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HomeMy WebLinkAbout1983-10-11 Bd Comm minutesLi p . MINUTES �!U,Orr i3 ;,,_,_� PLANNING & ZONING COMMISSION ��'1 SEPTEMBER 15, 1983 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Scott, Jordan, Perry, Seward, Baker, Jakobsen, Blank MEMBERS ABSENT: None. STAFF PRESENT: Franklin, Boyle, Burkett RECOMMENDATIONS TO CITY COUNCIL: 1. S-8326. The application submitted by Southgate Development Co. for approval of a preliminary and final subdivision plat for 2.51 acres on Boyrum Street was approved subject to the final approval of legal papers. SUMMARY OF DISCUSSION: Seward called the meeting to order at 7:30 P.M. There was no public discussion of any item not on the agenda. The minutes of August 8 were reviewed. Baker moved to approve the minutes, Perry seconded. The minutes were approved 7-0. Baker stated in the August 18 minutes the name Shorton should be changed to Skorton. Jakobsen moved to approve the amended minutes, Blank seconded. The amended minutes were approved, 7/0. Baker stated that he was present at the August 25 meeting, therefore "MEMBERS ABSENT" should read "none." Blank moved to approve the amended minutes, Baker seconded. The amended minutes were approved, 7/0. SUBDIVISION ITEMS: . I. S-8326. Public discussion of an request submitted by Richard Ziock for the designation of S. Riverside Court as an officially approved place. Franklin stated that the agreement drawn up by Boyle and circulated at the informal meeting September 12 had been revised. Boyle added that Mr. Ziock had requested additional changes which made the occupancy or rental permit rather than the building permit the City's leverage for compliance with the considerations of the agreement, and which made the agreement conditional upon Ziock's use of the officially approved place designation for development. Franklin stated that the planning staff would not support an agreement which was based on the issuance of an occupancy or rental permit rather than a building permit. She pointed out that the buildings could be built without compliance with the LSRD provision of the considerations if Ziock's proposed change was accepted. Ziock withdrew his request for the permit change but indicated that he still wished to have the option of not using theofficially approved place designation and wanted the agreement to be conditional. 1 PLANNING & ZONING COMMISSION SEPTEMBER 15, 1983 PAGE 2 Scott expressed his reluctance to condition the agreement on Ziock's future decision to use the officially approved place designation. He felt that the agreement as originally drafted gave the Commission control over things that need to be controlled and that if the City agreed to grant the designation based on certain considerations, the agreement was binding on both parties. Richard Ziock, 207 Myrtle, said he wanted to split the property by selling two parcels. By not putting on the condition requested he said he would be giving up his options; he declared he wanted to retain his development options. Seward asked Ziock, if he developed without the designation, where the primary access would be? Ziock answered, "Legally, Myrtle Avenue." Seward asked, "Practically?" Ziock, "S. Riverside Court, as they do now." Seward stated that. S. Riverside Court needs some upgrading and Ziock agreed. Seward added that if Ziock developed that area there would be more traffic. Ziock said there would be approximately a maximum of 120 more cars. Seward stated that if Ziock developed under an LSRD, he would need to provide secondary access, probably through S. Riverside Court. Seward questioned whether the Commission had the authority to deny the LSRD if access was not provided. Boyle commented that the Commission could require secondary access as a condition of the LSRD approval. He suggested that the Commission vote on the proposed modification of the agreement to allow Ziock the discretion of using the officially approved place designation or not. Jakobsen moved to vote on the modification and Perry seconded. The Commission opposed the motion, 0-7. Franklin reviewed all the corrections the staff made in the agreement, after establishing that Ziock wished to pursue the matter without the condition. She stated that the primary change was the requirement of including the entire tract of three parcels in the LSRD, pointing out that the staff would not recommend approval of the agreement without this provision. Seward asked Ziock to respond to these changes. Ziock stated that he had not seen all the corretions, so he withheld comment. He did state that he wanted the location of curbing to be specified. Franklin said that there was a question as to the wishes of the Commission regarding the extent of the curbing to be provided. Scott stated that there should be some way to control the water on the south side of Riverside Court. He also suggested having a curb run from Riverside Drive on the north side of S. Riverside Court along the Hungry Hobo lot so no one could cut through the Hungry Hobo lot. Ziock said that Hungry Hobo doesn't want a lot of curb along there. Franklin commented that Tom Flynn, manager of Hungry Hobo, had no objections to a 19' curb. The property owner had no objections either, but did not want to have to pay for it. Seward advised the Commission to defer this item until the agreement was in final form. 40/0 PLANNING & ZONING COMMISSION SEPTEMBER 15, 1983 PAGE 3 Jakobsen moved to defer the request submitted by Richard Ziock for the designation of S. Riverside Court as an officially approved place until October 20, 1983. Scott seconded. The motion was approved unanimously. Seward told the staff to reevaluate the curbing and then report to the Commission. 2. 5-8326. Public discussion of an application submitted by Southgate Development Company for approval of a preliminary and final subdivision plat for 2.51 acres on Boyrum Street; 45 -day limitation period: 10/3/83; 60 -day limitation period; 10/18/83. Franklin recommended that the Commission approve this application subject to final approval of the legal papers since there were no deficiencies or discrepancies on the plats. Blank moved to approve this application subject to final approval of the legal papers. Perry seconded the motion. The motion carried unanimously. The meeting was adjourned at 8:30 P.M. Taken by Lois Burkett, Minute Taker. Approved by: Horst Jordan, Secretary 4010 ■ 0bto MINUTES PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING SEPTEMBER 22, 1983 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg, Cavitt, Drum, Gritsch, Lyman (arrived 4:15, left 4:55), Pegnetter, Willis, Zastrow MEMBERS ABSENT: Grimes STAFF PRESENT: Eggers, Tiffany, Jehle, Beam, Craig, and Spaziani OTHERS PRESENT: Pat Forsythe, Library Foundation Coordinator; One student/U of I class Board President Cavitt called the meeting to order at 4:04 PM. Minutes of the regular meeting of August 25, 1983 were approved. Zastrow/Drum. Disbursements of September 1 and September 15, 1983, were approved. Drum/Zastrow. i The Director reported on the following: 1. Annual computer software enhancements were installed over Labor Day weekend. Some technical difficulties were experienced and the system was down most of Tuesday and Wednesday, September 6 and 7. Performance since then has been excellent and overall this has been the easiest enhancement "release" in the four years we have had the system. This was the first serious down time since July, 1982. 2. Our registered borrowers file continues to grow. There are nearly 47,000 names in the file despite purging over 5,000 records•of persons who have not used' the library in the past three years. A recent check showed that 33,000 of the 46,000 registered borrowers have used their card within the last 12 months. 3. The FRIENDS booksale will be held Friday and Saturday, October 21 and 22, in the meeting room complex. Friday evening from 6:00 to 9:00 PM will be a preview for FRIENDS members only. Memberships will be sold at the door. One membership will admit a family. Saturday the sale will run from 9:00 to 5:00 PM. The FRIENDS made $5,500 at their four garage sales this summer and are still evaluating whether to continue the big fall sale in the meeting room complex or to just have frequent sales from the library's garage. The difficulty of getting to the library because of Linn Street paving will probably reduce the number ofg ift books received for this fall's sale. 4. The short form of the final planning report and a news release were distributed the week of September 12. As known before, planning is a highly recommended process, but the news media has very little interest in the results - they are too predictable and therefore unnewsworthy. Several individuals have said they appreciated receiving copies of the report, but it is difficult to let the general public know the report is available when the press does not report it. Board of Trustees September 22, 1983 Page 2 Newly -produced tapes on how to use the library's video equipment should help to clean up our large backlog of requests for training. People can view and study the tapes and then test out on equipment to become certified for use of the most simple video equipment. More study and one three-hour workshop is required to qualify for the more complex equipment. President Cavitt announced the appointment of Nancy Willis as the fourth Library Trustee member of the Foundation Board. Cavitt reported that since the staff is working on a policy regarding the problem of small children being left at the library and related issues, she felt Charles Drum's request for discussion of this issue could be postponed until October. Cavitt asked if Board members wanted a special time on the agenda to bring up issues and questions. It was decided that she should ask for Board input at the end of her report at each meeting. It was also agreed that the library's Gift and Bequest fund would be used as necessary to acknowledge significant events in the lives of Board members. Zastrow/Drum. Approved. President Cavitt asked for discussion on the desirability and responsibility of Board members to attend library meetings and events besides the regular monthly meeting. It was pointed out that the library is becoming more and more dependent on the services and financial support of FRIENDS and the Foundation and their efforts must be supported. It was agreed that at a minimum, Board members should take turns in seeing that the Board is represented at all such events. Some are important enough that as many members as possible should attend. The staff will try to do a better job of being sure Board members are aware of these affairs and of determining who will be able to attend. Pat Forsythe reported on the reception held for Foundation donors at Bushnell's Turtle, September 19. There was good attendance and lots of positive comments. Members of the Writer's Workshop were special guests. The reception was a gift to the Foundation from Ed and Sherri Zastrow. Getting out information about the Foundation's Paddington raffle has been somewhat hampered because it is illegal to advertise a raffle via the U.S. mail and thus in the newspaper. Paddington II has arrived and interest in the October 1 Paddington brunch and drawing is growing. After considerable discussion of the staff -prepared report on providing micro computers for public use, the Board confirmed its decision, made as part of its acceptance of the Planning Committee's final report, that the library should provide micro computers as soon as funds and staffing permit. Approved. On the premise that gifts or gift funding would be available for hardware and a beginning collection of software, it was the consensus of the Board that staffing for this project should be a part of the FY85 budget request. The Board next reviewed the chart of five-year goals first presented at the August meeting. Additional costs for the objectives listed for FY85 were presented. The staff has estimated that to: 1) reduce waiting to obtain information service to people in the building; 2) keep shelf availability rate, the availability rate of items listed in the catalog, at 71%; and 3) provide C� Board of Trustees September 22, 1983 Page 3 micro computers at the level recommended in the staff report, it will require the addition of one-quarter time professional librarian and the addition of 70 hours per week of library aides, plus an additional 25 hours per week for temporary library assistants and library clerks. The estimated cost is about $29,000. In addition, a one-time expenditure of about $2,100 is needed for 400 hours of librarian and clerk time to install Authority Control, the last major component of the library's original automated circulation, acquisition and catalog system. In order to meet objectives 2 and 5, to maintain the quality fo the reference collection and to provide at least one new book for each 34 circulated, it is estimated that the library needs to spend about $146,400 for library materials in fiscal year 1985. Price indexes for library materials continue to increase at double digit rates all through 1982, and the 1983 periodical price index is up 12.1%. The weight average for ICPL's mix of purchases in FY83 went up 12.8%. After discussion of the data and a review of what could be and should be expected in gift funds, it was decided that it would not be prudent to rely on more than 15% of the materials budget to come from gift funds. Fifteen percent plus the addition of a large number of gift items added without purchase have increased the library's annual acquisitions by about 30% in the last three years. The Board agreed that in addition to the 12% inflation increase, they would request $6,400 as an Extended Service Level. That is the difference between the current budget plus 12% ($119,000) and the 15% ($22,000) from the gift fund to make the needed $146,400. Eggers explained that the budget containing FY85 budget policies and procedures had not yet been distributed but it was her understanding that the figures were due by October 14. Therefore, detailed figures and the program statement will be available at the October 28 meeting. The Board can still make changes at that time. The Board approved the recommended changes to the meeting room policy which provides a mechanism for charging groups who damage or fail to properly clean up meeting rooms after use, and establishes a minimum charge of $10.00 per incident. Gritsch/Bovbjerg. In addition, they approved a policy on loaning library furniture and equipment only for library sponsored or co-sponsored events. Bovbjerg/Zastrow. Meeting dates for November and December meetings were approved for November 17 and December 15. The meetings therefore will occur on the third instead of the fourth Thursday at 4:00 PM. Meeting adjourned at 6:20 PM.Jot� Qv-�� J �f4 C I L� oan Jehle Loll E s, R ord s ........... _........ MINUTES CITY CONFERENCE BOARD SEPTEMBER 26, 1983 City Conference Board: September 26, 1983, at 7:30 in the Conference Room at the Civic Center in Iowa City. Mayor Mary Neuhauser presiding. Iowa City Councilmembers Present: Balmer, Neuhauser, Dickson, McDonald, Erdahl. Absent: Lynch, Perret. Johnson County Supervisors Present: Myers, Donnelly. Iowa City Community School Board: Phelps. Staffinembers and Others Present: Hudson, Berlin, Jansen, Karr, Carroll. Tape-recorded: Reel 83-28, Side 2, #580-605. Neuhauser stated that a quorum was present and the Board had received a copy of the recommendation of the subcommittee to evaluate the performance of the City Assessor. Neuhauser praised the work of the subcommittee. The City moved to reappoint the City Assessor to a full six year term effective January 1, 1984, The County seconded the motion. The motion passed unanimously. The County moved and the City seconded a motion to adjourn. The motion passed unanimously. The meeting adjourned at 7:35. 02 O/A 1W. MINUTES SENIOR CENTER COMMISSION AUGUST 11, 1983 1:30 P.M. SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: B. Coen, C. Browne, A. Arneson, G. Scott MEMBERS ABSENT: J. Williams, M. Clover, M. Kattchee GUESTS PRESENT: R. Wagner, M. Slaymaker, Council of Elders STAFF PRESENT: B. Meisel, L. Benz, P. Ducey, B. Bechtoldt Minutes of the July Commission meeting were approved as mailed. COUNCIL OF ELDERS REPORT - R. WAGNER Ruth Wagner introduced Mary Slaymaker, this month's representative from the Council of Elders. The Council of Elders will be working on ways to continually be aware of the needs of older people, to find ways to encourage more people to volunteer and for ways to increase public appreciation of the work volunteers do. It was reported to the CoE that several of the pool players had expressed the desire to have a second pool table as there is so much use of the existing table that many have to wait quite a while before getting to play. B. Meisel suggested conducting a survey at the pool table to see if another pool table is needed or if better scheduling of use of the existing table would satisfy the needs of the players. If another pool table is needed, possibly the bumper pool game could be moved out, although B. Meisel reminded the Commission that bumper pool could not be sold as it was purchased with grant funds. G. Scott said she would be glad to teach table tennis in the fall to encourage use of the table tennis or ping-pong table in the game room. Mr. Bob Froeschle, a professional player and friend of the Center, will be contacted for advice if a survey indicates that a pool table is needed. A. Arneson thought possibly a good pool table, one that pool players would approve of, could be donated. Another concern is the use of the woodworking shop; it is believed that one individual uses the shop extensively and does not keep it in a manner that welcomes others to use the shop. B. Coen and A. Arneson volunteered to talk to the person and try to improve the situation. R. Wagner asked if B. Coen and A. Arneson could report back to the Council of Elders and encourage their members to take a part in improving the care and usage of the shop. Members of the Senior Center Commission joined the Council of Elders meeting for a surprise party for Lori Benz (who is taking a year's leave of absence). The Commission and CoE made a contribution to the SC Gift Fund in appreciation of Lori's work at the Center. M. Slaymaker thanked the Commission for purchasing the flag. She has contacted a volunteer who will be in charge of raising and lowering the flag everytime he is in the building - which is usually every day. ,Zo/3 Ci SENIOR CENTER' 'MISSION AUGUST 11, 1981 PAGE 2 SPACE APPLICATION - C. Browne C. Browne requested office space, such as the Demand Office, for the Widowed Persons' Service on a regular part-time basis. Volunteers will staff the office approximately four hours a day, 3-5 days per week. A phone will be shared with CAHHSA. When volunteers are not present, the Widowed Persons' Service requests that the Senior Center secretaries take messages which will be picked up by the volunteer when they are in the building. Services of Widowed Persons will not be limited to any age group or religious affiliation or belief. G. Scott moved to accept the space application; A. Arneson seconded the motion; motion declared carried (4 yes - 3 absent). NUTRITION ADVISORY BOARD MEETING - B. COEN B. Coen reported that the Nutrition Advisory Meeting was not a legal meeting because an agenda had not been posted. Mr. Coen presented the notice from the Senior Center requesting the sign -in sheet to be returned to its original location. The chairman was upset as he preferred the Policy suggested at the previous Nutrition Advisory Board meeting that obligatory procedures, such as the presentation of the card be located separately from the non -required procedures, such as the contributions can and the sign -in sheet. Mr. Coen said he will pursue the sign -in sheet placement at the August 29th meeting as there is a big discrepancy between the number of people who eat at Congregate Meals and the number who sign in their Senior Center number. This discrepancy was less when the sign -in sheet was in the original place. REPORT ON SENIOR CENTER EXTENDED HOURS - B MEISEL It was suggested that the Senior Center stay open later to allow for older people to escape the heat. The Red Cross provided staffing at the Center and kept it open for two weekends for an additional six hours per day. FISH, a volunteer religious group, agreed to provide transportation services. The card players stayed later on Sunday and one woman walked in to take advantage of the extended hours. VOLUNTEER APPRECIATION DISCUSSION - B MEISEL An appreciation program for people who volunteered at the Senior Center from September 1, 1982 -August 31, 1983, will be held on October 26, 1983. CoE hopes to culminate their recruitment for volunteers during October preceding the celebration. A. Arneson suggested a light should be placed at the side or above the plaque of names of volunteers. A committee was named to work on suggestions for the appreciation program: A. Arneson, C. Browne, and G. Scott. The committee will report back to the Commission at their September meeting. DISCUSSION OF THE SENIOR CENTER SECOND ANNUAL SPEAK -OUT - B. MEISEL C. Browne moved that the Second Annual Speak -Out should be coordinated with the Senior Center evaluation; motion was seconded by G. Scott; motion declared carried (4 yes - 3 absent). SENIOR CENTER" 'MISSION AUGUST 11, 1981 PAGE 3 SENIOR CENTER UPDATE - B. MEISEL The July attendance totals are lower than the June totals probably because of the July 4th holiday weekend. By next month, the end of the second year of operation at the Senior Center, it would be useful to compare the monthly attendance totals of last year's with this year's to give a clearer understanding of the growth of the Center. The weekend totals indicate very little use of the Center on weekends, especially on Saturdays. PUBLIC ADDRESS SYSTEM $5176.87 is left from last year's budget. Portions of this may be able to be used for the PA system. The Purchasing Department will be evaluating a potential PA system. One thousand dollars of the present Senior Center budget has been used to pay for a stainless steel covering on the walls of the scullery in Congregate Meals to mitigate steam problems. TOUR CONTRACT Staff of the Recreation Center and Senior Center is developing a contract proposal for a tour company to provide six day trips and two overnight trips between November and June 1984. The proposal will be put out for bids. Tours will leave from the Senior Center; volunteers will act as staff for the company in exchange for free trips. G. Scott pointed out that county residents will pay the same fee as city residents for trips originating from the Senior Center. The Recreation Center will continue to provide trips for the general public. From experience of other Senior Centers, staff expects the tour programs will be very popular. Staff invited George -Strait who was appointed by the Governor to be a new member of the Commission on Aging, to become better acquainted with the Senior Center. Today he attended the Service Providers Meeting, met with three Commissioners and staff and joined them for lunch at Congregate Meals. ECUMENICAL PARKING FENCE Ecumenical Towers has erected a fence around its parking spaces to protect them from unauthorized use. The arrangement, has made it impossible for participants to leave the Center aisle of the parking lot except by backing out. B. Meisel, D. Helling and B. Coen will meet with staff from Ecumenical Towers to explore parking arrangements that might benefit both parties. G. Scott announced that the Recreation Center may make time available for senior swim. She will organize this for the fall if arrangements can be worked out. The September Commission meeting will be Thursday, September 15 at 1:30 in the conference room at the Senior Center. .20/3 SENIOR CENTER' "MISSION AUGUST 11, 1980 PAGE 4 Meeting adjourned at 3:50 p.m. B. Coen, Chairperson Minute 1 51)p MINUTES COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 20, 1983 3:30 PM IOWA CITY PUBLIC LIBRARY, ROOM A MEMBERS PRESENT: Becker, Lauria, Leshtz, May, Stimmel, Smith, Whitlow, Williams, Logan MEMBERS ABSENT: Jackson, Parden STAFF PRESENT: Hencin, Milkman, Burkett, Barnes, Seydel GUESTS: See attached list. RECOMMENDATIONS TO CITY COUNCIL: 1. CCN members recommend amending the 1983 CDBG budget and program as follows: a. Delete the allocation of $70,000 to Independent Living Inc. b. Allocate $20,000 to Hillcrest Family Services for rehabilitation. C. Allocate $50,000 to the Nelson Adult Center for renovation. SUMMARY OF DISCUSSION: Lauria called the meeting to order at 3:33 p.m. New members Smith, Logan and May introduced themselves. No corrections were needed in the list of addresses and telephone numbers of the members. REVIEW AND APPROVAL OF MINUTES FOR AUGUST 16, 1983: Leshtz requested the following change be made to the minutes of August 16, 1983. On page 3 under Quarterly Rem, item B, seven lines down the word "October" should read "December. Whitlow stated that he was absent for that meeting, therefore his name should be deleted under the members present. Moved by Becker and seconded by Lauria, to approve the minutes of August 16, 1983, as corrected. The motion carried unanimously. DISCUSSION OF SCHEDULE FOR 1984 CDBG PROGRAM STATEMENT: Milkman referred to the schedule all members received in the mail, stating all dates but one are set, a special CCN meeting. She proposed Wednesday, October 26, 1983, at 7:30 p.m. for the special CCN meeting, which was agreeable to the members. Milkman asked for volunteers to make presentations at the September 26 Creekside Neighborhood meeting and the October 5 Miller/Orchard Neighborhood meeting. Williams volunteered for the October 26 meeting. Milkman said staff would offer assistance if needed for the CDBG program presentation. Lauria volunteered for the October 5 meeting. Both members will explain the CDBG program and the process of allocating funds. Li J Commitee on Community Needs September 20, 1983 Page 2 PUBLIC HEARING TO RECEIVE 1984 CDBG FUNDING REQUESTS: Lauria explained to the attending public the process for receiving proposals and making recommendations for 1984 CDBG funding. He commented that $824,000 is expected for CDBG use in the Iowa City area in 1984. Diane Pepetone, Director of the Mark IV/Willow Creek Neighborhood Center, presented a proposal, reiterating the need for a van for non-mobile citizens at the Willow Creek Neighborhood Center. She stated that the reason for a Neighborhood Center was to "provide a wholesome and healthy environment for the residents of Mark IV through education and recreation programs and, as explained in a previous request for funds, it was difficult to transport residents to various activities. Pepetone asked the Commitee if packets of the proposal should be sent to the Council members. Milkman answered "no," stating that the Council gets an abbreviated version. She suggested that Pepetone could go to the public hearing of the City Council and present her proposal. Stimmel asked Pepetone if $15,000 would cover the cost of van and wheel- chair lift. Pepetone answered "yes," and that $6,000 in the Willow Creek Neighborhood fund would cover maintenance and insurance costs. Lauria asked Pepetone to provide information regarding other possible sources of funding for the van. Tom Feldbush, representing the Association for Retarded Citizens, presented a proposal requesting $102,441.00 for renovation of the Nelson Adult Center. The Adult Center provides day care and structured activities for Johnson County mentally -physically handicapped citizens. He stated in June 1983 the enrollment was 63; the projected 1988 to 1989 enrollment was expected to be 85 adults. He continued that money is needed for renovation of the upper floor of the building to serve the expanded clientele. Feldbush stated that in the spring of 1983 $40,000 in CDBG funds was recommended by CCN. The City Council asked the Adult Center to defer their request for full funding until the fall of 1983. Feldbush added that the proposal is basically the same this fall with a few modifications. He said that they had to comply with the Davis/Bacon Act and had to contract with an architect to make the renovation cost estimates. The proposal increased costs from last year by $11,639. Stimmel interjected at this time that later in the agenda there is $70,000 that the Committee needs to reallocate. He stated that Feldbush might want to be present for that item. Leshtz asked Feldbush if the present 63 clients were full time and what amount of mainstreaming was done into local jobs. Feldbush answered that all the clients were full time and occasionally a client gets a job at Goodwill. PUBLIC DISCUSSION/MEMBER DISCUSSION: Simcha Plisner, 1958 Broadway, representing Project Hard Times, stated he wasn't presenting a proposal at this time but had a few comments he wished to make. He stated he felt the community needed to take an in-depth look at the needs of the unemployed and underemployed. A survey of his group showed that 16% had no housing - these are not transients nor vagabonds; 28% did not have sufficient food. Plisner continued that most of the ,.� ON Commitee on Community Needs September 20, 1983 Page 3 people in the non/underemployed community had MAs or BAs. He stressed that he was not talking about students. Williams suggested that Plisner structure a proposal for his organization for consideration of CDBG funds. Lauria added that if Plisner was interested in presenting ideas about what needs to be done in the community the staff would be able to help him develop a proposal. Lauria also stated that the CCN would be willing to listen to a proposal. Roberta Patrick, 515 Oakland, from the Board of Elderly Services Agency, suggested to Plisner that he form a group to help some of the others in the non/underemployed community. OLD BUSINESS: A. Election of a Vice Chairperson: Leshtz nominated Stimmel. Stimmel nominated Becker. Becker stated she was willing to serve until the term expires in December. Stimmel stated he felt that Becker had more experience. Leshtz'withdrew his nomination of Stimmel. It was moved by Williams and seconded by Whitlow to elect Becker as Vice Chairperson. The motion carried unanimously. B. Kirkwood Circle resurfacing and drainage problems: Milkman reported that this had not been funded on an assessment basis and that it would not be taken care of within the next year. Williams asked if the City could submit a proposal for CDBG funds. Stimmel asked if the proposal from last year could be resubmitted. Hencin answered yes to both questions. C. Consideration of Fair Rent Coalition request regarding "Fair Rent Ordinance": Lauria stated at the last CCN meeting that Jim Rhodes asked the Committee to recommend this to the City Council. He further stated that this ordinance was given to the Committee just prior to the meeting and that the Committee was not given enough time to adequately review it. Therefore voting was deferred until this meeting. Becker recommended to the Committee that they not make a recommendation on the ordinance to the City Council, due to legal implications. Williams asked what kind of effect this recommen- dation could have. Lauria answered that it will probably be taken as any other recommendation to the Council. Williams moved that the Committee make a favorable recommendation to the City Council on this ordinance. The motion failed due to a lack of a second. 1. CCN liaison with the United Way and Johnson County Council of Governments: Lauria stated the concern from Mary Neuhauser that the Committee expand working with the United Way and JCCOG. He asked for two volunteers to attend the meetings for the next two months. Leshtz and Whitlow volunteered to attend the meetings but stressed that they will do this only through the funding period. Mintle stated that meetings start in November and go through January. Lauria thanked the volunteers. E. Discussion of rental rehabilitation: Lauria commented that he read the material from staff and thought there was probably a need for rental rehabilitation, but in the report there was no demonstration a 0/�Z Commitee on Community Needs September 20, 1983 Page 4 of need. He asked the staff what was the difference in interest breakdown. Hencin stated that it requires the landlord to get a conventional loan. Lauria didn't know if landlords would have the ability to get the type of loan required and thought that maybe they could get a grant with the loan. Hencin said staff was not asking for recommendations. Milkman suggested CCN may wish to prepare a proposal for the 1984 funding period. Lyle Seydel, City Housing Coordinator, stated he has tried for 1's years to get rental rehabilitation. He further stated that the City would guarantee fair market rent for 15 years. Seydel felt the owners were not interested due to Federal and City involvement. He advised the Committee not to give money to this item. Pam Barnes said the owners didn't want a long-term involvement of 15 years. She stated that maybe on a shorter term they would be interested. Williams commented that he felt there may be a conflict of interest here. He said that if we create this program we are opening the door for the landlord to raise the rent. Lauria said that there would be a rent ceiling. He stated that rent controls are to ensure that the landlord doesn't get the benefit of the money but rather the renter. Hencin pointed out that the objective is not to control the rent but to bring a low cost housing unit up to code. REVIEW OF RENTAL HOUSING SURVEY: Milkman stated that this survey was an update of inaccurate figures in the 1982 Housing Market Analysis and also provided a basis for requesting changes in the HUD fair market rents for Section 8 Housing Assistance. REPORT ON 1983 CDBG "HOUSING" PROJECTS: Seydel reported that of the $101,325 funds needed in 1982, $75,000 for Public Housing Site Acquisition and Development was from CDBG funds. On completion of the Shamrock Place project, $66,675 was returned to the CDBG program. Of the $75,000 1983 CDBG funds, Housing only spent $8,325. Seydel proposed that prior to the end of December 1983 he would go to the City Council to request allocation of funds to obtain a site for Elderly Housing. Secondly, he said that the Housing Commission did recommend and the staff is looking into shared housing for the elderly. Al Logan reported on the exterior painting projects. He said that there were 15 applicants with $45,000 funded for this project. Logan stated it was hoped to accommodate all 15 applicants. He also reported that rehabilitation cost an average of $13,000 per applicant. Williams asked if Manpower had been contacted to do the paint work. Pam Barnes said applicants for the painting projects had three choices: 1) applicants do the work themselves then the City reimburse them for the materials, 2) applicant employs someone who is not employed and then is reimbursed for costs, and 3) staff bids the project out. She said that she would contact Manpower. 44OIX J Commitee on Community Needs September 20, 1983 Page 5 REALLOCATION OF $70.000 OF 1983 CDBG FUNDS: Lauria reported that the 1983 CDBG money allocated for Independent Living Inc. had to be reallocated. He stated that Independent Living declared that they could not meet the maintenance funding requirements. Therefore, there is $70,000 to be reallocated. Lauria suggested partial reallocation to the Nelson Adult Center. Becker asked Feldbush if the Nelson Adult Center could "hold off' for 1984 funding. Feldbush stated that the furnace is a priority as it is not in working condition plus there is an immediate for handicapped restrooms on the first floor. Leshtz introduced Jane Hartman, Hillcrest Family Services, who reported that they have acquired a property. She found that approval from the Departments of Public Health and Safety and approval from the City as far as renovation is concerned, has proved costly. To complete their project they need an additional $20,000 to meet all the Departments' and City's requests. She said that they definitely need the money as they had started to reconstruct parts of the building. The parts of the building reconstructed were ones that did not meet the various codes and regulations. Leshtz moved to reallocate $20,000 of the $70,000 from Independent Living money to Hillcrest Family Services to complete their renovation project. Williams seconded. The motion was passed unanimously. Becker asked staff if the reallocation of the remaining $50,000 of Independent Living to the Nelson Adult Center would prejudice further allocations. Milkman replied, "no." Lauria asked Seydel what would happen to his finding a site for Elderly Housing if the remaining $50,000 was denied to public housing. Seydel said he didn't know given the uncertainty of projects. Stimmel moved to reallocate the remaining $50,000 from Independent Living to Public Housing. There was no second. The motion failed due to a lack of second. Becker moved to reallocate $50,000 of the original $70,000 from Independent Living to the Nelson Adult Center. Williams seconded the motion. The motion passed. Stimmel abstained stating he'd rather fund the project completely in 1984. PROJECT ASSIGNMENTS TO CCN MEMBERS: Lauria explained the project assignment process to the new members. Projects were assigned as follows: J .1 n Commitee on Community Needs September 20, 1983 Page 6 1983 CDBG Entitlement Projects Creekside Storm Drainage Improvements (Stimmel) North Dodge Area Sidewalks (Becker) Housing Rehab. and Weatherization (Logan) Housing Code Enforcement (Logan) Assisted Housing Acquisition and Dev. (Logan) Congregate Housing (Parden) Systems Unlimited Homes (Becker) Hillcrest Family Services Home (Leshtz) Capital Improvement Projects (Whitlow) Lower Ralston Creek Disposition (Stimmel) 1983 Jobs Bill Projects Elderly Services Agency Home Repair (Jackson) Emergency Housing Project (Smith) Goodwill Food Service Training Expansion (Becker) Mayor's Youth/Indp. Living Empl. Program (Williams) Mayor's Youth Jobs Club (Williams) Neighborhood Exterior Paint Program (Whitlow) Miller/Orchard Housing Rehabilitation (May) Human Services Agency Hearings (Whitlow/Leshtz) ADJOURNMENT: Becker moved and Whitlow seconded to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 5:35 p.m. Taken by:_ 1 u,L �, f{' W Lois Burkett,Minute•Taker c c /�� r(ee. i y/ E l � J 1 i G��1-Z,�•f�SI .ham r J Pr cz i per+/✓�-c ��� �KLe:r .:ic r�«f Yvr4 Ir'rnes i9!rr3rac,{wa.r yr _ 4 Jin cC: S�a� Cm®G FY,.1�cNe�si— ►'�+-�-�y ��-mss aoisz J MINUTES CIVIL SERVICE COMMISSION SEPTEMBER 29, 1983 12:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Maxwell, Orelup, Walker MEMBERS ABSENT: None STAFF PRESENT: Carroll SUMMARY OF RELEVANT DISCUSSION: The Commission discussed establishment of selection procedures for the position of Fire Battalion Chief. No current vacancy exists nor is a vacancy expected but the process is being pursued to establish a certified list for the position. Selection procedures were established as follows: Percent of Test Test Date Total Score Written Test Tues., Nov. 1, 2-5 p.m. 45% Central Station Assessment Center Orientation to Assessment Center Fri., Nov. 18, 1:30 p.m. A. Pre -Fire Planning Exercise Fri., Nov. 18, 2-5 p.m. B. In -Basket Tues., Nov. 22, 2-5 p.m. C. Interview Simulation and Debriefing by Commission Tues., Nov. 22, 6:30-9:30 p.m. Evaluation of Tues., Nov. 22 Education by 6:30-9:30 p.m. Commission Resume describing education submitted to Human Relations by November 18 45% 10% Who May Participate Any Firefighter, Lieutenant or Captain Those passing the written test with a score of 70% or above based on national norms and eligible for promotion. Others not eligible for promotion may be allowed to participate depending upon the total number of applicants written tests. It u .f ■ J CIVIL SERVICE COMMISSION SEPTEMBER 29, 1983 12:00 P.M. PAGE 2 Written Test The written test was developed by McCann Associates (who developed the test used for Police Sergeant). The Chief has reviewed the test for appropriateness. Several sources from the reading list are not currently available in the Fire Department Library but the information they supply is either general knowledge or should be found in other available texts. A reading list will be distributed. Because this test has not been used by the Commission before, if the number of applicants passing the test (at 70% of national norms) is less than 20% of all those taking the test, the Commission will reevaluate the use of 70% as a cutoff. Assessment Center Assessment Center exercises will be developed by Carroll and Larry Kinney. The pre -fire planning exercise will be evaluated and scored by Kinney and a Fire Officer from another department using a pre -established scoring format. Recommendations on this exercise will be forwarded to the Commission. The Commission will participate in conducting the other Assessment Center exercises. Ideally the Commission would like to allow all applicants passing the written test to participate in the Assessment Center but due to time constraints it may not be possible to allow those who are not eligible for promotion to participate if more than 6-8 applicants pass. It is possible that staff would conduct the Assessment Center as a practice for those not eligible at a later date. Evaluation of Education Ten percent of the total selection score will be awarded based upon the employee's educational efforts. Employees should prepare in resume form a description of their formal and informal efforts to educate themselves and to educate others in areas related to fire safety, fire science, fire fighting, etc. An A.A. degree in Fire Science is preferred for the position of Battalion Chief. Eligibility for Certification Of those satisfactorily passing all portions of the selection process, employees with the following qualifications will be eligible for certification according to the Education and Experience requirements listed in the job description: "Six years experience in the Iowa City Fire Department, which includes two years experience as a Fire Captain." Those employees who have experience as a Lieutenant and are certified on the current Captain list will also be eligible for certification because it is possible that they could acquire the necessary experience during the life of the Battalion Chief list. Meetings The Commission will meet the evenings of Monday, November 21, and Tuesday, November 22, to conduct the Assessment Center and may meet on Saturday, November 26, if necessary. Carroll will schedule activities during those days.