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HomeMy WebLinkAbout1982-02-02 Council minutesIlt� COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 2, 1982 Iowa City Council, reg. mtg., 2/2/82, 7:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perret. Absent: none. Staffinembers present: Berlin, Helling, Jansen, Hencin, Hauer, Franklin, Farmer, Stolfus, Karr. Council minutes tape-recorded in Tape 82-1, Side 1, 535- 1290. City Manager Berlin requested the deletion of item 2f.(1) setting a public hearing of a Housing Code amendment. Moved by Perret, seconded by Dickson, that the following items and recommendations in the Consent i Calendar be received, or approved, and/or adopted as amended: 1 Approval of Official Council Actions, reg. mtg., 1/19/82, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Housing Appeals Bd.- 12/10/81; Broadband Telecommunications Comm. -12/15/81; Airport " Comm. -1/19/82; Bd. of Adjustment -1/13/82; Planning & Zoning Comm.— 1/7/82; Riverfront Comm. -12/2/81; City Assessor Merger Ad Hoc Committee -1/27/82 Permit Motions and Resolutions: Approving Class C Beer Permit p and Sunday Sales for QuikTrip Corporation dba QuikTrip #509, 225 S. Gilbert. Approving Class C Beer Permit and Sunday Sales for Hy -Vee Food Stores, Inc, dba Hy -Vee Food Store #3 and Drugtown #2, 1201 N. Dodge and 1221 N. Dodge. Approving Class C Liquor License for Crow's Nest, Inc. dba The Crow's Nest, 328 E. Washington. RES. 82-14, Bk. 71, p. 145, ISSUING A CIGARETTE PERMIT. RES. 82-15, Bk. 71, p. 16, ISSUING A DANCING PERMIT. Motions: To approve disbursements in the amount of $2,070,466.55 for the period of November 1, through November 30, 1981, as recommended by the Finance Director, subject to audit. �- Authorizing the Public Works Director to sign an application for utilities accommodation on highway right-of-way to Iowa -Illinois Gas and Electric Company; the work is proposed on Highways #6 and #218 near Rocky Shore Drive. Authorizing the Public Works Director to sign an application for utilities accommodation on highway right-of- way to the University of Iowa; the work is proposed on Highways #6 and #218 just south of Iowa Avenue. RES. 82-16, Bk. 71, pp. 147-148, AUTHORIZING THE MAYOR TO EXECUTE IDOT RIGHT-OF-WAY ASSURANCE STATEMENT. i Setting public hearings: RES. 82-17, Bk. 71, p. 149, SETTING A PUBLIC HEARING FOR 3/2/82 ON BUDGET ESTIMATE FOR THE FISCAL YEAR 7/1/82 THROUGH 6/30/83. RES. 82-18, Bk. 71, p. 150, SETTING A PUBLIC i I r' MICROFILMED BY 1 -JORNA MICR#L"AB j CEDAR RAPIDS • DES MOINES � I _v , J� -rLi� Council Activities February 2, 1982 Page 2 HEARING ON 2/16/82 FOR IOWA CITY'S 1981 METROPOLITAN ENTITLEMENT CDBG PROGRAM GRANTEE PERFORMANCE REPORT, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND TO PLACE INFORMATION REGARDING SAID REPORT ON FILE FOR PUBLIC INSPECTION. RES. 82-19, Bk. 71, p. 151, SETTING A PUBLIC HEARING ON 2/16/82, TO CONSIDER WHETHER THE CITY SHOULD SUSPEND OR REVOKE THE BEER PERMIT ISSUED TO KRAUSE GENTLE OIL CORPORATION DBA IOWA CITY SAV -MOR KERR-MCGEE STATIONSTORE #104. Correspondence: Ltr. from 12 persons re City forestry program, referred to the City Manager for reply. Educational Cablevision Consortium expressing appreciation for the City's support of local cable television access. Hayden Fry expressing thanks for proclamation honoring the Hawkeye football team. Memo from Traffic Engr. re parking on the west side of Grissel Place. Memo from Traffic Engr. re parking prohibition on Jessup Circle. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Balmer, seconded by McDonald, to accept and concur with the recommendation from the Planning and Zoning Commission and to forward such comment to the Johnson County Board of Supervisors re a rezoning request for a tract of land located in the northeast quadrant of Highway 1/Freeway 518 interchange from RIA to CH. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Balmer, seconded by McDonald, to set a public hearing on 3/2/82 on the proposed rezoning of certain property from RIO to C2, located at 1014 and 1016 Hudson Street. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by McDonald, seconded by Perret, to set a public hearing for 3/2/82 on the proposed vacation of an alley platted in Lyman Cook's Subdivision of Outlot 25 and Berryhill and Pierce Addition. The Mayor declared the motion carried, 7/0, all Councilmembers present. Councilmember Erdahl inquired as to whether the fees for this procedure would be incurred by the applicant. City Atty. Jansen replied that the applicant would be billed as this is the settling of a private matter. As it is difficult to form a policy, each billing will be decided case by case. A public hearing was held to consider the conveyance of the "well" property as noted on the plat of Conway's Subdivision and Court Officer's Deed. No one appeared. Moved by Perret, seconded by Dickson, to adopt RES. 82-20, Bk. 71, pp. 152-154, AUTHORIZING CONVEYANCE OF THE "WELL" PROPERTY AS NOTED ON THE PLAT OF CONWAY'S SUBDIVISION AND THE COURT OFFICER'S DEED. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. 141CROFIL14ED BY ] JORM MICR#LAB- j �( CEDAR RAPIDS DES MOINES ' I,.. .. . _. ..I 1 _y Council Activities February 2, 1982 Page 3 A public hearing was held to consider the proposed vacation of a portion of Maiden Lane located between the CRI & P Railroad and Prentiss Street for Boyd and Rummelhart. No one appeared. Moved by Perret, seconded by Erdahl, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORDINANCE NO. 82-3048, Bk. 19, pp. 1-4, AMENDING SECTIONS 27-38, 27- 41, 27-54, 27-56(e), 32-28, 8.10.20A(2)h, 8.10.200.5, 8.10.28G, AND 8.10.32C TO ESTABLISH SPECIFIC FEES BY RESOLUTION, for Planning and Zoning application fees, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Perret, seconded by McDonald, that the Ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the Ordinance adopted. Moved by Balmer, seconded by Perret, to adopt RES. 82-21, Bk. 71, pp. 155-156, A RESOLUTION ADOPTING A FEE SCHEDULE FOR PLANNING AND ZONING APPLICATIONS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Perret, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived and that ORDINANCE NO. 82-3049, Bk. 19, pp. 5-6, AMENDING SECTION 8.10.25A.10 OF THE CODE OF ORDINANCES CONCERNING OFF-STREET PARKING REQUIREMENTS FOR CLINIC USES, be voted upon for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Perret, that the Ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the Ordinance adopted. John Hughes, President of the Iowa City Chamber of Commerce, appeared requesting the City Library be opened for Sunday Service and endorsed the request from the Police Chief for six additional police officers. Mayor Neuhauser thanked the Chamber for the economic development award for contributions to the Downtown as presented to the City Library. John Suchomel, 324 E. Washington, appeared and congratulated the City Library on the honor and expressed his hope for the completion of the hotel/department store project in 1982. A public hearing was held on a proposal to transfer by local amendment all remaining Urban Renewal Disposition properties (Parcels 64- 1 and 82-1b) to the City's Metro (Formula) Entitlement CDBG Program and to budget for property management and disposition costs in the Metro Entitle- ment Program. No one appeared. 1 MICROFILMED BY 1 "JORM MICR6LAO I � CEDAR RAPIDS - DES MOINES r Council Activities February 2, 1982 Page 4 A public hearing was held on plans, specifications, form of contract, and estimate of cost for the Lower Ralston Creek Improvement Program, Phase II. No one appeared. Moved by Lynch, seconded by Dickson, to adopt RES. 82-22, 8k. 71, pp. 157-158, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND COST ESTIMATE FOR THE LOWER RALSTON CREEK IMPROVEMENT PROGRAM, PHASE II, AND AUTHORIZE BIDS TO BE RECEIVED 2/23/82 AT 10:00 A.M. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. The Mayor announced the following vacancies on Boards and Commissions: Airport Comm. -one vacancy for an unexpired term ending 3/1/83; Resources Conservation Comm. -two vacancies for unexpired terms, one ending 1/1/83 and one ending 1/1/85; Human Rights Comm. -one vacancy for an unexpired term ending 1/1/84; Mayor's Youth Employment Board -one vacancy for an unexpired term ending 4/15/83; Bd. of Police Trustees and Bd. of Fire Trustees -one vacancy on each Board for a four-year term ending 4/1/86; Planning and Zoning Comm. -two vacancies, one for an unexpired term ending 5/1/85 and one five-year term ending 5/1/87; Civil Service Comm. - one vacancy for a six-year term ending 4/1/88; Housing Comm. -two vacancies for three-year term ending 5/1/85. These appointments will be made at the March 16, 1982, meeting of the City Council. Councilmember Erdahl noted the Broadband Telecommunications minutes included in this meeting and thanked Dan Daly, Co -Director of Access Iowa City (AIC) and others working at the broadcast tonight for the many volunteer hours spent in cablecasting. Erdahl also noted the expiration of Robert Pepper's term on Broadband Commission, and urged Council consideration of his re -appointment. Councilmember Perret commented on the vacancies announced on various Boards and Commissions and urged citizen input. Mayor Neuhauser thanked citizens who had served on the various boards and commissions. Councilmember Lynch recommended some special recognition and thanks be given to these volunteers. Lynch stated he has received complaints re the elevator in the parking ramp near the Old Capitol Center. City Manager Berlin stated the elevator had been vandalized numerous times, and that they were checking into putting steel material on the ceiling and floors. Councilmember Balmer reported on the Civil Defense Commission meeting and placed on file a document re nuclear attacks. City Manager Berlin requested a motion re the Ralston Creek Sewer bid. Moved by Balmer, seconded by Lynch, to defer award of bid for the Ralston Creek Village Sewer until February 16, 1982. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Berlin announced that the budget review scheduled for tomorrow evening would not include CIP discussion but would start with the operating budget. A list would be prepared of outstanding issues and revised revenue figures. Berlin distributed memos relative to FY83 compensation for Administative and Confidential Employees, a nine-year equipment replacement schedule, and a proposal for Cable TV related to their budget. Berlin also i MICRUILMED BY I JORM MICR#LAB � CEDAR RAPIDS - DES M018E5 i r Council Activities February 2, 1982 Page 5 distributed copies of a letter from Plaza Towers Associates withdrawing their name as developer of Parcel 64-1, the hotel/department store project. Councilmember Erdahl complimented Plaza Towers for informing us before the required deadline. City Manager Berlin notified Council that Consultant Zuchelli would be coming to Iowa City on February 16 and 17 to discuss how to proceed, and advised that discussions with Armstrong's representatives are continuing. It was pointed out that this project is Council's top priority in goals for FY83. Moved by Balmer, seconded by Lynch, to adopt RES. 82-23, Bk. 71, pp. 159-235, AUTHORIZING THE MAYOR TO SIGN AGREEMENTS FOR WATER MAIN EXTENSION, WEST ALONG ROHRET ROAD, FOR HUNTER'S RUN SUBDIVISION. Councilmember Erdahl stated he would vote for this resolution even though he opposed the building of the subdivision on the other side of Freeway 518. Perret agreed. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Perret, to adopt RES. 82-24, Bk. 71, pp. 236-237, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AMENDMENTS TO STATE GRANT AGREEMENTS FOR SEWER TREATMENT WORKS PROJECTS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Perret, seconded by Dickson, to defer item l3 (resolution establishing administrative procedures for deposit and disbursement of rent escrow monies), #14 (resolution establishing mechanical permit fees for the Uniform Mechanical Code), #15 (resolution establishing examination fees, licensing fees and permit fees for the Iowa City Plumbing Code), and #16 (resolution establishing examination fees, licensing fees and permit fees for the Iowa City Electrical Code). The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Council would appreciate a comparison of fees charged in neighboring communities. Councilmember Erdahl requested item #17, a resolution dealing with Ralston Creek Village sanitary sewer relocation, be considered after item #20. There were no objections. Moved by Lynch, seconded by McDonald, to adopt RES. 82-25, Bk. 71, pp. 238-239, DISPOSING OF PUBLIC PROPERTY, Neuzil and Sanderson request for quitclaim deed for property near Maiden Lane. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Perret, to adopt RES. 82-26, Bk. 71, p. 240, RECLASSIFYING ONE PERMANENT FULL-TIME POSITION IN THE PUBLIC WORKS DEPARTMENT, WATER DIVISION, TREATMENT PLANT OPERATOR. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. r � Ir 11ICRor1LI4ED BY ! "JORM MICR+LAB' J CEDAR RAPIDS • DES MDIYES � I 1 r _y r Council Activities February 2, 1982 Page 6 Moved by Balmer, seconded by Lynch, to adopt RES. 82-27, Bk. 71, pp. 241-252, AUTHORIZING THE ISSUANCE OF $2,000,000 IN AGGREGATE PRINCIPAL AMOUNT OF THE CITY OF IOWA CITY, IOWA, INDUSTRIAL DEVELOPMENT REVENUE BONDS (RALSTON CREEK APARTMENTS LTD. PROJECT) SERIES 1982, WITH THE PROCEEDS FROM THE SALE OF THE BONDS TO BE LOANED TO RALSTON CREEK APARTMENTS LTD., AN IOWA CORPORATION FOR THE PURPOSE OF DEFRAYING ALL OR A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, IMPROVING AND EQUIPPING AN INDUSTRIAL DEVELOPMENT PROJECT CONSISTING OF THE ACQUISITION OF LAND AND CONSTRUCTING, IMPROVING AND EQUIPPING THEREON A 60 UNIT RESIDENTIAL RENTAL APARTMENT FACILITY; THE EXECUTION AND DELIVERY OF AN INDENTURE OF TRUST TO SECURE SAID BONDS; THE EXECUTION AND DELIVERY OF A REAL ESTATE MORTGAGE; THE EXECUTION AND DELIVERY OF A SECURITY AGREEMENT WITH THE CITY AS THE SECURED PARTY THEREUNDER AS ADDITIONAL SECURITY FOR SAID BONDS; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT BETWEEN THE CITY AND RALSTON CREEK APARTMENTS LTD; THE ASSIGNMENT BY THE CITY TO THE TRUSTEE OF THE RIGHTS AND INTEREST OF THE CITY IN AND TO SAID REAL ESTATE MORTGAGE, SAID SECURITY AGREEMENT AND SAID LOAN AGREEMENT ; THE SALE OF SAID BONDS; APPOINTMENT OF A TRUSTEE; AND RELATED MATTERS. The Mayor declared the resolution adopted, 4/3, with the following division of roll call vote: Ayes: Neuhauser, Balmer, Lynch, McDonald. Nays: Perret, Dickson, Erdahl. Moved by Balmer, seconded by McDonald, to adopt RES. 82-28, Bk. 71, pp. 253-257, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A FUNDING AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA, AND RALSTON CREEK APARTMENTS, LTD. FOR THE RALSTON CREEK VILLAGE SANITARY SEWER RELOCATION. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Dickson, Erdahl, Lynch, McDonald, Neuhauser, Balmer. Nays: Perret. Moved by Lynch, seconded by Balmer, to adopt RES. 82-29, Bk. 71, pp. 258-268, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF AGREEMENT WITH MERCY HOSPITAL, IOWA CITY, IOWA, AND SETTING A PUBLIC HEARING ON MARCH 2, 1982, ON HOSPITAL FACILITY REVENUE BONDS. Councilmember Perret's concerns discussed at the informal meeting were repeated. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Atty. Robert Downer advised there are no federal funds in this project. Moved by Perret, seconded by McDonald, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORDINANCE NO. 82-3050, Bk. 19, pp. 7-8, AMENDING SECTION 35-35(7) OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA, providing that the City Manager and City Clerk be authorized to seek additional information relative to taxicab certificates of necessity, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Perret, seconded by McDonald, that the Ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the Ordinance adopted. 14ICROFILMED BY � DORM MIC REIL AB' J � CEDAR RAPIDS • DFS I401NE5 I J _;0 INFORMAL COUNCIL DISCUSSION January 4, 1982 INFORMAL COUNCIL DISCUSSION: January 4, 1982, 11:45 A.M., in the Conference Room at the Civic Center. Mayor Mary Neuhauser reporting. COUNCILMEMBERS PRESENT: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perret. Absent: none. Staffinembers present: Berlin, Helling, Jansen, Boothroy, Franklin, Seydel, Karr. TAPE-RECORDED: Reel N82-2, Side 1, 109-763. APPLICATIONS TO PLANNING AND ZONING COMMISSION 109-278 Bryn Mawr Heights Addition Part 13 Franklin advised submission was same as preliminary and that nothing had been changed. Erdahl questioned possible conflict of interest with McDonald having served on the Planning and Zoning Commission. City-Atty. Jansen will investigate. "Well" Pro ert on lat of Conwa 's Subdivision Boothroy explained that parcel marked wel was not part of origins right-of-way acquired by the City and rather than delay the disposition, the applicant chose to request a public hearing at a later date. There were no objections to setting such hearing for 2/2/82. Vacation of ortion Maiden Lane There were no objections to setting a public. hearing for 2 2 82. Boothroy explained provision for necessary easements for utilities. Off-street arAn for clinic uses Boothroy explained the history of the ordinance re variance for c inic on Southgate Avenue. Variance was denied but Bd. of Adjustment felt the regulations were too restrictive and a change was needed, Change would from roomPace per 100 square feet to 2 spaces per examination/treatment/office Airport Overlay Zones Standards are based on IDOT Aeronautics Div., the appeal process is the only change. After adoption of this ordinance, any variances would have to be gotten from Bd. of Adjustment. FAA had previously given approval of the proposed hotel Projects n of 331 into the zone. Consensus was to hold the public hearing, andquestions prior to the adoption. 279-575 COUNCIL AGENDA BUSINESS isposm ion o u is rooertY/Neuzil, Sanderson City Atty. Jansen reported that the street had been vacated in 1898, therefore, no action was necessary from P & Z. The item needed was a quit claim deed. Perret questioned the possibilty of City reimbursement for costs incurred when staff spends time clearing up such matters. Majority of Councilmembers felt this matter should be pursued and requested City Atty. to draft such a policy. Charles Wunder Ltr. Councilmelr,ers felt very strongly that designativft on of dsletter adequate d would have City Manager was directedtodraft 141CROFILMED BY -JORM MICRbLAB- _ � CEDAR RAPIDS • DES h101VE5 0 1 J _y Page 2 Informal Council January 4, 1982 Ralston Creek Village Erdahl questioned our share of funds for the project. City Manager replied that it had not been budgeted and would come out of sewer revenue (enterprise funds). Council Committee Appointments Councilmember Balmer volunteered to fill the vacancy onthe Civil Defense Comm.; McDonald will replace Roberts on Johnson County Council Of Governments and Dickson replaces Erdahl. Rules Committee membership will remian the same,Lynch and Erdahl. City iabr and FrCommittee eepnhrostatusreport. y writenreportwlle ty tby involvement. furnished. IRB Poli c McDonald questioned wheather a formal written policy had been a policy had been formulated for commercial and evelopL9 Perret explained industrial applicants. City Manager will send McDonald copy. League of Muncipalities - Lobbying Meeting Mayor Neuhauser requested someone attend from the City. Councr members and staff were unable to attend. Asst. City Manager Helling will contact the League and request any new information. re Informal tMneeetine. 5eTiralChang Councilmembers expressedcandesiire tonmeet claterninthe meetTng the day. Consensus was to change the Monday informal sessions to 4:30 to 6:30, this wouia include the budget sessions scheduled to begin Monday, January 11th. The. possibility of meeting on alternate, Tuesday evenings was discussed. Mayor Neuhauser requested members call when late or -absent. Planningcott &SntoAtheiunjexprred termty of Councilmembers agreed to appoint Thomas R. NOISE ORDINANCE Council discussed preliminary draft. Lynch questioned 576-783 a penalty clause. City Manager replied that it would be tied in with the . Discussion re one noise control general penalty clause already in the Code officer and whether all officers should be able to cite offenses. City € Manager expressed that this was a complaint basis ordinance and that every a officer would be ableto cite. and reasonablencil noiseelevels. informationtieriod,und whereter equipment, training, off Councilmembersvfeltr3imonthinstead period wasisufflcientaandirequested enforceMajority ment by June 1st. t EXECUTIVE SESSION Moved by Dickson, seconded by Erdahl, to adjourn to exec. session under Sec. 28A.5b, to discuss strategy with counsel in matters ion or where litigation is imminent where its that are presently in 1l tigat disclosuregovernmentouldyb likely to prejudice Affirmative or trolltcallovote ounanimous, 7/0, all Councilmembers Tape eN25rs PrSide tl, Berlin, Helling, Jansen, Sey he Mayor declared the Moved by Balmer,7seconded p MFerret, to adjourn. T 141CROFILMED BY JORM MICR16LAE3 I ,. CEDAR RAPIDS • DES MOINFS I 1 J -y r INFORMAL COUNCIL DISCUSSION JANUARY 12, 1982 INFORMAL COUNCIL DISCUSSION: January 12, 1982, 4:40 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Neuhauser, Balmer, McDonald, Dickson, Lynch, Perret-4:40 PM, Erdahl-4:45 PM. Staffinembers present: Berlin, Helling, Stolfus, Vitosh, Miller, Keating, Horton, Mose, Jansen. TAPE-RECORDED on Reel N82-2, Side 1, 780 -End, and Side 2, 1-30. COUNCIL BUSINESS 790-840 1. Mayor Neuhauser announced the meeting of the Congress of Cities on February.27 thru March 2, and requested permission to attend and for Councilman Balmerwho could lobby for the sewage treatment plant. City Manager Berlin commented that it would be a good idea for both Councilmembers to go. There were no objections. 2. The Community Forum meeting on Thursday at the Library was also announced, and Councilmembers invited to attend. 3. City Manager Berlin called attention to revised waste -water treat- ment legislation.Those cities in a segmented project and at Step f Three of the grant will still be eligible for 75% federal funding. The City is at Step 3 for the River Corridor project. Councilman Erdahl arrived, 4:45 P.M. jNeuhauser stated that as Cooper Evans was not aware of the sewer grant problems, Councilman Balmer had talked with him. I BUDGET OVERVIEW 840 -End Bridge Repair -Camp Cardinal. City Mgr. Berlin updated information on sr e un ng or bridge repair. They will now participate with 80% ' of the construction costs, and Iowa City's Camp Cardinal Bridge has the highest priority. This would be approximately 850,000 for Iowa City's ( share of the project. Previous discussion of alternative from FW518 I! was noted, and Schmadeke will clarify this alternative. The Mayor requested a map showing the houses, bridge, 518, and a timetable for the project. Revenue Before starting discussion on the revenues, Berlin pointed out anan article which stated that the Mayor of San Francisco was just instituting use of goals and objectives for some of the divisions. The projections for revenue for FY83 are conservative. He stated that Section 5 funding for transit will probably not be less that it is for this year, and Lundell will be investigating possibilities. He also announced that there j will not be a 12% reduction in Revenue Sharing this year. He did not see i any reductions of staff or programs for FY83. There will be approximately I 870,000 additional revenue in revenue sharing. Balmer called attention to the millions of dollars in revenue that the State of Iowa will lose this year, and this will have to be taken into consideration. Alternative Sources of Revenue Increased Refuse Collection Fee -Some Councilmembers favored a gradual increase in the fee. Increased Transit Fare -Proposal to use formula as proposed by McDonald noted. Possibilities for Local Option Tax were discussed. State consideration of addition of sales tax noted. The State also will consider the present use of available 1' MICROFILMED BY ` �- JORM MICR¢LAB CEDAR RAPIDS • DES MOINES I� _y I—\ Page 2 Informal Council January 12, 1982 revenue sources such as hotel/motel tax. Local Option tax probably depends on action by the Governor. Councilmembers favor exploring this option. Transit Tax Levy was not recommended by the Staff as Sec. 5 operating assist- ance will still be received this year, and an opportunity for using the levy could be to help fund a new transit garage. No one favored a tax levy this year. Emergency Fund Tax Levy -There was a consensus that no emergency fund tax be levied. Transit Fare Increase -Staff had also recommended no increase this year. Council decided to look at the individual budgets before con- sidering additional alternative sources of revenue. POLICE Council discussed the request for additional personnel, five officers —for use in the downtown area (walking patrol) and one officer for investiga- tion division (the lowest priority). Miller explained how a Civilian Corp or a Cadet Corp would work. Councilmembers were interested and Miller will prepare a more detailed report. Crossing Guards- Berlin called attention to this budget. Council had no questions. nima Control- Horton explained how the new licensing procedure was progressing, and the need for temporary employee to assist in getting information on the computer. TRANSIT Berlin advised that the Asst. Transit Manager had resigned and plans C to replace with A.M and P.M. supervisors were suggested. Mose told of efforts to obtain small buses. A special UMTA program will be investigated. Life expectancy for buses ranges from twelve to fifteen years. Iowa City buses are now 10 years old. CITY COUNCIL Erdahl suggested raising Councilmembers salaries, as it will be eig— t7i years since the previous raise by the time a new one could be in effect, and gave several reasons for justification for a raise. Balmer thought that all the time spent could not be compensated for, but the Mayor's salary should be raised because of the tremendous amount of time spent in being Mayor. This issue can be discussed later. Boards and Commissions Their expenses are included in the liason departments operating budget. Mayor Neuhauser thought Council should find some way to honor the people who serve on the approximately 30 boards and commissions. McDonald related his concerns regarding feedback to Commissioners of Council's disposition of the Board or Commission's recom- mendations. Berlin noted that all Chairpersons of Boards or Commissions are provided with minutes of Council meetings. Other alternatives will be sought on these issues. CITY CLERK The statistics for '81 will be furnished later as Council is on a ca endar year basis. The Clerk and staff were commended on their work. CITY ATTORNEY Jansen pointed out a correction to Page 10, Objective A4, not n_g it would be 'tort' liability. Where the different salaries were Side 2 budgeted was explained. A later review of progress re litigation and hours 1-30 spent by the Attorney was requested. EXECUTIVE SESSION Moved by Perret, seconded by Balmer to adjourn to executive session n under Section 20, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3), 6:40 P.M. The Mayor declared the motion carried unanimously with roll call vote of 7/0, all Councilmembers present. Staffinembers present: Berlin, Stolfus, Helling. Tape-recorded on Reel N25, Side 1, 391-545. Moved by Balmer, seconded by Perret to adjourn, 6:55 P.M. The Mayor declared the motion carried unanimously, 7/0. MICROFILMED BY JORM MICR4�LAB- CEDAR RAPIDS • DES MOINES 1 J MINUTES OF OFFICIAL ACTIONS OF COUNCIL -1-12-82 The cost of publishing the following proceed- ings & claims is $ Cumulative cost for this calendar year for said publication is Iowa City Council, special meeting of January 12, 1982, 4:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Neuhauser, Balmer, Dickson, McDonald, Lynch - 4:35 PM. Absent: Erdahl, Perret. Moved by Balmer, seconded by McDonald to approve Class C Liquor License for R. T. Grunts, Inc. dba/R.T. Grunts, 826 South Clinton. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Perret absent. Moved by Balmer, seconded by Dickson to adjourn to informal session. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Perret absent. 4:36 P.M. A more complete description of Council activi- ties is on file in the office of the City Clerk. s/MARY C. NEUHAUSER, MAYOR s/ABEBI E STOLFU�S,�CITY �CLERK Submitted on 1/22/82 7 i I I I ! MICROFILMED BY ..._1. . `-JOR M.' MIC R(�C'AB � ,AJ CEDAR RAPIDS • DES MOINES COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 12, 1982 Iowa City Council, special meeting of January 12, 1982, 4:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Neuhauser, Balmer, Dickson, McDonald, Lynch - 4:35 PM. Absent: Erdahl, Perret. Staffinembers present: Berlin, Stolfus, Helling. Tape-recorded on Tape 82-2 (Informal), Side 1, 763-790. Moved by Balmer, seconded by McDonald to approve Class C Liquor License for R. T. Grunts, Inc. dba/R.T. Grunts, 826 South Clinton. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Perret absent. Moved by Balmer, seconded by Dickson to adjourn to informal session. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Perret absent. 4:36 P.M. MARY C. NEUHAUSER, MAYOR ABBIE STOLFUS, CITY CLERK i MICROFILMED BY �. L "JORMMIC R+CA B'� CEDAR RAPIDS DES MOINES I _y r INFORMAL COUNCIL DISCUSSION JANUARY 13, 1982 INFORMAL COUNCIL DISCUSSION: January 13, 1982, 7:00 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Neuhauser, Dickson, McDonald, Lynch, Perret, Balmer. Absent: Erdahl. Staffinembers present: Berlin, Stolfus, Helling, Vitosh. TAPE-RECORDED on Reel 82-2, Side 2, 30 -1750. COUNCIL BUSINESS City Manager Berlin presented a map of Camp Cardinal Bridge area. Council _ decided they should view the area if weather permits. The deadline for answer to IDOT regarding the project is February 8, 1982. 30-655 BUDGET FY'83 PARKS AND RECREATION ADMINISTRATION Showalter, Lee, Howell, Wonick, Christner. Showalter advise that he met only informally with other agencies such as Johnson County Conservation, Coralville and the University. The proposal to raise swimming fees as proposed by staff was discussed. As the Commission had not reviewed the proposal, some members present made observations, not objecting. In comparison with other cities, Iowa City's fee is low. Council agreed to look at the proposal for a Wav-Tek Pool. PARKS Objective #1, hard surface areas under playgrounds, is to finish aproject already started. Objective #3, rest room at Napoleon Park, will have a septic tank. This has been approved by Johnson County Health Dir. Dameron. The dollar cost per acre of parks includes labor, equipment, fuel. CEMETERY/FORESTRY Inactivity regarding tree maintenance is catching up with us. ropose trimming project was explained. Vandalism in several areas was noted. Perret suggested a more aggressive planting program instead of'some of the trimming. A new Forester will not be hired to replace Billie Grace. Showalter and the horticulturist will take over supervision in this area. Actually more work- ers are needed instead of supervisors. A citizen sponsoring plan or some incentive for tree -planting and care was discussed. Perret called attention to the letter and article from Leon Lyvers. Berlin advised that the City is again applying for the 'Tree City' designation we won last year. He pointed out that Iowa -Illinois Gas & Electric Co, spends approximately $320,000 on tree maintenance also. CBD MAINTENANCE The survey showed that downtown businesses think the Ciy is oing a good job. Use of concrete trash containers was explained. Fourteen will be ordered at $290 each. Neuhauser requested replacement of barrels in Blackhawk Minipark. Showalter will be coming back to Council with a proposal for this park. Balmer stated that if hotel/motel tax is put on the ballot, he would like to suggest that revenue be used for CBD maintenance and policing. The Mayor will contact the Coralville Council regarding the election. GOVERNMENT BUILDINGS In this budget, the assumption was made that the o ices in the Davis Building will be moved to the Senior Center third floor. Council will discuss this later in the budget process. LIBRARY Board of Library Trustees present included, Cavitt, Grimes, 655- Immerman, Gritsch, Drum, Wallace and Zastrow. Eggers, Tiffany present. Vitosh pointed out a correction to page viii, Expanded Service Level for the Library should be $19,750, as $3,980 for library materials replacement was not approved. Zastrow distributed a handout regarding request for two additional staffinembers, outlining services to be provided, at a cost 141CROFILIIED BY f "DORM MIC R¢LA9 CEDAR RAPIDS DES 140INES i i 1 0 _y Informal Council Page 2 January 13, 1982 of $27,415. The City Manager's approval of $24,000 for Sunday Service was discussed, and it was noted that under present union agreement, overtime would have to be paid for Sunday work. Balmer called attention to the allocation of $914,000 to the library 8.2% of the General Fund budget. After discussion, Mayor Neuhauser stated that Council was interested in the proposal to add the staff as presented by the Board, but would decide later if funding was available. Charts were presented regarding the re- lationship of direct service and support work, and for percentage of services increased and additional workloads since opening six months ago. ENERGY CONSERVATIONCommissioner Sheehan present. Tinklenberg present. City Manager ber n called attention to his recommendation that the coordinator's position be reduced to half-time. Tinklenberg explained that objective H2, audit of electrical systems and N6, review of street lighting, etc., would be done by other departments. He wanted his position to remain full time but for only one-half year to finish present objectives. by Dec. 1983. Berlin discussed a proposal for maintenance including energy conservation, mechanical equipment maintenance, preparation of a maintenance manual and training of a person in each building, the City has many new buildings on line, but contracting a maintenance firm to do major mainten- ance. As a half-time person would not be available for the Resources Conservation Commission for staffing, Sheehan discussed staffing from the Planning and Programming Dept. Berlin will discuss this with Schmeiser. A majority concurred with the City Manager's recommendation. Meeting adjourned, 9:25 P.M. 1 141CROFILMED BY ' 1.-"'JORM MICR+LA.B i CEDAR RAP 105 • DES 1401NES a r ag INFORMAL COUNCIL DISCUSSION JANUARY 18, 1982 INFORMAL COUNCIL DISCUSSION: January 18, 1982, 4:30 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Neuhauser, Balmer, McDonald, Perret, Erdahl, Dickson, Lynch. Absent: None. Staffinembers present: Berlin, Stolfus, Helling, Vitosh, Boothroy, Franklin, Siders, Jansen, Seydel, Kucharzak, Keating. Carroll, Williams. TAPE-RECORDED on Reel H82-2, Side 2, 1750 -End, and Reel N82-3, Side 2, 1-727. APPLICATIONS TO PLANNING AND ZONING COMMISSION 1750-1790 Amendment to Ordinances to establish fees by resolution. Boothroy pointed out that the amendment is not establishing fees, but changing the ordinances so that fees may be established by a resolution. el IIICROFILMED BY -"JORM MICR4�LAB-- ! I CEDAR RAPIDS • DES MOINES I � _y 1790-1880 AGENDA AND COUNCIL BUSINESS 1. A representative from quikTrip on Burlington St. was present to ask that consideration of a beer license be added to the Consent Calendar. The Clerk noted that all the papers were in order. There were no objections from Councilmembers. The Clerk added that a resolution to add two cigarette permits would also be posted. 2. Balmer called attention to the three letters on the agenda. Berlin stated that the Engineer would develop information on the proposed { East Iowa City development by Frantz Construction Co., letter by e MMS Consultants, Inc. Regarding the revision to the Flood Insurance ! Rate Map, there is nothing for Iowa City to do. The area deannexed is a small area near Camp Cardinal Road, done three years ago. State rules on open burning, as Iowa City is an attainment area, Council's position was that they wanted no change. The City Manager will so inform IDEA. 3. Berlin explained that the supplemental contract for the defective paving is being implemented so that the original contract can be i closed out. (Eby Const. Co. -Item N10). 4. Balmer asked for clarification of the request for $5,500 for roof repair being asked for by the Spouse Abuse Shelter, as reported in CCN minutes. Lynch summarized discussion from that meeting. The j Mayor stated that as the Ralston Creek project was one of the big things that Council wanted to accomplish, and this was a culmination of years of effort, that a meeting with members of CCN should be scheduled when Council has finished the budget sessions. I 5. Perret called attention to the news release regarding the addition Bonds. to Mercy Hospital and their proposed use of Industrial Revenue Anyone wishing to see the application may contact Vitosh. 6. Berlin provided an update regarding the Davis Building lease, which may be discussed Thursday along with Senior Center budget, and a Also map of the Camp Cardinal Bridge with pertinent information. two handouts regarding the budget. el IIICROFILMED BY -"JORM MICR4�LAB-- ! I CEDAR RAPIDS • DES MOINES I � _y r Page 2 Informal Council January 18, 1982 PROPOSED FY'83 BUDGET A memo with additional information was presented regarding Federal Revenue 1880 -End Sharing; authorized positions in Police Records Dept.; mistake in Council salaries; animal control truck. Vitosh stated she would go through the 1-18 mew regarding adjustments to Proposed FY83 Prop r y Tua paragraph by - paragraph, which she did. These included adjustments regarding mistake in Trust & Agency, with corrected page 148; correction to Budget -In -Brief, pages i and ii, as higher final assessed valuations received from Johnson County (five million). This additional increase, $42,177. will be used to pay the social security costs. The City tax levy will be reduced from 6% to 4.6%. The State increase of 6.1% in levy is due to the increase in assessed valu- ation. Every two years property is reassessed by the State. A chart with figures for property tax on the average residential property and the average commercial property was explained. Council will discuss tax levy again at the end of the budget process. Hous in Ins ection Services -Administration Kucharzak explained the reorgan- ization; instruction o irefig ters for housing inspection; number of personnel in each department to be used for inspection, two from the General fund, two from the Fire Dept. plus the Supervisor, and 1/2 from Block Grant funding; areas and frequency of inspections. Neuhauser asked about in- Tape 82-3 spection of mobile homes, Keating replied. Firefighters on inspection will 1-727 have portable radios or take a truck out so they can respond to a fire call. The State has mandated inspection of all rental property, which increases City expenditures. After the new program has been in operation, Council will evaluate it. Building_ Inspection Berlin stated that Kinney's supervision will be beneficial to the department and to the public. Assisted Housing Seydel explained the division of his personnel between the various programs. Bond reserves are not shown in the budget. Mayor Neuhauser explained to the new Councilmembers that the Council acts as the Housing Authority. Fire Balmer objected to objective H6, provision of blood pressure screening services for the general public. Objective #7, protective clothing require- ments were explained by Keating. Lynch called attention to increase in the budget by the City Manager of $125,000 for a new pumper. Perret suggested use of CATV to demonstrate CPR training. Training procedures for firefighters and effect of the cut of one employee were discussed. Calculation of the University's fire contract ($366,680) was explained by Vitosh. It is based on the square footage of all University properties plus a pro -rata share of all the fire department costs. Human Relations De t. Increase in Personal Services was explained. Increase n Services & C arges for '82 included payment for the survey and services of Steve Rynecki, union negotiator. For FY'83 his salary will be included in the City Manager's budget. Civil Rights Council referred to an organiza-. tional chart showing the Civil R g is pecialist reporting to the Assistant City Manager. This issue will be pursued later and each Department will report on their respective roles. Berlin noted that the focus for Civil Rights is for the community whereas the Human Relations focus is internal, and the arrangement is working well. CitXMMa_n_ageerr The two year agreement with Rynecki expires 8/82 and will have to be discussed. Berlin called attention to the increased level of responsibility assumed by Asst. City Mgr. Helling and the good job he is doing. Councilmembers agreed. Salaries will be discussed later. Perret requested figures regarding reduction in travel budgets for each department as they were discussed. Meeting adjourned, 6:40 P.M. MICROFILMED BY DORM MIC RbLAO - � CEDAR RAPIDS DES MDI8E5 I MINUTES OF OFFICIAL ACTIONS OF COUNCIL -1-19-82 The cost of publishing the following proceed- ings & claims is $ Cumulative cost for this calendar year for said publication is Iowa City Council, reg. mtg., 1/19/82, 7:30 P.M. at the Civic Center. Mayor Neuhauser presid- ing. Councilmembers present: Balmer, Dickson, Erdahl (7:43), Lynch, McDonald, Neuhauser, Perret. Absent: none. Mayor Neuhauser proclaimed the week of January 17-23, 1982, as Iowa City Jaycee Week. Mayor Neuhauser announced the addition of a Beer Permit for QuikTrip and 2 cigarette permits to the Consent Calendar. Moved by Perret, seconded by Balmer, that the following items and recommenda- tions in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the organizational mtg., 1/4/82, and reg. mtg. 1/5/82, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Housing Comm. -12/2/81; Bd. of Library Trustees -12/17/81; Committee On Community Needs -1/6/82; Senior Center Comm. -1/7/82; Historic Preservation Task Force -12/15/81. Permit motions and resolutions as recom- mended by the City Clerk: Approving Class C Beer Permit for Seaton's Cash and Carry Market, 1131 Muscatine Avenue. Approving Class C Liquor License for Smith & Company, 1210 Highland Court. Res. 82-5, Bk. 71, p. 56, REFUNDING A PORTION OF A CIGARETTE PERMIT. Approving Class C Beer Permit and Sunday Sales Permit for Quik Trip #552, 25 West Burlington. RES. 82-6, Bk. 71, p. 57, ISSUING CIGARETTE PERMITS. Motions: Authorizing the Public Works Director to sign an application for approval to do grading, etc. within the Iowa State Highway right-of-way to Pleasant Valley Orchard and Nursery, Inc. at Highway #6 and Gilbert Street. Setting public hearings: RES. 82-7, Bk. 71, p. 58, SETTING A PUBLIC HEARING ON 2/2/82 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE LOWER RALSTON CREEK IMPROVEMENT PROGRAM, PHASE II, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID SPECIFICATIONS, ETC. ON FILE FOR PUBLIC INSPECTION. Motion setting a f• f 141CROFILMED BY -JORM MICRbLAB- r1 CEDAR MM, • DES MOINES j 1 I J _�o J� I Official Actions January 19, 1982 Page 2 public Bearing for 2/2/82 on a resolution to transfer by local amendment all remaining 7 urban renewal disposition properties to the City's Metro (Formula) Entitlement Community Development Block Grant Program and to budget for all property maintenance and disposition costs in the Metro Entitlement Program. Correspondence: Iowa Department of Environmental Quality re State rules on open burning, City Manager will reply. Federal j Emergency Management Agency re revision to the Flood Insurance Rate Map for Iowa City, revised map is available for review in the Public Works Dept. and City Manager will acknowledge receipt of letter. MMS Consultants, Inc. re proposed East Iowa City development by Frantz, City Manager will reply. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried and repeated the public hearings as set. A public hearing was held to consider an ordinance amending Sections 27-38, 27-41, 27-54, 27-56(e), 32-28, 32-41, 8.10.20A(2)h, 8.10.200.5, 8.10.28G, and 8.10.32C to establish specific fees for Planning & Zoning and Board of Adjustment applications by resolution. Moved by Balmer, seconded by Dickson, that the j ORDINANCE AMENDING SECTION 8.10.25A.10 OF THE CODE OF ORDINANCES CONCERNING OFF-STREET PARKING REQUIREMENTS FOR CLINIC USES, be considered and given first vote for passage. The Mayor declared the motion carried, 6/0, Erdahl absent. Affirma- tive roll call vote on first vote for passage unanimous, 6/0, Erdahl absent. Councilmember 1 Erdahl arrived 7:43 P.M. ! II A public hearing was held on disposition of public property (portion of Maiden Lane). City Atty. Jansen announced that a resolution would be prepared for the next meeting authorizing the signing of a quit claim deed for property in the area of the old Rock Island Depot. Mayor Neuhauser announced the following vacancies: one vacancy for a six-year term on the Airport Commission; two Vacancies for three-year terms on the Broadband Telecommunications Commission; and two vacancies for two-year terms on the Committee On Community Needs. These appointments will be made at the 3/2/82 meeting of the City Council. Councilmember Balmer complimented City street crews on fine job done on snow removal and passed / along a Chamber of Commerce commendation. Balmer 1 ' i r � f I I MICROFILRED BY 1 . -DORM -MIC R#LAB' CEDAR RAPIDS • DES MOINES I Ali— 0 Official Actions January 19, 1982 Page 3 noted a letter received from a citizen concerned about the Benton/Riverside intersection project requesting a pedestrian passage. City Manager stated that IDOT had responded to this question and the response could be included in next week's packet. City Atty. Jansen informed Council of an upcoming meeting with Asst. County Atty. Patrick White on the Urban Fringe Committee recommendations. Jansen notified Council and citizens of a court hearing scheduled for Thursday morning, 1/21/82, in District Court re the Board of Adjustment variance on a Beldon Avenue zoning dispute. Recommendations of the Senior Center noted as follows: (1) The Senior Center supports the need for an additional full-time staff position, Program Assistant I, in the Senior Center. (2) The Senior Center Commission supports amending line item 8220 (postage) of the Senior Center budget changing the amount from $2,200 to $3,200. Moved by Balmer, seconded by Perret, to adopt RES. 82-8, Bk. 71, pp. 59-64, AUTHORIZING THE MAYOR TO SIGN A SUPPLEMENTAL CONTRACT TO CONTRACT FOR RIVER CORRIDOR SEWERS, DIVISION 1, 2, AND 3, EPA PROJECT NO. C190830 WITH MARTIN K. EBY CONSTRUCTION COMPANY, INC. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Perret, seconded by Dickson, to adopt RES. 82-9, Bk. 71, pp. 65-66, ACCEPTING THE WORK FOR THE RIVER CORRIDOR SEWERS PROJECT NO. C190830, EXCEPT THAT WORK SET OUT IN SUPPLEMENTAL CONTRACT DATED DECEMBER 28, 1981, AS CONSTRUCTED BY MARTIN K. EBY CONSTRUCTION COMPANY, INC., OF OMAHA, NEBRASKA. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Balmer, to adopt RES. 82-10, Bk. 71, pp. 67-69, ADOPTING THE AMENDED IOWA CITY NEIGHBORHOOD REDEVELOPMENT PLAN AS REQUIRED BY CHAPTER 403 OF THE IOWA CODE. Mayor Neuhauser noted the inclusion of a map designating the area, north -between Prairie du Chien and Hy -Vee and east-Towncrest Mobile Home Ct., to the resolution. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Perret, seconded by Erdahl, to adopt RES. 82-11, Bk. 71, pp. 70-75, APPROVING A REVISION OF THE INCOME LIMITS FOR THE IOWA CITY HOUSING AUTHORITY PUBLIC HOUSING PROGRAM. Affirmative roll call vote unanimous, 7/0, all Councilmembers 1 t 1111101ILMED BY "JORM-" MICR#L:AB' � CEDAR RAPIDS • DES MOI YES I' J -'- M1 a Official Actibns January 19, 1982 Page 4 " present. Ttie Mayor declared the resolution adopted. Moved by Balmer, seconded by Dickson, to adopt RES. 82-12, Bk. 71, pp. 76-104, AUTHORIZING EXECUTION OF CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT AND GENERAL DEPOSITARY AGREEMENT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Perret, seconded by McDonald, to adopt RES. 82-13, Bk. 71, pp. 105-144, ADOPTING THE ADMINISTRATIVE PLAN AND EQUAL OPPORTUNITY HOUSING PLAN FOR THE SECTION 8 MODERATE REHABILITATION PROGRAM. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Perret, to adjourn 8:00 P.M. The Mayor declared the motion carried unanimously, 7/0. A more complete description of Council activi- ties is on file in the office of the City Clerk. s/MARY C. NEUHAUSER, MAYOR s/AABBBIQEBSTOLFUS, CITY CLERK Submitted for publication on 1129192 ! MICROFILMED BY _JORM.... MICR+LAB_ CEDAR RAPIDS • DES MOINES I � I r 1 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 19, 1982 Iowa City Council, reg. mtg., 1/19/82, 7:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, Erdahl (7:43), Lynch, McDonald, Neuhauser, Perret. Absent: none. Staffinembers present: Berlin, Helling, Jansen, Farmer, Stolfus, Karr. Council minutes tape- recorded on Tape 82-1, Side 1, 299-535. Mayor Neuhauser proclaimed the week of January 17-23, 1982, as Iowa City Jaycee Week. Mayor Neuhauser announced the addition of a Beer Permit for QuikTrip and 2 cigarette permits to the Consent Calendar. Moved by Perret, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the organizational mtg., 7/4/82, and reg. mtg. 1/5/82, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Housing Comm. -12/2/81; Bd. of Library Trustees -12/17/81; Committee On Community Needs -1/6/82; Senior ! Center Comm. -1/7/82; Historic Preservation Task Force -12/15/81. Permit motions and resolutions as recommended by the City Clerk: Approving Class C Beer Permit for Clyde Seaton dba Seaton's Cash and Carry Market, 1131 Muscatine Avenue. Approving Class C Liquor License for Lorna Smith dba Smith & Company, 1210 Highland Court. Res. 82-5, Bk. 71, p. 56, REFUNDING A PORTION OF A CIGARETTE PERMIT. Approving Class C Beer Permit and Sunday Sales Permit for QuikTrip Corporation dba Quik Trip #552, 25 West Burlington. RES. 82-6, Bk. 71, p. 57, ISSUING CIGARETTE PERMITS. Motions: Authorizing the Public Works Director to sign an application for approval to do grading, etc. within the Iowa State Highway right-of-way to Pleasant Valley Orchard and Nursery, Inc. at Highway #6 and Gilbert 1 Street. Setting public hearings: RES. 82-7, Bk. 71, p. 58, SETTING A PUBLIC HEARING ON 2/2/82 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE LOWER RALSTON CREEK IMPROVEMENT PROGRAM, PHASE II, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID SPECIFICATIONS, ETC. ON FILE FOR PUBLIC INSPECTION. Motion setting a public hearing for 2/2/82 on a resolution to transfer by local amendment all remaining urban renewal disposition properties to the City's Metro (Formula) Entitlement Community Development Block Grant Program and to budget for all property maintenance and disposition costs in the Metro Entitlement Program. Correspondence: Iowa Department of Environmental Quality re State rules on open burning, City Manager will reply. Federal Emergency Management Agency re revision to the Flood Insurance Rate Map for Iowa 1 141CROFIL14ED BY 1 DORM MIC R+LA B - j CEDAR RAPIDS - DES MOINES I ., _V council Activities January 19, 1982 Page 2 City, revised map is available for review in the Public Works Dept. and City Manager will acknowledge receipt of letter. MMS Consultants, Inc. re proposed East Iowa City development by Frantz, City Manager will reply. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried and repeated the public hearings as set. A public hearing was held to consider an ordinance amending Sections 27-38, 27-41, 27-54, 27-56(e), 32-28, 32-41, 8.10.20A(2)h, 8.10.20D.5, 8.10.28G, and 8.10.32C to establish specific fees for Planning & Zoning and Board of Adjustment applications by resolution. No one appeared. Moved by Balmer, seconded by Dickson, that the ORDINANCE AMENDING SECTION 8.10.25A,10 OF THE CODE OF ORDINANCES CONCERNING OFF-STREET PARKING REQUIREMENTS FOR CLINIC USES, be considered and given first vote for passage. The Mayor declared the motion carried, 6/0, Erdahl absent. Affirmative roll call vote on first vote for passage unanimous, 6/0, Erdahl absent. Councilmember Erdahl arrived 7:43 P.M. A public hearing was held on disposition of public property (portion of Maiden Lane). City Atty. Jansen announced that a resolution would be prepared for. the next meeting authorizing the signing of a quit claim deed for property in the area of the old Rock Island Depot. No one appeared. Mayor Neuhauser announced the following vacancies: one vacancy for a six- year term on the Airport Commission; two vacancies for three-year terms on the Broadband Telecommunications Commission; and two vacancies for two-year terms on the Committee On Community Needs. These appointments will be made at the 3/2/82 meeting of the City Council. Councilmember Balmer complimented City street crews on fine job done on snow removal and passed along a Chamber of Commerce commendation. Balmer noted a letter received from a citizen concerned about the Benton/Riverside inter- section project requesting a pedestrian passage. City Manager stated that IDOT had resp onded to this question and the response could be included in next week's packet.Neuhauser questioned if a 'no right turn on walk' light could be used. City Atty. Jansen informed Council of an upcoming meeting with Asst. County Atty. Patrick White on the Urban Fringe Committee recommendations. Legal questions will be worked out and then presented to the Board of Supervisors and the Council. Jansen notified Council and citizens of a court hearing scheduled for Thursday morning, 1/21/82, in District Court re the Board of Adjustment variance on a Beldon Avenue zoning dispute. Recommendations of the Senior Center noted as follows: (1) The Senior Center supports the need for an additional full-time staff position, Program Assistant I, in the Senior Center. (2) The Senior Center Commission supports amending line item 8220 (postage) of the Senior Center budget changing the amount from $2,200 to $3,200. Moved by Balmer, seconded by Perret, to adopt RES. 82-8, Bk. 71, pp. 59-64, THE CORRIDORING MAYOR A SEWERS, DIVISION 1, 2,ANDP3, EPA PROJECT CONTRACTAL CONTRACT RIVER PROJECTNO. C 908 OWITH MARTIN K. - 141CROFILMED BY . JORM MICR+LAB- J j CEDAR RAPIDS • DES MOINES � l� I\ council Activities January 19, 1982 Page 3 EBY CounciilmembersOpresentNYThe Mayorfdeclaredethelunanimous, 7/0, all resolution adopted. Moved by Perret, seconded by Dickson, to adopt RES. 82-9, Bk. 71, pp. 65- 66, ACCEPTING THE WORK FOR THE RIVER CORRIDOR SEWERS PROJECT NO. C190830, EXCEPT THAT WORK SET OUT IN SUPPLEMENTAL CONTRACT DATED DECEMBER 28, 1981, AS CONSTRUCTED E MARTIN K. EBY CONSTRUCTION COMPANY, INC., OF OMAHA, NEBRASKA. j Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The j Mayor declared the resolution adopted. Moved by McDonald, seconded by Balmer, to adopt RES. HENT AN S pp. 67- { 69, ADOPTING THE AMENDED IOWA CITY NEIGHBORHOOD REDEVELOPMENT PLAN AS REQUIRED BY CHAPTER 403 OF THE IOWA CODE. Mayor Neuhauser noted the inclusion of a map designating the area, north -between Prairie du Chien and Hy -Vee and east- ! Towncrest Mobile Home Ct., to the resolution. Affirmative roll call vote i unanimous, 7/O, all Councilmembers present. The Mayor declared the resolution adopted. i Moved by Perret, seconded by Erdahl, to adopt RES. 82-11, Bk. 71, PP• 70- 75, APPROVING A REVISION OF THE INCOME LIMITS FOR THE IOWA CITY HOUSING AUTHORITY PUBLIC HOUSING PROGRAM. Affirmative roll call vote unanimous, 7/0, e Mayor declared the resolution adopted. all Councilmembers present. Th Moved by Balmer, seconded by Dickson, to adopt RES. 82-12, Bk. 71, pp. 76- 104, AUTHORIZING EXECUTION OF CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT AND GENERAL DEPOSITARY AGREEMENT. Affirmative roll call vote unanimous, 7/0, all l or declared the resolution adopted. Councilmembers present. The May j Moved by Perret, seconded by McDonald, to adopt RES. 82-13, Bk. 71, pp. 105-144, ADOPTING THE ADMINISTRATIVE PLAN AND EQUAL OPPORTUNITY HOUSING PLAN FOR } THE unanimous, N 8 MODERATE REHAILI ATIpreON tROGRAM. Affirmative roll call vote ll Counmembers Moved by Balmer, seconded by Perret, to adjourn 8:00 P.M. The Mayor declared the motion carried unanimously, 7/0. i MARY C. NEUHAUSER, MAYOR �I ABBIE STOLFUS, CITY CLERK I i 1 MICROFILMED BY --JORM MICR6LAB " J j CEDAR RAPIDS • DES MOINES J r INFORMAL COUNCIL DISCUSSION JANUARY 21, 1982 INFORMAL COUNCIL DISCUSSION: January 21, 1982 in the Conference Room at the Civic Center, 7:00 P.M. Mayor Pro -tem Perret and Mayor Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Perret, McDonald, Erdahl, Dickson, Lynch -7:15 PM, Neuhauser-7:15 PM. Staffinembers present: Berlin, Stolfus, Helling, Vitosh, Zehr, Schmeiser, Meisel, Benz, Hauer. TAPE-RECORDED on Reel 82-3, Side 2, 727 -End and over to Side 1, 1-117. Mayor Pro -tem Perret presiding. AIRPORT- Manager Zehr & Commissioner Reddick present. Zehr pointed 727-1131 out oat the $20,000 cut was the City's 10% share for purchase of 90 acres so that Runway 624 could be designated the preferential run- way. This would help solve noise problems and safety concerns, but would not allow larger aircraft. Mayor Neuhauser presiding, 7:15 PM. Lynch present, 7:15 PM. City Manager Berlin stated that an upper limit was given to the Com- mission to prepare an operating budget. In Capital Outlay the $5000 for the easement for Runway 24 is an aerial easement, puchase re- quired by FAA. The whole project will total three million, the City's share of $300,000 will be spread over several years. Berlin stated that the question was how the City would want to finance this long- term project. Council wished to review the Master Plan material. This will be scheduled for discussion along with funding (bonding). The Runway 24 easement will not be needed if the 624 project is not done. Zehr explained that Personal Services included $2500 for temporary help for summer mowing, there is no Mayor's Youth at that time. $20,000 has been included in Commodities for sealing of cracks in the runways. In Services and Charges, utilities have increased, and a chargeback of replacement fund for vehicles has been added. $71,000 had been cut from requests in Services and Charges. This included the City's portion of Phase I of the Master Plan and $18,500 expansion of the parking lot (15 spaces). Balmer stated that Personal Services was too high. Reddick commented that the largest item was the manager's salary and he earned every penny for results he had achieved. SENIOR CENTER Commissioners Kattchee, Carleton, Clover, Williams present. 1131- End e ssee , Benz present. Meisel presented a slide show which viewed several activities of the Center. Kattchee explained the request for additional postage to mail 4700 copies of the Senior Center Post. Clover stated that the Post was also a service to service prove ers to disseminate in- formation -The consensus of Council was to allow this request. Williams explained the request for an assistant to the Program Specialist, and discussed the workings of the volunteerism systems. A list of February activities at the Center was distributed. All classes are taught by volunteers, the Eldercraft Shop is run by volunteers and the Post is published by volunteers. The Elderly Day Care will be operat onal in March. The number of participants in activities and in Congregate Meals was given. Erdahl suggested using a volunteer committee to do the tasks proposed for the assistant. MICROFILMED BY "JORM MICR6LAE3 j CEDAR RAPIDS • DES MOINES J _y Informal Council Page 2 January 21, 1982 Berlin stated that if the City had the money, he would add the position, but the need for additional employees in the Library and the Police Dept. had a higher priority. Neuhauser, Lynch and Balmer agreed. Regarding use of volunteers, Kattchee advised that when you deal with the elderly, it is different, they do not want to be tied down. Benz supervises one graduate student and three recreation interns now. 'Some Councilmembers would like to discuss alternatives with the Commissioners. The City Manager called attention to the memo regarding the City's use of 2nd/3rd floor for planning offices. There is no way to reverse use of the lower floor to the 2nd/3rd floor. Berlin advised that the wiring, floors, windows, painting and ventilation are finished. Meisel added i that with the thermostats set low, it is warm on that floor. Previous action of the Senior Center Commission was repeated, and other comments made by those present. City employees would use the Washington Street entrance and elevator or stairs. Activities at the Senior Center are ! scheduled from 10 AM to 2 PM at this time. Glasgow distributed material regarding rental of the Davis Building vs. use of the Senior Center. Berlin replied that factors 82 and #3 have been discussed with the federal government and the proposal made is consistent with federal regulations. McDonald was advised that previous opposition to the move has been'from Councilmembers. Berlin said that ' the Staff looks at other space available periodically. If additional space is needed to expand the Senior Center activities, they will request I additional funding. No space is needed at this time as.only four hours of time is scheduled for activities. Side 1, f 1-117 1 Neuhauser wanted a firm commitment for resolving space problems in 3 to 5 years in the Capital Improvements Projects before she would o.k. a move. Balmer favored the move, Lynch favored the move and McDonald favored the move stating that the Council should get maximum efficiency I from every dollar,. and utilize the projected savings in other problem areas. Perret wanted to continue leasing the Davis for a year, Dickson y wanted to see what Council will do three to five years ahead re space, 3 and Erdahl did not favor the move. Berlin asked Council to discuss the first phase of the Space Study at CIP discussion and deal with the problem one way or another. FINANCE Berlin discussed the status of the computer program, questioning i t e employees would survive working at the present level of workload. Changes in the program will be provided, and due to the late hour, Council decided to discuss this area at a later time. A majority of Councilmembers preferred the format followed for the budget as used last year. Meeting adjourned, 9:40 PM i I I I i 141CROFIlMED BY CEDAR RAPIDS .CDMOINES 9 1 I. INFORMAL COUNCIL DISCUSSION JANUARY 21, 1982 in INFORMAL COUNCIL Center, 7:00 P.M. January Mayor 2 t Pro -tem Perret andConference the civNeuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Perret, McDonald, Erdahl, Dickson, Lynch -7:15 PM, Neuhauser-7:15 PM. Staffinembers present: Berlin, Stolfus, Helling, Vitosh, Zehr, Schmeiser, Meisel, Benz, Hauer. TAPE-RECORDED on Reel 82-3, Side 2, 727 -End and over to Side 1, 1-117. 4 Mayor Pro -tem Perret presiding. AIRPORT- Manager Zehr & Commissioner Reddick present. Zehr pointed 727-1131 outt the 520,000 cut was the City's 10% share for purchase of 90 acres so that Runway 624 could be designated the preferential run- way. This would help solve noise problems and safety concerns, but would not allow larger aircraft. Mayor Neuhauser presiding, 7:15 PM. Lynch present, 7:15 PM. City Manager Berlin stated that an upper limit was given to the Com-! mission to prepare an operating budget. In Capital Outlay the $5000 for the easement for Runway 24 is an aerial easement, puchase re- quired by FAA. The whole project will total three million, the City's share of $300,000 will be spread over several years. Berlin stated that the question was how the City would want to finance this long- term project. Council wished to review the Master Plan material. This will be scheduled for discussion along with funding (bonding). The Runway 24 easement will not be needed if the 624 project is not done. Zehr explained that Personal Services included $2500 for temporary help' for summer mowing, there is no Mayor's Youth at that time $20,000 has Co been included in mmodities for sealing of cracks in the runways. In Services and Charges, utilities have increased, and a chargeback of replacement fund for vehicles has been added. $71,000 had been cut from requests in Services and Charges. This included the City's portion of Phase I of the Master Plan and $18,500 expansion of the parking lot (15 spaces). Balmer stated that Personal Services was too high. Reddick commented that the largest item was the manager's salary and he earned every penny for results he had achieved. SENIOR CENTER Co'missioners Kattchee, Carleton, Clover, Williams present.1131-End Meese Benz present. Meisel presented a slide show which viewed several activities of the Center. Kattchee explained the request for additional postage to mail 4700 copies of the Senior Center Post. Clover stated that the Post was also a service to service providers to disseminate in- formation. The consensus of Council was to allow this request. Williams explained the request for an assistant to the Program Specialist, and discussed the workings of the volunteerism systems. A list of February activities at the Center was distributed. All classes are taught by volunteers, the Eldercraft Shop is run by volunteers and the Post is published by volunteers. The Elderly Day Care will be operational in March. The number of participants in activities and in Congregate Meals was given. Erdahl suggested using a volunteer committee to do the tasks proposed for the assistant. i u,rnnrnurn nv 1 "JORM--MICR46LAB' CEDAR RAPIDS • DES MOIYES _ i J Page 2 Informal Council January 21, 1982 Berlin stated that if the City had the money, he would add the position, but the need for additional employees in the Library and the Police Dept. had a higher priority. Neuhauser, Lynch and Balmer agreed. Regarding use of volunteers, Kattchee advised that when you deal with the elderly, it is different, they do not want to be tied down. Benz supervises one graduate student and three recreation interns now. Some Councilmembers would like to discuss alternatives with the Commissioners. The City Manager called attention to the memo regarding the City's use of 2nd/3rd floor for planning offices. There is no way to reverse use of the lower floor to the 2nd/3rd floor. Berlin advised that the wiring, floors, windows, painting and ventilation are finished. Meisel added that with the thermostats set low, it is warm on that floor. Previous action of the Senior Center Commission was repeated, and other comments made by those present. City employees would use the Washington Street entrance and elevator or stairs. Activities at the Senior Center are scheduled from 10 AM to 2 PM at this time. Glasgow distributed material regarding rental of the Davis Building vs. use of the Senior Center. Berlin replied that factors #2 and #3 have been discussed with the federal government and the proposal made is consistent with federal regulations. McDonald was advised that previous opposition to the move has been from Councilmembers. Berlin said that the Staff looks at other space available periodically. If additional space is needed to expand the Senior Center activities, they will request additional funding. No space is needed at this time as.only four hours of time is scheduled for activities. Neuhauser wanted a firm commitment for resolving space problems in 3 to 5 years in the Capital Improvements Projects before she would o.k. a Side 1, move. Balmer favored the move, Lynch favored the move and McDonald 1_117 favored the move stating that the Council should get maximum efficiency from every dollar, and utilize the projected savings in other problem areas. Perret wanted to continue leasing the Davis for a year, Dickson wanted to see what Council will do three to five years ahead re space, and Erdahl did not favor the move. Berlin asked Council to discuss the first phase of the Space Study at CIP discussion and deal with the problem one way or another. FINANCE Berlin discussed the status of the computer program, questioning if the employees would survive working at the present level of workload. Changes in the program will be provided, and due to the late hour, Council decided to discuss this area at a later time. A majority of Councilmembers preferred the format followed for the budget as used last year. Meeting adjourned, 9:40 PM u,ronniurn av 1.- JORM MICR#LAB CEDAR RAPIDS • DES MOINES j I,.. I I —T' & INFORMAL COUNCIL DISCUSSION JANUARY 25, 1982 INFORMAL COUNCIL DISCUSSION: January 25, 1982, 4:30 P.M., in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser Perret. Staffinembers present: Berlin, Stolfus, Vitosh, Helling, Jansen. TAPE-RECORDED on Reel 82-3, Side 1, 117-1560. EXECUTIVE SESSION: Moved by Lynch, seconded by Perret, to adjourn to exec- utive session under Sec. 28A.5(j) to discuss purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property; under Sec. 28A.5(b) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation and under Section 20, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call vote unanimous, 7/0, all Council - members present. Staffinembers Berlin, Stolfus, Helling, Seydel, Jansen present. Tape-recorded on Reel #25, Side 1, 543-888. Moved by Balmer, seconded by Ferret to adjourn, 5:05 PM. The Mayor declared the motion carried, 7/0. FY'83 PROPOSED BUDGET PLANNING AND PROGRAM ADMISTRATION Schmeiser, Hencin, Hauer, Boothroy, 117-446 Lundell present. Schmeiser explained changes in allocation of his time. URBAN PLANNING This area includes economic development, current and ong-range panning, land acquisition and downtown development. Reductions in Services and Charges were outlined. The $40,000 FY82 estimate includes $11,000, a carryover for Zuchelli/Library. CDBG PROGRAMS Hencin answered questions and explained possible reduction in griming. The half-time inspection is included in Metro Entitle- ment, Adm. The Lower Ralston Creek project will be contracted for in March, construction should be completed this fall and property disposed of in 1983. Schmeiser pointed out that by shifting staff, the present workload can be taken care of, but if programs are added, he will have to ask for addition- al staff. SALE OF OLD LIBRARY Vitosh explained the agreement for use of the money from the sae of the 0 Library. $155,000 has been returned to the CDBG program to replace the value of the land on which the new library was built. The $155,000 was first taken from the Library budget, with the agreement that as soon as they needed it, it would be reimbursed from the General Fund, (which is now), so about 1/2 the amount has been taken from the General Fund, to date. Council has not discussed what would be done with any amount over $155,000. Any other income from the sale of Urban Renewal property, after costs, will be treated as program income and put back into Block Grant programs to be re- allocated. i r„ronnrurn ov 1 I"JORM MICR#L:AB _1 CEDAR RAPIDS • DES M014ES r" —y i JV a r _y Informal Council Page 2 January 25, 1982 JOHNSON COUNTY COUNCIL OF GOVERNMENTS Schmeiser distributed the JCCOG memo on functional costs and funding sources, commenting that expenses had been pared down. His time has been shifted to PPD Administration. He felt JCCOG had been functioning well because of the excellent staff in these positions. ECICOG will be moved to Cedar Rapids in with Linn Co. planning staff. The $9,675 is based on ECICOG's budget and subject to the Board of Directors. Berlin has the staff researching the City's legal obligation of our relationship to ECICOG. Schmeiser commented that Linn and Johnson Counties subsidize the small counties. Lundell advised that it would take our initiative to contact University Heights about joining. I FINANCE ADMINISTRATION Vitosh stated that the lot near the Recreation Center 446-703 had been purchased, parking meters installed and permits sold. Additional work will be done in the Rec. Center lot and Market St. lot, funded from the reserve fund. They will comply with the tree ordinance. This repair will not affect our ability to pay for the ramp bonds. Neuhauser noted her displeasure, and others agreed, with the looks of the QuikTrip on Burlington. Berlin said it did not have to comply with the tree ordinance because of the number of parking spaces, but would recheck. Balmer suggested the Chamber of Commerce visit with QuikTrip. ACCOUNTING AND REPORTING Vitosh pointed out the request for addition of wo computer termina s. t has not been decided which area will be applied to computer next. Problems with library vouchers were explained. She called attention to the heavy workload, adding that some staffinembers are working 70 hours a week. This situation will not improve, and staff will not stay under present conditions. Council wanted information on where the new staff is needed, what the duties will be, and what would be deleted if new staff were not allowed. Charge backs for work to various depart- ments was suggested. Berlin stated that Police and Housing Inspection areas probably would be cost-effective . EQUIPMENT MAINTENANCE Reynolds present. Berlin stated that a written report 703-1110 on t e compresse natural gas project will be forthcoming. It is not as suc- ` cessful as they thought. Operating problems, mechanical and attitudinal, are being investigated. Use of propane was discussed, also leasing vs. purchasing equipment was suggested. Reynolds went thru the list of equip- ment replacements stating how they determined why each piece needed replace- ment, years of service, mileage, equipment maintenance reports showing costs i ious department per mile. Previously, these items were listed in the var budgets, now they are listed in equipment maintenance. One additional i mechanic is needed as we are adding three more transit buses. Financing is accomplished by equipment replacement funding. All departments are charg- ed back rates for use of equipment, and these amounts are added to the re- placement fund. Staff will prepare projections for purchase of equipment for three to five years in the future. For this years items, a priority list was requested. BROADBAND TELECOMMUNICATIONS Shaffer present. Commissioners Terry, Madsen. 11101556 Counci discussed timeperiod for payback of the franchise, which previously had been determined to be six years. Terry commented on public access program needs and equipment needs. He outlined a 12 -year payback plan. Priority for r requests and number of people served. Match - this request was compared to otheing funds from Hawkeye for individual programs was noted. Council is willing to discuss allocation of any monies over the $55,000 in fee revenue. Re the relationship between the Broadband Telecommunications Comm., the Library Board, and the Broadband Specialist, City Mgr. Berlin advised that he had written a memo to all hoping to reach an agreement. Helling commended the Commission and the Specialist for their good work. Meeting adjourned 7:15 P.M. ,nra n_numn D, JQRM MICR6LAB 1 _.) I I CEDAR RAPIDS • DES MOINES I J. �r 4 INFORMAL COUNCIL DISCUSSION JANUARY 26, 1982 INFORMAL COUNCIL DISCUSSION: January 26, 1982, 7:00 P.M. in the Council Chambers at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser and Perret. Absent: None. Staffinembers present: Berlin, Stolfus, Vitosh, Ramser. Supervisors Langenberg and Donnelley present. TAPE-RECORDED on Reel 82-3, Side 1, 1556 -End, and Reel 82-4, Side 1, 1-1690. FY'83 BUDGET - AID TO AGENCIES Mayor Neuhauser announced that each agency would be given five minutes for a presentation. CRISIS CENTER - TRANSIENT/FOOD BANK Chrp. David Schuldt and Kay Duncan were f present. The name of Transient/Food Bank is being changed to Emergency Assistance Program. Crisis Center is a 24 hour service. Although there has been a drop in volunteer hours, the Crisis Center has served 5000 persons, and 1970 served at Transient/Food Bank.. They are asking for staff because of the increase in frequency of major problems and for training of addition- al volunteers. Councilmembers pointed out that they were trying to en- courage more volunteers instead of paid help. UNITED ACTION FOR YOUTH Dir. Jim Swaim present. Several increases in caseload also increase in seriousness of the problems), and possibilities for funding were explained. He invited Councilmembers to visit his program anytime. They are receiving additional referrals from other agencies. There has been a cutback of four staffinembers. ELDERLY SERVICES AGENCY Dir. Lucy Luxenburg present. Luxenburg gave ex- amples of services provided to approximately 6000 senior citizens. Addit- ional staff request was for the outreach program. It was pointed out that ` Council was encouraging people to be involved by volunteering. There are 22 volunteers from the University. i I PALS Jan Petersen and Janet Martin present. In February they will have reached a total of 100 matches. There are now some cross -gender matches. Activities are planned for applicants not yet matched and for more parent i involvement, also a change in the focus of group activates and an empha- sis on community service. RAPE VICTIM ADVOCACY Karla Miller present. Programs presently operating were exp ained. They have 34 volunteer advocates and four attorneys and two physicians helping them. Fund raising by the group was discussed. WILLOW CREEK NEIGHBORHOOD CENTER Cassandra Ekeman present. This center serves approximate y 7 0 Mark IV residents plus 275 persons in the Willow Creek area. Several programs as provided were outlined. English as a second language is being taught by Kirkwood Community College and is a donated service. wmneu urn ov I •I" - JORM� MICR#LAB- .- 1 I CEDAR RAPIDS DES MOINES I 1 I J- r'� 110 Informal Council January 26, 1982 Page 2 DOMESTIC VIOLENCE Pat Meyer present. The 1981 Annual Report was dis- tribute to Councilinembers only. Meyer reported that the average length of stay is 10 days. Their new focus includes help with parenting skills in conjunction with other agencies, and focus on elderly abuse. It was pointed out that the City had funded purchase of the Shelter, with the understanding that they would not supply any further funding. In answer to the question regarding charging for services, Meyer stated that there was a $5. a day charge, but it was difficult to collect. Regarding the roof repair, when the house was purchased, the Housing Inspector had said it was difficult to predict the life of the roof. Swaim commented that the realtor had said it was a relatively new roof. Berlin reported that Staff is investigating alternatives to work out this problem. FAIRMEADOWS NEIGHBORHOOD CENTER (Lakeside) Robert Long present. This agency has not previously been funded. Long reported that the same problems exist here that existed in Mark IV six years ago. There has been no posi- tive commitment by the owners for any cooperation. Some help from the School of Social Work might be possible. Physical conditions of the build- ings, and social problems were pointed out. City Manager Berlin thought that if the owner cooperated, with limited funds a program would be worth- while. Swaim advised that the problems there were very real and reported that the School of Social Work had suggested coordinating a group of concerned agencies to talk with the owner. The Mayor thanked Long for bringing the problem to Council's attention. MECCA Steve Hirsch, Carolyn Park present. This program for adult males has not previously been funded. In a four county area, 80% of their time is spent in Johnson County, and 90% of this time is spent in Iowa City. Their present program was outlined, and the request for education and prevention programs funding was discussed. Adult females are re- ferred to the Cedar Rapids program. The proceeds form Iowa City's sale of permits for Sunday Sales of Beer and Liquor amounted to $7,090 this past year and this amount was forwarded to Johnson County as required by State Code. Some Councilmembers wished to see a detailed specific proposal for which the funding would be used. Balmer commended Pam Ramser, Human Services Planner on her fine presenta- tion. Swaim noted that area legislators or the Office Of Planning and Programming (Bill Smith) could be contacted for objections to the regional emphasis for Youth Employment Programs. Memos from Ramser and from the City Manager noted. Meeting adjourned, 9:20 P.M. Jr' \ •' -JORM7 MICR�LA9 I CEDAR RARiDS DES MDI4E5 I CITY ASSESSOR MERGER/AD HOC COMMITTEE JANUARY 27, 1982 AD HOC COMMITTEE MEMBERS PRESENT: City of Iowa City, Councilman John Balmer; Johnson County, Supervisor Don Sehr; Iowa City School Board, Tom Cilek; Iowa City City Manager Neal Berlin; Iowa City Assessor, Vic Belger. City Manager Berlin presiding. 3:30 P.M., Conference Room. STAFFMEMBERS PRESENT: County Assessor Jerry Musser, Deputy County Assessor Bill Greazel, Deputy City Assessor Dan Hudson, City Attorney Bob Jansen, City Clerk Abbie Stolfus. TAPE-RECORDED ON Reel n82-4, Side 1, 1690-2076. City Manager Neal Berlin called attention to the material distributed by the City Assessor's office. Regarding provision of services, it was pointed out that both the City and County assessors are involved with the actual assessing duties, so if the position of City Assessor was elim- inated, someone would have to be hired to accomplish the work he is now doing. The assessors saw no monetary benefits, or procedural benefits by changing of the present system. Loss of the City's and School Board's votes on the City Conference Board was noted, and loss of the Board of Review for City property owners was explained. After discussion, City Manager Berlin summarized the consen- sus of the Committee as: Based on the criteria that currently exists to determine the effectiveness and efficiency of the assessor's office, which is the study that has been printed every year, both the County Assessor and the City Assessor do a good job, and that the issue of the Board of Review would present some problems, it appears there are no overriding issues to necessitate a change. Appointments to the Board of Review and Assessor's Examining Board will be made on February 1, 1982. City Assessor Belger will officially resign on March 19, 1982. The Comnittee noted that it had been helpful to meet and discuss the issues presented. Meeting adjourned, 4:20 P.M. 1. —1 - JORM-"MIC R4C� AB" CEDAR RAPIDS •DES MDiNES j / ■ �r -:1-J / INFORMAL COUNCIL DISCUSSION FEBRUARY 1, 1982 INFORMAL COUNCIL DISCUSSION: February 1, 1982, 4:30 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl, Neuhauser, Dickson, McDonald 4:40 PM, Perret 4:42 PM. Absent: Lynch. Staffinembers present: Berlin, Stolfus, Boothroy, Jansen, Helling, Franklin, Knight. TAPE-RECORDED: Reel #82-4, Side 1, 2076 -End, and Side 2, 1-273. APPLICATIONS TO PLANNING AND ZONING 1076-1339 1. Rezoning NE of Highway l/Freeway 518 interchange. P&Z recommended annexation and rezoning to CH. Utilities are available. This commercial use was consistent with the short range SW Area Study, & consistent with the Comprehensive Plan to a large extent. Lloyd j will not voluntarily annex his parcel. The City would only provide sewer if the annexation is voluntary. Boothroy discussed CH zone. As there were no objections to P&Z's recommendation, Berlin stated that at tomorrow's formal meeting, Council could direct him to for- ward to the County the Council's concurrence with P&Z's recommendation. 2. Although Staff has questions regarding the proposed rezoning of 1014-1016 Hudson St. property, and the minutes of the P&Z discussion have not yet been distributed, Council can proceed to set public hearing. 3. Regarding the vacation of the alley in Lyman Cook's Subd. of Outlot f 25 & Berryhill and Pierce Addn., Atty. Joe Holland was present to explain the request to clear title for issuance of Industrial Revenue Bonds. The street was platted in 1854 and the north 230' vacated in 1966, leaving a portion completely surrounded by property owned by Abrams. City Atty. Jansen advised he had not researched the facts, and Boothroy commented that the issue would be reviewed before the public hearing is held. CITY CONFERENCE BOARD -Meeting was held at this time. See special minutes. AGENDA -COUNCIL BUSINESS 1414-1956 1. Atty. Tom Cilek requested addition of a liquor license for Vanessas to the agenda. Mondanaro explained the circumstances. At least two signatures have not been obtained. Neuhauser repeated Council's policy, when the application is in order, it will be added to the agenda. It was fuggested that a special meeting could be held if necessary. 2. Regarding the public hearing on the vacation of a portion of Maiden Lane, Knight advised that a correction will be made by addition of an easement provision for utilities to the ordinance. 3. Boothroy stated that the Ordinance regarding fees for applications to P&Z can be given three considerations and the Resolution adopted. There was no opposition. 4. Council agreed to give the second and final consideration of the Ordinance concerning off-street parking requirements for clinic uses. 5. Concerning the issuance of Industrial Revenue Bonds for Mercy Hospital expansion, Balmer gave a strong endorsement to the request as Council is looking at a conmunity facility. Perret requested a written state- ment from the City Attorney regarding constitutionality of using the i u,roncis urn nv 1 i 1' "JORM -.MICR ILA9' "....1 j I CEDAR RANI DS • DES MDIMES J Informal Council Page 2 February 1, 1982 the bonds. Erdahl agreed. Berlin advised that the City's bond counsel had said there were no problems, other hospitals have issued IRB's with the condition that assurances be provided that proceeds will not be used for any facility for religious services or purposes. Jansen said he would provide whatever is requested. Perret also requested information from the City transportation people as to the impact of the design of the parking ramp on traffic circulation in that area. Erdahl noted that this is the best time for input before a final plan is filed. Perret also questioned the safety aspect of a helicopter landing in a residential area, and asked for some input from FAA, the Airport Commission, the University, and the neighbors. Perret also requested the financial impact on the total amount the city policy allocates for industrial pro- jects. Vitosh said the industrial limit is 5% of assessed valuation. This { issue would be well within the 5%. Berlin commented that the policy relates i to the tax -base of the commercial property, and this is the first issue that is a nontaxable project and not relevant for those lids. Erdahl questioned if any property would have to be rezoned. 6. Balmer noted his displeasure with receipt of the memo regarding the prob- lems with the heat at the Davis Building. Neuhauser stated that she did not want any more pressure from the Staff about moving offices to the Senior j Center, or she wouldn't vote for the move. Perret questioned enforcement of codes regarding the situation. Berlin stated that there were no code re- quirements for commercial buildings, and staff has had no instructions to proceed on the issue. i 7. Item 2.f.1 -Resolution setting public hearing on amendment to the Housing Code, should be deferred as the explanation materials had not been distrib- distributed. 8. Item 13 -Resolution Establishing Administrative Procedures regarding rent escrow monies under the Housing Code should also be deferred, as the Resolution was not in the agenda materials. Ijl 9. Berlin asked that Council move to defer the award of the bid for the Ralston Creek Village Sanitary Sewer Relocation Project to the February 16th meeting. He will remind them during City Mgr.'s business. 10. As there were questions regarding the fees proposed for the Mechanical Code the Plumbing Code and the Electrical Code, Items, 14, 15 & 16, they will be deferred for an informal discussion. 11. Erdahl asked for clarification of the Mayor's letter to CCN regarding CDBG funding for the North Branch StorRwater Detention Facility -Ralston Creek, as he would be attending a CCN meeting at noon on Wednesday. There has been no final decision made on the funding as yet, Berlin noted. 12. Regarding extention of watermains west along Rohret Road to serve Hunter's Run Subdivision, Schnittjer was advised that Council had no objections. This is item #11. FY'83 PROPOSED BUDGET Staffinembers Vitosh, Brachtel, Uthe, Kron, Farmer, Boren, Schma eke, Carroll, Marcus -Feldman, Schulte. 1956 -End FINANCE -COMPUTER Vitosh introduced Mike Noth of the WEEG Computing Center at tie University, and computer employees Uthe and Marcus -Feldman who are respon- sible for the success of the computer programs. She summarized information presented in her memo. Noth advised that the City's approach is quite sound. Vitosh explained data -crunching, increase in revenue from parking tickets, j and possible future changes. The tow list has 700 vehicles which have at least $25 worth of parking tickets. She expplained why update in 3-4 years is needed. Recent complaints regarding water billinq was explained. Many of u,ronn _i urn ov �JORM�-MICR+CAB I CEDAR RAPIDS • DES MDIYES I J, Page 3. Informal Council February 1, 1982 the bills are for three months instead of two,coupled with the raise in rates. Berlin advised that a Press Release has gone out. WATER -PUBLIC I40RKS Balmer noted that this was a blue-chip operation and the credit should go to Cleo Kron. Kron noted that this January they have had 19 main breaks. POLLUTION CONTROL -PUBLIC WORKS Schmadeke advised that Consultant Jim Kimm was in Kansas City today getting the latest information on grants. Boren explained that the sewers are cleaned only where there are problems, mostly in the older parts of town. Since the second week in December the digesters are back to normal. When the bacteria die off it takes three or four months to get back to normal. TRAFFIC ENGINEERING -PUBLIC WORKS Brachtel discussed the left -turn problems ? at the Dubuque/ Chu rcF intersection signal. Ile advised that when the Ralston Creek project is finished, he can remove the Gilbert/Benton light. Side 2, He also explained why the computer study on traffic lights was unuseable. 1-276 LANDFILL -PUBLIC WORKS Schmadeke noted that the life of the landfill has in- creased to 30 years. They are excavating down about 60', 5' above the water table. Council was pleased to hear this good news. More money is being spent on repair of the garbage trucks. Vitosh pointed out that this budget assumes an increase in the landfill rate from 6.10 to 6.60 per ton. REFUSE COLLECTION Berlin called attention to the chargeback for Central Business District of $15,000. STREETS -PUBLIC WORKS In regard to the proposed overlay project, Balmer asked when Council would make the decision about allocating Road Use Tax funds. Berlin advised that the decision did not have to be made at this time, but Council should decide on an amount of money to leave in the budget. McDonald questioned policy regarding sweeping alleys/snowplowing alleys. Berlin explained that there is no relationship in the two policies. The policy and priority for alley snowplowing is that they will plow when everything else is finished. When alleys are plowed, however, people get their cars out and then store them on the streets especially in the central and north areas of the City. Streets with major problems regard- ing parking are College Street and Washington Street, and Berlin suggested doing something other than the 'snow emergency' procedure. Perret questioned the city policy on removal of snow at sidewalk intersections. Schmadeke advised that this is the property owner's responsibility, but when streets are plowed, snow is thrown back on sidewalks making large piles of snow for pedestrians to climb over. Removal is enforced on a complaint basis. Several Councilmembers thought that it should be the city's responsibility. ENGINEERING -PUBLIC WORKS Erdahl suggested that the Project chart be done with color next time. Perret questioned why there was not an objective to design and complete drawings for improvements on Melrose Court, side- walks, curbs, pedestrian crossings. Berlin said previous estimates would be presented during CIP discussion. Neuhauser asked, regarding Rocky Shore Bikeway, if all rip -rap going to be dumped in there was in accord- ance with engineering. Schmadeke replied that it was. 1 1 JORM MICR+LA9- .I CEDAR RAPIDS • DES MOINES _V Informal Council Page 4 February 1, 1982 ADMINISTRATION -PUBLIC WORKS Schmadeke advised that the State will have to know Council's decision regarding construction of Camp Cardinal Road bridge by February 8th. Berlin called attention to Gannon's memo. Schmadeke suggested consideration of delay of Iowa Ave. & Burlington Street bridge repairs for a couple years, when state money might be available. The City does all the engineering work, so could do that and wait for further funding. The State inspects Burlington St. bridge and sets the criteria. They do approximately three bridges a year. The City's share of Camp Cardinal bridge would be approximately $50,000 plus engineering costs. There were no objections to taking the oppor- tunity to construct the bridge while the money is available. An appeal of this designation is not feasible. EXECUTIVE SESSION Moved by Perret, seconded by Dickson, to adjourn to executive session under Section 20 of the Code of Iowa, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). The Mayor declared the motion carried on a roll call vote of 6/0, Lynch absent. 6:45 P.M. Staffinembers present: Berlin, Stolfus, Helling. Tape-recorded on Reel #25, Side 1, 888-991. Moved by Balmer, seconded by Perret, to adjourn, 6:55 P.M. The Mayor declared the motion carried. Meeting adjourned, 6:55 P.M. uvonrn urn av JORM " MICR+LA9- i CEDAR RAPIDS • DES MOINES 1 I IOWA CITY CONFERENCE BOARD FEBRUARY 1, 1982 IOWA CITY CONFERENCE BOARD: February 1, 1982, 4:50 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl, Dickson, McDonald, Neuhauser, Perret. Absent: Lynch. JOHNSON COUNTY BOARD OF SUPERVISORS PRESENT: Langenberg, Donnelley IOWA CITY COMMUNITY SCHOOL BOARD MEMBERS PRESENT: Cilek, Phelps STAFFMEMBERS PRESENT: Berlin, Stolfus, Jansen, Helling, Assessor Vic Belger, Dan Hudson TAPE-RECORDED on Reel 82-4, Side 1, 1339-1414. City Clerk Stolfus advised that a quorum was present. The Mayor announced that this was the time set for public hearing on the proposed budget for the City Assessor's office. There being no persons present to speak for or against the budget, it was moved by the Schoolboard and seconded by the County to adopt the budget as proposed. The Mayor declared the motion carried on roll call vote of 3/0. It was moved by the City, seconded by the County to reappoint Jack L. Yanaush to a six-year term ending on December 31, 1987 on the Board of Review -Licensed Real Estate Broker slot. Mayor Neuhauser declared the motion carried, 3/0. It was moved by the City and seconded by the County to appoint Alan Bohanan as the City's representative on the Assessor's Examining Board, term ending December 31, 1987. Mayor Neuhauser declared the motion carried, 3/0. Cilek advised that the Schoolboard did not have a nominee. Another meeting will need to be scheduled for this appointment. Balmer commented that this would be Vic Belger's last appearance before the Conference Board, and pointed out that he had served very capably for thirty plus years, and the Conference Board should recognize and acknowledge his service as City Assessor, and thanked him on behalf of the Board. Moved by the County, seconded by the Schoolboard to adjourn. The Mayor declared the motion carried, 3/0. 5:00 P.M. ,n ronn Warn uv I-"JORM---MICR+LA13 CEDAR RAPIDS • DES MOINES I /o J