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1982-02-02 Info Packet
City of Iowa City MEMORANDUM DATE: January 22, 1982 TO: City Council FROM: City Manager RE: Informal Agenda and Meeting Schedule January 25, 1982 Monday 4:30 - 6:30 P.M. Conference Room 4:30 P.M. - Executive Session BUDGET DISCUSSION 4:50 P.M. - Planning and Program Development: Administration Urban Development CDBG Administration 5:30 P.M. - JCCOG 6:00 P.M. - Equipment Maintenance 6:15 P.M. - Broadband Telecommunications January 26, 1982 Tuesday 7:00 - 9:00P.M. Council Chambers BUDGET DISCUSSION 7:00 P.M. - Aid to Agencies February 1, 1982 Monday 4:30 - 6:30 P.M. Conference Room 4:30 P.M. - Review zoning matters 4:45 P.M. - City Conference Board Meeting 5:00 P.M. - Council agenda, Council time, Council committee reports BUDGET DISCUSSION 5:15 P.M. - Finance, Parking Systems 5:30 P.M. - Public Works: Administration Engineering Street Maintenance Refuse Collection Landfill Traffic Engineering Sewer Water February 2, 1982 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers r MICROFILMED BY -1 'DORM-MICR+LA183 CEDAR RAPIDS • DES MOINES I /93' -Y City Council January 22, 1982 Page 2 February 3, 1982 Wednesday 7:00 - 9:00 P.M. BUDGET DISCUSSION 7:00 P.M. - Capital Improvements Program 8:00 P.M. - Review and summarize PENDING ITEMS Economic Development Program Meet with Parks and Recreation Commission regarding parkland acquisition Inspection Policy, owner -occupied duplexes Parking for Senior Center Volunteers Southwest Area Study Meeting with Committee on Community Needs Historic Preservation Task Force Update Meeting with Airport Commission on Master Plan Appointments to Airport Commission, Committee on Community Needs and Broadband Telecommunications Commission - March 2, 1982 141CROFILMED BY 1_ --DORM"_MICR#LAB ` CEDAR RAPIDS • DES MOINES 11 J /P3 �.f � 1 1 1 u January 15, 1982 Mr. Charles C. Wunder 702 West Park Road Iowa City, Iowa 52240 Dear Mr. Wunder: Thank you for your letters of December 14, 1981, and November 30, 1981, regarding arterial designation of Park Road. I realize that this is not a new issue for you and that the City Council has never resolved to change the use of Park Road as you suggest. However, Council has discussed this matter a number of times in the past and as recently as January 4, 1982, there was consensus that no viable alternative exists for the shifting of the arterial flow of traffic in that area of Iowa City. Traffic demands have increased significantly since that area was developed and the original street system, including Park Road, was constructed. Several reasons for this include development of the Parkview Terrace Addition immediately west of Lower City Park, increased use of City Park facilities, and subsequent development and construction of various University of Iowa facilities, including Hancher Auditorium. In addition, the Park Road/Rocky Shore Drive combination provides the most attractive access to this entire area from either North Dubuque Street or Highway 6 West and Coralville as well as the most direct route through the Northwest side of Iowa City. It is regrettable that new developments, land uses, etc., sometimes generate increased activity in and through certain areas, perhaps rendering a once "quiet" neighborhood somewhat more susceptible to increased noise and activity, particularly regarding motor vehicles. However, the inescapable fact is that traffic demands necessitate that a street in your area of town serve an arterial function, Park Road, while not optimally designed for this purpose, nevertheless presents the most suitable of existing alternatives. This continues to be Council's position and we are committed to making Park Road I function in this capacity as safely and efficiently as possible. There is no indication that the accident rate on Park Road is significantly different from that of other arterial streets in the City. However, our Traffic Engineering Division continues to monitor all reported accidents to identify problem areas which may require remedial traffic control measures. We will also continue to monitor traffic movement and to enforce all applicable motor vehicle laws in your neighborhood consistent with similar efforts throughout the City and to the greatest extent allowed with existing resources. MICROFILMED BY C JORM MICRbLAB J J j CEDAR RAPIDS - DES MOINES S 4 j ir, I �LFw L.L. Mr. Wunder January 15, 1982 Page 2 I hope that this letter will help clarify the current posture of the City regarding Park Road. While I realize that this is not the answer ke to receve, I am certain that thatwe a e limited�to a choiceiof existing facilities You udunderstand in major traffic thoroughfares, especially in older sections of the City where street design and patterns cannot be altered except, desirable alternative at great ptosthe de ignationeof Parke. Future evlopmentsR ad as may allow n artei street, but for the present this designation must remain. mre ral Sincerely yours, Mary C. Neuhauser Mayor bdw/sp cc: City Manager 141CROFILMED BY —DORM MICR+LAB CEDAR RAPIDS • DES MOIYES I iiI /0 J� i i I 1 1 I I 1 III fI i a _ 141CROFILMED BY —DORM MICR+LAB CEDAR RAPIDS • DES MOIYES I iiI /0 J� r I January 15, 1982 Mr. William 0. Terry, Acting Chairperson Broadband Telecommunications Commission 415 7th Avenue North Iowa City, Iowa 52240 Dear Mr. Terry: Several weeks ago the City Council raised questions regarding local access programming which was aired on Public Access Channel 26 and Government Access Channel 29 just prior to and on election day. These questions related specifically to a program called "Pre - Election Interviews" as well as the coverage of election returns on November 3, 1981. Concern was expressed regarding what policies and/or guidelines should exist for political programming on local access channels, particularly as these relate to elections and ballot issues. I am requesting that the Broadband Telecommunications Commission address this issue at your earliest convenience with the goal of providing for the City Council a draft policy guideline statement for political productions on Channels 26 and 29. Since 1982 is a congressional election year, final approval of a policy guideline statement should occur before July 1, 1982. Therefore, the first draft should be received by Council by April 1, 1982. Drew Shaffer will work closely with the Commission and with Hawkeye CableVision staff in formulating these policy guidelines. He has previously prepared a prelimindry draft of rules and regulations to govern the use of Government Access Channel 29, and this draft includes material which will provide a basis for political programming guidelines. MICROFIL14ED BY -�- JORM"MICR46LAB I CEDAR RAPIDS • DES MOINES II _ J 196 _�w Mr. William 0. Terry January 15, 1982 Page 2 The purpose of this communication is not to focus on the events of the past local election or to place the blame on anyone for misjudgments which may have occurred. I would ask that you review those events only to the extent that it will be helpful for you in formulating policy guidelines for the future. Your prompt attention regarding this matter is greatly appreciated. I will plan to be present at the next Commission meeting so that I can provide further information or clarification if needed. Please do not hesitate to contact me in the interim if I can be of any assistance. Sincerely yours, Dale E. Helling Assistant City Manager bdw/sp cc: City Council Broadband Telecommunications Commission City Manager Drew Shaffer Bill Blough t 141CROFILMED BY 'DORM-'MICR#LAB- ) CEDAR RAPIDS • DES MOIRES I1 -I • 1 1 i 's F �r 1 City of Iowa City - MEMORANDUM Date: January 21, 1982 To: Neal Berlin, City Manager and City Council From: Lyle Seydel, Housing Coordinator - Re: Item for Consideration at Executive Session _y The City has had a Program Reservation for 20 units Non -Elderly, Turnkey New Construction since September 1979. Unable to find sites, and in an -effort to keep to Acquisiton of dioto convetrom 1981. The Des Monfof Existing Units or thCit, a gwastsubmittedrtofHUD inrJuly Moi office recommended approval and forwarded the request to the HUD central office. There has been no action taken by the central office on this specific request. Approval appears unlikely, therefore it is recommended that we, the City, make another effort to proceed under the Turnkey method. Passage of time and zoning actions have occurred that may enhance success in finding sites. There currently are several sites which the staff desires to discuss with the City Council. Any purchase of land will in all probability exceed the appraisal price that would be established by HUD. This would be the maximum that could be paid for the land if the City proceeds with the public housing project. To make a project feasible, the City could write down the cost of land by purchasing at a negotiated price, then selling to a developer at a price that would make a project feasible under the public housing program. Identifiable sources of funds for this purpose are: a) the CDBG allocation- $75,000 has been approved for this year; b) the remainder of the proceeds of the land sales in project IA22-3 - approximately $40,000; C) as a last resort, utilization of a portion of the Project Reserve built up over the years in the Section 8 Existing Housing Program could be utilized after consultation with HUD. Your consideration of the specific sites at the executive session on Monday, January 25, will be helpful in determining the directions the City can go in the development of this project. bdw3/5 � I 141CROFILMED BY "DORM "-MIC Rb LA8 - 1 CEDAR RAPIDS - DES MOINES City of Iowa City MEMORANDUM DATE: January. 21, 1982 TO: City Council and City Manager FROM: Harvey D. Miller, Police Chief RE: A Proposal: Personnel Needs; Iowa City Police Department Introduction In the Re ort of the President's Commission on Law Enforce- ment an tie A ministration of Justice, 1967, a proposition was suggests that - has been implements in a limited number of law enforcement agencies. Where implemented and proper- ly managed, the concept has experienced marked success. The President's Commission noted that many of the tasks perform- ed by police officers were really public services of a non - law enforcement nature. They concluded that many of the tasks normally assigned to law enforcement officers were time-consuming; unrelated to the purposes of a law enforcement agency; greatly reduced the amount of time, personnel and material resources available for needed law enforcement, crime suppression and crime prevention activities; and were performed not because of the appropriateness of the task to law enforcement duties, but because no other community agencies were immediately available to perform the public service functions increasingly requested by the public. Consequently, the President's Commission recommended that law enforcement agencies experiencing budgetary and personnel availability constraints consider establishing "public service corps" to reduce the number of this type of tasks performed by sworn law enforcement officers, thus enabling sworn officers and investigators to concentrate on enforce- ment, patrol, crime prevention and crime suppression respon- sibilities. Faced with diminishing public resources in Iowa City and a need to concentrate the bulk of resources available on patrol, law enforcement, crime prevention and crime supp- ression, I respectfully suggest that the Iowa City Council consider establishing such a public service corps in the Iowa City Police Department. The proposal, offered later, advocates an approach to law enforcement in Iowa City that strengthens the capabil- ities of the Police Department by combining a moderate increase in officer numbers with a public service cadet corps. B r- 141CROFILMED BY l_ "JORM MICR46LA13 � 1 �J CEDAR RAPIDS • DES MOINES ' I -y Public Service Corps Proposal - 2 B. Rationale and Responsibilities The estimated rounded out cost for a beginning police officer are offered below. Annual salary . . . . . . . . . . . . . $15,000.00 Uniforms and equipment. . . . . . . . . 1,800.00 Basic Training . . . . . . . . . . . . . 500.00 BC/BS. . . . . . . . . . . . . . . . . . 1,200.00 Basic Life Insurance. . . . . . . . . . . 30.00 per year Pension (estimated @ 24% of base) . . . .3,600.00 per year Capital Cost (locker) . . . . . . . . 200.00 Total, ist year . . . . . . . . . . . .$22,439.00 The estimated annual cost for the first year of operations for a police service cadet is as follows: Salary: $4.00 per hour x 1000 hours . .$4,000.00 Uniforms and equipment. . . . . . . . . . 300.00 Liability and Life Insurance . . . . . . . 100.00 Training and miscellaneous . . . . . . . . 200.00 h share of Health Insurance. . . . . . 202.00 Total Estimated Employee Costs, 1st year . .$4,802.00 Each public service corps employee would work 1000 duty hours per year. Thus, the personnel cost of one first year police officer ($22,439, estimated), would purchase 2180 sworn officer duty hours. The same amount of money spent on public service corps employees, would furnish employment for 4.67 personnel in this category, or purchase 4,672 hours of service. The institu- tion of a four to six person public service corps,would also entail some start-up costs. These are offered below. They re- late mainly to capital costs and would not be annually recurring. Two vehicles: Cushman 3 -wheelers @ $5,000 each or Compact autos, City price $ Specification, $6,200 each Two vehicle radios @ $1800 each = $3,600 Two hand held radios @ $900 each = $1,800 Two light bars plus speakers @ $550 each = $1,100 Lockers @ $200 each = $800 - $1,200 Total Estimated Capital Costs = $12,300 to $13,900 �d 7 J� J - MICROFILMED BY MICRbLAB- -! CEDAR RAPIDS • DES MOIYES I 1 ! J J� rMT C. Public Service Corps Proposal - 3 The lower capital cost is based on the projected employment of four public service corps cadets and the purchase of Cushman, enclosed cab, three wheelers. The higher capital cost total is based upon the purchase of two compact vehicles and the projected employment of six public service corps cadets, If three -wheeled vehicles were purchased, and if maintenance could be performed by the City Equipment Division or available in Iowa City, utilization of these vehicles by the service corps andthe Police Department in general, would greatly facilitate uptown patrol. The first year costs of a public service corpsof four members would be a minimum of $19,208 for personnel and benefits plus $12,300 capital outlay, for a total of $31,508. The maximum costsof a six member public service corps would be $28,812 for personnel and benefits plus $13,900 for capital outlay for a total of $42,712. Supervision would have to be provided for the members of the public service corps. Consequently, I suggest a combination program of a moderate increase in officer strength plus the institution of a public service corps. In my opinion, the best way to accomplish this would be the institution of a four member public service corps ($31,508) plus the addition of four sworn officers at ($89,756) for a total first year outlay of $121,264. Supervision of the public service corps could be provided by a more veteran officer, while uptown patrol, general neighborhood patrol, traffic control, criminal investigation, crime suppression and prevention, detailed somewhat later in this memo could be greatly enhanced. However, cost alone is not adequate reason for establishing a public service cadet corps. Under our traditional processes of law enforcement and the administration of criminal justice, the performance of many duties are by statute reserved to police officers or other sworn law enforcement officers. The enforcement of the criminal law; the suppression of crime; the investigation of highway motor vehicle accidents; the service of most legal processes; the towing of illegally parked or aban- doned motor vehicles; and a host of other duties are legally the responsibilities of sworn law enforcement officers. The estab- lishment of a public service cadet corpsin the Iowa City Police Department would not remove these legal obligations from the sworn officers. It would, however, supplement the efforts of officers by freeing them from many routine duties that have accrued to the Department over the years. Public service corps cadets could be used to reduce a significant portion of the non- productive and routine tasks normally performed by police officers. For example, public service cadets could be assigned duties /S2 1 MICROFILMED BY � JOR M.- 'MIC RdLfIB CEDAR RAPIDS • DES MOINES 1 I J ti Public Service Corps Proposal - 4 such as 1) the recovery, recording and disposition of stolen and recovered bicycles; 2) chalking and ticketing of abandoned or illegally parked vehicles outside of the downtown area; 3) assist in house and business watch assignments; 4) provide citizen aid and information; provide park safety watch; 5) assist in the Crossing Guard program as needed; 6) promote and assist in presenting the school education safety program; 7) accompany and assist the downtown walking patrol; 8) unlock vehicles; 9) aid in traffic control, as needed, at accident scenes, sporting and special events, etc; help inventory, tow and dispose of abandoned and impounded vehicles; 10) ocompletely handle many types of private property motor vehicle accidents; 11) aid in enforcing the expanded "handicapped" parking statute; 12) fill-in on the front reception desk and radio, as needed; 13) keep the records room open.for longer periods of time; and 14) assist Animal Control personnel. While these tasks come readily to mind, the implementation of the public service corps would probably suggest other tasks, such as assisting in various crime prevention undertakings establishing neighbor- hood watch and the like. C. Personnel Considerations Anne Carroll, Director of Human Relations, advises that a number of personnel related issues deserve consideration prior to the institution of a public service cadet corps program. 1. Age Limitations The Iowa Civil Rights Acts prohibit local governments from establishing any age limitations, except the refusal to hire applicants under eighteen years of age. Although applicants hired for the public service cadet corps could be considered to be part of a training program, only federal and state training programs are exempted from age discrimination provisions. Ms. Carroll suggests that if the program is implemented, the City may wish to limit the length of time any person can be employed in the program. Time limitation in the program is quite acceptable. Such a limitation would be worked out with the cooperation of the Human Relations Department. Quite possibly, the suggested limitation on length of employment would be no more than three to four years. At the end of the time period, a public service corpsemployee would have the option to take the test for employment as a police officer, compete for available vacant positions in the City govern- ment or seek employment elsewhere. 2. Union Representation/Civil Service Coverage Public service cadet corps employees would be eligible for union representation according to PERB's unit amend- ment procedure, following petition by an employee, or the G _y I4ICRDFILIdED RY --� `DORM MIC R¢LA B CEDAR RAPIDS • DES MDINES 1 I i 1 Public Service Corps Proposal - 5 affected representative bargaining unit or association. Ms. Carroll indicates that by assigning duties to the service corps that have been regularly performed by bar- gaining group employees, that the incentive for inclusion in a bargaining group may be created. Limitations on length of employment would probably exclude service corps employees from Civil Service coverage. 3. Employee Benefits Without coverage by a collective bargaining agreement, employees of the public service corps would have no buar- antee of City benefits. While the City is not restricted from offering benefits, providing benefits would add sign- ificantly to the cost of the program. i An intermediate benefit package seems appropriate and should be considered. Benefits are included in the earlier I estimate of costs. A pro -rata benefit package including normal full life insurance computed as in the collective bargaining agreements, plus City paid liability 'insurance and a pro -rata share of health insurance, individual plan, based upon the number of hours actually employed and includ- ing an employee contribution, if the health insurance is desired by the employee appears appropriate. Employees in the public service corps should receive a pro -rata share of holiday and annual leave accruals. Employees in this category would automatically be eligible for unemployment compensation even if terminated after serving a previously determined maximum length of employ- ment. i 4. Salary The Director of Human Relations suggests that a starting salary of $4.00 per hour with six month interval increases to $5.00 per hour is appropriate, considering starting salaries for most temporary positions in the City. It is suggested that the following pay scale be established. First six months. . . . . . . . .$4.00 per hour Six months to 1 year. . . . . . .$4.335 per hour 1 year to 18 months. . . . . . . $4.67 per hour 18 -months . . . . . . . . $5.00 per hour I i 1 141CROf ILMED BY l I DORM. MICRI LAS CEDAR RAPIDS • DES MCIYES ' �.... . J M1 _y J� r 'L '3L= Public Service Corps Proposal - 6 Khaki or appropriately colored uniforms, emblems, caps, identifying cap shields and breast badges or symbols, a light jacket and a winter coat would be furnished by the Iowa City Police Department, S. Selection Procedures Selection procedures will include a structured oral inter- view conducted by a combination of Police/Human Relations staffs. The interview will explore related public service experience; motivation toward law enforcement/public service work; committment to program goals; and, apparent capability to deal effectively with people. A thorough background investigation of each successful applicant will be conducted. The standards used in this investigation will be the same as those required in pre -police applicants. A physical agility test similar to the test suggested by the Iowa Law Enforcement Academy at Camp Dodge will be administered. This test will be carefully analyzed and i approved by the Director of Human Relations so that other- wise qualified females are not excluded by reason of the test from consideration. A basic intelligence test should be administered to each I applicant. The Human Relations Department can suggest non -biased tests and possibly administer them. Temporary employees are not normally given medical exam- inations even for more strenuous jobs. If a standard physical examination is required of public service corps applicants prior to employment, the cost would be $30.00 per person for the standard examination administered by the Medical Associates. i i D. Possible Reassignment of Officer Duties Public service corps personnel would initially work varied schedules starting at 7:30 a.m. and extending to about 9:30 p.m., Monday through Saturday. The schedule will, quite probably, be altered as experience indicates the need for change, The addition of four public service corps personnel and one officer to replace the veteran officer assigned as the corps supervisor would permit the day patrol shift (7:00 a.m. - 3:00 p.m.) to regularly concentrate greater effort in traffic control; accident prevention and neighborhood patrol. In addition, the day patrol shift would be able to assign one officer to uptown walking from 10:30 a.m. to 3:00 p.m., on days when walking patrol is needed. The addition of smaller vehicles or three- wheelers could supplement uptown patrol and, in addition, provide an improved safety margin in and around the parking ramp; the Plaza and in the alleys. Ir � I41 CAOFILI-0ED BY ."DORM-MICR46LA13 ---1 CEDAR RAPIDS • DES'MOINES f r r� C� Public Service Corps Proposal - 7 fIf the full combined program is funded, the afternoon shift ou00oP-m--s11:00 p.m.) with the addition of the second of the service cadet corps smembersted ewouldsbehableptoeincreasepneighbor- hood, general and uptown patrol; traffic control and accident and crime prevention and suppression activities. In addition, the afternoon patrol shift could regularly offer an uptown walking patrol of one officer and one service corps cadet from 3:00 p.m, to 9:30 p.m. and two officers from 9:30 p.m. to 11:00 p.m. as needed. The late night shift (11:00 p.m.- 7:00 a.m.) regulary assigns two officers to walk uptown, as needed and if personnel numbers allow, from 11:00 p.m. to 230 a.m., depending on the time the downtown is relatively clear of pedestrian and motor vehicle traffic following the closing of the bars and taverns. In the main, the late patrol shift is routinely engaged in building and business checks; dispute handling; noise complaints; distur- bance calls; accident investigation and preliminary investigation of crimes, etc. This shift's regular duties would not normally bthe e affected by the institution of a public service corps. However, woulddgotaon of one long way tolice assuringofficer consistentlate uptowngwalkingopatrolt and enhance general activities. Officers will not be ordered to perform uptown walking patrol after the hours of darkness unless I they can operate in pairs. Finally, the addition of the four officers and four public service i corps personnel would enable the adding of one veteran officer to the Criminal Investigation Bureau, thereby increasing the available investigative talent from 4:00 p.m, to 12:00 midnight, or as needed. E. Summary The addition of four public service corps cadets to perform many public service tasks presently handled by police officers would free a number of sworn officers to concentrate their efforts upon tasks that are either largely neglected at the worse or only j sporadically undertaken at the best. The implementation of the full combined program of four additional officers and four public service cadets would substantially improve the law enforcement efforts of the Iowa City Police Department. Traffic control, accident prevention and investigation, neighborhood and uptown patrol could be enhanced; crime prevention, crime suppression and investigation and the apprehension of offenders could be accomplished with greater ease and effectiveness. I Finally, the public service program, as suggested, is a relatively ral public low-cost su lement to the law enforcement and gene safety un erta ings of the City of Iowa City. However, a program of this type is supplementary only to the law enforcement effort I i 1 MICROFILMED BY � --JORM MICR#LAB- - I CEDAR RAPIDS DES MOINES IF oil I I Public Service Corps Proposal - 8 and is not designed, nor can it obviate the need to add personnel to the Iowa City Police Department as the City increases sain size, needs and as the nature eommittedcharacter altersooverthe time.nd offenses reported 141CROFIL14ED BY 'JORM"-M1CR+CA9- t CEDAR RAPIDS • DES MOINES r' - /87 MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST FY82 DECISION UNIT: ADMINISTRATION Fiscal Year Objectives: 1. To promote a high level of supervisory and administrative performance by all division heads. 2. To begin construction of the Ralston Creek North Branch Detention Structure by June, 1982. 3. To complete design of the Benton Street -Riverside Drive Intersection Project by March 1982. 4. To continue implementation of the Waste Water Facility Plan. 5. To respond to new program requests, addignments and requests for information in a timely manner. Work Completed: 1. Department Services are being maintained at a high level of proficiency. 2. Property acquisition is continuing at the Ralston Creek North Branch detention site. 3. Public Works is continuing to work with the IDOT on the Benton Street - Riverside Drive Intersection Project. 4. Design of the Waste Water Treatment Plant and several sewer projects is continuing. Expenditures Budget Year -to -Date % 6000 $53,214 $5,287.03 11.815 7000 408 1.76 0.431 8000 5,762 671.51 11.654 9000 -0- -0- -0- TOTAL $59,384 $6,960.30 11.721 C � r � IdICROFIL14E0 BY -_11 t " —JORM MICR46CA9 ` 1 Irl I CEDAR RAPIDS • DES MOIYfS C N MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST 82 DECISION UNIT: ENGINEERING Fiscal Year Objectives: 1. Coordinate the design process of the Iowa Avenue Bridge Improvements. 2. Completion of the Lafayette Street Railroad Bridge project by March 15, 1981. 3. Completion of the Lower Ralston Creek Improvements - Phase I by September 1982. 4. Coordinate the design process of the Lower Ralston Creek Improvements - Phase II. 5. Completion of Phase II of Scott Boulevard by November 15, 1981. Work Completed: 1. Design consultant is being selected. 2. Construction to begin November 1981. 3. Construction to begin November 1981. 4. Continuing design work. 5. Scott Boulevard Phase II is 70% complete. Expenditures Budget Year -to -Date % 6000 266,424 39,772.72 14.928 7000 7,760 1,204.68 15.524 8000 24,218 6,012.79 24.828 9000 535 195.21 36.488 Total 298,937 47,185.40 15.784 " MICROFILI4ED BY L CORM MIC RbLAB l CEDAR RAPIDS • OES HONES 1 I i Fill i i i I MANAGEMENT BY'OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST FY82 DECISION UNIT: POLLUTION CONTROL Fiscal Year Objectives: 1. To treat all of the wastewater collected except when wet weather flows exceed plant capacity. 2. Provide input in the design and construction of the new treatment plant, trunk sewers and start-up of new plant. 3. Clean 10 miles of sanitary sewers that have recurring problems by June 30, 1982. 4. Televise sewers with known problems and televise sewers in new subdivisions. 5. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages observed. Work Completed: MICROFILMED BY I �" "JORM: MICR¢LAB CEDAR RAPIDS • DES MOINES 01 Y. T. D. FY79 FY80 FY81 FY82 1. Million Gallons treated 763 695 729 842 quarterly 2. Hours spent per month with V&K --- 2 10 9 discussing design and equipment selection 3. Miles of sewers cleaned 12 10 16.3 4.5 annually 4. Feet of sewers televised --- --- --- 1,200 annually 5. Labor -hours spent checking NA 65 54 41 recurring problems (weekly avg.) Analysis 1. Flow is up considerably this quarter, due in part to several heavy rains. We bypassed twice this quarter due to heavy rains. 2. We are continuing to inspect equipment under consideration for proposed plant. 3. We are about on target with our sewer cleaning program. 4. We televised several problem areas and plan to do another televising project during the 4th quarter. 5. Our program of checking problem areas is continuing to prevent numerous back-ups and flooded basements. MICROFILMED BY I �" "JORM: MICR¢LAB CEDAR RAPIDS • DES MOINES 01 Expenditures 6000 7000 8000 9000 Total roh�, Bu. k t This Quarter % 345,498 73,049 21 44,110 34,153 77 397,722 61,931 15 531,783 99,603 19 1,319,113 2682736 20 RICROFILMED " _L... '"JORM-'MICR#LAB-- CEDAR RAPIDS • DES MOINES r I f-� I IA MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST FY82 DECISION UNIT: STREETS Fiscal Year Objective: I. To increase the crack sealing program in order to complete 20 miles of streets by June 15, 1982. 2. To further expand the asphalt overlay program in order to limit liability claims, particularly for bicycle accidents. Work Completed: 1. Keep high priority complaints to a minimum. 2. New streets are being added to city map for Street Department functions. 3. 20-25% of work has been completed on high priority streets. Also some work has been done to residential streets. Performance Measurements: MICROFILMED BY 1" "JORM.""MICROLAB -� ij CEDAR RAPIDS • DES MOINES i I J FY79 FY80 FY81 FY82 Y.T.D. No. of blocks overlayed 22 16 22 52 No. of miles crack sealed 8 12 15 5 Sweeping: curb miles per unit per day 10 12 12 15 Labor hours per inch of snow 32 37 42 46 No. of spot repairs per yr. -- 1420 1545 402 Expenditures Budget This Quarter % 6000 $ 377,861 $ 72,836 19 7000 229,200 59,335 26 8000 446,174 118,575 27 9000400 TOTAL 000 1,453,235 249,497 62 $500,243 34 MICROFILMED BY 1" "JORM.""MICROLAB -� ij CEDAR RAPIDS • DES MOINES i I J J� i i I I s j a J� r. - MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST FY82 DECISION UNIT: LANDFILL Fiscal Year Objectives: 1. To ensure revenues equal or slightly exceed expenses. 2. To operate landfill in compliance with state landfill regulations. Work Completed: 1. The landfill is meeting this goal. 2. City is meeting DEQ regulations. 3. Work has started on the dike that will correct inadequacies of a portion of the landfill that is -already filled with refuse. Performance Measurements: Monitor division ability to continue -all operating the landfill in complete compliance with requirements of the DEQ. Measurement of this compliance should be evaluated by reviewing report of periodic state inspections. FY80 FY81 FY82 Y.T.D. 1. Tons of Refuse 73,762 66,732 18,449 2. Annual Revenue - $ 376,187 340,826 104,266 3. Annual Budget - $ 283,391 434,259 303,601 Expenditure Budnet This Quarter % 6000 $134,390 $28,908 22 7000 11,368 3,495 31 8000 157,843 31,131 20 9000 -0- -0- 0 TOTAL $303,601 $53,533 21 r ; ( - 141CROFILMED BY " - "DORM'"MIC RbLAB- - -I LCEDAR RAPIDS • DES MOINES i MICROFILMED BY --'DORM:-MIC R+I.AB- -� CEDAR RAPIDS • DES MOIYES . /a MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST FY82 DECISION UNIT: REFUSE Fiscal Year Objectives: 1. To develop accurate cost per stop data so that comparisons can be made between City and private collections. 2. To continue to provide efficient carry out service for all handicapped and elderly who document need. Performance Measurements: After cost per stop data is computed it should be compared at least annually to various other cities who are using private collections to insure that our service is competitive. Conversion to this standard is proceeding and cost per stop data will be available in FY82. FY79 FY80 FY81 FY82 Y.T.D. Refuse Complaints 205 180 147 31 No. of Refuse pick-ups per week 10,361 11,555 11,710 11,940 No. of Handicapped pick-ups per week 132 60 72 53 No. of white goods picked up annually 5,228 4,828 4,950 1,299 Expenditure Budget This Quarter % 6000 $196,396 $ 43,971 22 7000 5,258 328 6 8000 255,840 60,145 24 9000 -0- -0- 0 TOTAL $457,494 $104,444 23 i MICROFILMED BY --'DORM:-MIC R+I.AB- -� CEDAR RAPIDS • DES MOIYES . /a MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST FY82 DECISION UNIT: TRAFFIC ENGINEERING Fiscal Year Objectives: 1. Continued reduction of signal and street light corrective maintenance callouts. 2. Continued aggressive signal control or preventive maintenance. 3. Continued review of existing sign system for maintenance needs. 4. Continued street marking at current level. 5. Continued traffic and accident location analysis to determine trends and problems and proposed corrective action. 6. Signalize Gilbert Street/Iowa Avenue by June 1982. 7. Assist Energy coordinator in revealing street lighting installations and policies. Work Completed: I @ICROF ILMF.D BY I "JORM-MIC Rf6LAB CEDAR RAPIDS DES MOINES FY82 FY80 FY81 Year -to -Date 1. No. of calls 407 484 100 2. Hrs. spent on P.M program 238 740 2,514 197 18 470 3. 4. Hrs. spent surveying Hrs. spent street system striping 620 759 201 5. System & accident analysis 550 708 175 6. Intersection design in progress. 7. No work completed to date. Expenditures Budget Year -to -Date % 6000 $173,828 $ 36,376 20.9 7000 75,930 11,635 15.3 8000 253,964 58,883 23.2 9000 4.130 1.256 30.2 Total $507,852 $116,115 22.9 I @ICROF ILMF.D BY I "JORM-MIC Rf6LAB CEDAR RAPIDS DES MOINES �r MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: IST FY82 DECISION UNIT: WATER Fiscal Year Objectives: 1. To flush and record all city owned hydrants by June 1982, to remove sedimentation from the system. i 2. To install 1,000 Outside Remote Readers by June 1982. 3. To keep meter reading on present schedule. 4. To ensure random water samples meet the requirements of the Iowa Department of Environmental Quality. Work Completed: s 1. No hydrants have been flushed the first quarter of FY82. 2. Have installed 276 Outside Readers since start of FY82. 3. Meter reading is on schedule. 4. We are meeting all requirements of the Department of Environmental - Quality. Performance Measurements: if I FY78 FY79 FY80 FY81 FY82 1. Water pumped (Million Gal.) 1,809 1,914 1,936 2,037 595 2. No. of hydrants 1,244 1,303 1,345 1,363 1,383 3. No, of outside readers 5,825 6,803 8,103 10,199 10,475 4. No. meters 11,946 12,188 12,457 12,629 12,691 **% read per month 52% 52% 52% 52% 5. Bacterial Samples 832 719 660 660 165 ***No. of sample rechecks 6 4 2 2 1 I **52% is due to the extra 200 large users that are read monthly. ***Recheck of unsatisfactory bacterial samples per year. i Analysis: Pumpage was 331% higher than it was in FY81 first quarter and we relocated the water lines for the new Hwy. N1 project. Expenditures Budget This Quarter % 6000 435,027 92,504 21.264 7000 172,250 77,492 44.98 8000 556,741 77,258 13.89 9000 648,882 271,752 41.88 TOTAL 1,812,900 519,008 28.62 141CROFIL14ED BY J I � 'JORMMIC R6CAE!- .1 CEDAR RAPIDS • DES MOINES I 0 - — MANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT DECISION UNIT: ADMINISTRATION QUARTER: FIRST FY82 Fiscal Year Objectives: 1. Ensure an appropriate level of staff resources within each division. 2. Ensure the timely completion of the divisions' objectives and individuals' work assignments. 3. Adopt departmental policies to increase the level of work efficiency within the department and the coordination of activities with other departments and agencies. Work Completed and Analysis: The department is operating at a high level of efficiency and effectiveness due in part to a highly qualified professional staff and to better organization. The attempt this fiscal year will be to increase the level of efficiency and to increase the awareness of the department's support role in assisting other departments with their activities. The fiscal year commenced with the evaluation of the activities in the Development Programs Division. After a three month trial period the division was combined with the Plan Administration Division; the Develop- ment Programs Coordinator position was abolished; and two Planner II positions were established to handle the responsibilities of the Development Programs Division. The results have been very effective. To increase the awareness of the department's support role, brochures will be printed concerning "local acquisition and disposition activities" and "graphics production," two activities which the department can provide in assistance. Not envisioned when the division's program statements were prepared, is a greater participation by the director in the development of a "short-range" comprehensive plan and the completion of a new zoning ordinance. Much time, therefore, will be devoted to this activity with less time in actual administration. It does not appear, however, that organization, leadership and control will become a significant problem. Expenditure Budget This Quarter Year -to -Date % 6000 48,764 13,063.99 13,063.99 26.29 7000 1,879 213.70 213.70 11.37 8000 5,086 714.55 714.55 14.05 9000 0 0.00 0.00 -- Total 55,729 13,992.24 13,992.24 25.11 1 I I I4ICROEILMED BY `DORM -MIC R6LA9 t CEDAR RAPIDS • DES MOINES I M V. _y 1 1 J� r MANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT QUARTER: FIRST FY82 DIVISION: CDBG ADMINISTRATION DIVISION OBJECTIVES: 1. Administer closeout of hold -harmless CDBG program. 2. Prepare a three year (1982-84) Community Development and Housing Assistance Plan for submission to HUD. 3. Complete improvements in the Lower Ralston Creek Project Area in accordance with project plans. 4. Initiate the first of a three year entitlement community development program. 5. Develop a marketing strategy for remainder parcels in the Lower Ralston Creek Project Area. 6. Coordinate HAP implementation with Housing and Inspection Services Department. PROGRESS IN MEETING OBJECTIVES: 1. Continued efforts to closeout hold -harmless CDBG program: a. completed final housing rehabilitation case. b. opened Senior Center to public. C. completed two of three phases of downtown electrical revisions. d. continued to monitor disposition of two urban renewal parcels. e. continued to negotiate acquisition of land for Ralston Creek North Branch dam. 2. Completed three year Community Development and Housing Assistance Plan for submission to HUD. 3. Contracted for Phase I improvements in Lower Ralston Creek Area: Kirkwood Avenue and Benton Street culverts and Lafayette Street railroad bridge. 4. Prepared first draft of land reuse report for remainder parcels in Lower Ralston Creek area. 5. Assisted in conducting a community workshop on congregate housing. 6. Completed field work for establishment of a North Side Historic Preservation District and presented proposal to City Council to set up a task force to examine a draft historic preservation ordinance. ANALYSIS: There remains some minor work items to complete the Senior Center renovations. The third phase of downtown electrical revisions was delayed by the electric utility company. Both projects should be completed by November, 1981. Plans for construction of the Ralston Creek North Branch dam are being finalized to bid in December, 1981 or January, 1982. Conveyance of urban renewal parcel 64-1 is scheduled for February, 1982; Parcel 82 -lb is to be remarketed in Spring, 1982. What is now termed a "statement of objectives" for 1982 CDBG funding will be submitted to HUD by December 1, 1981. New projects and activities will be initiated January 1, 1982. Phase I of Lower Ralston Creek improvements 1 141CROFILMED BY ' 1 JORM MIC R46LA13 CEDAR RAPIDS - DES MOINES J _V f - will continue through 1981-82. Scheduled completion is September, 1982. Will-Mtiilue-to-provide staff support for: (a) the Housing Commission in formulating a plan to develop congregate housing, and (b) for the Historic Preservation Task Force in developing a historic preservation ordinance. Site reviews conducted by HUD in July resulted in satisfactory performance reports. Biennial audit of CDBG program is scheduled for second quarter FY82. Expenditures Budget This Quarter % UTD 6000 $124,690 $21,896 17 7000 2,171 366 16 8000 32,908 11,205 34 9000 610 231 38 Total $77r5`68� $5b3 MICROFILMED BY JORM"-MICR#L"A9'' -j CEDAR RAPIDS • DES MOINES I l8P' r 3 j ;I \ 1 i l8P' r i MANAGEMENT BY -OBJECTIVES DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT DECISION UNIT: URBAN PLANNING QUARTER: FIRST FY82 FISCAL YEAR OBJECTIVES: 1. Review, analyze and prepare recommendations on all applications submitted for rezoning, subdivision, site plan and variance approval making a determination whether development proposals complement or conflict with the Comprehensive Plan. 2. Monitor development activities including: (a) advising developers of the impact development may have upon the Comprehensive Plan; and (b) maintaining a current data base with which to amend the Comprehensive Plan to reflect a change in trends and conditions. 3. Prepare appropriate amendments to the Comprehensive Plan and implementation of ordinances to reflect any changes in the City Council's development policies with respect to new developments -or a misunderstanding of the implications of the Plan upon adoption. 4. Develop plans and policies at a micro -level. 5. Respond to citizen .questions regarding Development Programs, Riverfront activities and zoning ordinance and subdivision development. 6. (a) Completion of urban renewal projects and assistance in program closeout. (b) Planning and administration of downtown development revitaliza- tion program. 7. Carry out the Economic Development Program as directed by the City Council. 8. Assist in land acquisition and disposition activities as per individual project schedule. WORK COMPLETED AND ANALYSIS: Current and Lona -Rance Planning All applications submitted to both the Planning and Zoning Commission and the Board of Adjustment have been reviewed on a timely basis. This activity is an ongoing function of this decision unit. A fee study has been completed evaluating the fee structure for applications and requests brought before the Planning and Zoning Commission and the Board of Adjustment. Staff has completed and forwarded to the Riverfront Commission for their consideration . the report, Buffer and Trail System: Implementation. The Mobile Home Residential zone and Mobile Home Park Standards (Chapter 22 of the Code of Ordinances) have been forwarded to a subcommittee of P&Z for their consideration and recommendations. Good progress has been made by the subcommittee and completion of their task is expected within the second quarter. An ordinance revising the Subdivision Code has been completed which would require the submission of a plat involving the division of a lot into two parcels. Completion of the new zoning ordinance still awaits comments from the legal staff. I MICROFILMED BY --JORM MIC R(i1L AB� CEDAR RAPIDS • DES MOIYES 1 � _y �r Subdivision plat submissions, 'rezoning applications, Large Scale Residential and.Non-Residential Development plans have been reviewed to determine whether proposed developments are consistent with the Comprehensive Plan ordinance requirements. This review and processing have been done in a timely manner. The following chart indicates level of activity for first quarter. Level of Activities This Quarter A. Subdivisions: (1) Preliminary plats 4 (2) Final plats 2 B. Large Scale Residential Developments: (1) Preliminary plans 1 (2) Final plans 2 C. Large Scale Non -Residential Developments: (1) Preliminary plans 2 (2) Final plans 3 D. Planned Area Developments: (1) Preliminary plans 1 (2) Final plans 2 E. Street Vacations 1 F. Auditor's Plat - G. Annexation - H. Amendments to Code: (1) Zoning 4 (2) Subdivision - (3) Comprehensive Plan - I. Rezonings 5 J. Special Reports/Micro-analysis 2 K. Variances. 7 L. Special use permit 1 M. Special exceptions N. Interpretations Future work activities involve the development of a short range Comprehensive Plan, completion of the Urban Fringe Management Study, and preparation of the Airport Overlay Zones and a guidebook concerning the various Planning and Zoning application review processes. Development Programs A. Downtown Redevelopment 1. All Urban Renewal projects except for Parcels 64-1 and 82-1b have been completed. 2. The Voss Petroleum Company relocation claim was closed out. 3. Staff has participated in evaluation and recommendation of individual Industrial Revenue Bond requests. 4. A merchant survey of the 100 block of South Dubuque Street was completed. This survey requested merchants' views on public improvements for this walk. 5. The Zuchelli, Hunter & Associates report on the Old Public Library was received and disposition activities are starting for the property. i 1 141CROFILMED BY -JORM MIC R¢LAB � CEDAR RAPIDS DES MOINES 1 I 7 I _V !r r -6:-Staff-has responded to -over 25 out-of-town requests for informa- tion on downtown Iowa City and has assisted in a number of downtown tours for interested parties. B. Real Property Acquisition/Disposition I. South Branch Ralston Creek Stormwater Detention Project -- 2 easements remain. 2. New pollution control plant site -- no activity this quarter. 3. North Branch Ralston Creek Stormwater Detention Project -- staff has continued assistance in the land acquisition procedures. 4. Elm Grove Park -- no bid proposals were received for this property. Council has indicated it wishes to remarket this property at a later date. 5. Virginia Drive -- land survey received for Virginia Drive. Staff will continue work for the disposition. C. Economic Development 1. Preparation of amendments to the Industrial Revenue Bond Policy and acceptance by the City Council in October. In addition,' staff has continued work on potential Urban Revitalization Areas. (1212.0) I i Expenditures Budget This puarter % 6000 65,780 19,009.96 29* 7000 874 226.26 26 8000 15,203 1,222.86 8 9000 _ TOTAL 81,857 20,459.08 25 *Expenditure chargeback. level reflects FY81 salary and benefits error (1213.0) Expenditures Budget This Quarter % 6000 47,569 9,744.69 20 7000 1,000 104.00 10 8000 22,208 12,054.67 54* 9000 - 52.36 - Total 70,777 21,956.16 31 *Expenditure level reflects Public Library. payment for consultant report on the Old IJ I MICROFILMED BY `DORM-MICR6LA13 J J I CEDAR RAPIDS DES M014ES ' I D ��l I i ��l r MANAGEMENT BY OBJECTIVES DECISION UNIT: MASS TRANSIT QUARTER: FIRST FY82 FISCAL YEAR OBJECTIVES: 1. To increase unlinked passenger trips to 2.20 million during FY82. 2. To average 2.9 passengers per revenue mile over the entire year. 3. To maintain a revenue/expense ratio of .45 for the year. 4. To miss an average of no more than 5 trips per month (0.05%). WORK COMPLETED: 1. If present trends continue, we will slightly surpass our objective of 2.20 million passengers. This appears to be the result of increased University enrollment, greater downtown shopping opportunities, and our. continuing efforts to attract riders to the system. 2. At our current ridership and mileage levels, wg will carry 2.89 passengers/mile. This will be slightly under our goal, due to our underestimating the revenue miles that would be operated. 3. The revenue/expense ratio will be .40 if present trends continue. This level is lower than projections due to labor costs and equipment maintenance charges which have increased faster than ridership. 4. We have missed twice the number of trips we had projected, mainly due to mechanical problems. However, even at this level we are operating 99.5% of our scheduled trips. PERFORMANCE MEASUREMENTS: r MICROFILMED BY i -JORM MICR46LA13 _� I I i CEDAR RAPIDS • DES MOINES i -40 FY82 FY82 % FY80 FY81 Year -to Annual Increase Actual Actual Date Projection (YTD) a 1. No. of passengers 2.012 2.106 .471 2.210 6.5% (millions) 2. No. of evening 111.1 122.9 27.6 135.0 14.0% j passengers (thousands) 3. No. of Saturday 183.3 198.4 40.7 205.0 5.0% passengers (thousands) 4. No. of revenue miles 738.2 759.7 188.9 7E5.0 -2.0% (thousands) 5. Passengers per mile 2.73 2.77 2.49 2.89 13.7% 6. Revenue -to -expense ratio .45 .43 .36 .40 - 7. Average no. of missed N/A N/A 9 9 - trips per month 8. Complaints per 100,000 N/A 8.0 10.8 7.5 35% trips r MICROFILMED BY i -JORM MICR46LA13 _� I I i CEDAR RAPIDS • DES MOINES i -40 —Ad MICROFIL14ED BY —DORM WIICR( LAB` CEDAR RAPIDS • DES MOINES I BUDGET -ANALYSIS- UDGET-ANALYSIS-This - - This Expenditures Budget Quarter Year -to -Date % 6000 $841,343 $176,589 $176,589 20.99 7000 9,520 2,545 2,545 26.73 8000 786,979 172,387 172,387 21.91 9000 42,552 11,080 11,080 26.04 Total $1,680,394 $362,601 $362,601 21.58 1111 MICROFIL14ED BY —DORM WIICR( LAB` CEDAR RAPIDS • DES MOINES I C. MANAGEMENT BY OBJECTIVES DEPARTMENT: CITY MANAGER DECISION UNIT: BROADBAND TELECOMMUNICATIONS QUARTER: FIRST FY82 SPECIALIST Fiscal Year Objectives: I. To continue to investigate and/or resolve citizen complaints regarding BTN. 2. To monitor BTN progress; continue staff assistance and recommendations to BTC regarding BTN. 3. To investigate, advise and coordinate any interconnections with BTN. 4. To assure all pertinent BTN information is available for public inspection upon reasonable request. 5. To assist, advise, promote funding, operation and usage of access channels. 6. To identify, contact, train access cahnnel users; produce, supervise and/or assist in the production of access programming. Work Completed: 1. All complaints resolved or resolution sought. 2. Contacted Hawkeye biweekly. Ninety-nine percent of cable system completed. City meetings weekly. BTC efficiently supported. 3. Some discussion to date. 4. Made all information pertinent to cable TV available to public. 5. Expanded Government channel to 80 hours per week; assisted educational channel and library channel in structural and growth matters respec- tively; facilitated growth of access Iowa City (AIC), the public interest access support group; assisted defeat of senate bill 898, a bill to eliminate city regulation of cable TV. 6. Continued teaching production workshops for access channel users from the city and public. Analysis: Complaints have leveled off at 10 per month. More time is spent on planning and production; educating public, legislative and congress about cable TV and access. Growth in programming hours on all access channels attained. Expenditures Budget This Quarter % 6000 24,135 5,738.36 23.776 7000 1,778 453.74 25.52 8000 4,413 1,544.53 35.00 9000 0 0 0 Total 30,326 7,752.63 25.564 I MICROFILMED BY i 'JORMMIC R(JLAB CEDAR RAPIDS • DES M01:JES I ffs _y it New tax shelter. Buy city hall, lease it back; only taxpayers lose Wad. La 20.19!2 ■ DFS MODiES REGISM By MARK BLACKBURN o ...r.. — Yveamm ba Not an"= 1N7i tedeaFDadkatcm, rwU"U d maUyq few Egad laoea han pl m ever-�N 1 Ynl mmoaa, Awtl11YaIKYrb han fogad a n) m YY W maY ta(•alellr rchaaw WtlaY Iham Jola d[ a nidm W US'h.arw. DO Ialm nrmda Yrm� 19ea At the end of the transaction, the city is IIa EglyYwtraY(mta0m b.. m Idaaam.eY.W tnm expected, to r egain title, and both parties are calk millions of dollars ahead. Thanks to the loss i� OW Wd t.a of federal tax revenues, the net effect is that of a ver.. Y PaPmWILb nadIYea.t)dv direct federal grant with a rake -of[ for wealthy ' 2t„ t," � t Y balldima Do individuals and private firms to an p0ln taaaJYYha 71-CWPm I*M at tag lm W hem aYaUed by tmp.Wmd Ub.,,Ia d PaElle achmla,and patWdW lq^F?I baIYrY Wt at that PNm.ne7YatY)2at bum m oYaanryad4pmirpo/nal iad a/+am+NanNMWan ghoul ll/mUUm and Gal 'a�..�.. r.r muum, wtarsYn del hY�) Rearm G If Ia WYaaaawYt—���d1Am��US City a(OcY'wba '**Wn lool�ivm Vu at wlat 0alWd hdaly lead It6dr Matte —Yd waadu wWbwW1Y ar MMK do the term r0uk mYEath Yma Sam.. 1114 CdU of Sanamratq mminda that they Wmid nae Otbe" mmJade of"Advi dOalHaaaa tae,, adelaad0aklandmW mo- shcomm Rthatam�k runt. dt) maual oflapY Duch, my, that. 0 Wn%W OaaaW mathadlmha aaq MtletrlkWer. Wltkmt aach latlegau.haYn, 'whY3 tat OaWaadY t1,, hawa+ar."rm hd Ct[n, SlYno dhwmor(mW '7bm,s m way m ralY tmm)" '7ha 9y wba lam gat Y Uatle Sm' III Bram Rapp try nuY(fd 'IU allfmmaDadw)otamltlal Alameda do)wbo wlm Y W loYl tularr. It's a toad Ida Y YY Y) ,gaup•^ tmdouY.bmt lL Dot Wlmutel), 71-CWPm I*M at tag lm W hem aYaUed by tmp.Wmd Ub.,,Ia Wlm )banpeeeduawa)o( ha.teer, LrJodmC SMAW CIalhone PeU (Dem, AL) wboWdeemtbad them IS and mJmtltled raid m W UYTVNWr.^ i MICROr ILMEn RY JORM MICROLAB CEDAR RAPIDS a DES MOVIES /P9 1 n ;New York City. Budget :For Fisca1'83 Includes TAx kises; Service Cuts I9JRM ' froawAM s,..R soUMAI amff&�mrler E', NEW YORK—The effects of the Reagan :hitdgel cuts have shown up In this city's bal. :ance sheet, and Mayor Edward Koch plans +t9 cut many services and raise taxes to ;.make up the difference. ., New York's projected 515.7 ballon budget hr tlseal 1993 announced Friday, Ineludes ,ah Income•lau surcharge for residents and eommutersthat's bound to face political ,double In the New York state legislature. .Beyond that, Mayor Koch proposed service Y'tductions that would affect the vast major IV of New Yorkers., CA Since his reelecdon'es - mayor last No. ,umber—as both a Democrat and Republl- ;can—Mr. Koch has repeatedly stressed that d45 two top priorities would be the city's be• 'jeaguered mass transit -system and Its un. �derstalfed police force. The fiscal 1983 bud* get, which begins July ],.puts more money 14 those two areas; but cuts funding In'sev. Aral others, such as the libraries and special ellucauon. -+ For Instance, the mayor Is proposing a 41.7 million cut In library, spending, which he defends by saying that It exceeds the E• 1(fary's fiscal 1981a1locadoh. But the heav jjy used library system has been plagued by budget problems since the city's 1975 Dscal yrlsls,, and It has said repeatedly that city budget cutis won't allow: many- of Its branches to keep regular hours -or permit the purchase of new books for Itsonce prodl- Ifouscollectlon, • 'r :' Overall, the budget shows as expected SM million gap,.. which the.. proposed tax surcharge of between 67, and- 107. would help to narrow, The budget also Included ghat the mayor termed awambitlous pro- Exam of management and productivity Im- Rrovements that would save 5158 million If mrrled out In full.: • The' mayor's` proposed- tax, Increases would total 5171 million, which he said would traduce the federal lax cuts by only a "small fraction" for most New Yorkers. •' Part of the mayor's budget plan was the buflt•ln assumption that.munlelpal workers yould accept only a 39• wage Increase In this year's contract negotiations. Mr. Koch said the budget would end up balanced "no matter what happens," however. He said that 114ould simply have to be cut some - ,where else. ome•where"else. He declined to say what those areas might be, .` Lag year, an ebulllent Mayor Koch an. bounced the fiscal 1993 budget that Included Increased servlces'and called It "a mlra• de," adding that "it someone Is going to take credit for It, It might as well be me." Qn Friday,, announcing a budget that cul back on many of those cervices, Mayor Koch said he wouldn't accept the blame for the dimmer city outlook. i 1' 141CROFILMED BY j 1 _-JORM MICR6LA13 - _I CEDAR RAPIDS • DES M014E5 I _4 s J� �r z City of Iowa City MEMORANDUM 001 January 22, 1982 TO: Cit Council FWMi Ci Manager REi Aid to Agencies Attached are proposed funding level recommendations for Aid to Agencies. The City Manager concurs with the recommendations of the Human Services Planner for agencies which were previously funded. Additional consideration must be given to the agencies requesting funding for the first time. f II MICROFILMED BY i -1" -DORM.-MICR¢LA6.. CEDAR RAPIDS • DES MOINES I JJ CITY OF IOWA CITY HUMAN SERVICE AGENCY FUNDING FOR FY82 REQUESTS AND RECOMMENDATIONS FOR FY83 ---------------FY83--------------- Agency FY82 Request Proposed % Diff. United Action for Youth $30,000 $32,000 $32,000 --- Elderly Services Agency 21,400 25,000 23,500 -6.0 Mayor's Youth 21,000 23,000 23,000 --- Pals 17,000 18,100 18,100 --- Rape Victim Advocacy 8,073 8,154 8,154 --- Crisis Center 6,000 6,600 6,600 --- Transient Service/Food Bank 3,090 7,130 7,130 --- Willow Creek Center 5,800 6,900 6,900 --- Domestic Violence Project 4,750 10,000 7,500 -25.0 TOTAL ONGOING AID --- --- TO AGENCIES $11717,, 113 $136,884 $132,884 -2.9 Contingency Fund (2.0%) 2,658 Fairmeadows Neighborhood Center (Lakeside) --- 9,600 3,200(1) --- TOTAL AID TO AGENCIES $117,113 $146,484 $138,742(2) --- (1)Start-up grant; see attached Rationale for further explanation. (2)The preliminary budget provides $130,738 for aid to agencies. This recommendation exceeds the preliminary budget amount by $8,004. In addition to Aid to Agencies funding requests, MECCA has requested funding in the amount of $11,000 for its substance abuse education, prevention and counseling services from Iowa City's increased liquor profit revenues for FY83. Since this seems to be an appropriate use for these monies, funding in the amount of $9,700, or 3.0% of total projected liquor profit revenues is recommended. i MICROFILI4ED BY 1. -JORM 'MIC R4LAB- '- - CEDAR RAPIDS DES MDIYES j lid _ , . _ �.� _� _ _ _ !✓ � -V J'� r RATIONALE FOR FY83 FUNDING RECOMMENDATIONS FOR HUMAN SERVICE AGENCIES You will note that a number of the recommended funding levels coincide with the amounts requested by the agencies. In most cases these amounts represent an increase of 10% or less over the FY82 allocation, with a range of +1.0% to +10.0%. There are three agencies for which an increase greater than 10% is recommended, based on what I consider to be critical agency and community needs. Further clarification of the recommendations is provided below, by agency. I would like to point out that most agency budgets and requests from the City represent what the agencies need to continue providing current services. That is, funding is not being requested by any of the agencies for programs or services not currently provided, although there are increased demands on agencies due to current economic pressures and rapid changes in federal programming. In general, carryover balances are being depleted, and more news is being received daily about federal and state funding changes. With this in mind, the few thousand dollars more recommended this year for human services agency funding can make a big difference in meeting the needs of the Iowa City community. In addition to the agencies currently funded by Iowa City, two agencies not previously funded by the City are requesting FY83 funding. One, the Fairmeadows Neighborhood Center, or Lakeside Community Center, is a newly formed agency. The other, MECCA, is applying for funding from liquor profit revenues, rather than Revenue Sharing. I have considered these two applications in a somewhat different manner than those of the other nine agencies and programs. United Action for Youth The recommended funding level represents a 6.5% increase over FY82 City funding. City funding of UAY has been the same for the past three years. Demand for services has shown a recent increase, as noted in the budget information. The staff and programs of the agency are more consolidated now than in past years, and the amount requested represents a moderate and reasonable increase. Elderly Services Agenc The recommended funding level represents a 9,8% increase over FY82 funding. The Elderly Services Agency seems to be providing its services in an efficient manner. There does appear to be a need for more emphasis on outreach than is currently possible, but I do not feel that the agency is in critical need of a greater amount of funding from the City, if its other projected sources are received. I would be willing to assist the agency in further exploring alternative options for providing additional needed outreach services, if this becomes necessary. -14 ; I41DROFl L14ED BY CORM MIC R#LAB J I CEDAR RAPIDS • DES MOIYES ' r r I MT r 2 n Mayor's Youth Employment The recommended funding level represents a 9.5% increase over FY82 funding. Since this agency's City funding was decreased from $23,133 in FY80 to $20,000 in FY81, this level seems reasonable, especially in light of the increase in demand for services. Pals j The recommended funding level represents a 6.5% increase over FY82 funding. This seems reasonable, again in light of increasing demand for services. Rape Victim Advocacy Program The recommended funding level, as with three of the previous four agencies, is that requested. In this case it is $8,154, an increase i of 1.0% over FY82. The Rape Victim Advocacy Program certainly merits this small increase in funding. i Crisis Center The recommended funding level, also the amount requested, represents a 10.0% increase over the FY82 allocation. This is a small amount i and seems very reasonable in light of the increase in crisis situations occurring in recent times. Transient Service/Food Bank As noted in the budget materials, the requested funding is necessary for this program to continue to serve the community. Compared to FY82 funding, the amount requested represents a large percentage 1 increase (130.7%). I would, however, hope that the Council would agree that this is needed. I have been aware of the emergency needs created by the presence of persons who are stranded in the Iowa City area without sufficient resources for about five years and have assisted in exploring solutions to the problem. I believe that this i program is a way to meet the emergency needs of this population as well as of local residents who "fall through the cracks" of other emergency programs. It should be noted that many of these "transient" residents of our community are here due to the presence in Iowa City of facilities which benefit this community, such as the two major hospitals and the University of Iowa. This is a small price to pay to provide this program. It will still be housed with the Crisis Center, thus costing less in overhead than if it were a separate agency. Other alternatives for assistance would be costlier, and problems would be created for the community if there were no assistance at all. Willow Creek Neighborhood Center The recommended funding level, also the amount of the request, represents a 19.0% increase over FY82. This amount is needed in order to continue the fulltime position of Director, the only permanent staff position. This position is necessary in order to MY MICROFILMED BY JORM MICR6L46 jCEDAR RAPIDS • DES MOINES I �� i i r 1 3 keep the Center open for its current hours and provide the range of services now provided. Because of the diverse nature of the Mark IV population and its fairly isolated location, the Center provides a valuable service to residents. This is especially true now, with the number of Indo-Chinese refugees and other foreign -speaking persons who participate in the English classes held there. Domestic Violence Project The recommended funding level represents a 58.9% increase over FY82 funding. This amount is recommended in view of the fact that the need for this agency's services is indisputable, based on the number of persons who have contacted the program and the number of women housed in the shelter. Statistics show that 249 persons were sheltered last year, and the number appears to be increasing. As noted in the budget materials, the shelter has often been full. ! As a historical note, the agency has been forced to rely more heavily on local funding than originally expected when legislation which would have provided federal funds for services to spouse abuse victims failed. The agency has done quite a bit of fundraising on its own and has applied for grants whenever possible to supplement other sources. Because of the need for services and the continuing efforts of the agency to seek additional funding on its own, the substantial increase is recommended. Continoencv Fund In agreement with the policy adopted by the Council on September 22, 1981, an amount equal to 2.0% of Aid to Agencies funding is to be set aside as a contingency fund in accordance with specific guidelines of said policy. Should the recommended funding of ongoing City - supported agencies for FY83 be approved, this amount would be $2,658. Fairmeadows Neighborhood Center This is a newly formed agency, as described in the budget materials. Since the Council has had an unwritten policy of generally not funding new programs, you may choose to continue that. I am recommending a start-up grant in the amount of $3,200 for the Lakeside Center. From my conversations with several agency directors and others in the community, I am convinced that there is a need at Lakeside for some kind of a central coordinating point from which services can be provided for residents. If an apartment can be provided from which to offer services, a small amount of funding could provide for someone to act as a coordinator. I am not certain that the program proposal as submitted is the most cost-effective way in which the needs at Lakeside can be met. There are several existing agencies who have attempted to provide programs at Lakeside but have not been successful because there was no central coordinating point, particularly with frequent changes in management of the complex. The start-up grant would not guarantee funding in future years but would assist in meeting the need. It might be contingent on space being made available to the agency. In addition, I would recommend r 1 MICROFILMED BY "CORM MIC R#LAB CEDAR RAPIDS DES WINES � I < 4 �.l that assistance be provided by myself in helping plan programming and involvement of other agencies in serving the complex. It is likely that several agencies would be able to devote a few hours a week to provide needed programs at the Center. The intent of the assistance would be to find the best way for the community as a whole to assist in meeting the needs of Lakeside residents and to explore other possible sources of funding and support. This arrangement would, of course, have to be agreeable to the Fairmeadows Center's Board of Directors, should the Council choose to follow it. MECCA As noted in the budget materials, MECCA is requesting $11,000 in FY83 liquor profit revenues. This will primarily be used to support substance abuse education/prevention programming in Iowa City, although it is listed under Johnson County outpatient services on Budget Form 3, which is somewhat misleading. As I noted in the budget materials, this an appropriate use for a portion of this source of revenue. I believe MECCA's program to be well-run and effective in the past several years and programming for substance abuse prevention to be important to community health. The recommended funding level is $9,700, or 3.0% of the projected FY83 liquor profit revenue income for Iowa City. This funding may be especially important in continuing prevention programming as continuance of some of the program's State support is uncertain. 1 MICROFILMED BY 11 ""JORMMICR#LAB' 1 CEDAR RAPIDS DES MOINES I J� Johnson CC' 'Ity Council of Governrr�ts 1110E.%fishingionSt. k-jAoCity kv,.n52240 rr %0 0 January 25, 1982 T0: Iowa City Councilmembers FROM: Pam Ramser, Human Services Planner RE: Human Service Agency Requests from Johnson County for FY 83 Human Service Agency Requests and Funding from United Way for 1982 Per your request, I am providing information on funding requests and allocations affecting agencies requesting FY 83 funding from Iowa City. Information on amounts to be allocated by Johnson County for FY 83 is not yet available. A enc United Action for Youth Elderly Services Agency Mayor's Youth Employment Pals Rape Victim Advocacy Crisis Center Willow Creek Center Transient/Food Bank Domestic Violence MECCA United Way 1982 Request 1982 Alloc. $`8,000 $ 6,400 12,000 91000 1,500 1,200 15,000 91000 17,630 12,075 8,350 17,630 12,075 8,350 r--- i MICROFILMED BY ' JORAlf MIC R+LAB _ CEDAR RAPIDS DES MOINES I Johnson County FY 83 Request $40,000 6,840 4,000 6,000 8,154 21,600 6,000 10,000 92,400 r": t9/ KIM _y r`` its i 1 I _y TYTrYiRtKeT F'�'TIONAL COSTS AND FUNDING SOUR6 FY82 FY83 FUNCTIONAL COSTS Administration (including human services) $ 58,741 57,892 1 $•5-W6 4 9, AW17 6-7, -11;6- /SRural Transportation Planning RuralPlanning 29,347 .60,27,5 30,-360 3U, CJS/ Multi -County Assessment TOTAL 6,960 152,940 2,668 9, /0 75 155�98i ��y FUNDING SOURCES Iowa City $ 553 $ lo303Z 35;P85. 3;j, Johnson County 32, 4,413 51868 51937 Coralville University_•_ 12,000 3,047f 14,000 317,71 _ Small Cities State and Federal 20,000 27,500 Carryover Funds 14 000- 152,940 - � / 3Cro° TOTAL { 0.__ FUNCTIONAL COSTS BY FUNDING SOURCE _ *Transportation arming $ 57,892 $ 69;175 �liQ/S Total Cost Iowa City (15,673)01.560) 20)'W0s Johnson. County (4.4923 (� (( Coralville (3,727 State and Federal(20,000)) (27,500]]) Carryover Funds (14,000) - - Rural Planning Total Cost $ 29,347 $ 38:366 Z) Q51 (Z 9,6 � Johnson County (26,649 , Small Cities (2,698 (2,793)1 Administration (including human services) $ 58,741 $ 5710C Total Cost IOwd City (46,741) �(A3;696J- �35 8ZT) University 129000 (14,000) Multi -County TotalCot$ 6,960 $ -7;656 %// 675 Iowa City (4,513) 4;Q3n C(o1Zro�� Johnson County (1,412 1.1964 Coralville ((686 95 8 Small Cities (349 *Costs for local agencies are apportioned on the basis of the contributions for transportation planning for FY81 as follows: Agency FY81 % FY83 Iowa City $20,970 65.6 $p -r50070,736 Johnson County 6,000 18.8 _6r1CfL" 4,ICCO Coralville 5 000 15.6 � 31,970 100.0 ;T7 ' =RAPIDS - J l - ■ �r t CITY OF IOWA CITY FY 83 Human Service Agency Funding Requests Materials provided in this notebook: 1. Summary of Human Service Agency Funding (FY 80 - FY 82) and FY 83 Requests 2. Using the Budget and Program Information Provided by Each Agency 3. Update Information and Highlights of Agency Budgets 4. Budget and Program Information, by Agency Budgets reviewed and supporting materials prepared by Pamela Ramser, Human Services Planner MICROFILMED BY "`JORM`MICRd1CAB" CEDAR RAPIDS DES MOVES /w.cxcT .z -a rql L City of Iowa City Human Service Agency Funding Requests Fiscal Year 1983 Below is a chart which presents FY83 funding requests submitted to the City of Iowa City by local human service agencies. With one exception, all funding is being requested under Aid to Agencies. MECCA, the Mid - Eastern Communities Council on Alcoholism, is requesting that a portion of the City's revenue from liquor profits be used to support that agency's local substance abuse prevention effort. Information on funding for the past three years is also shown below as a point of reference. �! MICROFILMED OY I. �. __JORM " MICR+LAB _ 1 CEDAR RAPIDS • DES MOINES I /91 _�o Funding Request Agency FY80 FY81 FY82 FY83 United Action for Youth $30,000 $30,000 $30,000 $32,000 Elderly Services Agency - 20,000 21,400 25,000 Mayor's Youth Employment 23,133 20,000 21,000 23,000 Pals 13,763 15,500 17,000 18,100 Rape Victim Advocacy 9,515 9,515 8,073 8,154 Crisis Center 5,000 5,000 6,000 6,600 Transient Service 2,500 2,500 3,090* 7,130 Willow Creek Center 5,615 4,800 5,800 6,900 Domestic Violence Project - - 4,750 10,000 Fairmeadows Neigh. Center - - - 9,600 Other Agencies (FY80-FY81)** 33,792 3,300 - - TOTAL AID TO AGENCIES $123,318 $110,615 $117,113 $146,484 MECCA - - - 110,000 TOTAL HUMAN SERVICES $123,318 $110,615 $117,113 $157,484 *Original allocation - $2,500; additional emergency allocation - $590. **In FY80, the total includes funding for the Johnson County Council on Aging (which preceded the present Elderly Services Agency), Friends of the Children's Museum and three youth softball/baseball programs. In FY82, the total includes funding only for the three baseball programs. Funding of Friends of the Children's Museum and the baseball programs was transferred to the City Parks and Recreation Department. The amount funded to the Johnson County Regional Planning Commission under Aid to Agencies has not been included, as it is not a human service agency. �! MICROFILMED OY I. �. __JORM " MICR+LAB _ 1 CEDAR RAPIDS • DES MOINES I /91 _�o r Using the Budget and Program Information Provided by Each Agency Each agency requesting funding from the City of Iowa City is required to submit the following: 1) a propnsed budget, 2) a completed questionnaire regarding agency operation, and 3) an outline of proposed goals and objectives for each of the agency's programs. Copies of the forms submitted by each agency can be found under the appropriate indexed section. The forms currently in use have been used by the City for three years. They are also used by United Way of Johnson County and Johnson County, in conjunction with the cooperative human service funding hearings held by the three bodies in the fall of each year. Since the forms are somewhat complex, a few brief notes designed to assist with your understanding of the information presented on them are provided here. Budget Information There are four forms used to solicit agency budget information. Essentially, Budget Form 1 presents an overview of agency revenues and expenditures, and Budget Forms 2, 3, and 4 provide this information in more detail. Budget Form 1 presents an overview of agency revenues and expenditures for a three-year period, including the immediate past, present, and budget years. Form 1 summarizes revenues and support on lines l through 6, expenditures on lines 7 and 9 through 12, and the ending balance for each year on line 8. In addition to columns for the three years, there is a final column which compares each line item for FY83 and FY82. Line 12 shows a total for all program services of the agency, while entries on 12a -12g detail expenditures for individual agency programs. I Budget Form 2 provides a summary of restricted revenues and other support received by the agency for both the current and budget year. In most ( cases, donated services and donated materials (items 3 respectively) are shown only on this page. This is, revenue and support and 4, (and expenditures) on the other forms do not include donated services and i materials. Budget Form 3 covers two pages; it shows in greater detail the revenues and expenditures summarized on Form 1, including those shown on Form 2 f with the exception of donated services and materials. Form 3 covers the present and budget years. Column 1 shows the current year and column 2 the budget year. The remaining columns apply to the budget year only. The "Supporting Services column is equivalent to "Management and General" on Form 1; it represents overall agency administrative functions. Under "Program Services" is a "total" column and a column for each of the agency's programs. — MICRON LMED BY �. JORMMICRQLAB' .1 I CEDAR RAPIDS • DES MOINES _40 ti 2 1-1\ 1 On the first page of Form 3 is shown all revenue and support except that provided by the three local funding sources (Iowa City, Johnson County, and United Way). On the second page is shown all of the agency's expenses (lines 20 through 45). Line 46 shows the agency deficit which would exist before including support from any of the three local funding sources. Lines 47 and 48, then, show the amounts requested from those sources. Budget Form 4 gives a three-year picture of salaries, as well as a synopsis of liabilities and fund balance as of the agency's most recent audit. Agency Questionnaire This provides basic information on agency operations and is generally straightforward. Regarding questions 5 and 6, question 5 asks for the number of persons served, while question 6 asks for the number of contacts; (e.g., if a person was assisted by an agency on three occasions, this would be one client served but three client contacts.) Goals and Objectives This section provides the most useful information on the content of agency programs and services. I recommend -its use in understanding both the essence of each agency and specific plans for the budget year. Again, I this section is quite straightforward. i t lit r' �. micROEILMED BY •` f _DORM MICR+LAB- - L` f CEDAR RAPIDS • DES MOINES I FY83 Update Information and Highlights of Agency Budgets Overview Before presenting highlights of specific agency budgets, I would like to address a few general points regarding the information provided by the agencies as a whole. Several trends regarding funding sources and service provision are worthy of note: 1. As federal and state funding sources become less plentiful, some agencies are affected directly and others indirectly. Agencies which have received these revenues must look elsewhere for all or part ,of them. Other agencies, although not dependent on federal or state monies, may see an increase in demand for their services as a result of cutbacks in other federal spending and programs. 2. There is a trend toward increased effort spent by agencies on private fundraising - through agency -sponsored benefits, direct mail solicitations, applying for private foundation grants, and other fundraising activities. Many of the agencies have only recently, in the past year or two, begun to engage in such fundraising activities as a way of raising needed dollars. 3. There is -some increased dependence on local funding sources, particularly United Way of Johnson County, the City of Iowa City, and Johnson County. Two of the agencies traditionally funded by Iowa City recently applied for and received United Way funding. At least three agencies who have not previously received funds from Johnson County have applied for FY83 funding. Iowa City has received FY83 funding requests from two agencies not previously funded, one of them a newly formed agency. 4. While not really a trend, the role which donated services and materials play in agency programs deserves mention here as another means of stretching the funding dollar. Donated services and materials worth an estimated $288,467 are projected as being available to assist with provision of agency services in FY83. This i amount is more than half of the total projected budgets of the ten agencies listing such donations. L Generally, the information on the budget and program forms is !fj current. In some instances, however, there have been changes in information since the forms were submitted in September, the early submission date required by the joint funding hearings. These changes will be discussed below. I would also like to note that program statistics, where given, are usually those for FY81, this being the most recently completed fiscal year. I r I 141CROFILMED BY -'JORM--MIC Rd/L /f: B J CEDAR RAPIDS - DES MOINES i , /9/ I i J� United Action for Youth United Action for Youth (UAY) provides outreach and counseling services and creative arts opportunities for young people, many of whom are alienated from more traditional approaches to youth services. $32,000 is requested from Iowa City to support the Outreach Program, which does not include the creative arts programming, for FY83. The United Action for Youth budget differs from those of most agencies in that the total figure for revenue and support includes the value of equipment owned by the agency as well as the estimated value of donated services. These items constitute about $15,500 for FY83. The total beginning balance for FY83 is equipment value, i.e., no cash is represented there. This is substantially depleted from the previous year. UAY will rely more heavily on fundraising ($3,500 for FY82; $6,000 for FY83) and for the first time on private foundation monies ($4,000 projected for FY83) next year. A large increase (25%) is requested from Johnson County for next year. The agency received only $6,400 of the $8,000 requested from United Way for 1982. There are some expected changes in restricted funding listed on Budget Form 2. The amount listed for Federal and State funds will likely decrease by at least $2,000. This might possibly be made up if the Iowa Department of Substance Abuse agrees not to reduce its funding from the FY82 level. Some salaries are being increased at slightly more than the inflationary rate, to make them more competitive with those for similar positions. Also, the secretarial position is projected to be increased from half-time to full-time. Donated staff services are slated to increase 43%. t The number of clients served by the Outreach Program during FY81 has increased by 28% over the previous year. The agency's goals this year emphasize prevention as a component. Although this is not a separate ? program, it is discussed separately in the goals section. Prevention activities have involved 50 adult and 20 young people as volunteers over the past year. Elderlv Services Aoencv of Johnson Count The Elderly Services Agency (ESA) provides information and referral, chore services, outreach, and advocacy for senior citizens in Johnson County. $25,000 is requested from Iowa City to support the agency's services in FY83. The ESA budget includes restricted monies from Heritage Agency on Aging for Chore, I&R, and Outreach services. It is uncertain whether the projected increase will be forthcoming. Johnson County is being requested to provide $6,830 for FY83. IICROFILMED BY "-JORRA MIC Rt LAO' CEDAR RAPIDS • DES MOINES l9/ I i 1 -r While the County has not previously provided funding to the ESA, it did formerly provide space and related services prior to the agency's move to the Senior Center. The ESA received $9,000 of a $12,000 United Way request for 1982. Proposed staff changes for FY83 originally included the addition of a half-time outreach worker and a one-tenth time accountant or CPA, perhaps a retired professional. Since the agency did not receive its full United Way request for 1982, the Chore Service Coordinator's position has been { cut to three-quarter time. The agency's first priority would be to reinstate this as a full-time position. The second priority would be to hire the outreach worker; and the accountant position is the last ; priority. The outreach program is currently coordinated by the Executive Director. ' The need for services appears to be greater than what can currently be provided. University students are utilized to assist with the program but cannot provide the continuity which permanent staff can. An item not reflected in the budget is the money provided by Iowa City for snow removal services for low-income elderly and handicapped for FY82 This is paid on a reimbursement basis and simply passes through the agency to paid volunteers. The maximum allotment is $2,800. It is likely that i this program wi11 be funded by Eldercare funds of up to $3,000 in FY83 and that the City will not be asked to provide funding. i Mayor's Youth Employment The Mayor's Youth Employment Program (MYEP) provides subsidized employment to young people who are financially, emotionally, educationally, physically, or mentally disadvantaged. $23,000 is requested from Iowa City for FY83. The MYEP receives state funding of approximately $25,000. Several additional local sources also fund the program, including the Iowa City Community School District. The agency received $1,200 of the $1,500 requested from United Way for 1982. In addition, $4,000 is being asked for FY83 from Johnson County, which has not previously funded the program. The United Way and Johnson County funding will be used to serve more county young people and possibly to develop jobs in the private sector in order to expand job opportunities. A note on the salaries listed in the MYEP budget - those on Budget Form 3 (line 20) included those for young people enrolled in the program, while those on Budget Form 4 include only MYEP staff. Contacts for enrollment and other MYEP services were up 10% last year over the previous year. 1 Pals The Pals Program is an affiliated Big Brother/Big Sister program which matches children from single parent families with an adult volunteer in 1 i w i l I MICROFILMED BY I MICR#LJB'CEDAR HARTDS DES MO� i _y order to better provide for the child's emotional, mental, and social development. $18,100 is requested from Iowa City by the program for FY83. The Pals Program is funded by the three local funding sources, Iowa City, Johnson County, and United Way. In addition, office space, secretarial time, and communications are provided to the agency by the Johnson County Extension Service. The Extension Service formerly provided a half-time staff person to coordinate the agency's Group Activity Program (GAP) for kids waiting to be matched or whose needs were suited to GAP. Pals + requested and received funding from United Way for the first time this year, partly to support the GAP Coordinator position. Of $15,000 requested, $9,000 was received. Pals has been engaging in fundraising to provide for a portion of its income ($5,000 for FY82; $6,000 projected for FY83). Additional j' fundraising will be done in an effort to raise the $6,000 difference between the United Way request and allocation. A half-time caseworker position will, if funds permit, be increased to full-time in order to allow for more recruitment of adult volunteers and a consequent decrease in the waiting list. As with UAY, plans are to upgrade caseworker salaries to make them more competitive with similar positions. Rape Victim Advocacy Program The Rape Victim Advocacy Program (RVAP) provides crisis intervention and support, advocacy and information to victims of sexual abuse and their families and assists in the prevention of sexual abuse through educational programs for the general public. RVAP is requesting $8,154 from Iowa City ` for FY83. i RVAP receives funding also from the University of Iowa Student Associations Senate and Central Administration. Johnson County provides funding equal to Iowa City's share; City and County funds pay for the RVAP Coordinator's salary. Donated services are substantial, most being provided by volunteers acting as advocates for sexual abuse victims. Rent, maintenance, and utilities are also donated. { There are no major program or budget changes noted. The Near North Side ff Prevention Project will be completed this year. Statistics provided show ! that rape crisis calls increased 45%, Speakers' Bureau presentations 32%, and information dissemination 60% in FY81 over the previous year. i { Iowa City Crisis Intervention Center The Iowa City Crisis Intervention Center provides immediate, anonymous, and confidential crisis intervention services free of charge to persons needing such services at any time. $6,600 is requested from Iowa City for FY83. i MICROFILMED BY _ CEDARRAVi DS •ODES O AB J The Crisis Center is also funded by United Way and Johnson County. Smaller amounts are received from sources noted in the budget. The agency received its request of $17,630 from United Way for 1982. The only major change in funding is that the Crisis Center will lose one of its two work study positions as of April, 1982. Salaries will be increased at a rate slightly above inflation in order to become more competitive. There is also an increase of about 34% in the budget for rent, as the agency hopes to find more suitable space, which is larger and accessible to handicapped persons. The volunteer services provided through the Crisis Center are substantial (see Budget Form 2). The Crisis Center has previously subsidized the operation of the Transit Service and Food Bank programs which it provided in order to meet community needs unmet elsewhere. The subsidy included provision of space, staff and volunteer time. As the demands of these two programs grew, and with them the demand on the Crisis Center, staff and volunteers became unable to keep up with the demands of all three programs. The volunteer j pool has been depleted from 120 to 75. The Crisis Center has had to cut back on the number of hours it can remain open. In an effort to save the crisis intervention program, the Crisis Center Board of Directors has decided to make the Transient Service and Food Bank Program more autonomous and redirect the Crisis Center's efforts to bolstering its crisis intervention services. The program below would provide for the Transient and Food Bank services without the substantial subsidy now provided by the Crisis Center. Transient Service/Food Bank The Transient Service provides emergency food, lodging and transportation ` assistance to stranded travelers. The Food Bank Program provides i emergency food assistance to local residents. Both programs were taken on by the Crisis Center, as it notes in its budget materials, to address unmet needs in order to prevent more severe crisis situations from occurring in the community. The Crisis Center is requesting $7,130 from i Iowa City to provide these services in FY83. The agency stresses that the full request is needed in order to continue ? providing services. Other support for the services comes from United Way and local churches. United Way has provided the full amount of the 1982 i request - $8,350. Church funding in the required amount of $10,862 for 1982 is also likely. Additional funding of $6,000 from Johnson County for FY83 is required also. The County has not previously funded the program. I I The proposed program involves creation of a full-time staff position at $12,000 annually to coordinate services, rent in the amount of $4,100, and phone and supplies. Rent and staff time are currently donated by the Crisis Center. Food items for the Food Bank would be donated, as at present. Direct emergency assistance to travelres is expected to increase in cost by about $3,700, or 30%, over FY82. Itemization of direct assistance is shown on the Agency Goals sheet. MICROFILMED BY j I, "JORM MICR46LA13 _1 I L ) CEDAR RAPIDS •DES MOINES. j J Statistics for the Transient Service show an increase in the number of families and hospital -related visitors in need of assistance. Hospital - related visitors account for about 25% of those served. The number of local residents in need of short-term emergency assistance, often food, is also increasing. Based on the support shown by United Way and the churches, the Crisis Center plans to employ a Coordinator for the program very soon. Willow Creek Neighborhood Center The Willow Creek Neighborhood Center, or Mark IV Community Center, provides a variety of services for the residents of the Mark IV Apartment complex. Services are also available to residents of the surrounding area, but the vast majority of those using them are Mark IV residents. Services provided include recreational activities, counseling and individual and group support services, crisis intervention and emergency assistance, a neighborhood library and educational programs, and child care and space for English classes taught by Kirkwood Community College. The Center is requesting $6,900 from Iowa City for FY83. The Center also receives funding from United Way. The requested amount of $12,075 has been allocated for 1982. The Eastern Iowa Catholic Diocese provided a grant of nearly $7,000 during 1981 for a half-time Indo-Chinese worker. The Diocese had previously funded a Latch Key worker to assist children with after school care and recreational activities. A grant for an Early Childhood Indo-Chinese worker, also halftime, has been applied for this year. It was not anticipated at the time the budget was prepared and so is not reflected. Since the Diocese usually funded on a one-time basis, it is not certain whether an additional grant will be given to th Center. The proposed budget includes funding for a full-time Director's position, the only permanent position. Other staff support would be provided by one to two quarter -time work study students and two students from the Mayor's Youth Program. A $400 grant, also received since the budget was prepared, was given the Center by the Trinity Episcopal Church for an Early Childhood worker. This provides for 6 hours per week through mid-May. Rent, utilities, and maintenance are donated by the Mark IV management. The population served totals approximately 750 residents plus several others who come to the Center for English classes taught by Kirkwood. The Center has recently learned that the number of hours that these classes are taught at the Center will be slightly less than the current 624, not more as was projected. Indo-Chinese refugees make up a large portion of the racially and culturally diverse Mark IV population. Domestic Violence Project The Domestic Violence Project provides short-term emergency shelter to spouse abuse victims and their children and comprehensive supportive assistance including counseling, childcare and material assistance. r 141CROFILMED BY ""JORM MIC R�LA15 1 I CEDAR RAPIDS DES MOINES � 7 /9r _;0 J� r Education and personal development of clients is emphasized, and education of the general community regarding abuse is also provided. The Domestic Violence Project is requesting $10,000 from Iowa City for FY83. Other funding sources include Johnson County, which is also being asked for $10,000 for FY83, the Iowa Department of Social Services ($6,000 each for FY82 and FY83), and Coralville. The agency is seeking United Way agency status and will request $5,000 from United Way for 1983. United Way has provided a $2,000 assistance grant to the agency which funds a quarter -time administrative assistant to coordinate fundraising and other administrative tasks of the program. Due to financial constraints, the Project's Board of directors curtailed the Executive Director position and assumed a greater share of responsibility for agency administration itself. The agency retains a full-time Program Coordinator as permanent staff. Plans are to reinstate the Executive Director position and to hire a half-time staff person to assist with child care, outreach and prevention efforts, should funds permit. The Domestic Violence Project will rely on fundraising, contributions from churches and individuals, and private foundation monies in FY83, as at present. The program is also supported by substantial donated services, most of which are provided by volunteers who assist jn staffing the shelter on a 24-hour basis. Restricted monies represent income from rental of a•separate apartment in the shelter building which is restricted to maintenance of building and grounds by the agency's contract with the City. The agency served 249 persons during FY81 and during the past year has often been filled to capacity. When necessary, women are referred to other shelters for security reasons or if the shelter is full. Volunteer "safe" homes are also available for male victims or overflow; it has rarely been necessary to utilize these. Fairmeadows Neighborhood Center This is a newly formed agency which will serve as a community center for the residents of the Lakeside Apartment complex in a similar manner as the Willow Creek Neighborhood Center serves Mark IV. Plans are to provide a cooperative day care and preschool program, children's and family recreation, and social support services for residents of*the complex. The agency is requesting $9,600 to support the program at Lakeside. Since this is a new agency, some background information seems to be in order. According to the president of the Center's Board of Directors, Lakeside currently houses approximately 500 residents. The complex consists of apartments and efficiencies. There are 8 apartment buildings with 16 apartments per building, 50% of which are occupied. The number residing in each apartment ranges from 2 to B. Seventy-five efficiencies are occupied, with one to three residents each. The Lakeside complex is MICROFILMED BY 1 "DORM MICR46LAE3 � CEDAR RAPIDS DES MOINES i I I /9/ 7 _y ��l similar to Mark IV in its racial and cultural diversity, including a large refugee population, in the large number of single parent households, and in its isolated location. The Fairmeadows Center has a six -member Board of Directors, half of whom reside at Lakeside. They are currently negotiating with the Lakeside management for donation of an apartment, utilities and maintenance (as is donated at Willow Creek by the Mark IV management). It is hoped that programs can be offered on some scale beginning February 1st of this year. The FY82 budget is a 6 -month budget. (It was projected to begin operation in January, but management changed hands and negotiation for the apartment was stalled.) Much of the staff support for FY82 and FY83 will be donated. The center hopes to be able to provide paid staff in FY83; some of the permanent staff time will continue to be donated in FY83, and University students from the College of Education, the Recreation Education Department and the School of Social Work will be sought to assist with programming. Some work study' money will be sought to assist with funding of student assistants. The Center plans to seek funding from United Way for 1983 in the amount of $9,600 as well. Fees for day care/preschool are projected to provide $5,000 for FY83. It should be noted that donated services and materials are included in the budget totals on all pages, which is true for no other agency except UAY. These amount to $13,960 for FY83, making the total funds about $25,000. Salaries (not including donated time) make up the bulk of the budget: $21,000 for FY83. Please refer to the Goals form for a description of the proposed programs. MECCA MECCA provides outpatient and residential substance abuse counseling and education/prevention services to residents of Johnson, Washington, Iowa and Cedar counties. Funding in the amount of $11,000 is being requested from Iowa City to support outpatient substance abuse counseling and concommitant education/prevention services to Iowa City residents. MECCA is not requesting Revenue Sharing funds. The funding request is made pursuant to a letter from the Iowa Department of Substance Abuse (IDSA) last fall encouraging cities to spend a portion of the revenue they receive from liquor profits on local substance abuse intervention and prevention efforts. The letter stated that since FY83 liquor profit revenues would be substantially greater than those for the previous years, this would be an ideal use for a portion of the increase. As noted in the proposed Iowa City budget, it is anticipated that FY82 liquor profit revenues will be essentially equal to those received by the City in FY81 while those for FY83 will increase by $26,317 or 8.9%. � I MICROFILMED BY t I_ JORM MICR#LAB-- 1 j CEDAR RAPIDS • DES MOINES i I i ' J _y MECCA's other funding sources include the four counties, program service fees, and various state sources, some of which are detailed on Budget Form 2. There are no substantial changes in funding amounts or program projected for FY83. It may be noted that the agency's Education/Prevention component began this year (FY82). Johnson County provided $92,400 in funding in FY82, and the same is asked for FY83. MECCA provided outpatient counseling services to 402 Johnson County residents last year, with over 31,000 hours of counseling being given. Sliding fees are charged, but no one is refused service due to inability to pay. Emergency counseling and transportation are provided on a 24-hour basis. Since MECCA is a fairly large agency, as it serves four counties and provides three substantial and sometimes complicated programs (Outpatient, Residential -Intermediate Care, and Education/Prevention), staffing and program content will not be summarized here. Please refer to Budget Form 4 and the Goals Form for details. r r- " i MICROFILMED BY "JCRMMICRbLAB" j t.. J I CEDAR RAP IDS •DES MOINES I id IF MICROFIL14ED BY JORM MICR#L]AB CEDAR RAPIDS DES MOINES J�l II 1 C r� AGENCY _United Action For Youth. Inc. ADDRESS P.O. Box 892 Iowa City, Iowa 52244 FORMS COMPLETED BY Jim Swaim Director M. pe McElroy, Administrative Coordinator n Name and title TOTAL REVENUE AND EXPENDITURE SUM11ARY AICROFILMED BY -JORM MICR#LAEI j CEDAR RAPIDS - DES A014ES I J FY 81 FY 82 FY 83 FY 83' Actual Projected Budgeted Minus 1 Last Year This Year Next Year FY 82 I. Beginning Balance a. Operating a 1 643 5 572 1(7.071) b. Restricted 14 859 12 643 5 572 J(7,071) 2. TOTAL Unrestricted Support a. United Way 72 534 72_,L200 07,300 (15,100) b. Iowa City 5,735 . 6 000 8,000 (2,000) C. Johnson County 30 000 30,000 32 000 (2 000) d. All Other -11L-0-00 32 000 40 000 8 000 3. TOTAL Unrestricted Funds Carried ' 6 799 4 200 7 300 3100 Forward and Current (la + 2) 87;393 84,843 92,872 (8,029) 4. TOTAL Restricted Support a. Restricted by Donor 22,236 20,250 26,000 (5,750) b. Designated by Board 22 236 20,250 26,000 5,750) 1. TOTAL Restricted Funds Carried Forward and Current (lb + 4) 22,236 20,250 26,000 5,750) 6. GRAND TOTAL Funds Available (3 + 5) 109.,629 105,093118,872 ( 3,779) 7. GRAND TOTAL Expenditures 96,986 99,521 115,706 ( 6,185) A. Financed by Unrestricted Funds 74,750 79,271 89,706 ( 0,435) b. Financed by Restricted Funds 22,236 20,250 26,000 10 8. Ending Balance (6 - 7) 12,643 5,572 -L-9-1-7 3,166 2,406 Summary of Expenses and Outlays 9. Management and General Fund Raising 26,971 26,273 28,927 2,654) 10. Payments to Affiliated Organizations 11. Major Property b Equipment Acquisition 70;019M3,531) tion) C. shop) c35,579 Ne. AICROFILMED BY -JORM MICR#LAEI j CEDAR RAPIDS - DES A014ES I J r i I. i/ NICROFILNED BY -DORM MICR6LAe3- ...1 � CEDAR RAPIDS - DES MOINES I 1 'I _y ��1 BUDGET FORM z. _ AGENCY United Aetimn'for Youth DESCRIPTION OF RESTRICTED FUNDS: GRANTS DONATTaiM -• Mesa indicate the specific fiseal year (e.g., Calendar.}981 or July '81. -- J=*;. '82) for which funds are designated in items 1-4 Current Year - Fiscal 1982 1. Fwds Restricted by Donor Budget Year - sca 3 Source Use Amount ' This Year Next Year Ioua-Oepartment Substance'Abuse Prevention 7,500 5,000 Other State/Federal 5,750 7,000 Foundatl an -- 4.000 TOTAL 13.250 16.000 2. Donations Restricted by Your Board Restricted Use AmountThis Year Neat Year 66eFf-l:n-Kind TOTAL 3. Donated Seeder -- $@Mee Noun Estimated Dollar Equivalent This Year Next Year , T11s Year Next Year Staff In -Kind '••1,400 2,000 7r10�- 10,000 TOTAL C7LLAR EQUIVALENT 7,000 10.000 4e Donated Materials Material Amount Material Estimated Dollar Value This Year Next Year This Year Next Year TOTAL DOLLAR VALUE S: Furls Generated through Grants having Matching Requirements Time Period. Agency Providing Ammt Agony Providing Amount of Grant Seed Money •Seed Money Grant Grant MATCH FOR TOTAL SEED MONEY TOTAL GRANTS TOTAL AMOUNT Generated througli Grants (Total Seed Money * Total Grants) _ I. i/ NICROFILNED BY -DORM MICR6LAe3- ...1 � CEDAR RAPIDS - DES MOINES I 1 'I _y ��1 United Action for Youth Budget Form 3 Pro osed Bud et GRAND 70TAL SUPPORTNG PflnCUl" FY 82 FY 83 SUNKEs TOTAL A e c o e v c REVENUE & SUPPORT) al sources 1. Isena t 1"I.Mng of Tau I. Contrlhullensa .) Cauda gantlM eeno,a hl ralrl,tfd to building NM .I rnlrllt.d to ether D.. hulldlM fuM 1. tn.at. 3,500 6,000 I.Snp 4 500 Mon 4. F.Mr.111M S. Allotment. .M We, from Intel eNner, H. C. hOer.hlp Dun(IMI,IWId 1. Allocations ly Federated nnowting OrVn(,soms (other then lottl wl e. Allacnlnn, by UnalulaW end wnfedaeted rundraillng Or .nll.0.1 S. fat .M Cranes from Goarwal Agencls letter thin lou. CITY and J.hemn tanner) 13,950 13,300 3,325 10. Pmgren Sur Ne fm ' 11..Sae or wsarbh ate 9nl.eu IpAll(1 Ratner) 1f. Imnsaent Isom. 11. Went on Inrn Nen) Transaction, If. 0111.111.1 1.,,. (Mitten IMI.1,1a1 .mrnA: .) Foundations 4,000 M Donated IS. COMMENT 1014 REVENUE AND SUPW Ilial 1 through 111 IMF 3.1,300 16. loin REVENUE 00 SUPP041 •• Cerrito ron.rd and Current 37,093 18-R72 8,325 30,547 17 711; 1 A 7A9 1/. loin FINDS RESTRICTED [of .here mail 20,250A f111 Ia. Currently Allocated h11r1.tM row, Ills by re"Irsd use):.) Secif{C 2D 25D 26,000 5,460 20-540 R.nli D) Pro roc inn I B. Antrined ruMl Gnbd ranml lust N ng.lred uul: al None el 141CROFILIIED BY 'MICR #LAB' If CEDAR RAPIDS • DES MOINES II I r, MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS DES MOINES United Action for Youth J� SWIM Ow NNW m im. m m M, mil m m ffm lain m m am simmmo J� r F, 7 AGENCY as iseia. v"bj'Inc. BUDGET FORM 4 PERSONNEL SUMMARY SUMMARY OF ASSETS AND LIABILITIES Staff Positions and Salaries Position Employee Name Fulltime FY 81 FY 82 FY 83 Title * - Position Equivalent Last Year This Year Next Year Vacant *" Actual Est'd. Budget Director Jim Swaim 1.0 15.816.60 16.510 18.20[_. Outreach Coordinator Craig Wunderlich 1.0 12.658.50 13.910 15.400 Outreach Counselor Pat Fugate 1.0 10.857.60 11.960 13.200 Outreach Worker Ethan Fox 1.0* 5,.032.28 10,270 11.800 Synthesis Coordinator Bill Newbern 1.0 8,327.41 10,530 12,400 Synthesis Studio Chuck Hollister .50 5,185.40 -- -- Office Manager/Bookkeeper * 1.0•a -- 5,936 9,000 Office Assistant Rita Lehman .75 3,720.48 2,500 3,000 Administrative Coordinator * .50 6,751.80 -- -- G#htbc51;af£•no lontor psss5ibh" -- 4,756.86 -- -- Reflects UAY regular staff TOTAL SALARIES 72'Ine q_ 71,615 83,000 In -Kind separate line item TOTAL NO. PERSONNEL in 6 7 *Indicates change in TOTAL FUILTIME EQUIYALENTS 7-R 5.75 F_sn —, equivalent " 1.00 ■ Fulltime; .50 ■ Halftime; .25 - Quartertime, etc. Assets and Liabilities (From Most Recent Audit: Date Completed 7/14/81 ) Assets Liabilities b Fund Balances Explanation or Comment 1. Current Fund Total 8,338 13,910 a. Restricted 905 b. Unrestricted 7.443 1 13,910 2. Land, Buildings and Equipment 5,572 3. Endowment Fund 4. TOTAL - All Funds 13,910 13,910 Budget approved by; Chief Executive Officer Jim Swaim _Spnfpmhpr 28,81 Authorized Official Date Nary Lareu, Treasurer 1 MICROFILMED BY -DORM-MICR6LAB- I I CEDAR RAPIDS • DES MDINES I r: 1 _v ae► F I I I 1 1 , 1. CITY OFiIOWA CITY JOHNSON COUNTY " UNITED WAY gUESTIONNAIRE FOR AGENCIES REQUESTING FUNDING II Agency Name United Action for Youth, Inc. Addrtead —P.u. box dvz Laws LAty, lowa - Phonc 338-751" A. Name o6 Dineeton Jim Swaim _ S. Name and 7itte o6 pennon compteting thea 6onm Jim Swaim, Director' M. Peg McElroy, Administrative Coordinator C. State purtpoee 06 gourt agenegg, ae you bee it UAY exists -to assist young people especially those wFlo are alienated in the community be providing programs -that contribute to their personal aevd1opment a needs. 0. Do you have a Boand o6•Dirteetons? _ NO _X YES t'6 gee: Id it __ poUcymahing, on % advisony in naturte? Numbe.rt o6 Boand membens 13 .'' Fnegmeney- o6 meetings Monthly Aveadge numbert in attendance 10 Tertme o6•o66ice 1 year How memberte ate i aeteeted (Both method and ertitenia) Recruitment by membership committee,.City appointees, Criteria: Commitment to providing -services* for you^^ people, Ptease eneto4e a teat o6 Boand o6 D.inectonn E. 16 you do not have a Boand o6 Oiaectona, to whom ane. you aceountabfe? i Z) ie yours agency negutarttB aud).ted? __NO x _YES 16 yee, how 6nequent? Yearly By whom Greenwood & Crim, P.C. 31 What cnitertia do you uae 6ort'hiting sta66? (education, ezpenience, etc.I Pteaee speei6v Background in working with young people and commitment to providing services to young persons. z education. 41 What id the. ctie.nt/eta66•rtatio?• Outreach: 340/6, Synthesis 67/1 I► 1' 1 MICROFILMED BY �. "'JORM MICR#LAS .I 1 J CEDAR RAPIDS . DES MOINES I � J �r 51 Now many peAeon4 in John4on.County did youa agency leave. ta4t yeah? (undupticatad count) 340 (Outreach) 135 (Synthesis) 61 Now many 4ekviee contact4 bon Johnson County did youa agency have taAt 12.300 (Outreach) 728 (Synthesis) ?► Pteaee Zi4t the pnognam4 bort which 6und4 ane being neque4ted? Outreach (Prevention) !► At what tocation(4) ane these programs located? 311 N. Linn St - 91 What ane the,houne o6 operation? 8:30-4:30'p.m. (Outreach) 10) Ane the 6acititie4 aeee44:ibte to the handicapped? X NO _VES 11) What 4eay.ice ort ct.ient 6ottow-up meaeure4 do you u4e, i6 any?. Referral resources, telephone contact, 121 What i4 your 6unding reque4t? 58.000 United Way, $32,000 City 06 Iowa City, 540.000 John4.on County 131 7o what other 6unding 4ource4 or governing'on accrediting bodie4 ane ' you accountable? Iowa Department•ofSubstanee Abuse, Iowa Arts Counci-' City of Coralvillq, City of Hills. 141 Ane there Seca 6o,t any o6 your 4envice4? Under what circumetance4? An they Stat 6ee4 to 4tiding 6ee6? None I 151 In what city, county on At.gionat ptanni.ng e66ort, on othtA joint c66ont ha4 your agency been involved duaing..the, pae.t yeai.? _ With substance abuse agencies - substance abuse provention week With j o -int agencies•- Johnson County Coalition for Human Development With area schools — Peer helper training With law enforcement officers - training in juvenile justice / I i r 1 I ( 141CROFIL14ED BY -..,....� �1. j -"CORM MIC R+L4B � CEDAR RARIDS •DES n01YE5 JJ c 16) List complaints about youn 6e.tviee6 04 which you a•te awaae? request for additional services . I 171 What measures do ,you heel would help alleviate these complaints? additional staff• greater volunteer participation i I , THE FOLLOWING QUESTION (11181 IS FOR UNITED WAY AGENCiCS ONLY 18) What would you suggest that United Way could do Sao. ybult agency that it is not now doing? What changes wodtd you. suggest in the way United Way is opertating in megand to your agency? •' THE'F01•LOWING SHOULD BE COMPLETED BY AGENCIES REQUESTING FUNDING, 0n the 6otlowing page, please Sind .the Agency Goals Fonm. You witt note tha it ebnsista o6 6eveaal columns with- hea Inge. to purtpoae o6 this Sortm is t• enable you to chane with the Sanding bodie6.; 6Aom whom you arte aequeating sappoat, in6ortmation rtegartding the various, prtogrtame yout agency is eaaltying out. The 6oltm is set up so that you cdn list each ptoga.am, the paog2am'6 goals, j objectives, and tasks planned to aeach these goats, aepaaatety on the sheet. When you have completed the in6ortmation •teque6ted Son one prtogrtam, please list the next and so on until you have coveaed all the prtoga.ama perttinent to j youa agency.. DO NOT EXCEED THREE SHEETS. I I' The agency Son which these Sortme. ane being completed docs .not di;ctim- inate off th P. baai•6 o6 rtace, rtetipinn; etteed, natillilat Utillin, eofllt, sev, I't' i di6abititll. i Miry } arru, ,Treaql` ure_,_ f All l�I V tl Cl•I a!Ielft! 11 1VI'. United Action for Youth, Ir 1 IGIa r�nn1'frf,'J .Iurafl,"nl.11ty 1ltlS I'rrn t 'irI•'f hn i i 1 141CROFIL14ED BY 1 1."DORM-MICR46L'J ! CEDAR RAPIDS • DES MOI ' Itea44 co•pleti this section with eCIC+ouca to tilt aeemcy Pe•pe••, toe w4ieh i••ds set being urwtlled. • Age.ey Yu, United Action for youth Yoe Fv 1983 Calendar 1982 ' Y..e of hoe•.• 1• outreach 11. Preveutlon M. Synthesis OPleees note program eKpandltutax --rvr-1)vtruch A PnuanClan era IY_Manl3eeent renenl (Administration) _ comhlned.• - PCOGRAY GUAc Oa Sfcrlyfs TASKS RESOURCES CAST yYat aet«lh[ rOaU that Ybt tVeet``ice tly 4 You Mow will Yee [f, S/a{{:d to er•01 Yrs sae► l the peelus if e44teud want b aefla[ with IUs [4044 eas0tta� et[dt1 b ee•pGtt will tic • teehadt 1 - r4vfiHs�..r 1rrt �Rac take Isea,aw ce44f �• °'t1H1tl' —ry'` °i s rY"'1f a)) % In m t`a v,r�`+ . Wlmd .`ii 1' . �I• teal- a i t sarr $s3,zoo trat 15 S•� or betrg' "ask. bile- U, v.� 1 fulltlu coordl ator lj Ipgetk far Gdrael�°ig Q�a.o-a "ask. 1 h4viitals 1 2ulltLa wunsa ore f an " its I'to , 1 rulltlms direct r fd v dY s dwating 20% of t OP:, - vi ^n 1 lento outreach and • par - p ial vl�lon or outreac pr gra, E . arlWte ro 1 Ydf, time 600kka pot/ M di yni a n t. secretary proutdl g . glnte nen w t fupport to outran h Wlr s - ddf. I WKS 5 n �P Rsyorr a youth orr ca n or amts v�Y sides ansuering t la- reges tlpcpevU. phone and ncapt oning. d�at,1 Iagr•t19n to FacJllattirtaa t�rn r nayorre youth out each n ratSPal'1 nlJOlydm ` Ildaa. . �1Rtegieeed Vamp ���"d!! 1 h 11 l system ` r Illed ora llmn.K wterlat at Referral films aaalll��. l Resource files e51M...:u,w.w 4 all...elide shows 1 1 ImsmYCea W rear moa II�r [wro•ncy total Director It. Petventlon olgmllmlMlo�prnthe z .Hi�rS�Is�{Ds 6t s¢ �rap+e Intellppt�lylmdW � t(ptr�� ��n eq, trachurms ypourltar, ea. te yr mmlt W yvtg p<+opus�`^Yd•,Ilmlrya n G�1 mienT,-�w gler[Cl Q�rl Ir�iplj�tla; ltl[nt rna01 N,titt'�ra:;hil4Isuns mtletfmf°torua ayeta■ l art �F.S•Irlly ae(ar-tiro 6tlwlrc ' Ard alher • I 1 , 1 ' MICROFILMED BY �. I -JORM-MICR6I.AB CEDAR RAPIDS • DES MINES I f _;y ........................... _II red�G_9Aa 111. S n0mis r ti U I v teyltGe�to �itl�v��aSltP lope end 'es.rnlidB,�atM eveims a Y1` other y, Fav • ..'. ttyt a Ill Starr 135,579 r� � rd k 1 rulltW stud, r dole „ n utltaln�l,(1n[fA1 el.� aQ°Ctlh 1, i�4,rl,aa .Il�il+ln' i,a eoardlNtor ,IrP pkodrallce lr0 otw Gln- el t10N s1 1 mkfor 4n. 1nayorla youth at la rclor puslclp"�t m i mVwtmlY - thn. '1 it I"} rat P .l d.... ; 1pp1qquu�I 111 naterlals 17a1a- uldm, audlo aqu ant j 1 ' en art eabelala Ini aWt,av tvIt ar photography dark oa/ i�can a,ts photdoraphy Supp la■ �' for otter me bri Isroc ■yai.oa, tel hgna t v a u It Is wI �a• broohuraa ravll t la vw a aQllp•FvSmxCcS (` .',. .2- i MICROFILMED BY JORM MICR6LAB -� CEDAR RAPIDS • DES MOINES I i J� le the 4s+cY p+•/+a• 1 le+ wild duo -,e ue iclot utgsstcd. Continued (2) rtaue 4 til, uctt,. co-ls n/t4 +Nueecs par 19" Calender 1902 ' r Y I • A/e.ey Yue United Act$" for YWtb _ Y4014'.6 I. outraack 11 prevention111 Svnlieds . . y,•a .et IV. Ileupeaeat General IWAISlfatloal •_— TASKS tlS0u6IS COST GOAI oUICSIVII pre noci' Vice ws the pda that rice ,Vcci tlultY dr Yr+ till Ver rlt/ Yao et ageS1med g/ta1.0 [bu uae[ll S ;acid tI t aptala V1lt t.c coatf Cit p+oj+l. U octad L I root is ee leas rlli t p1C/,ic. dl U I v teyltGe�to �itl�v��aSltP lope end 'es.rnlidB,�atM eveims a Y1` other y, Fav • ..'. ttyt a Ill Starr 135,579 r� � rd k 1 rulltW stud, r dole „ n utltaln�l,(1n[fA1 el.� aQ°Ctlh 1, i�4,rl,aa .Il�il+ln' i,a eoardlNtor ,IrP pkodrallce lr0 otw Gln- el t10N s1 1 mkfor 4n. 1nayorla youth at la rclor puslclp"�t m i mVwtmlY - thn. '1 it I"} rat P .l d.... ; 1pp1qquu�I 111 naterlals 17a1a- uldm, audlo aqu ant j 1 ' en art eabelala Ini aWt,av tvIt ar photography dark oa/ i�can a,ts photdoraphy Supp la■ �' for otter me bri Isroc ■yai.oa, tel hgna t v a u It Is wI �a• broohuraa ravll t la vw a aQllp•FvSmxCcS (` .',. .2- i MICROFILMED BY JORM MICR6LAB -� CEDAR RAPIDS • DES MOINES I i J� �i _y fleas& complete this Alctten with 4C4448"Ca to the geacy Pupae pa ah/li laid& ate 4A[ 461,901114. " :i 11 •• Agency Name United Action for Youth Yua Fy 198] C'IGA&r 1982 • (Continued) (3) same 01 ?449'.-4 I. O trt¢IL ?1- Rreventloa 111 Synthe/li IY. Hong oeeent 6tnertl IAde6lttntlonl��_ MGM /U[lrIyil IAf[J f[JaaftlJ- resr 3 shat .ae the pals that qal &petit(/calf da ea the Ptep?? Is eeattud rut to ailieva with with far will p0 et seafi/ufa4i*CA yes am- aanuadr Peaytaal. loss aaselh� 0,9,9]1/ to cc-Pfel, ellC f.h - felt ar plea lam cost I I. est tan. Fac ll�tle the Ier erQ t Via1 . , P Itcllitaff to ' ,tpiEf% pp f -e" .w96P�m I C„ mnfV� "� y ...Irl time _ a ar It can r "� ."lewroei[pMayg 1 . IV. Administrating o the aEyeluilfeon"tlr n «�n�rpr. Sra cusf ) 1 am IN in ' It!'st.rr • 1 halftime hookkeop r/ 028,927escreteey aideslesutry..or` IV materials typeuritera calculator Ills systase telsphona -'0 I I MICROFILMED BY � ~ l- JORM" MICR#LA9 CEDAR RAPIDS DES MDIBES I f i I 111 1 I i I r i I, t fleas& complete this Alctten with 4C4448"Ca to the geacy Pupae pa ah/li laid& ate 4A[ 461,901114. " :i 11 •• Agency Name United Action for Youth Yua Fy 198] C'IGA&r 1982 • (Continued) (3) same 01 ?449'.-4 I. O trt¢IL ?1- Rreventloa 111 Synthe/li IY. Hong oeeent 6tnertl IAde6lttntlonl��_ MGM /U[lrIyil IAf[J f[JaaftlJ- resr 3 shat .ae the pals that qal &petit(/calf da ea the Ptep?? Is eeattud rut to ailieva with with far will p0 et seafi/ufa4i*CA yes am- aanuadr Peaytaal. loss aaselh� 0,9,9]1/ to cc-Pfel, ellC f.h - felt ar plea lam cost I I. est tan. Fac ll�tle the Ier erQ t Via1 . , P Itcllitaff to ' ,tpiEf% pp f -e" .w96P�m I C„ mnfV� "� y ...Irl time _ a ar It can r "� ."lewroei[pMayg 1 . IV. Administrating o the aEyeluilfeon"tlr n «�n�rpr. Sra cusf ) 1 am IN in ' It!'st.rr • 1 halftime hookkeop r/ 028,927escreteey aideslesutry..or` IV materials typeuritera calculator Ills systase telsphona -'0 I I MICROFILMED BY � ~ l- JORM" MICR#LA9 CEDAR RAPIDS DES MDIBES I f Outreach Office 311 N. Linn St. P.O. Box 892 Iowa City, Iowa 52240 (319) 338.7518 MIN* ,Ppn for y c� 3 � � es rbr y��y July 1981 United Action for Youth Board Hembers ,teal Morris- President Jody Sally- V. President Mary Laren -Treasurer Al Bohanan- Secretary Paul i' cue Jan Low Selma Connor lbue Braverman Nina Hamilton Jessie Henry John Murray Roberta Patrick Jeff Schabilion Synthsal3 Studlo 104 E. Jefferson St. Iowa City, Iowa 52240 (319) 3513720 ADDRESS HONE WORK 1104 Yewell St, I.C. 337-5966 353-5157 321 Windsor Drive, I.C. 351-1169 354-1266 441 Emerald E. 270 I.C. 337-2264 353-3550 405 Iowa State Bank Bldg. 351-7912 . 351-0221 447 S. Summit 338-6134 417 Garden 338-4170 1565 Blnfiwod Lase 338-3558 &$.$5 0 I.C. 354-1513 337-4195 1173 E. Court 351-5212 353-4852 1958 Broadway Apt. 9C 354-7326 1427 Muscatine 337-9806 515 Oakland Ave 338-0309 1503 Sheridan 351-7812 353-5053 i MICROFILMED BY -"JORM' MICR#LAB" CEDAR RAVIDS • DES MOINES C I i i i �J i i i �J IF F, MICROFILMED BY JORM MICROLAG CEDAR RAPIDS • DES MOIRES lql f, 141CROFILIIED BY ! " JORM MICR16LAB ! CEDAR RAPIDS - DES MOIYES I 1 _v JI BUDGET FORM Z AGENCY DESCRIPTION OF RESTRICTED FUNDS' GRANTS DONATIONS Please indicate the specific fiscal year (e.g., Calendar. 198L or July '81 - June '82) for which funds are designated in items 1-4 MY '81-June'82 1. Funds Restricted by Donor Source Use Amount HERITAGE AGENCY ON AGING I & R, Outreach This Year Next Year, $6,892 $7,500 i Chnra R.84fi _12.00n I { TOTAL L75 $_19,500 2. Donations 'Restricted by Your Board { Restricted Use Amount This Year Next Year i ! 1 TOTAL C a 3. Donated Services f ServiceHours Estimated Dollar Equivalent ` i Tht's Year Next Year This Year Next Year Vnlfintpprq 800 800 $3.946 $4,000 i i 4. Donated Materials TOTAL DOLLAR EQUIVALENT $3,946 $4,000 Material Amount Material Estimated Dollar Value This Year Next Year This Year Next Year TOTAL. DOLLAR VALUE S: Funds Generated through Grants having Hatching Requirements I L I! Tia Period. Agency Providing Amount Agency Providing Amount of Grant Seed Money Seed Money Grant Grant ' 7/Rt-6/,882—E$A 46 S8.5 HAA $8,546 � i ^ MATCH / FOR t TOTAL SEED MONEY $8,546 TOTAL GRANTS $8,546 TOTAL AMOUNT Generated through Grants (Total Seed Money + Total Grants) $17,092 I i MICROFILMED BY �- JORM I M I C R#LA e3 I 1 CEDAR RAPIDS • DES MOINES �i � ESA CID V mcnrlLMED BY JORM MICR+L CEDAR RAPIDS •DES MO WA v r. 0 ti .I 1Ij CID V mcnrlLMED BY JORM MICR+L CEDAR RAPIDS •DES MO WA v r. 0 u. _U • _2 CID V mcnrlLMED BY JORM MICR+L CEDAR RAPIDS •DES MO WA v r. 0 I _J 141CROPILMED BY -JORAA-MICR#LAB- I / 1 CEDAR RAPIDS • DES r4DI NES i L/ 1 II ^ 111 IS 1� I i 1 ESA P' _J 141CROPILMED BY -JORAA-MICR#LAB- I / 1 CEDAR RAPIDS • DES r4DI NES i L/ 1 111 IS 1� MORIM 1,1 11 -------- 1.117♦-�---- ll 11 IMF _ .IFI wl"-t sr��[Ir�>• FTN.VJ •[s!"DWI.1.1 �E•rr---- EiiGiF)•6i,7iib1• iL�Ifl7filFF7�1•[L]GTill 1.11 1-_-- l.Y1fIL•Pl•GfliiTit•[ij�[i�Ey�jl�[y�i� lse>•raw:•��i')Oyi)•Ik)4L'.11!<:1tGi'LiftlfTY "Mil XMFXTT5���� !Y)IQ1111♦ 111 [� 111 1��1-RI(�-w111 w3ff11-- !9RflGl•F170!iL�[[mmusimm� _J 141CROPILMED BY -JORAA-MICR#LAB- I / 1 CEDAR RAPIDS • DES r4DI NES i L/ 1 AGENCY gy BUDGET FORM 4 PERSONNEL SUMMARY SUMMARY OF ASSETS AND LIABILITIES Assets and Liabilities (From Most Recent Audit: Date Completed uno an. tgat ) Staff Positions and Salaries Assets Liabilities 5 Fund Balances Position Employee Name Fulltime FY 81 FY 82 FY 83 Title * ■ Position Equivalent Last Year This Year Next Year 3,291 Vacant ** Actual Est'd. Budget Executive Director Lucy Luxenburg __ 1.00 $15.000 $17.000 818.360_ 18 R Coordinator Sharon Hagge 1.00 12.000 110 Chore Coordinator Art Anderson 1.00 3.321 12.000 12.960 Outreach Coordinator Ellen Kuennen .50 4.331 * 7.000 Secretary Joanne vonRosen .50 2.410 jSecretary Margaret Clover .50 1,440 Bookkeeper * .10 3,000 I TOTAL SALARIES $54,280 $41,000 $26,502 TOTAL NO. PERSONNEL 5 3 5 TOTAL FULLTIME EQUIVALENTS 1 3 3 * 1.00 ■ Fulltime; .50 = Halftime; .25 = Quartertime, etc. Assets and Liabilities (From Most Recent Audit: Date Completed uno an. tgat ) Assets Liabilities 5 Fund Balances Explanation or Comment 1. Current Fund Total' $5,761 Cash on Hand a. Restricted 2,470 Chore Equipment/jgpprr�s b. Unrestricted 3,291 Carry-over/budgeted 2. Land, Buildings and Equipment 10,133 Chore and office equip. 3. Endowment Fund /—)TOTAL - All Funds \J $15,894 Budget approved. by: 8 / f�L- Chief xecutive OfficeP Authized Offic Date ( i 1ICROFILMED BY -"-JORM. -MICR#LAB ..1 CEDAR RAPIDS • DES M014ES I r `- _�o ��1 I CITY OF IOWA CITY JOHNSON COUNTY UNITED WAY UESTIONNAIRE FOR AGENCIES REQUESTING FUNDING 1) Agency Name ELDERLY SERVICES AGENCY OF JOHNSON COUNTY Addrteda 28 S. Linn Street, Iowa City, IA 52240 Phone 3U -j215 A. Name 06 D.taectua Lucy Luxenburg- B. Name and 7itte 06 pertdon eompCet.ing .this 601m Lucy Luxenburg, Director C. State purtpoae o6 yourt agency, as you dee .it To identify and meet theneeds and concerns of the elderly in Johnson County via Information & Referral Outreach 1{ Chore, and Advocacy Services. J D. Do you have a Boartd o6 D.trteetorta? NO x YES 1 16 yeA: Ia it x po£.ieymah.ing, oK advi.aorty .in naturte? Numbert o6 { Boa,%d membertd _9 Frtequeney o6 meetinga monthly Avertage numbert .in attendance L_ 7e4.mb o6 o66tce 2 Years How memberta aae ae-eeeted (Both method and caitertdd( by a nominating committee, and by election d must have experi with the elderly, and the majority of the members should be over 55 years of age. Ptease enctode a £.idt o6 Boaitd o6 D.inectoad E. 16 you do not have a Boated o6 Di.%ectorta, to whom arte you accountabPe? i 2) Id yourt agency Aegu4artty audited? NO x YES 16 yea, how 6Aequent? annually By whom McGladrey-Hendrickson I 3) What caitert.ia do you nee boa hi/Ling ata66? (education, expertLence, etc.) PCeade d ecA. i p 6y _Experience with the elderly, either in a working situation or L through volunteer work, and a college degree. The director's position requires 1 a Masters in Social Work and the other positions require a Bachelors degree 41 what <d the ct.lent/sta66 natio? Direct Services: 1/93; Indirect services(this includes I & R and duplicated count-•) 1/1491 191 - r. 141CROFILMED BY _JORM MICR+LA B._ CEDAR RAPIDS - DES MOIRES �L 1 ;, -2- ESA 5) .,How many persona .in Johnson County did yourt agency aetve .lad# yeah? (unduptdcated count) 'Not including I & R - 277 6) Now many-aetv.Ece contacts bort Johnson County did your agency have Cad# ye 7) PLeade ti -6t the prtogrtamd bort which 6unda age being rcequedted? In & Referral Outreach and Chore. Also for Su ortin Services d.) At what tocatdon(d) ate these ptogtama tocated? _Iowa City Senior Center 9) What ate the hourta 06 opetat.Con? 8:00 to 5:00 pm 10) Age the 6ae.ttttie4 acce4zib.te to the handicapped? _NO x YES — 11) ' What aeRvtee 02 anent 604tow-up meadurted do you use, i6 anyi .--Phone.--fhone calls on a weekly basis. 121 What is yout.6unding reque4t?_$15,000 United Way, (, 25 000 City 06 Iowa City, $6,830 Johnaon County 1 13) To what other 6und.ing aouhcea of govetndng of accted4#.i.ng_bodi.es arte you accountabte? Heritage Agency on Aging and Coralville 14) Ake therte 6Qed bort any 06 yout aeay.icea? Under what c.i2cumdtancea? Ate they Etat 6ees to dt.id.ing 6ees? Contributions are accepted. For the chore nrnnram mhirh ie under fadar 1nide-1 e- wp }�rnp} nnr ear • + i t 15) In what city, county of teg.ionat ptann.ing e66otz, of othert joint e66ott' has your agency been .invotved dut.ing the past year? We have worked with the• Heritage Agency on Aging for �^ their annrfestualElde,program which,is,hQld iIA Wgust_ We are also involved with the Task Force on Day Programs for the Elderly..._ OUr—aenc .� also participated in the Older American's Day activities at the Recreation'Center. x. In addition, our director participates in -the Service Providers..monthly.meetings- _ We are currently working with Ecumenical Housing in helping those elderly who may f need moving assistance when the facility is ready for occupancy. i 191 � 1 i MICROFILMED BY ` "JORM "MICR#LA13 - 1 ) CEDAR RAPIDS • DES MOINES I i 1 ib) 11)• wnaz meaeuted do you heel would help alleviate .these eomplaintd? ESA Ltd# complaints about your setvieed o6 which' you ate awake? " . THE FOLLOWING QUESTION.(018) IS FOR UNITED WAY AGENCIES ONLY Id► What would you suggest that United Way could do bot yourt agency that it id not now doing? increase its level of funding, We a v now on government funds Should these funds dissolve ouM an nry ,• r ,. believe that our community should carry the responsibility of caring for its•owi. What,ehanged would you duggedt in the way .United Way id ope2ating in 2egartd to you2 agency? We would like to see Planning and Allocations _ look at. the On the hollowing page, please bind•the A enc Goals Foam. You will note that it condcdte.06 devertal cotamind with headzng�epode o6 this 6o2m a to enable you to dha2e with the-6unding bodies, 6tom whom you aae tequezting duppgrtt, inbotmation tegaading the va2iou4 p2ogtamd your. agency id ca22ying out. The 60tm id set up so that you can tidt•eaeh p2ogrtam, the prtog!cam'd goals, objectives, and tadkd planned to teach these goatA,•depatate[y on the sheet. When you have completed the in6o4mation 2eque4ted 602 one p2og2am, please I list the next and do on unt.if you have coveted al.l the ptogtamd petptea4to you& agency. DO NOT EXCEED THREE SHEETS. The agency 602 which these 4o2md ate being completed do ed not didctim inate.on the baths o6 2ace, 2eligion, creed, national otigin, aolot, dez, n4 disability. AuCCtn�u, ze agency 2c �Ih(d?`InnF11'p�,yj•irIIYS�(nll11llflC II IIs bVCH AP.viPwed bit I,d r6 P15vefo55 rn � / ? /? �i .. Odtl/► ?z.__. .. gcncy name J. i • 141CADF1 LI4ED DY I "JORM MIC RfSL.AB j CEDAR RAPIDS DES 11014E5 I ii i 'v J� 'll i'faaat ...Ptcte thio acetic,. With Atjcntaee Ta the a9tner F,r91A.a /at which (and, sif year be[ttted. fy 198u A9e11Y Naa V L^"QFC afFYfY TAF VVWCnrI fR.WTV —��� Na•a of p,r94d.i Information and Referral Outreach and Chore TASKS - a[Sduff"s GOAL Ce)fCi1V[S F-CGRAM S[a j//•tteaiatt I ►hat ata the Foata that rhai speei LL teeny de you Naw wilt you get needed go cr.Fltta the Fta9ua is eenteted waY to aeiieve Witt Ihia thou teaattat baaA the P%l Pta9tad Ls R OOTREACII CHORE inion senior citizens about That there be one central phone Our location will make 1 ources in the community which number which will provide the easier for sentor6 to ge available to Deet their needs information needed and can refe assistance, and through those Individuals to the source pui'^catbou�hourwill servicesl needed. 11 reach those senior citizens wh To see that services are avail -,Through referrals from I unable to locate services In able to every senior citizen. other service providers, • community. and assist them in (family, friends, and .viding those services. publicity. ITo provide at minimal cost, To be able to assist our senior ey using volunteers'and chore services to any senior cltl:ens with their dNly needt workers who are willing citizen to the county. in order for them to maintain to work for either no their independence as ajong as charge or for minimum 1DOSSIble. wages. t MICROFILMED BY 11` JORM '_MICR#L'AB - .� CEDAR RAPIDS • DES MOINES i Information 6 Coordinator. volunteers. Social Work student assistants, and the Outreach Coordinator. Chore Coordinator and Volunteers. and sub- contractors whose rate are at the alnlmum HAS level. _V cysT g ark etch - ljj klft t:a Fery:en twat! $12,960 - 7,000 $12,960 TOTAL $02.920 JJ ELDERLY SERVICES AGENCY 28 S. Linn St. J Iowa City, Ia 52240 BOARD OF DIRECTORS President Marian Van Fossen 338-0714 808 Caroline Ct. Vice- Loraine Frost 351-1707 President 1851 Melrose Secretary Stan Good 351-4333 1247 Melrose Treasurer Don Benda 351-2761 5 Fairview Knoll River Heights, Iowa City Roberta Patrick 338-0309 515 Oakland Les Hilleman 338-1367 411 S. Summit Marjory Mintle 337-5861 321 N. Governor Gary Haymond, Legal Advisor 351-8100 330 E. Court MARY ROCK 338-2219 614 E. Jefferson N3 � MICROFILMED BY I..�'. "'JORM "MICR+LAS '- CEDAR RAPIDS • DES MOINES i 19l ii i .L "1 hhA I' Y, v 1 1911 i I MICROFIL141D BY JORM MIC ROL AB 1 CEDAR RAPIDS •DES 1401YES 1 F, BUDGET FORM 1 AGENCY Mayors' YoutI EmDlovment Program ADDRESS 620 S. Dubuque Iowa City ,-�DRMS COMPLETED BY Jack Robinson Dirertnr Name and title TOTAL REVENUE AND -EXPENDITURE SUMMARY FY` 81 Actual Last Year FY 82: Projected This Year FY 83 Budgeted Next Year FY 83 '. Minus FY 82 1. Beginning Balance a. Operating b. Restricted 2. TOTAL Unrestricted Support 24,250 26,100 32,850 6,750 a. United Way 0 750 1 500 750 b. Iowa City 20,000 21,000 23,000 c: Johnson County 0 0 4,000 4 000 d. AIT Other Coralville I.C.Scho 1 4;250 4,350 4.350 3.. TOTAL Unrestricted Funds Carried Forward and Current (la + 2) 4. TOTAL Restricted Support 2q,250 25,010 26,100 25,010 32,850 25,010 6 ,750 0 a. Restricted by -Donor State/Work-Stu y 25,010 25,010 25,b10 0 b. Designated by Board --'S. TOTAL Restricted Funds Carried Forward and Current (lb + 4) 25,010 25,010 25,010 0 .6. GRAND TOTAL Funds Available (3 + 5) 49,260 51,110 57,860 6,750- ,7507: 7:GRAND TOTAL Expenditures 49,260 51,110 57,860 6,750 a. Financed by Unrestricted Funds 24,250 261.100 32,850 6,750 b. Financed by Restricted Funds 25,010 25,010 25,010 0 8. Ending Balance (6 - 7) 0 0 0 0 Summary of Expenses and Outlays 9. Management and General 14,365 15,835 16,665 830 10. Payments to Affiliated Organizations 0 0 0 0 11. Major Property 8 Equipment Acquisition 12. Program Services Subsidized Youth 34 365 35,285 41,205 5 920 a, Employment b. C. d. e. f. 9• 14ICROFUMEO BY i JORM-MICR46LAB f CEDAR RAPIDS • DES MOINES r i 191 ' BUDGET FORM 2 AGENCY ors' Youth Employment DESCRIPTION OF RESTRICTED FUNDS, GRANTS DONATIONS Please indicate the specific fiscal year (e.g.. Calendar.1981 or July '81 — June 182) for which funds are designated in items 1-4 Fiscal Year 82 1; Funds Restricted by Donor V' Source Use This Year Amount Next Year Work Study U of I Asst. Director Salary 2500 2500• State Funds Enrollee Wages 22,510 22,510 TOTAL 25,010 25,010 2. Donations'Restricted by Your Board 1 141CROFILMED By -JORM MICR+LA13-' CEDAR RAPIDS • DES MOINES I f � N J� Restricted Use Amount This Year Next Year TOTAL 3. Donated Services Service Hours Estimated Dollar Equivalent This Year Next Year This Year Next Year I TOTAL DOLLAR EQUIVALENT 4. Donated Materials Material Amount Material Estimated Dollar Value This Year Next Year This Year Next Year Office Space Based on 9.5 months 2,900 3200 TOTAL DOLLAR VALUE. 2900 3200 5. Funds Generated through Grants having Matching Requirements Time Period Agency Providing Amount Agency Providing Amount of Grant. Seed Money Seed Money Grant Grant 9.5 months City of Iowa City 21,000 State Dept. P31�itte - 22,510 ,800-- MATCH of tnwa riry c hnnlc 2.750 FOR Social Services United Way 750. d— Work S tu y � , TOTAL SEED MONEY 28.600 TOTAL GRANTS 22,510 TOTAL AMOUNT Generated through Grants (Total Seed Honey + Total Grants) 51-11n 1 141CROFILMED By -JORM MICR+LA13-' CEDAR RAPIDS • DES MOINES I f � N J� —;a Mayor's Youth Employment Budget Form 3 °"""° Toru ° FY SUWAA TOTAL a a c o a r c Pro oud 8 et EVE O 1. MGYa a1 aHlrlr al In, - t. [YWb11W� aI 1,rr11 YYallr aWNal 11 n11r111N G YIIIIr IW <I ntlr111N G a1W IW r11U IW 1. I,Yrlw 1. IwGJJ {. IUHaHm W MI IrY Iwl rwlar rlU {. IIYNMII MI IINIrIWbI- - N fw4a11i M Irallrl IIWI aIflIeWYNsad IaY IYaI W WrafN lm /YYJNaUnlw 1. IW am GYn f. aaH .1 M 01W IUY lar t11Y W I,II1Y tart 9 3110 2 O. F,W. MrAH IW - 11. GG N M1411a11 W GnA.... 0"11.1 Iatwrl U. IHnlwllraY ' If. GGa Y IYrrtwl IrYla<Ilrl 11. Mn<Nbrrl am IlYlnr WGWI WrYdl d a IL Vont taTu Al". W fWmal (11Ha t 1 111 If. IOIY YNY W smY1i •• raHIN fYrrl aN rrraN 11. Ia1LL Ilmlt msTmmfa N slam abw Or U tat 0 11. lyra l IIIwIN Ga1r1a1N 1W1 lei M ffi tall al $ H 11. WbIHN !eSt pas 22,91D 22.51111 fws GHlaf rHYrf 0111 N nYlnl Hall al 1 Totalprogram cost (enrollee wages 6 benefits) • 11;205 State Funds are restricted for Program use only • 22,510 Balance of 18,695 for enrollee wages colas from combined'sources of United Nay, Coralvilla, Iowa city, Iowa Dlty School District, and Johnson County. There Is no distinction made as to exact amounts from these five sources that are set aside for Program costs. On the budget. It I's Indicated as: 8,815 laws City 1,000 Johnson County 1,600 City of Coralville 2,750 Iowa City School gist. 't1 5s�'O0 United -Nay The Process that Is actually utilized Is that all five sorest are combined and 10,695 Is subtracted from their total. � I i 141CROFILMED BY 1. _...1 -JORM'-MICR+LAB" CEDAR RAPIDS r DES MOINES ' I J� Mayor's Youth Employnnt r 14ICROFILI4ED BY ; �1. -JORM MICR¢LAB J CEDAR RAPIDS • DES MOINES I C�17tiIIiT7/.mwlrm n7A Ut-----_--�_— �[l�'ai �LY� ilf?t �!• 11 u i1G?:Li•�lfEL7w��������� EEC I _ i I oil 1 t f r 14ICROFILI4ED BY ; �1. -JORM MICR¢LAB J CEDAR RAPIDS • DES MOINES I J� I I _ i I 1 t J� fr • �� 1 naL11L 1 �_ Liabilities 3 Fund Balances - - BUDGET FORM 4 or Comment I. Current Fund Total PERSONNEL SUMMARY Mayor's Youth -Employment a. Restricted SUMMARY OF ASSETS AND LIABILITIES b. Unrestricted Staff Positions and Salaries j Position Employee Name Fulltime Title * = Position Equivalent Last Year This Year Next Year J. EndowmeEAllFunjds4: Vacant *� Actual Est'd. Budget AsDiresistactornt rector i 1.0 9300 -y---- ZTD--_ 10,000 10,700 2,5100_ TOTAL SALARIES 11,800 13,250 12,500 TOTAL NO. PERSONNEL 2 2 7 TOTAL FULLTIME EQUIVALENTS 1.5 1.5 1.5 �-j1.00 • Fulltime; .50 • Halftime; .25 = Quartertime, etc. Assets and Liabilities (From Most Recent Audit: Date Completed i =9ei approved by: Ch F a i Executive Officer Authorized Official Date I Rai 1 MICROFILMED BY DORM ""MIC R�LAB CEDAR RAPIDS • DES MOINES j 110 _;i J� Assets Liabilities 3 Fund Balances Explanation or Comment I. Current Fund Total a. Restricted b. Unrestricted ;. Land. Buildings and Equipment J. EndowmeEAllFunjds4: r) TOTAL - i =9ei approved by: Ch F a i Executive Officer Authorized Official Date I Rai 1 MICROFILMED BY DORM ""MIC R�LAB CEDAR RAPIDS • DES MOINES j 110 _;i J� rr ,CITY OF IOWA CITY JOHNSON COUNTY UNITED WAY QUESTIONNAIRE FOR AGENCIES REQUESTING FUNDING 1) Agency Name _Mayor's Youth Employment Program Addaess _520 South Dubuque - Pholie 351-1214 Iowa City, Iowa 52240 A. Name o6 D<xeetox Jack Robinson j B. Name and Title o6 person completing this 6oam Jack Robinson -Director I C. State purpose •o6 youA agency, as you see it To provide meaningful, sub- sudazed_work experience for economically, mentally, educationally, physically, and i socially disadvantaged youth in the Johnson County Area. D. Do you have a Boaad o6 D.ixectoxs? _ NO XX YES 16 yes Id it potieymak.ing, of XX adv.isoxy .in natuhe? Numbet o6 Boaad membexa 10 FAequency o6 meetings monthly Average numbea in attendance 7 Teams o6 o66.ice 2 years How membeas a.te se4eeted (Both method and ex.iteAia) Please enclose a list o6 Boand o6 D.iAectoas E. 16 you• do not have a Boaad o6 Ditectoxs, to whom ane you aceountabCe? 2) is youA agency xegulanly audited? _NO xx YES 16 yes, haw 6xequent? annually By whom 3) What ex.itex.ia do you use 6ox h.iaing 4ta66? (education, expeA.ienee, etc.) I Please 4pee.i6y CRITERIA ATTACHED`` •� N 1 4) What is the client/4ta66 Aat.io? 1:25 �I r � IAICROFILRED BY I i' JOR M --MIC Rf�LAE1 CEDAR RAPIDS • DES MOINES J� -2- Mayor's Youth Employment t. 5) How many peneona in Johnaon County did yo un as J agency aenve twat yeart? (undupl.tcated count) 58 (9/1/80 - 5/30/81) � �+ 6) Now many eenvice contacta_ bon Johnaon Cou Contacted for placement - 110 nty did youn agency have laat yea 71 P�`$4cat8'�R 4l�F ��ro'�Jtiaar rte'4GR11s Mayor's Youth Employment Program cc bunda ane being nequeated? -I 8) At what tocati.on(a) ane theae pnognama located? 9) What ane the hourta 06 openation? R �- 8:9Iowa City, Iowa •52240 101 Arte the 6acititie4 aeceaa.bbte to the handicapped? ? NO XX YES 11) What ¢envie¢ ort client hollow-ail meaaunea do you use, <6 any? Mayor's Youth Enrollees are in on the program for approximately 9 month }( which time staff visits/follows up with ,lob site supervisors and enrollees bi-weekly. j 12) What la youn 6und.tng nequeat? S1500.00 I r_ $23,000.00 ) United Way, City e6 Iowa City, $4,000.00 � Johnaon County 131 To what others handing aounn ees o governing on acenediting bodiea ane You accountable? The State of Iowa, Governor's Youth Opportunity Program ia) Arte then¢ 6eea bon an o N 6 youn aeavicea? Under what clncumatancea? Ane they 6lat bees to altding 6eee? BONE The Mayor's Youth Program serves all eligible youth. Eligibility includes income guidelines and/or disadvantaged youth and Youth exhibiting behavior problems in the school setting, home, etc. 15) In what city, county on regional plannin e hae youn agency been involved dun<ng thegpaa•toYea on o.then'joint e66ont staff is involved as' a Eoard member'wi'th:JOvenile'Diversion HACAP.Youth Advisory Council - Iowa City School J !'1 Vocational Advisory Board - Development of a•videotape on employment of handicapped youth with GrantYood AEA to pursue funding and job sites for handicapped youth I 1 ' 14ICROEILMED BY JORM MICR#LA13 CEDAR RAPIDS •DES MOINES f � .I i _;r -3 - Mayor's Youth Employment 16) List compZaints about you& seaviees o6 which you ate awaae? 1) Funding is for a 9.5 month program (August -May) desire for a full year program in order to presery �) continuity. Provide jobs in the private sector 17) What measures do you 6eeZ would help aZZeviate these eompZaints? 1) Increase in appropriations at local and state level. 2) Approval at state level to operate a 12 month program. 3 A equate, un ng to explore privarm sector jobrJ9 59.nate' '• THE FOLLOWING QUESTION (0181 IS FOR UNITED WAV AGENCIES ONLY 18) What would you suggest that United Way could do bot you& agency that f it is not now doing? United Way combined with financial assistance from Johnson f County would allow Mayor's Youth Employment to provide services to more youth in the i Johnson County area surrounding the Iowa City/Coralville Area. r What changes would you suggest in the way United Way is opeaating in t &egaad to you& agency? i I THE FOLLOWING SHOULD BE COMPLETED BY AGENCIES REQUESTING FUNDING On the 6oZZowing page, please bind the Agency Goats Foam. You will note that it consists o6 seveaat columna with headings. The se o6 this 6otm is to I enable you to, ahaae with the banding bodies, 6aom whom you ate tequeating suppoat, in6omation aegaading the vaaious ptogtams you& agency is cahtying out. • i The 6on.m is set up so that you can Zist each ptogtam, the paogaam's goats, objectives, and tasks planned to &each these goats, sepatately on the sheet. when you have completed the in6oamation aequeated bo,% one ptog&am, please Zist the next and so on until you have coveted aZl the ptoga.ams pertinent to youa agency. DO NOT EXCEED THREE SHEETS. j j t The agency boa which these 6otm4 ate being completed does not di.seaim- Znate on .the basis o6 &ace, aetigion, eaeed, nati.onat onig•in, onfat, svz, nt � d.i.sabi Pity• I i 1 e�.la-elm. Aii:f.fit atxa dycncy .tcp. I` t ^1hl r,vnl'I'tf2r1 ytl,',t(t,nutditp Iln.t bet'11 tNV(CwCr1 blf dp I'r 1�'C (t t\ prt .. , l'rlCy IIa1nC - r - r I � r i 14ICROFILMED BY ----� i JORM-MIC R(�LAB" fL�CEDAR RAPIDS • DES N0INE5 ' it �mms G %1 FROGRAu Pica st comp!c(c gni, scc :ien teieataee (e ear .fnmY Vicgtn.t it, u4ieh fund, 'atr Fling 'etwu ted. AguaY vane _:Jaxox;A_YgDrh renlovnenc Program wen •J•Y 82 ra.e of and taw - 8a,o•'� Vn.,rh.Emnlamemr m.+ cuu de3(rr " •- all E I COST. Mer such will etc pzei't• cestY . 57,850 FY 82 1� �•----- —.___ --------- �...� MICROFILMED BY -'JORM"--MIC RCpLAB--1 1 J CEDAR RAPIDS • DES MOINES a What oat the Seat, chat IY(S what YASCS atsouccls • /ht 01091" is ctattttd a'oundr tytci//icatlY da Pau We to acfitvt with thio New w1fC yea el .. Sq;;/aalN/ah pergna.! three tctm tlti needed is ee.ptttt lee 4 llayor-s Youth Employment To provide a subsidized mcon. Ingful work In FY 82• toprovlda job expert- 1) To assess she job Io- 1) One full time full time Program experience for dis advances" young within ence for SS eligible yputh. Par etclpan15 teresu end eapablli- par - er. sod people the Johnson County area. will work (or Mouth a week for ties of all ibleto t Job ry eprogram rvise ngoals a total of SA weeks 2) To develop sites out • per program year. (y/)/J#..to within local public alone with the and private non-profit assistance of a pat organizations that time (work study) will provide a *can. person. 15 hrs. a Ingful. work site and week (Asst. Dlrectd that will also corre- 1) In kind supervision spond with enrollee. provided by job Interests. site supervisors. 3) To conduct job sits evaluations as to ' meaningfulness of job site at beginning of Year and one In Ilay, To provide educational career and vocaclonaI counseling to In FY 82 to meat with Individ. Uhl 1) Evaluations occurrin Director and Assistant enrollees on the program. enrollees on approximately a biweekly bads to discuss on an on-going baslsg (work-study. enrollee work parfonence, feet- througb'staffYollew- •Director up, visits wltA person)•ln;eonjuntlon ore careter plannlnt. lducstlonb enrol lees and Job siu vlth joP.slts super- ' opportunites and Job po'slblll- supervisors. vlsars. ties In the private 'actor. 2) Write follou•up after Opel, visit. 3) Four enrollee evalua- tions conducted through= • uut program year, (Pro. pored by Job site super. U ` I :isnra? 0 all E I COST. Mer such will etc pzei't• cestY . 57,850 FY 82 1� �•----- —.___ --------- �...� MICROFILMED BY -'JORM"--MIC RCpLAB--1 1 J CEDAR RAPIDS • DES MOINES a I y �t xy (11 'cielUlec tT (he 4gcn[y prrgamas ley whic4 (u -dl He 4cis1 eeq. .v vs.< Ilayor's Youth Employment Program ltd, pun FY 82 114.1 e( h<gu.l IUyor I Youth Employment Progron 1 MGM 'r PC p't CCwpltte ba t<C f'U1 xy (11 'cielUlec tT (he 4gcn[y prrgamas ley whic4 (u -dl He 4cis1 eeq. PC p't CCwpltte ba t<C f'U1 xy (11 'cielUlec tT (he 4gcn[y prrgamas ley whic4 (u -dl He 4cis1 eeq. Agency vs.< Ilayor's Youth Employment Program ltd, pun FY 82 114.1 e( h<gu.l IUyor I Youth Employment Progron GJAI OUEdrIVES TASKS aladuatls -- cdsr What ue 24e Pont, that tb paagum is [ulna rl Taal 19"t�tavc sUk this Mor mill pa lotalela Phot &p! icall do You•— 1•Fasnooded •• Mem wd •gau�dt l4au au W&complete paquwf milt she pupue anti To provide information to loco- in FY,02 to' bo available upon Same nd staff youth in regards to Job socking request to local organisations, skllls;appropriate work habits school, interest groups.ate. - and specifics at Mayor's Youth to provide information on ycut Employment Program. employment. To offer specialized services In FY 82•to'havo Increased con Daa•olop Jobsltu appro. Director and In the arca of youth coploymant tact uicl' local gamice agent- prlata for, andaccossil is Assistant Director to the developmentally disabled that servo Cho mentally handl. to the handicapped and oentnlly retardedca eJ d d • pp an eye lopoontmlly disabled In order to Book out referrals. v' V LIICROFILMED BY I D ` ORM MICR+IAB�� j CEDAR RAPIDS DES MOINES I E f J Mayor's Youth Employment Program FY83 V CRITERIA FOR EMPLOYMENT Director: 1. Must have graduated from an accredited 4 -year college in one of the behavioral sciences, counseling or a related field. 2. Administrative skills. 3. Knowledge of community resources. 4. Empathy with youth and/ or disadvantaged. S. Ability to develop rapport with professionals and the business community. 6. Knowledge of the principals in developing a positive work experience Assistant Director 1. Must be eligible for work study. 2 Must have a school background in one of the behavioral sciences, counseling or a related field of study. 3. Must have a means of transportation 4. Empathy with youth and /or disadvantaged. 5. Must have knowledge of Community Resources. MAYOR'S YOUTH EMPLOYMENT BOARD OF DIRECTORS v 1. Wayne Johnson, School of Social Work North Hall University of Iowa Iowa City, Iowa 2. Keith Kaefer Iowa City Chamber of Commerce 109 E. Burlington Iowa City, Iowa 3. Peg McElroy United Action for Youth 311 N. Linn Iowa CCity, Iowa00 MarkRiVv. olBimeuniLynCenter 2530 Bartelt Rd. N1C Iowa City, Iowa S. Classie Hoyle Iowa City School NBoard RRe Box 123 C Iowa City , Iowa ,J Jan Lown 6.417 Garden Iowa City, Iowa 7.Joen Jehele Iowa City Public Library 419 7th Ave, Iowa City, Iowa B.Mark Weaver-Grantwood AEA 125 Taft Speedway Iowa City, Iowa 9.Tom Muller Seiferts Small Business 1350 Burry Dr. Iowa City, Iowa 10. Dave Bayless Job Service of Iowa 1810 Lower Muscatine Iowa City, Iowa 11. Dale Helling- CITY OF IOWA CITY REPRESENT Civic Center 410 E. Washington Iowa City, Iowa 1' MICROFILMED BY "JORM`-MICRbLAEI - J CEDAR RAPIDS • DES MOIYES ' I I J-:'— V -11 J� I� IIICROrILMED BY JORM MICR6L]AB CEDAR RAPIDS -DCS MOINES 19/ [,�r - BUDGET FORM 1 AGENCY PALS PROGRAM ADDRESS3149 Highway 218 South, Iowa City, IA FORMS COMPLETED BY Stan Miller, Board Member Name ana title TOTAL REVENUE AND EXPENDITURE SUMMARY FY 81 Actual Last Year FY 82 Projected This Year FY 83 Budgeted Next Year FY 83 . 'Mihus FY 82 1. Beginning Balance 3.022 2,487 2 487 a. Operating 3,022 2,487 2,487 b. Restricted 2. TOTAL Unrestricted Support 25,869 37,000 a. United Way -- 7,500 15,000 7,500 b. Iowa City 15.500 17,000 18,100 900 c. Johnson County . 51000 6,000 6,000 d. All Other 5,369 6,500 7,500 1 000 3. TOTAL Unrestricted Funds Carried Forward and Current (la + 2) 28,891 39,487 49,087 9,600 4. TOTAL Restricted Support -- - -- a. Restricted by Donor b. Designated by Board 6. TOTAL Restr :ted Funds Carried Forward and Current (lb + 4) 6. GRAND TOTAL Funds Available (3 + 5) 28,891 39,487 49,087 .9,600 7. GRAND TOTAL Expenditures 26,404 37,000 46,600 9,600 a. Financed by Unrestricted Funds 26,404 37,000 46,600 9,600 b. Financed by Restricted Funds -- -- -- -- Ending Balance (6 - 7) 2,487 2,487 2,487 Summary of Expenses and Outlays 9. Management and General _ 10. Payments to Affiliated Organizations 336 500 Soo 11. Major Property S Equipment Acquisition 12. Program Services 26,068 36,500 46,100 9,600 a• Pals program 26,068 36,500 46,100 9,600 b. C. d e. f. 9• MICROFILMED BY i _ I DORM MIC R�LAB 1 CEDAR RAPIDS • DES MOINES. i a �r C BUDGET FORM 2 AGENCY `ALS PROGRAM ' DESCRIPTION OF RESTRICTED FUNDS, GRANTS, DONATIONS Please indicate the specific fiscal year (e.g., Calendar.,1981 or July '81.—•Juaw 182) for which funds are designated in items 1-4 FY 82 & FY 83 t. Funds Restricted by Donor Use Amountsource U • WeYtar Nut Year TOTAL 2..Donations Restricted by Your Board Restricted Use Aunt This Year Nut Year TOTAL s. Donated Services Service This Estimated Dollar Equivalent This Year Nut Year This Year Nat Year Johnson County Extension t;ouncij cravel, conmum ca ions, renr TOTAL DOLLAR EQUIVALENT 15,400 16,500 4. Donated Materials Material Amount Material Estimated Dollar Value This Year Next Year This Year Nat Year Donated by local merchants TOTAL DOLLAR VALUE 450 450 S. Funds Generated through Grants having Matching Requirements Time Period Agency Providing Amount Agency Providing Amount of Grant Seed Money Seed Money brant. Grant MATCH FOR �I TOTAL SEED MONEY TOTAL GRANTS TOTAL AMOUNT Generated through Grants (Total Seed Money + Total Grants) 191 1' MICROFILMED BY i i. "DORM MICR+L AB , CEDAR RAPIDS •DES MOINES ' _io , J� Budget Form 3 allrro to alnoRTM . Pro oa�d fMMMAAU at g flavaat raw • e o a r a VE : all o e pate 1. Gb.l 11 /MINIM sl Lr !. Wn11.1Uu1 sl IrN1 NI s s1 \) nslrltlN Is hII11M IW sl nsINSIN U sWr s\ls hlUl /W 1. Irvn11 t. I•W1UI f. 4wwsb W am fn• Gol srsr Mils ' f. Wr1\I f111 IlNlrlss, I. IIIK111W 1 fWr110 IrNlslll M 11111w NW /W IK11 W 1. 113.111.1f 11K11KIlllf IN WI111r11N lsWllll rIr111W t. las W 4W1 Ir 4wrs1 bs tUK WI Ir til W JLIY Irl $ It. Ir IY Gnln IW ' 11. 1tls N MlnlNl W Swims IlNllll IUUr t. Lm Wu Lr 11. Glu r Ir1Wllrwullw 11. tluslilsr1111W IlNlub INb1U111•KWIs •1 \ If. frfli IN4 UK" All 1101111 fit. 1 11 It. 1014 IfYllf W tW011 •• flrtllr /uMN W /7.5 wnll 11. 1014 /WIf...Gtits In WN NN U. [Wool/ IIIKNN GNrItlN fWs Ills, by Mllnl s1Q1 sl N 11. 1111rk1N fW1 tInIM IKMN 11111 h rr+IW mb 11 \ F RMR�MICR YLA ¢R RAPIDS • DES MOINES j Pals , 1 MICROFILMED BY _-JORM MICR6LAS - I j CEDAR RAPIDS - DES MOINES I i FMOOMM t�t�t�t�t� Of Esn�>m>■�� �NmooCCo�CC MIMI �������� iI -I-,1'1_1-11'1.11111111_ _--_ Fi LkYE•:.�CI.7f�.�1 ������ 1 MICROFILMED BY _-JORM MICR6LAS - I j CEDAR RAPIDS - DES MOINES I i I �1 -;r J� BUDGET FORM 4 rr Pals Program PERSONNEL SUMMARY SUMMARY OF ASSETS AND LIABILITIES Staff Positions and Salaries Position Employee Name Fulltime FY 81 * ■ Position Equivalent Last Year FY 82 This Year FY 83 Next Year Title j Vacant ** Actual Est'd. Budget j Program Coordinator Janet Peterson .50 7,800 8.900 9,800 Caseworker Diana Miller Jones .50 4.794 5,820 -- Caseworker Kate Aspengren 1.00 8,269 10.524 12.500 Caseworker * 1.00 - -- 14,000 G.A.P. Coordinator * Hourly -- - 1.350 I i TOTAL SALARIES 201863 25,244 I 37,650 TOTAL N0. PERSONNEL 3 3 4 TOTAL FULLTIME EQUIVALENTS 2.00 2.00 2.50 + GAP 1.00 ■ Fulltima; .50 ■ Halftime; .25 ■ Quartertime, etc. _ �! J I Assets and Liabilities (From Most Recent Audit: Date Completed 1 Liabilities 6 Explanation Assets Fund Balances or Comment - 1. Current Fund Total 2487 a. Restricted ' b. Unrestricted 2487 f 2. Land, Buildings and Equipment. i 3. Endowment Fund 4. TOTAL - All Funds 2481 u Budget approved by: ief Executive Officer Authorized Official Date -1-18-82 Revised --- --- X91 1 � I r MICROFILMED BY OOR M. -MIC R�LAB CEDAR RAPIDS • DES MOINES I -;r J� .,CITY OF IOWA CITY JOHNSON COUNTY UNITED WAY. 2UE TILNNAIJRE FOR AGENCIES REQUESTING FUNDING 1) A.6-ney game Pals -Pro ram - Johnson Coun nsion Add)te4a 3149 Highway h Count Sou— Iowa 15, LA 52240-- Phone 337-2145 A.. Name CA DiAeatuit Jan Peterson, Pals Coordinator/Janet Martin, 4H & Youth Coord.. S. Name and TitZe o6 pea6oh compteting thi4 Koam' Jan Peterson, Pals Coordinator C. State puApoae o6 youa agency, as you 6ee it To provide supplemental opportunities for social, emotional, mental and physical development of children from single Parent families in Johnson County by means of a long-term one-to-one relationship with an adult volunteer. 0.. Do you have a BoaLd o6 Diltecto)t4? NO X YES N;. .16 yea: 14 it X poZiaymaking, o,%. X advi4oay in natuiLe? Numbed o6. BoajLd membe&6 16 Fitequency 06 meetingA Monthly AveiLage numbe. in attendance 12 Tvnms uA o66ice 2-3 years How membeaa. ate AeZeeted (Both method and ctiteitia) Pals Board members are selected on the basis of occupational or community involvement beneficial t 11 p committ:n and willingness to serve. Recommendations are.made tomemb2shi e of . .... board;. prospective members are contacted. I'a soar d and Extens IQ"6 pr5V!7 Ptea6e enaZo4e a Zi6t o6 Boaad 06 Di,%ectoLA necessary for as2l;Tn2! E. 16 you do not have a BoaAd &6 DijLectoLa, to whom age you accountabtet.-, The Pals Board is accountable to the Johnson County Extension Council. 2) 14 YOUJL agency teguta/Lty audited? NO RYES IS yea, how 6,Iequent? Yearly By whom Russ Swenson, Area Extension Director .31 What caitenia do you uAe 6o -L hi -ting 6ta66? (education, experience, etc-. 1* Ptea4e apeci6y 4 -year college degree preferably in human services, capacity and ease in relating to people and awareness of human relationships, professional casework skills. 41 What is the ctient/Ata66 tabu? 2 staff: 90 children, 90 volunteers, 90 parents, 55 children on waiting list, 40 now involved in small group recreation program -All 141CROFILMED BY 1. JORM r MICR46LJAI3 G CEDAR RAPIDS - DES MOINES r V , Pals 51 How many peneone in Johnaon County did yours agency eenve Zaet years.? .� fundupZieated count) 85 matched children,85 volunteers, 85 parents;55ichildre5 on waiting t. U 6) How many 6envice contacte bon Johnaon County did yours agency have Zaat yea s 250 contacted on an ongoing basis, 75 GAP, 120 new parent and child contacts. 7) PZeaae Ziat the paogaame bon which 6unde axe being xequeated? .Pals Program -I 8) At what Zoeationfe) ane theae pnogname located? 3149 Highway 218 South, i owa• + 9) What ane the houne o6 operation? 8:00-12:00; 1:00-5:00 10) Arte the 6acititie4 aeaeaeible to the handicapped? _NO X YES" 11) What aexvice on client 6oZZow-up meaeurea do you uae, i6 any? Regular i contact with parent child and volunteer. Ongoing child progress evaluations, ram valuations match evaluations at termination. 12) What is yours 6unding xequeat? .$15,000 United Way,. ! ? City o6 Iowa City, ? Johnaon County Ij " 113.) 7o what others 6unding aouncea on governing ox accred-Lting bodies axe you accountable? Johnson County Extension Council i i i 1 14) Are'theae bees boa any o6 your aenvicea? Unde,% what circumataneea? Axe they 6Zat 6eee to 4tiding 6eea? No i I I � t Ii 151 In what city, county on regional planning e66ortt, on other faint e66oxt hae your agency been i.nvoZved duping the past yeas? Follow-up meetings �. for- regional planning human services study, i.e. youth serving agencies meeting,_ Consultation with other agencies, referrals to and from other agencies. Community placements, organization Service Project ion of State Association, singleparenti support groups with WRAC, assist with 0VP training, consultation for setting up new programs in region. _ - ------------------- G n IdICROFI U4ED BY •' J -DORM"MICRbLAB ) ' CEDAR RAR105 • DES MOINES I -3- Pals 16) Li.at complai.nta about youn aetvi.eea o6 which you ate aware? Waiting 'list is too long. Want more staff contact 17) What meaaua.ea do you heel would help alleviate these eomptai.nta? Additional staff for volunteer recruitment, matching, and follow-up. Additional Tunas for recruitment efforts THE FOLLOWING QUESTION (018) IS FOR UNITED WAY AGENCIES ONLY 18.) What would you auggeat that United Way could do bort youa agency that. it is not now doing? We are applying for United Way agency status and funding. What ehangea would you auggeat .in the way United Way i.a opeaati.ng in tegaad to you)L agency? THE FOLLOWING SHOULD BE COMPLETED BY AGENCIES REQUESTING FUNDING On -the 60tlowi.ng page, pteaae bind the Agency Goats Foam. youWitt note that. it cona.cata 06 aevetal columna with head.cnga. eTi puapoae 06 thta 6oam 14 to enable you to skate with the 6undi.ng bodi.ea, 6tom whom you ate tequeati.ng auppott, .in6oamati.on tegatding the vati.oua ptogtama youn agency is essaying out. The 64m 14 aet•up ao that you can li.at each pnogtam, the ptogaam'a goale, objec:ti.vea, and taaha planned to teach these goals, aepaAatety on the sheet. When you have completed the i.n6otmati.on %eque4ted bot one ptogAam, pleaee li.at the neit and ao•on until you have coveted all the ptogtama peati.nent to youn agency. DO NOT EXCEED THREE SHEETS. The agency 6o1L which these 604m4 ate being completed does not dEaeti,m- inate on the baa.ia o6 r.ig ace, tefion, eteed, natlonal otigin, V.otgt, avz, u4 di.aabiti.t y, .1111 .1 0p11111 ('p f,�l1 it lldafl,'ll Ildlll' lld .\ ��,'ill 1P1'f l'I Ptlel-fvla .It February 9, 1981 r J' =MOES I i J� i lit 1 ptuu ca.ptttt 4416 Section eel/1 ultaiece to the qsact ►+g4449 104 Chick hada qe being aeputed. 1111 Aytacy Mame pus peraa. - J -h -em. County extension via" 683 Mame e( hs944m4 I� PROGrAW GOAI daltCrly[S -- -- MASES RESOURCES CCSr Whet eta the Pett else the Pag9eas U cemtteed Yhse tpet%fhaLly b you va.l to ac lave rllh thta Mar r!!t fee et IleI yma/ealels Wer much • sasundf Ilett ueltaIf met Id to a./tete rite the P4494dmt tatla ptcdtae cOtf Pala To provide supplemental op- A. melntain and support 128 1. Intake of children portunities for social, active matchas and volunteers The total budget' Johnson County emotional, mental, and 7. Watching of chlldrea is 145,000 tar year _ Extension physical development of and volunteers PAIS Coordinator. ending Oat. 11, 1541 children free single parent 1. Monthly staff contac Walt -time homes withArent, child, P Two toll -time Pals and voluncme[ Caseworker B. penult 150 potential' 1. Nawspapsq radio, N volunteers speaking engagements general publicity, and current cliental contacts C. 7rorlds adequate preparatlen'1• 14onthly group t support for wlunture In orientations order to achieve auedssful 1. Monthly state contact with • Putchas lasting a sinlmum pf one year. 1• parent,chlld,voluntes lir In-urvlce train �•'v,: k ; I !ng rasions for. `+w•' Ytcted Volunteers 0. Mosta q[oup eohulwmeu la Monthly nwlsttsr •, and mutual support Sot 1. Ser special group participants events (continued) ir, 1 t MICROFILMED BY 1 ,1 '":)ORM.��"MIC RAIAB- ' CEDAR RAPIDS • DES MOINES ! I J� I 1� I 4, _ ' 1 x rlt'&s caspltt} this stcti Pe .11th Atlt4tact to 144 'Jascy /4164'+6 Ise which Iced& eat 6ti"I equated. -� Agtacy Maws PA" - Johnson bounty extension visa FY83 _ n Mass at P4dJ4'+6 is E�wF) i CC I CEJfcriyfl rASIS ffsOUICfs cost PROGRAR_ Wket ass the goal& fMet What IFcciliultJ is You .-� Mae wilt yon lei • s/el//+s/alelt Mrw much wilt the I chi v4'p'+ it catered wast to to lout with this that u6atts +it ed a tleptete task& p elta easel • s4swdl p4agu+l 1 C. evaluate each child's 1, Quarterly evalwtloe Pals - personal, social, And Johnson Wunty aeademic r teas P. Conduct regular program 1. Analysis or quest- extension evaluatiT ionneires received fro, parent, child, and volunteer at in- take and terminatio Provide then, on 00 Waiting A. Recruit and train student 1. Contacts with social Part-time Urban 1•N This L •volunteer the only list with recreationalvolunteers weekly to lead we work, recreation Aid to coordinate GAP progray to supervision activities, opportunities activities for small groups Classes cost him. The 48 Aide for supervised pssr'inter- of e -h children 2. orientation and isanIN extension '. action and adult friendships training sessions eMployee. (Group Activity Progrma -GAP) for CAP volunteers B. Provide support for leaders 1. Weekly conference prundlng for this of sell grope with GAP leaders pwltion will end ' Decesbc. 1JJ1'.. PAIS staff Will Men be ' responsible for GAPJ i + ..ICRDFILMED DY -`JORM "MICR#L:AkB " CEDAR RAPIDS • DES MDINES I I� ' ' 1 4 i + ..ICRDFILMED DY -`JORM "MICR#L:AkB " CEDAR RAPIDS • DES MDINES I ' ' i + ..ICRDFILMED DY -`JORM "MICR#L:AkB " CEDAR RAPIDS • DES MDINES n u Pals Board, FY82 Dick Ferguson, PRESIDENT - A.C.T. Vice -President Bill Wirth, VICE-PRESIDENT - State Farm Insurance Pals Volunteer Linda Abel, SECRETARY - Univ. of Iowa, Sponsored Programs Former Pals parent Don'Benda, FINANCIAL MANAGER.- Don Gray Realtors Wendy Gronbeck - Media & Communications Trainer Ann Anderson - UI graduate student, Pals Volunteer Dave Bousfield - Lemme School Special Education teacher Former Pals'Volunteer Jim Leighton - Shoemaker Haaland, Consulting Engineer John Knutson - UI, Associate Professor Kim Wall - UI Audio Vicual Center, Asst. Director for Production Kay Brown - UI Editor, Humanities/Science News Service Carolyn Thomas - Iowa City Community Schools, Language Arts Resource Specialist Charles Carpenter - UI, Coordinator M.B.A. programs Rhonda Trimble - Student, Pals Volunteer Stan Miller _ EX -OFFICIO - McGladrey, Hendrickson, C.P.A., Partner MICROFILMED BY '"DORM- MICR+CAB" CEDAR RAPIDS • DES 1401 NES 0 ,i I F n / 141CROFILMED BY JORM MICR40LAB CEDAR RAPIDS •DES MOINES lit Jl �r BUDGET FORM 1 AGENCY Rape -Victim Advocacy Program ADDRESS '130 N. Madison St., Iowa City, IA 52242 °ORMS COMPLETED BY Claudia Carver, Assistant Coordinator, RVAP Nam* and title TOTAL REVENUE AND EXPENDITURE SUMMARY FY 1981 Actual Last Year FY 1982 Projected This Year FY 1983 Budgeted Next Year FY 83 Minus FY 82- 1. Beginning Balance 627.00 1,994.00 750.00 -1,244.0 a. Operating 627.00 1,994.00 750.00 -1,244.0 b. Restricted 00 00 00 00 2. TOTAL Unrestricted Support 22,067.00 21,042.00 22,497.00 1,455.0 a. United Way 00 00 00 00 b. Iowa City 9.515.00 8,073.00 8 15:,.50 80.5 c. Johnson County 7,770.00 8,073.00 8,153.50 0.5 01 d. All Other 00 4.896.00 6 0.00 1.294.01 3. TOTAL Unrestricted Funds Carried Forward and Current (la + 2) 22,694.00 23,036.00 23,247.00 211.0 4. TOTAL Restricted Support 250.00 500.00 00 -500.0 a. Restricted by Donor 250.0-0T 500.00 00 -500.00 b. Designated by Board 00 00 00 00 5-. TOTAL Restricted Funds Carried Forward and Current (lb + 4) 250.00 SOO.00 00 -500.00 6. GRAND TOTAL Funds Available (3 + 5) 22,944.00 23,536.00 23,247.00 -289.00 7. GRAND TOTAL Expenditures 20,950.00 22,786.00 23,247.00 461.00 a. Financed by Unrestricted Funds 20,700.00 22,286.00 1 23,247.00 961.00 b. Financed by Restricted Funds 250.00 500.00 00 -500.00 8. Ending Balance (6 - 7) 1,994.00 750.00 00 -750.00 Summary of Expenses and Outlays 9. Management and General 16 130.00 16 854.00 18 532.00 10. Payments to Affiliated Organizations 00 -00+ 00 _1,678.00 00 11. Major Property 8 Equipment Acquisition 00 00 00 00 12: Program Services 4,820.00 5,932.00 4,715.00 71,217.00 a• Rape Crisis Line 1,814.00 2,195.00 2.415.00 220.00 b• Information Bureau 937.00 980.00 1 100.00 r 20.00 C- Sneakers Bureau. 660.00 420.00 485.00 65.00 d. Women Aanlnnt Pornography500.00 650.00 715.00 65.00 e'Near North ide Prevention Prolect 909.00 1. 687.00 00 -1 687.00 f. 9 r 1 n 111CROFILMED BY "JORM MICR46LAB i j j CEDAR R41'105 • DES td01YE5 7 r !1'1 AGENCY .—RVAP FY83 BUDGET FORM 2 — DESCRIPTION OF RESTRICTED FUNDS.* GRANTS DONATIONS Please indicate the specific fiscal year (e.g., Calendar. 1981 or July. 181.—•June 182) for which funds are designated in items 1-4 July 1981 — June 1983 1; Funds Restricted by Donor Source Use FY82 Amount FY83 This Year Next Year VISAS (U¢iversity of Iowa Honorarium and ads Student Associations for program: Women $500.00 00 Senate Against.Pornography i TOTAL $500.00 00 2. Donations Restricted by Your Board Restricted Use Amount This Year Next Year I - i1 ' TOTAL 00 00 I 3. Donated Services ( Service Hours Estimated Dollar Equivalent This Year Next Year This Year Next Year Volunteer staff (advocates) 13,312 13,312 $66,560 $73,216 Attorney service (consulting) 70 75 3,500 4,125 _Professionals (+n-ae +. 25 � 5 550 R75 [ training) iIf • Graphics and artwork 35L 40 245 320 TOTAL DOLLAR EQUIVALENT $70,855 $78,536 4. Donated Materials ` Material Amount Miterial Estimated Dollar Value This Year Next Year This Year Next Year Vehicle and transportation 780 mi. 860 mi. S170.00 SIR9.00 Clothing for victims 9 sets 11 sets 180.00 220.00 Rent, maintenance, utilities 180 sp. ft. same 2050.00 2255.00 ! i TOTAL DOLLAR VALUE $2400.00 $2664.00 t S. Funds Generated through Grants having Matching Requirements Tian Period Agency Providing Amount Agency Providing Amount of Grant. Seed Money Seed Money Grant Grant } MATCH FOR J TOTAL SEED MONEY 00 ,TOTAL GRANTS an TOTAL AMOUNT Generated through Grants (Total Seed Money + Total Grants) 00 i � 1 MICROFILMED BY � -"DORM MICRbLAB I� L� ( J I CEDAR RAPIDS • DES MOINES � =1 i w..a.d Form .3 GaAW) TOTAL SLrFM24 Pr sad at a RMS TOTAL A I C o I ► a VE 1. Irl W. It MIrIM of lw 1994.00 750.00 750.00 i. WuuNlrll a11wAk rr•1100 11 ma/gN Y MINIM IW 00 el WI.LIN U aWr tW Willing IW 00 I. teWw Ali 1. fYY.irl 1. Mmwu W M I. W.1 ran It, on f. a•Wrpq Ml lWhdl h) An 1. f11wIlY.1 rwr.lN frYaa W lYllw JWr IW Ir.l W t. Allralw 6,IIr.WI.1 WMINn.tN IWr•blTalk,l•1IW An t. as W L.WI Mr f.Wrrl Jmmw. NW Ifr Ir ell W J.MIr era 11. McYr f•nlY rw 00 II. blur rnrlW •N I l.•n IPrllll on IMMrI an IL Irnlwl Illr00 Il. 4I., Y Iwnwl Irru111Y.00 11. Mhnllww. M.. slaw,,. NbIWI.wu.1, •)00 N IT. 0111 301M "W" W w l Ill., 11 11 If. Tale IIaWI r aOttl .. "AT" f.4 W [•rnN if. 141M f s am1n11 lar . I.Un 11. ermll AlptaN MIrul Irll Itlll M r ua WII fl N An 11. tela<I.1 f..11 Grana fwrl lull N n"1, nor d00 •1 00 [.Includes University of Iowa Cogtrlbutlonw Student Assoclatlnns Senate Central Adslnlstratlon -------- r 141CROFILMED BY 1 "-JORM MICR+LAB' fCEDAR RAPIDS •DES 1401YES r lit l i� 1 I. 1 RVAP .I: 11 11 ---_IIIIIIIIIIIIIII♦1_--- w -1111111-11_11_--111111�1�1- L 11 -----111111111111111♦--IIIIIIIIIIIIIS- �sr�����rl�szrlt�������� i1[i71� t:iL� s� iibl i71] �� i1T1---- donated, �rtt�currently 11 ---curren ------ • curre H, 1 I 1 --------- 1.1 -MUM �*TWTT-1 III 111 1,1 �'kISl7dliEnv=�� 1 � MICROFILMED BY i 1. "-JORM MICR6LAB CEDAR RAPIDS - DES MOIYES J� • AGENCY _ - BUDGET FORM 4• KVAF FY83 PERSONNEL SUMMARY SUMMARY OF ASSETS AND LIABILITIES Staff Positions and Salaries Position Employee Name Fulltime FY81 FY82 FY83 Title * a Position Equivalent Last Year This Year Next Year Vacant ** Actual Est'd.z Budget Coordinator: TZ 6 to 0 7/1/80 - 7/30/81 T. Kelly . 1.00 12,237.50 1,112.00 00 6/15/81 - K. Miller 1.00 410.20 12,000.00 14,000 Assistant Coordinator: 7/1/80 - 2/15/81 C. Carver * .50 464.00560.00 830.00 (work-study) l 1 figures show are lox actual wages TOTAL SALARIES m.112.00 ,513.672.00 s14.830.00 TOTAL NO. PERSONNEL 2 + 2 + 2 2 posipion vacant 2/81.- 9/81TOTAL FULLTIME EQUIVALENTS 1.5 1.5 1.5 ,l 1.00 ■.Fulltime; .50 ■ Halftime; .25 ■ Quartertime, etc. Assets and Liabilities (From Most Recent Audit: Date Completed Assets Liabilities & Fund Balances Explanation or Comment 1. Current Fund Total* 0 0 a. Restricted o 0 b. Unrestricted 0 0 2. Land, Buildings and Equipment. 0 O 3. Endowment Fund o 0 4. TOTAL - All Funds o 0 Budget approved by: Chief Executive Officer Authorized Official Date 141CRorILMED BY -JOR M" "MIC RICA B� !j CEDAR RAPIDS • DES MOINES � I _Y A 19( ��1 r-• i - CITY OF IOWA CITY JOHNSON COUNTY UNITED WAY 19L QUESTIONNAIRE FOR AGENCIES REQUESTING FUNDING ( 1) Agency Name Rape Victim Advocacy Program Addxe46 "0 N Madison Iowa City. Iowa 52242 _ Phone 338-4800 A. Name o6 D.ixectox Karla S. Miller B. Name and Titte o6 peuon eomptet.ing this 60 Am Karla S. Miller Coordinator/Laura Lovell -Liaison from Mid -Eastern Community Mental Health C'. State puxpo6e o6. youx agency, as you see .it The purpose of the RVAP is to offer services to victims of. sexual abuse and their farniiies by providing m o- rmation, advocacy, crisis intervention and support. We are also committed to the preven ono sexu a use crimes so we o er a uca on programs to tn.e gener aL public. A. Do 'you have a Boaxd o6 D.ixeetoxs? NO . XX. YES i ` 16 yea': 14 .it X poZ.icymaking, ox X adv.isoxy .in natuxe? Numbex o6 Boaxd membexe '15 Fxequeney o6 meetings monthly Avexage numbex i .in attendance 8-10 Texm4 o6 065ice 3 years How membeab axe j 1 6eZected (Both method and ex.i..tex.ia) Interview selection process with members v of that constituency. (Student, Community, Faculty, and Staff), active involvement i in women's interests and concerns or demonstrated serious interest, willingness to make—necessary comcm en o fultill obligations of membership. Please enclose a Z.i4t o6 Boaxd o6 D.ixectox6 E. 16 you do not have a Boaxd o6 DiA ectoxa, to whom axe you aecountabte? I I` 2) I6 youx agency xeguZaxty audited? NO X YES 16 yes, how 6xequent? Annually By whom University of Iowa Business Office 3) What ex.itex.ia do you use 6ox h.ix.ing 6ta66? (education, expex.ience, etc.) PZea4e 4pec.i6y Experlence with world ng with volunteers, awareness and training in the area of sexual abuse. eattlonal backgroun relavent to job needs, experience j in grant -writing and budget preparation. 1 4) (Ghat .i6 the ctient/sta66 xat.io? 165/18 --Rape Crisis Line 2432/10 --Speakers Bureau; 15,200/10 --Information Bureau r-• i - 19L 141CROFILMED BY """DORM MICRbL + CEDAR RAPIDS - DES MOINES / I I -q RVAP 5) How many pexzons in Johnson County dial youx agency sexve ZaAt yeaxl (undupZi.cated count) 165/18 --Rape Crisis Line; 2432/10 --Speakers Bureau; 15200/10 --Information Bureau 6) How many zexv.tce contacts Son. Johnson County did your agency have Zast yea 1) Please Zest the pxogxams bon which bunds axe -being aequested? Salary y for Coordinator II j 8) At -what Zocati.on(s) axe these pxogxams located? 130 N. Madison I. C. 9) What axe the hours o6 opexat.Zon? 24 hours . I 10) Axe the 6ac.i.L.i..t.iee accessible to the handicapped? _No X. VES l 11) What eexvi.ee ox'cZ.ient 6oZtow-up measuxes do you use, i6 any? Phone follow-up and personal- contact. i 12) What is youx 6undi.ng xegaest? none United Way, $ 8,153.50 City o6 Iowa City, $ 8,153.50 Johnson County 131 To what other 6undi.ng souxcez ox govexni.ng ox acexedLti,ng bodies axe you accountable? University of Iowa Central Administration University of Iowa ` Student Associations¢nate I 14) Axe theae bees box any o6 youx 6exv.icez? Under what e.incumztances? Axe they 6Zat bees to sZ.id.ing bees? Sliding Scale fees for special workshops and some speakers bureau presentations; alI other serviceare —free. j Y F I ( I 15) In what city, county ox xegi.onat pZanni.ng e66oat, ort other joint e66oxt- I+ i has youx agency been i.nvoZved duxi.ng the past yeax? Citizens for Li htin + and Safer Streets (CLASS) and the Women and Safety Task Force [-7 rioo Organization for Women (N.O.W.) t ; 19l !1_ ' MICROFIL14ED BY I I" ""CORM-MICR+L AB , CEDAR RAPIDS •DES MOINES I 1'• 1 f`. -3- RVAP' ib) Lias complaints about yourt aeay.icea o6 which you arte awa-ke? None j 17) What meaautea do you beet woutd hetp atteviate these eomplainta? THE FOLLOWING QUESTION (0181 IS FOR UNITED WAV AGENCIES ONLY 18) What would you suggest that United Way could.'da 602 yourt agency that. r it is not now doing? - i i i What changes woatd you suggest in the way.United Way is opertating in a.egaad to you2 agency? ) i THE FOLLOWING SHOULD BE COMPLETED BY AGENCIES REnUESTING FUNDING On theottow.in g 6 g page, pteade bind the Agency Goats Foam. You w.itt nate that it consists .o6 sevenat columns with hea3.cng4. T'te- Putpoae o6 this 6ortm is to enable you to aharte with the 6unding bodies, 6icom whom you a,%e rtequeating ` supportt, in6ortmation tegaading the vartioua prtogrtams yaut agency is cartrtying out. The 6oam is set up so that you can tiat•each pnognam, the prtogrtam'a goats' objectives, and tasks planned to leach these goats,.aepartately on the sheet. When you have eompteted the in6ortmation rtequested boa one pnognam, please tilt the next and so on untit you have cove -ted att the p4,ogrtam4 peatinent to iI youa agency. DO NOT EXCEED THREE SHEETS. I j 1 The agency bort which these 6ortms ate being completed does not diac4im- i inate on the basis 06 race, aetig.ion, caeed, nationat oaig.in, colon, sl+z, 04 disability., r Au: un.i�c ayency nc- p, �Ihi,� ranpfrf,'i! yurafll+nnllitu Iuls bel•n .teviclacd by�� -(Oalh')I,gcncy nalnc Nef i MICROFIL14ED BY "DORM. MICR+LAB �., J L � CEDAR AAM105 •DES M019E5 f 1 RAPE SPE/ INFO Bun n II Atenty Goat& fon.• Ftease to.ptete th/A tecttau will ttfetenct to the a9tucy program& lot whleh hied& sat Ottug squatted. Agency Name Rape VictimAdvococit Pro¢ram ytu 1981-83 NA" of Ftogta.& Repo Crlela Una, Information Bureau. Speakers Bureau, Women Against Pornography eESdu[CES I COSI FROG _RAR GOAL what att the god& that tht ptogsa. L eeattted • AAitadr ra "^'•"••" wlat epecl/lcatty do you taut to at leve with tl!& fhd pec9ta.r �— Haw wttt Feu it, tla&e u&uttt _ Sr. //udetld& to eo.ytett Moe .till P4ognaetleot CT cJucollonal Piesonlallons To crista counseling In FY B3, to provide direct 1. To have lies training I. One full -doll coodlnst half-time work- Is. $17,037.00 b,. 830.00 throughout the Iowa Chystudy student 1. {716.00 provide and advocacy to victims of phone counseling and advocacy sessions, each session witheight volunteers. rend CRISIS LINE sexual abuse In Johnson Co. on a 71 hour heels. twos. �uOne telephone Una g, 2,030.00 lure on Pornography volunteare for each half- and answering service . weak Shift 3. To provide in-service eau• . Printed materials, 3. 385.00 training sessions. lime for training of . J. To supervise and olunteers and publicity. KEDS BUREAU To provide public education of In FY 83, to offer presentations evaluate voluntsers. the issues surrounding sexual on the prevantlon measures of LTO have training 1. one Full-time Coordl- 1. referenced ab abuse. sexual abuse on a request basis sessions two time • yaa nater and a half-time with four volunteers. work-study student 3 =tg5.00 J. To schedule Speaking for Engagements o2. uts, film and 3. To provide training shipping. end supervision. the with FY Bm to Prepare updated 1. To research and 1. one full -Ilene - 1. referenced at RYATION provide punct and written material for dulribullo w writs updated materials me work rotor and MIf-Ilene work EAU written materials resource w. aspects of sexual abuse through the RVA Program's throughout the year study student ffice end 3 $1,100.00 on all Speakers Bureau familiarize supplies . tears with Speakers printing services Bureau with the materiel areJ .. .•. ...•. .... ive ova i 141CROtILMED BY I I" "-JORM" MICR�LAB" CEDAR RAPIDS t DES MOINES ' ,•� To develop awareness and in FY 83, to Increase public prop 1. To present at last 1. One full lime Coordl- 1. referenced above WOMEN AGAINST PORNOGR(IPIIY cJucollonal Piesonlallons awareness about pornography four formal programs nater and half-time work' concerning pornography and how It relates to rape and throughout the Iowa Chystudy student 1. {716.00 other forme of violence against Community 3. Office supplies, woman. 3. To dletdbute Eters- spaskars' tees, publicity ' lure on Pornography through the Information Bureau i 141CROtILMED BY I I" "-JORM" MICR�LAB" CEDAR RAPIDS t DES MOINES ' ,•� Women's Resource and Action Center ADVISORY BOARD MEMBERS March, 1980 141CROFILMEO BY A B J.-JORM MICR#Lj CEDAR RAPIDS•DES MONES J� NAME ADDRESS CONSTITUENCY. Pat Dowst Undergraduate Advising Center Burge, 353-4545 staff 1616 Crosby Lane, 338-4363 Linda Bunten Educational Development E Research, 202 Jessup, staff 353-3350 908 Westhampton Village, Coralville, 354-7953 Jean Kendall Union Services, IMU, .353-4950 staff Karin Ohm Journalism, 311 CC, 353-7223 or 353-5414 faculty, 402 Myrtle Ave., 338.-7473 Nancy Hauserman 556 PHBA, 353-4613 faculty 1022 East College, 338-3863 Wendy Deutelbaum; French -Italian, 109 SH, 353-5895 faculty RR S, Box 100, 354-3816 Mary McMurray 1201 Seymour, 351-2555 community Mercy Hospital, 500 Market, 337-0659 Jan Peterson 408 E. Fairchild, 338-0062 community . PALS Program, 337-2145 Ethel Russo 807 E. Burlington, 337-2392 community Jean Bott 1030 N. Summit, 338-3143 community 217 E. Washington, 338-7000 Liao bchoelerman 722 Dearborn, 354-5935 community Jody Shaffer 522 E. Burlington, #3, 35I-4577 or 353-5461 student Mindy Chateauvert 815 E*. Burlington St., 338-7852 or 353-62.65 student L iTess Catalano 2271 E. Washington, 338-2930 student Liaison Members Ann Huntzinger 105 Jessup Hall, 353-7341 Laura Lovell Mideastern 'Iowa Community Mental Health, SOS E. College 338-7884 141 141CROFILMEO BY A B J.-JORM MICR#Lj CEDAR RAPIDS•DES MONES J� IF F, 1' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS • DES MINES iq l BUDGET FORM l AGENCY Iowa City Crisis Intervention Center ADDRESS 112' East Washington .FORMS COMPLETED BY Kay Duncan, Director k I Name and title TOTAL REVENUE AND EXPENDITURE SUMMARY :. • FY81 Actual Last Year FY82' ' Projected This Year FY83 Budgeted Next Year FY83';,. Minus . FY82 1. Beginning Balance a. Operating b. Restricted 3,385.52 990.84 2,394.68 2,841.34 332.15 2,509.19 2,659.19 -0- 2,659.19 182.15) 332.151 150.00 2. TOTAL Unrestricted Support 38,859.12 44,565.00 50,347.00 15.782.00 a. United Way b. Iowa City c. Johnson County 14,941.93 5,000.00 16 000.00 16,815.00 6 000.A0 1 9,200,00 19,047.00 6 600.00 12.232.00 600.00 d. A11 Other 3 417.19 3. TOTAL Unrestricted Funds Carried Forward and Current (la + 2) 39 849.96 44 897.15 47. 4. TOTAL Restricted Support 5,942.04 7,650.00 a. Restricted by Donor b. Designated by Board J5. TOTAL Restricted Funds Carried• Forward and Current (lb + 4) 8,336.72 10,159.19 8,959.19(1,200.00) S. GRAND TOTAL Funds Available (3 + 5) 7. GRAND TOTAL Expenditures 48,186.68 45,345.34 55,056.34 52,397.15 59,306.19 56,447.00 4,249.85 4,049.85 a. Financed by Unrestricted Funds 39,517.81 44,897.15 50,347.00 5,449.85 b. Financed by Restricted Funds 5,827.53 7,500.00 6,100.00' 1,400.00) 8. Ending Balance (6 - 7) 2,841.34 2,659.19 2,859.19 200.00 Summary of Expenses and Outlays 9. Management and General 35 727.34 41.485,15 4 10. Payments to Affiliated. Organizations 11. Major. Property & Equipment Acquisition 12. Program Services 9,618.00 10,912.00 15,432.00 i,520.00 a. b. C. d. e. f. 9• 1 MICROFILMED BY j JORM MICRbLAS 1 CEDAR RAPIDS • DES MOINES i J�I i I � / I � , 1 / 1 BUDGET FORM Z AGENCY I�City Crisis Intervention Centel e s • DESCRIPTION OF RESTRICTED FUNDS, GRANTS DONATIONS Please indicate the specific fiscal year (e.g., Calendar.1981 or duly ''81 - June '82) for which funds are designated in items 1-4 FY 83 (July '82 --June '83) n 1. Funds Restricted by Donor FY82 FY83 �J Source Use Amount This Year Next Year U of I Student Senate Support 6 Program 1,900 2,500 Work Study MEc ng 7un s 5,600 3— ,OU— TOTAL 1,500 6,100 2. Donations Restricted by Your Board Restricted Use Amount This Year Next Year Snterngr on Rnard o ig d o r B lin 9nn (funds used for unexpected expenses) I TOTAL tin ?nn 3. Donated Services Service Hours Estimated Dollar Equivalent This Year Next Year This Year Next Year Crisis Center Volunteers for: (1) Ail Night Line tam -Ilam 3,285 3,285 16.425 16.425 (2) Crisis Counseling 11am-2am 10,950 10,950 54.7in 54 lin J (1) On -Call 24hrs/day 8.76n R 7Fn aa.gnn r,'A Ann ' (15) Training 3 times/year 2.700 7.7nn ia�cnn_ TOTAL DOLLAR EQUIVALENT 128.475 19R 479 4. Donated Materials Material Amount Material Estimated Dollar Value i This Year Next Year This Year . Next Year ` TOTAL.00LLAR VALUE i S. Funds Generated through Grants having Matching Requirements Tine Period Agency Providing Amount Agency Providing Amount of Grant Seed Money Seed Money Grant Grant FY83 United Way 900 U of T Lin r4 Srnd,• MATCH FOR r, TOTAL SEED MONEY 900 TOTAL GRANTS 3,600 TOTAL AMOUNT Generated through Grants (Total Seed Money + Total Grants) 9nn MICROFILMED BY ' ."JORM-MICR#L LCEDAR RAPIDS • DES MOIIJES 1 Iowa City Crisis Intervention Center Crisis Intervention Program Budpel Foim 3 Pt osed Budpat CAPTAIN Tar" t1aF01MNQ tfevr[s U n II I ! Budpel Foim 3 Pt osed Budpat CAPTAIN Tar" t1aF01MNQ tfevr[s Tout FAOGAAm a e e o It f a fiEVEIYIIE 6 SUPPORT: all source 1. u4r/ tl Mlrlq el bu }. (YnI1, 11Y11 .11Y\/h ysN11Y •Will 10 nu/Ill.{ Y41111.f IW d ntltltlN 4nY/ 1W YIIII IW 1. Ywn. 1. fw4 t1 L hmwot W art 4r Irel tee.. W b {. ba.rJlN W\ IIYI.IW111 }. 111•Itllrl l N.4n1Y fY .uf, M Iu1 W1414/ IW Intl W I. Ill.lnlr.{ erurlaUW W.4n41fW/.IJ Y a.nlw - 1. I,.\iM 441\ Ifo ,11.1 I.I4r IY. 1w III/ eY JW,r tall. If. I..pr Inds. fin 11. fife M Ylubls W 4mun1 imlld Dk",) l}, Interest on Reserves (Unrestricted un e 11. ntereat on Board DesignatedSAVIngs (restricted tundol 11 auell,rrl Wer IlWole 1M1dWl lernl11 .1 u IS. t1Y1.1 Talk Yeas W IIMea Ili.\ } lfs M 111 IQ 200.00 It. loin NNW 1110 INTUIT •. 4nlo Iadel •r tw.e.t 13 041.3 17 059.19950 0 11. Ieia fees IDIaltlfa 1.1 .41. 1.1.11 10 159.12 - 8,959.19 50 50 350 Is. 1w/eala a11w4.1 YelrhM{ hsu Ilnl 6, IMINl .4p e) Student guest 1 900.00 2.500. 1.250 1 250 1.250 - 250Vo Work k Stud Matching Funds -mm 5 60O.Off3600.00 3 600 T97fru Turks I—l{ 11mJ1 / Illi -4-hg11rd. Deal nsted 2 659.19 2 659.19 9) City of Corslville 1,200.00 1,700.00 U of I Student Senate 1,900.00 2,500.00 Work Study Matching Funds 5.600.00 3,600.00 6.700.00 7,800.00 IN I 141CROFILMED BY "JORM- MICR46LAB' CEDAR RAPIDS • DES MOINES I .i 0 \.N �J Iowa City Crisis Intervention Center Crisis Intervention Program Budget Form 3 Pio ososed Bud el 6nAtn OTAl F282 I FY87 SUPKMae SIAVICES IOIAt A 0 t EXPENSES C. I. }e. bb.ln 14m }1.LLu br114 (Health nsuranc C. Workers, COil . 90 n. r..nn1...1 tr.. Anrverin Service 80.00 500.00 S00 500 }I. a.wwn 0 ".1 4 550.00 6 100.00 3,050 3,050 3,050 11 II.IIN" I.r..l. < 1101114. •rlrl0.1 665.00 825.00 405 620 420 O1•.w.Y. (wino. W.YIY1. wn1 1101111 275.00 705.00 ISO 155 IS • .10 ... I'. W o44.r. }{. 1.4Nr. AT. I..ul .1 I"Im.l 667,QQ 743.00 216 525 S2S' it. 1u1.1wrr W 4 N fwlp� 110.00 12S.00 125 21. rn1.. W TAT'], 360.00 360.00 360 H. S .Iln X. rrlal .YrNllullw'125-On lin-An ISO 11. Lill lr....rItl IYI Qe14.Y II INI[b luu t INId. Lmr. It. f.lenr. Wn.11. W bill 4 .n )1. 1Fw.na W1 Y 4m.wlu . �' .In11. Will Iwn.r.0 {IYIdWI InbulYa W. 11. Ilurbl 4Y.4.1. is IYIvIW 1. ){, Media e 36. rnt... 1.u111NI111r Inm.. ]I. gad4.w. f•.nN (111111 U. loin ofulilt IIIIRIf All., AS Mb )II ' /1. Ir•.rlr IlYIIIIIY le. IYIp.N YYI.111.. 11. bPeddlY Y gdwa It. 100.1 f1111i1f •• e..11. 1>ti .Y bald fit th w III 11. IYII... /.Y if. bnOra. a. Nab I014 luttllf Ul.n a . a . Ail 52 797. S 5 300.00 0 S .00 .00 ZOO 500 TOO 46. tinllll 101.16-01 0. entllne IIUSIll nal 1e010 wl cut lou till m o torr u. I0u .laefu ira I" linin s s ) 16,815,00 119,047.00 6000 00 42,015,M) 147 00 00 247,00 11,695 4,300 065 5.352 If 2.3 Id 102 Pit 5,3521 2 00 S I Ir \ 14]CROFILIIED By I I_ "-JORM MICRbLAB -1 J CEDAR RAPIDS •DES MOVIES reur-1. AGENCY Iaw —try Crisis Intervention"Center BUDGET FORM 4 PERSONNEL SUMMARY SUMMARY OF ASSETS AND LIABILITIES Assets and Liabilities (as of December 31, 1980) (Fr= Most Recent Audit: Date Completed may. 1981 ) Assets Liabilities b Fund Balances Explanation or Comment 1. Current Fund Total Staff Positions and Salaries a. Restricted Position Employee Name Fulltime FY 81 FY 82 FY 83 Title *. - Position Equivalent Last Year This Year Next Year Vacant ** Actual Est'd. Budget Director Kay Duncan 1.00 12,840.40 14,510.00 16,400.00 Assistant Director Sandie Packer 1.00 10,853.69 12,430.00 14,050.00 Work Study Steve Foster .50 3,500.00 4,000.00 4,500.00• Work Study * .50 1,417.13 3,000.00 -0- (position to end April, 1982) TOTAL SALARIES 28.6tt.22 a3,a4n_nn 94 , cn nn TOTAL NO. PERSONNEL 4 4 to 3 3 TOTAL FULLTIME EQUIVALENTS 3.00 3.00 to 2.50 2.50 1.00 fulltime, .50 • Halftime; .25 ■ Quartertime, etc. Assets and Liabilities (as of December 31, 1980) (Fr= Most Recent Audit: Date Completed may. 1981 ) Assets Liabilities b Fund Balances Explanation or Comment 1. Current Fund Total Balance 2,673.16 a. Restricted 2,457.29 Board Designated Saving b. Unrestricted 215.87 Crisis Center Checking 2. Land. Buildings and Equipment 3. Endowment Fund TOTAL - All Funds Budget approved by: ;tllw.^lf9/.'->'/•�� Chief VxecAive Officer Authorized Official T 7- 1 i i MICROFILMED BY .-DORM "-MICR6LA13 ) CEDAR RAPIDS • DES M014ES _y J� r _y -a City.Crisis Center CITY OF IOWA CITY JOHNSON COUNTY crisis Intervention'UNITEDrogWA WAY 2UESTIONNAIRE FOR AGENCIES REQUESTING FUNDING t✓ 1) Agency Name Iowa City Crisis Intervention Center Addxesd ast Washington, Iowa City Phone 351-0140 A. Name o6 D.i.xeat0x Ray Duncan B. Name and T.ttte o6 pex6on comptet.ing th.C6 60a.m Kay Duncan, Director C'. State pux.pobe 06. youx agency, ad you bee .it To provide free, immediate, anonymous, and confidential crisis intervention services to anyone in Johnson County on a 24 hour/day basis, 365 days/year. D. Do you have a Boartd o6 Ditectoxd? NO . x YES 16 yes: I6 it X poti.cymandng, ox _ adv.i.borty .in nature? Number o6 every 2 months Boated membexd YS Faequency o6 meetings Average numbest volunteer reps. 1Hyear, cgmmunity.reps. 3 -years .in attendance _ta_Is Texmd o6 o66.cce flow mem exb ane detected. (Both method and exiteitia) volunteer Reps. (7) are elected by the entire body of volunteers and Board, Community Reps. (8) are elected by the -Board. Criteria are community representation, beneficial skills, and commitment to Center's purpose and philosophy. Pteade enetode a Z.idt o6 Board o6 Ditectoxd E. 16 you do not have a Boartd o6 Dix ectoxd, to whom ane you accountable? 2) Id your agency %egutaxZy audited? NO X YES 16 yes, how 6xequent? annually By whom Internal audit by committee of Crisis Center Board Members. 3) What cAiten.ia do you use box h.ilLing 4ta66? (education, expen.ience, etc. ) Plead e 6 pec.i6y The Board of Directors selects the Executive Director based upon background, experience, training and interviews. Executive Director selects other staff i using same criteria. .All volunteers are screened and must successfully complete 55 -hour pre -service training program. 4) What .ib theet.ient/4ta66 xat.io? During 1980, for our Crisis Intervention Program, a total of 4,977 clients/2.5 paid staff and 100 volunteers. r" IICROFILMED BY \- -_.JORM - MICR46LA13 -...1 f ) j CEDAR RAPIDS • DES MOINES ( •� fid; - •- - -- - r'-_ \ _..G�. _, �r r", -2- Crisis Center 5) ''How many pexsons in Johnson County did your agency serve Last yeah? •(undupZlcated count) Approximately 4,479 persons (for Crisis Intervention Program) U 6) How many aexv.ice contacts bon Johnson County did your agency have Zast yea 4,977 contacts (for Crisis Intervention Program) 7) Please Zi4t the pxogxams box which bands ane being requested? Crisis Intervention Program 8) At what locations) axe these pxogxama located? 11211 East Washington 9) What axe the houxa o6 opexation? office hours llam-2am, phone hours 24 hours/day 70) Arte the 6ac.ititie4 acce44ate to the handicapped? x NO _YES 11) What sexvice ox client 6ottow-up measaxes do you use, i6 any? We ask people to re -contact us if they wish additional help. 12) What is your 6unding xequeat? $17,630 United Way, �) 56,600 City o6 Iowa City, $21,600 Johnson County 13) To what other 6unding aoaxces ox govexning ox acexedZting bodies axe you accountable? City of Coralville, U of I Student Senate 14) Axe thexe bees box any o6 your aexv.icea? Under what cixcumatances? Axe they 6lat Seed to 4ti.d.ing 6eea? All services are free of charge. 15) In what city, county on xegJ.onat planning e66oxt, on other joint e66oat' has your agency been involved duxxng the past year? Joint planning with the Domestic Violence Project in preparation for their shelter opening. MICROEILMED BY --� `- F M-MICRfLAB RAPIDS • DES MOIRES _y R J� I Crisis Center 96) List eomptainta about you& aeaciees o6 which you ate awaae? _ a. Out of date referral information, inappropriate referrals to other agencies. b. The Center's officebeing closed during hours when our walk-in service is advertised"as being available. Both crisis lines busy -for -long periods'of time. c. Facilities -are -not accessible to handicapped persops. (clients and volunteers) d. Poor psychological -atmosphere of -Center facilitfEsrl- 17) What meaaunes do you beet would help atteviate these complaints? a. Hire full-time Transient Service Coordinator to free up staff and volunteer time AFcessary.to respond..tQ.,crisis intervention contacts. "(This would also allow staff to"spend more time to maintain'up to -date referral information.) b. Relocate_ Center_office..to a facility which is_large enough•, to. accoutodate increased -•walk=in` clientele,:'staff'and volunteer needs and is accessible to the handicapped. •' THE FOLLOWING QUESTION 1018) IS FOR UNITED WAY AGENCIES ONLY 18) What woutd you auggest'that United Way could do boa youa agency that it is not now doing?' Trypntlyarp wayg in which agencies can share resources to reduce operating expenses. ' What changes would you Auggeat in the way United Way is opvLating in aegaa.d to your agency? None, United Way has always been very supportive of our efforts. `S.'• THE FOLLOWING'SHOULD BE COMPLETED 'BY AGENCIES REQUESTING FUNDING. Oh the 6ottowing page, pteaae bind the Agency GOata Fo•tm. You will note rhr. it consists o6,4eve&at columna with headings. ei�i punpoae o6 this 6ortm is.re- enabte you to eha.ae with the 6unding bodies, 6aom whom you arte aequcating suppoAt, in6onmation %egaiLding the vanioua plLognama yourt agency is cartnyiro out. The 6oam is aet up so that you can .List each paogitam, the paog•tam'a goals, obfeetivea, and tanks planned to teach these goala, aepa.tately on the ahect. When you have completed the in6onmation requested bort one paognam, picas; list the next and ao on untiE you have eovened alt the ,ptog,%=6 pentbtent :r youa agency. DO NOT EXCEED THREE SHEETS. r j The agency bort which these 6otms arte being completed dot's not discaim- inate on .the basie 06 race, iL ligion, cd.P.ed, natioiial' viiglrl, evty Y, APt, p! disabitiry. G SJC 4&0J --. —. I'11viierd n�lency tr!.�. ,Ihi•� r��•uy�l'r(:�I •+n�.�tr.•�nr,er��• lent I.VV11 IV%.irnVrd I,rf Iowa City Crisis Intervention Centei .6•,IYII .•,j I' IVV(1•i.t .If September 9, 1981 ),G(•iau nar�— (rate) lQl r•- 141CROFILMED BY )" JORM- MICR#LAB - ! CEDAR RAPIDS DES MOINES i ) ` r AGENCY GOALS FORM Agency Name Iowa Ci[v Crisis Center Year 1982 UName of Programa Crisis Intervention Program CRISIS INTERVENTION PROGRAM Goal: To provide free, immediate, anonymous, confidential crisis intervention services to anyone in Johnson County. Objective A: In.1982, provide crisis intervention counseling on a 24-hour basis to an estimated 4,200 people who will call the Crisis Center and to an estimated 900 people who will walk-in to the Crisis Center between 11am-2am. Tasks: I. Increase the volunteer counseling staff to 120. (Current, volunteer staff is 75.) i 2. Schedule 2 volunteers for each 3 -hour shift at the Center between Ilam -tam and 1 volunteer for each tam -Sam shift while ( the Center is closed. 3. Provide daily supervision to volunteers. 4. Provide monthly in-service training sessions for volunteers. i Objective E: In 1982, provide information and referrals on a 24-hour basis to an estimated 1,700 people who will contact the Crisis Center for such assistance. Tasks: I. Maintain extensive information on community resources and v update on a daily basis by: a:• Reviewing case reports b. Reviewing area newspapers c. Reviewing agency newsletters received at the Center d. Maintaining close liaisons with other agencies e. Telephone and mail contacts with other agencies at least once every six months. 2. Maintain extensive information on 'topics for which the Center receives frequent requests for information, as indicated by review of case reports and quarterly statistics. 3. Utilize Crisis Center volunteers to provide information and referrals to callers and walk-ins. i Objective C: In 1982, provide emergency transportation to an estimated 40 individuals requiring immediate medical attention (i.e. situations involving suicide, psychiatric emergency, drug overdose, etc.) { Tasks: 1. Maintain an on-call team of at least 15 experienced and specially trained Crisis Center volunteers. 2. Schedule one paid staff person for each 8am-5pm on-call shift Monday through Friday, and one paid staff person or volunteer on-call team member for each 5pm-8am weekday on-call shift and each 24-hour/day weekend on-call shift. 3. Provide quarterly in-service training sessions for on-call personnel. 141CROFIL14ED BY 1 '"JORM" MICR6LA13 i CEDAR RAPIDS - DES MOINES 1 _y ■1. I . Iowa City Crisis Center � ge 2 Objective D: In 1982, provide an estimated 35 educational presentations to n area schools, churches, services groups, and mental health Uagencies/professionals. Tasks: 1. Form a Speakers's Bureau to assist paid staff in responding to requests for speakers. 2. Solicit speaking engagements from special target populations as indicated by trends noticed in quarterly client statistics. Resources Needed to Accomplish Program Tasks 1. Two full—time paid staff persons.. 2. One Work Study student. 3. Two phone lines (for crisis lines). 4. Two rented pagers. 5. Supplies for resource and referral information and contact sheets. 6. Professional liability insurance. 7. One phone room and two private counseling rooms (in addition to administrative office space.) 8. Donated space to hold volunteer training sessions. Cost of Program (does not include administrative costs) $ 14,123 in 1982 $ 15,432 in FY83 r\ r I i I 1416ROFI.ME" tI -'JOR M;'"MIC R#LA B- ......_ I �1 CEDAR RAPIDS • DES MOINES i it el I n i12 CENTER V2CE�AS7AwasFIrNNTEEROVENTION j IOWA CITY, IOWA 52240 ' I WShI as phone: (319) 351-2726 crisis Iles: (319) 351-0140 Board of Directors - 1981 Community Board Members . Nina Hamilton Assistant Professor, 1983 U of I School of Social Work•. Rhoda Harvey Psychologist, 1984 '' Mid -Eastern Iowa Community Mental Health Center Bill Hatthes• Associate Dean, 1983 U of I College of Education Sharon Mellon Private Attorcey,. 1984 Mellon 6 Spies Will Roth Assistant Principal 1984 N. E. Junior High School Dave Schuldt Director, 1984, Chariperson Wesley Foundation John Smith Professor of Accounting, 1983 U of I College of Business Administration Ed Zastrow Business owner, 1983 Bushnell's Turtle .. Volunteer Board Members Mattie Coil Resident C U Jim Gleason Kan Kauppi Corporation President Jeff Kern Vice -Chairperson Annette Sward Jean Swift Ruby Vogeloor nuns or, Unbound Resident Counselor, Unbound /Postal Clerk, U. S, Poet Office Carpenter Bookkeeper, Hawkeye State Bank Bank Teller, Iowa State Bank and Trust Veterinarian Assistant, U of I Med, Labs, I MICROEI LI4ED BY I 1, 'DORM "MIC R¢CAB' j CEDAR RAPIDS • DES MOINES _y IF r, 141CR01ILMED BY JORM MICR46LAO CEDAR RAPIDS - DES MOINES JI r V 1� I 1 1 1 MM CRY CRISIS INTERVENTION CENTER 112. V2 EAST WASHINGTON IO1PY1 CITY, IOWA 52240 bUSIMa 3 phone -319) (3531 (1-0140 2726 cris September 29, 1981 Dear Local Funding Bodies: Attached you will find the Crisis Center's 1982 and FY83 proposed budgets for our Transient Service. our Food Bank Program is also included in these budgets, rather than in our general operating budgets, as has been the case in previous would ke to nces warrantingfore our requestnforha substantiallincrease in fundingaforthe thecprograms. As you are aware, the Crisis Center has experienced a sharp increase in our Transient Service and Food Bank contacts. Such an increase prompted our requests for emergency funds for our Transient Service so the program could continue through the remainder of 1981. In budgeting for food, lodging, and transportation assist- ance for individuals for next year, we are projecting the needs to increase at the same rate as they have this year. Thus, part of the overall increase in our proposed budgets is due to the anticipated number of individuals requiring assist- ance. We are also including the cost of hiring a full-time coordinator to oversee both programs. Our ability to respond to our Crisis Intervention Program clients was severely limited this year due to the increased demands in operating the Transient Service and Food Bank Program. A coordinator for these energies pro raamrsCrisis would allow Inter- current staff and volunteers to focus their primary B vention Program which is extremely needed at this time. The Crisis Center's need for more office space also continues. our present facilities do not adequately accomodate the influx of walk-in clientele we are experiencing. We also do not currently have office space for an additional staff person (coordinator) if funds were made available to us to hire such a person. Therefore, projected expenses required to relocate the. Crisis Center to a more suitable facility are also included in our Transient Service and Food Bank Program budgets. During 1981, the Crisis Center's Board, staff and volunteers have been forced to closely examine what we can and cannot do. Recognizing our limitations has been of our ng ofd individualsoandsour rcommunity- us e We must beorealisticc about uritment to s pond to the needs limitations, however, if we are to continue offering the Transient Service and Food Bank Program without jeopardizing our ability to offer quality services through our Crisis Inter- vention Program. In the budgets we are submitting to you, we are attempting to give you a clear sense of what is required for us to continue operating our emergency assistance programs during 1982 and FY83. We look forward to meeting with you on October 15th to further discuss our budget proposals. Uunca � /David SScchuldt Director Board, Chairperson MICROFILMED BY I` "JORM MICR6LA13 CEDAR RAPIDS DES MOINES ' !� r BUDGET FORM 1 Trar at Service/Food Bank Program , AGENCY Iowa City Crisis Intervention Center ADDRESS 11211 East Washington FORMS COMPLETED BY Kay Duncan, Director rt Name and title TOTAL REVENUE AND EXPENDITURE SUMMARY FY81 Actual Last Year FY82 Projected This Year FY83 Budgeted Next Year FY83 Minus FY82 1. Beginning Balance 921.13 1,588.19 440.00 a. Operating 855:04 1,588.19 440.00 1148.19 b. Restricted 66.09 2- -0- -a- 2. TOTAL Unrestricted Support 9,499.32 151-255.00 34,730.00 19575:00. a. United Way 2',388.52 5,795.00 91600.00 3805.00 b. Iowa City 2,500.00 3 090.00 7,130.00 4040.00. c. Johnson County -0- -0- W.000.00. 000.00 d. All Other 4.610.80 6.270.00 12.000.00-' 57 0.00' 3. TOTAL Unrestricted Funds Carried Forward and Current -(1a + 2) 10,354.36 16;743.19 35,170.00. 18426.81: 4. TOTAL Restricted Support 9.82 -0- -o- -0- a. Restricted by Donor _0- -o- b. Designated by Board 5. TOTAL Restricted Funds Carried Forward and Current (lb + 4) 75.91 -0- -0- -0- 6. GRAND TOTAL Funds Available (3 + 5) 10,430.27 16,743:29• 35,170:00 18426.81 7. GRAND TOTAL Expenditures 8,842.08 16,303.19• 35,170.00 18866.81 a. Financed by Unrestricted Funds 8,766.17 16,303.19 .35,170.00. 18866.81. b. Financed by Restricted Funds 75.91 -o- -0- -0- 8. Ending Balance (6 - 7) 1,588.19 440.00 -0- ( 440:00) Summary of Expenses and Outlays 9. Management and General -o- •681.00 - '4 955.00 4274.00- 10. Payments to Affiliated Organizations 11. Major Property 8 Equipment Acquisition 12.. Program Services 8,842.08 15,622.19 30.,215.00- 4592.81 a• Transient Service 8.311.91 14,859.90: 27 890.00 3030:10. b• Food Bank Program 530.17 762.29 2,325:00 1562.71 C. I d. e. f. g• MICROFILM BY -JORM MICROLAB I ! CEDAR RAPIDS • DES M019Ei J s -v L BUDGET FORK 2 AGENCY Lcc,' it_ Crisis Center Traud " DESCRIPTION OF RESTRICTED FUNDS. GRANTS DONATIONS ieat Service/Food Bank Program Please indicate the specific fiscal year (e.g., Calendar.1981 or July '81 — June' '82) ".; for which funds are designated in items 1-4 FY 83 (July '82 —.June 183) 1; Funds Restricted by Donor U SourceITY 83 Use This 2 Amount FY Next Year i I TOTAL' 2. Donations *Restricted by Your Board Restricted Use Amount This, Year Next Year TOTAL 3. Donated Services Service Hours Estimated Dollar Equivalent This Year Next Year 'This Year Next Year Crisis Center volunteers 2,550 1,460 12,750 7,300 Crisis Center Staff 19095-0— TOTAL DOLLAR EQUIVALENT 20,415 7,300 4. Donated Materials Material Amount Material Estimated Dollar Value This Year Next Year This Year Next Year Donated Food 10,000 12,000 TOTAL DOLLAR VALUE 10,000 12,000 S. Funds Generated through Grants having Matching Requirements. Tire Period Agency Providing Amount Agency Providing Amount of Grant Seed Money Seed.Money Grant Grant MATCH FOR TOTAL SEED MONEY TOTAL GRANTS TOTAL AMOUNT Generated through Grants (Total Seed Money + Total Grants) l I MICROFILMED BY I 1' "JORM MICR#LAD 1 � 1 CEDAR RAPIDS • DES MOINES 191 J _�o I i J loud City Crisis Center ...__. . v -..A Y..0 Pmur" D _y A 2) Ciwrch Donation. -Transient Service 5.000.00 10,200.00 Private Donations -Transient Service 10000 0 ]00.00 Client P.isLureesente 200.00 400,00 Donations -Food Bank 5.500.00 10.900.00 I MICROFILMED BY l" 'JORM- MICR#LA9 CEDAR RAPIDS • DES MOINES G Iowa city Crisis Center 141CROFILMED BY JORM MICR#LAB- CEDAR RAPIDS - DES MOINES J. 1 i i r AULIM City Crisis Center BUDGET FORM 4 Transient Service/Food Bank Progran PERSONNEL SUMMARY SUMMARY OF ASSETS AND LIABILITIES Y Staff Positions and Salaries I Position Employee Name Fulltime FY81 FY82 FY83 Title * = Position Equivalent Last Year This Year Next Year Vacant ** Actual Est'd. Budget * t.00 _o_ �_non.nn t� nnn nn to begin Apri , TOTAL SALARIES -O- 3,000.00 12,000.00 TOTAL NO. PERSONNEL 0 1 1 TOTAL FULLTIME EQUIVALENTS 0 1.00 1.00 (:1.00 = Fulltime; .50 = Halftime; .25 ■ Quartertime, etc. Assets and Liabilities (as of December 31, 1980) (From Most Recent Audit: Date Completed Maj. 1981 ) . Liabilities b Explanation Assets Fund Balances or Comment Balance I. Current Fund Total 280.40 a. Restricted 67.86 Bawcrey emor a un b. Unrestricted 131.08 Transient Service unecK ng 81.46 Food Bank Program Check ng 2. Land, Buildings and Equipment 3. Endowment Fund (-NOTAL - All Funds u 'Budget approved by: v Chief Executive Officer Authorized Official Date r 1 MICROFILMED BY 1 -JORM MICR<�ILAel CEDAR RAPIDS • DES MOVES 1 �J Crisis Comer Transient Service and CITY OF IOWA CITY JOHNSON COUNTY Fooa Bank ProgramUNI7EV 15A'•' QUESTIONNAIRE FOR AGENCIES REQUESTING FUNDING 1) Agency Name Addte66 Iowa City Crisis Intervention Center I'hcnc 3.51-9.141_... A. Name 06 D1AeetoA Ray Duncan B. Name and 7i.tte o6 peA6on eompteti.ng tht6 6o Km Ray Duncan, Director C. State puapo6e o6 youA. agency, a6 you Zee it Our primary purpose is to provide crisis intervention services to anyone in Johnson County who contacts us or help. T. doing so, we also attempt to address unmet needs which emerge in our community as a way to prevent more severe crisis situations rom occur ng among individuals n our communit Thus, we have involved ourselves in also providing emergency food assistance to local residents and emergency ±53 3, lodging and -transportation assistance to strancied travKer D. Do you have a Boaad 06 D.Ca.eetgA6? 140 -�_ VES. 16 yea: I6 it _x poti.cymah.ing, ort adve,6oay in natua.e? Numb e,% c6 every 2 months Boaad membeA6 15 FAequency o6 meet.inge Avc.tage nurbsr volunteers reps. 1Year, community reps. 3 years .in attendance 13-15 Team6 06 o66.ice How membeas rre 6eZmted (Both method. and CAi.teAia) Volunteer Repe. (7) are elected by the entire body of volunteers and Board, Co®unity Reps. are elected by. the Boar . Criteria are community representation, beneficial skills, and commitment to Center's. purpose an p osop y. PteaZe ene.fo6e a Qi.6t o6 Boaad o6 Di.aectoa6 E. 16 you do not have,a BoaAd 06 DiA ectoae, to whom ane you �accounCacic? 2) I6 youA agency Aegutaaty audited? _NO x YES 16 yed, how 6Aequent? annually Bu whom Internal audit by committee of Crisis Center Board Members. 3) What cA.it6%ia. do you uee Son hiti.ng 6ta66? (education, ex,peai•ence, ..' Ptea6 a 6peei6y The Board of Directors selects the Executive Director based upon background, experience, training and interviews Executive Director selects other staff I using same criteria. All volunteers are screened and must successfully complete 55 -hour training program. 41 What i.b the ct ient/6ta66 %a.t.io? During 1980, for our Transient Service and r r —Food Bank Program, a total of 1,970 clients/2.5 paid staff and 100 volunteers. _ i r L3L 1' MICROFIL14ED BY 1- JORM MICROLAB ' CEDAR RAPIDS DES MOINES I !� 0 _y Transient Service Food Bank 51 How many peteone .in Johnson County did youa agency eeave Zaet yea&? *(unduplicated count) AW„rnximately 1.385 persons (for Transient Service and S Food Bank Program) lJ 6) How many aetv.i.ce con.taete Sort Johnaon County did' youa agency have Zae.t ;.• 1,985 contacts (for Transient Service and Food Bank Program) 7) PZeaee Z.iet. the ptogtame bon. which 6unde ate being nequeeted? Transient Service and Food Bank Program 8) .At What Zoeatdon(e) ate these ptogname Zocated? 112 East Washington 91. What ate the house o6 opetat.ion? services are available during'off ice, hours only (llam-2am) 10) Ane the 6ae.i.Z.it.iee aeeeA.6ibte to the handicapped? x NO _YES 11) What aenv.ice of cZ.ient 6oZZow-up meaeutes do you use, <6 any? We ask people to re -contact us if they wish additional help. 12) What .ie your 6und.ing tequeet? $8,350 United Way, $7,130 City o 6 Iowa City, S6,000 - Johne an County 13) To what other 6und.ing eouncea oa govetning on aectediting bod.iee'o.,.;. you aeeountdbte? City of Coralville, Local Churches." 1.4) Ane thene 6eee bon any -o6 your eenv.ices? Undet what cLtcumetancee? A2. they 6Zat 6eee to et.id.ing 6eee? All services are free of charge, although we routinely ask Transient Service clients to reimburse us for the assistance they received if ever they find themselves able to do so. 15) In what city, county oa negionaZ pZann.ing e.66ot.t, of ofllot joint e44,:a, has you& agency been invotved duaing the pant ye.a.t? i � MICROFILMED BY - " "JORM MICR+CAB` CEDAR RAPIDS • DES MOMS -r J� r ' -3- Transient Service Food Bank 16) List eompZa.ints about youn senv.Lcea o6 which you ane awake? a. out of date referral information, inappropriate referrals to other agencies. b. The Center's office bein closed durin hours when our walk-in service is advertised as being available. Both crisis lines busy for long periods of time. Uc Facilities are not accessable to handicapped persons (clients and volunteers) d. Poor psychological atmosphere of Center. facilities. 17) What measunea do you 6eeZ would help aZZev.Late these eompZa.Lnts. a. Hire full-time Transient Service/Food Bank Coordinator to free up staff and volunteer time necessary to respond to crisis intervention contacts. (This would also allow staff to spend more time to maintain up to date referral information.) b. Relocate Center office to a facilit which is lar a enou h to accomodate increased walk-in clientele, staff and volunteers needs and is accessible to the handicapped. •• THE FOLLOWING UESTION.IM18) IS FOR UNITED WAY AGENCIES ONLY 18) What would you suggest that United Way could do bon your agency that . ' .it is not now doing? Continue your efforts to investigate the possibility I , of establishing a Hospitality House in Johnson County for transient -persons. What changes wound you auggeat .in the way ,United Way .is opexa.ting .in .tegaJtd to youn agency? None United Way has always been very supportive of our efforts. �•• THE FOLLOWING SHOULD BE COMPLETED BV AGENCIES REQUESTING FUNDING On the 6oZZow.ing page, please 6.Lnd the A enc Goats Fon.m. You w.itt note that it consists o6 eevenaZ columna with hes .cnga. to puxpose o6 this 6o%m is to enable you to ahaxe with the 6und.ing bodiea, 6xom whom you axe xequeat#ng support, in6onmat.ion negand.ing' the van.ioua pnognama you agency .is caxnying out. The 60xm .is set up so that you can Z.Est each pnognam, the pnognam's goaZa, objectives, and tasks planned to %each these goaZs,.sepanately on the sheet. When you have completed the .in6onmat.ion xequeated box one pnognam, pZease the next DO NOT EXCEED THREand so on untiZ E REE have covexed all the pnognama pent.inent to youn en S. The agency box which these 6onme axe being completed dose nat'diaexxm- .inate on the basis o6 xace, xetig.ion, eneed, national onl.gdn, coeoA, sex, IlA 4 diaab.ili.ty' GL�Y � %1LL•C rl'rc) a aye 11 a %Cp• C III(, oompl'eted yuosfl,nnlrlite. lilts been tevieived by Iowa City Crisis Intervention Ctr. �,iaa td r� I'r7ecfo�s rn September 9, 1981-, gency name. IDnh•l `rF - MICROFILMED BY I ._DORM.... MIC R4LA 3. 1 CEDAR RAPIDS • DES MOINES j r" _�o / I � , f i AGENCY GOALS FORM Agency Name Iowa City Crisis Center Year 1982 , Name of Programs Transient Service,_ Food Bank Program 7 i i TRANSIENT SERVICE Goal: To provide emergency food, lodging, transportation, and miscellaneous assistance to transient persons stranded in Johnson County without resources to meet their basic needs. I Objective A: In 1982, maintain availability of services to transients between hours of 11am-2am, every day of the year. Tasks: 1. Schedule one full-time staff person (Transient Service/ Food Bank Program Coordinator) to respond to emergency needs of transients between I1am-5pm, Monday-Friday. 2. Utilize regularly scheduled Crisis Center volunteers to respond to emergency needs of transients when the Coordinator is not available. 3. Secure additional office space to accomodate Coordinator - and walk-in clientele. j Objective B: In 1982, provide emergency food, lodging, transportation, and/or I miscellaneous assistance to an estimated 1,300 transient persons. Tasks: 1. Secure funding to cover the following estimated for Calendar 1982. expenses a. $2,200 in food vouchers. b. $4,700 in lodging vouchers. c. $5,500 in transportation vouchers (gas 6 bus) d. $1,556 in miscellaneous vouchers (medicine, diapers, car repairs). ` 2. Maintain case records to ensure that unnecessary repeat vouchers are not given. 3. Maintain referral information in order to tap other resources for persons in need. Resources Needed to Accomplish Program Tasks {1 1. One full-time paid staff person (Coordinator). I 2. Office space for Coordinator and transient clientele: 3. Supplies. J 4. Funds to cover long distance phone calls. Cost of Program (does not include administrative costs) � f i $ 22,317 in 1982 I $ 27,890 in FY83 ir f� 1 MICROFILI4ED BY "DORM-MIC R�C,4 Ei' CEDAR RAPIDS • DES MOINES r, FOOD BANK PROGRAM UGoal: To provide short-term emergency food assistance to residents of Johnson County who are without resources to meet basic needs. I iObjective A: In 1982, maintain availability of emergency food assistance between the hours of Ilam-5pm, M -F, and during evenings and weekends on an appointment basis if necessary. Tasks: 1. Schedule Coordinator to respond to emergency food needs of residents between Ilam-5pm, M -F. 2. Utilize regularly scheduled Crisis Center volunteers to respond to emergency food needs of residents when the Coordinator is not available. 3. Secure additional office space to accomodate Coordinator, walk-in clientele, and storage of non-perishable food items. Objective B: In 1982, provide emergency food assistance to an estimated 680 Johnson County residents. Tasks: 1. Maintain a food bank of non-perishable food items by soliciting churches, service groups, and individuals for food donations. 2. Maintain a food bank fund to cover costs of vouchers provided for perishable food items by soliciting churches and service groups for monetary donations. 3. Maintain disbursement records to help determine eligibility of food bank clients. 4. Maintain .a committee of volunteers to stock food and carry out weekly inventory tasks. Resources Needed to Accomplish Program Tasks 1. One full-time staff person (Coordinator who will oversee Transient Service as well). 2. Office space. 3. Supplies. Cost of Program (does not include administrative costs) $ 1,730 in 1982 $ 2,325 in FY83 ' 141CROFIL14ED BY I - -DORM"MIC R#LA B" I CEDAR RAPIDS • DES MOIMES f oil ��1 IOWA CITY CRISIS INTERVENTION CENTER ^' IOWA CITY, IOW12 1/2 EAST A HI 2240N V business plane: (319) 351-2726 crisis line: ( 319) 351-0140 Board of Directors - 1981 Community Board Members Nina Hamilton 1983 Rhoda Harvey 1984 Bill Matches 1983 Sharon Mellon 1984 Will Roth 1984 Dave' Schuldt 1984,•Chariperson John Smith 1983, Ed Zastrow 1983 Volunteer Board Members Mattie Coll Jim Glasson Ken Kauppi Corporation. President Jeff Kern Vice -Chairperson Annette Sward Jean Swift Ruby Vogeloor Assistant Professor, ' U of I School of Social Work, Psychologist, Mid -Eastern Iowa Community Mental Health Center Associate Dean, U of.I College of Education Private Attorney, Mellon 6 Spies Assistant Principal N. E. Junior High School Director, Wesley Foundation Professor of Accounting,. U of I College of Business Administration Business Owner, Bushnell's Turtle Resident Counselor, Unbound Resident Counselor, Unbound Postal Clerk, Il, S, Post Office Carpenter Bookkeeper, Hawkeye State Bank Bank Teller, Iowa State Bank and Trust Veterinarian Assistant, U of I Med. Labs, _y MICROFILMED BY ` ,. .. ...JORM....-MICR+LA9' CEDAR RAPIDS • DES MOINES ,!� F, MIDRDEILMID RY JORM MICROLAB CEDAR RAPIDS • DES M014ES 191 �r BUDGET FORM 1 AGENCY WillowCreek Neighborhood Center ADDRESS 2530 Bartelt Road `'RMS COMPLETED BY Cassandra Ekemam - Director • . Name and title TOTAL REVENUE AND EXPENDITURE SUMMARY FY 81 Actual Last Year FY 82 Projected This Year FY 83 Budgeted Next Year FY•83 Minus FY 82 1. Beginning Balance 483 4 503 -4,224 a. Operating 1 1,2 7 1,204 503 -7.01 b. Restricted 4,196 3,523•• - -3523 2. TOTAL Unrestricted Support 15,001 19,020 22,067 2,847 a. United Way 9,881 120980 14,927 1,947 b. Iowa City 4,88o 5.400 6.900 1,100 U. c. Johnson County - " d. All Other 240 240 240 0. 3. TOTAL Unrestricted Funds Carried Forward and Current (la + 2) 16,288 20,224 22,570 '. 2,346 4. TOTAL Restricted Support 8s450 a. Restricted by Donor 8,450 - - - b. Designated by Board _ S. TOTAL Restricted Funds Carried Forward and Current (lb + 4) 12,646 3,523 - 3,523 6. GRAND TOTAL Funds Available (3 + 5) 28,934 23,747 22,570 . -1,177 7. GRAND TOTAL Expenditures 24,207 • 23,244 21,879 -1,365 a. Financed by Unrestricted Funds 15,084 19,721 21,879 2 15 b. Financed by Restricted Funds 9,123 3,523 - -39523 8. Ending Balance (6 - 7) 4,727 503. .691 188 Summary of Expenses and Outlays 9. Management and General 59024 5,560 6,370 810 10.. Payments to Affiliated Organizations 11. Major Property 5 Equipment Acquisition 1040+ - - - 12. Program Services 17,779 17,684 15,509 -2,175 a. Recreation 4 a b. Counselling 2,667 3,088 2,650 -438 C. Outreach 1,778 21025 21301 276 d. Group Work lip n ifeig e. Community Work 899 1255 1,216 161 f. Emermney Ass'+ Aqn i ^ 9. - E61cation 4,)15 0 1 O1 6 1 141CROFIL14ED BY I i 1 "JORM MICR6LA6 I CEDAR RAPIDS • DES MOIYES j I Is �r BUDGET FORM 2 AGENCY ood Center DESCRIPTION OF RESTRICTED FUNDS. GRANTS DONATIONS Please indicate the specific fiscal year (e.g.. Calendar 1981 d 1982, July -July '82A 183) for which funds are designated in items 1-4 1. Funds Reitricted by Donor , Source UseA+aount This -YRar Next Year Latch-H'ey Haoroatio:>r:Wor'<e�:•- 3,lyo - utim "'ic er-3,723 _i5'fT- TOTAL 6,719 31523 2. Donations Restricted by Your Board Restricted Use Amount T0zW Tmoker Realty. This Year Next Year 240 240 Professional and legal Fees DOC l'ee Dose , 1,404 �- TOTAL 2,644 1,240 3. Donated Services Service Hours Estimated Dollar Equivalent Kirkwood Camlleunit Colla Thi82 yyear N tt Year T 1 yyear N x ear j Work Studv 6_ all185 205 Probation Dept. '' 160 60 307 115 " I Mwcr ' s fit' Emp• 7T4 590 307 307 II, of'I. Soo. Wk. Intern 120 120 740 7ho i TOTAL DOLLAR EQUIVALENT 7_462 8.490' 4. Donated Materials Material Amount Material Estimated Dollar Value This Year Next Year This Year Next Year Occupancy, Gas and Elea. 3 Bedrm. Apt. 2.652 2,652 e epnone 2 0 240 21892 21892 TOTAL DOLLAR VALUE 5. Funds Generated through Grants having Matching Requirements ; Tier Period Agency Providing Amount Agency Providing Amount of Grant- Seed Money Seed Money Grant Grant F. T. 83.W111ovCreek N.C. 20 2 Q. of �_ T. Wk. Study 8128 27N n 2032 n it 8128 MATCH FOR TOTAL SEED MONEY 4062 (2 yrs) TOTAL GRANTS 16,256 (2 yrs) TOTAL AMOUNT Generated through Grants (Total Seed Money + Total Grants) 20,120 2 yrs) Ii MICROFILMED BY 1 ""'JORM "MICRALAB-- "- CEDAR RAPIDS •DES MOINES i Willow Creek Neighborhood Center MICROFIL14ED BY L� „ -JORM RAICR+LAB- CEDAR RAPIDS •DES MOINES I . I I ; I J� Willow Creek Neighborhood Center udget Form 3 ro used 9nd at P=, slluo otu FV A2 I FV wroxtxa Al SIRMEx toll A 0 C EXPENSES M. Alum ("") MM 13 -fm IMS ILOBS 2-4S9 2-101) 1.01 AJ26 291 311 NI. 1.I.Yh.111. - II. h r.11 Im1 rl[I b 11,5013 1,660 1,660 Il. EnfutlWl hal 1,000 1,000 IMO al. b.w.Yrt .11..1 11 x.l /.r.a. 1 u011L.I.-d"Ift / I.w.Y. 1.11II W w1W. 4 IIY1111 . 4 In W MLb.Y. tf. L1 11. 0..1.1 .r ('IMM n. wim... W 4 Ir.1 1 K n. f..1.Y ..1 AIYlw A. fWlln 1,711 1,750 750 1,000 200 100 200 100 100 100 11. M.11 W M11.11Y. 250 251) 250 11. 1.11 In.1f.o1lY: .1 4SO 46S 465 50 ion ion 5050 115 U WON 1.... 1 N.014. W.I.. ll. cam0 xYm . Y n.DO 6GO 600 600 11. O n11 WIY 1... .b11 b 41.11.. WI N/u..W11 0 141.1 W I fnh.l..l Ouu 11, II...h1 0144... 1. L/h1Y.b n. 1 1/1 W 0011 A. r.hw...1 unalh 1.....1. 50 350 350 0 175-760- 11. xhulbwYl 1. m 11110. 1. muai 1,522n200 100 JOD 100 325 104 00 1,054 M. Iota w1KIIK (lams Ill... to u'..0 all'23,112 21,719 6,2111 15,509 3,084 2,6SQ 2,301 JAM 1,216 1,207 1,401 it. Ir.p4r k0I1111.. 10. fYl .10,01411. ' 11. b.r.<I.11..I01Ye.1lip ifin 16n R. N1LL Ipf411 •• nil ■ W [.fila 111 U -.—lb -41T— Al. tall . /wl 11. Ibn. 41 11. UW Iola UNNIS 111.. It 111 . 111 11. print film It • If Al. kIK.110Y 110w1iI1 /IWI walla w1 call OF lou CIA AMU (Wt .I. 1 10,780 1 21,627 i MICROFILMED BY "JORM MICR(LAB- J 7 J CEDAR RAPIDS • DES MOINES L J'I IF I� r.. ...... _ .. _ AGENCY Wiuoworeek Neighborhood Center BUDGET FORM 4 PERSONNEL SUMMARY SUMMARY OF ASSETS AND LIABILITIES Staff Positions and Salaries Position Employee Name * Fulltime FY 81 Equivalent Last Year FY 82 FY 83 This Year Next Year Title = Position Vacant ** Actual Est'd- Budget Director Rohl Beni ani* Caeeandra Ekemam 1 ^^ -3— 1.00 1 ,7 0 13,000 Recreation Worker Rmcanne Ward' 50 681.44 Secretary Pa Tay ori' Indo-Chinese Worker •5G 2,013 2,025 _- Carolyn. Johnson i TOTAL SALARIES 17 ).Qq TOTAL.NO. PERSONNEL • 5 2: TOTAL FULLTIME EQUIVALENTS 9;95* 9:5•• 1.00 ** 1.00 = Fulltime; .50 = Halftime; .25 = Quartertime, etc. Assets and Liabilities From Most Recent Audit: Date Completed M'y 31, 1979 i Liabilities 3 Explanation Assets Fund Balances or Comment 7 499 7,510 " 11. Current Fund Total a. Restricted _ 4,696 Dioceae�Grant b. Unrestricted — 2,814 2. Land, Buildings andI 195 I 184 Equipment. 3. Endowment Fund - - L4�.-)TOTAL - All Funds I 71694 I 7,694 Budget approved by:;/ Chief Executive Officer \•� Authorized Official Date i 141CROFILMED BY 1 VORRA MICRIMLAB � CEDAR RAPIDS •DES MOINES _y I _�o CITY OF IOWA CITY JOHNSON COUNTY UNITED wav 9UESTIONNAIRE FOR AGENCIES REQUESTING FUNDING J Neighborhood Center I 1 Agency Name ilark I'!/'dillowCreek Add/Lebb - + i+ 2d r n;+.• Tnwa S??Lt0 Phone 354-2886 A. Name o6 Dixectox B. Name and Title 06 person compteting this 6otnC «a.dra Pgemam - 7irecto C. State purpose o6 youx agency, as you bee it Provision of a wholesome/ sidents of Mark I7, through education, healthy environment for the re r } ea qp •nc other cronrammatic services. I D.. Do you have a Boaxd o6 Dixeetoxb? NO x_ YES 16 yea: Ib it potieymahing, ox advisory in nature? Number 06 i Boaxd members 1_ Frequency o6 meetings kionthly Avexage,'numbex in attendance tj _ Terms o6 o56ice 1 yr. How members ane seZeeted (Both method and cxitexia) Nominations submitted by Personnel and Nominations Committee in accorda c. '�f the Board of Directors. One third of all members must be residents of cne :., r Please enclose a Zibt o6 Boaxd o6 Dixectoxs E. 16 you do not have a Boaxd o6 Ditectoxb, to whom axe you accountable? ,I 21 Is youx agency xegutatty audited? No X YES 6 y 6 q 2 yrs. Greenwood and Crim P.C. 1 es, how rte uent? By whom a 3) What cxitexia do you use bon hixing bta66? (education, expexienee, etc.l PYease speci6y B.S. or B.A. degree with a minimum of 1 yr. work exper+enc i and Adults.. BUD of staff on a short term basisi counseling, :rcellent writing and communication skills. 4) What Cs the e£ient/4ta66 xatio? 2_7$0 ( 2 staff persons t0 750 residents I i II ,� i r MICROFILMED BY l 1 I DORM MIC R#ON B , CEDAR RAp105 DES MOIYES � � c I� Willow Creek Neighborhood Center 5) How many petaona in John6on County did your agency weave last year? !� (unduplicated count) 975 - 1300 persons 61 How -many setv.ice contaet6 boa Johnson County did your agency have laat:y( 3250 71 PZea6 a Zist the p4ogtam6 boa which bunds ate being tequeated? Community Cutreach, Crisis Intervention, After School Recreation Program, Infor- mation and Referral, Emergency Assistance, Neighborhood, Library, Arts =.a Crafts, International Women's Group.' 81 At what Zocation(A) ate these ptogtama located? 2530 Bartell; Road a.m. 9) What ate the houta o6 opetatign? blonday through Friday 8130 - 5100 P.m. 101 Arte the 6acctitie4 aeeeasible to the handicapped? x NO _YES 11) What aetvice of client 6oZZow-up meaautes do you use, i6 any?Telephone, Community or Field visits, 'Idritten Correspondence and Outreach. 12)' What is your 6unding %eque4t? $12,075 (T982) United Way, $6,900 City o6 Iowa City, - Johnson County 131 To what other 6unding aoutcea of governing of deetediting bodies ate you accountable?:Jniversity of Iowa, Mark IV 14anagement ( Occupancy - Donatlon. 14) Ate thele 6ee4 bot any o6 your beKvices? Undet what citcumataneea? Ate they 64at 6eea to sZiding bees? The Lark IV/'dillowCreek Neighborhood requests no fees for its services.. 15) in what city, county of tegionaZ planning e.66ot.t, of othe.t joint e66ott has youa agency been invoZved during .the pant year? Iowa City Recreatit ai aepa: ':`_P?�weo&-Soarmurr_ty College,' Crisis Center, Emergency rood' Sank,-' United 'clay Representative, Christ the Kin;; Church Food Bank and United ,fiction For Youth. a J I L MICROFILMED BY ' I 'JOR M.MI CRIMLAB j CEDAR RAPIDS • DES MOINES I � _io 1 I i I Willow Creek Neighborhood Center 16) Liat comptaints about your aervieea o6 which you are aware? Recreational space limited, Community Center is extremeley understaffed to service- I concretely the residents. 17) What measures do you beet would help alteviate these eomptaints?Increase in funding to hire full-time Social Worker and part-time Outreach Wo— rs l THE FOLLOWING QUESTION (0181 IS FOR UN17ED WAY AGENCIES ONLY 18) What would you suggest that United Way coutd do bon your agency that it is not now doing? i What changes would you suggest in the way United Way is operating in tegatd to your agency? i •' THE FOLLOWING SHOULD BECOMPLETEDBY AGENCIES REQUESTING FUNDING On the 6o4towing page, pteaee bind the Agency Goats Form. You wi.tt note that it consists 06 aevetat columns with hes 4ngb. I to purpose o6 this 6oam is to enable you to share with the 6unding bodies, 6rom whom you axe tequesting auppott, in6oxmation tegatding the various ptogtama youA agency is cartrtying out. The 6oam is aet up 40 that you can list each program, the program's goats, objectives, and tasks planned to teach these goats, separately on the sheet. When you have completed the in6otmation requested bot one ptogtam, please list the next and s0 on until you have coveted att the ptogtams pertinent to your agency. DO NOT EXCEED THREE SHEETS. i The agency bar which these 6orms ane being completed da es not diacrim- ! i i inate on the basic o6 race, tetigion, creed, nattonat ortill•in, colon, sez, ut diaability. Au.tholt i cedageicy .,Lcp. tlftia t'oitl'frteJ Inaaftrnu.tite h.ts been tevictt'ed bti6lark IV/dillowCreek Neighbor- �i .t t,1 rp I', tec 1rt 'a `, .�j• �..-/: _ G: / hood Ge� ency nal0c I - ` I I r MICROFILMED BY I-JORM MICR#LAB J CEDAR RAPIDS DES MOINES j 0 rROORAH lata - l:rtnr'<•ntI, ::el rhhorhnol I bra ry '. Secrvitlnn Agemcu floats Eoe■ Ptt4At complete (11(41 "tctlon With 4ejt4enet to {he agency p4og4ta" (a which Jumds a4e being 4que"ted., Agency Name Mark IV/:IIllowCraek Ilelehhorhood Center Vea4 1982 - 1993 Name of P4094406 Hocrention. ertlCraftse Cutreach, Crisis intervention ,lnt-t linmen0s Grgoju, Emerrencv Loan Fund, Senior Citltens at. at. GOAL 'OBJECTIVES TASKS RESOURCES what au the gaaU that I Nkat "Petttttcally do you How will lieu /!et I Stah(/mtte4lntl the Oogea■ 4s ceglatd meat to ac6levt "04th this theft atsutt"1 melded to complete a4ou ndl p4ogAamf td/k" Tn Intorwme, eradicate and nr minimize stross causing altuatlnns that could be potentially dangerous to an IndiviJual still or others, mupply the emnmmity resl- �in with a vnrlety of road - materials to unhance odu- Innn1 and r.•:rrnnnl •Icvelop t. :mirage comnvnity resldeutn participate Ir. varloun tivitios in promntln,i a rmoninn llvin;; environment Provision of short term Provlelori of clothing. counseling unf other ser- Emergency financial V1068. l.U., fond, annoy, assistance, transppor- clothing and transportatic tatlon and food throuB to Individuals and families public donations. In crisis situations. To provide educational. and lelouraly resource material to ald In the development and or aware- ncon of Individuals. 'fo promote an expression of self-help and dnvel.op- mant through pplanned rec- reational activitles. Employ a conalatent exchange of current library asterlals wl the Iowa Public Llbr Maintaining factlltl with the cooperation of staff and volunto ." cies ane the enm- ty nowoletter. Frlvate foliations find Library lonations. Planning end racllltat Prnvlfilan of Atrt r Ing a heat of rec ran- Crafts, gnunns, sewing Usual activities tint and knitting materinle would be favorable to Jbingo, field trips, n dive reu Croup of !n- dlaruns loon nn'1 group d lvldu4ln. notivitlnn. � 1 MICROFIL14EO BYE _JORM-"M IC Rt�LAB'- CEDAR RAPIDS r DES MDIYES_ ' i Ij COST flow much Witt the P409440 suit in Fund 55.00 $70.00 . . Supplier/ Transportntinf y442.00 9 i iy { f i FROORAII After -1c progran. Family And :ndlvidual Caunaolin,l Aatxcv Ooale FoA■ Please complete thio ♦ec hos full,[ At(eaume to the agency paogaaee (oa which 114111/ ase being Aetxeeted. AgeaCy Namero-un it lnwf:rwn4 alwhb,rhmnd Rw T,r, C neer Yea1 1902 - 1003 flame of Pn ngaa me �.hudwn:i-A.Ltat.Schmt Program and I Al •Id. 1 and Pxmil Counsnllnr,. 'GOAL JOJECIIVES TASKS RESOURCES felrah ntr lire Bunts float what yreci(tcaEly du you flow Wtlf you get Sfa(((/m�tetiah l,[e pa0gaam 6 can tete^ want 1. achieve with thio tbee atextt69 needed to campfeft atoundl p.�ogaam► Leede a J Interaction among; pear Short torrl counoaling to in- dividuate and or families who need sulrport services to nealot them In minimising or crud lcnt.ing their problama. 9 To provide a wholesome and Offer ongoing after- Library films, ranee, healthy environment for the school activities and f arts ,1 rrafte. children of the Stark IV drop -!n for school age cormunity. children. Staff and volunteer asnlatance for 1 fora Interart!on among peer Supervision of chlldre a week. 5 Croups In cnspetltive and through ntaff and vol- non-cnmpetltive ways, unteern during activi- ties. To nuppreun potential destructive and deviant Continuous planning of behavior, chiIdronsI ac tivltlea with staff. Vro•Ade opportunities for suit expression and growth through planned recreations . activities. Provla►on of counsoling to .Jlrect counseling to Staff and Unv, of Iowl w 1 families nnrl Individual, Indlvlduals and famill a, Social ''dark Intern who have problams with life with experience In alta^ tl ons that prevont Referrnle to other the dynamics of fem11! the Individual from luno- cnmmwilty ngeuclen and anunnollnL' and over a1'. tloning on n dally and on- or legal neenclee for a human nnrvlce Mok- golnL bnals. intensive and long ground. term cnunseling. 11111111111D DY `DORM IMICR#LAB- ! 1 CEDAR RAPIDS DES MOISES III COST flow much Witt Of p409440. neem Suppl les j600.00 rer year. (400.00 per year. 1 _y IF in PROGRAM GOAL Air the no L1 Lia[ the ptagtnr is can tr sed kilt aAouadr o. �, 6, _ Yhat Lyeei/Iua Ky de you want to achitvt with this Vtogaor flow wilt yen µl thole As&utt�/ S(Muttdidr totiliati { coeptete talks Rate wilt ilch the VeogAae cot. Outreach + To extend support services To minimize socia! problems To target In on stress i.e., Staff and Social York Int erns�ln addition to Individuals who have that Interfere with dally causing factors,.' to outs!dee a(;ency limited ability is attemptine functioning, Agency Goals Eoee l` and a host of ii P[case eoryfelt this (action lith AeltAlace to the agency pogeane-los which load& gee being epuetted. Agency Rare Mark jy4Wilt .reek dalghborhnod Center YtaA 1902 - 1989 tions. _ Hare of PAogAari ne ,,,arh P f dly VI Itf ,(Yel to W tanl and SeniorCltlsens. To welcome new residents .. Approximately 15 hra. per week. ' now conMUn(f� making them aware of their to the community, or Social York intern. UEJLCfIVES (ASKS RESOURCES CUSP v PROGRAM GOAL Air the no L1 Lia[ the ptagtnr is can tr sed kilt aAouadr o. �, 6, _ Yhat Lyeei/Iua Ky de you want to achitvt with this Vtogaor flow wilt yen µl thole As&utt�/ S(Muttdidr totiliati { coeptete talks Rate wilt ilch the VeogAae cot. Outreach + To extend support services To minimize socia! problems To target In on stress i.e., Staff and Social York Int erns�ln addition to Individuals who have that Interfere with dally causing factors,.' to outs!dee a(;ency limited ability is attemptine functioning, lorlines, language difficulties, flnencla communities. to arrest their stress causi and a host of situations. concerns other stressful sltue- tions. GIIfRi�� To extend ie 11 ` 1 to QB1idXAS Rfid To welcome new residents Personal contact with now residents by staff Approximately 15 hra. per week. ' now conMUn(f� making them aware of their to the community, or Social York intern. varl ed services that the Community Center has to offer of pelf -help and Accardtle an Staff o unteer timeeapprox. Senior Provision of stimulating support systems for the supports such an bingo, card such Bing brunch& per week. In hre. p Citizens environment for the Senior individual nal Sonlor Citizen gamed, potluck edu- Citizens of ttlrk Iy community and to the collective field tripe and Sonlor to rely on one cationI programs. . 'another for support. r Ii i MICROFILMED BY ' �•` -'JORMMIC R#CAB- CEDAR RAPIDS • DES MOINES f IA ...... , . I ON _;s nYe11Cy:4oa [1 lea■ Reese cowptete Chi[ section loith ,cjg4j KC& to the agency ptogtams Joe Which {undo ate being attnested. , Agelley Name Hark IV/'dillowCreek tleighborhood Center feat 1982 - 1983 Name of 1'4o94aws Information and Referral, International YOOon'e Croup re cre , eESdUECES I CosI • NI[at air the goats that tau pvrg ism it Celteied n sannl�I Ohat y:tei [catty do yon meat to aefitve Wi{hathls piogenmt lloW Witt you gtt those tetuttef - Ste ortl�/satlilata td to eamptete asks How slack will the ptogtam coo . Information Toencourage and make community To facilitate the use of community services In Utilisation of the bl-weakly newelettere Staff and volunteer time of 10 hro. per and Referral residents of the of the various eervlc o Johnson County to comunitj maintaining up to date week. aware the Mirk I'! community Centei realients as that they are Information sources offers and services provid- appropriately receiving regerding the types ed by community agencies. the maximum of service of services that other delivery. agencies provide. 0. Intornation ll To foster aspirit of her- To exchange various cultur. 'Woman's monius conpo ration and a- al customs direct counsel Croup warenens of varinun culture !ng regarding child rearin I backgrounds, consumer educational tipso comparison chopping and bargain clothes chopping. To Improve Individual and tteokly meotlned with Staff and Social work family functioning. group members. Interne. Encourage Interaction and support between • group meotlOfflll. discussions, !acturesh and usage of audio • visual equipment ac a learning tool. , r JI, ( MICROFILMED BY t _....�'... � _JORM-MICRtjICA B._ 1 I CEDAR RAPIDS •DES MOINES W i 11 1 I PROGRAM pIi. `l. Community (: Unwolette WA _40 Agency'Goatt Foe■ Pleaet eutiplete thta action with %eleteuce to the agency peogeaae loA which (nada aer being etquest td. Agency Haat Mark IV/Willowareak_HeIghbArhood Pontar yea% -1957 --- 1943— waue of PAagaawa ry ttruawslaue — GOA 1. wild( air tilt ;balm hint tilt pnogeaa ie Erntned atoundr 9'o encourage •participation b; the residents in the activi- ties and services offered by the Co/amunity Center and other. agencies. O31ECf1VES [ASKS y RESOURCES what epeci(eea(ly do you flow olet you Ret Stall/aa(tAiata wan/ to achieve with (hie those Aegattar needed to eowptete task[ pAogeaar - To provide a consistent 31stribution of bl- Sthff and Volunteers Informational resource weekly newsletter 10 bre. per mo.' to residents through the containing calendar o newsletter. events. ads and an- nouncements of activi-I tlee/services Iowa City ares. • MICROFILMED BY 'JORM__MICR+L-AB I CEDAR RAPIDS • DES MOINES f r_ COST flow aitch wit( the peegeaa toe Supplies $20.00 per month N,�ABK IV/911,LO'BCREEK NEIGHBORHOOD CENTER 2530 Bartelt Road Iowa City, Iowa BOARD OF )IRECTORS OFFICERS 1. President - 'William Porter 2. Vice -President - Jean Dempster 3. Treasurer -Mike Brotherton 4. Secretary - Gloria Bloomberg COAMITME CHAIRPERSONS A. Personnel and Nominations Committee - Jean Dempster B. Finance and Fundraising Committee - Diane Krumholz C. Program and Service Committee - Gloria Bloomberg 1. Joyce Eland 2. Don Beechner 3.. Royal Benjamin 4. John Bollinger 5. bMike Brotherton BOARD ME14BERS 6. Maragret Stephenson 7. Marsha Bergan 8. Ray Baines 9.. Mike Moore 10.. Eva Butterbaugh jJ MICROFILMED BY -.L_. _.-JORM'"MICR#CAB'- CEDAR RAPIDS • DES MOINES 11. '8illian Porter 12.. Diane Krumholz. 13.. Gloria Bloomberg 14. Jean Dempster 15. Adelaide Yanausch /"1 I F Ir ! 141LROEILI.IED BI' • JORM MICROLAB CEDAR RAPIDS • DES MOVES I- _ J�I .-ti BUDGET FORM 1 AGENCY Domestic Violence Project ADDRESS P.O. dox 733, Iowa City, Iowa FORMS COMPLETED BY Susan Dickinson, Director and Patricia Meyer, Program Coordinator Name and title TOTAL REVENUE AND EXPENDITURE SUMMARY FY 81 Actual Last Year FY 82 Projected This Year FY 83 Budgeted Next Year FY 83 Minus FY 82 1. Beginning Balance 8,975 217 2,454 2,671 a. Operating 8,975 (217) -0- 217 b. Restricted " -0- -0- 2,454 2,454 2. TOTAL Unrestricted Support 21,028 27,250 46,887 19,637 a. United Way -0- -0- 2,500 2,500 b. Iowa City -0- 4,750 10,000 5,250 c. Johnson County 51000 4,750 10,000 5,250 d. All Other 16,028 17,750 24,387 6,637 3. TOTAL Unrestricted Funds Carried Forward and Current (la + 2) 30,003 27,033 46,887 19,854 4. TOTAL Restricted Support 3,200 3,600 3,840 240 a. Restricted by Donor 3,200 3,600 3,840 240 b. Designated by Board - - - - 5. TOTAL Restricted Funds Carried Forward and Current (lb + 4) 3,200 3,600 6,294 2,694 6. GRAND TOTAL Funds Available (3 + 5) 33,203 30,633 53,181 22,548 7. GRAND TOTAL Expenditures 33,420 28,179 49,387 21,208 a. Financed by Unrestricted Funds 30,220 27,033 46,887 19,854 b. Financed by Restricted Funds 3,200 1,146 2,500 1,354 8. Ending Balance (6 - 7) (217) 2,454 3,794 1,340 Summary of Expenses and Outlays 9. Management and General 16,000 6,000 20,547 14,547 10. Payments to Affiliated Organizations -0- -0- -0- -0- 11. Major Property & Equipment Acquisition -0- -0- -0- -0- 12. Program Services 17,420 22,179 28,840 6,661 a. Services 16,620 21,299 27,859 6,560 b. Community Education 800 880 981 101 C. d. e. f. 9• MICROF I L14ED BY JORM "MIC RALA B" J � CEDAR RAPIDS DES MOINES � I J� L BUDGET FORM 2 AGENCY Domestic Violence Pro .l ect DESCRIPT,...IOF RESTRICTED FUNDS, GRANTS, DONATI', I Please indicate the specific fiscal year (e.g., Calendar 1981 & 1982, July -July '82A '83) for which funds are designated in items 1-4 FY 82 & 83 /'1 1 1. Funds Restricted by Donor Amount Source Use This Year Next Year TOTAL 2. Donations 'Restricted by' City of Iowa City Restricted Use Rental Income - Restricted by City contract to use for building and ground maintenance and related costs. Amount This Year Next Year 3,600 3,840 TOTAL DOLLAR VALUE 3,500 3,500 _y i 5. Funds Generated through Grants having Matching Requirements Time Period Agency Providing Amount Agency Providing Amount of Grant Seed Money Seed Money Grant Grant MATCH FOR �i TOTAL SEED MONEY TOTAL GRANTS TOTAL AMOUNT Generated through Grants (Total Seed honey + Total Grants) 1 \ MICROFIL14ED BY 1. 1 "" JORM-MIC RI�LAB- If CEDAR RAPIDS DES MOINES TOTAL 3. Donated Services Hours Estimated Dollar Equivalent Service This Year Next Year This Year Next Year Staff Shelter 13,650 15,000 68,250 75,000 Train Volunteers 600 600 3,000 3,000 Child Advocates 650 750 3,250 3,750 r , Community Education 100 150 500 750 Board Members 2,000 1,500 10,000 7,500 Maintenance 200 200 1,000 11000 TOTAL DOLLAR EQUIVALENT 86,000 91,000 4. Donated Materials Amount Material Estimated Dollar Value Material This Year Next Year This Year Next Year Food (by local churches) 3,000 3,000 Furnishings 500 500 TOTAL DOLLAR VALUE 3,500 3,500 _y i 5. Funds Generated through Grants having Matching Requirements Time Period Agency Providing Amount Agency Providing Amount of Grant Seed Money Seed Money Grant Grant MATCH FOR �i TOTAL SEED MONEY TOTAL GRANTS TOTAL AMOUNT Generated through Grants (Total Seed honey + Total Grants) 1 \ MICROFIL14ED BY 1. 1 "" JORM-MIC RI�LAB- If CEDAR RAPIDS DES MOINES Domestic Violence Project r���0000©00 r i " MICROFILMED BY 1. --� � .-JORM"MICR+LAB Y � r, !) CEDAR RAPIDS • DES MOINES r r" r i " MICROFILMED BY 1. --� � .-JORM"MICR+LAB Y � r, !) CEDAR RAPIDS • DES MOINES r r" I I { Domestic Violence Project Budget Form 3 GRANo tura _y 0 P Pioposed BUd et SERWIS TOTAL A B C Domestic Violence Project Budget Form 3 GRANo tura SUPPORTING 0 P Pioposed BUd et SERWIS TOTAL A B C Service Comm Ed I S EXPENSES 52 8 788 8 0 4 6 to. Abrltl 8 B 8?5 431,484 !I. [wl.n1 Pallb 05,5—T,—�Sofl 1,410 74 tt. N Pal tun 1lIG le 1 600 il. IMaulwl on 11. 0,10IK0 .1 pool _ XIN rt" bptell [I mllllh+ lullo"o 400 400 11 Ina (XYIIIl11 W .alwlf. pfWrl NMIIII I 1,000 600 I XI .h. .r NaprMK. 11 Ago Asn f;Sn n. hINXW 919 l.inn ASO 650 IL Proal •I fwll�nl 7nn 6,;n tl. PIN 4nlr .I fwl nl ign inn 250 inn 250 WiPMK. U. IrIINI .r f11MIN ISO 200 250 100 11. SY0r11N 70n 550 . P11.111.11 W rt.IIOIWI 11. IM.I IOapr011 M: .) Nllnp N XI YNId. IGu - - - 1 YNItl1 IMYMKI - " v. IwL.IKr too Yuit. .r wm I. .Itl ?nn 2f)n 200 11. xpOrnll aMl M /ll•+WIIIIi .l a d1LLla PMI .I A.1111ro.11 - - SI IMI.W.t InI.11100.1 No. - - 300 300 ll. I1a901 A.11"... to IrhUnll 235 00 - n. A.rml .r Pull 847 850 - 8 0 50 ]f. I1•Ir01w111Nllllr W.np. 75 ] 31. Xbn111.6 opm+ 111136 350 7 0o A IN. Solis 01ROTIXo IINr31f (It.." to Wouto III7 e)9 49.0 7 0.0 D 11. Ir•ptlf AlMhlllp - 10. IW 1pr.l awl.11l.. 11. apnl.11a p 14.1w.t- " aft 0 28 It. Iola 1311n1f •• W."". INI .r opltl 133 MroYM G I3. oMll IKY lar 29.179 1 11. I.nr11Ya. 3A 0 5 7 A A40 A59 981 n, Guo Iola Gr3nt3 fI INI G r 41 r /q 1,663 (2n.3591 11. 011[11 IIM II • Ifl Il. alOGI1M 1@IIfU/ Sr011 1111710 at - In. G IPM [III ,nN301 CWT U. IOGI RRMSIS 11d IGa (1101X0 SONG( 4 I r ; 141CROFILMED BY '—JORM MIC R46LAB�...J 1 •] CEDAR RAPIDS DES MOINES 1 r I I J� Note: July -Sept. - 3/4 time TOTAL SALARIES 20,894 13,688 33,312 Oct. 1 - P.C. resume full time TOTAL NO. PERSONNEL 2 2 2 TOTAL FULLTIME EQUIVALENTS 2 -nn Sao nnta 2.50 1-1.00 = Fulltime; .50 = Halftime; .25 = Quartertime, etc. Assets and Liabilities Audit of FY 81 is not completed. (From Most Recent Audit: Date Completed ) w y AGENCY _ Domestic Violence Project Explanation or Connent BUDGET FORM 4 PERSONNEL SUMMARY SUMMARY OF ASSETS AND LIABILITIES 2. Land, Buildings and Equipment. Staff Positions and Salaries Position Employee Name Fulltime FY 81 FY 82 FY 83 j Title * = Position Equivalent Last Year This Year Next Year Vacant ** Actual Est'd. Budget Executive Director Susan Dickinson 1.00 11,144 2,438 15,288 I Program Coordinator _Patricia Meyer 1.00 9.750 11,250 13.524 i Worker 1 * .50 4,500 Note: July -Sept. - 3/4 time TOTAL SALARIES 20,894 13,688 33,312 Oct. 1 - P.C. resume full time TOTAL NO. PERSONNEL 2 2 2 TOTAL FULLTIME EQUIVALENTS 2 -nn Sao nnta 2.50 1-1.00 = Fulltime; .50 = Halftime; .25 = Quartertime, etc. Assets and Liabilities Audit of FY 81 is not completed. (From Most Recent Audit: Date Completed ) Assets Liabilities & Fund Balances Explanation or Connent I. Current Fund Total a. Restricted b. Unrestricted 2. Land, Buildings and Equipment. 3. Endowment Fund 4 iTOTAL - All Funds uy=� :Pprovea by: Chief Executive Offj� Authorized Official Date i MICROFILMED BY -"DORM"MICR#LAB CEDAR RAPIDS • DES MOINES r •r�, '�' CITY OF IOWA'CITY JOHNSON COUNTY UNITED wav QUESTIONNAIRE FOR AGENCIES REQUESTING FUNDING l) Agency Name Domestic Violence Proiect (formerly AAVSA) Addxesa r., a 711 Tow^ City IA 522 T - Phone 3.51--1n42 A. Name o6 D.ixectox Susan D�cYinson b. Name and T.itZe o6 person comp2et.ing .this 6oxm _a„sa�k;nson Directo: C. State puxpoae o6 your agency, as you see .it To provide comprehensive nVT PrNg=m nd volunteers and those of existing agencies. D. Do you have a Boaxd o6 D.ixeetoxa? NO X _ YES 16 yea. Ia it x poZ.ieymaking, on _ advisory .in nature? Number 06 Boand membexa 11Frequency o6 meetings men-hlAvetage numbe.t .in attendance 1-3— Texms 06 066.ice i 2 vr. How members ate aeZected (Both method and cx.itex.ia)by the Board; Volunteer Representatives are electeficed ialhskillsntandsa commit- ment to the DVP program philosophy. Meaae eneZose a Z.ist 06 Boaxd o6 D.ixectoha E. 16 you do not have a Boaxd o6 DiAectoxs, to whom axe you accoun.tabee? 2) Is your agency xegutaxty audited? NO _YES effective this year 16 yes, how 6xequent? _app„a ll By whom to be determined 3) What ctitex.ia do you u4e•6ox hieing ata66? (education, expe•t.ience., etc.) PZeaae speci6y The Board of Directors selects the Director based upon riences,training and interviews. The Director selects xD camp criteria. All volunteers are screened & trained. DVP is an aquai opp—I,-- 4) ,--4) what is the czkent/ata66 .tatio? Estimated ratio is 300 clients/2 staff plus 60 volunteers. 1 �I 1 i i t4ILROfI LIdED BY '-JOR M- - MICRE�ICA B CEDAR RAPIDS • DES MO1NE5 ' _,9 JJ F"Y ?' Dom^t.ic Violence Project t 5) How many persona 1n Johnson County did your agency aexve tas.t yeax? (unduplicated count) 249 6) How many a exv.ice contacts box Johnson County did youx agency have Zast ye. 7) Please Z.Lat the pxogxams box which 6und4 axe being requested? _,ervice-, to Domestic Violence Victims CommunitijducatlOn Program 81 At what Zocat.ion(a) axe these programs Zocated? Iowa City 9) what axe the houxa o6 opexat.ion? 24 hours a day 10) Axe .the 6acdZ•it.ies aceeaa.tbZr- to .the handicapped? NO X YES 11) what sexv.ice ox cZ.ient 6oZtow-up meaauxea do you use, •i6 any? ow -u is established with each resident + i at the time she leaves the shelter. j I 12) What .is youx 6und.ing %eque6t? tS.ono (1983) United way, Bio Doo City o6 Iowa City, $10,000 Johnson County 13) 7o what other 6und.ing aouxcea ort govenn.ing ox.accxedit.ing bod•iee axe you accountable? Iowa )ennrtment of Social Services City of Coralville, _grnverman Foundation local Churches Beta Sigma Phi Chanters 14Y Axe there 6eea box any o6 youx seivic es? Undex what ci.%cumatances? Axe they 6Zat 6eea to sZ.i.d.ing bees? v f haapa anon t"e;r b;iityo DAY No one will be _denied services due 15) In what city, county ox xeg•ionat•pZanning e.6601c.f, ox ofhe.x joint e66o.tt has youx agency been LnvoZved duping the past yeax? _ACDAN .;-1ara1 affarts _to_.conrdinate_service.s._to domestic violence victims; Iowa Coalition Against Domestic Violence. 1' i MICROFILMED BY I-JORM - MICR+LAB. J. CEDAR RAPIDS • DES MOIYES I r" \ J iestic Violence Project 16) Liat complaints about your setviees o5 which you ane aware? Difficulty in gatting tialAnhona rnlmber Lack of knowleda•e of our cery;cec 17) What measunes do you Seet would hetp atteviate .these eomptainta? i Additional listings in the telephone directory with crosg referenciniz, 1 Tnrrpacp mImbpr of c p� aking Pngagp +m a laT Tn+her I THE FOLLOWING QUESTION (018) IS FOR UNITED WAY AGENCIES ONLY 18) What would you suggest that United Way eoutd do Son.youa agency that it .i,6 not now doing? What changes woutd you suggest in the way United Way is operating in S I aegaad to. yours agency? THE FOLLOWING SHOULD BE COMPLETED BY AGENCIES REpUE'STING FUNDING On the 6ottowing page, ptease Sind the Agency Goatz Foam. You w.i.tt note that it consists 65 sevetal cotumna with headi ngs. P eti—puapoae o6 this Sonm i6 to enabte you to ahaae with the Sund•ing bodies, 6tom whom you ane tequesti.ng 1 suppott, in6oamation tegaading the vatious ptogaams youa agency is caaaying out. i The 6oam is set up so that you can list each ptognam, the paogtam's goals, objectives, and tasks planned to Reach these goats, separately on the sheet. When you have eompteted the in6oamation Requested boa one paognam, please tint the next and so on until you have coveted ate the ptogtama pettZnent to you.t agency. DO NOT EXCEED THREE SHEETS. I f The agency 6ot-which these 6otms ate being completed does not disetim. ¢ ( inate on .the basis 06 Race, netigioll, cued, natfollai' Uhig ll, disabitcry. i l�f1 r111Tf:l'( l�ll l•I Yl'1.'• i Ihi.l 'rnll'Irr,'d ,rursrl'ml,llt,' h,l.t b,','n trt'fru'l'd ('u D.omest'c VicLIgnce Project ✓.ir,it,l rp 1 , trrfrt.l rr; �- r7-8f �.1.1i'n•'a iuuse I , IK MICROFILMED BY ' - "JORMMICRACAB- -I CEDAR RAPIDS • DES'MO ' ■. C. AGENCY GOALS FORM Agency Name Domestic Vinl nee Project Year Fy 83 Name of Programs Services to Spouse Abuse Victims, Community Education ! SERVICES TO SPOUSE ABUSE VICTIMS Goal: To provide victims of spouse abuse with an alternative living arrangement which will ensure their temporary safety from future acts of violence against them. Objective A: Provide safe shelter to any spouse abuse victim and her/his children for up to two weeks. i Tasks: 1. Operate a shelter facility which will be accessable 24 hrs/day and will house up to 15 women and children at any given time. 2. Utilize volunteer safe homes and motels for male.spouse abuse victims and (when the shelter is full to capacity) female victims. 3. Maintain necessary shelter security measures. I 4. Maintain a fee system based on the person's ability to pay to j ensure that no individual will be denied shelter due to income. i Objective B: Provide clients with referrals to other appropriate • shelter facilities when such referrals are more suitable to the persona needs. Tasks: 1. Maintain extensive information on shelter resources available nation-wide. 2. Assist clients who choose to re -locate with their transportation needs, utilizing DVP resources and those of other agencies (i.e. JCSS, Crisis Center, Salvation Army). Objective C: Provide clients with necessary food, clothing, and financial assistance. 1 Tasks: 1. Secure monetary and food donations to maintain a shelter food bank. 2. Secure monetary and clothing donations to maintain a shelter i clothes closet. 3. Maintain extensive information on local service agencies providing such assistance and make referrals when necessary (JCSS, RACAP, Crisis Center, Salvation Army). Objective D: Provide childcare for clients' children when necessary.. Tasks: 1. Maintain staff to offer supervised childcare activities. 2, Maintain extensive information on local childcare services available and assist clients in securing such services, Goal: To provide victims of spouse abuse with comprehensive counseling services which address their immediate and future goals. 'J Objective A: Provide free immediate rrisis intervention copnseling to any victim who contacts DVP for ...;sistance. i jIICROFILMED BY 7 I' "JORM MICR#LAB .__i CEDAR RAPIDS • DES MOINES I _�A t e�) DVP Goals Form - Page 2 4L Tasks: 1. Provide three training sessions annually to maintain a counseling staff of 60 volunteers. 2. Schedule one volunteer for each 3 -hour shift between 9am - 6pm and two volunteers for each 3 -hour shift between 6pm - 12midnighc. 3. Schedule at least one volunteer for each 12midnighc - 8am shift, Objective B: Provide information on legal, counseling, financial, childcare, and and housing assistance to anyone who contacts DVP and provide appropriate referrals. i Tasks: 1. Maintain extensive information on community resources available and update every 6 months. 2. Schedule one in-service training session each month for DVP personnel and invite staff from other agencies to speak about their services. 3. Provide client advocacy when referrals to other agencies are made. 4. Provide client follow-up when referrals to other'agencies are made. 1 Objective C: Provide educational and personal development opportunities to victims of spouse abuse. jTasks: 1. Offer a weekly 2 -hour support group for battered women. 2. Offer a seekly lecture series for spouse abuse victims on such topics as: parenting, nutrition, self esteem, financial management and career planning. _ 3. Maintain extensive information on educational and personal development opportunities offered throughout the community. Resources: 1. One paid Program Coordinator to train, coordinate, and supervise volunteers. Full- time position. 2. Sixty volunteers. 3, One program phone line. i 4. One rented pager. 5. Supplies for resource and referral information and for contact sheets. i 1 6. Professional Liability insurance. 7. Doqated space to hold training sessions and counseling sessions for non- shelter residents. 8. Educational materials. Cost: $27,709 COMMUNITY EDUCATION PROGRAM i Coal: To educate community professionals and citizens in general on the problems of spouse abuse and increase their awareness of available alternatives and services. Objective A: Develop and distribute educational pamphlets and posters throughout the community. Tasks: 1. Enlist volunteers to donate time and skills in developing and distributing materials. 2. Distribute materials to local service agencies and public places (i.e. public liurnry, campus information, loundramats etc.) 1 _ _ I4ICIIIIL14E1 11 -1 "t -"DORM MIC R( �CAEl�- � � CEDAR RAPIDS • DES 1401NE5 1 G r i L� Goals Form - Page 3 Objective B: Provide speakers for conferences, lectures, and workshops to —1 present information on the problem of spouse abuse. Tasks: 1. Maintain a library for DVF personnel and clients on spouse - abuse literature. 2. Form a speaker's bureau and advertise to the public their availability for speaking engagements. Objective C: Utilize local media at least once a month to educate and present information to the public on spouse abuse. Tasks: 1. Solicit presentations on radio. 2. Solicit newspaper articles. 3. Solicit television presentations. Resources: 1. One staff person (.05 time) 2. Volunteers 3. Educational materials. Cost: $981 I 141CROFILMED BY 1, _ —DORM"MICR+LA9� ' CEDAR RAPIDS • DES MOINES I I I J r .1 4 i I i 1 4 { e f I I i i i i f t i i J ral Domestic Violence Project P.O. Box 733 Iowa City, IA 52244 Phone: 351-1042 BOARD OF DIRECTORS - 1981* Rhoda Harvey, President Jean Swift, Vice -President Claudia Carver, Secretary Cynthia Parsons, Treasurer Mace Braverman Wendy Deutelbaum Owen Duffy Cathy Hirsch Kristy Kissel Mary Anne Klahn Bonnie Kriz Sylvia Lewis Betty Simon Sue Smith Bonnie Strait Connie Wilson Clinical Psychologist, Community Mental Health Center Volunteer Representative Volunteer Representative, Ass't. Coordinator, Rape Victim Advocacy Attorney at Law Business Owner, Land Developer Volunteer Representative, Professor University of Iowa Psychologist in private practice Director, Iowa City Free Medical Clinic Staff, Emma Goldman Clinic Sr. Research Ass't., U of I Dept. of Child Psychiatry Community organizer Attorney, Legal Services Corporation Clinical Psychologist, U of I Dept. of Child Psychiatry Volunteer Representative Volunteer Services Coordinator, Department of Correctional Services Volunteer Representative, Typesetter, student in Counselor Ed Masters Prog. JThere is currently one vacancy on the Board 141CROFILMED BY ! �. ""UORM MICR (SLA B CEDAR RAPIDS • DES MOlMES II /f/ _M 1 J� �r W, 141CROMMED By JORM MICR6LAB CEDAR RAPIDS • DES MOINES Vol IV JI �r a. united Way Summary of Expenses and Outlays b. Iowa City 0 0 BUDGET FORM 1 a' 0 d. A71 Other •AGENCY Fairmeadows Neighborhood Center ADDRESS 1813 Lakeside Manor, Iowa City `FRMS BY Robert E. Long -President 8i: Debra Kauffman -Watson --Treasurer COMPLETED 9. 3. TOTAL Unrestricted Funds Carried 0 1610 Forward and Current (1a + Z) Name and title 4. TOTAL Restricted Support 0 TOTAL REVENUE AND EXPENDITURE SUMMARY a. Restricted by Donor 0 10,390 ' b. Designated by Board N51 FY8Z FY83 H83 10,390 Forward and Current (lb + 4) Actual Projected Budgeted Minus 12,000 1. Last Year This Year Next Year 9400 1. Beginning Balance a. Financed by Unrestricted Funds 0 0 200 200 10,390 8. Ending Balance (6 - 7) 0 0 200 200 a. Operating 0) 2000 13,700 11,700 b. Restricted b, Recreation 0 1 0 0 0 10,740 5,340 0 1610 24,860 23„250 2. TOTAL Unrestricted Support 2000 '9,6'50. 7,650 C. 0 600 4.800 4,200 a. united Way Summary of Expenses and Outlays b. Iowa City 0 0 c. Johnson County a' 0 d. A71 Other 0 IOICD 4,780 2,980.. 9. 3. TOTAL Unrestricted Funds Carried 0 1610 Forward and Current (1a + Z) 4. TOTAL Restricted Support 0 10'390 a. Restricted by Donor 0 10,390 ' b. Designated by Board 0 0 5. TOTAL Restricted Funds Carried 0 10,390 Forward and Current (lb + 4) 6. GRAND TOTAL Funds Available (3 + 5) 0 12,000 1. 11,800 7. GRAND TOTAL Expenditures 4---00 9400 34„090 a. Financed by Unrestricted Funds 12. 1,410 b. Financed by Restricted Funds 0 10,390 8. Ending Balance (6 - 7) 0 200' 0 0 10,460 9,450 25„060 23,450 13.960 3,570 13,960 3.570 0 0 13,960 3.570 39.020 27-, OZa 39,020 27-0220 25„060 23,650 13,96a)l 3,570 0 1 -(200 i MICROFILMED BY � -JORM MIC ROLIf EI j CEDAR RAPIDS • DES MOINES i �l Summary of Expenses and Outlays 00 4,780 2,980.. 9. Management and General 10. Payments to Affiliated Organizations #o::1'6oO 0 0 150 0 -(450 11: Major Property b Equipment Acquisition 0 9400 34„090 24,690 12. Program Services a. Preschool -Daycare 0) 2000 13,700 11,700 b, Recreation 0 5400. 10,740 5,340 Social Services 0 2000 '9,6'50. 7,650 C. d. e. i MICROFILMED BY � -JORM MIC ROLIf EI j CEDAR RAPIDS • DES MOINES i �l S. Funds Generated' through Grants having Matching Requirements Time Period Agency Providing Amount Pro o; Grant Seed Money Seed Money AgencGra tvidtng Amount j 9/82-5/83 City of Iowa City 600:.00 Wbrit Stud Grant —1/8-6/By 3Rted Wayr 600.00 Y OB 2400.00 MATCH 2400100 -- FOR i J TOTAL SEED MONEY 1200.00 TOTAL GRANTS 480o, oo TOTAL AMOUNT Generated through Grants (Total Seed honey + Total Grants) 6000.00. i MICROFILMED BY ' � 'JORM-MICRbCA Ei- � I CEDAR RAPIDS DES MOINES i r" Ctr. 1 —ti ��l BUDGET FORM 2 AGENCY Fa. 'eadbws leeighbc DESCRIPTION OF RESTRICTED FUNDS GRANTS DONATIONS Please indicate the specific fiscal '84 for which funds are designated year (e.g.. Calendar 1 & 19 1. July July 'i b in items 1-4 Sul E1 y 9 982, etc. 1: Funds Restricted by Donor Source Use Amount This Year Next Year TOTAL 2. Donations Restricted by Your Board Restricted Use Amount This Year Next Year 3. Donated Services i TOTAL Service Director Hours Estimated Dollar Equivalent This Year Next Year This Year Next Year d mnnistrative Assistant 800 240 0 --262A99 Studeaet Pro gram Aides 150 10o: 600.00 400.00: 1000 1 ervices i 2000 4000.00 8000"00 1001 100 400100 I 400.00' TOTAL DOLLAR EQUIVALENT 8200100' 97,60.00 4. Donated Materials Material Oftice/Pro Space Amount Material Estimated Dollar Value This Year Next Year This Year Next Year' gram (Retrt) Publications Cr mo. 12 mo. 1740.00 0.00 x48 i > es hone 10 MO. 12 mo. 150.00 tA0.0o• O. 12 Mo, ---220;00 40 00 TOTAL DOLLAR VALUE 2190.00: 4200100 S. Funds Generated' through Grants having Matching Requirements Time Period Agency Providing Amount Pro o; Grant Seed Money Seed Money AgencGra tvidtng Amount j 9/82-5/83 City of Iowa City 600:.00 Wbrit Stud Grant —1/8-6/By 3Rted Wayr 600.00 Y OB 2400.00 MATCH 2400100 -- FOR i J TOTAL SEED MONEY 1200.00 TOTAL GRANTS 480o, oo TOTAL AMOUNT Generated through Grants (Total Seed honey + Total Grants) 6000.00. i MICROFILMED BY ' � 'JORM-MICRbCA Ei- � I CEDAR RAPIDS DES MOINES i r" Ctr. 1 —ti ��l 0 I Jr - i MICROFILMED BY JORM""MICR#CAB" CEDAR RAPIDS • DES MOINES I ` i ralrmeedows Neighborhood Center MICROFILMED BY 1 � " JORM-MICR6 LAI3 7 1� CEDAR RAPIDS - DES MOINES i I J'J E fr AGENCY F meadows Neighborhood'Ctr. BUDGET FORM 4 PERSONNEL SUMMARY �• SUMMARY OF ASSETS AND LIABILITIES Staff Positions and Salaries ** 1.00 - Fulltime; TOTAL SALARIES 0) 21,000,00' TOTAL NO. PERSONNEL 0: 8 12 TOTAL FULLTIME EQUIVALENTS 0 3•0. 5.0. 50 - Halftime; .25 • Quartertime, etc. Assets and Liabilities (From Most Recent Audit: Date Completed NONE ) Pf81 FIB?, w83 Position Employee Name Fulltime or Comment 1. Current Fund Total 15..00' Title * = Position. Equivalent Last Year This Year - Next Year b. Unrestricted Vacant ** Actual Est'd. Budget Executive Director Robert Long 0.50 0 (ionated 4000..00: Administrative Asst. Debra Watson! 0.25 0 a3onated" 1000.00 Social Worker * 0..50 0-. 0 2000.00; Social Work Aide(s) • 0.50 0 0 2000.00) Preschool.Teacher = 1.00 0 0 8000.00 a'eacher•s Aide(s) • 1.00' 0 0 0 Recreation Wotker t 0.25 0 0". 2000..00 Recreation Aides) * 0.50 0 0 2000.00 Student ProgramnAides -10 stu.volunteers50 0 0 0 ** 1.00 - Fulltime; TOTAL SALARIES 0) 21,000,00' TOTAL NO. PERSONNEL 0: 8 12 TOTAL FULLTIME EQUIVALENTS 0 3•0. 5.0. 50 - Halftime; .25 • Quartertime, etc. Assets and Liabilities (From Most Recent Audit: Date Completed NONE ) Liabilities & Explanation Assets Fund Balances or Comment 1. Current Fund Total 15..00' a. Restricted 0 b. Unrestricted 15••OO) 2. Land, Buildings and D Equipment 3. Endowment Fund 0 J TOTAL - All Funds 15-00 Budget approved by: Chief Executive*Officea#' Authorized Official Date MICROFILMED BY L,i -CORM MIC R�LAeI- J J � CEDAR RAPIDS • DES MOINES 51I _V NO CITY OF IOWA CITY V JOHNSON COUNTY UNITED WAY QUESTIONNAIRE FOR AGENCIES REQUESTING FUNDING 1) Agency Name Faixmeadows Neighborhood Center, Inc. Addaeaa 1813 Lal4side Manor Phone 337-4256 A. Name o6 VL%ecton Robert E. Long B. Name and TZM o6 pmon completing .this 6onm Robert E. Long - President & Acting Executive Director C. State purpose o6 your agency, a6 you dee it (see attached By-laws, Art. II) 8peeifical.lyt Youth d: adult recreation. Preschool 6 babysitting referral (inclu- ding training), Adult education classes, & Referrals to appropriate social service age n ea. D. Do you have a Board o6 Ddnectona? NO IYES 16 ye-. (see attached By-laws. Article III) Ls .it Y po.P,i.cymaking, ort _ advisory in nature? Number o6 initial Board membvLA 6 Faequeney o6 meetings 7-10/year Average numbet in attendance 6 Tertma o6 o66dee 1 or 2 yrs How membeAA ane detected (Both method and elrite2ia) see attached By-laws, Article IIr, Sec. 2 Please encPase a ti4t o6 Board o6 DL%ectona E. 16 you do not have a Board o6 Ditectom, .to whom ane you accountable? 2) Ia you agency negueaAty audited? NO YES'. 16 yes, how 6nequently? By whom 3) what cnitenia do you uae bon hiking a.ta66? (education, expvUence, etc.) Please Apeei6y Most statting will be done by University students ass. part of their olasework. Paid staff will be hired under guidelines established by the Board of Directors, listing appropriate requirements for ea ch possition as part of the ,job descriptio e 4) What.ea the e?Yent%ata66 natio? not yet established 1 I 141CROFILMED BY � _-DORM MIC R#LAB- I CEDAR RAPIDS DES MOINES i _�M Fairmeadows Neighborhood Center 5) How many persona in Johnson County did your agency leave in 19812 (undtipticated count) 55-60 6)' How many zeAvice contact6 JoiL John6on County did you)L agency have in 1981? None. 7) Pteaae tist the pAogAmm 6o& which 6und6 ane being iLequated? Preschool, Recreation, & Social Services 8) At what tocation(A) ane .there ptogAmm Located? Lakeside Apartments - 9) What..oAe the howtA o6 ppmaon? _bLet )461' g"r-A;wd 10) Au the JacilitZeA accazibte to the handicapped? _ NO Partial ES 11) What 4eAvice ox d2ent jotzm-up mwuAe4 do you use, i6 any? TA b0MG visits, vhenever both needed & possible. 12) What is you 6undZnq xeqwt? $ 9600 United WayScalendar '83) fff 183 - $ 9600 City o6 Iowa City, John6on County 131 To what othe,% 6unding AomceA ox govvating ox acctedWhg bodies axe you accountabte? None 141 Axe there 6ee6 6ox any o6 yout .6eAvice,6? Under what cLte=6tanca? Axe they 6tat: 6ees on ZzWing 6eeA*? rfis - for Preschool, fee reduced for parents'participating in the cooperative option; Recreationif an entry fae,.'is required- for, off-site programs. (Assistance may bee granted to needy families on -a case by case basis for either program.) 151 In what city, county ox Aegionat pZanning e66oAt, OX other joint eJJoAt has youx agency been invoZved dating the past yeah? None now agency. 141CROFILMED BY i -JORMJ- CEDAR MICR6LAB A RAVIDS DES MOINES -y f ++ r\ f � r 1 -3- Fainneaaows Neighborhood Center 16) Liet comptain.ta about you de&v.Ecea o6 which you ane aware i I 17) What meaau&u do you beef. would hetp alleviate .these complaints? -I THE FOLLOWING QUESTION (M18) IS FOR UNITED WAY AGENCIES ONLY 18) What would you suggest .that United Way could do boa your agency .that j ct 4A not now doing? i I What changes would you suggest .in the way United Way .ia opehatLng in &egand to your agency? i i THE FOLLOWING SHOULD BE COMPLETED BY AGENCIES REQUESTING FUNDING i On .the 6ottmng page, pelase Sind .the Agency Goatb Fortm. You will note .that it con4iat6 o6 seveaat cotumns with headixg,6. The pv&pose o6 this 6onm .is to enabte you to shone with .the 6unding bodies, 6aom whom you ane nequeating ' auppoxt, .in6oamati.on aega&ding .the vandoub prtogrtams youa agency .ca cannying out. The 6onm .is set up so .that you can .fiat each pnogrtam, .the pnogaam's goats, objectives, and tasks planned to peach these goals, separately on .the sheet. When you have compteted the.in6onnnti.on %equeated boa one paogrtam, pleaae .fist the next and 40 on untft you have covered att .the pxogrtama pehtinent .to you& agency. DO NOT EXCEED THREE SHEETS. i The agency boa which .these 6onma ane being completed does not di.ac&im- .fnate on the basis o6 hace, tetig.i.on, cAeed, natLona.t oaigdn, colon, sex, oa d isabit ity. / oa BA Board G TENo-u—zedagency %ep. completed queati.onnaiAe has been &ev.iewed by Fa_ �en�d� or Inc. o6 DiAectoaa on January , 1982 I gency name atP MICROFILMED BY � DORM... MICR#LA B_. - - / Yw I CEDAR RAPIDS DES MOINES j r Pref C Beat 1 P Agency ooate Foam Pttaee complete .thio seetton wtth ne(enence to .the agency ptogtamt (on MVdh (undo ane being Uqufated. Agency Home Pairmeadows Neighborhood Center, Inoyeat Py '83 •Nome of Pnogeamt Preschool, Recreation, Social Services cosi (e WIV.M .L What one the goatA that the pWgW@ 4 ceftwtd anoundr VW&WM.0 What epeeIwUy do you aunt to 419ME"tilt{ ptogeamf u Sta((imatutiafe needed to colpfete UAW . -II chool - To provide good quality, In FY '83, to establish a cosi (e WIV.M .L What one the goatA that the pWgW@ 4 ceftwtd anoundr VW&WM.0 What epeeIwUy do you aunt to 419ME"tilt{ ptogeamf How wttt you get thost AcAumf Sta((imatutiafe needed to colpfete UAW . _ How mttt PUA44W chool - To provide good quality, In FY '83, to establish a 1. To•work with thi 1.. one or two i-tim Salaries ayeare low -coat chlldoare/social preschool playgroup either College of Educat'j ppracticume teachers. two J-timo (supervl sainten@ itatlon experience for 2-3 mornings or 5 afternoon Sm planning progr oz.-olte or $11,.]350 preschool children and per ween, and to prepare 2. To place one or parent'volunteera: No greeter freedom for their for licensing as a full -tie two grad.students 3. Preschool site to Rent 2, O80 parents (especially for daycare center In FY 184. as part-time praet teachers..3. T - tables,. chairs, 4 art- a Supplies single parent families). cum work with local Ii expendable craft materials. 160 ' tensing officials. Equipmen 50 eation, outh To provide latch -key yout In PY '83, to establish a 1. To find 6-10 4 train 1. One '<-tine staff to supervise Salaries $ 9.7no w50 e 4 -their friends with whol - regular after @shoal drop- volunteers them ls:deallng peraom • train. 2. Raares- occupano sone, worthwhile activiti a in program 5 days/reek from with youths. 2. to tion 4 arts k craft 795 after school k during bre k 3-5pm with Indoor or out- door recreation, entertain schedule 2 volun- equipment k materia li e. Supi30 parloda. mento 4 arta 4 crafts ac- teers each afterno 3. To provide supe n - Equipme tivitiee. vleion.4 evaluatio SD of volunteers. lmilyTo (woekend )l provide recreational 4 Im PY '83o to provide once 1. To organise 4 ase on.eits I.. one 1/8-tlmo star pereon•to plan,trai ' (inalu abov social events for youth, adults &families.. gr twioe each month a nocie or recreational program fu plan program:amah soot . 4 euperviee. those who may not be able 2.. To provide ride 2. Two volunteers to get out on.their own. 4 aupervieion forl with care. 1 off-site activi y emoh month, MICROFILMED BY .ORM MICR#LA13 CEDAR RAPIDS - DES MDIVES I much the cottr ,etc. siorr nce)r noted) t .. etc. Y an set a 4 e)d Agency Ooatd Foam pleage complete thi6 section adtb ne(erence to the agency ptogtama (on uAich (und6 ane being nequeated. Agency Name Palrmeadows Neighborhood Center, Ino.yem FY '83• Nome of pnogume Page 2 - Sooial Services PROGRAM COAL OBJECTIVES TASrS Soci I 1 i MICROFILMED BY 1 " DORMMICRCAB! CEDAR RAPIDS . DES MOINES ' , cLa. ` What ate the Boa& that the program i& centered anoundt What 6peci(teatty do you mant to acchhlieve with thio ptogtamt _ New mIU you gat 4069 ntAuttatneeded RESOORCES Stn((/antekiale to coeptete . ta46 . al Servicej to identify t serve the In FY '83., to provide a 1. train k supervl in I. One. - me ate needs of the residents of regular schedule of drop-in two ow three Soots person to supervise * 8.750 the Pairmeadows-Lakeside hours at the Center k an Work student volun & train. area in cooperatiom with outreach program of in-home teer students in Suppl'Saa existing soolaY service visits, and to inform alien a client visitation Financial agencies k community of any programa available k available reeour resources.. to them. ces. 2. Schedule k 100: " assigni each volunt ier to specific areas �a and' times. 1 i MICROFILMED BY 1 " DORMMICRCAB! CEDAR RAPIDS . DES MOINES ' , cLa. ` Now reek _ am u6 ptegar ear � : Salaries.. ate.. " * 8.750 Occupancy 715 Suppl'Saa 60 Financial Assistance to IndividuaYs 100: �a 7I i 1 Articles of Incorporation of (Fairmeadows Neighborhood Center, Inc, also known as Lakeside Community Center) A Non -Profit Corporation To the Secretary of State Of the State of-'Iowat We, the undersi ned a States, acting as incorporatorsof co whom are citizens of the United Corporation Act, Chapter 504p corporation under the Iowa Nonprofit following Articles of Incorporation forOf isu h corporowa; 19 atinneeby1opt the I. II. IV, V. This corporation, organized under Chapter 504A of the Code of Iowa shall be named Fairmeadows Neighborhood Center, Incorporated, The corporate existence of this agency shall begin or, the date on which the Secretary of State issues a certificate of incorpo- ration. The corporation shall exist in perpetuity dissolved as provided by law, unless sooner The Purpose of this agency is to provide an optimal environment to the residents of Southeastern Iowa City neighborhoods and nearby Johnson County areas by assessment of human needs and by providing educational, vocational, health, and other appropriate services, and by making existing community resources more accessible to then, This corporation is organized exclusively for , and scientific purposescharitable, educational the Internal , within the meaning of Section 501(c)(3) of Revenue Code o£'19 , or the corresponding provision of arty future United States Internal Revenue Law, The corporate Powers of this agency shall be vested in a Board of Directors, which shall adopt By-laws and other rules for internal regulation and distribution of and policies assets, The number of Directors constituting the initial Board of Directors is six. The names and addresses the as the initial Directors of persons who are to serve aret Robert E. Long Paul Dorsch Jeff 1813 Lakeside 407 Western Hills Iowa City 52240 Portman Beth Ann Krause 3030 Friendship ' Iowa City 52240 P Iowa City 52240 Susan Hayes 2813 Lakeside Iowa City 52240 Debra Kauffman -Watson The term of office of the ide 411ScottLakeBlvd. Iowa City 52240 Ott ��' Iowa City December 31, 1982, initial 52240 Board of Directors shall and on VI. The address of the initial registered office shall be 1813 Lakeside in the City of Iowa City in the registered agent at said address County of Johnson. The initial Shall be Robert nso Long, VII. The names and addresses of the incorporators are: Robert E. Long 1813 Lakeside Iowa Cit ul Morsch 407 Western Hills y 52240 Jeff Portman 3030 FriendshipIowa City 52240 Iowa City 52240 O /9/ MICROFILMED BY `JORM MICR46LAO J l CEDAR RAPIDS • DES MOINES � _V Its" IAICROMMED DY I JORM MICR46LAB CEDAR RAPIDS • DES MOINES r-) J _,w F 141CROt ILMED BY JORM MIC R46LAB j CEDAR RAPIDS • DES Id014ES I Ja BUDGET FORM 1 e ADDRESS ^ «^ hinefnn St AGENCY � v r r _ FORMS COMPLETED BY Carol m Park, Name and title TOTAL REVENUE AND EXPENDITURE SUMMARY - UMMARY•FY'81 FY '81• _' FY•'82 FY 83. FY •83 ' Actual 'Projected Budgeted Minus Last Year This Year Next Year FY 82 1. Beginning Balance 772 1 263 2 035 { a. Operating b. Restricted 2. TOTAL Unrestricted Support 238 976 294 906 304 047 41 ' a. United Nay -0- - - -o- - - ii nnn b. Iowa City c. Johnson County '4 d. All Other 3. TOTAL Unrestricted Funds Carried Forward and Current (la + 2) 238.976 294.134 0 310 4. TOTAL Restricted Support a. Restricted by Donor 78 2 1 6 - b. Designated by Board 5. TOTAL Restricted Funds Carried . Forward and Current (lb + 4) 6. GRAND TOTAL Funds Available (3 + 5) 4 1 7. GRAND TOTAL Expenditures a. Financed by Unrestricted Funds b. Financed by Restricted Funds B. Ending Balance (6 - 7) 772 1,263 - Summary of Expenses and Outlays 9. Management and General 66 6 8 0 4 4 10. 'Payments to Affiliated Organizations 11. Major Property 8 Equipment Acquisition 12. Program services a. Johnson county out atient b. Voss Recove �It C. ty outpatie 4 4 8 828 8 d. L e. - - f. F 141CROt ILMED BY JORM MIC R46LAB j CEDAR RAPIDS • DES Id014ES I Ja BUDGET FORM 2 MECCA DESCRIPTiON OF RESTRICTED FUNDS. GRANTS DONATIONS Please indicate the specific fiscal year (e.g., Calendar.1981 or July,181.-•June: 182) for which funds are designated in items 1-4 July 1982 - June 1983 1 1. Funds Restricted by Donor Amount Source Use This Year Next Year ' Dedt. Social Services Food 2.000 2.000 V ane Admin rnnvjij n Rpaidpn Pi-1 Trpaf. 5 967 A-454 i "r - InSA - Drmmnri!... Fdnra tion 7.500 5.000 footer i�r Ti .pope Mnrr..7 Fdncatinn 13.769 11_769 i TOTAL 29.136 27.223 i 2. Donations Restricted by Your Board Restricted Use Amount This Year Next Year TOTAL 3. Donated Services Service Hours Estimated Dollar Equivalent This Year Next Year This Year Next Year i i j i � TOTAL DOLLAR EQUIVALENT t 4. Donated Materials Material Amount Material Estimated Dollar Value This Year Next Year This Year Next Year I j t TOTAL.DOLLAR VALUE . j 6. Funds Generated through Grants having Matching Requirements. Time Period Agency Providing Amount Agency Providing Amount of Grant Seed Money Seed Money Grant. Grant 7/82-6/83 Johnson Cnty, 21.357 NIDA 32.035 MATCH FOR TOTAL.SEED MONEY 21.357 TOTAL GRANTS 32.035 TOTAL AMOUNT Generated through Grants (Total Seed Money + Total Grants) 53.392 MICROFILMED BY _.JORM-MICFI+LAS CEDAR RAPIDS • DES MOINES MECCA 0 '1 MICROFILMED BY 1. '-JORM MIC R+L A B -- CEDAR RAP IDS • DES MOINES J� MECCA 3 ' MO olu UP" WO GI Budget Form Proposed Budget -Imu suwls—E%PENSES56-aln • • c m. sd..N\ 141n -IL S 0 11. IYI.p. Mrllb5,16U 1 S7 It. b nll b.n rl4 b 1 302 n. Ir.l.nlwl Nn 1/. ww. 1 .1 4.1 . 5 Il mu" Itwrll t Ylllllln tnlrl 11 PmW.IMIIII W wlWa, rl Ilrllll . le In W Yblmw. 7 661e 3,118 7.nftn 4a ri. IJ.rr Ajoa 57S 13S t{. Irla N ( Irrl L200 O. IYIn.YY. W Ywlr N ( 1 11. All.w W 111w1 n. S Wlln M. Irl.11 WI►IIa11W ' 725 1,075 175 11. IYJ Ir.nWWllrl t •Ilnw663 & SAY —LAU 105 N rrul. l.u• s t frIJ. IMY.r. II. (Yln.w. [Yn.11r W Wnl N nu 7AS 295 W) ll. •.r.n11 ••.\ Y 4u\wl.l . M Jlrlr W.\ J Im\awn / IJNIWI N.IOJra Wt 11. IIJYhI NJu.w. b IMIVIWb IL ■.rh W 4WI K. InlnJ.rl Ilrllll blw.wSAS 0% AA Af 1I. IIIuall w l 4M"H Ilbllt 1,056 N. Iola wlwllli Imwl ow, to WWII ul _III 9An Bs 114 10 1171 n. rltwrll Yrl.11lr b. tWl.w.l l.wl.11lw 11. Yrwnbllrr tWlla+l 66 2 00 t r. IYIY IIIt•YI -• [q.r.11Y IMI .Y (.111.1 III IIrwM 111 11. (YII twY IW /1. IunWN. 2 00 olm tlMHll tI W\ III /] 1 111 1 1.24 5 02a a, ul{uno• nYxnn rlal wing of [III w Itw [In 4 JYN3w tt1Yl1 --UJLD0- 91 400 — u. TOLL MASIf FIMIYW N 9-- 92,400 IAI-400 58406 34.3figi mA7 I 1 5,6281 laid MICROHLMED BY --JORM MICR46LA13 ,I j CEDAR RAPIDS • DES MOINES I i I J� _y /-1 BUDGET FORM 4 PERSONNEL SUMMARY / ^ SUMMARY OF ASSETS AND LIABILITIES Staff Positions and Salaries MECCA Position Title Employee Name Fulltime * FY 81' FY 82 FY 83 Explanation ■ Position Equivalent Last Year This Year Next Year I. Current Fund Total ' Vacant ** Actual Est'd. Budget Executive Director - Hirarh t 21.357 21,108_ 24-706 Fiscal 0ffirpr Park 1 13.748 14,787 14_7R7 gerretary Mopllpr. Rni p� 17,054 16.841 .17.851 Treatment Sunervisor Wright 1 1.4.093 15,793 16.740 Counselors Johnson, Muir, Ber ICah1 pry i02 R-rr 5.5 61 3. Endowment Fund Night Manager - pr+ Nevmire 1 ' R2 7.176 74,575 7.679 70�0Gq Ed -Prevent Adix 1 14.001 15.987 7 R]0 HWH Director ' Heraz 1 12.864 15.880 Outreach Workers C Ca��1ve11, Davis. � 75 1.080 14.797 1.080 15. 1_008080 Cook Spieker .25 4,210 1,728' . Janitor. WilliamsBtlliTOTAL SALARIES 167,657 186,378 _1.728 196,046 TOTAL NO. PERSONNEL 19 1q to - TOTAL FULLTIME EQUIVALENTS 14.75 14.75 14.75 1.00 ■..Fulltime; .50 ■ Halftime; .25 ■ Quartertime, etc. I/ Assets and Liabilities (From Most Recent Audit: Date Completed Liabilities & Explanation Assets Fund Balances or Comment I. Current Fund Total ' 4 4 17 U5� a. Restricted 586 b. Unrestricted 2: Land, Buildings and Equipment 39,291 36 080• 3. Endowment Fund 1. TOTAL - All Funds I mages approves by: e Executive Officer Authori ed Official Datp 141CROF ILMED BY J "JORM MICR6LAB' I CEDAR RAPIDS • DES MOINES ' � � I X rA -V CITY OF'IOWA CITY JOHNSON COUNTY, UNITED WAY QUESTIONNAIRE FOR AGENCIES REQUESTING FUNDING O1) Agency NameMid Eastern Council on Chemical eh fM a r r A 1 Addre66 325E Wa hin2ton St Iowa City Ta 52240 Phone 75i -4i A. Name. o6 D•irectory Stephen J Hirsch f S. Name and T•ttte o6 pexeon compteting th.i6 60AM crpnhen T. Hirsch f 4 ' Executive Director C. State punpo6e o6•.youn agency, as you bee .it Ta provide nutgatipnt and i residential counseling 'services for substance abusers To provide educationand prevention materials in a four county area 9. 90 you have a Boated o6 9,i.xectox6? NO-. x YES 16 year 16 it x poZiaymak•ing, on _ adv.isony .in naturae? Number o6 Board member6 14 Frequency o6 meet•inge monthly Average number .in attendance. 12 Terms o6 o66.ice 3 yrs. Now membex6 axe • 6etected (Bock method and cx•iten.ia) a - annual mapgjny by ' t r: Ptea6e en.ato6e a ei6t o6 Board o6 D.ixectoxe 1 E; 16 you do not have a!Boaxd o6 Dixecton6, to,whom are you accountabt, 2) 16 your agency teguta4ty audited? No x YES ti 16 yea, how 6nequent?. annual By Whom State Auditors Office t 3,) What an;iten,i.a do you use God h.ix.ing 6ta66? (education, expex.ience, et, PCea6 a 6p eti6y Experience education preference to recovering person,.volunteet work ,t 4) What .ib the. cUent/6ta66 xat.io? outpatient - 25:1 - residential 9:1 I � MICRUILMED BY 1 I CEDAR RAPIDS •DES MOIYES � � 1 � I ( MECCA 5) ''How many pexbonb .in Johnbon County did youx agency bexve Za4t year? (undupUcated count) Outpatient - 402 Residential - 126 61 How many bexvtce contact4;.6ox Johnson County did'youx agency have Gab: i� 141CROFILMED BY .l "JORM MICR6LAB' CEDAR RAPIDS • DES MOIYES i •� 0 ?) PZeabe Zi4t .the pxogxam4 box which 6und4 axe -being hequebted?' ' -Johnson County outpatient office Voss Recovery House and the Elderly Proiect 611 S. Clinton, 8.) At whattoca.tibn(s) axe thea¢ pxogxamb Located? . 325 E. Washing on St. 24 hour answering service 9) What axe the houx4 o6 operation? 8:00 am - 8:00'pm M -Th.. 8:00 am - 5:00 nm. 10) ,Axe. the. 6ac4Zi#ieb acc¢esible to the handicapped? _1_NO_YES 11) What 4exvic¢ ox client 6ottow-up meabuxes do you u4e, t6 any? We do 30, 90, 180, 6 180 day follow-ups where the counselor attempts to contact the clien to see how they are doing. 12) What .c4• youx 6unding xequebt? United Way, goo City o6 Iowa City, $92,400 John4on County V11 n 13) To what othex'6unding souxce4 ox governing ox accrediting bod.i.eb axe u: Y.. `r t; you accountable? Iowa Department of Substance Abuse (IDSA), National Institute Y on Drug Abuse (NIDA) 3 14) Are thexe 6ee4 box any o6 youx bexviceb? Under what cincum4tance4? ?C they 6Lat 6ee4 to 4tiding bees? We have sliding fees for those able to pay. r• r 1 , The men in the residential facility are to pay $6.00 Per dar. No one is turned awa ? ,. if unable to Pay. 15) In what. city, couhtg'ox xegiondZ planning e66oxt, on other joint e66a i { hab your agency been involved during the pabt yeax? Elderly Project guns for is Member- of Counc:U of E;ders., working,oflSepior C. tizens..Center ........... ___ N ' I/^ i.. i� 141CROFILMED BY .l "JORM MICR6LAB' CEDAR RAPIDS • DES MOIYES i •� 0 MECCA b 4 o6 which you she aware? .none List lompzaAAt4 about you& 4eAviae 11) What.mea4uiei d: you jeeZ would help atZeviate these complaints? *0 THE FOLLOWING' 19 1 IS FOR UNITED WAY AGENCIES ONLY 18) .What would 'yoA 'suggest that United Way couZd.*'do 4pA you& -'agency that . it. as not now V /.na.? What. changes would you suggest in the way United Way tA opexatinq.in tegajtd to your agency? THE FOLLOWING SHOULD BE COMPLETED BY AGENCIES REOUESTING' FUNDING On the JoZZoWiAq . page, . FlZeue-6ind the Ajency Goals F o)tm. You wilt note t it consists CI6 4evet4t. columns with headings. The purpose 06 this 6oilm is enable you to 4haAe Oith the 4unding bodies, 6xom whom you axe /Lequeating auppoat, in60Affldti0K Aegaitding the various P/LOgXdMA. your agency is cat/Lyin out. The 6o)tm is set up so that you can list each pxogtam, the pAogxamlz goaZs, Objectives, and tasks planned to reach these goaZ,6,,aepaAateZy on the 4hee When you.hdve compZeted the in6oitmation tequeAted 6oA one pizogxam, pZeaAe Zist the next and so on untiZ you have coveAed att the p,%ogjLam6 pertinent youA agency,. DO NOT EXCEED THREE SHEETS. The agency box. which .these 6oAm4 -a/Le being •compZeted does hot di6c&i.m indte-On thV basis: 04, &ace, jLeZigion, axeed, nationat. oftiqin, 011101, A(IN. disability. AW -t FIfF tep. bd ki 141CROFILMED BY -JORM MICR6LA13 8 CEDAR RAPIDS - DES'MO14ES E I 1 �1 r'. 1 • atoundf ptogtanl Outpatient Drug To provide outpatient counsel- 1. To provide 3,100 hours of IA. Johnson County Staff and Physical and Alcohol Pre- Ing urylcam for Drug -and Alco- individual counseling to 356 office to render 2,500 Span hog s6usern in tin four -county clients in F.Y. 83, Mus of 1ndlYldusi Bran counseling to 250 ell^ :ream (Johnson, love, Cedar, ants, using three full. and Yashlngton) time and one part-time • • "" counselors, ....._ - ... —_.. - is. lwa County office to render 600 hours to 56 clients with ow .. full-time counselor. 2. To provide 864 hunts Of 2A. Johnson County of- Staff and Physical group counseling to 224 clients fits to render 788 bra. Span in Ira; 83, of group counseling to 188 clients using the ampartiee of four coup- salora. 2B, -love County office Staff and Physical to render 96 hours of Span • group hours to 40 Cli- ents using one counts - for and other count- ' ty resources. _ _. ._.... ... 95,496 1r" + ' MICROFILMED BY i "'DORM- -MICROLAB- ' CEDAR RAPIDS • DES MOINES 0 �� Agency Ge•al Foe.• ' Ptaa&e conptete this section With 4edttulce to the agtaq ptogeanm toe retch twids ::, feUg ac; -toted. is FY 1983 Agency Rant Mid-Enotern Co til on Cit•mIGel Abu a your 04 Paogeae& - -I TASKS AESCCCCES CAST PROGRAM GOAL •. OBJECTIVES I _ Pkat eat the that Peat mpecilicatlp do You Maw wilt you at nttdtd t: tinplate cceStaed Net cute tell the i �S goal& the ptsgun U restated We to at fe Ieve With this theme etsutta tasks ptogran cost$ ;t } • atoundf ptogtanl Outpatient Drug To provide outpatient counsel- 1. To provide 3,100 hours of IA. Johnson County Staff and Physical and Alcohol Pre- Ing urylcam for Drug -and Alco- individual counseling to 356 office to render 2,500 Span hog s6usern in tin four -county clients in F.Y. 83, Mus of 1ndlYldusi Bran counseling to 250 ell^ :ream (Johnson, love, Cedar, ants, using three full. and Yashlngton) time and one part-time • • "" counselors, ....._ - ... —_.. - is. lwa County office to render 600 hours to 56 clients with ow .. full-time counselor. 2. To provide 864 hunts Of 2A. Johnson County of- Staff and Physical group counseling to 224 clients fits to render 788 bra. Span in Ira; 83, of group counseling to 188 clients using the ampartiee of four coup- salora. 2B, -love County office Staff and Physical to render 96 hours of Span • group hours to 40 Cli- ents using one counts - for and other count- ' ty resources. _ _. ._.... ... 95,496 1r" + ' MICROFILMED BY i "'DORM- -MICROLAB- ' CEDAR RAPIDS • DES MOINES 0 it AgenCV Goa Lf E04m• ?least complete this smtlm:.:lt:. 4eluuice to the agetcy p4094am6 (w Which Jmids e:; :Ling 4eque3tcd. •' Agtccp .'cnc Mid -e c Council uletl_ Abuts P EY 1983 Nar.: ri Ptoy.tena - PROGRAM GOAL Viet ate the Roata that the p4og4atae4ed m !t ethe p To provide Intermediate aenfces to clients In county area. ' .. .tom.—_ ..... ._... ... OBJECTIVES Nhat spec(fieatly do you root to act�leue With this p4oR4amr I3. To provide Drug Counaalln', to 20 clients and Increase number of NIDA slots to 20 by OM of P.Y. 1983. h. To Increase referrals Is - to agency by 182 over P.T. 82. 1. Maintain Voss souse at no loss than 415E utllirst1eom through P.Y. 82-83. TASRI RESOURCES COST Nor rill you et ! Itaff1/eate4lett I11I Mar each thea 4uuUs� i mteded to coaptete I Witt the is It per9141 Cott? —4 lA. Drug •counselor to advertise and explain counseling Services to appropriate community agencies and to public. 38. Executive Dlrac� tor:to request addition - at HIDA dote vtWn me- tcix utlllsstleo fs at 1302 or above for three months hA. To take presents- Staff A Erochura tion of all MECCA Ste - Vices to all =Joe re- ferral sources by July let. 1981 IA. Maintain appropri- Staff ate staffing patters at Voss Douse. 18. Make prementatfons of services to appro- Peters referral assn- - .-• ••-..... .._., ries during Y 83. jMICROFILMED BY I•' `JORM-'MIC R+CA B"- ---j - CEDAR RAPIDS • DES MOINES I ,!� j % I i i f i., I 4 Agu¢y Goals io4s• � Ptease eomptete this section with 4eie%en:e to the agency p4ogtaa& (e4 which load& a -c bting atquestcd. Agency Vast Nld•Eantero Council on Chemical Abuts Vena Q 19R3 j ., Ncse of Ptogsae& _ PROGRAM GVAC OBJECTIVES TASKS RESOURCE cost • What 4449 the 90416 that the 9409440 is aente4ed eaoundf pkat spec[((lcatty do you' meat to atfLove with this p4og4nf Now mitt yo4 Joe thea 441att6� Stt((l/ualalat& seeded to e0sp[ett te&Y6 Now muck 4Witt09A the ptogtnn co&tf 2. To provide a systematic and 2A. To continue utili- Staff ' Therapeutic treatment Tolleson action of Phase System ' ' for residents at Voss Nouse. implemented 10 1950. 25. To continue utlli- Staff gotten of pear Govern- ment System implemented 1n 1950. ' 2C,. To provide 1-1 Staff counseling services at s minimum of 1 lour/ 1 weak. ' ' 2D. To provide of Staff ' ' least two group "pert- . ones$ per week. ' 26. To provide one Staff end A.A. Brochure Nouse A.A. meeting/week and information nes 17 • community A.A. meetings , • weak. ' 2P. To Insure quality Staff, recreatioual fac , recreational opportun- ilities, recreational_ , , • Sties to residence on a _equipment. / weekly basis. I ) 141CROf ILMED BY _DORM- MICR+LAM' .� i CEDAR RAPIDS a DES MOINES •� it Agency Ga.CA Foam• 1 Pteaae comptete this ♦ectton with 4tieunee to the agency #,40944,6 int which funds e:c Fc A:I 4ctuested. !: Agency Most �11d-¢[stemCounefl an Chemlral AbuYca:FY 1983 Nava of P4e944m6 shat &At the 0046 thatYhat the P4094aw 44 eente4ed 940uAdy 4Feet((tufty do you wset to achave with MA P4004amr sew wat you et the4t At site Ste{i/aatt4taff necded to cnsFGte talks GOAL ouncriyES TASKS RESOURCES COST • shat &At the 0046 thatYhat the P4094aw 44 eente4ed 940uAdy 4Feet((tufty do you wset to achave with MA P4004amr sew wat you et the4t At site Ste{i/aatt4taff necded to cnsFGte talks To make contact With 60-80 IA. To provide one Staff ' darty Program To provide outreach and coon- se elderly people who ars per- part -tine counselor to s elpro services for [hoar 1n- fencing substance abuse pro- coordinate program. ' avlduals SS yeses old and old bleu. ac residing in Johnson County. L. 7o recruit 5-6 Staff and Volunteers ' elderly volunteers td and transportation conduct outreach work 1n Johnson County. • 1C. Volunteers to act ■■ liaison between elf -ants and community re- sources available. 1-. i j MICROFILMED BY 1 1 -DORM "MICRC`At3' .. _._� CEDAR RAPIDS •DE S M01, S � J "'much wttt the p4e9tam Beaty 5,828 t. PROGRAM Education/Pre- •ventlon Progrn Agency Goa Cs Fotr P[tast complete this stction ulth Atfewice to the agency P40944ms fni which fund& aac Ft Lig Ac9ueetcd. AgencP heat _,yid_ -Pastern Council On Chemical Abuse Pias _ F1' 1983 Part of Ptogtana GOAL OBJECTIyE3 COST ' TASKS RESOURCES that the goad that that epecii`1uEly de you New will Now et Stat /.aleAlafe Now much to the peogta. la eemttted seeundl want to ac live With tkle three Aeautte� needed to ce.reete Witt the ptoµanf taaki pe09ta. coat[ To provide education/preventioc services to all dormitory sty. dents at the University of love i 1. To train all revident ie- IA. Ed/Prevent apatfal Scott alstantm at U of I (approx. for will coordinate 29,317 120) including training an training sessions with • moo, drugs and alcohol, poor coup- Meed Resident Mall So -A&P, •1 salinS, fntervention, method tial Worker and student !,•!±'' of referral to MECCA, values substance abuse task ' clartflutlon, self-eataes, force. assertiveness training. 11. To provide 5-10 1& Staff trial resident suis - tent training workshops by December 1, 1953. , I.C. To provide on-gotal Staff resident assistant training workshops as needed. 1D. Provide profession Staff ,at individual and group services for students retorted to HzCCA by as sident assistants. j ' 2. To provide awareness to 2A. To provide public Staff and Resident M. dormitory students regarding awareness of services mistantm . services avaflable by resident through 1) pub It mer- - -• •• •- ^^ ••-•- - assistants and MECCA. vice announcements over I University Radio Station ' piped to all dorvatorles. v 141CROFILMED RP I-JORM .'. MICR+LAB' LEDAR RAPIDS DES M014ES I I /r. JJ Aaeaca Luau ICA. - Mass coeptete this section w!(4 etteeuica to the agency p4o9t4ea tat which funds axe being , Atqutbtcd. To assSat lows Clty School tea in carrying on • cospr site substance abuse Educe Prevention progress. 25. To plies posters of , services in all casbuss 2C. To place posters to all dormitories and Uni- versity buildings. 2D. To assist resident Staff and Resident assistants in conducting Assistants public forusa on • math ly basis to each doral - tory regarding some as- pect of substance abuse. 1. To provide educutosel ser, IA. To determine coo- Staff and Educators vices to the Health Education tent of ssinars to be teachers who will be teaching given to teachers by the substance aubas curriculum. August 1, 1982. Ig. To set up seminar Staff schedule for teachers to , Include 8-10 se finers on . various subject utter related to substance abuse. I i MICROFILMED BY JOR M``MIC R+CAB CEDAR RAPIDS • DES M0MES ?I � I 1 —`R Agency yang Hid-pa.tern C..nr 11 .n CAw1 .t s veal FY 1983 - ' ' None of ptagtaes MORAN GOAL OsiECriyE3 TASCS �- RESOURCES [OST what sae the Roots that What epee<((l�ally do you NCO rttl ou et Std(( /eatetlatt Mar Duet the paogaaa G etatutd I rant to settees rlth this I these Atsa I atcded to coeptett Witt tilt • uouadl paogtaar tasks pxtg.tae cost! To assSat lows Clty School tea in carrying on • cospr site substance abuse Educe Prevention progress. 25. To plies posters of , services in all casbuss 2C. To place posters to all dormitories and Uni- versity buildings. 2D. To assist resident Staff and Resident assistants in conducting Assistants public forusa on • math ly basis to each doral - tory regarding some as- pect of substance abuse. 1. To provide educutosel ser, IA. To determine coo- Staff and Educators vices to the Health Education tent of ssinars to be teachers who will be teaching given to teachers by the substance aubas curriculum. August 1, 1982. Ig. To set up seminar Staff schedule for teachers to , Include 8-10 se finers on . various subject utter related to substance abuse. I i MICROFILMED BY JOR M``MIC R+CAB CEDAR RAPIDS • DES M0MES ?I � I 1 —`R PROGRAM , I MICROFILMED BY JORM-'MIC Rt}1L All- i CEDAA RAPIDS DES MOINES i Agency Gaal& Ea;w' _.. Planar caapwtte this st,tlan With ;t(utnce to the agency p;og;ams Ica which Lund& as :ting ;tguut,d. Agency Mace -pee[ a -•".n _wed nn Chemical Abu,, rt: ..ET, laps Rant a( P&og;ees . GOAt t OBJECTIVES RESOURCES - [OST TASKS What sat the goat the p;ogtaa q centettd that What sFttottcally do you Haat to Now will you et Ste//(/•ale;lett WeH •toundf ac ltut Ott this ptogta"f those taulU�' act cd to eutlde I Harp Howl the talks p;oftaH cestf 1C. To coiplete thin- Staff ' • art by December 1. 1981. ' To provide a systematic Han/awareness educt- " To present 3 SepArate pack- IA. To moderate the prat Staff and Dr. Rosenthal program to minorities. ages 1n conjunction with Dr. packaged program "tellse• gto a ' David Rosenthal geared toward tion class" gsatadl reaching roman and parents of towards women. This pro ' young children. gram will consist of It ' hours of clue presamts- tiont. 18. To moderate the. pro Staff and be. gosanthel packaged program "Po r Of Positive Panmtinge ' geared towards parents of young children. This program v111 consist of .• 12 hours of clan presto tattoo. I MICROFILMED BY JORM-'MIC Rt}1L All- i CEDAA RAPIDS DES MOINES i i Aatncv Coati Tatw• Ptea$t eonptete thi$ Atettan with 4elegu:u to the agency p4og4amA (ea which (undo cre ::ice. ;equated. AScacv gang Hid- Eastern Council an Chemical Abuse Vice .FY 1953 ' Meet of Ptogtan$ PROGRAM GOAL OBJECTIVES TASKS--w150119CfS COST • Nhat ate the goats that the p4og4aa 44 ce*ta4ed a4ouedf Vkat $Feet(ticalty do you we to ■efieue rit4 taus p%ogtaaf Ncr r![t you et $lot[ 4sseLt1� - Stc?//atalaU seeded to coepttte taut To provide general education/ 1. To provide gout speakers/ IA. insure that agency Staff prevention and awareness toes lecturers, trainers, who will has a qualified staff ' many Individuals as possible present and discuss the dim- member to coordinate all above and beyond those already cost of substance abuse and requests. _ cautioned under other "goals". the local services available. . --'--" ' This stainer will be available Is. Insure that all pro Staff and University ••— to civic groups, servlet organ Emotional staff are Classes '- --' ltatlons, university classes, trained In the knowledge --- maritime, fraternitlss, church of substance abuse In • - an and other human service or. the art of Public Speak ' • , ganlutloos. Ing. 1C. To provide approxi- Staff mately 250 hours of time • for presentations Mich should reach approximate' ' ly 4,000 individual* throughout the community, • 1. TO have a; qualified staff IA. Set a rotating : Staff ancy Service To provide eurgancy couneelfng member on-call 24 hours/day, schedule of staff Awa- ' and tramsportatldm scvlcu 7 days/week. bars to be on call. ' during those hours when the Each staff amber will agency is abed• be'on-call one weak of every six. Now ouch •� Witt the ,? paogtan cc$tf 'i Coat apred out mag all other cervico 141CROFILMED BY -'"DORM-"MIC RA LA13 CEDAR RAPIDS . DES MOINES I �� it PROGRAM i F ILMED BY MICRCAB S •DES MOIRES Ageucw Goa,, Fess- P[eaat complete this section witA seleatnce to the ageneg pcegtams foe which funds au hciug eequeslcd. Agency Rant _Mid -Fasten Council on Chemical Abuse Peal FY 1983 Have of PAagaaes ' GOAL OBJECTIVES TASKS r RISOUICES COST What au the Bods that Wkat speclilcatty do you the [s Row Witt gau et Sts(f/ululate • Mow much paopou ca cteeed wast to acltva r[th this those Aetutttl seeded to coattate Witt the atouudf ptogtuf talks Ptogaav costf ' 15. Contimue to utilize Staff and Answer Ions Answer Iowa for on-call ' duties. Staff to carry pater whom not at hoes. i F ILMED BY MICRCAB S •DES MOIRES IF AID -EASTERN COUNCIL ON CHEMICAL Substance Abuse Treatment Centers ABUSE SERVINOI CZDAR. IOWA. JOHNSON AND WASHINGTON COUNTIES 10 325 EAST WASHINGTON STREET. IOWA CITY', IOWA 322Q 1.319-351.4357 MECCA BOARD OF DIRECTORS Lorada Cilsk Karen Beagle Barnard Collins Richard Jenkins Kristy Kissel Dennis Langenberg 'Perah Read .Duane Rahovit David Rosenth&1* Pat Judge Robert Bashes, Mark Niday Craig Wundarlich Ed Stangland r, Iir I MICROFILMED BY __j0pM_,AA1Cp LAB— L�4,, CEDAR RAPIDS -DES MOINES _X -4 0 71 0 I F MI f Co(Iu.1CD y° JORM MICROLAB CI. -DAR RAPIDS • 11L1,'101'i[S r G City of Iowa City MEMORANDUM DATE: January •29, 1982 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memorandum from the Director of Planning and Program Development regarding heat in the Davis Building. Memorandum from the Equipment Superintendent regarding equipment replacement 19 3 IN in FY 83 budget. Memoranda from the Director of Finance: 195 a. Computer services and modifications i9G b. Finance Department staffing needs Copy of application for Industrial Revenue Bond Financing from Mercy Hospital._/QZ Memorandum from the Airport Commission regarding Master Plan/Capital Improvement Program. Letter from Mayor Neuhauser to Committee on Community Needs. Copy of letters from Department of Transportation to Ms. Eleanor Trummel dated January 12 and January 19. Copy of letter from Mayor Neuhauser to IDEQ regarding open burning. _ �1— Articles: a. Iowa City Library's New Building helps make it a "Library for Everyone 3 b.' Mini -parks spring up in an Iowa downtown -aQ� c. Federalism and the state -local fiscal crisis X05 -- Calendar for February 1982. Public Library FY 82 second quarter report. Q� Notice and Information re committee meeting to discuss possible merger 76— o_of the offices of the City Assessor and County Assessor. -�— of Memo from Library Board staffing requests Proclamation -Day of Special Recognition for the State Historical Society of lowa, January 30, 1982 MICROrILMED BY t "JORM--MICR#LAB - CEDAR RAPIDS • DES MOINES III i■ i _y City of Iowa City MEMORAND M , 7 j Date: January 29, 9 2� ' To: Neal Berlin, CI Manager From: Don Schm s , rector, Planning & Program Development Re: Heat in the Davis Building heat in the Davis Building. The working Neal, we are again without arable at 45 degrees F. This is about conditions obviously are unbe the third time this winter that the entire building.has been without 4 heat, not including the numerous times that certain parts of the building have been without heat. 3 There are anywhere from 20 to 30 persons working in the building who find it extremely difficult to work under such miserable conditions. In adding up the cost to the City for office space in the Davis Building, the thousands of dollars wasted in work inefficiency should also be included. i bc5/2 i I i i I iF MICROFILMED BY RM_.-MICR#LABR RAPIDS •DES hIDIYES h f ' El r City of Iowa City MEMORANDUM Date: January 28, 1982 To: City Council and City Manager A/z, From: Terry Reynolds, Equipment Superintendent- Re: Questions on Equipment Replacement in FY83 Budget Attached is a list of City equipment that is due for replacement in FY83 prioritized in order of need. Equipment should be replaced when it is worn out and no longer economically justified to maintain. Also attached is a list of equipment replacement costs for a nine year cycle, FY82 through FY90, in 1982 dollars. Please note that FY83 is the peak of the cycle curve. It would be difficult, if not impossible, to keep replacement costs similar from year to year due to inflation, replacement value of various equipment, and the replacement cycle for the various types of equipment. The City owns approximately 230 pieces of equipment ranging from riding - type mowers with a replacement value of $4,000 to a bulldozer with a replacement value of $150,000. The Equipment Division is responsible for replacement of 174 of these units with a replacement value of $2,850,100 in 1982 dollars. (24 of these units, or 14% with a replacement value of $485,600, should be replaced in FY83.) The replacement cycle for different types of equipment varies also. Some units are on a seven to eight year cycle, some on a ten year cycle, and 'some on a fifteen year cycle. (See attached Equipment Replacement Schedule.) Because there are three basic cycles with a multitude of replacement values,replacement costs will fluctuate from year to year depending upon both the number of units to be replaced and their replace- ment value. In order to get maximum use and worth from a piece of equipment, it should be replaced as needed using the life -cycle cost and the ability to perform as measurements. bdw4/6 Enclosures r MICROFILMED BY , "CORM MIC R6LAEi CEDAR RRRIDS • DCS MOIYES I � _y IF ■ (`~ FY83 EQUIPMENT REPLACEMENT PRIORITIES 1 - window van $ 9,000 3 - refuse trucks 141,000 1 - endloader 80,000 2 - utility vans 14,000 4 - 2 ton dump trucks 116,000 2 - gang mowers 12,000 3 - small p/u trucks 18,600 2 - backhoes 60,000 3 - subcompact autos 18,000 2 - light tractors 8,000 1 - one ton truck 9,000 $485,600 NINE YEAR EQUIPMENT REPLACEMENT CYCLE COSTS FY82 ;359,800 FY83 485,600 FY84 481,000 FY85 423,300 FY86 322,400 FY87 195,500 FY88 104,700 FY89 207,000 FY90 316,800 ! MICROFILMED BY —� -�`JORM-MICR+L AB" CEDAR RAPIDS • DES MOINES I i —. �9y 1 ■ r City of Iowa City - MEMORANDUM Date: January 28, 1982 To: City Council A From:. Rosemary Vitosh, Director of Finance RJ Neal G. Berlin, City Manager Re: Computer Services and Modifications In September, 1980, the City Council approved the purchase of a computer system at a total acquisition cost of $217,510, On February 22, 1981, the computer eleven months ago, equipment was delivered to the City of Iowa City. Since that historic date many strides have been made in the data processing area. Through the combined efforts and initiative of the Controller, the Information ,Specialist, and the Finance Director, we have completed 80% of the applications scheduled at the time the purchase was approved. But more important. is the fact that we are self-sufficient; we have not to date, nor will we in the future have to rely on consultants and/or programmers to modify or developan a Indeed, we have discovered ways to achieve our goals when those "experts" said it could not be y applications. ground u done. We have learned the operational procedures from the p, sometimes the hard way, and we now have an efficient and extremely productive operation. Iowa City has become known as a "star site" in the ADMINS circle because we are one of the few sites Which 'has done all development internally without the assistance'of consultants.• In fact, Monica Uthe, Controller, has been invited to speak on our successful utilization of the ADMINS software at the annual ADMINS Users Conference this spring. A schedule of current in-house applications is attached for your. reference. Although many of these were prevat the service ureau improvements have been made. Thelouslwater/ ewerabilling system now reflectsmthe recent water and sewer rate increases and current account status information is provided for customer service requests automatically now produced weekly which allows for faster final bill nprocess ng band smooths out the workload for employees. These improvements benefit both the customer and the employee. The parking ticket system produces 1200 bills automatically every week (compared to 500 done manually), resulting in a projected revenue increase of up to $40,000 annually. Tow lists are updated weekly and information on all paid tickets is now available for easy reference on permanent record storage. The payroll system branched out to monitor sick bank activity, effective EEO and Affirmative Action reporting, and on-line pay plans to reduce the error factor in computing pay rates. The FY83 budget was prepared on the computer. This process saved countless hours of time both for Finance Department employees and the other departments who originated the budget input to the computer. By combining parts of the budget and payroll programs, it is possible to provide ongoing information for the collective bargaining process. In previous years it took weeks to cost collective bargainin9 9 current impossible to maintain current inforaion proposals when hand changed it was almost received. The animal licensing system, not previously computerized, enables 9 proposals were r J' NICROEILFIED BY I' -JORM MICR46LAS J J CEDAR RAPIDS • DES 1101NES / � I I r>' /1S _y r I� data retrieval by pet type, owner name and street address as well as automated notification of license expiration. In short, all applications developed to date have greatly increased our productivity and customer service efficiency. Several months ago it started to become apparent that the data storage space in the computer was filling up rapidly with data files. Because of this, we have been closely monitoring data file size and keeping each file size to a minimum as much as possible. However, once the data files were set up for the water/sewer billing program, we found that all the data files had absorbed 80% of the available data storage space in the computer. To complicate matters, the remaining 20% is not sufficient to allow for the data crunching that occurs during daily posting to data files. To get around this, we are doing a' system clean up, or a disc compress, every day and this has allowed us to continue daily operations. The standard procedure for system cleanup is to do it once a month and many data processing systems only do it a few times a year. The daily clean up means that the system is down for approximately 10 hours per week and since many applications are used for customer service, this down time means that we are not servicing the public during 20% of our business hours. Also, doing a system cleanup so frequently increases the chance of equipment malfunctions. We have spent many hours analyzing the space problem. In our opinion, there are two factors. First, and most evident, is the software, AOMINS/il. The structure of AOMINS requires considerably more storage space than the conventional programming languages would. However, conventional programming would not have allowed us the capability to write the programs internally for 13 major applications in 10 months. Conventional programming is more expensive and does not show quick results. We have also come to understand that vendors typically undersell systems. Although we did draw on the technical expertise of Mr. Mike Noth of the WEEG Computing Center (University of Iowa), his recommendations were based on conventional programming standards and could not have predicted the effects of AOMINS. Our original acquisition recommendation was based on the best knowledge available to us at that time. Apparently, the problem of being undersold on equipment happens frequently. Two other midwest AOMINS sites accepted delivery at approximately the same time that we did on similar computer equipment last winter. Oak Park, Illinois, has three more applications on-line than we do. However they have already doubled their data storage space since their original purchase and have invested over $40,000 in consultants to develop the software. Normal, Illinois, recently placed an order for additional storage which will double its capacity at a cost of over $20,000. Normal also intends to hire one additional employee for data processing. Normal has approximately the same number of applications operating as we have and has invested only $2,350 in software consulting fees. A relevant factor at Normal is that the software consultants used them as a test site and developed their water/sewer billing system free of charge. In addition, while the consultant was there for the three months that it took to develop that system, he was also available, at no charge, to assist them in their other program development. r' A, I ron_rn urn ov JORM MICR6LA9 J � CEDAR RAPIDS • DES MOINES ' I /17Y r,. J r Iowa City has invested only $1,600 in consultants and decided soon after acquisition to do its own program development. Because of this, we have complete control over our applications and will not to need to reply upon consultants in the future to maintain our software programs. In addition, we have developed, in-house, a great deal of expertise in the data processing area, something we could not have done if a consultant was helping us all the time. Our current dilemma of a shortage of data storage space not only jeopardizes our daily operations but it also means that there is no room available for additional applications on our computer. And, we still have two applications being processed at the computer service bureau. What can be done about our space storage problem? There are several alternatives. The software consultants recommend that we abort our goal of an on-line up-to- date customer service operation and that we schedule all operations for batch data entry and utilize paper reports for data referral. If this is done, nearly $12,000 of our original investment for the computer terminals would not be utilized to full capacity and our customer service efficiency would be reduced to about 70% of what it is currently. Our annual costs for paper would increase to approximately $10,000 as compared to our current annual cost of $4,000. It would also be necessary to hire a data entry person since on-line entry would be eliminated (annual salary cost of $12,000). It is questionable whether we would be able to convert the additional two applications still being processed by the service bureau under this alternative. Even if that additional conversion could be done there would be absolutely no room for any new applications on the computer. A second alternative is to purchase a third disc drive (data storage device) equivalent to those that we now have. This would cost between $15,000 and $30,000 depending on the make of the equipment. It would increase storage space by 50% and would allow conversion of the remaining applications still being Processed at the service bureau. In addition to this we could maintain on-line customer service operation. In all probability, this expansion would not allow for additional growth for more than six months unless plans for new program development was severely limited. The most attractive alternative we have is trading our current disc drives for larger drives which would quadruple our storage space. This would also necessitate doubling the memory space by 50%. This solution has many advantages. First, the computer room is small, and additional pieces of hardware would cause a physical space problem. The drives we would be trading for would not require any more additional floor space. Second, we are running into problems with being able to add additional Peripherals to our system such as terminals, printers, etc. As more applications are developed, it would be necessary to add these items and this equipment would allow us to do this at minimal or no cost. Third, we estimate that an expansion of this size should meet our needs for the next two to three years, depending on City demands. This would allow for the complete conversion from the service bureau in the development of new applications for the departments. It would also allow us to continue to use the on-line applications which enhance our efficiency and our customer service. 1 MIrDArli m ay 1 -"JORM MICR46LAB � � CEDAR RAPIDS DES MOI4E5 NY 1 _40 J! r Finally, this replacement alternative will enable us to plan on a lower cost investment when we upgrade the system in the future. The drives we recommend purchasing in this alternative could be used on a larger system and would not have to be replaced. It is usual to anticipate upgrading a system every three to four years both to combat obsolescence and to provide for system growth. Obsolescence becomes a problem not because new, better equipment is available, but because so many new developments occur in the data processing industry that it soon becomes difficult to obtain maintenance for older hardware. Demand in data processing is typically so great for computer usage that effective projections of growth are difficult if not impossible to make. As an example, the WEEG Computing Center predicted a 25% growth in usage for the past year. In actuality, the growth rate turned out to be 85%. This shows how even data processing professionals', with years of experience in their field, have difficulty in estimating the growth needs of a system. Total cost of this alternative is $37,500 which is very low-cost for what it accomplishes. Our current hardware was manufactured by Digital Equipment Corporation (DEC). If we were to buy DEC hardware which would quadruple our storage space it would cost us close to $150,000 and would require adding additional pieces of equipment which would double the floor space needed (something which we do not have). We have reviewed this alternative with numerous hardware and software people, including those at ADMINS, and have found no logistic problems with what we are proposing. A problem that typically evolves when the computer hardware is of two different brands is in having to deal with two separate maintenance contracts, but because of the configuration we are recommending, DEC will do all the maintenance for us and we should encounter no difficulty. Although this problem has been evident for several months, we have delayed coming to you with a recommendation until we had a solution we felt was long- term and as inexpensive as possible. Monica Uthe, Controller and Mary Jean Marcus -Felton, Information Specialist have spent a great deal of time looking at all the alternatives and the available equipment.All options have been reviewed with Mike Noth and he concurs in our decision. This last alternative will best suit our needs and allow us to fully utilize our initial investment in the computer system. Data processing costs of utilizing the service bureau were at an annual cost of $86,000 in FY81. Our initial investment in the computer system of $210,610 and a subsequent investment of $37,500 will be less than what it would have cost us to utilize the service bureau for three years. In addition, it would have cost us tens of thousands of dollars more to have added the enhancements to our applications which we have been able to do on our own system and to add any new applications. Therefore, this is a good buy for the City and will still result in a cost savings in the data processing area. Although the primary reason for the problem seems to be the use of the ADMINS software, we are still thoroughly convinced that we made the right decision when we decided to purchase the computer system. The flexibility which the software provides us in the development of programs, the accessibility of the data, and the control which we have over our operations is much more than we ever expected would be possible. Although we are finding that the use of the software requires a higher capital outlay for computer equipment, the additional cost of that equipment is more than outweighed by the flexibility of the system and the elimination of the need to utilize expensive consultants or data processing professionals for the development and maintenance of computer applications. wruntn urn ov i JORM MICRfDLAB CEDAR RAPIDS - DES MO NES /9s _;0 J41 5 Funding for this purchase is available in this fiscal year's budget. $15,000 i can be taken from the Accounting Division's budget. Of that amount, $10,000 was originally budgeted for software development by consultants but will not be i needed since we are doing all development in-house. The other $5,000 was budgeted for, but will not be needed for, computer service bureau charges. The remainder of the funding can be provided by the increased parking ticket revenue I generated as a result of the new computer program. Discussion of these recommendations are scheduled for the February 1 budget meeting in conjunction with the review of Finance Department budgets. Mr. Mike Noth will be at the meeting to participate in the discussion. tp/sp urroncn urn nv "—JORM "MICR+LAB' CEDAR RAPIDS • DES MOINES I ' I i i I /9s p I /9s � ~ . ` ! � / � CURRENT IN-HOUSE APPLICAT�� / ' � � Parking Tickets Data retrieval and automated billing. ! ' ` Utility Billing r Data retrieval and automated billing. ' � i Payroll/Personnel - Automated payroll/benefit reporting, ` data retrieval and limited personnel | | EEO/Affirmative Action dataretrieval. | ! � | | Landfill ~ Data retrieval and automated billing. ' Long Distance Chargebac.~ Data manipulation | long distance calls for accounts � � payable chargebackpurposes. WPC Chargebacks - Information system of word processing activity and internal thargebacks^ Pet Licensing ^ Data retrieval and automated billing � GENERAL LEDGER � Fixed Assets Data retrieval and depreciation calculation mnall major city assets. Financial Summary ~ Fund and investment summary calcu- lation and data retrieval. alcw~lationanddataretrYeval. Budget Monitoring ~ Maintenance and comparison of current year actual expenditure � level to � | 8udoetProjections � ~~ Data ! effective budget forecasting, ' Fiscal Year End ° Data manipulation and retrieval for year end financial reporting. *Receipts ~ Recording of daily transactions and automated monthly distribution. *It isanticipated that the combination receipts -cash register system will gnonline 1nearly February. ' � / ��~~� "� -'' �m. i r.D n murn ny �- JORM AB / U CEDAR—RAP ' [ r l . City of Iowa City MEMORANDUM Date: January 29, 1982 To: City Council From: Rosemary Vitosh, Director of Finance 1� " Re: Finance Department Staffing Needs At the request of the City Manager, I have reviewed the current workload of the Finance Department operating divisions, workload of the Finance Administration Division, and that of my own position, in light of current performance expectations. A portion of the work overload results from the aggressive and unrealistic goals set for the development of the computer applications. Much has been accomplished since the computer acquisition, but the rate of development will be slowed down considerably in order to reduce overtime hours. During FY81, in anticipation of our acquisition of the computer, a management position in Finance Administration was eliminated in favor of the establishment of the current Information Specialist position, who works hands-on with the computer, and is budgeted in the Accounting Division. The Accounting Division has primary responsibility for data processing and the development of computer applications. Funding of this additional position in Accounting had been anticipated not only to offset the workload expected from the new data processing responsibilities but also to allow the Division to provide the Finance Director with additional accounting information. We have since found that the new workload from data processing is and will remain heavier than anticipated and the Accounting Division is not able to provide the Director with needed research and financial analysis support. The City's needs in the areas of in-depth financial analysis are growing and, as finances become tighter, it is more imperative to both keep a close eye on current financial status and to do more research on current and future costs, revenues and possible cost savings. The review of expenditures and revenues should be an ongoing process and not occur only hurriedly during budget preparation time. Currently raw data is provided by the individual Finance Department divisions, but because of their involvement with day-to-day operations, the staff in these divisions is not able to assist in the "digging through" and sorting of that data to provide the financial analysis needed. For the past several years I have been required to do this digging and sorting and I have become concerned because attempts to keep up with the City's financial analysis needs have been accomplished only through excessive amounts of overtime on my part. In addition, the Management Advisory Panel has recognized the need for long-range financial planning. There just has not been time available to begin that work. f' 1 + pif Ofl[II MCA AV ' - JORM MICR6LAB CEDAR RAPIDS DES MD18E5 I I i i 196 _y J� 2 I am now recommending funding of a position to assist in financial research, analysis and planning, under my direction. The position preferably would require a degree in Accounting, Finance or a related field - and would function exclusively in financial research without managerial or supervisory responsibilities. This would be a technical accounting position not a management position. Salary requirements would be approximately $16,000 per year. Funding of this position could be anticipated to result in not only vastly improved utilization of my time, but also improved financial monitoring, long-range financial planning and increased financial information for the City Manager and City Council. One additional staff position will not solve all the problems and the work overload in the Finance Department. However, it will provide some relief in the area which is now suffering the most from lack of attention. bc3/7 i uirunrn urn av JORM�"MICR#CAB'- "CEDAR RAPIDS • DES MOINES /96 1 i f 1 /96 APPLICATION FOR INDUSTRIAL REVENUE BOND FINANCING IOWA CITY, IOWA Note: Three complete copies of this application form and all attachments must be submitted. I. APPLICANT INFORMATION ("Applicant" refers to the proprietor, general partner or corporate officer signing this application): Sister Mary Venarda Lance, R.S.M. Name 500 E. Market Street Street Address Iowa City, Iowa 52240 City, State and Zip Code (319) 337-0621 Telephone IT. BUSINESS INFORMATION: Mercy Hospital Name of Business 500 E. Market Street Current Address of Business Iowa City, Iowa 52240 City, State and Zip Code 500,E. Market Street Proposed Address of Business Iowa City, Iowa City, State and Zip Code (319) 337-0621 Telephone Hospital Health Care 1873 Type OT Business Date Established Bank Where Your Business Has An Account First National Bank Iowa State Bank and Trust la MIrDnvil -run Qv - JORM MICR4LAB- -CEDAR RAPIDS • DES I MOINES J _io L r III. Reason for IRB Application/How will IRB financing enhance your project? IRB financing serves the best interests of the citizens by main- taining a high level of medical care at the lowest cost. Inprovements will permit additions and renovation to improve care to persons served by Mercy; the IRB will permit the financing at the lowest possible cost which will result in lower cost to those served by Mercy. IV. Information about Management (List the name of all owners, officers, directors, and/or partners. Provide the percent of ownership and the annual compensation.): (See attached list.) Name and Title of Ownership Address Name and Title of Ownership Address Name and Title of Ownership Address Name andTitle---of Ownership Address V. Project Cost and Funding: Complete and attach Exhibit A. VI. Attachments to be Provided (Blank exhibit forms should be utilized): 1. Exhibit B, Personal History Statement - one must be submitted for each stockholder (20% or greater ownership), partners, officer and owner. 2. Exhibit C, Personal Financial Statement - one must be submitted for each stockholder (20% or greater ownership), partner, proprietor and guarantor. N/A 2a i ravonrn urn nv "JORM MICR+LAB_ -] CEDAR RAV]DS • DES MOINES I MI ti s �J W MERCY HOSPITAL IOWA CITY, IOWA OFFICERS AND OfUCCTORS 1981-82 Richard T. Feddersen, Chainnan/Director Route 2, Box 300 North Liberty, JA 52317 Sister Mary Venarda, Pros i den t/Di rector Mercy Hospital 500 Market Street Iowa City, IA 52240 Frank Boyd, 1st Vice President/Director Boyd L Runrielhart 601 South Gilbert Street Iowa City, IA 52240 Sister Mary Josephus, 2nd Vice President Mercy Hospital 500 Market Sti-eet Iowa City, IA 52240 Byron R. Ross, Secretary/ Director McGladrey Hendrickson b Co. Plaid Centre One, Suite 400 .luwa City, IA 52240 Donald J. Tracey, Asst Serretary Mercy Hospital 500 Market Street Iowa City, [A 52240 Roger 0. Garrett, Treasurer Mercy Hospital 500 Market Street Iowa City, IA 52240 Msgr. C. P. Madsen, Director St. Vincent's Center 7.106 Gaines Street Davenport, IA 52804 C. E. Schrock, M.D., Director 2460 Towncrest Drive Iowa City, IA 52240 Sister Joan Marie, Director Mercy hospital Marquette at Central Park Davenport, IA 521;04' Sister Ludmilla , Director St. Vincent Center 2706 Gaines Street Davenport, IA 52240 Sister Margaret Mary, Director Mercy Hnspital Marquette at Central Pm'k Davenport, IA 52804 Sister Mary Oenedicta, Director Our Lady of :fount Canuel 708 Ilelmont Avenw! Chicago, IL 60651 Sister Mary Lawrence, Director Mercy Hospital Foundation 701 Tenth Street, S.E. Cedar Rapids, IA 52403 Sister Mary I.larcian, Director Mercy hospital Convent Marquette at Central Par, Davenport, IA 52804 W. W. Sumnerwill, Director 933 I i i ghwood Iowa City, IA 52240 Mr rnnrf nern av JORM "'MICR#LA13 i ICEDAR RAPIDS DES MOINCS I I r9� _V I L 3. Exhibit D, Financial Information - financial statements for the past three years, statements which are no older than 90 days for the current year, and earning projections for at least one year. 4. Exhibit E, Listing of outstanding contracts, notes and mortgages payable. 5. Exhibit F, Brief history of business. 6. Exhibit G, Description of educational, technical and business background for all people involved in ownership or management of the business. 7. Exhibit H, Listing of co-signers and/or guarantors for the bonds. 8. Exhibit I, Listing of equipment or fixtures to be purchased with bond proceeds. 9. Exhibit J, Summary of collateral. 10. Exhibit K, Supplemental information. VII. Proposed Project Information: 1. Brief description of products/services to be produced. Surgical, obstetrical, newborn, emergency and general acute clinical services, administrative, support services and parking facility. 2. Does a need for this service or product exist within Iowa City? Yes. During the fiscal year ending June 30, 1981, 13,517 patients were admitted for services. 1504 births occurred; 18,737 visits were made to the Emergency Department. The surgical services provide 8057 surgical visits of which 1220 were outpatients. 3. Will this product compete with other local businesses? Although the University of Iowa Hospitals and Veterans' Administration Hospital are in Iowa City, these hospitals serve a broader area and a specific population. Under•Iowa Health Plan these hospitals are not considered as Iowa City Community Hospitals. 4. Explain how this facility will attract other related industries. N/A 5. Number of local employees currently employed at local business (if business exists at this time) on a full-time and part-time basis: 451 full time 313 part time 3a 1 J uvonni urn ov ""JORM""-MIC R(�/LAB- { CEDAR RAM DS •DES MOIRES ' fi i AL1 6. Number of new jobs to be created on full-time and part-time basis: Objective.is to perform service in a more efficient and cost effective manner and no significant change in employment is expected. One supervisory position will be created. 7. Number of management level employees at Iowa City location: 87 8. Skill type and salary levels of jobs created and/or retained by this project: Clinical Supervisor. Salary range $17,000 - $25,500 9. Will hew jobs be on a seasonal or on an annual basis? Annual 10. Number of people expected to reside in Iowa City as a result of project: a. Number of people moving to Iowa City. 0 b. Number of people already living in Iowa City. N/A 11. a. Current payroll if already located in Iowa City (monthly/annual): Monthly $ 879,376 Annually $10,552,512 b. Projected payroll (monthly/annual); Monthly $ 880,793 Annually $10,569,512 4a , i i MIfGFIFII MCA PV JORM"MlCR+LAB" ' ..l CEDAR RAVIDS •DES MOIYES /97 y q v w 12. Number of plant relocations since 1955 (give reasons why relocation occurred): None 13. Location of other facilities currently operated by applicant: None 14. Location of headquarters of applicant (address, phone number, and contact person): Mercy Hospital, 500 E. Market Street, Iowa City, Iowa (319) 337-0621. Contact Roger D. Garrett, Associate Administrator. VIII. Environmental Factors: 1. Exact location of proposed project (plat, map or diagram) (See attached.) 2. Size of project facilities (sq. ft.) 31384 sg. ft. of new construction. 36378 sq. ft. of renovation of existing building. 3. Amount of land required (acreage) No additional acreage will be required. 4. Compliance with existing zoning Yes. 5. Pollution criteria: a. Water 1. Project requirements (gallons per day) Are presently being met in existing hospital. 5a urronrnrern vv l' I-'JORM* MICR46CABl CEDAR Rgp105 • DES MOINES I L r_ .i 1 i J 1 i i I I i I , i - i I i I , 2. Use of water (heating, for product use, etc.) i i Steamheating. j - I � 1 3. Flowage rates (hourly, daily, seasonal, annual) Requirements are being met. I 4. Water line requirements for fire protection I Requirements are presently being met. i S. New and/or enlarged lines required from existing i mains None contemplated. b. Sewerage 1. Compliance with Clean Water Act Requirement presently being met. 2. Effluent constituents (type and amount) Requirement presently being met. 3. Toxic or hazardous wastes (as defined by EPA) Mercv Hospital is presently classified as a small quantity r user; standards are being met. Project will not affect the current standard. 4. On-site pre-treatment necessary? No I � . 6a K i IA 1 runt 11 urn CY i JORM �- . "'"MICR+CAB-' L !1 CEDAR RAVIDS •DES MDIYES IF S. Final treatment -- on-site or muniicpal treatment? Municipal. 6. New and/or enlarged lines required from existing mains? None C. Air 1. Compliance with Clean Air Act Yes 2. Impact on State Implementation Plan (SIP) None 3. Air pollution constiuents (types and amounts) None 4. Odor(s) None 5. Visual impact (smoke plume, haze, fog, water vapour, etc.) None d. Noise 1. Noise compliance with Noise Control Act Yes. 7a utrunrn urn Rv I DORM-"MICR#L-.413`- ` CEDAR RAPIDS • DES MOINES 1 j i s 1 I I ;1 f f • 1 � 1 i - � I i I !`l 2. • Change in noise and vibration levels Attendant on helicopter landing and takeoff. 3. Impact on neary-by properties (can be shown diagram- matically using.frequency and temporal distribution, and magnitude) None e. Other I. Compliance with Stormwater Management Ordinance Yes. 2. Visual appearance of plant and landscaping It is contemplated when complete, it will be even more attractive. 3. Impact on fragile area(s) (e.g. headwaters area) N/A IX. Community Service Factors: 1. Ability of existing trafficways to carry additional traffic load. Yes. 2. Projected number of vehicles due to: a. Workers Use of facility includes patients, staff, visitors and general public, currently 250 spaces. There is a demand for approximately 475 spaces. m � M�POOCII NCO AV t-JORM "MICR#LAB" CEDAR RAPIDS • DES MOINES i i b. Manufacturing process N/A i C. Other transportation modes to be used by facility (rail, air) I Air: Helicopter heli -stop. In past F.A.A. license was issued but not used. 3. Would this facility's employees use public transit? Yes. 4. Utilities (other than water and sewerage) a. Natural gas Is not anticipated this load would increase. b. Electricity (detail load requirements) If electrical load increases there will be a decrease in natural gas requirements. C. Use of alternative energy sources (solar, co -generation, etc.) The opinion of consultant to the hospital is that alternate sources are not cost effective at this time for this facility. However, the owner will continue to investigate and evaluate alternate sources of energy. Additional application and exhibit forms are available from the Director of Finance or the City Manager, Iowa City, Iowa. 9a utronruurnov I �. '_.._.._. -1 JORMMIC R�LAB" " .l CEDAR RAPIDS DES MOINES I -Ad 1 r I nYaIBIT A ESTIMATED PROJECT COSTS AND SOURCES OF FUNDING 1. COST: Land $ 0 IX Renovate . 15,000,000 i Building: X New _,Purchase Machinery &Equipment ....... Leasehold Improvements . . . . . . . . . . . . . . . Engineering .................. ex Legal & Underwriting and issuance,pense, 200,000, I1,995,000 Other: Contingency Allowance * 630,000 Bond Discount ,Nti,� 2,134,000 . Refs= Existing Debt Construction Interest Reserve e ervice 26,93_ TOTAL COST $ � i j 2. FUNDING: i Industrial Revenue Bonds $ 23,000,000 1 Other: 11800,000 Equity Capital Earnin on funds held by Trustee during the 2,130,000 construe on period. TOTAL FUNDING $ 26.930,000 *Project preliminary testimates ingency sand sinflation. NOTE: TOTAL COST AND TOTAL FUNDING MUST BE EQUAL. 3, HAVE YOU APPLIED FOR CONVENTIONAL FINANCING FOR THIS PROJECT? Yes. Penn Mutual Insurance Company, which holds a first mortgage on the property, has exercised its right to refuse to lend further to the hospital. John Nuveen & Co., Investment Banker for Mercy, has investigated fifao�can9 markets and recommends IRB as most appropriate method of financing project of this size. ,ff1. li DATE 1 y wL SIGNATURE,.:' JITLE 10a i wronr7, urn ov IJORM- MICR( LAB CEDAR RAPIDS DES Id01NE5 I I,.. .) r'• - _y a EXHIBIT "F Brief History of Business: In 1873, at the request of the Medical Faculty of the State University of Iowa, three Sisters of Mercy faire from Davenport to establish Marcy Hospital in the Mechanics Hall in Iowa City. This building was located near the site of what is now known as East Hall. All nursing rare was provided by the Sisters for eleven ,years. In 1884, the hospital roved to tie Dostal residence on the comers of Van Buren and Bloomington Streets. Connected by a passageway was a wooden structure curtaining tie Medical SchDol's operating man and amphitheater. Far additions nude between 1902 and 1949 increased the tied EXHIBIT "G": (See attached'sheets.) Provide below a brief description of -the educational, technical and business background for all the people involved in the ownership or management of the business: Name: Title: Management and Educational Experience: —C i r Name: Title: Management and Educational Experience: _ capacity from 30 to 220 beds. Additions completed in 1970 and 1974 I ; have hrought Ferry's capacity to 234 acute care beds and 23 I a bassinets. The hospital provides comprehensive health care ., services to the local and regional comnmity. n SIGNATURE (a• hu i asticTITLE: C�iu: w DATE: �Y P•� wronrti"rn ay 1 I" -JORM�"MICR#ILAB' CEDAR RAPIDS •DES MOIYES 1 _.. ...I r MERCY HOSPITAL, IOWA CITY, IOWA INDUSTRIAL REVENUE BOND APPLICATION EXHIBIT G ADMINISTRATORS: Sister Mary Venarda Lance, President and Chief Executive Officer, became associated with Mercy Hospital in 1969. She is a Sister of Mercy of the Province of Chicago, received a B.S. Degree from St. Xavier College, Chicago in 1945, and earned her Masters Degree in Hospital Administration from St. Louis University in 1958. Sister served as Chief Executive Officer of Mercy Hospital in Davenport from 1954 to 1960. At Mercy Hospital in Chicago Sister served as Chief Executive Officer from 1960 - 1963, and as Director of the Building Program from 1963 to 1969. She is a Fellow in the American College of Hospital Administrators, an adjunct faculty of the University of Iowa Program in Hospital Administration and serves on the Boards of Directors of Mercy Hospital in Davenport and St. Anthony Hospital in Carroll, Iowa. Sister is past chair of the Iowa Hospital Association and the Iowa Conference of Catholic Hospitals, and has served on the Blue -Cross Two -State Advisory Committee. At present Sister is the co-chair of the Iowa Voluntary Cost Containment Committee. Sister is a member of the Altrusa Club of Iowa City for which she served as president in 1979 -80. Donald J. Tracey, Associate Administrator, became associated with the hospital 571-9-0. He received his BA Degree in Political Science from the State University of Iowa in 1952 and his MA Degree in Hospital Administration in 1957. Prior to his appointment at the hospital, he served as an Assistant and Associate Administrator for five years at Lincoln General Hospital, Lincoln Nebraska. Early in his career he was associated with the Veterans Administration Hospital system. Mr. Tracey is a Fellow in the American College_of Hospital Administrators (ACHA), an oral examiner for ACHA, and represents the state of Iowa on the Council of Regents in ACHA. He is an adjunct lecturer at the University of Iowa in Health Care Administration, a preceptor for an Administrative Resident, and serves in the active Army Reserve as a full Colonel, Medical Service Corps. Mr. Tracey is also Secretary -Treasurer of his Health Care Administration Alumni Association and has been active in many health-related organizations as well as the Iowa City Rotary Club. Sister Mary Josephus Lamansk , Associate Administrator, joined the adm Mstrative staff Of the—hospital in 1974. She received a Diploma in Nursing from St. Anthony Hospital School of Nursing, Rock Island, Illinois in 1946, graduated with a B.S. Degree from St. Xavier College, Chicago, Illinois in 1954 and graduated with a Masters Degree in Hospital Administration, St. Louis University, St. Louis, Missouri in 1963. She became a member of the Sisters of Mercy in 1947. She served in various nursing positions as Staff Nurse, Head Nurse, Clinical Instructor, and Supervisor from 1946 - 1961. She was Associate Director of Nursing, Mercy Hospital, Chicago, 1963 - 65 and Assistant Administrator 1965 - 69. She served as Administrator, Mercyviile Hospital, Aurora, Illinois 1969 - 70. She was the Hospital Coordinator of the Province Administrative Team, Sisters of Mercy of the Province of Chicago from 1970 - 74. She is a member of the American College of Hospital Administrators. Sister serves as a member of the Board of Directors of Mercy Hospital, Davenport, Iowa (1970 - present) and Mercy Hospital, Janesville, Wisconsin (1969 - present) She serves as a member of the Ambulance Advisory Council of the Johnson County Ambulance Service and is a member of the Southeast Iowa Emergency Medical Service Council. IAirUnr Al mrn OV i �- "JORM.-MICR¢LAB -! CEDAR RAPIDS • DES MOINES i I J� F, IF Mercy Hospital, Iowa City, Iowa INDUSTRIAL REVENUE BOND APPLICATION EXHIBIT G Page 2 Roqer D. Garrett, became associated with the hospital in 1963. He attended entra College, Pella, Iowa. Mr. Garrett has served as Assistant Field Manager and Field Manager of Iowa Finance Corporation and American Acceptance Corporation from 1959 - 1963. Prior to appointment as Associate Administrator in June, 1980, Mr. Garrett held several positions in the hospital including Business Manager, Computer Coordinator, Adninistrative Assistant for Systems, Adminsitrative Assistant and Assistant Administrator. Mr. Garrett is presently responsible for Fiscal Operations, Human Resources, Systems Development and Organizational Planning. He is an advanced member of the Hospital Financial Management Association and has served as chairman of the Data Processing Committee of the Iowa Hospital Association and as a member of the Project Review Comnittee of Sub Area 5 of the Iowa Health Systems Agency, and as Vice -Chairman of District G of the Iowa Hospital Association. IA irPnrumrn Rv t JORM---MICR#LAB_ - 1. J I CEDAR RAPIDS • DES MOINES 10 �I i 1 6 EXHIBITS, H, I, J EXHIBIT "H": Please list below the names of any co-signers and/or guarantors for the bonds. Yourself? Your spouse? Partners, officers, directors? Others? Name N/A Address Name Address Name Address A personal financial statement must be attached hereto for each individual listed above. EXHIBIT "I": List below all equipment and/or fixtures to be purchased with the bond proceeds: F ! uironrn urn RV JORM;'MICR#L AB' CEDAR RAPIDS DES MOINES f /99 1 i MODEL ANO/OR SERIAL NO.. COST NEW USED Major movable equipment; Equipment for pee and post operative,outpatient department surgical department, emergency department, obstetrical depart- ment, general acute clinical services ,and administrative and support services.• T TAL F ! uironrn urn RV JORM;'MICR#L AB' CEDAR RAPIDS DES MOINES f /99 1 i i EXHIBIT K SUPPLEMENTAL INFORMATION TO BE SUPPLIED BY APPLICANT 1. Does your business have any contingent liabilities? ❑ Yes In No If yes, please explain below. Accounts or notes receivable discounted or sold with endorsement or guarantee should be explained. 2. If business real estate is or will be rented, attach a copy of the lease. If not available, state below the terms of the existing or proposed lease. 3. Bond Purchaser Information: . Name: John Nuveen 8 Co. Address: 209 South LaSalle Street Attach copy of agreement which includes Chicago, Illinois 60604 interest rate, maturities, amorization Agreement to be executed upon development and pre -loan requirements. of financing program. 4. Bond Reserve Funds, if any (description and amount): 1) Debt Service Reserve Fund Maximum annual debt service. 2) Reserve, Replacement & Depreciation Fund Variable amounts. 5. Projected closing date for issuance of bonds: July 25, 1982 6. Local Attorney: Name: Robert Downer Address: 122 S. Linn Iowa City, Iowa 52240 i 7. Bond Attorney (if any): Belin, Harris, Helmick & Heartney Name: Frederick C.,Blackhedge Address: 2000 Financial Center David L. Claypool Des Moines, Iowa 50309 SIGNATURE: ' TITLE: �w DATE:�#tZ 19a r, _;a V - DIrDn[11 MCO DV ,.. I. 1I-CEDAR -JOR M...MIC RILAB_. __1 .. f RAPIDS DES MOM f , C M � I IOWA CITY MUNICIPAL AIRPORT South Riverside Drive Iowa City. Iowa 52240 Office Phone (3 19) 354.1800 Ext. 357 January 28, 1982 TO: CITY MANAGER / CITY COUNCIL FROM: IOWA CITY AIRPORT COMMISSION RE: MASTER PIAN / CAPITAL IMPROVEMENT PROGRAM The Airport Commission should be receiving the finished Master Plan Report and Airport Layout Maps within the next month. They will then review the material and if all is in order will schedule a public hearing of the Master Plan. The following attached pages are excerpts from our Master Plan which is 957. complete. We have added the proper priority to each item and ask that they be included in the city's Capital Improvement Program. If you need any additional information please contact me at 356-5045. Thank you. I MifCa[II MCR RV JORM :`MICR#LAB' J CEDAR RARIDS •DES MDIYES i r0.GIGGr'� L{= PHASE 1 - 0 to 4 Years i i J 1 ITEM TOTAL FEDERAL LOCAL PRIVATE 1 -Rehabilitate runway 17-35 $ 775,600 $ 698,040 $ 77,560 - 2 -Purchase land for extension 6/24 (96.7 acres) 241,700 217,530 24,170 - of runway 3 -Construct taxiway to runway 35 305,300 274,770 30,530 4 -Construct segmented circle 13,200 11,880 1,320 - and wind cone 5 -Purchase clear zone easements 17 and 35 (39.33 acres) 39,300 35,370 3,930 - runways 6 -Construct taxiway to runway 30 107,700 96,930 10,770 - 7 -Install taxiway reflectors 8,600 7,740 860 - 8 -Terminal area improvements 25,000 - 25,000 _ -Building rehabilitation 154,000 138,600 15,400 -Apron expansion .-Auto parking expansion 13,000 - 3,000 _ 9 -Hangar area improvements -Hangar taxiway construction 31,000 27,900 3,100 _ -T-Hangars (10 units) 120,000 - ' - 120,000 150,000 -Unit Hangars 150.000 - TOTAL PHASE I $1,984,400 $1,508,760 $195,640 $270,000 i uvonn,urn ov JOR MIC RI��CiB� CEDAR RAPIDS • DES MOINES ' i i J 1 f� 1 -Y I i i 1 f i rwi �:i'S^•IIVr� 1 I Phase 1 0 to 4 years I. Rehabilitate runway 17-35 2. Construct taxiway -to 3s 3. Construct taxiway to 30 4. Install taxiway reflectors 5. Clear zone easements 6. Land acquisition 7. Construct segmented circle 8. Terminal area Improvements 9. Hangar area Improvements ]f YIf011C 110[0 AV II I _ JORM "_MIr-R6LAI3 CEDAR RAPIDS DES MOINES I _y J� J � 1 Phase I - Initial Development (0 to 4 years) The first development item which should be undertaken is the rehabilitation of runway 17-35. This move will allow this runway to continue in use as theprimary runway. In order to encourage responsible use of the runways, the parallel taxiway system should be extended to include access to runways 35 and 30. This will facil- itate the changes in runway usage that the airport commission is trying to encourage for noise abatement purposes. These taxiways, in lieu of being lighted, should be equipped with taxiway reflectors. In conjunction with the continued emphasis on runway 17-35 as the primary runway, which will be required until runway 6-24 can be extended, aerial easements should be purchased in the clear zones. These easements will allow the commission to prevent clear zone encroach- ments and thereby, eliminate safety problems resulting from objects penetrating the aircraft's glide paths. Also during this phase the first steps to redesignation of the primary runway should be taken. The land required for the extension and reclassification of runway 6-24 should be purchased in fee simple. This land amounts to approximately 96.7 acres and will be required to meet the required set back distances, localizer siting require- ments and runway extension. i Other improvements which should be undertaken during this initial development phase include several relatively minor projects which are needed to keep the airport expansion program moving. These include the installation of a seg- mented circle and wind cone to help pilots flying under visual conditions identify the preferential runway and i any non-standard approaches which may be instituted. Also some terminal area improvements will be required to keep pace with the increased demand to be experienced. These improvements include building rehabilitation work, apron expansion and auto parking improvements. Finally, hangar taxiways and hangars will be needed to satisfy the increasing demand for aircraft storage space. These hangar facilities should be built in the area designated as the new hangar development area. F In K i IAIf DALII IA[p PV J .........`. i I. _..JORM... MIICR46LAB... ~ I 1 CEDAR RAPIDS • DES MDIYES I I , r PHASE 2 - 4 to 8 Years ITEM l -Rehabilitate runway 6-24 2 -Install REIL and VASI-2 on Runway 6. 3 -Rehabilitate runway 12-30 4 -Rehabilitate taxiways and apron 5 -Install MITL 6 -Purchase clear zone easements runways 12 and 30 (12.15 acres) 7 -Terminal area improvements -Building expansion -Apron expansion -Auto parking expansion 8 -Hangar area improvements -Hangar taxiways -T-hangars (10 units) -Unit hangars -Access and parking TOTAL PHASE 2 TOTAL FEDERAL LOCAL 687,800 $ 619,020 E 68,780 30,000 27,000 3,000 367,900 331,110 36,790 124,500 112,050 12,450 51,600 46,440 5,160 12,200 10,980 1,220 40,000 - 40,000 112,300 101,070 11,230 6,000 - 6,000 31,000 27,900 3,100 120,000 - - 150,000 - - 22,000 6,300 15.700 $1,755,300 $1,281,870 $203,430 1 1 IA VGO[II MCA RY 1 JORM"MICR+LAB 1 I CEDAR RAPIDS • DES MOINES PRIVATE 120,000 150,000 $270,000 r � r 'iM Phase 2 4 to 8 years 1. Rehabilitate runway 12-30 .2. Clear zone easements . 3. Rehabilitate other pavement 4. Install MITI S. Rehabilitate runway 6-24 6. Install.REIL & VASI-2 J. Terminal area Improvements 8. Hangar area Improvements � utronniucn av I — _I " JORM '"MICR�LAB_ CEDAR RAPIDS DES MOINES ..I r": M, i Phase II - Intermediate Development (4 to 8 years) During phase II, airport development items are recommended which will allow the Iowa City Airport to continue to improve while shifting its runway emphasis for the aforementioned noise abatement. - The first recommended improvement item is the rehabilitation of runway 12-30. This runway is in a deteriorating condi- tion and will require pavement rehabilitation in order to remain usable.' At this time clear zone easements should be purchased on the approximately 12.15 acres of critical airspace lying outside existing airport property. This will allow the commission to protect the glide path from encroachment. In addition to the rehabilitation of the runway pavement, all existing taxiway and apron area pavement should be rehabilitated. This includes all of the taxiways in the terminal and hangar areas and the terminal area apron. This rehabilitation program will keep these pavement areas usable throughout the planning period. After this rehabili- tation is completed, Medium Intensity Taxiway Lights (h(ITL) should be installed on all taxiways which are not so equipped. This allows for safer nighttime operations. The final resurfacing and pavement rehabilitation project which will be needed will be runway 6-24. This will be part of the overall redesignation of 6-24 as the primary runway.. This rehabilitation will bring the runway back into useful shape and allow for its continued use by heavy aircraft. In addition Runway End Identifier Lights (REILs) and 2 -box Visual Approach Slope Indicators (VASI-2) should be installed on runway 6 to help pilots flying under visual conditions. Final improvements during this phase should consist of terminal area and hangar area improvements including: terminal building expansion; aircraft apron expansion; auto parking expansion and related access road construc- tion; hangar taxiway construction and hangar construction. These improvements are required to assure that this area grows at a rate appropriate to keep pace with the overall growth of the airport. l m venr❑LArn CV 'JOR M -"MIC R�L AB- � 1 CEDAR RAPIDS • DES MOINES I � r;-- /9JP _y 1 C PHASE 3 - 8 to 12 years ITEM• TOTAL FEDERAL LOCAL. PRIVATE 1. Extend runway 6-24, 985 ft. 1,943,800 1,749,420 194,380 - 2. Extend MIIRL, runway 6-24 19,700 17,730 1,970 - 3. Relocate REIL and VASI-2 20,000 18,000 2,000 - 4. on runway 6 Purchase clear zone ease- 21,800 19,620 2,180 - ments runways 6 and 24 (30.75 acres) S. Install MALS/L.ocalizer on 250,000 250,000 - 6. runway 6-24 Construct parallel taxiway 681,600 613,440 68,160 - 7. runway 6-24' Install MITI 82,000 73,800 8,200 - 8. Terminal area improvements 78,000 - 78,000 - - Building expansion - Apron area expansion 228,100 205,290 22,810 Auto parking expansion 10,200 10,200 9. Hangar area improvements - Hangar taxiways 72,600 65,340 7,7.60 - T -hangars (20 units) 240,000 240,000 - Unit hangars 300,000 - 300,000 - Parking improvements 7,200 7,200 - TOTAL PHASE 3 3,955,000 3,012,640 402,360 540,000 �r i LAI f_OOFfI_IACO RV � DORM _ R MIC+LAB� CEDAR RAPIDS DES MOINES I ' W 1 i Phase 3 S to 12 years 1. Extend runway 6-24 2. Extend MIRL 3. Relocate REIL & VASI-2 4. Clear zone easements 5. Install MALS/Localizes 6. Build parallel taxiway 7. Install MITI S. Terminal area imorovements 9. Hangar area Improvements r'—------_---_. inmrmArn RY fl" `JORM--MICR+LAB --�- J I CEDAR RAPIDS DES MOVES Phase III - Lona Term Development L8 to 12 years This final development phase provides for the redesignation of instrument runway and continues growth to provide for constant meeting of the demands placed on the airport by increased air traffic. I Certain improvements undertaken under Phases I and II have begun the process of designating runway 6-24 as the primary instrument runway at. the Iowa City Municipal Airport. The first task recommended under this phase is the completion of this process. This will require a 985 foot extension to runway 6 and a 690 foot relocated threshold on runway 24 to provide a usable runway length of 4300 feet. The runway extension will require grading, drainage provisions, clearing, building removal, etc. Along with this runway extension the Medium Intensity Runway Lights (MIRL) will have to be extended and the REIL and VASI-2 will have to be relocated. At this time clear zone easements (about 30.75 acres) should be pur- chased to facilitate obstruction removal and prevent the installation of objects that will obstruct the glide slope. Upon completion of the runway extension a MALS system should be,installed on runway 24 and a localizer on runway 6. These facilities will give the airport more accessi- bility under instrument (IFR) conditions and provides a margin of safety it currently *does not have. This MALS/ Localizer installation will also serve as the first stage of a possible future Instrument Landing System (ILS). A full parallel taxiway should be constructed along runway 6-24 at this time to increase the runways' and airports' capacity and to further increase their safety margins. Medium Intensity Taxiway Lights (MITL) should be installed to make it usable at night. Naturally, throughout this long term development phase, terminal and hangar area improvements will be required. The building will need expanded, auto parking area increased, aircraft apron expanded, hangar taxiways built and hangars constructed. f r f uvonrn uen ov I _.JORM_I MICRbLAB._ .. L` CEDAR RAPIDS • DES MOINES / r . _y a J� m t M IOWA CITY MUNICIPAL AIRPORT South Riverside Drive Iowa City, Iowa 52240 Office Phone (319) 354-1800 Ext. 357 DATE: February 19, 1982 TO: City Council FROM: Airport Commission RE: Capital Improvements at Airport The attached pages represent the capital improvement projects that the Airport Commissionfeels are most important at this time. The only items considered were those elegible for Federal Funding. Phase One Total --- $167,640 Phase Two Total --- $147,730 Phase Three Total-- $317,160 Total-- $632,530 These items are needed to maintain the Iowa City Airport as a Safe and Intergral part of the National Airways System. J' utronni urn ay I _ ....1 . JOR M" "MIC RI�CAB- l CEDAR RAf IDS DES MOIYES I� 9P' IF PHASE 1 - 0 to 4 Years ITEM 1 -Rehabilitate runway 17-35 2 -Purchase land for extension of runway 6/24 (96.7 acres) 3 -Construct taxiway to runway 35 4 -Construct segmented circle and wind cone 5 -Purchase clear zone easements runways 17 and 35 (39.33 acres) 6 -Construct taxiway to runway 30 7 -Install taxiway reflectors 8 -Terminal area improvements -Apron expansion 9 -Hangar area improvements -Hangar taxiway construction TOTAL PHASE I TOTAL FEDERAL LOCAL $ 775,600 $ 698,040 $ 77,560 241,700 217,530 24,170 305,300 274,770 30,530 13,200 11,880 1,320 39,300 35,370 3,930 107,700 96,930 10,770 8,600 7,740 860 154,000 138,600 15,400 31,000 27,900 3,100 $1,676,400 $1,508,760 $167,640 L ` JORM "MIC R�ILA B" ' 1 CEDAR RAPIDS • DES MOINES -11 I 1 3 1 , s' i 1 r i i� f y a f j i i IF PHASE 2 - 4 to 8 Years ITEM 1 -Rehabilitate runway 6-24 2 -Install REIL and VASI-2 on Runway 6 3 -Rehabilitate runway 12-30 4 -Rehabilitate taxiways and apron 5 -Install MITL 6 -Purchase clear zone easements runways 12 and 30 (12.15 acres) 7 -Terminal area improvements -Apron expansion -Auto parking expansion 8 -Hangar area improvements -Hangar taxiways TOTAL PHASE 2 G TOTAL FEDERAL LOCAL $ 687,800 $ 619,020 $ 68,780 30,000 27,000 3,000 367,900 331,110 36,790 124,500 112,050 12,450 51,600 46,440 5,160 12,200 10,980 1,220 112,300 101,070 11,230 6,000 - 6,000 31,000 27,900 3,100 1,423,300 1,275,570 147,730 1MIfCl1C 11 MCA AV JORM"MICR#L"AB"' -CEDAR RANI DS • DES MOI4ES I i � ' 1 I � I 7 1 S �I it I PHASE 3 - 8 to 12 years ITEM TOTAL FEDERAL LOCAL 1. 2. Extend runway 6-24, 985 ft. Extend MIRL, 1,943,800 1,749,420 194,380 j 3. runway 6-24 Relocate REIL and VASI-2 19,700 20,000 17,730 1,970 on runway 6 18,000 2,000 4. Purchase clear zone ease- 21,800 19,620 2,180 ments runways 6 and 24 (30.75 acres) 5. Install DIALS/Localizer on 250,000 250,000 1 runway 6-24 6. Construct parallel taxiway 681,600 613,440 63,160 runway 6-24 7. 8. Install MITL Terminal 82,000 73,800 8,200 area improvements - Apron area expansion - Auto parking expansion 223,100 205,290 22,810 9. Hangar area improvements 10,200 10,200 - Hangar taxiways 72,600 65,340 7,260 TOTAL PHASE 3 3,329,800 3,012,640 317,160 9 f i y Wrbn urn nv JORM,"MICR#CA B-- CEDAR RAPIDS • DES MOINES I 1 I �L- /1 ) January 26, 1982 Ms. Margaret Bonney, Chairperson Committee on Community Needs 1021 Wylde Green Road Iowa City, Iowa 52240 Dear Ms. Bonney: Minutes of your January 6, 1982, meeting were included on the City Council agenda for its January 19, 1982, regular meeting. At the informal meeting on January 18, 1982, Council briefly discussed those minutes, specifically relating to your recommendation that $209,000 in unused CDBG funds not be allocated for partial funding of the North Branch Stormwater Detention Facility. In view of past 'Council discussions during which clear consensus was expressed regarding the desirability of using additional CDBG funds for that project, it is clear that a difference of opinion exists between Council and members of the CCN as it relates to this matter. Our discussion of the above issue led ultimately to some consideration of a need on the part of Council to better state its priorities regarding the types of programs which would be most appropriate for future financing from Community Development Block Grants. Of greatest concern is the obvious need to avoid funding of programs which will require ongoing financial support in the future and for which CDBG money will not be available. The current economic situation has resulted in a shrinking of the amount of funds available for all government programs and operations and has placed severe limitations on the amount of local tax dollars which can be allocated for new programs. Consequently, 'Council is forced to examine project priorities within the scope of COBG eligibility guidelines. It is important that CCN members be involved when such realignment of priorities becomes necessary. Council agreed that it would be mutually beneficial if members of the CCN could attend an informal Council meeting in the near future during which we could discuss these issues and hopefully agree upon a future course of action which will best meet the needs of our community in a manner consistent with the purpose and philosophies of the CDBG program. 1' u vonni urn ov �- I-CEDAR JOFIM MICR6LAB RAPIDS • DES MON I i 0 -;M IF Ms. Margaret Bonney January 26, 1982 Page 2 I look forward to hearing from you in the near future regarding this matter. Time can be reserved during an informal meeting either in February or the first part of March for the purpose of this discussion. Thank you. Sincerely yours, Mary C. Neuhauser Mayor bj/sp cc: City Council CCN Member's Don Schmeiser Jim Hencin 1' JORM MICR+LA13 CEDAR RAPIDS DES M0114ES r ��eo�r/�ermH�2G` IGHTIA�IurSION,2rr,G�o����!� 800 Lincoln Way, Ames, Iowa 50010 515-239-1513 . January 12, 1982451.12 Johnson County Eleanor Trumoel 314 West Benton Street Iowa City, Iowa 52240 ' "ne= J!as _ TTS el: This is in further reply to your December 31, 1981 letter to Dis- trict Engineer R. C. Henely concerning provisions for pedebtrians at the intersection of Riyerside Drive (U:S. 6-218 and Iowa 1) and Benton Street in Iowa City. Mr. Henely referred your letter to me and asked that I respond with more detail on planned improvements at this location.. . ' Your letter related the problems you have had with vehicles not yielding the right of way while you were crossing Riverside Drive -on a "walk" signal. You indicate that standard pedestrian signals are not adequate and suggest that some type of pedestrian overpass be constructed as part of the improvement to provide a positive " means for pedestrians to safely cross. Before a pedestrian overpass could be considered, several items would'need to be investigated. They include volume of pedestrians crossing, cost of an overpass structure, economic justification, availability of funds and available right of way to construct an overpass if it were justified. Based on preliminary information' available, we doubt if, conditions would be favorable for construct- ing a pedestrian overpass. In the process of designing improvements for -10iis intersection, we plan to include a new traffic signal system which meets current standards and fully provides for all pedestrian movements. Pede- strian push buttons would be installed to obtain a "walk" signal and pedestrian indications would be placed on all cross walks. The signal system would include all features available for pede-.. strians crossing at street level within the intersection. The Code of Iowa and the Manual on Uniform Traffic Control Devices contain provisions for pedestrians to cross safely at intersections. Section 321.325 of.the Code states that pedestrians are subject to traffic control signals at intersections and Section 321.327 re- quires motorists to yield to pedestrians within the right of way at cross walks. Section 4B-5 of the Manual states that a motorist facing a green signal must yield the right of way to pedestrians lawfully within an intersection or cross walk. 1 mirDnrumm NY 1 JORMMIC R41LAB � I CEDAR RAPIDS DES MOINES . . J y _y II� Eleanor Trummel January 12, 1982 Page 2 If problems with pedestrian safety persist after the intersection is improved, perhaps additional -enforcement will be.required to make motorists yield to pedestrians. We will work with City of- ficials on the physical improvement and operation of this inter- section to make it as safe as possible for pedestrians. Thank .you for writing to convey your concern on the matter. Very truly yours, DLS:dsr cc :D. A. Anderson 8. H. Ortgies R. C. Henely Charles Schmadeke James Hrachtel Dwight L. Stevens State Traffic Engineer x,ronn,ucn av I [JORAA: MICR+LAB'- "--- � CEDAR RANIDS DES MDIYES f 4 r �JPOIl/C�i77ZPi7ZL` Q� Cli�Ii>ZGJOG�.T�`p�Z HIGHWAY DIVISION 800 Lincoln Way, Ames, Iowa 50010 515-239-1513 ' January 19, I&M 451.12 Johnson County Mrs. Eleanor Trummel 314 West Benton Street Iowa City, Iowa 52240 Dear Mrs. Trulmael: This is to acknowledge your letter of January 13, 1982 which was in reply to my remarks concerning provisions for pedestrians at the intersection of Riverside Drive (U.S. 6/218 and Iowa 1) and West Benton Street in Iowa City. First, I apologize for misinter- pretation of the intent of your original letter to the District Office. Apparently, the principle question which went unanswered was whether traffic will actually be prevented from making turns while pedestrians cross. The traffic signal designed for this location is incomplete, therefore, we have not made a detailed analysis of timing needs for pedestrians and vehicles. I would speculate that pedestrian vol, are not high enough to justify an exclusive pedestrian phase. Pede- strian "Walk" movements across Riverside Drive would then be provided at the same time green was displayed for vehicular movements on Benton Street to increase efficiency and avoid congestion at the intersection. Turning vehicles would be required to yield to pedestrians lawfully within the intersection in accordance with the Code. I£ traffic fails to observe the law, additional enforcement may be necessary. In view of your experiences and concern, we will carefully study this arrangement before a final decision is made. I trust this answers Your question and invite any further comments you might wish to sake. DLS:dsr cc :D. A. Anderson B. H. Ortgies R. C. Henely Charles Schmadeke James Brachtel Very truly yours, Dwight L. Stevens State Traffic Engineer 1' Wr Gnriwrn RY I -"JORM MICR46LAS ' I CEDAR RAPIDS • DES 140INES i _y J� y i ; CITY OF IOWA CITY CNIC CENTER 41 O E. WASHNGTON Sf. IOWA CITY, IOWA 52240 (319) 356-5CM i i t January 21, 1982 I j 1 Mr. Charles C. Miller i ! Iowa Department of Environmental Quality Henry A. Wallace Building Des Moines, Iowa 50319 jDear Mr. Miller: This letter is submitted on behalf the City Council of Iowa City in response to a communication we recently received from Mr. Larry E. Crane regarding a proposal to expand the applicability of an existing . !+ state rule on open burning. We support alternative M1 as offered in the communication which 'specifies "no rule change". In the event that a rule change is deemed appropriate, the City of Iowa City urges that such a change not be applicable to any city which currently complies with the three Air outlined in alternative N3, specifically, primerY Standards Particulate Standard, SecondaryY (Health) Monoxide Standard. (Welfare) Standard, and Carbon Alternatives :92, N4 and N5 offered in Mr. Crane's communication would ` not be acceptable for Iowa City. Thank you for your consideration regarding this matter. Your effort to solicit our input at an early stage is truly appreciated. Sincerely yours, i Mary C. Weuhauser Mayor cc: City Council tp3/l ; h Y 1 "Irnmurn PV - ` 'DORM"�"MICR�LAB- I ~ 1j CEDAR RAPIDS • DES M01YE5 1 + J i r Community Television Review/October 8l 50 Iowa City Library's New Building Helps Make it a "Library for Everyone" by Connie Tiffany After three years of intensive plan- ning and construction, the Iowa City Public Library opened its new build- ing on June 15, following a weekend of preview open houses which were video taped and carried live with the assistance of the local franchisee Hawkeye CableVision. The Iowa City cable TV franchise and the new library have developed simultaneously over the past three years, signaled by two elections in November 1978. Even before the elections, both projects had begun with planning task forces, public citi. zen input sessions and the drafting of documents which would guide their implementation, should their respec. live referenda obtain public approval. The Library and the Franchise The library was in a unique posi- tion all along to influence the devel- opment of the cable franchise and what use the library would be able to make of it. First, the library's Audio Visual Coordinator was appointed to oversee a City staff committee, which included community advisors from the public schools and the University Broadcasting and Film Department. This group wrote the local cable ordinance and worked with the Cable TV Information Center in Washing- ton D.C. to evaluate franchise appli- cants for the City Council. Library Facilities and Implementation The new library provides playback equipment to support the use of all of its audio visual formats including /i" VHS -2 videocassettes. In addi- tion, we will be gradually opening to the public an audio visual production laboratory, where groups and indi. viduals can make and edit audio tapes, newsletters, slides and a varie- ty of graphic materials. These facili- ties will provide valuable support to video tape producers; hence the loca- tion of the public access center within the public library is enhanced. As a match to the library's AV lab and production program, and with the assistance of the City's cable TV specialist, the library obtained a grant from the National Telecom- munications Information Agency to purchase three 'h" VHS portapaks and a''/r" to s/+" editing facility, as well as two Apple micro computers. This equipment is being used to cre- ate programming for the library channel. City programming for the government channel and is a more manageable format for many types of public access producers. It will be a useful collection building resource for the library, since community pro- duced tapes will be compatible with the rest of our collection and play- back equipment. The Channel 20 experience The library's programming policy is: "To extend the library reference and information service to a broader constituency; to increase community awareness of the library, to provide information on 1 re lronrll.).m nv JORM MICR4�LAB CEDAR RAPIDS - DES MOVIES Iowa City and its cultural and community resources; and to col- lect locally produced video tapes which document the development of this community and region ... " In June 1980, priority guidelines were established to allow the library to begin experimental use of Channel 20, in preparation for full scale use after the move to the new library. One story hour per week was taped to build a rotating file for playback; a few short PSA's were produced to inform the public about special sere ices, such as mailing books to the homebound and instruction in the use of the library's new computer catalogue; a few text messages such as the weekly events calendar were recorded on video tape*using the City's character generator. Seven hours of tapes documenting the con. struction, move to, and opening of the new library were recorded and now form a memorable library archive. Pre-printed postcards were mailed to request permission to cablecast library owned visual programs. We now have numerous permissions on file and have given the programs a subject heading "Public Domain (Copyright Law)," so that we can maintain a current list in the library's computer catalogue. The library was cablecasting approximately 20 hours per week during the past year, including one evening and occasional Saturdays. This schedule was published in the local newspaper as well as being dis. played on the program guide, cable channel I. Since opening the new library, we are playing tapes Monday through Saturday nearly all hours the library is staffed (est. 70/week), and running automated messages from the Apple 24 hours a day and Sun. days, with stereo FM National Public Radio background. The successful applicant made a proposal to locate a public access J r C .1 51 October 8l /Community Televisa,... Review facility in the prospective new public library. A lease was soon negotiated between Hawkeye CableVision Cor- poration (HCC) and the Iowa City Public Library (ICPL). The ICPL would provide 1,260 square feet of space in its new building in which HCC would provide free public access to cable TV production equip- ment, training, assistance and studio use. The library had always intended to build the space to offer such a serv- ice, but had not known when or how it would be able to equip or staff such a service; therefore, the lease fulfilled one of our program goals by having HCC offer a similar service under terms compatible with library policy and philosophy. HCC provides free (access) versus commercial produc- tion support for a minimum of 40 hours a week. HCC also provided approximately 310,000 toward spe- cial construction expenses (leu than 10016 of the total construction cost for their space), and installed its own lighting, wiring and room furnishings. HCC also provided equipment for the library to originate visual answers to telephone reference questions, 20 drops to receive cable throughout the library and switching equipment to allow us to select from up to seven different audio and visual program sources. HCC staff are available to provide production assistance to the library. Annually, HCC pays the library interest on an escrow security account, and pays for its own utili- ties, maintenance and furnishings. Special considerations made by the library during the construction pro- cess included: sound proof construc- tion for the studio, including separately poured footings and a sandfilled one foot thick concrete block wall; conduit to all drop loca- tions; an exit which can be sealed off from the rest of the library for use by HCC when the library is closed. The City's staff cable TV specialist (see System description) has also been given an office in the cable TV suite of the new library, since he serves as a liaison between the community and HCC. System Description Iowa City is served by Hawkcye CableVision, a subsidiary of Amen - can Television and Communications Corporation. We have a 35 -channel, single -tiered system. There are six locally programmed channels: local origination, library access, public access, educational access, University access and government access. The company is committed to approximately $95,000 in local pro- duction equipment, up to 40 hours per person per month in free studio and equipment use, and three full- time employees to support produc- tion and training. There is also a designated institutional loop — con- necting schools, government build- ings, the library and University — on which experimental uses, such as a pending project to access the library's computer catalog, may be demonstrated. The City's ordinance provides for a five member citizen commission to oversee the implementation of the ordinance, monitor rates and act as a consumer liaison between the City and the franchisee. In addition, the ordinance created a paid City staff position, the Broadband Telecom- munications Specialist, to act as staff member to the Commission and to implement City government pro- gramming on the government access channel. This position is funded with revenues from the 3%6 franchise fee, We have trained eight staff and four volunteers to use the new h" equipment, and have begun to add one or two new programs per week to our rotating tape file. Four more volunteers are scheduled for training this month, so that the increasing number of interesting activities which take place in the library's new audito- rium will soon be providing constant sources of dynamic community pro- gramming on Channel 20. P JORM^Y,MICROLAB ( CEDAR RAPIDS • DES MOINES In related technologies, the library participated in a national survey from the Public Service Satellite Con- sortium, and has been rated one of 42 usable facilities in libraries to receive satellite teleconferences. The library's computer catalogue company, CLSI, is pursuing contacts with Hawkeye CableVision's parent company to provide home or institutional access to the library's computer catalogue using cable television and touch telephones. Summary The energy and resources expended to program a cable channel cannot be overstated. In FYSI approximately 35 hours worth of programs were videotaped and cablecast on Channel 20; 20 hours of character generator messages were recorded and used to present information about library services. Three hundred hours of staff time and 250 hours of volunteer time were spent on these projects. The benefits are just beginning to emerge; some of these include the video archive of the new building; the "live" and taped dedication, with frequent requests to play it back for those who couldn't attend; the elder- ly homebound woman who called to praise our refreshing alternative pro- gramming; the woman and child who !earned about our computer cata- logue on cable and came in to try it out; the parents who call to see the tape of the story hour their child attended; the enthusiastic younger and older and in-between people who volunteer and volunteer and volun- teer; the numbers and kinds of people who are learning this exciting way to interact with and influence their community. Finally, the power of television to bring the library into the home, and the bringing of video producers into the library, are increasing the public awareness of the library as a vital center for all kinds of information and resources. In this sense, the con. tents of the building are not new, but the context of cable is fulfilling another aspect of our promise to build a new library for everyone. Connie Tiffan-y is Assistant to the Direclor for Public Services of the Iowa City Public Library. J L Mini -Parks Spring Up in an Iowa -Downtown by NANCY SEIBERLING and IKUNO MASTERSON In 1973, there were no trees in Iowa City's central business district, and no plows to sit down. Urban Renewal was beginning to move, after years of delay and hale. Ugly vacant lots marked where two familiar buildings had been demolished. More was to come, along with now construction. Project GREEN had given strong support for a well designed pedestrian graenway N the downtown with trees, Bowen and benches. However, such proposals were viewed as unnecessary frills. We knew that it would be a long time before any such plan could be accomplished. With no clear understanding of the advantages of landscape amenities in an urban setting, people needed a vision of new possibilities. A member of the Project GREEN Steering Committee suggested that If we could build a small park, right then and there, it would provide an immediate oasis In the disarray and inconvenience of urban renewal. Of the two unoccupied Nancy Seiberling retrad as Chairperson of Project GREEN for eleven years, until spring 1990. Other volunteers credit her with having produced "tangible results in the appearance of Iowa City... through her energy, her inspiration, and her gift of herself." She can be reached for more information on the activities described in this article at Route 2, Bos 302, North Liberty, love, 52317. 34 SMALL TOWN Nwamber-December, 1981 lou, located on prominent comers in the area, one had been filed to street level, the other was a gaping hole. We proposed to transform these as -yet -unused areas into tempomry greenspaws while they awaited sale and building plans. Our gal was twofold: (1) to transform ugly vacant lou into lovely and inviting greenspaces for rest and refreshment amidst the chaos of construction; and (2) to demonstrate how a well designed complex of landscape amenities can offer usefulness and delight N our urban scene. Licensed professionals—two landscape architects and an architect—were involved in,the design and planning; collabor- ation an this project was very informal. The design called for furnishings which could be moved to new locations when the site was ready for construction. Simple and readily available materials such as sewer ties for planters; railroad ties to edge planting beds; used bricks for Above right: The corner of a downtown Intersection In Iowa City as it appeared in 1971, waiting for developments planned As a pert of the city's urban renewal program. Photo by Nancy Selbeding• Below right: The same comer as It looked In 1975, after a Project GREEN min4ark had been installed Photo by Drake Hokenson, park design by Jim Maynard, ASLA -DORM MICR4�LA9 ! t CEDAR RAPIDS • DES HONES ' 1 J _y i- 77w I?' i F,4i - '��?-�_ rte'- , •- =.,., 4 s` _ _ ; _ .a::< �..�.� ;y •• -_ .M. :'�^a -,::•• STs •. ..,.� _.%�-'� -_ Y ., � " � ' : � !� _'��y�"y`` . -.mss, �•• +,-� +..BIZ, N�✓•Y-�v}y'y,ld'�.`,•t�'�`1.'''II _i1 !y�rl+ T�--� -_. ''AZ�. ..,b tic s^..�� - .. ��,;•a-. Vin_ ...? q. ,?�_T'ti.r .. syrv� e. T ' 1ST .^ • ' ��,'�L.T "> � rte! •'., a r WHAT IS PROJECT GREEN? Project GREEN is a narrprofit Iowa City organization which has been involved over the years In many pfojKt9toenharrceth* visual srwironment of the community. The organization we$ established with advice from the City Manapar and City Attorney in 1968. Since all funds are pent on public property for the public interest and benefit the GREEN Fund b an screw fund of the city. The City Council appoints three trustees who am the only ones to authorize d'sburssmnts from the GREEN Fund. Since Project GREEN wiz first argantzed, supporters have contributed to the GREEN Fund, which PM for annul plating programs Contributions come from private Individuals and businesses who support community beautification. In addition, we rain money at an annuli GREEN Gorden Fair to which homes and to be sold oAllnate Plants proceeds go from support their Project GREENidlandcape improvement projects The aims of Project GREEN have ban clearly defined from the beginning: to work to make the community a more amfectivs plece to live in or obis Improving all entmun to the airy by appropriate landscape plantings his been one IonlImP Program - in addition we have encouraged a high level of design quality in architectural and Irhdcpe rchiscmral Planning, in both public and prism +actors, and have actively supported the identification and conservation of open pace, historic ares and paving; and old park benches were specified. Plant materials included sycamore, crab apple, pfltzer junipers, snowmound spirea, viburnum dentatum, and annuals. The public was always Invited to volunteer services or contribute montes. The radio station broadcast announce. ments. The local newspaper photographed our construe - ton activities and supplied strong editorial support, while a TV reporter from nearby Cedar Rapids covered the Initial construction activities. our biannual newsletter informed readers of the progress of the project. Much of the labor for the projects was donated: volunteers from the bank across the street, from the Nary Reserve, the National Guard, and the University of Iowa helped with heavy construction. High school students assisted with plantings as well as with subsequent maintenance. The project was planned in late 1973. Initially we discussed our intentions with the City Manager to be sure all was in order. Subsequently we presented the plan to the City Council for their consideration and approval. We anticipated the City would pay some of the design and/or construction costs. As it turned out there was little cooperation in the form of funds or services. initial construction was begun on two November week- ends in 1973. One park was completed in July of 1974. The other park was finished three or four weeks later. Had we been able to contract for all services, both parks couldprobably have been completed in three to four weeks. Two to four Project GREEN volunteers were in charge of administering the plan, arranging for volunteers or youth work crows as well as for delivery of materals. Onsite construction was carried out under the direction of a 36 SMALL TOWN November-0acember, 1981 buildings We also feel it is important to encourage citizens as individuals or as members of neighborhood groups to under- take improvement projects of their own. The initial program was the replanting of the city's most historic xanue, which warn important entrance to downtown. Decades of naglect htl diminished its dignity and beauty. For this boulevard with brad planting madion, we supplied the tree; shrubs. and volunteer labor to do the planting. The city provided the professionally drawn Indlcpe pion and new concrete curbing to redefine and protect the planted *res. An important responsibility assumed by Project GREEN on this and succeeding planting programa has been the provision of two years of maintenance following the planting. Volunteers wrapped the tree trunks, weeded aid pruned enwded; the city provided water, mulch, and mowing of gran res The Project has also had good success with its Grants for Schools Program, initiated ward yearsaga Th*ProjectProvids matching funds, and in some ems design ssreiees so that school grounds are wall designed and planted While shod grounds provide important open spies potential for year around enjoyment in a neighborhood, they often resolve Iltte deign attention Each grounds project become *venture requiring the cooperative interest and support of teachers prineipalt students pemts and the GREEN Grants for Schad* committee. —Nancy Seiberling landscape ammtecz to mcrnacr u, "'F..• Committee) or his substitute. While volunteers did a gnat deal of work, we did pay members of the Mayois Youth Corps who assisted with brick and flagstone Installation. The City is now responsible for the maintenance program, since the two years of Project GREEN assistance are complete. M the costs for the project were paid from the GREEN fund—about 591000. We estimate the many donated services and materials at 57,000, for an approximate toga project cost of 516,000. We were unable to find any resources which addressed the special requirements of a portable park We simply plunged into the project, leaming by doing. Since then we have had requests for information about the parks from several towns in our region, and even an inquiry from as far away as Billings, Montana. We do recommend using the services of design professionals who are sensitive to the community's needs and traditions. We have found from other Project GREEN projects that publications from extension services of state universities can be very useful and often there are specialists available for consultation. Aloe AIA has films on the long-range impact and benefits of good design which are helpful for educational purposes. A major problem did develop, not in carrying out tht project, but In trying to assert the temporary roles of the parks. Unexpectedly one of the parks had become so dem to the hearts of the people that there was strong resistance to the City Council's effort to sell the land for development in spite of the handsome adjacent pedestrian greenwal completed last fall. This remains an Issue to date. tet ron_r I,Irn ov JORM MICROLAB CEDAR RAPIDS - DES MOINES aa3 1 J I F ■ Hight: In 1973, the comer of Washington and Dubuque Streets in downtown Iowa City created a vacant reminder of renewal plans which had not yet been realized. A placard reminding residents to contribute to the city's United Way fund was the only sign of life an the lot Photo by Kent 0 E Left In 1111 far@ fall of 1973, volunteers sant at work on the Wlehington•Dubuque corner to begin The tremfome ion into a mini4park designed as a temporary green space to eae the tnmition period before new building plans were finelizad Photo by Harshbarger. ■ E Hight By 1975, the same comer pictured above proved to be mon than a temporary park in the downtown area. Project GREEN volunteers provided wording and watering during the first two years Misconstruction, and than maintenance %vas tumid over to the city. Photo by Drake Hakensan, Park design by Jim Maynard, ASLA. 71 J-111,0.'1.411, 11 IDORM MICROLAS CEDAR RAPIDS • DC1 '101'6S SMALL TOWN 2 November -December, 1981 J ao3 1 J \1 Putting this mini -park project together was an operation totally different from organizing a tree -planting project. We were trying to marshal a multiplicity of materials and and services, arrange for deliveries, tools and equipment; as well as scheduling volunteers, qualified supervisors and members of the Mayor's Youth Corps. In other words, we were valiantly working outside our usual range of capability. It was a special situation that required special effort. How- ever, the fact that it may have taken us longer to do this than a local contractor would have taken is not the important point. If it had been possible to pay for all services and materials and have a neat, fast job, the results would have been achieved a little faster—but the active citizen involvement would not have been personally expert. enced by volunteers. What volunteers can provide is precious. Many people had a stake in the project's completion and feel very proud of their effort. Further, they realize that the project gets done because they helped to do it. I feel that this is an important factor for commun- ity groups to consider when approaching projects and pondering how to complete them. A few other suggestions based on our experiences: • Start by deciding on your goals and objectives, and prioritizing them. • Choose your first project with special care. It should be one that can be completed quickly (possibly 3 _81 SMALL TOWN o November -December, 1981 L ■ The minimparks have become lively centers of downtown activity, as an this day when a potter was demonnratinghercrah. The Dubuque•Washinglon park has served as a place for concerts, an shows, and other community events as well as a haven where shoppers can rest, eat lunch, or walk through. Photo by Drake Hakamon. 0 dramatically) and is easily visible to citizens. Its success will encourage support of your subsequent efforts. • Be sure to check the feasibility of your project with city officials and perhaps business groups to see if it fits in with existing long-range plans for the commun- ity. • Begin plan preparation using professional direction that will take into account local needs, tastes, prefer- ences, and traditions. Any detailed plan for visual improvement in the community should be developed by, or at a minimum reviewed by, a qualified design consultant. • Witere will the money come from? Actually, the money is right there, ready to become available as you call it forth to support your exciting project! Citizens will appreciate the efforts of the steering committee and want to help. One approach that has proven successful for us is to secure one half of the budget in large contributions. Don't hesitate to ask with unabashed personal enthusiasm for substantial support from those who can provide it. At the same time, all levels of donations should be sought with the same energy and conviction: • Consider fund-raising events carefully. Ones that we IJORM MIC-RrOLAS CEDAR RAPIDS • DES '101'4[S A oa J r L have used that serve an educational purpose as well as making money include: garden tours, garden forums, plant sales, Bower shows, exhibitions and festivals. p wall -planned garden fair (plant sale) offers community -wide involvement in contributing plants for home and garden, and provides surprisingly large proceeds. Develop and maintain good rapport with the press, radio, and television. Remember that you are good news for your town! We also feel that all visual communication materials should reflect in design and layout the same concern for the visual environment that we are espousing in our program. Our mini parka accomplished even more than our initial goals. They immediately became activity centers for art, music and theater, a place for political gatherings and numerous other events, including two weddings. These happenings were non-existent before the parks. The Arts Council, aided by some businesses, commissioned a hand- some mural for a blank wall rat beenback of one f the pada. This wall had regularly ith afBti• it has not been vandalized since the mural was "it', summertime concert draws a crowd to the Washington•Buhuque mmiFpark Painting for the mural, an Arts Council project was in progress the time of this 1975 photograph. Below: A portion of the Black Hawk mural, which has g'Nen Its name to the minFpark, is visible in this photograph on the upper right The sides of the mural ate !n earth tones which darken from the ground to she top of the building: a triangle of blue emanates from the Black Hawk figure and becomes lighter until it matches the sky above. photos by Brake Hakanson. N run „mowers everywhere. Business people and private citizens contributed funds for a fountain, a h and places Our some new focal point for the pedestrian greenway. downtown has now become a pleasant place to be, to sit and enjoy the passing scene, the splash of the fountain, the dada of trees and lively color of (lowers. Im gr painted. People have been very appreciative and enthusiastic about improvements and the appearance of our town. They have also encouraged quality design in subsequent projects. Locally, one of the schools established church ts own mfni•park in a neglected area on its camp group established a charming street garden with benches and trees, to relieve the wide expanse of concrete between its budding and rine curb. At the edge of the University provides a pleasant place for visitors to stop and campus, n chat. And most importantly, the popularity of the parks convinced the City CouneB to construct, at very large expense, a splendid, permanent, pedestrian mall now called easant City Plaza. It is complete with a variety of trees, P rtimber playgound places to sit, beautiful brick walkways, a i-,I r enr i i,arn IJORM MICROLAB (U)U gnrloz • uts anmrs. SMALL TOWN 379Novambar-Omambnr, 1901 E) 1 J r Iowa City Plaza :Rises after Urban Renewal -By midsummer 1979, die City Plaza- development in Iowa City was essentially complete, representing the cul. mination of a decade of effort directed toward enhancing the economic viability and attractiveness of the downtown area. Like other American towns, Iowa City followed the urban renewal dream in the late 1960s, only to find that such renewal did not come easily or painlessly. But the heavily used Plaza development is an indication that redevelopment can work in small cities as weft as in die major urban areas which are widely featured in the national news media. City Plaza is a fully pedestrian outdoor plaza, constructed on two intersecting streets. The Plaza runs I'i blocks north and south, and 2 blocks east and west, crossing at the center. The basic design theme uses brick and wood to create a rustic, rectangular pattern of features and spaces. The old sidewalk and street paving were totally removed, and replaced with brick pavers storefront to storefront. Heavy timber planters were used to hold extensive plantings. Benches, tables, trellises, trash receptacles, and other site furniture is located throughout the Plaza. Kiosks containing telephones, drinking fountains, bulletin boards, and clocks are placed at three locations. A large timber playground containing climbing bars, a slide, a tower, a swinging bridge, and other elements was included. A fountain with raised pools and -strong sculptured detailprovidesa focal point near the center of the Plaza. This special feature includes theatrical lighting and seating on steps and planters sur- rounding the square, allowing use of the raised pools as stages when the water is turned off. Design and planning for the project were carried out jointly by members of the city staff (especially the Development Coordinator, City Engineer, Traffic Engineer, and Parks Director) and by landscape architects and engineers retained as consultants. From the planning phases beginning in 1974 through completion took approxi. mately five years. Citizens were involved through tradi- tional planning and design review commissions and public hearings, as well as through the downtown business organization. Total costs for the project were 8150,000 for design phases (which came from urban renewal funds); 5100,000 and $1,550,000 for inspection and construction, respec- tively (which came from local general obligation bonds). Construction of the fountain was not eligible for bond funding;a volunteer group raised $80,000 for this by pledge from private sources. Further information on the City Plaza project is available from: Paul Claves, Ames Engineering and Testing, Ames, Iowa, 50010. —ASD =H_ LU 4 p SMALL TOWN November -December. 1981 L 1 nnnniurn n� IJORM MICROL.DB CEDAR NAPIDS DLS '1p 1'7L`, ®A J t % - t�• � � �� � �S gip.• ^� I' / 5,.: .. ar - ....,�.�. •a 1 s /i' - � i`� ��, . �... �. eta �/4e •��.F'e✓�+.,3�3'-Fr f. .:'i..' , a�.i. - jS' '4'.�'i� ,1 rs, fir' �,a>' -Y �'�":�� _n,�� •. J - �• ;{;t51 ��tty. i � t 7 � /•. • � .(I ( •�/ ,r ars a i.. c; '$?i i n+,fl ' ��11� � r n i '�j�Sf.t..•t a� jtl�` nV •_" r'��� V � r . -� -� - •. _ 1 wig � Y' ,�" {' ^J..' .may. - �� t:y' Vy�-(!` �;nf.J QT ; •Y i --r.�r'>r'� �4�.4cZ'^+yc�rS�.r-: ••�\�\�[tF+_` / ����� �i•�(f '[j�'" '�'y 4Z / air All `(_II late. The fountain is located n ar r THE WALL STREET JOURNAL, FRIDAY, .NUARY 22, 1982 Federalism and. the ' S tate-Local Fiscal Crisis By W,ttnat W. Hutu AS governors and mayors In virtually all but the energy -rich states struggle to make ends meet, they await President Reagan's lax and budget recommendations with hopeand fear. Their hope Is that he will, as reported, We significant steps to redeem his pledge to transfer some federal tax sources to the beleaguered state and lo- cal governments. Their fear—heightened by reports from "Informed sources" on the likely content of next Tuesday's State -of. the -Union message—Is that he will more than offset the revenue transfers with ex• tensive transfers of federal responsibilities. How kir. Reagan resolves this Issue will tell a great deal about whether his new fed. erallsm Is a genuine effort to strengthen the base of our federal system or mainly a smokescreen for shifting burdens to state and local governments and from there to oblivion. As the President and Congress decide the fiscal tate of states and titles N the 1983 budget, one hopes they will take full account of how hard federal policies have already hit state -and local finances. State after state Is reeling under the blows In. flitted by federal budget and economic pol- icles that Republican Gov. Snelling of Ver• mont, chairman of the National Governors Association, characterizes as "an eco- nomic Bay of Pigs." Huge Reductions In Grants y ' The most direct and dramatic Impact comes In the form of deep cuts In federal grants: Out of the roughly $35 billion of cuts en- acted In that frenzied reconciliation pro- cess last summer, state and local treasur. les suffered a huge $11 billion loss. While accounting for one-seventh of the federal budget, state and local governments had to' absorb nearly one-third of the cuts in 1982 spending and roughly half the slash In new budget authority. So, bad as things are this year, they are scheduled to get worse. In real terms (adjusted for Inflation). federal support for state governments in 1982 will be 267u less than In 1981 and 317. less than In 1980. A second blow, though not nearly as large, comes from the "echo effect" of the federal tax cuts on states that harmonize their Income tax laws with federal deflnl- dons of income. The threat of progressive revenue losses—starting with an estimated S2 billion loss of corporate tax monies this year from faster depreciation write-offs—Is leading many states to uncouple their In. come tax laws from the federal law. Their acule revenue pinch thus leads to greater tax complexity and a blunting of the fed• eral tax Incentives. Third, federal tax and monetary poll- : cles are Inflating slate and local borrowing costs: The tight -money. high -interest policy of the Federal Reserve and the While House —and I say WhilhHouse advisedly since the Fed's tough policy Is a direct response to the huge tax cuts and deficits generated by "Reaganomics"—has sent municipal bond Interest rates soaring. Al 13% to 11%, they are more than double their 1979 aver- age and a full four points above a year ago. Each percentage point represents about $620 million a year In extra Interest costs. ' By accident rather than design, 1981 tax actions have magnified the problem. Tax. are not only victims of me 1981-92 reces• Sion but significant contributors to it. All this has a direct bearing on budget policy for 1992.83. Deep federal cuts have raised a storm of protest from governors and mayors. Their concerns are being echoed In Congress, even by such Republi. can stalwarts as Senate Budget Committee Chairman Dominicl, who has called for a three-year moratorium on cuts In federal grants -In -aid. There is little doubt that fur- ther net cuts would eat Into the muscle and One has to hope that in his newest federalism, the President will honor the American commitment to a "fair shake and an even break," to the democratic ideal of reducing .inequalities. free All -Savers' Certificates, universal IRAs and more generous Keoghs are sl• Phoning off funds that might otherwise seek tax shelter In municipal bonds. Slicing the top bracket rate on Investment Income from 707. to 50% also makes municipals less attractive. No wonder that the yields on 30 -year municipals have risen from 75% of the yields on comparable U.S. Treas- ury Issues In 1980 to a lofty 93010 today. Last,but far from least, supertight money olicies are the major factor that has plunged us Into a sharp recession and, In the process, severely undercut the state and local revenue base. Any slate that be. Ileved the Reagan administrallon's eco• nomic forecast and built that over-optl•. mism Into Its revenue forecasts was on a ,slippery slope. As reality gradually re• placed supply-side Illusions, the White House forecast for real GNP growth In 1982 (year -over -year) steadily slid from 1.2% last February to 3.47. In July, 2.0% In Oc• (ober, 1.07n In November, 0.6%, in early De- cember and 0.2% In mid-December. And for the first time in post -World War 11 history, state and local fiscal actions will worsen the recession rather than buffer It, because In the teeth of the recessionary storm, these governments are forced not only to boost taxes (which they have done In previous recessions) but to cut spending In real terms (which they have not): Except for states rich In natural re• sources, we are seeing an epidemic of stale and local tax Increases. Two-thirds of the states Increased one lax or another In 1981, for an estimated total Increase of $3.5 billion. More slates boasted their gasoline taxes than In any year since the 1920s, clg. ares taxes than In any year since 1971 and liquor taxes than In any year in the 1970s. Slate and local purchases, which repre- sent one-elghth of GNP, are running about 3.5% below a year ago In real terms. Com. Paring this drop with their rise of 4.517. even In the deep recession of 1973.15, one can see that state and local governments mron_rn urn ov ( JORM MICROLAB i I CEDAR RAPIDS • DES MOINES bone of state and local government. It would be an Ironic twist If, in the name strengthening federalism, the While House and Congress cut the federal ground from under stale and local government and thus weakened the very base of our federalism. That brings us back to the firm Reagan promise that the federal government would couple Its cutbacks of funding with feed• backs of revenue sources to the states. Here again, the federal government has spoken with several, often contradictory, voices: In the 1980 campaign, Air. Reagan re- peatedly promised he would compensate slate and local governments for federal budget cuts by such moves as turning over tax sources and Increasing revenue shar• Ing. Yet, In 1981 he cut out the S2 billion state share of revenue sharing and recom• mended a 1217. across-the-board cut In the local share. . In mid-November, he tartly rejected Treasury Undersecretary Norman Ture's view that the 1981 Income tax cuts repre• sent the only federal taxes to be returned to the states. But in an Interview five days later he dashed rising hopes of governors and mayors by asserting that "we have to straighten out this situation at the federal level" before helping state and local gov. ernments. Now, however, hopes are rising again. Reports this week Indicate that Mr. Rea. gan Is planning to raise SIO billion to $15 billion of added revenue from higher taxes on gasoline, clgarels, liquor and unnamed "luxury Items." Part or all of this Increase would be coupled with revenue sharing funds In a special new trust hind for distri• bution to the slates. This is a promising development. But stale and local officials are still looking this gilt horse In the mouth. Their doubts center on reports that turnbacks of up to 90 federal programs, Including $25 billion of outlays for food stamps and Aid to Fami• �7 7 J f- G Iles With Dependent Children (AFDC), will cost more than the $10 billion or so of proj- ected revenue turnovers. This disparity would be cut considerably If, as some re- ports indicate, the federal government would assume the tall cost of Medicaid: Such a swap would still fall far short of balanced proposals—not Just by governors and mayors but 'by Intergovernmental bodies—for a tradeoff N which states , would take on greater burdens in educa• — tlon, transportation and housing while Washington would be responsible for health care, nutrition and welfare, where national minimum standards are thought to be.vf- lal. The reported shift' of AFDC and food - stamp responsibilities to the states would move in exactly the opposite direction. Fate of ;Poor States . In addition to this feared Catch-22, the poorer states—both In Income and in natu- ral resources—foresee a Catch -21. In his ' November Interview Mr. Reagan staled that any Interstate disparities In wealth are strictly the states' own problem. The ' citizen, he said, had a right to "vote with his feet." In this view, the federal govern- ment has no obligation to those citizens or governmental units • that are especially hard Jilt by chronic poverty or economic adversity. Inequality is to be taken care of by "the marketplace" rather than by dls• tribution formulas that temper the wind to the shorn Iambs. If federal tax tumbacks'are allocated on the basis of origin of the revenues with. out equalization between rich and poor states—"To him who hath shall be given" —the result would-be a crushing burden on poorer states. And the Reagan approach would presumably rule out anything like the constructive Business Week proposal to "dampen down regional and state rivalries by Imposing a federal tax on energy re- sources, with the revenues being distrib- uted to all states through a revenue shar- Ing program." Yet one has to hope that In his newest federalism, the President will honor the American commitment to a "fair shake and an even break," to the democratic ideal of reducing Inequalities of wealth and power and most of all, opportunity. And one can also hope that he will recognize that the richest of all nations (which we are), enjoying one of the world's lowest tax, burdens (which we do), really can afford to wage war on the poverty, Ignorance, un• employment and III health that afflict mil- lions of Americans. Air. Heller is Regents' Professor of Eco- nomics at the Universtly of Minnesota, for. mer chairman of the Council of Economic Advisers under Presidents Kennedy and Johnson and a member of the Journal's Board of Contributors. IAIrGOFiI Mrn rri [JORM MICR#LAB" 1 J ( CEDAR RAPIDS • DES MOINES ao � y a J� S M T W TH S 2 3 S 6 GAM -Magistrate LOAM -Staff Meeting BAM-Magistrate Court (Chambers) (Conf Room) Court (Chambers) 4:30PM-Informal 12noon-CCN 3PM-Senior Center Council (Conf Rm) (Public Lib-Rm A) Comm (Senior Ctr) 7:30PM-Informal 7:3OPM-Council (Chambers) 3.30PM-Housing Com 7:30PM-Formal P&Z P&Z (Conf Room) (Conf Room) (Chambers) 7PM-Council Budget Session (Conf Rm) 8AM-Magistrate Court (Chambers) 10AM-Staff Meeting 8AM-Magistrate 9AM-Deferred Comp (Conf Room) Court (Chambers) (Conf Room) 4:30PM-Informal Council (Conf Rm) 7PM-Parks & Rec Com 8:30AM-Housing Appeals (Rec Center) Board j 7:30PM-Historic (Conf Room) Preservation Task 7:30PM-Airport Force (Conf Rm) Comm (Conf Room) 17 4PM-Broadband Telecommunications OAM-Staff Meeting (Conf Room) SAM -Mag strate Commission (Conf Court Chambers) HOLIDAY Room) - 7:30PM-Informal 4PM-Meeting of 7:30PM-Formal P&Z P&3 (Law Library) Council with (Chambers) Board & Commissio 7:30PM-Council Chairpersons (Chambers) (Highlander) 'M GAM -Magistrate LOAM -Staff Meeting (Conf Room) 8AM-Magistrate 999 Court (Chambers) Court (Chambers) 4:30PM-Informal 4PM-Library Board Council (Conf Rm) (Library Conf Rm) 7:3OPM-Human Right Comm (Conf Room) i ZS i : 1 r r u:ronniurn av i _. JORM._ MICR6LAB.. J . L��l I CEDAR RAPIDS • DES MOINES ) J � J. W �r G Iowa City Public Library Fiscal Year 1982 Second Quarter Report with Statistical Summaries FISCAL YEAR OBJECTIVES: 1. A. Provide resources to clean and maintain new building adequately. B. Review. current develop new policies for public use of building facilities: (in priority order) 1) meeting rooms; 2) public access catalog; 3) AV equipment; 4) display facilities; 5) study rooms; 6) public lounge; 7) handicapped users' equipment; 8) AV lab. C. Provide training to public and staff on use of new facilities and equipment: (in priority order) 1) public access catalog; 2) AV playback equipment; 3) projection booth; 4) meeting rooms sound system; 5) remote audio system; 6) AV lab prodyction equipment. D. Develop policies and procedures to establish routines for: (in priority order) 1) building security; 2) building maintenance; 3) answering telephones; 4) equipment maintenance; 5) supplies and. inventory control; 6) production of displays, publications, cable TV programs and other public information devices. E. Analyze new rate of use of services and facilities and adjust staffing patterns, organizational structure, classifications and job descriptions to absorb growth and meet public service needs more effectively. F. Acquire software and enter data for phase two of computerized catalog: automated authority control and cross reference system. 2. A. Increase rate of acquisition of new and replacement library materials by 5%. B. Monitor effect of merging juvenile and adult non-fiction collections. C. Evaluate switch to open stacks and microfiche for periodical backfiles. D. Increase support for collection development through gifts, grants or private funds by 10%. 3. A. Provide information about new building facilities and automated services through tours, brochures, press releases, library and cable TV programs. 1' r' uT evnr n urn ov I 1. JORM MICR46LAO CEDAR RAPIDS DES MOINES C1 NO I B. Increase self-help capability of users by developing step-by- step instructions for use of catalog, microfilm equipment and all AV equipment in self-service areas by 1-1-82. C. Begin planning for computerization of special information files. D. Establish new schedule for children's film showings and storyhours which meets public needs. E. Continue planning of services for new jail, handicapped users, child/family resource center and Senior Center, with emphasis on involvement of target groups in the planning and delivery of services. 4. A. Establish a task force of board, friends, and staff to begin the planning process for public libraries developed by King Research. B. Use new information produced by computer, 1980 census. user requests/suggestions, and staff survey to supply data to support planning process. WORK COMPLETED: 1. A. Continue to be very satisfied with contract cleaners and Building Manager's performance. B. Policies adopted: Meeting rooms, catalog, AV equipment, study rooms/lounge. In process: Display policy. Postponed: Handicapped user's equipment, AV lab. C. Training completed: Items 1 and 2. Staff training only: Items 3 and 4. Training postponed: Items 5 and 6. D. Policies and procedures completed: Items 1 through 4. In process: Supplies, displays and publications. Cable TV procedures in place and ahead of schedule. E. Circulation per hour, people into building, telephone calls, cards issued, information requests, all up more than planned. Service cut backs December 1 were designed to reduce volume of service to controllable levels. (Reduced hours, storyhours, dropped reciprocal service, limited the number of items checked out and required cards for AV in-house services). 2. A. 3,278 items were added to the collection during the second quarter, 5,375 for the 6 month period - up 47% over a year ago. This is 49% of the number needed to add one item in FY82 for each 40 circulated in FY1981. B. Juvenile non-fiction increased 30% compared to 10% for all children's items. This collection is getting greater use in the new location. The effect of this change on Children's Services has not yet been examined. 1 minncnurn av 11 1-CEDAR JORM MICR(�LAB RANiDS • DES t401:VES r"= Q06 OWL 1 3. .t. While no objective study has yet been made, it is apparent that the switch to open periodical shelving and more back - files on microfiche are not creating serious problems. Amount of additional use by the public under this arrangement is hard to document. D. Gift materials added were 18% of total, up from 15.5% a year ago. The additional $20,000 from private funds is hauing its effect on the rate of acquisition. (See 2A). 3 A. Over 5,400 people attended 51 regular and special programs in November to showcase the new library building and celebrate the grand opening. 278 tours, 59 cable programs and 32,000 copies of library publications were given, taped and distributed in the last 6 months. y B. All self -instruction materials are in place except for micro- i film equipment. The latter is badly needed to save staff time. C. Plan for computer indexing of Press Citizen approved in December - to begin l/l/82. D. Attendance at storyhours has dropped despite increase in number of programs. Number of programs reduced again 1/1/82. Regular cablecasting of storyhours may account for lower in -building attendance. E. Over $1,000 in gift funds for materials for handicapped users was spent this quarter. 4 -C's have given (and video-taped) four workshops for parents in conjunction with the Library's Child/Family Resource Center. At the Senior Center: First deposit collection is in place, service agreement submitted, and work with the Center's Library Committee is underway. 4. A. & B. Serious work on planning process to begin 1/1/82. ANALYSIS: ! The attached statistics describe the astronomical increases in service absorbed during the last 6 months. The narrative report suggests the variety of tasks needed to deliver library services. Neither adequately reflect the public's general delight with the new facility nor their demands for more service and for different services suggested by the capabilities of the building. There is now a compelling need for an up -dated, community-based plan of service to help sort out priorities. This project begins in January. EXPENDITURES AS OF 12/30/81 BUDGET YEAR TO DATE PERCENTAGE 6000 $549,061 * $280,700 51.1 % 7000 13,630 7,254 53.2 8000 134,294 62,012 46.2 9000 82 000 39,038 47.6 TOTAL 778,985 * 389,003 49.9 % * Still does not include funds to be added for July 1 cost -of - living increases for all employees, and Hayes/Hill adjustments to administrative salaries. 0106 )r'----- uv Doan urn ay. 1" I"JORM- MICRbLAB- 1 CEDAR RARIDS DES MOINES • F ' i � I r CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5COO NOTICE CITY MANAGER'S CONFERENCE ROOM CIVIC CENTER WEDNESDAY, JANUARY 27, 1982 3:30 P.M. A MEETING WILL BE HELD OF THE COMMITTEE TO DISCUSS THE OFFICES OF THE CITY ASSESSOR AND THE COUNTY ASSESSOR r mirunrumm Av I - -DORM:'-MICR#CAB'..1 CEDAR RAPIDS •DES MOINES I � l AEPARED BY THE CITY ASSESSOR some thoughts on combining the County and City Assessors 7 The City of Iowa city is one of 18 cities in Iowa with its own Assessor, 11 of these cities being smaller than Iowa City and only 6 being larger. 'lhe Code of Iowa (Chapter 441.1) provides for any city between 10,000 and 125,000 population the option to establish a City Assessor by ordinance. Iowa . 'City did this in 1948, the first year the office of Assessor could be established. 2 By eliminating the City Assessor, the City Council would lose the 1 vote of 3 which they now have on the City Conference Board I and would have 1/11 of 1 vote on the County Conference Board, the same as any small town in Johnson county. This would be 1/11 of 1 vote for over half of the value in Johnson County. (441.2) S 3 Similarly, the Iowa City Community school Board would lose their 1 vote of 3 on the City Conference Board and would 1 only have the 1/13 of 1 vote which they now have on the County Conference Board. (441.2) !f I 4 Representative Hugo Schnekloth from Scott & Clinton County .introduced a bill to eliminate City Assessors, at that time he said that the larger cities should have more representation fon the Conference Boards. The bill failed in 1977. 1 5 The property owners of Iowa City would lose their Board of Review and would have to take any protests of valuation to the County Board of Review which currently has no one from Iowa City as a jrepresentative, and at most could have only 2 of 5 members from Iowa City. The County Board of Review must also contain at least one farmer who might not be sympathetic to property ` y ywners of Iowa City. (441.31) 6 The County Board of Supervisors would have to provide an office large enough to contain all the records and personal from the current two offices. (441.31) If the offices would remain as they are now, in two rooms, it would add another burden to the County Assessor who would have his workload more than doubled. This would probably mean that the Assessor would no longer have any personal contact with the property owners. 7 There is currently no overlap of duties or work, so no reduction in staff could be expected. The Assessor of the combined offices will have to be payed more than he is currently receiving and i the deputies would get correspondingly more, so even the saving 1 1 pf one Assessors salary would most likely be used up in the reorganization of the single Assessors office. i 1 i I ao? I MICDni11 ten Ry (. -JORM MICR+LAE3 CEDAR RAPIDS • DES MOINES _y Q07 uvanrn urn ov •` I 'JORM-'MICR#LAS -{ _CEDAR RAPIDS • DES M014E5 ! J� E Homestead and military credits are currently handled differently in each office. i, ! 9 The bulk of the classifications and therefore the expertise of j the two offices and their Board of Reviews are different. The - ,County having much agricultural and less commercial and industrial while the City has more commercial and industrial. % of total value in County combined: i Co. City { 14% Ag. 38% Res. V 23% Res. 17% Comm. & Ind. } 8% Comm. & Ind 45% of total 55% of total ]II 70 The filing systems in the two offices are totally different. The County has one set of cards filed alphabetically, while - the City has three sets of cards cross indexed by map number, -i one set alphabetical, one numerical, which stays constant and 'the work cards which are numerical. The City also has a cross -file by street address, while in the County much of the property has no address. 11 The City staff uses our records for much information which might not be so accessable under the County system. . 12 See attached copy of the Cedar Rapids Gazette editorial on their comments about the politics involved with Board of r. Supervisors taking control. 13 Might like to talk to the Mayor of Clinton, Clyde Johnson, to r - see what they found when they looked into this same matter last } fall. They decided to retain City Assessors Office. - 14 The Assessors budget is a totally seperate fund and not part of the City's levy rate and is limited by statute to .27 per $1,000 of taxable value. Q07 uvanrn urn ov •` I 'JORM-'MICR#LAS -{ _CEDAR RAPIDS • DES M014E5 ! J� ir, Chapter 1 TIIE OFFICE OF COUNTY AND CITY ASSESSOR The purpose of this manual is to assist county and city assessors and their deputies in performing the duties of the office of county or city assessor. The manual describes the legal requirements and duties of the office of county or city assessor and explains how these requirements and duties are to be fulfilled. Basics of the Office Office Created The office of assessor has been created for every county in the State of Iowa and for every city in the State of Iowa having more than one hundred twenty-five thousand population. Furthermore, any city having a population greater than ten thousand but less than one hundred twenty- five thousand may by ordinance provide for the selection of a city as- sessor. Such a city desiring to select an assessor must notify the tax- ing bodies affected not less than 60 days before expiration of the term of the assessor in office. (Sec. 441.1) i All assessors in the State of Iowa are subject to the supervision of the state director of revenue. (Sec. 421.17(1)) Conference Board Each county and city having an assessor shall have a conference board. (Sec. 441.2) Each county conference board shall consist of: 1. The mayor of all incorporated cities and towns in the county whose property is assessed by the county assessor. 2. One representative from the board of directors of each high school district of the county. 3. And the members of the board of supervisors. (Sec. 441.2) The chairperson of the board of supervisors shall act as chairperson of the county conference board. Each city conference board shall 'consist of: 1. The members of the city council. 1 II uu•onril urn ov r 1 "DORM"'"MIC R+LA6'- CEDAR RAPIDS DES MOINES M I A07 2. The members of the school board. 3. And the members of the county board of supervisors. (Sec. 441.2) The mayor of the city council shall be the chairperson of the city conference board. in any action taken by either the county or city conference boards, each of the three categories of representatives making up the respective boards shall have one vote, for a total of three votes. No action shall be valid except by the vote of not less than two of the three units. The majority vote of the members present of each unit shall determine the vote of the unit. (Sec. 441.2) f The assessor shall be clerk of the conference board. (Sec. 441.2 i 1 Qualifying for Office For the purpose of examining and certifying candidates for the posi- tions of assessor and deputy assessor, the director of revenue shall pre- pare and administer a written examination. The examinations shall be ad- ministered twice each year in the City of Des Moines. Notification of the time, place, and date of the examinations shall be mailed to each city and county assessor, county auditor, and chairperson of each city and county conference board at least 30 days prior to the date of the exaTknatAion. (Sec. 441.5) These examinations shall be conducted by the director of revenue in j the same manner as other similar examinations, including secrecy regard- 3 Ing questions prior to the examination and in accordance with other ! rules as may be prescribed by the director of revenue. The examination - - shall cover the following and related subjects: (Sec. 441.5) L. yaws pertaining to -the assessment of property for taxation, with emphasis on market value assessment as provided in this chapter. - 2. Laws on tax exemption. 3. Assessment of real estate and personal property, including market value assessment in accordance with this chapter and in- cluding fundamental principles and practices of property ap- praisal and valuation which are consistent with market value assessment as provided in this chapter. 4. The rights of taxpayers and property owners related to the assessment of property for taxation. 5. The duties of the assessor. r 6. Other items related to the position of assessor. (Sec. 441.5) I Only individuals who possess a high school diploma or its equivalent 2 iutroncu urn ov _JORM.-MICR#LAE) CEDAR RAPIDS • DES MOINES � ! I I J are eligible to take the examination. A person desiring to take the examination shall complete an application prior to the administration of the examination. (Sec. 441.5) The director of revenue shall grade the examination taken. The di- rector shall notify, in writing, each applicant of the score attained by the applicant on the examination. An individual who attains a score of 70 percent or greater on the examination is eligible to be certified by the director of revenue as a candidate for any assessor position. Any person who `passes the examination and who possesses at least two years of appraisal related experience as determined by the director of revenue shall be granted regular certification and become eligible for appoint- ment to a six-year term as assessor. Any person who passes the examina- tion but who lacks such experience shall be granted temporary certifica- tion, and shall be eligible for a provisional appointment as assessor. (Sec. 441.5) Any person possessing temporary certification who.receives a pro- visional appointment as assessor shall, during the person's first 18 months in office, be required to complete a course of study prescribed and administered by the director of revenue. Upon the successful com- pletion of this course of study, the assessor shall be granted regular certification and shall be eligible to remain in office for,the balance of his or her six-year term. All expenses incurred in obtaining regular certification shall be defrayed by the assessment expense fund. (Sec. 441.5) Following the administration of an examination, the director of revenue shall establish a register containing the names of all individuals eli- gible for appointment as assessor. The register shall also indicate the examination score of the individual and whether each eligible candidate has been granted a regular or a temporary certificate. All eligible candidates shall remain on the register for a period of two years follow- ing the date certification is granted by the director. (Sec. 441.5) A specisl examination may be required by the conference board or a further examination conducted by the examining board. (See the following section on Appointment, Vacancy, and Term.) Appointment, Vacancy, and Term At a regular meeting of the conference board each voting unit shall appoint one qualified person to serve as a member of an examining board. Members of the examining board shall serve without compensation for a term of six years. (Sec. 441.3) When a vacancy occurs in the office of city or county assessor, the examining board shall, within seven days of the occurrence of the vacancy, request the director of revenue to forward a register containing the names of all individuals eligible for appointment as assessor. The examining board may, at its own expense, conduct a further examination, either written or oral, of any person whose name appears on the register, and shall make written report of the examination and submit the report 3 uirnncn urn av �- 'JORM" MICR6LA13 1 J ' I CEDAR RARIDS • OES MOI4E5 I a _4W a67 r r together with the names of those individuals certified by the director of revenue to the conference board within 15 days after the receipt of Elie register from the director of revenue. (Sec. 441.6) Upon receipt of the report of the examining board, the chairperson of the conference board shall by written notice call a meeting of the conference board to appoint an assessor. The meeting shall be held not later than seven days after the receipt of the report of the examining board Uy the conference board. The physical condition, general reputa- tion of the applicants, and their fitness for the position as determined by the examining board shall be taken into consideration in making the appointment. At the meeting, the conference board shall appoint an assessor from the register of eligible candidates. (Sec. 441.6) If the conference board fails to appoint an assessor from the list of individuals on the register, the conference board shall request permis- sion from the director of revenue to hold a special examination in the particular city or county in which the vacancy has occurred. Permission may be granted by the director of revenue after consideration of factors such as the availability of candidates in that particular city or county. The director of revenue shall conduct no more than one special examina- tion for each vacancy in an assessing jurisdiction. The examination shall be conducted by the director of revenue as provided in section 441.5, except as otherwise provided in this section. The examining board shall give notice of holding the examination for assessor by post- ing a %_aritten notice in a conspicuous place in the county courthouse in the caste of county assessors or in the city hall in the case of city assessors, stating that at a specified date, an examination for the position of assessor will be held at a specified place. Similar notice shall be given at the same time by one publication of the notice in three newspapers of general circulation in the case of a county assessor, or in case there are not three such newspapers in a county, then in news- papers which are available, or in one newspaper of general circulation in the city in the case of city assessor. The conference board of the city ,o& county in which a special examination is held shall reimburse the department of revenue for all expenses incurred in the administra- tion of the examination, to be paid for by the respective city or county assessment expense fund. rollowing the administration of this special examination, the director of revenue shall certify to the examining board a new list of candidates eligible to be appointed as assessor and the examining board and conference board shall proceed in accordance with the provisions of section 441.6. (Sec. 441.7) The term of office of an assessor shall be for six years. Appoint- ments for each succeeding term shall be made in the same manner as the original appointment except.that not less than 90 days before the expir- ation of the term of the assessor the conference board shall hold a meeting to determine whether or not it desires to reappoint the incum- bent aksessor to a new term. (Sec. 441.8) The conference board shall have the power to reappoint the incumbent assessor only if the incumbent assessor has satisfactorily completed the 4 1 uironcu urn ov j JORM "MIC R(SL AFS j LED0.A NRMI DS • DES MDI4E5 j 90,7 1 _y J� 1 continuing education program. (See next section on Continuing Education.) If the incumbent assessor is not reappointed, then not less than 60 days before expiration of the term of said assessor, a new assessor shall be appointed according to the procedure outlined above. (Sec. 441.8) When the duties of the county assessor are combined with the duties of another officer or employee as provided in sections 332.17 to 332.21, inclusive, (see section on Combining County Offices, infra.), the person named to perform the combined duties shall be appointed as outlined above. (Sec. 441.56) Continuing Education There is created a commission consisting of the director of revenue, two Iowa assessors appointed by the executive board of the Iowa State Association of Assessors, and one member appointed by the state board of tax review, and three lay persons appointed by the governor to four-year terms subject to the approval of two-thirds of the members of the senate. A majority of the members of the board shall constitute a quorum. The lay persons appointed to the commission who are not public employees shall be paid a forty dollar per diem and shall be reimbursed for actual and necessary expenses incurred while on official commission business. All compensation and reimbursements shall be paid by the department of revenue from the appropriation made to it for the fiscal year in which the claim for per diem or expenses is made. (Sec. 441.8) The commission shall establish, designate, or approve courses, work- shups, seminars, or symposiums to be offered as part of the continuing education program, the content of these courses, workshops, seminars, or symposiums, and the number of hours of classroom instruction for each. At least once each year the commission shall meet to evaluate the con- tinuing education program and make necessary changes in the program. Upon the successful completion of courses, workshops, seminars, or _ symposiums contained in the program of continuing education, as demon- strated by attendance at sessions of the courses, workshops, or sym- posiums, and in the case of a course designated by the commission, attaining a grade of at least 70 percent on an examination administered at the conclusion of the course, the assessor or deputy assessor shall receive credit equal to the number of hours of classroom instruction contained in those courses, workshops, seminars, or symposiums. An assessor or deputy assessor shall not be allowed to obtain credit for a course, workshop, seminar, or symposium for which the assessor or deputy [j assessor has previously received credit during the current term or ap- pointment except for those courses, workshops, seminars, or symposiums designated by the commission. The examinations shall be confidential to the commission and persons designated by the commission to have access to the examinations. Upon receiving credit equal to 150 hours of classroom instruction during the assessor's current term of office of which at least 90 of the 150 hours are from courses requiring an examination upon conclusion of the course, the commission shall certify to the assessor's conference 5 1 u,ronniurn ov JORM "MIC RdLAB- j CEDAR RAPIDS • DES MOINES ! I! 1 _y i JV _y board that the assessor is eligible to be reappointed to the position. For assessors whose present terms of office expire before six years from January 1, 1979, or who are appointed to complete an unexpired term, the number of credits required to be certified as eligible for reappointment shall be prorated according to the amount of time remaining in the present term of the assessor. Within each six-year period following January 1, 1980, or the appoint- ment of a deputy assessor appointed after January 1, 1979, the deputy as- sessor shall comply with this section except that upon the successful com- pletion of 90 hours of classroom instruction of which at least 60 of the 90 hours are from courses requiring an examination upon conclusion of the course the deputy assessor shall be certified by the commission as being eligible to remain in the position. If a deputy assessor fails to com- ply with this section, the deputy assessor shall be removed from the position. If a deputy is appointed to the office of assessor, the hours of credit obtained as deputy pursuant to this section shall be credited to that individual as assessor and for the individual to be reappointed at the expiration of the term as assessor, that individual must obtain the credits which are necessary to total the number of hours for re- appointment. Each conference board shall allow the assessor and any deputy asses- sor sufficient time off from his or her duties to obtain certification. The conference board also must include within the budget for the assessor's office sufficient funds so that the assessor and any deputy assessor may obtain certification. '(Sec. 441.8) Annual Budget Not later than January 1 of each year the assessor, the examining board, and the board of review, shall each prepare a proposed budget of all expenses for the ensuing fiscal year. The assessor shall include in his/ . tier proposed :budget the probable expenses for defending assessment ap- peals. Said`budgets shall be'combined by the assessor and copies there- of forthwith filed by him/her in triplicate with the chairperson of the confer- ence board. (Sec..441.16) p Such combined budgets shall contain an itemized list of the proposed E salaries of the assessor and each deputy, the amount required for field personnel and other personnel, their number and their compensation; the estimated amount needed for expenses, printing; mileage, and other ex- penses necessary to operate the assessor's office, the estimated ex- penses of the examining board and the salaries and expenses of the local board of review. (Sec. 441.16) k Each fiscal year the chairperson of the conference board shall, by written notice, call a meeting to consider such proposed budget and shall fix and adope a consolidated budget for the ensuing year not later than j January 15. (Sec. 441..16) 9 C � i uvoncu ucn vv i.j " JORM MIC REIC 4B CEDAR RAPIDS • DES MOINES I r At such meeting the conference board shall authorize: (sec. 441.16) 1. The number of deputies, field personnel, and other personnel of the assessor's office. 2. The salaries and compensation of members of the board of review, the assessor, chief deputy, other deputies, field personnel, and other personnel, and determine the time and manner of payment. 3. The miscellaneous expenses of the assessor's office, the board of review, and the examining board, including office equipment, records, supplies, and other required items. 4. The estimated expense of assessment appeals. All such expense items shall be included in the budget adopted for the ensuing year. (Sec. 441.16) ' All tax levies and expenditures provided for herein shall be subject to the provisions of chapter 24 and the conference board is hereby de- clared to be the certifying board. (Sec. 441.16) Any tax for the maintenance of the office of assessor and other assessment procedure shall be levied only upon the property in the area assessed by said assessor and such tax levy shall not exceed forty and one-half cents per thousand dollars of assessed value in assessing areas where the valuation upon which the tax is levied does not exceed ninety- two million six hundred thousand dollars; thirty-three and three-fourths cents per thousand dollars of assessed value in assessing areas where the valuation upon which the tax is levied exceeds ninety-two million six hundred thousand dollars and does not exceed one hundred eleven million one hundred twenty thousand dollars; twenty-seven cents per thousand dollars of assessed value in assessing areas where the valuation upon which the tax is levied exceeds one hundred eleven million one hundred twenty thousand dollars. The county treasurer shall credit the sums re- ceived from such levy to a separate fund to be known as the "assessment expense fund" and from which fund all expenses incurred under this chap- ter shall be paid. In the case of a county where there is more than one assessor the treasurer shall maintain separate assessment expense funds for each assessor. (Sec. 441.16) The county auditor shall keep a complete record of said funds and shall issue warrants thereon only on requisition of the assessor. (Sec. 441.16) The assessor shall not issue requisitions so as to increase the total expenditures budgeted for the operation of the assessor's office. how- ever, for purposes of promoting operational efficiency, the assessor shall have authority to transfer funds budgeted for specific items for the operation of the assessor's office from one unexpended balance to another; such transfer shall not be made so as to increase the total amount budgeted for the operation of the office of assessor, and no funds shall be used to increase the salary of the assessor or the salaries of 10 utron_rn urn av 1. I_JORM� MICR6LAB- CEDAR RAPIDS DES h1014E5 I ao;7 —y J� permanent deputy assessors. Fie/she shall issue requisitions for the examin- ing board and for the board of review on order of the chairperson of each board and for costs and expenses incident to assessment appeals, only on order of the city legal department, in the case of cities and of the county attorney in the case of counties. (Sec. 441.16) Unexpended funds remaining in the assessment expense fund at the end of a year.shall be carried forward into the next year. (Sec. 441.16) There is created in the office of the treasurer of state a "reassess- ment expense fund" for the purpose of providing loans to a city and county conference board for conducting reassessments of property. There is ap- propriated to the reassessment expense fund fromthe general fund of the state from any unappropriated funds in the general fund of the state such funds as are necessary to carry out the provisions of this section, and section 421.17, subsection 20 and the last paragraph of section 441.19, subject to the approval of the state comptroller. Repayment of of loans shall be credited to the fund. (Sec. 421.30(1)) There is created a reassessment expense fund committee composed of the director of revenue, the state comptroller, and the chairperson of the state board of tax review. The committee shall maintain and ad- minister the reassessment expense fund created pursuant to subsection 1. (Sec. 421.30(2)) Within 60 days of the receipt of an order of the director to reassess all or part of the property in an assessing jurisdiction, the conference board and assessor of the assessing jurisdiction shall submit to the director a detailed proposal for complying with the order. The proposal shall contain specifications for the completion of the reassessment project, the financial condition of the assessing jurisdiction, and any other information deemed necessary by the director. (Sec. 421.30(3)) Each proposal submitted pursuant to subsection 3 shall be reviewed by the director to determine if the proposal will result in compliance with the reassessment order. The director shall approve or disapprove each proposal and shall notify the appropriate conference board and as- sessor of the decision. If the director determines the proposal will not result in compliance with the reassessment order, the notice shall con- tain the reasons for the director's determination and an explanation as to how the proposal shall be corrected in order to be approved by the director. (Sec. 421.30(4)) If the notice to the conference board and the assessor states that the director has determined that the proposal will result in compliance j with the reassessment• order, the conference board may, if it lacks the financial resources to comply in all respects with the reassessment order, file with the committee an application for a loan from the re- assessment.expense fund. The loan to the conference board may be for all or part of the funds required to comply with the reassessment order. The icommittee shall approve, amend and approve, or reject each application and notify the conference board and assessor of its decision. If the 11 261 urronni ucn uv JORM MICR46LAB V j , j I CEDAR RAPIDS • DES 14011VE5 L1 1 r e application is amended or rejected, the notice shall contain the com- mittee's reasons for the amendment or rejection. (Sec. 421.30(5)) Upon the committee's approval of the advancement of funds from the reassessment expense fund, the committee shall certify to the appropri- ate conference board and assessor a schedule for disbursing the loan to the assessing jurisdiction's appraiser fund authorized by section 441.50. The schedule shall provide for the disbursement of funds over the period of the -reassessment project, except that 10 percent of the funds shall not -be disbursed until the project is completed. The conference board shall at its next opportunity levy pursuant to section 441.50 sufficient' funds for purposes of repaying the loan made from the reassessment ex- pense fund. The amount levied shall be sufficient to repay the loan in semiannual installments during the course of the reappraisal project as specified by a repayment schedule established by the committee. The repayment schedule shall provide for repayment of the loan not later than one year following the completion of the reassessment. Semiannual repay- ments of the proceeds of the loan shall be made on or before December 1 and May 1 of each year. (Sec. 421.30(6)) Any reassessment of property ordered by the director, whether or not undertaken with funds provided in this section, shall be conducted by the assessor in accordance with the Iowa real property appraisal manual issued under authority of section 421.17, subsection 18, the assess- ment laws of this state, and any reassessment order issued by the director under authority of this chapter. The conference board may employ ap- praisers or other expert help to assist the assessor in completing the reassessment, except that no conference board receiving funds under this section shall enter into a contract for the reassessment of property un- til the board's proposal for completing the reassessment is approved. The director shall supervise the conduct of all reassessments of prop- erty and issue to the assessor or conference board such instructions, directives, or orders as are necessary to ensure compliance with the pro- visions of this section and the assessment laws of this state. (Sec. 421.30(7)) The assessor of each assessing jurisdiction receiving funds under this section shall submit to the director, in the form and manner pre- scribed by the director, reports showing the progress of the reassessment. If the director determines that a reassessment undertaken with funds pro- vided in this section is not being conducted in accordance with the proposal submitted pursuant to subsection 3, the director shall notify the appropriate conference board and assessor and the committee of the II director's determination. The notice shall contain an explanation as to how the deficiencies in the reassessment may be corrected. If the'de- ficiencies noted by the director are not corrected within 60 days of the date the assessor and conference board are notified of their existence, the committee shall suspend payments from the reassessment expense fund until the director -notifies the committee that the deficiencies have been corrected. (Sec. 421.30(8)) Funds obtained under this section shall be used only to conduct W ulronniurn Qv IJORM MICR#LAB- J CEDAR RAPIDS • DES I401NE5 i ao7 reassessments of property as approved and conducted pursuant to this section. (Sec. 421.30(9)) The dog listing fee provided in section 351.15 shall not be retained by the assessor but shall be a part of the assessment expense fund. F (Sec. 441.12) i The conference board shall have power to employ appraisers or other technical or expert help to assist in the valuation of property, the cost thereof to be paid in the same manner as other expenses of the assessor's office. The conference board may certify for levy annually an amount not to exceed forty and one-half cents per thousand dollars of assessed value of taxable property for the purpose of establishing a special appraiser's fund, to be used only for such purposes. From time to time the conference board may direct the transfer of any unexpended balance in the special appraiser's fund to the assessment expense fund. (Sec. 441.50) YIf PO_CII YCf1 PV 1l" JORMM IC ROLA CEDAR RAPIDS DES MDIVES I 7 7 2 i7 7 71 .I 7! 71 ' 11 ! 73 73 � N 35 36 l' ��l.oP Iox.. CPP.AP. p)ppi GP[LM I.T. AIPL. IOP. MAO. I. U.L A. IlllS -4rPNOT7oh T!Otvl Ye jr J4br4lC4 c101�l1tf%'PiT ! uirpnnu:rn nv 1 1- "JORM"-MICR46C AB CEDAR RAPIDS •DES MOINES I I ao7 3 ll s s 6 1 a ' Li7./_ -7_:71- ' •---N–/)'IItSGahna mo=o. 176,�� . a94 � 6'ZI— _ B� $/.5 I 7 57.Y253.__ s� __Ny.6,710 { _�(Sohnsvn_Cv _ isa,9Y5;—. I; 5, 1 o+---, o31b93� ..I s I=A C;iv 36 93 ` i A7 070. 1 a3b�lY5 � I I k I J I , I { B I nQ eA;6'A' _G5 c GG;700 I! o1e.o_— _.-I—II739II�G OhnSvnHCa i I, --- - --- — ---... sll ,lolny b 6n5Y 7 1 6' IIZsMoineS_Co------___---_ ON 7. 3 sca+-neIto _Co osa 7. n� hnSo1•_t_o�n�r '.— 2 ii . C(p� FlO h.L'ei)-3_��r .C��9�nr %SStSSOR'33 Ldr��t/rnfiP_/i _ i i w A. cLl. 2 _ sol9t -.-)a% Vic 17.Iel4 7 I 007_ �! -I 1go�osi._ 3 i 1 3 y I l' ��l.oP Iox.. CPP.AP. p)ppi GP[LM I.T. AIPL. IOP. MAO. I. U.L A. IlllS -4rPNOT7oh T!Otvl Ye jr J4br4lC4 c101�l1tf%'PiT ! uirpnnu:rn nv 1 1- "JORM"-MICR46C AB CEDAR RAPIDS •DES MOINES I I ao7 3 ll s s 6 1 a ' 1 0 2 � 7 s� { l l I; 5, 7 I l I, i 1 � I I k I J I , F { i i i I i I 1 I I - - myrOnrii mrn nv f -DORM--MIC RbILAB- lj I CEDAR RAPIDS - DES MOIN ES J Y'l i I f\iJ M Uol ao i � �0i V M Gl a i N r31 N cc J1LrLc_—-- o`L 4' NI O a O 'r J CO 4 CD I IY 1 1 OI i I I i I I li I I JI f i � y nl nl j NITj Q nl I I I I i CC o nl cor� rl E.� �° s 8 ✓• R _ C I C4_ I � I I I - - myrOnrii mrn nv f -DORM--MIC RbILAB- lj I CEDAR RAPIDS - DES MOIN ES J Edio r i a F_ a Assessor 1,��'Orcjer Un.,-,,-7C_G!SS01y JN the wake of City Assessor Ku- Thus under a county assessor here, lish's decision to resign this week, Cedar Rapids citizens would have a the suggestion'has been made that much -diluted voice in the handling of the offices of city and county asses- assassment b u s I n a s s. The city's mayor would be only one of many sor be combined in the interest of making king up the ne iowns-and-cities %-at. countywide unity in assessment mat - Ing unit. The Cedar Rapids commu- ters. nity school district's role would be A general trend in government to similarly diluted. streamline overlapping functions for Only the county board of super - efficiency's sake gives this a tone of visors would retain it same position plausibility. 'If such a step is worth —a relatively stronger one in coll• considering here, the' circumstance tra,t to the other two. Yet Cedar of a city -side vacancy in the asses- Rapids valuations still would be the sor's post also clears the idea—at major part of all Linn county's, yield - least halfway—of judgment clouded ing more county -axes than all the by personality factors. rest combined. But in weighing the mer - or possi- Alone among all three.taxii.- bodies bility, the taxing bodies empowered= here the a a u n t y supervisors are to make this choic ' will find a num- * 0 elected on a basis of political party bcr of points that give consolidation affiliation. This, too, brings into ques. -.less• allure than it shows at first. tion the wisdom of a stron3c, voice in the whole assessment picture for Assigrments party -oriented officials. 0 Iowa law gives cities in he 10, The city assessor's 1965 budget 000-to-125,OCO population range an op• calls for an outlay of $140,332. The tion as to use of the county zssessor county assessor's budget is $74.420. system or a city assessor's office of Neither office overlaps the other in their own. For cities of at least 125, area covered. The city assessor deals 000 there is no choice: a city assessor strictly with property inside the city is required. Cedar Rapids, of course, limits, the county assessor. with rural has passed the 100,000 mark by a .'property and small municipalities — comfortable margin already. Thouggh ncluding Marion, which qualities for it seems unlikely that further growth its own assessor too but hasn't want- will reach 135,000 by I070, almost • ad one. Though limited savings might certainly it will by IC.10. And long be - accrue, it is doubtful that any sig- fore that, the population picture that nificant cuts in staff or overhead calls for separate assessing mecha- would result from combining the two. nisms will prevail. Duplication now is virtually nil. The county assessor's staff, in oth- Or . Doubtful Seic-!jJ1 er words, now handles agricultural In that light, chan,ging to a county. assessments predominant];. The city wide system at this point only would staff's work loans hard to industrial, lead in a matter a.' tiro: to. conipul- coininercial and residential holdings• sory reinstatement of the city asses. The two thus differ substantially, and sor armn.-ement. What good a switch margin: them would chiefly bland would do with that in prospect—even parallel -activities rather than tighten if it brought some clearcut tempo - overlapping ones. In terms of equi- rary benefits — Is doubtful all the lability too, both city and county more thereby. -valuation levels correspond so close• Until considerations more pe.sua- • ly now that little improvement In bal- sive than those at hand so far can ance could stem from a one -office overweigh :he drawbacks, then, system. I sticking with a dual system seems to Two further points, in our opinion, be the'smartar course for more Linn militate more strongly yet against countians than not. consolidation: '0 Under the COUNTY asst-ssor set- up. appointive and budgetary power rests with n conference board com- prised of mayors from all the com- munities so covered, members of the county board of education, and the county board . of supervisors. The mayors -together have one unit vote, the school board one and the super- visors one. Under the CITY assessor system, the controlling conference board con- sists of a single city council, the city district's board of education and the county supervisors. A single county- wide assessor would be just that—a county assessor. The concept of a joint or "in c r g a d't arrangement is misleading as to city weight in such a plan. CEDAR RAP J I 9 -J . _;S i 9 ` ),sCHY of Iowa Ckz--:r MEMORANDUM Date: January 12, 1982 To: City council From: Library Board Re: Staffing Requests - Clarifications to FY83 Proposed Budget as Printed I. THE LIBRARY BOARD'S FIRST PRIORITY: Two FTE positions to restore service levels which existed at the opening of the new building. (Sunday hours constitute expanded service and should be discussed separately.) The proposed staff in priority order: 1) .25 Librarian II (Volunteer Coordinator) $5480 2) .75 temporary hours (miscellaneous tasks) 8165 3) 1.00 Library Clerk (Circulation Dept.)* 13770 1.25 permanent/.75 temporary positions $27,415 *Alternate: Fund clerk as temporary position for '$8870; revised totals 25 permanent/1.75 temporary. $22,515 This additional staff would allow the restoration of the direct service and support work which has been dropped or seriously reduced since the opening of the new building due to the overwhelming increases in volume of service: Continuous recruitment and training to maintain a staff of three FTE volunteers (120 hours/week) to augment regular staff. Thursday morning and Saturday morning openings. Three childrens story hours. Shorten waiting time from 15-20 minutes to 5-10 minutes for service at peak use hours. No limit on number of items checked out. f 141rpnFil 14M RV -1" JORM MICR¢LA B -, I CEDAR RAPIDS • DES MOINES j j..... _ ._ _ ._II • %J J� v - 2 Instructional tours for school classes. Improve availability of materials by quicker reshelving and regular maintenance of shelving order. Regular inspection, cleaning and repair of circulated items to prevent deterioration of collection valued at $2,000,000. Regular evaluation, selection and ordering of new and replacement materials (books, records, periodicals, etc.). Support for the scheduled planning process to identify specific service priorities including days/hours and services which take precedence when resources are limited. II. ADMINISTRATIVE AND STAFF REORGANIZATION The seven administrators referred to in the Manager's footnote to the Library's authorized positions as printed in the FY83 proposed budget are actually four FTE positions. This is slightly less than the administrative arrangement under the old plan. Their remaining time is 'spent in direct service or support work. Reorganization allowed the Library to reassign time saved by automation and by efficiencies of the new building. The same number of people are operating a facility twice the size and are able to absorb most of a planned 20-25 percent increase in use... BUT not 50 percent. III. SUNDAY SERVICE While the Board is in favor of opening the Library on Sunday, we recognize that this is an expanded service level. We cannot recommend offering it at the expense of current services until the planning process makes it clear what services or hours, if any, are lower priority. bdw2/16-17 MIrRMII mrn RV 1 ` "JORM,"'MIC R#LA13' I CEDAR RAPIDS •DES MDIYES j J_ 1'D RELATIONSHIP OF DIRECT SERVICE AND SUPPORT WORK - IOWA CITY PUBLIC LIBRARY Each unit of DIRECT SERVICE requires two units of SUPPORT WORK Current Staff Old Old New New New Building Building Building Building Building BEFORE AFTER EXPECTED ACTUAL ADD AUTOMATION AUTOMATION GROWTH GROWTH SUNDAY OF PUBLIC OF PUBLIC HOURS SERVICES SERVICES RATIO RATIO 1:2 1:1.8 25% 50% 6% + Savings from AUTOMATION C:!:J ®Savings from VOLUNTEERS & EFFICIENCIES of new building Staffing shortfall - ACTUAL !" Staffing shortfall - L WITHOUT AUTOMATION 1 '■ SUNDAY service r t 1n l if Id Ir RORIIMm Ry i "JORM - MICR+LAB" CEDAR RAPIDS DES MOVES I h � 1 Current Staff Prepared January, 1982 LE ba O C6 _4 A J� it I tt Iowa City Public Library KEY SERVICE INDICATORS First six months FY1982 compared to a year ago 1, PEOPLE ENTERING LIBRARY Does not include people who only use lobby facilities; meeting rooms, restrooms, etc, 2, ITEMS CHECKED OUT 3, ITEMS BOOKED Meeting rooms, films, equipment 4, INFORMATION REQUESTS Only includes substantive questions like "How to locate a registered trademark" or "Text of Human Life Amendment," NOT "Where are the Biographies" or "What time do you close," 5, NEW CARDS ISSUED 6, TELEPHONE CALLS 7. OTHER PUBLIC SERVICES Items delivered to Jail/homebound . Training or assistance w/ equipment Inter -library loans Reserves Tours Publications Programs Story hours Displays 247,094 4,514 31,149 5,825 22,865 11,479 utronni urn nv '... DORM '" �MIC Rfi1CA B"" CEDAR RAPIDS DES MOIRES '..._. .. ._.. __ ..I up 50% up 14% up 113% up 59% up 62% up 60% up 198% ■ 1) EXAMPLES OF WORKLOAD CREATED BY INCREASED VOLUME OF SERVICE ADD'L UNITS per week SERVICE over Year ago RATE 1. For every person into 1325 items to 50/hour building an average of reshelve 1/2 item must be reshelved, 2, Items checked out 1100 eshelvems to 50/hour 3. Items booked 92 bookings 10 ea 4, Information.requests .. additional staff assigned to esk Informatio 5. New Cards 85 cards 10 ea 6, Telephone Calls 323 calls eacheconds 7, Other public 294 work units minutes per services task utronn,urn av J0RM"—MICR+LA8'- f - I CEDAR RAVIDS •DES MOIYES ADD'L HOURS TO COMPLETE per week 26.5 22.0 15.5 14.0 14.0 2.5 19.5 114 hours week 1 3.0 F.T.E. Staff a o8' CITY OF CIVIC CENTER 410 E. WASHINGTON ST '-�i OWA IOWA CITY, IOWA 52240 t PR0CLAMATI0 t kL� CITY (319) 356-5000 WHEREAS, .the State H.i,stoAicat Society o6 Iowa .La eeeebaating .i,te 125th amtLversaAy on January 30, 1982, and WHEREAS, 6or .the bene6.it o6 Iowana and, .in 6aet, bon v.i.a.i.ton.a 6rom ate oveA .the United Staten and .the wortd, .the State HietoricaR Society luu 6or 125 yearn ca4Aied out its objeetivet to pheaehve .in6ormation o6 our eaAty pioneen.a and our Indian tkibet, to exhibit .the antiquities and .the pant and pauent reeourcea o6 .the atate, and to promote .the atudy o6 history, and WHEREAS, .the City o6 Iowa City wiahea to extend .ita conghatutati.on.a and sinceAe appheciation bon a job weft done .to .the many peopCe who .labored hard and .Gong to accompCish what lwa been done and to .those who are continuing in thda ta.ak, NOW, THEREFORE, I, Many C. Neulwuaer, A1ayoA o6 the City o6 Iowa City, do hereby phoaeaim SatuAday, January 30, 1982, as a DAY OF SPECIAL RECOGNITION FOR THE STATE HISTORICAL SOCIETY OF IOWA in Ioaw. City, and urge at t-kuident6 to join .in thie expression o6 appneeiation 6oA the preseua- tion o6 oux heritage. Signed in Ioua City, Iouu, this 30th day o6 January 1982. u�roncn urn ov J '" ORMMICR�LAB - J 1 CEDAR RAPIDS • DES MOINES II r'-` ao9