HomeMy WebLinkAbout1983-12-06 Info Packet-
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City of Iowa City
MEMORANDUM
DATE: December 1, 1983
TO: City Council
FROM: Dale Helling, Assistant City Manager ca?
RE: Sidewalk Snow Removal
Attached to this memorandum please find a copy of the Sidewalk Snow
Removal policy which is proposed for implementation this winter and in
the future. This policy does not require formal Council action. However,
it is being submitted for your information.prior to actual implementation.
Because of the City's legal obligations for sidewalk snow removal, it is
important that the City have a definite policy. Hopefully, the Legislature
soon will adopt legislation which will reduce the City's responsibilities.
Please note that compliance with paragraph (A) cannot be achieved this
year. However, a news release notifying citizens of their snow removal
responsibilities was issued during the past week. Advertisements will be
purchased in the immediate future and an additional advertisement will be
purchased after students return from the Christmas break. If Council
has no objections, this policy will be filed with the City Clerk by the
City Engineer, and it will be come the operating policy under which side-
walk snow removal requirements are enforced.
Please advise me at your informal meeting on December 5, 1983, if you have
any questions or concerns regarding this matter.
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Rule for Sidewalk Snow Removal
UNDER SECTION 31-120 THE FOLLOWING RULE IS PUT INTO EFFECT
(A) Notice to Media.
By November 15 of eachyear the Building Official shall issue a press
release to all local media reminding Iowa Citians of the snow removal
ordinance requirements. Beginning the third week of November of each
year and at least one time per week for three consecutive weeks
following, an advertisement notifying the public of the requirement
of the sidewalk snow removal ordinance shall be purchased from the
Iowa Cjty Press -Citizen and the aaa Iowan.
(B) Areas of Snow Removal.
Unless otherwise directed by the City Manager the following
priorities for enforcement have been established:
(1) Priority 1 - Citizen Complaints
When a citizen complains about a sidewalk adjacent to a specific
street address that has not been cleared within 24 hours after
the cessation of snow fall in excess of one inch (111) accumula-
tion, the Director of Housing and Inspection Services shall
cause the complaint to be investigated and, if valid, the
notification, reinspection and removal procedures as outlined
herein shall be initiated. The field investigation of the
complaint and the enforcement action shall not be 1 imited to the
specific address given, but shall include the entire frontage
from intersecting street to intersecting street.
(2) Priority 2 - High Traffic Areas
Sidewalks within two blocks of a public or parochial,
elementary or secondary school and the sidewalks located within
the CBD shall be surveyed 48 hours after the cessation of a
snowfall in excess of one inch.
(3) Priority 3
Upon the direction of the City Manager the entire city shall be
surveyed.
(C) Measurable Snowfall and Enforcement
Twenty-four hours after a recorded snowfall in excess of one inch has
ended, the surveillance and complaint inspection for sidewalk snow
removal will be administered as outlined in (B) above. These
inspections shall be carried out by the Department of Housing and
Inspection Services and all complaints shall be forwarded to the
secretary of that department.
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The inspection must reveal a minimum three foot wide path cleared to
bare concrete, suitable for public use.
If the inspector finds that the public walk has not been cleared of
ice and snow as required above, he/she will post the property with a
notice reminding the occupant of the code requirements to clear the
sidewalk.
Twenty-four hours after the notice of the ordinance requirements has
been left at the property, the inspector will follow-up a
reinspection to see if removal of the snow has been accomplished in
accordance with this rule.
If removal of the snow has been made and the walk is found to be in
compliance with this rule, the enforcement will be terminated. If
the walk has not been cleared, the inspector will forward the
information to the secretary of Housing and Inspection
Services/Public Works who in turn will forward the information to the
j Engineering Division. The City Engineer or his/her designee will
then instruct the Parks and Recreation Department or the Street
Department to remove the snow and/or ice as quickly as possible.
Once Parks and Recreation have cleared the walk, they will so inform
the Engineering Division who in turn will follow through to verify y
ownership of property and bill the responsible party a fee as I
established by City Council for snow removal services.
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City of Iowa City
MEMORANDUM
Date: December 1, 1903
To: City Council
From: Rosemary Vitosh, Director of Finance
Re: Sewer Rate Increases
At the recent public hearing on the Wastewater Treatment Plan Construction
Plan, the question was raised as to why the sewer rates would not increase
as much as originally projected particularly as the City would be financ-
ing $19 million in project costs as compared to the original $12 million
projection of local funding. There are several reasons. '
First, the original projected increased rates not only covered funding the
costs of the bond issue but also covered the additional annual operation
and maintenance costs for a larger plant and a more expensive treatment
process_ The initial construction phase of Phase I will add only minimal
increases to annual operating costs.
Second, the current proposal anticipates funding construction costs with
General Obligation Bonds instead of Sewer Revenue Bonds, which lowers
annual debt service costs.
Third, the EPA requirement for the establishment of a plant replacement
fund is eliminated since the construction of the Southeast Interceptor
Sewer would not be funded with a federal grant.
Four,• is that sewer rates have already been increased once since the
original projection of the percentage increase to sewer rates was made in
1979.
The remainder of this meno provides more details on each aspect affecting
the rate increase in addition to a historical synopsis of projected rate
increases.
The original cross estirnate for the new sewer plant project came from the
Sanitary Sewerage System Facility Plan prepared in 1979 by Veenstra &
Rimm. At that time, the total project cost estimate was $57,200,000 and
Included the River Corridor Trunk Sewer Project. The City's total local
share was estimated at $12.24 million but the Plan recommended that the
City plan on a total. local expenditure of $15 million due to anticipated
inflation (which was not included in the project cost estimate) and
pending determination of State and Federal eligibility for funding the
various canponents of the Facility Plan.
The Plan assumed funding basted upon the allocation in existence at that
time of 208: local , 758 federal and 5% state.
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It was estimated that sewer rates would need to be increased by 389%
because of the construction of the new plant. That rate increase was
required to both pay off the bonds sold to finance the city's local share
of construction costs and to cover the increased annual operating costs of
a new plant.
The attached chart shows the elements of the annual cost which required
the rate increase. Annual operating costs were expected to increase from
$802,454 to $3,086,700 once the new plant was in operation. Of the total
increase of $2,284,246, only $1,307,800 would be used to pay off the bonds
issued to finance the construction costs. The remainder of the increase,
amounting to $976,446 provided for increased annual operation and
maintenance costs and the 50% required coverage margin.
operating and maintenance costs would increase because the new plant would
utilize a more costly treatment system than the old plant. A 508 coverage
margin is required on Revenue Bond Issues to provide assurance
to the bond
annual Debt
purchasers that revenues are more than sufficient to pay
the Service costs. The margin keeps the interest costs on the bonds down
because it lowers the risk of a default on the bonds. In addition, EPA
(Environmental Protection Agency) required that a plant replacement fund
be established fot all federally funded projects and the 50% margin was
designated to be used for the annual deposits to that plant replacement
fund.
The River Corridor Trunk Sewer portion of the project was designed and
constructed during 1978-1981. That project received 75% federal funding
and 58 state funding. G.O. Bonds (General Obligation Bonds) amounting to
$2.9 million were sold in 1978, 1979 and 1980 to finance 1) the City's
local share of the Trunk Sewer Project, 2) engineering and design costs
for the entire sewer plant project, and 3) plant site acquisition costs.
The sewer rate was increased in 1981 to cover these bond costs.
The average residential user's bi-monthly bill is based upon a water
consumption of 2,000 cubic feet and amounted to $5.40 for sewer charges
prior to the rate increase. The actual rates were based upon a flat fee
of $.27 per 100 cubic feet of water consumption. Since federal funding
was received for the Trunk Sewer Project, the City was required to adopt a
user rate ordinance that met EPA guidelines. The new rate is based upon a
minimum charge for the first 400 cubic feet of water consumption and a
flat fee for each 100 cubic feet exceeding the 400 cubic feet covered in
the minimum. The actual rate currently being charged for a bi-monthly
billing is a $3.25 minimum and a flat fee of 35.5 cents per 100 cubic feet
for consumption exceeding the initial 400 cubic feet. For the average
residential user, this rate increase resulted in a bi-monthly, bill of
$8.93, or a 658 increase. The rate increase was accepted as being the
beginning of a series of rate increases necessary for the construction of
a new plant.
In October, 1982, Jim Kimn of Veenstra & Kirin revised the cost estimates
detailed in the 1979 Facility Plan. The attached chart shows those revi-
sions. Total project costs decreased to $50 million because the River
Corridor Trunk Sewer portion of the total Facility Plan had been cun-
pleted.
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Total operation and Maintenance costs increased due to inflation and to
revised estimates on the operating cost of an activated sludge treatment
process. The basis of the operating cost estimates which were used in
1979 had been provided by EPA but actual experience with that treatment
process had since shown it to be much more costly than originally antici-
pated _
The old Debt Service costs increased because of the additional G.O. Bowls
issued from -1978 to 1980. The new Debt Service amount is less because the
local share yet to be funded has been lowered to $10 million. However,
since bond interest rates were estimated at 68 in 1979 and at 8.58 in
1982, the total reduction is much less than the 338 decrease in bond
principal amount. The 508 margin decreased in proportion to the decrease
in annual Debt service costs.
A separate line -item for a replacement cost fund has been included
because the EPA had, since 1979, decided to require that the replacement
fund be funded annually in addition to the 508 margin. In other words,
the 508 margin annum could not be used to fund plant replacement as had
been assumed in the 1979 Facility Plan.
As a result of this revised cost estimate, the chart shows the annual cost
increased to $4,441,000 even with 758 federal funding. This level of
annual cost would require that the bi-monthly rate for the average
residential user be increased to $28.84, an increase of 3238 over the
current rate of $8.93 and an increase of 5348 over the 1979 rate of $5.40.
To furl the project 1008 locally, with no federal funding, would require a
bi-monthly rate of $70.46 or an increase of 7898 over the current
bi-monthly rate or 13058 over the 1979 rates.
The current proposaL to begin Phase I of the four phase construction plan
by furling the Southeast Interceptor Sewer would require rate increases as
follaWS:
Bi -Monthly Billing
The final increase is shown as occurring between 1987 and 1991 because
both the timing and exact amount are dependent upon future decisions on
whether and when to finish Phase -I. The $25 rate will fund all of the
Phase I, construction by using 1009 local funding. If Federal funding
becomes available for finishing Phase I, the rate increase may be lower.
To proceed with Phase II in 1991, further rate increases would be re -
gaited.
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ComYodity
Average
Minimmr
Per 100 cu.ft.)
User
Current Fates
$3.25
$0.335
$ 8.93
March, 1984
4.50
0.40
10.90
June, 1986
6.00
0.60
15.60
1987-1991
9.00
1.00
25.00
The final increase is shown as occurring between 1987 and 1991 because
both the timing and exact amount are dependent upon future decisions on
whether and when to finish Phase -I. The $25 rate will fund all of the
Phase I, construction by using 1009 local funding. If Federal funding
becomes available for finishing Phase I, the rate increase may be lower.
To proceed with Phase II in 1991, further rate increases would be re -
gaited.
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The attached chart shows why the rate to fund the $19 million of bonds for
Phase i is lower than the $10 million in the Revised Facility Plan costs_
By funding the project locally, the plant replacement fund is not re—
quired. By using G.O. Bonds, the 506 masgi.m is not required. And, the
increase to the annual operation and maintenance costs frorA t3be construc—
tion in Phase I is minimal.. For these reasons, a larger amount of bonds
can be issued and result in a lower annual cost for funding purposes.
The $25 bi-monthly rate is a 3258 increase over the current rates and at
4638 increase over the 1979 rates.
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HISTORICAL COST PROJECTIONS
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1982
1983
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1979
FACILITY
REVISIONS OF COSTS
PHASED PLAN___
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PLAN
__ _
FACILITY
_
PLAN
____
FUND
PHASE I
FY79
NEW PLANT
RATE INCREASE 75% FEDERAL
0% FEDERAL
FY84
FINISH
ESTIMATE
ESTIMATE
1981 FUNDING
FUNDING
ESTIMATE
PHASE I
`
Annual Operating Costs,
Operation 8 Maintenance
517,631
889,000
1,715,000
1,715,000
950,000
1,150,000
Debt Service (old)
284,823
236,000
534,000
534,000
538,000
538,000
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Debt Service (new)-
--
1,307,800
1,161,000
5,806,000
--
2,488,000
50%.Bond Margin
--
653,900
581,000
2,903,000
--
Replacement Fund
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450,000
--
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802,454
3,066,700
4,441_,000
10,958,000
1,488,000
4,174,000
Average Residential
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User Rates
2000 Cu. Ft. Bi -Monthly
5.40
21.00
8.93 28.84
70.46
8.93
25.00
Project Costs
Project Cost Estimates
57,200,000
50,000,000
50,000,000
19,000,000
Local Share
15,000,000
10,000,000
50,000,000
19,000,000
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City of Iowa City
MEMORAN UM
Date: December 1, 1983 I / J _Il)
To: City Manager & Members of the City Council
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From: Michael Kucharzak Wl
Re: Acacia House Appeal I
At a recent meeting of the City Council the October 11, 1983, Housing Code
appeal of Acacia House, 202 Ellis Avenue was discussed, and the Council
raised a question as to why the electrical violations were cited on the
December 21, 1982, violation letter.
An inspection of the above referenced property was conducted on December
10, 1982, by inspector Kelley Vezina. Violations of eight code sections
were noted including fourteen electrical system violations. The violation
letter was served on December 30, 1982. The fraternity did not exercise
their appeal rights within the prescribed 10 day period. On August 3,
1983, Joseph P. Williging filed an appeal on the violation citation of
Chapter 17-5M(1), the lack of adequate spacing between electrical outlets.
On September 20, 1983, the Board of Appeals voted to hear the late appeal.
The appeal was heard on October 11, 1983.
The appellant questioned why the residence passed previous inspection but
was cited for electrical violations in December of 1982, the staff
explained that the Housing Code was changed from a requirement of two
electrical outlets in each sleeping room to two outlets spaced a minimum
distance apart equal to 25% of the perimeter of the roan.
The appellant was informed that this change was intended to prevent the
clustering of outlets on one wall, thus forcing occupants to use extension
cords and temporary wiring.
After some discussion, the appellant agreed to hire an electrician and to
correct the deficiencies by January 2, 1984.
In summary, the electrical violations cited in 1982 came as a result of a
change in the
ng Cade enforced since 1981 and not as a result of a
difference in interpretation by inspection personnel.
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City of Iowa City
MEMORANDUM
Date: November 29, 1983 ( p -•�'�
To: Neal Berlin
From: Betty Meisel, Senior Center Coordinator �r
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Re: Commissioners for the Senior Center
It has come to my attention that the City Council has decided, in adver-
tising for applicants to the Senior Center, to add a phrase which states,
"A preference for persons eligible to be beneficiaries of Senior Center
services."
I believe that this is a mistake and would like to explain my reasons.
Unlike other Commissions which are the sole organized representatives of
the public using or interested in the activity, the Senior Center has
three such groups. The Organization of Service Providers represents all
the professionals serving the elderly, the Council of Elders represents
all of the participants using the Center and the Senior Center Commission
which is selected by the City Council and is advisory to them regarding
policy.
The members of the Council of Elders are elected by their peers once a
year at the Senior Fair which 500 elderly attend. It is becoming a more
and more viable group as it becomes a less non -cohesive group of individu-
als who know how other older persons ought to live and more a cohesive
group of people who are active in the Center and respect each other and
those they represent. It is they who advise the Commission on the
day-to-day concerns of participants as to programming, equipment and
personality problems.
The Senior Center Comnission serves in an advisory role to the City
Council with regards to the needs of the Senior Center; it makes recommen-
dations with regards to policy and programs at the Senior Center; it joins
staff and other interested persons in seeking adequate financial resources
for the operation of the Senior Center; it encourages full participation
by senior citizens in the programs of the Senior Center; it ensures that
the Senior Center is effectively integrated into the community and
cooperates with organizations with common goals in meeting the needs of
senior citizens; it serves in an advocacy role with regard to the needs of
senior citizens in Iowa City and Johnson County.
To carry out these tasks one does not have to be 55 or older. One needs
to be interested in older people, to believe in the goals of the Senior
Center, and to be willing and able to stand up and be counted when
committee work needs to be done, when the Senior Center needs to be
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represented at hearings or public discussions, when the staff and the
Center are being undermined by individuals or agencies.
The Commission has discusssed the need for a membership which includes
members who are under 55 as well as over. The older members have contrib-
uted their widsom, knowldge of community, and skills. The younger members
have contributed skills and the energy to engage in battle when necessary.
The older members have time to attend many meeetings and the younger
members don't go out of town for the winter. In other words, they serve
as a balance Eor each other and thereby more fully serve the Senior
Center.
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represented at hearings or public discussions, when the staff and the
Center are being undermined by individuals or agencies.
The Commission has discusssed the need for a membership which includes
members who are under 55 as well as over. The older members have contrib-
uted their widsom, knowldge of community, and skills. The younger members
have contributed skills and the energy to engage in battle when necessary.
The older members have time to attend many meeetings and the younger
members don't go out of town for the winter. In other words, they serve
as a balance Eor each other and thereby more fully serve the Senior
Center.
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City of Iowa City
MEMORANDUM
Date: December 1, 1983
To: City CounciY
From: Donald S� Director, Department of Planning & Program Develop-
ment
Re: Expansion of the Industrial Revenue Bond Area
Background:
Attorney Joseph Holland has requested expansion of the Industrial Revenue
Bond (IRB) area to include property located at 601 South Gilbert Street (tire
former Boyd & Rumrnelhart Plumbing building). The City's Industrial Revenue
Bond Policy states that IRBs will be issued for projects which:
a. Will create new or preserve existing enplovirent opportunities within the
community.
b. Will increase the City's tax base compared to the extent to which the
proposed project without IMs will increase the City's tax base.
c. Will enhance and strengthen the downtown as the multi—purpose center for
Iowa City and the surrounding area.
d. Will upgrade deteriorated or deteriorating structures, improve site
accessibility and usefulness, and otherwise provide for the public
health, safety, and welfare as detailed in the Urban Revitalization Act
(1979).
e. Will allow for preservation and restoration of buildings of historical or
architectural significance.
Issues
The major issues presented by this request are:
a. Enlargement of the IRB—eligible area to include additional commercially
zoned ares will detract from the redevelopment of the downtown; and
b. How boundaries should be determined for the new area.
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Response
In response to the issues raised by this request:
a. It is not clear as to whether or not making an area south of the downtown
eligible for IRBs would direct development away from the downtown.
Certainly the larger the area eligible for IRBs, the greater the poten-
tial for detracting from the downtown redevelopment. It is probable that
some kinds of businesses which would locate in the downtown would not
consider any other location and visa versa (some businesses would not
consider locating in the downtown).
b. One method of deciding on delineating boundaries for an expanded
IRB -eligible area is to utilize the proposed zoning classifications which
allows targeting of specific areas based on use.
Attached below is an excerpt from the proposed zoning map which shows the
area south of downtown to be zoned CB -2, P, PM -145, and CC2.
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This area is about 35
various zones are:
acres in size. The approximate square footages of the '
p
780,000 sq. ft.
AM -145
410,000 sq, ft -
CB -2
89,000 sq, ft.
CC -2
230,000 sq. ft
Approximately
1,514,000 sq. ft.
If the Council decides
that the boundaries encompass
to expand the eligible area for IIiBs, staff recommends
definable, and close
a limited area, which is coact and clearly
to the downtown- The new boundaries
railroad tracks on the
east of Gilbert
should be the
south, the north -south alley located at one lot depth
Street and extending from the railroad tracks to Ralston
Creek as the eastern boundary and the Iowa River as the boundary on the
west.
The expansion of the IRB area will require Council to amend the previous
resolution and map, This could be
next regular meeting,
placed on the Council's agenda for the
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City of Iowa City
MEMORANDUM
DATE: December 1, 1983
TO: City Council
FROM: Karin Franklin, Planner
RE: Johnson County/Iowa City Urban Fringe Area
Policy Agreement
The attached 28E Agreement is forwarded to you from the
Johnson County/Iowa City Urban Fringe Committee. It has
been reviewed by the Iowa City Planning and Zoning Com-
mission and the Johnson County Zoning Commission, both
of which have held public hearings on the item. The
Johnson County Board of Supervisors will be holding a
public hearing on this issue December 8 at their regular
meeting. A resolution authorizing the Mayor to enter
into the Agreement will be before the City Council on
December 20, 1983.
No comments were received at the November 17, 1983 public
hearing of the Iowa City Planning and Zoning Commission.
The Commission voted unanimously to pass the Agreement on
to the Council with the following comments:
1. References to rural design standards and full City
development standards (subdivision requirements) are
unclear to a reader unfamiliar with the terminology
and should be clarified.
2. In Area 2, concern for residential development in the
flood plain should be expressed. Specific reference
should be made to how residential development would be
sewered in this area.
3. In Section II B (1), reference to standards is redundate
given the directive that subdivisions will conform to
Area Policies and Implementation Measures.
cc Johnson County Board of Supervisors
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FRINGE AREA POLICY AGREEMENT
BETWEEN
JOHNSON COUNTY, IOWA, ANO IOWA CITY, IOWA
This agreement is entered into pursuant to Chapter 28E of the Code of Iowa
by and between Johnson County, Iowa, a municipal corporation, and the City
of Iowa City, Iowa, a municipal corporation; to -wit:
WHEREAS, the Development Policy for Rural Johnson County adopted January,
1979 calls for the preparation and adoption of development plans and
agreements between the County and the City regarding the Municipality and
its Environs; and
WHEREAS, the Iowa City Comprehensive Plan Update adopted in February, 1983
outlines the extent of urban development expected within the next 20 years
and projects 1 imited annexation of extraterritorial areas; and
WHEREAS, it is in the interest of Johnson County and the City of Iowa City
to establish policies for the orderly growth and development within the
two-mile extraterritorial jurisdiction of the City; and
WHEREAS, Johnson County and the City of Iowa City mutually agree that such
policies are necessary in order to more effectively and economically
provide services for future growth and development.
NOW, THEREFORE, the parties hereto, do agree for themselves and their
respective successors as follows:
SECTION I. AREA DEVELOPMENT POLICIES & IMPLEMENTATION MEASURES
The parties accept and agree to the following Area Development Policies
and Implementation Measures regarding annexation, zoning, and subdivision
review for the various designated areas outlined on the attached map:
Statement of Intent
In order to facil itate the purposes of Chapter 93A of the Code of Iowa and
to further the policy of this state to provide for the orderly use and
development of land and related natural resources in Iowa for residential,
commercial, industrial, and -recreational purposes, preserve private
property rights., protect natural and historic resources and fragile
ecosystems of this state including forests, wetlands, rivers, streams,
lakes and their shorelines, aquifers, prairies, and recreational areas to
promote the efficient -use and conservation of energy resources, to promote
the creation and maintenance of wildlife habitat, to consider the
protection of soil from wind and water erosion and preserve the
availability and use of agricultural land for agricultural production,
through processes that emphasize the participation of citizens and local
governments ; and,
In the interest of providing for orderly and efficient development
patterns in those areas of Johnson County within the two-mile
extraterritorial jurisdiction of Iowa City and in order to provide
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services for such development at the least cost to all of the people of
Johnson County, the City of Iowa City and Johnson County agree, as
provided in Chapter 28E of the Code of Iowa, to the following Development
Policies and Implementation Measures regarding annexation, zoning and
subdivision review for various designated areas outlined on the attached
map.
The 28E agreement between Johnson County and the City of Iowa City will
pertain to the entire two-mile extraterritorial jurisdictional area of
Iowa City.
AREA 1
Policy
Agricultural use is the preferred use in Area 1. Residential uses
for farm family purposes will be considered depending on soil and
site conditions. The policy regarding this area should be re-
evaluated at such time as the potential office research park
development anticipated in the northwest quadrant of Iowa City is
realized.
Implementation:
1. All zoning requests will be reviewed for conformance with the
policies established for Area 1.
2. County and City Rural Design standards will be applied to regulate
development within existing residential zoning. (Full City
subdivision requirements will not apply.)
3. No annexation of this area is anticipated in the three year review
period provided for in Section III.
AREA 2
Policy
This area should develop as low to medium -density residential use;
large scale commercial development is inappropriate due to the
proximity of existing residential uses, the I-80 and Dubuque Street
interchange, and the curvature of Dubuque Street. Limited
commercial uses may be considered when integrated as part of a
I 'proposed residential development.
Implementation:
1. The County will adopt Planned Development Performance Standards
_ (POPS)..
4 2. Limited .commercial uses may be considered as part of planned
residential development proposals and will conform to the POPS.
3. County and City Rural Design standards will be applied to regulate
development within existing residential zoning.
4. No annexation of this area is anticipated in the three year review
period.
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AREA 3
Policy
Residential development in the County will be encouraged in Area 3
and will be governed by the provisions of the Corridor Development
Plan adopted November, 1982.
Implementation:
1. Development shall conform with the Corridor Development Plan and
comply with County and City Rural Design standards.
2. No annexation of this area is anticipated in the three year review
period.
AREA 4 .
Policy
Residential development in this area should be discouraged, and
encouraged to take place in Area 3 and other parts of the county
zoned for residential development. Agricultural use is the
preferred use in Area 4. Residential uses for farm family purposes
will be considered depending on soil and site conditions.
Implementation:
1. All zoning requests will be reviewed for conformance with the
policies established for Area 4.
2. Development of existing zoning within Area 4 will be required,to
comply with County and City Rural Design standards.
3. No annexation of this area is anticipated in the three year review
period.
AREA 5
Policy
Agricultural uses are encouraged to continue on land which is
considered "prime" agricultural land. Residential uses for farm
family purposes will be considered depending on soil and .site
conditions. Nan -farm development should be confined to existing
zoning within one mile of the eastern corporate limit of Iowa City
and should develop in a manner consistent with the anticipated
limited annexation of this area. Additional land for industrial use
has been identified in the triangular area east of the corporate
limits and bounded by the railroad tracks on the north and local road
on the south.
Implementation: ,
1. All rezoning requests will be reviewed for conformance with the
policies established for Area 5.
2. Residential development will be discouraged in the area identified
for industrial use and screening• provisions will be added to the
County's industrial performance standards•
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3. full city development standards will be imposed for any development
within one mile of Iowa City's eastern limits.
4. County and City Rural Design standards will be applied to regulate
any residential development beyond one mile of Iowa City's eastern
limits.
5. Annexation requests within one mile of Iowa City's corporate limits
will be considered at such time as City services can be provided.
AREA 6
Policy
Agricultural use is preferred. Residential uses for farm family
purposes will be considered depending on soil and site conditions.
Development of existing residential Toning should be limited by the
capacity to provide municipal services.
Implementation:
1. Requests to rezone land will be reviewed for conformance with the
1' policies established for Area 6.
I'
� 2. Full city development standards will be imposed for any development
within one mile of Iowa City's eastern 1 imits.
3• County and City Rural Design standards will be appliedto regulate i
any residential development beyond one mile of Iowa City's corporate
limits.
4. Annexation requests within one mile of Iowa City's corporate limits
wi 11 be considered at such time as City services can be provided_
AREA 7
Policy
I
Continued agricultural use is the preferred use in Area 7. Limited
residential development should be considered only where County
services can be provided most effectively.
Implementation:
I. All zoning requests will be reviewed for conformance with the
Policies established for Area 7.
2. Limited residential development which does occur will be required to
comply with County and City Rural Design standards.
3. No annexation of this area is anticipated in the three year review
l period.
AREA 8
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Policy
Development in Area 8 will consist primarily of commercial and light
industrial uses subject to certain standards. Any development which
may occur will be consistent with the Airport Overlay Zone.
Implementation:
1. That portion of Area 8 east of Freeway 218 will be incorporated into
Iowa City by annexation.
2. Planned Commercial Development standards will be developed and
adopted by the County.
3. Provisions for screening between commercial or industrial
development and residential development will be adopted for
developments in the County.
AREA 9
Policy
Low density residential development is projected in those portions
j of Area 9 which can be served with municipal services. Those areas
which are not serviceable should remain in agricultural use.
Implementation:
1. AG zoning of most of Area 9 is anticipated until such time as City
services are available.
2. Those portions which cannot be served by City services will be
considered for deannexation.
3. Hunters Run subdivision will be retained within the corporate limits
subject to review of the subdivision in 1985.
SECTION II. ADMINISTRATIVE POLICIES
The parties accept and agree to the following administrative policies:
Zoning regulation as a rule is the county's prerogative while subdivision
regulation in these areas comes under a city's authority. Annexation is
also primarily under exclusive rule of cities. Each of these activities,
however, affect both jurisdictions and have produced a clear and pressing
need for coordination and joint administration. To that end, the City and
i the County agree to the following procedures for administration of land
use regulations:
A. Zoning Regulation:
I. Zoning regulation for all unincorporated territory will remain
under the authority of the Johnson County Zoning Ordinance and
the provisions of Chapter 358A, Code of Iowa.
2. Implementation measures outlined in this agreement which call
for rezoning of specific areas or the adoption of new
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regulations will be undertaken within the 3 year review period
of this Agreement.
3. Each request for zoning of property within Areas specified in
this Agreement will be forwarded to the City for review and
comment prior to the public hearing before the County Zoning
Commission. Any zoning change will conform with the policies
identified for the Area in which the requested change is
located.
S. Subdivision Regulation:
I. Subdivision of land within the 2 mile extraterritorial
jurisdiction will be required to conform to either the Rural
Design Standards of the City and County or full City Development
Standards in accordance with the Area Policies and
Implementation Measures specified in this Agreement.
2. Persons wishing to subdivide land within the Areas specified in
this Agreement shall be required to file, at the same time with
both the City and the County, a subdivision application, the
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processing of which shall be coordinated to ensure concurrent
review by both the City Planning and Zoning Commission and the
County Zoning Commission.
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3. Subdivisions of land into less than three lots will continue to
be regulated by the County.
C. Annexation:
I. Iowa City will annex territory only in accordance with the
Policy Statements and Implementation Measures specified in this
Agreement.
2. Requests for annexation or severance of property within the
Areas specified in this Agreement will be forwarded to the
County, upon receipt of the application by the City, for review
and comment prior to consideration by the Iowa City Planning &
Zoning Commission..
SECTION III. I
The parties shall review the Area Development Policies and Implementation
Measures and the Administrative Policies every three (3) years during the
term of this agreement and to consider modifications of this agreement
accordingly, if appropriate.
SECTION IV.
i
This agreement shall become effective upon acceptance and execution of the
parties, and shall be in effect until (21
years). This agreement may be modified and extended—by—the wrltten mutual
consent of the parties.
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City of Iowa City
MEMORANDUM
DATE: December 1, 1983
TO: City Council
FROM: City Clerk 6larian K. Karr
RE: Update on Record Management in City Clerk's Office
In October I sent a memo identifing four problem areas in the City
Clerk's office:
Heavy Workload - small staff
Limited Storage
Limited Customer Service Area
Deteriorating Cemetery Books
Workload in the Clerk's office has steadily increased. Retrieval requests
have increased from 1,603 for calendar year 1982, to 3,153 for 9 months of
1983; an approximate increase of 96; over the past year. Phone inquiries
have doubled in the last year alone. The number of Council meetings has
also increased. However, the City Clerk's full time office staff has not
increased since 1975.
Limited storage area continues to be a problem. Vault storage is shared
with the Finance Department and adequate space for both departments is
growing smaller. My office is currently housing 36 boxes (17x1Lx26) in
the vault and downstairs in the retention area. Since Legal has researched
the question of retention of hardcopy documents after microfilming and
found that some records could be destroyed, we have disposed of 8 boxes
in the last month.
The Clerk's office has a small counter area measuring 7 feet, 9 inches.
We have re -arranged furniture to allow maximum usage of the area and
still only utilize 4 feet, 9 inches. Individuals doing lenghty research/
retrieval often occupy the -counter for over 30 minutes at a time. This
causes congestion when another citizen requires assistance. It should
be noted that over 80% of our retrieval requests are not current year
but involve searching past year indices.
Currently five cemetery deed books are housed in the Clerk's office.
These books date from 1864 to the present and represent over 2,290
transactions. The two oldest books are deteriorating rapidly. There
is a need for the records to be centralized and basic information readily
available.
The Finance Director and I reviewed available equipment and worked with
Michael Noth from the University Ifeeg Computer Center. Summary informa-
tion furnished by Mr. Noth states, "There are at least two ways that the
public interface can be handled. First, a clerk could have a micro-
computer with a set of floppy diskettes which index the documents of
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Record Management
City Clerk
Page 2
interest. When a person requests information about a particular topic,
the appropriate diskette (or diskettes) could be searched to retrieve a
document index. The clerk could then use the index to retrieve the
desired source document. A second solution would be a hardcopy index
kept accurate and up-to-date (no more than a week old) that the walk-in
public could use. When a document index of interest was found, a clerk
would be asked to retrieve the source document for the user. With either
method, a clerk will probably need to help the user find the correct index
item."
Mr. Noth continues, "The expectation of greatly reduced staff time is
realistic; there should be little, if any, actual paper shuffling during
the search process; in most cases actual source documents need only be
referenced after the indices have been found either on diskette or hard-
copy. The reduced staff time needed for searching documents can be spent
in data entry and data maintenance."
Attached is a memo dated October 28, 1983, which details various options.
In weighing the tie-in with the Word Processing Center versus a micro-
computer with no tie-in capability, it was felt that a greater advantage
for usuage would be utilizied with the tie-in capability.
Based upon staff review and Mr. Noth's comments, the Finance Director and
I recommend purchase of Model #775. Total acquisition cost is $8,655,
with annual maintenace and supplies a five year cost figure would be $12,090.
This model would alleviate staff time indexing and filing current materials,
aid with storage problems, provide customers with direct on-line access to
records, and allow for deteriorating cemetery books to be put directly on-
line. One concern is that with only one terminal staff will not have access
to records and the WPC while customers retrievals are in progress. This will
not be as important in the beginning stages, as no plans are being considered
to put back records on floppy disks, but will be a problem as more information
is stored on disks. After the first year of operation there will be a need
for a second terminal. Since the terminal would be networked to the other
terminal a lower cost model #745 could be purchased for $4,166.
The Finance Director recommends funding.this request with unallocated federal
revenue monies which were set aside for capital purchases. The City Manager
concurs with the foregoing recommendations. We will be present at the informal
session on Monday for discussion of this item.
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City of Iowa City
MEMORANDUM
Date: October 23, 1983
To: City Manager and City Council
From: Marian K. Karr, City Clerk
Re: Record Management in City Clerk's Office
Problem Areas
The City Clerk's office has identified four problem areas:
1. Workload heavy - small staff
2. Limited storage
3. Limited customer service area
4. Deteriorating cemetery books
Workload in the Clerk's office has steadily increased. Retrieval requests
have increased from 1,603 for calendar year 1982, to 3,153 for 9 months
of 1983, an approximate increase of 96% over the past year. Phone
inquiries have doubled in the last year alone. The number of Council
meetings has also increased. However', the City Clerk's office staff of
three has not increased since 1975.
Limited storage area continues to be a problem. Vault storage is shared
with the Finance Department and adequate space for both departments is
growing smaller. Currently my office is housing 42 boxes (17X11%26) in
the vault and downstairs in the retention area. Legal has researched
the question of retention of hard copy documents after microfilming and
determined some records can be destroyed.
The Clerk's office has a small counter area measuring 7 feet,.9 inches .
in length. However, the clerk typist's desk and file measures 6 feet, 7
inches. This leaves only 14 inches of open space for customer service.
Individuals doing lengthy research/retrieval often occupy the counter
for over 30 minutes at a time. This causes congestion when another
citizen requires assistance. It should be noted that over 8D% of our
retrieval requests are not current year but involve searching past year
indexes,
Currently five cemetery deed books are housed in the Clerk's office.
These books date from 1864 to the present and represent over 2,290
transactions. The two oldest books are deteriorating rapidly. There is
a need for the records to be centralized and basic information readily
available.
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Available EpuiDnent
After discussions with the City Manager, City Clerk, Finance Director,
Word Processing and computer representatives, the Compucorp Information
Processors have emergeq as a possibility for the department's use. A
logical relationship exists with our office and the Word Processing
Center (WPC) and it would be helpful to be tied in with WPC for several
reasons. Currently a Complete Description rough draft is typed in the
Clerk's office, Word Processing retypes and submits back for approval.
Corrections are then made, xerox copy edited for Official Actions and
again revised by Word Processing. This results in double typing of the
same material and often pushes both departments to complete the task so
legal publication deadlines can be met. With this system the rough
draft would be typed directly on the terminal, and Word Processing would
receive via terminal and store for future revisions. The minutes would
not have to be retyped by staff. The only equipment that would allow us
this tie-in capability would be Compucorp - the same company that equipped
WPC. This direct tie-in could be expanded at a later time with a printer
that could deliver text directly back to the Clerk's office. A printer
in the Clerk's office would be advantageous for legal publications. The
notices could be dictated to Word Processing by other departments and
delivered directly to our office via the printer.
Compucorp offers three models of work stations. The Clerk's work station
would be networked by cabling into the Word Processing Center equipment
and would run off the Center's software for both the word processing
function and the records processing function.
Model #745 is a diskless work station. Data would be stored on the hard
disk in the WPC. A limited amount of storage (shared with WPC) would be
available and would mean that only the current year's index would be on-
line all the time. Prior years' index listings and other files, such as
cemetery records, would need to be loaded into memory by the WPC staff
when it was time to update the records. For these records, hardcopy
listings would be used for retrieval on a daily basis and the work
station would be used only as a tool for updating records, it would not
be used for retrieval of information.
Model #775 is a work station with two floppy diskette drives. It would
allow the Clerk's staff to directly input the files stored on separate
floppy diskettes and any file could be placed on-line as needed. The
work station could then be used for both updating and retrieval. The
work station could also be used when the WPC's system was not operating,
such as after hours and on weekends. The diskless work station, model
#745, can only be used when the WPC system is operating. The Clerk's
staff would need to start up the WPC systen if they wanted to use their
equipment after hours.
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Model 8785 is a work station with one floppy diskette drive and one hard
disk drive. The hard disk has a storage capacity of five megabytes
which is 71,, times the storage capacity of a floppy diskette. This would
allow all files to be on-line all the time and would eliminate the need
to input files continuously from floppy diskettes.
Table i outlines the costs projected for five years for each model,
including set-up and supplies. Printer costs for each model are also
included.
Summa ry
Although any of three models wi11 help the Clerk's office, the models
differ as to their ability to address the four problems identified (1)
workload heavy - small staff, 2) limited storage, 3) limited customer
service area and 4) deteriorating cemetery books).
Model 9745
Problem
1. Would be able to put current year index and free staff time for
other duties; Council mi nut es could be typed directly.
2 Has linited storage; storage in WPC; no expansion.
3. Model would not be used for 80X of retrieval requests and hard copy
would still be utilized at the counter.
4.Could allow conversion to disk but would require WPC to load and
unload disk back to this model and could cause waiting problems.
Model #775
1. Would allow quicker access than hard copy of current and past year
i ndex; Counci l minutes could be typed directly.
2. Has unlimited storage (0 th floppy disks).
3. Model would be used for retrieval and located at the counter for
quicker customer service. However, this model would require storage
for disks in the office.
4. Would allow converting to di sks of deteriorating books.
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Model #785
1. Would allow quickest access (all files on-line all the time);
Council minutes could be input directly.
2. Has unlimited storage (7� times capacity of floppy disk).
3. Model would be located at counter for retrieval uses and provide
best customer service. Less amount of storage required for smaller
floppy disks.
4. Would allow conversion of deteriorating books.
Model #745 alone has limited storage, is available only when the Word
Processing Center is operating, and could not be used for retrieval.
Model #775 would have unlimited storage and operate with or without WPC.
/This model would help alleviate staff time indexing and filing current
materials, aid with storage problems, provide customers direct on-line
access to records, and allow for deteriorating cemetery books to be put
i directly on-line. One concern is that with only one terminal staff will
not have access to records and WPC while customer retrievals are in
process./ Therefore, #745 would provide staff with one work unit for
daily updating while #775 would allow the unlimited storage and retrieval
for customer service.
Model #785 would allow all files to be on-line at all times and be more
convenient than working with floppy disks, but would not alleviate the
problems of simultaneous staff and customer use.
Status Report
The Clerk's office has acquired the new used desks from WPC and will be
rearranging this week. One access thru our office has been closed and
will allow us to move the Clerk -Typist desk back from the counter. This
will mean a much more open customer service area. We are also starting
to destroy documents already microfilmed and freeing up additional
space.
I will be meeting with Mike Noth from the University Weeg Computer
Center re possible use of a microcomputer'to solve sane of our problems
and comparables will be made as to cost and feasibility of using Coopucorp
or some other company. (Mr. Noth assisted Finance with selection of the
City's computer.) We need to determine if a tie-in with WPC is best for i
identified problems, whether a microcomputer or combination of the two
should be considered. A report will be sent to you within 30 days and I
will be requesting informal discussion at that time.
/sp
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Equip
Model Cost
745—w/o 4,016
-with
printer 6,416
775—w/o 8,455
-wi th
printer 10,655
785—w/o 11,075
-wi th
printer 13,475
,-.
Cabling
& Supplies
Cost
150
200
200
250
200
250
5
TABLE I
5 Yr.
Total
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Cost
Maint.
4,166
410
6,616
690
8,655
637
11,105
4
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Equip
Model Cost
745—w/o 4,016
-with
printer 6,416
775—w/o 8,455
-wi th
printer 10,655
785—w/o 11,075
-wi th
printer 13,475
,-.
Cabling
& Supplies
Cost
150
200
200
250
200
250
5
TABLE I
5 Yr.
Total
Cost
Acquisition
Annual
Cost
Maint.
4,166
410
6,616
690
8,655
637
11,105
917
11,275 1,057
13,725 1,337
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Annual
5 Yr.
Supplies
Cost
--
$ 6,216
50
10,316
50
12,090
100
16,190
25
16,685
75
20,785
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The University of Iowa
Iowa City. Iowa 52242
Business Office
S
November 28, 1983
Di Charles J, SchPublic
Works
Director of Public {Forks
City of Iowa City
Civic Center
Iowa City, Iowa 52240
Dear Chuck:
Outlined below is a table outlining the costs incurred for the buildings
from which storm water inflow has been removed and the cost per thousand
cubic feet.
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Inflow
Cost/
(1000�ft3)
Cost
1000 f0
Trowbridge Hall
38.172
$ 583.54
$ 15.29
Engineering Building
94.898
30,599.00
322.44
MacLean Hall
38.8.18
25,304.80
650.00
Calvin Hall
23.570
4,276.91
181.46
Schaeffer Hall
50.641
18,926.30
373.73
Gilmore Hall
16.413
21,105.24
1,285.89
Halsey Gym
48.239
11,082.87
229.75
Jessup Hall
40.609
7,247.87
178.48
Speech $ Hearing
52.267
1,585.34
30.33
Communications Center
37.224
904.86
24.31
North Hall
3.456
652.46
188.79
Transp. $ Security
6.160
1,167.08
189.46
Van Allen Hall
38.823
7,888.00
203.18
Seashore Hall
122.803
37,284.50
303.61
612.09
$168,608.77
In addition, to date we have
incurred some $54,101.00 in engineering
costs which, of course, includes the original VK report.
1qe are presently
surveying in detail Phillips
Hall, the Old Zoology Building,
Zoology I
and II, Zoology Annex, the University
Theatre and 6lacbride
Hall and
hopefully will have the storm
water removed from these buildings
during
the course of the next year.
When this is accomplished an
additional
1,572 thousands of cubic feet
will be removed. Assuming a
total inflow
removal of 2,184 thousand cubic
feet (612
already removed
and an
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The University of Iowa
Iowa City. Iowa 52242
Business Office
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anticipated additional 1,572) and total final engineering costs of
$60,000.00 and prorating the engineering costs on the basis of thousands
of cubic feet removed then an additional $27.47 would have to be added
to each thousand cubic feet removed for engineering costs.
Chuck, if you have any questions on this information, please give me a
call.
RBM:llk
Very truly yours,
Ray Plossman
Business Manager $ Treasurer
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CHH o1 Iowa City
MEMORANDUM
Date: November 18, 1983 '-17
To:
Neal Berlin and City Council
From: James 8rachtel, Traffic Engineer
Re: Signalization Study at Sunset Street/Benton Street r�
The City Council has requested that a study be conducted at the
intersection of Sunset Street/Benton Street to determine the necessity of
signalization. On Thursday, October 20, 1983, the Traffic Engineering
Division conducted a 16 hour count at this location. In addition, the
accident experience for the preceding 12 month period was also
investigated. The results of these two investigations were used to
determine if the warrant for Signalization as stipulated in the Manual on
Uni form Traffic Control Devices was met_ The various warrants which are
described in the MUTCD are discussed below,
1• Minimum vehicular volume. This warrant requires that for any eight
hours of an average day that there be 500 vehicles per hour on the
major street and 150 vehicles
criteria were satisfied during oper hour on the minor street. These
This warrant was not met. ne hour of the sixteen hours counted.
2. Interruption of continuous traffic_ This warrant stipulates that
hour for any eight hours during an average day there be 750 vehicles per
5 vhicle
street n the These major
iteriaeet and were not7satisfiedsduringhany ofn
our onthe minor
the sixteen
hours counted. This warrant was not met.
3. Minimum pedestrian volume. This warrant stipulates that for any
eight hours of an average day there be 600 or more vehicles per hour
on the major street and 150 or more pedestrians per hour on the
highest volume crosswalk crossing the major street. These criteria
were not satisfied during any of the sixteen hours counted. This
warrant was not met.
4. School crossing. This warrant states that traffic signals may be -
warranted at an established school crossing. The warrant requires
that a traffic engineering study measure the number and size of
groups of school children at the school crossing and the gaps or.
opportunities for crossing that occur in the flow of vehicular
traffic. The warrant states that signals may be required when the
number of gaps or crossing opportunities is less than the number of
minutes that school children use the crossing. This warrant was not
met.
5. Progressive movement. This warrant permits a traffic signal
installation on a street that has a progressive traffic signal system
in place. It would be used when adjacent signalized intersections are
far apart and the groups of vehicles moving along the street spread•
out. This warrant would permit the installation of a signal in the
progression sequence which would maintain compact groups of
vehicles. This warrant was not met.
I
3309'
z
MICROFILMED BY ..—.,..�
t JOflM MIC R0L AB
( CEDAR RAPIDS • BES Rel rlES
I
.. 1
,m
2
6. Accident experience. This warrant is satisfied when five or more
reported accidents of a type acceptable to correction by traffic
signal control has occurred within a 12 month period and wehn the
vehicular and pedestrian traffic is not less than 80 percent of the
requirements specified either in warrant 1, warrant 2 or warrant 3.
This warrant was not met.
7. Systems warrant. This warrant will allow for the installation of a
signal at an intersection that is part of a traffic network. It is
intended to encourage the concentration and organization of traffic
flows. The systems warrant is applicable with a common intersection
of two or more major routes as a total existing entering vehicular
volume of at least 800 vehicles during the peak hour of a typical
week day. The major route is described as being part of the street
or highway system that serves a principal network for through traffic
flow; it connects -areas of principal traffic generation; it includes
a portion of the primary highway extended into the city; it is part
of a freeway or expressway ramp system or it appears as a major route
on an official plan such as a major street plan or transportation
r study. This warrant was not met.
8. Combination of warrants: In exceptional cases, signals may be
warranted where two or more of warrants 1, 2 and 3 are satisfied to
the extent of 80 percent or more of the stated values. Warrant #1
was 80% satisfied during four hours of the sixteen counted.
Warrant q2 was 80% satisfied during two of the sixteen counted.
iWarrant q3 was not 80% satisfied during any of the sixteen hours
i
counted. This warrant was not met.
Based upon the study conducted by the Traffic Engineering Division, when
compared with the warrants stipulated in the MUTCD, it is recommended that
signalization not be installed at this time.
If you have additional questions or comments, please don't hesitate to
contact me.
i
bc4/5
__.MICROFILMED.BY
t JORM MICR+LAB
1
{ CEDAR RAPIDS . DES MOINES
i
i
3309
�atles Are Still Facing Fis P. roblems
Despite Economic Recc a,Su`r��F�•"��J
/ c7• 2, ,j0,) ey int
BY Trsaonrr D. sclrstoro�sor .
swlnmenn of lYQ w.., siurr ravaw•W smaller titles. The propotUon of titles Wth
NEW OAf.EANS_The economic reeow. PaPulallons ezceeding 25D,Don that had ower•
cry apparently Ls only slowly benefiting cIL• atinq de0ciu this pall yeardeclNed si)ghty
les' coffers. ? from 1981. Man of these clues
Hunlclpa! revenues In fiscal 1984 are ex• Increased tAelrYlax base, or reduced seMsed r
peeled to grow more slowly than Ikey did IC
found. vices to ance•thelr budgets, the study
this Past Year and aren't eupetted to aut-
Pace Inflation, a National League of Cites But a gnuP of smaller dtles seems
ey suggests.
headed for Man ifal distress, the survey in-
The annual survey also indicates that . Nraletl. These cites "Were less ire
city budgets overat.aue likely to end In the adlmt to the current fiscal environmen W
ted again at the end al the current ffseal the study said, concluding that this group
Sear, which for most Cities Is T n, 3D. [ion. may h&ve to live with senater budgets,
ever, spending Is exuded: iD outstrip tat The servey lotrnd that many cites antler•.
and other receipts by only 0.31f9e this year. Pate that the economy's recovery
Compared with a J.3% gap In tLscal 1985, nattce future growth of mucid rY will 9•
ended June 30. \ perrnhting the dtla to he
the lip'tne oo tax
.Por clues, cite economic news is Mxrd, rates.
and the outlook for a strong recovery Is any, —
tekaubut certain aatened chanes Royer,
SehWe mayor and President of the ddes'
Conratlwo�a.� 13 lrieetlng hen for Its arcual'
to R!-' as 0. rNWA tem t
e s. ou ez•
e m e
uce
to hall out der t� thL9 r sole a as expected .
s+uvry, W the Wcityyew. Xceording to the,
tante to grew Zraw slmwty than int h es expect state assts•
75%of
P e Ides artieve federal
ertal ran About 7594 of i
the don believe federal grants won't match,
iMatlea
-- ..w.acracrN-
Jotnt.B ���� conCLSW ndothe .
Afualdpal Flnasce Off>cers Ammintloon the
vided Pre.
hrrlher evidence That the busrncsR. R
hated li m't'yet hfIPtd all dty treasurAccor4s..
day-nearty�twothhdsto ttM sol�IT.Sdge )�
erating d wits In AMW 19M.Thesurvey, of
219 cites found that 192, or 61%. had
detGclefidu. up from 230dul In fiscal 22, or 439e; that had
• the Tlet.g �, Muchsu�aa the many Of
recession to bet flnanchd dtfes � from the
. pe than did
3310
t �
�_. -.... FII CROFILI4ED•OY — -�
t JORM MICROLAII
t CCDAR RPPIDS - DCC POINCS
i
..4
MINUTES OF STAFF MEETING
November 23, 1983
Referrals from the informal and formal Council meetings were distributed
to the staff for review and discussion (copy attached).
The City Manager advised the staff that he will be meeting with the
new Council members. The staff is to furnish to the City Manager any
items which they -wish to have discussed.
The City Manager briefly discussed the idea of developing a television
program to be shown on a regular schedule concerning city affairs. It
is planned to implement this idea in January 1984. Initially the program
may run at 7:00 P.M. before the formal Council meetings. If it goes well,
the program may be shown every week. The program will probably be taped
on Monday afternoons. It will be an interview with an individual or a
discussion with someone who is doing something of interest to the general
public. Some discussion will be held regarding the City Council meeting.
It is hoped to cover in detail City activities and the people who are
involved. Several programs will be taped to hold in reserve. The City
Manager asked for ideas from the staff. Each should submit a list of
ten program ideas identifying the subject and the people who would be
involved. This may concern any department in the City. A calendar for
the year will be developed for the Broadband Telecommunications Specialist.
The public will be encouraged to call after the program with comments and
ideas. The staff was requested to also submit ideas for the name of the
program.
A brief discussion was held regarding the handling of agenda items with
the new word processing equipment. It will be possible for staff members
to dictate the agenda items to Word Processing who ::eill type out the
agenda, keeping on file the items which will be repeated for several weeks.
The Human Relations Director reminded the staff of the sign-up for the
course, Managing Differences". This is part of the Affirmative Action
Program. Management and supervisory employees are encouraged to attend.
Course consists of two half-day presentations.
Prepared by:
�C�ayut_ �✓
Lorraine Saeger (/
f
.111CRDFI1nED BY.
t JORM MICQR¢LAO
! - CEDAR RAPIDS • DE. "11 IS
L.-
__ 1
Informal Council Meeting
November 22, 1983 DEPARTMENT REFERRALS
... MICROFIL14EO BY
t JORM MICROI AB 11
i CEDAR 0PIDS • nES MOInES
I � !
L. J
s who will attend.
SUBJECT
DATE
REFERRED
DATE!
REcv
TO
DUE
F
COMMENTS/STATUS
File cabinets for Council
11-22
Lorraine
Four -drawer file - find out when
old files will be available or if
they wish to buy and when new file
.Alley right of way - adjacent to Valley
11-22
P&PD•
Review appraisal - if figure needs
to be revised ar if figure is
Avenue
accurate - notify Council.
Report to City Council. re. desir-
and Rummelhart property
11-22
P&PD
ASAP
abilityBoyd and feasibility and also
II
all of lower Ralston Creek area -
dPClrghlllt�nf -ra^
Mortgage Revenue Bonds
11-22
Jansen
ASAP
fnr'n'r hnrntc -
Legal opinion re. City issuing
mortgage revenue bonds.
Southeast intercepter sewer
11-2'
Dale Helling
Schedule for informal discussions '
on December 5.
Letter from Wolfe Old Library
11-22
P&PD
ASAP
Draft letter for Manager - Council
desires specific dollar figures.
Elderly Services Agency
11-22
P&PD
Next mee
F
Resolution re, additional funding.
Legislative Support Group Meeting,
11-2P.
Lorraine
Reservat
n
Check with new and hold over
December 9
eadline
Council member
—
ecember
... MICROFIL14EO BY
t JORM MICROI AB 11
i CEDAR 0PIDS • nES MOInES
I � !
L. J
s who will attend.
Informal Council Meeting
November 22, 1983
Page 2
DEPARTMENT REFERRALS
l
_ _.141CROFILMED BY
t JORM MICR4LA9
CEDAR RAMS • DES MOVIES
l r
SUBJECT
DATE
FtEC•p
REFERRED
TO
DATE
WE
COMMENTS/STATUS
General Information about JCCOG
11-22
P&PD
Have new Council members received
information?
Acacia Fraternity
11-22
Mike Kuchar
ak
Written report - why deficiencies
ASAP
were not found previously. Provide`''
files for Manager's review.
Board of Electrical Examiners and
11-22
Clerk
Readvertise
Appeals
Senior Center Commission
11-22
Clerk
Readvertise one vacancy. Add to
applications statement re. preferenc
If
for persons eligible to be bene-
f
,
Appointments
11-22
Lorraine
Marked in Manager's agenda book.
Human Rights Commission
11-22
Phyllis Wil
ams
Memo to Council - how many members-,
ASAP
female, how many University
affiliated.
Human Rights Commission
11-22
Clerk
Readvertise
merex •
11-22
Jansen
ASAP
Legal opinion re. new zoning
ordinance, additional restrictions,I Or'
Ionia Town Dairieet
11-22
Jansen
ASAP
Respond to Meardon's letter re, Home
Town Dairies with copy to Council.
l
_ _.141CROFILMED BY
t JORM MICR4LA9
CEDAR RAMS • DES MOVIES
l r
Informal Council Meeting DEPARTMENT REFERRALS
November 22, 1983
"--- '
SUBJECT
DATE
RECD
REFERRED
To
DATE
DUE
!�!
F
COMMENTS/STATUS
Informal Council Session, Nov. 28
11-22
Dale
Reserve primarily for discussion
of zoning ordinance.
Map key for zoning map
11-22
P&PD
rr
Develop location key on final map-`"
eetings with new Council members
11-22
Lorraine/
Neal
Schedule for next week.
outhgate Development - Broadway
greement
11-22
Jansen
ASAP
Legal opinion to City Council.
I
t
_HICROFIL14ED.BY
l JORM MICR¢LAB
)i CEDAR R41DS •DEC MOINES I
( I J
Formal Council Meeting
November 22, 1983
DEPARTMENT REFERRALS
.41CRDFIEME6 BY _. ...
t JORM MICROL aB 1
- CEDAR RAPIDS - DEC Mo1nEs
1
r
SU®,IECT
DATE
DUE
F
COMMENTS/STATW
Additional information to go to Council
fRFEMsE.D
/
All information in packet of
at meeting time
agenda - not Council desk on
Tuesday evening.
Scott Boulevard
Letter to Dr. January when
scheduled for discussion and
111�schedule
in CIP.
December 6 hearing - Southeast Inter-
cepter Sewer
11-22
Clerk
Remove from consent calendar and
defer.
Letter from Historic Preservation
Commission
11-22
Clerk
Provide a copy to City Manager.
Refer Lorna Mathes letter to Parks
and Recreation
11-22
Showalter
ASAP
For recommendation
Roomer Ordinance
11-22
Clerk/HIS
Adopted
Announcement of Vacancies
11-22
Lorraine
See agenda
Appointments
11-22
Lorraine
See agenda
Highlander/Westinghouse Lift Station
Project.
11-22
Lorraine/
Special meeting next Monday
Clerk
.41CRDFIEME6 BY _. ...
t JORM MICROL aB 1
- CEDAR RAPIDS - DEC Mo1nEs
1
r
Formal Council Meeting DEPARTMENT REFERRALS
November 22, 1983
SUBJECT
DATE
RECD
REFERRED
TO
lIJ
COMMENTS/STATUS
Formal Council Meeting DEPARTMENT REFERRALS
November 22, 1983
SUBJECT
DATE
RECD
REFERRED
TO
DATE
DUE
COMMENTS/STATUS
Millard Warehouse Project
11-22
Finance/
Clerk/Lorra
ne
Hearing December 20
Westinghouse Agreement
11-22
City Attorn
/�
Agreement to Council before Dec 20
Setting fees for signs on City propert
11-22
Clerk/Legal
Defeated
Master Electrician License Ordinance
11-22
Clerk
Passed and adopted
�.._ • . ... MICROFILMED. BY.
JORM MICR+LAB {
CEDAR RAPIDS , DE: MOINES
i �