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HomeMy WebLinkAbout1983-11-22 Bd Comm minutesMINUTES IOWA CIT HISTORIC PRESERVATION COMMISSION AUGUST 24, 1983 7:30 P.M. IOWA CITY PUBLIC LIBRARY - MEETING ROOM B MEMBERS PRESENT: Margaret Nowysz, Howard Jones, Steven VanderWoude, Greg Duffey, Larry Baker MEMBERS ABSENT: Jim Hayes, Chuck Skaugstad STAFF PRESENT: Pat Keller, Monica Moen, Pam Barnes CALL TO ORDER: The meeting was called to order by Margaret Nowysz at 7:35 p.m. APPROVAL OF MINUTES - JULY 22 1983.- Margaret 983: Margaret Nowysz asked the Commissioners if there were any changes to the minutes.Howard Jones stated that Dorothy Moeller should be properly identified. Larry Baker stated that the Mayor had requested full names be used in recording the minutes. Howard Jones presented a motion to approve the minutes from July 22, 1983. The motion was seconded by Steven VanderWoude and passed unanimously without discussion. HOUSING REHABILITATION: Pam Barnes opened the discussion by stating that CCN had suggested the Possibility of a joint proposal between historic preservation and housing rehabilitation in regards to future COBG funding. Pam Barnes then reviewed the nature and content of the current housing rehabilitation program as funded by CCN. She covered the income requirements (low- and moderate -income persons) as well as the structural repairs that are usually made to a home. Pam Barnes stated that in many cases a housing rehabilitation grant will not cover the full repairs required by a home, especially repairs that retain some of the historic attributes of a property. Pam Barnes stated that when a housing rehabilitation project was undertaken either the whole house is brought 'into housing code compliance or no work fs•undertaken. Pam Barnes stated that all of the homes that are rehabilitated are owner -occupied. Larry Baker asked how the financing mechanism operated.• Pam Barnes then explained the difference between forgivable and low interest loans. Margaret Nowysz asked what happened in the event that a home was sold before the time expired on a forgivable loan. Pam Barnes responded by stating that the unpaid amortized portion of the loan would have to be repaid from the sale of the home to the City. Pam Barnes then stated that a. home owner had applied for a housing rehabilitation loan which might be considered an historic home but required more monetary assistance than what was allowable in the housing rehabilitation program. Steve VanderWoude asked if the structure was located in a proposed historic district. Pam Barnes responded by stating that it was not located in any of the proposed historic districts. After a brief discussion the Commission decided that any rehabilitation program undertaken by the Historic Preservation Commission should be located in a proposed or existing historic district and involve the rehabilitation of an historic structure. The Commission decided that their priorities were directed to structures located in potential historic districts. Margaret Nowysz stated J1.51 IOWA CITY HISTORIC PRESERVATION COMMISSION AUGUST 27, 1983 PAGE 2 that the criteria for historic rehabilitation included the location of a structure in an historic district. Greg Duffey stated that a list of criteria should be made available. Margaret Nowysz asked if there was any further discussion. The Commission thanked Pam Barnes for her presentation. NORTHSIDE RESIDENTIAL/NORTHSIDE COMMERCIAL HISTORIC DISTRICTS: Howard Jones gave a brief review of the requirements stated in the Historic Preservation Ordinance for the designation of historic districts. Howard Jones suggested that in addition to the requirements stipulated in the ordinance, he would like to send a brief questionnaire to the residents of these two districts to obtain their feelings on being included in a proposed district prior to the required public hearing. Margaret Nowysz stated that these two districts had undergone the National Register nomination process and that a file of letters and questions had already been sent to these property owners. Howard Jones said that he would be willing to work on a questionnaire. Margaret Nowysz stated that she would like to see the questionnaires that were sent to these residents by the National Register. Steve Vanderwoude stated that a lot of information on these districts was in fact already on file. He added that a question gauging peoples' attitudes towards being an historic district might be helpful. Larry Baker wanted te. see maps of the districts classifying the structures according to historic importance in the proposed districts. Pat Keller repsonded by stating that maps would be provided at the next meeting. Steve Vanderwoude suggested the boundaries of the Northside Residential District be expanded to include some additional blocks extending along Brown Street towards Dodge Street. The Commission discussed the nature of the proposed boundaries and felt that at this point in time these boundaries should correspond to the National Register boundaries. Justification for the boundaries is based upon the type of architecture included in the area as well as the original town plat. Greg Duffey stated that one block had specifically voted against participation in the National Register as well as various University parcels and they were not included in the National Register boundaries. Steve Vanderwoude stated that as much information as possible be gathered about the proposed historic districts and residents' attitudes. Howard Jones said that he would be willing to work on a sample letter and questionnaire that could be sent to residents. The Commission appointed a subcommittee of Howard Jones and Margaret Nowysz to be staffed by Monica Moen to write a sample questionnaire that the Commission would review at their next meeting. The subcommittee decided to meet on September 8, 2:00 p.m. at the Iowa City Planinng Department. CONTRACTOR'S LIST: The Historic Preservation Commission reviewed the contractor list and Margaret Nowysz suggested the addition of a contractor not included on the list and Greg Duffey pointed out an error in one- of the addresses. The Commission then directed City staff to send these letters. AWARDS PROGRAM: The Commission discussed the projected timetable for the issuance of historic preservation awards. The Commission felt that the cost of plaques should be investigated. Margaret Nowysz suggested that staff bring in examples of certificates that the City had issued to individuals for other projects. Greg 3/51 IOWA CITY HISTORIC PRESERVATION COMMISSION AUGUST 27, 1983 PAGE 3 Ouffey asked if the Commission felt that the awards should be offered for projects completed prior to 1983. The Commission felt that initially awards should only be issued for projects undertaken during 1983. REPORTS FROM COMMISSIONERS: Margaret Nowysz suggested that staff submit the names of commission members to receive the State Office of Historic Preservation's publication Bracket. Margaret also mentioned that a course in historic preservation would be offered through the University of Iowa - Adventures In Learning. ADJOURNMENT: Larry Baker presented a motion that the Iowa City Historic Preservation Commission adjourn. Steven Vanderwoude seconded this motion and the motion passed unanimously. The Iowa City Historic Preservation Commission meeting adjourned at 8:45 p.m. MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION SEPTEMBER 14, 1983 PREUCIL SCHOOL OF MUSIC 524 N. JOHNSON STREET MEMBERS PRESENT: Greg Duffey, Chuck Skaugstad, Jim Hayes, Larry Baker, Steven VanderWoude, Howard Jones, Margaret Nowysz STAFF PRESENT: Monica Moen, Pat Keller CALL TO ORDER: The meeting was called to order by Margaret Nowysz at 7:30 PM. APPROVAL OF MINUTES. AUGUST 24 1983: Pat Keller stated that the minutes from the August 24, 1983 meeting had not been completed. The Commission deferred approval of the August 24, 1983 minutes. NORTHSIDE COMMERCIAL AND RESIDENTIAL PROPOSED DISTRICTS: Jim Hayes asked that before the discussion of this subject began, he would like to know about the status of the Woodlawn Avenue and South Summit Street proposed districts. Pat Keller explained that these districts were ready to be sent to the Planning and Zoning Commission; the legal description of the area, however, needed to be revised. Consequently, these projects were delayed. Margaret Nowysz asked if the size of the proposed northside districts were adequate. Larry Baker asked about the status of the Bella Vista Block. Margaret Nowysz asked if the letters had been received from the State Office of Historic Preservation. Monica Moen explained that with the transition of the staff between Des Moines and Iowa City it had been very difficult to obtain the letters. Margaret Nowysz stated that it was important to obtain copies of these letters. Margaret Nowysz asked Howard Jones what progress he had made on the formulation of a letter and information document to be sent to North Side residents. Howard Jones stated that he was very careful in generating a questionnaire because generally speaking only negative responses are often times received. Howard Jones felt that rather than a questionnaire perhaps an informational document should be provided to Northside residents. Howard Jones then presented a draft information document that he had written. He pointed out the various procedural points involved in designating districts. Howard Jones stressed that residents should be informed as to the history of historic preservation, Certificates of Appropriateness and other technical aspects covered in the ordinance. Howard Jones stated that he felt the Commission should stress the educational components of historic preservation. Chuck Skaugstad stated that he felt that the document to be sent to residents could be considered an educational effort in itself. Margaret Nowysz suggested the addition and deletion of some wording. Chuck Skaugstad felt that residents- should be informed as to what will actually occur when a district is designated. He suggested that this topic could be 3157 Historical Preservation Commission September 14, 1983 Page 2 added to the document. Steven VanderWoude stated that he liked the format, especially the question and answer section. He felt, however, that residents might not read such a large document. Howard Jones stated that the document could be shortened if the Commission so desired. Greg Duffey also suggested that the document be abbreviated and shortened. Larry Baker felt that the questions in the questions and answer section should be accentuated with a different type letter face. Jim Hayes suggested that the document be presented as a folding brochure to be sent to residents of proposed districts. He also stated that the size of the brochure and size of type would dictate how much information could be included. Margaret Nowysz suggested that a name, phone number and address be provided on the document in the event that people required additional information. The Commission decided to hold the public hearing for the proposed North Side commercial and residential districts on November 9, 1983 in Old Brick during the regular meeting of the Historic Preservation Commission. STRUCTURE LOCATION MAPS: As requested by the Commission, Monica Moen presented geographic maps of all the proposed Iowa City Historic Preservation Districts and listed by classification all the stuctures located in the district. Steve VanderWoude felt that the proposed North Side Residential District should be extended eastward toward Dodge Street. He felt that this extension constituted the natural neighborhood boundary of the area. Larry Baker also suggested that the Bella Vista area be included in the North Side Residential District. Monica Moen stated that staff would provide a classification list of structures located in these fringe areas. AWARDS PROGRAM: Margaret Nowysz asked the Commission what types of structures would be included in this program. Pat Keller stated that commercial as well as residential structures should be included. Monica Moen reviewed with the Commission examples of certificates that the City had previously given to individuals. Monica Moen also stated that she had investigated the cost of providing bronze plaques to winners of this program. Prices range of bronze plaques ranged between $100 and $125. Margaret Nowysz then suggested that a change in the ordinance should be implemented to allow the Commission to accept donations so that items like an awards program could be funded. Margaret Nowysz then presented to the Commission the AIA awards program outline and documents that this group used in conducting their program. Margaret Nowysz suggested that a slide show of projects, as well as a jury to critique the applications be included. Howard Jones suggested that Margaret Nowysz prepare a draft of an Historic Awards Program. Greg Duffey stated that the requirement of providing an 8" X 10" black and white photo should be deleted. Howard Jones also felt that the number of slides required should be limited. COBG PROPOSALS: Pat Keller discussed' with the Commission the upcoming October 18th CCN acceptance of proposals for 1984 CDBG funding. The Commission stated that they were interested in proposed a program to CCN and that various funding mechanisms 3157 Historical Preservation Commission September 14, 1983 Page 3 should be investigated. Pat Keller stated that on the October 12th regular meeting of the Commission staff would provide various proposals for the Commission to review. MEETING LOCATION: Monica Moen reported on the availability of historic structures in Iowa City in which the Commission could meet. Old Capital was available only during the day, Old Brick only allowed large groups to meet at the building, the Senior Center was a possibility that had not yet been investigated. COMMISSIONERS REPORT The Commissioners had nothing to report. ADJOURNMENT: Jim Hayes presented a motion that the Iowa City Historic Preservation Commission adjourn. Chuck Skaugstad seconded this motion and the motion passed unanimously. The Iowa City Historic.Preservation Commission meeting adjourned at 9:15 PM. s MINUTES HOUSING APPEALS BOARD SEPTEMBER 8, 1983 MEMBERS PRESENT: Beth Ringgenberg, Fred Krause, Al Logan MEMBERS ABSENT: Goldene Haendel STAFF PRESENT: David Malone, Kelley Vezina, Michael Kucharzak, Dick Boyle, Judy Hoard SUMMARY OF DISCUSSION AND ACTION TAKEN Krause called the meeting to order. Ringgenberg made a motion to approve the minutes of the July 12, 1983 meeting. Logan seconded the motion. APPEAL OF MARSHALL HUNTER 1105 ROCHESTER AVENUE The appeal of 1105 Rochester Avenue was not heard. Mr. Hunter came to the office prior to the Appeals Board meeting to state that he was going to correct the electrical violation. APPEAL OF DONALD PIETZRYK 501 S. JOHNSON Inspector Hoard reported that this appeal was not received within the ten day Filing period. Ringgenberg made a motion to grant appeal rights. Logan seconded the motion. The motion carried. The appeal will be heard at the September 20, 1983 meeting. APPEAL OF TING-FONG CHIN 412 KIMBALL ROAD Present: Ting -Fong Chin Inspector Hoard reported that Inspector David Malone had conducted a licensing inspection at 412 Kimball Road on June 21, 1983. The first violation that was appealed Chapter 17-5.I.(2)(e) basement unit lacks adequate egress was dismissed by Inspector Hoard. The second violation appealed was Chapter 17- 5.J,(1) lack of required natural light and 17-5.K.(2)(b) lack of required natural ventilation. The northwest basement room being occupied as a bedroom at the time of inspection does not have 8% window area. 2.7 square feet of natural light is present, 8.4 square feet required. Mr. Chin reported to the Board that there were three bedrooms upstairs and that he rented to four people and that each tenant wished to have his own bedroom. He told the Board that there was a large room outside of the bedroom that had several windows. He wondered why this could not be counted as part of the window area for the room that did not have the adequate natural light and natural ventilation. It was explained to Mr. Chin that in order to meet the housing code requirements that the room in question had to have adequate window area. Logan made a motion to uphold Chapter 17-5.J(1) lack of required natural light and 17-5.K(2)(b) lack of required natural ventilation in the northwest basement room. Ringgenberg seconded the motion. The motion carried. 3157 Housing Appeals Board Meeting September 8, 1983 Page 2 APPEAL OF BILL LAUNSPACH, 7 E. PRENTISS Present: None Inspector Hoard reported that Inspector Malone conducted a licensing inspection at 7 E. Prentiss on July 6, 1983. The violation appealed was Chapter 17-5.N.(4) lack of required 7 foot minimum ceiling height, third floor dwelling unit has maximum ceiling height of 6'6". Ringgenberg made a motion to grant a variance to Chapter 17-5.N.(4) lack of required 7 foot ceiling height. Logan seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.N.(4) lack of required 7' minimum ceiling height, basement dwelling unit has a ceiling height of 616:". Logan made a motion to grant a variance to Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Ringgenberg seconded the motion. The motion carried. APPEAL OF TOM MARTIN, 203 RIVER STREET Present: Tom Martin Inspector Hoard reported that Inspector Malone conducted a licensing inspection at 203 River Street, on July 12, 1983. The violation being appealed is Chapter 17-4 lack of valid certificate of structure compliance and rental permit. The south basement dwelling unit is being occupied at the time of inspection without a valid certificate of structure compliance or rental permit. Inspector Hoard reported to the Board that the structure was constructed in 1976 as a 10 dwelling unit structure. The rec room in the basement has since been coverted to a dwelling unit. A permit cannot be issued for the additional unit as it does not meet the zoning requirements necessary for 11 dwelling units. Mr. Martin reported to the Board that he had purchased the property in 1982 and that the use has not changed. Inspector Hoard explained to the Board that the history sheet on the property shows that rental permits have been issued for ten dwelling units and not 11 dwelling units. Kucharzak explained further to the Board that they could only deal with Chapter 17 and that regardless of their decision this violation would have to be brought before the Board of Adjustment and perhaps it would be best if Mr. Martin discussed this situation with Zoning Inspector Kendall to find what requirements of the zoning code needed to be met before the additional unit could be licensed. Logan made a motion to defer action for 30 days until the October Housing Appeals Board meeting in order to give Mr. Martin an opportunity check with the Zoning Inspector and file an appeal with the Board of Adjustment. Ringgenberg seconded the motion. The motion carried. APPEAL OF HAL_WEBSTER. 718 GRANT Present: None. Inspector Vezina reported to the Board that the appeal request for 718 Grant had not been filed within the ten day filing period. Ringgenberg made a motion to grant appeal rights. Logan seconded the motion. The motion carried. The appeal will be heard at the September 20, 1983 meeting. 3iS9 Housing Appeals Board Meeting September 8, 1983 Page 3 APPEAL OF MARVIN BRECHT 821 N. JOHNSON Present: Marvin Brecht Inspector Vezina reported to the Board that the appeal of Mr. Brecht had been presented at the July 12, 1983 meeting. At that time the Board had deferred a decision until the September meeting pending further investigation into bedroom egressing. The violation being appealed is Chapter 17-5.J.(1) middle west bedroom first floor lacks a window facing directly to the outdoors and southwest bedroom first floor lacks a window facing directly to the outdoors.At this Point Inspector Vezina asked the Director of Housing Inspection Services Michael Kucharzak to continue the case for the City. Mr. Kucharzak reported to the Board that the property had been occupied by handicapped children since 1977. It had not been inspected until 1983 because there was no requirement for single family rentals to be inspected. Kucharzak had previously prepared a report at the direction of the Board and reviewed for them its content. He stated that the property did meet the City fire codes and that it also met the State requirement for egressing and fire safety. He felt that there was weakness in the fire codes as that a smoke detector could be substituted for an actual alternate egress route. Mr. Brecht told the Board that he had purchased the property with the specific intention of renting it to the System organization and that the Systems Director Benny Leonard had indicated that they wished to continue renting the property. He did not feel that there was any practical way to change window arrangement in order to meet the housing code. He asked the Board that in view of the situation that a variance be granted. Logan made a motion to uphold the violation. Ringgenberg seconded the motion. After further discussion among the Board members concerning the violation being appealed the motion failed by a 2-1 vote. Assistant Attorney Dick Boyle stated to the Board that because a quorum was present it was necessary for the vote to be unanimous in order to uphold the motion and because the vote was not unanimous, the violation continued to exist but could not be acted upon at this time because of the Board's vote. the benefit of other Board members and MrgBrecht. wished explain She stated that she felt that because the report prepared by Mr. Kucharzak showed that the egress requirements of the City and the State had been met, the violation appealed was not of such a nature to warrant the possible discontinued usage of the property for the Systems organization. Assistant City Attorney Boyle concluded that at the time of the next reinspection, the violation would be cited. Kucharzak stated that he was willing to work with Mr. Brecht to resolve the violation to satisfy the Housing Code. APPEAL OF MICHAEL CAMP 2312 MUSCATINE AVENUE LOT 2E Present: Jack and Dan Camp Inspector Vezina reported that he conducted a licensing inspection at Lot 2E, 2312 Muscatine Avenue on June 17, 1983. The violation appealed was Chapter 17- 5.N.(3) lack of required minimum room size, middle bedroom.lacks 70 square foot minimum, 53 square feet present. Mr. Camp reported to the Board that this bedroom did include a built in closet and storage area and that it was 3/67 1. Housing Appeals Board Meeting September 8, 1983 Page 4 structurally impractical if not impossible to enlarge the bedroom to meet the minimum square footage requirement. Riggenberg made a motion to grant a variance to Chapter 17-5.N.(3) lack of required minimum room size. Logan seconded the motion. The motion carried. APPEAL OF MARK SARCHET, 1909 MORNINGSIDE Present: Cynthia Parsons and Norbert Heiman Inspector Vezina reported that he conducted a licensing inspection at 1909 Morningside on June 22, 1983. Before Inspector Vezina presented his case Ms. Parsons asked that the violation of Chapter 17-4 lack of certificate of structure compliance and rental permit involving the basement unit being operated in violation of Chapter 17, Housing Code and Chapter 8 Zoning Cade of the City of Iowa City be continued an additional 60 days to allow time to locate previous owners of the property to show that it had been operated as three dwelling units in the past. Logan made a motion to defer Chapter 17-4 lack of valid certificate of structure compliance and rental permit for 60 days to allow time to locate previous owners. Ringgenberg seconded the motion. The motion carried. The first violation appealed was Chapter 17-5.J.(1) lack of required natural light and Chapter 17-5.K.(2)(b) lack of required natural ventilation, middle bedroom in the house, first floor lacks window area for natural light. Inspector Vezina reported that this was an interior room and did not have a window in it. Ms. Parsons explained to the Board that the tenant had constructed a wall in this room and that the partition was being removed and the appeal was being withdrawn. The next violation appealed was Chapter 17-5.J.(1) lack of required natural light and 17-5.K.(2)(b) lack of required natural ventilation. Southwest room first floor lacks window area for natural light. The southwest room has 9 square feet of natural light and is required by Code to have 18.8 square feet. Ms. Parsons reported to the Board that the window in this room was on the south side and felt that because of its location provided adequate light. Ringgenberg made a motion to uphold Chapter 17-5.J.(1) lack of required natural light and 17-5.K.(2)(b) lack of required natural ventilation in the southwest room, first floor. Logan seconded the motion. The motion carried. The next violation 17-6.A lack of required access, access to west bedroom can be gained only by traveling through main bathroom was withdrawn by Ms. Parsons. The last violation appealed was Chapter 17-6.A, lack of required access, access to southwest room can be gained only by traveling through main bathroom. Ms. Parsons explained that she did not feel that an alternative existed to correcting this violation. Kucharzak presented to the Board and to Ms. Parsons the possibility of changing the usage of the rooms so that the bathroom would not be used as the access to the southwest room. Ms. Parsons and Inspector Vezina both felt that this may not be possible as there was a definite front to the property which opened into a room that would be used as a living room and not a bedroom. Logan made a motion to uphold the violation and grant an extension to June 1, 1984. Ringgenberg seconded the motion. The motion carried. .31-6-7 MINUTES HOUSING APPEALS BOARD OCTOBER 11, 1983 MEMBERS PRESENT: Goldene Haendel, Beth Ringgenberg, Al Logan, Fred Krause, Danel Trevor MEMBERS ABSENT: Janet Schlechte STAFF PRESENT: Kelley J. Vezina, David Malone, David Brown, Michael Kucharzak, Judy Hoard, Larry Kinney, Don Fabian, Steve Dolan SUMMARY OF DISCUSSION AND ACTION TAKEN: Krause called the meeting to order. Ringgenberg made a motion to approve the minutes from the Septmeber 20, 1983 meeting. Logan seconded the motion. APPEAL OF KENNETH KLEIN, 723 E. WASHINGTON Present: Kenneth Klein Inspector Vezina reported that he conducted a licensing inspection at 723 East Washignton on July 1, 1983. The first violations appealed are Chapter 17- 5.J.(1) lack of required natural light and Chapter 17-5.K.(2)(b) lack of required natural ventilation. Southeast bedroom, second floor lacks a window facing directly to the outdoors. Inspector Vezina reported that this was a townhouse -type floor plan with a window and door in the bedroom opening onto a sun porch that had been enclosed with glass windows. Mr. Klein stated that he had owned the property for seven or eight years and that as far as he was aware no changes had been made in the structural design of the sun porch and bedroom. He stated that the porch had six openable windows and had been designed as a sun porch with a southern exposure. Kucharzak stated to the Board that this violation was similar in nature to the one involving 821 North Johnson. Logan made a motion to uphold Chapter 17-5.J.(1) lack of required natural light and 17-5.K. (2)(b) lack of required natural ventilation. Trevor seconded the motion. The motion carried. The next violation appealed was 17-5.K.(2)(e) lack of required bathroom/toilet room windows. Second floor bathroom lacks a window facing directly to the outdoors. Inspector Vezina told the Board that the bathroom had a window in it that opened onto the sun porch. Mr. Klein inquired as to how he could correct this violation. He was concerned that there were other dwelling units adjacent to the ones he owned that had been inspected previously but had not been cited with the same violations. Assistant City Attorney Brown explained to Mr. Klein that it was not the Board's duty to tell how to correct a violation. He advised Mr. Klein to discuss correction alternatives with City staff. He read the section of the Housing Code dealing with ventilation for bathrooms and toilet rooms. Logan made a motion to uphold Chapter 17-5.K.(2)(e) lack of required bathroom/toilet room window. Ringgenberg seconded the motion. The motion carried. 3169 Housing Appeals Board October 11, 1983 Page 2 APPEAL OF KENNETH KLEIN 727 E. WASHINGTON Present: Kenneth Klein Inspector Vezina reported that he conducted a licensing inspection at 727 East Washington on July 1, 1983. The violations being appealed are identical to the ones being appealed at 723 East Washington. They include Chapter 17-5.J.(1) lack of required natural light and 17-5.K.(2)(b) lack of required natural ventilation. Southeast bedroom, second floor, lacks a window facing directly to the outdoors. Inspector Vezina reported that there was a window and a door in the bedroom that opened onto the sun porch. Logan made a motion to uphold Chapter 17-5.J.(1) lack of required natural light and 17-5.K.(2)(b) lack of required natural ventilation. Haendel seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.K.(2)(e) lack of required bathroom/toilet room windows. Second floor bathroom lacks a window facing directly to the outdoors. Ringgenberg made a motion to uphold Chapter 17- conclusion of then Board ,sdel cdecidecisiond the inquired asotion. The �to the manner in which a second to a motion for the initial violation involving natural light and ventilation had been requested by Chairperson Fred Krause. Kucharzak explained to Mr. Klein that a second to a motion did not necessarily indicate an endorsement of that motion but was a means to bring the motion before the Board for discussion. Assistant City Attorney Brown indicated that he did not feel there was a problem in the manner in which the second to the motion was requested. APPEAL OF JOHN DOURER 1019 E. MARKET Inspector Vezina reported that he conducted a licensing inspection at 1019 East Market on August 23, 1983. The first violation appealed was Chapter 17- 5.I.(2)(g) lack of required minimum door/doorway. The doorway between east and west bedrooms, second floor, has a height of 5111", lacking the required 6'411. Mr. Dohrer told the Board that he had lived there from 1955 through 1969 and had experienced no problem with the height of the doorway. Haendel made a motion to grant a variance to Chapter 17-5.I.(2)(g) lack of required minimum door/doorway. Ringgenberg seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.I.(2)(g) lack of requried minimum door/doorway. Door to stairs to second floor has a height of 5'6" and a width of 2'10" lacking the required 6'4" height and 2' width. Mr. Dohrer told the Board that the floor plan was unchanged from when he had bought it and that it would be necessary to tear down an existing wall to enclarge the doorway opening. Ringgenberg made a motion to grant avariance to Chapter 17-5.I.(2)(g). Haendel seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. East bedroom, second floor has 615" ceiling height. Mr. Dohrer explained to the Board that short of removing the roof that there was no way to correct this violation. Haendel made a motion to grant a variance to Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Logan seconded the motion. The motion carried. Housing Appeals Board October 11, 1983 Page 3 The next violation appealed was Chapter 17-6.A. lack of required access. Access to bathroom can be gained only by going through the first floor southwest bedroom. Mr. Dohrer told the Board that there was a cot in the room but that it was not being used as a bedroom but as a sewing room or study by the tenant. Logan made a motion to uphold Chapter 17-6.A. lack of required access. Ringgenberg seconded the motion. The motion carried. At this time Inspector Vezina reported to the Board that he had inadvertently failed to cite an additional violation involving Chapter 17-6.A. lack of required access and that prior to today's hearing he had served a notice of violation to Mr. Dohrer . Mr. Dohrer appealed the violation. Inspector Vezina presented it now to the Board. The violation was Chapter 17-7.6.A. lack of required access. Access to east bedroom, second floor, can be gained only by going through west bedroom. Mr. Dohrer explained once more that the tenant was only using this for a bedroom when company was present. Logan made a motion to uphold Chapter 17-6.A., lack of required access. Haendel seconded the motion. The motion carried. APPEAL OF ACACIA FRATERNITY 202 ELLIS AVENUE Present: Chris Knapp Inspector Hoard reported that a licensing inspection had been done at 202 Ellis Avenue on December 10, 1982. During the follow-up reinspections all of the violations had been corrected with the exception of the violation being appealed. The appeal request had been filed late but at the September 20, 1983 Appeals Board meeting, the Board had voted to grant appeal rights. The violation appealed was Chapter 17-5.M.(1), lack of required electrical outlets. East and west wing, second floor, all sleeping rooms, electrical outlets are not spaced minimum 25% of the perimeter of the room apart. Inspector Hoard reported to the Board that the violation involved 17 sleeping rooms and that the violation was cited because in each of the rooms there was one double convenience outlet with wire molding running along one wall and two or three single receptacles present. Inspector Hoard provided the Appeals Board members with a drawing of a typical arrangement of the convenience outlets in which the convenience outlets were 5'8" apart and needed to be 9'6" apart. 'Mr. Knapp explained to the Board that there had been no change in the rooms and that the house at one time had been rewired to meet the electrical code. He was curious as to how the fraternity had been issued a rental permit in the past and wanted to know if new requirements were being required and if so why it was necessary that they be met if previous code requirements had already been met. He inquired as to the problem presented by having the convenience outlets located on one wall. Inspector Hoard explained to him that by locating all the outlets on one wall, occupants of the room were almost forced into the usage of extension cords, a practice which the Housing Code does not encourage. Mr. Knapp also expressed concern about the safety of adding an additional outlet without upgrading the electrical system at the property. Kucharzak explained that a licensed electrician would determine the electrical needs of the house prior to securing an electrical permit. Haendel made a motion to uphold the violation with an extension given to January 2, 1984, for correction. Ringgenberg seconded the motion. The motion carried. Housing Appeals Board October 11, 1983 Page 4 APPEAL OF BILL PEARCE, 942 IOWA AVENUE Present: None. Inspector Hoard reported that a licensing inspection had been conducted on February 4, 1983, by Inspector Kelley Vezina. During a follow-up reinspection, she found a violation that had not been previously cited. The violation appealed was Chapter 17-2., definition of Type III dwelling unit. Apartment I and 10 each contain a stove and refrigerator but lack a sink for the exclusive use of that unit. Inspector Hoard explained to the Board that a stove and refrigerator was present in each of these units but in order to have use of the kitchen sink the occupants had to leave their units. The definition of a Type III dwelling unit requires that a complete kitchen comprised of a stove, refrigerator and sink be located within each dwelling unit with the occupants permitted to share a bathroom outside of a dwelling unit. Haendel made a motion to uphold Chapter 17-2, definition of Type III dwelling unit. Ringgenberg seconded the motion. The motion carried. APPEAL OF DONNA FAE PARK, 824 E. COLLEGE Present: John Lyon Inspector Malone reported that he conducted the licensing inspection at 824 E. College on March 22, 1983. The appeal request had been filed late but at the September 20, 1983 meeting the Appeals Board had voted to grant appeal rights. The violation appealed was Chapter 17-5.I.(2)(a), lack of required handrail. The front steps have no handrail. Inspector Malone told the Board that there were five risers present and anytime four or more risers exist a handrail is required. Mr. Lyon explained to the Board that there were balasters at the side of steps providing a place upon which to lean. He told the Board that Ms. Parks, the owner who was unable to be present, did not wish to have the handrail present due to the appearance of a handrail. Haendel made a motion to uphold Chapter 17- 5.I.(2)(a) lack of required handrail. Ringgenberg seconded the motion. The motion carried. APPEAL OF STANLEY BECK, 904 E. FAIRCHILD Present: Marcy Roggow Inspector Malone reported to the Board that the appeal of 904 E. Fairchild was not filed within a proper 10 day filing period. Haendel made a motion to grant appeal rights. Ringgenberg second the motion. The motion carried. The appeal will be presented to the Board at the November 8, 1983 meeting. APPEAL OF JACK SCHNEIDER, 702 THIRD AVENUE Present: Jack Schneider Inspector Malone reported that he conducted a licensing inspection at 702 Third Avenue on August 17, 1983. The violation appealed was Chapter 17-5.I.(2)(a), lack of required handrail. No handrail on the interior steps up to the second floor. Inspector Malone reported that there were four risers on this set of steps. Mr. Schneider told the Board that it was a narrow stairway and that it ,3 /_57/q Cf Housing Appeals Board October 11, 1983 Page 5 was difficult to move furniture in and out. If a handrail were installed it would have to be removed whenever furniture was moved or the wall would be damaged. Logan made a motion to uphold Chapter 17-5.I.(2)(a) lack of required handrail. Ringgenberg seconded the motion. The motion carried. APPEAL OF HAYWOOD BELLE, 220-222h E. PRENTISS Inspector Malone reported that the appeal request was not filed within the proper 10 day filing period. Haendel made a motion to grant appeal rights. Ringgenberg seconded the motion. The motion carried. The appeal will be heard at the November 8, 1983 meeting. Haendel made a motion to adjourn the meeting. Logan seconded the motion. The motion carried.. A._ 1 Minutes Prepared by Judy Hoard for Fred Krause, Chairperson Ci MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, SEPTEMBER 27, 1983 4:00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Ehninger, Madsen, Sigrin, Terry MEMBERS ABSENT: Johnson MEMBERS EXCUSED: Johnson OTHERS PRESENT: Connie Tiffany, Iowa City Public Library; Kalergis and Blough of Hawkeye CableVision STAFF PRESENT: Shaffer, Brown, Helling RECOMMENDATIONS TO COUNCIL: The BTC unanimously approved nine proposed amendments to the cable Ordinance No. 78-2917 which are to be forwarded to the City Council. There is a public hearing regarding these proposed amendments on October 25. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Hawkeye's rate increase request and the nine proposed cable ordinance amendments. MEETING CALLED TO ORDER: Meeting called to order at 4:05 p.m. MINUTES: With one correction accepted, Ehninger moved and Madsen seconded the minutes of the July 19, 1983, BTC meeting be accepted. Unanimously approved. Madsen moved and Sigrin seconded the July 20, 1983, July 26, 1983, and July 28, 1983, BTC minutes be accepted. Unanimously approved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Tiffany from the public library reported on progress being made in the AV lab and in the library's access efforts, including channel 20 programming. Shaffer announced the completion of the video workshop tapes, manuals and tests for the new video access workshops which are to start soon. The BTC unanimously approved nine recommended cable ordinance amendments which are to be sent to the City Council. The public hearing for these amendments is set for October 25. A $10 deposit fee for Hawkeye's video workshops was unanimously approved by the BTC in an effort to discourage "no shows." An escalator cost of E5 for each additional violation for habitual no shows was included in the accepted motion. New guidelines for the signing up and use of live time on channel 26, series programming on channel 26 and the use of the portable switcher were approved by the BTC and will be added to the Community Programming Guidelines for Channel 26. Ehninger, Sigrin and Shaffer are continuing to meet, research and discuss �J BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, SEPTEMBER 27, 1983 4:00 P.M. PAGE 2 alternative management and operational structures for Public Access channel 26. Madsen was appointed chairperson of the Institutional Network Subcommittee. Shaffer said that a report on further legislative changes and developments regarding cable regulation was received from the U.S. Conference of Mayors. Shaffer reported nine complaints over the last two months that have been resolved. Shaffer said he and Kalergis had just completed and article on institutional networks across the country for CTR Magazine. Hawkeye is keeping up with the previously agreed upon schedule of wiring to new housing areas. Blough said CNN 2 will soon be added in Iowa City as a cable service. Hawkeye reported continued difficulty in getting a foreign language channel offering for Iowa City. Kalergis said a studio intercom system will be working in one week for community producers. Blough reported on problems in getting motels hooked up to cable service in Iowa City. Terry stated follow-up letters were sent to University Heights and Coralville regarding the sharing of costs for the Iowa City public access facilities which are used by residents of all three communities. ANNOUNCEMENTS: Terry thanked Ehninger for being the minute reader for the Commission. Terry also said election time is coming up again and if Commissioners are contacted by candidates, she suggested to urge them to read the Community Programming Guidelines for Channel 26 and to urge them to use channel 26. Also, Terry noted there appears to have been one violation of these rules regarding politically oriented programming on channel 26 already and that the persons involved have been advised to take their complaint to Hawkeye first. If it is not resolved there, the BTC will have to deal with it. PUBLIC DISCUSSION: Tiffany of the public library reported Dewey McGuire, the one-half time TV lab assistant paid for by the franchise fee, has gotten two interns and volunteers enabling him to open the lab for two more hours for a total of 15 hours per week. McGuire has up to six and one-half hours a week set aside for testouts for community producers. Channel 20 has 14 live shoots scheduled for October. Tiffany reported about her experience at the American Library Association Conference where telecommunications was a major topic. She said banks are a good resource to contact to help initiate and develop the institutional networks in most communities. She also said that in both the Baltimore and Los Angeles conferences she attended, the Iowa City Public Library was a place mentioned and emphasized to watch because of the computer catalog experiment involving cable that will be taking place in the next few months. Shaffer said the manuals, tapes and written tests for the video workshops offered by the City are now completed and start-up for these new workshops will begin shortly. Shaffer explained the new video access system in the library, saying there is a short testout procedure for those who wish to use only the simpler video equipment. For those who wish to go beyond this level and use all portable video equipment, Shaffer's tapes and manuals make up the new workshops along with a three hour session with Shaffer. This is followed by a written and hands-on test. 314 o BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, SEPTEMBER 27, 1983 4:00 P.M. PAGE 3 PROPOSED ORDINANCE AMENDMENTS TO CITY COUNCIL: Shaffer distributed copies of nine proposed ordinance amendments that were put into a legal framework by Brown. Brown explained that these amendments embody the recommended changes in the ordinance the BTC has recommended in the past. Brown and Shaffer added two "housekeeping" amendments which corrected typographical errors in the ordinance. Brown also explained ordinance amendment number seven, referred to previously as the Universal Service Clause Determination, which he changed slightly. Brown left the formula intact as the BTC recommended, but left out specific dollar figures that would, he suggested, inevitably change from year to year and could conceivably cause financial hardship on the company. Brown said the public hearing concerning these proposed ordinance amendments would take place October 25 at 7:30 p.m. Blough asked if proposed ordinance amendment number nine, concerning 24 hour notice to the cable company before excavation so that the company could locate their lines for the contractor, included any penalty for those who do not give the company notice and cut the company's lines thus interrupting cable service. Brown said the ordinance intent is to set out requirements and it would not be proper to set out penalties. Instead, if the requirement is abridged, then the infringement could be taken to the court for determination of liability. Blough asked if there is any language excavation permits that would set out blatently neglects those requirements there is no such language in the Iowa state laws for such language. in the Iowa City code pertaining to requirements so that if a contractor a permit could be revoked. Brown said City code but that he could search the Terry said he would meet with Council October 24 before the public hearing to discuss both these proposed ordinance amendments and the BTC's recommendations regarding Hawkeye's rate increase request, both of which will be the subject of public hearings set for October 25. Madsen moved that the proposed ordinance amendments as written be accepted by the BTC and forwarded to City Council. Seconded by Sigrin. Unanimously approved. Terry said he and Shaffer had discussed .this matter of deposit fees for Hawkeye's video access workshops and concluded one alternative would be to start the deposit fees low, such as $5, and raise that fee to $10, $15for more habitual abusers, or people who consistently sign up for workshops and then do not show up. Terry said he thought any funds generated from those who lose their deposit fees because of not showing up for workshops should go into a separate account and be used as an access fund for more equipment for access users or go to the Grant Committee. Tiffany said they had about a 20 percent no show rate in the library's workshops and inquired what Hawkeye's no show rate was. Kalergis said an average of about 15 percent no shows was now being experienced. 3/60 J BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, SEPTEMBER 27, 1983 4:00 P.M. PAGE 4 Kalergis said the deposit fee could be put into effect on November 1. Sigrin said he was concerned at the high rate of no shows, and although he was initially against the idea of a deposit fee, he now thinks perhaps a higher fee, such as $10, would be more appropriate. Particularly if those funds generated are used for access related equipment purchases. Kalergis said anyone who calls and cancels at least 24 hours in advance of a workshop would not forfeit the deposit fee. Terry asked if any workshoppers were given appointment cards stating workshop dates. Kalergis said that at the present time they are not, but that this sounds like a good idea for future workshop sign-ups. Shaffer asked if specific records could be kept about numbers of no shows and any reasons stated for not showing up. Also whether University students or community users make up the balanace of no shows. Sigrin suggested keeping records of those who could not take the workshop because of the $10 deposit fee. Segrin also said he was willing to go with the $10 deposit fee to start with and thought it should be kept at that level rather than readjusting it, such as including an escalator cost. Sigrin made a motion that the deposit fee for Hawkeye's access workshops be $10. This deposit fee would be forfeited if at least 24 hours notice of cancellation of attendance to a workshop is not given. Seconded by Ehninger. Terry made a friendly amendment that an escalating cost of $5 for each offense be included in deposit fees for habitual offenders. The friendly amendment was accepted. Unanimously approved. Shaffer noted that during the time he was teaching workshops that no shows averaged about 5 to 10 percent, and that he would like to determine why Hawkeye's no show rate is so high. The above motion shall become part of the Community Programming Guidelines for channel 26. Kalergis presented some guidelines that Hawkeye and Access Iowa City developed regarding the booking of Lifetime on channel 26, series programs on channel 26 and use of the portable switcher. Madsen moved and Ehninger seconded to accept these guidelines and to include them in the Community Programming Guidelines for Channel 26. Unanimously approved. SUBCOMMITTEE REPORT ON ALTERNATIVES TO PUBLIC ACCESS CHANNEL MANAGEMENT AND OPERATIONAL STRUCTURES: Ehninger said she, Sigrin and Shaffer met last month to determine what should be discussed on this matter and what information is needed. Shaffer has since gotten the needed information to Ehninger and Sigrin and they're in the process of =.viewing this information. Further meetings will take place next month. 3/60 BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, SEPTEMBER 27, 1983 4:00 P.M. PAGE 5 SUBCOMMITTEE REPORT ON INSTITUTIONAL NETWORKS: Terry said Johnson could not accept the responsibility for chairing this subcommittee. Terry suggested he or Madsen could chair. Kalergis updated the Commission an activities in this area, which included the CLSI/ICPL/ATC project to supply the computerized part catalog of the library on the cable channel to the Senior Center and Sabin School. This service would be supplied on the Iowa City institutional network. Madsen accepted the position of chairperson on this subcommittee. Sigrin suggested Access Iowa City be approached about providing any suggestions or to conduct research in this area. Madsen will work as liaison with Access Iowa City, if they choose to accept this idea, and with Kalergis and Shaffer. SPECIALIST'S REPORT: Shaffer, responding to a BTC question, says Hawkeye could come in and ask for a rate increase as of January 1, 1984. Shaffer said he had just received information from the U.S. Conference of Mayors about cable legislation which he will have printed and sent to the BTC. The NFLCP (National Federation of Local Cable Programmers) Regional Conference on Access will take place in Dubuque on October 1 and 2, which some of the Commissioners may wish to attend. Shaffer said he 'received nine complaints over the last two months, which is down from previous months. All nine complaints have been resolved or resolution is being sought. Shaffer said he and Kalergis wrote an article about institutional network costs which will appear in the next CTR magazine. We will send copies to the BTC when this issue is published. Sigrin asked Shaffer if he had much input about Hawkeye's rate increase request. Shaffer said he has had little input since July and early August. Most of that input consisted of a few calls and letters against any rate increase. HAWKEYE'S REPORT: Blough said Hawkeye has been processing 110-150 orders a day for requests for cable service. He said Hawkeye has a net gain of about 500 subscribers over last year at this time, due in large part, he suggested, to MTV. Blough said Walden Ridge, Mt. Prospect Subdivision, and Benton Manor are being completed now in terms of wiring. Next week the Amhurst, Oberlin and Orchard Court wiring should be completed. Shaffer said then that Hawkeye should be on schedule with the agreement that was reached between Hawkeye and the BTC. Blough agreed. Blough said CNN 2 will be added in the next month on channel 3 in Iowa City. The national and state news will be moved to channel 17. Madsen inquired about a foreign language channel and the Cable Health Network (CHN). Blough said he thought that ATC may go with CHN because of a special offer of 42 cents per subscriber co-op arrangement, which could amount to almost $5,000 in advertisement value. This has to be done before 1984 or the offer is lost. Blough said SIN, the Spanish channel, is now on the Galaxy satellite which makes it unavailable to Hawkeye. Kalergis is still communicating with Teleculture for foreign language programming. TeleFrance may not be a good option because it appears the service may go broke. 3/60 BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, SEPTEMBER 27, 1983 4:00 P.M. PAGE 6 Madsen asked what the problem is with the time channel. Slough said the machine used for this channel loses time at the rate of about four minutes per month. Slough said they will have to install a new programmable chip in this machine to make it work properly. Kalergis said Sandy Terzis's was promoted to Rick Hindman's position, while Edye Caulderon has been promoted to Sandy Terzis's job. Kent Hoffineister has been hired as a production assistant and a production clerk has also been hired. Also, someone has been hired to fix cables and small items locally. Kalergis said the fixing of the studio set up to provide for an intercom system between camera operators and the director will be accomplished next week. Kalergis reported two complaint calls about the show "The Schlong Brothers Movie." She suggested that these complainants put their objections in writing to the BTC and to her. Kalergis also reported on ATC's National Community Programming Network which will distribute local community producers' work through ATC's national network. Iowa City community producers have produced several programs that will be on this network. Ehninger asked if Coralville and University Heights rates would automatically be raised if the Iowa City City Council decides to allow a raise in Hawkeye's basic service rates. Shaffer said it appears University Heights' rates would automatically go up while it is still questionable if Coralville's would. Slough said if Coralville does not increase their rates they would have to cut some services to them, so they wouldn't be paying less for the same services Iowa Citians were receiving. Slough said Hawkeye wired the Iowa -Illinois Manor Apartments on Burlington at a cost of about $5,000. He said the owners then turned around and put up a satellite dish and they now provide their own programming to their tenants, even though they have no legal agreements with the distributors of the programming that is offered (such as HBO and ESPN). Slough said as a consequence Hawkeye has no subscribers in this apartment complex. It is situations like these, he said, that have led to Hawkeye not getting any motel subscribers in the Iowa City area. The only entities that could enforce or research such situations would be the FCC or the actual distributor, such as HBO. Slough stated his concern that strong winds would pick up these dishes. NEW BUSINESS: Terry said he sent follow-up letters to Coralville and University Heights regarding the subject of the sharing of costs of the Iowa City access facilities, since this facility is used by Coralville and University residents as well. One response has been received from Coralville, which seemed positive, but that no further communication has been received since then. The next BTC meeting will be October 18, 4:00 p.m. in the Civic Center Conference Room. .31410 Lr J BROADBAND TELECOMMUNICATIONS COMMISSION j TUESDAY, SEPTEMBER 27, 1983 4:00 P.M. 1 Ci .co MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, OCTOBER 26, 1983 - 4:00 PM CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Johnson, Madsen, Ehninger, Sigrin MEMBERS ABSENT: None OTHERS PRESENT: Kalergis and Blough of Hawkeye; Stewart of Access Iowa City; McGuire of Iowa City Public Library; Gloria Williams; John Forest. STAFF PRESENT: Shaffer RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Hawkeye's rate increase request. Nine cable ordinance amendments proposed by the BTC. MEETING CALLED TO ORDER: Meeting called to order at 4:07 P.M. MINUTES: With four corrections accepted, moved by Ehninger and seconded by Madsen to accept the September 27, 1983, BTC minutes. Unanimously approved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The BTC requested an amendment to the cable ordinance be drafted that would lengthen the time frame the BTC would have to consider a rate increase request. Several commissioners suggested methods of eliciting more public input on cable related matters. The BTC sent letters to Mr. Randall Bezanson, Vice -President of Finance for the University, Coralville and University Heights regarding cost sharing of access services, equipment and workshops that are now available to the public. The subcommittee studying management and and operational alternatives to public access channel 26 reported on their progress. They are studying the Austin, Texas access system and stated future meetings are planned with Hawkeye and Access Iowa City. Shaffer reported on HR4103, a cable deregulation bill that could heavily influence the regulation, and operation of cable in Iowa City and across the country. Shaffer distributed copies of an article about the Iowa City access cable system published in a national magazine. Shaffer reported on BTC progress regarding their "Future Priority Discussion List" as identified in the Triannual Review Report of August, 1982. Shaffer reported on five complaints over the last month. Blough said Cable Healjh Network will be added to the Iowa City cable service offerings on October 28 on channel 30. The Weather Channel is scheduled to be added Broadband Telecommunications Commission October 26, 1983 Page 2 December 1 on Channel 6. The Nashville Network and the Financial News Network are two more services Hawkeye is considering adding. Blough reported on City Block 81 downtown, which is as yet unwired with cable. Blough reported on the completed construction areas, including Oberlin, Amherst, Orchard, Page, Benton Manor and Walden Court. Kalergis reported on a new children's show for public access channel 26; a survey completed in the Senior Center to help compile data for an interactive institutional network pilot project. Terry suggested more community access TV programs that have been produced should be played -back on Channel 26 given all the work that goes into making such programs. Alternatives to accomplishing this end were discussed. ANNOUNCEMENTS: Johnson explained the difficulty he has had in attending several of the last BTC meetings. His absence has been due to scheduling conflicts and he requested that if future regular meetings are not to be held on the third Tuesday of the month, as was originally agreed, that he be notified as soon as possible. He said he has arranged his entire schedule so that those Tuesdays are free and that shifting of the meetings to other days of the week makes it very difficult for him to attend them. Terry said some of the previous meetings had to be scheduled quickly and on other days than Tuesdays, but that it was his intent to stick to the third Tuesday of each month for future regular BTC meetings. Johnson said he will be hosting a new television show for PBS that will appear every Thursday on Channel 12. Drew's birthday was amply celebrated with cake, coffee and song provided by the BTC. Terry said Shaffer and he were present at the Council meeting on Tuesday, October 25, for the public hearing for Hawkeye's rate increase request and the proposed cable ordinance amendments. Both he and Shaffer responded to Council's questions. There was no public response from the audience pertaining to the rate increase request. Terry brought up the idea previously discussed by the BTC regarding the switching of time frames so that the Council has less time and the BTC has more time to deal with a rate increase request. The BTC approved this idea, and it was requested an amendment to the ordinance be drafted to that effect for BTC consideration by their next meeting in November. Terry distributed copies of Johnson's letter that was sent to Council, expressing his opinion about Hawkeye's rate increase request. He also distributed copies of a letter from Liberty Communications to Council and the BTC regarding the use of satellite dishes in apartment complexes and the issue of pirating programming material. This letter has been referred to Shaffer for a reply. Sigrin expressed his dismay at the lack of public input at the rate increase public hearing. Sigrin expressed an interest in the BTC discussing how to elicit more public input to cable related issues and how to educate the public more about the issues surrounding cable. More press coverage by the Press - Citizen and the Daily Iowa were two suggestions mentioned. Johnson brought up using a 1/2 page flyer from the BTC or the City which could be stuffed in Hawkeye's billing envelopes. Johnson also expressed an idea previously 3/6 0 Broadband Telecommunications Commission October 26, 1983 Page 3 discussed and approved by the BTC, which consisted of compiling a mailing list of one or two representatives from 100 to 200 organizations in Iowa City which communications could be sent to on a regular basis. On the subject of the Liberty Communications letter, Johnson expressed his interest in seeing the BTC stay out of the satellite dish issue. Johnson said he has attended two Planning & Zoning meetings at which the issue of restricting antenna and satellite dish placement and usage was brought up. Johnson's perspective, as stated to Planning & Zoning, is that a diversity of media choices be kept open and available to the public. Johnson also expressed an interest in seeing the BTC fulfill their title by acting as a think tank and/or a guiding force in other areas of communication that effect the City, such as telephone, computer, cellular radio, and other areas. Terry said the Council thanked all those on the BTC for their hard work in their recommendations regarding the rate increase request and the proposed ordinance amendments. Terry distributed copies of a letter from him to Mr. Bezanson, Vice -President of Financial Affairs for the University of Iowa. This letter addresses the concerns the BTC has had regarding the high University student usage of the Iowa City access video equipment and their high attendance in the video workshops offered by Hawkeye to the community (which is in fulfillment with their franchise agreement with the City of Iowa City). Madsen said she has received information regarding institutional networks from Shaffer and plans to pursue her institutional network subcommittee work with Access Iowa City, Hawkeye and Shaffer soon. PUBLIC DISCUSSION: John Forest reported a complaint about billing for his cable service. Forest stated he believes his cable bill is too high for the services he is receiving. Forest has not addressed this problem with Blough and Blough invited him to come to Hawkeye's business office where his previous bills could be examined. Forest was advised that if he could not resolve his problem with Blough he could contact Shaffer. PROGRESS REPORT FROM SUBCOMMITTEE ON ALTERNATIVES TO PUBLIC ACCESS CHANNEL MANAGEMENT AND OPERATIONAL STRUCTURES: Sigrin said the subcommittee has met twice with Shaffer. The subcommittee will meet soon to discuss and study the Austin, Texas system. Further meetings will be needed before any recommendations can be reached. Terry said Dick Blum has approached him and is interested in setting up a non-profit organization to assist and/or run the public access channel. Blum suggested left over grant funds or an extra amount added to a rate increase request could be dedicated and/or earmarked to help finance such an organization. UPDATE ON CORALVILLE AND UNIVERSITY HEIGHTS RESPONSES TO SHARING ACCESS COSTS: Terry said a second letter has been sent to Coralville and University Heights on the subject of cost sharing. If a response is not received soon, Terry and Broadband Telecommunications Commission October 26, 1983 Page 4 Possibly Shaffer will attend each city's Council meetings to see where this issue stands. SPECIALIS'S REPORT: Shaffer discussed the material he sent the BTC concerning HR4103, Representative Wirth's cable bill. Shaffer reported this bill is a modified version of Senate Bill 66, which poses a real threat to the City's ability to regulate cable basic service rates, franchise renewals are virtually guaranteed by this bill and treatment of cable as a common carrier is prohibited. Leased access and access channel provisions in the bill have been strengthened. Shaffer can be contacted for more details on this matter. Shaffer discussed an article which he also sent to the BTC appearing in the national publication Bicycle. The article was written by an Iowa City resident, a community producer, and is about the access system in Iowa City. Shaffer said the article is very well written, entertaining, and depicts the Iowa City system very positively. Shaffer reported on the Future Priority Item Discussion list as set out in the Triannual Review reort of Auguust, 1982. Shaffer said the BTC has resolved or is in the process of resolving over one-half of these items. Examples of the items addressed to date include: the political cablecasting guidelines for Channels 26 and 29; required extension of cable service to newly annexed and new housing areas; obtaining CNN in Iowa City; cost sharing investigation with Coralville, University Heights and the University of Iowa; exploring issues and applications of the institutional network in Iowa City; obtaining more specific financial information from Hawkeye and ATC. The wiring of West High School for origination purposes was also an item for discussion. There would be $1300 to $1500 cost to wire West High because of its location in relation to the cable system, which the school has not been interested in paying to date. Terry said he may attend a School Board meeting to follow-up on this matter. Shaffer said he has submitted a budget to the City for cable and the BTS office and that this will be an agenda item next month for BTC discussion. Shaffer said his office, and particularly Don Bailey, working with the Human Relations Department, completed the Orientation Tape, which has received many compliments from City Council Council candidates and City staff. This tape will be shown to all new employees to introduce them to the various city departments and their functions. Shaffer said he has received .five complaints over the last month, all of which have been discussed with Slough and are being resolved. One complaintant voiced their displeasure and dislike for MTV. Mr. Lunkley complained about a 99 cent installation offer that was advertised by Hawkeye CableVision. This ad offered installation for 99 cents and he complained that Hawkeye would not give him the installation as advertised. Mr. Lunkley has since had cable service installed for 99 cents by Hawkeye. HAWKEYE'S REPORT: Slough said the Cable Health Network will be added in Iowa City on October 28 on Channel 30. He said the Weather Channel should be added by December 1 on Channel 6. He said Hawkeye is planning to add the Nashville Network in the first Ci J Broadband Telecommunications Commission October 26, 1.983 Page 5 quarter of 1984. He said Hawkeye is also looking at adding the Financial News Network, which would offer New York stock exchange information and the American stock information. This would replace the current financial information offered on Channel 8. In so doing, Hawkeye may consider dropping all other AP supplied services, which are mostly news oriented and are being carried anyway by CNN and CCN headline news. Terry asked Slough about the wiring of City Block 81 downtown. Blough said Hawkeye tried to get easement permission from several owners on the west side of Dubuque Street, but that no easements could be obtained. Slough said they have tried several routes to get into this block unsuccessfully. There are no public easements into this City block. Currently Hawkeye is investigating getting into the block via a conduit that is underground and now feeds phone and electrical electrical service. Slough said construction is progressing well, with Oberlin, Amherst, Orchard, Page, Benton Manor, and Walden Court being completed. Walden Ridge will soon be ready to be activated. West Wind and Samoa Drive should be done soon as well. Terry asked how many parental lock devices Hawkeye has sold to the public (a parental lock device enables a subscriber to lock out HBO or Cinemax signals from their television sets). Blough said there are only about 50 being used in Iowa City. Terry suggested Slough advertise their availability in one of their flyers or billing statements to let people know they do exist. Kalergis said an intercom system is now working in the studio in the library. A new children's show made by children is getting started for the public access channel. She reported on a survey that she and Shaffer conducted at the Senior Center. The intent of the survey is to determine what information most senior citizens would find useful and needed. These area(s) indicated by senior citizens as most needed and useful will determine the data base to be created, which will then be available to Senior Citizens from the Senior Center via cable, making use of an interactive technology and the instutitional network. This is a pilot experiment project. Terry asked Kalergis how more of the programs produced by community producers can be shown on channel 26. He pointed out there are many programs that have been produced and that these should be played back as much as possible. Sigrin asked if the lack of program playback on channel 26 is due to budgeting and staff considerations. Kalergis confirmed this idea and said she was open to other ideas of figuring out how more programs could be played back. Terry asked Kalergis to see if a University class would be interested in performing the playback function on channel 26 as a class project. Slough suggested Hawkeye could put the atomic clock from Boulder, Colorado on channel 35. The BTC encouraged this idea. Blough said this could be done some time in November. Terry said the Council should have their first reading of the rate increase request and recommendation and the proposed ordinance amendments in two weeks. NEW BUSINESS: .31G 0 --A