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HomeMy WebLinkAbout1982-03-02 Bd Comm minutesr If IA1f0pC tl YCn CV i .-... 1. DORM"MIC R#I: A[i --J LCEDAR RAPIDS - DES MO18E5 � MINUTES BOARD OF ADJUSTMENT JANUARY 28, 1982 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Vanderhoef, Slager, Harris, Milligan, Barker MEMBERS ABSENT: None v STAFF PRESENT: Boothroy, Kendall, Knight, Woito, Behrman i FORMAL ACTION TAKEN: V-8124. The application submitted by Revco D. S., Inc. and Colite Industries', Inc. for a variance to Section 8.10.35.9 to permit a larger sign than the maximum allowed in a C2 zone at 1101 S. Riverside Drive was approved. SUMMARY OF DISCUSSION: I Harris called the meeting to order. Woito called the roll. Harris outlined the procedures followed by the Board of Adjustment. VARIANCE ITEMS: V-8124. Public hearing on an application submitted by Revco D. S., Inc. and Colite Industries, Inc. for a variance to Section 8.10.35.9 to permit a larger sign than the maximum allowed in a C2 zone at 1101 S. Riverside Drive. • i Knight explained that the sign had been erected prior to applying for a sign permit, thus creating a self-imposed hardship. Knight stated that the sign permit process was established in order to allow better enforcement of the Sign . Ordinance by providing the opportunity to review signs prior to their erection. { I The staff recommended denial of the request for a variance. Harris asked Woody Kendall, Building Inspector, to explain how the total area allowed for signage was calculated. Kendall explained that the building was measured from the east to the partition it shares with Eagles and calculated that 76 square feet of signage would be allowed;' the present sign was 21.5 i square feet over that amount. Harris asked if the applicants agreed with the calculations and they stated that they did. Barker asked Kendall the reason for sending a copy of his letter, to Nesper Sign Advertising. Kendall explained that Nesper Sign Advertising submitted the original application for a sign permit and were the sign erectors. Barker wondered how long Kendall had been receiving sign applications for the City and how many such applications had been received from Nesper Sign Advertising. Kendall replied that in his three and a half years of employment, he had received approximately 35 such applications from Nesper. Barker asked if it was j Kendall's opinion, in his official capacity, that Nesper was familiar with the sign ordinances in Iowa City and Kendall replied yes. Harris wondered if Eagles occupied the entire corner at one time to which Kendall said yes. When questioned about the size of Eagles' sign, Kendall replied that the Eagles sign iwas undersized and well within its allowable area. r If IA1f0pC tl YCn CV i .-... 1. DORM"MIC R#I: A[i --J LCEDAR RAPIDS - DES MO18E5 � _;0 BOARD OF ADJUSTMENT JANUARY 28, 1982 PAGE 2 Bernie Wright, Nesper Sign Advertising, and David Ganatt, Colite Industries Inc.; spoke in favor of the variance, explaining the circumstances surrounding the erection of the sign prior to permit approval. Wright submitted a report written by Steve Sobern, President of Nesper Sign Advertising, which explained that the application for a sign permit two days after the sign erection was a mistake, and that the applicant had every reason to believe that the sign was within its allowable size limitation. Wright explained that the building which Revco 0. S. Inc. would occupy was remodeled after the measurements for signage had been made. The remodeling redu•:ed Revco's frontage from 68 feet long by 19 feet high to 40 feet long by 19 feet high. The reduction of frontage was not conveyed to the sign makers and led to the oversized sign being erected. Wright also mentioned was that a new sign ordinance'would soon be passed which would allow the present signage. Ganett explained that it would-be difficult to patch the front of the store if the sign was removed. Ganett emphasized that the size problem arose from the remodeling and relocating of the Revco store after the measurements for the sign had been taken. Harris tried to establish the sequence of events leading to the remodeled Revco store. Barker stated that the configuration of the entire area had been confused for some time during the remodeling period. Barker asked Kendall if it was afterormal a sign erection. Kendafor an llisaidion thator a it had happened aermit tfewetimes.twBarker wondered what the exact circumstances were which prevented the timely application for a sign permit. Wright stated that he did not recall. Barker wondered when the applicant knew there was a problem with the sign. Kendall stated that the sign was measured in June and the applicant was notified at that time. Barker wondered if similar problems had involved Nesper and Kendall stated that they had on occasion submitted permits for oversized signage. j Barker asked if oversized 'signs have ever been erected by Nesper prior to a sign permit and Kendall said that he could not recall such an instance. Harris wondered if a sign could be made with smaller letters and Ganett ` explained that the standard sized Revco letters were 30 inches. Woito asked if any plans for installation had been submitted to Nesper which would have given them the dimensions of the store frontage. Woito stated that prior to erection, the applicant would have known the building area had been reduced. Wright stated that no such plans had been used. He also pointed out that the sign erectors would not have known that the building area had been reduced. Harris pointed out that Revco's sign extended into the Eagles building area. Vanderhoef asked whether the new sign ordinance will be passed shortly. Boothroy stated that it was presently being reviewed by the City Attorney and that there was no way of knowing when it would be ready for Planning and Zoning review or consideration for adoption by Council. The ordinance will not be ready for adoption in the immediate future, i.e. 30 days. 4 1� rntronrn urn av J "JORM MICR46LA0- CEDAR RAPIDS DES MOIYES 7 I BOARD OF ADJUSTMENT JANUARY 28, 1982 PAGE 3 1 Barker pointed out that no objection to the sign had been received and the sign was aesthetically pleasing. Barker expressed support for the request for variance, stating that the error made was not Nesper's normal way of doing business and a new sign ordinance which would allow the present sign would soon be passed. Milligan questioned if a problem with the sign existed at all since the word "drug" was not on the Revco's premises but in Eagles' area. Kendall stated that the fact that it overlapped into Eagles' area made it a nonconforming sign, a fact which would have been overlooked had the sign been the correct size. Knight expressed concern at the possible precedence which would be set if a decision to grant the variance was made on the basis of an impending ordinance. Harris pointed out that in past cases the argument that the sign was a standard size and to erect another would create a hardship had not been a valid one for subverting an ordinance. Ganett stated that a new sign would cost about $12,000. Vanderhoef asked what would happen if Revco leased 11 more feet of the wall shared with Eagles. Kendall stated that the sign would then be legal. Harris stated that he was still troubled by the fact that the sign was erected prior to permit approval. Barker stated that there was no indication that the applicant was trying to circumvent the ordinance. Barker moved that the request for variance be granted. Vanderhoef seconded. The motion carried 4-1; with Harris voting no. i Milligan emphasized the special circumstances surrounding the granting of this variance. Barker stated that perhaps the problem with the sign ordinance was that it did not address the,"mall concept". The minutes of January 13, 1982, were amended as follows: i Exchange the term "building inspector" for "zoning inspector". Page 2, paragraph 6 - Lois Roberts lives at 930 Bloomington, not at 730 Bloomington Street. Page 3, paragraph 9, third sentence - Milligan moved to amend the motion, asking that the words ... Page 4, paragraph 5 - The previous motion as amended was withdrawn. The members discussed the pros and cons of lengthy minutes. Milligan moved that the minutes of January 13, 1982, be approved as amended. Slager seconded. The motion passed unanimously. Woito expressed the preference for more detailed and lengthy minutes as it made the task of defending the Board easier. 311 rnroncn rArn ov j "DORM MIC R#LAB- � CEDAR RAPIDS • DES MOINES � IF BOARD OF ADJUSTMENT JANUARY 28, 1982 ;AGE 4 The meeUnr Taken by: Approved by .11DAr'..urn ov -J .-- — ORM 6MlCRLA8'- i �. I i IIIAI 111111 • 111 MOINES _V IOWA CITY MUNICIPAL AIRPORT COMMISSION Iowa City Civic Center February 16, 1982 Members Present: Redick, Dieterle, Saeugling, Phipps, George Staff Present: Zehr, Brown Guests Present: H. Lewis, J. Fulton, J. Schaffer (DI), T. Belay (KXIC) The minutes of the January 19, 1982, meeting were considered and approved. Manager Zehr presented the bills for the month and explained them briefly, 1 The bills were approved for payment as presented. In regard to the United Hangar office space, Zehr reported that he had recieved a check for $3,100.from DJK Farms Inc. on February 1, 1982. This check paid back rent due the commission in the amount*of $2,400 for November, December and Janpary. A portion was used cc pay the utilities for•the building In•the amount of $260.65. The balance'of $499.35 can be applied to February's rent. Rent past due as of February 15, 1982 is $300.65. Attorney Brown was instructed to contact DJK Farms Attorney Mr. Downer to work out the arangements for the past due rent and to transfer the utilities back to their company as soon as possible. If arangements could not be made a letter of intent to terminate is to be sent. Zehr reported that a formal response to the January 29, 1982 letter extending an offer to the Iowa City Flying Service, Inc. had not been recieved. The offer extended the rate adjustment period from Japuary 1, 1982 to June 30, 1982, during which time there would be no increase in rental rates. After considerable discussion regarding policies in establishing rental rateswith the flying service, Zehr suggested that 11 the commission form a panel with two or three member to work out the details - for the next negotiation session with the Flying Service, Dieterele I moved that the January 29, 1982 offer be withdrawn since it had not j been accepted and that negotiation start imediately with the first proposal as a starting point. Seconded by Phipps,. motioned carried. Attorney Brown was instructed to draft the proper correspondence and notify the Flying Service. i I The letter from Dale Helling regarding the Mercy Hospital proposed - iHelipad was considered next. Zehr offered to -the Commission for their consideration a response to that letter. After discussion of the different alternatives, Zehr was instructed to send a final copy of the memo to council. ,L Zehr anounced that the commission would meet with council on Monday February 22, 1982 at 5:00 P.M. to discuss the C.I.P, program. Zehr was instructed to redraft the January 28, 1982 Memo to council discussing the Airport's Capital Improvements Program/Master Plan, to include only those itensthat are elegible for Federal Funding. Zehr presented a proposel for a project to help the drainage problems around the north hangars. He was instructed co contact A.D.S Manufacturing i and obtain an estimate. Chairman Redick presented certificates of appreciation to Caroline Dieterle and Richard Phipps for their many years of fine service on the Iowa City IJ Airport Commission. Meeting adjourned at 9:45 P.M. _ _ 13 IS F uvonrn urn ov .._JORM-.MICR-ILAB_ CEDAR RAPIDS DES MOIYES r ,TI, MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING January 28, 1982 MEMBERS PRESENT: Bartley, Drum, Irwermann, Wallace, Cavitt, Gritsch, Zastnow MEMBERS ABSENT: Grimes, Lyman STAFF PRESENT: Eggers, Jehle, Jackson, Tiffany, Spaziani OTHERS PRESENT: Gladys Benz, Ann Bagford, FRIENDS Liaison, Nancy Geiger, Practicum student, Satish Khera President Zastrow called the meeting to order at 4:05 PM. Public discussion: Satish Khera addressed the Board regarding the Library's decision to purchase only VHS video cassettes for the collection. Since he and many others own Beta equipment, he expressed concern that a large group of Iowa City residents are not able to utilize the Library's video cassette lending services. Connie Tiffany, Audiovisual coordinator, explained how and why the library had limited purchases to the VHS format. Tiffany stated that since there were limited funds available, it was decided that it would be too costly to duplicate titles in several formats. A survey of local and national sales of home units indicated that VHS outsold Beta 4 to 1. In order to give everyone an opportunity to have access to, some video cassettes, the decision was made to purchase video circulating equipment and video cassettes in the VHS format. Khera expressed thanks to the Board for allowing him the time to express i his concerns. Minutes from the Regular Board meeting of December 17, 1981 were approved. Gritsch/Wallace. Minutes from the Special Meeting of January 11, 1982 were approved. Wallace/Immermann. Minutes from .the Special Meeting of January 21, 1982 were approved with the following correction: Addition of Drum's name to the list of those present. Wallace/Gritsch. Minutes from the Fund Raising/Community Relations Meeting of January 26, 1982 were approved. Inmermann/Wallace. Disbursements for January 1 and January 15, 1982, were approved. Cavitt/Drum. The 6 month Ekpenditure Report was reviewed by the Board as well as the January 15 Library Materials Expenditure Report and the Gifts and Non -monetary Contributions 6 month Report. The Director reported on the following: 1. The Library's budget is in good shape at the half -way point except for temporary hours. The City is amending the budget soon to reflect the additional funds needed for July 1, 1982 cost -of -living and other salary adjustments. a t 2. Many community groups have been making gifts to the Library lately. Gifts from the Pilot Club, Noon Optimists and Noon Kiwanis Club i have been received since the six month gift report was prepared. 3. The ALA Satellite Teleconference from Denver on January 26, was very successful. The subject was very relevant to the Library's upcoming i planning process and excerpts from the speakers' talks will be used i, I tatroncn tarn nv �I -"JORM MICR6LA9 J I CEDAR RAPI05 • DES 1101NES 3/6 J t MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING Page 2 to help orient public members of the Planning Committee. The video tape is available and Board members are urged to view it at the Library or over Channel 20. The facilities in the meeting room are excellent for this kind of event. 4. Iowa City Public Library's database was used by our computer vendor, CLSI, to demonstrate their equipment at the winter meeting of ALA. This should help with possible sales of the database to other libraries. The Board discussed the fact sheet on Sunday hours which was included in the Board packet and made the following points: 1. Sunday service has never been considered an essential service. 2. It is not year round - only October through May. 3. The Library is open 4 hours on Sunday - not the same hours as other days of the week. 4. It is the costliest day to be open: staff overtime pay, plus a 7th day of utilities & maintenance. 5. The board considers Sunday hours 'an addition to library service not a substitution for service hours already provided. 6. The Board wants the library open on Sunday but can manage it only after the addition of 2 F.T.E. staff plus funds for Sunday -specific expenses. Eggers reported on the Broadband Telecommunications Commission Budget Hearing which she attended in Tiffany's absence. Discussion centered around the payback rate to the general fund of up -front costs incurred by the City in the early cable process. The current franchise is based on a 13 year payback plan but the BTC would like a longer period of time j with the difference in the amount each year, being spent in support of access. A 31 time Library AV staff person is supported by both the BTC and the City Council. The Commission representative described to the Council the use of the access facilities Since operations began 350 people have taken workshops to learn to operate the video equipment and 62 groups have participated in the use of the access channels. The AV Coordinator reported on a 13 -part video series on Iowa City history by Irving Weber.The series -is financed by the Noon Lions Club and will be presented to the Library to use on the Libray's channel or loaned out to patrons. The series begins February 3 at 6:30 and one program will be presented each month. President Zastrow reported on the following: 1. Thanked the Board members for their participation in the City Council Budget Hearings and felt it made a strong impact. 3l6 rnl romp tEurn nv IJORM - MICR#LAB- CEDAR RAPIDS DES P101YE5 ' i 1 ' 1 1 � / 1 / J _M MINUTES IOWA CITY PUBLIC LIBRARY LIBRARY BOARD OF TRUSTEES REGULAR MEETING + Page 3 1 2. He will respond to Dale Hibbs KCJJ editorial on Sunday hours within the next week or 10 days.. 3. Attended the ALA Teleconference in the Library meeting room complex and felt it was well done and well planned. He noted that the teleconference is a cost-effective way for continuing education. i . 4. Described the Chamber of Commerce Economic Development Award which was presented to the Library at the Chamber's annual dinner held January 27, 1982. 5. Discussed the memo from Neal Berlin in which the City Manager expresses his hope that the Library and Hawkeye CableVision can work more closely in the future to plan cable budgets and related issues. 6. Mentioned that the City Manager has also sent a letter to ATC, Hawkeye CableVision's parent company mentioning his hope that the following concerns can be addressed soon: A. Hawkeye's extension policy. B. Provision of a cultural events channel. i C. Resolution of the air conditioning situation between the Library and Hawkeye CableVision. Jean Bartley, Chair of the Fund Raising/Public Relations Committee reported on that Committee's meeting of January 26, 1982. The Committee was encouraged by their guests to proceed with the formation of a Library Foundation. Bartley will draft a mission statement, Articles of Incorporation and By -Laws. These will be submitted to the Committee on February 23, revised -as necessary and then presented to the full i Library Board for consideration. i The. Board reviewed the issues relating to the building canopy. Two bids were received for adding to the canopy in order to cover the area above the book drop. The Board gave authorization for Eggers to approve the low bid from Forman & Ford of Des Moines. Bartley/Immermann. John Hughes, President of the Chamber of Commerce congratulated the Library Board on receipt of the Economic Development Award presented L by the Chamber to the Library. Hughes also read a resolution adopted by the Chamber of Commerce Board of Directors requesting that the Library iBoard of Trustees do its best to make library service available on Sundays. The Board adopted a statement of responsibility for the Planning Committee with only minor revisions to the statement drafted at the Committee's January 21 meeting. Immermann/Cavitt. The Board also approved the Planning Committee Brochure and Application. The Board considered a: new policy on library displays written by Community i Services Librarian, Carol Spaziani. The new policy was approved by the I Board. Bartley/Cavitt. i i 3/G f _ mironrupArn CV I - 1. 'DORM M IC R(BLAB -J ��.. J CEDAR RAPIDS • DES MOINES i MINUTES LIBRARY BOARD OF TRUSTEES REGULAR MEETING January 28, 1982 Page 4 Spaziani will recruit and the Board will approve members for the Art Placement Committee. Ann Bagford, FRIENDS liaison, gave the following report. A new FRIENDS brochure is in process. The FRIENDS are considering holding a book sale in the Library's garage on May 1 to help raise additional funds. The Board reviewed the FY1982 six month report which described library activity and progress during the first 6 months in the new building. The report should be of great value in the upcoming planning process: The Board considered the reclassification of the part-time position in Technical Services from Library Clerk to Senior Clerk. This is a part of the overall reclassification which took place in the spring of 1981. The Board approved the reclassification. Drum/Imoermann. The meeting was adjourned at 5:55 PM. The next Regular Library Board meeting will be February 25, 1982 at 4:00 PM in the Administrative Conference Room at the Library. Joan ehie, Recorde ' YtfCOC,l YCI1 PY JORM"MIC R�CAB-- - CEDAR RAPIDS • DES MDI:JES I 3/6 t .r" JJ y i MINUTES RESOURCES CONSERVATION COMMISSION FEBRUARY 10, 1982 7:00 PM CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: GUESTS PRESENT: Hamilton, Hotka, Sheehan, Singerman Gartland Tinklenberg, Webb Kirk Perucca, Joyce Webb RECOMMENDATIONS TO THE CITY COUNCIL The Resources Conservation Commission recommends to the City Council that they consider the report dated February 3, 1982, by Perucca and Tinklenberg dealing with flashing traffic signals and that the Council adopt the flashing mode as suggested in the report. REOUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS'TAKEN Sheehan called the meeting to order. The minutes of January 20 were approved as read. Election of Officers Robert Singerman was elected Chair, Nancy Sheehan was elected Vice -Chair, and Toni Hamilton was elected Secretary by acclamation. Subdivision Ordinance Amendment Agreement was reached that the amendments proposed by Sheehan.and Perucca should be recommended to the Planning and Zoning Commission and that a request should be made to the Planning and Zoning Commission that they respond back on each amendment. After discussion, the staff was requested to investigate the feasibility of incorporating a density formula incentive for developers to orient structures in the desired way. This report will be made at the next meeting. Traffic Signal/Mode Operation Tinklenberg reported that one item not dealt with in the report was that there would be an increase in maintenance due to the bulbs burning out faster. When this cost was taken into consideration, the RCC felt that even with the flash mode presenting at worst a break-even situation for the City there is still a benefit to the entire community due to the reduced fuel consumption, waiting time, and travel time for motorists. The Commission also felt that it was important to note that the savings estimated for the flash mode are based on current electricity prices only. fr -� ralran�li loco av � -�•DORMMICR'LAB- -CEDAR RARI05 • DES'MO 317 1 _y _:0 Sheehan moved, Hotka seconded, that the RCC recommend to the City Council that they consider this report and adopt the flashing mode as suggested in d the report. Approved unanimously. 1 , Community Energy Use Report Singerman handed out copies of his draft of the report. Hamilton will do the primary editing work, however, each Commission member is encouraged to suggest changes or corrections. The next meeting is scheduled for March 3 at 7:00 PM. The meeting adjourned at 8:45 P.M. i Respectfully submitted, Roger Tinklenberg Toni Hamilton, Secretary ' L i i i 3/7 Ir ulrannimm av CEDAR RAPIDS • DES MOINES MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING FRIDAY, JANUARY 29, 1982 4:00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Madsen, Eskin, Johnson MEMBERS ABSENT: Pepper OTHERS PRESENT: None STAFF PRESENT: Shaffer RECOMMENDATIONS TO COUNCIL: The BTC moved to recommend the Council provide a 12 year payback plan at nine percent interest to the City General Fund for cable related expenditures from the cable franchise fees, and to propose the implemen- tation of an Access Support Fund for the promotion and development of cable access related activities. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: The Extension Policy issue to be developed by ATC and Hawkeye Cablevision and accepted by the City. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The BTC drafted a letter to Council recommending a 12 year payback plan to the City General Fund at nine percent interest instead of the Adminis- tration's proposed six year payback. plan. The Commission further recommended the resulting funds made available by this plan be used to initiate an Access Support Fund to assist in the development and promotion of cable TV access related activities and expenditures and that this fund should be distributed by the BTC. MEETING CALLED TO ORDER: Meeting called to order at 4:06 p.m. MINUTES: None to be approved. ANNOUNCEMENTS: 1 I IA IfA0F 711AA0 PY I' JORM�MIC RA�LAB C CEDAR RAPIDS • DES MOINES 310 _y J I'. MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING JANUARY 29, 1982 PAGE 2 None. PUBLIC DISCUSSION: None. CABLE TV RELATED FY63 BUDGET: Terry said the purpose of this meeting is to develop a proposal to the City Council regarding the City payback plan to the City General Fund for previous expenditures related to cable TV. The total amount owed is $48,641. Approximately $40,000 will be owed after the 1982 franchise fee payment to the General Fund. Terry and Shaffer went to the Council budget hearing on January 25th to propose a longer payback period (12 years) than proposed by the administration (6 years), and to support the implementation of an Access Support Fund. The Councils' reaction was favorable, but a written, more detailed proposal was suggested from the BTC. Terry said he is personally convinced there should be an Access Support Fund. Terry had a list of over 350 individuals and organizations that have made use of the access facilities with no more than ten percent of those users making use of the access equipment more than three times. Such data, Terry said, helped to convince him access cable TV is a very fundamental part of cable TV in Iowa City, and to the Iowa City community. Terry distributed a letter to the Council on the subject of the City payback plan and the access support fund that he and Shaffer composed. He asked 'the Commission to read this letter and make any comments they wished. Terry said he felt the one thing the Council will not do is ask for an increased payback schedule if the franchise fee revenues are more f than expected. It was decided there would be some changes made in the letter as proposed and that it would be condensed in length. The resulting letter requested the City Council consider a 12 year payback plan to the City General Fund at nine percent interest. In addition, that the funds made available as a result of the reduced payback payments be used to start an Access Support Fund to be distributed by the BTC. This document was moved to be accepted by Madsen, seconded by Eskin. Unanimously approved. ADJOURNMENT: Moved by Johnson, seconded by Eskin to adjourn. Unanimously approved. Adjournment at 5:50 p.m. Respectfully submitted, I William Drew Shaffer, Broadband Telecommunications Specialist l f i I i I 1 I i 310 1 f JO MOCR#LAB RAPIDSCEDA r" J t. —�o MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, JANUARY 19, 1982 4:00 PM CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Madsen, Eskin MEMBERS ABSENT: Pepper, Johnson OTHERS PRESENT: Dan Daly, Co -Director of Access Iowa City (AIC'); Connie Tiffany, Assistant Director of the Iowa City Public Library; John Jehle of Access Iowa City; Kalergis and Blough of Hawkeye CableVision STAFF PRESENT: Shaffer, Helling RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL-COMMISS'ION DISPOSITION: The Extension Policy which is being negotiated between the American Television and Communications Corporation (ATC) and the City legal staff will be formulated by Hawkeye CableVision and will need to be approved by the BTC and.the City Council. SUMMARY OF DISCUSSION AND.FORMAL ACTION TAKEN: e A letter was received by the STC from Helling requesting the BTC develop some guidelines for access channels 26 and 29 regarding politically oriented programming. Berlin sent a letter to ATC requesting action or response to three of the concerns before the BTC including the air conditioning problem of Hawkeye Studio and the Library, the Extension Policy and the addition of a cultural j channel on the Iowa City cable system such as CBS or ABC ARTS channels. Shaffer distributed programming schedules for channel 29, a letter from Berlin to the Library Board urging further analysis of the functions and responsibilities of the Library, BTC and City on cable related efforts and activities; and material from the ordinance pertaining to the BTC's responsibilities and the Tri -annual Review. The date for the Annual Input and Review Hearing and the Tri -annual Review have been set. They are March 4, 4:00 PM in the Council Chambers and April 6, 4:00 PM in the Council Chambers respectively. Shaffer gave BTC members information on the antitrust suit brought by a cable company against the City of Boulder. Shaffer and Kalergis are working on a brochure for citizens describing the facilities and services offered by the City, cable company and library that pertain to cable TV and video. The BTS has nine interns this semester assisting with City/cable related activities. The BTS had five complaints last month. Shaffer requested this year's construction schedule from Blough. Productions have begun on the video taping of the video production workshops, the end result being that staff time can be saved in the teaching of these workshops through the use of such tapes. The National Federation of Local Cable Programmers (NFLCP) regional conference will take place in Iowa City on April 16, 17, and 18. 3/r J' i uvnnrn urn av , ""JORM MICR6LAB" i CEDAR RAPIDS • DES MOINES -10 r fL MINUTES Broadband Telecommunications Comission Page 2 Blough said he expected a response from ATC on the Extension Policy issue to be forth coming. Hawkeye now has over 8,000 subscribers in Iowa City. Seven Iowa City Schools have been wired for cable TV. Blough said he believed the CBS cultural channel and CNN (Cable News Network) will be added to the Iowa City system this. year. Kalergis reported on the live library teleconference to take place on channels 20 and 24, and on an award given by ATC to the Synthesis Young Arts Workshop and United Action for Youth .for their activities in video. The 8TC surveyed the BTS budget. The issues remaining are the City payback plan (6 or 12 years) and the existence of an Access Support Fund. The air conditioning problem of Hawkeye's control room in the Library has not yet been resolved. MEETING CALLED TO ORDER: Meeting called to order at 4:07 PM. MINUTES: Moved by Madsen, seconded by Eskin to approve minutes. Minutes unanimously approved. ANNOUNCEMENTS: A letter was sent to the BTC from Helling expressing an interest in seeing some guidelines develop for channels 26 and 29 regarding the cablecasting of politically oriented material. Shaffer distributed copies of material he has been developing for channel 29 which includes some ideas for such guidelines. Terry and Shaffer will be the subcommittee to initiate some activity on guidelines to be presented to the City in April, 1982. Kalergis will work .with this subcommittee in areas pertaining to channel 26. Terry said he had received a copy of the letter sent by Neal Berlin to the President of ATC. This letter requested action on or a response to'three issues before the Commission, namely, the air conditioning situation with Hawkeye's control room in the Library, the extension policy issue, and the addition of a cultural channel to the Iowa City system such as the CBS offering. SPECIALIST REPORT: Shaffer distributed to the BTC the government channel 29 schedule for the next month; a newspaper article about the Transit D'epartment's expected use of the government channel's character generator to distribute more information about the transit system in Iowa City; Berlin's letter to the President of the ATC; Berlin's letter to the library Board indicating there were some questions raised in the budget process as to the functions and responsibilities of the BTC, the City and/or the Library with regard to the cable related activities which should be further scrutinized in the coming year. Terry suggested such studies could start in May, after the upcoming Annual Hearing and Tri -Annual Review. Shaffer also distributed the BTS Goals and Objectives; the previous channel 29 guidelines he had written in 1980 (which could be used in part to start the discussions on guidelines for politically oriented programming for channel 29); an article on the County BTC and their cable TV ordinance and sections of the ordinance relating to the Tri -Annual Review. Shaffer thanked Hawkeye for the publicity in their billing statements for the access channels. Blough confirmed 1 el - 3/r ' -JOR M'vMIC ROLA O -- j I CEDAR RAPIDS DES MOIYES ' �J V -v r MINUTES Broadband Telecommunications Comission Page 3 a line or two could be put in the March billing statment from Hawkeye to advertise the upcoming Annual Input and Review Hearing. Shaffer and the BTC confirmed Tuesday, March 9, 4:00 PM as the Annual Input and Review Hearing date and Tuesday, April 6, 4:00 PM as the Tri -annual Review date. Shaffer said the BTS/BTC budget would be presented to the Council on January 25, 6:15 PM. Shaffer gave copies of an article to the BTC concerning the recent Supreme Court decision rendered against the City of Boulder, Colorado, by a cable company. This involved an antitrust suit against the City and it is undetermined what, if any, effect this may have on Iowa City. Shaffer said he and Kalergis are working on a handout for citizens to help resolve the confusion regarding all the services and facilities offered by the Hawkeye, the BTS/City and the Library where video and cable TV are concerned. The BTS has nine interns from four University departments working with him this semester doing productions for the City; developing computer programs for the government channel of a videotext nature; programming and scheduling the government channel 29; supervising the editing facility in the Library and doing video related research. The BTS received five complaints last month, all resolved except for those still affected by the Extension Policy (such as new homes just built or those in isolated areas within the city limits). Shaffer requested that Blough present Hawkeye's construction schedule for this year as soon as possible so some of these persons could be informed when they could receive cable TV. Video tapes about the production work shops are underway. These tapes can be used a partial substitute for the large amount of personal contact time spent by the BTS and other teachers on such workshops. Shaffer gave BTC members an invitiation to spend some time with him in his work environment if any of them are interested in seeing what goes on from day to day. Shaffer also said the NFLCP regional conference will take place in Iowa City on April 16, 17 and 18. PROGRESS UPDATE ON HAWKEYE EXTENSION POLICY: Blough said he has expressed the urgency of this matter to corporate headquarters and expects there will be a response soon. The next step seems to be to have the legal representatives of Iowa City and ATC meet or make further contact. HAWKEYE'S REPORT: Blough said Hawkeye now has over 8,000 subscribers and 9,500 total subscribers. There has been some upward change in HBO subscribers since it went 24 hours. There is only one motel wired for cable in Iowa City, none of the others seem interested at this time. Tiffany inquired how many Iowa City Schools were wired. Blough said seven schools have been wired to date.. Blough also said they will be ready to start up the CBS cultural channel in Iowa City by some time in Spring. Presently there are three blank channels in the cable system, only two of which are usable. The number of available blank channels may be something the BTC wants to remain aware of, as soon there may be few if any blank channels left to add programming. Blough said CNN may be carried on the Iowa City system this year as well. Hawkeye has switched over to the new satellite Satcom IIIR. Kalergis said a special teleconference for Library's will be cablecast live in Iowa City via satellite on channels 20 and 24. Kalergis said a monetary award of over $1,000 has been given to Synthesis Young Arts Workshop and the United Action for Youth by ATC to help support their video efforts. There were ten such awards given nationally. Kalergis also said the Iowa Women's basketball will be 1 I i mnnnrn urn nv � I -JO RM„V'M IC R�LAB , f CEDAR RAPIDS •DES MDIYES I Re MINUTES Broadband Telecommunications Comission Page 4 videotaped and cablecast by a citizen who received support from Hawkeye's matching grants. The Program Advisory Committee, the Committee in charge of determining how Hawkeye's matching grants is being allocated, is meeting again to award the second round of grants on Wednesday, January 20. NEW BUSINESS: The next regular meeting will be Tuesday, February 16, 1982, 4:00 PM in the Civic Center Conference Room. COMMISSIONER DISCUSSION: A. 1983 Cable TV Related Budget: Shaffer distributed copies of the BTC 'budget, which included the BTS and the administration's proposed budget for cable related activities. A Commissioner queried Helling on the amount of funds available for part-time assistance to the BTS. Helling said the Personnel Director and the administration believed there was not a need at this point for a permament half-time position. The hourly wage of the production assistant to the BTS may be raised though, in the future. An amount of money was entered into this budget for a one-half time Library person to assist public access operations in the AV lab of the library and money for a repair and replacement fund of the NTIA (National Telecommunications and Information Administration) public access equipment. For some reason the BTC proposed money for the Access Support Fund that was entered into the original budget but was not in the budget proposal. Helling said he would check out why this had occurred. The City payback plan was discussed. The BTC supported a longer payback period while the City administration is proposing a six year payback plan. It was decided Terry would accompany Shaffer to the ,Council budget. hearings to present the BTC's proposal. Kalergis and Shaffer were going to prepare lists of the number of people and organizations that have made use of access related services and what the breakdown of percentages of use the equipment has been within the various users. B. BTC Representation on the Program Advisory Committee: This discussion was postponed until the next OTC meeting. C. Hawkeye Control Room Air Conditioning Situation in the Library: Shaffer and Terry discussed keeping this issue before the Commission as there may be some assistance they could lend in resolving this issue. Shaffer distributed copies of previous correspondence between the Iowa City public library and Hawkeye relating to this problem and the decision rendered by City Attorney Jansen. Blough said he believed a response to this air conditioning problem will be forthcoming from ATC. D. Tri -annual Review and Annual Input and Review Hearing: It was decided the Annual Hearing would take place March 9 at 4:00 PM in the Council Chambers and the Tri -annual Review would take place April 6 at 4:00 PM in the Council Chambers. 1 i r u: �.r�ra urn °° JORM MICR LAB 1 CEDAR RAPI DS • DES MDINES ti J IF MINUTES Broadband Telecommunications Comission Page 5 ADJOURN: Moved by Madsen, seconded by Eskin to adjourn. Unanimously approved. Adjournment at 6:07 PM. Respectfully subml,.tted, William Drew Shaffer Broadband Telecommunications Specialist IJORM"-MICRI LAB` CEDAR RAPIDS •DES MDIYES 3 /r j i 3 /r MINUTES HISTORIC PRESERVATION TASK FORCE FEBRUARY 10, 1982 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Kolp, Bonney, McCormick, Nowysz, Horton, Lafore I MEMBERS ABSENT: Graf STAFF PRESENT: Hillstrom, Jakobsen, Behrman. I SUMMARY OF DISCUSSION: McCormick called the meeting to order. The minutes of January 13, 1982 were approved as read. DISCUSSION OF POSSIBLE CITY HISTORIC DISTRICTS: The members discussed the confusion which could result if City historic district boundaries differed from those of the two North Side National Register Historic Districts. The consensus of the Task Force was that the boundaries of the North Side City historic district should be identical to the outer boundaries of the two North Side National Register districts. The members agreed to recommend the North Side, Woodlawn, and South Summit•' Street as City historic districts. Nowysz stated that the Task Force might regret not recommending the College Hill area as a City historic district, particularly as plans for a property in that area were being made. Hillstrom stated that, while boundaries and architectural critiques for the College Hill area had been prepared, the background historic research had yet to be done. There is not, at this time, sufficient information available to nominate a College Hill district to the National Register. The members discussed the possibility of asking for a moratorium on demolitions in the College Hill area before the ordinance goes into effect. The members agreed that a request for a building moratorium would have to come from College Hill area residents, not from the Task Force. The members talked about the proper role of the Task Force. Hillstrom was asked whether it would be proper for the Task Force to ask neighborhood residents to support the ordinance. Hillstrom responded that he was not sure. McCormick suggested contacting local residentsof proposed districts to attend the first City Council meeting at which the draft ordinance would be discussed. All agreed it would be a good idea if the neighborhoods showed support for the ordinance. I' ' nrnnrn urn nv 1- J0RM"V,MICR46LAB" I CEDAR RAPIDS DES MOINES _V I J Historic Preservation Task Force February 10, 1982 Page 2 WRITTEN REPORT TO COUNCIL OUTLINING TASK FORCE RECOMMENDATIONS: Hillstrom suggested that the Task Force prepare a brief report outlining its recommendations for presentation to the City Council at an informal meeting. The members suggested several items which should be included in the report: 1. The advantages and disadvantages for the property owner which a historic preservation ordinance would create. 2. The cost of administering the historic preservation ordinance, with emphasis on the -fact that procedures for administering the ordinance could easily be put in place. 3. A simple description, in declarative sentences, of how Certificates of Appropriateness would be applied for. 4. Specific examples of people who would like to restore their homes but are fearful of what will happen to the "property next door" and therefore avoid investing any money in their property. 5. Beneficial effects of historic preservation ordinances in other cities. 6. The educational function of an historic preservation commission. 7.. The role an historic perservation commission could play in preventing deterioration of property values. 8. An illustrated cover for the report. 9. How the historic perservation commission could solicit funds to repair and restore historic houses. CHANGES TO THE DRAFT HISTORIC PRESERVATION ORDINANCE: McCormick pointed out an error in the draft ordinance on page 7, saying that the term set off rather than "offset" should be used. Also corrected was the last sentence in Section "I" of the ordinance. Some of the members of the Task Force wondered whether it would be a problem for the Commission to own real property. This question was discussed. Nowysz stated that the Commission should be notified when the Housing Inspection Department issues any order which would require a change in the exterior appearance of an historic structure. The members agreed that in cases such as handrails and fire escapes, the Commission might be able to offer alternatives to materials which could change the design of a I 1 DORM _MICFI�LAB' I CEDAR RAPIDS • DES MDIYES 30 _y I J� Historic Preservation Task Force February 10, 1982 Page 3 structure trying to conform to Housing Inspection regulations. Hillstrom agreed to draft a new section dealing with this issue. Nowysz stated that she would attempt to find concrete examples of such cases. The members agreed that the'.Housing Inspection Department should notify the historic preservation commission whenever it orders changes in the exterior appearance of structures. Kolp, in reference to the educational tasks of the Commission, mentioned the idea of an historic preservation fair such as the one held in Jackson, Illinois last spring. Hillstrom asked that all suggestions for the Task Force's report be turned in to himself or George McCormick by February 17. The report would then be written and circulated to Task Force members for comments and correc- tions, which should be returned by March 3. The members agreed that it would be best for George McCormick and Loren Horton to present the Task Force's recommendations to the City Council at its March 8 meeting. OTHER BUSINESS: Jakobsen gave a preliminary report on a study which he is undertaking of ethnic settlement patterns in the North Side,.Goosetown and College Hill. The next meeting was tentatively set for March 10. The meeting adjourned at 9:00 p.m. Taken by Sara Behrman. „JORM""MICR#LAB CEDAR RAPIDS • DES MOIYES r" J� G r MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 3, 1982 -- 12:00 NOON IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Bonney, Daly, Whitlow, McGee, Hirt, Cook, Lockett, VanderZee, Becker, McCormick, Dodge. MEMBERS ABSENT: None. COUNCILMEMBER: Erdahl. GUESTS: Lisa Edwards, Pat Meyer, Domestic Violence Project. STAFF PRESENT: Milkman, Hencin, Behrman, Ramser, Keller. RECOMMENDATIONS TO CITY COUNCIL: 1. That the remaining 1982 CDBG monies be .reallocated as follows: a) Rental Rehabilitation $75,000 b) Housing Rehabilitation (owner -occupied) 16,300 and Weatherization c) Congregate Housing 16,300 d) Domestic Violence Project (roof repair & ramp) 4,000 e) Independent Living Center 70,000 2. That CCN has reviewed and approved the Grantee Performance Report for the 1981 Metro Entitlement Program. SUMMARY OF DISCUSSION: Bonney called the meeting to order. The minutes of January 6, 1982, were approved as circulated. There was no public discussion. CCN APPOINTMENTS AND VACANCIES: VanderZee has been reappointed by the Housing Commission. Bonney announced two vacancies on CCN as of March 1, 1982, Whitlow's and Daly's terms expire. Appointments will be made by the City Council on March 2. DISCUSSION AND RECOMMENDATIONS ON REALLOCATION OF CDBG FUNDS: Hencin stated that he had checked with HUD on the status of the grant and had been told unofficially that $671,000would be available for 1982 Metro Entitlement funding, Hencin recommended leaving the 1982 program as originally recommended to Council. This would leave $181,600 for reallocation to other projects. WrOnM urn ov IJORM MICR¢LA8 --, CEDAR RAPIDS DES MOINES Sao _y r COMMITTEE ON COMMUNITY NEEDS FEBRUARY 3, 1982 PAGE 2 This recommendation was approved by general consensus. The members discussed priority projects for funding during FY82 and made the following list of priorities from high to low: rental rehabilitation, housing weatherization, congregate housing, housing rehabilitation, Independent Living Center, Domestic Violence Project, engineering design for the Creekside neighborhood and public housing. The members debated funding congregate housing over the Independent Living Center. Daly emphasized congregate housing's great potential, saying a task force was working on financial aspects but they needed our support. McGee stated that Independent Living's self sufficiency has been in question all along and this may not be the year to open the center. Whitlow wondered if these projects were in conflict with one another in terms of funding sbdrees. McCormick stated that they were in competition for the same resources and wondered if money could be reallocated to them if they could not spend it this year. Hencin stated, while monies could be carried over, it would be better to let them plan for the time they expected to receive the money. Ramser stated that the two programs were not really in competition with one another; congregate housing depended on local sources for funding and Independent Living will depend on United Way sources for operating monies. Milkman suggested that any questions about the Domestic Violence Project (DVP) be asked at this time. In answer to the questions CCN had posed in a letter, Lisa Edwards, DVP, stated that an entire new roof may not be needed, and estimated the cost at between $4,000 and $5,000 to repair the roof and make the shelter accessible to the handicapped. Edwards explained that DVP's desire to keep a low profile in the community prevented it from getting many estimates for the roof repair or asking for donated work by contractors. She pointed out that 50% of the women j utilizing the shelter had a family income of under $10,000 and many did not have i access to that income. Edwards also stated that a considerable portion of the project's budget was obtained by fund raising activities. Daly wondered if this could be considered a rental rehabilitation project and, as such, be eligible for a forgivable loan. Hencin stated that an outright grant might be better, since the City would be the "lienholder" anyhow. Daly moved that $5,500 be allocated for a new roof and ramp for the DVP and whatever monies are unspent, should be returned. Whitlow seconded. Becker expressed concern for the precedent being set, saying other people have raised money to fix their roofs. McGee expressed a preference for a smaller amount of money. The motion failed, 3-7; Hirt abstained, and Daly, Whitlow and VanderZee voted aye. Daly moved that DVP receive $4,000, with any unspent ' funds returned for reallocation. Cook seconded. The motion carried 9-1; Becker voted no and Hirt abstained. Dodge moved that rental rehabilitation receive $75,000. VanderZee seconded. The motion carried unanimously. Erdahl commented on CCN's list of priorities, stating that the letter from the Mayor was misleading. Erdahl emphasized the desirability of funding the North 3a0 , �y { ,tronrii urn ov 1 "JORM MICR6LAB- J CEDAR RAPIDS • DES MOINES ( � _y _y COMMITTEE ON COMMUNITY NEEDS FEBRUARY 3, 1982 PAGE 3 Branch Dam project, stating there were a large number of lower middle-income people affected by the project. Erdahl asked to meet with CCN prior to an informal meeting with the City Council. (Erdahl left the meeting due to other commitments.) VanderZee moved that $70,000 be allocated to the Independent Living Center. The motion carried 8-3; Becker, Cook and Hirt voted no. Dodge moved to allocate $32,600 to housing weatherization. The motion died for lack of a second. McCormick moved that housing rehabilitation and weatherization share the remaining $32,600. Daly seconded. McGee expressed the hope that congregate housing receive a portion of that money. The members discussed the problems of accountability if the Congregate Housing Task Force was allocated funds, for planning and design studies. Hencin stated that the money could be set aside for them pending City Council and CCN approval of any plans. The motion was amended to allocate $16,300 for housing rehabilitation and weatherization with the remaining $1'6,300 for congregate housing. The amended motion was approved unanimously. REPORT ON CHANGES IN HUD CDBG REGULATIONS: Lockett reported on changes in the overall HUD CDBG regulations (report attached). She urged that in light of these changes a subcommittee be formed to prepare a citizen participation plan for recommendation to the City Council. Whitlow, Lockett and Bonney agreed to serve on this subcommittee. DISCUSSION OF AMENDMENT TO 1981 METRO ENTITLEMENT PROGRAM: I Hencin explained that HUD had requested the close out of the Hold Harmless CDBG program. Two parcels, 64-1 and 82 -lb are left from the Urban Renewal project and disposition of these parcels was being transferred to the Metro Entitlement Program. CCN approved the amendment by general consensus. REVIEW AND APPROVAL OF GRANTEE PERFORMANCE REPORT FOR 1981 METRO ENTITLEMENT PROGRAM: Keller briefly reviewed the report. Daly moved and McGee seconded that the Grantee Performance Report for the 1981 Metro Entitlement Program be approved. The motion carried unanimously. Bonney announced that the informal meeting with the City Council would either be on February 22 or March 1. McGee suggested that in responding to the Mayor's letter, Bonney should ask if there is any information CCN should have prior to j the meeting. The meeting adjourned at 1:45 P.M. Prepared by: SArr Li �.. Sara Behrman, Minute Taker c i Sao 1 ; F mrnnrn urn nv I-'JORM.,-.MIC Rd1LA B- - _1 ICEDAR RAPIDS DES IAOIYES f n, 1ir.TJST"r. M, -t) CPP,141SNFP'Y 0gV7Lnpr,'F1'! T i,;I F,^I j n l.. 7 Public Law 97-35, which was .L•.),,)r--ved `.ugust 13, to°l, revises the Community development Block Gr-).nt :nd related programs con- tained in Title I of the Housing and ;omnunity Development act of 1974. It provides a single funding; source to support block grant eligible activities and a revised. (Urban Cevelopment :.ction Grant) program. ^lso included is a stre-.mlined grant distribution process, a scaled -dorm `)ecretary's Iniscretionary 7und, an entitle- ment nrogra_m for large cities and urban counties, and a revised Small Cities program which allows for obt'.onal State administration. Repealed are the 'dgighborhood Self -Kelp Development %ct of 1979 and the rection. 701 Pla_.nni,np f:ssistance `ro,:,r?m. ^he .-jeasure also in- cludes provisions limiting the fundin!T level for the rection 312 Rehabilitation Loan Program in fiscal year 1982 to mounts availa- ble for obligation in the section 112 revolving loan fu:id. 'he new law provides an overall C.07'.G authorization of '':4.166 billion .for each of fiscal years 1432 and' 1993."row, overall C:M amounts. Also, the new statute eliminates the provision in prior. j law which stated that amounts which were authorized in a fiscal year for use under title I of the 1974 Act, but which were not an- propriated .in that fiscal year, could be anpropriated in succeeding fiscal years. The new law also eliminates the funding amount which was set aside for small cities located in metropolitan statistical C: areas 043A's), since all nonentitled localities will be funded under the Small Cities program, without regard to their. locatl.nn. Lastly, revisions of title T eliminate the authorization for appropriations � for the financial settlement and aonpletiono of projects and programs assisted under categorical programs terminated by the 1974 -%ct. i Where the new law affects the CCP' Committee: It replaces prior i law's block grant application requirements with a requirement that a grantee prepare a statement of community development objectives and projected use of funds. For metropolitan cities, urban counties and :ata -administered small cities, the statement of projected use of funds is to consist of proposed community development activities. in regard to citizen participation - the statute rrnlaces theprevious law's provisions; i.e., grantees must: furnish citizens with informa- tion concerning the amount of funds available and the range of acti- vities that may be undertaken; publish a proposed statement; hold one or more public hearings; make available to the public the final state- ment, with a copy to be furnished to the ..",ecretary. `.long with their final statements, grantees are required to submit satisfactory to the L Secretary that: they have complied with the citizen participation requirements; they will conduct and administer the grant in conformity with the provisions of the Civil Rizhts ,-.cts of 1964 and 1969; and the projected use of funds has been developed so Ps to 7,ive maximum feasihle nriority to activities which .-iii'_ bene;i.t low-e.nd moderate - income families or aid in the prevention or deletion o' slums or blight. v Other changes include the following areas: jHousing Assistance Plans, Performance Reports, "eviews and Audits, and other procedural items; : � nrmrvurn nv 1 JORM••y,M;CR( LAB f CEDAR RAPIDS DES MDI4E5 ' C C G • 41iFible Activities: All restrictions on the use of funds for public service activities have been removed with the exception of the use of block grant funds for nubl.ic service activities to substi- tute for locaily provided funding for those services. Also the amount of grant is limited to 'ten percent (10;;) the amount of -a=y that can be used for public service activities. Also, the new law states that blohk grant .funds may be used to carry out activities such as the develonment of a comprehensive plan; strater-y and action programs to implement 'the Plan; evaluations and studies related to the plan; and carrying out A -a5 cleari,nirhouse functions. -his referai to the repeal of section 701(e) of the 'r'ousi np Act of 1954 before its repeal by the new 1a.+'. 7inall,y,. a r,e:r block paint eligible activity has been added;, ite., the provision of assistance to private, for- profit entities, when the assistance is necessary or appropriate to carry out an economic development nrn;ect. Allocation and nistrihution of. Funds: Tinder the ne. la:,., 701, of the funds is to he alloc?ted to metropol.ii.nn cities end urian counties. It also eliminates provisions requiring a portion of the anpronria- tion to be set aside for small c.i.i.ies located within the t,"A's. ?his reflects the fact thAt all small cities will be funded from State allocations, i.rrecpective of their location. Regardinp- the Small Cities/^tate Pi -op -ram 30 `. is to he allocated to states (after deduct- ing, amounts to be provided for the 11*'•1r- rropram and the gecreta.ry's -Discretionary Fund). u Pnniu.n ov "JORM-MICR6LAB' CEDAR RAPIDS DES MOINES ' I 3c2 a. ( 71 SUBJECT TO COMMITTEE APPROVAL MINUTES DESIGN REVIEW COMMITTEE FEBRUARY 10, 1982 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Sieberling, Eckholt, Wockenfuss, Sinek, Lafore, Amert, Haupert MEMBERS ABSENT: Wegman, Summerwill, Alexander I { COUNCIL MEMBERS: Perret, Dickson STAFF PRESENT: Berlin, Hauer, Franklin, Behrman, Schmeiser, Boothroy 1 GUESTS: Daily Iowan reporter (name unknown), Jim Miller, Don Weidt, Mimi Mefford RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY: 1. The Armstrong's Department Store plans, as presented, were not satisfactory. A number of suggestions were made and the Armstrong's representatives indicated they would take these concerns into account when revising their design plans. i 2. The Committee will provide to the City Manager as per his request a written set of comments regarding design considerations for the p Parcel 64-1 site. 1 3. The Committee indicated strong 'support for the idea of using the old public library parking lot for a hotel site. j 4. A concrete and aggregate trash receptacle design was recommended for replacement of vandalized receptacles on City Plaza. 5. An exhibit entitled "New Business -- Old Buildings" will be on display starting March 2 at the Hawkeye State Bank. This exhibit will be displayed on a rotating basis in other Iowa City banks. DISCUSSION: Sieberling called the meeting to order. Berlin made some preliminary remarks concerning Armstrongs' informal presentation and introduced Jim Miller, Comptroller, Don Weidt, Engineer, and Mimi Mefford for Armstrong's Department Store. i i 3a� --------- _._ _ -_ - "JORM^D MICR( LAB'- I CEDAR RAPIDS •DES 140IVE5 ! J DESIGN REVIEW COMMITTEE FEBRUARY 10, 1982 PAGE 2 PRELIMIMARY REVIEW OF A PROPOSAL FOR PARCEL 64-1: Weidt informally presented Armstrongs' design plans, stating that Armstrong's would prefer to utilize the entire parcel for retail uses with a mix of high quality satellite speciality retail shops rather than as a store/hotel complex. Weidt expressed a preference that the hotel -be relocated to another site. He displayed a design mockup of the store/hotel complex, suggesting an exterior of white glazed brick with a high glass entry on the northwest. Weidt stated that Armstrong's proposed to build up to the property line. Haupert asked if Armstrong's would prefer not to construct the hotel. Miller stated Armstrong's would prefer not to develop the hotel, but rather, utilize the entire block as a retail development. If the hotel was required for parcel development, then Armstrong's would coordinate designs. However, they stated there have been enough delays -in trying to develop the parcel. Berlin stated this alternative would be considered next week when the City Council met with its consultants. j Sieberling asked how high the store would be. Weidt stated it would be two stories high and 35 to 40 feet high. He explained that three stories did not divide up well for a merchandise mix. i Eckholt expressed concern over the exterior lines of the structure, saying that it would create an alley effect on the City Plaza. Eckholt emphasized the open space effect of the plaza and expressed the hope that the design of the structure could reflect the City Plaza amenities. Weidt agreed the corridor effect was not necessary and other design options could be explored. Lafore and Wockenfuss agreed with Eckholt's concerns, stating that the proposed structure resembled a factory or prison. Lafore voiced concern that it would nullify the uses of the plaza. Weidt stated the harsh weather of Iowa dictated the building attract people inward. Lafore replied that, with that type of reasoning, there would be no store windows in Iowa City. Eckholt asked if Weidt was familiar with what was happening on the plaza in the other nine months without snow. He detailed a number of activities that had been held on City Plaza in the last year. Sieberling emphasized the inviting openings on the plaza. Weidt asked about the amount of traffic coming in from Burlington Street. Eckholt stated that would depend on what happened to the old public library site. Berlin stated the City Council would also be discussing that issue with the City's consultants. Sieberling stated Iowa City had its own landmark in the form of the Old Capitol and would like to see a recognition of this incorporated in the design for Armstrong's. She said the materials suggested by Armstrong's in no way related to other structures in Iowa City. Sieberling suggested the use of limestone or bricks as have been used in other Iowa City buildings. 3421 Pi, L11 VI ILII L"0 JORM MICR LAB CEDAR RAPIDS DES td01YES J� ai DESIGN REVIEW COMMITTEE FEBRUARY 10, 1982 PAGE 3 Weidt expressed an interest in these ideas, stating Armstrong's would really like to be a part of Iowa City. Lafore said there should be a recognition of the fact that Iowa City has expended time, money and effort to create a new kind of downtown. Lafore stated it would be a commercial benefit for Armstrong's to locate in such an open and inviting setting. Amert stated there were plenty of alternative solutions to design and a variety of materials available at no greater cost than white glazed brick. Amert suggested several entrances on the different sites of the building and landscaping would make the facade more inviting. Lafore stated the idea of an interior arcade as well as an exterior arcade was inviting. Sieberling said the.Committee would like to see Armstrongs succeed and would like the building to be as distinguished as the merchandise it offered. Haupert suggested an interruption in the linear design. Eckholt stated a City ordinance allowed the building to expand ten feet into the City Plaza. Haupert explained this was to allow for development flexibility. Sieberling stated an example of the use of the 10 ft. strip was to allow for sidewalk cafes in the summertime. Wockenfuss expressed the hope that the hotel would be built. Lafore suggested a better site for the hotel might be the old library building parking lot, perhaps using the old library building as a restaurant for the hotel. Berlin stated the City Council would also look at that option. The members thanked Armstrongs' representatives for their presentation. Sieberling stated it was important to have the finest kind of development possible on this site. Eckholt said the development had to relate to what was happening on the plaza as well as offering a good downtown design. Sieberling felt the effect of the proposed design was like the back side of Sycamore Mall. Berlin asked for further input on the possibility of using the old library site for a hotel. Lafore suggested putting the hotel in the parking lot and incorporating the old building as a conference hall or restaurant. Berlin stated the same ten foot extension given to those on City Plaza might be extended to the old library site. Lafore suggested having open spaces within the Armstrong's site where benches could be set and people could view the old library. Berlin suggested the members write down their ideas so that Armstrong's might incorporate them in a revised design. Haupert expressed an interest in landscaping Armstrong's -- perhaps with large planted insets. The ideas of overlooking balconies, glassed -in cafes and gardens were also discussed. 307/ I. JORM MICR LAB- CEDAR RAPIDS • DES td0IYE5 � _y DESIGN REVIEW COMMITTEE FEBRUARY 10, 1982 PAGE 4 Sieberling, Lafore and Amert agreed to meet with Hauer on Friday morning to verify the suggestions made concerning Armstrong's. Perret invited those interested to meet with Zuchelli on Tuesday evening (the City Council meeting) after 8:00 p.m. to discuss their concerns about design. REVIEW AND APPROVAL OF MINUTES FOR DECEMBER 2, 1981: The minutes of December 2, 1981, were amended as follows: Page.1, delete line G. Page 3, paragraph 2 revision - "Sinek suggested that River Birch, Aspen, Soft Maple trees and Swamp Oak were better suited for creekside plantings. Sinek also suggested that, although the trees for the street were acceptable, uniformity of tree types might be better than the proposed varieties." Page 3, delete third paragraph. Page 3, paragraph 4 - Strike the line "Sinek agreed...". Haupert moved and Eckholt seconded that the minutes be approved as amended. The motion carried unanimously. DISCUSSION OF TRASH RECEPTACLES ON CITY PLAZA: Franklin explained the problem of vandalism of trash receptacles on City Plaza and the need to purchase replacements for vandalized receptacles. She distributed pictures of two receptacles: one as recommended by the Parks and Recreation Director, selling for $290 apiece, and the other, a concrete and aggregate receptacle selling for $230 apiece. Sinek discussed the merits and drawbacks of the second alternative, which is currently used by the University. He pointed out that they had limited capacity, salt disintegrated the base, and the inner brackets often tear holes in the garbage bag. Sinek also said he had not yet found a well- designed trash receptacle. Haupert suggested that the City have their staff design a trash receptacle. The members agreed by general consensus that there should be a partial replacement of the trash receptacles on City Plaza and that the concrete and aggregate design should be used as a test. The City should investigate the problem further and look into having the staff design a new trash receptacle. SUBCOMMITTEE REPORT Sieberling announced the opening of a new exhibit called "New Businesses -- Old Buildings" to be displayed at the Hawkeye State Bank starting March u,rnnniurn ov 1 I "J0RM VMICRLAB- -1 j CEDAR RAPIDS DES MOIYES 3;L/ J 'v _y DESIGN REVIEW COMMITTEE FEBRUARY 10, 1982 PAGE 5 2nd and to be displayed on a rotating basis in other Iowa City banks. The Design Review Committee is sponsoring this exhibit with the cooperation of various individual businesses and organizations and is soliciting the support of the Downtown Association. OTHER BUSINESS Sieberling announced that she would be attending a meeting for chairpersons of boards and commissions at the Highlander on February 17 and will report on the Committee's activities. i The members discussed whether or not they thought the Design Review j Committee should have enforcement powers. PUBLIC DISCUSSION: Eckholt voiced concern over the deterioration of the mural in the Blackhawk Mini Park. Sieberling suggested that someone paint out the graffiti on the mural and the trees be pruned. The committee felt this should be done with as little publicity and notice as possible. Lafore and Eckholt expressed a wish to see a new mural. Perret stated that the Council will be looking at spending $10,000 or less to renovate the mini park. The meeting adjourned at 5:51 p.m. Taken by: Sara Behrman i .. _ II i 1 i i t 1' JORM"MICRd•LAB" -- l ` \ ~ CEDAR RAhIDS •DES MORES 1 -J 1 PLANNING &ZONING COMMISSION �MINUTES '"'t��'� FEBRUARY 18, 1982 -- 7:30 PM to �p/1IOVal � CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Phelan, Jordan, Seward, Blum MEMBERS ABSENT: Horton, Jacobsen, Scott STAFF PRESENT: Knight, Franklin, Boothroy; Woito, Behrman RECOMMENDATIONS TO CITY COUNCIL: V-8201. That the application submitted by Ralston Creek Apartments, Ltd. for the vacation of an alley platted in Lyman Cook's Subdivision of Outlot 25 and Berry Hill & Pierce Addition located in the 400 block of South Gilbert Street be ! approved contingent on a quit claim deed between the applicant and the City to ! the satisfaction of both parties. i 5-8205. That the application submitted by Hunter's Run Development Company for approval of the final subdivision plat of Hunter's Run Subdivision located one- half mile west of Mormon Trek Boulevard along Rohret Road be approved subject to the submission of legal papers, which should include provisions for the drainage easement between lots 2 and 3 to be converted into a storm sewer; signatures on the final plat; and the plat should be labeled the final plat and PAD of Hunter's Run Subdivision. 5-8206. That the application submitted by H.P. Smith Company for approval of a preliminary and final Large Scale Non- Residential Development Plan located at the northeast corner of the intersection of Inddstrial Park Road and Highway 6 be approved. SUMMARY OF DISCUSSION: Seward called the meeting to order. The minutes of February 4, 1982 were approved as circulated. Seward asked if anyone wished to discuss any items not included on the agenda. No one responded. VACATION ITEMS: V-8201. Public discussion of an application submitted by Ralston Creek Apartments, Ltd. for the vacation of an alley platted in Lyman Cook's i Subdivision of Outlot 25 and Berry Hill & Pierce Addition located in the 400 block of South Gilbert Street. Knight stated that the applicant was requesting the vacation in order to clear up title questions on the land. Staff has no objections to vacating the existing alley right-of-way and recommends that the part of the alley immediately adjacent to Lot 4 in Lyman Cook's Subdivision of Outlot 25 be retained by the City after the vacation. Knight suggested that the applicant submit a quit claim deed to the City for that alley right-of-way, thereby j transferring any title interest the applicant may have in the right-of-way adjacent to Lot 4 to the City. I ' ------------ �. �j CEDAR RAPIDS • DES MDIYES 3ao�L _y PLANNING & ZONING COh.._JSION FEBRUARY 18, 1982 PAGE 2 Joe Holland, 110 E. Washington, attorney for the applicant, stated that the applicant would agree to a quit claim deed providing title to that part of the alley to the City.. Blum moved that the application be approved contingent on a quit claim deed between the applicant and the City to the satisfaction of both parties. Phelan seconded. The motion carried unanimously. ZONING ITEMS: Z-8112. Public discussion of an application submitted by Robert Wolf for the annexation and rezoning to RIB or RMH of approximately 37.5 acres of land, located east of Scott Boulevard and just north of the Sunrise Village Mobile Home Park. This application also includes a request for an amendment to the Comprehensive Plan to include the property within the limits of urban development and the area designated as 2-8 dwelling units/acre of residential use. 45 -day limitation period: 2/10/82; waived. This item was deferred. SUBDIVISION ITEMS: S-8205. Public discussion of an application submitted by Hunter's Run Development Company for approval of the final subdivision plat of Hunter's Run Subdivision located one-half mile west of Mormon Trek Boulevard along Rohret Road; 45 -day limitation period: 3/18/82; 60 -day limitation period: 4/2/82. Knight stated that the staff's concern over the number of access points on Rohret Road had been resolved. He explained that the applicant had, by using common driveways, maintained the number of points of access at four. The staff recommended approval of the application pending the submission of legal papers, final signatures, and amendment of the plat and application to include both the final plat and PAD of Hunter's Run Subdivision. Blum moved that the application be approved subject to the submission of legal papers, signature on the final plat and amending the plat and application to include both the final plat and PAD of Hunter's Run Subdivision. Phelan seconded. The motion carried unanimously. S-8206. Public discussion of an application submitted by H.P. Smith Company for approval of a preliminary and Final Large Scale Non -Residential Development Plan located at the northeast corner of the intersection of Industrial Park Road and Highway 6; 45 -day limitation period: 3/26/82. Franklin stated that the applicant was in compliance with all ordinances and the staff recommended approval. Blum moved that the application be. approved. Jordan seconded. The motion carried unanimously. Public discussion of a proposed ordinance amending Sections 8.10.28 and 8.10.29 of the Zoning Ordinance placing responsibility for interpretation of the Zoning Ordinance with the City Manager or his/her designee. Boothroy stated that Neal Berlin, City Manager, would like to meet with the Planning and Zoning Commission at their next informal meeting to discuss their concerns regarding this proposed ordinance. 1 JORM " MIC R(?LAB � CEDAR RAPIDS • DES MOnES F f i 3,2c2- _y J PLANNING & ZONING L iISSION FEBRUARY 18, 1982 PAGE 3 Woito asked the members to express their concerns. Seward stated that, while not opposed to the proposed ordinance, the Planning and Zoning Commission was concerned over the finality of the the City Manager's decision. Blum stated that . Commission did not wish to see Building Inspector the Electrical the City Manager assume the duties of the or should not be able to override. the Inspector, and felt that the City Manager decision the committee. Woito stated that the of proposed interpretation ultimate interpretation of the Zoning Ordinance should come from the City Attorney. Boothroy pointed out that by State Code, the ultimate power of Adjustment. interpretation was set with the Board of meeting adjourned at 7:47 PM. iThe � Taken by Sara Behrman. 1 Approved by: Tom Scott, Secretary i_ 1 mrnnrn urn vv t �l' "" DORM" MIC R�ILAB�- CEDAR RAPIDS • DES MOIVES 3aa. 0