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HomeMy WebLinkAbout1983-12-06 Bd Comm minutes3e�1 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 17, 1983 MEMBERS PRESENT: Cavitt, Drum, Grimes, Gritsch, Willis, Zastrow MEMBERS ABSENT: Bovbjerg, Lyman, Pegnetter STAFF PRESENT: Eggers, Tiffany, Jehle, Craig, Spaziani OTHERS PRESENT: Pat Forsythe, Iowa City Public Library Foundation Coordinator; Gladys Benz; University of Iowa student Board President Cavitt called the meeting to order at 4:00 PM. Minutes of the Regular Board Meeting of October 27, 1983 were approved. Zastrow/ Gritsch. Disbursements of November 1 and November 15, 1983 were approved. Zastrow/Drum. The Director reported on the following: 1. We have confirmed that the "new" telephone company will continue to provide the library with telephone directories free of charge. To have to purchase them would cost the library over $3,000 a year. 2. .Income from the two public photocopies is now enough to pay for all maintenance supply costs for the three copies the library owns plus an equipment replacement fund. 3. Beginning January 1, the library will place movies on video cassettes on open shelves and they will be checked out like other materials. This will save a great deal of staff time now spent "booking" films and should also be easier for the borrower. This is possible because of the increased percent of borrowers who now own a video cassette player and therefore do not need to reserve movies to match their equipment reservation date. Eggers asked the Board to reconsider it's decision from October not to delete Extended Service Level requests numbers 1 & 5 from their FY85 budget. When discussed last month, it was the consensus to leave them in the budget request. Eggers reported that due to new developments at CLSI it seems unlikely that Authority Control will become available in FY85 (ESLd1), and because the new video policy is starting January 1, a method to control use of video cassette players is needed before July I. (ESLN5). In place of token devices, the staff is investigating the cost of special wiring to allow on/off control of players at the AV Desk. Zastrow moved to reconsider deletion of ESL Numbers 1 & S. Deletion approved. Pat Forsythe, Foundation Coordinator, reported that during the first six weeks of the fall fund drive the Foundation has raised over $14,000 in cash and pledges from 123 donors. This is over 40% of the Foundation's $35,000 'goal for FY84. Jim Scanlon has been appointed as a new Foundation Board member. This expands the Board to 10 members. 3a 1/9 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 17, 1983 Page two Eggers reported for the FRIENDS who held a Board meeting the previous day. Much of the meeting was donated to a review of the 8 years of FRIENDS activity and a discussion of their role, especially as it relates to the role of the Library Foundation. After a review of material prepared by Eggers & President Leslie Menniger, it was decided that their objectives were not changing but that two problems needed working on: closer communi- cation with the Foundation Board and ways to clear up the confusion of the public between the FRIENDS and the Foundation. The FRIENDS Board decided to send a representitive to the next Foundation Board meeting and request the appointment of an ad hoc committee to discuss mutual concerns. The FRIENDS also decided they would make an annual contribution to the Foundation to assist them in their effort to build an endowment fund for the library. Eggers reviewed with the Board some of the material prepared for the FRIENDS meeting. In the six full years of FRIENDS operation they have raised $45,000 and given the library 95% of it. The total of their gifts to the Materials budget is equal to 5% of all operating budget spent on materials during those years. In addition they have helped with gift book sorting and the volunteer program for a total of 6 year contribution to library operations valued at nearly 5190,000. The Board next took up the Unattended and Disruptive Child Policy which had been deferred from the October meeting. Because of the extensive media coverage on the proposed policy it was felt by the staff and Board who had been involved that they generally were receiving a positive response from the community. There was considerable discussion of the appropriate enforcement level for children aged 6-8 who come to library alone but under careful parental instructions and who were capable of responsible behavior. It was confirmed that the staff should deal with this age child only by exception - i.e. when a problem developed - but that parents should be on notice that the library cannot be responsible. It was felt that the administration of policy should not discourage responsible and well- behaved children from coming to the library. In light of this decision the Board felt the best language for signs on the doors and in the library would be "Unattended Child Policy in effect". The policy statement itself was approved. Zastrow/Grimes. After some discussion, the Board authorized $1,000 from Gifts & Bequests for ICPL's participation in the Coalition for Public Library Research to be coordinated by the Resource Center at the University of Illinois Graduate School of Library Science. The proposal to revise the Recognition section of the Board's Volunteer; policy was reviewed by the FRIENDS Board at their November 16 meeting. They made two changes to the policy as proposed: eliminating pins for 500 hours of service; using 500 hours instead of 1000 hours of service as the level at which names will be added to a plaque in the lobby. A decision on how to recognize service levels above 500 was postponed to a later date since it will probably be several years before anyone reached 1000 hours or more. The proposal as revised was approved. Grimes/Drum. ,3ase9 J MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 17, 1983 Page three After discussion of recognition of individuals who participate in the formal volunteer program, it was decided that it would be appropriate to recognize the contribution of members of the FRIENDS and Foundation Board by allowing them to order books at library discount rates. Motion approved. Drum/Grimes. There was a brief discussion of the following statement in the Volunteer policy: "In no case shall volunteer work supplant or displace paid staff in the provision of basic library services, but rather shall be used to augment the basic services reported by the tax base of the community". Depending on how the statement is interpreted, the library could be violating this policy through the practise of using volunteers for checking in books, straightening up shelving areas, and processing new materials. Grimes asked that the decision on whether to leave, delete or revise be deferred to December. He will prepare some alternative language for the Board to consider. Meeting adjourned, 5:15 p.m. Joan Jehl and L ly Eggers Aecorgvq 3a�y Ci MINUTES PARKS AND RECREATION COMMISSION NOVEMBER 9, 1983 MEMBERS PRESENT: Riddle, Crum, Martin, Mitchell, Willis, Jennings, Hart (representing School Board) MEMBERS ABSENT: Dean STAFF PRESENT: Showalter, Cassady, Ray, Harvey RECOMMENDATIONS TO THE CITY COUNCIL * Moved by Willis, seconded by Jennings, that a request for $10,000 be put in the FY85 budget to be identified as gymnasium acquisition funds, hopefully to be added to on a periodic basis until such time as specific plans are perpetuated. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Crum, seconded by Willis, that the October 12 minutes be approved as written. Unanimous. COMMITTEE REPORTS Willis reported that the Riverfront Commission had been notified that their request for CDBG funds to upgrade the plan for Sturgis Ferry Park would not receive serious consideration. OTHER BUSINESS Al Cassady reported that the Halloween parade and party was very successful with over 475 participants. The Jazz Fest proposal submitted to the State Arts Council was denied, the major reasons for denial being that it wouldn't provide long-term jobs and the majority of artists would be from out of state. The proposal will be resubmitted in the spring. The ASERP program has been very effective. Staff would like to see it grow and will be meeting with the Recreation Education Department to discuss their coordi- nating it in the future. The City may be funding it for five additional weeks from the second week in January through the third week in February. There will be an expansion of the aquatics program, the cost offset by fees. Staff feels that the four month break in swimming lessons is too long for main- taining clientele. They have been meeting with the high schools and Swim Club to reevaluate their schedules. He has been meeting with Systems Unlimited to help plan spring and winter programs for SPI. The Recreation Department has school involvement of 1,000 hours for volleyball and basketball, before 4th, 5th and 6th grade basketball and volleyball, and before aerobics. The Commission and staff discussed the volleyball and basketball schedules and programming for adults and youths at length. Riddle commented that JU if PARKS AND RECREATION COMMISSION November 9, 1983 Page two the community and school district have needed this for some time and that competitiveness has not been stressed at the lower level in the past. Riddle opened discussion on the budget and Cassady explained the expanded service level sheets. The expanded services will be offset by eighty per cent revenue; it would be 100%, but the youth sports programs involved require small or no fees. Willis asked that revenue print-out sheets be made available to the Commission members. It was agreed to make a concerted effort to get the proposed budget approved. Cassady explained that a winter and spring brochure is needed and that it should be done in a more professional manner. SPI will be included, and a separate summer camp brochure is proposed. The Commission and staff discussed the shortage of gymnasium, raquetball and swimming facilities in Iowa City. *Moved by Willis, seconded by Jennings, that a request for $10,000 be put in the FY85 budget to be identified as gymnasium acquisition funds, hopefully to be added to on a periodic basis until such time as specific.plans are perpetuated. Unanimous. DIRECTOR'S REPORT Showalter reported that a request from the Youth Conservation Corps to build two O -Cedar or similar shelters in two undesignated parks is high on the CDBG funding list. He recommends that they be erected in College Green and Terrill Mill Parks and this was unanimously approved. Showalter reported that the CCN has trimmed the Miller Park request from $90,000 to $60,000. Options may be to buy a smaller park or supplement•the S60,000 with monies from the parkland acquisition fund. He will ask for a decision after council action the week of November 14th and an appraisal of the proposed park land for Miller Park. Crum asked about the SPI Theatre Arts Program and Showalter answered that staff has written to Iowa senators and are looking for foundations that have supported Iowa programs. The Recreation .Education Department is also looking for sources of funding. CHAIRMAN'S REPORT Riddle asked Hart if he knew the School Board's feelings regarding putting money into a fund for an indoor pool funded by the school district, university and the City. Hart said he was aware that i.t had been discussed, however, he couldn't answer at this time. Riddle said he had asked Glen Patton if he thought $7 million to replace City Park Pool and build a new pool facility elsewhere was out of line, and Patton had answered that he thought it was feasible. Riddle said there had been discussion group meetings and he feels the Commission and staff should encourage that this be continued. The Commission and staff discussed this. 'USLI V Li PARKS AND RECREATION COMMISSION November 9, 1983 Page three OTHER BUSINESS Willis asked if the trees marked in City Park, are to be removed, and if so, would they be replaced. Showalter said that nine trees have been removed and the trees marked at the present time are to be trimmed only. Replacement will be done grad- ually using trees which can better adapt to a permanent high water table. The Commission and staff discussed the varied meetina tima� fnr rho �t rh�nn months an answered Mitchell They will Moved by I 5 41. Dee Harve} KN MINUTES OF THE IOWA CITY AIRPORT COMMISSION November 17, 1983 Iowa City Civic Center Members Present: George, Schmeiser, Lewis Members Absent: Saeugling, Tiffany Staff Present: Zehr, Brown, Wright Guests Present: W. Overman, W. Newbrough, E. Jones, H. Jones, D. Houston, J. Griffin, 0. Konwling, 0. Weiss The meeting was called to order at 7:35 p.m. The minutes of the October 13 meeting were considered and approved. Manager Zehr presented the bills for the month and explained them briefly. The bills were approved for payment as presented. Zehr reported a meeting scheduled for the morning of November 17 with the FAA regarding the airport's grant status had been cancelled by the FAA, and therefore the status remained unchanged. Chairman George will try to establish a new apppointment with the FAA: Chairman George called for a report from the committee appointed to study the whichmpproposed oVtower. summarized thebackgroundofthe issue and Schmeiser theeffects tthehe retower would have on aeronautical operations. The committee recommended that the Commission oppose the proposed tower and deny TDAI's request for the alteration or replacement of the approved instrument approach. In response to an invitation from the chairman, Mr. William Newbrough enumerated the advantages to be gained from the installation of the tower. In support of his position, he presented a consultant, Mr. Jim Shipman of ATC Associates (formerly with the FAA), by long distance telephone. Mr. Shipman related three alternatives which he said could solve the problems associated with installation of the tower.. The best solution, he felt, would be the installation of a new NDB on the north side of the airport for a more straight -in approach. Mr. Newbrough offered to make a gift of $10,000 five days before the money would be due to the NDB vendor. In the discussion which followed, Zehr outlined the procedure which was necessary for the installation of the present NDB, at a cost of about $13,000. Mr. Eliot Keller, of Station KRNA, spoke in support of the tower. However, Mr. Schmeiser moved to adopt the recommendation of the committee that the commission oppose the construction of the tower; second by Lewis; all members present voted aye; the motion carried. Mr. Dave Houston, of HLM Corporation, appealed for additional hangar space for his company's new plane. Mr. Zehr will investigate the possibility of building a combination corporate and private plane hangar. Mr. Wayne Overman stated he expects to have a report on the Runway 06' impact study ready for the next meeting. Minutes of the Iowa City Airport Commission November 17, 1983 Page 2 Mr. Zehr reviewed few changes which had been made in the line items of the proposed budget. Schmeiser moved to approve the proposed budget; second by Lewis, the motion carried. Chairman George appointed Joe Tiffany as the Commission's representative to the Airport Zoning Commission. Schmeiser reiterated his serious concern that there is still no County Airport Zoning ordinance. The meeting was adjourned at 10:00 p.m. 0 ,31?.si MINUTES PLANNING & ZONING COMMISSION OCTOBER 20, 1983 - 7:30 PM ' CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Perry, Jakobsen, Baker, Seward, Scott (arrived at 7:50) MEMBERS ABSENT: Blank, Jordan STAFF PRESENT: Boyle, Franklin, Keller, Burkett RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY OF DISCUSSION: Seward called the meeting to order at 7:40 PM. Jakobsen moved and Baker seconded to approve the minutes of September 15, 1983. The motion carried unanimously. There was no public discussion of any items not included on the agenda. 1. Public discussion of a request submitted by Richard Ziock for' the designation of S. Riverside Court as an officially approved place. Franklin informed the Commission that Mr. Ziock had requested an indefinite deferral due to legal complications. Jim Miller, 2205 Aber Avenue, stated that he had three concerns in regard to making S. Riverside Court an officially approved place: 1) the loss of four parking spaces; 2) problems with cars coming off of Myrtle Street and S. Riverside Court waiting to get onto Riverside Drive (the wait is 15 minutes at times) and -3) the rental market in that area will be effected making rental difficult. Miller emphasized that there is presently a traffic problem and to develop more rentals in the area would increase the traffic. Regarding the alley, Miller stated that if changes were made on the alley, there would be a loss of four parking spaces at 119 Myrtle where the spaces encroach upon and exit into the alley. He pointed out that in his opinion this area is already overdeveloped. Miller suggested waiting until the final LSRD.was submitted before the Commission required anything to be done with S. Riverside Court. - Seward asked Miller if the south side property line of 119 Myrtle abuts the alley. Miller said yes and pointed out that brick abutments projecting into the alley serveas protection for the tenants as they exit onto S. Riverside Court. Mi11er added that the traffic from 119 Myrtle enters off of Myrtle and exits onto S. Riverside Court. Perry commented that he was ready to vote on this issue since he felt that Mr. Ziock was undecided as to whether he really wants an officially approved place designation. 3asz Planning & Zoning Commission October 20, 1983 Page 2 Scott remarked that he was in favor of a deferral. His reason was that negotiating for an officially approved place designation allows the Commission to place conditions on S. Riverside Court. Scott was not sure the Commission could exact conditions under the LSRD provisions. Jakobsen moved and Baker seconded to defer the request submitted by Mr. Ziock for the designation of S. Riverside Court as an officially approved place until the first regularly scheduled meeting in April. The motion passed 3-2. 2. Public discussion of the designation of the proposed Woodlawn Historic District and the proposed Summit Street Historic District. Keller reviewed and recommended designating the Woodlawn and Summit Street Districts as historic districts. He presented a slide show of the two proposed Districts. Keller pointed out that the boundaries of these areas were identical to the boundaries outlined in the National Historic Society Register. He explained the procedure used to notify property owners as to the requested designation in these proposed districts. Seward stated his concern with the restrictions the Historic Preservation Commission would place on property owners for the renovation and alteration of structures. Howard Jones, 701 Oaknoll Drive, vice -chair of the Historic Preservation Commission, stated that the Commission deals with exterior renovation only. He pointed out the Commission is open to negotiations with property owners and the owner may appeal any decision the Commission makes if the owner feels the Commission is not working within their guidelines. Sandra Eskin, 1047 Woodlawn, spoke in favor of the proposed designation. She remarked that the statutes will protect the property owners from unsightly and undesirable architectural structures. Eskin emphasized her desire to be protected against unwanted structural intrusions. Baker stated that during the public meetings held by the Preservation Commission, persons registered reservations about the possibility of increased traffic flow in the districts. He asked Eskin if she felt this was a danger. Eskin stated she didn't feel the districts would be tourist attractions. Seward stated he was familiar with the Woodlawn area. He said that some properties on the west side of Woodlawn and in the area farthest east were made into duplexes. He asked Keller how it would affect the owners of the duplexes should they decide to renovate. Keller pointed out that if the property owners asked for a building permit they would have to appear before the Historic Preservation Commission. However, he added, there are no requirements stating that they have to match other neighborhood structures. Jones remarked that any modification made would have to be consistent with what had been built, the Commission would not expect home owners to put a Victorian porch on a modern building. Jones pointed out that the Commission doesn't require structures to become historical. Betty Nolan expressed concern that the adaptation of older houses would be constrained. She wondered if satellite dishes or solar energy panels, for 3.?SZ Li Planning & Zoning Commission October 20, 1983 Page 3 example, would be deemed inappropriate by the Commission. Nolan was also concerned with the alley behind her house. She asked if it would be paved to increase traffic flow once the proposed area was designated as historic. Nolan pointed out the proposed district may not be large enough and possibly should include Governor Street. Jakobsen stated that alley improvements were not within the jurisidction of the Historic Preservation Commission. Keller told Nolan that satellite dishes were not allowed in front yards under the new Zoning Ordinance. He also stated that the Commission would probably allow solar panels but would suggest some way in which to place them on the house in order to keep within historic preservation guidelines. Scott pointed out that the property owners have the right to appeal the rejection of a certificate of appropriateness. Scott asked Keller how the owners of the apartment building on Woodlawn feel about being included in the district. Keller said they came to the public hearing with their attorneys. The owners were concerned the density would be effected if the buildings were destroyed. They were concerned that they would have to replace their duplexes with single family dwellings. Keller stated that he assured the owners that the historic district designation would not address the issue of density. Once again he stated the Commission would work with the property owners to reach agreement on any renovation. j Scott inquired about the Dull property. Keller stated that Dr. Dull had not expressed an opinion on the designation. Boyle stated that the City is presently in District Court with Dr. Dull regarding a Board of Adjustment decision. Scott stated that at the corner of Summit and Burlington a sorority was included in the district. He asked if any complaints had been registered from them about being included in the historic district. Keller said no and pointed out that the sorority was a good example of an intrusion in which the building is tastefully done. Baker moved and Perry seconded to defer the designation of the proposed • Woodlawn Historic District and the proposed Summit Street Historic District to the next regularly scheduled meeting. The motion carried unanimously. Seward complimented the Historic Preservation Commission on their work done for these proposals. PLANNING & ZONING COMMISSION INFORMATION: Scott stated that after attending the Public Hearing Monday, October 17, 1983, at the City Council meeting, he felt the opposition to the new Zoning Ordinance was less intense and less emotional than anticipated. He also stated that during the Riverfront Commission Public Hearing, Tuesday, October 18, there was opposition to the River Corridor Overlay zone. The objection was to the use of 13,000 cfs as a base for the 30 foot setback; 13,000 cfs was thought to be excessively high for the high water mark. Scott expected this group of V 3a3.z Cr Planning & Zoning Commission October 20, 1983 Page 4 objectors to attend the Public Hearing on the new Zoning Ordinance Tuesday, October 25, 1983. Seward stated he planned to attend that meeting. Scott said he would be unable to attend the October 25, 1983, Public Hearing as he would be out of town. Baker asked for clarification from staff about the moratorium, due to sewer surcharge, placed on development in the east side of Iowa City. He questioned whether an increase in density on a single parcel would be subject to the moratorium. Franklin stated that the policy permitted the development of property which had received subdivision plat approval or which was subject to an agreement relating to sewer hook-up. The meeting adjourned at 8:45 PM. Minutes submitted by Lois Burkett, Minute -Taker. Approved by: 3?S_7, r11 .�.-) J 3 9 MINUTES I PLANNING & ZONING COMMISSION NOVEMBER 3, 1983 7:30 P.M. IOWA CITY RECREATION CENTER - ROOM B MEMBERS PRESENT: Scott, Jordan, Seward, Perry, Baker, Blank, Jakobsen MEMBERS ABSENT: None STAFF PRESENT: Franklin, Boyle, Burkett, Moen RECOMMENDATIONS TO CITY COUNCIL: 1. The Planning & Zoning Commission recommends the proposed designation of the Woodlawn Historic District. 2. The Planning & Zoning Commission recommends the proposed designation of the proposed Summit Street Historic District. i3. The Planning & Zoning Commission nominated Rod Perry to the Airport 1 Zoning Commission. RECOMMENDATIONS TO STAFF: Planning & Zoning recommends to staff to direct all memos dealing with the fraternities and sororities, the tree ordinance, the sign ordinance and changes in PAD to members of the Planning & Zoning Commission. . SUMMARY OF DISCUSSION: Seward called the meeting to order at 7:35 p.m. There was no public discussion of any item not included on the agenda. PUBLIC DISCUSSION OF THE DESIGNATION OF THE PROPOSED WOODLAWN HISTORIC DS C: There was no public discussion of this item. Scott moved and Blank seconded the recommendation of the designation of the proposed Woodlawn Historic District. Jakobsen asked if the Dull structure would be included in the district. Moen said it would. The motion carried unanimously. 307s,L Planning & Zoning Commission November 3, 1983 Page 2 PUBLIC DISCUSSION OF THE DESIGNATION OF THE PROPOSED SUMMIT STREET HISTORIC DISTRICT: There was no public discussion of this item. Jakobsen moved and Perry seconded to recommend the designation of the proposed Summit Street Historic District. Jakobsen directed* a question to Margaret Nowysz, from the Historic Preservation Committee, regarding solar panels and satellite discs. Nowysz said she saw no problem as long as the satellite discs weren't placed in the front yard. She stressed the Committee's intent to work with the residents in the Historic Districts. Scott noted that the sorority house on Summit and Burlington streets had not registered any complaints about being included in the Historic District. The motion was then voted on and passed unanimously. I PUBLIC DISCUSSION OF THE IOWA CITY -JOHNSON COUNTY 2BE AGREEMENT PERTAINING TO UEVELOPMENT POLICIES FOR THE TWO MILE RTRATFRRTTnarai Franklin distributed background materials in regard to the areas in question. She said that Jud Te Paske agreed to come to the next informal meeting if the Commission had any questions regarding the county. Seward suggested the Commission members read the material prior to the next informal meeting, at which time the agreement would be discussed in detail. Franklin told the Commission that the background information had been drawn up prior to the agreement and that there had been strong recommenda- tions for downzoning some property. However, after consideration by the Fringe Committee, some of these recommendations were rejected. Seward asked Franklin to what extent the state land use law had an impact on the two mile jurisdiction. Franklin answered that the state land use law enables the county to adopt a land use plan. She pointed out that the fringe area had not been addressed in the County's Comprehensive Plan to date. Baker moved and Scott seconded to defer this item. The motion carried unanimously. Scott moved and Jordan seconded a motion to set a public hearing for November 17th on the Iowa City -Johnson County 28E Agreement. The motion carried unanimously. OTHER BUSINESS: 1. Nomination of a Planning & Zoning member to the Airport Zoning Commission: 3as.2- Planning & Zoning Commission November 3, 1983 Page 3 Blank nominated Perry to the Airport Zoning Commission. Scott seconded the nomination. Jakobsen moved and Jordan seconded to close the nominations. Both motions carried unanimously. Boyle briefly explained the purpose of the Airport Zoning Commission by stating that it is a joint City/County Commission which deals exclusively with airport zoning issues. 2. Planning & Zoning Commission Information: Franklin asked the Commission if the deferred September 1, 1983, minutes needed to be redistributed. Seward told Franklin that Jordan needed to see the corrected, completed and signed minutes prior to bringing them before the Commission for approval. Franklin then distributed the minutes of September 22 for Commission review. Blank asked if anything could be done about the development on Dubuque Street. Franklin said Glasgow had obtained a building permit for the 12-plex he was constructing and that the zoning permitted this use. Commission members expressed their dismay at the effect the construction was having on the landscape. Scott expressed his disappointment in not being included in the routing of a memo from Don Schmeiser regarding the fraternities and sororities. Franklin pointed out that the Planning & Zoning Commission passed the new Zoning Ordinance on to the City Council and the City Council was dealing with public input on the Zoning Ordinance. The fraternities and sororities expressed the same concern to the City Council that was expressed to the Planning & Zoning Commission. City Council directed Schmeiser to respond to their concerns and he did so through the memo. Seward said the Planning & Zoning Commission was planning to deal with this issue later after the Zoning Ordinance was passed on to the City Council. He remarked that he was satisfied if the City Council wanted to handle this issue. Scott clarified his point by again stating he was upset that a copy of the memo did not reach any of the Commission members. He pointed out the possibility of the Commission's need to review this issue, or the possible need for more public input prior to the Council's vote on the ordinance. Jakobsen reminded the Commission that during the time this was being discussed, the Commission voted to ask for staff assistance to set up meetings with the fraternities and sororities. .31UOL Li Planning & Zoning Commission November 3, 1983 Page 4 Franklin asked if the Commission wanted Schmeiser to speak with them. Scott said no, that he wanted all the memos that dealt with areas in the new Zoning Ordinance that weren't resolved: fraternities and sororities, tree ordinance, sign ordinance and changes in the PAD. Baker remarked that he would like to see the Council send these issues back to the Commission before the Council makes a final decision. Scott expressed his desire to see the above four issues come back to the Planning & Zoning Commission so the Commission could have a chance for more public and private input. Scott moved and Blank seconded to direct the routing of all memos dealing with the fraternities and sororities, tree ordinance, sign ordinance and changes in PAD to the members of the Planning & Zoning Commission. The motion carried 5-1-1 with Seward opposing the motion and Baker abstaining from voting. Seward took this opportunity to wish candidates Baker and Jakobsen good luck in the upcoming elections. The meeting adjourned at 8:05 p. m. Minutes submitted by Lois Burl Minute --Taker. Approved by: H est Jordan, retary Ci MINUTES IOWA CITY RIVERFRONT COMMISSION NOVEMBER 2, 1983 7:30 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Rausch, Fountain, Scott, Willis, McGuire, Boutelle, Gerle an MEMBERS ABSENT:. Lewis, Nelson,Knarr STAFF PRESENT: Moen, Burkett REQUESTS MADE FOR STAFF ASSISTANCE: 1. Staff is requested to send a letter to the appropriate riverfront property owners informing them that a Mayor's Youth Employment Program Crew would be removing debris along the river bank from the Burlington Street Dam to the southern corporate limits between November 14 and November 23, 1983. 2. Staff is directed to make an inquiry to the Department of Water, Air and Waste Management as to whether any regulations are being violated along the river bank in the vicinity of Johnson County Ready•Mix, Iban Trans- port Corporation and L.L. Pelling Company. SUMMARY OF DISUSSION• Rausch, acting Chairperson, called the meeting to order at 7:40 p.m. REVIEW AMID APPROVAL OF THE MINUTES OF OCTOBER 5, 1983: Scott moved and Willis seconded the motion to approve the minutes of October 5, 1983, as submitted. Motion carried unanimously. ASSESSMENT OF CONSERVATION EASEMENTS - WHERE DO WE Go FRCM HERE? Scott remarked that the. riverfront residents were most concerned about defining the river bank at 13,000 cfs as stated in the new proposed Zoning Ordinance. He indicated that staff was recommending to City Council to lower the flow rate from 13,000 cfs to between 4,000 and 6,000 cfs. Willis reminded the Commission that Ned Ashton, 820 West Park Road, wrote that. damaging floods begin at 6,000 cfs. Rausch asked Moen if there was any statement in the literature sent to the riverfront property owners that defined river bank at 13,000 cfs outflow from the Coralville Reservoir. Moen said that the 13,000 cfs definition of river bank was brought to the atten- tion of the property owners at the October 18 public meeting. The proposed ORC zone document had not been mailed to the property owners. 3�s3 Riverfront Commission November 2, 1983 Page 2 Scott commented that he felt that the Commission would not get many river - front property owners to sign a conservation easement because there were no benefits or advantages to signing an easement. Again he stressed, the questions that kept arising were "What benefits?" and "Why should we sign?". Scott stated he felt that there were no tax advantages. Moen said she was pursuing the tax advantages with the IRS. Rausch inquired as to why the Commisison should spend the time and effort if the riverfront property owners were unwilling to sign an easement. Willis concurred with Rausch. Rausch commented on the great interest in the improvement of the river bank area, such as, what could be done to prevent the banks from washing away. Willis stressed that it is not worthwhile to solicit conservation easements from the residential area. Moen remarked that Howard Sokol thought that the Normandy Drive residents would be reluctant to sign conservation easements as there is a high residential turnover. An easement of this type encumbering the title .of the.property could affect quick turnover. Boutelle stated that the county may be a better route. Fountain remarked that the county would be reluctant to participate as it would recognize that the City originated the concept. Scott commented that businesses along the river seemed to have improved conditions along the river bank. Boutelle remarked that the people who are interested in river bank cleanup are presently pursuing it and those who are not aren't going to spend the time and money to pursue it. She added that the residents liked the informational data displayed at the October 18 meeting and she would like to see the Commission continue with those types of meetings. McGuire concurred with Boutelle. Willis moved and Fountain seconded to discontinue any effort to obtain conservation easements. The motion carried unanimously. DISCUSSION OF THE RIVER CORRIDOR OVERLAY ZONE DEFINITION OF RIVER BANK: Moen stated that residents along the Iowa River are concerned with the proposed. ORC Zone definition of River Bank as the water level at 13,000 cfs outflow from the Coralville Dam.. They claim that this outflow alone, without adding water from other sources as creeks, runoff, etc., would inundate their riverfront properties. Measuring the 30 -foot ORC setback or the 100 -foot zone from the river bank, as defined, would be meaningless as the bank would most likely be found beyond the depths of the riverfront properties. Conversations with the Amy Corps of Engineers indicate that these concerns may be warranted. Release rates of 10,000 cfs or more from the Coralville Reservoir are the exception rather than the rule. The Army Corps of Engineers follows a regulation schedule adopted for the Coralville Reservoir as a guideline for determining release rates throughout the year. Three flood control time periods are identified in the regulation schedule. May 1 to December 15 represents the longest interval of time. This seven and one-half month interval includes a portion,of the spring rains and, unless unusual circumstances exist, only 4,000 cfs to 6,000 cfs are ,3 ,5.9 Riverfront Commission November 2, 1983 Page 3 released during this time period. Depending upon the amount of flood control storage occupied within the reservoir, release rates of 6,000 cfs to 10,000 cfs are authorized for only a ten-day period, from April 21 to May 1. Although conditions may warrant releasing more than 6,000 cfs of water from the reservoir between May 1 and December 15, generally, 6,000 cfs or less is released from the reservoir most of the year. It has been recommended by staff that the water level line at 6,000 cfs outflow from the Coralville Dam be used to define riverbank as that rate represents the limit of normal conditions. STATUS OF THE RIVERFRONT COMMISSION'S 1984 CDBG PROPOSAL: Moen briefly reviewed the memo distributed by CCN and the list which prioritized the projects submitted. She added that if any member wanted to appeal the recommendations made by CCN to the City Council, they could go to the City Council public hearing, November 7, and make a statement. PUBLIC DISCUSSION: Rausch asked Moen of the progress of obtaining a Mayor's Youth Employment Program (MYEP) crew to clean up the river bank from the Burlington Street Dam to the southern corporate limits. Moen suggested that a letter be sent to the property owners along that portion of the river informing them of this proposal. A memo describing this activity would also be directed to the City Council. Rausch directed the staff to send letters to the property owners as well as to inform the Council. Boutelle asked Moen if Parks and Recreation will supervise this project as the MYEP crew needs someone along who knows about river banks. Moen said that the MYEP crew has an on-site supervisor. Moen would also accompany the crew the first day to guide them as to the work that needs to be done. Md vire raised the question about the unsightly conditions along portions of the river bank in Coralville. Rausch cannented that the Commission had no jurisdiction in this matter. McGuire stated that the Commission could pursue this issue on an informational basis. Gerleman pointed out that the function of this Commission was to point out what the problems were and to marshal the resources available to rectify the problems. McGuire moved and Fountain. seconded to direct staff to make an inquiry to the Department of Water, Air and Waste Management as to whether any regulations are being violated along the river bank -in the vicinity of Johnson County Ready Mix, Ruan Transport Corporation and L.L. Palling Company. The motion carried 5-2 with Willis and Rausch opposing. Willis noted his opposition to the motion by stating that to point a finger at specific sites causes the Commission to lose credibility. Boutelle suggested that information be obtained from the 'Hygienics Lab as they take water samples on a regular basis throughout the Iowa, River. Rausch commented that the Commission is looking more at aesthetics rather than 3as3 Rivet Novar Page pollu any E Comni 'I111�1..1 Sulmi