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HomeMy WebLinkAbout1983-12-20 Bd Comm minutesP City of Iowa City MEMORANDUM DATE: December 16, 1983 TO: Mayor Neuhauser and the Iowa City City Council FROM: Monica Iloen, Associate Planner �(gejj RE: 1983 Historic Preservation Awards Program At the December 14, 1983, meeting of the Iowa City Historic Preservation Commission, the recipients of the first annual Historic Preservation Awards Program were announced. All of the projects represent histori- cally sensitive rehabilitation and are structures that the entire City should be proud of. Awards were made in three categories: Residential, Commercial and Public/Institutional. The award recipients are: RESIDENTIAL: Rosalie and James Seeks 928 North Dodge Street Iowa City, Iowa (Former Shimek School) CWHERCIAL: Charles A. Skaugstad Family 538 South Gilbert Street Iowa City, Iowa (Close House) PUBLIC/ Iowa City Senior Center INSTITUTIONAL:28 Linn Street Iowa City, Iowa Presentation of the awards will be made by the Mayor and City Council at the December 20, 1983, Council meeting. cc: Don Schmeiser, Director, Dept. of Planning & Program Development Jim Hencin, CDBG Coordinator ..__...,MICROFILMED.BY.. T" JORM MICR( LAB 1 CEDAR R610S DEC MOINES 7 � 3s MzzRrrFs C0mmr2TEE ON COMMUNITY NEEDS NOVEMBER 15, 1983 3:30 P.M. IOFIA CITY PUBLIC LIBRARY, ROOM A MEMBERS PRESENT: Williams Logan, Parden, Stimnel, Becker, Leshtz, Iauria, Smith, MEMBERS ABSENT: Whitlow STAFF PRESENT: Keller, Milkman , Burkett, Barnes, Rucharzak GUESTS PRESENT: Cora Pollock, AARP REDOt4gM ATICNS T7 CITY COUNCIL: CCN recommends that the City Council instructs the Public Works Department to survey the creek, water drainage and ditch problems in the Miller/Orchard Neighborhood, and to take immediate action to reduce the hazards. RECOMMEIDATICKS TO THE PARKS AND RECREATIGN CCt?IISSION: 1. CCN recommends to the Parks and Recreation Commission that lighting be established in Brookland Park. CCS] also recommends adding Playground equipment in this Park, as requested by the neighborhood and Day Care REQUEST TO CITY M WZER FOR STAFF ASSISTANCE: 1. CON members request staff assistance to aid CedarFaod Apartment residents cchhilddreenlamd problem related to inadequate community facilities for 2. CCN members request staff assistance in determining the need for a street light at the Douglass Street/Douglass Court intersection. SUMMARY OF DISCUSSION: Chairperson Lauria called the meeting to order at 3:30 p.m. Becker moved and Leshtz seconded approval of the minutes October 18 and October 26, 1983. The motion passed unanimously. PUBLIC DISCDSSICN/MFata�g DISCVSSICkT: PUBLIC--SWMCN: _Cora Pollock, American Association for Retired Persons, asked O31 to recom- mend a volunteer project for their association. Stinmel suggested to Pollock �-' that she talk with Mike Kucharzak about the shared housing project. A staff person is needed to make a study of elderly living with handicapped persona, students and other elderly persons. Becker also remarked that typing 9301a MICROFILMED BY t JORM MICR+LAB 1 - CEDAR Rk DS • OEC MOIMES 1 i ' 1 i ..( Committee on Cammunity Needs November 15, 1983 Page 2 assistance is needed for the Accessibility Guide for the Iowa City/Coralville Community. Williams asked Pollock if their group received requests for snow removal. She said yes, but they are referred to the Elderly Services Agency. Milkman said she had talked with Cheryl Mintle and suggested that Cedarwood Apartments residents need transportation for children twice a week after school. Laurie told Pollock the Committee would consider her request and notify her if the Committee had any further suggestions. Pollock gave the phone numbers at which CCN members could contact her: 351-0956, AARP Office - 356-5219. MEMBER DISCUSSION: Becker stated she attended the City Council meeting on November 14, 1983, and Mayor Neuhauser apologized to Mickey Lauria for her outburst the previous week. She told the CIN members of the following changes the Council made in the 1984 CCBG funding allocations: 1. Addition of $5,009 for Human Services Facility Planning. 2. Full funding for Nelson Adult Center, an increase of $20,180. 3. Addition of $14,520 for Housing Code Enforcement. The Council chose to reduce the following projects: 1. Miller/Orchard Park Acquisition to $46,000, to be matched from the Parkland Acquisition Fund. 2. Council allocated no funds to the American Red Cross since they are receiving funding of $3,000 from Aid to Agencies sources. 3. Council allocated no funds to Cedarwoed Apartments Community Center equipment. The Council stated that the problems needed to be solved prior to funding. 4. Brookland Park Improvements received no funding. Council stated Parks and Recreation should look at this project. 5. Longfellow Playground received no funding. Council stated funding should, at least in part, came frog the School Board. Becker further stated that the Council has indicated their desire to establish a policy requiring CCN not to recommend funding projects for small dollar amounts since this is not cost effective. Milkman stated that to make the 1984 budget balance, an additional $2,500 was taken from the Miller/Orchard Park Acquisition allocation and $5,000 from the contingency fund. May asked Milkman who should monitor the Miller/Orchard Park Acquisition. Milkman stated that a CCN member (May) and one or more Miller/Orchard VINeighborhood Committee members should contact the Parks and Recreation Commission. 33fU .IIICROFILMED.BY. _..� t JORM MICR#LAB I CEDAR RANDS DE. MOVIES i i l ■ ccamittee on Community Needs November 15, 1983 Page 3 Williams moved and Leshtz seconded to recommend to the Parks and Recrea- tion Commission to establish lighting in the Brookland Park area as well as the requested park improvements. The motion carried unanimously. (Leshtz left the meeting at 3:55 p.m.) Smith moved and Becker seconded to request staff assistance to aid Cedarwood Apartment residents in resolving problems related to inadequate community facilities for children and adults. The motion carried unanimously. DISCUSSION OF MILLER/ORCHARD NEIGHBORHOOD CONCEEAIS: Williams told the Committee he walked along the creekbed and the ditch areas. He found the area along Benton and Douglass Streets to be in the immediate flooding area and recommended storm grates. He further stated that to build and maintain a retaining wall along the creek would have to be left up to the land owners. The City is powerless to do anything about that problem, he continued. Williams moved and Logan seconded to recommend to City Council to take immediate action and instruct the Public Works Department to survey the creek, water drainage and ditch problems in the Miller/Orchard Neighborhood. Stimmel stressed the immediate need to reduce the hazards in the area. The motion carried unanimously. Lstimael moved and garden seconded a request for staff assistance in determin- ing 'the need for a street light at the Douglass Street/Douglass Court intersection. The motion carried unanimously. REPORT ON HOUSING REBABILr=CN: Barnes expressed thanks to CCN for their funding recarmendation. She distrib- uted "before" and "after" photographs (of housing rehabilitation projects) from 1979 to the present. Barnes stated there are 12 possible rehabilitation projects for funding approval. She added that income guidelines will be recommended for change next year. She would like to loner the income eligibility requirements for forgivable loans to 50% of median income. Barnes also stated that the exterior paint program was well underway and four, houses were painted, with two almost complete. The rest of the project will• be undertaken in the spring when the weather warms up. QUARTERLY REIMM ON MBG PRCa7ECIS: 1. Elderly Services Agency Home Repair - whitlow: Whitlow was not present to give his report. Bouvver, at ted allocated $1,000 front the Jobs Bill funds se and dpreseny done e three projects averaging $100 apiece. 2. North Dodge Area Sidewalks - Becker: Becker stated this project is v completed. She said they went over the cost for the original contract but came under cost for the total project budget. Excess money will be returned to the Contingency Furx). J 39,�- rJ .111 CRDFILM6' Y 1 i JORM MICROLA9 ` i CEDAR RhI05 • DEZ 1dOlNES 1 i -I Committee on Community Needs November 15, 1983 Page 4 3. Neighborhood Exterior Paint Program - Whitlow: Whitlow was rot present to give this report, but Barnes had commented on it previ- ously. 4. Capital Improvement Projects - Whitlow: Whitlow was not present to give this report. Milkman commented that the Rocky Shore Bikeway that CCN recommended is now almost completed. The project cost $57,000 instead of the original anticipated $120,000 because it was possible to use riprap from other construction projects. 5. Housing Code Enforcement - Logan: Logan gave the housing report from Housing and Inspection Services. The main purpose is to make sure rental and owner occupied residences remain safe. Williams asked Kucharzak if there was a need for more housing inspectors. Kucharzak said no, but there is a need for more supervision among the housing inspectors. 6. Congregate Housing - Parden: Parden discussed the need for Congregate Housing and the need to find a housing site. She stated congregate ( housing would provide rooms for elderly or other qualified persons s with the availability of a meal provided, house cleaning, a cooking area, and medical assistance. She also reviewed the shared housing idea - elderly/students, elderly/elderly and elderly/handicapped. Kucharzak stated that the Housing Commission was looking at a four acre site for congregate housing on the east side of town. OTHER BUSINESS: Iauria commented that he intended to discuss with Mayor Neuhauser the comments made by the Council regarding funding only large dollar projects with CDBG funds. He remarked his intention was to stress that CCN felt that no stipulations should be put on the dollar amount of proposals. A canpro- mise, he continued, would be to recommend that proposals for small dollar amounts should seek funding elsewhere. Then they are to cane back to CCN if no funding is found, and CCN will see if there is any money left in the contingency fund to possibly consider their proposal. Stimmel commented that each request needs to be handled indivi,3na11y Williams moved and Parden seconded that a meeting in December was unneoes- nary. The motion carried unanimously. The meeting adjourned at 4:46 p.m. Submitted by: lou L,� Los B_ur_ke­t_t_,_mEEit9e Taker 1335612— �.. �;. . MICRO I LI1ED BY t JORM MICR+L AB CEDAR RAPIDS • DE= MOINES t � t i. r MINUTES C014ITiEE CN COMMIIIVTPY NEEDS DECEMBER 1, 1983, 12:00 NDON I0a CITY RMLIC LIBRARY ROOM B SPECIAL KEEPING ME BBERS PRESENP: Logan, Lauria, Leshtz, Becker, Smith, Parden MDSERS ABSENT: Whitlow, May, Stimnel, Williams STAFF PRESENT: Hencin, Milkman, Seydel, Burkett RECOMA>aDATIONS TO CITY CODMCIL: 1. That $24,000 for a Rental Rehabilitation Program be eliminated from the budget. 2. That the allocation for Housing Code Enforcement be reduced by $7,000. i 3. That allocation of $47,000 for Creekside Sidewalks be deferred. 4. That the contingency allocation be reduced by $1,104. /' 5. That if alternative funds can be found for Miller/Orchard Neighborhood 1-j Park Acquisition, then CCN recasnends that the Creekside Sidewalks Project not be deferred. Member Discussion of Reduction on Funds Allocated to 1984 CDBG Projects: Lauria called the meeting to order at 12:05 P.M. Lauria told the members that they needed to make the recommendations on reductions of $79,104 for the 1984 CDBG budget. He suggested the reduc- tions might be made on the lower priority projects or to reduce all projects by a percentage. Parden commented that Parks and Recreation should fund the project for the Miller/Orchard Park Acquisition, and that the City should fund projects such as Creekside Alley Repair, Creekside Sidewalks and Kirkwood' Circle Drainage arca Surfacing. Iauria stated that City Council views these projects more as human services. Seydel stated that a new housing bill had been passed by Congress just before the Thanksgiving Holiday which included funds for Rental Rehabili- tation. Be suggested that funding for rental Rehabilitation be eliminated from the CDBG budget. Hencin cormented that Iowa City should receive formula funding for this project. The rules were to be published by HOD within 60 days, and this is a two-year funding program. Be stated that it would came in the form of a foon:la grant covering the years 1984-85. ..MICROFILMED BY.. 1 t JORM MICR¢LAB S CEDAR RAPIDS • DES MOVIES 33 Yv2- 0 W, <M Page 2 Logan stated that a 508 reduction of the Housing Code Enforcement alloca- tion could not affect the program. He stated that the Housing Comission is trying to get Council to target fees for inspections. This would cover any funding reductions from CLBG. Milkman stressed to the Committee that Miller/orchard Neighborhood Park Acquisitin was its the list. S was the irstoneighborhood rthat has lbbeenty nreally active as fart ed that is as seekingCE)BG grants. Hencin stated that the Committee might look at what projects could be deferred for another year. Logan concurred with Hencin. Housing funding an stated that Alternative Housing Site Acquisition and Congregate was very important at this time and the money for this project should stay bas e felt for scmeacross projects�and make them non-viable. ard cut of a certain rcentage would Hencin reported that Whitlow suggested the reduction from the following tion projects, He felt that $50,000 for Alternative Housing Site Pcqui could be deferred as it is tied in with Congregate Housing Construction. He also felt that $24,000 in Rental Rehabilitation could be deleted. He also stated that $6,000 could be taken from Congregate Housing Construc- Nee stresse Center no of Creek that unds should be deleted from Mark ZV/Willow Hencin also stated that Stimmel had the following suggestion: to delete nothing from Accessibility Guide for iowa City/Coralville Community and Mark IV/Willow Creek Neighborhood Center Van. Stimmel stated that Housing Code Enforcement should be City -funded or on a fee basis, therefore no funds should be allocated. He also remarked that Shared Housing could be reduced. Be felt the remainder of the reduction should be an across the board reduction. smith moved and Leshtz seconded to delete funding for Rental Rehabilita- tion. The motion carried unanimously. Becker moved and Parden seconded to defer Creekside Sidewalks for another year. The motion carried unanimously. Logan moved and Becker seconded to reduce Housing Code Enforcement by $7,000 and to take etherestof motionmoney needed d for the total reduction F nt_ng_ Leshtz moved and Smith seconded that if alternative funds CCN anrecbe endsdtl or Miller/Orchard Neighborhood Park Acquisition, Creekside Sidewalks not be deferred. The motion carried unanimously. .the meeting adjourned by general consensus at 12:30 PM. Minutes taken by: iris Burkett, Minute Tater 33` a - 4 I41CROFILI-IED BY .._.. i t JOFM MICP¢LAB l �, CEDAR RPI'IOS • DE: 1101NES I 1 L PLANUM S ZCNING COMMISSION NOMSER 17, 1983 7:30 P.M. CIVIC CENTER LW LIBRARY MDMBERS PRESENT: Seward, Jakobsen, Perry, Jordan, Baker, Scott MTMBERS ABSENT: Blank STAFF PRESENT: Boyle, Franklin, Burkett RECO*ZN)ATTONS TO CITY COUNCIL: 1. 5-8329. That the application submitted by West Side Development Company for approval of a preliminary and final subdivision of West Side Park located northwest of the intersection of Highway 1 and O.S. Highway 218 be approved subject to 1) the approval of legal papers, 2) limitation of access on the south side of Mormon Trek to two access points, 3) provision in the subdivider's agreement of access easements across Lots 36-41 to the two access points, 2. The Planning 5 Zoning Commission forwards their comments regarding the Johnson County/Iowa City 28E Agreement regarding the land uses in the two mile extraterritorial jurisdiction of Iowa City. REQUEST FOR STAFF ASSISTANCE: 1. The Planning and Zoning Commission requests staff assistance to revise the targe Scale Residential Development provisions of the City Cale to address commonly controlled abutting developments, SC*LW OF DISCOSSICN: Chairperson Seward called the meeting to order at 7:30 p.m. There was no public discussion of any item not on the agenda. CONSIDERATION OF THE MINDTES OF SEPTMEBER 1 SEPTEMBER 22, AND OCTOBER 6 1983: Jakobsen moved and Perry seconded to approve the minutes of September 1,1983. Motion carried unanimously. Jakobsen moved and Perry seconded to approve the minutes of September 22, 1983. The motion carried unanimously. Baker stated on page 2 of the October 6, 1983, minutes the last sentence that reads "after preliminary,.," should read "after primary." Baker moved and Jordan seconded to approve the minutes as modified. The motion carried unanimously. 33 %K3 ..141CRONWED BY. t JORM MICR¢LAB f I CEDAR RAPIDS • DEC 1401 1 1 .. . a Planning S Zoning November 17, 1983 Page 2 SUBDIVISION ITEMS: 1. S-8329. Public discussion of an application submitted by West Side Development Company for approval of the preliminary and..Pinal subdivi- sion of West Side Park located northwestof the intersection of Highway 1 and U.S. Highway 218; 45 -day limitation period: 12-5-83; 60 -day limitation period: 12-19-83. Franklin reviewed the memo of November 17, 1983, regarding access to the west. She said there are continued staff concerns regarding safety with access from the three acre tract west of West Side Park to Mormon Trek. The safety problems are related to the existing curves in the road, hills and limited sight distances. Franklin pointed out that there is a good possibility that the tract may be developed cammercially, thus generating more traffic. Seward asked Franklin if there was any direct access from Ty'n Cae to the three acre tract. Franklin said there was pedcular access. locating theestrian access from Wes S Side Parks as an extension of Farl ftadrd .� Franklin didn't know what advantage this would be to West Side Park as it would cut up rot 19. She suggested the provision of right- af-rosy along th ote lot line of rots 19 and 20, taking 25' out of each l. Jakabsen asked if an easement were granted, who would the road. be responsible for construction of Franklin said the City could be ultimately responsible for its construction. Charles Barker representing West Side Development there was a good chance that these three acres d Company, did that Iowa Department of Transportation as Part of a condemnation settlement. He also camanted that to construct a street would cost approximately $65,000 whereas the land is valued at only approximately $15,000; i> felt this was not economically feasible. Barker said he had no problem< with the limiting to two points access off the eight acre tract south of Mormon Trek in the West Side Development. Franklin was in agreement with Barker if MOT did in fact buy the land. However, she stressed that the three acre tract could be an attractive site for commercial development if privately held and that the City is trying to limit ingress and egress on Mormon Trek due to the high volume of traffic presently there. Jordan expressed his concern with the Airport Overlay zone in that area.. Franklin said the property is mainly under the approach and transitional zones, where construction would be subject to height limitations. She pointed out that a very small portion of one lot in West Side Park would be subject to the use restrictions of the clear zone. 333 ..MICROFILMED BY ..� i JORM MICROLA9 I CEDAR RANDS • DE= MOINES �' Planning 6 Zoning November 17, 1983 Page 3 Harker reiterated his agreement with the two access points on the south side of Mormon Trek. He stated that he would rather legally limit access to two points in the subdivider's agreement and opposed showing it on the plat. He stated that as lots were sold, West Side Development Cerny would take care of the easements. Franklin stated that she had serious concerns regarding the potential for future involvement of the City in a dispute between two private parties if access across lots to the agreed upon access points were not established at this time. It was suggestd that language ensuring such access be included in the subdivi- sion agreement. Hoyle said he was not bothered by a floating agreement granting an access to two points. Seward added that a site specific easement was not needed. Scott moved and Jordan seconded to approve the application submitted by West Side Development Company for approval of a preliminary arca final subdivision of West Side Park located northwest of the intersection of Highway 1 and D.S. Highway 218 be approved subject to: 1) the approval Of legal papers, 2) limitation of access on the south side of Mormon Trek to two acccess points and 3) provisions in the subdivider's agree- ment of access easements across Lots 36-41 to the two access points. The motion carried unanimously. Seward made a point of clarification stating that the motion doesn't require access to the West Side Park. property west of Franklin distributed comments the Commission had made to date regarding this item. Mese comments will be passed on to the City Council with the agreement. Jakobsen proved and Baker seconded to forward to the City Council the comments made in the discussion of the Johnson County/Iowa City 28E Agreement regarding land uses in the two-mile extraterritorial jurisidiction of Iowa City. The nation carried unanimously, QPHER HDSINF _- 3 3 543 ,P11CROPILMED BY I I JORM MICR( LAB I CEDAR RAPIDS • BE: MOINES iF. _Planning & Zoning :'November 17, 1983 Page 4 Baker commented he would like to have this back to Planning and Zoning by the 'last meeting of Decenber. The motion carried 5-1 with Seward opposing. PLANNING AND ZONM COMMISSION BDSMMS: Baker asked the Coamission to go on record before the Council to designate the Englert Tract R4-8 on the Zoning Map as previously stated. He said he was going to the City Council meeting to relay this message as there was some question regarding this matter. Seward delegated Baker to state to the Council that the Planning and Zoning Commission has been through this matter twice and still recommends zoning it as PS -8. Jakobsen commented that in'the Daily Iowan of November 16, 1983, there was an article about a mandatory park dedication that the City is planning. At one time Planning and Zoning considered it inappropriate. She remarked this should came through Planning and Zoning prior to Council taking action. Seward told the C:ammission that he had received a letter of resignation from Baker effective January 1, 1984. Seward also submitted a letter of resignation effective February 1, 1984. The meeting adjourned at 8:30 p.m. Submitted by Lois Burkett, Minute Taker Approved by: Borst Jordan, Secretary 7.. _..... ,111 CROS ILMED. BY .� JORM MICR4LAE1 -CEDAR RAPIDS • DES MOIRES t N M J COMMENTS OF THE IOWA CITY PLANNING AND ZONING COMMISSION ON THE "FRINGE AREA POLICY AGREEMENT BETWEEN JOHNSON COUNTY, IOWA, AND IOWA CITY, IOWA" 1. References to rural design standards and full City development standards (subdivision requirements) are unclear to a. reader unfamiliar with the terminology and should be clarified. 2. In Area 2, concern for residential development in the flood plain should be expressed. Specific reference should be made to how residential development would be sewered in this area. 3. In Section II B (1), reference to standards is redundant given the directive that subdivisions will conform to Area Policies and Implementation Measures. 33X3 -I��.•..,. .. MICROFILIIED DY JORM MICR+LAB 'I CEDAR RAPIDS • DEE MOINES � i e i I 33X3 -I��.•..,. .. MICROFILIIED DY JORM MICR+LAB 'I CEDAR RAPIDS • DEE MOINES � i MINUTES SENIOR CENTER COMMISSION OCTOBER 20, 1983 1:30 P.M. SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: B. Coen, M. Clover, A Kattchee, C. Browne MEMBERS ABSENT: J. Williams Arneson, G. Scott, M. GUESTS PRESENT: R. Wagner, Council of Elders STAFF PRESENT: B. Meisel, P. Ducey, B. Bechtoldt Minutes of the September Meeting Four corrections were made. Spelling was corrected on two names: nd the words Tour a VEdihantontt Eckerman' Bpoldt ad 13. age 4nshould bothsbeaunderlined to signifykthat theyand aare headings - The minutes were accepted as corrected. volunteer Appreciation Update The tablecloths are made. CoE am CS in Ora Browncharge of the e, Jablonski, V. will be held before the mealrovide ; and 0. Perrettare sches will eduled to give sshort ical lremarks efor the evolunteers; - Benz, M. SOf se ei E. Boldo wwi�lireaddsome expressionsvolunteers of memorable categories of service; P. Ducey experiences by people visiting the Center. Commissionc members and their. spouses will seMe the food cafeteria style. SEATS will be used to bring people whomneedtridesertJohanna iBeersers willhave writefan a'Havedrive you Heard° article in the Press -Citizen; an "Honor Roll" will appear in the Press - Citizen; sponsored by the Iowa City and Johnson County banks. Senior Center Update he gift fund have been distributed. Monthly data and quarterly report of t A portfolio of photographs purchased using Peg Corbin's Memorial Gift Fund will be placed in the dining assembly room at various times alternating for es as the voting place with other art shows. The Senior Center sery Precinct 20. There are ono ohs ectiogrouns from floor near th:Ommise oWashington polling place is the lobby entrance. Community Needs meeting, thanked the City of Jim Nall, ata Committee on Iowa City for providing such a fine Senior Center. In a response to a ens ce es Iowa City one citizen respoo thended survey sent out to 500 citiz"The question: "what do you l Seior Citizens greatly appreciate the Senior II by saying: Senior Centerout Iowa y° .33j4iZ �. . MICROFILMED BY 1 JORM MICR+LA13 l t MAR WPM • DE: 1101NES I i Senior Center Commission October 20, 1983 Page 2 A letter from the City Center parking policy. Volunteers Plaque: $325. Manager to Matt Eckerman reaffirmed the Senior Total cost to place a spotlight over the The Commissioners decided to table this item. Another pool table was purchased at a garage sale for $50 and is in place in the game room. Dancers from the University of Iowa will present two dance appreciation workshops in November at the Center in preparation for the Nutcracker Suite Ballet performance at Hancher. The Human Rights Commission will meet at the Senior Center every fourth Monday evening. Staff feels the Center can handle one meeting per week without requiring additional staff. A. Arneson noticed one day that a two young people were smoking in the exercise room and did not respond when Arneson gently chided them since smoking is prohibited. B. Meisel will speak to the SEATS director about this. M. Kattchee moved that the Commission should instruct the Chairperson to write a letter to each of the candidates for the Iowa City Council and indicate that the staff director Bette Meisel or another staff person is available to answer questions regarding the Senior Center and its needs. The letter will state "The purpose of this offer is to help you answer some of the questions asked about the growth and needs of the Center." The letter with the heading, Dear Council Candidates should be sent out right away. G. Scott seconded the motion. Motion declared carried (6 yes, 1 absent). C. Browne left the meeting at 2:45 p.m. The books to aid in the evaluation of Senior Centers have arrived. The evaluation will take about four weeks, with the evaluating committee meeting once per.week. At the Committee on Community Needs request meeting, B. Coen and R. Webb (Iowa City Energy Coordinator) made a presentation to CCN requesting an Intercom system, phonic hearing devices and installation of computerized energy conservation system. Heating and cooling costs for the Center were $40,000 last year. For $12,000 a computerized energy system could be installed which would save $2,800 per year at today's prices. Intercom would cost $6,000; phonic ear $2,500. R. Webb spoke to the Capital Improvements Budget previously regarding the Computerized Energy System. Commissioners are welcome to speak further to the Council at the public hearing. On November 22 the CCN will finalize the CDBG priorities. Council of Elders Report R. Wagner was present in her dual capacity as a monthly representative for CoE as well as their ongoing representative. M. Slaymaker, E. Boldt and K. Norris gave a report to the CoE on their very worthwhile experiences at the Governor's Conference on Volunteerism in Des Moines. Two CoE members attended a hearing in Cedar Rapids on telephone rates. They were disappointed in the meeting as no concrete proposal was forthcoming. A carload of CoE members are attending an outreach meeting for the Senior Center in Oxford on October 26. It will be a noon meeting. 3 351fz v � 1 _ � .MICROFILMED BY ._...I JORM MIC R4�LAB ; I CEDAR RAPIDS • DEC MOINES j l Senior Center Commission October 20, 3.983 Page 3 ken Di---- scussion Two Commissioner terms will be expiring December 31, 1983 - those of A. Arneson and J. Williams. A. Arneson suggested Gerry Newsome might be interested in serving. Ann Baker has been mentioned as a potential candidate. The two position openings are being publicized. G. Scott announced that the Heritage Agency is interested in reaching more people with the Congregate Meals program, especially rural people. Two suggestions are being offered to the County committees: 1) Gift Certificates could be made available for people to give to relatives and friends; 2) change the recommended donation amount from $1.00 to $1.25. The next Commission meeting will be Wednesday, November 16 at 1:30 p.m. Meeting adjourned at 3:15 p.m. Michae attc ee, Secretary Reported by Barbara Bechtoldt. _ ... __......... I•IICROF.ILMED.DY.._.--__ t JORM MICR+LAB - -CEDAR RAPIDS • DES MOINES i r i i I i t � A 3 3 9Y .htICftOFILME0.BY.__._.___)....� DORM MICR#LAB •CEDAR RA P. DS OES MOINES h I 77 335 MINUTES CIVIL SERVICE COMMISSION NOVEMBER 21, 1983 9:30 P.M. LEGAL LIBRARY NOVEMER.22, 1983 6:30-9:30 P.M. LEGAL LIBRARY NOVII1BER 26, 1983 8:00-9:30 A.M. CITY MANAGER'S CONFERENCE ROOM NOVEMBER 29, 1983 12:00-12:25 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Orelup, Maxwell, Walker (except November 29) STAFF PRESENT: Carroll SUMMARY OF RELEVANT DISCUSSION• 1. The Commission met to be trained in, administer, and evaluate assess- ment exercises for certification of a list for the position of Fire 4 i Battalion Chief. Four candidates were evaluated. One candidate was certified for the position. ' 1� 2. The Commission recommends to City staff that supervisory and manage- ment training within the Fire Department be made a continuing prior- { t I I; ity. .htICftOFILME0.BY.__._.___)....� DORM MICR#LAB •CEDAR RA P. DS OES MOINES h I 77 335 MINUTES RESOURCES CONSERVATION COMMISSION NOVEMBER 7, 1983 7:30 P.M. CIVIC CENTER - LAW LIBRARY MEMBERS PRESENT: Singerman, Sheehan, Levy, Parsons, Gartland, McPeak MEMBERS ABSENT: Cox STAFF PRESENT: Webb APPROVAL OF MINUTES: The minutes of the meeting of October 10, 1983, were approved by consensus as presented. COMMISSION BY-LAWS AMENDMENT: The resolution amending the By-laws of the Resources Conservation Commission was presented for review. There being no corrections the Chair established the next meeting (December 12, 1983) as the time for official action on the resolution. In the meantime, and according to the By-laws Article IX, staff was instructed to draw up the Council's Resolution of Approval for inclusion in their November 28 packet. FRANCHISE PROPOSAL REVIEW: After further discussion on the points contained in the Status of Negotiation correspondence (September 30, 1983, of Jansen/Berlin) the Chair indicated he would develop the comments into a draft narrative for further review at the next meeting. (Commissioner Sheehan abstained from discussion.) FY85 PROGRAM DIVISION STATEMENT: Following review of the staff developed draft statement it was moved by Levy, seconded by Sheehan, that the statement be approved and submitted absent any inclusion or reference to the Electricity Review Commission. Vote was called, motion passed. OTHER BUSINESS: The next (special) meeting of the Resources Conservation Commission was; set for Monday, December 12, 1983, at 7:30 PM, Civic Center - Engineer's Conference Room. Meeting adjourned at 9:30 p.m. Tom Gartland, Secretary. Mintues prepared by: Richard Webb, Energy Coordinator. 33 VL NI C ROFl LNED.BY.. JORM MICR( LAB t I CEDAR RAPIDS • DES MOINES I i i N MINUTES HOUSING APPEALS BOARD NOVEMBER 8, 1983 MEMBERS PRESENT: Fred Krause, Beth Ringgenberg, Goldene Haendel Charlene Knox MEMBERS ABSENT: Al Logan, Janet Schlechte STAFF PRESENT: David Malone, Kelley Vezina, Michael Kucharzak, David Brown, Larry Kinney, Judy Hoard SUMMARY OF DISCUSSION AND ACTION TAKEN: Krause called the meeting to order. Haendel made a motion to approve the minutes of the September 8, 1983, meeting and the October 11, 1983, meeting. Ringgenberg seconded the motion. The motion carried. APPEAL OF KENNETH KLEIN 723 EAST WASHINGTON AND 727 EAST WASHINGTON: Present: Kenneth Klein. Krause made a motion to reconsider the appeal of Mr. Klein that was presented at the October 11, 1983, meeting. Haendel seconded the motion. The motion carried. Inspector Vezina reported that he conducted a licensing inspection at 723 and 727 East Washington on July 16, 1983. The first two violations being appealed and presented at the same time are 17.5.J.(1) lack of required natural light and 17.5.K.(2)(b) lack of required natural ventilation. The southeast bedroom, second floor, window does not open directly to the outdoors. Inspector Vezina told the Board that the window area in the bedroom does meet the eight percent requirement of the Housing Code, but the windows open onto a porch which is enclosed with windows and does not open directly to the outdoors as is required by the Housing Code. Mr. Klein stated to the Board that he felt that there was adequate light and ventilation provided for the bedroom area and if the tenant wished he could either open the windows on the porch or keep them closed. Krause stated that he felt that this was a situation similar to the solar envelope type of construction that was presented to the Board at an earlier Appeals Board meeting at which time a variance was granted regarding the natural light and ventilation deficiency. At the direction of Assistant Attorney Brown, Ringgenberg made a. motion to rescind the decision made at the October 11, 1983, meeting. Haendel seconded the motion. The motion carried. Haendel then made a motion to grant a variance to Chapter 17-5.J.(1) lack of required natural light and 17.5.K(2)(b) lack of required natural ventilation. Knox seconded the motion. The motion carried. The next violation presented by Inspector Vezina was 17.5.K(2)(e) lack of required bathroom/toilet room windows. The second floor bathroom window does not open directly to the outdoors. Inspector Vezina stated to the Board that the window in the bathroom opens onto the porch and that a mechanical ventilation system could be substituted for the window. Haendel made a motion to grant a variance to 17-5.K(2)(e) lack of required 3 39C7 4 I � I ..t^ .• �.•. _IdICROF IEnED.BYc1I `• DORM MICR+LA6 II[ Vi -CEDAR RAPIDS - DES MOINES - c j Housing Appeals Board November 8, 1983 Page 2 bathroom/toilet room windows carried. Knox seconded the motion. The motion APPEAL OF 115 NORTH DUBUQUE - MIKE HODGE: Present: None Inspector Malone reported to the Appeals Board that the appeal request was not filed within the proper ten day filing period. Haendel made a motion to grant appeal rights. Ringgenberg seconded the motion. The motion carried. The appeal will be heard at the December 13, 1983, meeting. APPEAL OF 525 SOUTH LUCAS - ROBERTA UTTERBACK: Present: None Inspector Vezina reported that the appeal request was not filed within the proper ten day filing period. Haendel made a motion to grant appeal rights. Ringgenberg seconded the motion. The motion carried. The appeal will be heard at the December 13, 1983, meeting. APPEAL OF 402-02 SOUTH LUCAS - PAUL CARTER: Present: Paul Carter. Inspector Vezina reported that he conducted a licensing inspection at 402- 02h South Lucas on October 4, 1983. The violation appealed was Chapter 17-5.N(4) lack of required seven foot minimum ceiling height. 402§ kitchen, bedroom and livingroom have a ceiling height of 6'10" lacking the seven foot minimum requirement. Mr. Carter reported to the Board that he had purchased this property approximately seven years ago and it was rented at that time and has been ever since. Haendel made a motion to grant a variance to Chapter 17-5.N(4) lack of required seven foot minimum ceiling height. Ringgenberg seconded the motion. The motion carried. APPEAL OF 523 SOUTH LUCAS - FRANCIS SEAMANS: !! Present: Francis Seamans. Inspector Vezina reported that he conducted a licensing inspection at 523- 23h South Lucas on October 7, 1983. The first two violations being appealed were presented at the same time: 17-5.J(1) lack of required natural light and 17-5.K(2)(b) lack of required natural ventilation. 523§, east bedroom has 4.74 square feet of natural light lacking the required minimum 7.93 square feet. Mr. Seamans told the Board that his mother occupied this dwelling unit and that because of a problem with her eyes, the shades in the bedroom were kept closed. He told them also that the location of the sidewalk with the adjoining property line made it very difficult to consider the installation of a window well as he felt this would present an unsafe situation. He also stated that he had a variety of rose bushes planted along the side of the room with the appealed violation and that he was reluctant to move them to another location. Ringgenberg made a motion to grant a variance to 17-5.J(1) lack of 3W �.. _. MICROFILMED BY _. ....� .. l JORM MICR+LAB I J{ - CEDAR RAPIDS • DE. WINES 1 � 1 L Housing Appeals Board November 8, 1983 Page 3 required natural light and 17-5.K.(2)(b) lack of required natural ventilation as long as the basement dwelling unit was occupied by Mr. Seamans' mother. Haendel seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.K(3)(a) lack of required/adequate mechanical ventilation. 523h, bathroom lacks a system of mechanical ventilation. Mr. Seamans explained to the Board that it would be difficult to install a vent fan due to the location of the bathroom to the exterior walls. He said that when the two doors that opened into the bathroom were kept in an open position there was no problem with ventilation in the bathroom. Haendel made a motion to uphold Chapter 17-5.K(3)(a). Knox seconded the motion. The motion carried. APPEAL OF 516 BOWERY, PAUL AND ROBERTA JOHNSON: Present: Roberta Johnson. Inspector Vezina reported that he conducted a licensing inspection at 516 Bowery on September 29, 1983. The first violation appealed was Chapter 17-5.N(4) lack of required seven foot minimum ceiling height. Apt. 2, north bedroom has a 6'10" ceiling height, lacking the seven foot minimum requirement. Ms. Johnson told the Board that it would be necessary to raise the roof in order to meet the Housing Code requirement and she would prefer not to. Ringgenberg made a motion to grant a variance to Chapter 17-5.N(4) lack of required seven foot minimum ceiling height. Haendel seconded the motion. The motion carried. The next violation appealed was Chapter 17-6.A lack of required access. Apt. 2, access to north bedroom is gained only by transgressing the bathroom. Inspector Vezina stated to the Board that at the time of his inspection a bed was located in the livingroom and there was a bedroom present large enough to accommodate two people. Ms. Johnson told the Board that she rented the apartment as a one bedroom apartment and that the tenants had chosen to use what was formerly the livingroom as their bedroom. Haendel made a motion to uphold Chapter 17-6.A lack of required access to Apt. 2. Ringgenberg seconded the motion. The motion carried. Krause requested that Ms. Johnson send a letter to the tenants informing them that they could use only one room as a bedroom. He asked her to send a copy to the Housing Inspection Division. The next violation appealed was also Chapter 17-6.A lack of required access. Apt. 1, access to bathroom can be gained only by transgressing the north bedroom. Ms. Johnson stated to the Board that she had installed wooden screening and thought that this correction would be acceptable. Ringgenberg made a motion to defer a decision pending a reinspection. If the violation correction was not found to be acceptable, Ms. Johnson could return to the Board to further explain the appeal at the December meeting. Haendel seconded the motion. The motion carried. 33%7 _111CROElUIED BY � lJORM MICR+LAB 1 CEDAR RAPIDS • DE_ IdDINES f J Housing Appeals Board November 8, 1983 Page 4 APPEAL OF 319 NORTH LINN - ELIZABETH HILL: Present: Elizabeth Hill. Inspector Vezina reported that he conducted a complaint inspection at 319 North Linn Street on October 5, 1983, The violation appealed is Chapter 17-4 lack of valid Certificate of Structure Compliance and/or Rental Permit. Dwelling unit in basement not shown on City of Iowa City housing records being occupied without a valid Rental Permit or Certificate of Structure Compliance. Inspector Vezina reported that when he went to conduct a complaint inspection he found that there was a dwelling unit in the basement that was not shown to be a legal unit upon his further investigation of the property file. He also stated that there was no building permit in the file to show that there had been remodeling of the basement area. Ms. Hill told the Board that she had owned the structure seven or eight years and had had a previous inspection in the basement area at which time she was told to install a larger window which she had subsequently done. Inspector Vezina stated to the Board that there were other violations in the basement that he had not cited pending the outcome of the present appeal. Kucharzak stated to the Board that in order for the dwelling unit to be rented legally the property would have to meet zoning requirements. According to the Housing Code, if one roomer occupied the basement area the kitchen would not be considered communal in nature and could not be used by one roomer. Haendel made a motion to uphold Chapter 17-4 lack of valid Certificate of Structure Compliance and/or Rental Permit. Knox seconded the motion. The motion carried. APPEAL OF 932 E. COLLEGE - HARRY HINKLEY Present: Harry Hinkley, Larry Nelson and Mike Colwell Inspector Vezina reported that he conducted a licensing inspection at 932 E. College on September 13, 1983. There were a number of 14 day notice of violations served that had been appealed. Inspector Vezina reported to the' Board that these violations had subsequently been inspected and verified as being corrected and thus there was no need to present each one and have the Board decide on whether or not to uphold or dismiss or grant a variance. Mr. Hinkley wished to state to the Board that he had corrected the violations where he was able to determine a violation existed. He wanted to know why the violation involving defective plumbing was given 14 days for correction. Inspectior Vezina stated that this was a standard time period given for correction of plumbing violations. Mr. Hinckley stated further that the smoke detectors were present at the time of the inspection and he was not sure why these were written up as being in violation of the Housing Code. The first violation appealed that Inspector Vezina was to present was Chapter 17-7.I. Electrical system not maintained in good and safe working conditions. First floor hallway, ceiling has exposed wires. Mr. Nelson, the attorney for Mr. Hinkley stated that these wires were connected to the doorbell and thus were of low voltage. Inspector Vezina stated that the wires were exposed and that in his opinion a violation of the Housing Code existed. Kucharzak asked Inspector Vezina if he conducted the inspection 33'0 .- MICROFILI ED BY. � JORM MIC RLAB I -CEDAR RAPIDS • BE: MOINES i I ..4 Housing Appeals Board November 8, 1983 Page 5 by himself. Inspector Vezina stated that he had inspected with the house mother and at the time he was unable to determine if the wires were of a low voltage or not and he felt it necessary to cite the exposed wires as a violation. Ringgenberg made a motion to uphold Chapter 77-7.I Electrical system not maintained in good and safe working condition. Haendel seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.K.(2)(a) Lack of required screen. Screens are lacking in windows for ventilation throughout the house. Mr. Hinckley stated to the Board that a day before the licensing inspection all of the window screens had been removed and the windows measured for new combination storms and screens. He had placed an order for 110 windows with a window company from Cedar Rapids. He was unsure when they would be ready for installation but when they were it would take his employees a couple of days to install them. He also stated that he felt the time period given to correct this violation was unfair and that he was being singled out in an unfair manner. Kucharzak asked Inspector Vezina if this was a uniform policy in view of the fact that a 90 day notice of violation would place the time for correction in December and in fact the screens were still necessary at the time of the inspection and would be for some time to come. Inspector Vezina replied that this was division policy. Ringgenberg made a motion to uphold Chapter 17.5.K.(2)(a) lack of required screens with time given to December 15, 1983 to correct the violation. Haendel seconded the motion. The motion carried. APPEAL OF 119 DAVENPORT - HARRY HINCKLEY Present: Harry Hinckley, Larry Nelson and Mike Colwell Inspector Malone reported that conducted a licensing inspection at 119 E. Davenport on July 74, 1983. The first violation appealed was Chapter 17-4 Lack of valid certificate of structure compliance and/or rental permit. A tenth rooming unit is observed to be added inside the structure without a valid certificate of structure compliance or rental permit. Mr. Hinckley told the Board that there was 2,990 square feet of usable space in the structure and that he was only using 1,627 square feet. He stated that he had done extensive remodeling after purchasing the property and wished to be allowed to use the square footage allotted to him. He expressed frustration in his attempt to understand the procedures involved in meeting the Housing and Zoning Code requirements of the City. Mr. Kucharzak told the Board that the housing records showed that there were nine Fooming,W is at the structure not 15, and that in order to increase the number of rooming units Mr. Hinckley would have to take out the proper building permit and meet the lot and parking requirements of the Zoning Code. Ringgenberg made a motion to uphold Chapter 17-4 lack of valid certificate of structure compliance and/or rental permit with extension to April 15, 1984, given to correct the violation. Knox seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.I.(2)(a) Lack of required handrail. No handrail is observed on the attic stairs and no handrail is observed on the basement stairs. Mr. Hinckley explained to the Board that 33q 4 � . MICROFILMED BY JORM MICR+LAB t V CEDAR RANDS • DE: M INES r Housing Appeals Board November 8, 1983 Page 6 he was in the process of remodeling and did not wish to remove and replace the handrail to meet City Housing Code requirements. Mr. Hinckley wanted to know why an inspection was required at this time as he felt he had just paid for the rental permit application. He felt that he was being inspected too frequently. In order to answer Mr. Hinckley's questions Kucharzak examined the property file and read several entries from the history sheet to the Appeals Board members. According to the history sheet Mr. Hinckley had in fact made application for a rental permit and for a certificate of structure compliance as part of the previous licensing inspection in 1981. Mr. Hinckley had made extensive repairs and in the process had corrected all of the housing code violations. Due to an error by the staff, the rental permit and certificate of structure compliance was not issued for the 1981 licens- ing inspection. The inspection that was done in July 1983 was the proper time for the licensing inspection to have taken place. Mr. Hinckley stated that he was remodeling the structure floor by floor and hoped to have the work done by Easter time of 1984. Inspector Malone told the Board that a building permit had been issued to Mr. Hinckley in the fall of 1982. Krause made a motion to uphold Chapter 17-5.I(2)(a) lack of required handrail with an extension of time given to April 15, 1984 to correct the violations. Ringgenberg seconded the motion. The motion carried. APPEAL OF 113 PRENTISS - HARRY HINCKLEY Present: Harry Hinckley, Larry Nelson and Mike Colwell Inspector Malone reported that he conducted a complaint inspection at 113 E. Prentiss on September 12, 1983. He stated that all of the violations cited during that inspection were being appealed. Mr. Hinckley explained to the Board that the complaint that had been filed was by a tenant who was being evicted for non-payment of rent for the past six months. He felt that it was unfair that the tenant could file a complaint and in so doing put off eviction from the rooming unit for an even longer period of time. Kucharzak stated that the Housing Inspection Division was obligated to receive all complaints and to pursue them through the process of a complaint inspection to verify whether or rot a violation of the Housing Code existed. Mr. Hinckley stated that this property was in the process of being remodeled and at the time of the complaint inspection the structure was in the worst possible condition for a complaint inspection. He did not disagree with the violations cited but only with the complaint process itself whereby in this situation the tenant was allowed to, in his opinion, continue to unfairly live in the structure. Ringgenberg made a motion to uphold the entire violation letter. Haendel seconded the motion. The motion carried. Following the vote Mr. Hinckley again stated that he felt he was being harassed by the City. He felt it was unfair to have his property in- spected during remodeling because violations of the Housing Code would exist. He felt he was in good faith accommodating the occupants of the structure as he had made provisions for them to move to another building while the structure was being remodeled. Chairperson Krause wished to have the Housing Commission discuss the policies of the Housing 33 u7 MICROFILHHED 'BY 1 � JORM MICR+LAB I I CEDAR AARIDS • DE: MOINES Housing Appeals Board November 8, 1983 Page 7;. Inspection Division concerning the inspection of structures being remodeled and the tenants rights during the remodeling process. APPEAL OF 904 E. MARKET - STANLEY BECK Present: Marcy Roggow Inspector Malone reported that he conducted a requested licensing inspection at 904 E. Fairchild on August 3, 1983. This violation had not been filed within the propertv 10 day filing period, but at the October 11, 1983, Housing Appeals Board meeting the Appeals Board had voted to grant appeal rights. The violation appealed was Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. The north second floor room being apparently occupied as a sleeping room has ceiling height of less than 7 feet. Inspector Malone told the Board that the room had a maximum ceiling height of 6'5$" and gradually sloped down to 4'6". Ms. Roggow representing the owner, Stanley Beck, reported that the current owners had decided to sell the property and that she had requested an inspection to verify the property met the Housing Code. Haendel made a motion to grant a variance to Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Ringgenberg seconded the motion. The motion carried. APPEAL OF 817 N. LINN - MICHAEL & VICTORIA SOLURSH Present: Victoria Solursh Inspector Malone reported that he conducted a licensing inspection at 817- 17 1/2 N. Linn Street on September 29, 1983. The first violation appealed was Chapter 17-5.N.(4) Lack of requried 7' minimum ceiling height. The second floor dwelling unit, ceiling height varies from 613" to 6'9". Ms. Solursh told the Board that she and her husband occGpied the property next to 817 N. Linn. Prior to their purchase of the property it had been owned by an individual who lived out of town and who had neglected the maintenance of the structure. Before they purchased the property the Solurshes had the structure inspected. At that time there was no mention made of the ceiling height violations. At this time in order to correct the ceiling height deficiencies it would be necessary to raise the roof, a Process that Solurshes did not wish to undertake. Haendel made a motion to grant a variance to Chapter 17-S.N. (4) lack of required 7 foot minimum ceiing height. Ringgenberg seconded the motion The motion carried. The next violation appealed was Chapter 17-S.I.(2)(g) lack of required minimum doorway. The northeast second floor room, door height is approximately 5'611 and the second floor kitchen door is 518". Inspector Malone explained to the Board that the Housing Code requires a minimum doorway height of 614". Ringgenberg made a motion to grant a variance to Chapter 17-5. 1.(2)(g). Haendel seconded the motion. The motion carried. APPEAL OF 415 N. GOVERNOR - MARK HAMER 3397 rl _. .... 111CROrILMEO BY .. 1 JORM MICR+LAB I CEDAR RPMOS • DE- MOINEIJS .•; Housing Appeals Board November 8, 1983 Page 8 Present: Mark Hamer Inspector Malone reported that he conducted a requested licensing inspection at 415 N. Governor on August 4, 1983. The first two violations appealed were Chapter 17-5.1(1) lack of required natural light and 17- 5.K(2)(b) lack of required natural ventilation. The southeast second floor room has 2.91 squre feet of natural light lacking the 5.76 square feet of natural light required by the Housing Code. Mr. Hamer explained to the Board that property had been rented as a one -bedroom dwelling unit and that he would like to use the southeast second floor room as a bedroom also if the Board would grant a variance. Knox inquired as to whether or not an additional violation would exist if this room were used as a om would be through the other bedroom bedroom because access to the bathro shown on the floor plan. Inspector Malone told her that a violation would exist involving access to the bathroom. Ringgenberg made a motion to uphold Chapter 17-5.J.(1) lack of required natural light and 17- 5.K.(2)(b) lack of required natural ventilation. Knox seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.N.(4) lack of required minimum 7' ceiling height. The southeast second floor room has a maximum ceiling height of 6'6" sloping down to 217h". Ringgenberg made a motion to uphold Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. Knox seconded the motion. The motion carried. The next violation appealed was Chapter 17-4 lack of valid certificate of structure compliance and/or rental permit. The dwelling units in this structure are being occupied without a rental permitor dwelling a e of structure compliance. City records allow only oneInspector Malone stated that Mr. Hamer had called to request an inspection of this property and that the property files consisted of but two documents with the history sheet showing the property as a single family dwelling unit. Mr. Hamer explained to the Board that he had contacted two previous owners who had verified that the property was used as a three - multiple. Information obtained from the City Assessors office showed the property to be a three -multiple in 1973. Mr. Hamer was unable to determine from the records at what time the conversion from a single family to a multiple structure was made. Kucharzak stated to the Board that licensing of multiple structures has been done since 1965 and that the structure had not been licensed as a multiple and was not shown o l me a ultiple prior to the request inspection of Mr. Hamer. Ringgenberg the meeting at this time. Assistant Attorney Brown stated that it was the owner's obligation to show that the property would fall under the grandfather clause which stated that if the property usage existed prior to 1962 it could continue. Hamer stated that he was not disputing that there was a problem with the classification of the structure but in order to present his case to the proper Board he wished to have the violation notice state that the "unit. H endeld made a motionther at tuphold "City records"7 he allow only one dwelling 4 lack of valid certificate of structure compliance and/or rental permit with the violation amended to say "housing records." Knox seconded the motion. The motion carried. 3397 i �. MICROFILMED BY 1 JORM MIOR¢LAE3 ( ` CEDAR RANDS • DE MOINES Housing Appeals Board November 8, 1983 Page 9 APPEAL OF 222-222# E. PRENTISS - HAYWOOD BELLE Present: None Krause made a motion to reschedule the hearing for the December 13, 1983 meeting. Haendel seconded the motion. The motion carried. Haendel made a motion to adjourn the meeting. Knox seconded the motion. The motion carried. Minutes prepared by Judy Hoard for Chairperson Fred Krause <.,...._._.:_�JIICROFILMEO'.I'Y.. ..__ �.. . JORM MICR¢LAB CEDAR RAPIDS < DES MOINES I