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HomeMy WebLinkAbout1983-12-06 Bd Comm minutesMINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 17, 1983 MEMBERS PRESENT: Cavitt, Drum, Grimes, Gritsch, Willis, Zastrow MEMBERS ABSENT: Bovbjerg, Lyman, Pegnetter STAFF PRESENT: Eggers, Tiffany, Jehle, Craig, Spaziani OTHERS PRESENT: Pat Forsythe, Iowa City Public Library Foundation Coordinator; Gladys Benz; University of Iowa student Of the Regular Board President Cavitt called the meeting to order at 4:00 PM. Minutes Board Of Gritsch. DisbursementseOfnNovemberoI and 7November , 1983 e15,a1983vWere approved. I Zastrow/Drum. The Director reported on the following: 1• We have confirmed that the "new" telephone company w ill continue to j provide the library with telephone directories free of charge. To have to Purchase them would cost the library over $3,000 a year. 2.. Income from the two public maintenance supply costs forhthe cthree copiers theoies is nowulilbrarPato o for all an equipment replacement fund. Y owns plus 3. Beginning Januar 1,the y Place on open shelves January dthey will be will out mlike sotherimatercssettes ials. This will save a great deal of staff time now spent "booking" films of and the oincreaseduld also bPercentrofoborrowers whornowTown ahis svideoicassetteuse Player and therefore do not need to reserve movies to match their equipment reservation date. Eggers asked the Board to reconsider it's decision from October not to I delete Extended Service Level requests numbers 1 & 5 from their TY -85 budget. When discussed last month, it was the consensus to leave them in the budget request. Eggers reported that due to new developments at CLSI it seems unlikely that Authority Control will become available in FY85 (ES UI), and because the new video policy is starting January 1 a to control use of video cassette Players is needed before July, 1. (ESLg5� In place of token devices, the staff is investigating the cost of special wiring to allow on/off control of players at the AV Desk. Zastrow moved to reconsider deletion of ESL Numbers 1 & S. Deletion approved. Pat Forsythe, Foundation Coordinator, reported that during the first six weeks of the fall fund drive the Foundation has raised over $14,000 in cash and pledges from 123 donors. This is over 40% of the Foundation's $35,000 goal for FY84. Jim Scanlon has been appointed as a new Foundation Board member. This expands the Board to 10 members. i ..._ MICROFILt1E0. BY.. JORM MtCROLAB CEDAR RPPI 05 • 0E: MOINES i I � i ,a MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 17, 1983 Page two Eggers reported for the FRIENDS who held a Board meeting the previous day. Much of the meeting was donated to a review of the B years of FRIENDS activity and a discussion of their role, especially as it relates to the role of the Library Foundation. After a review of material prepared by Eggers & President Leslie Menniger, it was decided that their objectives were not changing but that two problems needed working on: closer conQnuni- cation with the Foundation Board and ways to clear up the confusion of the public between the FRIENDS and the Foundation. The FRIENDS Board decided to send a representitive to the next Foundation Board meeting and request the appointment of an ad hoc committee to discuss mutual concerns. The FRIENDS also decided they would make an annual contribution to the Foundation to assist them in their effort to build an endowment fund for the library. Eggers reviewed with the Board some of the material prepared for the FRIENDS meeting. In the six full years of FRIENDS operation they have raised $45,000 and given the library 95% of it. The total of their gifts to the Materials budget is equal to 5% of all operating budget spent an materials during those years. In addition they have helped with gift book sorting ovolunteer pneaatotal of 6 year contribution tolibrary operations valuedatrly $190a,000. The Board next took up the Unattended and Disruptive Child Poli cy which had been deferred from the October meeting. Because of the extensive media coverage on the proposed policy it was felt by the staff and Board who had been involved that they generally were receiving a positive response from the community. There was considerable discussion of the appropriate enforcement level for children aged 6-8 who come to library alone but under careful parental instructions and who were capable of responsible behavior. It was confirmed that the staff should deal with this age child belonbnoticepthat the library canrnotebedresponsidble. IthwaspferE that should of policy should not discourage the administration responsible and well- behaved children from coming to the library. In light of this decision the Board felt the best language for signs on the doors and in the library would be "Unattended Child Policy in effect". The policy statement itself was approved. Zastrow/Grimes. After some discussion, the Board authorized $1,000 from Gifts & Bequests participation in eeCentertatntherPublic Universitybofr Illch to inois Graduate School of Library Science. The proposal to revise the Recognition section of the Board's Volunteer: policy was reviewed by the FRIENDS Board at their November 16 meeting. They made two changes to the policy as proposed: eliminating pins for 500 hours of service,, using 500 hours instead of 1000 hours of service as the level at which names will be added to a plaque in the lobby. A decision on how to recognize service levels above 500 was postponed to nyone reached 1000 hourstorsmoe.ince itThe 1proposal lasbrevised awas eapproved. Gars before rins/Drum. 30? 0 4 .141ERCIEILMED BY JORM MICR¢LA9 I I CEDAR Rill! OS • DE-- MOINES I i MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 17, 1983 Page three After discussion of recognition of individuals who participate in the formal volunteer program, it was decided that it would be appropriate to recognize the contribution of members of the FRIENDS and Foundation Board by allowing them to order books at library discount rates. Motion approved. Drum/Grimes. There was a brief discussion.of the following statement in the Volunteer policy; "In no case shall volunteer work supplant or displace paid staff in the provision of basic library services, but rather shall be used to augment the basic services reported by the tax base of the community". Depending on how the statement is interpreted, the library could be violating this policy through the practise of using volunteers for checking in books, straightening up shelving areas, and processing new materials. Grimes asked that the decision on whether to leave, delete or revise be deferred to December. He will prepare some alternative language for the Board to consider. Meeting adjourned, 5:15 p.m. u Joan Oehl an�Lly Eggers ecor ....-.,,MICROFILMED.aY 1 .f JORM MICR4LA9 CEDAR R419S • DES MOIRES 1 30?'y7 MINUTES PARKS AND RECREATION COMMISSIOII NOVEMBER 9, 1963 MEMBERS PRESENT: Riddle, Crum, Martin, Mitchell, Willis,Jennings School Boar , Hart (representing Board) MEMBERS ABSENT: Dean STAFF PRESENT: Showal ter, Cassady, Ray, Harvey RECOMMENDATIONS TO THE CITY CDUNCIL IN FY Moved by Wto illis i sentifiedbdSJennings, that a request for 510, 000 be put in the to on a periodic basis until such ytirt meas speci-ficum acquisit �Plans nare hopefully to be added perpetuated_ Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Crum, seconded by will is, that the October 12 minutes be approved as written, Unanimous. COMMITTEE REPORTS i WillCOIBGis reported that the Rtherplant Commission had .been notified that their request for ider funds to upgrade the plan for Sturgis Ferry Park would not receive serious ! consideration. OTHER BUSINESS Al Cassady reported that the Hal loween parade and party was over 475 partic ipa nts . very successful with The Jazz Fest proposal submitted to the State Arts Council was denied, the major I reasons for denial being that it wouldn't provide long—term jobs and the majority of artists would be from out of state. The proposal wi 11 be resubmitted in the spring. The ASERP program has been ver ation Education Department to discuss their coy effective. Staff would li ke to see it grow and wi 11 be meeting with the Recreation noting it in the future, The City may be funding it for five additional weeks from the second week in January through the third week in February, 1 There will be an expansion of the aquatics program , the cost offset by fees_ Staff feels that the four month break i n swimming lessons i s too long for main— i taining clientele. They have been meeting wf th the high schools and Swim to reevaluate their schedules, Ci ub I He has been meetf ng with Systems Unlimited to help plan spring and winter programs for SPI. The Recreation Department has school involvement of 1,000 hours for volleyball and basketball, before 4th, 5th and 6th grade basketball and vo7leyball, and before aerobics. The Corrmissfan and staff discussed the violleyball' and basketball schedules and programming for adults andyouths at length. Riddle commented that i - ... Rip los R IOeS,IN ED, BY CD�E: OI14ES..4 . �� PARKS AND RECREATION COMMISSION November 9, 1983 Page two the community and school district have needed this for some time and that competitiveness has not been stressed at the lower level in the past. Riddle opened discussion on the budget and Cassady explained the expanded service level sheets. The expanded services will be offset by eighty per cent revenue; it would be 100%, but the youth sports programs involved require small or no fees. Willis asked that revenue print-out sheets be made available to the Commission members. It was agreed to make a concerted effort to get the proposed budget approved. Cassady explained that a winter and spring brochure is needed and that it should be done in a more professional manner. SPI will be included, and a separate summer camp brochure is proposed. The Commission and staff discussed the shortage of gymnasium, raquetball and swimming facilities in Iowa City. *Moved by Willis, seconded by Jennings, that a request for $10,000 be put in the FY85 budget to be identified as gymnasium acquisition funds, hopefully to be added to on a periodic basis until such time I as specific.plans are perpetuated. Unanimous. DIRECTOR'S REPORT Showalter reported that a request from the Youth Conservation Corps to build two O -Cedar or similar shelters in two undesignated parks is high on the CDBG funding list. He recommends that they be erected in College Green and Terrill Mill Parks and this was unanimously approved. Showalter reported that the CCN has trimmed the Miller Park request from .$90,000 to $60,000. Options may be to buy a smaller park or supplement the $60,000 with monies from the parkland acquisition fund. He will ask for a decision after council action the week of November 14th and an appraisal of the proposed park land for Miller Park. Crum asked about the SPI Theatre Arts Program and Showalter answered that staff has written to Iowa senators and are looking for foundations that have supported Iowa programs, The Recreation.Education Department is also looking for sources of funding. CHAIRMAN'S REPORT Riddle asked Hart if he knew the School Board's feelings regarding putting money into a fund for an indoor pool funded by the school district, university and the City. Hart said he was aware that it had been discussed, however, he couldn't answer at this time. Riddle said he had asked Glen Patton if he thought $7 million to replace City Park Pool and build a new pool facility, elsewhere was out of line, and Patton had answered that he thought it was feasible. Riddle said there had been discussion group meetings and he feels the Commission and staff should encourage that this be continued. The Commission and staff discussed this. 3aso V f j,. .... , tdIC ROFI LFIED 'BY_ ... � JORM MICR( A6 1 CEDAR Rh PIDS • DE: MOINES 1 � 1 .� ■ PARKS AND RECREATION COMMISSIOII November 9, 1983 Page three OTHER_ BUSINESS Willis asked if the trees'marked in City Park, are to be removed, and if so, would they be replaced. Showalter said that nine trees have been removed and the trees marked at the present time are to be trinmed only. Replacement will be done grad- ually using trees which can better adapt to a permanent high water table. The Commission and staff discussed the varied meeting times for the past three months and Crum asked if December's meeting would be at the regular time. Riddle answered that it would be December 74 at 7:00 p.m. Mitchell and Crum were appointed to the nominating committee for officers for 1984. They will report at the December 14 meeting, Moved by Willis, seconded by Crum, to adjourn at 6:25 p.m. i Dee Harvey � 11CROFILMED BY ^ �. JORM MICR+LA9 CEDAR WPIOS • DEE MOINES ,naso i ,naso MINUTES OF THE IOWA CITY AIRPORT COMMISSION November 17, 1983 Iowa City Civic Center Members Present: George, Schmeiser, Lewis Members Absent: Saeugling, Tiffany Staff Present: Zehr, Brown, Wright Guests Present: W. Overman, W. Newbrough, E. Jones, H. Jones, D. Houston, J. Griffin, D. Konwling, 0. Weiss The meeting was called to order at 7:35 p.m. The minutes of the October 13 meeting were considered and approved. Manager Zehr presented the bills for the month and explained them briefly. The bills were approved for payment as presented. Zehr reported a meeting scheduled for the morning of November 17 with the FAA regarding the airport's grant status had been cancelled by the FAA, and therefore the status remained unchanged. Chairman George will try to establish a new apppointment with the FAA: Chairman George called for a report from the committee appointed to study the impact of the proposed tall TV tower. Mr. Schmeiser read the report, which summarized the background of the issue and the effects the tower would have on aeronautical operations. The committee recommended that the Commission oppose the proposed tower and deny TDAI's request for the alteration or replacement of the approved instrument approach. In response to an invitation from the chairman, Mr. William Newbrough enumerated the advantages to be gained from the installation of the tower. In support of his position, he presented a consultant, Mr. Jim Shipmanone.MOf ATC Associates (formerly with the FAA), by g r. Shipman related three alternatives which he said could solve the problems associated with installation of the tower.. The best solution, he felt, would be the installation of a new NDB on the north side of the airport for a more straight -in approach. Mr. Newbrough offered to make a gift of $10,000 five days before the money would be due to the NDB vendor. In the discussion which followed, Zehr outlined the procedure which was necessary for the installation of the present NOB, at a cost of about $13,000. Mr. Eliot Keller, of Station KRNA, spoke in support of the tower. However, Mr. Schmeiser moved to adopt the recommendation of .the committee that the commission oppose the construction of the tower; second by Lewis; all members present voted aye; the motion carried. Mr. Dave Houston, of HLM Corporation, appealed for additional hangar space for his company's new plane. Mr. Zehr will investigate the possibility of building a combination corporate and private plane hangar. Mr. Wayne Overman stated he expects to have a report on the Runway 06 impact study ready for the next meeting. _ f . 111CROFILNED By ._ JORM MICR+L.AF3 I CEDAR RAPIDS • DES MOVIES r 1 i i J 1:�O?Slol Ind Minutes of the Iowa City Airport Commission November 17, 1983 Page Z Mr. Zehr reviewed few changes which had been made in the line items of the proposed budget_ Schmeiser moved to approve the proposed budget; second by Lewis, the motion carried. Chairman George appointed Joe Tiffany as the Commission's representative to the Airport Zoning Commission. Schmeiser reiterated his serious concern that there is still no County Airport Zoning ordinance. The meeting was adjourned at 10:00 p.m. ____.._...._......MICROFILMED.BY.__._:.._.-.�.._, JORM MICR+LAE3 -CEDAR OP1DS - DES MOINES I i f MINUTES PLANNING & ZONING COMMISSION OCTOBER 20, 1983 • 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Perry, Jakobsen , Baker, Seward, Scott (arrived at 1:50) MEMBERS ABSENT: Blank, Jordan STAFF PRESENT: Boyle, Franklin, Kell Or, Burkett RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY OF DISCUSSION: Seward cal led the meeting to order at 7:40 PM. Jakobsen moved and Baker seconded to app rove the minutes of September 15, 1983: The motion carried unanimously. There was no publi c discussion of any items not incl uded on the agenda. 1. Public discussion of a request submitted by Richard Liock for'the designation of S. Riverside Court as an offi cially approved place. Franklin informed the Commission that Mr. Zlock had requested an indefinite deferral due to legal complications. Jim Miller, 2205 Aber Avenue, stated that he had three concerns i n regard to making S_ Riverside Court an officially approved place: 1) the loss of four parking spaces; 2) problems with cars coning de Off Dr of Myrtle the Stt et and S. Riverside Court waiting to geit 15 minutes at times) and• 3) the rental market i n that area wi 11 be effected making rental difficult. Miller emphasi zed that there is presently a traffic problem and to develop Mil lerestatedi that earea would if changes wereease madethe on the al 1. Regardi ng the alley, the al ley, there would be a loss of four parki ng spaces at ll9 Myrtle where the spaces encroach upon and exit into the alley, He pointed out that in his opinion this area is already overdeveloped. 4111 er suggested waiting until the final LSRD was submitted before the Commi ssion required anything to be done with S_ Riverside Court. Seward asked Miller if the south side property 1 ine of 119 Myrtle abuts the alley_ Miller said yes and pointed out that brick abutments projecting into the alley serve as protection for the tenants as they exit onto S. Rive e and Riverside t, tonto S Miller added id that the ty-af-fic from Jig Myrtle enters off of e felt that Marr Z{ ckewasd undecithat 'e ws deda ase -toy whether he this real lyissue wants since hanofficially approved place designation. _ ` ... HICAOFLLVE)BV. _ DORM MIC n+-LA,O CEDAR RA PIDS - r* MOINES ^i ,r Planning & Zoning Commission October 20, 1983 Page 2 Scott remarked that he was in favor of a deferral. His reason was that negotiating for an officially approved place designation allows the Commission to place conditions on S. Riverside Court. Scott was not sure the Commission could exact conditions under the LSRO provisions. Jakobsen moved and Baker seconded to defer the request submitted by Mr. Ziock for the designation of S. Riverside Court as an officially approved place until the first regularly scheduled meeting in April. The motion passed 3-2. 2. Public discussion of the designation of the proppsed Woodlawn Historic District and the proposed Summit Street Historic District. Keller reviewed and recommended designating the Woodlawn and Summit Street Districts as historic districts. He presented a slide show of the two proposed Districts. Keller pointed out that the boundaries of these areas were identical to the boundaries outlined in the National Historic Society Register. He explained the procedure used to notify property owners as to the requested designation in these proposed districts. Seward stated his concern with the restrictions the Historic Preservation Commission would place on property owners for the renovation and alteration of structures. Howard Jones, 701 Oaknoll Drive, vice -chair of the Historic Preservation Commission, stated that the Commission deals with exterior renovation only. He pointed out the Commission is open to negotiations with property owners and the owner may appeal any decision the Commission makes if the owner feels the Commission is not working within their guidelines. Sandra Eskin, 1047 Woodlawn, spoke in favor of the proposed designation. She remarked that the statutes will protect the property owners from unsightly and undesirable architectural structures. Eskin emphasized her desire to be protected against unwanted structural intrusions. Baker stated that during the public meetings held by the Preservation Commission, persons registered reservations about the possibility of increased traffic flow in the districts. He asked Eskin if she felt this was a danger. Eskin stated she didn't feel the districts would be tourist attractions. Seward stated he was familiar with the Woodlawn area. He said that some properties on the west side of Woodlawn and in the area farthest east were made into duplexes. He asked Keller how it would affect the owners of the duplexes should they decide to renovate. Keller pointed out that if the property owners asked for a building permit they would have to appear before the Historic Preservation Commission. However, he added, there are no requirements stating that they have to match other neighborhood structures. Jones remarked that any modification made would have to be consistent with what had been built, the Commission would not expect home owners to put a Victorian porch on a modern building. Jones pointed out that the Commission doesn't require structures to become historical. Betty Nolan expressed concern that the adaptation of older houses would be constrained. She wondered if satellite dishes or solar energy panels, for 3.?. rz. 4 ` . MICROFILMED BY ' JORM MICtR+LAB i t1 . CEDAR WPM - DES MOINES 1 i. -\ Planning & Zoning Commissi on October 20, 1963 Page 3 example , would be deemed inappropri ate by the Commission. Nolan was also concerned with the al ley behind her house. She asked i f i t woul d be paved to increase traffic flow once the proposed area was designated as historic. Nolan pointed out the proposed district may not be large enough and possibly should include Governor Street. Jakobsen stated that all ey improvements were notwi thin the juris idction of the Historic Preservation Commission. Keller told Nolan that satellite dishes were not allowed in front yards under the new ZoningDrdi nance. He also stated that the Conmissianwoul d probably allow sol ar panels but would suggest some way in which to place them on the house i n order to keep within historic preservation guidelines. Scott pointed out that the property owners have the right to appeal the rejection of a certi ficate of appropriateness_ Scott asked Kel ler how the owners of the apartment building on Woodlawn feel about being included in the district. Keller said they came to the public hearing with theirattorneys_ The ownerswere concerned the density would be effected if the buildings were destroyed. They were concerned that they would have to replace their duplexes with single family dwel lings_ Kel ler stated that he assured the owners that the historic district designation would not address the i ssue of density. Once again he stated the Commission would work with the property owners to reach agreement on any renovation. Scott inquired about the Dull property. Kell er stated that or. Dull had not expressed an opinion on the des ignati on. Boyle stated that the City is presently in District Court with Dr. Dul l rega_rdi ng a Hoard of Adjustment decision. Scott stated that at the corner of Summit and Burlington a sorority was i ncluded in the di strict, He asked if any complaints had been registered from them about being included in the historfc district. Keller said no and ,pointed out that the sorority was a good example of an intrusion in which the building is tastefully done. Baker moved and Perry seconded to defer the designation of the proposed. Woodlawn Hi storic District and the proposed Summit Street Historic District to the next regularly scheduled meeting. The notion carried unanimous ly. Seward complimented the Historic Preservation Commission on their work done for these proposals. PLANNING & ZoRING COigAISSION INFORNA-T10: Scott stated that after attending the Publ is Hearing Monday, October 17, 1983, at the City Council meeti ng, he felt the opposition to the new Zoning Ordinance was 1 ess intense and less emotional than anti cipated. He also stated that during the Riverfront Commission Public Heari ng, Tuesday, October 16, there was oppositi on to the River Corridor overlay zone. The objecti on was to the use of 13,000 efs as a base for the 3D foot setback; 13,000 cis was thought to be excessively high for the high water mark- Scott expected this group of . 3a,5z �.. III CROFILIIED8 JC7RNA MI0ROLAE1 CEDAR RAPIDS, DE: 1401 NES i. 1 Planning & Zoning Commission October 20, 1983 Page 4 objectors to attend the Public Hearing on the new Zoning Ordinance Tuesday, October 25, 1983. Seward stated he planned to attend that meeting. Scott said he would be unable to attend the October 25, 1983, Public Hearing as he would be out of town. Baker asked for clarification from staff about the moratorium, due to sewer surcharge, placed on development in the east side of Iowa City. He questioned whether an increase in density on a single parcel would be subject to the moratorium. Franklin stated that the policy permitted the development of property which had received subdivision plat approval or which was subject to an agreement relating to sewer hook-up. The meeting adjourned at 8:45 PM. Minutes submitted by Lois Burkett, Minute -Taker. Approved by: r..-.A.�....._.:. MICROF I LMED..BY-_..__._...�. I JORM ,MICR+LA6 1 !)} CEDAR RAPIDS - DES MOINES j + _i I i i i i i ; Planning & Zoning Commission October 20, 1983 Page 4 objectors to attend the Public Hearing on the new Zoning Ordinance Tuesday, October 25, 1983. Seward stated he planned to attend that meeting. Scott said he would be unable to attend the October 25, 1983, Public Hearing as he would be out of town. Baker asked for clarification from staff about the moratorium, due to sewer surcharge, placed on development in the east side of Iowa City. He questioned whether an increase in density on a single parcel would be subject to the moratorium. Franklin stated that the policy permitted the development of property which had received subdivision plat approval or which was subject to an agreement relating to sewer hook-up. The meeting adjourned at 8:45 PM. Minutes submitted by Lois Burkett, Minute -Taker. Approved by: r..-.A.�....._.:. MICROF I LMED..BY-_..__._...�. I JORM ,MICR+LA6 1 !)} CEDAR RAPIDS - DES MOINES j + _i I MLNUTES PLANNING& ZONING COMMISSION . "'-"" — NOVEMBER 3, 1983 7: 30 P.M. IOWA CITY RECREATION CENTER — ROOM 8 MOBERS PRESENT: Scott, Jordan, Seward, Perry, Baker, Blank, Jakobsen MEIMBERS ABSENT: None STAFF PRESENT: Franklin, Boyle, Burkett, Moen RECOMMENDATIONS TO CITY COUNCIL: 1, The Planning & Zoning Commission recommends the proposed designation of the Woodlawn Historic District. 2, The Planning & Zoning Commission recommends the proposed designation Of the proposed Summit Street Historic District. 3, The Planning & Zoning Commission nominated Rod Perry to the Airport Zoning Commission. RECOMMENDATIONS TO STAFF: Planning & Zoning recommends to staff to direct all memos dealing with the fraternities and sororities, the tree ordinance, the sign ordinance and changes in PAD to members of the Planning & Zoning Commission. SU"R'Y OF DISCUSSION: Seward called the meeting to order at 7:35 p. m. There was no public discussion of any item not included on the agenda, PUBLIC DISCUSSION OF THE DESIGNATION OF THE PROPOSED WOOOLAWN HISTORIC DISTRICT: There was no public discussion of this item, Scott moved and Blank seconded the recommendation of the designation of theproposed Woodlawn Historic District. Jakolbsen asked if the Dull structure would be included in the district. Moen said it would. The motion carried unanimously. _. r... _.,MICR OFUL ED. BY. JOFIM MI0q+L4B E ffffff .C£BAR PA PIBS • DU MOINES 2 I Ai Planning & Zoning Commission November 3, 1983 Page 2 C DISCUSSION OF THE DESIGNATION OF There was no public discussion of this item Jakobsen moved and Perry seconded to recommend the designation of the: proposed Summit Street Historic District. Jakobsen directed a question to Margaret Ilowysz, from the Historic Preservation Committee, regarding solar panels and satelT ite discs. Nowysz said she saw no problem as long as the satellite discs weren't placed in the front yard. She stressed the Committee' s i ntent to work with the residents in the Historic Districts. Scott noted that the sorority house on Summit and Burlington streets had not registered any complaints about being included in the Historic District. The motion was then voted on and passed unanimous ly. Franklin distributed background materials in regard to the areas in question. She said that Jud Te Paske agreed to cometothe nextinformal i meeting if the Commission had any questions regardingthe county. Seward suggested the Commission members read the rnateri al prior to the next informal meeting, at which time the agreement would be di scussed in detail. Franklin told the Commission that the background information had been drawn up prior to the agreement and that there had been strong recommenda- tions for downzoning some property. However, after consideration by the Fringe Committee, some of these recommendations were rejected. Seward asked Franklin to what extent the state land use lawhad an impact on the two mile jurisdiction, Franklin answered that the state land use law enables the county to adopt a land use plan. She pointed out that the fringe area had not been addressed in the County's Comprehensive Plan to date. Baker moved and Scott seconded to defer this unanimously. item. The motion carried Scott moved and Jordan seconded a motion to set apublic hearing for November 17th on the Iowa City -Johnson County 28E Agreement. The motio-n carried unanimously. OTHER BUSINESS: 1. Nomination of a Planning & Zoning member to the Airport Zoning Commission: ,3,r'ft ti1CROFILHEO BY Jon" MICROLAe I CEDAR RAPIDS - DES MOINES 0� Planning & Zcni ng Commission November 3, 1983 P age 3 Blank nominated Perry to the Airport Zoning Commission. Scott seconded the nomination. Jakobsen moved and Jordan seconded to close the nominations. Both motions carried unanimously. Boyle briefly explained the purpose of the Airport Zoning Commission by stating that it fs a joint City/County Commission which deals exclusively with airport zoning issues. Z. Planning& Zoning Commission Information: Franklin asked the Commission if the deferred September 1, 1983, minutes needed to be redistributed. Seward told Franklin that Jordan needed to see the corrected, completed and signed minutes prior to bringing them before the Commission for approval. Franklin then distributed the minutes of September 22 for Commission review. Blank asked if anything could be done about the development on Dubuque Street. Franklin said Glasgow had obtained a building permit for the 12-plex he was constructing and that the -zoning permitted this use. Commission members expressed their dismay at the effect the construction was having on the landscape. Scott expressed his disappointment in not being included in the routing of a memo from Don Schmeiser regarding the fraternities and sororities. Franklin painted out that the Planning & Zoning Commission passed the new Zoning Ordinance on to the City Council and the City Council was dealing with public input on the Zoning Ordinance. The fraternities and sororities expressed the same concern to the City Council that was expressed to the Planning & Zoning Commission. City Council directed Schmeiser to respond to their concerns and he did so through the memo. Seward said the Planning & Zoning Commission was planning to deal with this issue later after the Zoning Ordinance was passed on to the City Council. He remarked that he was satisfied if the City Council wanted to handle this issue. Scott clarified his point by again stating he was upset that a copy of the memo did not reach any of the Commission members. He pointed out the possibility of the Commission's need to review this issue, or the possible need for more public input prior to the Council's vote on the ordinance. Jakobsen reminded the Commission that during the time this was being di scussed, the Commission voted to ask for staff assistance to set up meetings with the fraternities and sororities. ,3asz . MI. CROFIIMED BY 1 JORM MICR(�L AB 1 .� CEDAR RAPIDS • DCC MOINES 1 i y i l� TOR I ■ Planning & Zoning Commission November 3, 1983 Page 4 Franklin asked if the Commission wanted Schmei ser to speak with them. Scott said no, that he wanted all the memos that dealt with areas in the new Zoning Ordinance that weren't resolved: fraternities and sororities, tree ordinance, sign ordinance and changes in the PAD. Baker remarked that he would like to see the Council send these issues back to the Commission before the Council makes a final decision. Scott expressed his desire to see the above four issues come back to the Planning & Zoning Commission so the Commission could have a chance for more public and private input. Scott moved and Blank seconded to direct the routing of all memos dealing with the fraternities and sororities, tree ordinance, sign ordinance and changes in PAD to the members of the Planning & Zoning Commission. The motion carried 5-1-1 with Seward opposing the motion and Baker abstaining from voting, Seward took this opportunity to wish candidates Baker and Jakobsen good luck in the upcoming elections. The meeting adjourned at 8:05 p.m - Minutes submitted by Lois Burl Minute -Taker. Approved by: H rst Jordan, retary i T....�. ._._....MICROFILMED.BY..__:_._ I t JORM MICR0 L,&13 { - CEDAR RAPIDS - DES MINES t I ..� MINUTES IOWA CITY RIVERFRONT cwisSION NOVEMBER 2, 1983 7:30 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Rausch, Fountain, Scott, Willis, McGuire, Boutelle, Gerleoan MEMBERS ABSENT Lewis, Nelson,Knarr STAFF PRESENT: Moen, Burkett REQUESTS MADE FOR STAFF ASSISTANCE: 1. Staff is requested to send a letter to the appropriate riverfront property owners informing them that a Mayor's Youth Employment Program Crew would be removing debris along the river bank from the Burlington Street Dam to the southern corporate limits between November 14 and November 23, 1983. 2. Staff is directed to make an inquiry to the Department of Water, Air and Waste Management as to whether any regulations are being violated along the river bank in the vicinity of Johnson County Ready -Mix, Ruan Trans- port Corporation and L.L. Felling Company. SUMMARY OF DISUSSION: Rausch, acting Chairperson, called the meeting to order at 7:40 p.m. REVIEW AND APPROVAL OF THE MINUTES OF OCTOBER 5, 1983: Scott moved and Willis seconded the motion to approve the minutes of October 5, 1983, as submitted. Motion carried unanimously. ASSESSMENT OF CONSERVATION EASEMENTS - WHERE DO WE GO FROM HERE? Scott remarked that the, riverfront residents were most concerned about defining the river bank at 13,000 cfs as stated in the new proposed Zoning Ordinance. He indicated that staff was recommending to City Council to lower the flow rate from 13,000 cfs to between 4,000 and 6,000 cfs. Willis reminded the Commission that Ned Ashton, 820 West Park Road, wrote that. damaging 'floods begin at 6,000 cfs. Rausch asked Moen if there was any statement in the literature sent to the riverfront property owners that defined river bank at 13,000 cfs outflow from the Coralville Reservoir. Moen said that the 13,000 cfs definition of river bank was brought to the atten- tion of the property owners at the October 18 public meeting. The proposed ORC zone doclmlent had not been mailed to the property owners. 3.?5Z MICROFILMED DY... DORM MICR#LA13 l CEDAR RPPIDS • DES MOINES r �� l 1 M ■ Riverfront Commission November 2, 1983 Page 2 Scott commented that he felt that the Commission would not get many river - front property owners to sign a conservation easement because there were no benefits or advantages to signing an easement. Again he stressed, the questions that kept arising were "What benefits?" and "Why should we sign?". Scott stated he felt that there were no tax advantages. Moen said she was pursuing the tax advantages with the M. Rausch inquired as to why the Corniisison should spend the time and effort if the riverfront property owners were unwilling to sign an easement, Willis concurred with Rausch. Rausch commented on the great interest in the inprovenent of the river bank area, such as, what could be done to prevent the banks from washing away. Willis stressed that it is not worthwhile to solicit conservation easements from the residential area. Moen remarked that Floward Sokol thought that the Normandy Drive residents would be reluctant to sign conservation easements as there is a high residential turnover. An easement of this type enclanbezing the title of the, property could affect quick turnover. Boutelle stated that the county may be a better route. Fountain remarked that the county would he reluctant to participate as it would recognize that the City originated the concept. Scott cornnented that businesses along the river seeped to have improved conditions along the river bank. Boutelle remarked that the people who are interested in river bank cleanup are presently pursuing it and those who are not aren't going to spend the time and money to pursue it. She added that the residents liked the informational data displayed at the October 18 meeting and she would like to see the Commission continue with those types of meetings. McGuire concurred with Boutelle. Willis moved and Fountain seconded to discontinue any effort to obtain conservation easements. The motion carried unanimously, DISCUSSION OF TBE RIVER C0RR2DOR OVERIAY ZONE DEFINITION OF RIVER BANK: Moen stated that residents along the Iowa River are concerned with the Pion—.=e3. ORC uGlle definition of River Bank as the water level at L3,OOO cfs outflow from the coralville Dam.. They claim that this outflow alone, without adding water from other sources as creeks, runoff, etc., would inundate their riverfront properties. Measuring the 30 -foot ORC setback or the 100 -foot zone from the river bank, as defined, would be meaningless as the bank would most Likely be found beyond the depths of the riverfront properties_ Conversations vith the Aany Corps of Engineers indicate that these concerns rnay be warranted_ Release rates of 10,000 cfs or more from the Coralville Reservoir are the exception rather than the rule. The Army corps of Engineers follows a regulation schedule adopted for .the Coralville Reservoir as a guideline for determining release rates throughout the year. Three flood control time periods are identified in the regulation schedule. May 1 to December 15 represents the longest interval of time. This seven and one-half month interval includes a portion of the spring rains and, unless unusual ciraunstances exist, only 9,000 efs to 6,000 cfs are 307S.-4 _ I .. MICROFILMED BY. J053" wvnGROLAB ! \� - CEDAR RAPIDS . OE= MOINES Riverfront Commission November 2, 1983 Page 3 released during this time period. Depending upon the amount of flood control storage occupied within the reservoir, release rates of 6,000 cfs to 10,000 cfs are authorized for only a ten-day period, from April 21 to May 1. Although conditions may warrant releasing more than 6,000 cfs of water from the reservoir between May 1 and December 15, generally, 6,000 cfs or less is released from the reservoir most of the year. It has been recommended by staff that the water level Line at 6,000 cfs outflow from the Coralville Dam be used to define riverbank as that rate represents the limit of normal conditions. STATUS OF THE RIVERFRONT COIMMISSI0N'S_1984 CDBG PRoposAL: Moen briefly reviewed the memo distributed by CCN and the list which prioritized the projects submitted. She added that if any member wanted to appeal the recommendations made by CCN to the City Council, they could go to the City Council public hearing, November 7, and make a statement. PUBLIC DISCUSSION: Rausch asked Moen of the progress of obtaining a Mayor's Youth Employment Program (MYEP) crew to clean up the river bank from the Burlington Street Dam to the southern corporate limits. Moen suggested that a letter be sent to the property owners along that portion of the river informing then of this proposal. A memo describing this activity would also be directed to the City Council. Rausch directed the staff to send letters to the property owners as well as to inform the Council. Boutelle asked Moen if Parks and Recreation will supervise this project as the MYEP crew needs someone along who knows about river banks. Moen said that the MYEP crew has an on-site supervisor. Moen would also accanpany the crew the first day to guide them as to the work that needs to be done. McGuire raised the question about the unsightly conditions along portions of the river bank in Coralville. Rausch commented that the Commission had no jurisdiction in this matter. McGuire stated that the Commission could pursue this issue on an informational basis. Gerleman pointed out that the function of this Commission was to point out what the problems were and to marshal the resources available to rectify the problems. McGuire moved and Fountain.seconded to direct staff to make an inquiry to the Department of Water, Air and Waste Management as to whether any regulations are being violated along the river bank -in the vicinity of Johnson County Ready Mix, Ruan Transport Corporation and L.L. Palling Company. The motion carried 5-2 with Willis and Rausch opposing. Willis noted his opposition to the motion by stating that to point a finger at specific sites causes the Commission to lose credibility. Boutelle suggested that information be obtained from the Hygienics Lab as they take water samples on a regular basis throughout the Iowa River. Rausch commented that the Commission is looking more at aesthetics rather than .$WS3 t � MCRDFILKE)BY t JORM MICR(�LAB ` CEDAR RAPIDS - nEE MOINES �. i i i i 1 I i I Riverfront Ccrtmis:fin November 2, 1983 Page 4 pollution. He stressed the water is sampled continuously to see if there is any pollution problem. If there had been any problems, he continued, the Commission would have been made aware of it. McGuire moved and Fountain seconded to adjourn the meeting at 8:30 p.m. Submitted by: Lois Burkett, Minute Taker JORM mo C'R LAB •CEDAR RAPIDS DES MOINES