Loading...
HomeMy WebLinkAbout1983-10-03 Info PacketCity of Iowa City MEMORANDUM DATE: September 30, 1983 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule October 3, 1983 Monday 7:30 P.M. - Special Council Meeting - Conference Room Separate Agenda Posted 7:45 - 9:00 P.M. Informal Council Meeting - Conference Room 7:45 P.M. - Human Service Funding Requests (UAY and Willow Creek Neighborhood Center) 8:00 P.M. - Discuss hearing process for human service funding 8:10 P.M. - Rundell/Center/Dearborn Storm Sewer Improvements 8:30 P.M. - Right Turn on Red sign, Burlington and Summit 8:40 P.M. - Discuss Downtown Transit Interchange Report 9:00 P.M. - Council time, Council committee reports October 4. 1983 Tuesday 9:00 A.M. - 6:00 P.M. OPEN HOUSE - All City Facilities 7:30 - 9:30 P.M. Informal Council Meeting - Conference Room 7:30 P.M. - Discuss new Zoning Ordinance issues .9:15 P.M. - Executive Session October 6, 1983 Thursday 1:00 - 5:00 P.M. Iowa City Recreation Center, Room A Council Meeting with Department Heads to discuss Departmental Goals PENDING LIST Priority A: Discuss Council Policy Resolutions Priority B: Housing Inspection Funding Policy Housing Market Analysis Recommendations MECCA Funding Request Lower Ralston Creek Parcels - Use and Configuration Meet with Broadband Telecommunications Commission (October 24) Discuss Amendments to Non -Discrimination Ordinance Bicycle Lane Designations Tour of New Transit Facility Priority C: Meet with Design Review Committee (October 24, 1983) Traffic Signals - Flashing Mode Mandatory Parkland Dedication (Fall 1983) Shamrock/Arbor Drive Drainage Area (November 1983) Grant Proposal by Friends of Old Brick ,.4 City of Iowa City MEMORANDUM Date: September 30, 1983 To: City Council From: City Manageity Attorney. ;. Re: Status of Negotiations - Iowa -Illinois Franchise During a meeting with Iowa -Illinois representatives on September 19, the following points emerged concerning their position: 1. Iowa -Illinois wants a 25 year franchise but may be willing to accept 10-15 years with a re -opener provision. 2. A franchise fee is not acceptable. The fee would be passed on to the Iowa City consumer. 3. Iowa -Illinois will not agree, as a condition of the franchise grant, to the Electrical Franchise Regulatory Ordinance although there appears to be acceptance of the fact that the City may enact it independently of the franchise. Iowa -Illinois complains that if they accept the regulatory ordinance as part of the franchise, the City could later unilaterally change the ordinance and make it more restrictive. 4. The right -to -purchase provision in the franchise is objected to -- Iowa law permits this and Iowa -Illinois wishes to leave the matter •there and not -agree to the detailed buy-out provisions we proposed. 5. Iowa -Illinois' position concerning undergrounding is that someone has to pay for it rather than spreading it into everyone's rates. They also object to the right, written into the franchise, of the Council to enlarge the boundaries. Iowa -Illinois recognizes that the City could require undergrounding based on our power to regulate the use of the streets, but they maintain that the Iowa Commerce Commission will find this to be unique to Iowa City and not permit spreading costs throughout the district. 6. The franchise provisions dealing with the location of distribution and transmission lines requiring City approval should, according to Iowa -Illinois, be redefined so that Iowa -Illinois will have the right to determine the need for such lines and the City to maintain the right to approve location only. 7. Iowa -Illinois is concerned with the Regulatory Ordinance provision requiring distribution and transmission line poles to comply with the height limits for buildings in residential zones as required by the zoning ordinance. The concern deals with any variance between our zoning limitations and the National Electrical Safety Code requirements. I A. � 1 i 2 8. Energy conservation services and the financing of same have been preempted by the state as part of the rate structure. A letter describing Iowa -Illinois' current programs is enclosed. 9. Iowa -Illinois desires to have both the electric and the gas franchises considered at the same election. We informed the representatives that we would be back in touch after further instructions from the Council. bj5/7-8 i99a 1 REc'77". =] ::..... ic33 IOWA -ILLINOIS GAS AND ELECTRIC COMPANY IOWA CITY. IOWA $2240 T T HOOGERWERF DISTRICT 4.H.GER Neal Berlin, City Manager City of Iowa City 410 East Washington Iowa City, IA 52240 Dear Mr. Berlin: September 22, 1983 Here is a summary of our current Energy Conservation Programs that you requested at our September 19 meeting on the franchise renewals. Residential Conservation Services (RCS) Audit Program - Under this program, detailed home -energy audits are made for a $15 charge per audit. This is substantially less than the cost of the audit and available to all residential customers. Commercial and Apartment Conservation Services (CACS) Audit Program - This is a detailed audit program for commercial and apartment buildings. These audits are made for a basic audit charge of $50, plus a labor rate of $20 per hour. Low-income Audit Program - This is a pilot program in our Fort Dodge District. Basically, this is a weatherization audit and is designed to meet the specific needs of each low-income customer. This is available at no charge to customers receiving energy assistance funds. Included with the audit, at no charge, is a $5 package of weatherization materials. This program is being evaluated and may be expanded to all areas of the Company this fall. Sky Scan Thermograms - Operation Sky Scan was designed to detect heat loss through the roofs of residences and commercial buildings and encourage the addition of ceiling insulation where applicable. The Sky Scan Thermograms are available to customers upon request. Small -use Electric Rate - This is available to customers who use no more than an average of 15 kilowatt hours per day during the two highest billing periods of June through September. Those qualifying for this rate save about 128 annually over the regular rate. Time -of -day Electric Rate - Optional time -of -day electric rates available to encourage off-peak usage of electricity. nn GID"Iw. v.n".nr ow. ..m R.mvrI.,". no 1946 Ci Mr. Berlin, page 2 Conservation Literature - There is a wide range of literature at our office on energy conservation. This includes energy use and average operating costs of appliances, literature and tips on conservation in the home, rental property, commercial buildings and general information on conservation practices. We also.have staff people available to assist customers with individual conservation problems. Watt Watcher Program - Under this program, test meters are loaned to customers for their use in checking the electric use of major appliances. National Energy Watch Contractor Program - This is an active program to encourage contractors and builders to build energy-efficient homes and to install high efficiency electric and gas appliances. On Premises, Bill Inquiry Investigations - This is a service where we work with customers on determining where energy is used in the home. This includes checking large -user appliances, identifying malfunctioning equipment and advising customers of alternatives. School Programs - We have an active program to provide literature, films and slide programs on conservation to our school system upon request. Each school has a catalog that includes material and programs available on conservation. Semiannual Rate Verification.for Commercial Customers - Under this program, the most economical rate is verified semi- annually. Commercial rates are explained and customers are encouraged to control their electric peak demand. In conjunction with this, we continually work with our larger commercial and industrial customers on energy conservation and load management. Speaker's Bureau - Speakers from the Company are available to provide programs on conservation to a wide range of community groups. If you would like additional information about any of these programs, please let me know. TTH:F Sincerely, City of Iowa City MEMORANDUM DATE: September 30, 1983 TO: Mayor and City Council FROM: Robert IV. Jansen, City Attorney uL RE: Zoning - Moratorium Inquiry was made at last Tuesday's Council meeting concerning the applicability of City Code Sec. 8.10.32F which provides that no more than one 60 day moratorium shall be imposed within a period of 12 months after the final day of the 60 day period suspending the issuance of building permits in the area affected. The airport overlay amendments to the zoning code enacted in August imposed a 60 day moratorium over virtually the entire city area. The setting for hearing of the new zoning ordinance last Tuesday did not trigger a new moratorium period since we are within the 12 month period. This means that building permits and certificates of occupancy will continue to be granted according to the existing zoning ordinances until enactment of the new ordinance. Earlier in the summer an amendment was enacted by the Council to the zoning code moratorium provisions. The amendment provided, in part, that "Nd property or area within the city shall be subject to the provisions of Sec. 8.10.32D or Sec. 8.10.32E relating to suspension of building permits unless 12 months shall have expired after a previous suspension period.^ Some confusion may have arisen over whether use conversions such as conversion of a single family residence to a duplex are permitted since the amended language only refers to "suspension of building permits" and does not talk about suspension of uses (conversions) during the 12 month period. The intent of the amendment to the zoning code referred to was, in fact, to provide that there shall be only one moratorium during a 12 month period which bars the issuance of building permits and use permits although the language only referred to building permits and not use permits. It is my opinion that this was on oversight and that accordingly there is also no moratorium imposed upon use changes or conversions so long as they are in accordance with the existing zoning code. Johnson County Council of Governments 410 E.Vvbsh 3rcn St bm ay, kw4 52240 rrOOO Date: September 30, 1983 To: City Manager and City Council From:John Lundell, Transportation Planner Re: Downtown Transit Interchange Attached is some information regarding the Downtown Transit Interchange. Included is an excerpt from the FY83 Iowa Citv Urbanized Area Street and Hi hwa Plan which was recently adopted by The JCCOG Board of Directors. Also included is some accident and traffic count statistics assembled by the Traffic Engineer which was initially provided you last spring. The staff will be present during your discussion of this issue at the information Council meeting. Thank you. cc: Don Schmeiser, JCCOG Director bc5/3 0 Gi City of Iowa City MEMORANDUM Date: May 13, 1983 To: Charles Schmadeke, Director of Public Works From: James Brachtel, Traffic Engineer.2p Re: Accident Experience in the DTI Attached to this memorandum please find the collision diagram for the DTI and the two intersections which bound the DTI. The accident diagram illustrates those accidents reported to the City from April 1, 1982, to March 31, 1983. Below is a brief description of each accident. CAPITOL STREET/WASHINGTON STREET Accident of May 18, 1982: This incident involved two vehicles both right turning from Washington Street south onto Capitol Street. Lead vehicle stopped and put his vehicle in the reverse and backed into the following vehicle. Accident of September 16, 1982: This accident involved a CAMBUS making a right-hand turn from Capitol Street eastbound onto Washington Street. Two pedestrians, one pushing a bicycle, were standing in the traveled path on Washington Street. They noticed the bus making a right-hand turn and proceeded to walk south to the south curb line. The bicyclist allowed the back end of his bike to remain in the path of the bus and the bus rear duals were driven over the rear tire of the bicycle. ACCIDENT IN OTI ' Accident of May 4, 1982: This accident involved two City buses which were staged in the DTI. The trailing bus attempted to leave the curb before the lead bus. In pulling out from behind and maneuvering around the lead bus, the trailing bus struck the rear of the lead bus an the right-hand side of the trailing bus. INTERSECTION OF WASHINGTON STREET/CLINTON STREET Accident of May 30, 1982: This involved two vehicles, one eastbound on Washington Street and one southbound on Clinton Street. The eastbound driver claimed to have a green light and that the vehicle southbound on Clinton Street ran the red light and the two automobiles case together in the middle of the intersection. Accident of July 17, 1982: This involved two vehicles on Clinton Street, one moving northbound and one moving southbound. The southbound vehicle attempted to complete a left-hand turn in front of the northbound vehicle. The two vehicles collided in the intersection. 992 i Accident of February 16, 1983: This involved two vehicles, one eastbound on Washington Street and one southbound on Clinton Street. The eastbound driver on Clinton Street did not see the signals at the intersection of Clinton and Washington and did not see the southbound vehicle on Clinton Street. The two vehicles collided in the intersection. The above brief descriptions of the accidents diagramed on the attachment are drawn from the reports prepared by participants in the six incidences noted. Should you require additional information, please don't hesitate to contact me. bdw5/5-6 I 1. COLLISION DIAGRAM INDICATE NCRTH GNARROW r WASHINGTON ST ~NOTE: REAR WHEEL OF BIKE STRUCK BY TURNING WS. BIKE OWNER HOLDING BIKE AT CURBLINE. MOVING VEHICLE REAR END D: DRY I: ICY �+ VEHICLE ---�— HEAD ON W :WET .._.. NON-INVOLVED VEHICLE SIDE SWIPE WEATHER --- PEDESTRIAN 1LlLtlA. OUT OF CONTROL C: CLEAR F: FOG csi VEHICLE ED—� ❑ FIXED OBJECT LEFT TURN RIGHT ANGLE S: SLEET R : RAIN SCLOUDY : SNOW • FtTALITV O INJURY DATE: APRIL I. 1982 TO ._MARCH 31. 1983 INTERSECTION WASHINGTON ST 10 BLOCK EAST 1992 ■ i I i City of Iowa City MEMORANDUM Date: April 25, 1983 To: Dale Helling, Assistant City Manager From: James Brachtel, Traffic Engineer Re: Traffic Volumes in the 10 Block of East Washington Street The City Council has requested that traffic counts be conducted in the 10 block of East Washington Street to determine the usage of and mix of traffic through the Downtown Transit Interchange. On Thursday, 21 April 1983, the Traffic Engineer counted traffic from 7:00 a.m. until 7:00 p.m. As can be seen bicycles, buses and other vehicles were counted as they moved along Washington Street. Additionally, pedestrians using the mid - block crosswalk were also counted. Attached to this memorandum is a 12 hour composite total sheet and an hourly total sheet. Hopefully, these attachments will provide the City Council with the traffic volume information which they desire. Should you have additional questions or comments, please don't hesitate to contact me. bdwl/4 Attachments 1992 ■ CITY OF IOWA CITY, IOWA DEPARTMENT OF PUBLIC WORKS TRAFFIC ENGINEERING DIVISION VEHICLE PEDESTRIAN BICYCLE VOLUME MOVEMENT THUR DATE APR 21, 1983 LOCATION WASHINGTON ST 10 BLACK EAST ( MID 131.0CK 1 TIME Lg2m E 7:oo0m WEATHER CLEAR 600 RECORDER LD/61/KK A :!o/ Sfi�et j n n rn 3 M ry C. Fioin FY83 =a. a Ciy 4�M. ,zeQAief+ Witt g J A A w /%e 'Je A..w Cou.l.� Gu.nc:� efGove.n.Harl 9. Downtown Iowa City Transit Interchange PROBLEM: Two problems were identified at this location: 1) pedestrian congestion on the sidewalk in front of Old Capitol Center and 2) pedestrian- hicycle-automobile-bus conflicts. 51 X992 52 1992- � I .,1 i �J ANALYSIS: The Downtown Transit Interchange was designed to fit into i a very constrained space: a one block area bounded on the west by Capitol Street and on the east by Clinton Street. To the north the University of Iowa Pentacrest, which is on the National Register of Historic Places, was not to be encroached upon. Old Capitol Center Mall required a prescribed amount of space which formed the south boundary of the interchange. So although the design of the interchange was not ideal because of space constraints, it was the best possible to achieve the objective of a centrally located facility that would provide for maximum efficiency of transit operations now and in the future. i Pedestrian congestion is occurring on the narrow sidewalk in front of the Gifted I' store. The original design of the sidewalk in this area was approximately 13 feet wide. Subsequent to the initial design two things occurred: 1) it was discovered that bus shelters selected for the center island would require the island to be three feet wider than designed, and 2) Old Capitol Center was overbuilt nine inches onto the sidewalk right-of-way. The net effect.was to reduce tbe.width of the sidewalk from 13 feet to 94 feet. During construction of the interchange discussions were held regarding the level of amenities in this area. The original design for the 13' sidewalk called for three trees, two trash receptacles, two benches, and two street lights. A decision was made to leave the level of amenities as designed so that two things would be accomplished: persons would be discouraged from standing too close to {j the curb where they might be struck by a bus, and groups of people would be I discouraged from congregating along the narrow sidewalk. 52 1992- PEDESTRIAN CROSSING - PENTACREST OLD CAPITOL CENTER WASHINATOM 5TCECT L THE DOWNTOWN IOWA CITY coNGEsrEv TEANSIT INTr=L'GHAW45 HALL. FNT{iAN(.[ l Q` w w R E- NI Z i WASHINATOM 5TCECT L THE DOWNTOWN IOWA CITY coNGEsrEv TEANSIT INTr=L'GHAW45 HALL. FNT{iAN(.[ With the exception of the large streetlight, the streetscape amenities are set back two feet off the curb. This leaves approximately 5� feet of circulation space between the amenities and the storefront. This is further reduced, however, by people standing along the storefront waiting for buses. The result is a very congested space, especially during hours of peak transit usage. Following are several possible methods of alleviating this problem, with varying levels of success and various funding requirements. I. Remove the island. This would allow the sidewalk to be widened as much as 21 feet; 9 feet for the width of the island and 12 feet for the adjacent bus staging lane. The island is presently used by only two of the 16 Iowa City Transit routes, and there is capacity for these two routes to stage along the north sidewalk if the island is removed. A consideration, however, is I that although the island does not presently receive very high usage, it may ( be important for future additions or reorganizations of transit service. I Estimated cost of this option: $50,000-575,000. 2. Add a traffic lane onto the pentacrest side of the Interchange and reorient the island bus shelters so that buses stage on the north side of the island. This would permit widening of the congested sidewalk as much as 12 feet, as only two traffic lanes south of the island would be required where there are now three. The congested sidewalk would be extended into the existing bus staging area and buses would stage in the lane currently used for through traffic. Through traffic would use the existing island staging lane. 54 W4 V L 1 I This project would involve demolition and reconstruction of the Pentacrest Sidewalk, renovation of the island, and expansion of the congested sidewalk. This alternative is not considered feasible by the University of Iowa Administraiton as it would involve encroachment onto the Pentacrest. There is also a utility right-of-way along the Pentacrest sidewalk consisting of subterranean vaults used in the provision of natural gas service. The expense to relocate these vaults negates the feasibility of this option. 3. Eliminate or narrow one of the traffic lanes south of the island and increase the sidewalk width correspondingly. There are presently three lanes of street traffic between the island and the south sidewalk, one for through vehicle traffic and two for bus staging. They are the minimum width possible, 12 feet. Elimination of one of the lanes would allow the sidewalk to be widened as much as 12 feet, but eliminate the function of that lane: this would either close down the island, eliminate through traffic and circulation, or eliminate bus staging alongside Old Capitol Center. •Estimated cost of this option is $25,000-550,000. 4. Remove or relocate the streetscaoe amenities. The amenities in the congested area receive very high usage, making it desirable to relocate rather than remove them. The large streetlight should remain in place, since it provides much of the illumination for this area and is not impeding pedestrian movement. The tree and trash receptacle on the west end of this area should also remain in place, since they located are on a wider portion of the sidewalk which permits adequate pedestrian flow. It may be preferable to remove rather than relocate the smaller streetlight, 55 -- --- i 992 V L 1 as relocation would be expensive and the area is adequately illuminated by the larger streetlight. The remaining two trees, two benches and trash receptacle should be relocated out of the congested area. It is doubtful the trees could be relocated elsewhere in the interchange since the other areas are already amply landscaped. The benches and trash receptacle could be relocated along the east-facing wall adjacent to the Washington Street Old Capitol Center entrance, which would remove them from the flow of the Pedestrian traffic but still permit persons using them to observe bus arrivals and departures. This project would require an easement since the amenities would be relocated onto Old Capital Center property, Estimated cost for this option to be performed by City crews: $5,000. The issue of conflicts between pedestrians, bicycles, automobiles, and buses is one that has been discussed since the interchange was opened. The initial j design of the interchange called for it to be used exclusively by buses and pedestrians. When plans for construction were being finalized it was decided to permit general traffic through the interchange in an eastbound direction. It was subsequently decided to also permit bicycle traffic in a westbound direction. As would be expected with four different modes of travel operating in such a constrained area, conflicts do occur. There have been, however, few actual 7 accidents. Information provided by the Iowa City Traffic Engineer indicates only one minor accident occurred within the interchange during the period April 1982-March 1983, involving a bus striking another bus. Five additional accidents occurred during this period at the intersections at either end of the interchange, resulting in no injuries to persons involved. One additional __ IgRz l 1t unrv•I+u rteU accident resulted in personal injury when a bicyclist oedestrian in the interchange, struck a Pedestrians are the dominant mode of travel in the interchange area. Counts taken on April 21, 1983 recorded � the Following 7:00 A•M. and 7: levels of 00 p, M.: movement between Buses 546 Bicycles 616 Automobiles 2,028 Pedestrians 8,066 Automobiles, of course, are restricted to eastbound- movements. Buses and bicycles may proceed in either direction, A specific problem has been identified re to 9arding westbound buses not beinsee pedestrians stepping out from the west 9 able buses to Stop and end of the island. Yield to pedestrians at Requiring island was discussed in 1882 but the crosswalk at the west end of the informal policy among the three it was decided instead to make' this an I transt Systems. Observation of the location indicates there is sporadic adherence to this Policy, SUGGEST-. Regarding the issue of the congested sidewalk streetscape furniture and associated amenities would a relocatin g the alternative, Although it PPear to be the preferred is the least effective additional sidewalk area, it is by far the least ex ,in terms Of providing tried initially to determine Pensive option and should be amine if a capital -intensive project will be necessary. An expensive rebuilding project on a public f Will bemet with a ver facility which is only two y negative reaction from the Years old elected officials. general Public and local 57 _ 99z J The issue of conflicts between pedestrians, bicycles, automobiles and buses is clear: with a large amount of traffic operating in such a small area, conflicts are going to exist. If you reduce the amount of traffic you will reduce the number of conflicts. Iowa City's Traffic Engineer, Transit Manager and Transportation Planners have recommended that general traffic be banned through the transit interchange, but the ultimate policy decision rests with the Iowa City Council. Regarding the problem of westbound buses not being able to see pedestrians stepping out from the west end of the island, it appears two actions could be taken to improve this situation: (1) a sign posted at the west end of the island warning pedestrians to watch for buses and bicycles, and (2) better adherence by the three transit systems to the policy of yielding at the west island crosswalk. 58 L 7 City of Iowa City MEMORANDUM Date: September 30, 1983 To: City Counci(� From: Don Schmeise Re: Proposed Limitations'on Fraternity/Sorority Houses The proposed new zoning ordinance requires that the total floor area for a fraternity/sorority house not exceed 330 square feet times the number of apartment units permitted in the zone in which the fraternity/sorority house is located. It further requires that there be at least 100 square feet of floor area for each roomer. Ms. Kate Head, Student Senator on behalf of the fraternities and sororities, has expressed concern over the proposed regulations (see memorandum dated August 24, 1983, submitted to the City Council on September 9). Following is a discussion of the proposed provisions, the reasons for their tentative implementation, and the alternatives available to the City Council in regulating fraternity/sorority houses. Prior to September 1981, a "lodging house" (now referred to as a rooming house) was, as defined by the zoning ordinance, "a dwelling containing not more than one living unit, where lodging with or without meals is provided for compensation to five (5) or more persons, but not more than (30) persons." A lodging house was permitted in all R3 zones. As many as 30 persons were permitted to reside in a lodging house as long as there was provided a minimum lot size of 5000 square feet. Zoning provisions are intended to regulate the level of activity or the intensity of development in different sectors of the community. In residential areas, the level of activity is 'controlled -by regulating the numbers of dwelling units per a given area and in turn by the number of "roomers" that may reside in each dwelling unit. In an R-3 Zone, for example, only two dwelling units would be permitted on a lot 6000 square feet in area. Since not more than five unrelated persons are permitted to reside in a dwelling unit, not more than ten unrelated persons could reside in the two units. (A proposed ordinance presently before the Council would limit the number of roomers to four per unit.) However, in a lodging house established on the same size lot in the R3 zone, as many as 30 persons could reside in the lodging house. It was obvious that there was a discrepancy in the level of activity permitted on two lots of the same size in the same zone. In 1981, the staff of the Housing Inspection Services Department expressed a concern not only in these and other discrepancies between the zoning ordinance and the housing code in the regulation of rooming houses but in also policing the number of roomers occupying rooming houses. Policing or maintaining control of the number of occupants in a rooming house is very difficult if not impossible, and it was realized that if we were to be successful at all in limiting occupancy, it had to be approached in a different manner. The staff resolved that the most acceptable approach to take in maintaining control of the number of roomers in a rooming house was by regulating the maximum amount of total floor area permitted as to make it more uncomfortable for a greater number of roomers to reside in a rooming house than the maximum number of roomers permitted. 993 J With this theory in mind, the staff developed a ratio of maximum amount of floor area permitted for a rooming house based upon the minimum amount of floor area per occupant required by the housing code for apartments and the approximate average occupancy in apartments of three persons per unit. Since the housing code required a minimum of 1o0 square feet of total floor area per person for apartments and an apartment building generally includes such ancillary areas for nonresidential purposes as halls and lobbies at about 10% of the total floor area, a ratio of 330 square feet of total floor area in a rooming house times the number of apartment units permitted in the same zone, was established. If, for example, 10 apartment units were permitted within a certain zone on a certain size lot,. then a maximum of 3,300 square feet of total floor area within a rooming house on property of the same size would be permitted. If the housing code were then revised to require 100 square feet of total floor area per roomer, a maximum of 33 persons would be permitted to reside in the rooming house. If the rooming house could accommodate 33 persons, it was assumed that many more persons residing on the premises would live in an uncomfortable situation. This provision was adopted in September of 1981 and regulated the total square footage permitted for rooming houses. However, the housing code was never changed to -require that 100 square foot per roomer in a rooming house be provided. The definition of a lodging house had also been amended to eliminate the limitation of a maximum occupancy level of 30 roomers. Since fraternity/sorority houses were classified as rooming houses, they also were subject to the same provisions even though none had established or expanded in that period of time. It wasn't until more recently, when an existing sorority wished to relocate, that the fraternities and sororities realized that the present zoning. ordinance limits the size of a fraternity/sorority house and in turn the number. of members which may reside in the house. The new proposed zoning ordinance legitimizes what was originally intended by incorporating within the zoning ordinance the requirement that a minimum of 100 square feet of floor area per person be provided in both rooming houses and fraternity/sorority houses. The 330 square foot ratio of total floor area allowed is not a change from the existing ordinance. The fraternity/sorority house representatives have argued that they should be treated differently than rooming houses. The staff would agree. Fraternity/sorority houses often provide much more floor area and space for living and dining room facilities than do rooming houses with the same number of occupants. For this reason, different standards than those for rooming houses should be developed for fraternity/sorority houses. The Planning and Zoning Commission resolved to address the issue immediately upon referral of the proposed new zoning ordinance to the City Council, since it did not wish to delay review and consideration of the new ordinance. It felt that the present proposed standards regulating both rooming houses and fraternity/sorority houses should be incorporated in the new ordinance until such time as a comprehensive analysis of the issue is completed. It felt that new provisions could perhaps even be incorporated in the new zoning ordinance before its adoption by the City Council. 1493 J 1. Should the City Council wish to take immediate action in revising the proposed new zoning ordinance, the various alternatives for consideration and their advantages and disadvantages are discussed as follows: No change in the present proposed regulations. If the provisions were adopted as proposed, i.e., fraternity/sorority houses were regulated in the same way as rooming houses, then to accommodate a greater amount of floor area for living and dining purposes for the same number of occupants, fraternity/sorority houses would be required to have a greater amount of land area than would rooming houses. As earlier stated, zoning is intended to establish certain levels of activities in different zones. If the resultant effect is to require that greater amounts of land area be provided for one use than for another use with the same number of occupants, then the restriction is somewhat arbitrary. The provisions would, however, theoretically accomplish their intended purpose - to establish a maximum floor area for a dwelling within which a maximum number of persons could comfortably reside. Require that occupancy levels be established on the basis of a certain amount of sleeping area being provided per occupant. If instead of requiring that 100 square feet of total floor area per person be provided within a fraternity/sorority house, a requirement of so many square feet of sleeping area per person be provided, then a greater amount of total floor area would be allowed without provision for an additional amount of land. This provision would not, perhaps, be consistent with the initial theory discussed above. Fraternity and sorority representatives, however, have indicated that a greater amount of floor area is required for a lesser number of occupants than for rooming houses. If this is assumed to be true, then the provisions would have similar force and effect.. 3. Establish a land area per occupant ratio for fraternity/sorority houses. In lieu of a floor area requirement, the size of the lot would determine the number of occupants that could reside on the premises. This type of a requirement would fulfill the purposes of zoning but may result in the potential problem of attempting to police the number of occupants within the fraternity/sorority house. I have been informed, however, that all the fraternities and sororities are required to report to the University the number of occupants within each fraternity/sorority house. Maintenance of such a residency list would provide the City with adequate information as to whether the fraternity/sorority houses are legally within the required occupancy levels. This provision may have the most practical application of any to fraternity/sorority houses. 4. Establish no requirement for fraternity/sorority houses. The posture of the fraternities and sororities has been one of objecting to any city regulation of fraternity/sorority houses. As pointed out above, absence of any regulation of occupancy levels for fraternity/sorority houses could result in a higher level of activity for such uses than for comparable uses, e.g. rooming houses, in the same zone. No regulation poses certain policy considerations that should be addressed by the City Council. i493 7 4 Although there has been much concern and objection raised as to the limitations established on occupancy levels vis-a-vis the expansion of the existing fraternity/sorority houses or the construction of new ones, the parking space requirements of the zoning ordinance may have a more severe impact. The parking provisions of 1974 require that one off-street parking space be provided for every 300 square feet of total floor area in a fraternity/sorority house. Fraternity/sorority houses which do not currently meet this requirement nor can meet this requirement because of physical limitations in lot area, would not be able to expand. The new zoning ordinance requires that one off-street parking space be provided for every 200 square feet of floor area, an even greater restriction than now required. This provision, regardless of the occupancy ratios established in the present or proposed zoning ordinances, may have a more severe impact on the ekpansion or construction of new fraternity/sorority houses. cc: Kate Head Planning and Zoning Commission bj/sp 1993 ,14 City of Iowa City MEMORANDUM .f Date: September 30, 1983 To: City Council From: Donald Schme4s Director of Planning & Program Development Re: 1983 Zoning Ordinance and Map Issues The following is a list of issues identified by staff in the public hearing/discussion process recently conducted by the Planning and Zoning Commission. This list is intended for discussion purposes to prepare the Council for the public hearings. 1. Design and format of the document vis-a-vis the permitted and provisional uses and the special exceptions. 2. Special exceptions listed in each zone, and the modification of yard requirements and parking as a special exception. 3. Pyramidal vs. non -pyramidal zoning. 4. Parking requirements, e.g., in the CB -2 and RM -145 zones. 5. The AG (agricultural) and RR -1 (rural residential) zones. 6. Density requirements for rooming houses and fraternities and sororities. 7. Nonconformities section of the proposed ordinance including exemp- tions for single family dwellings and establishments. 8. Board of Adjustment powers. 9. The provisions for amendment of the ordinance, i.e., requirements for an extraordinary vote by Council. 10. Definition of family. bj5/4 �99y J Johnson County Council of Governments 410 E \n(nhirgtcr `- bAn Cit/ kmn 52240 rr oO 0 Date: September 28, 1983 To: City Council and City Manager From: Cheryl Mintle, Human Services Coordinator Re: Emergency Human Service Request Attached are funding requests from the following human service agencies: 1. Willow Creek Neighborhood Center (revised) 2. United Action for Youth (revised) These mid -year requests are being considered under the Resolution 81-245 passed by the City Council September 22, 1981, which sets policies for allocating contingency funds for emergency mid -year needs. Both projects meet the basic eligibility criteria. Both requests have been revised downward since their original requests were made. Each will be discussed and a recommendation made in the order listed above. WILLOW CREEK NEIGHBORHOOD CENTER (Mark IV Apartments) Request: $5,490.total from Johnson County, United Way, and the City of Iowa City - revised down from $8,235 due to October starting date instead of August. Based on original ratio $2,196 is requested from the City. Funds are requested to add a full-time staffperson with $10,000 annual salary plus payroll taxes. Annual cost of $10,980. U date: The United Way Allocations Division recommended a $3,000 allocation to fund a half-time position rather than the full-time position requested. Johnson County, which does not currently fund Willow Creek has denied their request for emergency funds. Program Summary: The Willow Creek Neighborhood Center is now in its tenth year of offering community center activities to residents in and around the Mark IV Apartment Complex. Programs are offered out of one of the apartment units and serves pre-schoolers to senior citizens. Services provided include recreational activities, counseling, individual and group support services, crisis intervention and emergency assistance, neighborhood library, educational programs, and child care and space for English f classes taught by Kirkwood Community College. The Davenport Catholic Diocese funds a half-time Indo-Chinese Outreach Worker. Rent, utilities and maintenance on the apartment which houses the Center are donated by the Mark IV management. There are approximately 750 residents at Mark IV, 130 of which are Indo-Chinese refugees. Need: Quarterly statistics, site visits, program materials, and community feedback all indicate a positive turnaround in this program since the addition about a year ago of their capable New Director. Calendars of Events such as the one attached reflect a variety of organized positive opportunities being provided at Willow Creek. The Director has begun a volunteer recruitment and training program and has used every other free source of personnel available. (CETA, U of I interns, etc.) One major problem which is now confronting Willow Creek is that social work students are not interested in this type of placement as they were ten years ago when the School of Social Work began the Center using large numbers of practicum students. The Social Work Practicum Office confirms this and indicated that no undergraduate or graduate social work students will be placed at the Center this year. Other agency services such as United Action for Youth have been offered out of the Center in an effort to expand services also. With the new Director not only has program volume jumped from 48 to 225 counseling contacts and 129 to 855 recreation/social contacts first to fourth quarter last fiscal year, but proven quality has been exemplary. The Center is not serving as a loosely structured "drop-in" Center or hangout, but rather is providing structured, organized, planned growth activities for clients in a warm positive atmosphere of caring. Recommendation: Since the new Director was hired in the midst of budget hearings last year, her year of experience has allowed her to identify the personnel needs out of synchronization with the regular budget process. Willow Creek unfortunately has had an active history of staff turnover and lack fo program continuity. Considering this and the fact that the new Director has been most effective in securing all of the available outside resources possible, I recommend emergency funding to allow for hiring a half-time entry level social worker with the City providing $500 towards this position from Aid to Agencies Contingency Funds. UNITED ACTION FOR YOUTH Request: Both original and revised requests are attached from United Action for Youth. The original request was for $7,535 - $1,000 of this requested 099 3 from the City of Iowa City. The revised request is for $5,649 - $750 requested from the.City, using the original ratio. New salary and benefit information has improved the agency's situation. These funds are requested to offset unforeseeable increases in payroll taxes and benefits. U date: The United Way Allocations Division has recommended an emergency allocation to United Action for Youth of 82,300 now, with $1,300 additional allocated to be released in the event that FICA participation is required of the agency on 1/1/84. The Johnson County Board of Supervisors has not yet made their decision on this request. Program Summary; United Action for Youth (UAY) provides counseling, outreach, and creative arts opportunities for youth, many of whom are alienated from more traditional approaches to youth services. Prevention activities during fourth quarter FY83 included: peer counseling support groups; substance abuse seminars; and recreation such as volleyball, basketball, canoeing, and horseback riding. Counseling trends included dealing with more severe and time-consuming problems and more UAY clients being identified as victims of sexual abuse. Family problems and employment are are the most frequent areas of conflict. Need: In FY83 284 different youth were served in 9,608 contacts with staff in Outreach Programs, In FY82 the same number, 284 different youth, were served with 7,267 staff contacts. An increase in 2,347 contacts and in case severity has increased the staff workload in this past year. 91 youth were involved in the Synthesis Program, compared with 68 in FY82. The two most significant increases facing UAY are FICA and Unemployment Taxes. Until recent changes in the Social Security Act UAY was exempt from paying FICA. In addition, UAY's unemployment tax rate has been increaeed from 4.6% to 5.3% of taxable wages and a quarterly surcharge is being levied to program. The program has only had one unemployment claim, so the rate increase was not due to poor experience. Unforeseen increases in health, worker's compensation, retirement, and disability and life insurance are detailed in Section 8 of the project request. 095 Q Recommendation: It appears that UAY is experiencing some significant unusual expenses beyond their control. It should be noted that only one other city funded agency will be affected by the new Social Security legislation. The Domestic Violence Project (DVP) will be required to participate in FICA as well. They feel that they can observe the increased costs without making an additional request at this time. UAY is affected more by tax and benefit increases in that they have seven employees (one at 62% time, six full-time). DVP.has one full-time and two part-time positions. My recommendation is to allocate $500 in contingency funds to United Action for Youth with $250 of that held until it is finally determined that UAY participation in FICA is mandatory. If it is ultimately determined that FICA participation is not mandatory, then the allocation would be for $250. bdw3/2-5 X995 1 Li icECcl'/c7 . I?d3 Mark IV Willow Creek Neighborhood Center 2530 Bartelt Road, Apt. IC Iowa City, Iowa 52240 354.2886 July 30, 1983 Mary Newhauser Iowa City City Council Civic Center Iowa City, Iowa 52240 Dear Ms. Neuhauser: As a result of the overwhelming response to our programs and services at Mark IV Willow Creek Neighborhood Center during the Past year, our agency hm reached the conclusion that continued operation of these programs is no longer possible without another full-time staff Person. As our third and fourth quarter Program reports indicate, the arnatmt of resident involvement and participation in all areas has more than quadrupled over the lost nine months. (See attached sheet an statistic.) Being the director and only paid staff position in our budget, I have investigated many avenues for volunteer help and have been successful. Our agency has an average of twelve volunteers at all times, some of whom are residents, one or two procticum students from the School of Social Work at the University, and others who are interested members of the Iowa City community at large. Recruitment involves giving talks to service clubs and university classes, contacting newspapers, doing radio interviews, and organizing poster campaign. To ensure a successful volunteer experience for them m well as for us, I do a twenty hour training with volunteers and this occurs several times a year. The nature of any agency dependent on volunteers is frequent tum -over of part-time persomel. Ths mew constant jeopardy of the program in our case, as the full-time staff, i.e. myself, is cable to carry an the fifteen different educational and recreational programs in addition to tuning the Center an a day -today basis. The history of Mark IV Willow Creek Neighborhood Center Directors is a ten year record of what I" experimaing at the Present time. The unfortunate result has berm a high tumbver, of directors and the concornitent of uneven quality and inconsistency in our services. After havinw rk Mark hiisIV r�n position for alnnmt a yew, I'm convinced of two things: first that the complex deserve better than this, and secord that the only way to keep good director like myself and worthwhile programs and services is to add a full-time position to the staff. Continuing without this position will necessarily result in a cutback of services and the vicious cycle of insufficient and uneven programming will resume. The request represents the desires and sentiments of many residents at Mark IV and the support of our Board of Directors which largely consists of present and former residents of Mark IV. 1945 I have enclosed a breakdown of the cost for our request and a sheet highlighting the growth in resident response and participation taken from the quarterly program reports submitted to JCCOG over the last year. Please note that we are requesting emergency funding for this position to begin as soon as possible. I look forward to hearing in the near future what decision is make on our request. Sincerely, 11" PP f-�L" — Diane Pepetone, Executive Director Mark IV Willow Creek Neighborhood Center 2530 Bartelt Road, Apt. 1C Iowa City, Iowa 52240 354-2886 August 1, 1983 Mary Newhauser Iowa City City Council Civic Center Iowa City, Iowa 52240 Dear Ms. Neuhauser. I es writing an behalf of the Mark IV Willow Creek Neighborhood Center. We would Like to express our strong support of the center's request for emergency funding. This fmw hey will be used to employ a full-time entry level social worker. Due to the eommittment of our director, Diane Pepetone, the number of residents utilising the eenterb programs and services ho quadrupled., The demand for programming and services is still inabadng. It Is physically end mentally impossible for one full—time staff person to handle all aspects of the center's operation. Diane has utilised and promoted the use of voltmteeae and university students. 'these indlviduW have been extremely helpful in providing services, but they cannot provide the sWfing consistency the canter desperately needs. It is a reflection on Diane that we are requesting another paaition. It 13 her dedication and success in meeting with the needs of Mark IV residents that has led to the enormous growth of am program. The additional position Is absolutely necessary to adequately provide services without this position, not only do we lace the passibility of kering Diane through "Burn -Out," but we lace retuning to the Inconsistency of staffing and services that has plaqued the Center since its Inception. We hope you will give our request your serious attention. �R r Pi� -� / PresidariE, Board bf Directors 1995 J July 30, 1983 Mark IV Willow Creek Neighborhood Cent - Request for Emergency Funding One full-time entry level social worker at an annual salary of $10,000.00 to begin in August, 1983. This request would cover the salary from August, 1983 through April, 1984 when United Way's next fiscal year will begin. Basic Salary for August, 1983 through April, 1984 Social Security for that period Umemployment insurance for that period Total Request for Emergency Funding Request from United Way _ Request from City of Iowa City. mW r Johnson County 7,500.00 502.50 232.50 $8,135.00 $5,000.00 $3,235.00 I qqs �1 Stastil QU Category of Seri% Counseling/Suppo (page I of repor Recreation/Social (page 2 of reporl Education (page 4 of report library Use Tutoring J Sta Category of Se Coumeling/Sup (page I of rep Recreation/Soc (page 2 of rep Education (pogo 4 of rep I.Nary Use Tutoring J Li z h J r� JUNE CALENDAR OF EVEN Tj=b, Fes..13bVaWhl'_.*MdlC' ry.11•N.-r�rw Ilgrh Nat Pnirwn Shrine Circus 1410a:3o w , .aaram:30 12�£sL 9uow3e �i p.B;A Pik 40 I•.3r3:5o Pra so" 4 �ast' D j Shed v.S/u„r� $ewi Garr of � 9�m-Sym a 4s a e. chiNK5C 1106 L Nearl fi�9 VoU��l31f 7;30 Lune a•a4 °off` c>il Ilb.r 4,t« 8 11at) pn 83o-r;�DBq to 11 4N gati Swim„� Voce tapm ti`s°p^ %4.: Pp, oL e.w-lr.» 15 llv 411 q -Ilan T.pto BW4I; 1Y . II6Q;!l tu.c Way&mw twr- Plo�o.aw.d_3w.e. I 1-y I -y -pn Swlmnl,d �-9 qN Iso -931 Pfab6nwni'd'WG yN gnn-IG w.l .duC P 8 d WC 1-4 Pfniy6 n4:L1-q, Pj,6� 1--`I "'i'y 7?r d Swirruni !o - Havd lllwS R:Ybw £sl- 8U0-1l}M27 ,2Q £SC P:3b Uc '►9 -� .30 4k 4N Diana's vacation is June 8-17. p1q�Grow.d We PIq jGra+hd „ruc Pj44. &rq„„►dut fP�IQ�6�TM^� "rw� Batty's Vacation is June 1-7 1-4 U 1-4, Jwlm 1n[ , r.— r-. ° ripn for db ice\ UNITED ACTION FOR YOUTH /Synthesis Studio P sv, y ro, Q 311 N. Linn St. / P.O. Dox 892 / Iowa City, IA 52240 (319) 338-7518 •'-es for yoIC 9 MEMORANDUM TO: Cheryl Mintle, Mary Anne Volme FROM: Jim Swaim RE: Funding Adjustment DATE: August 3, 1983 United Action £or Youth is requesting additional funding from Iowa City, Johnson County and the Johnson County United � Way. DAY has an unanticipated increase in expenses as outlined below and is requesting $7,535 from unallocated reserve and the Board of Supervisors. Ci f ' ADJUSTMENTS IN BENEFITS FY -84 Budaet• FY'84 Increase in EXDense FY'84 Amended Budget (2) Payroll tax a. FICA -0- 2785 2785 b. State Unemployment 3100 1000 4100 (3) Benefits a. Health 5120 3000 8120 b. Workers' Compensation 300 150 450 C. Retirement 3000 200 3200 d. Disability/Life 1000 400 1400 Additional Funding Requested: 7535 Other adjustments since hearings: (5) Professional Consultant 1300 200 1500 (9) Utilities 1800 165 1965 (10) Telephone 1400 260 1660 !15) Insurance 500 1070 1570 (not including work. tomo.) Total Amendments 1695 (1) Salaries 79,235 (1545) 77,690 (18) Program Supplies 1000 (100) 900 (20) Misc. Supplies and Expenses 200 (50) 150 (1695) Explanation of adjustments: (2) a. amendments to Social Security Act; b. State Legislation creating unemployment surcharge retroactive to January 1983; (3) a. increase in rate of 409 for family.and 459 for single policies and additional employees participating; b. change in rate and classification after audit; c. additional employee on policy; d. additional employee on policy, adjustment to rate; (5) audit cost increase due to Federal Revenue Sharing requirement; (9) adjustment to maintenance agreement with Friends Religious Society due to increase in utility costs; (10) cost for using Answer Iowa as requested in Runaway Youth Grant; (15) adjustment in rate and coverage, to include minimal professional lia- bility; (1) salary increase reduced for Director, Outreach Coordinator, Synthesis Coordinator, and Outreach Counselor; Secretary hours reduced and wages frozen; (18) additional supplies to be purchased by clients; (20) employees will pay for additional 'kitchen and bathroom supplies, other costs eliminated. Specific Requests to Funding Sources: Johnson County Board of Supervisors $2,500 Iowa City unallocated reserve 1,000 United way unallocated reserve 4,035 TOTAL Ss see joint agency proposal . I99S W4 Li - �4;(po for Y fpr yc& , UNITED ACTION FOR YOUTH / Synthesis Studio 311 N. Linn St. / P.O. pox 892 / Iowa City, IA 52240 (319) 338-7518 MEMORANDUM DATE: September 20, 1983 TO: Persons attending Emergency Funding Hearing FROM: Jim Swaim, Director, United Action for Youth United Action for Youth is seeking $5,649 in additional funding to meet unanticipated increases in payroll taxes and benefits. Attached for your information, is a brief budget justification. I will attempt to answer questions you may have regarding these increases, bearing in mind that'I may not be able to explain changes in state and federal law. Please note that since July, when the original request was drafted, estimates on salaries and benefits have been further adjusted (downward for a change). This is due to turnover in 3 staff positions which resulted in changes in salaries or benefits offered by UAY, i.e., the new secretary/bookkeeper does not require any.health insurance. ' As a result UAY is reducing its request from $7535 to $5649. UAY recognizes that the total requested may not be available and that each funding body may not award as requested. UAY is prepared to accept whatever decisions are made and further adjust its budget accordingly. Thank you for your consideration. JS:jm 1995 J L. Justification of Request Per Line Item: A. Payroll Tax: (1) Unemploymn et: $3,100 was originally budgeted for Fiscal Year 1984. The original projection was based on 48 of gross salaries of $79,235. The actual amount should be as follows: 4.68 of taxable wages plus a surcharge, which is paid quarterly. (Tax- able wages are considered on the first $9,400 of earn- ings per employee per calendar year.) As of September 15, 1983 United Action for Youth projects taxable wages for Fiscal Year 1984 to be $58,938. Sur- charges are determined each quarter and are subject to change as directed by Job Services of Iowa. UAY's most recent surchage increased the rate for the quarter from 4.69 to 5.38 of taxable wages. If there are no changes in UAY's staff, no change in rate and the current surcharge formula is used UAY should pay $58,938 x 5.38 or approximately $3,124 for Fiscal Year 1984. We must also pay $690 in surcharges on Fiscal Year 1983's wages which is due September 30, 1983. The total amount of unemployment taxes due in Fiscal Year 1984 is now estimated at $3,814. If UAY's rate increases by .58 the amount needed would be $4,108. (2) F.I.C.A.: Originally budgeted for Fiscal Year 1984 - $0. Changes in.Social Security law may require UAY to parti- cipate and pay F.I.C.A. UAY has been previously exempt from this tax. As of September 15, 1983 1 have been unable to,obtAin any directive regarding UAY's participa- tion, despite several inquiries to IRS and Social Security. I have been able to obtain countless opinions of what will probably be required. Assuming these opinions are accurate, UAY will be liable for 78 of gross wages from January 1, 1984 to June 30, 1984 which will be payable in Fiscal Year 1984. Although estimated at $2,785 in July, as of 9/15/83, we estimate $2,720 will be the F.I.C.A. taxes due in Fiscal Year 1984. Budgeted Adjustments Total Required Unemployment $3,100 $714 $3,814 F.I.C.A. -0- 2,720 2,720 $ 6,534 TOTAL REQUIRED $6,534 TOTAL BUDGETED -3,100 ADDITIONAL FUNDS $3,434 REQUESTED 19 95- L7 B. Benefits The purpose of UAY's benefits is to provide for the health and well being of UAY employees and their families. (1) Health Original budget $5,120 As of September 15, 1983 UAY has agreed to provide health insurance to its employees as follows: Director Family health *(Reimbursed on U. of I. plan). Coordinators Family health in lieu of additional salary. Counselors Single health starting November 1, 1983. UAY's current Blue Cross/Blue Shield rate is $75/single and $193/family. Because Blue Cross/Blue shield now requires underwriting for new employees the original revised request should be changed from $8,120 to $6570. This would still require $1,450 in additional funds. (2) Worker's Compensation Original budget $300 Actual paid as of 9/15/83 $460. (3) Retirement Original budget $3000 UAY provides retirement for full time professional staff at a rate of less than 56 of salary. As of 9/15/83 based on current billing and providing no increase regard- less of changes in salary. UAY will pay $3402 during Fiscal Year 1.984 requiring $402 in additional funds. (4) Disability and life Original budget $1,000 UAY provides term life, and 5 year disability insurance for all -full time professional staff As of September 15, 1983 based on current billing, regard- less of changes in salary, UAY will pay $1,203 for disability and life insurance during Fiscal Year 1984 requiring an additional $203 in funds. Budgeted AdJustments Total Required Benefits Health $5,120 Worker's Comp. 300 Retirement 3,000 Disability/Life 1,000 $9,420 TOTAL REQUIRED $11,635 TOTAL BUDGETED 9,420 ADDITIONAL FUNDS $—Z=, REQUESTED TOTAL FUNDS REQUESTED - $5649.00 $1,450 $6,570 160 460 402 3,402 203 1,203 $2,215 $11,635 ($2215 + 3,434) 1945 .N4 ' • _____ --' /00 S)OWa IOWA DEPARTMENT OF JOB SERVICE SER VICE � les acne Grana Avenue Des Nmnes, Iowa 50519 G IOWA loo Insv+n<+ Olrlalan•Taa Functions Dept. De lt-CIeuOMemo ••• I ESC 1596 (10421 J Employer Account NumlMr, .11 O L -U r JN ITFJ ACT ICN FLK IPiL .. Cdll Memo No: J�iYYDL 'J7/cta/0s Dale Issued: Date P ( ttl'% 492 9alen Numoer: _,=Ci;.L 2/03 CITY IA 02240 Bath Dale: am 'FTU', TnIS rrlI!C wl T Y_Ln RE'ITTIRCE _ _ _ _ _ _ _ - - - _ _ _ _ _ _ _ - S Reap Thu Portion Far Yaur Records Employer Account Numbem Gu ITEJ ACiIC'd F:.n YLLTH INC DENT MsmONumper. . 7/ <j�/ •: 3 ate Issued: DANCE OIF OEEIT mEHU FUk 2ia0 JUA1SEr1 L'id3. iAY M;, �T Ju4.r T_DEn 31r Aof1» R6'pertable Ilemf You Reported Should Be Diffe n e L Total Ways ' 20.677.60 L Taxable Wit" 3. C04TRI2UT(CN FATE 1.10 .4.a3 0.7Z• L Cantrldltla Rate $UR HARG0,4T 3.57 5.33 1.73' 1 I • TCTALCRATE e. CaMbutlaf 3.77. 7Z j 20.677.60 At 1.73 .. At r .v0 5. Interest For Days 6. Penalty On .1i0 At 7. se Cnalt Memale5 Totaling Lou . V U t I � B. RemlBanu S I PAY THISAeelalt 9 ......................... THIS DEBIT IS FCR THE ADOLT10NAL CCDITRlBUTIUNS DUE MEC sUSE CF (hE AP.0 THE TE4PUk,sKY DETTIcICTIVE INCREASE IN YOUR 1983 CONTRIBUTION RATE AS SET CUT IN MLUSE FILE 637. EMERGEiJCY SURCHARGE ON THAT LNCREASE • THE TFHPDRARY EMERGIRXY SURCHAkGE IS USED TO PAY INTEHE.,T ON FE.,Eh.4L Cn EDITED % YLJk LOANS TO PAY JG5 INSURANCE BENEFITS AND I.ILL NOT 4E FUTUn2 LJNTRIOUTILN RATES. ACCOUNT OR USED IN THe COMPUTATICN OF YCUR PAYMENT "UST BE RF.CEIVEU DY SEPTEMBER 30. 11,,83 TO HAVE (HE AOOITIO..AL CJNTRIBUTICN kAI Ee CCMTRIBUTION INCLUUED IN ThE COMPUTATION CF YOUR 1944 THE DATE SHC'AN ABOVE. EVEN TWULH PAYMENT IS ;.GT UUE UNTIL v FOR RESPONDING TO THIS DOCUMENT 41 0 0 saeTwn j q95- .. PLEASE SEE OTHER SIDE FOR INSTRUCTIONS Ci Jogj IOWA DEPARTMENT OF JOB SERVICE •�1 le SERVICfjj TAX FUNCTIONS DEPARTMENT a Aw Copp East Grana Avenue Des Moines. Iowa 50319 NOTICE OF JOB INSURANCE CONTRIBUTION ITAXI RATE IESC 666B21 AWA EMPLOYEA ACcouNr Nu4BER 121579-0 IJNIrED ACTION FGR YOUTH INC PO RSX .992 I11MA r.ITY IM 52!40 l THIS IS NOT A REOUEST FOR PAYMENT 2IFor Calendar rear L`Jo3 Your Conllloution traxl Rale is bU % To Oe carp on the first S y,'Uw. UG wages Of every employee suolect to the lax 3 APFT'UFII FATc 'ICT 11:6 P FTduACT LVE TJ JA'I 1, Liw A Computation nate .. .._._.. .. JI,L( A. 1942 on reports received through 2NU .Iq—yyo2 You may Choose to make a VOLUNTARY payment of SNOT +rr�1CAoLc 5 mailed and postmarked by ... to reduce your rate to .......... 94) .: HI?USE FI F 63T PASSED B THE 1983 SE SION CF The IUKA GERF.F.AL wS�CNOLY INCRFASFtB YOUR 19133 iElATC FROM 3.lOS TO .6()J RETROACTIVE TG JANIZARY L. 083. THE RATF. IYJMN FTN THIS TICE DOES ACT NCLUAJE THE TEN RARY EMERGFtaY SURCHARGi BECAUSE THE 5 CHARGE RATE MA VARY FROM GUAR EN TO WARIER. SFF THF. a CLOSED EXPLANA IDN FOR DETAIL Ch THE LAW CHA ;ES. M• / nlMfi AAAy1l MMY llfd Nllyy IW pal UII rOA1 Afa01Y( EAIAIXE raw WA4ARI•AN44,A OYR•k rAr YO11 MAMTAGE OF UCW YOUR M41 Y111[W41WIGnnn a11n111MION, nW neAtl N.iMA eN. IhAn / MA Min ll byAN, HYg eY rlur Ar410A Alnl,Y WA1M MrroR IIIAm N ennn by IIM el row RrtAmpA q nen! rA14 n IN" Y0W n1[YMe[ "'I [4n14n 10 n,nntpe of emn lo.A 40urM1 Mid TAKE ON 111 i981 pOBI 1121 .p vow I&. 144N1.[MAN., ww'.1 OWnIN D40 n[nA u,n 040.Oft" /41AIl4n el IN .LAW amAnn fall arni,lE ON, np4a. O"No T' THE cONfaieunom ITAMI MR TABLE Yaw AWIAgI mnY4 I&I Ii TN LUNOA.o nr A4gn,rqurn Into Mon M 01rng pY if" K E -MI Ihn rut,[ ep TOM auu 40 Yn ruu 0M. OFFICE USE ONLY mr A.unol PRgR AssERYE eAuece YOUR TAX RATE IS FINAL UNLESS YOU APFEAL�N s�91T1t/0 U Z unA[Mu4r r.Wa1 utn r'p0n9"Fp1� WITHIN 30 DAYS FROM' ... .... A 4 e�E • See back side for appeals r explanation • Use Pill of Form 66 for any Voluntary Payment TAX/BENEFITS INCLUDED IN TOTALS FROM LAST YEARS NOTICE I (1a C City of Iowa City MEMORANDUM Date: September 30, 1983 To: City Council & City Manager 1 From: Rosemary Vitosh, Director of Finance Re: Removal of Permit Parking From the Capitol Street Ramp The attached letter is being mailed today to all current parking permit holders in the Capitol Street Parking Ramp. This action is taken as a result of the decision made by Council on Monday, September 26, 1983, to move all permit parking to the Dubuque Street Ramp. Total permits sold for the Dubuque Street Ramp will be frozen at 180 permits which is the equivalent outstanding number of permits currently sold for both parking ramps. This will result in 40% of the ramp being allocated to monthly permit parkers as the total number of parking spaces in the Dubuque Ramp is 450. The effective date for removal of permit parking from the Capital Street Ramp is November 7, 1983, and the attached letter does provide for the required 30 day notification to the current permit holders. If you should have any questions on this matter, please contact me. tp4/6 A CITY OF CVIC CENTER 410 E WASHINGTON ST September 29, 1983 J OWA CITY !:.TWA C!T' . IOWA .52<<:C i31?i 3.`.f SCC% Capitol Street Ramp Permit Holders: Effective Monday, November 7, 1983, Parking permit holders in the Capitol Street Ramp (A) will be required to move to the Dubuque i Street Ramp (8). i The move is necessitated by the increased use of the Capitol Street Ramp (A) and the need for additional short-term parking. As allowed in the issued ramp rules and regulations, 30 days notice is now being given of this change as a result of Iowa City City Council action 9/26/83. The Blue Capitol Street Ram A ored in the Dubuque Street Ramp through Decembers31, 1983i11Permbe itnhholders not wishing to move to the Dubuque Street Ramp may request a refund _ by turning in their permit (and exit cards if applicable) to the Civic Center Information Desk operator. A refund will be mailed to you. Effective November. 7, 1983 permits will not be honored in the Capitol Street Ramp and anyone leaving the ramp will be required to pay on an hourly basis. If short-term demand for the Dubuque Street Ramp (B) should exceed available spaces, permit holders will be given thirty -days notice before cancellation of permit parking. Sincerely yours, Joe Fowler Parking Superintendent 356-5094 tp3/11 Ci City of Iowa City MEMORANDUM Date: September 29, 1983 To: City Council DD From: Rosemary Vitosh, Director of Finance kd Re: Impact of State Funding Cuts The following reductions to revenue will occur as a result of Governor Branstad's announced plan to deal with the State budget deficit. The first part of the plan calls for a 2.8 percent reduction in General Fund appropriations. That reduction will impact upon revenues for the City of Iowa City in the following areas: Property Tax Exemptions: Military Credits $ 386 Homestead Credits 33,727 Monies & Credits 796 Police & Fire Pensions: 1,692 Subtotal $36,601 Municipal Assistance 9,748 State Transit Assistance 3,143 Total Reductions $46,492 The property tax exemptions and Police and Fire Pensions are state - mandated programs. These programs are not being changed and the programs' costs are not being reduced. Property owners will still get the property tax exemptions while the local governments will have their property tax revenues reduced. The scheduled pension benefits must still.be provided but the City will need to foot the bill to make up for the 2.8% state cut. The local governments are being forced'to provide partial funding for these programs when total funding should be the State's responsibility. Other reductions from the across-the-board rollback will occur in revenue from Municipal Assistance and from State Transit Assistance. Therefore, total reductions in revenue from the 2.8% cut will amount to $46,492. The second part of the Governor's plan includes recommendations which require legislative action in January. One area which would affect revenues to cities includes the transfer of road use tax funds to fund the driver's license division; that division is a part of IDOT but is currently funded from the State's general fund. That transfer would result in a loss of road use tax monies to the City of $15,657. The second part also includes the reappropriation of sewage treatment facility grant matching funds. Because the City has not been approved for such funding, approval of this item will not impact upon Iowa City. bdw/sp f997 City of Iowa City MEMORANDUM Date: To: From: Re: September 29, 1983 City Council and Neal Berlin Frank Farmer, City Engineer 1��� Rundell, Dearborn and Center Storm. Sewer Improvements The existing storm sewer system consists, four intakes and 12, 15 and 18 inch storm sewer pipe, respectively, which is capable of handling a storm classified somewhere around a one year rainfall event. This system does not have sufficient capacity and street flooding occurs frequently. In 1976 $66,000 was estimated as the cost for storm sewer improvements at Dearborn and Center, for a five year storm design, which would pond water approximately one foot deep, as long as Ralston Creek was not over four feet deep. A five year storm design meets City standards provided that a 50 -year storm can pass through the area without ponding water more than curb depth. The Stormwater Management Plan for Ralston Creekcompleted in 1979, recommended a stormwater lift station with a capacity of 10,000 gallons per minute along with -minimum storm sewer and intake improvements. The cost estimate .for thisproposal was $30,000 for the storm sewer and $80,000 for the lift station for a total of $110,000. This design will handle a two year rainfall event. A revision of the proposed improvements was developed in 1982 with a cost estimate of $133,000 for the intake and sewer improvements and $87,000 for the lift station for a total of $220,000. The revised storm sewer was capable of handling a 25 -year storm flowing full and capable of handling a 100 -year storm under surcharge conditions, that is, with ponding in the street. In May of 1983, the project as proposed to Council, included a storm sewer lift station system of sufficient size to handle the runoff of a 100 -year return frequency storm, without street storage of water. The estimated project cost was $234,000 for construction with an additional $21,000 alloted for engineering and inspection, for a total of $255,000. At completion of BSB Engineering Services' initial report, it was determined that the construction costs for a dry intersection during all storms would be well over $300,000. The higher costs are attributed to the many utilities in the area and the desire to keep a portion of the pumping system out of the flooded areas so that maintenance could be performed when needed even during flooding conditions. Since this cost is well over the original estimate, design parameters were revised to allow a certain amount of flooding during large storms. The system as now designed, will be capable of pumping excess runoff from the 25 -year rainfall and not allow street flooding. During a 100 -year rainfall event, the depth of water will reach a maximum depth of 18" for a WE K few hours. The estimated construction cost for the design allowing flooding would be approximately $30,000 less than the design with no flooding. The cost estimate for the construction as proposed would be $292,400. If Council so desires, the improvements could be designed to allow flooding of approximately 18" in the street during a 25 -year rainfall event which would lower the construction costs an additional $15,000- $20,000. Ponding depth during a 100 -year rainfall event would be approximately 36". In any event, the new storm sewers and pumping stations will not prevent flooding in the neighborhood as a result of overbank stream flow from Ralston Creek immediately downstream from Sheridan Avenue following a severe rainstorm in the upper watershed. The new facilities will help considerably, however, and as further Ralston Creek improvements are made to prevent overtopping of the Ralston Creek channel, the protection afforded by this system will improve. The pumping system is designed with two large pumps and two smaller pumps to provide both reliability and flexibility. i The system is vulnerable to extended power outages and of course will depend upon proper maintenance and operation. The design provides for manual transfer of electric power to a portable generator. Screening and debris chambers have been included to protect pumping equipment damage. i The Engineering Division feels that the five-year storm design proposed in 1976, or the lift 'station proposed in the Ralston Creek Stormwater ! Management Plan, does not provide adequate protection against flooding since overland flow of rainwater cannot be provided for storm events exceeding the five-year frequency. Therefore the Engineering Division recommends protecting the Rundell, Dearborn and Center Street neighborhood against the 25 -year storm event with total project cost estimated at $292,400. bj3/15-16 i 1498 ,J Ci J City of Iowa City MEMORANDV�A Date: September 23, 1983 To: Charles Schmadeke, Director of Public Works From: James Brachtel, Traffic Enginee � Re: Council Request for a Postcard Survey of Court Street City Council had requested a postcard survey be conducted of the neighbors on Court Street to poll their opinion of the removal of the No Right Turn On Red prohibition at the intersection of Burlington Street/Summit Street. The postcard survey was conducted during the first 2� weeks of September. Postcards were mailed to 51 residents of East Court Street. Of those 51 residents, 37 returned the postcards with an expressed opinion. Twenty of the 37 favor removal of the present turning prohibition. Seventeen of the responding 37 prefer that the sign remain as it is. In addition to the postcard two individuals telephoned me and discussed the matter. One of the callers was Mrs. Donna Chen. Mrs. Chen expressed concern about the safety of Longfellow elementary school children crossing the intersection in the event that the turning prohibition is elminated. Mr. Joseph Patrick also phoned and expressed his concerns regarding the removal of the prohibition. Mr. Patrick was a resident during the time that the neighborhood and the City Council had long discussions regarding the volume and speed of traffic on Court Street. Mr. Patrick is concerned that this proposed removal was just the beginning of a reversal of the. changes that were brought about by their efforts and a return to conditions as they were prior to the long series of meetings between the neighborhood and the Council. Mr. Patrick would like to be advised of when Council will discuss this matter again so that he may be present. Should you require any additional comments or information regarding this postcard survey, please don't hesitate to contact me. bj5/27 1991 --14 CHARLES A BARKER JOHN O. CRUISE MICHAEL W. KENNEDY JAMES O. HOUGHTON DAVIS L FOSTER BARKER, CRUISE & KENNEDY LAWYERS 311 IOWA AVENUE • P,O. BOE 3000 IOWA CITY, IOWA 52244 September 27, 1983 AREA CODE vo TELEPHONE 351.9151 � a I D .;EP 2 E 1983 City Council MARIAN K. KARR city of Iowa city CITY CLERK (3) Civic Center Iowa City, IA 52240 Re: Iowa City Community School District - City of Iowa City Disposition of Central Junior High Property Dear Council Members: At last night's informal City Council meeting you agreed that a public hearing would be set at tonight's formal meeting concerning the disposition of the City's interest in the Cen- tral Junior High property. I believe that you will set the hearing for October 3, 1983 and a notice of hearing will be published in the Press Citizen more than four days before the hearing. This will be done to correct a defect.in the proce- dures that were followed when the Council passed Resolutions 83-271•and 83-272 on August 16, 1983. After the public hearing you will need to vote approval of a resolution authorizing the delivery of the Quit Claim Deed under the terms of the settlement agreement with the School District. There was some discussion by various Council members that they wouldn't be interested in voting on the resolution on the evening of October 3rd but would rather carry it over and hold the vote at the meeting to be held on October 11th. I urge you to vote approval of the resolution at the October 3rd meeting for the following reasons: 1. The School District has sold the property and under the terms of the contract, the transaction is to close on or before October 11, 1983. We cannot meet that deadline if this procedural defect is not cor- rected before that time. A meeting on the evening of October 11th, would not help us. 'i 2000 City Council Page -2- September 27, 1983 2. The proceedings that you are undertaking at the pre- sent time are designed to correct a procedural de- fect. The Council has already committed itself to the settlement agreement and it has been discussed at numerous Council meetings. This item has been given a great deal of publicity and the public is well aware of the settlement. It is unlikely that you will receive any new or different objections. 3. The purchaser, Mercy Facilities, Inc., would like to close the transaction as soon as possible since cold _ weather will be coming soon and Mercy would like to get possession of the property to begin providing some parking in the area to relieve a very congested I situation. 4. The School District will be placing its funds in an interest earning account as soon as we close. For every day that we fail to get this transaction closed, almost $400 in interest is lost. The inter - est can mean a lot to our District since we have such a tightly controlled, limited budget. I would very much appreciate your favorable action on this request. yours, Yohnetruly i D. Cruise JDC/dc cc: Dr. David L. Cronin i I Honorable Mayor and Members of the City Council 41U East Washington St. Iowa City, IA 52240 Re: 225 Iowa Avenue Property Madam Mayor and Members of the City Council: Our firm represents Hawkeye Preservation Limited Partnership, a limited Partnership which has purchased the property at 225 Iowa Avenue. The Partnership has undertaken an extensive renovation and rehabilitation of this structure, with the intent of leasing the first floor to the Hawkeye Bagel Bakery with apartments on the second floor. After we purchased the property, we learned that the front concrete steps encroached within the public sidewalk on Iowa Avenue. As part of the restoration, the Partnership believes that the replacement 'of the second set of concrete steps would constitute a more appropriate treatment of the building facade than the existing conditions. For your information, I have attached a copy of the letter which the Partnership submitted to the Design Review Committee regarding its rehabili- tation,of the structure. On September 28, 1983, the Design Review Committee reviewed and approved our proposed plans for renovation. In permitting the construction of a second set of steps which will encroach within the public sidewalk, we recognize that the city must consider its potential liability. Therefore, the Partnership is willing to enter into an Indemnification Agreement and maintain liability insurance to protect the city's interest. For your review and consideration, I am submitting a pro- posed Agreement which is similar to the Indemnification Agreements which the city has entered into with the owners of sidewalk vaults. We believe that our proposed facade will contribute to the beautification of the city's business district and we are hereby requesting that the city permit the construction of the concrete steps as pCposed. n RNO/zo Enclosure 0 t,001 MEARDON, SUEPPEL, DOWNER S HAYES WILLIAM L. MEARDON LAWYERS WILLIAM I. GUEPPEL POBCRT N. DOWNER 122 SOUTH LINN STREET TELEPHONE JAMCS P. NAYE4 AMER D. MCCARRAGNER IOWA CITY, IOWA 52240 ]]e'szzx THOMAS J. CILEN AREA CODE LD MARK T. MAMER - THOMAS D. HOBART September 29, 1983 MARGARET T.LAINSON ANGELA M. RYAN DOUGLAS O. RUPPERT Honorable Mayor and Members of the City Council 41U East Washington St. Iowa City, IA 52240 Re: 225 Iowa Avenue Property Madam Mayor and Members of the City Council: Our firm represents Hawkeye Preservation Limited Partnership, a limited Partnership which has purchased the property at 225 Iowa Avenue. The Partnership has undertaken an extensive renovation and rehabilitation of this structure, with the intent of leasing the first floor to the Hawkeye Bagel Bakery with apartments on the second floor. After we purchased the property, we learned that the front concrete steps encroached within the public sidewalk on Iowa Avenue. As part of the restoration, the Partnership believes that the replacement 'of the second set of concrete steps would constitute a more appropriate treatment of the building facade than the existing conditions. For your information, I have attached a copy of the letter which the Partnership submitted to the Design Review Committee regarding its rehabili- tation,of the structure. On September 28, 1983, the Design Review Committee reviewed and approved our proposed plans for renovation. In permitting the construction of a second set of steps which will encroach within the public sidewalk, we recognize that the city must consider its potential liability. Therefore, the Partnership is willing to enter into an Indemnification Agreement and maintain liability insurance to protect the city's interest. For your review and consideration, I am submitting a pro- posed Agreement which is similar to the Indemnification Agreements which the city has entered into with the owners of sidewalk vaults. We believe that our proposed facade will contribute to the beautification of the city's business district and we are hereby requesting that the city permit the construction of the concrete steps as pCposed. n RNO/zo Enclosure 0 t,001 J •f C PERMISSION ANU INDEMNIFICATION AGREEMENT WHEREAS, the City of Iowa City, Iowa is a municipal corporation having full title and control of all public streets, sidewalks and public ways, and WHEREAS, the Hawkeye Preservation Limited Partnership, hereinafter re- ferred to as "Partnership", is the owner of the following described real estate: Beginning at a point 45 feet West of the Northeast corner of Block 66, Iona City, Iowa, thence West 50 feet, thence South 86 feet, thence East 50 feet, thence North 86 feet to the place of beginning. i with a street address of 225 Iowa Avenue, Iowa City,. Iowa and I WHEREAS, the Partnership intends to lease the first floor to Hawkeye Bagel Bakery and the second floor to residential tenants, and i WHEREAS, it is in the public interest to encourage the restoration and rehabilitation of historic buildings and to provide for safe ingress and egress. I • i NOW, THEREFORE, be it stated that the City of Iowa City hereby grants Hawkeye Preservation Limited Partnership permission to construct and maintain concrete steps within the public sidewalk of Iowa Avenue subject to the following conditions: i i 1. The Partnership agrees to construct and maintain the concrete steps which provide access to the 225 Iowa Avenue property. 2. The construction shall be in accordance with the plans and specifi— cations, which are attached hereto as Exhibit "A" and by this reference made a part hereof. The City Engineer and the City Building Inspector shall inspect • a oo�_ Li 4 I 1 and approve the construction so long as the same shall be in accordance with I said plans and specifications. However, these inspections shall not relieve or release the Partnership from the responsibility that the steps be constructed in compliance with the Agreement and all applicable laws. 3. This permit shall be valid for a period of ten (10) years, from the date of issuance subject to revocation by either party upon thirty (3U) days written notice. 4. The Partnership agrees to maintain 8300,000 in personal injury liability insurance and to indemnify the City for any injuries or claims which arise from the construction or maintenance of the concrete steps described herein. Before the insurance policy may be suspended or cancelled, the City shall be given thirty (3U) days prior written notice. The failure of the Partnership to maintain such a policy in full force and effect shall be grounds for revocation of permission by the City, as provided above. I DATED this day of 1983• HAHKEYE PRESERVATION LIMITED PARTNERSHIP CITY OF IOA CITY, IOWA By By Richard Brue, Partner Mayor Attest: City Clerk STATE OF IOTA SS. JOHNSON COUNTY On this day of 1983, before me, a Notary Public in anter the State of Iowa, personalTy appeared Richard Brue, to me pesonally known, who being by me duly sworn did say that he is a partner of the Hawkeye Preservation Limited Partnership and that said Agreement was sign and the e (cm elockcll lohneon county auditor comm166ioncr orciccliona 0 vola rcgielralion RECEIVED `'EP: 1983 September 29, 1983 Mayor Mary Neuhauser and Members of the City Council City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240 Dear Mayor Neuhauser: We have received your request to hold a special election on the rent control referendum to be held in conjunction with the regular city election on November.8, 1983. ' We find no conflict with the regularly scheduled election, and hereby accept the request for the special election. Thank you for your cooperation. Please contact Elections Deputy Sandra J. Steinbach at 338-5428 if you have any questions. Sincerely, Tom Slockett Johnson County Auditor and Commissioner of Elections 417 a clinton - ioma city. ioma 52240 - 319-338-5428 aooa l s m 3SAM-Ma iatrate 4Court (Chambers) 3PM-Police Mtg. (Conf Room) 7:30PM-Special Council Meeting I (Chambers) I BPM -Informal Council(Conf Ian) 7:30PM-Informal P& (Law Mhrarv) /O AM -Magistrate Al Court (Chambers) 11 30PM-Informal t Council (Conf Rm) 7' l6 l7 /P 8AM-Magistrate 7 Court.(Chambers) i 7c:30PM-Special 7M (Chambera)eting 71 7:30PM-Informal C, (I P&Z (Law Library) .2i A6 i SCourtg (Chambers) 7Counciln 7(C WooflRm) 7:30PM-11uman Right Comm (Law Library 30 Cutag abrorChmes) 7uncnCnlCol(ofRm ) L 7:30PM-Informal PO (Law Library) O -1 J City of Iowa City MEMORANDUM DATE: September 30, 1983 TO: City Council FROM: Assistant City Manager RE: Visit by Governor Branstad On October 4, 1983 (Tuesday), the League of Women Voters is sponsoring an open house of all City facilities. Governor Branstad will be visiting during this time. He is scheduled to arrive at the Civic Center about 1:15 P.M. and will depart at 2:30 P.M. His tour will include the Senior Center and the Public Library as well as the Civic Center. - o1oUy f t CITY CSF IOWA CITY CIVIC CENTER /110 E. WASHINGTON ST. IOWA CITY, IOWA 5 /10 (311))3565(-M September 30, 1983 I am pleased that you are interested in serving the citizens of Iowa City as a member of the City Council and have announced your candidacy. The Code of Ethics of the city management profession guides my service to the City. It specifically provides that the manager shall refrain from participation in the election of the members of the employing legislative body and from all partisan political activities which would impair performance as a professional administrator. A copy of the Code is enclosed. However, the city staff and I will be supportive of all council candidates to the extent to which we can provide the best and most complete informa- tion possible. It is imperative that all candidates be able to speak and the council members later serve with a comprehensive knowledge of the issues of city government. The period between now and the general election on November 8, 1983, will serve as an educational period for all of us, i.e., the community, the staff and the council candidates. With information, there can be a thorough discussion of the problems and opportunities of city government. One of the responsibilities of the city staff is to facilitate this goal. Enclosed is a packet of information much of which was prepared by council members in other communities. This information provides an overview of the responsibilities of a council member and emphasizes the importance of a strong council-manager partnership. The League of Women Voters has agreed to sponsor an informational program for all council candidates on Wednesday, October 5, 1983, at 7:30 P.M. in the Council Chambers at the Civic Center. This program will provide an opportunity for you to receive up-to-the-minute information concerning programs, goals and problems. Also, there will be other presentations concerning the charter, citizen participation and the role of the council member. While no candidate for public office will make a presentation, opportunities will be provided for questions and discussion. Perhaps most importantly, both the candidates and the staff will meet informally. A collection of additional information concerning many aspects of city government is being prepared for your use. This material will be distributed at the meeting. As the FY85 budget process will have been underway for several months when the new Council takes office, it is important that Council candidates receive as much information as possible concerning the budget. The first joint City Council -staff session will be held at 1:00 p.m. on October G in the Robert A. Lee Recreation Center to review department F goals and needs. In addition, all newly elected Council members will be invited to participate in the City Council's annual goal setting session which will be held at the Highlander at 1:30 p.m. on November 15. Participation in these sessions will give you a headstart and should be interesting. Because serving as a City Council member places special time and other obligations upon those of you who have family commitments, both the provided information and the meetings may be of interest to your spouse. Knowledge about the role of a councilperson, knowing where to refer citizens with a problem, and a mutual understanding of the possible frustrations, stresses and obligations of being a councilperson can be very beneficial for both the councilperson and the spouse. Therefore, your spouse is invited to attend both the League of Women Voters meeting on October 5 and the joint Council -staff session on October 6. In the weeks immediately ahead, I may occasionally send you major reports and other materials which will be of special interest to you. After the election, the council members -elect will receive all information which is regularly sent to the Council. Also you are, of course, invited to attend all City Council meetings, both informal and formal. If you have questions or desire additional information, please give me a call or stop in. Good luck! Sincerely yours, Neal G. Berlin City Manager cc: City Council Enc. bj/sp coos 1