HomeMy WebLinkAbout1983-11-14 Info PacketCity of Iowa City
MEMORANDUM
DATE: November 10, 1983
TO: City Council
FROM: City Manager
RE: Informal Agendas and Meeting Schedule
November 11 1983
Fri da
HOLIDAY - CITV OFFICES CLOSED
November 14 1983
7:00 - 9:30 P.M. Council Chambers Mon'a
7:00 P.M. - Discuss Wastewater Facility Committee Recommendations
8:00 P.M.' - Discuss 1984 CDBG Program Recommendations
8:30 P.M. - Discuss Multi -Year Financial Projections for the City
9:00 P.M. - Discuss Proposed New Zoning Ordinance
November 15 1983
Tuesda
2:30 - 8:30 P.M. Highlander Inn
2:30 P.M. - City Council FY 85 Goal Setting Session
6:00 P.M. - Dinner
November 17 1983
Thursday
7:30 P.M. - Special Informal Council Meeting - Council Chambers
7:30 P.M. - Discuss proposed new Zoning Ordinance - specific sites
PENDING LIST
Priority A: Discuss Council Policy Resolutions
Cable TV Rate Increase and Ordinance Amendments (November 21)
Priority 8: MECCA Funding Request
Lower Ralston Creek Parcels - Use and Configuration
Bicycle Lane Designations
Tour of New Transit Facility
Congregate Housing Development Alternatives
Shamrock/Arbor Drive Drainage Area (November 1983)
Priority C: Housing Inspection Funding Policy (1984)
Housing Market Analysis Recommendations (1984)
Discuss Amendments to Non -Discrimination Ordinance (1984)
Traffic Signals - Flashing Mode (1984)
Mandatory Parkland Dedication (1984)
Taft 194)
Meet withd
DeswaImprovements
ignReviewCommittee (1984)
Appointments to Board of Adjustment, Board of Appeals, Board of
Examiners of Plumbers, Human Rights Commission, Mayors Youth
Employment Board, Parks and Recreation Commission, Riverfront
Commission, Senior Center Commission, United Action for Youth
Board, and Board of Electrical Examiners and Appeals - November 22
339
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City of Iowa City
MEMORANDUM -
DATE: November 10, 1983
TO: City Council
FROM: City Managerr�-
RE: Informal Meeting of November 14
The Informal Council Meeting of November 14 will begin thirty minutes
early at 7:00 P.M.
Items to be discussed at the meeting include the waste water treatment
project. Material regarding this subject was furnished to the Council
in the information packet of October 7. You are asked to bring this to
the November 14 meeting. Contact Lorraine if extra copies are needed.
Attached to this memo is a revised schedule for this project.
J
Council Schedule for Consideration of
Proposed Wastewater Collection and Treatment Program
Action Target Date
1983
I.
Complete plans and specifications for SE
Interceptor Sewer and Screw Pump Station
November 12
2.
Set Public Hearing and
Review of proposal by City Council.
November 14
3.
Public Hearing by City Council and set
Public Hearing on plans and specs for South-
east Sewer
November 22
4.
Completion of review of plans and specifi-
cations for SE Interceptor by staff and WAWM
November 30
5.
Complete preparation of easements and land
descriptions for Sewer and Pump Station
December 1
6.
City Council authorize sale of bonds to permit
December 6
interim financing. Hold Public Hearing on
plans and specs.
7.
Authorize grit removal and screening repairs
to existing plant.
December 6
8.
Advertise for bids - SE Interceptor Sewer
December 6
9.
Complete purchase of land and easements for
December 13
plant site
10.
City Council approval of sewer rate
December 20
11.
Receive bids - SE Interceptor Sewer
December 20
12.
Award contract for SE Interceptor Sewer
December 27
13. Secure easements and land for SE Interceptor
Sewer
14. Start construction of SE Interceptor Sewer
1984
March 1
April 1
3/4�b
City of Iowa City
MEMORANDUM
Date: November 9, 1983
To: City Council,
From: City Manager
Re: Multi -Year Financial Projections
Enclosed are the financial projections for FY85-89. The projections
are summarized as follows:
"As the five year projections show, the financial
situation will continue to be tight and it may be necessary
to review all fees and charges for any needed increases.
The Five Year Projection shows excess revenue of less than
lh% in each of the five future years, and this is a minimum
margin should it be needed to provide funding for any
necessary expanded service levels. If the City's prime
source of funding - property taxes - does not keep up with
the increases projected or with the increases in annual
operating expenditures, it .will be necessary to either
increase revenues or decrease expenditures or use a
combination of both in order to balance the annual budget.
In particular, the funding of increased service levels or
new programs will necessitate that they be thoroughly
justified before even being considered for funding."
The use of these projections will assure that the City will continue
to be managed on a firm foundation and will provide a basis for the
Council to make yearly budgetary financial decisions which are
compatible with both the short and long-term financial resources of
the City. The financial position of the City is fragile primarily
because of uncertainty concerning continuing funding from Federal
and State sources and the need for capital expenditures, such as for
maintenance of infrastructure and the sewer system.
These projections are one of the elements which you will wish to take
into account at the Council goal setting on Tuesday, November 15 and
will be reviewed at the informal meeting of Monday, November 14.
cc: Council Members Elect
Department Heads
Management Advisory Panel
Clayton Ringgenberg
Tim Shields
bc3/2
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7
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INTRODUCTION
A
These five year financial projections include only those funds which derive a
portion of their funding from property taxes and the General Revenue Sharing
Fund which may impact on these funds. Therefore, the funds excluded are the
self-supporting Enterprise Funds (Parking, Pollution Control, Water and
Landfill).
This report covers the following funds: General, Debt Service, Trust and
Agency, Refuse Collection, Airport, Transit and General Revenue Sharing.
COUNCIL DIRECTION
The areas in which the Council is asked to provide guidance in preparing the
FY85 budget are as follows:
1. Property tax.
a. The decision was made in the FY84 budget to start phasing in the
Transit Levy over a three year period. The staff will continue with
this phase-in unless other direction is received.
b. Should an increased amount of health insurance cost be funded by the
General Tax Levy instead of by the Trust and Agency Levy in order to
keep the total tax levy low?
C. Is there a maximum acceptable annual increase in taxes that staff
should use as a guideline in preparing the FY85 proposed budget?
2. Should the Finance Director research listed potential revenue increases
further for inclusion in the FY85 Budget discussions as additional
potential revenue sources?
3. Should considerationbe given to increasing the General Fund Year -End
Balance?
BASIS OF PREPARATION OF THE FIVE YEAR PROJECTIONS
The five year projections were prepared using the following assumptions:
Revenues -
1. All revenues were reviewed with individual departments. These reviews and
the Finance Department's analysis provide the basis for future years'
projections.
2. Property taxes for FY85: This amount is based upon actual assessed
valuation figures obtained from the County. The rollback factor, as
computed by the State, for FY85 taxes will not be available until mid-
November. FY85 property valuations have been reassessed; therefore, for
the purpose of these projections, the FY83 rollback factors are used to
compute the FY85 taxable assessed valuation which becomes a basis for the
FY85 projected property taxes. This was done because past trends have
shown that the rollback factor is similar in re -assessment years.
3. Property taxes for FY86 - 89: Increases are based upon an annual growth
rate of 5%. Properties are re -assessed every two years. The property
values which are the basis for taxes levied in FY85 were re -assessed. In
theory, the rollback factor would be adjusted by the State in such a manner
that any changes in the rollback will balance out any increases (greater
than 4%) in assessed valuations due to a reassessment. However, the
dramatic increase (17%) in Iowa City's total assessed valuations for FY85,
probably will not be equalized by the rollbacks next year. The modest
increases (0%-3%) or even the decreases now being experienced in assessed
valuation in most cities around the State will not be sufficient to offset
Iowa City's valuation increase. This is due in great part to the amount of
new construction in Iowa City which provides for growth in addition to
keeping the market value of real estate from decreasing. Therefore, total
taxable assessed value is estimated to increase at slightly more than 8%
for FY85, and at a lower rate of 5% annually thereafter.
4. Municipal Assistance is 2.8% lower than the original FY84 budget due to the
fact that the Governor mandated a 2.8% across the Board cut in spending
from the State's General Fund. FY86-89 are held at that same level.
5. Revenue from bicycle licenses has been deleted due to the decision to
discontinue the sale of bicycle licenses.
�! 6. Housing and Inspection Services fees have been increased by 10% in FY86 and
in FY88 to allow for fee increases to be instituted or phased in within the
j next five years.. It is assumed that a funding policy for housing
inspection will be addressed prior to finalization of the FY85 budget which
would provide for systematic increases in fees which will more nearly meet
the cost of the service.
7. Transit fares are projected to increase in conjunction with the funding
needs for the transit facility, bus. remanufacturing, and new bus
acquisition as scheduled for the next 5 years. The financial projections
assume that the bus fare will be increased to 50 cents on January 1, 1986.
Revisions in timing and/or amount may be necessitated if further Federal or
State funding is lost or if bus acquisition costs are higher than
currently projected.
8. Refuse fees increased to $3.50 per dwelling unit and $1.75 per rooming unit
on July 1, 1983. Those rates have been maintained throughout the five year
projection period.
9. In these projections, the total property tax levy has been kept as low as
possible by funding a larger portion of health insurance costs from the
General Tax Levy thereby decreasing the amount funded by the Trust and
Agency Levy. In FY84 the Trust and Agency Levy funded approximately 67% of
health insurance costs while in FY85 through FY89 the Trust and Agency Levy
is projected to fund less than 5%.
10. Road use tax is projected to increase at 5% per year.
11. General Revenue Sharing is projected at the same amount actually received
in FY83. The extension of these monies are definite for FY84 and probable
for FY85-87. Revenue sharing is included in FY88 and 89 at the same amount
even though funding is uncertain.
301
C7
12. Airport revenue is anticipated to remain at the same level with small
adjustments for inflationary increases.
13. A11 of the fees and charges remain at the current level.
Expenditures -
The FY84 expenditure budget was reviewed and adjusted based upon current
knowledge of the anticipated level of expenditures in FY84. These adjusted
amounts are then used as a basis of the five year projections. This, therefore,
assumes funding in FY85-FY89 at the same level of service as budgeted for in
FY84. No changes in staffing levels, program levels, or service levels are
included.
The expenditure base is generally inflated by an average of 4%-5% annually with
some special inflationary rates used for selected expenditures, such as natural
gas, electric and employee fringe benefits. These special inflationary rates
are based upon research of future proposed rate increases. Salaries in FY84 are
projected based upon the wage increase set by the current contract for one
bargaining unit and projected wage increases, which are as yet undecided, for
all other employees.
The expenditures projections are very conservative when considering the trend
that Iowa City government has taken in the past few years in both maintaining
service levels and providing for minimal increases in service levels. The City
attempts to continually improve service or at least keep up with the demand due
to natural growth, and this has necessitated budget increases on a somewhat
regular basis.
Debt service expenditures include projected annual principal and interest
Payments for the upcoming bond issue which is scheduled to be sold Spring, 1984.
The expenditures do not, however, include any bond issues scheduled for future
years. Therefore, as future bond issues are approved, it will be necessary to
determine their impacts upon the tax levy.
SUMMARY REPORT ON THE FIVE YEAR PROJECTIONS
Exhibit A shows the five year projections for the General Fund. Exhibits B -F
show the five year projections for other funds. Exhibit G shows the five year
projections for the property tax levy. Exhibit H shows a tax levy comparison of
large Iowa cities.
The transfers from the General Fund to Refuse Collection and to Airport are
based upon funding the entire operating deficits each year. The annual transfer
to Transit is based upon the premise that Transit operations will be subsidized
with local financing at a rate of 40% of annual operating costs, in accordance
with the Council's adopted policy.
Exhibit 0 shows the Transit Replacement Reserve and projected costs of future
bus acquisition or remanufacturing scheduled to be funded by the Reserve.
Shortfalls are projected in FY86 and FY89. The transfers from Transit
operations to the Reserve are based upon transferring all revenues in excess of
annual operating costs to the Reserve. An increase in the local subsidy amount
(property tax from the general tax levy) or a fare increase or a combination of
both may be required to avert any future shortfall in this reserve.
All Road Use Tax monies available each year are transferred into the General
Fund and appear in the receipt transfers. These monies are restricted for use
for street maintenance and traffic engineering and typically fund approximately
75% of the costs of those two functions.
Only .that portion of Federal Revenue Sharing monies scheduled for Human Services
Funding is shown as a receipt transfer into the General Fund. Unallocated
Federal Revenue Sharing monies which are available for allocation for capital
improvements is shown on Exhibit F. The local subsidy amount for Transit
included in the General Fund expenditure is only the General Tax Levy amount.
Federal Revenue Sharing also provides funding for the transit local subsidy
amount through FY85. In FY86 and thereafter, no Federal Revenue Sharing monies
are scheduled to be used for transit funding. Instead, funding will come from
the Transit Levy.
The Five Year Projection shows receipts exceeding expenditures by h% to 1-s% in
each of the next five years for the General Fund. This excess• revenue is such a
small amount that it will provide almost no additional funding for Expanded
Service Levels. In fact, if Federal and State subsidies are cut further, it may
be necessary to increase revenues in order to maintain services at the level
currently funded in FY84. And, in particular, any increases in service levels
may require additional funding or the reduction/elimination of other services
through expenditure cutbacks.
The increase in assessed valuations to be used for the computation of FY85 taxes
is 13.4%. By using the same rollback factor as used for the FY83 taxes, the
possible total dollar increase in General Fund taxes is 15.3%. The State will
release the rollback factors for FY85 by mid-November. If these factors are
different than those used in FY83, the amount of property taxes derived from the
$8.10 maximum levy may change. Past year's rollback factors are as follows.
Fiscal Year Residential Properties Commercial Properties
FY80 .782516 N/A
FY81 .643801 •889872
FY82 .667355 .931854
FY83 .647793 .878423
FY84 .672223 .916331
If a trend can be derived from these, it can be assumed that the FY85 rollback
factors ar to
se in FY83.
80, 82, and 84 are
the off-yearsefor areassessment se to a lof all 1property oY
which explains Why the factor may
be higher in those years.
The s due
valuationsemay ldecrease due to little ords conrns for mannoeincrease oinhc
totalt that values•
Several cities are projecting a zero growth rate or a negative growth rate
which, when coupled with a possible decrease in taxable property values, may
result in a loss of property tax dollars. Iowa City's future for potential
growth continues and is estimated to average between 4%-9% annually. The Five
Year Projections are based upon a 5% annual growth rate as this has been the
rowth
-term to at
Ieastgthensame levelst asand it is experiencedped in thetpast. The ll return as assessed valuations being
used for the FY85 property taxes show a growth rate of 2%. These valuations were
established as of January 1, 1983. Construction which may have occurred since
that time will be included in the growth in future years' assessed valuations.
Future assessed valuations could be considerably less than projected if adequate
sewer facilities are not provided to sustain residential expansion.
The property tax levy is projected to increase 1.6% in FY85 as Exhibit G shows.
This is due to the increase in the Tort Liability Levy, the Debt Service Levy,
and the Transit Levy. The Tort Liability Levy in FY83 was based on FY82
insurance premiums. Property and liability insurance bids were taken late in
FY82 which led to actual FY83 insurance costs being much lower than originally
anticipated. The excess balance was carried forward to be used in FY84. That
balance funded 65% of FY84 projected insurance premiums and left a relatively
small amount to be levied for in FY84. The FY85 Tort Liability Levy will provide
full funding for insurance premium costs but that is still approximately 9%
lower than the levy amount in FY83 due to the overall decrease in insurance
premium costs.
The Debt Service Levy will increase due to the sale of bonds in December, 1982.
The City had not previously issued new bonds since September 1980.
During last year's budget discussions, the Council decided to replace the
Federal Revenue Sharing monies funding Transit Operations with a Transit Tax
Levy. The Transit Levy, in FY85, will be in its second year of a three year
phase-in. Therefore, the levy will be 36 cents as opposed to 18 cents in FY84.
In FY86, the levy will reach its maximum allowed amount of 54 cents.
These three levies result in a combined increase of approximately 25% over their
FY84 levies. However, the Trust and Agency Levy is projected to decrease 19%
due to funding a larger share of health insurance costs from the General Tax
Levy. This was done on purpose in the projections in order to keep the total
levy as low as possible. It resulted in a net increase of only 1.6% in the total
tax levy, while allowing for a 7% increase in tax - dollars for the General Fund
which is projected to provide sufficient funding for the current service level
plus anticipated inflationary increases. This will allow the City to slightly
increase taxes while still maintaining a total levy at a level comparable to the
FY84 total tax levy. Exhibit H is provided for information and shows how Iowa
City's tax levy in FY84 compared with the levies in other large Iowa
municipalities.
Likewise, the positive tax levy situation provides an alternative for increasing
revenues. For instance, if all health insurance is funded by the Trust and
Agency Levy, in FY85, total revenue from property tax dollars could be increased
by up to $370,000 in FY85. However, the total tax levy would also increase by up
to 44 cents or another 4%. Another source of additional revenue is the increase
of fees charged for services. Water rates and sewer rates are expected to
increase this spring and may impact on any decision made during budget
discussions relative to increasing fees and/or property taxes.
A list of potential increases in revenues are shown on Exhibit I. This listing
is similar to last year's list which accompanied the Five Year Projections. At
that time, the Council indicated no interest in further investigation of the fee
increases. Not all of these increases have been discussed with departments.
Rather, this is a preliminary listing of revenues which could be examined
further for potential rate increases. Many of the rates have been in existence
3/f/
for several years. Bear in mind that we are considering rate increases for FY85
which means that all of the current rates listed will already have been in
effect for two or more years. Although many revenue increases listed are small -
dollars individually, the total of many small changes can add up to a
substantial dollar amount.
As the five year projections show, the financial situation will continue to be
tight and it may be necessary to review all fees and charges for any needed
increases. The Five Year Projection shows excess revenue of less than 14% in
each of the five future years, and this is a minimum margin should it be needed
to provide funding for any necessary expanded services levels. If the City's
prime source of funding - property taxes - does not keep up with the increases
projected or with the increases in annual operating expenditures, it will be
necessary to either increase revenues or decrease expenditures or use a
combination of both in order to balance the annual budget. In particular, the
funding of increased service levels or new programs will necessitate that they
be thoroughly justified before even being considered for funding.
As refined revenue estimates become available the property tax projections will
be updated and summarized for presentation to the Council.
A comparison with last year's Five Year Projections show that receipts are
higher in this year's projections while expenditures are relatively the same.
The higher receipts are due primarily to the increase in property tax revenue
resulting from lower rollback factors in FY84 and a higher growth rate in the
FY85 assessed valuations. The new expenditure projections have remained fairly
close to the projections prepared last year and vary by approximately 1% each
year.
GENERAL FUND YEAR END BALANCE
For the past several years, we have attempted to maintain the General Fund year
end balance at approximately $700,000. This balance is needed to provide for
cash flow in the first quarter of the new fiscal year due to the fact that
property taxes are not received until October. The following shows how
expenditures have exceeded receipts in the first quarter of recent years:
July/September July/September Shortfall
Fiscal Year Receipts Expenditures in Receipts
FY84 $1,203,122 $3,123,522 ($1,920,400)
FY83 $1,354,860 $2,694,988 ($1,340,128)
FY82 $ 964,788 $2,402,406 ($1,437,618)
FY81 $1,398,018 $2,482,549 ($1,084,539)
This shows that the $700,000 year end balance provides for less than 50% of the
shortfall. The remainder is funded internally by balances in other funds until
the property tax check is received in October.
The $700,000 balance should be higher so that it covers more of the shortfall.
It is becoming increasingly difficult each year to fund the shortfall internally
and the other available fund balances previously used to fund the shortfall
continue to decrease. Two prime examples are the Transit Replacement Reserve
and the Sewer Fund whose balances are scheduled to be used for the new Transit
3/V/
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FIVE YEAR PROJECTIONS
GENERAL FUND
-----------ACTUAL-----=---- ESTIMATE ------------------ PROJECTIONS ---------------------
FY81 FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89
I
RECEIPTS:
Property Tax 5,391,500 5,844,981 6,443,764 6,906,140 7,807,233 8,420,031 8,860,320 9,326,570 9,819,350
Licenses & Permits 200,232 236,840 318,121 244,914 243,705 257,321 257,321 272,300 272,300
Fines & Forfeitures 1,747,442 1,110,339 1,418,647 1,436,677 1,463,087 1,527,072 1,593,144 1,664,053 1,735,617
Intergov't. Revenue 953,104 707,425 723,750 824,143 841,535 858,892 877,096 896,189 916,214
Use of Money & Property 151,431 154,656 76,812 65,840 73,423 67,853 67,853 67,853 67,853
Other Miscellaneous 134,306 88,948 450,940 47,067 46,320 42,920 42,920 42,920 42,920
Transfers:
Perpetual Care -- 15,250 8,968 8,968 10,961 9,964 9,964 9,964 9,964
Cable T.V. -- 8,107 13,976 14,192 14,759 15,224 15,712 16,225 16,763
Revenue Sharing 599,435 129,613 270,110 153,014 160,665 168,698 177,133 185,989 195,289
Road Use Tax 1,2.46,369 1,382,679 1,309,613 1,596,239 1,655,405 1,738,175 1,825,084 1,916,338 2,012,155
Special Assessment 67,610 28,255 -- 40,000 15,000 10,000 5,000 -- --
Other 138,500 17,905 10,019 -
TOTAL 10,629,929 9,724,998 11,044,720 11,337,194 12,332,093 13,116,150 13,731,547 14,398,401 15,088,425
DISBURSEMENTS:
Operating Expenses 10,095,860 9,329,354 10,132,536 10,904,951 11,348,705 11,924,908 12,584,804 13,156,739 13,845,036
Transfers:
JCCOG -- 66,927 63,720 70,348 73,162 76,820 80,661 84,694 88,929
Poll. Cont. Loan -- 50,800 47,200 43,600 -- -- -- -- --
Refuse Oper. Subsidy 156,611 174,603 122,837 71,671 77,763 83,886 92,077 98,259 107,757
Airport Oper..Subsidy 82,969 95,866 94,557 109,186 50,948 57,544 65,125 71,539 78,883
TransitOper. Subsidy -- 95,617 275,753 293,513 323,367 295,259 309,055 318,407 332,543
Refuse, CBDMaint. -- 6,747 8,068 8,482 8,895 9,340 9,807 10,297 10,812
Transit Levy --- -- 133,638 303,095 477,375 501,243 526,306 552,621
j Capital Projects 48,771 158,170 157,807 -- -- -- -- -- --
Other 36,500 31,148 67,533 -- -- -- -- -- --
TOTAL 10,420,711 10,009,232 10,970,011 11,635,389 12,185,935 12,925,132 13,642,772 14,266,241 15,016,581
RECEIPTS OVER (UNDER)
DISBURSEMENTS 209,218 (284,234)_ 74,709 _(298,195) 146,158 191,018 88,775 132,160 71,844 x
x
H
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F
FIVE YEAR PROJECTIONS
REFUSE COLLECTION
-- -- - --ACTUAL- -- -- -
ESTIMATE
------------------PROJECTIONS-------------------
FY81
FY82
FY83
FY84
FY85
FY86
FY87
FY88
8
FY89
8
i
8
8
8
8
$
8
8
BEGINNING BALANCE
--
--
-"
224)
RECEIPTS:
Refuse Collection
241,196
252,438
342,622
436,800
458,640
481,572
9,340
505,651
9,807
530,933
10,297
557,480
10,812
CBD Maintenance
6,397
6,747
8,068
474 74
8,482
200
8,895
418
418
418
418
418
Transfer General
1,045
156,611
3,281
204,138
122,837
71,671
77,763
83,886
92,077
98,259
107,757
,I
TOTAL
405,249
466,604
474,001
517,153
545,716
575,216
607,953
639,907
676,467
DISBURSEMENTS:
405,249
466,604
474,225
516,929
545,716
575,216
607,953
639,907
676,467
TOTAL
ENDING BALANCE
-
224)
-
AIRPORT
BEGINNING BALANCE
16,777)
56,239
6,851
15,504
-
--
-
i
RECEIPTS:
Federal & State Grants 2,333
2,120
10,772
5,010
9,385
1,869
2,000
2,000
2,000
2,000
2,000
2,000
Interest
Building Rentals
28,873
42,209
43,616
44,255
46,104
13,500
46,104
13,500
46,104
13,500
46,104
13,500
46,104
13,500
Farm Receipts
22,600
2,936
15,500
2,436
14,500
2,935
13,000
2,496
2,496
2,496
2,496
2,496
2,496
Flowage Fee
Other
2,574
8,008
271
1,000
500
500
500
65,125
500
71,539
500
78,883
Transfer General
82,969
95,866
94,557
109,186
50,948
57,544
TOTAL
144,405
179,801
167,133
171,937
115,548
122,144
129,725
136,139
143,483
i
DISBURSEMENTS:
TOTAL
71,389
229,189
150,480
187,441
115, 548
122,144
129,725
136,139
143,483
m
ENDING BALANCE
56,239
6,851
15,504
��
--
�11
m
I
FIVE YEAR PROJECTIONS
TRANSIT
DISBURSEMENTS:
Operating Expenses 1,401,595 1,576,627 1,598,240 1,733,590 1,847,185 1,931,585 2,025,746 2,111,782 2,212,910
Transfer to Reserve 25,000 30,000 35,000 245,143 5,822 62,535 113,446 84,291 46,566
TOTAL 1,426,595 1,606,627 1,633,240 1,978,733 1,853,007 1,994,120 2,139,192 2,196,073 2,259,476
ENDING BALANCE 124,401) 24,798 - - -- - - --
m
i x
x
M
•"I
-----------ACTUAL----------
FY81 FY82 FY83
8 $ 8
ESTIMATE
FY84
8
------------------ PROJECTIONS -------------------
FY85 FY86 FY87 FY88 FY89
8 8 8 8 $
BEGINNING BALANCE
(77,950)
--
124,401)
24,798
--
-
-
--
RECEIPTS:
Bus Fares
633,890
687,153
757,481
839,000
850,000
956,250
1,062,500
1,083,750
1,105,425
Local Govt. Agencies
--
245,313
17,976
220,929
15,350
252,981
24,082
112,243
22,063
105,000
23,166
105,000
24,324
105,000
25,540
105,000
26,817
105,000
State Grants
j Federal Grants
--
--
95,272
267,520
135,000
135,000
135,000
135,000
135,000
Miscellaneous
Operating Subsidy
8,223
617,119
4,599
551,569
2,110
659,245
2,070
575,382
2,070
435,779
2,070
295,259
2,070
309,055
2,070
318,407
2,070
332,543
Transit Levy
--
--
--
133,638
303,095
477,375
501,243
526,306
552,621
TOTAL
1,504,545
1,482,226
1,782,439
1,953,935
1,853,007
1,994,120
2,139,192
2,196,073
2,259,476
DISBURSEMENTS:
Operating Expenses 1,401,595 1,576,627 1,598,240 1,733,590 1,847,185 1,931,585 2,025,746 2,111,782 2,212,910
Transfer to Reserve 25,000 30,000 35,000 245,143 5,822 62,535 113,446 84,291 46,566
TOTAL 1,426,595 1,606,627 1,633,240 1,978,733 1,853,007 1,994,120 2,139,192 2,196,073 2,259,476
ENDING BALANCE 124,401) 24,798 - - -- - - --
m
i x
x
M
•"I
BEGINNING BALANCE
RECEIPTS:
i Property Tax
Univ. Fire Contract
Interest Income
Other
TOTAL
DISBURSEMENTS:
TOTAL
i ENDING BALANCE
(tl
I
TRUST & AGENCY
FIVE
YEAR PROJECTIONS
--
51,979
135,608
TRANSIT REPLACEMENT
-
--
_
-----------ACTUAL----------
ESTIMATE
------------------
PROJECTIONS ---------------------
FY81
FY82
FY83
FY84
FY85
FY86
FY87
FY88
FY89
757,387
$
$
$
$
$
8
8
8
$
BEGINNING BALANCE
333,611
398,406
494,579
364,08
211,708
46,530
5,435)
5,636
7,689
RECEIPTS:
15,000
23,808
28,354
--
--
Interest Income
39,795
70,254
45,159
25,000
9,000
11000
--
450
2,000
Transfer Operations
25,000
30,000
35,000
245,143
5,822
62,535
113,446
84,291
46,566
Other
=-
--
500
-
--
871,942
912,444
51,979
TOTAL
64,795
100,254
80,659
270,143
14,822
63,535
113,446
84,741
48,566
DISBURSEMENTS:
x
Bus Acq./Remanufacture
--
4,081
38,790
--
180,000
115,500
102,375
82,688
86,822
Transit Facility Constr. --
--
171,750
423,133
--
c {
TOTAL
--
4,081
210,540
423,133
180,000
115,500
102,375
82,688
86,822
ENDING BALANCE
398,406
494,579
364,698
211,708
46,530
5 435)
5,636
7,669
30,567)
BEGINNING BALANCE
RECEIPTS:
i Property Tax
Univ. Fire Contract
Interest Income
Other
TOTAL
DISBURSEMENTS:
TOTAL
i ENDING BALANCE
(tl
I
TRUST & AGENCY
--
51,979
135,608
72,171
-
--
_
526,713
597,245
531,962
562,768
658,791
690,403
722,626
757,387
792,911
67,943
64,683
75,926
81,904
86,000
90,300
94,815
99,555
104,533
`
7,252
29,966
16,257
16,000
15,000
15,000
15,000
15,000
15,000
23,808
28,354
--
--
625,716
720,248
624,145
660,672
759,791
795,703
832,441
871,942.
912,444
573,737
636,619
687,582
732,843
759,791
795,703
832,441
871,942
912,444
51,979
135,608
72,111
-
--
--
__
__
m
x
c {
FIVE YEAR PROJECTIONS
DEBT SERVICE
-------------ACTUAL---------- ESTIMATE ------------------ PROJECTIONS ---------------------
FY81 FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89
E $ 8 8 $ 8 $ $ 8
BEGINNING BALANCE (52,188) 213,053__(10,303) 600,011 315,568 155,559 -- -- --
RECEIPTS:
Property Tax 1,485,615 1,424,934 1,883,947 1,372,150 -1,768,896 1,866,681 2,031,051 1,946,884 1,862,554
Interest Income 9,632 40,289 98,126 28,000 13,000 10,000 8,000 8,000 8,000
Other 5,062 200 26,473 -- -- -- -- -- --
Transfers:
Enterprise Funds 341,886 494,208 588,256 516,200 542,745 424,185 408,149 392,116 375,946
Capital Projects -- -- 64,593 -- -- -- -- -- --
TOTAL 1,842,195 1,959,631 2,661,395 1,916,350 2,324,641 2,300,866 2,447,200 2,347,000 2,246,500
DISBURSEMENTS:
Principal 8 Interest 1,576,954 2,182,987 2,051,081 2,200,793 2,484,650 2,456,425 2,447,200 2,347,000 2,246,500
TOTAL 1,576,954 2,182,987 2,051,081 2,200,793 2,484,650 2,456,425 2,447,200 2,347,000 2,246,500
ENDING BALANCE 213,053 _Ll 0 303) 600,011 315,568 155,559 - --
0
9
BEGINNING BALANCE
RECEIPTS:
Revenue Sharing
Interest Income
Miscellaneous
TOTAL
FIVE YEAR PROJECTIONS
FEDERAL REVENUE SHARING
-----------ACTUAL---------- ESTIMATE---------
FY81 FY82 FY83 FY84 FY85
E 8 b b 8
395,579 232,458 139,138 81,315
------- PROJECTIONS --------
FY86 FY87 FY88
b 8 8
FY89
8
570,783 569,258 587,986 587,986 587,986 587,986 587,986 587,986 587,986
44,114 48,268 16,161 16,000 16,000 16,000 16,000 16,000 16,000
-- 1,899 -- -- --
614,897 619,425 604,147 603,986 603,986 603,986 603,986 603,986 603,986
DISBURSEMENTS:
Transfers:
Operating Disbursements:
Animal Control
2,000
--
--
__
__
__
__
__
_
Aid to Agencies
110,615
117,113
131,515
153,014
160,665
168,698
177,133
185,989
195,289
Capital Outlay
--
12,500
138,595
--
__
__
__
__
__
Transit Operations
336,820
455,950
383,492
281,869
112,412
_
Refuse Coll. Oper.
150,000
29,535
--
--
__
JCCOG
43,696
--
--
__
__
__
__
Total Operating
643,131
615,098
653,602
434,883
273,077
168,608
177,133
185,989
195,289
Capital Improvements:
Civic Ctr. HVAC
122,994
97,647
8,368
--
--
__
__
__
--
Capital Projects
11,893
-
--
250,418
330,909
435,288
426,853
417,997
408,697
Total Cap. Impr.
134,887
97,647
8,368
250,418
330,909
435,288
426,853
417,997
408,697
TOTAL
778,018
712,745
661,970 .
685,301
603,986
603,986
603,986
603,986
603,986
ENDING BALANCE
232,458 139,138 81,315
x
s
m
1
T
FIVE YEAR PROJECTIONS
PROJECTED TAX LEVY
% CHANGED FROM
PRIOR YEAR
C,
(2.2%) 3.3% (5.8%) 1.6% 2.2% .8% (1.3%) (1.2%)
0
m
,\4
-ACTUAL-----------
BUDGET
----------------------PROJECTIONS---------------------
FY81
FY82
FY83
FY84
FY85
FY86
FY87
FY88
FY89
i
$
$
$
$
$
$
$
$
$
i Taxable Assessed
Valuations 592,573,014
634,021,232
686,460,981
742,436,082
841,930,689
884,027,223
928,228,585
974,640,014
1,023,372,014
General
4,805,160
5,135,572
5,560,334
6,013,732
6,819,639
7,160,621
7,518,652
7,894,584
8,289,313
Levy (per $1000)
8.100
8.100'
8.100
8.100
8.100
8.100
8.100
8.100
8.100
I
1
Tort Liability
110,544
258,126
253,030
66,369
147,338
201,558
213,493
228,066
243,563
Levy (per $1000)
.187
.407
.369
.089
.175
.228
.230
.234
.238
Debt Service
1,500,648
1,409,065
1,786,481
1,372,150
1,768,896
1,866,681
2,031,051
1,946,884
1,862,554
Levy (per $1000)
2.533
2.222
2.602
1.848
2.101
2.112
2.188
1.998
1.820
d Agency
1,006,264
958,634
'1,077,570
1,255,169
1,146,710
1,220,842
1 299,520
1,384,963
1,476,726
iTrust
Levy (per $1000)
I
1.699
1.512
1.570
1.691
1.362
1.381
1.400
1.421
1.443
Transit
--
--
--
133,638
303,095
477,375
501,243
526,306
552,621
Levy (per $1000)
--
--
.180
.360
.540
.540
.540
.540
GRAND TOTAL
7,422,616
7,761,397
8,677,415
.8,841,058
10,185,678
10,927,077
11,563,959
11,980,803
12,424,777
LEVY (PER $1000)
'12.519
12.241
12.641
11.908
12.098
12.361
12.458
12.293
12.141
% CHANGED FROM
PRIOR YEAR
C,
(2.2%) 3.3% (5.8%) 1.6% 2.2% .8% (1.3%) (1.2%)
0
m
,\4
.,I
IOWA LARGE CITIES
TAX LEVY
COMPARISON
FY84
CEDAR
CD U14C IL
DFS
IDSA
SIDU6
ARES
BAP I OS
CI INTDRBI
NFFS
DFIEIIPPRT MBINES
D. 1.00 UE
MY
flTr
MFIE FI Oil
A. GFIERAL FUO-RITWN
SO.1o7Eta T 6
ELIGIBLE E#p65E
1 5.53561
1.53257
).62050
6.10000
6.09000 0.10000
7.60160
7.9:500
0.16000
6.09956
d. FNIN S 004ETE0
•1 TrRlll S0.10
,00000
.56743
.47950
.00000
.03000 .00004
.24010
.19500
.0000.
C. REM.AIIIINO TM FUO
LEVIES,
EIERGEACY LEW
,00000
.W000
.00000
.29000
.00000 .29000
.40u00
.60000
.26693
TORT LIABILITY
,99099
.49000
.15200
,36092
.01166 .16000
.10300
.009DO
115165
.37656
TRANSIT
,64000
.64000
.30020
.0 DG0
.51000 .00000
.53090
.10000
.54000
)RUST L AGENCY
.66036
1.63690
2.01100
2.91501
1.90643 3.90000
2.99120
1.69100
1.14321
.01626
DEBT • 6E
2.150,7
1.90040
.0520
2. MIA
1.96055 2.59000
:..3190
1.01600
).7109]
3.26,16
OTER•
SAND
.01414
.02500
SYPROIY
,01170
_
MEMORIAL
.13109
ADITOIIW EVENTS
.11500
AG LAO
3,00315•
].00]75•
].00100•
DIP
.63214
•19600
0. TOTAL "ICIPA- TAA
LEVY
12,41353
61 60
15.10,CS
12,55686 115,01000
13,.1360
11,90800
17,11OZZ12
55656
E. O ITY TAA LEVY
4.07145
5.06916
11A
4.40122
1.96095 0.20000
..01990
5.31500
5.17603
5.77921
F. SL1CO. DISTRICT LEVY
12.00]]
13.16005
11A
10.07050
11.76400 12.90000
13.16410
11.36600
11.99150
12.31109
0. MIO NDENT L AREA
COLLEGE LEW
,43997
.45926
I✓A
.0161
.41504 .11000
1.09100
.15900
.71196
.15471
CITY ASSESSOR
.21062
.10000
A4-EATEMIM lLW
532n0
_,
N. JU& RATVSI000
ASSESSED V2 TIDN
126,Z?131
3 .p 0 0
30.06690
12.96616 16 55000
?2.51,60
31.95000
30.20".
31L3
• foT jNcLwE0 IN TOTA-5
From a survey conducted by the Iowa Large Cities
Budget
Forum.
.,I
FEE RATE
Housemovers Permits
Trailer Court License
Dance Hall Permits
Going Out of Business
Parking Fines
Maps
Taxicab Stands
Zoning &Subdivision Fees
Board of Adjustment
Escort Service
House/Building Moves
Complaint/Accident/Theft
Report Copies
Fingerprinting & Record Check
Animal Licenses
Animal Impounding
WAnimal Boarding
I
GENERAL FUND
POTENTIAL REVENUE INCREASES
INCREASE
CURRENT RATE DATE ESTABLISHED REVISED RATE IN REVENUES
$30/move out of City 1966 $40 $ 75
$30/less than 16' wide $40
$50/more than 16' wide $65
$15/court 1966 *Option 1: $30 1-75 lots $ 360
$60 75-150 lots
$90 150-300 lots
$120 over 300 lots
**Option 2: $25 license $ 5,505
$5 per unit
$50/200 sq. ft.
1972
$100
$
2,052
$15/60 days
1965
$30
$
30
$2/violation
1976
$3
$69,501
$2/42" x 60"
$3
$
377
$1/24" x 60"
$1.50
50t/18" x 24"
$1
$150/year
1977
$200
$
100
Various
1981
Various
$
1,800
$75/application
1982
$100
$
450
Ea. Unit: $10/-, hour
1980
$12.50
$
15
Ea. Officer: $12.50/hour
1980
$15
$
30
Ea. Car: $17.50/hour
1980
$21
$3/copy
1980
$4
$
491
$3
1980
$4
$
200
$2/neutered
1980
$3/neutered
$
7,648
m
=
$10/unaltered
$15/unaltered
25�/pup, kitten
500pup, kitten
i
Dog/Cat
1980
$
1,850
"
1st Offense: $10/$5
$12.50/$7.50
2nd Offense: $20/$10
$25/$12.50
3rd Offense & each after: $30/$15
$37.50/$18.75
$5/3 day
1980
$7.50/$3.75
FEE RATE
CURRENT RATE GATE ESTABLISHED REVISED RATE
INCREASE
IN REVENUES
Animal Acceptance
$5/animal 1980
$10
$
1,147
Rental Animal Traps
$1/day 1980
$2
$
407
Internment Fees
Various .1978
Various
$
4,191
Cemetery Lot Sales
Various 1978
Various
$
2,723
Farmers Market
$2/stall 1981
$3
$
1,627
Garden Plots
$2/year
$3/year
$
752
Room Rental
Social Hall:$15/use (2 hrs. avg.)
$10/hour
$
240
Meeting Rooms:$2.50/use
$5/hour
Craft Rooms:$2.50/use
$5/hour
Pool:$25/2 hours
$30/hour
!
Gym:$10/2 hours
$10/hour
Shelter Reservations
Open Shelters & Diamonds:$2/use 1980
$3/use
$
1,273
Enclosed Shelter:$5/use
$6/use
Santa Suit
$1/use 1980
$5
$
400
Swim Lessons:
Children, 10 lessons:$5
$7.50
$
7,689
Adults, 10 lessons:$6
$9
SUGGESTED -NEW -FEES
Private Swim Lessons: 30% gross charge (12 students/day, $5/;hour lesson, *Option 1:
$
11080
20 days each, June, July, August)
+s hour, per student **Option 2:
$1
$
720
Racquetball Court
Per Hour
$2
$
7,280
Business License
Register New Business
$50
1 Recreation Programs:
It is suggested that fees be set for Cultural Arts Programs, Physical
Activities, and League Games according to the costs*directly related to each activity.. In
this way, programs would be primarily self -supported by the revenues they generate and would
permit the addition
of new programs at no cost to the taxpayer.
*Total Increase in Revenue with Option 1:
$113,188
**Total Increase in Revenue with Option 2:
$117,973
NOTE: All 'Increases in Revenue' are based on the same volume of service as in 1983 or on -maximum volume for new fees.
Volume generally decreases with new fees for a short time immediately after initiation of a new fee; therefore, revenues
will be lower than these projections at first. All fees should be continuously updated. Potential revenue from some
suggested new fees is not estimated because necessary information is unavailable.
I
I \
l
City of Iowa City
MEMORANDUM
DATE: November 8, 1983
TO: City Council
FROM: City Manager���L
RE: Goal Setting Session
This memorandum is to remind you of the Council Goal Setting Session
which will be held at the Highlander Inn on Tuesday, November 15, 1983,
beginning at 2:30 P.M. Clayton Ringgenberg and Tim Shields from the
Institute of Public Affairs will be meeting with the Council to serve
as facilitators. All Council members -elect are invited to attend and
participate in this session. Dinner will follow at 6:30 P.M.
,3/f'�L
AN
City of Iowa City
MEMORANDUM
Date: November 9, 1983
To: City Council
From: City Manager Q„�t
Re: Iowa -Illinois Franchise
Several weeks ago the City Council discussed the proposed Iowa -Illinois
franchise and the Company response. It was agreed that the Council
members would provide the City Manager and the City Attorney with
additional input before we discussed the matter again with Iowa -Illinois.
I have received comments from several Council members and would appreciate
receiving additional comments so that we may respond to Iowa -Illinois.
The City Attorney and I will plan to contact Iowa -Illinois within the next
two weeks.
cc: Robert Jansen
bdw/sp
3103
I
-v�
Ci
City of Iowa City
MEMORANDUM
Date: ' November 17, 1982
To: City Council
From: City Manager��
Re: FY84 Goals and Objectives
At the informal Council session on Monday, November 22, the City Council
Will complete the goal setting process. In the November 3 session it
was agreed that the City Council would identify the following actions for
as many priorities as it desired to pursue:
1. What specific action or action steps are to be undertaken?
2. What is the time frame for completing these actions?
3. Who is responsible for completing each action (Council, specific
Council member,' City Manager, specific staff member).
Categorized below are 36 of the objectives. All of those not assigned a
specific priority by you have been included in a category labeled
"Undifferentiated." Please note that the items within each category are
Rot listed in order of priority.
1. TOP PRIORITY
a. Obtain .funding for wastewater treatment plant or identify
alternatives for ten year interim.
b. Completion and implementation of new zoning ordinance.
C. Complete development of urban renewal land.
d. Execute Urban Fringe Agreement with County.
e. Begin implementation of Economic Development Policy.
f. Adopt Transit Policy.
2. HIGH PRIORITY
a. Seek alternative sources of revenue (other than property
taxes).
b. Maintain current level of basic services.
C. Increase police protection through additional staff and/or
other alternative methods.
F
d. Complete decisions regarding new Iowa -Illinois Gas and Electric
franchise.
e. Develop long-range fiscal policies.
f. Define space needs and adopt plan.
g. Identify solutions for dealing with downtown parking.
h. Urban amenities - downtown improvements (Dubuque, Linn,
Clinton, plans for Iowa Avenue).
i. Improved communications with Boards and Commissions and
recognition of their accomplishments.
j. Review/implement Bike Plan.
3. MODERATELY HIGH PRIORITY
a. Develop policy for park acquisition.
b. Begin Benton and Riverside Drive improvements.
C. Review service delivery to identify improved methods.
d. Build better communications with U of I students.
4. LOWEST PRIORITY
a. Subdivision Ordinance with provisions for mandatory parkland
dedication.
b. New swimming pool.
C. Designate Historic Preservation Districts.
d. Develop Historic Preservation strategies and funding sources.
e. Form intergovernmental committee to address common concerns.
f. Minimize property tax increases.
5. UNDIFFERENTIATED
a. 2,000 new housing units.
b. Utilize vacant Urban Renewal space while awaiting development.
3
c. Review Council goals at four to six month intervals.
d. Get congregate housing built.
e. Establish an Energy Conservation Code for new construction.
f. Improved information and understanding regarding operational
delays and dealing with such delays.
g. Improve public relations by staff in dealings with the public.
h. Selective implementation of Melrose Corridor Committee
recommendations.
i. Implement information program about City functions.
j. Develop informal guidelines regarding closed meetings.
At the goal setting session we had some discussion as to how progress is
to be reported. It is suggested that a chart be permanently posted in the
conference room listing all objectives, the time frame for each and the
responsible person. In addition, a short written quarterly progress
report will be prepared by the City Manager.
bdw/sp
Ci
City of Iowa City
MEMORANDUM
Date: September 9, 1983
To: City Council
From: Dale Helling, Assistant City Manager
Re: City Council priorities for the remainder of 1983
As a result of your recent discussion, I have listed below your top six
priorities for the remainder of 1983. Also included is a short synopsis
of what action will occur prior to the end of this year along with an
indication of who is responsible for that action.
I. Obtain funding for Wastewater Treatment Plant or identify
alternatives for ten year interim.
Report on alternatives and recommendations from the Wastewater
Facilities Committee to Council by September 30, 1983. The Committee
will finalize its recommendations and City staff along with the
City's consultant (Veenstra & Kimm) will assist in the preparation of
this report. Council will make decisions by December 31, 1983,
regarding what alternatives will be implemented.
2. Implementation of the New Zoning Ordinance.
The City Attorney and Planning & Program Development staff will
coordinate Council review of the proposed new ordinance with a target
date of adoption by December 20, 1983.
3. Development of Urban Renewal Land - Block 64 Hotel.
The City Manager and staff will facilitate execution of the UDAG
contract by September 30, 1983. The developer is expected to begin
construction in October 1983, with completion in the fall or winter
Of 1984.
4. Execute Urban Fringe Agreement with Johnson County.
Execution of this agreement will occur by October 31, 1983,
contingent upon resolution of all issues by the Urban Fringe
Committee. Councilmembers Erdahl and McDonald represent the City on
that Committee.
5. Economic Development.
a. The Ad Hoc Committee on Economic Development will present its
report by November 1, 1983.
b. The City Manager will assist Council in developing an ongoing•
funding mechanism by which the City can commit to an annual
financial contribution to the economic development effort.
31VS
6. Iowa City Municipal Airport
A plan for compliance will be submitted to the FAA by September 30,
1983, with a target date for acceptance and restoration of federal
funding eligibility by December 31, 1983. The Airport Commission and
staff, along with the City Attorney, will be responsible for this
effort.
C�
i
l
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY COUNCIL
PROGRAM: POLICY AND ADMINISTRATION DIVISION: CITY COUNCIL
1�
DIVISION PURPOSE:
The City Council is a representative body elected by the citizens to formulate City policy and provide
E,
f
general direction to the City Manager for implementation of that policy.
DIVISION GOALS:
Maintain and establish policy for the City administration to ensure effective planning and efficient
operation of all facilities, services and public improvement programs consistent with the Comprehensive
Plan.
DIVISION OBJECTIVES:
1. Maintain current levels of all basic services.
2. Maintain FY82 fiscal policies and develop future revenue strategies and bonding limit policies.
3. A11 remaining Urban Renewal parcels and former Library site to reach construction phase of development
during FY83.
4. Explore expansion of Mass Transit services and facilities if Federal operating assistance continues at
FY82 level.
5. Adjust land acquisition and design and construction plans for new Wastewater Treatment Facilities Plan
according to changes in Federal funding levels.
6. Review and modify the Comprehensive Plan.
). Timely completion of all FY83 Capital Improvement Program projects.
I
8. Formulate Economic Development Strategies working with representatives of the University of Iowa and
the Iowa City Chamber df Commerce.
9. Coordinate with University of Iowa officials to address Housing problems in Iowa City and encourage
private sector development to alleviate housing shortage.
10. Develop parkland acquisition process separate from G.O. bonding or C.I.P. funding, to include possible
joint use of school grounds.
11. Review Council Goals and Objectives quarterly in conjunction with divisional MBO reports.
PERFORMANCE MEASUREMENT:
City Council policy Is carried out by all departments under direction of the City Manager. Achievement of
specific objectives is measured in the performance of departments/divisions individually and collectively.
;-1vo
{�
3/ 16
LF
PROGRAM DIVISION STATEMENT q4
FUND: GENERAL DEPARTMENT: CITY COUNCIL
PROGRAM: POLICY AND ADMINISTRATION DIVISION: CITY COUNCIL
CITY COUNCIL PURPOSE:
i
The City Council is a representative body elected by the citizens to formulate City policy and provide
general direction to the City Manager for implementation of that policy.
CITY COUNCIL GOAL:
I '
Maintain and establish policy for the City administration to ensure effective planning and efficient
operation of all facilities, services and public improvement programs consistent with the Comprehensive
Plan.
GENERAL OBJECTIVES:
I
1. Seek alternative sources of revenue (other than property taxes).
Emphasis will be toward passage of local option tax legislation in the State legislature, if not
already passed by June 30, 1983. The City Council Legislative Committee, the Finance Director, and the
Assistant City Manager will pursue this.
2. Maintain current.level of basic services. .
The City Manager will ensure that current levels are maintained.
3. Develop long-range fiscal policies.
Overall long-range policy to be refined to more detail. A projection update will be provided for
Council during the first quarter of FY84 for consideration during the FY8S budget review. This will
include a fall -back position for the City in the event of significant cutbacks in Federal or State
funding. The City Manager and the Finance Director will be responsible.
4. Review service delivery to identify improved methods.
This is an ongoing function of the City Manager to be achieved in conjunction with efforts of
department and division heads.
5. Minimize property tax increases.
This is an ongoing responsibility of the City Manager and the Finance Director when preparing budget
r, recommendations for the City Council.
V it
1
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Gi
NEW OBJECTIVES:
1. Obtain funding for wastewater treatment plant or identify alternatives for ten year interim.
Possible interim alternatives to be presented to Council by September 30, 1983. This is the
responsibility of the Study Committee, the consultant (Veenstra & Kimm), and City staff.
2. Implementation of new zoning ordinance.
It is anticipated that this ordinance will be completed just prior to or soon.after the beginning of
FY84. Implementation during FY84 will be largely the responsibility of Planning and Program
Development and Legal staff.
3. Development of urban renewal land.
Hotel construction to begin first quarter at which time the status of the parcel for a Department Store
will be presented to Council for review. This will be coordinated by the City Manager.
4. Execute Urban Fringe Agreement with County.
This should be prepared and executed no later than September 30, 1983, as facilitated through the
Planning and Program Development and Legal departments and Council representatives Erdahl and
McDonald.
5. Begin implementation of Economic Development Policy.
Council will be provided with proposed action steps no later than September 30, 1983, by the City
Manager.
6. Complete decisions regarding new Iowa -Illinois Gas & Electric Franchise.
Recommendations from the Council representatives (Perret, Dickson) and Legal department to be
discussed and issues resolved no later than a time which will allow this item to be placed on the
general election ballot in November of 1983.
7. Identify solutions for dealing with downtown parking.
Council to decide general direction these efforts will take during the first quarter of FY84. The City
Manager, Public Works Director, and Finance Director will be responsible for providing information and
alternatives consistent with this time frame.
8. Improved communications with Boards and Commissions and recognition of their accomplishments.
Alternatives include a recognition banquet (City Manager to explore funding alternatives with Chamber
of Commerce), more effective use. of Cable Television for Boards and Commissions (City Manager and
12
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f
appropriate staff to explore), and implementation of a' policy to insure timely communications of
Council decisions or considerations to specific Boards and Commissions (City Manager to develop and
implement).
9. Begin Benton and Riverside Drive improvements.
Construction to be in progress during first quarter of FY84. Public Works Director to monitor progress
of IDOT on this project.
10. Build better communications with University of Iowa students.
Initial communications with student organizations will be made by the Mayor.
11. Subdivision ordinance.
To be developed by staff following completion of the new Zoning Ordinance. Primarily the
responsibility of Planning and Program Development and Legal staff. Completion by the end of FY84.
12. New swimming pool.
Mayor Neuhauser and Councilmember Balmer will explore options and report to Council by
December 31, 1983.
13. Historic Preservation.
Historic Preservation Commission should be appointed prior to beginning of FY84. Planning and Program
Development staff will be responsible for implementation of the Commission function during FY84.
14. Facilitate development of 200 new housing units.
This is primarily contingent upon activity in the private sector. Council and City Manager will engage
in efforts to facilitate this end.
15. Review Council goals and objectives at 4 to 6 month intervals.
This will be accomplished through summary quarterly reports and the scheduling of informal review
sessions by the City Manager.
16. Facilitate construction of additional congregate housing.
Council and staff will continue to explore alternatives with the private sector and other governmental
agencies depending on available funding programs and potential construction sites.
13
P"
-------- -- _...- ----- --
17. Emphasize Energy Conservation in new developments.
Planning & Program Development staff will coordinate with the Planning b Zoning Commission and the
Resources Conservation Commission regarding incorporating energy provisions into the new subdivision
ordinance.
18. Implement information program about City functions.
The City Manager will continue to explore alterntives for a written or video produced Annual Report for
Iowa City, as well as other cable TV related options.
PERFORMANCE MEASUREMENT:
City Council policy is carried out by all departments under direction of the City Manager. Achievement of
specific objectives is measured in the performance of departments/divisions individually and.collectively.
I
I
CITY OF
CIVIC CENTER 410 E. WASHINGTON ST
November 8, 1983
Mr. Fred Riddle, Chairperson
Parks & Recreation Commission
2041 Ridgeway Drive
Iowa City, Iowa 52240
Dear Mr. Riddle:
OWA C ITY
IOWA CITY, IOWA 52240 (319) 35;-5CCO
The City Council formally received the minutes of the
September 28, 1983 meeting of the Parks and Recreation Commission at
the regular' Council meeting on October 25, 1983. Included in those
minutes is a recommendation that the Council not utilize the $100,000
allocated for improvements to the Blackhawk Mini -Park but rather
allocate those funds for other park improvements or park land
acquisition. The purpose of this letter is to reply, on behalf of
the City Council, regarding that recommendation. The City Council
approved a resolution at its regular meeting on September 27, 1983,
which allocates the entire City share of revenue received from the
sale of the Central Junior High property to the parkland acquisition
fund. This amount is $160,000.
The City Council has decided not to market the Blackhawk Mini -park.
Instead it has allocated funds to make the temporary park a permanent
one. The Council has budgeted $100,000 for this purpose, but has
instructed staff to seek a less costly alternative. Part or all of
the funding will come from the proceeds of the sale of the Dubuque
Street right-of-way for the hotel site.
The City Council realizes that there are many capital improvement
projects and other improvements which could be undertaken in our city
parks and recreational facilities. These will be considered during
discussions of the FY85 budget as well as the FY85-89 Capital
Improvements Program. I encourage you to attend those meetings to
speak for the continuation of the parkland acquisition program as
well as specific projects.
Sincerely,
�ely,,k �
taLy
Mary C.`Neu�hause
Mayor
tp/sp
cc: City Council
City Manager
Dennis Showalter
Lr
RECEIVED I.1! 9 1993
JOHNSON COUNTY BOARD OF SUPERVISORS
COURT HOUSE
IOWA CITY, IOWA 52244
PHONE (319)33&5612
November 9, 1963
Dear Mayors and Council Members:
BOARD OF SUPERVISORS
HAROLD M. DONNELLY
DENNIS J. LANGENBERG
DICK MYERS
DON SEHR
BETTY OCKENFELS
Since it has been some time since the Rural Policy Board has had an
opportunity to meet, the Board of Supervisors would like to schedule
a meeting on Wednesday November 16. This meeting will be at 7:30 pm
in the Northwest Courtroom in the County Courthouse. The full Board
of Supervisors would like to renew our discussions on items of mutual
interest or concern. Among them, is the important decision to fill
the position of Community Assistant Coordinator which Barbara
Bechtoldt is leaving. We are most interested in your comments and
look forward to this discussion.
We feel that it is most important that you are represented at this
meeting and encourage as many individual Councilmembers to attend.
At the very least it is imperative that each JCCOG member community
is represented.
Again, we anticipate aproductive discussion and look forward to your
participation.
PS
ally4ehr
Chairman
tp5/7
cc: City Clerks
File
31s;19
f
AMERICAN RED CROSS �^
JOHNSON COUNTY CHAPTER .i
120 N. DUBUQUE STREET
PHONE (319) 337-2119
IOWA CITY. IOWA 52240
November 8, 1983
Mary Neuhauser, Mayor
City of Iowa City
Iowa City Civic Center
410 East Washington Street
Iowa City, Iowa 52240
Dear Mayor Neuhauserr
At the City Council meeting November 7 you objected to the CCN recom-
mended funding of Red Cross Emergency Disaster Assistance on the grounds
that this particular expenditure was not a capital improvement. In
speaking with Mickey Laurie and Marianne Milkman I was reassured that
ROD does not impose this stipulation on the expenditure of CDBG monies
but that it has been the policy of the City to be more supportive of
capital improvement projects for these funds.
I would like to clarify to you and other Council members that the
$5,000 the Red Cross is seeking from CDBG funds is not being requested
to offset administrative expense but rather for the purchase of food,
clothing, shelter and essential household furnishings for people who
have suffered natural disaster -related losses within the Iowa City area.
Thus, the purpose for which these funds are being requested falls, I
suppose, within a shadow area somewhere between the distinct fnding of
operation and the clearcut funding of capital expenditure. u
Thecgbapter hopes that in recognizing this you and the City Council will
look more favorably upon our request and the Committee on Community Needs'
recommendation of it.
Please know, at any rate, that the Johnson County Red Cross remains most
appreciative of the recent support the City Council has given it.
Sincerely yours,
Lary S. Belman,
Executive Director
cog Mickey Lauria
Ll
J
City of Iowa City
MEMORANDUM _
Date: November 8, 1983
To: City Council
From: Don SchmeiserDirector of Planning & Program Development
Re: City-ownedlProperty at Harrison and Linn Streets
Thi
is
propertysmowhichmwere iraisedddurin address
Cite questions concerning the subject
October 31. Following are the staff's a Cit Council's informal discussion on
Propert Valuation: The property at Harrison and Linn Streets contains about
Harris square feet. It is triangular shaped and has a 180 foot frontage on
Harrison Street and 205 foot frontage on Linn Street. 1 revised appraisal,
obtained by the City in May 1983, placed the market value of the property at
$75,000, based on the in
and best use being multi -family residential.
Zoning and Development Considerations: The ro ert
cleared and filled by the City as part of .the Lower Ralston Creek Neighborhood
Improvement Project. It is presently zoned C2P- P Y s vacant, having been
new zoning ordinance, it would be zoned RM -145 Commercial. Under the proposed
RM -145 zone provides for a mix of uses suit- uh Rise
a Multi -family. The
residential area (see Section 1-14 of the Proposed New Zoning Ordinance).
Y high intensity
Based on current floodplain information an
structure
this property would have to be flood -proofed orelevated 1.5 2 5 fe teabovetthon
e
present ground level.
Disposition Procedures: Because this property
was ac
Development Block Grant (CDBG) funds under he rovisionsuired with Chapter 403 ofthe
Iowa Code (the "Urban Renewal Law") of
requirements of the U.S. Department of Housing disposition
Development andtCto the
hapter
403. The property would therefore have to be sold for not less than its "fair
use value" and under "reasonable competi
the City bases fair tive bidding procedures." Typically,
use value on a current property appraisal and uses standard
bidding procedures which comply with state law.
The proceeds from the sale of this property would go back to the CDBG program.
However, the City Council
Project. could designate their use for any CDBG-eligible
cc: City Manager
City Attorney
bj/sp
C7
City of Iowa City
MEMORANDUM
Date: November 10, 1983
To: Persons wit%_� /ments on the Proposed New Zoning Ordinance
Schme k�l
From: Dan
Re: City Council Discussion of Proposed New Zoning Ordinance
Please be advised that the City Council will not be discussing the site
specific zoning requests on the 14th of November as had tentatively been
scheduled. On the 14th the Council will instead be discussing minor
revisions in the proposed zoning ordinance text. Discussion of these
changes will continue on November 17 at another meeting scheduled for
review of the zoning ordinance. It is anticipated, however, that the
Council will initiate discussion of the site specific zoning requests on
the 17th t the order scheduled for discussion on the attached partial
list of items. There will be continued discussion of these items at
another meeting scheduled on the 21st of November.
Discussion of the zoning ordinance on the 14th will commence at
approximately 9:00 P.M. after an informalCouncil meeting. The meetings
on the 17th and 21st will begin at 7:30 p.m. All three me
held in the Civic Center Council Chambers. etings will be
A staff report on the site specific zoning requests will be available for
distribution at noon on November 15 at the City Clerk's office. Should
you have any questions in the interim in regard to the above subject
matter, please do not hesitate to contact me at 356-5230.
cc: City Council
bj4/1
3 /.S:�
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Z
.
I.
Letter received from Phyllis A. Williams.
i
Issue: Objection to zoning 928 Davenport Street to RS -8.
2.
Letter received from Andrew Isserman.
Issue: Objection to zoning the area north of Highway 1 between
Prairie du Chien and the Hy -Vee food
store to CH -1.
Issue: Zone only the area devoted to dairy products processing and
packaging as commercial zoning.
3.
Letter/petition from Anthony Frey et al.
Issue: Permitting dairy products processing and packaging in the CH -
'zone.
1
4.
Letter from John Cruise.
Issue: Whether or not the proposed zoning map shows all of the
vacated Maiden Lane as RM -44.
5.
Letters from William Meardon and Lorna Mathes concerning 109 South
Johnson Street.
Issue: Objection to zoning property at 109 South Johnson Street from
C-2
to RM -12.
6:
Letter from William Meardon on behalf of the Amerex Corporation.
Issue: Objection to any zoning which in any way modifies or changes
the use of approximately seven acres of property subject to a 1974
court order.
7.
Letter from William Meardon on behalf of Bon Air Mobile Home Lodge.
Issue: Objection to zoning the frontage of Bon Aire Mobile Home
Lodge from C-2 to CN -1 and RMH.
8.
Letter from William Meardon on behalf of Albrecht and Kempf for Earl
Yoder Construction Company.
Issue: Objection to rezoning the area subject to current litigation
until the issues
have been resolved by the courts.
9.
Letter received from William Meardon on behalf of James B. and
Elizabeth Stroud concerning property located at 751 West Benton
Street.
Issue: Objection to zoning 751 West Benton Street to R5-8.
10. Letter received from William and Barbara Buss concerning property
located at 747 West Benton Street.
J
2
Issue: Request that property located at 747 West Benton Street be
zoned to permit the same uses as the property located at 751
West Benton Street.
11. Petition received from James and Shirley Alberhasky concerning
properties located at 311 Ronalds Street, 421 North Governor Street,
and 1126 Rochester Avenue.
Issue: Objection to rezoning 311 Ronalds to RS -8
Issue: Objection to rezoning 421 North Governor Street to RS -8
Issue: Objection to rezoning 1126 Rochester Avenue to RS -8
12. Letters from Earl Yoder, Bryn Mawr Heights Development Company.
Issue: Rezoning from R2 to RS -5 and RS -8 for Lots 16, 17, 18, 1, 5,
11, and 14 of Bryn Mawr Heights, Part 13
13. Letter from Joe Chezum.
Issue: The rezoning of 713 Kimball Avenue and adjacent properties
from R2 to RS -5.
14. Letter from Earl Yoder, West Side Company.
Issue: Zoning of 70 acres in west Iowa City to CI -1
bdw2/4-9
CF
MINUTES OF STAFF MEETING
November 9, 1983
Referrals from the informal Council meeting of November 7 were distributed
to the staff for review and discussion (copy attached).
The City Manager cautioned the staff to closely monitor the informal
agendas between now and the end of the year. There will be additional
Council meetings during that period.
The City Manager also advised the staff to keep in mind that all materials
and information for any item which the Council is to consider is to be sent
well in advance of the meeting when the item is on the agenda. Background
information should be included for the benefit of the Council Members -Elect.
The Assistant City Manager asked that the staff take note of the pending list
since the dates for consideration of subjects continues to change with the
scheduling of extra meetings and consideration of the Zoning Ordinance.
The Finance Director advised that Word Processing Center is receiving new
equipment which is very different from the present equipment. The conversion
to the new equipment will take three days - one for installation and two for
training. A memorandum regarding the conversion schedule was distributed to
the staff. The staff is to contact the Finance Director or the Word Processing
Supervisor if problems are encountered.
The Police Chief announced that the Space Committee would meet following the
staff meeting.
The City Manager advised that a letter is going out to the new Council members
and meetings with the department heads and major division heads would be
scheduled,
The City Manager briefly discussed the budget preparation for FY 85. He
advised that we will try to emphasize equipment rather than personnel this
year - equipment which can serve the needs of all the departments.
Pre ared by:
9
Lorraine Saeger
,3/53
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