Application. Ceramics and woodworking activities are currently housed in the same room. Woodworking activity is becoming so popular that it would be better for ceramics to have a special room. Staff proposes the ceramics equipment be moved to the room across the hall currently used by SEATS and that SEATS office be moved upstairs to the unoccupied northwest room on the second floor. Shelves can be obtained for ceramics; rekeying the second floor locks would be necessary. Emergency plans in the operational handbook might have to be changed; staff assistance by SEATS, to the elderly on the second floor, must be assured. SEATS staff bicycles would continue to be kept in specific areas under stairs on the ground floor and will not be allowed to be stored any other place. L. Benz strongly recommended that the SEATS staff take CPR. J. Williams suggested this recommendation be suggested at the Service Provider meeting. COUNCIL OF ELDERS - R. Wagner The new members, Harold Breece, Carrie Lewis, Richard Ruppert and Leland Stock, were present at the June Council of Elders meeting as well as the continuing members and retiring members. Next year a delegation from CoE will be sure to attend the Governor's Conference and encourage AARP members to attend also. At the September CoE meeting, people who attended this year's Governor's Conference will give their reports of the conference to CoE and AARP members. A final report of the Older Americans Fair from Committee chairman agreed that having a theme was important for the success of the fair. A slide show of the Center will be presented by the Outreach Committee to the Kalone Optimist Club on July 7. Election of CoE officers was held. Kathleen Norris was elected president; Jim Lapitz, vice-president, Carrie Lewis, recording secretary, and Ruth Wagner, corresponding secretary. CoE will follow through on outreach plans in the Fall. CoE is happy that a flag will be available. M. Clover suggested more commissioners should attend CoE meetings. G. Scott will attend the July meeting. WIDOWED PERSONS - Benz AARP is establishing a local Widowed Persons service for newly widowed persons with the aid of Vi Madsen of AARP, Bob Jackson of Community Mental Health and Lori Benz. Approximately 40 people from the Iowa City community attended a meeting in May and indicated in what capacity they would like to serve. Lee Munson from Des Moines was the main speaker. AARP National Training Service materials will be used during the 6-8 months it takes to establish a Widowed Persons Service. A temporary steering committee is being established which will /.573 C MICROFILMED BY I tf' !NORM MICROLAB I CEDAR RAPIDS•DES�MOfNES r J Senior Center Commission June 16, 1983 Page 3 lead to training of volunteer contacts. This service will not be in competition with the more socially oriented single groups. The next Widowed Persons meeting is a noon luncheon on June 21 here at the Center. Many people, some of whom are not elderly, have indicated a need for such a service to newly widowed persons. OPERATIONAL HANDBOOK REVISION - Clover M. Clover explained that the Committee met to work on expanding the policy stated in the operational handbook that an organization to qualify to meet in the Senior Center must "primarily serve the elderly." The proposed revision reads, "Organizations with mixed age membership whose services and. activities are also beneficial to the Seniors of Johnson County, will be allowed..." M. Kattchee moved to approve the revision substituting the word permitted for the word allowed. Motion seconded by M. Clover. Motion declared carried (5 yes - 2 absent). If a City Commisson meets at the Senior Center, the Commission finds it necessary that the City janitorial service, rather than Senior Center staff, be responsible for the cleaning up after the meeting. SENIOR CENTER STANDARDS - Coen The newly formed Senior Standards Committee consisting of Margaret Clover, Bill Coen of the Senior Center Commission and Jim Lapitz and Kathleen Norris of the Council of Elders and the Senior Center staff, to work on evaluating Senior Center standards, has not met yet. They will schedule a series of meetings in the fall. COUNTY RESPRESENTATIVES MEETING WITH THE BOARD OF SUPERVISORS - Kattchee The Board adopted a modified version of the Senior Center Commission's wording change in the explanation of procedures for Congregate Meals. The new wording for 04 of the procedure leaflet is: "The signing of the Senior Center card number will be appreciated." M. Kattchee feels the duplicated and unduplicated counts are essential for evaluation of the various programs. M. Clover explained that some of the Council of Elders members did not understand the importance of signing in the Senior Center number. She explained the reasons to the in policy. M. Kattchee reporteding and then th t the Supervisorsnwere were very signing at their CoE pleased that there is excellent cooperation between all staff members working in the Senior Center. GOVERNOR'S CONFERENCE - Scott A two day Governor's Conference was held in Des Moines in the latter part of May. At one session Governor Branstad spoke on behalf of the Assurance Network for Easing Widowhood and promised direct support to back this program. Approximately 500 his e which was ew Executive Director, arenatTynes. ttended LSessi nseroncpsychological aired by the n backgrounds of stress, motivation, crime committed by elderly people and nutrition programs, were among the many sessions held at the conference. M. Clover and B. Coen attended a special session on Senior Centers and found that the Iowa City/Johnson County Senior Center was recognized as the "cream of the crop" in Iowa. The meeting on volunteerism emphasized that success in using volunteers depends on having paid staff to run the programs. MICROFILMED BY 'JORM MICROLAB j CEDAR RAPIDS -DES MOINES I Senior Center Commission June 16, 1983 Page 4 COORDINATOR'S REPORT - Meisel $300 was requested from the travel budget for two commissioners to attend the Governor's' Conference. However, three commissioners attended the conference and spent less than $300 of Senior Center funds: Volunteers Bill and Bert Crawford work 60 hours per month to tally the duplicated and unduplicated counts Of people using the Senior Center. Using the figure of $8.72 a square foot as a basis (what the Board of Supervisors pay for renting the Federal Building) Bette prepared figures illustrating the City of Iowa City's in-kind contribution to the Service Providers housed in the Senior Center. M. Clover suggested that the Service Providers receive a copy of this memo. B. Meisel suggested that AARP be asked to change the coffee -tea situation at the host station. All agreed. Staffing: A CETA person will assist Jeff, .the maintenance worker, in the mornings, which will give Jeff more time for second floor work. The VISTA application is being rewritten as the Des Moines VISTA staff felt that Professor Walz's application indicated a volunteer would replace a staff person which does not comply with VISTA regulations. Lori's temporary replacement will be selected soon. Ben Hofmann is the new temporary weekend maintenance person. Staff is receiving bids on washing windows and putting a stainless steel panel in the scullery in Congregate Meals. We need more volunteer clerks for the Eldercraft Shop and a volunteer for the co -manager position. The next meeting will be July 21 at 1:30 PM. Meeting adjourned at 3:00 PM. M. Kattchee, Secretary Reported by Barbara Bechtoldt li 4 MICROFILMED BY j JORM MICRO_ LAB If I CEDAR RAPIDS -'DES MOINES r A t City of Iowa City FFROMMEMORANDUM DATE: July 25, 1983 : City Council Barbara Bechtoldt, Senior Center afternoon secretary Correction of May 19, 1983 Senior Center MINUTES At the July 21, 1983 Senior Center Commission were made to the May 19, 1983 Senior Center Cortmissi�MINUTES as follows: page 2, in the parhe City Cagraph under DISCUSSIONonRE: HUMAN RIGHTS COMMISSION - WATSON, The discourages the use "T the City Library for City meetings" is hereby changed to: "The Libra Board discourages the use of the City Library for Cl ty meetings, new language underlined) Please attach memo to this MINUTES. yThank our youof the May 19, 1983 Senior Center Commissionu. j. MICROFILMED BY i :JORM MICROLAB f CEOARARPtbS•DES-MOINE3,`- 1 i i SENIOR CENTER COMMISSION MAY 19, 1983 PAGE 2 it is recommended they sign their Senior Center number. M. Clover seconded the motion. Motion declared carried (6 yes -1 absent). MINUTES: As there were no changes or corrections to the minutes of the April Commission meeting, Chairman Coen declared the minutes approved as mailed. i Chairman Coen welcomed back G. Scott and introduced the guests. He then read a letter from Gwen Scheely of Coralville, complimenting the operation of the Senior Center. i j DISCUSSION RE: HUMAN RIGHTS COMMISSION - WATSON: i j i John Watson of the Human Rights Commission presented their Commission's I request for the Senior Center' Commission to consider allowing the Human i i Rights Commission to hold their regular monthly meetings at the Senior Center because it is accessible to the handicapped. They have considered i using the Library and Recreation Building both of which are accessible but they are heavily used. The City Council discourages the use of the City Library for City meetings because it prefers the usage to be available for the wider general public. One of Human Rights' recommendations to the 1 City Council is that if possible public meetings should be held in places I accessible to handicapped people. The Iowa City Council has informed the Human Rights Commission that the Senior Center is primarily for use by elderly persons. The Human Rights Commission agrees with that concept, KI {" MICROFILMED BY !JORM MICRO_ LAB :CEDAR RAPIDSabES MOINES ( Jl