Loading...
HomeMy WebLinkAbout1982-04-13 Bd Comm minutesI MINUTES IOWA CITY HUMAN RIGHTS COMMISSION MARCH 22, 1982 7:30 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Watson, Futrell, Gill, Jordison, Turner, Portman MEMBERS ABSENT: Barcelo, Raupp STAFF PRESENT: Williams, Helling GUESTS PRESENT: Two students from an Urban Administration class. RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER & STAFF: Regarding the Investigative Reports given to the -Legal Department, the Commission once again requests a legal review and then return ofthe report one month from their receipt. When that does not occur, the Commission requests a very brief status report from Legal on where they are in their review of the case(s). SUMMARY OF RELEVANT DISCUSSION: I. Meeting called to order at 7:40 PM by Chairperson John Watson. 2• Portman moved that the minutes of February 22, 1982, be approved. Jordison seconded. The motion passed unanimously. 3• There was no public discussion. 4. Complaints pending: A. E/R, 9-18-7909. The Conciliation Team had offered to meet with the Respondent and explain the rationale behind the Commission's finding. To date, this offer has not been acknowledged by either the Respondent or the Respondent's attorney. Watson, the Chairperson, will contact the attorney once more and if their discussion proves unsuccessful in terms of yielding a meeting with the respondent, the team will once again discuss going to a public hearing. B. H/S, 8-21-8101, Portman volunteered to become a member of this Conciliation team. Watson, the Chairperson, gave an update on the status of the case. One conciliation agreement and two predetermination settlements have gone to the attorney representing the Respondent. The Respondent is still out of the country, although he is expected to return sometime during either April or May of this year. The Chair imagines the team will have to wait for the Respondent's return before any real progress on the case can be made. McROrILMED By ' I' _JORM MICR#LA13 1 CEDAR RAPIDS • DES 1401+1E5 I i 576 J _y r r Iowa City Human Rights Commission March 22, 1982 Page 2 C. E/R, 4-22-8101. Portman, the Chairperson, spoke recently with the Respondent. The Respondent is now interested in working something out and he and Portman are negotiating a conciliation agreement acceptable to both parties and the Conciliation Team. 5. Cases Closed: A. E/S, 7-2-8005. 6. Cases in Legal: A. H/R, 8-6-8101. B. E/S, 4-10-8101. C. E/S, 5-13-8002 and 5-19-8003. Watson initiated a discussion on the amount of time the above cases have had been in the Legal Department. Even though the Commission requested a one month turn around from Legal, a time span considered reasonable by Legal, the first case - 6(A) has been in the Legal Department for 2h months, not counting the Christmas season. Case 6B and 6C have been in the Legal Department for one month as of this Commission meeting. Portman suggested that we request monthly status reports from Legal on just where they are with the Commission cases. Watson further suggested that the Legal opinion be shortened and written in a manner similar to the way Roger Scholten used to write his legal opinions. Portman then moved that Legal give to the Commission staff person a very brief verbal or written (one line if written) status report (prior to each Commission meeting) on what step Legal has reached with Investigative Reports Legal has not returned within a month's time. Turner seconded. The motion passed unanimously. 7. Board of Education: Williams sent Fett a letter listing the topics the current Commissioners feel comfortable discussing. Portman will follow up with Fett. 8. Business Community Seminar Committee Report: Nothing to report. The Committee has not met. 9. Coalition of Organizations: Portman and Turner coordinated the first Coalition of Organizations meeting held on March 9, 1982. Minutes were taken and had been. distributed to all Commissioners and public forum panelists. Discussion at this meeting then centered around the role the Commission could reasonably play in connection with the Coalition. It was agreed that the Commission would serve as a facilitator in getting the Coalition organized and off the ground. From that point, the Commission would not be a member per se of the Coalition, but would send Commission representatives to the Coalition meetings in an attempt to be informed and to inform. 10. Women's History Week: Williams requested feedback on the Women's History Week brochures that were distributed. The following feedback was received: 1 MICRONU-110 BY I. -JORM MICR46LAB _ I j CEDAR RAPIDS • DES MOINES 576 1 -y Iowa City Human Rights Commission March 22, 1982 Page 3 Turner did not feel the list was very representative and considered it frivolous; Gill suggested that next year, the staff person contact WRAC or the Women's Studies Department for a morerepresentative otter for next year he had not read the Fuastedtrell suggested an explanation something more eye catching and shorter; on Women's History Week; Portman considered the brochure representative and liked it; Jordison suggested the next list include Eleanor Roosevelt. nd how to licize he 11 Commission DcomplaintsD�andssactivities. The ouCommissionersubt decided to publicize information on successfully conciliated complaints without mentioning names and to also publicize information on Commission activities including statistics on complaints. The Commission staff person will be responsible for the press releases, however, Watson volunteered to help write the releases. 12. Investigative Report, Distribution of: Watson will contact Bob Jansen on what the Commission can do right now without a policy change. ttee 13 primarilyvworked ntpossiblerchanges ein the ousingaand and credit areas the ordinance. Regarding housing, the Committee is considering a recommendation to add four additional protective classes: sexual preference, marital status, the fact that their are children in the person's household or the number °andsuch the cfactrthatethepperson in °receives with minimum space requirementslince ), public assistance. The Committee will look more closely at these possible additions to determine their need , etc. Regarding the area of credit, the Committee is considering with isability. the Asnof the term hsial the committee comes�up disability and replacing that with more final recommendations, they will be presented to the Commission. The Commission will the asmuchacket of information ascanundons ton the Cito the y u Council. Staff will dig P protected classes within the Council's previous discussions concerning p area of housing. 14. Commissioner Training Session: Two tentative dates were discussed, Sunday, April 18 or Saturday, April 24. Staff will contact Rai and receive feedback from him on which date is best for him. 15. WRAC Conference - Women Against Racism: The conference will be held on May 1, 1982 at the Iowa Memorial Union. Futrell discussed the conference and asked if the Commission would be willing to co-sponsor this conference. Gill moved that the Commission co-sponsor the conference and offer our services short of any money contributions. Turner seconded. The motion passed unanimously. 16. Staff Report: The Commissioners reviewed the staff report. 17. Human Rights Month Conference: The Commissioners ers ii usSed Julygoing to the and Human Rights Month Conference being 24, 1982. MICROFILMED BY _ I DORM MIC RbLA B , I CEDAR RAPIDS • DES MOINES I 5%4 1 J _y 1,F Iowa City Human Rights Commission March 22, 1982 Page 4 18. Next Commission Meeting: April 26, 1982, City Manager's Conference Room. Agenda Setting: April 19, 1982. 19. Portman moved and Gill seconded that the meeting adjourn. Passed unanimously at 9:00 PM. MICROFILMEO BY jff 1--JORM'M1CR+LJAB'PIDSLEDAR RARIDS •DES MO I 574 3 MINUTES SENIOR CENTER COMMISSION MARCH 4, 1982 SENIOR CENTER CLASSROOM MEMBERS PRESENT: J. Williams, M. Clover, M. Kattchee, B. Coen MEMBERS ABSENT: A. Arenson, L. Carlton, G. Scott STAFF PRESENT: B. Meisel, L. Benz, J. Smith GUESTS PRESENT: L. Walz, L. & K. Caine, I. Welsh CALL TO ORDER The meeting was called to order at 3:00 PM by chairwoman M. Clover. MINUTES M. Kattchee moved to approve the minutes; B. Coen seconded the motion; motion declared carried by the Chair (4 yes, 3 absent). PUBLIC DISCUSSION ' i M. Kattchee praised the Senior Center post staff on the publication of the March issue of the Post. He commented that the lay -out, headings and content of the newspaper were very good and the Senior Center is fortunate to have such a good- i communication tool. M. Clover interjected that people have been impressed and very complimentary about the Post. _ 1 1 WOODWORKING SHOP B. Meisel reported that L. Poynter has set up a committee to oversee the use of the woodworking shop. The Committee would like the Senior Center Commission's input and suggestions about the use of the shop. Specific concerns that the Committee and the Senior Center staff have are that people learn to use the equipment properly and that standards of safety are established. M. Clover inquired about the Senior Center's policy regarding the use of the equipment. B. Meisel explained that a liability statement has been put into use. The Commission discussed various methods to regulate the use of the equipment until the Woodworking Shop Committee can formulate specific rules for the use of the area. Suggestions made by the Commission included locking the woodworking room or padlocking the table saw. J. Williams suggested that L. Poynter and the Committee set up the shop rules, then report back to the Commission. The Commission agreed that the table saw should be locked until the Committee's rules are established. Long Range Planning J. Williams reported that she and B. Coen met with B. Meisel and L. Benz to initiate long range planning goals and objectives for the Senior Center. They , i 577 �r MICROFILMED BY ---�, i JORM MIC RG/L AB- J CEDAR RAPIDS • DES MOINES i _ . - , __. __ - _ �" 1 1 \ �_�.,�__ ice• r L Senior Center Commission March 4, 1982 Page 2 reviewed the Senior Center's Goals and.Objectives and identified the activities that the Senior Center staff is currently involved with. Now that the Senior Center is open and a good foundation of programming for the elderly has been established, Commission members and the Senior Center staff agreed that guidelines need to be set up to direct the staff as to the future programming and management of the Senior Center. The Senior Center staff determined three Priority areas: 1) promotion of volunteerism as an activity, 2) recognition of the need for a volunteer core of people to participate in the operation of the Senior Center, and 3) programming/coordination and promotion of services to older people. Also noted were activities that the Senior Center is currently involved with but were not yet given a priority: 1) public relations, 2) facility management, and 3) the education and training of students for the gerontology profession. Another long range planning meeting has been scheduled for March 19, 1982. Emphasis for the meeting will be looking at percentages of time being spent by Benz and Meisel on various aspects of the Senior Center. GIFT COMMITTEE REPORT The Commission's Gift Commiteee met and reviewed three areas of the gift fund: 1) long range planning for spending the gift fund; 2) immediate needs of the Senior Center such as purchases for the game room, kitchenette, library and woodworking shop; and 3) setting up a policy enabling B: Meisel and L. Benz - to make discretionary purchases with the gift fund. The current gift fund is $2,837.00. J. Williams suggested that the Committee establish ways for people to be able to donate items to the Senior Center. B. Coen asked how the gift fund is banked and what interest rates is it acquiring. B. Meisel said she would check on those specific questions. M. Kattchee cautioned the Gift Committee to look closely at their policy of allowing staff to make discretionary purchases. PRACTICUM STUDENT L. Benz said that a student has started her practicum at the Senior Center and will work 40 half days. Her responsibilities will be coordinating and supporting the organization of recreation and leisure artivitia. VENDING MACHINES B. Meisel said that the vending machine company would like to exchange the current pop and candy bar machines for different smaller machines. Although the company has contracted with the Senior Center, requiring the current machines to remain in the Senior Center for one year, low use of the machines necessitate the change. Concerns were raised that the pop syrup might spoil before it gets used and the candy bars might get stale. Changing the pop machine to one that would utilize pop cans and installing a smaller candy bar machine would alleviate the problems. M. Kattchee asked what the cost of the pop and candy bars would be. B. Meisel replied that the pop price would increase to 50Q. M. Kattchee moved to authorize changing the contract to allow for the change of the pop and candy bar machines, seconded by J. Williams. Motion declared carried by the Chair (4 yes, 3 absent). t MICROFIL14FD BY JORM MICR6LAB ( CEDAR RAPIDS • DES MOIYES 577 1 J _;9 Senior Center Commission March 4, 1982 Page 3 REPORTS M. Clover reported that the Eldercraft Shop February sales were $600, $476 paid to the consignors. Plans are being made for a large April 1 sale. L. Benz said that Service Providers are currently working on a health related education programs to be presented during Older Americans Month. L. Caine said that the CoE is planning an Older Americans Day, tentatively scheduled for May 21, 1982. M. Clover commented about her attendance at Iowa City's Annual City Wide Commission meeting. She had prepared a brief presentation for that meeting. M. Clover said that she had talked to N. Berlin about the Senior Center parking for the volunteers. She announced that money will be budgeted to subsidize the cost of volunteer parking. UPDATE ON SENIOR CENTER B. Meisel reviewed January's usage figures. She also stated that the City has given the Senior Center low priority for using the City's computer. OPEN DISCUSSION M. Kattchee inquired about the location of the dumpster. B. Meisel replied that Ecumenical Housing moved the dumpster into the handicapped parking area. It is now located in front of the ramp by the bushes. Commission members agreed to change the date of the April meeting. The meeting will be April 8, 1982. MICROFILMED BY DORM MICRbL A B- ..1. CEDAR RAPIDS • DES MOINES 1 I.... ... _- ..I 577 _;N MINUTES PLANNING & ZONING COMMISSION MARCH 18, 1982 7:30 P.M. - CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Scott, Jordan, Horton, Jakobsen, Seward, Blum MEMBERS ABSENT: Phelan STAFF PRESENT: Boothroy, Franklin, Knight, Woito, Behrman RECOMMENDATIONS TO CITY COUNCIL: I. That the proposed ordinance amending Sections 8.10.28 and 8.10.29 of the Zoning Ordinance placing responsibility for interpretation of the Zoning Ordinance with a panel designated by the City Manager be approved as amended. 2. Z-8112. That the application submitted by Robert Wolf for. the annexation and rezoning to RIB or RMH of approximately 37.5 acres of land, located east of Scott Boulevard and just north of the Sunrise Village Mobile Home Park be deferred pending Council action on the Comprehensive Plan but -not later than June 3, 1982. 3. That the proposed ordinance amending Section 8.10.35 of the Zoning Ordinance to allow the use of awning signs in commercial zones be approved as printed. 4. S-8207. That the application submitted by Paul M. and Mary F. Kennedy for approval of a preliminary plat of Kennedy's Waterfront Addition, Part One, located south of Stevens Drive along S. Gilbert Street be approved. SUMMARY OF DISCUSSION: Seward called the meeting to order. Jakobsen asked that the minutes of March 4 be amended as follows: Page 1, paragraph 5 - "low-cost housing" instead of "low-income housing. Horton moved and Jakobsen seconded that the minutes of March 4, 1982, be approved as amended. The motion carried unanimously. Seward asked if there was any public discussion of any item not included on the agenda. J. Merle Trummel, 314 West Benton Street, expressed his concern over the recent Planning and Zoning recommendation to rezone the property at 1014 and 1016 Hudson Street. Trummel stated that rezoning from R1 to C2 I i 578 I� 1 I MICROFILMED BY DORM -MIC R¢LAO CEDAR RAPIDS - DES MDINES ` i � i i MINUTES PLANNING & ZONING COMMISSION MARCH 18, 1982 PAGE 2 allowed a very abrupt change in land use and. the Planning and Zoning Commission was setting up an unstable situation in that neighborhood. Trummel emphasized the need to preserve the modest neighborhoods of Iowa City, stating that these areas need Zoning protection because the economy does not provide protection. Trummel urged the Commission to proceed with action on the Comprehensive Plan and the new Zoning Ordinance. Jakobsen thanked Mr. Trummel for expressing his concern to the Commission, stating that while this Commission would not look at the Comprehensive Plan in any definitive way until the zoning issue was before them, public hearings would be held in the neighborhoods encouraged. and citizen input would be ZONING ITEMS: 1. Public discussion of a proposed ordinance amending Sections 8.10.28 and 8.10.29 of the Zoning Ordinance placing responsibility for interpretation of the Zoning Ordinance with the City Manager or his/her designee. Code Boothroy explained that a definition had been inserted for the Zoning Interpretation Sewardasked et defininits if the Board �of Adjustment hadrreviewed thep pproposed ordinance and Boothroy stated that they had recieved copies. Blum wondered what would happen if a unanimous decision could not be reached by the Zoning Code Interpretation Panel; Blum expressed the desire that the matter go directly to the Board of Adjustment and not to the City Manager. Woito stated that the Legal staff had reviewed the proposed ordinance and had found it satisfactory. Boothroy Pointed out that indirectly, the City Manager currently has some responsibility for interpretation of the Code. Blum expressed concern over creating two more bureaucratic steps in making the City Manager the "court the process and of last resort." Boothroy and WOito expressed the opinion that the proposed ordinance would eventually resolve problems in the interpretation process. Blum argued that the City Manager would be placed in a position that would give him the authority to overrule the Building Official. Woito stated that this ordinance would compliment the expertise of the Building Official with the expertise of the Planning and Legal staffs. Blum felt that the City Manager should not be the final authority; the petitioner should go directly to the Board of Adjustment decision. instead of having three chances to get a favorable Blum stated that the odds were in the petitioners favor and against the community. Seward agreed that having three intermediate steps could usurp the Board of Adjustment's power to review, making the City Manager a board his Would onl happen icases wheresthe nZoning Code Interpretat ont." Seward statethattPanel could not reach a unanimous decision. W -J 141CROFILMED BY I "JORM MICR6LAE3 I j CEDAR RAPIDS • DES MOINES r MINUTES PLANNING & ZONING COMMISSION MARCH 18, 1982 PAGE 3 Blum pointed out that the Zoning Code Interpretation Panel could never reach a unanimous decision as long as the Building Official was on the panel since he would probably not overrule his own decision. Woito argued that the ordinance would centralize authority. Seward recommended that A. Section 8.10.3, paragraph 84 be restructured in such a way as to allow the Zoning Code Interpretation Panel to be the interpretor of the Zoning Ordinance and the aggrieved parties could then apply directly to the Board of Adjustment. B. Section 8.10.28C - place a period after the word "panel" and delete words beginning with "or by the City Manager... decision". E. Section 8.10.28.H1(a) remove "or by the City Manager... chapter". Blum stated that if the City Manager was removed as the final authority, he may want to serve on the panel; Blum suggested that the panel be defined in a flexible manner. Jakobsen suggested changing "the committee shall be composed of... 11 to "may be composed of...". Horton argued against changing from "shall to may", stating that the panel could then be of any size. Blum moved that the ordinance be approved as amended. Jakobsen seconded. The motion carried 5-1, with Horton voting no. Horton stated his reasons for opposing the motion, stating that he opposed changing the words shall to may in Section 8.10.3. 2. Z-8112. Public discussion of an application submitted by Robert Wolf for the annexation and rezoning to RIB or RMH of approximately 37.5 acres of land, located east of Scott Boulevard and just north of the Sunrise Village Mobile Home Park. Forty-five day limitation period: Waived. Seward stated that the applicant wished to have this item deferred indefinitely. Blum suggested not deferring the item indefinitely, but rather deferring until some time in June. Boothroy suggested deferring the item pending action on the Comprehensive Plan amendment by the City Council, but not waiting later than June 3, 1982. Seward called for a vote on the item. The application was unanimously deferred pending Council action on the Comprehensive Plan but not later than June 3, 1982. 3. Public discussion of a proposed ordinance amending Section 8.10.35 of the Zoning ordinance to allow the use of awning signs in commercial zones. Jakobsen expressed concern over the sign coverage allowance of 25% stating that it seemed too generous. Franklin explained that the percentage was derived from the sign ordinance regulations 1 i MICROFILMED BY JORM MICR#LA9 j CEDAR RAPIDS • DES MOINES 578 J_. -y _io MINUTES PLANNING & ZONING COMMISSION MARCH 18, 1982 PAGE 4 concerning paper signs in windows, and the comments of a local sign company owner who had done designs for some of the awning signs downtown. Blum stated that the Planning and Zoning Commission at one time had a sign review committee. Boothroy stated that it no longer existed. Jakobsen expressed a preference for allowing 20% for signage. Blum pointed out that the original justification for limiting signage area was safety; Blum could see no legitimate i municipal concerns for limiting how much of an awning was occupied by signage. I Scott moved that the ordinance be approved as printed. Horton seconded. The motion carried 5 to 1; Jakobsen voted no because she j felt the percentage of signage space was too high. SUBDIVISION ITEMS i 1. 5-8207. Public discussion of an application submitted by Paul M. and Mary F. Kennedy for approval of the preliminary plat of Kennedy's Waterfront Addition Part 1, located south of Stevens Drive along South Gilbert Street; 45 day limitation period: 3/27/82; 60 day limitation period: 4/11/82. Knight stated that all the deficiencies had been resolved. Jakobsen asked if there had been a change in the number of access points and Knight answered that the applicant had. reduced the number by providing common driveway easements. Jakobsen moved that the application be approved. Scott f \ seconded. The motion carried unanimously. Jakobsen expressed I ` thanks to the developer for limiting the number of access points { and for being so helpful. 2. Public discussion of a proposed ordinance revising the Subdivision Code to require the submission of a plat when dividing a lot into two or more parcels. Boothroy stated that the two alternatives before the Commission were: 1) requiring one lot subdivisions prior to being recorded by the County recorder or 2) through the permit routing process -- prior to the issuance of a building permit. Boothroy stated satisfaction with either alternative, as both would result in an improvement. Seward wondered if this issue was within the jurisdiction of the proposed zoning code interpretation panel. Boothroy stated that it would not be since they will review zoning interpretations and this was a subdivision matter. Seward stated that if the subdivision was not properly platted, there would be grounds for denying a building permit. Boothroy i T %F n n 141CROFILMED B4 "JORM MICRALAB J CEDAR RAPIDS • DES MOINES f L4 1 S MINUTES PLANNING & ZONING COMMISSION MARCH 18, 1982 PAGE 5 explained that the subdivision could not be recorded until the recorder approved it first. Woito pointed out that there was no discretion on the part of the recorder. According to State code a county recorder had to accept anything. Scott moved that alternative B be approved. Blum seconded. Scott stated that alternative B was sufficient to protect the concerns of the City and appeared to be sufficient to avoid past abuses; alternative A only increased the cost of subdividing one parcel. Boothroy stated that alternative B would not necessarily prohibit illegal subdivisions; building permits would just not be issued for them. Knight stated that alterna- tive A was preventive while B was reactive. Scott wondered if alternative A would cost significantly more to administer. Knight said it would not. Seward and Scott and Blum voted yes and Jordan, Horton and Jakobsen voted no. Jakobsen moved that alternative A be adopted and Jordon seconded. Jakobsen stated that alternative A was necessary for orderly planning. Jakobsen, Horton and Jordon voted yes and Seward, Scott and Blum voted no. Seward asked that this item be put on the next meeting's agenda. OTHER BUSINESS: Seward thanked Blum for his outstanding service on the Commission. Seward presented a certificate of appreciation from the Mayor to Blum. Blum urged the Planning and Zoning Commission to pursue the implementation of the Comprehensive Plan and zoning ordinance and fulfill the promises made to Iowa City's citizens. The meeting adjourned at 8:50 PM. Taken by: Sara Behrma lz�' Approved by: m '-a5vl Tom Scott, Secretary I 141CROFIU4ED BY 1 1 -"JORM MICR#LAE7 1 -J j CEDAR RAPIDS • DES MOINES � I 57? —;d MINUTES IOWA CITY BOARD OF APPEALS APRIL 1, 1982 @ 8:00 A.M. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Barrows, Buchan, Carlson, Ellarson MEMBERS ABSENT: Ziock STAFF PRESENT: Siders, Palmer OTHERS PRESENT: Mr. and Mrs. Nicholas Berkoff SUMMARY OF DISCUSSION AND ACTION TAKEN: The meeting was called to order and roll call was taken. It was moved by Barrows and seconded by Carlson to approve the minutes of the July 31, 1981, meeting. The motion passed unanimously. Since this meeting is the first for this year, election of officers was necessary. Buchan nominated Barrows. Barrows, however, withdrew and nominated Carlson to again be Chairperson. Buchan seconded that nomination. It passed unanimously. Carlson then nominated Barrows as Vice -Chairperson. Buchan seconded. It also passed unanimously. The appeal of Mr. Nicholas Berkoff of 3058 Hastings Avenue was heard. The �. appeal was made because the Berkoffs wish to finish their basement and the ceiling height requirement could not be met. The Berkoffs pointed out that when they purchased the house it was with the understanding that they could finish the basement. The Board reviewed the plans and following the discussion, Buchan moved and Barrows seconded to allow the construction as shown on the plans with the additional door as added by the staff. This motion passed unanimously. Carlson did state, that even though it was not a requirement, they may wish to install a smoke detector. The Berkoffs agreed. Siders informed the Board that this summer it will again be time to go through the new 1982 Uniform Building Code for review and consideration of any local amendments. This will involve approximately four to six meetings. The Uniform Building Code, the Dangerous Building Code and the Mechanical Code will all have to be reviewed. Siders will supply the Board with copies of these codes as soon as they are available. Buchan moved and Barrows seconded for adjournment. It passed unanimously. Complete proceedings of this meeting are recorded on tape 82-1(A). Minutes were prepared by Janell Palmer. Robert Carlson, Chairman, Board of ppeals spy—�_ .�tvu 1 1 � \`i $Z 7 ers, ecreRary, noaro u, nPP 571 141CROFILMED DY 1. JORM MICR+LAB -J CEDAR RAPIDS • DES M01HS h i _y J_ 0 580 r' � 1 t 141CROFILMED BY I - - JORMMIC R/'I AB � I CEDAR RAPIDS - DES 1.101YE5 � ..i I Z4INUTES OF THE -BOARD OF DIRECTORS MEETING OF UNITED ACTION FOR YOUTH February 3, 1982 (THERE WAS NO MEETING HELD ON JANUARY 20, 1982, DUE TO WEATHER) BOARD MEMBERS PRESENT: Mary Larew, Jan Strahorn, Roberta Patrick, Alan Bohanan, Neal Morris, Cindy Graham, Ken Haleman, Judy Kelly STAFF PRESENT: Jim Swaim, Craig Wunderlich, Bill Newburn OLD BUSINESS: 1. FINANCE REPORT AND DIRECTORS REPORT: Jim Swaim presented. a. Approximately $500 has been earned so far by using the _;;repurchase plan, and,not leaving money ;sitting in the, ;.. i.checksng' accounts ":'• • ,. y' a(�r.:•.'':": 'b.•;;°Except';for. payroll;=theze-werez—,tew expenses,-,.., but in the �. ^'�-•`•� first quarter of the new year there will be more programmed expenses. C. The lease on the Friends' house is due to be renegotiated. j d. No check has been received from the Dairy Queen management, and Ken and Jim will pursue the matter and report at the next meeting whether legal action seems necessary. Judy moved, Mary seconded, that the directors report and the statistical reports be approved, which was unanimously carried. r•` NEW BUSINESS: 1. SYNTHESIS: Bill reported that a "1/2" system" has been purchased in order to use less tape, be more mobile, and store more material than 3/4" tape. y 2. PERSONNEL: Jim reported that Michelle is working about 23 hours S per week, and is picking up the office procedures and the computer input format very well. Also, Pat Fugate's replacement has been hired: Ginny Naso. 3. CETA: Next quarter a CETA program worker will be working about 30 hours per week. Also, 6 to 7 students from the university will be working with the agency, some from the school of social work, and also from recreational activities department. 4. FUNDING: A discussion was held concerning the failure of UAY to obtain a proportional share of United Way funding as did other agencies. Al moved, Neal seconded, a motion to have the director to write a letter to the allocation committee to request the $8,000 shortfall left by United I•lay's action; the motion was unanimously carried. 5. PROGRAM MEETING: A discussion was held concerning topics that the staff was requested to present at the next meeting. 6. NEW MEMBERS: Ken Haleman and Cindy Graham were unanimously approved as new board members. 0 580 r' � 1 t 141CROFILMED BY I - - JORMMIC R/'I AB � I CEDAR RAPIDS - DES 1.101YE5 � ..i I [.r MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MARCH 25, 1982 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bartley, Drum, Wallace, Grimes, Lyman, Cavitt, Gritsch, Zastrow MEMBERS ABSENT: None. STAFF PRESENT: Eggers, Tiffany, Jehle, Ingersoll President Zastrowcalled the meeting to order at 4:05 PM. Minutes of the regular meeting of February 25, 1982, were approved. Gritsch/Wallace. Minutes of the Fundraising/Public Relations Committee meeting of March 11, 1982 were approved. Wallace/Grimes. Disbursements from March 1 and March 15, 1982 were approved. Drum/Cavitt. The Board reviewed the project budget status report as of March 15, 1982. Plans and proposed expenditures were discussed and the Board approved these as proposed. The Board also reviewed the analysis of the FY83 budget request. The Director reported on the following: 1. All Board members are requested to complete the Staff/Board survey which asks for opinions about libraries generally and Iowa City Public Library specifically. Responses will be compiled by the volunteer to whom it is to be mailed and will provide a summary which compares and contrasts staff, volunteers and Board ideas about library service. Information will be used by the Planning Committee. 2. Vawter and Walter responded promptly tothe letter listing items needing correction needing correction before the end of the building warranty. Many have been taken care of; others are being worked on. 3. The alley behind the library will be closed for several weeks sometime after April 15. We will undoubtedly experience much inconvenience during this period because of the number of service vehicles which use the alley for access to the library plus all employees enter from the alley when the library is closed to the public. 4. We have completed talks with the contract cleaners for extension of the contract into FY83. A 5% general increase, $280 per month for 7th day cleaning when the library is open on Sunday and biannual window washing will be added. 5. Much of the surplus library furniture has been distributed to various City departments. The City will hold a public auction for remaining items on Saturday, May 1. MICROFILMED BY JORM MICRbLAB� 1 CEDAR RAPIDS • DES MOIYES I s8r 1 _;0 r Library Board of Trustees March 25, 1982 Page 2 6. We are working with Dennis Showalter, Director of Parks and Recreation, and Pleasant Valley Nursery to replace the white pine in the planter at the southeast corner of the Library. It has been suggested that a more asymmetrical type of evergreen be used in that plot. A large 12 year old mugho pine is being considered. 7. The Library Art Exhibit Advisory Review Committee has selected a framed fiber piece to receive the Purchase Award from the Library at the Iowa City/Johnson County Arts Council Paper/Fiber Show. This art work will become part of the library's circulating collection. The Director and the President reported on the meeting held on March 24 between the Broadband Telecommunications Specialist Drew Shaffer; Assistant Library Director Connie Tiffany; City Attorney Robert Jansen and Assistant City Attorney David Brown, Eggers and Zastrow. Acting Chairman of the Broadband Telecommunications Commission Bill Terry was unable to attend. The purpose of the meeting was to inform the Commission about the issues relating to the dispute between the library and Hawkeye CableVision regarding air conditioning in the area leased from the library. Follow-up meetings will be held involving the Commission, Hawkeye CableVision, and Library Board President Zastrow. The Board moved to empower President Zastrow to negotiate for the Board in any future meetings regarding the air conditioning situation. Wallace/Drum. The President reported on the following: 1. He will attend the Model Trustee Workshop in Minneapolis, April 16 and 17. 2. Urged the Board members to attend the East Central Regional Library Trustee Workshop in Cedar Rapids on Saturday, April 17. 3. Asked if anyone besides Carolyn Cavitt was interested in attending the ALA national conference in Philadelphia, July 9-13. 4. Requested that all information prepared for the Planning Committee be made available to all Board members. Carolyn Cavitt, Chair of the Planning Committee reported on this committee's first meeting. Each member came prepared with a public library mission statement, a list of this library's three greatest assets and problems, and a willingness to participate in the discussion. It was a very satisfactory meeting. Following a brief discussion, the Board set hours for Sunday library service beginning in October 1982. The library will be open from 12:00 Noon to 4:00 PM. Bartley/Drum. The Board approved the nominees for the Art Exhibit Review Committee as recommended by Carol Spaziani. Grimes/Lyman. Members of this committee are Honee Hesse, Nan Mercier, Nina Liu, Suzanne Richerson, Naomi Schedel and Joyce Summerwill. The Director discussed issues related to the Library's recently adopted display policy. Community Services Librarian Spaziani informs groups of pertinent display policies at the time of scheduling the display. It is difficult to monitor content until the display is mounted but she will follow the Board's direction to administer the policy in the direction of free expression. She is now scheduling displays 2-6 months in advance so that any group wishing to 14]CROFIL14ED BY j -JORM MICR#LA13 j j CEDAR RAPIDS • DES MOVES 581 1 J r Library Board of Trustees March 25, 1982 Page 3 present a counter -display to one accepted by the library might have to wait some time for space. There is currently a high demand for display space with groups preferring first floor space to more remote locations. The Board reviewed a letter from Mayor Neuhauser regarding Sunday Library hours in the future and the reply from President Zastrow in which he stated that he could not commit future Library Boards to Sunday service. The Board considered the request for project funds to purchase computer equipment. This request included two additional disk drives, a cabinet for the central processor and drives, new printers, three keyboard terminals, one PAC terminal, 8 ports, and additional equipment for the Apple backup system. This equipment will double the storage space, provide a fast printer, increase the number of public terminals and reduce maintenance costs. CLSI has reduced the cost on the disk drives because their software, not library data, has taken more space than planned. The Board approved the use of project funds to purchase these items. Jean Bartley, Chair of the foundation/Fundraising Committee, reported that her committee is progressing towards the establishment of a library foundation. The purpose of the foundation is to provide an independent source of funds for the enhancement and support of the Iowa City Public Library. This will be implemented by developing increased community support for library goals, by increasing community awareness of library needs and by soliciting and accepting gifts and bequests. The Board of Directors will consist of nine members, four to be Library Board members and five to be members of the community with a demonstrated interest in the Library. The four members from the Board of Trustees are to be designated by the Board President and initially the five in the community will approved by a vote of the full Board of Trustees. The Committee is discussing the possibility of hiring someone on a part-time basis as executive assistant to the proposed foundation. The Board considered the proposed Articles of Incorporation and By-laws for the Iowa City Public Library Foundation. Both documents were approved as presented. Lyman/Wallace. Bartley stressed that the Foundation Board members want the Foundation to be an independent board, separate and distinct from the Library Board but they also want to encourage continued input from the Library Board and staff. Bartley submitted for consideration the following five names as community representatives on the Foundation: Randy Bezanson, John Koza, David Dierks, Linda Ostedgaard, and Lynn Rowat. Bartley further suggested that Bezanson and Koza be elected for one year terms and the remainder be elected for two year terms. Bartley moved the approval of these five members. It was seconded by Lyman. President Zastrow appointed the following Library Board members to the Foundation Board: Jean Bartley, Charles Drum, Herb Lyman, and Ed Zastrow. Bartley requested that funds be allocated from the Gifts and Bequests fund to pay the initial cost of incorporating. The costsinclude $20 for filing with the Secretary of State and $6 to the Johnson County Recorder. The Board unanimously approved this request. MICROFILMED BY JORM MIC R#LAB CEDAR RAR105 •DES MO14E5 581 1 5081 MICROFILMED BY �•` L _..DORM" MICR+CAB'" CEDAR RAPIDS • DES M014ES i k I I i'ayor's Youth Efnplo•nnent Program CDard fleeting 21 !'arch 1982 ?card members oresunt: ;;ark lluaver, Classie Hoyle. Tom "uIle r. PoYal Pen•jamin, ;,eith Kafur, ;Jayne Jo!u:so,l. Jack Robinson, --illu Les Cf the prevlpus Meutlllq here read and annrovr.6 I. t6:: loard. :a t' "llocation: Hayur's Youth asl:;:d for a `•13C0.CL state Ludget il;crease to be ^a c!ied Ls iOC7.00 of local money for a total of :2000.00. Tile state annroved the budget increase. ,Yr,P State Grant: the State Youth Task Force met on 13 Varc!h to nlan allocation of favids for 1°62-C3 governor's Youth Cornoration. The Task Force pronoscd uffering contracts cn a county and ragional Lasis. giving preference to estaL- lished programs and locally -run ones. ';ithin the new GYBP contract guidelines, there is a provision fora Youth Conservation Project'. Jack has made contact :lith the Johnson County Conservation Board, which suggested a folloFrun letter for possible future collaLeration. The new legislatign :iso contains provisions for a new volunteer component. Jack -will tall. to Ted Halm at CEC al%out possible cooperation in setting un such a pro, rzm 1:'2xt Year. A',,ards: Tile board approved the idea of presentinq *plaques to t}Io to. t.0:4 EP students and supervisors. The presentation :•,ill he made at tl:e City Council meeting in May or ,lune. Cirector Evaluation Cnrlmi_tee: Tom and Joan hill rrvieti the Human Service. Agenev's supervisor and enrolll<e ava7goons of ::YEP and present a report at t!he !'ay neetinq. nrogram Update: 16,l students have applied for the CYEP: GG have isen served. 47 ire presently employed, and 19 nave suit or been teminated for various reasons. Program enrollees have Leen niven sur2hwr CETA applications, and :,'e are I;oro nn closely with summer CETA staff to malte a salootlh transition, l?uney may Le. available to start a Pilot private -sector 50-50 match program next ;rear for 3-6 students who have "graduated" from 'IYEP. Ci rector Nirir.o Crmani,t� will meet aftar 20 Anril to renort to the i'av meetinq aLuut file Iroeess rue selectiii� a ne:: director. i,d _t _'d'ltl ng: �SidPeSda;. iZ J lrn2. at 3:3C at l}.L' rL'Lta City L. s f•—n,•- Cham r u, 4r...,-, 4. h I MICROFILMED BY -.,..._�.....`,.., ! 1.-JORM..MICR+LAO_ __.I h It� I CEDAR RAPIDS • DES MOINES — -:r