HomeMy WebLinkAbout1982-01-19 Bd Comm minutes�r
MINUTES
IOWA CITY HOUSING COMMISSION
DECEMBER 2, 1981 3:30 P.M.
CONFERENCE ROOM, CIVIC CENTER
MEMBERS PRESENT: Haendel, Karstens, Graf, Dennis, Koenig.
STAFF PRESENT: Seydel, Kucharzak, Hencin, Brown, Milkman, Kinney,
Flinn.
1. Minutes of meeting of November. 4, 1981 - Minutes approved as mailed
on motion by Koenig, seconded by Graf, approved 4/0.
2. Coordinator's Report - Seydel
Section 8 - December HAP payments were made on 374 units for a total
of $62,543 with 7 late starts anticipated. Seydel reported that we
are losing ground due to rental increases in excess of fair market
rent limits. Seydel further reported that presently we are
restricted to 30 units at the University of Iowa and that he will be
requesting an additional allocation of 10 units.
Public Housing - Seydel reported formal closing set for tomorrow
(December 3, 1981) at 11:00 A.M. on the second stage and that two of
the units would be occupied through cooperative efforts with Systems
Unlimited. He further reported that the final phase is scheduled for
completion April 5th but it is anticipated that they will be
completed 20 to 30 days early.
Moderate Rehabilitation - Mod Rehab and Equal Housing Opportunity
Plan have been sent to Des Moines for approval. Budget will probably
be submitted next week.
20 units acquisition - status quo.
Housing Commission should be receiving invitation to brunch for
Secretary Pierce at Highlander Sunday, December 6, 1981 at 11:30 A.M.
Secretary Pierce will be participating in the dedication of
Ecumenical Towers.
Kucharzak reported on utilization of the Moderate Rehab program for
owner -occupied dwellings in conjunction with low-interest loans
supplemented by the $75,000 COBG monies.
3. Housing Information Pamphlet - Milkman reported that the housing
information pamphlet has been revised and that 2,000 copies are
currently being printed.
4. Congregate Housing Task Force - Moved by Koenig, seconded by
Karstens, that Richard Barkalow, Fredine Branson, Felicia Hope and
Waverly Ormond be appointed to Congregate Housing Task Force.
1
�
MICROFILMED BY
1
JORMMIC R#LAff
CEDAR RAPIDS DES MDI4ES i
1
-V
J�
Iowa City Housing Commission
December 2, 1981
Page 2
Approved 5/0. Haendel appointed Karstens, Dennis and Haendel to
represent Housing Commission on Task Force and announced that Dan
Daley and Ruth Becker would be liaison members between Housing
Commission and CCN.
Organizational meeting will be held on Wednesday, January 13, 1982,
from 11:30 to 1:30 at Iowa City Public Library (brown bag luncheon).
5. Housing Code Revisions: The Iowa City Housing Commission recommends
that the Housing Code be amended as follows:.
Moved Karstens, seconded Koenig that Section 17-2 be amended to read
as follows:
I
MEANING OF CERTAIN WORDS. Whenever the words J'dwelling,"
"dwelling unit," "rooming house," "rooming unit," "Type III
dwelling unit," or "premises" are used in this chapter they
shall be construed as though they were followed by the words "or
any part thereof.." Whenever the word dwelling unit(s) is used
in this chapter it shall include Type III dwelling unit(s).
ROOMING HOUSE shall mean any dwelling, or that part of any
dwelling, containing one or more rooming unit or Type III
dwelling units, in which space is let by the owner or operator
to three (3) or more roomers. Occupants of units specifically
designated as Type III Dwelling Units within a Rooming House
shall be included in the roomer count.
TYPE III DWELLING UNIT shall mean a dwelling unit that does not
have a toilet or bath available for the exclusive use of the
occupants thereof.
Moved Koenig, second Karstens, approved 5/0 that Section 17-6 be
amended to read as follows:
A. DIRECT ACCESS. Access to each dwelling unit or rooming
unit shall not require first entering any other dwelling
unit or rooming unit (except that access to rooming units
may be through a living room or kitchen of a unit occupied
by the owner -operator of the structure). No dwelling,
dwelling unit,.or rooming unit containing two (2) or more
sleeping rooms shall have such room arrangements that
access to a bathroom or water closet compartment intended
for use by occupants of more than one (1) sleeping room or
Type III dwelling unit; nor shall room arrangements be
such that access can be had only by going through another
sleeping room or Type III dwelling unit. A bathroom or
water closet compartment shall not be used as the only
passageway to any habitable room, hallway, basement,
cellar, or to the exterior of the dwelling unit or rooming
MICROERMED BY
l I, "JORM MICR+L,
CEDAR RAPIDS DES MOINES +
I i
Iowa City Housing Commission
December 2, 1981
Page 3
E. TOILETS AND LAVATORY BASINS. At least one toilet and one
lavatory basin shall be supplied for each eight (8)
persons or fraction thereof residing within a dwelling
containing a rooming unit or units and/or Type III
dwelling unit or units, including members of the
operator's family whenever they share the said facilities
provided that in a rooming house or where rooms or Type III
dwelling units are let only to males, flush urinals may be
substituted for not more than one-half ('s) of the number of
required toilets.
F. BATHS. At least one bath shall be supplied for each eight
(8) persons or fraction thereof residing within a dwelling
containing a rooming unit or units and/or Type III
dwelling unit or units; including members of the
operator's family whenever they share the use of said
facilities.
G. LOCATION OF COMMUNAL TOILETS AND BATHS. Communal toilets
and baths shall be located, on the same floor or the floor
immediately above or below the rooming unit or Type III
dwelling unit.
Moved by Koenig, seconded Karstens approved 5/0 that Section 17-8-1
be amended to read as follows:
I. OCCUPANCY CONTROL. No persons shall allow the occupancy
of any dwelling unit or rooming unit within which he/she
resides to exceed the number of persons listed on the
rental permit. .A dwelling unit shall not be occupied by a
number of persons greater than that allowed by the Zoning
Ordinance.
Moved Karstens, second Koenig, approved 5/0 that Section 17-5.I. be
amended to read as follows:
I. EXITS.
(1) Every Dwelling Unit and Rooming Unit shall have
access to at least one exit and shall have not less
than two (2) exits where the occupant load exceeds
ten. The exit(s) shall be an independent,
unobstructed means of egress remote from each other
at least one of which shall be an exit which
discharges directly or via corridors or stairways or
both to a public way. If both. means of egress are
designated to a common corridor, they shall be in
opposite directions immediately upon exiting the
Dwelling Unit or Rooming Unit or shall be in
compliance with the Iowa City Building and/or Fire
Code in effect at the time the building was
constructed or altered for its present dwelling use.
MICROFILMED BY
I
1" 'JORM. MIC R#LA13
CEDAR RAPIDS • DES MOINES
I
I
1
I 1
01
Iowa City Housing Commission
December 2, 1981
Page 4
In all dwellings other than single-family homes,
floors above the first story having an occupant load
of more than ten shall have not less than two exits.
EXEMPTION: Two (2) or more Dwelling Units on
the second story may have access to only one (1)
common exit -when the total occupant load does
not exceed ten.
Moved Koenig, seconded Karstens, approved 5/0 that 17-2 be amended to
provide a definition of occupant load as required above.
OCCUPANT LOAD. The occupant load for computing the number of
exits from a dwelling shall be determined by dividing the floor
area by 300 in the case of single-family homes and duplexes, and
by 200 for Rooming Houses and Multiple Dwellings.
And rooming unit shall read as follows:
ROOMING UNIT shall mean any habitable room or group of adjoining
habitable rooms located within a dwelling and forming a single
unit with facilities which are used, or intended to be used,
primarily for living and sleeping. A Rooming Unit shall have
bath and toilet facilities available for the exclusive use of
the occupant(s) or for communal use in accordance with Section
17-6 and, in addition, Rooming Units may be let with or without
communal kitchen and/or dining room privileges under Section
17-6.
The present housing code language was intended to cover both
rooming units and Type III units, however, difficulties in
interpretation and enforcement, have resulted in our request to
separate by language the requirements for Type III .dwelling
units and to clarify the language regarding cooking and dining
privileges in communal areas. This language change is
necessary so that a distinction is made between rooming units
with communal kitchen privileges and duplexes with kitchens
exclusive to the occupants use.
Moved Koenig, seconded Karstens, approved 5/0 that discussion of 17-
4.A. be tabled until a general meeting with opportunity for input
from apartment owners association can be arranged.
6. Housing Inspections - Kucharzak reported that training of fire
fighters will begin December 15. He reported that training films are
set up and that there will be 4 hours of training each of 3 shifts.
Training will be done by Larry Kinney, Mike Kucharzak, all inspectors
and Andy Garcia, and later David Brown.
7. CCN Reprot - It was reported that CCN recommended the Housing rehab
funds be divided 805 forgivable loans targeted elderly population
with 20% to low-income persons.
MICROFILMED BY
"JORM--MICR+LA B-
CEDAR RAPIDS DES MOINES
i
I
01
_io
IF
f -
Iowa City Housing Commission
December 2, 1981
Page 5
8.* Discussion - Transient Housing - Kucharzak reported there is a need
to convene task force on transient housing. Haendel appointed
Karstens to set up meeting.
9. Adjournment - Moved Karstens, seconded Koenig that meeting be
adjourned. Adjourned 5-45 P.M.
Approved by:
Goldene B. Haendel
Chairperson
141CROFILIMED BY
&JIC
JORFV -fMICR#LAW-"
13
DS . C
CEDAR RAPIDS DES MOINES
i
-4d
16
MINUTES
IOWA CITY PUBLIC LIBRARY „
BOARD OF TRUSTEES
REGULAR MEETING
DECEMBER 17, 1981
MEMBERS PRESENT: Bartley, Drum, Immermann, Wallace, Grimes, Lyman,
Gritsch, Zastrow.
MEMBERS ABSENT: Cavitt.
STAFF PRESENT: Eggers, Jehle, Kelley.
OTHERS PRESENT: Rick Hindman and Karen Kalergis, Hawkeye CableVision;
Dan Daly, Access Iowa City; Jim Flansberg, Cedar
Rapids Gazette.
President Zastrow called the meeting to order at 4:O3 P.M.
jMinutes of the regular meeting of November 19, 1981 were approved wtih the
following correction as suggested by. Hindman. The wording of the second
sentence at the top of page three should be changed to read "open for the
total number of hours per week specified in the franchise" (since Hawkeye
has remained open for the specified number of hours). Minutes of the Fund
Raising/Public Relations Committee Meeting of December 8, 1981, the•
Policy and Planning Committee Meeting of December 10, 1981, and the Budget e
' I and.Finance Committee Meeting of December 15, 1981 were all approved by
the Board. Drum/Immermann.
Disbursements for December 1 and December 15, '81 were approved pending
the approval by the full Board of one of the items listed on the December
15th disbursements list - the final payment of the retainage to the
general contractor, Vawter and Walter. Bartley/Immermann.
The Director reported on the following:
1. The satellite teleconference meeting on "Marketing the Library" from
the Denver midwinter conference of the American Library Association
can be seen in the Library's Meeting Room A from 10 AM to 12 noon,
January 26, 1982, and also on the Library's cable channel 20. Three
experts on marketing for non-profit organizations and the public
sector will discuss such issues as services planning, research, ,
product development, "pricing" and so forth. This meeting should be
especially pertinent to staff and Board members involved with the
Public Library Planning Process (PLPP).
2. The newly revised American Library Association's interpretations on
various aspects of the Library Bill of Rights have been distributed
to all Board members for review. 'These will be on the agenda for
consideration as Board policy in February or March. They are useful
to consult when considering censorship issues whether adopted as
Board policy or not.
i
=RAPIDS -
BY
-� I l
-� J
1 I
Library Board of Trustees
December 17, 1981
Page 2
3. The statistics for November showed the following increases over a
year ago.
People into the building up 56%
Circulation up 6%
Cards issued up 65%
Information requests up 46% .
Telephone calls up 59A
There were 64 meetings held in the meeting rooms and 34 tours were
given.
4. The Library is working with the Finance Department to utilize the
services of a collection agency for the retrieval of long overdue
materials. We will be adding a service charge to each account to
cover the service charge of the collection agency. In addition,
payments made to the library for lost and damaged materials will go
buy replacement items. In
into a revolving account to use to
November, there were 72 new delinquent accounts owing less than $ls,,
32 accounts owing $16 to $40 and 14 accounts owing over $40. These
are not library fines but bills for materials not returned.
5. The Library has developed a new suggestion/comment/complaint form )
that is available at each service counter in the library. This will
work similar to the suggestion book that we had in the old building
and should be helpful as input into the public library planning
process which will be getting underway this winter. We are urging
all staff members when a library user has a suggestion or complaint P
to put it in writing so that we can systematically keep track of our
users opinions.
1 6. We have received firm city administrative costs for FY82 from the
Finance Department. These costs are used by the Library Director to
compute the fee to Johnson County residents which is paid by the
Johnson County Board of Supervisors. The current figures will
increase the fee by about $1100 for FY83 over what the Board approved
in October.
The Director also discussed the Public Library Planning Process items
which were included in the Board packet. She stated that the staff
undertook a similar planning process in 1973 and that our Goals were
drafted in 1975 with input from both Board members and staff.In recent
years a continuation and re-evaluation of this planning process
en
postponed on several occasions primarily due to the construction and,
opening of the new building. New priorities now need to be developed to
meet and respond to patron needs in the new facility. The Director
recommended that either a special planning session be set for some time in
January or that a very long agenda be set for the January Regular Board
Meeting. It was decided that in order to ensure an adequate amount of
time for complete discussion, a special session should be set on January
21, 1982 at 4:00 in the Library conference room.
141CROFILVED BY
---� -'JORM MICR+L Afi ---
ti.� ! CEDAR RAPIDS • DES MOINES
I
Library Board of Trustees
December 17, 1981
Page 3
During the Public Library Planning Process (PLPP) the Board will need to
do the following:
1. Evaluate services and resources now provided by the Library.
2. Rewrite the mission statement for the Iowa City Public Library.
3. Set goals and priorities and develop strategies for achieving them.
The Director called attention to the special budget meeting on January 13,
1982 at 8:00 PM with members of the City Council to discuss the Library's
needs for FY83.
The President reported that the ALA model workshop will be held in
Minneapolis on April 16 and 17, 1981. Zastrow may be able to attend and
encouraged other Board members to participate.
Jean Bartley reported on the Fundraising/Public Relations Committee
Meeting of December 8, 1981. The Committee came to the conclusion that a
foundation, separate from the Library Board, would be appropriate as a
fundraising body and recommends that such a plan 'be ,initiated. It was
suggested that the Board of Directors of the proposed foundation should be
representatives of the library Board, FRIENDS of the Library and other
citizens throughout the community who are interested in the library and j
knowledgeable in the area of fund-raising. Each member of the I1
Fundraising/Public Relations Committee would contact people within the
community that they would like to have attend a meeting to discuss the
possible establishment of such a foundation. Zastrow reminded the Board
members that the foundation approaches of other cities around the country
were included in their Board packet. The Board gave approval to proceed
with the initial meeting to explore the formation of a library foundation.
Immermann/Lyman. (This special meeting has been scheduled for January 26, i
1982 at 4:00 PM in the library Conference Roam.) i
I
Linda Gritsch reported on the Policy and Planning Committee Meeting of
December 10, 1981. This Committee reviewed issues pertaining to non-
resident institutional cards and individual reciprocal agreements.
Gritsch reported that the Committee made the following recommendations:
That an institutional fee card be established and that the fee be set at
$20 per resident or student served by the institution, or per employee in
the'case of a business or governmental agency; that reciprocal agreements
be based on a nearly equal exchange of service between the two libraries
over a period of one year; that Iowa City Public Library not offer
L contracts to libraries formerly served by reciprocal agreements. The
Board approved the Committee's recommendations. Drum/Bartley.
President Zastrow reported on the Budget and Finance Committee Meeting of
December 15, 1981. The purpose of this meeting was to review the request
for final payment ($50,000) to the general contractor Vawter and Walter as
prepared by Larry Slay of Hansen Lind Meyer. Discussion centered on the
portion owed through Vawter and Walter to subcontractor Forman -and -Ford, ; -
1 ;
Ijr
MICROFILMED L11E0 BY
"-JORM MIC R( LAB- 1 _I
�., J
L CEDAR RAPIDS • DES 1101,
� I
r
1
Library Board of Trustees
December 17, 1981
Page 4
the firm which supplied the windows and the sloped glazing for the new
building. It was decided by the Committee that the final payment to
Vawter and Walter should be made with the clear understanding that the
well-documented leaks in the windows and sloped glazing are to be repaired
as soon as weather permits and that these repairs or modifications are to
be covered by the warranty on the building. The Committee expects the
full support and assistance of Hansen Lind Meyer in finding a satisfactory
solution to these problems. The Board approved the recommendations of the
Budget and Finance Committee. Immermann/Lyman. Bartley cast the
dissenting vote.
The Board reviewed a memo from City Attorney Robert Jansen regarding the
Library's lease with Hawkeye CableVision specifically regarding the need
for additional air conditioning in Hawkeye's leased area within the new
library building. Jansen stated, "In my view, the Board's position is
correct and any additional air conditioning requirements will have to be
met at Hawkeye's expense since there is no obligation under the lease to
provide same by the Library." The Board authorized President Zastrow to
inform Hawkeye of the City Attorney's opinion and the Library's position.
- Bartley/Gritsch.
The Director noted that under the terms of the lease whatever Hawkeye
chooses for auxiliary air conditioning will need to be approved by the
Library before Hawkeye can proceed.
The Board reviewed the update of the budget request for funds for the
Library from the cable franchise. These revisions were made following a
meeting between the City Manager, Assistant City Manager, BTS Shaffer,
Eggers and Tiffany. The request now includes a 3/4 FTE Library Assistant
position ($11,888), maintenance and repair ($2,000) and a replacement
fund ($3,000). for a total request of $16,888." The Director stated that
the Broadband Telecommunications Commission at it's meeting on Tuesday,
December 15, supported a # FTE position to staff the Library's AV lab.
The Library Board will hold a special meeting on January 11, 1982 at 4:00
PM in the Library conference room to discuss budget considerations. At
5:55 PM the Board went into executive session to discuss contract
negotiations between AFSCME, City of Iowa City and the Library. The Board
returned to regular session and adjourned at 6:10 PM.
Joan Jeh Recorder
7401
I -
� 1r�
MICROFILMED BY
"MICFI#LA13
ti..�
� � CEDAR AAA105 DES I401YE5 i '
�17
MINUTES
COMMITTEE ON COMMUNITY NEEDS
JANUARY 6, 1982 12:00 NOON
IOWA CITY PUBLIC LIBRARY - ROOM A
MEMBERS PRESENT: Bonney, Daly, Whitlow, McGee, Hirt, Cook, Lockett,
VanderZee, Becker.
MEMBERS ABSENT:. McCormick, Dodge.
COUNCILMEMBER: Lynch.
GUESTS: Lisa Edwards.
STAFF PRESENT: Milkman, Hencin, Keller, Hillstrom, Seydel, Kucharzak.
SUMMARY OF DISCUSSION:
Bonney called the meeting to order' at 12:01 PM. The minutes for
December 2, 1981 were approved as circulated.
ELECTION OF OFFICERS:
Whitlow nominated Margaret Bonney for Chairperson. Daly seconded. There being
no other nominations Bonney was unanimously elected chairperson.
Daly nominated Len VanderZee as Vice -Chairperson. Lockett seconded. There
being no further nominations VanderZee was unanimously elected Vice -
Chairperson.
PUBLIC DISCUSSION:
Lisa Edwards from the Domestic Violence Project of Iowa City discussed the need
for a new roof on the spouse abuse shelter. The spouse abuse shelter was
originally purchased and rehabilitated with CDBG funds in 1980. Copies of the
spouse abuse shelter budget were submitted to CCN. (Request and budget are
attached to these minutes.) Domestic Violence Project requested $5,500 to redo
the roof and make the center accessible to the handicapped.
VanderZee asked whether the proposed improvements could possibly fall under the
housing rehabilitation program. Hencin replied that the ownership problem and
potential pay back would pose restrictions. Daly asked what level of use the
center was currently undergoing. Edwards responded that 110 clients were aided
last year and that the past holiday season the center was at capacity. Dan Daly
asked how long it would take to put a roof on the building and whether the
construction would be disruptive to the use of the center. Edwards replied that
the activity would not be disruptive and she did not know how long it would take
to replace the roof. Daly commented that putting a roof on the spouse abuse
shelter sounded like a worthwhile project. Bonney asked how improvements in the
past and future would be funded. Edwards stated that rents would pay for any
potential capital improvements and maintenance for the building.
i
MICROFILMED BY
1 11 JORM MICR#LAB J
CEDAR RAPIDS • DES 1401NES
I
r
Committee on Community Needs
January 6, 1982
Page 2
Congregate Housing Report by Ruth Becker (Attached)
Ruth Becker talked with Lucy Luxenburg from the Elderly Services Agency and
verified that there was indeed a need for congregate housing. The Iowa
Gerontology Project is working towards the establishment of a frail elderly
family home project (see update report submitted by Becker, attached to these
minutes).
VanderZee asked if the Iowa Gerontology Project was pursuing their own specific
project. Becker responded that if IGP could get CDBG funding they would start
their own center. VanderZee stated that more coordination is required between
IGP and the Congregate Housing Task Force. The CCN should communicate with IGP
to let them know what is happening with the CDBG funds which are committed for
the next three program years. Dan Daly suggested that IGP be invited to attend
the next Congregate Housing Task Force meeting and then receive a reciprocal
invitation to any IGP meeting.
Reports on Assisted Housing Programs by Michael Kucharzak and Lyle Seydel
Lyle Seydel gave an outli of 'the Iowa City housing programs currently Tin
existence. There are two major rogram areas which Iowa City
ed in. primary program is Section 8 which is largest in size and funding. There are
four areas of the Section 8 program. The first section is the Existing Program
which has 409 units, the second is the Section 8 Rehabilitation Program which
has zero units and the third is the Section 8 New Construction Program which has
273 units for elderly and handicapped. The fourth section is the Moderate
Rehabilitation Program which is currently funded at 30 units. The second majora
area in the housing program for Iowa City is traditional public housing.
City currently has 32 units in this program and has another 20 units in the
pipeline. Seydel then briefly described the nature of these programs and the
process the city goes through in administering these programs. Supplemental
programs which Iowa City has within its city limits but is not actively engaged
in are Section 236 housing (Mark IV apartments) and Section 235 homeownership
which is administered by the Farmers Home Administration. {
Daly asked if the tenants pay the same rent as those on non -assisted housing.
Seydel responded that all tenants pay the same rent in the complexes. McGee
eeding housing in Iowa City than can obtain it.
asked if there are more people n
Seydel said that there are 150 individuals on the waiting list for assisted
housing; Lockett asked which program was easier to manage. Seydel stated that
the past Section 233 program sponsored by HUD was in fact the easiest to
administer. VanderZee asked what changes were being made on the federal level
in public housing. Seydel stated that the nation is movingare
ben arvoucher
system of management and that funds for public housing 9
Seydel also stated that programs may be deobligated at any time on the federal
level. Funding is currently going into existing housing programs with a de -
emphasis on new construction.
Michael Kucharzak explained to CCN the potential alternative use for the $75,000
which were designated out of CDBG funds for public housing. The $75,000 could
be used for housing site acquisition or direct subsidies to enhance the
MICROFILMED BY
--JORM MFCR#LAB
CEDAR RAPIDS • DES MOINES
1
J
_y
r
_y
Committee on Community Needs
January 6, 1982
Page 3
possibility of obtaining 30 units for moderate rehabilitation. The Moderate
Rehabilitation Program does not appear to be feasible unless subsidies are made
to reduce the overall cost of the rehabilitation. The housing Moderate
Rehabilitation Program is designed to assist landlords who need to make repairs
to their apartments. Property owners will be offered 15 year contracts for
Section 8 assistance if they rehabilitate their units according to HUD and city
standards. Finance incentives would be offered with the $75,000 of CDBG money.
Units to be considered for rehabilitation cannot be in too good or too bad of
shape.
Daly asked what the cost ceiling would be on a rehab unit. Seydel responded that
it depends on the rent generated by the unit. McGee asked what would happen to
tenants in a building if the property were sold to another owner. Seydel
responded that the new owner would have to honor the remainder of the contract
which was signed with the previous owner. Vanderzee asked if the Moderate
Rehabilitation Program could be worked with other programs such as tax abatement
or industrial revenue bonds. Kucharzak answered that yes, these programs could
be used in conjunction with moderate rehabilitation unless the property had
already received a prior subsidy of some sort from either the city or federal
government. Bonney thanked Seydel and Kucharzak for their presentation.
Discussion on the Reallocation of $209.000 of CDBG Funds
Bonney opened the discussion by asking if the Committee would like to make a
recommendation at this point in time. VanderZee responded that there are a lot
of needs in many areas for low income people and that he would like to delay a
decision on selecting a specific use for the $209,000 until these needs could be
prioritized for low income residents. VanderZee does not want the money,
however, to go to the North Branch Dam project in light of the needs of other
programs. VanderZee stated that this was the only decision that needed to be
made at this point in time. It was moved by VanderZee that the money ($209,000)
not be allocated to the North Branch Dam insomuch as the intent of CDBG funding
is to benefit ,low income residents and that other projects (such as housing)
would aid low income residents to a much greater degree than the North Branch
dam. The motion was seconded by McGee.
The motion was then opened for discussion. Larry Lynch stated that the Council
feels strongly that in light of current budget problems the North Branch Dam
should be funded with CDBG monies. The North Branch Dam will benefit the whole
city and will address Ralston Creek flooding which is considered a long-term
problem within Iowa City. Bonney responded that the Committee on Community
Needs is committed to helping and assisting the needs of low income residents.
She also stated that the CCN does not feel that the North Branch Dam helps many
low income people. The motion was then voted on, it was passed 8-1, with one
negative vote by Hirt.
Bonney asked if CCN would like to set project priorities for the use of the
$209,000 at this point in time. VanderZee stated that some money be set aside to
fix the roof on the spouse abuse shelter. Whitlow stated that the increased use
of the spouse abuse shelter seems to justify project funding. Cook asked if in
fact the people that used the spouse abuse shelter were low income and that
I
MICROFILMED BY
_ JORM MIC ROLAH -�
CEDAR RAPIDS • DES MOINES '
i
i !
Committee on Community Needs
January 6, 1982
Page 4
spouse abuse was more of a cross-sectional social problem rather than relating
to any one income group. VanderZee asked if more information on income status
could be obtained from the director of the spouse abuse shelter. Bonney stated
CCN has always had a problem with people coming back with capital improvements
once a grant or allocation has been made. Larry Lynch agreed that Council felt
that one lump sum was the initial commitment to the spouse abuse shelter but, in
fact, it is a very worthwhile project and hard to turn down. However, a
commitment of funding was made on the basis that the shelter would be self-
sufficient. McGee asked that funds should not be used for repairs and operation
but strictly for acquisition. Milkman stated that initial costs of the spouse
abuse shelter included purchase and rehabilitation which turned out not to be
sufficient. The use of funding for repair of the roof could be viewed as
completion of the project. Bonney stated that more information from the spouse
abuse shelter was needed with regard to fundraising efforts and attempts to
obtain local assistance, and that the Domestic Violence Project Director should
be made aware of these questions prior to attending the next meeting. Bonney
stated that at the next meeting CCN should try to set goals and prioritize
funding projects for the $209,000.
The meeting adjourned at 1:35 P.M.
Prepared by:
rno . Keller
l
i
t MICROFILMED BY
�.L.. _..JORM_.. M1CR+LA9_
CEDAR RAPIDS DES MOINES
L,.. ..I
1
J�
rr
Domestic Violence Project
P.O. Box 733
Iowa City, IA 52244
Phone: 351-1042
Request from the Domestic Violence Project
to the Committee on Community Nerds
The Domestic Violence Project wishes to be.considered
for 5-5500.00 more of CDT3G funds for the following:
1) 11wo roof and gutters for the shelter
'three roofers gave estimates ranging from $4000-5000.
These arc rough estimates since they were made during
December then the roofers were not able to climb oil the
roof for a close inspection.
2) ramp, etc., to make the shol•tcr accessible for wheelchairs
5800.00
Of the original 580,000 of CDBG money that went'to the
'shelter, 510,000 of it was used for rehabilitation of
the house. That $10,000 went a long way in meeting firr.
code regulations, constructing an outside stairway,
improving wiring, plumbing, etc., as well as doing
interior work to make the house fit our needs. At
the time of this rbhabilitation, however,the city
housing inspectors were unable to determine whether
or not the roof would need replacing. Last spring
and summer several serious leaks were discovered.
These have been patched for now, but a now roof is
needed. It would take at least two years, barring
any other unforeseen major repairs, for the DVP to save
:35500.00 from its restricted funds (see budget'sheet).
Thank you for your consideration.
111CROFILMED BY
-DORM-MIC R46LAB � ..�
CEDAR RAPIDS • DES MOINES
%/
71
■
1
I
j
i MICROFILMED BY
-JORM MICRALAB.. ... _.._._J
/ 1 ( CEDAR RAPIDS • DES MOI
1 �
_y
F'-__
J�
10/1/81
DVP - FY 82 a 83 Budgets
as amended
Income
FY'82
FY 83
Contributions.
$ 3,300
$ 6,000
Foundations
2,500
3,500
Iowa City
4;750
10,000
Johnson County.
4,750
10,000
Coralville-.
600
1,000
DSS-
16,000
6,000
Client Reimbursement,
1,250
1,500
Interest on reserves
100.
250
Fundraising
4,000'
4,937
Other Counties
0
1,200
United Way7'.
500
00
Expenditures
,
Director
$ 2,438
$1S,288
Program Coordinator
11,250
13,524
Office Worker
0
4,1500
Employee Benefits
800
1,550
Payroll taxes
2,100
2,650
Audit & Accounting
-79E}
600
Utilities
2,950
3,500
Telephone
935
1,300
Pager rental..
380
400
Equipment.maintenance
150
100
Postage
350
250 '
Office supplies
400
250
General supplies
300
300'
Printing
250
250
Local transportation
-50-
Conference fees
200
200
Media (ads & publicity)
350
175
Professional liability ins.
847
850
Subscriptions/publications
180
200
Food
235
300
New equipment
300
300
Miscellaneous
7'5
100
Security system rental
320
250
$
,887
RESTRICTED FUNDS
Income
Rent
•$3,600
$3,840
Carry-over'restricted funds
700
1500
00
0
,
Expenditures
Bldgs. & grounds maintenance$1,500
1,500
Insurance
I
L 019
2,519
1 000
2, 00
I
j
i MICROFILMED BY
-JORM MICRALAB.. ... _.._._J
/ 1 ( CEDAR RAPIDS • DES MOI
1 �
_y
F'-__
J�
0
C
C
January 1982
Update 01 Eld3rlY ROU.S116
ervices Agency confYrms that the
Lucy Luxenbur6 of the Elderly S Of low cost
ily
need does exist for the de sonsmintthe community. housing,
type, for frail elderly P after attending the
Project, learned that
Dan Reece of the Iowa GerontoWo6kshop in the foliof living environ City Congregate Housing model for the typetheir cost
there is In sinnthe localkProposal. Furthermore,
ment envisagedverified by the reports of the actual costs in -
estimates were roue homes.
carred by the Wisconsin B
They plan to draw on these homes for more information. ala full-time
pioject has receivedapprovaldevelo
the concept
The Iowa Gerontology The position will
VISTA worker whhomesPforrthetfra11 elderly.
of family- soon.
be available for hiring
In addition at least one graduate student f
from the School
Social 'cork will be working on the project.
filed with the Iowa Secretary of State
root group that could act as a sponsor for
to application has been includes representatives
to incorporate a non-profit
The group community•
any family -life home pro, Project and the Iowa City
from the Iowa Gerontology d to concerned about the
IGP is committey
proposed reductions in CDBG fundibut Is ng and the implications this
would have.
rrrrrrrrrwwp;r
A Congregate housing Task Force has been estabkished by the
Housing Commission.
Ruth Becker
CCN Member
1
f
MICROFILMED BY 1
JORM MIC R¢LA B` 1
CEDAR RAVl DS • DES MOINES j
i.... .J
JJ
'L
MINUTES
SENIOR CENTER COMMISSION
JANUARY 7, 1982
SENIOR CENTER CONFERENCE ROOM
MEMBERS PRESENT: M. Clover, M. Kattchee, J. Williams, B. Coen, A.
Arenson.
MEMBERS ABESENT: L. Carlton, G. Scott.
STAFF PRESENT: B. Meisel, L. Benz, J. Smith.
GUESTS PRESENT: L. Walz, I. Welsh.
Recommendation to City Council
J. Williams moved that the Commission support the need for an additional
full-time. staff position, Program Assistant I, and that the Commission be
given substantiatidn of the need for this position. A. Arenson seconded
the motion; motion declared carried by the Chair.
M. Kattchee moved to accept the proposed amendment of line item 8220
Postage of the budget. B. Coen seconded the motion; motion declared
carried by the Chair. The amendment of line item 8220 Postage changed the
budget figure form $2,200 to $3,200.
Call to Order
The meeting was chaired by M. Clover and was called to order at 3:00 P.M.
Introduction of New Commission Member
Mr. Bill Coen was introduced as the new Senior Center Commission member.
His term began December 8, 1981 and extends to December 31, 1984.
Minutes
M. Clover asked if there were any questions regarding the minutes of
December 3, 1982. M. Kattchee moved to approve the minutes; J. Williams
seconded the motion; motion declared carried .by. the Chair. (5 yes, -.2
absent).
Public Discussion
B. Meisel reviewed the status of volunteer parking and use of parking
meters. She informed the Commission that pertinent information (such as
the number of hours worked by the volunteers) has been given to the City
Council for their review. M. Kattchee suggested that B. Meisel research
possible solutions to the volunteer parking problem that could be
presented to the City Council.
141CROF I LMED BY
JOR M" -M IC ROLA B"'
CEDAR RAPIDS DES MOINES
I
_�o
l
�r
Senior Center Commission
January 7, 1982
.Page 2
Update -on Senior Center - B. Meisel
B. Meisel reported that a substantial contribution to the Senior Center
was made by Mrs. Cozine. Mrs. Cozine has donated lapidary equipment and
stones to enable the Senior Center to set up classes to teach the art of
cutting stones.
Open Discussion
B. Meisel said that the second floor carpeting and drapery bids have been
given to Randy Fine Home Carpeting and Sherwin Williams, respectively.
Burger Construction is working on solutions for the paint peeling
problems.
M. Kattchee asked that someone volunteer to replace him on the Post
editorial board. B. Coen will fill that position.
- Space Application - L. Benz
A space application received from the National AARP was reviewed by the
Comission. Although not stated in the application, L. Benz explained
that the activity would require the use of the Senior Center mezzanine
twice per week, 3 hours each session. Concerns were raised about the lack
of an Iowa City address and telephone number on the application; the need
for medicare counseling; the relationship of this program to the local
AARP chapter; and the lack of specific information on the space
application. M. Kattchee moved that provisional approval be given to the
space application but that clarification of the application be made by the
national ARRP organization by the next Senior Center Commission meeting
before final approval of the application can be given. J. Williams
seconded the motion; motion declared carried by the Chair. (5 yes, 2
absent).
Senior Center Budget - B. Meisel
B. Meisel gave an updated report of the proposed Senior Center budget.
She noted that the proposed postage figure (line item 8220) already needs
to be amended. She reviewed and clarified items on the budget as
questions were raised by the Commission members.
M. Kattchee questioned the budgeting of costs 'relating to opening and
using the Senior Center second floor. J. Williams asked about the City's
responsibility of the second floor operating expenses if the City were to
use the second floor. B. Meisel replied that the 'City would be
responsible for second floor operational expenses if they were to use it.
B. Meisel stated that an important item in the budget is the addition of a
staff position to assist in programming. M. Kattchee noted his apprehen-
sions as to the City Council's willingness to budget additional staff at
the Senior Center. J. Williams said that it would be desirable to support
the budget ng o t e a tons sta pos ion now. J. Williams moved
MICROFILMED BY
JORM-MICR¢LA6 - +
CEDAR RAPIDS • DES M01NES I
7
_y
1
Senior Center Commission
January 7, 1982
Page 3
that the Commission support the need for an additional full-time staff
position, Program Assistant I, and that the Commission be given
substantiation of the need for this position. A. Arenson seconded the
motion; motion declared carried by the Chair. (5 yes, 2 absent).
M. Kattchee moved to accept the proposed amendment of line item 8220
Postage of the budget. B. Coen seconded the motion; motion declared
carried by the Chair. (5 yes, 2 absent).
Commission members were asked to attend the City Council Budget meeting,
January 21, 1982 at 7:30 P.M., in support of the Senior Center budget.
November/December Figures - B. Meisel
B. Meisel reported the usage figures of the Senior Center. J. Williams
Commented that it should be noted that there could be an overall decrease
in the use of the Senior Center during the winter months.
Eldercraft Shop Report - M. Clover
M. Clover reported that Edith Boldt is the shop manager in the absence of
Margaret Fox. She said that the November and December. sales were
tremendous - $2,866.00 for the two* months. The Commission members
received a written report from the Eldercraft Shop.
CoE and Service Providers Reports
Commission members received copies of the Council of Elders December
meeting minutes and the December Service Providers meeting minutes for
their review. L. Benz gave a brief report from the Service Providers
meeting.
A
.. 1
MICROFILMED BY
I
lI DORM MICR4LAI
CEDAR RAPIDS DES MOINES
9
■1
1
I
J��
MINUTES
HISTORIC PRESERVATION TASK FORCE
DECEMBER 15, 1981 7:30 P.M.
CITY MANAGER'S CONFERENCE ROOM
MEMBERS PRESENT: McCormick, Lafore, Kolp, Bonney, Nowysz
MEMBERS ABSENT: Horton, Graf
STAFF PRESENT: Hillstrom, Jacobsen, Behrman
GUESTS PRESENT: Jeanne Maynard, Colette Pogue
SUMMARY OF DISCUSSION:
McCormick called the meeting to order. The minutes of November 18, 1981, were
approved as circulated.
REPORTS ON CHANGES IN THE DRAFT HISTORIC PRESERVATION ORDINANCE:
Nowysz mentioned that the members might consider the idea of historic overlay
zones in the proposed ordinance. Hillstrom explained that the Planning and
Zoning Commission acted independently from the Historic Preservation Commission
and it would be better not to incorporate historic overlay zones into the
ordinance. Kolp suggested that the new Historic Preservation Commission could
use the concept of ,historic overlay zones when educating the public about its
goals.
The members of the task force proceeded to review the draft ordinance. The use
of the .term "building", insteadof the term "structure" or "property", was
discussed. The members decided to replace the term "structure" with
"bdilding(s) "and, depending on the context, to use the word "building" instead
of "property".
Jacobsen wondered if all the members at large should be residents of one of the
historic districts. Several Task Force members said .that it would not be
necessary and that persons not living in a designated historic district should
be able to serve on the Historic Preservation Commission since they might own
property within a district. In accord with these sentiments the last sentence
was changed to: "At least three of the members shall hold appointments at large
and no more than one-third of the members of the Commission shall belong to the
City's Planning and Zoning Commission."
Hillstrom wondered if it was necessary to insert a statement explaining the
expandable nature of the Commission. A sentence was added which read: "A new
member shall be added to represent each new district in excess of four
districts."
The members decided to adopt the U.S. Secretary of Interior's "Standards for
Rehabilitation" as the basis for the Historic Preservation Commission's
reviews. The members decided that the Commission shall "consult" and not "use"
the "Guidelines for Applying the Secretary of Interior's Standards for
MICROFILMED BY
�- - - JORM. MICR+LAB- _..l
CEDAR RAPIDS • DES MDIxES 1
_y
I
J�
i
HISTORIC PRESERVATION TASK FORCE
DECEMBER 15, 1981
PAGE 2
Rehabilitation", a publication of the U.S. Department of the Interior. Kolp
wondered why a Certificate of Appropriateness would have to be granted if an
owner tried to show the absence of a reasonable return on his/her property. He
said that lack of return might more reasonably be used as the basis for an
appeal. Hillstrom indicated that if the section were left out the ordinance
might encounter legal problems. Hillstrom also stated that it would be
preferable to require an owner to prove the absence of a reasonable return to
the Historic Preservation Commission rather than to the City Council. The
members agreed.
The members discussed the problem of trying to regulate new construction. All
agreed that it would be better to advise people in the early stages of
construction, before the blueprint stage. The members agreed that educating the
public would be a major task for the Commission.
McCormick passed around copies of a new paragraph which he thought should be
added to the ordinance. The new section would replace Section V(I), which would
then become Section V(J). The new section was read and briefly discussed. The
new section would require a Certificate of Appropriateness for new construction,
reconstruction of a building, and movement of a building onto a vacant lot. The
section would also allow structures which have ,been destroyed by fire or other
natural disaster to be reconstructed upon their original foundations.
Nowysz suggested that the code enforcement departmeht should make the Commission
aware of changes to the exterior of buildings in cases where health and safety
were at stake. Kolp suggested that matters such as railings and fire escapes be
taken up by the Commission at a later date.
The next meeting was set for January 13, 1982, at 7:30 p.m.
The meeting adjourned.at 9:20 p.m.
Taken by: Sara Behrman.
J
I
MICROFILMED BY
1 -DORM MICR¢LA9
CEDAR RAPIDS • DES MOINES
-73