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HomeMy WebLinkAbout1982-03-16 Bd Comm minutesI MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING FEBRUARY 25, 1982 MEMBERS PRESENT: Bartley, Drum, Immermann, Wallace, Grimes, Cavitt, Gritsch, Zastrow MEMBERS ABSENT: Lyman STAFF PRESENT: Tiffany, Jehle, Jackson, Ingersoll President Zastrow, called the meeting to order at 4:05 P.M. Minutes of the regular meeting of January '28, 1982 were approved with the following correction on page 4: " ..Spaziani will recruit and the Board will approve members for the Dis la Committee". Wallace/Cavitt. Disbursements for February 1 andebruary i , r982 were approved. Wallace/Grimes. The Director reported on the following: i 1. The FRIENDS Board has approved a $12,000 gift to the Library with the possibility of $3,000 more. $10,000 will be used for a general supplement to the FY83 budget; $2,000 will be used to pay the*graphic design and first printing costs of a new edition of the general brochure about the library. 2. The FRIENDS will hold a book sale in the library's garage on May 1. Their annual meeting will be Thursday, April 22, 7:30 p.m. The Library Board is once again asked to share the volunteer recognition costs ($125 maximum) and to co-sponsor the volunteer recognition segment of the meeting. Board unanimously approved. 3. Carol Spaziani has prepared the calendar 1981 report on volunteer service. One hundred ninety four volunteers contributed 2,811 hours. (Only volunteers who assisted in planning and supervision of the move are included in these figures - not the 3288 hours of actual moving). Ten people will receive special awards for over 80 hours of service; 33 will receive certificates for over 30 hours of service. 4. The final letter previous to the end of the building warranty listing all incomplete or problem items will be sent to Vawter & Walter next week following review by the Board president. There are two or three items which turn out to be design deficiencies and may cost the library to correct. All are relatively minor except the window and sloped glazing leaks. All windows will have been recaulked by March 1 so that the cause of any remaining leaks can be evaluated after the first major spring rains. There was only one minor leak when the snow melted. X00 1' :•ret::r.Ee _� i j DORM �MICR�LAB- CEDAR RARIDS DES MDIMES I 1 i 1 1 ' J i MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 25, 1982 PAGE 2 5. Although we regret the loss of public service, the closing of the library on Thursday mornings has enabled all departments to begin to catch up on a backlog of tasks which have accumulated since preparation for the move to the new building began. Four hours of uninterrupted work time is a rarity in any public service agency and we are confident that the additional staff available July 1 will help offset the loss of this valuable work time when the library returns to regular hours July 1. Eggers discussed the Iowa City/Johnson County Arts Council's Paper/Fiber Show. In past years, the Library Board has authorized the purchase of the item voted "Most Popular in Show" to be added to the Library's circulating collection. The Board agreed unanimously to continue to purchase an item from the show but as a Purchase Award with the Art Placement Committee to make the selection. Following discussion, the Board unanimously approved the continuation of the 10:00 AM opening time on Saturdays since 9-10 AM on Saturday has been a very slow time and the hour can be well spent by the staff in preparation for the 10 AM opening to the public. The President reported on the following: 1. Attendance at the annual dinner at the Highlander for the Presidents and Chairpersons of the City Boards and Commissions. Reports were given for each Board or Commission on past and i future needs and goals. All the reports were very favorable and positive. 2. Attendance at Iowa Library Association reception in Des Moines j where the tone was very negative due to the cut-backs in aid and 1 funding. 3. Attendance with the Director at the first meeting with the Johnson County Board of Supervisors to discuss the County contract for<library services for FY1983. The Director has not yet received a firm formal acceptance. Not many questions were asked, perhaps further discussion will follow at a later date. 4. Announced the following Board and staff appointments to the Planning Committee: Carolyn Cavitt, Chair; Jean Bartley, Charles Drum and Ed Zastrow from the Board. Diane Ingersoll, Lolly Eggers, Connie Tiffany and Carol Spaziani representing �— the staff. Jean Bartley, Chair of the Fund Raising and Public Relations Committee announced the rescheduled date for her committee meeting: March 11 at 4:00 in the Library Conference Room. Carolyn Cavitt, Chair of the subcommittee for the Planning Committee discussed the public meeting which was held February 22. Cavitt stated that 40 persons had attended that meeting and that 15 applications were received for possible appointment to the Committee. n utrnnniurn ov JORM- MICR#LA B_.. -! a1 CEDAR RAPIDS DES MOI4E5 t - MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 25, 1982 PAGE 3 Cavitt announced the following recommmendations of her Committee for appointment by the Board to the Planning Committee: John Bowers, Ellen Caplan, M.L. Huit, Sally Johnson, Arnold F. Keller, Sandra Bokamba Lockett and Rachel Richardson. The Board moved to accept the Committee recommendations. Grimes/Wallace. Cavitt announced that the first full meeting of the Planning Committee will take place on March 16. For that meeting, all Planning Committee members will be asked to prepare a mission statement. and list 3 criticisms and 3 assets of the Iowa City Public Library. The first meeting will also include a tour of the Library. Following the tour, each Committee member will share 5 questions about the Library with the other members. Cavitt stated that the second meeting for the Planning Committee will be held around the 30th of March. The Board accepted with regret the resignation of Tom Immermann who must leave the Library Board due to professional commitments. The Board approved the request for $2,600 from the Gifts and Bequests Fund to provide 10 hours per week support staff for the planning process for 6 months. Gritsch/Wallace. The Board considered the newly revised ALA policy statement on intellectual freedom issues particularly as it relates to the display policy for exhibit space in the Library. The Board approved the adoption of the entire ALA packet. Immermann/Bartley.. The meeting was adjourned at 5:25 PM. The next Regular Library Board meeting will be held March 25, 1982, at 4:00 PM in the Conference Room of the Library. Joan Jhle, Record r un iraniurn av M I1_ JORMICR6LAB'- 1 1 CEDAR RAPIDS • DES MOINES ! SIO U --a J�� _y MINUTES SENIOR CENTER COMMISSION FEBRUARY 4, 1982 SENIOR CENTER CLASSROOM MEMBERS PRESENT: M. Clover, L. Carlton, B. Coen, J. Williams MEMBERS ABSENT: G. Scott, M. Kattchee, A. Arenson © STAFF PRESENT: B. Meisel, L. Benz, J. Smith GUESTS PRESENT: L. Walz, Belinda Stewart RECOMMENDATIONS TO CITY COUNCIL J. Williams moved that the Commission at this time does not wish to either endorse or reject the City's use of the 2nd floor of the Senior Center. CALL TO ORDER The meeting was chaired by M. Clover and was called to order at 3:00 PM. MINUTES J. Williams raised a question about the format of the minutes regarding the placement of the 'Recommendation to City Council' at the beginning. It was explained that any recommendations to the City Council were always placed at the beginning fo the minutes to facilitate the needs of the City Council. The irecommendations are also retained in the body of the minutes in the order in I which they are discussed. I 4 J. Williams asked who should the substantiation for additional full-time staff ` have been directed towards. B. Meisel explained that the Commission had O requested the substantiation in order to prepare for their meeting with the City Council. J. Williams moved to approve the minutes; L. Carlton seconded the motion; motion declared carried by the Chair. (4 yes, 3 absent) PUBLIC DISCUSSION There was no public discussion. DISCUSSION OF SENIOR CENTER SECOND FLOOR M. Clover reported on her conversation with Mary Neuhauser about the City Council's request for further guidelines from the Commission about the use of the second floor. M. Clover commented that the Commission has three possible ways to respond: 1) to do nothing and just rest on the past statement, 2) to rescind the previous statement and make a new rezommendation, or 3) support the previous statement. Discussion followed concerning the changes in C, cirucrostances regarding the costs in remodeling; the use of the 2nd floor by the u,rcncnurn nv I"JORFA MICRbLAB_ ....1. j J f � I CEDAR RAPIDS DES'MOINES ' J E r 1 Senior Center Commission February 4, 1982 Page 2 O City for a minimum of three years; reconsideration of the Commission's original recommendation made on December 19, 1980; the actual space needs of the Senior Center; the elderly community's position; the extra people traffic that would be caused by the City's use; and the need of a Commission statement to be made to the Council. J. Williams moved that the Commission at this time does not wish to either endorse or reject the City's use of the 2nd floor of the Senior Center. L. Carlton seconded the motion. The motion was declared passed by the Chair. (4 yes, 3 absent). G NEED FOR LONG TERM PLANNING L. Benz requested that the Commission formulate plans and strategy that would result in giving long term direction and goals to the Senior Center staff. B. Meisel and L. Benz explained that they need to know what the Commission expects their work to encompass and in what areas emphasis should be directed. L. Benz stated that guidelines are needed for what programs should be developed, the extent that the volunteer program should be developed and planning the use of the 2nd floor within the limitations imposed by staffing and funding. J. Williams volunteered to Chair a committee to activate long term planning. L. Carlton and B. Coen agreed to work on the Committee. They decided to hold a meeting on Feb. 19 with L. Benz. REVIEW OF SENIOR CENTER COMMISSION STATEMENT Commission members had received a copy of S.C. Commission statement to be given O to the City. Commission members reviewed the statement. J. Williams suggested that the statement should specifically state the function of coordinating Service Provider and Council of Elder activities. B. Meisel said that the goal "to continue to serve as a forum for organizations and individuals concerned with the quality of life of the elderly in Johnson County" provides for the input of those groups. J. Williams re-emphasized the need for a more specific statement, but then moved to except the Statement as is. B. Coen seconded the motion. Motion was declared carried by the Chair. (4 yes, 3 absent). DISCUSSION VOLUNTEER PARKING O B. Meisel stated that this is still a pending item on the City Council agenda. She mentioned that the City Manager had inquired as to whether changing the meters to 104 an hour would solve the problem. The Commission agreed that this would be helpful as far as participant parking, but felt this item still needed to be discussed with the City Council. GIFT FUND B. Meisel stated that Dr. Arthur Benton donated $200 for the specific purpose of reimbursing volunteer workers for any expenses they may incur in the course of donating their valuable services. B. Meisel also stated that Beta Sigma Pi wanted to donate $200 towards a Senior Center need. B. Mesiel stated that the Center is in need of a tape recorder and asked the Commission members to okay the spending of an additional $60 from the r' gift fund to be added to the $200 for the purchase of a tape recorder. J. Williams moved to authorize the gift fund Committee to take action on this v i uircnr it urn uv M M -JORICR46LA13 -1 I CEDAR RAPIDS • DES MOINES I J _io a; Senior Center Commib_,on February 4, 1982 Page 3 O matter. L. Carlton seconded the motion; motion was declared carried. (4 ayes - 3 absent). APPLICATION CONSIDERATION L. Benz stated that the space application from AARP for medicare counseling has been turned in with the additional information that was previously requested. Upon review of the application, the Commission members gave their approval to the application. L. Benz reported that the Recreation Education Program application approval is no longer needed because of no student interest in the program. B. Meisel said that that contract with the Day Care Program has been forwarded to the City's attorney and will be presented to the City Council soon. B. Meisel asked the Commissioners to review the room use policy of the Senior Center. She stated that specific groups have requested to hold their meetings in the Senior Center, but have been refused either because the majority of their membership is not elderly or because their service is not directed specifically to the elderly. L. Benz gave the example of the Red Cross lending their help repeatedly to Senior Center programs and that the Center has benefitted tremendously from that help. B. Meisel mentioned that other groups such as the Golden Age Club and the Johnson County Task Force who would meet the guidelines of the Operational Handbook refuse to meet at the Senior Center. J. Williams suggested that the Commission give this matter to the Long Term Planning Committee for consideration. REPORTS M. Clover reviewed Eldercraft shop activities. She mentioned that a refresher - training session is scheduled for next week. Service Provider and COE reports were reviewed. O UPDATE ON SENIOR CENTER B. Meisel said that a window was broken and she has received cost estimate for replacement of the window. B. Meisel also reported that she and M. Kattchee presented the budget to the Johnson County Board of Supervisors. IIZ- B. Meisel asked the Commission members when they would like to meet with Clemens Erdahl about volunteerism. J. Williams volunteered to initially meet with Mr. Erdahi before scheduling a meeting involving all Commission members. uironrnurn av -'DORM "MIC RbLA B r., CEDAR RAI'1 DS DES MDIMES i , ypf J" a� Mayor's Youth Employment Program Board Meeting January 27, 1982 Board Members Present: Tom duller, Classie Hoyle, Keith Kafer, Hayne Johnson, Mark Heaver, Royal Benjamin Staff Present: Jack Robinson Minutes approved. Awards for top students in the MYEP It was brought up that all students that complete a -successful viork site be given a certificate - criteria for such awards be - attendance, general work skills'(appearance, attitude, follow directions, ect.) Fundraising The probability of assessing parents of high income students aof a to have students be on the program. Wayne brought out the fact that some agencies run on a sliding scale - Jack is to check on this and the impact tt could have on MYEP charging a fee to some high income Partic- ipants.' -After short discussion the board asked for a few weeks to•think this issue over and address at the next meeting. Fundinq Jack talked to the•board about the state meeting he attended and Te__Ffect of block grants. Jack will draft a letter to OPP advocating retention of total program control. Evaluation Royal explained the evaluation form developed last year and ase or.a couple of board members to volunteer to be on the evaluation committee. -Joan Jehele and Tom Muller will be on the evaluation committee. Pro ram Update 43 students are now on the program. Dave Bayless resigned - ae an oya asked for a new nomination for MYEP board chair. The board felt that it would benefit the board and program to have MYEP youth attend meetings. Director Resi nation Jack announced that he will resign effective August S o psu ure gal awn business. Director Selection Committee Jan Cown, Classie Hoyle, Mark Weaver,'and Jack o inson wi serve as the selection committee. Jack will not be a voting member.. Jack will be responsible for calling -committee together. Interviews will be conducted Monday July 19 and Tuesday July 20 from 1:00 - 4:OOpm. Next meeting will be held on March 24 at 3:30 at the Chamber of Commerce. 1/0 .2, uiron crn urn ov ( "JORM MICR6LAG' +( CEDAR RAPIDS • DES MDIYCS 1 MINUTES IOWA CITY HUMAN RIGHTS COMMISSION FEBRUARY 22, 1982 7:30 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Turner, Watson, Portman, Gill, Futrell, Raupp, } Jordison, Barcelo MEMBERS ABSENT: None. STAFF PRESENT: Williams, Helling, Behrman, Kloser (Intern) GUESTS PRESENT: Artis Reis, Executive Director of the State Civil Rights Commission. I i RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF The Commission would like the City Attorney to review the ordinance and advise us on how to proceed with future Respondents requesting a copy of the Investigative Report. The Commission as a whole, leaned toward providing the Respondent with something - but what? SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order at 7:30 PM by Chairperson Jeff Portman. 2. Raupp moved that the minutes of January 25, 1982 be approved. Futrell ` seconded. The motion passed unanimously. 1 3. There was no public discussion. 4. Election of Officers: A. Chairperson - Turner nominated Watson.. Barcelo seconded. Turner moved that the nominations be closed. Raupp seconded. Watson was elected Chairperson unanimously. B. Vice -Chairperson - Watson nominated Barcelo. Turner seconded. Turner moved that the nominations be closed. Watson seconded. Barcelo was elected Vice -Chairperson unanimously. C. Secretary - Portman moved that the present arrangement continue with L Williams serving as secretary. Jordison seconded. The motion carried unanimously. Chairperson Watson took over at this point. ---- f "JORM.MIC RbCAEii r� 1 CEDAR RAPIDS DES MDIYES ' Human Rights Commission February 22, Page 2 5. Complaints pending: A. E/R, 9.18-7909. Watson reported that the Conciliation Teamohado d a in touch with the Respondent's attorney and were trying of the public hearing. The Respondent's attorney had requested a copy investigative report, but Woito ruled that the investigative report could not be released. The members discussed possible procedumore ral d release information t thel Re pondent. Reis d stated that which lthe State Civil notification. The members decided to ask the City Attorney for Rights Commission mailed case summaries with the letter o interpretation of these issues. and be B. E/S, to his mail at the tip The office cannot The Conciliation onaTeam decided pick up that there was no option but to close t e cos . C, H/S, 8-19-8101. Watson reported that there was nothing new to report. 0. spent talking 1- Portman Respondent.reported that considerable time had been the 6. Cases Opened: A. H/S, 12-16-8102 9. C. E/R, 1-25-82013 0, E/S, 1-29-8201 E. E/R, 2-9-8202 F. PA/R, 2-12-8201 7, Cases Closed: A. H/D, 7-9-8103. No probable cause. 8. Cases in Legal: A. H/R, 8-6-8101 B. E/S, 4-10-8101 C. E/S, 5-13-8002 and 5-19-8003 Mr. Fett, 9 Board ofequest d Educ ato*tion topics which eachBoard of memberEcould spe knonebefore a sociace l rovide such list o Fett, studies class. Watson stated that he would ptcompiled by 10. Community Outreach; Raupp reported on the list of priorities the Committee - ng of Commission brochures and 1, Of equal priority were bulk maili display stands in the mall which provide information on the Commission and which allow citizens to drop off their questions or suggestions. I 77'..", nv l.. I JORM""MICR6LAB 1 CEDAR RAPIDS • DES MOINES f i tFo3 ir, Human Rights Commission February 22, 1982 Page 3 2. Form a coalition with other human rights organizations. 3. Increased media coverage, including cable TV. 4. Annual Human Rights Week. S. School volunteer work. 11. Business Community Seminar: Raupp agreed to chair this committee, with Watson, Futrell and Turner serving on the committee. The seminar was tentatively scheduled for May or June. 12. Coalition of Organizations: Portman reported that the committee was working out the details. 13. Black History Month: Williams reported that posters highlighting notable achievements of Black men and women have been displayed and a leaflet was distributed. 14. Women's Month: Williams announced that March will be Women's Month and stated that a leaftlet, similar to the one distributed for Black History Month will be printed. Barcelo suggested that Third World women be included in the leaflet. Raupp asked that information on the comparable work issue be included in a future Commission packet. 15. Civil Rights Specialist - discussion of job title: The members discussed changing the job title to Human Rights Specialist. General consensus was to leave the title unchanged. 16. HUD Equivalency: Williams reported that Iowa City's housing ordinance is considered to be equivalent to the Federal law and the City is entitled to receive up to $20,000 under Title 8. 17. Staff Report: The members reviewed the staff report. 18. Next Commission Meeting: March 22, 1982, City Manager's Conference Room. Agenda Setting: March 15, 1982. 19. Turner moved and Portman seconded that the meeting adjourn. Passed unanimously at 9:02 PM. Taken by: Sara Behrman inronrn urn ev J-JOR-M-­M-I-CRdL-Ael- CEDAR RARIDS DES MDIYES ' I � r' = TWIN H _y _y MINUTES EMERGENCY HOUSING TASK FORCE OF THE IOWA CITY HOUSING COMMISSION FEBRUARY 9, 1982 11:30 A.M. IOWA CITY PUBLIC LIBRARY ROOM C HOUSING COMMISSION MEMBERS PRESENT: Mark Koenig, Len VanderZee, Goldene Haendel, Rachel Dennis STAFF PRESENT: Michael Kucharzak OTHERS PRESENT: Carol Lear, Jay Cayner, Laura Payne 1. The Chair, Goldene Haendel, opened the meeting by asking Kucharzak to provide an update of the previous meeting. Kucharzak circulated a copy of the minutes of the January 29 meeting for those who may not have received a copy. Kucharzak then summarized the actions and discussions of the previous meeting. 2. The Chair then invited each agency represented to introduce their representative and to provide a brief summary of their services and their interest in the problems of Emergency Housing. a) Carol Lear, Community Support Program of the Mental Health Center. Mrs. Lear explained her agency's operation and indicated an Emergency Housing need for clients who are being de -institutionalized. She stated that often while the clients are in the hospital, they lose their housing. She indicated the demand to be approximately three clients per month for about a 3-5 day stay. She further indicted that her clients are 18 years or age or older. She stated that the philosophy of the center is to help individuals live in the community, independently, with support i from the program. b) Jay Cayner and Laura Payne, Social Services staff for the University Hospitals. Cayner explained that the Emergency Housing needs of clients, both patients and families of patients, are in three areas: 1. Short-term housing needs - usually by parents of children undergoing a hospital stay. Usually this is from three days to two weeks. Clients often come to University Hospitals from rural areas, are financially hard pressed, and cannot afford motels. Cayner suggested that the Hospitality House under consideration here in Iowa City would help a great deal in VIP i u,r,n, urn ny 1 -"JORM �•MICR#LAB� I CEDAR RAPIDS • DES MOIYES J MINUTES EMERGENCY HOUSING TASK FORCE OF THE IOWA CITY HOUSING COMMISSION FEBRUARY 9, 1982 PAGE 2 meeting this need. The benefits of the proposed Ronald McDonald House to help families with children was then discussed. 2. The second group of clients were those with multiple handicaps. A discussion of the special needs of this population followed. 3. Transient group - members of, this population come to the clinic with no visible means of support, are "lobby" dwellers who "live" in entrances to the University buildings. People who keep warm by sleeping on steam manholes on the campus. Clients meeting specific criteria can be housed in Westlawn, although space is at a premium. 3. The problems of funding the University Hospitals, the sensitivity of houses and the impact of legislative influences were discussed. As far as a need for housing assistance, the extent of the problem is not known and only old studies (1978-1979) are available for data. 4. Assignments and Conclusion. a) The Chair assigned Lee VanderZee to contact the Crisis Center staff and report to the Housing Commission in March the programs and future plans of the Crisis Center, especially in food banks and Emergency Housing. b) Rachel Dennis is to contact Father Henry Griener at St. Mary's to find out the status of plans for a Catholic Worker House in Iowa City. c) Staff was instructed to include Emergency Housing on the agenda of the next Housing Commission meeting. 5. The meeting adjourned at 2:45 p.m. Prepared by: I- JORM'V MICR¢LAB" CEDAR RAPIDS - DES M014ES i VD V i _y L MINUTES TASK FORCE ON CONGREGATE HOUSING OF THE HOUSING COMMISSION OF THE CITY OF IOWA CITY SUBCOMMITTEE ON SITE AND DESIGN FEBRUARY 17, 1982 IOWA CITY PUBLIC LIBRARY, ROOM A HOUSING COMMISSION MEMBERS PRESENT: None STAFF PRESENT: Michael Kucharzak, Pat Keller OTHERS PRESENT: W.C. Ormond, E. Norman Bailey, Harvey Henry; Ruth Becker, representing the CCN 1. The meeting was called to order at approximately 2:45 PM by the Chair, W.C. Ormond. 2. Ormond began by stating that the first order of business should be to determine what we are trying to build. a. Reports from workshops and other research indicates a gap between subsidized independent living and congregate housing for people who can afford to buy it. b. That we are trying to build for the "well elderly". C. Options - gifted homes, groups homes or shared homes, new clusters of buildings or a single building. Ormond indicated that as a task force subcommittee on site and design, he felt we should emphasize a new building for "well elderly". 3. Bedroom Count. Ormond commented that the workshop indicated that we should not build less than two bedroom units with a kitchen. A sample floor plan of a 575 square foot one bedroom apartment as built in the Ecumenical Towers complex was shown. Ormond explained the problem of moving from a single family home into less than 600 square feet. A sample floor plan of a two bedroom 850 square feet per unit, similar to Oaknol l , was shown. 4. Size of the Complex. Ormond indicated that Ecumenical Housing project has 81 units. If we plan for 100 - two bedroom units, just the apartment space demands, not including the public areas or service areas, would require a building area larger than the entire Ecumenical Towers building. He further indicated that if the project was located downtown the first floor could be used for retail service, not only for the building residents but for the surrounding neighborhood. 1' ! u�conc ��urn nv � i ` "JORM MICR¢LAB- I CEDAR RAPIDS • DES MOINES V& S I _y 3 J'� 17� r, sA- Task Force on Congregate Housing ? Subcommittee on Site and Design February 17, 1982 Page 2 5. Norman Bailey asked to be brought up to date on the Congregate Housing study project in Iowa City and the data to provide an economic market study for congregate housing. A discussion followed. 6. Becker raised the question as to whether we should be building for the well elderly or the frail. A discussion followed. 7. Ormond then showed a one bedroom design that could be used in a high rise incorporating an atrium and retail service on the street level. Ormond then shared the following costs for comparison purposes: Ecumenical Towers Cost $36,114/unit 3 story Illinois project designed by Ormond's firm $35,000/unit Sykes project in Sun Prairie, Wisconsin $28,500 (1979 cost figures) Ormond's 100 unit high rise atrium building $35,000/unit Therefore the better design need not cost more per square foot. Baily opend a discussion on financing and income projections. A discussion followed. 8. Baily suggested a series of 12-plexes grouped together on the outskirts of town. Each structure would have occupants with similar support service needs. Shuttle bus service could be developed to provide support services. 9. Harvey Henry shared his design concepts with the group. The pros and cons of downtown locations vs. edge of town apartment sites were discussed. The old library site including the parking lot was discussed as well as the old U -Smash -Em building site as possible downtown locations. 10. Henry shared his plan to experiment with an existing older home that he owns as a congregate unit. He plans to offer it to four elderly persons, wanting to live a congregate lifestyle. He further indicated a younger person could also share the facility to assist the occupants. He indicated he will try this as soon as existing leases expire. 11. Package Options. Bailey suggesed that we advise the Financing Subcommittee of the following: We feel the options are downtown concepts at about $50-$60/square foot, conversion of existing and clusters of frame dwellings on the perimeter of the city. Individual units could be from 400-1200 square feet at about $30/square foot. r•---- - -- i Myron niuon ov -'JORM MICR#LAB -� i I CEDAR RAPIDS • DES MOINES i !f; Task Force on Congregate Housing Subcommittee on Site and Design February 17, 1982 Page 3 12. Question was posed as -to what is the agenda for the next Site and Design Subcommittee meeting. Bailey posed the following agenda: a. Harvey Henry's proposal. b. Light frame construction vs. heavy construction. C. Cluster vs. high rise. d. Scattered sites, rehabs and conversions. e. Costs should be discussed and market needs. 13. Henry explained the financing of his proposed project and the types of services that could be provided. 14. The meeting adjourned at approximately 4:15 PM. Prepared by: yo 5 _y I _....`' �.... JOR M.__. ~ ) I I CEDAR RAPIDS • DES MOIRES I J I J_ r MINUTES SUBCOMMITTEE ON FINANCE OF THE CONGREGATE HOUSING TASK FORCE OF THE IOWA CITY HOUSING COMMISSION FEBRUARY 22, 1982 HOUSING COMMISSION MEMBERS PRESENT: STAFF PRESENT: None Midhael Kucharzak, Douglas Hillstrom OTHERS PRESENT: Richard Barkalow, Sherry Conder, W.C. Ormond, Felicia Hope, Harvey Henry 1. The Chair opened the meeting at approximately 9:10 AM. 2. W.C. Ormond, Chair for the Subcommittee on Site and Design, and Michael Kucharzak provided a summary of the February 17th meeting of the Site and Design Subcommittee. 3. The Chair asked Harvey Henry to report on his development plans for Congregate Housing. Harvey Henry explained that his proposals were of two types, existing housing and new construction. Henry explained that he planned to take an existing dwelling he owns in Iowa City, move out the younger tenants and move in four elderly non - related persons who would like to live a congregate lifestyle. He indicated that this was an experiment and could readily be accomplished since he owned the structure and forsaw only minor alterations such as a wheelchair ramp to make the structure accessible. The new construction approach had both a small (4-5 apartment structure) and a larger proposal. Henry explained that he and his partners plan to develop several of their structures in hopes of attracting elderly individuals and couples who wish to live in their own apartment but share congregate services such as meals, and housekeeping; along with some commercial space, varying in types and amount depending on structure size. Henry indicated his accountants and attorneys are presently working on the financing which would allow tenants and the investing public to buy shares in the project. Henry was specifically asked if he needed any help from the committees or the City. He indicated that at the present time, he did not need assistance from the subcommittee, however, he might approach the City for lease -up or management assistance. A discussion followed and Henry was encouraged to seek Section 8 lease up assistance from the City but to look to private groups, such as Systems Unlimited, Inc., for management contracts. The Chair encouraged Henry in his project and invited Henry to continue his involvement with the Congregate Housing Task Force. 1411r 11U11L1•ILV VI --JORM MIC R�LAB' CEDAR RAPIDS •DES MOINES 1 1 J _y Subcommittee on Finance February 22, 1982 Page 2 The Chairussed then outlined prior to the meeting.hevarious finncinoptions ar a options he and the co-chair dis 4 a. Industrial Revenue Bond financing. b. Tax abatement. C. Iowa Housing Finance Authority. d. National Registry of Historic Places. e. Limited partnership. f. Community Development Block Grants. g. Mortgage financing. h. Farmers Home and HUD insurance and loan programs. ure 5. The Chair indicated a desire toSpecial further explore hasis was made ting that there are approach as outlined by Henry. P emphasis numerous existing homes with only a widow or widower living therein. Barkalow encourage in groomers"oto help share expensesl,eo as well as live congrher elderly as congregated. Kucharzak responded that first as far as publicity is concerned, the committees could recommend that the City initiate a program to inform the elderly homeowner, and potential tenant, via e Senior Centeroccupied by a t talthatoa single family home anywhere in Iowa City, can be four non -related individuals. Traditionally, Iowa Citians tend to think of college aged persons as "roomers" but the ordinance would also benefit elderly "roomers" as well. Secondly, since existing single family homes would have to be brought up to code, or altered slightly for congregate living with such things as ramp entry ways, handicapped toilet facilities or perhaps chairlifts to make second levels more accessible, that the costs for these alterations could be financed with a rehabilitation loan designed for congregate units similar to existing City rehabilitation loan and grant programs, designed for owner -occupied - nonrental property. 6. Concepts for March meeting of Task Force. It was agreed that the Subcommittee on Finance would report on the following topics: a. Congregate housing appraoches in existing housing. b. Small new construction concept. C. Large scale new construction concepts. 7. The meeting adjourned at approximately 10:40 AM. Prepared by: faerc 1 r -- JORM.MIC RfLAB `--, CEDAR RARIDS • OES MOINES ' 1 I r�06 �r r MINUTES HOUSING APPEALS BOARD FEBRUARY 11, 1982 9:05 A.M. MEMBERS PRESENT: Goldene Haendel, Mike Farran, Rachel Dennis MEMBERS ABSENT: Carol Karstens, Mark Koenig STAFF PRESENT: David Brown, Michael Kucharzak, Kelley Vezina, Judy Hoard SUMMARY OF DISCUSSION AND ACTION TAKEN: Goldene Haendel called the meeting to order. Mike Farran moved that the minutes from the previous Board meeting be approved, this motion was seconded by Rachel Dennis. The motion carried. APPEAL OF DR. BARRY SHERMAN Others present: Dr. Barry Sherman. Judy Hoard reported that she did a licensing inspection of 128 N. Clinton on October 22, 1981. The violation that Dr. Sherman appealed was Chapter 17-6.A., lack of required access. The code states that a bathroom cannot be habitable room. the only Apt. 2ayougewato anhave to go through the bathroom Inspector Hoard as get to the bedroom. After reviewing the floor plans, Mike Farran suggested that the closet at the end of the hallway which opened into the bedroom could be used as a passageway directly into the bedroom. Mr. Sherman explained that the closet had a normal sized doorway opening into the bedroom but the door facing the hallway was not a full sized doorway. Mike Farran made a motion to uphold the violation, Chapter 17-6.A., lack of required access. Rachel Dennis seconded the motion. The Board suggested to Dr. Sherman that he open the closet and use as a doorway to the bedroom. Motion carried. r------- -- u,ronniurn nv f IJORM,� MICR LAB-- CEDAR RAPIDS • DES MOINES _y I r r i —9 MINUTES HOUSING APPEALS BOARD FEBRUARY 11, 1982 PAGE 2 APPEAL OF JAMES HINSHAW Others present: James Hinshaw, Ted Staver. Judy Hoard reported that she did a licensing inspection of 724 N. Dubuque on November 4, 1981. Four violations are being appealed by Mr. Hinshaw. The first violation was dismissed by Inspector Hoard as upon her reinspection of this property she did find a handrail in place at the south exterior steps. The remaining violations were discussed and voted on as follows: The first violation discussed was Chapter 17-5.I.(2)(g), the doorway to the basement rooming unit did not meet the 6'4" minimum height. The doorway which is underneath the stairway measures 61. Mr. Hinshaw explained that he didn't feel that it was physically feasible to alter the doorway to bring it up to code. It would also be financially burdensome. Mr. Kucharzak asked whether this doorway could be moved over, out from under the stairway and still have entry to this room. Mr. Hinshaw and Mr. Staver explained that this would cut into the "chapter" room, which they had just recently remodeled. They also emphasized that this low doorway had not been an inconvenience of any kind i to the present occupant. - Mike Farran made a motion to uphold the violation, Chapter 17-5.I.(2)(g), lack of required minimum doorway. Rachel Dennis seconded the motion. Motion carried. The next violation discussed was Chapter 17-5.N.(4), lack of required minimum ceiling height. Judy Hoard explained that the ceiling in the basement sleeping room was 6'9k". Mr. Hinshaw explained that in order to raise the ceiling, you would have to expose heating pipes which carry steam to the radiators or possibly raise the pipes. He felt that it was less dangerous to have a 6'9" ceiling than to take out the present ceiling and expose the pipes. Mike Farran made a motion to grant a variance of Chapter 17-S.N.(4), Lack of Required Ceiling Height. Rachel Dennis expressed that she would like to have the owners check into the possibility of raising the ceiling and insulating the exposed pipes. Mike Farran then withdrew his motion and Rachel Dennis then made a motion to table this matter until such time as Inspector Hoard could return to the property and verify the existence and extent of the heating pipes. Mike Farran seconded the motion. Motion carried. lel r � F uvcnan urn nv I - � ) JORM MICR¢LAB CEDAR RAPIDS • DES t4DI4Es r MINUTES HOUSING APPEALS BOARD FEBRUARY 11, 1982 PAGE 3 The last violation discussed was Chapter 17-5.K.(3)(a), lack of required mechanical ventilation. Ms. Hoard explained that the bathroom in the basement rooming unit did not have adequate mechanical ventilation. Mr. Hinshaw reported that this bathroom was not used by more than two persons. He felt that slats in the door left enough ventilation for this bathroom. Rachel Dennis made a motion to uphold the violation Chapter 17-5(3)(a), lack of required mechanical ventilation. Mike Farran seconded the motion. Motion carried. APPEAL OF MR. RAYMOND HELMER Others present: Raymond Helmer. Judy Hoard reported that she did a licensing inspection at 224 N. Johnson on December 9, 1981. Three violations are being appealed by Mr. Helmer; these violations were discussed and voted on as follows: The first violation discussed was 17-5.J.(1), lack of natural light. Inspector Hoard reported that in Apt. 2, there was a lack of natural light 'in an interior bedroom. Mr. Helmer explained that this was an older structure which had been -inspected four or five times in the past. He reported that it had always met Code. He also felt that as this bedroom is connected to two well lighted rooms that there was sufficient spill light through -the open doorways. There was a very lengthy discussion between Mr. Helmer, the members of the Board, Attorney David Brown and Mr. Kucharzak. Possible remedies were discussed but Mr. Helmer felt that the enforcement of this Code section was unfair and unnecessary. Mike Farran made a motion to grant a variance of Chapter 17-5.J.(1), Lack of Natural Light. Rachel Dennis seconded the motion. Motion carried. The next violation discussed was Chapter 17-5.K.(2)(b), lack of required ventilation. Again, there was lengthy discussion by the staff, members of the Board and Mr. Helmer. The applicable code section was read for the Board and Mr. Helmer by David Brown. Mr. Helmer explained that it was not structurally possible to install a mechanical ventilation system and asked how much of the wall between the bedroom and livingroom would have to be removed in order to meet the ventilation requirements. Mike Kucharzak explained that the Code required that half the common wall must be removed to meet the requirement. 4107 ff - uironrnurn ov l "JORML "MICRbLAE3 CEDAR RAPIDS - DESIADI, E 1 I i � r 1 J _�o r_. L\_ . MINUTES HOUSING APPEALS BOARD FEBRUARY 11, 1982 PAGE 4 Rachel Dennis made a motion to uphold the violation. Mike Farran seconded the motion. The last violation discussed was Chapter 17-5.M.(1), lack of required second convenience outlet, in the livingroom of Apt. 1. Mr. Helmer felt that there were two convenience outlets in the livingroom that may have been obstructed by the tenant's stereo equipment or furniture. He agreed to put another outlet in if there was not a second outlet. Rachel Dennis made a motion to uphold the violation. Mike Farran seconded the motion. Motion carried. There was another violation cited under Chapter 17-5.M.(1), convenience outlets in Apt. 1, middle room, were not spaced far enough apart. Mr. Helmer agreed 'to withdraw his appeal and move the outlets the correct distance apart. APPEAL OF MR. ROBERT HIBBS Others present: Robert Hibbs. Judy Hoard reported that she did a licensing inspection at 201-A First Avenue, south building, on December 9, 1981. Three violations are being appealed by Mr. Hibbs, all concerning Chapter 17-5.I.(2)(b), lack of required guardrail. Each violation was discussed separately and voted on as follows: _ The first violation concerned all interior steps that go from the first floor down to a large storage area in the basement. This is a very large unit with storage and laundry facilities in the basement. . Mr. Hibbs stated that the basement area is used principally for storage or service. He also expressed that if guardrails were to be put in place this would limit space in moving furniture or large items in and out of the basement. He also maintained that this was not an exit or ingress to an apartment or the building itself. Mike Kucharzak asked the Board to interpret whether or not this violation should fall under the guardrail section of the Code. David Brown then related that by strict interpretation of the Code, this stairway only requires a handrail. It is the Board's responsibility to determine whether this stairway falls under the guardrail section of the Code also. After some discussion, Michael Farran made a motion to dismiss this violation. Rachel Dennis seconded the motion. Motion carried. r __ I u:nuor l1 JORMn^.r"MICR:.rn I L i CEDAR RAN DS DES 1401YES I yo 7 _y r. MINUTES HOUSING APPEALS BOARD FEBRUARY 11, 1982 PAGE 5 The next violation regarding guardrails involved the south exterior steps around the sliding glass doors. Mr. Hibbs pointed out that the balconies above the steps described by Inspector Hoard prevent anyone from falling into the stairway. These stairs are not used as entry to the basement as the door at the bottom of the stairs cannot be opened from the outside. Rachel Dennis made a motion to uphold the violation. Mike Farran seconded the motion. Motion carried. The last of the guardrail violations involved the steps leading to the basement an the northwest side of the building. There is a handrail in Place on one side, but there is need for a guardrail around the retaining wall. Mr. Hibbs explained that it is difficult to get to the stairway to fall in, as there is equipment such as air conditioners surrounding the retaining wall Mike Farran made a motion to uphold the violation. Rachel Dennis seconded the motion. Motion carried. The next appeal by Mr. Hibbs was concerning the property at 201-8 First Avenue, north building. The violation, Chapter 17-5.N.(4), lack of required ceiling height, involved the kitchen -and bedroom of Apt. 1. The ceiling height was 6'9-4", Mr. Hibbs explained that this unit was added later to be used as a manager's unit. At the time it was built it met all building codes. To raise the ceiling, a massive amount of duct work would have to be moved also. Mike Farran made a motion to grant a variance. Rachel Dennis seconded the motion. Motion carried. APPEAL OF MICHAEL S. LOWENS Others present: None. Michael Kucharzak presented the case for the City in Inspector Vezina's absence. He explained that Inspector Vezina inspected 516 Fairchild on November 23, 1981. Mr. Lowens appealed. Chapter 17-S.N.(4), lack of required ceiling height, in the west unit family room with a ceiling height of 6111,,. r-- 1 i mroncniurn nv i "JORM-MIC R�LAB- CEDAR RAPIDS DES MDIYES 4107 I J MINUTES HOUSING APPEALS BOARD FEBRUARY 11, 1982 PAGE 6 Mr. Lowens was not present to argue his case further. Michael Farran made a motion to grant a variance. Rachel Dennis seconded the motion. Motion carried. i Rachel Dennis made a motion to adjourn the meeting. Michael Farran i seconded the motion. Motion carried. Meeting was adjourned. • I ,I 1 S j I r � �. MIf CLICll 11[11 CY �. I n " JORM"'"MICR4?CA B* CEDAR RAPIDS • DES MOINES I j I J 'V