HomeMy WebLinkAbout1982-02-08 Council minutesINFORMAL COUNCIL DISCUSSION
FEBRUARY 8, 1982
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INFORMAL COUNCIL DISCUSSION; February 8, 1982, 4:45 P.M. in Che Conference
Room at the Civic Center. Mayor Mary Neuhauser presiding.
COUNCILMEMBERS PRESENT: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser,
Perret. Absent: None. Staffinembers present: Berlin, Stolfus, Helling,
Jansen, Schmadeke, Farmer, Vitosh
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TAPE-RECORDED on Reel n82-5, Side 1, 200-1794.
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COUNCIL BUSINESS
1. Balmer advised that he would not be able to attend the meeting at the
Highlander with Boards and Commissions.
2. Berlin explained that the Franchise Study was the result of the National
Science Foundation Grant given to prepare information for cities in
Iowa about to enter into negotiation of franchises. The Committee,
Berlin, Dickson and Perret will meet with Atty. Jansen and decide where
to go from here.
FY'83 BUDGET INFORMATION & CIP DECISIONS j
Berlin reviewed what he thought Council had settled previously relating to s
capital improvement projects: the amount of $300,000 would remain in the
budget, and the decision on where to use asphalt overlay would be made later
this Spring; there was agreement to go ahead with plans for the Iowa Avenue
Bridge and the Burlington Street Bridge, but hold off on construction; there
was agreement to construct the Camp Cardinal Bridge with federal assistance
for funding. There were no objections.
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Regarding cost figures for the Melrose Court Improvements, Berlin provided
the two-year old costs of $40-50 thousand for sidewalk and retaining wall,
or $80-100 thousand with addition of curbs and gutters. If both parts of i
the project are to be done, they should be done at the same time. The `
same kind of project is proposed for Kimball Road possibly under the special
assessment process (paid by property owner). Kimball Road is not in a
Neighborhood Improvement District.
Balmer called attention to the explanation regarding the vacant position
in Parks and Recreation in regard to the Forestry position. Berlin advised
' that Showalter had no objection to this approach. Discussion of this issue
will be put on the pending list. Vitosh clarified the amount added for the
Library, $22,515. It was the amount for the alternative to the first prior-
ity of the Library Board. The Sunday Service was included in the City Mana-
ger's expanded service level at $19,750 in the original budget, page viii.
In the handout on receipts, the amount shown for the Library includes the
County contract, and these receipts come into the general fund. The
Library's fund-raising efforts (gifts & bequests) are non -budgeted funds.
Vitosh will provide a memo regarding these amounts which are in a trust
account, and how they are expended.
Balmer asked that under Finance Administration where property tax receipts
are listed in the final budget,that the areas where property tax will be
/ used be shown in detail. Erdahl pointed out that the $3,200 added to the
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Informal Council
February 8, 1982
contingency fund for Human Services Agency was to be added to the lump sum
and not specifically tagged for the Fairmeadows project. The possibility
of using a portion of the lump sum for Mayors Youth or Fairmeadows projects,
however, was discussed.
Berlin pointed out that the FY82 salary figures shown as distributed in the
memo, are salary figures only, not including health insurance, FICA, IPERS,
or longevity, but in the proposed budget for FY83, the salaries include
the fringes and appear as Personal Services. The Space Study will be
discussed in conjunction with the remodeling of the Police Dept. in CIP.
CAPITAL IMPROVEMENT PROJECTS
Using the memo of December 4, 1981 which presented the CIP program and
priorities, Council started discussion with items in Table 1.
1. Bus Maintenance Building The funding was deleted for FY83, as discussions
with UMTA regarding funding are encouraging and planning will then be
in conjunction with financing of the transit system (Item 30).
2. Remodel Police Department Berlin advised that carpeting, lighting and
ceiling repair can be done out of this year's budget, so the FY83 fund-
ing can be deleted.
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Space Study Erdahl (rented to make the Civic Center building accessible
if any expansion was done, and questioned if only the fire station was
built, how the elevator for the Civic Center could be put in. Berlin
thought there would be a way to do it. The problems regarding parking
if Civic Center lot were used for construction were noted. It was
suggested that Chauncey Swan Lot or the new area just purcha'se'd at the
Recreation Center could be used. Costs for sites not city owned but
centrally located were discussed. The Mayor proposed that Council
continue looking at Alternative n3, but without rejecting Alternative
12 as a possibility, and put in the CIP in the next 3 to 5 years, the
money for a new fire station at least. This expenditure would be
subject to a referendum, so Council cannot positively commit themselves,
so if offices are moved to the Senior Center, it will depend on what
comes out of a referendum on the fire station as to what will happen
next. There was consensus for the commitment as outlined by the Mayor.
To Balmer's question if the Fire Dept. moved out, would there be enough
space to expand the Police Dept. and move planning people back, the
City Manager replied that there would be. Cost estimates for construc-
tion were noted. Annual operating costs after expansion were requested.
Neuhauser noted that these should be provided for any new capital project.
As Councilmembers were uncertain about the actual allocation of space,
Berlin will ask Newman to go one more step and refine the planning.
In ffic Engineering -Service Rav Renovation Scllmadeke noted that space
is currently adequate, and this project depends on the transit project.
Vitosh advised that a phased project with use of Road Use Tax in the
future is a possibility. So FY83 funding will be deleted.
Como Cardinal Road Bridge. 5250,000 will be added to FY83, city share
is $50,000. Delete amounts in FY85 and FY86.
Dodge St/Ralston Creek Storin Sewer Proiect Scllmadeke stated that the
sewer had collapsed. Funding in FY83 will remain.
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6. & 7. Iowa Ave. Brid a and Burlin ton St. Bride Engineering will
prepare design plans. 890,000 for Iowa Ave. Bridge will be moved
back to FY85. $1,028,000 for Burlington St. Bridge moved back to FY86.
The $78,000 for Burlington St. Bridge engineering will remain in FY83.
Engineering for Iowa Ave. Bridge should be hanged to $85,000 and list-
ed in the "Prior to FY83" column.
8. City Share Extra Width Paving. No funding listed. There are still
Sunset St. and Aber Drive where matching to existing overwidth is
needed. Aber is a collector street and on the west end is 36' wide.
It could take $25,000 to do it. Staff will report back on timing
and funding.
9. Benton/Riverside Intersection Engineering is being done by the State.
City will not reimburse the State for it's share until FY84.
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10. Governor/Burlington Signalization IDOT had agreed with suggestion for
a hanging sign. This item will be deleted. '
11. Hwy. 6/Fairmeadows Signalization This was changed to an "A" priority.
50% local and 50% State funding.
12. Foster Road Between Dubuque Street and Prairie du Chien purchase of
r -o -w. As Council was unsure of the plan, a map and explanation will
be provided.
13. Dubuque Street Reconstruction Overlay Staff will come back in the Spring
with a recommendation regarding doing other streets vs. Dubuque St.
Funding will remain in the CIP and sources were discussed. Berlin out-
lined the scope of the project for Dubuque St.
14. Kimball Road Curb and Sidewalk I2ipove�ments Special Assessment to
property owners for ttie sidewa k tlCity would pay for curb and gutter.
Schmadeke noted that special assessment procedures would be followed and
owners notified.
15. St. Anne Drive Improvements Will be a special assessment project.
16. Scott Boulevard Paving, Court to Rochester Scott Blvd. is finished up
to Court St. No other engineering has been done. Construction is
scheduled for FY85, engineering work in FY84.
17. Highway 1 Construction Project. Will be done by July 1, 1982. The City
will pay from FY83 budgeted funds.
18. Railroad CrossingImprovements at First Ave. Councilmembers agreed to
delete the pro0ect as aspha t repair has helped the crossing. i
19. North Branch Ralston Creek Detention Structure Erdahl reported on his
input at the CCN meeting. Commissioners advised him they were meeting
with Council to discuss the issue. At Council's request, Erdahl was
asked to meet again with the Committee, be on the agenda to relate the
history of the Ralston Creek projects and convey Council's intentions
and alternatives regarding the funding.
20. Clinton. Improvements. Improvements will be discussed with adjoining
property owners. $128,000 funding should be in FY85 and $18,000 for
amenities in FY86.
21. Linn St. Improvements Berlin commented that we were committed to do
this project far tlTe Library and Parcel 64/1. The engineering work
is almost finished.
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22. Dubuque St. Improvements Staff will also work with merchants to
come up with something. The $130,000 will be moved to FY84 and
amenities of $35,000 moved to FY85. Consistency of design for
Dubuque and Clinton projects was requested.
23. Blackhawk Mini -Park. Funding was moved to FY84.
24. Central Business District Alley Project Berlin reported that the
alley behind the Press -Citizen is this project. The utility company
has not been receptive to the request for underground utilities. The
funding will remain in FY83 and additional information will be
provided.
24a Iowa Avenue Restoration Perret called attention to this project
which was removed from the CIP last year, It would remove parking
on Iowa Avenue from Clinton to Gilbert and be.replaced with green space.
Erdahl thought the University would be interested. Other Council -
members were not in favor of this project unless the University
worked with the City to prr:vide an alternative place to park for
the businesses and church in the area.
25. New Swimming Pool -City Park Neuhauser suggested concentrating on a
year-round facility. Lynch commented that the City Park Pool and
Mercer Park Pool serve a lot of people. The funding will remain.
26. Racquetball/Handball Courts. These have been deleted from the CIP.
27. Napoleon Park Restroom and Maintenance Bldg. Funding moved to FY85.
28 & 29 Miller Park and Aber Park Council has allocated $10,000 for a
park fund. Balmer asked for consideration of joint use of school
areas such as Roosevelt and Hoover Schools. Council still wants to
sell Elm Grove Park. Funding for both parks was moved to FY84.
30. New Transit Garage Project will be left.as is for funding and timing.
31. Accessible Vans As there were many questions, Berlin will have the
committee report to Council regarding the need for their purchase.
32. Transit Fleet Ex ansion/Re lacement. $465,000 is payment for the three
uses. A grant has een app ie for to use Small Buses. The replace-
ment fund will provide the matching funds, Berlin will check to see
what amount should be added to FY83 for the small buses. Vitosh
budgets $30,000 a year for transit reserve replacement fund, as the
City pays only 10% of purchase. The total Transit Reserve Fund was
$398,000 at the end of '81, she will put in $30,000 in '82 and $35,000
in '83.
COUNCIL BUSINESS
1. City Manager Berlin commented that consultant Jim Kimm would have a report
soon regarding purchase of land for the sewer treatment plant and construction.
2. Berlin announced that after the meeting on February 16th, consultant Zuchelli
would be here for a discussion with Council regarding rebidding of Parcel
64/1. Also an Informal Meeting would be held at 7:00 P.M. before the
regular meeting.
3. Lynch called attention to the framed certificate used by Airport Commission
for retiring commissioners. Helling was directed to draft a policy for
use of the certificate by all Boards and Commissions.
Meeting adjourned, 6:50 P.M.
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