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HomeMy WebLinkAbout1982-02-16 Bd Comm minutes1 MINUTES IOWA CITY HUMAN RIGHTS COMMISSION JANUARY 25, 1982 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Turner, Watson, Portman, Gill, Futrell, Raupp, Baumgartner, Jordison. MEMBERS ABSENT: Barcello. STAFF PRESENT: Williams, Helling, Behrman, Kloser (intern). RECOIMiENDATIONS TO CITY COUNCIL: I. That a black person or other racial minority, be appointed to the Human Rights' Commission. SUMMARY OF RELEVANT DISCUSSION: I. Meeting called to order at 7:30 P.M. by Chairperson Jeff Portman. 2. Turner moved that the minutes of November 30, 1981, be approved. Jordison seconded. The motion passed unanimously. 3. There was no public discussion. 4. Complaints pending: I a. E/R, 9-18-7909. Watson will now chair and Gill will sit on the conciliation. team. The final letter has been sent to the Respondent but no response has been received. The conciliation team has yet to decide on whether to close the case or go to public hearing. Williams reported that the Respondent's attorney had requested a copy of the investigative report. The members discussed the issue of confidentiality. The members decided to have the committee looking at legislative changes investigate further into this matter. b. E/S, 7-2-8005. The Respondent cannot be located and has refused to pick up his mail at the post office. The case may have to be closed because the Respondent cannot be found. One more attempt will be made to contact the Respondent by mail. There was no reason to assign a third person to the conciliation team at this time. C. H/D, 7-9-8103. The conciliation team has not yet met and scheduled to meet following the Commission meeting. d. H/S, 8-19-8101. The conciliation agreement has been drafted and approved by the Complainant. The conciliation team is waiting for the Resondent s attorney to return its call. Baumgartner announced her resignation. Watson will now chair the team with members Futrell and Turner sitting on the team. 1' .n rnnru urn nv � 1_ `DORM MICRO LAO CEDAR RAPIDS DES MOINES f a a� 11J Id I Human Rights Commiss.,n January 25, 1982 Page.2 e. E/R, 4-22-8101. The conciliation agreement has been drawn and the Respondent has yet to see it. Portman will chair the team; Barceilo and Raupp will serve on the team. 5. Cases opened: None. 6. Cases closed: a. P/A, 11-4-8007. No probable cause. b. PA/R, 12-31-8008. No probable cause. c. H/R, 5-5-8102. No probable cause. d. E/R, 7-10-7906 and E/R, 7-10-7907. Administratively closed because the Complainant could not be located. 7. Cases in legal: a. HR, 8-6-8101. 8. Speaking engagements: Portman reported that the January 7, 1982 meeting with Mr. Fett - Board of Education In -Service Program did not take place due to a lack of communication. 9. Community Outreach: Williams reported on several ideas gleaned from a quarterly meeting in Sioux City in December at which ways to involve the community in human rights issues were discussed: a. Bulk mailings of Commission brochures. b. Newspaper articles which highlight Commission activities, including information on cases closed. C. Annual Human Rights Week. d. Volunteer work. e. Display stands in.the mall which provide information on the Commission and which allow citizens to drop off their questions or suggestions. The Commissioners discussed ways in which these suggestions could be implemented in Iowa City, discussing the positive and negative aspects of each. A committee to look into these suggestions was set up: 'Raupp (Chair), Turner, and Portman. 10. Election of Chair and Vice Chair. Portman announced that this will be done at the next meeting. 11. Commission FY83 Goals. The members discussed the inordinant amount of time used to resolve cases. General consensus agreed that within one month of 1 "DORM MIC R(SLOB] CEDAR R4NlDS � DES MOI YES ! ass _y a Jr i Human Rights Commission January 25, 1982 Page 3 receiving a case, the conciliation team shall have met with both parties, and conclude the work on the case within eight weeks; unless a public hearing is necessary. The members agreed to sponsor a public event in the third or fourth quarter of next year. Raupp questioned the interchanging of the terms civil rights and human rights. The members asked that a vote on Williams' title be placed on next month's agenda. 12. Commissioner Training. Will take place in early April so as to allow Baumgartner's replacement to attend the session. Watson moved that the City Council make an attempt to appoint a black person to the Commission. Raupp seconded. The motion carried unanimously. 13. Human Rights Month - July 1982. The consensus of the Commission was to sponsor an event that month. 14. Black History Month. Williams announced that February will be Black History Month. The members agreed that posters or fliers listing specific contributions by Black Americans should be displayed. Turner offered to see what the University has planned for that month. 15. The March Newsletter. Kloser asked for input from the members. 16. Staff Report. The members reviewed the staff report. 17. Next Commission Meeting - February 22, 1982, 7:30 PM, City Manager's Conference Room. Agenda Setting - February 15, 1982. 18. Turner moved and Jordison seconded that the meeting adjourn. Passed unanimously at 9:20 PM. Taken by: Sara Behrman. 1' u.nnncn urn ev i JORM " MICR¢LAB- 1 Ij CEDAR RAPIDS DES M019E5 r" 1 _y r JV MINUTES IOWA CITY HOUSING COMMISSION WEDNESDAY, JANUARY 13, 1982 CITY MANAGER'S CONFERENCE ROOM - CIVIC CENTER COMMISSION MEMBERS PRESENT: Haendel, Dennis, VanderZee, Farran, Koenig. COMMISSION MEMBERS ABSENT: Karstens, Graf. STAFF MEMBERS PRESENT: Kucharzak, Seydel, Hencin, Franklin, Hauer, Barnes. RECOMMENDATIONS TO COUNCIL: That the number of University housing units be raised from 30 to 40 units contingent on legal interpretation of student -family status distinction. Motion VanderZee, second Farran, approved 5/0. That three resolutions -- Administrative Plan and Equal Opportunity Housing Plan for the Section 8 Moderate Rehabilitation Program, Annual Contributions Contract and Depositary Agreement, and New Income Limits for Public Housing -- be adopted by Council. Motion Koenig, second Farran, approved 5/0. 1. Meeting to Order. Meeting was called to order at 3:35 by Chairperson Haendel. 2. Minutes of the meeting of December 2, 1981 were approved as mailed on motion by Koenig, seconded by Dennis, approved 5/0. 3. Bob Wolf of Wolf Construction made a presentation on manufactured mobile home housing and explored the idea of this home ownership concept for the tract of land on the east side of Scott Blvd. just north of Sunrise Mobile Home Court. The tract is 37h-38 acres and could feasibly handle 250-300 units. Factors he cited for need of these units were energy and building cost and land use. Estimated cost: $40,000-$50,000 (includes lot and foundation and all improve- ments). He feels more people could afford them as longer-term financing is available (with 21 -yr. loan and 16% int. today, monthly payment would be $552.00). Additional "customwork" available but more costly. Other benefits: more energy efficient (smaller unit); hobby use or 3rd bedroom area available; some areas would lend themselves to garage on side as opposed to below (nice feature for handicapped or disabled persons). Each double -wide unit: 900 sq. feet (24' wide and 401 deep) Each lot size: 4,000 sq. feet (55' frontage and 851 deep) Mr. Wolf said these units might be well-suited for first-time owners, empty nesters, and retirement people. Land is relatively flat. o2.'L4 wran_ni urn nv ' IJORM� MICR6LAB - _! CEDAR RAPIDS , DES MOM Iowa City Housing Commission January 13, 1982 Page 2 Water retention areas would be provided for. Wolf's concept does not fit either the regular subdivision ordinance or the Mobile Home Court ordinance. In late December he filed all the proper applications with the City. No action required from the Commission at this time. 4. Financial Alternatives available for Housing - Karin Franklin discussed the distinction between Industrial Revenue Bonds and Urban Revitalization areas with respect to Iowa City. In an effort to designate areas for Urban Revitalization, it was proposed that the Dept. of Planning and Program Development and the Commission jointly review the City map at the next Commission meeting on Wednesday, February 3. Karin Franklin and Andrea Hauer will again represent the PPD Dept. and feel approximately h hr. will be devoted to this subject (to be first agenda item). 5. Coordinator's Report - Seydel I Section 8 - Seydel reported housing assistance payments on 375 units January 1 for total of $63,131. 18 new applications submitted for approval. Anticipate 5-6 late starts. Discussion regarding addition of 10 units to already existing 30 University housing units. Seydel explained that University units are good units, they meet code, and have little turnover. He will seek legal opinion on student -family distinction before recommenda- tion is made to Council to increase the number of units. On the subject of litigation, Seydel simply notified the Commission that he and Mike Kucharzak had been served a summons, federal District Court Davenport for denying housing assistance to a 17 -year-old on the basis of age. Additionally, an individual previously on our program who had received $3,200-53,400 of rental assistance has been charged with ADC fraud. Seydel also notified Commission of a potential racial discrimination charge as a result of failure to issue a certificate of eligibility where the unit did not meet code. Section 8 Moderate Rehab - The three resolutions as mentioned above (Recommendations to Council) were recommended for adoption by Council. Public Housing - 20 new units under Turnkey Construction have not been acquired yet as the HUD Office has taken no specific action on letter requesting the conversion. Seydel feels HUD may de -obligate since the project is over two years old; however, it is still active. j Acquisition of real estate for these units to be discussed at executive session of the City Council on January 25, 1982. _y F - ! uvonnrucn ov ! - JORM MICR CEDAR ESOLA .� RAI'I DS DMOINES Iowa City Housing Commission January 13, 1982 Page 3 _y 6. Housing Inspection - Kucharzak Resolution Establishing Procedures for Rent Escrow - This Resolution was never put together as there was no need for it -- buildings under question were brought into compliance with code and were never put in rent escrow. Update on Fire Fighter Training - Kucharzak presented two course { outlines for the training. The first training session had just been completed. The second session will run Jan. 25-27. Linda Woito will assist with this session. Glenn Siders and perhaps someone from the University will assist on training (structural) in Session III. Cable TV has asked for permission to run the Firefighter training on Government Channel, and Kucharzak said he had no objections. He expects the training to continue through June and has been asked to train all firefighters. 7. Congregate Housing Update - Jim Hencin reported on Task Force Meeting held earlier in the day. It was agreed that the task force would break up into two subcommittees, one on site (types of facilities, buildings) and the other on finances. Those sub- committees will be meeting separately from the total group during the next two-month period. The next task force meeting will be March 10. At that time, they hope to set down some specific goals and a timetable to follow. 8. Emergency Housing - It was announced that the first meeting will be held on Friday, January 29, 1982, at 11:30 in Room A of the Iowa City ; Public Library (brown bag lunch). Staff, Commission members, and representatives of Crisis Center, Transient Housing, Spouse Abuse ` Shelter, and Task Force of Ecumenical Group on Transient Housing will be in attendance. Attempt will be made to define Emergency Housing and decide on realistic scope. Afterward, members of the community will be invited in to help re -define emergency housing and find solutions. 9. CCN Report - VanderZee Haendel announced that Len VanderZee had just been elected Vice - Chair of CCN. She made the necessary reappointment of him to that committee, and offered congratulations on the election. VanderZee announced that approximately $129,000 is left in CCN funds and said the committee again reaffirmed that they were not in favor of using that money for the North Branch Dam. Councilmember Larry Lynch was designated liaison for Council and CCN and relayed to Council CCN's feelings on the matter. VanderZee also reported the Gerentology/Frail Elderly Project is proceeding. It has been communicated to those involved with the m rcnn n,cn ov �I J 1. JORM MICRbLAB CEDAR RAPIDS • DES MOINES Iowa City Housing Commission January 13, 1982 Page 4 project that CCN wants to have strong coordination with them on this effort and that they are invited to CCN meetings. Dan Daley reported briefly on a domestic violence project proposal to CCN. It involves replacing a roof and adding on a ramp for a total cost of $5,500 and is under consideration by CCN at this time. 10. Adjournment - Moved by Koenig, seconded by Dennis that meeting be adjourned. Approved 5/0. Adjourned 5:15 p.m. Approved by: Goldene B. Haendel Chairperson Ii uironr Tiurn ov DORM -"MIC R(1►C,4B CEDAR RAN DS • DES MOfYES a 24 J MINUTES PARKS AND RECREATION COMMISSION JANUARY 13, 1982 MEMBERS PRESENT: Crum, Dean, Humbert, Jennings, Martin, Mitchell, Riddle, Wooldrik MEMBERS ABSENT: White STAFF PRESENT: Showalter, Lee, Howell, Wonick, Christner, Harney GUESTS PRESENT: * Dick Hupfeld (Iowa City Tennis Assn.), Betsy Hillman, Jim Berry RECOMMENDATIONS TO THE CITY COUNCIL * Moved by Dean, seconded by Wooldrik that the Commission agrees'with the staff -recommendation to change fees at the outdoor pools next season. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN I The Commission met with the City Council to discuss budgets. Questions were raised regarding increasing the fees for outdoor pool users. After discussion between the Council and the Commission, it was decided to let the increases stand. After a short discussion on each budget, the Commission adjourned to the Recreation Center for their regular meeting. Moved by Dean, seconded by Crum to approve the December minutes as written. Unanimous. After a short discussion about fees charged at the pools, it was moved by Dean, seconded by Wooldrik that the Commission agree with the staff recommendation to change fees at the outdoor pools next summer. Unanimous. Dick Hupfeld of the Iowa City Tennis Association requested the use of the City and Mercer Park tennis courts for the Midlands Tournament August 9-15. The university courts which are usually used for the tournament will probably not be available this summer; it is estimated that 28 courts will be needed. After discussion about the tournament, court availability, public use, staff recommendation, etc., it was decided to ask Hupfeld to come to the February meeting with a more concrete plan for number of courts needed and times they would be needed. Harry Ostrander of University of Iowa Recreation Services and Bob White of the Iowa City Schools will also be asked to attend. The Parks Division equipment inventory was again discussed. Approximately $78,000 is charged to the Parks Division annually for equipment maintenance, repairs, fuel, and replacement. Wooldrik again expressed the concern that this was a large pars of the budget and seemed exceptionally high. These charges are not unique to Parks and Recreation; all departments who have equipment are charged a maintenance and replacement fee. COMMITTEE REPORTS Humbert reported that the Riverfront Commission had changed their January meeting to the 20th, so she will have a report in February. 1_ 'JORM-MIC R(JL AEI- j CEDAR RAPIDS DES IdDlYES 01,27 _V 0 Parks and Recreation Commission January 13, 1982 Minutes, Page 2 CHAIR REPORT Riddle's committee to attempt to organize the scheduling of department facilities for groups (Babe Ruth, Swim Club, Girls Softball, etc.) will meet later this month. Members are Dean, Mitchell, Martin, Jim Berry, and Riddle. Riddle spoke to J. C. Hickman of the Iowa City Press -Citizen regarding publishing Recreation Center information. Lee spoke with Michael Sondergard, City Editor, who promised to provide better service. It is hoped our class and trip informa- tion, special events, registration, hours, etc. will become more visible. DIRECTOR'S REPORT The city filed a claim against Mulford Plumbing for the actual expenses incurred in.the July 2-5 breakdown of City Park pool. Mulford's insurance agent has reimbursed us for that amount. OTHER BUSINESS Dean the meeting anew alebcon- sidered sideredbythe CounclbeforetheCity arkpool breaksdown ndware left without a facility. Showalter mentioned a Wave Tek facility, and the Council responded that they would be interested in viewing the film on the facility. Showalter will make arrangements. Riddle's basketball program will start January 16 at Hoover School. It may be possible to add a program at one additional school, but there are not enough volunteers to do more than that. McDonalds has volunteered to have a McDonalds Night for the program, with proceeds to be used to purchase balls, baskets, etc. Jim Berry and Betsy Hillman were presented with Certificates of Appreciation for their service an the Parks and Recreation Commission. Showalter reported that he had served as Acting City Forester since the retire- ment of Billie Hauber last June, and that the Council has now removed that position from the budget. This position involves a number of additional duties. Meeting adjourned, 9:30 p.m. Karen Kstner i DORM MIC Rd•L ICB" r CEDAR RAPIDS DES MOI4E5 _r J MINUTES IOWA CITY HOUSING COMMISSION FEBRUARY 3, 1982 MEMBERS PRESENT: Haendel, Dennis, Koenig, VanderZee STAFF PRESENT: Seydel, Kucharzak, Hencin, Flinn RECOMMENDATIONS TO STAFF: That staff explore possibility of hiring a summer intern to work with Congregate Housing. Approved 4/0. 1. Meeting to Order - Meeting was called to order by Chairperson Haendel at 3:50 p.m. 2. Minutes - Minutes of the Meeting January 13, 1982 were approved as mailed on motion by Koenig, seconded by Dennis, approved 4/0. 3. Urban Revitalization - maps were not reviewed as requested at January meeting as no further action is required at this time. 4. Congregate Housing - Hencin reported that Task Force had met and divided into subcommittees, and that the next meeting will be March 10, 1982 at Iowa City Public Library. Kucharzak reported Mr. Barkalow had contacted him for names as he is in process of setting up meeting. He further reported that Mr. Ormond is going to be recommending some starting points and present, prototype from which a model can be generated. Moved by Dennis, seconded by Koenig that staff explore the possibility of hiring a summer intern for Congregate Housing. Approved 4/0. Haendel indicated that she is finding a great deal of community support for the Congregate Housing project. 5. Coordinator's Report - Seydel Section 8 Existing - HAP payments of $66,216 were paid February 1, 1982 on 381 units. 5 to 6 late starts are anticipated. 37 applications were submitted to Commission for approval. Litigation stili pending; depositions have been taken. Section 8 Moderate Rehabilitation - Annual Contributions Contract has been approved. Initial budget request has been submitted. Public Housing - 22-3: 14 units in occupancy. Has been turnover of one due to change in occupation of one tenant. Purchase date for final 18 units is April 5th, but it is hoped that closing will occur prior to that. 22-4: 20 units - in process of searching for suitable location for preliminary site approval. Has determined that turnkey is more feasible than acquisition at this time. Seydel was questioned on ramifications of federal funding cuts. He indicated he anticipates changes in current program and few, if any, new programs. He indicated allocations for this year have not been received by service offices. ` .._.._._....`^ I �. I.. JORM MICR+LA B... CEDAR RAPIDS DES MOIRES �I I �.... I ._ ..i 1 _)0 Iowa City Housing Commission February 3, 1982 Page 2 6. Construction Financing - Kucharzak presented concept of leveraging loan costs in order to make Section 8 Moderate Rehab financially feasible. An analysis was mailed to Commission and they were asked to study before next meeting. 7. CCN - Vander Zee reported that CCN had allocated their dollars for the coming fiscal year as follows: $75,000 for Moderate Rehabilitation Section 8 $70,000 Independent Living Center (moved up to 182) $4,000 Domestic violence project for new roof $15,000 for Housing Rehabilitation (weatherization) $16,000 Congregate Housing He reported that CCN will be meeting with Council at their informal session on February 22, 1982. 8. Emergency Housing - Kucharzak reported that a group had met to share ideas and concerns. After hearing numerous problems and concerns, it was determined that group needs to focus on these needs as they relate to housing. Next meeting will be Tuesday, February 9, at Public Library. 9. Housing Inspection - Kucharzak reported that CableVision has taped the training sessions and will be playing them on Channel 29. It was suggested that the Housing Commission should watch these sessions.. 10. General discussion - Haendel reported on a traumatic experience she is currently experiencing as a landlord. She reiterated her experiences in trying to seek assistance for two of her tenants who have severe drug problems. The property has been and is being damaged. The wife suffered severe physical abuse as well as withdrawal symptoms. After exhausting all community resources, she was finally able to place the wife in the Spouse Abuse Shelter. Haendel highly acclaimed the assistance she received from these persons. The husband remains in the unit. Eviction proceedings have been started, but the process is time consuming, and the tenant remains to further damage the property. Haendel is most concerned that persons should be aware of such needs and the lack of appropriate resources within the community to assist either a landlord or a tenant with such a problem. 11. Adjournment - Moved by Dennis, seconded by Koenig that meeting be adjourned. Approved 4/0. Adjourned 5:30 p.m. Approved: Goldene B. Haendel 05 r - I I. -.JORM MICR�LAB... LCEDAR RAPI f _10 J MINUTES EMERGENCY HOUSING TASK FORCE OF THE IOWA CITY HOUSING COMMISSION JANUARY 29, 1982 - 11:30 A.M. IOWA CITY PUBLIC LIBRARY, ROOM A HOUSING COMMISSION MEMBERS PRESENT: Rachel Dennis GUESTS PRESENT: Grace Stone, Jay Cayner, Carol Lear, Kay Duncan, Betty Winokur, Pat Meyer STAFF PRESENT: Michael Kucharzak, James Hencin 1. Kucharzak opened the meeting and extended apologies on behalf of the Chair of the Housing Commission who.could not attend because of a funeral and on behalf of the Vice -Chair of the Housing Commission who could not attend because she was recuperating from surgery. It was also noted that because of the inclement weather others who had indicated a willingness to attend phoned and indicated they would not be able to attend the meeting. 2. Kucharzak indicated that the normal business of Chair selection and committee composition will be left to future meetings when the Chair or Vice -Chair of the Housing Commission were present, and that -today, perhaps those present could discuss the scope of the problem of i providing emergency housing, our respective agency involvements and our interest in participaing in an emergency housing task force. A ? discussion followed with each person sharing program and experiences. 3. It was the consensus of those present that indeed the community does have an emergency housing problem but that data is not available to help define the problem or the scope. 4. It was suggested that a graduate student in social work on work-study or an internship program be sought out to assist the task force and the staff in their research, problem definition and solution suggestion. 5. All present agreed to prepare individual outlines of the "task" of the group as they see it, and that ideas will be brought back to the next meeting to be shared with others. Names of other interested participants in a task force could be sent or called into Carol Flinn, Housing Management Aid for the City, 410 East Washington Street --356-5137. 6. The task force adjourned at approximately 1:00 p.m. The next meeting to be held Tuesday, February 9, 1982, 11:30-1:00 in the public library. Prepared by: Michael Kucharzaki* �- i I -....._...... ' i I..JORAA MICR46LA6- _.�.. ,J CEDAR RAPIDS •DES MOIYES IOWA CITY CONFERENCE BOARD FEBRUARY 1, 1982 IOWA CITY CONFERENCE BOARD: February 1, 1982, 4:50 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl, Dickson, McDonald, Neuhauser, Perret. Absent: Lynch. JOHNSON COUNTY BOARD OF SUPERVISORS PRESENT: Langenberg, Donnelley IOWA CITY COMMUNITY SCHOOL BOARD MEMBERS PRESENT: Cilek, Phelps STAFFMEMBERS PRESENT: Berlin, Stolfus, Jansen, Helling, Assessor Vic Belger, Dan Hudson TAPE-RECORDED on Reel 82-4, Side 1, 1339-1414. City Clerk Stolfus advised that a quorum was present. The Mayor announced that this was the time set for public hearing on the proposed budget for the City Assessor's office. There being no persons present to speak for or against the budget, it was moved by the Schoolboard and seconded by the County to adopt the budget as proposed. The Mayor declared the motion carried on roll call vote of 3/0. It was moved by the City, seconded by the County to reappoint Jack L. Yanaush to a six-year.term ending :on December 31, 1987 on the Board . of Review -Licensed Real Estate Broker slot. Mayor Neuhauser declared the nation carried, 3/0. It was moved by the City and seconded by the County to appoint Alan Bohanan as the City's representative on the Assessor's Examining Board, t;,rm ending December 31, 1987. Mayor Neuhauser declared the motion carried, 3/0. Cilek advised that the Schoolboard did not have a nominee. Another meeting will need to be scheduled for this appointment. Balmer commented that .this would be Vic Belger's last appearance before the Conference Board, and pointed out that he had served very capably for thirty plus years, and the Conference Board should recognize and acknowledge his service as City Assessor, and thanked him on behalf of the Board. Moved by the County, seconded by the Schoolboard to adjourn. The Mayor declared the motion carried, 3/0. 5:00 P.M. 1' JORM.' MICR+LAEI —� CEDAR RAPIDS • DES MOINES ' I 30 �t -v 1' j� 1 r� 1 i 1 J i' _o IOWA CITY CONFERENCE BOARD FEBRUARY'S, 1982 IOWA CITY CONFERENCE BOARD, February 8, 1982, in the Conference Room at the Civic Center, 4:35 P.M. Mayor Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Nauhauser, Lynch, McDonald, Dickson, Erdahl, Perret. JOHNSON COUNTY BOARD OF SUPERVISORS PRESENT: Ockenfels, Donnelly, Cilek, Langenberg. IOWA CITY COMMUNITY SCHOOL BOARD: Cilek, Phelps. STAFFMEMBERS PRESENT: City Manager Neal Berlin, City Clerk Abbie Stolfus, City Attorney Bob Jansen; Asst. City Assessor Dan Hudson, Asst. City Mgr. Dale Helling., TAPE-RECORDED on Reel 82-5, Side 1, 160-200. City Clerk Stolfus advised that a quorum was present. Mayor Neuhauser announced that the meeting was being held to appoint a member to the Assessor's Examining Board. This is the Schoolboard's appointment. Phelps stated that Schoolboard President Aldinger was recommending the appointment of Keith Borchart. It was moved by the City, seconded by the County to accept the recommendation. The Mayor declared the motion carried, 3/0, each entity voting 'aye'. Cilek questioned when the next meeting would be held. There was discussion of a date for the Examining Board to report back to the Conference Board. It was moved by the City, seconded by the Schoolboard, to meet on March 15, 1982, to hear the report of the Examining Board and possibly act on the recommendation. The Mayor declared the motion carried, 3/0, each entity voting 'aye'. Perret asked for information from the Ad Hoc Committee appointed re merger of the City and County Assessor's offices. Balmer noted that the report was in the minutes as presented. It was moved by the City, seconded by the Schoolboard, to adjourn. The Mayor declared the motion carried, 3/0. 4:40 P.M. G X30 J / JORM- MIC R�IC4ET- -� CEDAR RARIOS • OES MOINES �r MINUTES HISTORIC PRESERVATION TASK FORCE JANUARY 13, 1982 7:30 PM IOWA CITY CIVIC CENTER - LAW LIBRARY MEMBERS PRESENT: Horton, McCormick, Kolp, Lafore MEMBERS ABSENT: Graf, Nowysz, Bonney STAFF PRESENT: Hillstrom, Jacobsen, Behrman SUMMARY OF DISCUSSION: McCormick called the meeting to order. The minutes of December 15, 1981, were approved as circulated. CHANGES TO THE DRAFT HISTORIC PRESERVATION ORDINANCE: McCormick stated that he had conferred with the City Attorney regarding Section V.I. McCormick stated that the City Attorney had suggested some minor changes. These changes were incorporated into Section V.I., which now reads as follows: "Within historic districts a Certificate of Appropriateness shall be required for construction of a new building, movement of an existing building onto an empty lot, or the replacement of a building which has lost 50% or more of its market value due to fire or other natural disasters. The design of the new, moved, or reconstructed building must be compatible with the character of adjacent structures and with the character of the neighborhood. Any new building shall conform to all off set requirements of the zone in which it is to be built or moved, provided however that if a structure has lost 50% or more of its market value due to fire or other natural disasters, then same shall be reconstructed as near as possible to its original exterior and design and it may be placed upon its original foundation or the remains of the original foundation. The members discussed how to present the proposed ordinance to the City Council. McCormick suggested appearing at an informal Council session to present the Task Force's ideas and to answer any questions Council. members might have. The members decided that McCormick and Horton (Kolp, if Horton cannot attend) would talk to the Council at the January 25th informal meeting, if it was possible to get on the agenda for that meeting. Hillstrom suggested inviting a Council member to attend a Task Force meeting in February and all agreed that that would be a good idea. McCormick asked Hillstrom to gather some information on the historic preservation tax provisions for Task Force members. Hillstrom indicated that he i had some information on this subject The members discussed methods of publicizing the deliberations of the Task Force. Among the ideas mentioned were radio talk shows such as KCJJ, the Dottie Ray Show, and WSUI. I 111rnnrnu1n------------- nv 1 -"JORM AB - CEDAR RAPIDS DES DCS MOMOIRES I asi y i" _y j , e i i i ti 2 Lafore moved that the Task Force approve the draft ordinance as revised during the last two task force meetings. Kolp seconded the motion. The motion carried unanimously. DISCUSSION OF POSSIBLE CITY HISTORIC DISTRICTS The members discussed which areas, if any, should be designated as City historic districts. There was some discussion as to whether the Task Force should recommend passage of the City historic preservation ordinance first, with consideration of possible City historic districts by the Council at a later date, or whether the Task Force should recommend that the ordinance and districts be considered simultaneously. It was decided that the Task Force would recommend that City historic districts be adopted simultaneously with the historic preservation ordinance. Kolp suggested that the size of the districts be clearly marked now rather than after the ordinance is passed. Hillstrom expressed concern over the confusion which might be generated if the City designated districts differed from the National Register districts, especially as the hearing for the National Register districts would be held next month. The members discussed which historic districts should be recommended to the Council. The merits of South Summit Street, Woodlawn, the North Side, Goosetown, and College Hill were discussed. It was decided that South Summit, Woodlawn, and the North Side would be recommended to the Council as City historic districts. Horton moved that ordinances be drawn up for consideration by the Council designating Woodlawn, South Summit Street, and the North Side as historic I districts, and that the Historic Preservation Commission, after it is formed, jl .should investigate the possibility of establishing historic districts in the "Goosetown" and College Hill areas. Lafore seconded. The motion carried unanimously. The next meeting was set fnr February 10th at 7:30 PM. The meeting adjourned at 9:00 PM. Taken by Sara Behrman. i i i 1 h 1' i/ - ' mrnnry urn ov ! P-� 1 I-JoRM "'MIC R�LA B- ' ,r� CEDAR RAI,1 D5 • DES MDIYES MINUTES PLANNING & ZONING COMMISSION FEBRUARY 4, 1982 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS ,23..l oil J� MEMBERS PRESENT: Scott, Horton, Jakobsen, Seward, Blum MEMBERS ABSENT: Phelan, Jordan STAFF PRESENT: Franklin, Knight, Boothroy, Woito, Behrman RECOMMENDATIONS TO CITY COUNCIL: 1. That the application submitted by Country Kitchen - Wayne Wessels for the rezoning of a tract of land from M2 to.C2 located at 1401 S. Gilbert be approved. 2. That the application submitted by the Highlander for the rezoning of a 52 acre tract of land; 14.1 acres of the 52 acre tract to be rezoned CH, with the remaining 37.9 acres proposed as CO, be approved as amended. 3. That the application submitted by Southgate Development Company, Inc., for approval of a preliminary and final subdivision plat of Walden Square located south of Mark IV Apartments, west of Mormon Trek Boulevard and east of the proposed Aspen Lake Subdivision be approved subject to waiver of sidewalks on the south side of Westwinds Drive, the submission and approval of legal papers, the approval of construction plans by engineering, and signatures on final plat. 4. That the application submitted by Mad Creek Development Corporation for approval of the preliminary and final plat of Aspen Lake Subdivision located south of the existing Westwinds Drive, west of Mormon Trek Boulevard, east of the West High School property and north of Willow Creek be approved subject to legal approval of an agreement between the property owner to the north and Iowa City concerning the subdivision of the property prior to the issuance of any building permit, submission and approval of legal papers, approval of construction plans by the Engineering Division, and signatures on the final plat. 5. That the application submitted by Bryn Mawr Heights, Inc. for approval of the revised final subdivision plat of Bryn Mawr Heights, Part 13 be approved subject to the approval of legal papers and signatures on the final plat. 6. That the application submitted by the Highlander for approval of the preliminary subdivision plat of Highlander Development located in the northeast corner of the intersection of Highway 1 and I-80 be i v.. j 1 I JORM^V•MICRI LAB CEDAR RRPIDS • DES MOVIES ,23..l oil J� Planning & Zoning Commission February 4, 1982 Page 2 approved contingent that a solution satisfactory to the City be found for the provision of sanitary sewer service, noting a sewage lagoon is not considered to be satisfactory, a waiver of assessment for sidewalk, the noting of when secondary access will be provided on the plat and approval by engineering of - the storm water management calculations and storm water pond. 7. With regard to items 5-8203 and 5-8204, the Planning & Zoning Commission forwards the pertinent staff reports for your information and has no specific recommendations due to the location of these properties from Iowa City. 8. The Planning & Zoning Commission recommends that the Southwest Area Study be forwarded to the City Council as considered and agreed in principle. SUMMARY OF DISCUSSION: Jakabsen called the meeting to order. The minutes of January 21, 1982 were approved as circulated. ZONING ITEMS: i Z-8111. Public discussion of an application submitted by Country Kitchen - Wayne Wessels for the rezoning of a tract of land from N2 to C2 located at 1401 S. Gilbert Street; 45 -day limitation period: 2/10/82. Jakobsen asked if anyone wished to speak on this item. Charles Evans, Des Moines spoke in favor of this item on behalf of Wayne Wessels, saying that j this area was developing in more a commercial manner than industrial. Jakobsen asked if Evans wished to hear the staff presentation. Evans said yes. Knight presented the staff's recommendations, saying that the staff recommends approval of the rezoning request. Seward expressed concern over the spot zoning issue, saying that he preferred to consider the rezoning of the entire area rather than each parcel of land. Scott agreed with Seward, saying that this was not a case of unnecessary hardship and it was difficult not to follow the Board of Adjustment's reasoning on this item. Blum pointed out that the rezoning request was intended to provide for an existing commercial use, and that the change of signage was only informational and not pertinent to the decision. Woito reminded the members that the spot zoning issue should not be critical since the request reflects the existing use and the question of hardship is a test �- to be used only by the Board of Adjustment and not by the Planning and Zoning Commission. Jakobsen called for a vote on this item. The application was approved three to two; Scott and Seward voting no. i i i I J/ I I ' d3� C F uvonrn urn ov � J DORM MIC Rd•LAB J ' L� � I CEDAR RAPIDS • DES 14014E5 J I i r Planning & Zoning Commission February 4, 1982 Page 3 Z-8201. Public discussion of an application submitted by the Highlander for the rezoning of a 52 acre tract of land from R1A to CH and CO located In the northeast corner of the intersection of Highway 1 and I-80; 45 -day. limitation period: 2/9/82. Knight referred to the updated analysis in the memo format, which supported the changed rezoning application. Knight stated that there still were concerns over the lift station but recommended that the application be approved and another recommendation be made to the City Council not to take any action on this request until provisions were made for adequate sewer service. Seward asked about the waiver of assessment on the sidewalks for the subdivision and the sewer. The staff expressed a preference for the completion of the agreement for providing a.lift station and force main rather than using assessment. The members discussed approving the rezoning and subdivision request contingent on a sewer agreement. Woito stated that it would not be contingent but rather a two part recommendation. j Chuck Mullen, attorney for the applicant, stated that he thought the staff's recommendation was more of an informal recommendation to delay action until a subdivision plat was submitted with the sewer agreement intact. Blum stated his opinion that it would be appropriate for the Council to vote on the zoning matter and attempt to tie any contingencies to the subdivision request. Seward moved that the application as amended be approved. Blum seconded. The motion carried unanimously. The members decided against recommending that the Council delay action until a sewer agreement was reached. Z-8112. Public discussion of an application submitted by Robert Wolf for the annexation and rezoning to R1B or RMH of approximately 37.5 acres of land, located east of Scott Boulevard and just north of the Sunrise Village Mobile Home Park. This application also includes a request for an amendment to the Comprehensive Plan to include the property within the limits of urban development and the area designated as two -eight dwelling units/acre of residential use. 45 -day limitation period: 2/10/82. This item was deferred and a waiver of the 45 -day limitation period was received. SUBDIVISION ITEMS: 5-8202. Public discussion of an application submitted by Southgate Development Company, Inc., for approval of the preliminary and final subdivision plats of Walden Square located south of Mark IV Apartments, lam.__._.. __...__. .__ _. ___... ___ _•_. u�r•nnr rn ov 1 1 DORM 'MIC R�LAB I CEDAR RAN IDS DES MOINES I a3 2 i JV 1 I � / 1 f `11I / I / 1 l Planning & Zoning Commission February 4, 1982 Page 4 west of Mormon Trek Boulevard and east of the proposed Aspen Lake Subdivision; 45 -day limitation period: 2/19/82; 60 -day limitation period: 3/8/82. Blum abstained from discussion and voting on this item. Knight stated that apart from minor deficiencies, the staff recommended approval. Jakobsen called for a vote on this item. The application was unanimously approved subject to the waiver of sidewalks on the south side of Westwinds Drive, the submission and approval of legal papers, the approval of construction plans by Engineering and signatures on the final plat. 5-8120. Public discussion of an application submitted by Mad Creek Devleopment Corporation for approval of the preliminary and final plat of Aspen Lake Subdivision located south of the existing Westwinds Drive, west of Mormon Trek Boulevard, east of West High School property, and north of Willow Creek; limitation period: waived. Blum abstained from the discussion and voting on this item. I Jakobsen called for a vote on this item. The application was unanimously approved subject to legal approval of an agreement between the property owner to the north and Iowa City concerning the subdivision of that ! property prior to the issuance of any building permit, submission and approval of legal papers, approval of the construction plans by the Engineering Division and signatures on the final plat. i 5-8121. Public discussion of an application submitted by Bryn Mawr Nights, Inc. for approval of the revised final subdivision plat of Bryn Mawr Heights, Part 13; 60 -day limitation period: waived. Jakobsen explained the reasons for this item being on the agenda. Jakobsen called for a vote on this item. The application was approved unanimously subject to the final approval of legal papers and signatures on the final plat. 5-8201. Public discussion of an application submitted by the Highlander for approval of the preliminary subdivision plat of Highlander Development located in the northeast corner of the intersection of Highway 1 and I-80; 45 -day limitation period: 2/19/82; 60 -day limitation period: 3/8/82. Chuck Mullen, attorney for the applicant, discussed the waiver of assess- ment to sidewalks and sewer treatment. Mullen proposed as an alternative to the approval of the preliminary plat contingent on the execution of a sewer agreement, the execution and delivery of an approved agreement waiving the right to object to assessing the lift station to the property owner. This alternative would be followed only upon failure to negotiate an agreement for the lift station. Mullen stated that, while this JO RM MIC Rfi/L AEI � J CEDAR RANDS • DES MDIYES I J r Planning & Zoning Commission February 4, 1982 Page 5 alternative had been discussed with the City Attorney, no opinion could be issued until the final waiver was submitted. Therefore, with the method he proposed, the City would have the option of accepting or denying the waiver at the time it became necessary. Mullen also asked that the form of waiver be considered with the request for sidewalks. Knight pointed out that the majority of deficiencies have been cleared up. Blum suggested that it would be simpler to approve the application subject to a satisfactory sewer plan approved by the City. Blum moved that, as the sewage lagoon is an unsatisfactory provision, the application be approved subject to some other satisfactory solution to the sewer problem being found, waiver of assessment for sidewalks, the noting of secondary access on the plats and approval by Engineering of the storm water management calculations and the storm water pond. Horton seconded. The motion carried unanimously. Jakobsen complimented the developer and the staff for working together to reach a compromise. 5-8203. Public discussion of an application submitted by Neil Trott for approval of the preliminary plat of Stone Ridge Subdivision located on the north side of Stewart Road approximately one-quarter mile east of old Highway 218, and two miles north of Iowa City; Response deadline: 2/18/82. Jakobsen explained that this was a courtesy review. Blum moved that the Planning and Zoning Commission forward the staff report for their information and state that they have no specific recommendations to make due to the location of the property from Iowa City. Seward seconded. The motion carried unanimously. S-8204. Public discussion of an application submitted by Jerry Zaiser for approval of the preliminary and final plats of Woodland Heights Addition - Part 2 located north of Stewart Road approximately three-quarters of a mile east of old Highway 218 and two miles north of Iowa City; response deadline: 2/18/82. Jakobsen explained that this was a courtesy review. Seward moved and Blum seconded that the Planning and Zoning Commission forward the staff report for their information and state that they have no specific recommendations to make due to the location of the property from Iowa City. The motion carried unanimously. ....nnn..... nv I IJOR M' MIC RdL4B --- CEDAR RAPIDS DES MOINES G t11 _y Planning b Zoning Commission February 4, 1982 Page 6 OTHER BUSINESS: PUBLIC DISCUSSION OF THE SOUTHWEST AREA STUDY: Jakobsen asked if the legal staff was comfortable supporting the idea that sewer service might be a limiting factor in growth. Woito said yes. Blum asked if it was possible for the City to withhold approval of a subdivision on the basis of. no sewer capacity. Woito said yes but' explained that if it was a matter of policy to withhold approval because the City did not care to expand sewer capacity, that would be a different question. Boothroy stated that the City was still planning capital improvement projects like trunk sewers. Woito stated that utility related concerns were still legitimate concerns for growth issues but limiting growth for growth's sake and using these for ulterior motives was another matter. Jakobsen called for a vote on this item. The Planning and Zoning Commission unanimously recommended that the Southwest Area Study be i forwarded to the City Council as considered and agreed upon in principle. ELECTION OF OFFICERS: Woito ruled that although this item was not on the agenda, it could be handled as it was an administrative matter. Blum nominated Seward for Chairpreson. Horton seconded. Blum moved for i unanimous ballot for Seward. Horton seconded. The motion carPied four to one; Seward voting no. Horton was asked to remain as representative to the Riverfront Commission. Scott moved that Horton be nominated as Vice Chairperson. Seward seconded. The motion carried unanimously. Seward moved that Scott serve as Secretary. Horton seconded. The motion carried unanimously. The meeting adjourned at 8:35 p.m. Taken by Sara Behrm Approved by: !7 /��— am Scot , Secretary R3 2, u,ranniurn ay. 1" I'JORM" MICR6LA13 - I CEDAR RAPIDS • DES MOINES i I' ) MINUTES PLANNING & ZONING SUBCOMMITTEE ON RMH STANDARDS OCTOBER 22, 1981 7:30 P.M. RECREATION CENTER, MEETING ROOM A MEMBERS PRESENT: Richard Blum, Horst Jordan, John Seward, David Baculis, Archie Kodros, Kenneth Albrecht, Larry Schnittjer, Shelley Plattner, James Hintze. STAFF PRESENT: Bruce Knight. OTHERS PRESENT: Rodney Kodros. Dick Blum called the meeting to order, and suggested a few ground rules for reviewing the ordinance. He then proposed that the Comsittee proceed with a page -by -page review of the revisions to Chapter 22. The following comments were made (a copy of the revisions agreed upon by the Committee are attached): ARTICLE I IIi ' Section 22-1. Purpose. i Larry Schnittjer suggested that the phrase "existing land uses will be protected be deleted. This was generally agreed to. Section 22-2. Applicability. There was a general feeling that this provision created a penalty for improving a mobile home park, rather than encouraging parks to upgrade. The question was asked as to what the 10% of existing area requirement meant (e.g. is it 10% of any improvement, or 10% of the entire park area). Knight pointed out that it was stated in the section that the 10% requirement concerned the alteration of any "existing park layout". This clarified the question to most memebers of the Committee. Shelley Plattner was concerned that park owners may improve 9% of the park area below standard, and then later be forced to take it all out and do it all over upon improving 1% more of the area. Commissioner Blum pointed out that in this manner the owners would be encouraged to upgrade the park according to the ordinance as they made improvements. The .question was brought up as to what would happen if 10% of the park was damaged by disaster, and the park owner wanted to rebuild. Blum stated that it was his understanding if no changes were made from manner, butrif�the layouinal tnwaseachnged, the parkark could be rownertin the a would haveto C meet the new standards. _ i a33 r Ir F - uvonanurn nv I " J _ "JORM MICR6LAB \ ! CEDAR RAPIDS DES MOINES P&Z Subcommittee on RMH Standards October 22, 1981 i Page 2 Commissioner alum suggested that the requirement be 1110% or two acres whichever is greater". Horst Jordan also suggested that a time frame be included for the improvements. It was generally agreed that a time frame would not be necessary. A question was asked concerning whether redevelopment of the park area without changing the street would require that the street be redeveloped as well. Commissioner Blum stated that if the streets were not changed it was his opinion that they would not have to be improved to the new standards. Ken Albrecht questioned the requirement for a plan in the new ordinance. Blum pointed out that a plan was required in the existing Chapter 22, and that it was his opinion that the Commission did not want to go backwards from what currently existed. Q33 J _y Section 22-3. Definitions. Knight pointed out that the definition for annex may not be necessary and would be removed if it.was not regulated in the ordinance. ARTICLE II Larry Schnittjer pointed out that he had several wording changes which he felt would be helpful. He suggested that he would pass those on to staff after the meeting. Section 22-19. Final Plan Approval. Commissioner Blum pointed out that he has a problem with staff making the decision of what constituted a substantial change in a plan. He stated that this would be a decision made by the Planning & Zoning Comission and need not be discussed at this time. Blum made the same comments for Section 22-20. ARTICLE III Section 22-33. Location Restricted. David Baculis stated that he felt the requirement that his property be rezoned was unfair, and suggested that he intended to go to court L if, such an effort was made. It was his opinion that only new parks should be required to have RMH zoning, because existing parks may eventually become outdated and at that time the owners would want to redevelop them. Commissioner Blum pointed out that at that time the owner could come in for a rezoning. He also suggested that by rezoning to a residential zone now a commitment would be made to the tenants of the park. The general feeling among the park owners present was that the existing park should be grandfathered in under their current commercial zoning. The Planning & Zoning Commission members stated that they would consider this concern. � i u,rnnniurn ov LCEDAR JORM MICR#LAB _...1 RAPIDS • DES MOINES Q33 J _y " PSZ Subcommittee on RMH Standards October 22, 1981 Page 3 Ken Albrecht suggested that the screening requirements in this section be deleted due to the fact that they were discriminatory. Commissioner Blum agreed that while they would be a nice item to include, they should probably be deleted at this time. The question was raised as to whether the tree ordinance requirements would tie in without specific reference in Chapter 22. Knight indicated that he would check this with the legal staff. Commissioner Seward indicated that while he had no problem with deleting the screening at this time, he felt that it should be dealt with in the future. The next meeting of the Committee was set for November 12, 1981. The meeting adjourned at 9:45 p.m. f Prepared by: 6rucek . mg t i i l r Q 33 �l. .-..JC) RM:... MICR#CA B._ CEDAR RAPIDS • DES MOINES f r MINUTES PLANNING & ZONING SUBCOMMITTEE ON RMH STANDARDS NOVEMBER 12, 1981 7:30 P.M. PUBLIC LIBRARY, MEETING ROOM B MEMBERS PRESENT: Richard alum, Horst Jordan, John Seward, Archie Kodros, Kenneth Albrecht, Larry Schnittjer. STAFF PRESENT: Bruce Knight, Doug Boothroy, Bob Jansen. OTHERS PRESENT: Stephanie Hickman, Rodney Kokros, Michael Kelly. Dick Blum called the meeting to order, and suggested that the committee continue with their review starting on page 16 of the ordinance. He also pointed out that as had been discussed at the last meeting, the terms mobile home and modular home would be combined in the generic term manufactured housing. Section 22-3. Park Requirements. (d) Recreation Space/Open Space - Ken Albrecht pointed out that the Stormwater Managemnd if streetseand Orecreation spardinance alrear are included, 30% of tland, a he park areaistaken up prior to any development taking place. He suggested that the recreation space requirement and the stormwater management requirement be combined. Knight pointed out that there was nothing in the ordinance which prohibited ( the, combination of these two requirements. Knight then handed out an example of how the formula for recreation space/open space worked. Albrecht stated that in his opinion the requirement doubled the cost of the park by forcing the space to be placed in the middle, thereby doubling utility costs and using the most valuable land in the park. Blum stated that he was willing to see stormwater management combined with storrmwater manag management ace as long area was as some usable space. ia was set Mrd Albrecht insure pointedthat the out, that while the combination of the two requirements would help he also felt that the requirement that open space/recreation space be located near the center of the park should be dropped. Jordan stated that he had driven through a park in Waterloo, and had noticed that recreation space was placed along the outside of the park. Archie Kodros pointed out that there was some advantage to splitting this space up so that mothers could more easily watch their children. Larry Schnittjer suggested that with larger recreation areas, more activity was common and therefore locating these in the middle of the park may create a nuisance. Blum suggested some wording changes, including the provision that the ordinance allow the use of stormwater management area for recreation space. He also suggested that rather than requiring the recreation space near the center of the park, the ordinance could read that such space "should" be located near the center of the park. Bob Jansen was a little concerned { JORM MICRI LAB I CEDAR AAPI DS DES MOl4ES I a33 i _y 1 J� Planning b Zoning Subcommittee on RMH Standards November 12, 1981 Page 2 j over the use of the word "should" because it will then come down to someone's interpretation. Blum suggested that the 10,000 square foot minimum for recreation space be reduced to no smaller than the smallest mobile home space in the park. He pointed out that this would make design a little simpler since the recreation space could just be included in the same pattern as any mobile home space. Larry Schnittjer pointed out that sometimes corners are ideal locations for tot lots, but are smaller than one mobile home space. Blum wondered about the possibility of making an area tradeoff, so that if one area of recreation space is smaller than a mobile home space size, the land lost would be traded to another space. Schnittjer suggested the possibility of also making a tradeoff for the value of the improvements included in the recreation space. In this manner a park which provided active recreation facilities (e.g. a swimming pool) would be allowed to provide less overall land in recreation space. Blum agreed that such a tradeoff for recreation space might make sense and suggested that staff look into some type of formula. Blum summarized the points made so far concerning the recreation space/open space requirements. The first change agreed on was that the open space and stormwater management areas can be combined if the space is usable. The second point agreed on was that if the park provided multiple recreation space areas, they would not have to be centered in the middle of the park. ( Along this line, Blum suggested that at least one-half of the required recreation space be some minimum distance from the furthest mobile home. He also suggested that if only one recreation space area is provided, then it could not be located on the boundary of the park. 1 Ken Albrecht again expressed interest in some type of formula allowing a tradeoff between improvements and recreation space required. He also wondered how much of the recreation space could be included in the stormwater management area. Boothroy stated that all 9% of the required area could be included if the land is usable. Blum asked the Commission if they preferred to work on some language for the recreation open space requirements now, or if they preferred to let the staff write something up. The Committee indicated that they preferred to review something prepared by the staff. Rodney Kodros pointed out that if a park already had more than the minimum required recreation space, they should be able to use any size piece of land for recreation space. All Committee members agreed with this. Blum also pointed out, that some parks may have no stormwater management requirements, and therefore the staff should be careful in how they word the combination of the areas in the ordinance. A few minor wording changes were made to the remaining parts of Section 22- 34. Park Requirements. These are included in the attached copy of the ordinance. a33 1 - JORM MICR6LA8 j I CEDAR RAPIDS • DES MOINES _V Planning & Zoning Subcommittee on RMN Standards November 12, 1981 Page 3 Section 22-35. Streets. There was some discussion as to the pavement depth which is required in the ordinance. Staff suggested that Engineering would be willing to reduce the requirement of seven inches to a four inch pavement depth. Ken Albrecht stated that in his opinion the pavement depth should be no less than six inches for Portland cement concrete, and 8.5 inches for asphalt. Discussion continued, and a number of minor wording changes were made which are included in the attached copy of the ordinance. After some discussion, the Committee determined that they wished to meet in order d. The next meetingoofethe Committee was set h for �cDecembera2,di19815e T The meeting adjourned at 9:05 p.m. Prepared by: u ruce A. 9 urnnrn urn nv f JORM-MICR#LAB` CEDAR RAPIDS r DES MOINES j -;V MINUTES P & Z SUBCOMMITTEE ON RMH STANDARDS SEPTEMBER 24, 1981 7:30 PM RECREATION CENTER MEETING ROOM B MEMBERS PRESENT: Jakobsen, Jordan, Seward STAFF PRESENT: Bob Jansen, Don Schmeiser, Bruce Knight PUBLIC PRESENT: Cherann Davidson, Daily Iowa; Robert Jindrich, Tenant- Baculis Mobile Home Park; David A. Baculis, Owner- Baculis Mobile Home Park; Greg Rockow, Rockow-Steward Realtors; Emmit J. George, 528 Iowa Avenue; Ken L. Albrecht, Owner-Forestview Mobile Home Park; and Bob Albrecht, Forestview Mobile Home Park sion ers and gavel a Jakobsen oftheced the ordinanstaff and She then opened,up themeetingfor comments concerning the proposed ordinance. j Ken Albrecht, owner of Forestview Mobile Home Park, commented that every thing in the proposed Chapter 22 required the use of a great deal of land prior to 1 development ever beginning. He stated that the Park Plan which was required for existing parks could cost as much as ;30,000-540,000. It was his opinion that this was arterial street vessential essentially e. He also pointed au 40 that footh setbacik eregirement ab foot setaound nth, an entire tract since mobile home parks were also required to locate on arterial streets. He felt that the screening requirements were very excessive and could cost park owners as much as ;30,000. He stated that the requirements for recreation space created an area which would have to be maintained at an additional expense to the tenant. Also, the requirement that recreation space be located in the center of the park doubled the utility cost because it would allow mobile homes on only one side of the street causing an increase in His other concerns were based on the fact utilities per mobile home served.that mobile home arison family residental parks discriminated against developments. Thisincludedherequirement for a patio, public lighting (which was not defined),. storage area distance requirements, etc. He explined eds t wants a od one. He alsoawants this 10 acres rezoned ysoethat aordinance, camake �anuo improvement the existing portion of his park. David Baculis, owner of Baculis Mobile Home Park, stated that if a disaster occurred which wiped out a good portion of his park, it would take twice as much land to locate the same number of people. Emmit George suggested that the ordinance needed a definition of what improvements trigger the 10% clause requiring that the new standards be met. He also pointed out that screening requirements were something which the park owners are always required to pick up, even when the use next to the park is more �• intense. a33 r.. 1 i nrnnrn urn ov ! - DORM- MICR41LAB _I I CEDAR RAPIDS • DES MOINES � IF I� PU Subcommittee on RMH Standards September 24, 1981 Page 2 Ken Albrecht stated that due to the requirement that mobile home parks be located on collector or arterial street, the number of lots within Iowa City which could be developed as mobile home parks, was greatly reduced. He also stated that his biggest objection to the new ordinance is the 9% recreation space requirement. David Baculis explained that his biggest objection is to the proposal to rezone all the parks. He feels that the City has always been against mobile homes and that they wish to keep them out in the county. Ken Albrecht questioned what the lot size requirements would be in the new RMH zone. Knight stated that this had not yet been established. David Baculis wondered what would happen to the value of his vacant land under the new zoning. Currently he has a large segment of land which is zoned commercial and which he would just as soon keep that way. Ken Albrecht stated that it was his opinion that the proposed ordinance had been written in an attempt to cost people money. Commissioner Jakobsen asked those people present if they wanted staff to rework the ordinance and come back to discuss it, or if the park owners and others wanted to work through the ordinance page by page.. It was generally agreed that first a smaller group of people should be established as a committee to work on the proposed standards. Ken Albrecht and David Baculis both agreed to serve on the Committee. Ken Albrecht stated that it was his opinion that the City cannot require mobile home park owners to put things in parks that are not required in residential areas. Tom Alberhasky, owner of Bon Aire Mobile Home Park, stated that he felt tenants had no place on a committee of this sort, because it was established to discuss matters concerning planning and development of a mobile home park. Tenants have nothing to do with that portion of the park operation. Robert Jindrich, a tenant at Baculis Mobile Home Park, stated that he basically agreed with Alberhasky. Jakobsen took the opportunity to ask Mr. Jindrich if he would like more open space in the mobile home park he lives in. He stated that he feels there is too much now, as he has helped clean it up after storms. Jakobsen asked him if the lighting was adequate. He stated that in his opinion it was. Jakobsen questioned if the street width was adequate. Again he stated that it was. Jakobsen questioned him concerning the parking requirements. He again stated that he felt they were adequate. Commissioner Jordan asked if David Baculis thought the ordinance should require less than two parking spaces per unit. Mr. Baculis indicated that it would depend on the space available. He proceeded to point out that the City was against placing mobile homes in residential areas. He explained that while in nine other states, a mobile home can be put in any residential zone if it meets the code this was not the case in Iowa City. Staff indicated that it was their -JORM MICR�LAB- j CEDAR RAPIDS • D[5 I4Ul4ES a33 J r P&Z Subcommittee on RMH Standards September 24, 1981 Page 3 impression that the building official did allow mobile homes to be placed on a single family lot if it met the Building Code, as well as all other applicable regulations. Staff stated that they would discuss this with the building official. Commissioner Jakobsen indicated that she felt there had been a change in ideology on the Zoning Commission, and that they wished to encourage lower cost housing. She suggested that they meet again two weeks from tonight to start working on the proposed ordinance. Ken Albrecht wondered if once the ordinance was completed and adopted, the City would be willing to look again at rezoning his additional 10 acres. Jakobsen indicated that they had planned to do so all along. Tom Alberhasky stated that it was his opinion that an ordinance of this sort cannot be "piece mealed" together, and that the City should get specialist to do an ordinance like this. He stated that he would disqualify even himself, because he feels he does not have enough experience, even with all his years of running a mobile home park. Jakobsen stated that she felt the City had a good planning staff, but that they did not have experience running parks and dealing with costs. That is why they wished to work with park owners to make the proposed ordinance a good one. Commissioner Seward asked the park owners if they felt the space requirements had changed through the years. Ken Albrecht stated that trailer sizes had changed radically and therefore land requirements had increased. He stated that while the City can change the ordinance, they would also have to provide the land to 'allow the owners to meet the increased space requirements. He also suggested that tenants would probably rather not pay for park improvements in higher rent. In actuality they would rather not have all the required improvements at all if they have to pay for them. Commissioner Jakobsen indicated that all persons would be invited to the subcommittee meetings. The meeting was adjourned. igh-t1r-J't'-: Prepared by: ^ uce m a33 1 I. I--JOR M^V'MICR�LAB CEDAR RAPIDS • DES MOIYES I � _y L MINUTES PLANNING & ZONING SUBCOMMITEEE ON RMH STANDARDS DECEMBER 2, 1981 7:30 PM PUBLIC LIBRARY, MEETING ROOM 8 .MEMBERS PRESENT: Horst Jordan, Archie Kodros, Larry Schnittjer, Dick Blum. STAFF PRESENT: Bruce Knight. OTHERS PRESENT: Rodney Kodros. Dick Blum called the meeting to order, and pointed out that the purpose of this meeting was to review the changes which the Committee had suggested to make sure that they were written up as desired. He also noted that those sections changed in the ordinance were underlined. SECTION 22-2. APPLICABLITY. Horst Jordan pointed out that the Committee had.at one time discussed placing a time limit on the phrase 1110% collectively over time". Blum stated that while it had been talked about the Committee had decided against it. Knight pointed out that the addition of the phrase "or two acres, whichever is greater" would in effect exempt small mobile home parks from ever having to comply with this ordinance. Blum agreed that this was probably the case, but' pointed out that the two acre limit was chosen due to both the stormwater management ordinance requirement and the two acre limit for mobile home parks set in this ordinance. Archie Kodros asked about the requirement for existing parks submitting a new plan and pointed out that his concern was over the cost. Larry Schnittjer agreed that the cost of such a plan should be a concern. Blum pointed out that thelan was similar to current requirements, and the Commission was only trying to update those requirements. He pointed out that it was the Commission's intention that mobile home parks which were currently in compliance with the existing Chapter 22 would not have any expenses due to this ordinance. He suggested that if the City had decided to enforce the existing Chapter 22 at this time, mobile home parks would have the expense of preparing a new plan anyway. Archie Kodros stated that he realized it was necessary to have a plan which established the existing level of development for the mobile home park. Blum suggested that such a plan would also be for the sake of helping with emergency service. Blum also suggested that perhaps the detail of the plan requirement should be looked at by the Commission. One suggestion was to use aerial photos as the required submission. SECTION 22-34. PARK REQUIREMENTS. Blum stated that he had no problem with the tree planting requirement for mobile home parks, as this was similar to our residential coverage requirement -in the tree ordinance. Larry Schnittjer suggested that the only problem came in paragraph (a) because the "List of Recommended Trees for Iowa City" required 1 that a large tree have a 3 inch trunk. He felt that this increased the expense of providing trees in any residential area, and suggested that the list should be revised and should not be included specifically by reference in this ordinance. Blum stated that he did not feel that the revising of the tree ordinance was a topic which should be covered at this time. i ",ronrnurn ov I CORM MIC R�LAB CEDAR RAPIDS DES t401YES a33 1 �r - 2 In reference to the recreation space requirement, Blum pointed out two areas which were not.written exactly as he felt the Committee has desired. He suggested that the phrases "if recreation space is split into two or more areas, at least one-half of the total recreation space provided should be within 800 feet of each manufactured housing space" and "...unless two or more areas of recreation space are provided" should be removed. Other Committee members agreed. Larry Schnittjer brought -up the idea of a trade-off of improvements for recreation space, and suggested some broad ideas as to how it could work. He also pointed out a section of the Muscatine zoning ordinance which related to multi -family housing which had a similar concept. Blum stated that it was his opinion that while such a trade-off might be a good idea, it was a very difficult concept to use at this time. He further stated that he did not feel a reasonable trade-off ratio could be determined at the present. Larry Schnittjer suggested changing paragraph 1 of the recreation space requirement to a density requirement, rather than using average mobile home space size. It was his opinion that this would be more functional than the current requirement. Blum suggested that he work out some type of proposal and present it to the Planning and Zoning Commission the next time they reviewed the ordinance. Knight stated that he would discuss this further with Larry Schnittjer. Blum stated that one means of relieving some of the land required for recreation space would be to include a clause which provides for the exemption of that area required for storm water management from the recreation space calculation if the 1 recreation space was provided in an area separate from the storm water detention facility. Larry Schnittjer pointed out that recreation space was not required in any other type of residential development, and stated that it was his opinion that recreation space requirement was too high. •Blum pointed out that the density of building coverage in a mobile home park was much higher than with any other type of residential development, and stated the opinion that this was why it was necessary to require some type of open space. Schnittjer suggested that perhaps the requirement could be dropped if the mobile home park was within one-fourth mile of a city park. Blum agreed that this might be a possibility. Knight suggested that consideration should be given to whether a major barrier, such as an arterial street, would have to be crossed to reach such a park. Schnittjer pointed out that in his opinion the "800 feet" requirement was too restrictive. Blum stated that this was only required when a park provided a single area of recreation space. Blum suggested that Larry Schnittjer should continue to voice his concerns to the full Planning & Zoning Commission, and to the City Council. He stated that the public discussion at the Planning & Zoning Commission level would be set for December 17, 1981, at 7:30 PM. However, it would probably not be voted on until the January 7th meeting. From that point it would again return to the City Council. The meeting adjourned at 8:55 PM. Prepared by: ruce A. Knight X33 P uvnn[n urn ov JORM V.MICR#LA6 I CEDAR RAPIDS • DES MOME5 J. _y MINUTES HOUSING APPEALS BOARD JANUARY 14, 1982, 8:30 A.M. MEMBERS PRESENT: Goldene Haendel, Mark Koenig, Mike Farran, Rachel Dennis MEMBERS ABSENT: Carol Karstens STAFF PRESENT: David Brown, Khris Lawton, Judy Hoard,Kelley Vezina, Michael Kucharzak SUMMARY OF DISCUSSION AND ACTION TAKEN: Goldene Haendel called the meeting to order. Mark Koenig moved that the minutes from the previous Board meeting be approved, this motion was seconded by Rachel Dennis. The motion carried. APPEAL OF MR. & MRS. DAVID DOLAN Others present: Mr. & Mrs. David Dolan Judy Hoard reported that she did a licensing inspection of 621-21;1 E. Davenport i on September 16, 1982. She cited several violations, four of which were appealed by Mr. & Mrs. Dolan. Ms. Hoard pointed out that Mr. & Mrs. Dolan had agreed earlier to withdraw their appeal of the lack of secondary egress. Mr. Dolan confirmed that he was no longer appealing that violation. The remaining appeals were three concerning ceiling height andone concerning lack of required minimum doorway: Ms. Hoard explained that the ceiling height requirement of 7' was not being met in three rooms of the structure. In the second floor unit the livingroom ceiling is 6'7" and the bedroom ceiling height is 6'9"; in the first floor unit, the livingroom ceiling height is 6'8 3/4". In the second floor unit the north entry door is 613 3/4" not meeting the 6'4" requirement and does not meet'the 24" width requirement. i Mr. Dolan explained that when he purchased the building in 1979, he received a certificate of code compliance issued by Housing Inspector Barnes, dated 1977. The building was built with less than 7' ceiling height andadoor that does not meet present code. It would take a major structural change to bring it into compliance. He stated that he hoped the Board would grant a variance so that he could continue to rent this property. Mark Koenig made a motion to grant a variance of Chapter 17-6.N.(4), lack of required minimum ceiling height in each of the three rooms mentioned. The motion was seconded by Rachel Dennis. Motion carried. Mark Koenig then made a motion to grant a variance of Chapter 17-6.I.(2)(g) lack of required minimum doorway. Rachel Dennis seconded the motion. Motion carried. 1 { i "DORM MIC RALA B- - CEDAR RAPIDS • DES MOIRES I a3 _y MINUTES HOUSING APPEALS BOARD JANUARY 14, 1982, 8:30 A.M. PAGE TWO APPEAL OF MR. MARSHALL HUNTER Others present: Mr. Harshall Hunter Judy Hoard reported that she did a licensing inspection of 1025-25h N. Summit on November 5, 1981. She cited several violations, one of which Mr. Hunter is appealing. Mr. Hunter's appeal concerns lack of required access. Ms. Hoard reported that the violation was on the second floor unit. There is no door at the top of the stairs to the second floor unit. She explained that access to each unit was through the front door where the occupant to the first floor unit goes through the hallway to get to the door of his unit. Mr. Hunter told the Board that originally this structure was a single family home. He had converted it into two separate apartments. He stated that he has never had any problems, and that the tenants were very satisfied with this arrangement. He also stated that it would be a major structural change that would be financially burdensome for him. Mr. Kucharzak interjected at this time, to point out that he had discussed this with Ms. Hoard and David Brown earlier,whether the Code section Ms. Hoard had cited was actually the most appropriate for this situation. They each agreed that there was a more appropriate section of the Code that should have been used. Mr. Kucharzak then withdrew the violation originally cited by Ms. Hoard and it was understood that she would recite this violation under. the appropriate Code section. Mr. Marshall was concerned about what the Board's position would be about putting in the door, regardless of what code section the violation was to be cited under. Goldene Haendel then asked for the consensus of the Board on this matter. The Board agreed that the door should be put in on the second floor unit. It was stated by Goldene Haendel that it was understood that this violation would be recited under the appropriate code section and that -Mr. Hunter could appeal it at that time. Mr. Hunter expressed his displeasure with the ruling of the Board. REQUEST TO HEAR AN APPEAL BY MR. NORM THOMAS Others present: Norm Thomas Judy Hoard reported that Mr. Thomas was requesting that his appeal be heard, as it was not filed within the required 10 day period. She reported that it was the position of the Housing Inspection Division that this request be presented to the Appeals Board as there was some misunderstanding on Mr. Thomas' behalf regarding the proper process to follow in appealing a violation. Rachel Dennis made a motion to allow the appeal to be heard. Mike Farran seconded the motion. Motion carried. l . u�rnnrn urn nv J1"JORM MICR(, LAB CEDAR RAPIDS • DES MOINES I I 20 1 J _y MINUTES HOUSING APPEALS BOARD JANUARY 14, 1982, 8:30 A.M. PAGE THREE APPEAL OF MR. NORM THOMAS Judy Hoard explained that she did a licensing inspection at 922 Kirkwood on October 16, 1981. At that time she cited lack of required ceiling height in the second floor unit in the north bedroom which was 6'4". Mr. Thomas is appealing this violation. Mr. Thomas stated that it would be a major structural change which would be very costly. Rachel Dennis expressed the concern that 6'4" was rather low and questioned if it could be stipulated that this room only be used for sleeping. Mr. Kucharzak pointed out that there were three alternatives: 1) make this a non -habitable room 2) uphold the violation 3) grant the variance. Mark Koenig made a motion to grant a variance of Chapter 17-5.N.(4), lack of required ceiling height in the second floor north bedroom. Mike Farran seconded the motion. Motion carried. At this time Rachel Dennis was excused from the Board. APPEAL OF MRS. MARGARET NOWYSZ Other present: Mrs. Margaret Nowysz Kelley Vezina reported that he did a licensing inspection at 731 Bowery on November 23, 1981. On December 1, 1981, he served notice of violations an Mrs. Nowysz's secretary. On December 8, 1981,he received an appeal filed by Mrs. Nowysz, appealing the lack of required handrail at the west steps to the basement. Mrs. Nowysz explained that due to the presence of concrete abutments on either side of these exterior stairs, a handrail is not needed. She also explained thata handrail would take uptoo much space, not allowing room to move things in and out of the basement. She pointed out that she was the only person that has access to the basement, and that it was not used by the tenants. Mr. Kucharzak pointed out that there was a similar case involving this type of violation in which the Board. did grant a variance with the stipulation that a lock be placed on the door, so as to block access to the basement. He also suggested that the Board might consider a similar variance and that Mrs. Nowysz could place some kind of blockade or chain across the entrance to the basement to prevent anyone from wandering down the stairs. Mike Farran made a motion to grant a variance of Chapter 17-S.I., lack of required handrail to the steps to basement on the west side of the house. Mark Koenig seconded the motion. Motion carried. i" JORM 'MIC R�GlCB CEDAR RAP10S • DES MO1NF5 ' a3 4 it MINUTES HOUSING APPEALS BOARD JANUARY 14, 1982, 8:30 A.M. PAGE FOUR Mark Koenig made a motion to adjourn the meeting. Mike Farran seconded this motion. Meeting was adjourned. APPROVED BY,` ✓ � ? ^ J 0 0 fuvnnrn urn ev -JORM"MIOR+LAfi-- - - CEDAR RAPIDS DES MOINES I JV