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HomeMy WebLinkAbout1983-11-22 Council minutesInformal Council Discussion October 31, 1983 Informal Council Discussion: October 31, 1983, at 7:35 p.m. in the Conference Room of the Civic Center. Mayor Pro tem David Perret presiding. Councilmembers Present: Perret, McDonald, Lynch, Balmer, Dickson, Erdahl. Absent: Neuhauser. Staffinembers Present: Berlin, Helling, Jansen, Karr, Mintle, Vitosh, Keller, Kucharzak Tape Recorded: Reel 83-C15, Side 1, 1 -End, Side 2, 1-345. U -Smash -'Em Building Balmer suggested the Council keep all options opened on the U -Smash -'Em building pending a report from the City Manager. Perret noted that the U - Smash -'Em building was purchased for additional office space. Balmer stated it was purchased with parking money. Erdahl stated that repairs would be too costly. Consensus was that human services should continue searching for a more appropriate location to house their services. Council Time Dickson raised concern about vagrants living in a vacant house next to Mercy Hospital on Jefferson Street. Lynch suggested a letter be sent to Mercy Hospital, owner of the house, stating the City's concern about the condition and vagrants' use of the house. Berlin stated the house is no longer being considered as a possible transient facility as previously discussed. McDonald noted that funds have already been allocated for a transient facility so that a public hearing was not required. Finance Department Staffing Levels As a result of the last audit by McGladrey & Hendrickson it was agreed that City staff would work with the auditor to clarify problems and find possible solutions. Berlin referred to the September 30 memo from Rosemary Vitosh and Dave Johansen that listed current needs of the department, taking into account changes that have taken place in recent years within the City that have placed additional demands on the functions of the Finance Department. Dave Johansen stated that problems of internal control have been resolved. He stated that a major concern now is that work in the department isn't getting done due to the already large workloads of the staff. Upper level staffing is about the same as it was six to seven years ago even though the department has taken on additional tasks. Balmer questioned the benefits of continuing to use the accrual system. Johansen explained that bonding companies relying more on a municipality's use of an accrual system to represent a fair statement of how the city is operating and what its financial status is. With the accrual system, bonding companies are more apt to retain Iowa City's AAA rating. Balmer inquired if the requested staff is sufficient to get each year's audit report out in a timely manner. Vitosh replied that the additional staff should facilitate getting the report out as required - finalizing report by November. Lynch asked what level of staff is needed. Johansen stated that trained personnel, not necessarily CPAs, should be hired. Vitosh summarized the needed staff positions. In parking, the one vacant maintenance worker position would be upgraded to a nigh supervisory position and upgrading a night maintenance worker to a lead worker. In accounting, two professional accounting positions would be added. Also a second on-line printer is needed. In treasury, a half-time professional accountant is requested. The new position would ally the senior accountant to devote more time to working on the budget, five year financial projections, and completion of the audit for FY83. Lynch reviewed costs for staffing the requested positions and noted that $30,000 would be needed from the general fund. McDonald asked if the Finance Department activities would continue to expand. Vitosh explained that there are benefits to the City from the expansion of certain programs. Erdahl asked if the City is being reimbursed for staff work done on the 22 IDR bond issues. Vitosh explained that bond applicants are required to place a deposit when they file the application to be used for processing expenses. Erdahl said that funding all the requested positions would be a major budget decision and the Council needs to look at all the City staffing levels and needs. Ferret stated that increasing the professional accounting positions should be looked at strongly during next year's budgetary process, when other departments' staffing needs are also considered. Council agreed to add one and one-half accounting positions, the parking staff changes, and the acquisition of a printer. Historic Preservation Awards Program The Council has received a sample application and descriptive data sheet for the awards program. Margaret Nowysz said that historic houses draw attention in Iowa City and there should be an award to recognize them. She said that the proposed ordinance to fund the program neglected to make a provision for funding of the program from outside sources. She asked that the City initially provide money to buy two plaques at $120 each. Balmer noted that outside funding should be the first option of the group. Berlin noted that the Commission can solicit outside funds and his office can help with the details. Nowysz also said that the task force feels that single buildings as well as neighborhoods should be permitted to be designated as City historic sites but the proposed ordinance does not allow for it. Erdahl said that the Council voted down that provision and a compromise which allowed the ordinance to be approved by the majority of the Council. Erdahl noted that some other award might be appropriate for individuals buildings for a neighborhood improvement award but a $120 plaque is inappropriate for a single building. McDonald noted that he would prefer to see the City match funds raised by the Commission for the award. Berlin will handle the details. Nowysz said that she would like to have more studies done on the College Hill area fraternity and sorority house issues before a decision is reached. Council Time and Agenda 2. Fringe Agreement. Erdahl said that the Fringe Committee has sent the agreement in draft form and total accord is very close. The City and r County Zoning Commissions will soon have the agreement for a brief review. There will be an informal discussion between the Council and the County Board of Supervisors on December 5 as requested by the Board of Supervisors. A resolution can be considered December 6 if the agreement is accepted. The Board of Supervisors is required to have a public hearing because the agreement would amend their comprehensive plan. The County public hearings will take the place of the City's public hearing. The agreement should be passed by the Board by December 15. 3. Economic Development Committee. The Committee's preliminary report should be scheduled by Neuhauser at a later date. Executive Session Moved by Dickson, seconded by Erdahl, to go into executive session under Section 20, collective bargaining, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3); Section 28A.5.G. real estate, to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property; D. law enforcement, to avoid disclosure of specific law enforcement matters, such as current or proposed investigations, inspection or auditing techniques or schedules, which if disclosed would enable law violators to avoid detection. Affirmative roll call vote unanimous, 6/0, Neuhauser absent. The Mayor Pro tem declared the motion carried and adjourned to Executive Session. 1 MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 1, 1983 Informal Council Discussion: November 1, 1983, at 7:30 p.m. in the ci Counl Chambers at the Civic Center. Mayor Mary Neuhauser presiding. Council Members Present: Balmer, Erdahl, Dickson, Neuhauser, Perret, McDonald. Absent: Lynch. StaffchmeiMembers ser. Present: Berlin, Helling, Jansen, Karr, Boothroy, S Tape-recorded: Reel 83-C15, Side 2, 345 -End. Reel 83-C16, Side 1, 1- 150. NEW ZONING ORDINANCE: Neuhauser noted that the Council has received material from staff about issues raised at the public hearing. Neuhauser inquired about receiving information about specific properties. Schmeiser said that Legal staff is still working on that information. Jansen explained that that information d will be available at the Council's next meeting. Neuhauser inquired if all interested people had receivethe October 28th memorandum regarding Issues, Comments and Questions Concerning the Proposed New Zoning dinance from Don 5chmeiser. Schmeiser expl Orained only notifncation of when the meeting was to be held was sent and not the memorandum. Balmer said it would be better to reschedule the meeting, giving the public a chance to review all information including the October 28th memo. Neuhauser rescheduled the meeting for Thursday, November 3, at 8:00 p.m. Extra copies of the memorandum will be available at the City Clerk's office. Neuhauser referred to the Zoning Ordinance adoption schedule. The next meetings will be on Thursday (11/3) and the following Monday (11/7). Schmeiser indicated that review of the Zoning Ordinance should be done by November 14. Perret noted that the Lea VanderVelde/Board of Adjustment issue remains. Jansen said a memo is being completed about the powers and authority of the Board of Adjustment. Schmeiser said that staff is still reviewing the Airport Overlay Zones. Jansen replied that a response to the Overlay Zone is being held up because an engineer's preliminary impact report is still being reviewed by the FAA. Jansen did not know if the Overlay Zones Study and additional information would be available by the time of enactment of the Zoning Ordinance. Council expressed strong interest in wanting to know the scope of the Study and when it will be available. Council received the following input from the public about what specific issues should be discussed: office and research park type zoning, the concept of changing commercial zone from the existing pyramidal type structure; and the OPDH zone. Neuhauser explained that the OPOH zone will be worked on next year. Meeting adjourned at 8:00 p.m. J MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1983 Informal Council Discussion: November 3, 1983, at 8:00 p.m. in the Council Chambers at the Civic Center. Mayor Mary Neuhauser presiding. Councilmembers Present: Balmer, Dickson, Erdahl, McDonald, Neuhauser, Perret. Absent: Lynch. Staffinembers Present: Berlin, Helling, Jansen, Karr, Schmeiser, Boothroy. Tape-recorded: Reel 83-C16 Side 1, 150 -End, Side 2, 1 -End, Reel 83-C17, Side 1, 1 -End, Side 2, 1 -End. . ADOPTION OF ZONING ORDINANCE: Neuhauser said that the next discussions of the Zoning Ordinance are scheduled to be November 7 and November 14. An additional meeting for Tuesday, November 8, is scheduled. First consideration of the Zoning Ordinance would be December 6, second consideration on December 13, and the final meeting at the December 20 regular meeting. That gives staff a week to prepare the ordinance and Word Processing will have about a week to type it. OCTOBER 28 STAFF REPORT ON THE ISSUES CONCERNING THE NEW ZONING REPORT: 1. Aaricultural 7nninn lvh.. �..me ........,....:__ .. I�111c� 61106 MU 4U11eQ are not for capital improvements in the near future but theyashould be a preserveddfrom scattered and leap frog development. Balmer expressed concern about changing zoning from the current RIA to AG in the new ordinance. Staff explained that AG is simply the most appropriate zone overall to prevent scattered development and encourage compact and contiguous development. Staff suggested that Council wait to read Jansen's opinion before making a decision an the AG zone. Staff noted that zoning changes for AG zones could be initiated by the City when service expansion is anticipated. Bruce Glasgow explained that he is already developing into the proposed AG zone. Neuhauser noted that because Glasgow is providing the sewer hookup, the City is obligated to change the zoning to an urban zone. Glasgow said that he would prefer an RS -5 or RR1 type zoning over the proposed AG zone. Bill Meardon said that zoning from residential to AG zoning is a compensable rezoning. He added that the City already has sufficient control with the present zoning. Staff noted that the City cannot refuse a subdivision request if it meets all City standards. 2. The inclusinn of — - - ...y oalu wna� cne special exceptions would create incompatible uses in the future. Anthony Frey said that the low density commercial recreation is not practical anywhere that commercial recreation is a permitted use. Planning and Zoning refused to consider that argument because of later problems of incompatiblity with future uses. Erdahl and Dickson were opposed to special exceptions while the rest of the Council felt that such special exceptions would best be added as an amendment to the Zoning Ordinance at a later date. INFORMAL COUNCIL DIS., SSION NOVEMBER 3, 1983 PAGE 2 3. Inclusion of dairy products processing and manufacturing in the CH -1 zone. This will also be discussed as a site specific application. As a special exception, affected property owners would be notified if a creamery were proposed in a CH -1 zone. The burden would be on the applicant to prove that negative impacts would not occur to the neighborhood. The Council agreed that creameries should be removed from the proposed Zoning Ordinance section B-5 and entered under Section D-3 (special exceptions). Balmer expressed some reservations but agreed at this time. Another possibility is to take dairy out of commercial and make the Home Town Dairy property industrial under I-1, but that would allow I-1 permitted uses after Home Town Dairy vacates the property. 4. Expanding the CH -1 Highway Commercial zone to include auto oriented uses as a permitted use along with other minor modifications in the ordinance. The Council agreed that there is no reason to exclude auto oriented uses from the CH -1 zone. The Council also agreed to classify QuikTrip type convenience stores as auto oriented uses. Council also agreed to allow, as a provisional use, retail establishments associated with the permitted use of the zone, provided that more than 50 percent of the total ground floor area is devoted to retail display of merchandise. Jansen recommended and the Council concurred that on page 58 of the proposed Zoning Ordinance, item B3 be changed to read "auto and truck oriented uses." 41 compliance with the proposed Zoning Urdinance. Inis woulg De a carryover from the present Zoning Ordinance. This provision allows rebuilding of hospitals and religious institutions after destruction. Defining them as nonconforming wouldn't permit reconstruction. Neuhauser noted that requirements are needed for religious institutions in residential zones. Chuck Mullen recommended that hospitals should be exempted from yard, height, and bulk requirements and the Council concurred. 6. to their existence as a nuisance should be omitted. Schmeiser noted that this provision does not make unauthorized use legal. If a use is extended it would never have to comply while a nonconforming use can't be rebuilt after destruction. Council agreed with the staff recommendation. CALENDAR: The next meeting will be November 7, 1983, at 7:00 p.m. and there will also be a meeting November 8th after the polls close. Meeting adjourned at 11:30 p.m. MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 7, 1983 Informal Council Discussion: November 7, 1983, at 9:50 p.m. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. Councilmembers Present: Dickson, Erdahl, McDonald, Neuhauser, Perret. Absent: Balmer and Lynch. Staffinembers Present: Berlin, Helling, Jansen, Schmeiser, Boothroy, Karr Tape-recorded: Reel 83-C19, Side 1, 1 -End, Side 2, 1-257 Neuhauser noted that Council received several pieces of correspondence over the weekend, most of them deal with the site specific objections. Staff will respond. The Council continued with consideration of the staff recommendations and issues raised concerning the proposed new Zoning Ordinance as summarized in the October 28 memo from Don Schmeiser. Item 10: The parking space requirements in the RM -145 zone should not be as low as three-quarter space per dwelling unit. The Planning & Zoning Commission and staff agreed that this standard would encourage high-rise development in the RM - 145 zone. Larry Svoboda expressed concern about the inequity of the proposal as well as problems with sufficient parking. He suggested that low-rise units in the RM -145 zone should have the same parking requirements as high-rises. Neuhauser said that differential is designed to encourage high-rises. The Council agreed to decide on this issue tomorrow. Fraternity and sorority houses: Schmeiser proposal for occupancy levels would only make one house nonconforming with five houses already at the maximum occupancy. The Council must balance the number of nonconformities with the neighborhood entrance. Rich Swisher said that he is concerned about expansion of houses by annexing and the impact on parking. Erdahl said he isn't willing to make a decision until he has all the facts before him. Staff recommends keeping the parking space requirements the same for the proposed zoning ordinance as the current standards for fraternities and sororities. Erdahl said that he didn't understand the logic of separating density and parking requirements. He said that when the allowed density increases, so does parking. Margaret Nowysz said that her compromise will increase the density but should prevent a staggering influx of cars. Item 15: The 13,000 CFS is too high a level for defining the "riverbank" in the ORC river corridor overlay zone. Miriam Young said that staff has recommended amending the definition to 6,000 CFS. Page 91, section B2 of the proposed zoning ordinance states that a 30 foot horizontal setback from the floodway encroachment line or the riverbank should be maintained. The developer has the right to select the less restrictive setback. 6,000 CFS is considered bank full. The Corps of Engineers dam helps assure a flow of 6,000 CFS maximum flow. INFORMAL COUNCIL DISCUSSION NOVEMBER 7, 1983 PAGE 2 The level rarely goes as high as 10,000 CFS. The ordinance encourages a 100 foot vegetative buffer between the riverbank and any new development that does not require it. Discussion will be reconvened November 8 at 4:00 p.m. Ci Official Actions RES. 83-349, Bk. 80, p. 1074, November 7, 1983 ACCEPTING THE WORK FOR THE FY84 Page Two ASPHALT RESURFACING PROJECT. RES. 83- 350, Bk. 80, p. 1075, ACCEPTING THE WORK FOR THE KIMBALL ROAD CURB AND SIDEWALK REPAIR PROJECT. RES. 83-351, Bk. 80, p. 1076, ACCEPTING THE WORK FOR THE DUBUQUE STREET IMPROVEMENTS - WASHINGTON STREET TO IOWA AVENUE IN IOWA CITY. RES. 83-352, Bk. 80, p. 1077, ACCEPTING THE WORK FOR THE SANITARY SEWER FOR BDI FOURTH ADDITION TO IOWA CITY, IOWA. RES. 83-353, Bk. 80, p. 1078, ACCEPTING THE WORK FOR THE SALT STORAGE BUILDING AS CONSTRUCTED BY KLEIMAN CONSTRUCTION, INC. OF CEDAR RAPIDS, IOWA. RES. 83- 354, Bk. 80, pp. 1079-1080, APPROVING IOWA CITY'S 1984 THROUGH 1989 STREET CONSTRUCTION PROGRAM. Correspondence: Mary Carey of the DPO Safety Committee regarding the hiring of a school crossing guard for Sycamore Street at California. This letter has been referred to the Police Chief. A-1 Cab, Inc., requesting a cab stand near the bus depot. This letter has been referred to the Parking Supervisor. Loretta Kantor, Doris Rank, Geneviene Allen of Kirkwood Circle appreciation for the CDBG funds to correct the drainage problems, for surfacing and curbs on this street. Letters regarding the proposed new zoning ordinance from: Alan R. Leff, Lorna L. Mathes, Frank Eicher, Joe Chezum, Anthony L. Frey plus eight area residents, Andrew M. Isserman, Dell A. Richard, Charles J. Imig, Sister Mary Venards, Atty. Wm. Meardon and Margaret Nowysz. Memos from the Traffic Engineer regarding: enforcement of Loading Zones in the Central Business District; passenger Loading Zone in 10 East Bloomington Street; stop sign at Washington Street/Friendship Street; stop sign at Amherst Street and Washington Street and stop sign on Raven at Washington Street. Memo from Director of Parks and Recreation designating parking areas in parks and playgrounds. Application for use of streets and public grounds: Robert E. Gussin Official Actions to picket in front of Jefferson Building on 10/27/83, approved. November 7, 1983 Affirmative roll call vote unanimous, 6/0, Page Three Lynch absent. The Mayor declared t e motion adopted. Moved by McDonald, seconded byErdahl, to adopt 1081, AWARDINGTHE CONTRACT FOR 55, Bk. 80, pFOR . THE RUNOELL, DEARBORN AND CENTER STORM SEWER IMPROVEMENTS PROJECT TO J.C. CONSTRUCTION, LTD., OF IOWA CITY, IOWA, for $290,422.20. The Mayor declared the resolution adopted, 5/1/1, with the following division of roll call vote: Ayes: McDonald, Neuhauser, Perret, Dickson, Erdahl. Nays: Balmer. Absent: Lynch. The Mayor declared the resolution adopted. Moved by Balmer, seconded by McDonald to adopt RES. 83-356, Bk. 80, p• 1082, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A QUIT CLAIM DEED DISPOSING OF CERTAIN VACATED DES MOINES STREET RIGHT- OF-WAY, to Frank Boyd for $1,200. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Ferret, seconded by Erdahl, to defer for two weeks consideration of a or to sign and resolution iothecity Clerk �to attest nthe one or more quit claim deeds disposing of vacated alley right-of-way abutting the rear of 522 S. Dubuque Street and a resolution authorizing the Mayor to sign and the City Clerk to attest one or more quit claim deeds disposing of vacated alley right-of-way located between Valley Avenue and Lincoln Avenue. The Mayor declared the motion to defer carried unanimously, 6/0, Lynch absent. Moved by Balmer, seconded by Dickson, that the rule regarding ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 83-3157, Bk. 22, pp. 177-179, APPROVING THE AMENDED PRELIMINARY AND DEVELOPMENT (PAD) PLANNAL FOR LOTSNNED 94 ANDA95, TY'N CAE SUBDIVISION, PART 2, be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Balmer, seconded Ci Official Actions by Dickson, that the ordinance be finally November 7, 1983 adopted at this time. Affirmative roll Page Four call vote unanimous, 6/0, Lynch absent. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by McDonald, to adopt RES. 83-357, Bk. 80, p. 1083, APPROVING THE AMENDED PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT (LSRO) PLAN FOR LOTS 94 AND 95, TY'N CAE SUBDIVISION, PART 2. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Dickson, that the ORDINANCE AMENDING THE ZONING ORDINANCE REGULATING THE NUMBER OF ROOMERS PERMITTED IN RESIDENTIAL DWELLINGS, as amended, be given second vote for passage. Councilmember Balmer questioned the status of live-in help. City Atty. will report back. After discussion, the Mayor declared the motion carried, 5/1/1, with the following division of roll call vote: Ayes: Dickson, McDonald, Neuhauser, Perret, Balmer. Nays: Erdahl. Absent: Lynch. A public hearing was held to receive citizen comments concerning the recommendations of the Committee on Community Needs (CCN) on the use of $830,220 of Community Development Block Grant (CDBG) funds the City expects to receive in 1984. The following people appeared: Mickey Lauria, CCN Chairperson; Diane Pepetone, Willow Creek Neighborhood Center; Gretchen Lucht, Assn. of Retarded Citizens; Karen Hradek, Miller/Orchard Neighborhood; Deb Schoelerman, Longfellow Park; Dan Daly, River City ousing Collective; Staffinembers Jim Hencin, Marianne Milkman, and Mike Kucharzak. Councilmembers expressed their concerns re individual projects. The Mayor requested additional information be furnished to Council and the recommendations be discussed November 14 at Council's informal session. Moved by Balmer, seconded by Perret, to adopt RES. 83-358, Bk. 80, pp. 1084- 1089, AWARDING CONTRACT FOR THE 1984 SPECIAL PAVING ASSESSMENT PROJECT - TANGLEWOOD STREET-VENTURA AVENUE, ST. ANNE'S DRIVE TO METRO PAVERS, INC. OF IOWA CITY, IOWA, in the amount of $146,867.27. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Official Actions Moved by Balmer, seconded by Erdahl, November 1, 1983 to adopt RES. 83-359, Bk. 80, pp. 1090 - Page Five 1091, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH HAWKEYE PRESERVATION LIMITED PARTNERSHIP (Bagel Bakery). Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Erdahl, to adopt RES. 83-360, Bk. 80, P. 1092, CREATING AN AIRPORT ZONING COMMISSION AND AUTHORIZING APPOINTMENTS OF MEMBERS THEREOF. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by McDonald, to adopt RES. 83-361, Bk. 80, p. 1093, AMENDING THE NUMBER OF AUTHORIZED PERMANENT POSITIONS IN THE FINANCE DEPARTMENT - PARKING DIVISION. Councilmember Balmer noted the positions would be funded from parking revenues and not the general fund. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Balmer, to adopt RES. 83-362, Bk. 80, p. 1094, AMENDING THE NUMBER OF AUTHORIZED PERMANENT POSITIONS IN THE FINANCE DEPARTMENT - ACCOUNTING DIVISION. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Erdahl, to delete consideration of a resolution amending the number of authorized permanent positions in the Housing and Inspection Services Department - Assisted Housing Division. The Mayor announced the resolution had been approved at a previous meeting and declared the motion to delete carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by Dickson, to defer consideration of a resolution establishing fees and insurance requirements for right-of-way signs for two weeks. The Mayor declared the motion carried, 5/1/1, with Balmer voting "no" and Lynch absent. Council requested a report on rationale for making fee double that of regular signs. Moved by Balmer, seconded by Dickson, that the ORDINANCE TO AMEND CHAPTER 11 TO SPECIFY THE REQUIREMENTS FOR OBTAINING A MASTER ELECTRICIAN'S LICENSE, be given second vote for passage. Affirmative roll Official Actions November 7, 1983 Page Six call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Perret, seconded by Dickson, to adjourn to Executive Session, to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the Position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried and adjourned to Executive Session, 9:10 p.m. A more complete description of Council activities is on file in the office of the City Clerk.AubAuar s/MARIAN K. KARR /CITY CLENEURK HS ER Submitted for publication 11/17/83 74-11 1 Ci COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES NOVEMBER 7, 1983 Iowa City Council, spec. mtg., 11/7/83, 7:30 P.M., in the Civic present: Balmer, Center. Mayor Neuhauser presiding. Councilmemb Dickson, Erdahl, McDonald, Perret. Absent: Lynch. Staffinembers present: Berlin, Helling, Jansen, Karr, Hencin, Milkman, Gannon, Franklin. Tape recorded on Tape 83-C14, Side 1, 44 -End f, Side 2, 1 -End; Tape 83-C18, Side 1, 1-492. Mayor Neuhauser proclaimed November 7-12, 1983, as Youth Appreciation Week; and November, 1983 as Alzheimer's Disease Awareness Month. The Mayor announced three changes to the Consent Calendar: deletion of item 3e(7) awarding a contract from the Consent Calendar for a vote separately; add Atty. Meardon and Margaret Nowysz letters; and correct Council minutes of October 17, 1983, proclamation to read "Rape and Sexual Awareness Week." Moved by Perret, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions, reg. mtg., 10/25/83 and spec. mtgs., 10/17 and 10/31, as published, subject to corrections, as recommended by the City Clerk. Minutes of Boards and Commissions: Human Rights Comm. -8/22/83 & 9/26/83; CCN Comm. -10/18/83; Parks & Rec.Comm. -10/12/83; Sr. Center Comm. -9/15/83; Library Board Comm. -10/27/83; Riverfront Comm. -10/5/83. Permit Motions and Resolutions as recommended by the City Clerk: Approving Class C Liquor License and Sunday Sales for Vaughn Catering Co. dba Sycamore Eating & Drinking Co., Mall Shopping Center. Motions: Authorizing the City Engineer to sign an application for use of highway right-of-way for utilities accommodation to Northwestern Bell Telephone Company at Highway ql North and Dubuque Election, Approving svicertifiedact by o thelection for Johnson CountyeAuditor83, Primary (At -Large: Ambrisco, Strait, Jakobsen, Nychay). RES. 83-349, Bk. 80, p. 1074, ACCEPTING THE WORK FOR THE FY84 ASPHALT RESURFACING AD CURB AND3S IDEWALKBk.BREPAIR PROJECT. RES 83-351, Bk. 80, p. 1076, ACCEPTING THE WORK FOR THE DUBUQUE STREET IMPROVEMENTS - WASHINGTON STREET TO IOWA AVENUE IN IOWA CITY. RES. 83-352, Bk. 80, p. 1077, ACCEPTING THE WORK FOR THE SANITARY SEWER FOR BDI FOURTH ADDITION TO IOWA CITY, IOWA. RES. 83-353, Bk. 80, p. 1078, ACCEPTING THE WORK FOR THE SALT STORAGE BUILDING AS CONSTRUCTED BY KLEIMAN CONSTRUCTION, INC. OF CEDAR RAPIDS, IOWA. RES. 83-354, Bk. 80, pp. 1079-1080, APPROVING IOWA CITY'S 1984 THROUGH 1989 STREET CONSTRUCTION PROGRAM. Council Activities November 7, 1983 Pe Correspondence: Mary Carey ofthe OPO Safety Committee regarding the hiring of a school crossing guard for Sycamore Street at California. This letter has been referred to the Police Chief. A-1 Cab, Inc. , requesting a cab stand near the bus depot. This letter has been referred to the Parking Supervisor. Loretta Kantor, Doris Rank, Geneviene Allen of Kirkwood Circle appreciation for the CDBG funds to correct the drainage problems, for surfacing and curbs on this street. Letters regarding the proposed new zoning ordinance from: Alan R. Leff, Lorna L. Mathes, Frank Eicher, Joe Chezum, Anthony L. Frey plus eight area residents, Andrew M. Isserman, Dell A. Richard, Charles J. Imig, Sister Mary Venards, Atty. Wm. Meardon and Margaret Nowysz. Memos from the Traffic Engineer regarding: enforcement of Loading Zones in the Central Business District; Passenger Loading Zone in 10 East Bloomington Street; stop sign at Washington Street/Friendship Street; stop sign at Amherst Street and Washington Street and stop sign on Raven at Washington Street. Memo from Director of Parks and Recreation designating parking areas in parks and playgrounds. Application for use of streets and public grounds: Robert E. Gussin to picket in front of Jefferson Building on 10/27/83, approved. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion adopted. Moved by McDonald, seconded by Erdahl, to adopt RES. 83-355, Bk. 80, p. 1081, AWARDING THE CONTRACT FOR THE RUNDELL, DEARBORN AND CENTER STORM SEWER IMPROVEMENTS PROJECT TO J. c.. declaredTION, LTD. the resolution adopted OF IOWA 5%1/1,, withIOWA, orthe following div22.20. lisionyof roll call vote: Ayes: McOonald, Neuhauser, Perret, Dickson, Erdahl. Nays: Balmer. Absent: Lynch. The Mayor declared the resolution adopted. Moved by Balmer, seconded by McDonald, to adopt RES. 83-356, Bk. 80, P. 1082, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A QUIT CLAIM DEED DISPOSING OF CERTAIN VACATED DES MOINES STREET RIGHT-OF-WAY, to Frank Boyd for $1,200. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Perret, seconded by Erdahl, to defer for two weeks consider- ation of a resolution authorizing the Mayor to sign and the City Clerk to attest one or more quit claim deeds disposing of vacated alley right-of- way abutting the rear of 522 S. Dubuque Street and a resolution authorizing the Mayor to sign and the City Clerk to attest one or more Valley quit claim deeds disposing of vacated alley right-of-way located between no land sale items be placed Avenue onthe agenda until the buyer(s)ihave been didentified. The Mayor declared the motion to defer carried unanimously, 6/0, Lynch absent. Moved by Balmer, seconded by Dickson, that the rule regarding ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 83- 3157, Bk. 22, pp. 177-179, APPROVING THE AMENDED PRELIMINARY AND FINAL PLANNED AREA DEVELOPMENT (PAD) PLAN FOR LOTS 94 AND 95, TY'N CAE Council Activities November 7, 1983 Page 3 SUBDIVISION, PART 2, be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by McDonald, to adopt RES. 83-357, Bk. 80, p. 1083, APPROVING THE AMENDED PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT (LSRD) PLAN FOR LOTS 94 AND 95, TY'N CAE SUBDIVISION, PART 2. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Dickson, that the ORDINANCE AMENDING THE ZONING ORDINANCE REGULATING THE NUMBER OF ROOMERS PERMITTED IN RESIDENTIAL DWELLINGS, as amended, be given second vote for passage. Councilmember Balmer questioned the status of live-in help. City Atty. will report back. After discussion, the Mayor declared the motion carried, 5/1/1, with the following division of roll call vote: Ayes: Dickson, McDonald, Neuhauser, Perret, Balmer. Nays: Erdahl. Absent: Lynch. A public hearing was held to receive citizen comments concerning the recommendations of the Committee on Community Needs (CCN) on the use of $830,220 of Community Development Block Grant .(CDBG) funds the City expects to receive in 1984. The following people appeared: Mickey Lauria, CCN Chairperson; Diane Pepetone, Willow Creek Neighborhood Center; Gretchen Lucht, Assn. of Retarded Citizens; Karen Hradek, Miller/Orchard Neighborhood; Deb Schoelerman, Longfellow Park; Dan Daly, River City Housing Collective; Staffinembers Jim Hencin, Marianne Milkman, and Mike Kucharzak. Councilmembers expressed their concerns re individual projects. The Mayor requested additional information be furnished to Council and the recommendations be discussed November 14 at Council's informal session. Moved by Balmer, seconded by Perret, to adopt RES. 83-358, Bk. 80, pp. 1084-1089, AWARDING CONTRACT FOR THE 1984 SPECIAL PAVING ASSESSMENT PROJECT - TANGLEWOOD STREET-VENTURA AVENUE, ST. ANNE'S DRIVE TO METRO PAVERS, INC. OF IOWA CITY, IOWA, in the amount of $146,867.27. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Erdahl, to adopt RES. 83-359, Bk. 80, pp. 1090-1091, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH HAWKEYE PRESERVATION LIMITED PARTNERSHIP (Bagel Bakery). Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Erdahl, to adopt RES. 83-360, Bk. 80, p. 1092, CREATING AN AIRPORT ZONING COMMISSION AND AUTHORIZING APPOINTMENTS OF MEMBERS THEREOF. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by McDonald, to adopt RES. 83-361, Bk. 80, p. 1093, AMENDING THE NUMBER OF AUTHORIZED PERMANENT POSITIONS IN THE FINANCE DEPARTMENT - PARKING DIVISION. Councilmember Balmer noted the positions would be funded from parking Affirmative roll call vote unanimous, declared the resolution adopted. Council Activities November 7, 1983 Page 4 revenues and not the general fund. 6/0, Lynch absent. The Mayor Moved by McDonald, seconded by Balmer, to adopt RES. 83-362, Bk. 80, p. 1094, AMENDING THE NUMBER OF AUTHORIZED PERMANENT POSITIONS IN THE FINANCE DEPARTMENT - ACCOUNTING DIVISION. Council requested a reference be made in the budget re additional staff being approved in FY84 and an addendum comment be furnished. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Erdahl, to delete consideration of a resolution amending the number of authorized permanent positions in the Housing and Inspection Services Department - Assisted Housing Division. The Mayor announced the resolution had been approved at a previous meeting and declared the motion to delete carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by Dickson, to defer consideration of a resolution establishing fees and insurance requirements for right-of-way signs for two weeks. The Mayor declared the motion carried, 5/1/1, with Balmer voting "no" and Lynch absent. Council requested a report on rationale for making fee double that of regular signs. Moved by Balmer, seconded by Dickson, that the ORDINANCE TO AMEND CHAPTER 11 TO SPECIFY THE REQUIREMENTS FOR OBTAINING A MASTER ELECTRICIAN'S LICENSE, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Perret, seconded by Dickson, to adjourn to Executive Session, to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried and adjourned to Executive Session, 9:10 p.m. MARY C. NEUHAUSER, MAYOR RIAN K. KARR, CI Y CL R COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES NOVEMBER 22, 1983 Iowa City Council reg, mtg., 11/22/83, at 7:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, Lynch, McDonald, Neuhauser, Perret. Absent: Erdahl. Staffinembers present: Berlin, Jansen, Karr, Schmadeke, Boren, Vitosh. Council minutes tape recorded on Tape 83-C32, Sides 1 and 2, 1 -End; 83-C33, Sides 1 and 2, 1 -End; and 83-C34, Side 1, 1-208. The Mayor proclaimed Home Care Week, November 27 through December 3, 1983, and a moment of silence was observed to reflect the 20th anniversary of the assassination of John F. Kennedy, our 37th President. The Mayor noted that Dr. L. E. January was present re item 3g(11), Scott Blvd. Dr. January appeared and presented additional petitions. City Mgr. stated a letter will be sent to Dr. January when the matter would be scheduled for discussion. Moved by McDonald, seconded by Dickson, to delete from the Consent Calendar and defer for two weeks item 3f(1) setting a public hearing on the southeast interceptor system. Moved by McDonald, seconded by m Perret, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions, spec. mtg., 11/7/83, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Historic Preservation Comn.-8/24/83, 9/14/83; Housing Appeals Board -9/8/83, 10/11/83; Broad- band Telecommunications CO m.-9/27/83 and 10/26/83. Permit Motions and Resolutions as recommended by the City Clerk: Approving Class C Liquor License and Sunday Sales for Inc. Limited dba The Sanctuary Restaurant, 405 S. Gilbert. Motions: Approving disbursements in the amount of $2,121,526.48 for the period of 10/1 thru 10/31/83 as recommended by the Finance Director, subject to audit. Approving Abstract of Election for the November 8, 1983, City Council Election, as certified by the Johnson County Auditor (At -Large: William Ambrisco and George Strait; District A: Ernest V. tuber; and District C: Larry Baker). Resolutions: RES. 83-363, Bk. 80, P. 1095, APPROVING SUPPLEMENT 18 TO THE CODE OF ORDINANCES. RES. 83-364, Bk. 80, P. 1096, ACCEPTING THE WORK FOR THE PAVING, STORM SEWER, AND SANITARY SEWER IMPROVEMENTS IN WALDEN RIDGE PARTS 1, 2, 3 & 4 IN IOWA CITY, IOWA. Council Activities November 22, 1983 Page 2 Settin g ,1983, to hearings: Motion to set a public hear redefining o amend Chapter 17, Housing, of the Code ofing on December rooming house. Ordinances by Correspondence: Letters concerning the proposed new zoning ordinance from: Mace Braverman, Southgate Development; Anthony Frey; John and Joyce Sales; Larry Svoboda; Joseph Holland regarding 618 North Dodge and various proprties of Jim and Loretta Clark. Bruce Haupert regarding applicationor tion.ucil Deb SchoelleOf rmansic, referred to ground equipment for Longfellow school. A letter from Mayor Neuhauser has been sent to Ms. Schoelerman explaining the Council's position. Grant Wood PID President, Marlo Laing, regarding adult crossing guard at California and Sycamore, referred to the William City Manager for reply. Atty design. . Atty. Win regarding Plaza Centre One and the proposed hotel Joseph Holland rlliam Meardon regarding the hotel configuration. Atty. egarding the extension of the area eligible for indus- trial revenue bond financing to include the former Boyd and Rummelhart Plumbing building. City Mgr. will reply after Council discusses this matte Y Parking toJ.-t. Wolfe, GWG Investments, regarding the Old public Librar on the south side of the 200 block of from the TCourtl Stre t Memineer o from the Civil Service Parking Comm.Conorsubmitting certified list of applicants for the following Positions: Recreation Program Supervisor (SPI)/Parks and Recreation; Maintenance Worker I/Streets and Sanitation; Mass Transit Opera- tor/Transit; Maintenance Worker III/Streets and Sanitation; Maintenance Worker II/Streets and Sanitation; Maintenance Worker I/Government Buildings. Petition signed by 58 residents regarding proposed truck route on extended Scott Boulevard. Allen J. Wolfe regarding Old Library Property. Affirmative roll call vote unanimous? 6/0, Erdahl absent. The Mayor an- nounced Council discussion re the southeast interceptor system would be held on December 5, 1983. The Mayor declared the motion carried and repeated the Public hearing as set. Moved by Dickson, seconded by Balmer, to accept the letter from 5 members of the Historic Preservation Commission re Jim Clark's request to extend the urban renewal area. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. Moved by Dickson, seconded by Perret, to accept the letter from Lorna Mathes regarding the College Park area and refer tion Commission for a reply. it to the Parks and Recrea- The Mayor requested that additional information to Council should be received by Thursday to be included in the Friday packet. No information would be handed out to Council at the informal or formal Council meetings unless it was an emergency. Council Activities November 22, 1983 Page 3 Moved by Balmer, seconded by McDonald, to defer setting a hearing regarding ordinances establishing the _ and Woodlawn Avenue Historic Preservation Districts. The Cit S public the matter would be considered after the Iowa State Historical Dept report Street was received, The Mayor declared y Manager noted absent, the motion carried unanimously, 6/0, Erdahl Moved PP.QUI1097-MO 8 by Balmer NG THEOded by MAYOR TO SIGN AND adopt RES, 83-365, Bk. 80, AUTHORIZING DISPOSING OF VACATED THE CITY CLERK TO ATTEST TWO PROPERTY LOCATED AT 522 S. DUBUQUE STREET RIGHT -OF -MY ABUTTING THE REAR OF Affirmative roll call vote unanimous, 6/0, To THE E dahl absent. PROayoYdeCOW1ERS. the resolution adopted, ared Moved by McDonald, seconded by Dickson, to defer consideration of a resolution authorizing the Mayor to sign and the City Clerk to attest a quit Claim deed disposing of a portion of the vacated alley right -Of -way Valley Avenue and Lincoln Avenue located adjacent to Lot 23 for the a value of $5 per square foot or between unanimously, 6/0, Erdahl absent. The Mayor declared the ppraised motion carried 180-182,Moved by Perret, seconded by Dickson, that Ord. 83-3158, Bk. 21, pp, IN RESIDENTIALAMENDING THE ZONING ORDINANCE BY REGITIATZNG THE NUIIDER OF RDOMERB cPERMITTED unanimous DWELLINGS WELLl �be n�ssed and adopted. adopted. The Mayor declared Affirmative Ordinance roll y the ordinance Bonds (Systems hearing was held on proposed Industrial Development (Y ems Unlimited, Inc.). No one appeared, The hearin aRsevenue Bonds to December 6,1983. 9 then The Mayor on unced 1eNeed' g vacancies on Boards and Commis- sions: COrtmiyor on Community ending 3/1/86; Planning s Zonin Comm. - one vacancy for an unexpired term ending 5/1/87; Resources Conservation C one vacancy for an unexpired term term ending 1 1 85• �• - one vacancy for an unexpired 9 / / , Iowa City -Johnson County Airport Zoning vacancies, one to be a member of the P6Z Canm, and one a Airport Commission. These a Comm - two meeting of the Cit appointments will be made at member of the Cit; Council. the January 3, 1984, Moved by Balmer, seconded by Dickson, to appoint William L. Jr., q03 Amhurst, to the Board of Electrical Examiners and A four-year term endingReddick, unanimously, 6/0 Erdhl absent.' The Mayor declared the motiioonlscarried absent. MOved by Perret, seconded by Dickson, to reappoint Fred Ridgeway Dr., and appoint William Steinbach, 404 Ma Riddle, 2041 Recreation Ct., for four-year terms ending 1/1/88; to appoint in the Parks and for three-year and re -advertise a second vacancy to the SeniorHcenteW. r Comm' year terms ending 12/31/86. Council requested a preference for Council Activities November 22, 1983 Page 4 persons eligible to be beneficiaries of Senior Center services;to appoint Linda McGuire, 430 Ronalds St., to the Riverfront Commission for a three-year term ending 12/1/86; to appoint Martha D. Christiansen, 3347 Tulane Ave., to the United Action for Youth Bd. for an unexpired term ending 6/30/84; to reappiont Joan H. Jehle, 156 N. Friendship, to the Mayor's Youth Employment Bd. for a three-year term ending 12/31/86; to re -advertise the three vacan- cies for three-year terms ending 1/1/87 on the Human Rights Commission; to appoint Chiles W. Mason, 639 S. Lucas and Douglas L. Deppey, 1318 Whiting Avenue Ct., to the Bd. of Examiners of Plumbers for two-year terms ending 12/31/85; to reappoint Jack Barrows, 1310 Bristol Dr. and Warren Buchan, 1 Wellsley Avenue, to the Bd. of Appeals for a five-year term ending 12/31/88; and to reappoint Robert C. Randall, 1650 Ridge Rd., to the Board of Adjust- ment for a five-year term ending 1/1/89. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. Moved by Perret, seconded by McDonald, to accept the Johnson County Board of Supervisors recommendation to appoint Doug Allaire, 233 Highland Drive, to the Mayor's Youth Employment Bd. as a representative of Johnson County for a three-year term ending 11/22/86,and to accept the Iowa City Community School Board recommendation to appoint Michael Hart, 328 E. Jefferson, to the Parks and Recreation Comm. as a representative of the School Bd. for a one-year term ending 10/1/84. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. Councilmember Balmer questioned the status of the railroad overpass on Capitol. The City Manager stated a memo would be in next week's packet. Dickson noted concern re work being done by a bulldozer near the Mayflower Apts. The City Manager reported a building permit had been issued for apartments. The City Manager reported that monies should be available for the rehabilitation of the Iowa Avenue Bridge in FY85, and reconstruction of the Burlington Street Bridge and Benton Street Bridge would follow. Balmer questioned the cost of a pedestrian walkway on the Iowa Avenue Bridge being absorbed by the City. The City Manager stated that discussions were continu- ing with the University but no decision would probably be made by January 1st. The Mayor inquired re the improvements on Shamrock and Arbor. The City Manager. replied a memo would be to Council listing two alternatives in the next packet. He stated that Council should approve the project this fall to allow Public Works to acquire the necessary easements this winter for beginning of construction next season. The City Attorney reported to Council on recent developments concern- ing the Highland/Westinghouse Lift Station Project and requested a special formal Council meeting be held Monday, the 28th, for the purpose of adopting the preliminary resolutions necessary to proceed. Consensus was to hold the special meeting but Council stated that the agreement should be signed by December 20th for Council to continue. City Attorney Jansen noted a request from Millard Warehouse to set a public hearing on their Series B Industrial Revenue Bonds. Finance Director Vitosh explained to Council the need for the Council Activities November 22, 1983 Page 5 item to be acted upon. Moved by Balmer, seconded by McDonald, to set a public hearing for 12/20/83 on the proposal to issue $700,00 aggregate principal amount of Industrial Revenue Bonds (Millard Warehouse Project) Series B of the City of Iowa City, Iowa. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. The City Attorney and City Clerk stated that Council should also take action on a previously deferred resolu- tion establishing fees for right-of-way signs. After discussion, moved by Balmer, seconded by Dickson, to adopt a resolution establishing fees and insurance requirements for right-of-way signs. The Mayor declared the resolution defeated unanimously, 0/6, Erdahl absent. Moved by McDonald, seconded by Perret, to adopt RES. 83-366, Bk. 80, Pp. 1099-1101, AUTHORIZING FILING OF THE 1984 COMMUNITY DEVEipibi p BLACK GRANT/METROPOLITAN ENTAMOUNT OF PROGRAM STATEMENT FOR 1984 IN THE AMOOF $830,220 UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED, INCLUDING ALL UNDERSTANDINGS AND ASSURANCES CONTAINED THEREIN AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE GRANT. Karen Hradek representing Miller/Orchard Neighborhood, thanked Council for their support. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by McDonald, to adopt RES. 83-367, Bk. 80, Pp. 1102-1103, AUTHORIZING EXECUTION OF AN ADDENDUM TO THE AGREEMENT WITH HILLCREST FAMILY SERVICES, DEN IOWA CITY RESIDENCE, FOR THE USE OF OOMMUNITy DEVELOPMENT BLOCK GRANT FUNDS TO ACQUIRE, REHABILITATE, AND UTILIZE A RESIDENTIAL CARE FACILITY FOR MENTALLY ILL ADULTS, for an additional $20,000. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by McDonald, to adopt RES. 83-368, Bk. 80, pp. 1104-1110, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TU ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE ASSOCIATION FOR RETARDED CITIZENS OF JOHNSON COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR RENOVATION AND EXPANSION OF THE NELSON ADULT CENTER FOR DEVELOP- MENTALLY DISABLED ADULTS, a $50,000 allocation. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Dickson, to adopt RES. 83-369, Bk. 80, PP. 1111-1112, AUTHORIZING THE MAYOR TG SIGN AND THE CITY CLERK TG ATTEST AN AMENDMENT TO THE FY84 FUNDING AGREEMENT WITH UNITED ACTION FOR YOUTH, a $500 allocation with an additional $250 held in abeyance. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by McDonald, to adopt RES. 83-370, Bk. 80, pp. 1113-1114, AUTHORIZING THE MAYOR 7G SIGN AND THE CITY CLERK TO ATTEST AN AMENOMEMIT TO THE FY84 FUNDING AGREEMENT WITH THE WILLOW CREEK NEIGHBORHOOD CENTER, an additional $500. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Council Activities November 22, 1983 Page 6 Moved by Balmer, seconded by Lynch, to adopt RES. 83-371, Bk. 80, pp. 1115-1118, TO CONSIDER THE ADOPTION OF BY-LAWS FOR THE IOWA CITY HISTORIC PRESERVATION COMMISSION. Councilmember Lynch noted Article IV, Section 2, relating to a secretary not being a Commission member. The Mayor stated a minute taker was standard. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Lynch, seconded by Balmer, to adopt RFS. 83-372, Bk. 80, p. 1119, RESOWrION GRANTING TO HAWKEYE CABLEVISION PERMISSION To INCREASE THE RATE FOR BASIC CABLE TELEVISION SERVICE by $.95 a month. Individual Councilmembers expressed their views on the request and noted the work done by the Broadband Telecommunications Commission. The Mayor declared the resolution adopted, 5/1/1, with the following division of roll call vote: Ayes: Balmer, Dickson, Lynch, McDonald, Neuhauser. Nays: Perret. Absent: Erdahl. The Mayor noted a memo from Asst. City Attorney David Brown re proposed Cable Ordinance amendments. Moved by McDonald, seconded by Dickson, that the ORDINANCE AMENDING ARTICLE IV, DIVISION 2 OF CHAPTER 14 OF THE IOWA CITY CODE (THE ENABLING ORDINANCE OF THE CITY'S BROADBAND TELECOMMUNICATIONS FRANCHISE) as amended, be given first vote for passage. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Balmer, seconded by McDonald, that ORD. 83-3159, Bk. 21, pp. 183-185, To AMEND CHAPTER 11 TO SPECIFY THE REQUIREMENTS FOR OBTAINING A MASTER ELECTRICIAN'S LICENSE, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the ordinance adopted. A public hearing was held on the Wastewater Collection and Treatment Program as proposed by the Wastewater Facility Committee. The Mayor noted appreciation for the work by the Committee. The following people appeared for discussion: Prof. Richard Dague, U. of I.; Mikelis Briedis, Veenstra & Rimm; Dennis Saeugling, 40 Arbury Drive; Merle Trumnel, 314 W. Benton; Jim Hynes, 621 Dearborn St.; Larry Schnittjer, MMS; Bruce Glasgow, 834 N. Johnson; Public Works Director Charles Schmadeke; and Finance Director Rosemary Vitosh. Moved by Balmer, seconded by Lynch, to adjourn 12:05 A.M. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. JA D 111/LY/.Aud MARY C. iAUSER, MAYOR Y11 J ./� •�mm��i MkRIAN R. KARR, CITY CLERK Ci l Informal Council Discussion November 17, 1983 Informal Council Discussion: November 17, 1983, at 7:30 PM in the Civic Center Council Cam ers. ayor Mary Neuhauser presiding. Councilmembers Present: Balmer, Dickson, Erdahl, Lynch, Neuhauser, Perret, mcuonald. Staffinembers Present: Berlin, Helling, Karr, Jansen, Schmeiser, Boothroy. Tae Recorded: Reel 83-C21, Side 2, 83-C29, Side , 1 -End, Side 2, 1-1200. New Zoning Ordinance: 1 -End. Reel 83-C24, All. Reel Schmeiser continued outlining changes in language of the proposed zoning ordinance to clarify meaning. In every case that "building" was used, "structure" has been substituted. Schmeiser reviewed the changes outlined in the handout. Schmeiser added a clarification on page 7. Item E.3. should be followed by "...or an increase in the number of occupants or dwelling units." Neuhauser and Erdahl pointed out that the Council has had ample time to review the proposed changes and only those changes that are in question need to be discussed at this time. Balmer said that the "AG Zone" is not needed and would be difficult to justify, particularly in the Intent section. He added that he couldn't see changing current low density residential zones to AG. Neuhauser agreed because current zoning hasn't resulted in any misuse. Lynch noted that the areas proposed for AG simply are not appropriate for other designations at this time but will later be changed to a higher density zone compatible with the long term Comprehensive Plan. Lynch and Neuhauser said that calling the zone agricultural causes some misunder- standing. The Council discussed designating AG areas as proposed under the Comprehensive Plan. Boothroy said that staff would return to the Council with revised language on the AG zone. Schmeiser noted that "religious institution" as defined on page 13 could include schools and offices associated with religious institutions. Townhouse regulations allow variety while maintaining the neighborhood density. Separate lots are required for each dwelling unit. Preucil School feels that they should be exempted from certain parking require- ments just as religious institutions are exempted on page 33. Schmeiser said that they can apply for a special exception or a variance through the Board of Adjustment. Berlin suggested that an administrative remedy is the best source of relief for Preucil School. Council discussed communication towers and satellite receiving devices and decided that they should be prohibited from roofs in residential zones. Schmeiser said that single family dwellings are exempt from the prohibi- tion from rebuilding after 100% destruction. Otherwise, conformities based on lot deficiencies cannot be rebuilt after destruction. L7 Informal City Council Session November 17, 1983 Page 2 Boothroy said that Charles Imig wants to reduce the minimum lot area per unit for a duplex in the RM12 zone from 3000 square feet per unit to 2750 square feet per unit. The Planning and Zoning Commission chose to stay with the original figure. Council agreed to leave the minimum requirement at 3000 square feet per unit. Balmer and Erdahl left the meeting at 10:15 PM as Neuhauser apologized to the public for not getting to the site specific issues earlier. A citizen commented on an area on North Dodge. He asked that the boundary of the present R2 zone as it follows Dodge Street and up to Prairie du Chien remain the same as detailed in the site specific problem list, item 13. Boothroy said that the RS8 or RS5 zones are consistent with the Comprehensive Plan. The Council agreed that RS8 would be appropriate. The Council discussed Item 2. Andy Isserman noted that the CH1 zone for the Home Town Dairy is inappropriate because it is not a controlled access location and all other CH zones in Iowa City are on Interstate 80. He said CC2 would be a more appropriate choice. Boothroy said that the Planning and Zoning Commission recommends a CH zone. He added that the wording in the CH1 zone will be changed to eliminate the reference to controlled access. Anthony Frey suggested that other properties around Home Town Dairies should be zoned CN1 and not CH1. A citizen complained that his lot on Caroline Court would become a nonconforming RS5 lot. He would like the lot to become RS8. The Council decided to leave the zone as proposed. Bill Meardon discussed the Amerex property south of Forest View Trailer Court. Boothroy said the sizes of individual apartment units would determine parking requirements. Angela Ryan discussed the James and Elizabeth Stroud property at 751 W. Benton. She said the property owners would like the property zone RM44 as detailed in Item 9. Mr. Buss who owns the neighboring property detailed j in Item 10, said he would like his property treated the same as his j neighbor. Neuhauser said the entire Council will consider the request. Meeting adjourned at 11:10 PM. Informal Council Discussion November 21, 1983 Informal Council Discussion: November 21, 1983, at 7:30 PM in the Civic Center Council Chambers. Mayor Mary Neuhauser presiding. Councilmembers Present: Balmer, Dickson, Erdahl, Lynch, Neuhauser, McDonald, Perret. Staffinembers Present: Berlin, Helling, Karr, Jansen, Schmeiser, Boothroy, Frank in. Applications to Planning & Zoning Commission: Item A. Setting public hearing on South Summit Street and Woodlawn Avenue historic districts. Neuhauser noted that a majority of the current Council will be off the Council by the time this district is voted on. Jansen said that it would make no legal difference. Staff will have a recommendation by tomorrow night's formal meeting. Item B. and C. Right-of-way vacation alleys located at 522 S. Dubuque and between Valley Avenue and Lincoln Avenue. Boothroy said Item C is appraised higher than Item B because it is more appropriate for development. Staff recommends that action should be deferred until a relative value is established by staff review. Item D. Final consideration amending Zoning Ordinance by regulating roomers in residential dwelling. Jansen said that he doesn't believe that live-in help should be counted as a roomer. Agenda & Council Time: 1. Correspondence from William Meardon (Items G.5 and G.6) re hotel. Perret said the hotel developer will provide revised plans that answer Council complaints. These revisions should meet William Meardon's complaints as outlined in his correspondence to the Council. Perret said problems are being resolved. 2. Correspondence from Joseph Holland (Item G.7) re extending IRB boundaries. Neuhauser and Balmer said that IRBs should be used for housing along Ralston Creek. Staff will provide a definition of a mortgage revenue bond. 3. Consent Calendar (Item F). Dickson said that the public hearing on the southeast interceptor system should be removed from the consent calendar and voted upon separately. The Council agreed. 4. Correspondence from Civil Service Commission (Item G.10). Balmer noted that the open positions result from individuals leaving and are not new posi- tions. 5. Petition (Item G.11). Balmer noted that this issue should be considered by the future Council. He said that he hopes Scott Blvd. remains a bypass. 6. Correspondence from Wolf (Item G.8) re Old Public Library parking lot. The Council requested specific information from GWG Investments regarding cost estimates. Ci Informal Council Discussion November 21, 1983 Page 2 7. City Attorney Business (Item 103). Neuhauser noted an addition of a resolution establishing fees and insurance requirements for right-of-way signs located on public property. Karr added that this was deferred two weeks ago. 8. Broadband Communications Franchise (Item 18). Jansen said that this is a technical matter that need be clarified. 9. The Council agreed to send a message of sympathy to Dale Melling on the death of his father. 10. Elderly Services Agency. The Council agreed to allocate the $2,350 ESA contingency funds. 11. Legislative Support Group. The Legislative Support Group meets 10:00 AM on December 9. Neuhauser invited any of the new Council to attend with her. 12. Infrastructure/Mayor's Conference. Neuhauser reported on her recent conference in Chicago. 13. FAA. McDonald noted that there has been no contact with the FAA in Kansas City. 14. JCCOG. Balmer invited new Councilmembers to the December 7 JCCOG meeting. 15. Housing Appeal. Balmer noted that the Acacia Fraternity appealed a housing inspection violation. Questions were raised about second inspections noting violations that were previously missed. Berlin will report back to the Council. Appointments The Council agreed to the following appointments: Board of Electrical Examiners and A eals. The position will be readvertised or someone who is no a icense a ec rician. Parks and Recreation A. ointment. William Steinbrech will be appointed and Fred Riddle reappoin e Senior Center Commission. Henry Fox will be appointed. The other positions will be readvertised to seek consumer oriented persons. Riverfront Commission. Linda McGuire will be reappointed. United Action for Youth. Martha Christiansen will be appointed. Mayor's Youth Employment. Joan Jehle will be reappointed. Human Rights _Commission. Neuhauser noted that if the three applicants are appointed, the Commission will be all women. Balmer suggested more business input. The positions will be readvertised and if no new applications are received, the original three applicants will be considered. Informal Council Discussion November 21, 1983 Page 3 Board of Examiners of Plumbers. Chiles Mason and Douglas Deppy will be appointed. Board of Appeals. Jack Barrows and Warren Buchan will be reappointed. Board of Adjustment. Robert Randall will be reappointed. Mi�a or's Youth Employment. Doug Allaire will be appointed as a representative of Jafinson County. Parks and Recreation Commission. Michael Hart will be appointed as a represen- tative of the School Boar . Zoning Neuhauser noted that the AG zone revisions are available. The Council continued discussion of the Stroud and Buss property (site specific problem list, Items 9 and 10) from the November 17 meeting. Balmer, Lynch and McDonald said the property should be zoned for a high density of development. Perret and Dickson objected that traffic is already too heavy in that area. The Council agreed that RM20 is a reasonable compromise. A complaint has been made to the zoning of 928 Davenport Street as RS8 (item 1). The complainant, Phyllis Williams, has been reassured by staff that duplexes are permitted. Item 4, a change is already being made. At 109 S. Johnson, the property would no longer be commercial under the proposed ordinance. Property owner Lorna Mathes objected to the future limitations of the proposed zone. Dickson noted that it is not desirable to have a commercial use at that site. The Council agreed to leave it as pro- posed. Some Councilmembers will individually look at the property before the next Council meeting. Lynch noted that parking for the Amerex property should be controlled by the proposed zoning ordinance's parking requirements. Meardon said that he does not agree with that view. The next site specific meeting will be Monday, November 28 at 7:30. The owner of the Bon Aire Mobile Home Lodge has complained about the "split" zoning of his property. Boothroy said that the split zoning allows a small neighborhood shopping area. The Council agreed that the entire tract should be CNI. The staff will present a report to assure that the change meets the goals of the Comprehensive Plan. Boothroy said that the property in item 8 will remain RM44 or RM12, as close as possible to the original zone. The Council agreed that RS8 is the appropriate zone for 421 N. Governor and 311 Ronalds; 1126 Rochester will remain as proposed (Item 11). Gi Informal Council Discussion November 21, 1983 Page 4 The Council agreed that the properties along Ashley (Item 12) should be changed as proposed by staff. The Council agreed to leave Item 14 as proposed. The Council agreed to leave Southgate (Item 15) as proposed. The K -Mart Parking Lot frontage will be changed to reflect what is already there. South and southwest of the K -Mart area (32 acres) is proposed for RM12 zoning. The City Attorney will provide a legal opinion before the Council decides on the status of the area. Pepperwood will remain as zoned because the sewer system would not support higher density. The Walden Square area will remain as proposed. Bill Sueppel requested that the B.D.I. subdivisions 2, 3 and 4 be shown on the zoning map. Staff said that it is being taken care of. Sueppel also noted that in the area along Highway 1 west of Miller Street there are several businesses that would become nonconforming under the proposed CC2 zoning. Schmeiser suggested that CII is an appropriate zone. Sueppel also suggested that the back portion of his KSK property by the airport be changed from CC2 to CI1. Jansen will make a recommendation on the request. Item 16, the Englert Tract area, is presently RIA and is requested by the applicant to become RM12 rather than the proposed RS8. Neuhauser noted that the RS8 zone is already a compromise. Larry Baker said the Planning & Zoning Commission unanimously recommends RS8 to maintain the character of the main entrance to Iowa City. RS8 will allow the developer to bring in a PAD. Neuhauser said the Council will consider the property after individually viewing it. Bruce Glasgow complained that RS8 won't allow reasonable development of the area north of Shimek School by the New Foster Road because of severe topo- graphical problems. The Council agreed to change the zoning to RS12. The Council agreed to leave Item 17 as proposed. There were objections to rezoning the area along Burlington Street RNC20 (Item 18). The Council agreed to leave the area RNC20 as proposed. Item 19, 913 N. Gilbert Street, will be zoned as proposed. Perret questioned the zoning of the Advanced Drainage System property on Sheridan as Il. Larry Baker explained that the Planning & Zoning Commission felt the property shouldn't be made nonconforming because the industrial use has a longterm, historical basis that preceded many of the surrounding homes. The meeting adjourned at 11:25 PM.