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HomeMy WebLinkAbout1982-03-30 Bd Comm minutesS MINUTES CONGREGATE HOUSING TASK FORCE OF THE IOWA CITY HOUSING C0I411ISSION MARCH 10, 1982 3:00 Ptd IOWA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: R. Barkalow, G. Haendel, W. Ormond GUESTS PRESENT: R. Becker, D. Daly, H. Henry, Mark Koenig STAFF PRESENT: P. Keller, 11. Kucharzak SUMMARY OF DISCUSSION AND ACTION TAKEN: Mr. Barkalow opened the meeting with welcome remarks and asked Mr. Ormond and9to relatep pany rec mmendations the subcommittee tmite on te and Design might have. Mr. Ormond reported that the subcommittee had discussed the size congreire- ments for a congregate unit. He showed slides of typical housing, units and concluded that it would be preferable to have a mi xture of both one and two bedroom units within one structure. He also suggested, that depending on the location, it would be possible to construct a courtyard and/or commercial area where local doctors or businesses could open offices or stores, within the congregate housing structure. He also reported hat the sub and cost ediscussed the number of units needed, location of Mr. Barkalow then related the findings and discussion of the Subcommittee an Finance. He reported that the subcommittee discussed possible financing; the options are as follows: 1. Industrial revenue bonds. 2. Tax abatement programs. 3. Iowa Housing Finance Corporation Loans. 4. Historic Preservation Loans. 5. Limited partnerships. 6. COBG. 7. Mortgage finance. 8. HUD programs. He felt that Limited partnerships were a real possibility and should be pursued further. There was some discussion concenring what types of congregate housing were most attractive; existing housing (rehab), small building projects, or large building projects. Mr. Kucharzak commented that the City has experience in providing loans and grants to home owners for the remodeling and repair of their older homes. This allows an elderly person of loremain want in their own occupy one home. He suggested that 3 or 4 elderly persons may single-family home in a congregate lifestyle. These people could benefit ifrom ow t uplto Code.ehousing wasants to make thr home discussed further. comfortable or �n9 MICROFILFIED BY 'JORM- MIC R+LA B" j 11 i CEDAR RAPIDS • DES 1401YE5 j � f II _;y I --. Congregate Housing Task Force March 10, 1982 Page 2 Discussion on defining the "market" to be served. It was concluded by the members that some type of survey should be taken. A suggestion that tables could be set up at the Senior Center was brought to the attention of the Commission. It was also suggested that a questionnaire could be drawn up and mailed out with the Senior Newsletter. It was the general consensus of those present that the public needs to be exposed to what the Task Force is doing. Public input is necessary in defining the "market." Mr. Kucharzak was asked to talk with Ms. Bette Meisel concerning the questionnaire. He related that this would be done, and that a recommenda- tion would be made to the City Council concerning the preparation and distribution of the questionnaire. At this time it was reported that CCN had proposed $16,000 in CDBG seed money to investigate congregate housing, to the City Council. This money, if approved for this use, could be used by the commission to prepare a questionnaire. It was suggested that the CCN could use the support of the commission to get this seed money approved. It was moved and seconded that the Congregate Housing Task Force strongly recommend to the City Council that they approve the CCN allocation for seed money for research to establish congregate housing. There was general discussion sparked by spoken concerns on the part of E. Norman Bailey regarding the role of the private and public sectors and the focus of this Task Force. It was suggested that this Task Force should t only act as a catalyst to get congregate housing going. It was felt that the public and private sectors should join forces and that at the present time, public funds should be used to do the survey, but not to draw up j plans or design facilities. After this brief discussion, the motion was voted upon and the motion carried. Ms. Haendel said that she would bring the recommendation before i the Housing Commission at their next meeting. Mr. Keller informed the Task Force that another finance possibility could be an Urban Development Action Grant (UDAG). This type of grant has not been used by the City, but it is now a possibility. This grant matches Federal dollars 7 to 1 to public or private funds. He said he would provide the Task Force with literature concerning this type of grant. I The Task Force concluded that it would wait to see what the results of the isurvey would be and then begin to set their goals. The Task Force meeting adjourned. A time and date for the next meeting was not set at this time. Prepa I �g 141CROFIL14ED BY j l_ "JORM MICRbLAO j 1 L LEDER RAPIDS • DES MONES �` 1 I City 01 ➢®ova City MEMORANDUM Date: March 16, 1982 To: Congregate Housing Task Force From: Jim Hencin, CDBG Program Coordinator Re: Urban Development Action Grants At the March 10 Task Force meeting, the Urban Development Action Grant (UDAG) program was mentioned as another alternative for financing congregate housing. The purpose of this memorandum is to provide you with a brief report on this financing option. Although they are related, the UDAG program should not be confused with the Community Development Block Grant (CDBG) program. The City presently receives CDBG's on an "entitlement" basis. The UDAG program, on the other hand, is highly competitive. It is intended to help revitalize cities through a combination of public and private investments in "economic development" projects. Numerous housing projects, involving both new construction and rehabilitation, have received UDAG assistance. Congregate housing would therefore be a UDAG eligible project. UDAG awards are made by the U.S. Department of Housing and Urban Development on a quarterly basis. Four hundred forty million dollars (75% goes to metro cities like Iowa City) were appropriated by -Congress for FY80, and the Administration has requested the same funding for FY83. There are no minimum or maximum UDAG awards, but the average in December 1981 was $1.9 million. In order to apply for a UDAG, a city must meet minimum standards for economic distress and demonstrate results in providing housing for lower income persons and equal opportunities in housing and employment. Iowa City qualifies on all accounts. Since the program is quite competitive, the criteria for selection include analysis of project impacts on: the local employment base (construction and permanent jobs), the fiscal base (property and other taxes), and physical and economic conditions in the community. Leveraging private investment is an important factor (the minimum is 2.5 private to 1.0 UDAG), as is recapture of the UDAG investment (i.e. loan repayment). The use of other state and local resources in a UDAG project is also encouraged. Incidentally, when there is UDAG participation in a project, the ceiling for small issue IRB's may be raised from $10 million to $20 million. Additional information on the UDAG program can be made available to the Task Force when it begins to narrow its options and recommendations. tpl/8 MICROFILMED BY ' 't- JORM MICR46L CEDAR RAPIDS - DES MOIYES � f ME J._J J)v CITY CONFERENCE BOARD MARCH 15, 1982 CITY CONFERENCE BOARD: March 15, 1982, at 4:30 P.M. in the Conference Room at the Civic Center in Iowa City. Mayor Mary Neuhauser presiding. IOWA CITY COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Dickson, Lynch, Perret, McDonald. Absent: Erdahl. JOHNSON COUNTY SUPERVISORS PRESENT: L. Cilek, Donnelley, Langenberg IOWA CITY COMMUNITY SCHOOL BOARDMEMBERS: T. Cilek, Phelps. STAFFMEMBERS PRESENT: City Assessor Vic Belger, Berlin, Helling, Stolfus, Jansen. Examining Board: Al Bohanan TAPE-RECORDED on Reel °82-7, Side 1, 1-142. City Clerk Stolfus stated that a quorum was present. President of the City Assessor's Examining Board Alan Bohanan presented a letter with a list of applicants in.order of their examination scores for the members of the Conference Board to consider. An invitational letter had been sent to all candidates eligible for appointment on the Iowa Department of Revenue list. Board members discussed procedure to be followed in screening the applications. It was decided that a member from each of the member agencies would meet and screen the applications. These applications will also be furnished for each member of the City Conference Board. The City's representative will be Kate Dickson. The County appointed Sehr or Donnelley. The Schoolboard will announce a rep next meeting. The appointment is for thresentative after their e months left on Belger's unexpired term, 20 months. It was suggested that the screening committee come up with at least three names. They will set up an interview process. The interviews will be open unless the candidate requests that the interview not be an open meeting. Moved by the County, seconded by the Schoolboard to adjourn, 4:45 P.M. The Mayor declared the motion carried, 3/0. i 141CROFILMED BY I" ""JORM MICR46LA13 - 1 CEDAR RAPIDS • DES MOINES j 490 -y J _� Jj- . 1 MINUTES COMMITTEE ON COMMUNITY NEEDS MARCH 3, 1982 12:00 NOON IOWA CITY PUBLIC LIBRARY ROOM A MEMBERS PRESENT: Hirt, Becker, VanderZee, McGee, Bonney, Lockett ME14BERS ABSENT: Dodge, Cook, McCormick STAFF PRESENT: Milkman, Hencin, Behrman, Barnes GUESTS PRESENT: Daly, Whitlow, Greer, Brown COUNCIL MEMBERS PRESENT: Erdahl RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY OF DISCUSSION: ! I Bonney called the meeting to order. There was no introduction of new members as i none had been appointed by the City Council. The minutes of February 3, 1982, were approved as circulated. There was no public discussion. HISTORICAL PERSPECTIVES ON PAST CCN ACTIVITIES AND COUNCIL CONCERNS: ; 1 Council member Erdahl thanked CCN members for the opportunity to speak with them. Erdahl highlighted some of the events culminating in the Ralston Creek Projects. Erdahl stated that he agreed, in principle, that public works projects should not be funded with CDBG monies. Erdahl explained the broad ` neighborhood support for the Ralston Creek Projects, stating that a variety of flooding problems such as backed up raw sewage and street flooding, had initiated the "demands" that the City Council do something about the Ralston Creek flood problem. He pointed out that the problems were created largely through upstream development. Erdahl stated that there had apparently been a lack of communication concerning the idea that the City Council use the funds saved by not acquiring Lower Ralston Creek properties for the North Branch Dam. Daly wondered why the North Branch Dam Project, which has broad community support, could not be funded through private sources. Erdahl explained that it could not be funded except through government funding. Daly questioned the advisory role of the CCN to the City Council in light of the fact that the City Council was advising CCN on how to advise them. Erdahl explained that CCN was asked to advise the Council within a certain framework of possibilities; should that framework be ignored, so could the advice be ignored. Erdahl stated that CCN had been asked to advise the Council on how to find money for the North Branch Dam Project. Bonney pointed out that CCN had never been asked to do that specifically; that framework of possibility had never existed. 14171 , PPPi I-0ICAOEILI4ED BY � "DORM-MICR¢LAB I ) CEDAR RAPIDS • DES MOINES 1 � j COMMITTEE ON COMMUNITY NEEDS MARCH 3, 1982 PAGE 2 Erdahl stated that while the framework may not have been clear, CCN made a political decision when it recommended that enough CDBG funds had already been used for the Ralston Creek Projects. Erdahl suggested that, if after this discussion, CCN made the same statement to the City Council, that they would not be fulfilling their advisory role and could have their funding priorities cut. Bonney wondered what might be a satisfactory allocation to the North Branch Project. Erdahl replied that it was an;arbitrary amount and suggested that CCN could, for example, cut all of their recommended programs by a set percentage for possible reallocation of funds to the North Branch Dam Project. VanderZee pointed out that, while $187,000 was saved by the decision not to acquire Lower Ralston Creek properties, the Committee was operating under a general federal funding cutback. Erdahl stated that the North Branch Dam Project was benefitting more people than just those in the immediate neighborhood of the creek. REPORT ON CHAIRPERSONS OF BOARDS AND C014MISSIONS MEETING WITH CITY COUNCIL: Bonney reported on the annual meeting and dinner for committee chairpersons and the City Council members. Bonney mentioned the possibility of Committee members serving a term longer than the present two years and asked that this item be placed on next month's agenda. REPORT ON POSSIBILITIES FOR VOLUNTEER/SELF-HELP PROGRAM: Hirt reported on the possible participation in such a program by the Iowa City School System and Kirkwood Community College. Hirt stated that both institutions had requested to review a typical housing rehabilitation case prior to approval of any volunteer program. Hirt pointed out that participation would also depend on whether or not funds were available to the institutions. The members discussed the feasibility of such a plan. Hirt also suggested contacting service clubs and unemployed union construction workers. McGee wondered about the licensing requirements of the City. Barnes stated that, while licensing is required for electrical and plumbing work, general contracting requires no license. McGee suggested that a project be a combination of volunteer and contract work. With regard to volunteer help, Barnes reminded the members that a one year warranty was given by the contractor, which in this case would be the City, and wondered who would be responsible if volunteer work was unsatisfactory. Bonney stated that the fact that the work was under warranty would have to be stressed with the volunteers. VanderZee suggested that the school officials be shown past applications and samples of possible future work. Hirt agreed to do so before going any further. 419/ —y 1 � ! MICROFILMED BY �- -"JORM - MICR#LAB J �.. J i I CEDAR RAI'105 DES M019E5 � COMMITTEE ON COMMUNITY NEEDS MARCH 3, 1982 PAGE 3 OF PROPOSED CITIZEN PARTICIPATION PLAN AND BRI These items were deferred until the next meeting. BRIEF DISCUSSION ON PROPOSED MEETING WITH CITY COUNCIL: Milkman stated that the meeting maybe held in either late March or early April. The members discussed funding alternatives for CDBG projects which the City Council could consider, other than cutting CCN's recommended budget by a certain Percentage, but did not arrive at a consensus. It was decided by general consensus, that should the meeting with the City Council be scheduled prior to April 7 (the date of the next regular CCN meeting), the chairperson will schedule a special CCN meeting before that date. The meeting adjourned at 1:40 p.m. Prepared by:;� �y Sara Behrman, Minute Taker seg/ 1 i I I MICROFILMED BY 7. L~ �. "JORM MICR LAB CEDAR RAPIDS •DES MOINES I Y ki A i I MINUTES BROADBAND TELECONNUNICATIONS COMMIISSION TUESDAY, FEBRUARY 16, 1982 4:00 P.M. LAW LIBRARY OF THE CIVIC CENTER MEMBERS PRESENT: Terry, Madsen, Johnson, Eskin MEMBERS ABSENT: Pepper OTHERS PRESENT: Dan Daly, Access Iowa City: Becca Palmer, Jim Flansburg of the Daily Iowan, Tiffany of Iowa City Public Library STAFF PRESENT: Shaffer RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: The Extension Policy which is being negotiated between the American Television and Communications Corporation (ATC) and the City legal staff will be formulated by Hawkeye CableVision will need to be approved by the BTC and the City Council. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: City Council accepted the BTC's proposal to extend the payback period to the length of the franchise and to establish an Access Support Fund. CBS cable should be offered in Iowa City by March 31, 1982. The National Federation of Local Cable Programmers (NFLCP) conference, a four -state cable TV and access conference, is scheduled to take place in Iowa City on April 16, 17 and 18 and is being co-sponsored by the City, library, Hawkeye, Access Iowa City, School of Journalism of the University of Iowa and NFLCP. Shaffer reported on 13 complaints from the last month. The BTC moved that Terry send two communications to ATC headquarters. One dealing with the extension policy and the other with the air conditioning problem in Hawkeye's control room in the library. In both communications the emphasis will be placed on resolving these issues as soon as possible. Slough said Hawkeye CableVision s 1982 construction schedule will be completed in 30-45 days. Slough said there is a good chance of getting CNN (Cable News Network) in Iowa City. Kalergis reported on a citizen handout being developed by Shaffer, Tiffany and her to help delineate the services and facilities offered by the City, library and Hawkeye where cable TV and access are concerned. The franchise fee due the City will be received the end of March. Johnson was appointed to represent the BTC on the Program Advisory Committee. Shaffer is preparing a fact sheet handout for citizens for the Annual Input Review Hearing. i i I 1 141CROFILMED BY 1 I JORM MICR#LA9 CEDAR RAPIDS DES MOINES #901 i 01 _�o Broadband Telecommunications Commission February 16, 1982 Page 2 MEETING CALLED TO ORDER: Meeting called to order at 4:06 PM. MINUTES: Moved by Madsen, seconded by Johnson to approve January 19 and January 29, 1982 minutes. Minutes unanimously approved. ANNOUNCEMENTS: Terry said the letter from the BTC has been sent to the Council. The Council has accepted the proposal in the letter, which will extend the payback period to the City (of the funds owed for prior cable TV related expenditures) to the full length of the cable TV franchise. In addition an Access Support Fund will be established, to help support areas of need regarding the development of the access channels. Terry said he will attend the Annual Boards and Commissions meeting and give them a short report on the BTC's goals and objectives. Terry will include in the reports the BTC now has a locked -in twelve year payback period to the City. Blough said Hawkeye has the dish and amplifier for CBS Cable (which will be put on cable channel 18, 31 or 33) and they'll try to have it ready by March 31, 1982. Blough also said the City government character generator has been approved in Hawkeye's capital budget. No purchase orders have been cut yet though. Probably a Compuvid character generator will be provided the City. PUBLIC DISCUSSION: It was noted that Pepper's letter in support of access appeared in the Daily Iowan. Daly acknowledged all the hard work that went into establishing the Access Support Fund for access in Iowa City. SPECIALIST'S REPORT: Shaffer distributed letters from Storms of ATC about the extension policy and from Myhren, President of ATC to Berlin about the extension poilcy, the air conditioning problem of Hawkeye's control room and CBS cable in Iowa City. The only new information from either letter was a confirmation that CBS cable would be received in Iowa City. Access Iowa City (AIC) has requested a member of the BTC sit on AIC's board, even as an advisory, non-voting member. Terry asked legal to rule on the legitimacy and problems of such a seating. Johnson noted he is working with the University Telecommuications Committee to study cable TV. The NFLCP conference is on schedule for April 16, 17 and 18 and is being co- sponsored by the City, Iowa City Public Library, Hawkeye, Access Iowa City, School of Journalism and NFLCP. One of the workshops offered will be an interactive cable TV workshop. At this workshop there will be three locations from which live presenta- tions will be occurring simultaneously. This is a first, and an experi- ment in bi-directional capabilities of the cable system in Iowa City. J 141CROFILMED BY 11 - DORM. MIC R6L AB- fCEDAR RAPIDS DES hf01YE5 ' � I 4 9a - -V J_� r '1 Broadband Telecommunications Commission February 16, 1982 Page 3 Shaffer said he had 13 complaints last month. Three of those were about having no cable yet; two were billing problems; two were about persons not being able to get converter boxes (channel selectors) from Hawkeye. Blough said they were having difficulty getting converter boxes from the manufacturer, and they have been on order since about Thanksgiving. Another person complained a show on HBO was obscene and shouldn't be shown. One person complained about being told by a Hawkeye representative that two bags of mail had been lost, which included that person's check. Two calls were about interference on channels 4 and 12. Another complaint was that there were not enough working headsets for access producers in Iowa City. The other complaints have been resolved. Terry requested Blough write back to him when he has resovled or has a status report on these complaints. Terry wants to insure that all complaints to Shaffer are first referred to Hawkeye. i Shaffer noted a grant had been given to Synthesis from ATC for support in j their video related activities. j Madsen commented on the access channel's policy issues, saying she thinks whomever puts up messages or visuals on these channels should be identified. HAWKEYE'S REPORT AND EXTENSION POLICY: 1 Blough said he has sent all necessary geographical, existing cable and construction information to Denver ATC headquarters and stressed the importance of getting these issues resolved. It was decided that, because there is a very short amount of time left to determine the extension Policy (which should be determined by the April 18, 1982 100% built deadline), Terry should send a mailgram to ATC headquarters recommending a local representative be granted the authority to negotiate on this issue and ask for a response from ATC within 48 hours. A motion to this effect was made by Johnson, seconded by Eskin and unanimously passed. Blough said it seems there will be a 3% sales tax on cable television passed by the Iowa State legislature, to be put into effect July 1, 1982. This sales tax will be billed to the subscriber. Blough said he is now preparing Hawkeye's 1982 construction schedule, and will have it completed in 30-45 days. He will show this schedule to Shaffer when completed. ATC has signed a national contract with CNN. It has been included in the local budget, and chances are 60/40 that CNN will be in Iowa City by mid- summer. Kalergis reported she, Shaffer and Tiffany are still working on a handout to be distributed to all interested citizens. This handout will help diffuse the confusion about services and facilities offered by the City, library and Hawkeye. Terry thanks Kalergis for the statistics provided on access users. 49 OIL micRoFILMCD BY JORM MICR+LAS _ CEDAR RAPIDS • DES MDIYESLIE- j _ y Broadband Telecommunications Commission February 16, 1982 Page 4 The latest Program Advisory Committee grants were awarded for an historical series with Irving Webber. $250 went to the Lyons Club for this purpose. $100 was given in the first round of grants for a program on Iowa women's basketball. Madsen inquired about losing C -Span in Iowa City. It seems C -Span will be switch satellites and be lost to Iowa City cable TV. To still receive C - Span would cost Hawkeye CableVision $8,000-9,000. Hawkeye would need to know there is there is a substantial demand for this service to justify such an expense. Johnson said this issue is illustrative of a more frequent phenomenom. To what extent should the BTC and the Iowa City community let marketplace forces determine what services are offered the Iowa City community. It was decided this may be a good issue to bring up during the Triannual Review process. Kalergis said there has been a message included in Hawkeye's billing statement publicizing the Annual Input and Review Hearing. Hawkeye CableVision and the City of Iowa It reads City want to know what you think about programming services offered in this community. Your input would be appreciated at the public forum March 9, 1982, 4:00 PM at the Civic Center. Blough said the franchise fee will be coming to the City at the end of March, 1982. NW BLESS: None. COMMISSIONER DISCUSSION: Terry said he felt comfortable with Johnson being on the Program Advisory Committee, the granting committee of Hawkeye's matching funds. It was determined no new developments had been made on the air condition- ing situation of Hawkeye's control room in the library. Motion was passed by the BTC that Terry should send a second communication to ATC headquarters addressing the need to resolve this problem immediately. Shaffer said he will provide a factsheet for citizens attending the Annual Input Review Hearing about cable services in Iowa City. This meeting will be cablecast live on channel 5 and 29 and there will be a live phone hook- up. Any BTC members having questions of Hawkeye CableVision for the Triannual Review process should start forumulating those and bring those to the next BTC meeting. 1' =RAPIDS - l' I� V IOL 10 --�O Broadband Telecommunications Commission February 16, 1982 Page 5 Shaffer reported the BTC Program Division Statements have been completed. The access channels policies issue was deferred until the next meeting. ADJOURNMENT: Moved by Johnson, seconded by Eskin to adjourn. Unanimously approved. Adjournment at 5:47 PM. Respe tfully subm' ted, Wil rew of r Broadband Teleco unications Specialist. i f I I. i : i r 0 a. -MICROFLMED Dr JORM MICR# C,6B` 1 J L CEDAR RAPIDS • DES MOINES R ' MINUTES I IOWA CITY HOUSING C0MMISSION MARCH 3, 1982 MEMBERS PRESENT: Haendel, Koenig, Dennis, Farran MEMBERS ABSENT: Karstens, Graf, VanderZee STAFF PRESENT: Seydel, Flinn, Kucharzak, Hencin, Keller, Barnes RECOMMENDATIONS TO STAFF: 1) To schedule Housing Code changes for April Housing Commission meeting; 2) to provide Housing Commission with copy of Historic Preservation Ordinance; 3) that Mike Kucharzak contact Kay Duncan of the Crisis Center and Mrs. O'Brien, organizer of the Ronald McDonald House, to attend the April Housing Commission meeting and make a short presentation on their programs. 1. Meeting to Order - Meeting was called to order at 3:40 p.m. by Chairperson Haendel. 2. Minutes of February 3, 1982 meeting - Moved by Koenig, seconded by j Dennis that minutes be approved as mailed. Approved 4/0. 3. Housing Code Changes - Kucharzak updated Commission on Code changes set for public hearing on March 16, 1982. Commission rescheduled discussion for further Code changes as outlined in memo of August 31, 1982, for the April meeting of the Housing Commission. Y 4. Housing Rehabilitation - Forgivable Loan - Barnes presented applica- tion for forgivable loan on 1836 G Street and recommended approval. Moved by Koenig, seconded by Dennis that loan be approved contingent upon receipt of money from HUD, approved 4/0. 5. Historic Preservation - Hencin/Hillstrom. Hencin presented brief history of the Historic Preservation Subcommittee and introduced i Hillstrom who presented activities to date leading to the drafting of the ordinance as well as suggested procedures for implementing same. 6. Housing Assistance Plan - Keller reviewed the HAP Performance report and interpreted the numbers presented therein. 7. Coordinator's Report - Seydel. Section 8 Existing - Syedel reported HAP payments on 402 units on March 1, 1982. He indicated that applications were being submitted on 23 persons. He advised Commission that an application had been received on a 17 year old which is being held pending proof of having reached majority as well as income verification. Applicant has been contacted requesting proof. Section 8 Moderate Rehab - Seydel reported we are starting procedures for advertising for proposals, and that first advance has been received. i Ve i MICROFILMED BY --JORM MICR#LAB - CEDAR RAPIDS • DES MOINES I � Iowa City Housing commission March 3, 1982 Page 2 Public Housing 22-3 - First 14 units are all occupied and in good shape. Additional 18 units should be purchased on or about the first of April. Have advertised on radio and in newspapers for applicants. Public Housing 22-4 - 20 units - Have requested preliminary site approval on four sites. 8. Congregate Housing - Kucharzak reported good participation from citizen group, but need guidance from Housing Commission. The next meeting will be March 10, 1982 from 3:00 p.m. to 5:00 Iowa City Public Library. The subcommittee will reportp.m. at the. 9. Emergency Housing - Well attended by Housing Commission, but needs direction. Commission needs to decide if they can handle a task force at this time. Kucharzak was requested to contact Kay Duncan of the Crisis Center and Mrs. O'Brien of the Ronald McDonald House to attend the April meeting to share their information with the Housing Commission. 10. CCN - Hencin reported that largest part of agenda involved a discus - cion of the background of the North Branch Dam project. 11. Discussion Quorum - Haendel expressed concern over the shorthandedness of the Commission and its effect on achieving the Commission's goals. A written resignation was received from Kathleen Graf and Mark Koenig indicated he would be resigning effective April 15. Possible restructuring of the Commission was discussed as well as possible change in meeting times. ! 12. General Discussion - Kucharzak distributed packets for Hous' Appeals Board meeting to be held Tuesday, March 9, 1982. rng Kucharzak reported Channel 29 is carrying the training sessions on the Housing and structuralCode. compliindicated th anceofCodeto ey e be followed byrSection 17.5uctural of the Ordinance. He indicated fire fighters will begin field training in April. i Seydel reported State NAHRO Conference will be held in mid-April. 13. Adjournment - Moved Dennis, seconded Farran meeting be adjourned. Adjourned 5:30 p.m. Approved by: I Goldene B. Haendel, Chairperson i I MICROFILMED BY ....JORM MICR#LAB.. .. _ t / CEDAR RAPIDS DES MOINES 1 _;o �r I ti IOWA CITY MUNICIPAL AIRPORT COMMISSION' Iowa City Civic Center March 18, 1982 Members Present: Saeugling, Ridick, George, Schmeiser Staff Present: Zehr, Brown, Wright Guests Present: C. Neuzil, E.K. Jones, T. Robinson, Dr. Full, E. Jones Chairperson Redick opened the meeting and introduced the new member, Russell Schmeiser. The minutes of the February 16th meeting were considered and corrected to read, in the next to the last sentence of the third paragraph, "Seconded by George, motion carried." The minutes were approved as corrected. Redick called for election of officers for the next year, and nominated Saeugling for the office of chairman; however, she then withdrew the nomination. Redick then nominated Saeugling for chairman and George for vice chairman; second by Schmeiser; all members voted for those nominated, and the meeting was turned over to the new chairman. i Chairman Saeugling called for the manager's presentation of bills and reports. Zehr presented the bills for the month and explained them briefly. The bills were approved for payment as presented. Zehr then explained the development of the Master Plan and some minor changes which have been recommended by the FAA. Redick also requested some minor corrections and additions to the text of the plan. Zehr will return the plan to L. R. Kimbal as soon as possible for final printing. A copy will be placed i in the Civic Center for inspection by the public, and a public hearing will be scheduled in late May or June. In regard to the airport leases, Zehr explained the Iowa City Flying Service had offered to keep the rents unchanged for the next six months, which offer was accepted. Zehr suggested he and two members of the Commission meet to settle final questions regarding the leases before July 1. Redick and Schmeiser agreed to work with Zehr on the issue. Zehr presented a summary of the situation in regard to the McCabe lease and the request to sublease the hangar. It was decided to wait for clarification of the request and review by legal counsel before making a decision. Zehr explained developments regarding the United Office Space lease. Most of the back rent has been paid, plus an adequate sum to cover current utilities. The long-term intentions of the renter are not clear, and it was decided to await developments during the next month. Brown was instructed to request that the utilities be transferred back to the renter's account. Saeugling deferred to Redick for the Chairman's Report. She reported on the Annual Meeting of City Boards and Commissions, which she found to be interesting i and rewarding. t The meeting was adjourned at 9:15 p.m. Recorder: Priscilla Wright 141CROFIL14ED BY `•`• J -JORMM IC R4CAEi j { J CEDAR RAPIDS DES 1401YES j �� MINUTES RESOURCES CONSERVATION COMMISSION MARCH 3, 1982 7:00 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Hamilton, Hotka, Sheehan, Singerman. MEMBERS ABSENT: Gartland. STAFF PRESENT: Tinklenberg, Webb. RECOMMENDATIONS TO THE CITY COUNCIL: The Resources Conservation Commission recommends to the City Council and the Planning and Zoning Commission that the attached provisions be included in the new Subdivision Ordinance. REQUESTS TO THE CITY MANAGER: i. None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Singerman called the meeting to order. The minutes of February 10 were approved as read. i Subdivision Ordinance Amendments Sheehan moved, Hamilton seconded, that the Resources Conservation Commission recommend the attached Subdivision Ordinance amendments ito the City Council and the Planning and Zoning Commission. Approved unanimously. Community Energy Use Report i After a considerable discussion of the purpose of the report and the objectives of the Commission, the Commission agreed that they would submit the following to the City Council: 1. The existing 8 page report will be used as a forward, 2. There will be a listing of -all the things that the assigned duties of the RCC could include, 3. The status of the RCC and its frustrations, 4. Ways to proceed a. Piecework as in the past b. Comprehensive resources conservation plan I i i I el FIT t� 1' - MICROFILMED BY .l -� L... JORM-MICR+LA13 j CEDAR RAPIDS DES MOINES _ I n` 1 _y J _� Resources Conservation Commission March 3, 1982 Page 2 C. Comprehensive energy plan 5. Request for direction, support, and resource commitment from the City Council. This item will again be dealt with at the next meeting. Other Business The staff was instructed to check with Gartland to see if Wednesday meetings are infeasible for him. The next meeting was scheduled for March 17. The meeting adjourned at 8:45 PM. Respectfully submitted, Roger Tinklenberg. Tony Hamilton, Secretary. i I I MICROFILMED BY "JORM-MICR#LAB'- CEDAR RAPIDS • DES MOIRES I V?5- d a j. i t t I i t RECOMMENDED CHANGES TO THE MODEL SUBDIVISION CODE The following amendments to the Model Subdivision Code are based on City of Port Arthur, Texas, Ordinance No. 79-78, September 4, 1979. The Resources Conservation Commission recommends their adoption in order to increase the beneficial use of passive solar energy by residents of Iowa City. The recommended additions are the underlined phrases or sentences below. 1.02 Purpose The purpose of this ordinance—so that growth occurs in an orderly manner, consistent with the Comprehensive Plan, to encourage the utilization of solar energy and to promote the public health, safety and general welfare of the citizens of the City of Iowa City, Iowa. 3.04 Easements Required C. When the subdivision abuts an area developed with or s ecified for high- or mid -rise buildings the location of open space shall be such that it will protect shorter structures from the shadows cast by taller buildings, from 9:00 a.m. to 4.00 p.m. on December 21 4.06 Street Standards P. Streets shall be designed so that at least eighty Percent (80%) of the buildings in the subdivision can be oriented with their long axis parallel to 00 west with a possible variation to 150 north or south of west. Exceptions to the required orientation may be granted in accordance with Article 6,Q1 (Varian a) and when it is shgwo that comolian e is infeasible due to the _size, configuration or orientation of the property, the nature of surrounding development circulation patterns improved design, or existing physical features of the land such as topography or vegetation, 05' - - --------- MICRor ILMED BY )' JORM".MICR+LA13 � CEDAR RAPIDS • DES MOINES ti J i 4.07 Block and Lot Standards L. The lot design shall provide for lots of adequate width depth and shape for solar orientation to provide open area to eliminate over- crowding, and to be appropriate for the location of the subdivision and for the type of development contemplated Lots and building setback lines shall be designed so that at least eighty percent (80%) of the buildings I in the subdivision can be oriented with their long axis Parallel to 0° west with a Possible variation to 15° north or south of west Exceptions to the required orientation may be granted as provided in Section 4.06(p). i ! t ' ! I 141CROFIL14ED BY ! � � •", --JORM;" MICR+LAB_. J L CEDAR RAPIDS •DES MOIRES I � ! r - -I l MINUTES PLANNING & ZONING COMMISSION MARCH 4, 1982 7:30 PM CIVIC CENTER COUNCIL CHAMBERS 1 MEMBERS PRESENT: Scott, Jordan, Horton, Jakobsen, Seward MEMBERS ABSENT: Phelan, Blum STAFF PRESENT: Knight, Franklin, Woito, Boothroy, Behrman RECOMMENDATIONS TO CITY COUNCIL: 1. That the application submitted by Robert Wolf to amend the Comprehensive Plan, for the property located east of Scott Boulevard and just north of the Sunrise Village Mobile Home Park, to include that property within the limits of urban development and the area designated as 2-8 dwelling units/acre of residential use, be denied. SUMMARY OF DISCUSSION: i Seward called the meeting to order. Jakobsen pointed out that her name was mispelled in the minutes of February 18, 1982. Horton moved and Scott seconded that the minutes be approved as corrected. The motion passed unanimously. There was no public discussion of any item not included on the agenda. COMPREHENSIVE PLAN ITEM: s Public discussion of an application submitted by Robert Wolf to amend the Comprehensive Plan for the property located east of Scott Boulevard and just north of the Sunrise Village Mobile Home Park to include it within the limits of urban development and the area designated as 2-8 dwelling units/acre of residential use. (Z-8112). Robert Wolf, R.R. 5, requested that the Commission act only on the Comprehensive Plan item at this time, and defer action on the annexation and rezoning items. Jakobsen moved that the Comprehensive Plan item be denied at this time. Horton seconded. Jakobsen explained the reasons for the motion, stating that while the proposal for low-income housing was good, the items listed in the staff report outlining obligations the City already had to persons currently within the City limits outweighed the benefits of the proposal. Horton agreed, saying that there was no evidence to contradict the staff recommendations. Scott wondered if passing such a motion would in turn deny the annexation and zoning items. Jakobsen stated that it would in effect do that. The motion carried i unanimously. ANNEXATION ITEM: Public discussion of an application submitted by Robert Wolf on the annexation of approximately 37.5 acres of land, located east of Scott Boulevard and just north of Sunrise Village Mobile Home Park. (Z-8112). Scott moved that this item be deferred until the next meeting. Jakobsen sec- onded.. The motion carried unanimously. �9G i MICROFILMED BY 1 i M -MIC ROLAB- -� I CEDAR RAPIDS • DES MOM A__ --i a- I Planning & Zoning Commission March 4, 1982 Page 2 ZONING ITEM: Z-8112. Public discussion of an application submitted by Robert Wolf for the rezoning to R1B or RMH of approximately 37.5 acres of land located east of Scott Boulevard and just north of the Sunrise Mobile Home Park; 45 -day limitation period: waived. Scott moved that this item be deferred until. the next meeting. Jakobsen sec- onded.. T4e.motion carried unanimously. Zoning Ordinance Interpretations. Public discussion of a proposed ordinance amending Sections S. 10.28 and 8.10.29 of the Zoning Ordinance placing the responsibility for interpretations of the Zoning Ordinance with the City Manager or his/her designee. Boothroy requested deferral of this item until such time as the revised ordinance could be reviewed by the City Manager. Jakobsen moved and Horton seconded that this item be deferred. SUBDIVISION ITEMS: S-8207. Public discussion of an application submitted by Paul M. and Mary S. Kennedy for approval of the preliminary plat of Kennedy's Waterfront Addition, Part One located south of Stevens Drive along S. Gilbert Street; 45 -day limitation period: 3/27/82; 60 -day limitation period: 4/11/82. Larry Schnittjer, MMS Consultants, requested that this item be deferred. OTHER BUSINESS: Jakobsen thanked Blum for his time and leadership while serving on the Planning & Zoning Commission. Jakobsen reported on the City Council meeting. The Commissioners requested a progress report regarding the status of the proposed Zoning Ordinance. The Commissioners also requested a copy of the draft ordinance in order to familiarize themselves with the language. The meeting adjourned at 7:45 PM. Taken by Sara Behrman ,," Approved by: Tom Scott, Secretary Y9G i IIILROF ILI1ED BY "JORM MICR+LA[i 1 CEDAR RAPIDS DES MDIYES I _V _y (�I 1 MINUTES J BOARD OF ADJUSTMENT MARCH 11, 1982 7:00 P.M. CIVIC CENTER LAW LIBRARY } MEMBERS PRESENT: Vanderhoef, Harris, Slager MEMBERS ABSENT: Milligan, Barker a STAFF PRESENT: Boothroy, Franklin, Behrman, Woito FORMAL ACTION TAKEN: The existing rules were amended to include the procedural rules dated 3-11-82 (see attached). SUMMARY OF DISCUSSION: Harris called the meeting to order, explaining that the purpose of the meeting was to review and adopt procedural rules. Harris outlined the underlying reasons for adopting a set of procedural rules. I. APPLICATION A. Harris suggested inserting the statement that application forms for a 1 j request or appeal to the Board were also available at the City Clerk's office. € B. Vanderhoef wondered what the current filing fee is. Boothroy answered I it is $75. jC. Woito explained that variances run with the land. II. NOTICE A. Boothroy explained that the burden is on the applicant to provide the names and addresses of all property owners within 200 feet of the affected property. Harris asked if the staff verified these names. Boothroy answered that, while the names were not verified, the Board could defer the items if a problem arose; avoidance of any delay would act as an incentive to the applicant to provide all the requested information. III. HEARING A. The members discussed whether legal counsel needed to be present at j all meetings. IV. RECORDS A. Harris wondered if keeping the taped hearings for six weeks was a sufficient amount of time. f i I I I i MICROFIL14ED BY "JORM "MICR4ILAB_ I CEDAR RAPIDS DES MOINES i a; I BOARD OF ADJUSTMENT MARCH 11, 1982 PAGE 2 V. DECISIONS The members discussed whether the following rule should be included: "The concurring votes of three members of the Board shall be necessary to make a decision." It was decided not to include this statement. Harris stated that motions should be phrased in the affirmative. A. Woito emphasized the need for the Board to reach its decision at the same hearing at which testimony and evidence were concluded. B. Boothroy suggested that the formal written decisions be approved by the entire Board for concurrence on the written account of the reasoning behind the Board's decision. Discussion followed as to the need to clearly state, at the hearing, the findings of fact and conclusions of law which led to the Board's decision. A suggestion was made by the staff that the Board draft the written decision, incorporating the findings and conclusions, immediately after formal action was taken. Vanderhoef agreed that each member should state the reason for their position. There was some debate, then, about whether the statement of reasons for reaching a certain conclusion should precede or follow the vote. Harris stated that having a worksheet before each member which was formatted to include findings of fact and conclusions of law would aid in clarifying the rationale for the Board's decisions at the hearing and afterward when the decision was written. Various methods of involving the entire Board in approval of the written decision were discussed, such as circulating to all members a draft of the formal decision prior to filing it with the City Clerk, drafting the decision immediately after formal action is taken, or meeting informally to approve the final decision. This issue was not resolved. Slager moved and Vanderhoef seconded that the existing rules be amended to include these procedural rules dated 3/11/82. The motion carried unanimously. The meeting adjourned at 9:20 p.m. Taken by: Sar4e rmap.,,—� i Approved b} � f ' 4 ! i ._...�...i I'. 1. EDR^RO rILMED BY JORM MICR#L RAPIDS - 1 _y IOWA CITY BOARD OF ADJUSTMENT PROCEDURAL RULES Adopted March 11, 1982 i I MICROFILMED BY "CORM""MIC Rf IONES 1 j CEDAR RAPIDS - DES MOINES I J� I BOARD OF ADJUSTMENT - PROCEDURAL RULESPTED 3-11-82 -1�0 1. APPLICATIONS A. Any application for a request or appeal to the Board of Adjustment shall be filed with the City Clerk on forms provided by the Secretary Of the Board. The Secretary's office is located in the Department of Planning and Program Development. Forms are also available in the office of the City Clerk. In the appropriate cases, the Building Inspector shall transmit all documents constituting a record, upon which the Board shall act, to the Secretary of the Board. B. Al applications to the Board shall be taken in a reasonable time and filed with the City Clerk. C. The applicant shall complete the required forms, providing all information requested on the form, and any additional information as requested by the Secretary of the Board. A filing fee shall be paid upon presentation of the application. The fee shall be established by resolution by the City Council. D. Requests for a variance, or special exception must be filed on behalf of the real party in interest, such as the owner or contract purchaser. E. An application filed according to the above procedure shall be given a case number in the order in which it is received, within five working days of the date filed. II. NOTICE A. The Secretary of the Board shall notify by mail of the time, place, and purpose of the public hearing all property owners of record within ` - 200 feet of the affected property, as provided by the applicant,The applicant shall be formally notified of the time and place of the hearing, in writing, by the Secretary of the Board. B. The Secretary of the Board shall give no less than 15 days public notice in a newspaper of general circulation as required by law. C. The Secretary of the Board shall post a sign on or near the property upon which the application is being made as required by law, III. HEARING A. Hearings are generally held by the Board of Adjustment at the Civic Center Council Chambers and shall be open to the public. B. The applicant may, at the time of the public hearing, appear in his/her own behalf and may be represented by agent and/or counsel. The testimony, witnesseshis/her includingntative may experts, and5eayoral submitumwritten I MICROFILMED BY 1"DORM MIC R#LAB 11 /1 CEDAR RAPIDS • DES MOINES C 0 3 F G. I I z evidence and exhibits in the form of statements, photos, charts or other relevant evidence. In the absence of the applicant or his/her representative($), the Board may proceed to act on the matter based on the information provided. The Board may request written briefs for legal argument. Applicants may submit written briefs if they so choose. Order and decorum shall be maintained at the hearing by the Chairperson of the Board of Adjustment, so as to allow an orderly Presentation of evidence wherever possible. The Chair may swear witnesses and direct order of testimony. The Chair shall avoid testimony which is overly redundant. The Chair may provide for recesses during the deliberations, as appropriate. The order of the hearing shall be as follows; I. Staff presentation of the facts of the case and recommendation to the Board. 2. Statement by proponents of the application. 3. Statement by opponents of the application. 4. Rebuttal by proponents and then by opponents. 5. General discussion. After all parties have been heard, the public hearing will be declared closed, so that the Board may deliberate the case. The Board may request additional comments from the participants. The City Attorney or his/her representative shall act as legal counsel to the Board. After a motion and discussion, the Board shall be Polled for votes. An application may be withdrawn any time before a decision of the Board is made. IV. RECORDS A. Hearings shall be taped and such tapes shall be kept for a period no longer than six weeks. Minutes shall be kept by a minute -taker, and forwarded to the City Council after approval by the Board, or the Secretary of the Board. All minutes shall be maintained by the Secretary of the Board and shall also be on file at the City Clerk's office. The applicant may request a court reporter, at his/her own expense. B. The Secretary of the Board shall keep a file of all cases including forms and additional information. Said file shall be a public record and available for public inspection during business hours. Copies may be made available upon request at cost. I I 141CROFILMED BY I --JORM - MICR#LAS - 1 CEDAR RAPIDS DES MOINES 097 _;N J_� 1'r 3 C. Upon request, a transcript of the tape of the Board's deliberations is available at cost. { V. DECISIONS A. Whenever possible, decisions by the Board shall be made at the same hearing wherein the testimony and presentation of evidence are concluded. 1 B. Formal Decisions shall be made in writing, setting forth findings of fact and conclusions of law. i C. Decisions shall be filed with the City Clerk within a reasonable time after the Board hearing, and shall be stamped by the Clerk to indicate dates and time of filing. D. A copy of said Decision shall be forwarded by the Secretary of the Board to the applicant, the Building Inspector, the Legal Department, and the Attorney of Record within a reasonable time after filing with the City Clerk. VI. AMENDMENTS TO PROCEDURAL RULES A. A vote of three of the members of the Board shall be necessary to amend these procedural rules. Such proposed amendments shall be presented in writing at any regular meeting of the Board of Adjustment. s, i I4ICROFILMED BY -` -JORM--MICR46L CEDAR RAPIDS DES MOINES _ 1 Z;,....