HomeMy WebLinkAbout1982-03-16 Info PacketL..
March 10, 1982
The Honorable Arthur Small
State Senator (37th District)
State House
Des Moines, Iowa 50319
Dear Art:
I am writing to call your attention to Senate File 2178. The League
of Iowa Municipalities has requested that we cost out this proposed
legislation and provide that information to Bob Harpster. In
reviewing the enclosed memorandum from our Director of Finance
regarding this costing out, .I believe there is a good deal of
information in her memorandum which will be of interest and value to
you.
I especially direct your attention to paragraphs two, three, and four
on the first page of the memo. Please note the substantial
additional cost to the City if these particular sections are included
in the final legislation. Additional costs would necessarily be
passed directly to the taxpayer through the Trust and Agency levy.
With the exception of those items immediately above, we are unable to
identify any other areas where substantial costs would be incurred.
However, I would ask that you also direct your attention to the final
paragraph on page three of the enclosed memo. I believe that this
evaluation by. Ms. Vitosh reflects the long-standing sentiments of
the City Council, especially as these relate to the Police and Fire
pension programs. It is quite clear that these programs currently
represent a substantial expense to the City. We consider these to be
excellent pension plans and note that both are actuarily sound in
Iowa City.
Iowa City's position regarding this proposed legislation is based on
two primary concerns. First, Police and Fire pension systems are
substantially superior to the IPERS plan for other employees and we
find it difficult to justify any expense for improving these programs
at this time. Secondly, if the IPERS program is improved as
suggested in Sections 10, 12, and 14, we strongly encourage an
amendment which would provide for a more equal cost sharing by
employer and employee.
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The Honorable „rthur Small
March 10, 1982
Page 2
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Your consideration regarding the above is greatly appreciated. I
trust that you will not hesitate to contact me or the City Manager if
you have questions or concerns regarding these matters.
Sincerely,
i.
Mary C. Neuhauser
Mayor
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The Honorable Minnette Doderer
Bob Harpster
City Council
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City of Iowa Citl
MEMORANDUM
Date: March 5, 1982
To: Neal Berlin, City Manager
From: Rosemary Vitosh, Director of Finance pj
Re: Proposed Legislation - Senate File 2178
Sections 1-7 apply to the Iowa Department of Public Safety and State employees
only.
Sections 8 and 9 deal with investment policy for the IPER's Board and have no
cost implications for the City. ;
Sections 10, 12 and 14 provide for increases to the withholding rate for IPERS.
The employee's contribution rate would increase from 3.6 percent to 3.7 percent
(an increase of 2.8 percent), while the employer's contribution would increase
from 5.75 percent to 6.25 percent (an increase of 8.7 percent). In addition,
withholding would apply to the first $22,000 of wages as compared to the current
maximum of $20,000. The rate increase would be effective January 1, 1983, and
would increase the City's cost for IPERS withholding by $35,037 for all City
employees, or an increase in cost of 10.7 percent.
Of that amount $20,899 is for General Fund employees and is funded by the Trust j
and Agency property tax levy. Thus, the first problem would be that the FY83
Budget and the property tax levy have been prepared based upon the current IPERS i
rate. This would cause a shortfall in funding for IPERS costs should the rate be
now increased as budgets must be certified by March 15 and the cities are then
locked into that tax levy amount.
Another problem is that the employer already pays substantially more into the 1
fund than the employee and when contributions are increased the employer is
tapped for a larger increase than the employee. In comparison, employer and
employee contributions to social security are equal amounts.
Section 11 would exempt withholding for IPERS on termination checks issued upon
an individual's retirement. This would be the termination checks now issued for
accrued vacation and accrued sick leave. Iowa City pays approximately $50,000
annually in termination wages. It is estimated that approximately ten percent
is as a result of retirement. Therefore, this provision could save the City
approximately $312 annually by eliminating the employer's contribution on those
termination wages.
Section 13 provides for wording clarification and has no affect cost -wise.
Section 15 increases IPERS benefits to retirees by stating that the highest five
years of compensation, which are used to compute the average final compensation
base for IPERS benefits, do not need to be consecutive.
Sections 16 and 17 cover payment guidelines for retired employees who are
between the ages of 55 and 70. It would have no cost impact on the City.
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Section 18 increases the retirement benefit amount for those retiring after July
1, 1982, from 47 percent of the five year average final compensation to 49
percent (if the employee has less than 30 years of service, the final average
compensation used is a prorated amount).
Sections 19, 20 and 21 do not apply to municipalities.
Sections 22, 23 and 24 provide clarification on various items that would have no
cost effect on municipalities.
Sections 25, 29, 30, and 31 deal with the Police and Fire Pension and Retirement
System. These sections provide for a definition of "child" as a beneficiary and
is only a language clarification. It does not change the current definition and
thus would have no cost impact upon the City.
Section 26 again provides for clarification of wording and would have no cost
impact upon the City.
Sections 27 and 28 remove the limitations on outside income of disability
retirees. The current law provides that the amount of any outside income could
lower the disability payment or completely eliminate it; the outside earnings
cannot now exceed the difference between the disability retirement pension being
paid and the compensation which the individual would have earned if they were
still working as a police officer or firefighter had the disability not
occurred. This provision covers only those disability retirements which have
occurred since July, 1976. Iowa City has had no disability retirements since
that time, so no immediate cost would accrue to the City. Since disability
retirements occur so infrequently, it is almost impossible to estimate what the
future cost of repealing this provision would be.
Sections 32 and 37 would have no cost effect to the City as we have had no one
terminate within the time limitations stated who withdrew their entire
contributions and had 15 or more years of service.
Sections 33, 34 and 35 provide that pensions are recomputed both on July 1st and
January 1st if the City's police officers or firefighters receive pay increases
at both times. The code currently requires a recomputation only on July 1st.
Since Iowa City does not provide for increases mid -year on January 1st, this
would have no cost impact on the City unless our salary increase practices were
changed.
Section 36 provides for the refund to an employee of their contributions to the
pension system, upon termination. Employees now contribute 2.21 percent of
their wages and have no right to a refund of this contribution upon termination.
Thus, if an employee is not vested (with 15 or more years of service) they would
completely lose the amount of their contribution as they would not be eligible
for any pension upon retirement. In IPERS, the non -vested employee can request
a refund of contributions.
If this section is passed, the average annual refund costs to the pension system
would be approximately $3,750. It is difficult to determine what effect or cost
to the City would occur as this would only lower the amount of funds available in
the pension system for payment of future retirement benefits. It most likely
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would cause a small increase in the employer's contribution rate, but the true
effect would have to be computed by an actuary.
Those sections dealing with the 'Police and Fire Pension Systems are rather
"tame" as compared to past years proposed legislation for those pension
systems. Typically, legislation is introduced annually and usually passed which
only sweetens the pot for the Police and Fire pension systems. They have a very
effective lobby working for them and any proposed legislation needs to be
closely watched and most likely argued against. Right now their pension
benefits are outstanding and the employee contributes only 2.21 percent of their
wages while the employer contributes far more; in Iowa City's situation, the
FY83 employer contribution rates will be 24.0 percent for police officers and
31.3 percent for firefighters. These rates are computed by an actuary based
upon what is needed to maintain the retirement system on an actuarily sound
basis. This compares very. favorably to retirement plans provided other City
employees (Social Security and IPERS) where the employee currently contributes
10.2 percent of wages and the employer contributes 12.4 percent of wages. In
this case, the employee pays much more and receives much less in benefits. If
any changes in the retirement systems are to be made, an equalization of
benefits should be considered with very possibly consideration given to having
the Police and Fire employees footing a more equivalent share of the cost of
funding the pension system.
Please contact me should you have any questions on any of the above comments.
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cc: Bale Helling
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City of Iowa City
MEMORANDUM
DATE: March 11, 1982
TO: Mayor and City Council
FROM: Robert W. Jansen , W
RE: Industrial Revenue Bonds --Council Procedures
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The purpose of this memorandum is to reveiw for the Council the decision-
making steps involved in the issuance of industrial revenue bonds.
After the formal application for financing is filed with the City and the
necessary staffing and accounting analysis is completed, the following pro-
cedural steps are necessary for the issuance of bonds:
1. The borrower and the City enter ' into a "Memorandum of Agreement"
before any construction begins, and before any financial obligations as to
the project have been paid or incurred by the borrower. This agreement
evidences the initial consideration by the City of a bond issue for the bene-
fit of the borrower, and the intent of the borrower to use the bond issue
as the initial form of financing for the project and not as a form of re-
financing tool to create working capital for the borrower. The wording of
the agreement always states: "The execution of the Agreement by the Issuer
(City) is not intended to nor does it create a binding commitment of the
Issuer to proceed - with the issuance of the bonds."
2. Acquisition, construction, and incurrence of other financi9l.obli-
gations or obtaining of interim financing by the borrower, may then take
place independent of all the other procedural steps of the financing. As
you may recall, some of the recent applicants have gone ahead with construc-
tion without awaiting final completion of the steps necessary and although
this may not be prudent, it has been done.
3. The City then adopts a resolution calling for a hearing of the in-
tention to issue the bonds.
4. A notice is published at least 15 days before the hearing of the
intention to issue the bonds.
S. The Council then holds a public hearing on the issuance of the bonds
and at this hearing all local residents who appear at the hearing shall be
given an opportunity to express their views for or against the proposal to
issue the bonds and the Council at the hearing, or any adjournment thereof,
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March 11, 1982
Page 2
shall then adopt a resolution determining whether or not to proceed with the
issuance of the bonds. — —
6. Should the Council decide to proceed with the issuance of the bonds,
a resolution to proceed with the issuance and sale of the bonds is passed by
the Council after the public hearing.
7. The loan documents are prepared by the bond purchaser and the borrower
or trustee, if any, and the City then adopts a resolution approving the issuance
of the bonds and the loan documents after all parties (the borrower, City, pur-
chaser or trustee, if any) have approved the form and substance of the loan
documentation.
8. The closing is then held at which the City, the borrower, the purchaser
and the trustee (if there is one) execute the documents; the bond proceeds are
advanced, etc.
With regard to the question of Council approval or disapproval of the applica-
tion, the Council has to two opportunities to reject the application.
First, the Council could vote down the resolution authorizing the execution of
the "Memorandum of Agreement". At this step, the application would proceed
no further. (See Step 1 above).
Second, the Council, after public hearing, could vote down the resolution author-
izing issuance of the bond. (Step 5 above).
It is my opinion that if the Council adopts the resolution to proceed with the
issuance and sale of the bonds, then the Council cannot vote down the resolution
in Step 7 whereby the City approves the issuance of the bonds and loan documents.
At that point, substantial reliance by the borrower upon the actions of the City
in approving the bonds would have occurred and the City could incur liability
for any losses sustained by the borrower for the failure of the City to go ahead
with the issuance.
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CITY OF IOWA CITY
CHIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000
March 11, 1982
Honorable Mary Neuhauser
Civic Center
410 E. Washington Street
Iowa City, Iowa 52240
Dear Mayor Neuhauser:
My opinion has been requested as to whether or not a conflict of interest
I may exist concerning your voting on the Mercy Hospital industrial revenue bond
issue. This question arose because of your prior service on the Advisory -Board
of Mercy Hospital. For the reasons hereinafter stated, I do not believe that
you possess conflicting interests of the type prohibited by law in connection
with the various votes that you may cast upon this matter.
It is my understanding that you served as a member of the Advisory Board
until your term expired at the end of 1981 and that you declined to stand for
re-election. It is also my understanding that while a member of the Advisory
Board you also served on a committee of the board of directors of the Mercy
Hospital corporation known as the Planning Committee.
I asked for and received for examination from the attorney for Mercy
Hospital the following: Advisory Board Statement of Purpose; Constitution and
By -Laws of the Advisory Board; copies of minutes of a Planning Committee meeting
dated September 10, 1981, and minutes of a joint meeting of the Fiscal Management
Committee and Planning Committee dated December 15, 1981.
The Advisory Board Statement of Purpose outlines the fact that the Board ;
is an organized group of citizens willing to devote to the hospital the benefit
of their experience and advice, and to work to foster positive relations between
the hospital and the community. In addition, the members of the Board consider
and advise in matters referred to it by the hospital administration. The Board
consists of 18 members elected for three year term. Since the Board's role is
advisory, there is no power conferred on the group to develop or execute policy
or engage in decision-making capacities relative to the operation of the hospital's
affairs.
While you were a member of the Advisory Board you were assigned to serve
onthe Planning Committee of the corporation's board of directors. The minutes
of that committee indicate that the plans for what has been called "Project 182"
were discussed on September 10, 1981, and again on December 15, 1982. The
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Mayor Neuhauser
March 11, 1982
Page 2
September minutes indicate that the project was discussed but no action of any
kind was taken by the committee in making any recommendations. The December
minutes of the joint meeting with the Fiscal Management Committee show that you
abstained from voting the committee's recommendation to the board of directors
that they approve immediate application for revenue bonds.
I have also been informed that the hospital is unable to find any indication
whatever that you participated, either as an Advisory Board or Planning Committee
member, in any motions, recommendations, resolutions or other decisions with re-
spect to the financing of the project or any other matters dealing with the City
of Iowa City.
Chapter 362.5, 1981 Code of Iowa, provides in part:
"A city officer or employee shall not have an interest, direct
or indirect, in any contract or job of work or material or the
profit thereof or services to be furnished or performed for his
city. A contract entered into in violation of this section is
void."
A contract or loan agreement will be entered into between Mercy Hospital and the
City if the Council approves the issuance of bonds. Were you still a member of
the Advisory Board, a conflict would, of course, exist since Mercy Hospital has
a direct interest in these contractual matters before the Council and a member
of the Advisory Board would be deemed to have an indirect interest in same. The
courts have held that a conflict of interest may arise indirectly when a member
of a city council has vested interest in a social or community organization.
See "Conflicts of Interest of State and Local Legislators", .55 Ia: L. -Rev.
450,452.
The question may be asked whether by virtue of your prior association with
the Advisory Board, you still retain continuing ties of loyalty or sympathy to
the hospital's goals which would indicate the appearance of a conflict of interest
This is a matter of personal judgment and not of legal necessity. I am unable to
find any authority for this proposition or indications that the courts have gone
this far. However, the interest in a community organization must be "vested"
before a conflict can arise and in this context "vested" probably means present
or existing membership in the organization.
In conclusion, it is my opinion that your prior service on the Advisory
Board does not create a conflict of interest with regard to consideration of the
Mercy Hospital application for industrial revenue bond financing. This is sug-
gested by the fact that the committee has no policy role and also your abstention
from committee voting dealing with this issue.
Very truly yours,
bert W. Jansen
City Attorney
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cc: Members of Council
Neal Berlin
Linda Woito
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`City of Iowa Citi
MEMORANDUM
Date: March 12, 1982
To: City Council
From: Rosemary Vitosh, Director of Finance 1
Re: Amount of Industrial Revenue Bond Issues Approved to Date
Attached are schedules listing the Industrial Revenue Bonds issued,
approved for issuance and/or requested to be issued, to date. Iowa City's
Industrial Revenue Bond Policy states that the total amount of outstanding
IRB's at any one time shall not exceed, for each class of projects, five
percent of the total assessed valuation of Iowa City. When the policy was
approved, projects were grouped into the two classes of commercial and
industrial projects.
This five percent limitation is self-imposed through the City's policy, as
legally, there are no State or Federal limitations on the total dollar
amount which can be issued by a municipality. The only limitations which
exist are IRS regulations which set maximum dollar amounts for capital
outlay for businesses for whom IRB's have been issued. For the majority
of businesses, total capital outlay expenditures, for three years prior to
and three years after the IRB's are issued, are limited to $10 million.
And, this limitation does not apply to hospital projects. It is my
recollection that the Council, when approving the policy, did not state
that they would absolutely never exceed the five percent amount, but
rather that they wanted, to be notified when they were nearing that amount
as a way of self-monitoring the total amount of bonds being issued.
The total assessed valuation of Iowa City as of January 1, 1981, is
$916,777,636. The five percent limitation placed the dollar limit for
each class of projects at $45,838,882. Total commercial bond issues equal
$8,560,000, an amount well below the limit. Industrial bond issues, total
$12,024,000, excluding the Mercy Hospital issue, and total $35,024,000 if
it is included. Both amounts are below the limit set by the policy.
There is justification to placing the Mercy Hospital issue in a separate
Non -Profit classification. The Federal government places no dollar
limitation on bonds issued for hospital projects and thereby
distinguishes between such a project and a normal industrial project. The
major concern at the Federal level has been the increasing number of IRB
issues and the casual manner in which the bond issues are approved. The
City of Iowa City does review each project and requires that each does
benefit the community. Usually one major consideration in assessing the
benefit is the effect which the project have on the City's tax base.
Projects by non-profit organizations will not increase the City's tax base
and therefore need to be evaluated on the basis of what the overall
benefit to the community of such a project would be. For these reasons,
the Council may wish to consider adding a new classification of projects
to the Industrial Revenue Bond Policy which would allow for the separate
consideration of projects by Non -Profit Organizations.
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as of 03-10-82
COMMERCIAL j
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BONDS ISSUED:
Younkers (1980) $ 1,600,000 1
Stephens (1981) 100,000
Lenoch & Cilek (1981) 150,000
Rosja (1981) 70,000
Cards Et Cetera (1981) 100,000
Michael J's (1981) 150,000
Mark Henri (1981) 70,000
Henry Louis (1982) 95,000
Juceco (1982) 100,000
Ralston Creek Apts. (1982) 2,000,000 $ 4,435,000
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MEMORANDUM OF AGREEMENT SIGNED: i
Marcia Roggow $ 165,000
Brown Bottle 460,000 625,000
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REQUESTS:
Iowa State Bank & Trust $ 3,500,000 3,500,000
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GRAND TOTAL $ 8,560,000
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as of 03-10-82
INDUSTRIAL
BONDS ISSUED:
H.P. Phillips (1969) $ 4,590,000
E.B. & A.C. Whiting (1980) 11500,000
Doe Beverage (1982) 434,000 $ 6,524,000
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MEMORANDUM OF AGREEMENT SIGNED: 1
5,500,000
Thomas &Betts I ,'
GRAND TOTAL $12,024,000
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NON-PROFIT
BONDS ISSUED:
None
MEMORANDUM OF AGREEMENT SIGNED:
$23,000,000
Mercy Hospital
GRAND TOTAL $23,000,000
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City of Iowa Citj
MEMORANDUM
Date: March 8, 1982
To: City Manager and City Council
From: Hugh Mose, Transit Manager 1r4
Re: Small Buses from Cedar Rapids
I have contacted Mr. Ray Bagley, Transit Manager for Cedar Rapids,
regarding the small buses they reportedly may be offering for sale.
According to Mr. Bagley, the City of Cedar Rapids currently has four small
buses which are used in their paratransit operation for the elderly and
handicapped. The Linn County Facilitating Transit System (LIFTS),
equivalent to our Johnson County SEATS, is in the process of taking over
the city paratransit service, and when this transition is complete the
four small buses presently used will be replaced.
Two of the buses are Mercedes, Model 309D, diesel coaches with lifts. The
seating capacity of these vehicles is 17. Cedar Rapids' experience with
the Mercedes buses has not beeh entirely satisfactory - parts are
expensive and hard to get, the buses are very noisy, the ride quality is
fair, and the seating capacity is low. However, fuel mileage is very
good - about 11 mpg. The buses have about 140,000 miles on them and are
reportedly in good condition.
The other two buses are Twin Coach 31 -passenger coaches, without lifts.
These vehicles have Detroit Diesel engines, Allison transmissions, air -
ride suspension, and air conditioning. Cedar Rapids reports favorable
experience with the Twin Coaches; fuel mileage is 8-9 mpg, and the buses
are in good condition mechanically, structurally, and aesthetically. The
buses have approximately 150,000 miles on them. (These buses are the same
type that we looked at last fall in Rock Island.) .
Mr. Bagley indicated that he thought the red tape required for the
procurement of the replacement buses would take approximately six months,
and that he'would be selling his present coaches at that time. Although
he -was skeptical about the use of small buses in line -haul service, he
thought the Twin Coaches would be more satisfactory than the Mercedes. He
also indicated that a short-term lease might be possible to give us a
chance to experiment with small buses. He refused, however, to speculate
on what Cedar Rapids might charge us for the coaches.
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To: Members of the Iowa City City Council j
From: Historic Preservation Task Force
We have completed our review of the draft Historic Preservation Ordinance.
We feel it will protect the character and property values within historic districts
in Iowa City. The ordinance would establish a Historic Preservation Commission
which along with its powers to regulate remodeling, demolition, and new con-
struction in city historic districts will conduct educational functions which
will serve all the citizens whether or not they own property or reside in one
of the historic districts.
WY Iowa City Needs a Historic -Preservation Ordinance
The ordinance is needed in order to preserve the integrity of city,historic
districts. Areas in Iowa City which should be designated city historic districts
encompass older parts of the city with a mix of single and multiple faviZy housing;
many properties are not owner occupied. It is extremely desirable that such a mix
be maintained and that the quality of the living environment in the districts be '
maintained at a high level in order that they remain desirable areas in which to
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own or rent homes or apartments. The city zoning ordinance controls the number
and types of units that are allowable in any district as they do anywhere else r
in the city; they do not, however, address the matter of compatibility of new
construction with existing properties. This ordinance will assure a property !+I
owner that when adjacent property is repaired or replaced the resulting building
Will compliment his/her property and will not detract from it. This ordinance
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L applies to ONLY the EXTERIOR of buildings within city designated historic
districts and in no way controls what an owner does with the interior of the
building.
Historic Preservation ordinances in Baltimore, Philadelphia, Wilmington,
Burlington, Dubuque, and Des Moines have encouraged maintenance of buildings,
1 _ created pride of ownership in the districts, and have been a guarantee against
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deterioration of land values. We believe the proposed ordinance will serve
the sane purposes in Iowa City.
Costs 2f the Historic Preservation Ordinance
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The cost of administering the ordinance will be minimal as it will re-
quire no new personnel to enforce it. The only costs we forsee are those
associated with mailing notices, preparing minutes ,and agendas, printing
Certificates of Appropriateness, and minor other paper work associated with
the Commission meetings. It is anticipated that the Commission will serve an
educational function and in so doing they may well prepare brochures or in-
formation booklets which would be an added expense.
Educational Functions 9f a Historic Preservation Commission
Examples of educational functions which it is anticipated the Commission
might be involved in include:
a) The preparation of brochures and other publications that would
explain such preservation topics as how safety-related remodeling
can be made in keeping with the original architecture of the
building,
b) continued use of public library and other public buildings for `
preservation displays,
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c) the organization of a 'preservation fair' in which state and
local agencies. and local businesses would present information
on the methods, techniques, materials, and services needed to
restore and rehabilitate residential and commercial buildings
in the city.
Review Powers of the City Historic Preservation Commission
It is likely that citizens may be unnecessarily concerned that the
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/ ordinance would hinder them in tearing down an unwanted piece of property.
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The ordinance only insures that a reasonable effort is made to sell a
structure at its fair market value to persons interested in maintaining
or restoring it before it is destroyed. Should an owner desire to tear
down a structure in a city historic district and replace it with a new
structure, he/she would need to:
a) Apply for a demolition permit and a Certificate of Appropriateness
with the building inspector then,
b) the Historic Preservation commission will review the application
fora Certificate of Appropriateness. Should the Commission grant
the Certificate - the building can forthwith be demolished. Should
the Commission disapprove of the applicant's plans no Certificate
of Appropriateness or demolition permit will be issued, and
c) the owner must wait ten (10) months to reapply. During this time
an honest effort must be made by the owner to list and sell the
property at fair market value.
d) At the end of 10 months the Commission must issue a Certificate
of Appropriateness if an honest effort has been made to no avail
to sell the property. The structure would then be demolished.
e) Should the structure be demolished, plans for the exterior design
of the new structure must be approved by the Commission and a
Certificate of Appropriateness issued before the building inspector
can issue a building permit.
City Historic Districts
We recommend that three historic districts be established soon after
the ordinance is in effect; these are Swmmlt Street, Woodlawn, and the
I Northside. The boundaries of the three city districts would be identical
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to the boundaries of the Woodlawn and Summit Street National Register
districts and the proposed Northside National Register districts. In
fact, we recommend that city historic districts be the sane as State
Register and/or National Register districts in order to avoid confusion
in the public's mind.
Members of the Historic Preservation Task Force:
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This house might have been very attractive at one time and might have had
a distinctive style. Although it is very well maintained, additions have
altered its original appearance beyond recognition.
A fire escape has been added to this house which has severely altered its
appearance. A different style of fire escape, which would have been less
obtrusive, might have been constructed had a historic preservation comm-
ission existed to advise the owner on an appropriate construction technique.
The fire escape on this house has ruined its appearance. Procedures should
exist to insure that safety related improvements be carried out in the least
destructive manner possible.
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/ DEL FEE $30.00 $0 $75.00 $0
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IOWA CITY CRISIS INTE1—N?NT'ION CENTER
112 1/2 EAST WASFIINGI vN
IOWA CITY, IOWA 52240
business Phone: (319) 351-2726
crisis line: ( 319) 351-0140
MEMO
TO: Friends and Associates of the Crisis Center's Emergency Assistance
and Food Bank Program (EA & FB)
FROM: Kay Duncan, Executive Director ./p
RE: Introduction of Coordinator for EA & FB Programs
DATE: March 3, 1982
Pat Gilroy joined our staff on March 1st, to coordinate the Emergency Assis-
tance (Transient Service) and the Food Bank Programs.
I would like to call to your attention the change of name for the Transient
Program. We feel that the title, Emergency Assistance Program, more closely
defines the service offered. Pat will work with you and those persons re-
quiring emergency assistance each weekday from 11:00 a.m. to 5:00 p.m. (availa-
ble by telephone from 8:00 a.m. to 5:00 p.m). Volunteers of the Center will be
available to respond to needs as usual at all other hours daily, including week-
ends.
Pat will also be available to serve persons requiring emergency food assistance
from the Food Bank each weekday from 11:00 a.m. to 5:00 p.m. (available by
telephone from 8:00 a.m. to 5:00 p.m.). We prefer that all local residents
who are in need of emergency food assistance talk directly with Pat prior to
coming to the Center to pick up food.
Please call Pat, 351-2726, if you have questions or on other matters relating to
EA & FB Programs.
Thank you all for your interest and cooperation that enables us to serve the
increasing number of people who need assistance.
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""City of Iowa Citc
MEMORANDUM
Date: February 24, 1982
To: Chairpersons, Boards and Commissions
From: NeallJe1 lin, City Manager
Re: Requests for Staff Assistance
If you are in need of staff assistance for a project that is atypical of
the normal assistance provided by staff, please request the staff
assistance by including the request in the minutes of meetings. This
includes items such as special projects, the creation of working
subcommittees, etc.
Adherence to this policy will enable the staff to complete assignments
more expeditiously through a better coordination of the work of the
department.
This process complies with the procedures adopted by the City Council
Rules Committee on June 20, 1975.
If you have any questions, please contact me.
cc: City Council
Department Heads
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MINUTES OF STAFF MEETING
FEBRUARY 24, 1982
Referrals from the informal Council meeting of February 22 were distributed
and discussed (copy attached).
Items for the agenda of March 2, 1982, include:
Public hearing on the vacation of alley right-of-way, Lyman Cook's
Subdivision (Ralston Creek Village).
First consideration of an ordinance to vacate alley right-of-way,
Lyman Cook's Subdivision (Ralston Creek Village).
Public hearing on the conveyance of right-of-way, Lyman Cook's
Subdivision (Ralston Creek Village).
Resolution to convey alley right-of-way, Lyman Cook's Subdivision
(Ralston Creek Village).
Resolution to approve LSNRD for H.P. Smith project.
Second consideration of an ordinance vacating a portion of Maiden
Lane right-of-way.
Public hearing regarding proposed rezoning of 1014-16 Hudson Avenue.
Resolution awarding a contract for grading in the Lower Ralston
Creek area for channel improvements.
Resolution authorizing agreement with IDOT regarding the Camp
Cardinal Road Bridge.
Resolution authorizing agreement with IDOT regarding signalization
of the intersection of Highway 6 and Fairmeadows Boulevard.
Set a public hearing regarding amendments to the Electrical Code.
Set a public hearing regarding amendments to the Housing Code.
Resolution approving FY82-84 contract with the Iowa City Police
Patrolmen's Association.
Public hearing on the FY83 operating budget.
Appointments to the Broadband Telecommunications Commission, Airport
Commission, and Committee on Community Needs.
The Assistant City Manager provided additional information regarding the
procedure for preparation and award of certificates for outgoing Board
or Commission members.
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Staff Meeting
February 24, 1982
Page 2
The City Manager clarified the policy for staff referrals from Boards or
Commissions. These referrals should be reflected in the first part of
the minutes of the appropriate meeting, and such referrals should be
represented as Recommendations to the City Manager.
Chief Miller questioned whether or not the Management Advisory Panel is
still in existence. The City Manager responded that this Panel was
still in existence but that it had not met for several months. He
further advised that the Panel would be convened at such time as other
issues arose which it might address.
The Director of Housing and Inspection Services questioned whether it
would be possible to have an equipment bank for use by the various
departments for training purposes, etc. The Library Director indicated
that there had been previous discussion that all such equipment owned by
the City would be maintained and controlled by the library. However,
provisions for this arrangement have not been worked out. All were
advised that certain audiovisual equipment is now maintained and controlled
in the City Manager's office and that it can be checked out at any time.
Prepared by: (00/
Dale Helling
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W
T REFERRALS
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COMMENTS/STATUS
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prepare resolution for Council
action re: approval for more of
P&PD offices
Update cost estimates. (Will be
discussed with Fed. legislators
next week).
Riverfront Commission to refer
issue of acquiring Braverman property
to Council. Also rovide u date on
Stanley Plan for Riverfront programs
at upcoming informal Council meeting
Mary and John gone Monday.
Mary also gone Tuesday
File appeal of Revco decision by
Board of Adjustment. Discuss
with Council at future informal
eeting.
ohn McDonald to replace Glenn
oberts.
One or two will be scheduled after
March 8, 1982
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