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HomeMy WebLinkAbout1983-10-25 Bd Comm minutesCr PC%' I MINUTES PARKS AND RECREATION COMMISSION SEPTEMBER 28, 1983 MEMBERS PRESENT: Riddle, Crum, Willis, Dean, Martin, Mitchell MEMBERS ABSENT: Jennings STAFF PRESENT: Showalter, Cassady, Howell, Harvey, Reeves, Coffin, Ray, Moran GUESTS PRESENT:. Jean Lakin, Carol Bream, Joan Bickel, Anne Lakey RECOMMENDATIONS TO THE CITY COUNCIL * Moved by Crum, seconded by Dean, to recommend to Council to not use the allocated $100,000 for Blackhawk Mini -Park, but to distribute the funds among capital improvements for parks and parkland acquisition. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Crum, seconded by Dean, that the August 10 minutes be approved as written. Unanimous. Jean Lakin, spokeswoman for a group of early morning swimmers, expressed their appreciation to the Commission and staff for including the daily early swim period in the fall schedule. Cindy Coffin, Special Populations Supervisor, gave a brief history of the SPI program. She distributed the SPI fall brochure and outlined the programs. She also mentioned annual events, including the horseshoe and bowling tournaments, Sports Day, Very Special Arts Festival, and plays. She mentioned that she had received an Organization Award from the Johnson County Association for Retarded Citizens. Cindy gave a slide presentation on various SPI activities. Kevin Rehe si eves, present ect aprogramVtor, ave Ther presentationooftThruPOur Eyes will be presented in the Social Hall at the Recreation Center on November 17, IS and 19. Kevin mentioned that funding would terminate for the Theatre Program on November 30. The program has been funded by the Department of Kevintion for presentedhasyearbut the rant video-tape recording ofpaiPortionlcationfof Thru Ouror 194-85wEyeseandas dclips from rehearsals. Moved by Crum, seconded by Dean, to investigate sources of funding to continue the SPI Theatre Program. Unanimous. Al Cassady introduced Mike Moran, Sports and Wellness Supervisor. 30 03 PARKS AND RECREATION COMMISSION September 28, 1983 Page two Dennis Showalter opened discussion on the Capital Improvements Program budget. Proposed park land acquisition is as follows: 1985 - Miller Park, 5 acres, funded by Block Grant; 1986 - Aber Park, 10 acres; 1987 - Caroline Park; 1988 - Foster Road Park; and 1989 - Scott Park. Proposed capital improvements are: outdoor pool - 1987 - $1,250,000; Mercer fence for four ball diamonds - 1985 - S23,500; Mercer I ball diamond lights - 1985 - $22,000; development of sewer plant site - 1986 - $10,000, potential 18 acres for soccer; and ice skating rink. Moved by Willis,. seconded by Dean, to remove the ice rink from the list. There was a short discussion concerning building a new swimming pool in Iowa City in the near future. It is hoped that further information will be available for discussion at the October 12 meeting. Willis and Showalter discussed methods of park land acquisition. The Commission and staff discussed the proposed items at length. *Moved by Crum, seconded by Dean, to recommend to Council to not use the allocated $100,000 for Blackhawk Mini -Park, but to distribute the funds among capital improvements for parks and park land acquisition. Unanimous. CHAIR REPORT None DIRECTOR'S REPORT Showalter reported on the After School Elementary Recreation Program (ASERP). There was a funding crunch in 1980 and the Recreation Education Department of the University of Iowa ran the program as part of the Recreation Program class, however, they will not be able to run it during the fall semester. They do plan to reactivate the program in January, 1984. Showalter reported that City Park Pool lost 50,000 gallons of water per day during the last four days of operation. The leak has not been detected yet, but staff with assistance from the Water Department, will try to correct the problem this fall. OTHER BUSINESS Al Cassady reported that there are two new high school gyms, but he has met resistance to City recreation programs there because of late school practice. The Recreation Department will be using Northwest Jr. High School, S.E. Jr. High School, and Regina High School, but there is a shortage of available time. There is also a possibility of using schools for aerobics. Cassady updated the Commission and staff on the following: proposed revised rules for the swimming pools. The University has put the heater for City Park Pool on hold at this time. Cambus is no longer available to SPI, however, SEATS is allowing use of their vans in the evenings. An additional aquacizing class has been added due to popular demand. Fall registration was hectic because of long lines, and staff is looking into improved methods of registration. 3003 PARKS Al Septembi Page thi Ellen Mi Bob Howc diamonds Moved b} Dee Hary i Li f MINUTES DESIGN REVIEW COMMITTEE SEPTEMBER 28, 1983 CITY MANAGER'S CONFERENCE ROOM 4:00 P.M. MEMBERS PRESENT: Wegman, Summerwill, Haupert (left at 4:30), Alexander, Amert, Sinek, Wockenfuss, Eckholt MEMBERS ABSENT: Seiberling, Lafore GUESTS PRESENT: Richard Brue, Proprietor Bruegger's Bagle Bakery, Angela Ryan, Attorney for Brue, Gerry Donlin, American Payment Center Representative STAFF PRESENT: Boothroy, Burkett The meeting was called to order at 4:10 p.m. by Wegman acting as chairperson for Seiberiing. RECOMMENDATIONS TO CITY COUNCIL: A. American Payments Center: Summerwill moved and Alexander seconded that the Design Revi—'ew Committee concurs with staff and recommends denial of the request made by American Payment Center to place a payment center in the City Plaza of Iowa City. Motion passed unanimously. B. Newspaper Dispensers: Alexander moved and Sinek seconded to reaff rm the recommendation to the City Council that the newspaper dispensers be uniform in color, limited in size, be of the same design, and that the City regulate the location of the dispensers. Motion passed unanimously. C. 225 Iowa Avenue: Alexander moved and Summerwill seconded that the design plans for 225 Iowa Avenue be approved as presented. The Committee wishes to commend Brue on his renovation of the building in an appropriate manner. They urge the Council to vote positively on this issue. Motion passed unanimously. American Payments Center: Gerry Donlin Boothroy stated the staff's position recommending denial of this request. Gerry Donlin, representative for American Payments Center, stated the purpose•of the center is payment collection for public utilities, doctors, stores, etc. He continued that at the present time there are about 100 of these centers throughout the midwest and all are "working out well." Donlin distributed pictures of the payment centers. He requests that an outdoor payment center be placed on the City Plaza as he feels the outdoor location would be "super." Donlin proposed a $25 per year lease with the City (the Centers take up four square feet of space or less). American Payment Center will insure and maintain the center. The American Payment Design Review Committee September 28, 1983 Page 2 Center sublets individual payment boxes to anyone doing monthly billing charging a fee for each box. He ended his presentation stating customers like the Payment Center as it is convenient and saves postage. Summerwill asked Donlin why he chose an outdoor location rather than an indoor. Donlin stated rent as the main factor. Placing .the Payment Center in Old Capitol Mall would increase the rent beyond what his customers were willing to pay. He stressed safety as not a factor in the outdoor location. Alexander asked Donlin if he would be amiable to the Van Dyke brown for his Payment Center since that color is currently being used in the plaza area. Donlin was not willing to alter the color scheme of the centers. Amert told Donlin that the Plaza is a very restricted area and in order to obtain approval for the Center, his request may require a special permit from Council. Donlin reiterated the convenience the Center would provide to the public in the Plaza area. He also stated that if he was turned down by the Design Review Committee, he would then go to private property owners to seek their permission. Amert commented she could see where it provides an important service, but feels it would not be approved by the City Council. Summerwill moved and Alexander seconded that the Design Review Committee concur with the staff and recommend denial of the request made by the American Payment Center to place a payment center in the City Plaza Iowa City. Motion passed unanimously. Summerwill stated this would be a good service to provide in the Senior Citizens Center. Newspaper Vending Machines Boothroy stated this issue has been discussed several times in the past by the Design Review Committee and the Council wanted the Committee to review their past recommendations. He said information sent to the Council by the City Attorney stated that the City could consider criteria for the design and location of dispensers, but the legal department has yet to offer a legal opinion on this issue. The Committee discussed several possible locations in the downtown area. Boothroy suggested giving consideration to a location in Blackhawk Mini -Park in its redesign or along the pedestrian sidewalk facing Clinton Street near the College Street entrance to the Old Capitol Mall. Summerwill suggested the City install dispensers on the well in the Hardee's area to see what kind of response is received from the City, publishers, and the public. Amert stated the conflict of interest on this issue since she is with the School of Journalism at the University of Iowa. She wanted it noted that the Daily Iowan had not been an offender in this issue, as they have no newspaper dispensing machines in the downtown area on city right-of-way. Alexander moved and Sinek seconded to reaffirm the recommendation to City Council that the newspaper dispensers in the downtown be uniform in color, limited in size, be of the same design, and that the City determine the location of the dispensers. Motion passed unanimously. ,300r Design Review Committee September 28, 1983 Page 3 225 Iowa Avenue: Richard Brue Richard Brue, the proprietor of Brugger's Bagle Bakery, expressed appreciation in being allowed to present his renovation plans to the Committee. Brue asked the Committee's support and approval for the building design. He distributed a booklet containing a letter outlining the plans for renovation, a reduction of the blueprint of the new design, and photos of the present building. Alexander asked Brue if the staircase leads to the upstairs of the building. Brue answered yes, that there is an existing apartment upstairs. Brue proposed to construct steps which will match the existing steps. The problem, he stated, is that he will be encroaching on City property with the new proposed steps. Boothroy commented there is a question of allowing a private use within city right-of-way. Summerwill asked if this plan was not approved by the Council, what would be the entrance for patrons. Brue said there would be a common entrance to the existing stoops. Patrons of the bakery would use the same steps as the tenants. He stated the stairs and hallway would be totally open to the public and that this was undesirable. Ryan stated that she has drafted a Sidewalk Agreement similar to the vault agreements. Wockenfuss stated that in terms of design, he would rather not see the steps on the west side of the building because it made the building appear out of balance. Alexander asked if the steps would block the alley. Brue said it will become a handicapped entrance and stressed that vehicular traffic would not be allowed. He also stated he will be bringing the service alley up to grade, paving it, and extending it four to six feet. Haupert said the access from the west would be desirable from the patrons' point of view. The Committee complimented Brue on his presentation, stating his brochure was "superb and refreshing from sketches on the blackboard," Alexander moved and Summerwill seconded the design plans for 225 Iowa Avenue be approved as presented. The Committee wishes to commend Brue on his renovation of the building in an appropriate manner. They are urging the Council to vote positively on this issue. Motion passed unanimously. Other Business Summerwill moved and Eckholt seconded that the minutes of July 27, 1983, meeting be approved as presented. The motion passed unanimously with Lafore and Seiberling absent. Discussion of the Committee's future was deferred until Seiberling could be present. The Committee noted the memorandum from Margaret Nowysz. 3003, Desi Sept Page The i Subm Ci 3`°31 MINUTES =ttoPLANNING &ZONING COMMISSION pproval] SEPTEMBER 22, 1983 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jakobsen, Blank, Baker, Seward, Scott, Perry MEMBERS ABSENT: Jordan STAFF PRESENT: Boothroy, Schmeiser, Boyle (arrived at 8:00 p.m.), Burkett RECOMMENDATIONS TO CITY COUNCIL: 1. The Planning & Zoning Commission recommended approval of the new 1983 Zoning Ordinance. 2. The Planning & Zoning Commission recommended approval of the new 1983 Zoning Ordinance Map subject to including all of the Barker property in the RS8 zone. 3. The proposed vacation of a portion of Dubuque Street lying between Lots 82 and 64, Original Town, Iowa City, Iowa, lying South of the South right-of-way line of College Street and lying Northerly of the following -described line: Beginning at the Southeast corner of Lot 1, Block 82, said Original Town; thence South 89058112" East 34.63 feet along the Southerly line of said Lot 1 extended Easterly to a point (this is an assumed bearing for the purpose of this description only); thence South 45004110" East 64.54 feet to a point of intersection with the Westerly line of Lot 5, Block 64, said Original Town) which is to be included within the urban renewal hotel project was approved. SUMMARY OF DISCUSSION: Chairperson Seward called the meeting to order at 7:32 p.m. PUBLIC DISCUSSION OF THE PROPOSED 1983 ZONING ORDINANCE AND MAP: Seward told the public in attendance that a copy of the new Zoning Ordinance and up was on file with the City Clerk. Boothroy pointed out the change on McKean's property from CB2 to RM -145. Scott stated his opposition to it. Baker concurred with Scott. Anthony Frey, 15 Caroline Court, stated it appears that not all of Barker's property is included in the RS8 zone. He said that the preliminary plat for Oakes Third Addition overlaps the RR1 boundary. Frey also stated his concern with Home Town Dairies as he felt it was not a creamery. He requested that the Home Town Dairies property be changed from CH1 zoning. 3005 J PLANNING & ZONING COMMISSION SEPTEMBER 22, 1983 PAGE 2 Larry Schnittjer, asked if it was necessary to have front yard setbacks when you have buildings along frontage roads. Boothroy explained the front yard alternatives of the new Zoning Ordinance. Scott explained that a contractor could apply for a "special exception" under the new Zoning Ordinance. A special exception is easier to apply for and to grant than a variance under the present ordinance. Frey questioned the R58 zone. The RS8 zone doesn't include duplex as a permitted use. Seward stated that duplex is a provisional use. Frey stated that the acreage behind his home is now going to be zoned an AG zone. He wanted commercial recreational uses a permitted use in the AG zone. Seward answered that the Commission had decided not to allow commercial activities in the AG zone. Scott made several suggestions about corrections needing to be made in the draft of the Zoning Ordinance. Schmeiser noted the suggestions in the draft of the proposed ordinance. Al Leff, 222 S. Linn Street, requested some clarification regarding property damage. He questioned that if the property is damaged, do the owners have to rebuild to conformity if the damage is less than 100%. Seward answered that if the building is destroyed at 100% value then the building must be conforming. Leff then questioned the definition of "assessed value." He asked if "assessed value" meant taxes currently payable or recently appraised value for tax purposes. Jakobsen suggested that a definition of "assessed value" be included in the Zoning Ordinance. The Commission concurred. Mike Furman, 2305 Cae Drive, stated that if there was no front yard required in the RK45 Zone, the tree regulations should not apply. But in the new Zoning Ordinance, he found that the tree regulations still applied. Jakobsen moved to recommend approval of the draft copy of the proposed Zoning Ordinance dated 9-22-83 to the City Council as printed and modified. Scott seconded the motion. The motion carried 6-0. Scott mentioned that Jordan wanted it noted in the minutes that even though he was not present he concurred with the Commission's action. Seward took this opportunity to compliment the staff and Commission on the effort involved with the new ordinance. He stated that he felt that the Zoning Ordinance was a much better document because of input from public discussion. Seward also stated that this was a good document with which the City Council can begin their public hearings. Scott commented that the present Commission had worked hard, in excess of one year, on this ordinance. He stressed that it wasn't perfect but felt that it was a good, unhurried document. Scott urged the public to continue to fight for the changes they felt still necessary and attend the public discussions of the City Council. Scott stressed the importance of public involvement, stating he had urged the Chamber of Commerce and the business community of Iowa City to make their opinions known to this Commission. He stated his disappointment in their "uninvolvement." He commented that too often people "tend to react instead of being active in the process." ,3005 PLANNING & ZONING COMMISSION SEPTEMBER 22, 1983 PAGE 3 Proposed Zoning Ordinance. Jakobsen moved to approve the map subject to the change to include all of the Barker properties south of Old Dubuque Road in the RS8 zone. Blank seconded the motion. The motion carried 6-0. Jordan wanted it likewise noted in the minutes that he concurred with the Commission on the adoption of the map. Boothroy gave a brief staff report stating this item is to go to City Council on Tuesday. He stated that the choice was between a complete or a partial moratorium. John Cruise, 311 Iowa Avenue, stated that about 90 percent of Iowa City has been covered by the Airport Overlay Zone changes.. He wanted to know the exact areas that were affected. Boothroy said a map would be available and one has been sent to the Council but that the airport overlay zone covered all but the extreme northeast and northwest corners of the city. Seward asked that if a proposed building is inconsistent with the new Zoning Ordinance, what would be the outcome? Boothroy stated that in areas covered by the complete moratorium, no building permit could be issued which was .not in conformance with the existing and proposed ordinance and maps. Mark McConnell, RR d2, stated his opposition to the moratorium. He said that only 15 days notice was being given. McConnell expressed his opinion that there was no need for this moratorium. Boyle explained the reasoning for this moratorium ordinance, stating that you cannot have two moratoriums in one year. Leff expressed his concern with the moratorium definition. He said it was a different situation now that they're talking about the whole city of Iowa City. He stated his opposition to the moratorium urging the Commission not to place a moratorium on property. Scott stated his agreement with the public comments. He felt this was an emotional issue with a lot of people and felt the moratorium was unnecessary. He further said that specific property owners, namely the College Hill neighbors, Manville Heights residents affected by previous rezonings and the 521 Kirkwood owners were promised by the Commission and staff that they would not be subject to another moratorium. For those reasons, he could not support passage of this ordinance. Baker asked that if we did not recommend this, can a building permit be obtained on the new requirements. Boothroy stated no, that it had to comply with present ordinances. Jakobsen stated her opposition to this ordinance stressing again that certain people had been promised that they wouldn't come under two moratoriums in one year. Blank concurred with Jakobsen. Seward also stated his opposition. He felt more public exposure and consideration was needed. Blank moved to approve the proposed ordinance to establish a moratorium, for a set period of time, on the issuance of building permits in Iowa City during consideration of the 1983 Zoning Ordinance and Map. Jakobsen seconded. The motion was defeated 0-6. 3005 PLANNING & ZONING COMMISSION SEPTEMBER 22, 1983 PAGE 4 Boothroy stated that staff was recommending the approval as they felt the right-of-way was necessary to the building of the hotel. There was no public discussion. Perry moved to approve the proposed vacation of a portion of the Dubuque Street right-of-way located between the south right-of-way line of College Street and the south right-of-way line of the alley between Dubuque and Clinton streets. Jakobsen seconded. Baker asked if there was a posting of public notice for the alley vacation. Jakobsen stated none was required. Scott said he had some comments regarding the hotel planned for this site. He indicated his preference to voice them now, as opposed to after his vote. He said that he had already registered his opposition to a member of the Design Review Committee regarding the stucco exterior of the hotel. He was not happy with the loss of the lot east of Bushnell's and he had reservations about the hotel's location, especially necessitatinga 10' "alley -like" "public walkway between it and Bushnell's. Baker concurred with Scott's position. Seward asked if any right-of-ways were vacated in the pedestrian mall. Boyle stated no, not at the present time. He said they were still being used as pedestrian walkways. The motion carried 3-2-1. Scott abstained. Baker asked Seward why he voted no. Seward stated he opposed the proposed vacation because he didn't agree with the location of the proposed hotel. OTHER BUSINESS: Jakobsen asked what the meeting schedule was going to be like within the upcoming months. Seward stated that after a brief vacation they would continue as they had in the past. There was no other business to be discussed. The meeting adjourned at 9:25 p.m. Taken by: Los urkett, Mnu eri Approved by: ot� Horst Jorda ecretary 30DS Li MINUTES OF THE IOWA CITY AIRPORT COMMISSION October 13, 1983 Iowa City Civic Center Members Present: George, Saeugling, Schmeiser, Tiffany Member Absent: Lewis Staff Present: Zehr, Wright Guescs Present: C. Neuzil, W. Newbrough, E.K. Jones, H. Jones, W. Overman, E. Keller, M. Myers (K%IC) The meeting came to order at 7:33 p.m. Atendance and Guests were noted. The minutes of the September 8 meeting were considered and approved. Manager Zehr presented the bills for the month and explained them briefly. The bills were approved for payment as presented. Mr. Zehr explained he expects a response from the FAA within the week to the Commissdop's proposed solution to the problems surrounding the use of the Renshaw property next to the airport and the Airport's grant status. Mr. Wayne Overman, of Howard R. Green Company, reported the drawings pertaining to the Runway 06 Impact Study are in the hands of the FAA and he hopes for acceptance of the plan soon. Mr. Saeugling reported he, Mr. Lewis, and Mr. Zehr have met with the group that plans to build new T -hangars. Progress has been made, but recent developments concerning associated costs have delayed the submission of a final proposal. The committee will meet again with the interested parties on October 17, Zehr introduced Mr. Bill Newbrough, who summarized developments in his proposal to build a tall TV transmitting tower in the Williamsburg vicinity. Mr. Newbrough conceded that a determination of hazard will be issued by the FAA, but contended that the only significant reason would be the location of the NDB approach to Runway 06, and he offerred $10,000 to help defray the cost of moving that beacon or installing a second one. He also stated that negative correspondence from the Airport Manager and the Commission members had been instrumental in influencing the FAA's decision. Mr. Schmeiser examined copies of the letters and stated, for the record, that there was one letter from the Airport Manager in opposition to the tower, and one from the Commission Chairman which only requested a public hearing oa the matter. It was decided to wait for the FAA's recommendation before making a decision. Mr. Zehr presented the proposed budget for the Airport for the coming year, and Major Division objectives. Mr. E. K. Jones suggested an additional objective of blacktopping the area south of the corporate hangar and installing a frost proof water spigot to'provide a place for washing airplanes. The suggestion was favorably received. Chairman George suggested a Notice to Airmen be issued regarding the Ranshaw building, but it was noted that the controversy concerning the building is not a result of the building itself, but rather its use. -a rr_ Minutes of the Iowa City Airport Commission October 13, 1983 Page 2 Hr. Zehr reported the new NDE approach to Runway 06 will be named "Hawkeye." Mr. E. K. Jones complimented the Commission on the installation of automatic runway lights at the airport. He also said he will no longer be able to provide weather observation for the airport and requested that someone else be trained to do so. Zehr will gather information on the required training. The meeting adjourned at 9:30 p.m. Recorder: Priscilla Wright 3bc.5� 41BUTLS bUOho JrOlheC'1'uhS bzETING September [U, lyba Mayor's Youth LypluyyeUt rroyLam boara Members ere>uUL. acutt UOpU all, haLK wedve L', 'leu Uaiw, eelCh kalel, a11U •uy11E JOLa SUa Dtall L•reseat: a'ey MC111LUy, Greg I.LUawell, ahu .iaaUj ..LeVcaa, business llls Cunbeu: 1. dill Utes: '1'lle minuteS OL Use last UOard we,_L11,1 IIUIU JUlll Lh were uaaadmuubly d?p[uveu. 11. YluanC.Ul aepur Ls •Tbu reports to[ r't 110.1 year a„I:ill.j unu July, 110.1 vete presentea and lllhdlia.Yous1L a(.pLUV.:u. 111. Additional hyellda ltems: Pey rL'pUrteu Llhat Cain ""V=! la selwllly ds all alteLllate ,Lu Lne aLea r11Va Lo 1tIduGLLj l000C11 LOC GLanL Wood ALA. MaLK presented a Uttallud report ConceL'n- Illy toe hkLOgKbbS of Lne elC In deVeloplag the JUUJ 1'talh114g .. Pal'thership act which LEplaCes CE'1'A 10 UCtUUeL. .1't V111 Continue to Kuep the hoard lar Ormea OL deCaslUn6 bullly Jade regarulhy yuuta population selved. 1V. Ula uuslhess 1. Summer Iowa Youta Corps.: key pleseateu a Llbal Leport uL Lae Proyram noting tnat Skl,841.0 was spear. uuriny the Months or June and July. She noted that a 1111al wrap-up will he nelu on Octoner tZ, 1n ue:: mines. Sne noted that the prograa was considered a success and woula enuouraye part.LClpatlOn 1n the 1b04 Suaaur lYC. k. Cuunty Luald lleprese l'tatiou: Puy auuuujj Ceu that ole County has nut received any applications troy pLo�peutive hoard meMherb. Scott buyden suyyebteu manlny Contacts to all 11101VId Ud1S Submitted by the LOhLu dad LepULL Llle SUCCess at the next hoard aCetIng . S. Accounting Proposal: Pey prebebtea au accuuntiby pLOPOLIal atter havihy spoken to hoseaary Vitosh, Vinanue ulleetuL, Lot the tlty or Iowa City. Rosemary aadcesseu all OL the questions raised by the board in the June aeetl,ly. The hoard 111bcussed the aerits or the Clty LUKIUJ roll Ce- sponsiuklity tot RUP accounting and voted uuandmously, to turn over the entire accounting system to the City. buott boydea comaentea that he appreciated thL support that tae city gives to NYE? and will writ,_ a lutttL expressing nls thanks. 4. lora Youth Volunteer Ddy - Videotape Peg announced that the videotape will ue couplet,_u Ih early uctober and plans for a premiere bnowiatj U1, the tape are currently veiny mane. She will cuntdcL the 3o07 1 Duard with a Uate Lor the preillete. S. Ly,_ 1u-benuul cumpuheat, Flinal Report b[-uj. Bey Fie- sentea each Warn wedber vltn a Cupy or Lne l,hal statlstics o1 the proyrdW. o. CdUd rullulhg: Peg announced Lnat LWO pl Uyraw: ulc UIIUeL— Way; Lhe Cumnined A7Ld/1hd Ci.ellaent LlvllRj eLUVLeu anti Elie JUDs Cluo. Sae •111 report oil the p1'LJraWd CLy UluLly dL Luture DuaLU meeLlDys. Y. Sew buslhess 1. Quartarly Report: Ley Malo Ullced that She .ill l.el.0 a Copy UL tae LasL yUalterly rLporc SLbwltLva Lu Lhe ,L. ty UL Iowa City. ... tVulUa L1UU fUridL: peg reportcu that b11e LCCelveU JUwe evaluation mdterlals LLow Joan Jahle anO wUula 11Ru LU ulbCu[15 ulrector eVdlud L!Un kat d tUtULU UUarU wuLLiIJIJ When Jodn In presuut. J. dncweriny bysLea: Peg LepuLted Ludt Sue uus lieu Wuch U1LL1CUlty with tae rrlld011lty OL tau CUEL'el't aaL..eriny sybtem and would like to purchase a new One Wlth XUAOLe capabilities. 'Tae board unandmously approve" Lne expend- iture not to eLCeed-IDU.UU. 4. Cbnputer proposal: peg announced that It 15 but uecessdry to CUnb1UeL d proposal at this time Sluce the b"IU vuteu to nave the City complete all or the accounting Lur MILP. b. AppreelatIOD for board Members Royal Benjamin and bernle Wright: Peg announced that she would life Lo IIODOL two tormer hoard memberS for their cuntx"utlull LU mYct' in w C past. The board suygesteu contacting nary heunauseL and regueutluy that a certltieate be seat to uoydl aha bernie. ,Lg will roilow-Up on tnab. o. Change or weeriuy day: Peg reported LhaL auCl houiubun will nave a courlict with the regular meeting L�-We tit the DUd LU. Alter discussion the board CUl1ClUUed tnuL Wellbesdayb woulu he the most Suitable time for ueeL.Lay, euy will coutact Elie hoard tot a meeting time la uuvemuer. 1be board adjourued at b.iU P -11 - Respectfully submitted, P�(ss) Peg McElroy nyEe oirector Mark Weaver secretary/Treasurer ,300% Ci 51100 MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 7, 1983 MEMBERS PRESENT: Krause, Logan, Ringgenberg, Knox, Haendel MEMBERS ABSENT: Schlechte, Trevor STAFF PRESENT: Seydel, Kucharzak, Flinn, Nugent, Barnes, Keller, Brown RECOMMENDATIONS TO COUNCIL: i 1. See Minutes of Executive Session. 2. Knights of Columbus Proposal per referral - The Housing Commission recommends to the City Council that this parcel of land be released for sale and the proceeds from the sale be earmarked for housing programs. RECOMMENDATIONS TO CCN: The Housing Commission recommends the funding of four prioritized as follows: projects j 1. Congregate Housing 2. Housing Rehabilitation & Weatherization 3. Shared Housing 4. Site Acquisition RECOMMENDATIONS TO STAFF: The Housing Commission recommends that City staff develop a conceptual model for a Foundation whereby elderly persons could donate their homes to the foundation in exchange for tax relief and a life estate in the property. 1. Meeting or Order - Meeting was called to order by Chairperson Krause at 9:02 a.m. on Friday; October 7, 1983. 2. Minutes of Meeting of September 7, 1983, approved 4/0 on motion by Ringgenberg, seconded by Logan. 3. Coordinator's Report - Seydel reportedrents paid on 398 units October 1, 1983, and 38 new Applications submitted for approval. He further advised that Iowa City received the additional 25 units of Section 8 Existing applied for bringing the total to 434. Council has approved the Annual,Contributions Contract extending that for a five year period. Public Housing 22-4 - Seydel reported Quarterly Inspection is scheduled for October 18, 1983. ,3006' ,\4 Housing Commission October 7, 1983 Page 2 4. Homesharing - Kucharzak introduced Mary Nugent who will be working on the program. Mary will assist with matching persons together as well as outlining the preliminary steps for Shared Housing. Kucharzak described "Share My Home" as up to four persons sharing a single- family dwelling or duplex with elderly homeowner. He advised Elderly Services has started a "Shared Home" program, but no information is available at this time. Concerns were raised about the fears of older persons as well as the possible dangers. 5. CCN - Seydel reported he met with CCN on September 20,. 1983, to clarify the dollars that have been spent by the Housing Authority. He indicated that of the 1982 allocation, $75,000 was utilized for the purchase of land for Shamrock Place, but that $66,675 was returned upon completion of that project. He stated that of the 1983 allocation, no dollars have been spent to date. Of the $50,000 allocated for Congregate Housing, $5,000 has been spent to date. It is anticipated that prior to the end of 1983, a request will go to Council for the purchase of a site for Congregate Housing utilizing these funds. Housing Rehabilitation Painting Program - It was reported that applications are being taken at this time. 15 persons have applied to date for the $45,000 and staff is in the process of prioritizing list. 6. The Housing Commission reviewed four proposals requesting COBG funds for housing projects. The Housing Commission affirmed the need for each of the programs, but cognizant of the limited funding available prioritized the projects as follows on motion 'by Haendel, second Ringgenberg, approved 4/0: 1. Congregate Housing 2. Housing Rehabilitation & Weatherization 3. Shared Housing 4. Site Acquisition 7. Executive Session - Moved by Logan, seconded by Haendel at 10:05 a.m. that the Housing Commission go into Executive Session in accordance with Section 28A.5(1)(j) for the purpose of discussing the purchase of real estate. Approved on roll call vote 5/0. Executive session closed at 10:35 a.m. 8. Knights of Columbus Proposal - Krause read letter from Mayor Neuhauser relative to this parcel of land. Kucharzak explained that this site was reserved for housing and thus referred to Housing Commission for recommendation. Moved by Knox, seconded by Haendel, that the Housing Commission recommends to the City Council that this parcel of land be released for sale and the proceeds from the sale be earmarked for housing programs. Approved 4/0. ,300df J j Housing Commission October 7, 1983 Page 3 9. General Discussion - Krause inquired into possibility of establishing•a Foundation whereby elderly persons could donate their homes, subject to a life estate, to the Foundation in exchange for no taxes. Consensus that staff should come up with a conceptual model and report back to the Housing Commission Training session - set for next meeting. Seydel reported Fair Market Rents have been revised effective October 28. Iowa Chapter of NAHRO will hold its fall meeting November 16/18 in Waterloo. Commission members interested in attending should contact Seydel. 10. Adjournment - Moved by Haendel, second Knox, that meeting be adjourned. Adjourned 10:45 a.m. APPROVED: I Fred C. Krause, Chairperson 3aod I'. =I 1 MINUTES HOUSING APPEALS BOARD SEPTEMBER 20, 1983 MEMBERS PRESENT: Goldene Haendel, Beth Ringgenberg, Al Logan, Fred Krause, Janet Schlechte MEMBERS ABSENT: None STAFF PRESENT: Kelley Vezina, David Malone, David Brown, Michael Kucharzak, Judy Hoard Krause called the meeting to order. There were no minutes to approve. APPEAL OF ACACIA FRATERNITY, 202 ELLIS: Present: None. Inspector Hoard reported that the appeal of 202 Ellis Avenue was not filed within the ten day filing period. Schlechte made a motion to grant appeal rights. The appeal will be heard at the October 11, 1983, hearing. Logan seconded the motion. The motion carried. APPEAL OF LINDA HART, 1102 N. DODGE: Present: None. Inspector Hoard reported that the Appeals Board had heard the appeal of 1102 N. Dodge on July 12, 1983, but there was new information to be presented.to the Boardmembers. Assistant City Attorney advised the Board that they would have to make a motion to withdraw their previous decision before they could hear the appeal. Haendel made a motion to reconsider the decision made at the July 12, 1983, meeting. Logan seconded the motion. The motion carried. The violation being appealed was Chapter 17-6.A. lack of required access. Second floor, access to northeast bedroom can be gained only by going through the northwest bedroom. Inspector Hoard presented to the Board through floor plans and photos the corrected floor plan of the second floor bedrooms. The previous floor plan had indicated that several alternatives were available to correct this violation. The new floor plan showed those remedies not to be possible. After some discussion as to whether or not it was necessary to present solutions to a violation, Logan made a motion to uphold Chapter 17-6.A. lack of required access. Haendel seconded the motion. The motion carried. APPEAL OF ROGER_HADLEY. 1807 WINSTON DRIVE: Present: Roger Hadley. Michael Kucharzak, Director of Department of Housing & Inspection Services, presented the case. He explained that Mr. Hadley was applying for a building permit for an envelope design construction of a home. The violations being appealed are Chapter 17-5.J lack of natural light and 17-5.K. lack of natural 3007 MINUTES HOUSING APPEALS BOARD SEPTEMBER 20, 1983 PAGE 2 ventilation. Due to the use of passive solar energy, there is not direct natural light to the bedrooms on the second floor and the livingroom and dining room on the first floor of the structure. Kucharzak informed the Board that this appeal had been brought before the Building Board of Appeals who had granted a variance on the violations and because there was similar code requirements in the housing code, it was necessary for the Housing Board of Appeals to also hear the case and render a decision. Mr. Hadley explained in great detail the concept behind the envelope construction. He informed the Board that he had constructed several of these homes in northeast Iowa and in Cedar Rapids and had no problem in getting a building permit previous to his applying for one in Iowa City. He explained that there were accommodations made in the construction of the house for adequate natural light. The bedrooms on the second floor did have windows which were 10% of the room size and these windows opened into a sun space that was completely faced by glass. The livingroom and dining room on the first floor had French doors that likewise opened onto the sun space. The ventilation requirement, he felt, was also met through the design built into the structure whereby air was continually moving and could be controlled through opening various vents or doors depending upon where ventilation was needed. He also told the Board that there was an even heating and cooling of the house due to the installation of two thermostats, one which controlled the heat setting and the other one which moved the air around to the part of the house that was not maintaining the temperature set by the first thermostat. Kucharzak stated that a variance may not have been necessary for meeting the natural ventilation requirement as there was an alternative source of ventilation designed into the house. Schlechte made a motion to grant a variance,to Chapter 17-5.J. lack of required natural light and 17-S.K. lack of required natural ventilation. Ringgenberg seconded the motion. The motion carried. APPEAL OF DONNA PARK, 824 E. COLLEGE: Present: John Lyon. Inspector Malone reported to the Board that the appeal of 824 E. College was not filed within the proper ten day filing period. Ringgenberg made a motion to grant appeal rights. Haendel seconded the motion. The motion carried. The appeal will be presented to the Board at the October 11, 1983, meeting. APPEAL OF DONALD PIETRZYK, 501 S. JOHNSON: Present: Donald Pietrzyk. Inspector Malone reported that he conducted a licensing inspection at 501 S. Johnson on June 2, 1983. The violation had been filed late but at the previous meeting, the Board had voted to grant appeal rights. The violation appealed was Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. The northeast bedroom, second floor, has a ceiling height of 6'9" and the south bedroom, second floor, has a ceiling height of 6'911. Mr. Pietrzyk told the Board that this was an older home of original construction and that he felt the cost would 3009 MINUTES HOUSING APPEALS BOARD SEPTEMBER 20,•1983 PAGE 3 be far too prohibitive to warrant correcting the violation. Logan made a motion to grant a variance to Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Schlechte seconded the motion. The motion carried. APPEAL OF JAMES FISHER, 1217 E. BURLINGTON: Present: James Fisher. Inspector Malone reported that he conducted a licensing inspection at 1217 E. Burlington on July 20, 1983. The violation being appealed is Chapter 17-4.A. lack of valid Certificate of Structure Compliance and Rental Permit. Third dwelling unit is being occupied in the structure without valid Rental Permit and Certificate of Structure Compliance. Inspector Malone told the Board that the housing inspection property files listed the structure as a duplex and that at his licensing inspection he found that a third dwelling unit was being occupied. He informed the Board that the zoning in this area was limited to no more than duplex structures. Mr. Fisher told. the Board that he had owned the property for eight years and that he had not changed the use of it. He had not applied as yet for a rental permit and did not feel compelled to have called the City at an earlier time to request an inspection of the property. Assistant City Attorney Brown recommended against granting a variance and explained to the Board and to Mr. Fisher that this was a zoning violation and regardless of their decision it would have to be presented to the Board of Adjustment before the property could legally be used as a three -multiple. Schlechte made a motion to uphold the violation of Chapter 17-4.A. Logan seconded the motion. The motion carried. APPEAL OF BERNARD BARBER, 2228-30 TAYLOR DRIVE: Present: Bernard Barber. Inspector Malone reported that he conducted a licensing inspection on August 11, 1983, at 2228-30 Taylor Drive. The first violation being appealed is Chapter 17-5.I.(2)(e) basement unit lacks adequate egress. South basement window lacks approximately three square feet of the required amount needed for exiting. The next two appealed violations were also presented by Inspector Malone. They are Chapter 17-5.J.(1) lack of required natural light and 17-5.K.(2)(b) lack of required natural ventilation. South basement family room being occupied as a bedroom has 2.91 square feet, lacking the required 16.48 square feet. Inspector Malone told the Board that because this room was being occupied as a bedroom it was necessary, for it to meet the exiting requirements and the natural light and ventilation requirements. The only usage it could have would be as a recreation room. Mr. Barber explained that he was the manager for the owner who lived out of town. He felt that the duplex was designed in an unusual manner and did not feel that this room really lent itself well for usage as a family room. He told the Board that the other half of the structure he had recently rented and had been very 3 cog MINUTES HOUSING APPEALS BOARD SEPTEMBER 20, 1983 PAGE 4 specific in explaining to the tenants that this room could not be used as a bedroom. The unit in which the violation was being appealed was rented at the time he became involved as the manager and the tenants had chosen to use the south basement room as a bedroom. Logan made a motion to uphold Chapter 17- S. I. (2)(e) basement unit lacks adequate egress. Schlechte seconded the motion. The motion carried. Ringgenberg made a motion to uphold Chapter 17-5.J.(1) lack of required natural light and 17-5.K.(2)(b) lack of required natural ventilation. Haendel seconded the motion. The motion carried. Krause explained to Mr. Barber that he should send a letter within 15 days to the tenants informing them that this room could not be used as a bedroom. APPEAL OF MARK HAMER, 415 N. GOVERNOR: Inspector Malone explained to the Board that this appeal would not be heard as Mr. Hamer was out of town and requested an extension. Kucharzak requested that no further extensions be made as Mr. Hamer did have an attorney and that the attorney should be representing him if he is unable to attend. APPEAL OF CARL MILLER, 530 E. BLOOMINGTON: Present: Mr, and Mrs. Carl Miller. Inspector Vezina reported that he conducted a licensing inspection at 530 E. Bloomington on July 11, 1983. The first violation being appealed was Chapter 17-5. H. improper connection of sanitary facilities to sewer system. The basement shower lacks proper connection to sewer system. Inspector Vezina reported to the Board that the shower stall drained into a basement floor drain and he was unsure whether that drain went into a sanitary sewer system or into the storm sewer system. Mrs. Miller said that the shower had been used as such for 55 years and there had been no problems with the drainage. Haendel made a motion to grant a variance to Chapter 17-5.H. as long as the property was owner - occupied by Mr. and Mrs. Miller. Logan seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.J.(1) lack of required natural light and 17-5.9.(2)(b) lack of required natural ventilation. The basement bedroom has 3.6 square feet of natural light, lacking the required 10.8 square feet of natural light. At this point, Kucharzak shared with the Board that Mrs. Miller had called him earlier wanting to know if she could rent a room in her home to a student who could help her with chores around the house. He told the Board that he told Mrs. Miller that she could in fact rent to a student who shared a room in her home. He did not realize, however, that the room she intended to use for these services was a room that did not meet housing code requirements. Mrs. Miller explained that she and her husband were quite elderly and were unable to do the work necessary around the apartment and that it was essential that they be able to use the room in the baesment for such purposes. She did tell the Board that at this time they did not now have a student living with them and were awaiting the Board's decision as to whether or not they would try to 30 09 Ll 1 MINUTES HOUSING APPEALS BOARD SEPTEMBER 20, 1983 PAGE 5 find someone in the future. Ringgenberg made a motion to grant a variance to Chapter 17-5.J.(1) lack of required natural light and 17-5.K.(2)(b) lack of required natural ventilation as long as the property was owner -occupied by Mr. and Mrs. Miller. Haendel seconded the motion. The motion carried. The next violation appealed was Chapter 17-6.A. lack of required access. Access to basement bedroom can be gained only by traveling through bathroom. Inspector Vezina explained that in order to go from the basement stairway down into the bedroom it was necesssary to go through a laundry area that contained a bathroom. Mrs. Miller explained that there was an enclosure around the toilet and that there was a door at the bottom of the basement stairs. There was discussion by the Board as to how to remedy this situation, whether or not it was necessary to build a wall around the bathroom area. Kucharzak told the Board that in light of their decisions on the other violations that there was not much to be gained by requiring a wall to be built around the bathroom area. Ringgenberg made a motion to grant a variance to Chapter 17-6.A. lack of required access as long as the property was owner -occupied by Mr. and Mrs. Miller. Logan seconded the motion. The motion carried. APPEAL OF HAL WEBSTER, 718 GRANT: Present: None. Inspector Vezina reported that he conducted a licensing inspection at 718 Grant on April 22, 1983. The violation appealed was Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Second floor bedroom has 6'8h" ceiling height. Haendel made a motion to grant a variance to Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Logan seconded the motion.• The motion carried. APPEAL OF RON JOHNSON, 1132 E. WASHINGTON: Present: Ron Johnson. Inspector Vezina reported that he conducted a licensing inspection at 1132 E. Washington on July 29, 1983. The violation appealed was Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Apartment 4 livingroom-bedroom has 6'9" to 6110y" ceiling heights. Mr. Johnson explained to the Board that the ceiling heights have existed for many years and there was no problem with them. Haendel made a motion to grant a variance to Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Ringgenberg seconded the motion. The motion carried. APPEAL OF ROY SEDIVEC. 4 E. PRENTISS: Present: None. Inspector Vezina reported that he conducted a licensing inspection at 4 E. Prentiss on July 15, 1983. The violation appealed is Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Apartment 4, bedroom ceiling height is 618�11. Haendel made a motion to grant a variance to Chapter 17-5.N.(4). Logan seconded the motion. The motion carried. ,3009 Ci MINUTES HOUSING APPEALS BOARD SEPTEMBER 20, 1983 PAGE 6 APPEAL OF GUY FINK, 608 NORMANDY: Present: Guy Fink. Inspector Vezina reported that the violation appealed was Chapter 17-4.A.(1) lack of valid Certificate of Structure Compliance and/or Rental Permit. Lack of $4 Rental Permit fee and lack of $20 Certificate of Structure Compliance fee. Inspector Vezina reported that the $20 Certificate of Structure Compliance fee had been paid. At this point Inspector Vezina requested that Assistant City Attorney Brown read the code requirements for Rental Permit and Certificate of Structure Compliance to the Board. Mr. Brown reported that the permit fee was a requirement of the housing code but that the fee schedule was set by Council and that the breakdown was $20 for the Certificate of Structure Compliance and for the Rental Permit the fee was $20 for the building plus $4 for each unit. Mr. Fink felt it was quite unfair that it was necessary for him to pay $4 for the dwelling unit that he lived in himself and was not renting. He felt that his home should not be included with rental requirements. Schlechte wanted to know if the Board had the power to grant a variance in this particular situation. Assistant City Attorney Brown told the Board that they could in fact dismiss, uphold or grant a variance to this violation as it was cited under Chapter 17. Logan made a motion to uphold Chapter 17 for a lack of valid Certificate of Structure Compliance and Rental Permit. Ringgenberg seconded the motion. The motion carried. Mr. Fink requested that he be sent minutes of his appeal as he wished to pursue the violation in court. Haendel made a motion to adjourn the meeting. Logan seconded the motion. The motion carried. I � 1 7 Minutes prepared by Judy Hoard for Fred Krause, Housing Appeals Board Chairperson 3009 ^)Vcq) 1 P'dtc a7 Subject 'ic Approval MINUTES JOINT MEETING - DESIGN REVIEW COMMITTEE/HOTEL STEERING COMMITTEE SEPTEMBER 14, 1983 - 5:00 PH CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Lafore,HauMacDonald�ckEckhoJt,$eAmert,n Wegman,anSummerwill, Berlin MEMBERS ABSENT: Perret STAFF PRESENT: Boothroy, Helling, Behrman GUESTS PRESENT: Al jums' Adolfs & Associates Vern Beck and Eugene Heft r RECOMMENDATIONS TO CITY COUNCIL: The Committees approved the use of stucco for the hotel. They decided to consult further with Dr. Johnson concerning design elements of the building exterior facade, particularly on the pedestrian level. SUMMARY OF DISCUSSION: Berlin called the joint meeting to order, stating the hotel developer would indicate specific changes to the building plans. DISCUSSION OF THE HOTEL PLAN Beck reviewed the design changes, mentioning cost savings which would be brought about by these changes. Beck stated the major changes were on the second floor where thepool's location had been shifted. Vijums pointed out maintenance problems associated with brick pavers on the ground level, stating alternative materials for the lobby would be carpet or quarry tile. Eckholt asked if the ballroom space could be expanded to accommodate more people. Vijums indicated that it could. Amert questioned security arrangements, particularly for the basement area. Beck outlined potential security arrangements; among those mentioned were TV cameras, motion detectors, and the use of velvet cords to rope off areas. Beck reviewed the elevations for the hotel. Vijums suggested a sand -colored stucco be used for the exterior, finalalthough the decision d be ade at a er date. Summerwillp intedoutatexture that yell w stuccowouldwbela new �introductiontof color into that area. The members discussed the use of stucco versus other exterior materials. Vijums stated the soil conditions and the number of building stories would necessitate the use of a lighter weight stucco be applied. Seibe lingmquestioned the plans aterial. Eckholt ufor svarying textures of signage. Berlin asked the Committee approve the basic plans and materials for the hotel. Alexander questioned whether two elevators would be sufficient. Vijums pointed Design Review/Hotel Steering Committee September 14, 1983 Page 2 out that the bulk of the people would be using the stairway to move from the banquet room to the main floor. Beck stated the remaining problem was to make the parking ramp compatible with the hotel. Amert stated the glass facade element was being reduced; the resulting facade was very simple and dull. Amert suggested the glass facade be continued on the City Plaza area. Amert emphasized the importance of the hotel's appearance from the pedestrian's point of view. Beck pointed out the economic considerations involved with extending the glass facade. The members concurred that a "combed" stucco texture would be appealing. Sinek suggested a coarser based texture be considered with a smoother texture at the high levels. Hayek stated he was not convinced that stucco was necessarily the best material. Hayek suggested the use of Dryvit, particularly if the use of the less expensive material would permit the extension of the glass facade. i The members discussed this alternative. Amert stated based upon her research, Dryvit was not a viable alternative due to its cracking problems. Amert suggested that stucco be used. Moved by Hayek and seconded by Summer -will that the Committe approve the concept of the use of stucco for the hotel. The Committee will further talk with Dr. Johnson about the design elements of the exterior facade of the building, particularly on the pedestrian level. The motion carried unanimously. Seiberling commented that the exterior arrangements were extremely attractive. The meeting adjourned at 6:20 P.M. Taken by: Sara Behrman, Minute Taker ,3o/,0 .f 510 MINUTES RESOURCES CONSERVATION COMMISSION-SUSTE( r f0' OCTOBER 10, 1983 7:30 P.M. (,0AA1 tolt1 hPPRnVAL_.�W CIVIC CENTER, LAW LIBRARY MEMBERS PRESENT: Singerman, Levy, Parsons, Gartland, McPeak MEMBERS ABSENT: Cox, Sheehan STAFF PRESENT: Webb APPROVAL OF MINUTES: The minutes of the meeting of June 7, 1983, were approved by consensus as presented. COMMISSION BY-LAWS: City administration has encouraged the Commission to establish, through by-law amendment, a regular meeting day or return to a meeting schedule consistent with the present by-laws. Present members' schedules provide difficulty with Tuesdays, as presently stated in the by-laws. Therefore, the Commission desires staff to begin the by-laws amendment process of Article V, Section I (regular meetings) to change Tuesday to Monday. The Chair requests this item remain on next meeting's agenda so the necessary action can occur. FRANCHISE PROPOSAL REVIEW: The Commission reviewed the nine (9) point correspondence (September 30, 1983) from Berlin and Jansen to the Council concerning the Status of Negotiations on the electric portion of the Iowa -Illinois Gas & Electric franchise renewal. It was agreed that between now and the first of the calendar year the Commission would develop a position statement to be forwarded to the Council. There were no motions made or votes taken on this issue. FY85 PROGRAM DIVISION STATEMENT: Commissioners reviewed a draft for discussion prepared by staff and were introduced to the included concepts of the City conservation fund and the franchise fee -public conservation fund. Chair requested members to review this material prior to the next meeting at which time the Statement would be finalized. OTHER BUSINESS: Although not formally notified, the Commission is aware of the fact that Kent Cox has left the Iowa City area. After official determination, staff is requested to begin the application and appointment process to fill this vacancy. The next (special) meeting of the Commission was set for Monday, November 7, 1983, at 7:30 p.m., Civic Center - Law Library. Meeting adjourned at 9:15 p.m. Tom Gartland, Secretary. Minutes prepared by: Richard Webb, Energy Coordinator.