Loading...
HomeMy WebLinkAbout1982-05-11 Bd Comm minutesr i IOWA CITY MUNICIPAL AIRPORT COMMISSION Iowa City Civic Center April 15, 1982 Members Present: Saeugling, Redick, Schmeiser Staff Present: Zehr, Brown, Wright Guests Present: E.K. Jones, Mrs. Jones, Dr. Full, Dick Blum, Harry Lewis Chairman Saeugling opened the meeting at 7:30 p.m. The minutes of the March meeting were considered and approved. Manager Zehr presented the bills for the month and explained them briefly. Schmeiser moved to approve the bills for payment as presented; second by Redick; all voted aye. Schmeiser presented a report on the committee recommendations in regard to the terms of the airport leases and the rental rates involved. Discussion of the recommendations followed, and action on the recommendations was deferred until later in the meeting, in order for Schmeiser to have time to draft a formal recommendation. In regard to the McCabe lease (item 3b), Attorney Brown reported the lease is still being investigated. Zehr reported back rent and utilities have been paid for the United Office Space, plus $100 on account for current utilities. The renter, ACRI Services, still needs more time to make future plans. Zehr asked the Commission to endorse plans for the Second Annual Airport Day and Airplane Throwing Contest on August 29. Approval was given and Zehr will proceed with the plans. Zehr expects to have copies of the completed Master Plan for the next meeting. Zehr presented a proposal from Erectatube, Inc., the builder of the new corporate hangar, for a service agreement which would involve inspection of the bifold doors, etc., for $150 per year. Zehr did not recommend purchase of this contract, since he can perform the service himself, and the Commission agreed. Returning to Item 3a, the Airport leases and rental rates, Schmeiser stated that the recommendation of the Committee would be that the Commission instruct Attorney Brown to draft a proposal for the rents for the 4h year period en- compassing the last half of 1982, plus all of 1983, 1984, 1985, and 1986, to be as outlined in part in the letter from Dave Brown to Charles Barker, dated January 7, 1982. 1. Resubmitting the offer as outlined in Item 1, rent for the upstairs office and pilot lounge shall remain the same ($200) for the 4h year period; 2. Item 2 (rent for the office, ground school, old shop and old hangar) would be exactly as laid out in that letter, except it would be as presented in the Table in Item 2, and would be for the 411 year period; i 141CROFIL14ED BY �_ 1 --JORM micn4LAB- j CEDAR RAPIDS • DES MOINES i i 766 all'i J_� 7 ' i -Y Iowa City Municipal Airport Commission Page 2 April 15, 1982 3. Rent for the three sets of T -hangars shall be increased as follows: Current Proposed 1st Set of Hangars $250 $350 2nd Set of Hangars 300 420 3rd Set of Hangars 330 462 The Commission shall approve of a rental.rate to the public which represents a 20% increase to the public on the present rental figures. The 1st set of hangars would go from $50 to $60; the second set would go from $60 to $72; the third set would be increased from $65 yo $78 for eight hangars, and from $70 to $84 on two hangars. Both the lessee and the Commission would approve those rates for the 4! year period. Saeugling moved to adopt the recommendation of the Committee on the proposed rental rates; second by Redick; all voted aye. Chairman Saeugling reported on the Annual Conference on Airport Administration which he attended recently with Manager Zehr, and which he found to be enjoyable and enlightening. Schmeiser requested the next meeting date be changed to the third Thursday in May, and the other members•agreed. ' Redick suggested, in order that the Commission be cognizant of developments which occur in the Planning and Zoning Commission, that a representative from each commission attend the other's meetings when there are relevant issues to be discussed. Zehr was asked to draft a letter to the Planning and Zoning Commission with the suggestion. Dick Blum reminded the Commission that the tall structure overlay issue should be adopted by the County Commission. Blum also reported, as a matter of interest, that the workman's compensation rates have been increased drastically for companies using airplanes in their business. Blum's concern was that this might seriously alter usage of aircraft for business in the state. The meeting was adjourned at 8:50 p.m. Recorder: Priscilla Wright X66 M i r - MICROFILMED BY _ I" 'DORM-MICR16LAB- - J f (J I CEDAR RAPIDS • DES MOINES j i MINUTES OF THE .�.ZD OF DIRECTORS MEETING OF THE L \fED ACTION FOR YOUTH 11ARCII 17, 1982 BOARD 14EMBERS PRESENT: Rod Blair, Jeff Schabillion, Alan R. Bohanan, Cindy Graham, Roberta Patrick, Mary Larew, Neal Morris, Nina Hamilton, Ken Haldeman STAFF MEMBERS PRESENT: Jim, Ginny Naso, Craig Nunder.lich, Bill Newbern SPECIAL GUEST PRESENT: Dorothy Schabillion 1 BUSINESS MEETING: The minutes of the last few meetings were discussed, after which Rod moved, Mary seconded, that the minutes be approved as submitted, which motion was unanimously carried. FORI4AT MEETING: Jim presented a tentative agenda of items the staff andmembers of the board had requested be discussed, all dealin with social issues and concerns that may or will affect UAY. �':I)i Dorothy Schabillion discussed her research project concerning�? cost anaylses of social service.:organizations, and the possible'",,,(. `'•"`''''affect'such types of research and data might have on fundingpa' sources in their decision-making. Various other topics werrrwYr 'briefly discussed, and it was decided to return to the agenda ':•'2;' .in future meetings. NEW BUSINESS: Jim discussed the IDSEA desire for a comprehensive program consisting of comprehensive modalities and age groups. Jim proposed submitting a grant for Johnson County, realizing that under the guidelines "comprehensive!' means that it includes,•;,,, a four county area. Jim stated that MECCA will also likely'•'p :A submit a grant to this agency, and that there may be some possibility of coordination with MECCA. The consensus of the board was to have Jim prepare the application, that the Finance Committee should review the application, have the President sign the application, and submit the application for review at a future board meeting. OLD BUSI14ESS: UAY has signed a new lease with the Friends. UAY will pay $720.00 quarterly, and will paint the front porch., Friends will pay the utilities. NEXT MEETING: April 21, 1982, at 7:00 P.M. at United Action for Yout11 r 14I1101ILMII DY I' -JORM MICRALA I9- ...J ' CEDAR RAPIDS DES MOIRES 76 7 it _�g M MINUTES RESOURCES CONSERVATION COMMISSION APRIL 15, 1982 7:00 P.M. CIVIC CENTER ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Gartland, Hamilton, Sheehan, Singerman. MEMBERS ABSENT: Fett, Hotka. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL: None. REQUESTS TO THE CITY MANAGER: None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Singerman called the meeting to order. The minutes of April 1 were approved as read. Subcommittee Structure Subcommittee Chairperson Iowa -Illinois Gas & Electric Franchise Nancy Sheehan Cable TV Tom Gartland Energy Fair Phil Hotka? Energy Use Report Bob Singerman Iowa -Illinois & Electric Franchise Renewal Sheehan reported that David Perret and Kate Dickson are the two City Council members on the franchise renewal committee. The deadline for the streetlighting discount is October, 1982. Tinklenberg reported that the City Manager had contacted him concerning a representative to be appointed by the RCC to meet with the franchise renewal committee. r'- 141CROFIL14ED BY j -DORM MICR4LA13 CEDAR RAPIDS • DES MOTIVES I _y r-, MINUTES RESOUCES CONSERVATION COMMISSION APRIL 15, 1982 PAGE 2 Sheehan moved, Hamilton seconded, that Bob Singerman be designated as the Commissions representative to the franchise renewal committee. Approved unanimously. Cable TV Tom Gartland .Gartland reported that the RCC may be able to obtain access to the energy tape library of Kirkwood Community College. Generally, rental fees for tapes from other sources are fairly low and it may be Possible to ask Iowa City businesses to donate the amount of the rental fee. Other Business Tinklenberg distributed copies of two draft brochures that Intern Rich Webb has prepared on residential energy conservation. The concept of the brochures and the particular two brochures handed out met with the Commission's approval. Tinklenberg also distributed copies of the FY82 Municipal Directory. Gartland reported that he would be out of town from May 8 to 22. The next Commission meeting was scheduled for April 22 at 7:00 p.m, The meeting adjourned at 9:10 p.m. Respectfully submitted, Roger Tinklenberg Tony Hamilton, Secretary. MICROFILMED BY I I -JORM MIC R+CAE! CEDAR RAPIDS DES MOINES it J_ tel- r MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING APRIL 22, 1982 -- 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bartley, Bovbjerg, Cavitt, Drum, Gritsch, Zastrow MEMBERS ABSENT: Grimes, Lyman, Wallace STAFF PRESENT: Eggers, Tiffany, Jehle OTHERS PRESENT: Practicum students: Kathy Brockett, Sharon Flowers and• Karen Mateer; Political Science student Merle Kemp and two other Political Science students. Lynda Ostedgaard, Library Foundation President President Zastrow called the meeting to order at 4:05 P.M. Minutes of the regular meeting of March 25, 1982 were approved. Cavitt/Drum. Disbursements for April 1 and April 15, 1982 were approved. Drum/Bartley. The Director reported on the following: 1. The staff will be writing their FY83 work goals based on the FY83 Post -Budget Goals & Objectives that were included with this month's agenda material. 2. Although we are having technical problems with the computer system this week, its performance during the last 8 months has been phenomenal. For the six month period, October 81 - March 82, the system was down (including preventive maintenance) only 34 of a total 2023 hours or 1.7%. The new disc drives have arrived and it will be necessary to be down an additional 2-36 hours when they are installed sometime in May. 3. A sudden•rash of vandalism hit the library during the last 2-3 weeks. The study rooms were the prime target with electrical and phone connections, and public typewriters and thermostat damaged, plus minor damage to walls and furniture. We have permanently locked the room designed for handicapped users (since it is not yet equipped for that special use) and are providing increased surveillance of the other areas. If the incidents continue, of course, we will have to consider more drastic measures. At the request of the Director, the Board took action on the following two items: 1) Approved plans prepared by City Engineer, Frank Farmer, to attach electrical boxes and apparatus to the north wall of the Library when the poles are removed from the area this summer. Drum/Gritsch 2) Authorized the Board President to sign a document giving the U.S. Department of Commerce a 10 year lien on the Cable TV equipment purchased through a grant financed under the Public Telecommunication Facilities 6 141CROFILMED BY '""JORM MICR#LAB "1 CEDAR RAPIDS DES MD IVES 769 1 J_ MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES APRIL 22, 1982 PAGE 2 Act if the library fails to maintain and offer the equipment to the public during that 10 year period. Drum/Cavitt. The President reported on the ALA Model Trustee Workshop he attended in Minneapolis April 16 and 17. He was one of the official observers from Iowa. It was planned so other states would replicate the workshop in their own state. Jean Bartley announced the new officers of the Foundation: President; Linda Ostedgaard, Secretary; Jean Bartley, Treasurer; Lynn Rowat and introduced President Ostedgaard. Ostedgaard reviewed the basic plans of the Foundation. They are planning a kick-off fund-raiser for next fall to publicize the existence of the Foundation; they are currently seeking to hire a part-time Coordinator to assist the Board in the development of the Foundation; they have prepared a first year's budget. Their fund-raising goal for the first year is $25,000. Ostedgaard presented a request to the Board for up to $7,000 from the Gifts & Bequests Fund for start-up costs. Approved. Cavitt/Gritsch. They will request lump -sum payments as needed. Cavitt reported on the activities of the Planning Committee. They have held two three-hour meetings in the past month. At the first meeting they drafted a mission statement for the Library that they will use to test various options for the library. The statement itself will be revised as needed at the end of the process. Currently they are reviewing the draft versions of the Community & Library Profiles prepared by the staff in order to identify issues to be discussed and resolved and to identify data which needs to be gathered and/or analyzed. President Zastrow reported on his discussions with Jerry Yedkin, regional manager for ATC regarding additional air-conditioning of Hawkeye's leased at Hawkeyace e CableVisionn the ahas received bids fromilo alovendorsnandriit looks lorted ike the needed equipment can be purchased and installed for around $3,000. The Library Director, however, has not yet had a chance to review any of the proposals. The Board discussed the letter from the City Council requesting their reaction to a proposed change to Chapter 20, Section 19 of the Iowa City Code pertaining to Library Board appointments. The Board reviewed the dates on the terms and appointments of the past 12 years and related issues and agreed that they did not favor the proposed additional language which would prohibit reappointment of Board members who had served longer than 3 years of their first term. Bovbjerg/Drum. Unanimous. In addition they authorized President Zastrow to draft the letter of response. Eggers reviewed the FY82 3rd Quarter Goals & Objectives and Statistical Report. She noted that measures taken* in December by the Board seem to Ave eq MICROFILMED BY �'-JORM MICRIJLAB J CEDAR RAPIDS DES IdD1YE5 Ii t loml� e- MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES APRIL 22, 1982 PAGE 3 have helped keep circulation at a minimum rise over a year ago, but that 11 other indicators continue at record-setting levels. The increased number of people using in-house services and a greater proportion of adults to children using all library services are the two major trends. The meeting was adjourned at 5:30 P.M. MIC......E0 RY 1 "-DORM- MIC R�LA[i - CEDAR RAPIDS DES MOIRES 769 r MINUTES COMMITTEE ON COMMUNITY NEEDS APRIL 7, 1982 12:00 NOON IOWA CITY PUBLIC LIBRARY, ROOM A MEMBERS PRESENT: Bonney, Becker, Whitlow, Lauria, Hirt, Cook, VanderZee, McCormick, Dodge MEMBERS ABSENT: Lockett, McGee STAFF PRESENT: Milkman, Behrman, Hencin, Hillstrom, Barnes RECOMMENDATIONS TO CITY COUNCIL: 1. CCN recommends that the length of term of office for Committee members be changed from two to three years. 2. CCN accepts the Performance Assessment Report for the Second Year Small Cities/Lower Ralston Creek Project. ' 3. CCN recommends the allocation of $71,205 to the North Branch Dam project, provided that the project is under contract by August 1, 1982. SUMMARY OF DISCUSSION: Bonney called the meeting to order. The new member, Mickey Lauria, was introduced. The minutes for March 3, 1982, were approved as circulated. There was no public discussion. Length of Term of Office for Committee Members: The members discussed the current length of term of office -- two years. While they agreed the number of persons serving on CCN was satisfactory, all agreed that the term of office should be longer. McCormick advocated a four year term, stating that HUD requirements alone were so confusing as to require a greater length of time to understand. Lauria wondered if lengthening the term of office would hinder representation on the Committee. Bonney suggested three years as being a better term of office. VanderZee moved and Cook seconded that the term of office for CCN members be changed from two to three years. The motion carried unanimously. Milkman announced that the City Council will now make appointments of new members two months prior to the start of the members' term of office, thus enabling them to attend meetings prior to taking an active role in the Committee. MICRoEILMED BY 1 1_ "JORM MICR6LAB- CEDAR RAPIDS • DES 1401NES 770 -4 r MINUTES COMMITTEE ON COMMUNITY NEEDS APRIL 7, 1982 PAGE 2 Review of Performance Assessment Report for Second Year Small Cities Lower Ralston Creek Project: Milkman stated that the Kirkwood culvert was the only project still outstanding from that year's grant. Becker moved and McCormick seconded that this report be accepted. The motion carried unanimously. Discussion of Policies for Reallocation of CDBG Funds: Bonney emphasized the need for such a policy. VanderZee expressed satisfaction with the current process of reallocating money based on a three year plan of estimates for programs. Dodge suggested using a flow chart to keep track of the percentage of money allocated to a specific project; those projects receiving a limited amount of money could receive more at the same percentage when monies became available. Laurie pointed out that priorities may change and a possibility of conflict could develop. Hirt expressed support for the checkoff system of priorities used at the February meeting. VanderZee emphasized the concern that the members would be "locked into" a decision to allocate a certain percentage of'money to a specific category. VanderZee stated that certain set percentages might inhibit creativity for new funding ideas. Lauria suggested that the Committee first consider past commitments, with an emphasis on projects felt to have been underfunded in the past but not excluding projects CCN felt might need attention in the future or which may arise due to recent events. McCormick moved that the general policy for the reallocation of funds be as follows: That CCN first consider past commitments, with'an emphasis on projects felt to have been under -funded in the past but not excluding projects CCN feels may need attention in the future or which may arise due to recent events. Dodge seconded the motion. The motion carried unanimously. Discussion and Recommendations on Revised 1982 Metro Entitlement Budget: Hencin asked that the final recommendation be made to the City Council on the 1982 budget. Hillstrom raised the possibility that CCN allocate money to be used for historic preservation related activities; either for rehabilitation or for a publication promoting historic preservation. VanderZee suggested that the Housing Commission be notified of the possibility of allocating money to any historic preservation rehabilitation project. Barnes stated that the Division of Historic Preservation distributed pamphlets outlining appropriate methods to use when repairing or renovating a home. Dodge moved that CCN recommend the allocation of $71,205 to the North Branch Dam project providing that the project is under contract by August 1, 1982. McCormick seconded. 770 i 141CROFILMED BY --JORM MIC Rli/LAB d / 1 I CEDAR RAPIDS • DES MOINES J_. _y M i MICROFILMED BY i �........` I,. .. _.'JORM MICRbLAB... CEDAR RAPIDS • DES MDINES ! .�� MINUTES COMMITTEE ON COMMUNITY NEEDS APRIL 7, 1982 PAGE 3 ! I In discussing the motion, members debated whether or not August 1 was a realistic date. Lauria expressed the concern that the stipulation was a meaningless one because it had no "teeth' to it. VanderZee stated that the reason for allocating the money to this project would be due to the fact that CCN had no "teeth' -- VanderZee suggested that the City Council agree that there would be no further request for funds for the North Branch Dam project. Hirt suggested showing the Council how the CCN would spend the $71,205 if it were not allocated to the North Branch Dam project. The motion carried with eight members voting aye; Lauria abstained. Hencin clarified that the motion also reaffirmed the budget as presented in column three of the CDBG 1982 budget memo from Jim Hencin dated 3/31/82. All members agreed. The meeting adjourned at 1:25 p.m. Prepared by: - htn- &eLc Sara Behrman, Minute -Take P i M i MICROFILMED BY i �........` I,. .. _.'JORM MICRbLAB... CEDAR RAPIDS • DES MDINES ! .�� %I i MINUTES SENIOR CENTER COMMISSION APRIL 8, 1982 3:00 PM SENIOR CENTER CLASSROOM MEMBERS PRESENT: A. Arenson, L. Carlton, M. Clover, B. Coen, M. Kattchee, G. Scott MEMBERS ABSENT: J. Williams STAFF PRESENT: B. Meisel, L. Benz, J. Smith GUESTS PRESENT: Bernie Cremers, Lucinda Ericson, Gary Hagney, Patricia Harris, David Lipkin, Lisa Walz, Bob Welsh, Irene Welsh Call to Order i The meeting was called to order at 3:00 PM by Chairwoman G. Scott. Minutes i B. Coen recommended that two changes be made in the March minutes in the I Public Discussion and Long Range Planning paragraphs. M. Kattchee moved to amend the March 4, 1982 minutes to include the following changes and to adopt the minutes with the changes: Public D_ i�scussion. M. Kattchee praised the Senior Center Post volunteer staff and Lori Benz on the pulication of the Post's March issue. Lon u Range Planning. J. Williams reported that she, B. Coen and L. Cariton.met with S. .Meisel and L. Benz to initiate long range planning goals and objectives for the Senior Center. A. Arenson seconded the motion. Motion was declared carried (6 yes, 1 absent). PublicPublic Damon There was no public discussion. Applicants B. Meisel asked the Commission to authorize the Senior Center staff to review and decide upon student requests to conduct class assignments and research at the Senior Center. Current policy has been to present every application to the Commission. M. Clover moved that the Senior Center staff be authorized to accept or deny applications of this type. B. Coen seconded the motion. M. Kattchee raised concerns about the possibility for a large number of space -use applications and the need to limit the number of students using the center at one time. He also stressed that staff ensures that participation by the elderly is strictly voluntary. M. 1 MICROFILIdEm BY l.. J_JORM EDAR <rL RAPIDS .CRA EBI- J J 771 I r Senior Center Commission April 8, 1982 Page 2 Clover asked if there are currently and what measures are current being Meisel replied that there have been center for class projects and the review their activities. After the G. Scott declared the motion carried many students using the Senior Center taken to oversee their activities. 8. many students asking about using the staff attempts to inquire about and discussion the motion was voted upon. (6 yes, 1 absent). The Commission reviewed the following application: Patricia Harris -Journalism. P. Harris requested to interview elderly persons on a voluntary basis'for her U. of I. journalism class project. When questioned by M. Clover, P. Harris explained that her journalism project could possibly be publicized and that the intent is to broaden the understanding between the reader, and the elderly community. This application is to be acted on by the Director. Lucinda Ericson -Pharmacy. L. Ericson requested space in the Senior Center to promote the proper use of medications and educate the elderly about various aspects of their medications. The pharmacy students would like office space on a part-time basis for medication counseling and to plan monthly programs pertaining to medication and health and to monitor patients.. L. Ericson explained that this program would be limited to a counseling and referral service and that any potential problems would be referred to a physician. She explained that senior pharmacy students would be running the program with the College of Pharmacy professors and area pharmacists advising the group. She also said that she has been in contact with Beth Sparrow and will try to work in conjunction with CAHHSA. M. Kattchee asked if a contract is required. B. Meisel replied that a contract is not required for part-time use. M. Kattchee inquired about liability problems. L. Ericson answered that there shouldn't be any cause for liability problems because they will be doing only counseling, making referrals and not writing prescriptions. M. Clover moved to approve the space application subject to space av�j.lability. M. Kattchee seconded the motion. G. Scott declared the motion carried (6 yes, 1 absent). Long Range Planning B. Coen said that the Long Range Planning Committee met with B. Meisel and L. Benz on March 19, 1982. They reviewed the priorities that were established at the previous meeting. They decided that a public forum - "Speak Out" would help get input from the elderly about long range planning. B. Meisel handed out a draft of the "Speak Out" plans and suggested May 13, 1982 for the event. L. Benz asked the Commission to be flexible in their scheduling of the event so as to not conflict with Older American's Week events being scheduled that same week. Discussion followed about the best date for the event. M. Kattchee moved that the date and time for the "Speak Out" be May 11, 1982, 1:30-3:30 PM. M. Clover seconded the motion, motion declared carried (6 yes, 1 absent). B. Coen said that an effort should be made toward widely publicizing the event. M. Clover suggested that refreshments be served. MICROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES 771 J Senior Center Commission April 8, 1982 Page 3 Gift Fund L. Benz requested a $60 loan plus lunch money from the gift fund. The $60 Plus would be used to hire and supply lunch for a band for a Senior Center dance. The money would be repaid from the money collected at the dance. B. Coen moved to authorize the $60 plus loan from the gift fund with the agreement that the gift fund be reimbursed from the dance proceeds. L. Carlton seconded the motion. G. Scott declared the motion carried (6 yes, 1 absent). B. Meisel requested gift fund money to purchase a projector stand, camera, and w ool cuetics. ave been broken repeatedlysandkthatssheehasarecentlytdevisedthe olda cue cue stickckshsign-out procedure to help minimize the breakage. M. Kattchee moved to authorize gift fund expenditures to buy new pool cues, seconded by L. Carlton. Motion declared carried by G. Scott (6 yes, 1 absent). A. Arenson requested that the gift fund committee review the workshop small tool list to enable that program to get started. It was suggested that someone get a list of needed tools from L. Poynter. Reports COE. I. Welsh no that there were not•any new recommendations made to the Commission. The Commission received minutes from the last CoE meeting. Eldercraft ShoM. Clover reported that March sales were $692.15 with 562.02 returned to consignors. She noted that the April Fool's Day sale was a success. She also read a letter of appreciation from a consignor. Film Festival. L. Walz announced plans for a film festival scheduled May 4, 1982, 8:30 a.m.-4:30 p.m. The films will focus on the broad area of aging. S. -C. Figures. B. Meisel reviewed the February use figures and March's use totals. She noted that people are becoming more accustomed to the sign -in Procedure when they visit the center. Commission members inquired specifically about the use figures reported by DSS, SEATS, ESA, and CAHHSA. M. Clover compared CAHHSA figures of 5 days of service and 38 people with ESA's 20 days of service and 31 people. U date B. Meisel reported that the Senior Center received a donation of a jewelry tool. The tool can be used in conjunction with the center's lapidary tools. B. Meisel reported the addition of two staff members. Abbey Horner was hired through a Title V program, funded through the end of June. She will work half-time on Eldercraft Shop and Post projects. Ty Tran was hired to work 10 hours/week through the Mayor's Youth Program. He is helping with janitorial duties. 771 PAP i1 i i MICROFILMED BY i JORM MICR6LAB CEDAR RAPIDS • DES MOINES r Senior Center Commission April 8, 1982 Page 4 B. Meisel said that a Bricks and Bouquets box was placed in the lobby. Notes and comments have already been received in the box. It was suggested that the box be decorated. B. Meisel said that she met with Mike Deeds, Ambulance Service. She commented that he suggested that the Operational Handbook be amended. B. Meisel handed out a draft of the changes for the Commission's review and approval. M. Deeds said that there is no charge for an ambulance, when called, unless someone is actually transported by the ambulance. He also said that he will hold a training in June to instruct people on using a mask while administering CPR. Open Discussion M. Clover inquired about the second floor policy at the Senior Center. M. Kattchee replied that the use of the second floor will be determined by the demands of the elderly and funding. M. Kattchee said that the Commission's position on the use of the Senior Center gameroom is that the gameroom should be for the use of the elderly and is not to be used by staff of organizations housed in the Senior Center. There are not to be any exemptions to this rule. B. Meisel reported that May 1 the City will remove the parking meters from the Senior Center parking lot and five spaces will be marked for volunteer parking only. G. Scott adjourned the meeting at 5:00 PM. M 1 f - i MICROFILMED BY L` 1--JORM-MICR#LJAB'MCEDAR RAPIDS DESESMO l ' 1 -771 _4 I MINUTES IOWA CITY RIVERFRONT COMMISSION MARCH 3, 1982 7:30 PM ENGINEER'S CONFERENCE ROOM - CIVIC CENTER MEMBERS PRESENT: Knight, Humbert, Fountain, Johnson, Oehmke, Horton, Boutelle, Lewis MEMBERS -ABSENT: Sokol, Muldoon, Shaffer STAFF PRESENT: Franklin, Behrman GUESTS PRESENT: Kay Gillies, Project GREEN; Harold Donnelly, Johnson County Board of Supervisors RECOMMENDATIONS TO CITY COUNCIL: None. REQUESTS TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. DIRECTIONS TO STAFF: 1. Revise model conservation easement. 2. Look into "pot hole bill" for possible tax exemptions for Iowa City. SUMMARY OF DISCUSSION: Knight called the meeting to order. The minutes of January 27, 1982 were amended as follows: Page 3, paragraph 9 - 11... Knight stated that the City Manager and Engineering were aware of the exposed pipe and the condition of the road and stated that the City had been notified at a December, 1980 meeting with the Riverfront Commission of the Corps of Engineers' ability to assist Iowa City with the cost of repair should the road wash out and should no alternative access route be available." Oehmke moved and Johnson seconded that the minutes of January 27, 1982, be approved as amended. The motion carried unanimously. REPORT ON COMMISSIONER'S ANNUAL BANQUET AND COUNCIL INQUIRIES: Knight reported on Sokol's attendance at the annual banquet. Sokol presented the annual report. Knight stated that interest in conservation easements and Rocky Shore Drive was expressed. 1' Y, MICROFILI4ED BY I I" 'NORM"MICR6LAO CEDAR RAPIDS DES MOINES I I %7c2, _y J_,J %I Iowa City Riverfront Commission March 3, 1982 Page 2. REPORT ON ROCKY SHORE DRIVE BIKE TRAIL: Knight reported on her attendance at a City Council informal meeting. Knight had presented the Rocky Shore Drive Bike Trail project emphasizing the safety factor on Rocky Shore Drive. Knight reported that Council member Perret had suggested that this item be moved up to priority A, from B, in the Capital Improvements Program. Knight also reported that all permits had been secured for the rip -rapping project along Rocky Shore Drive. The members discussed the drawbacks to limiting the area to be riprapped to 500 feet. Franklin explained that the size of the area was based, in part, on the amount of fill available. The members discussed other road projects in the City and County which might provide fill for Rocky Shore Drive. Franklin stated that a precise evaluation could be done of areas that were in need -of rip -rapping. The members discussed whether an environmental impact statement would be needed for future projects. Franklin agreed to check on the need for more rip -rap and the necessity of an EIS. DISCUSSION OF CONSERVATION EASEMENTS: Franklin stated that a preliminary review of the draft conservation easement had been conducted by the Legal staff and several changes had been suggested. There were still some areas to be worked out and Franklin asked for members input. Fountain wondered if an attractive nuisance -would easement were granted but public access were not that the property owner's liability would be no easement existed. Boutelle wondered if the owner other maintenance work on their property; if peri would one apply? Franklin suggested that the Di designated person to apply to in such a case responsible property management should be allowed. be created if a conservation allowed. Franklin explained nore than if no conservation could clear dead trees and do ission was required, to whom �ector of Parks could be the The members agreed that The members wondered how much land could be granted in a conservation easement. Franklin explained that the amount of land granted and its distance from the high water mark would differ in each case. Knight wondered if any of the provisions in the "pot hole bill" had any tax exemptions which could be applied within the City. Knight explained that "pot holes" were pockets of land constituting wildlife habitat. Franklin agreed to look into the bill. Johnson stated that the language of a conservation easement needed to be simplified for better understanding by the average person. The members agreed and suggested changes in the use of legal jargon. With regard to taxes, Franklin reported that a conservation easement would allow the same federal deductions as other charitable donations. Franklin stated that possible tax credits would probably not be the selling feature of the conservation easement concept but rather that a sense of community spirit and a desire to improve the riverbank area would lead a person to grant such an easement. MICROFILMED BY I . "DORM MIC Rf'JLAI j CEDAR RAPIDS • DES MOINES % 7a2 J _V Iowa City Riverfront Commission March 3, 1982 Page 3 Boutelle and Fountain wondered at the wisdom of a perpetual easement. Franklin stated that a "term easement" could be inserted instead. Horton mentioned that the Ad Hoc Historic Preservation Task Force was discussing the idea of historic preservation easements. Franklin stated that the possibility was small that tax credits allowed in forest preserved easements could be applied; the state law stipulates that a forest preserve consist of not less than two acres of contiguous land plus not less than 200 trees per acre. REPORT FROM PROJECT GREEN: Gillies reported on soil sample tests taken near the City Maintenance Yard to determine the amount of salt present in the soil. Gillies stated that an unusually high salt content had been found. Gillies stated that a meeting with Berlin and Schmadeke would take place to discuss the berm and drainage from the berm. Gillies outlined which trees would be planted near the City Maintenance Yard. The members discussed the problem of salt drainage into the River and various ways to filter out the salt. Lewis stated that putting gravel or gypsum would create a slow wash rather than a sudden influx of salt into the river. Franklin suggested that the Commission wait until Project GREEN meets with the City to see what solutions are reached for the salt problem; if no correction measures are planned, then a letter could be drafted. PUBLIC.DISCUSSION: Johnson asked for suggestions for ways to publicize safety on the river and other topics. Knight suggested asking people to be on the lookout for fish kills. The meeting adjourned at 9:05 PM. Submitted by: Sara Behrman, Minute Taker i 141CROFILMED BY 'DORM MIC R+LA6 CEDAR RAPIDS DES MOINES ' i _y J,� '%I n 'oals3 7 MINUTES Subject to Approval IOWA. CITY RIVERFRONT COMMISSION APRIL 14, 1982 7:30 P.M. IOWA CITY CIVIC CENTER - LAW LIBRARY MEMBERS PRESENT: Knight, Fountain, Johnson, Horton, Lewis, Sokol MEMBERS ABSENT: Humbert, Oehmke, Boutelle, Shaffer, Muldoon STAFF PRESENT: Franklin, Behrman GUESTS PRESENT: Kay Gillis, Project GREEN RECOMMENDATIONS TO CITY COUNCIL: The Riverfront Commission recommends amending Section 24-83 of the Code of Ordinances wake speed on anstretch of the RIowa on eRiver tbetween tthe heeCoralville Power damed of mtor boats toaanno d the Burlington Street dam. This amendment would be included in the Iowa Conservation Commission Administrative Rules, if appropriate. REQUESTS TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. DIRECTIONS TO STAFF: 1. Pursue the idea of a concurrent resolution with Coralville regarding action on restrictive passages in Sections 24-83 of the Iowa City Municipal Code and the proposed no wake ordinance. 2. Look into the feasibility of replacing the cable above the Burlington Street Dam and/or placing "warning signs" concerning the dangerous current and the presence of the dam. SUMMARY OF DISCUSSION: Knight called the meeting to order. The minutes of March 3, 1982, were amended as follows: Under directions to staff: look into "prairie pothole bill" for possible tax exemptions for Iowa City and Johnson County. Sokol moved and Horton seconded that the minutes be approved as amended. The motion carried unanimously. REVIEW PROPOSED NO -WAKE ORDINANCE AND RULES FOR IOWA CONS RVATION COMMISSION S ADOPTION: Franklin explained the underlying reason for the review, stating that the City Attorney has been asked to write an opinion concerning the necessity of � � f 141CROr ILMED BY 'l..-JORM.' MICR46LAB-- CEDAR RAPIDS • DES MOINES 7 7oZ- i r Iowa City Riverfront Commission April 14, 1982 Page 2 including the restrictive passages of Section 24-83 of the Municipal Code in the administrative rules of the Iowa Conservation Commission. Franklin pointed out that Sections 24-83 were more restrictive than the State Code. The following revisions were discussed: sons wa er F. No person surfboards, oralsimilar adevices onte any sthe Iowasel River within nthe Iskis, Iowa City limits. H. No person shall operate any watercraft between the Iowa Avenue Bridge and the Burlington Street Dam. I. No person shall swim in the Iowa River between the University of Iowa Memorial Union footbridge and the Burlington Street Dam. J. No person shall walk, iceskate, fish or otherwise be upon the surface of the ice on the Iowa River between the University of Iowa Memorial Union footbridge and the Burlington Street Dam. K. No craft or vehicle shall be operated on the surface of the ice on the Iowa River within the Iowa City limits. Franklin pointed out that a concurrent resolution by the cities of Iowa City and Coralville might be investigated in order to enforce some of these provisions since the boundary between the two cities follows the middle of the river channel from Crandic Park upstream. The proposed "no wake" ordinance was also discussed, with members debating whether to define the enforcement area by the City limits, or by the the Coralville power dam and the Burlington Street Dam. The general consensus was to enforce a no wake ordinance within the City limits. Horton suggested using river mileage points to delineate the area in which to enforce the restrictive provisions and the proposed no wake ordinance. The members discussed river safety. Johnson stated that an editorial could be written in the winter concerning the hazards of the ice. Horton inquired as to what had happened to the cable that used to be strung below the Burlington Street Dam. Lewis wondered if signs warning of the dangers of the current and the dam could be posted by the City. The members discussed the area of the river to be ordinance. Knight reminded the members to consider ordinance would also contribute to erosion control. impacted by the no wake the fact that such an Horton moved and Lewis seconded that Section 24-83 be amended to include the no wake ordinance and that the restrictive passages of Section 24-83 as well as the no wake ordinance be included in the Iowa Conservation Commission's administrative rules, if inclusion was deemed necessary by the City Attorney. The motion carried unanimously. Horton Moved d Sokol oint enforcement withtheCityofCoralville h lle ab ut City the areaof s here explore thtwo share jurisdiction on the Iowa River. j• - 141OROFILMED BY I JORM MICR+LAE3 i � CEOAR RAPIDS DES ifOliJES 7 7,2 -V ."_1 rI Iowa City Riverfront Commission April 14, 1982 Page 3 REVIEW REVISED CONSERVATION EASEMENTS: Sokol suggested a few changes which Franklin will discuss with the Legal staff: Paragraph 7, scratch covenants the second place it appears as it was considered to be redundant. Paragraph 10, "...purposes imposed with this grant" - change the word grant to easement. Last two sentences - delete as they are redundant. Sokol suggested holding neighborhood meetings to encourage citizens to enter into conservation easements. Franklin suggested that the Riverfront Commission plan -to meet with the City Council at the informal session of May 24 to discuss the Stanley Plan. Franklin stated in response to a question from Fountain regarding the construction of fences that special provisions could be added to the conservation easement to tailor it to an individual property owner. Fountain pointed out that restrictions agreed to by the current owner might pose problems for subsequent owners when the land was conveyed. COMMITTEE REPORTS: Lewis reported on the meeting held with the City Manager, Project GREEN, the City Engineer, and Boutelle concerning the salt drainage problem at the City maintenance yard. Lewis stated that there had been tremendous cooperation. The City will try to channel the salt drainage into an existing storm sewer so as to prevent a. surge of salt into the Iowa River. Johnson reported that an editorial on fish kill awareness will appear in Roadways. Johnson also stated that an editorial will be written on river safety for the Press -Citizen, Daily Iowan and Cedar Rapids Gazette. STAFF REPORTS: Franklin reported on the Rocky Shore Drive rip -rap project. Franklin stated that the engineering plans submitted by Shive-Hattery have been reviewed and the areas most needing rip -rap have been determined; there will be enough rip -rap • from the construction on Woolf Avenue to complete the project. Negotiations are currently in progress with the Public Works Director. Franklin reported that the old park road in City Park will be ripped up in the future and the asphalt may be available for reprocessing and use in the bike trail. Franklin stated that the JCCOG Assistant Transportation Planner would be looking into this possibility. Lewis wondered if some of the asphalt could be used along the shoulder of Mormon Trek Boulevard. Sokol pointed out that a portion of Mormon Trek Boulevard was an institutional road and not a city street. 1 P I4ICROFILI4E0 BY "JORM I MIC R¢LAB � CEDAR RANI DS DES MOINES _y Iowa City Riverfront1Commission April 14, 1982 Page 4 Knight read a copy of a memo from the City Manager to the City Attorney concerning the noise ordinance. The meeting adjourned at 9:19 p m. Submitted by: n Sara 8e man, Minute -Taker MICROFILMED BY J DORM "MICR+LAB CEDAR RAPIDS • DES MOINES "M 7 7a ji:27-1 I1 i i 7 7a ji:27-1 I1 I � 141CROFIL14ED BY _JORM MICR46LAB j CEDAR RAPIDS • DES MOINES I r 'I � 773 MINUTES CIVIL SERVICE COMMISSION APRIL 14, 1982 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Anderson, Maxwell, Orelup, Walker STAFF PRESENT: Carroll, Morris PUBLIC PRESENT: University of Iowa Urban Administration Class SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order at 7:30 p.m. by Chairperson Jane Anderson. Transition of Chairperson/Welcome New Member: Chairperson Jane Anderson appointed Arletta Orelup as the new Chair of the Civil Service Commission and welcomed new Commissioner John A. Maxwell. j Anne Carroll, Human Relations Director, presented Jane Anderson with a certificate of appreciation for her 6 years of service. OLD BUSINESS: Civil Service Reform Bill did not go through this legislative session but _ will be brought back before the next session. j NEW BUSINESS: None. i Discussion of Police Officer Lists: 1 Walker moved that current certified Police Officer lists be nullified j effective 5/15/82. Maxwell seconded the motion. Commission agrees to proceed with the recruitment schedule as outlined by Carroll, Human Relations Director, with an application deadline of 5/7/82 and testing to. follow on 5/15/82 (written) and 5/16/82 (agility). Discussion of Testing Scheduling and Selection Procedures: Commission agreed to use last year's testing and selection procedures and testing weights. (See minutes of 3/12/81; page #2, under sections entitled "Testing" and "Testing Weights"). A shorter IQ test is being reviewed by Anderson and will report findings to Carroll. Commission suggested to allow more days to interviewing or to schedule less interviews per day. The second week in July was tentatively set aside for interview scheduling. Following the interviews, Commission agreed to rank more than 20 candidates and have the Police Department conduct background checks before final certification. � 141CROFIL14ED BY _JORM MICR46LAB j CEDAR RAPIDS • DES MOINES I r 'I � 773 KL, Civil Service Commission April 14, 1982 Page 2 Discussion of Testinq Schedulinq-Other Police and Fire Positions: In light of two current Police Captains nearing retirement, the Commission agreed to proceed with promotional examination scheduling for Police Captain and Police Sergeant. Carroll will present to the Commission proposals for the use of an assessment center or alternate selection procedures for these positions. Target dates for conducting selection procedures are August for Police Captain and late September for Police Sergeant. Current certified Firefighter lists are still valid. Fire promotional lists are exhausted, but the Fire personnel seems stable at present. The Commission targeted early winter for scheduling Fire promotional exams. The meeting was adjourned at 8:10 p.m. t MICROFILMED BY JORM --MICR+LAG - -� CEDAR RAPIDS • DES MOINES C J_J MINUTES IOWA CITY HOUSING COMMISSION APRIL 7, 1982 MEMBERS PRESENT: Haendel, Koenig, Vander Zee, Farran, Dennis, Karstens NEW APPOINTEE PRESENT: Logan STAFF PRESENT: Seydel, Kucharzak, Flinn OTHERS PRESENT: Pat Gilroy, Crisis Center; Dorothy O'Brien, Ronald McDonald House RECOMMENDATIONS: 1. Moved Koenig, seconded by Karstens, that the Housing Commission approve and recommend to Council that the proposed financial plan for Section 8 Moderate Rehabilitation be adopted. Approved 6/0. 2. Moved Koenig, seconded by Karstens, that the Housing Commission recommend to the City Manager that a part-time staff person be assigned to Congregate Housing. Approved 6/0. 3. Moved by Vander Zee, seconded by Dennis, that the Housing Commission recommend to the City Manager that a study be performed to establish need for congregate housing for elderly persons in Johnson County. Approved 6/0. 1. Minutes - Moved Koenig, second Farran, that minutes of meeting held March 3, 1982 be approved as mailed. Approved 6/0. 2. Introductions - Chairperson Hae6del introduced new Commissioner, Alvin Logan to members present and introduced guest speakers, Pat Gilroy and Dorothy O'Brien. 3. Crisis Center - Pat Gilroy explained the emergency assistance program designed for transients. She explained that there is still a need for similar services for the local population. She further indicated that the need seems to be increasing. Gilroy responded to questions relative to needed services and funding source. 4. Ronald McDonald House - Ms. O'Brien explained the history and the need for such a house and indicated her major role is to raise the money to make one available locally. The University would manage the house which is projected to have 12 bedrooms and 12 baths. A parent group has established a foundation and will handle the development. It is hoped that most of the labor and materials will be donated. Purpose of home is to provide temporary accommouations for terminally ill children and their family while undergoing treatment at University Hospital. % % Y' I 1 MICROFILMED BY 6 JORM MICRLAB I � CEDAR RAPIDS - DES MOIYES 1 _�M Iowa City Housing Commission April 7, 1982 Page 2 5. Coordinator's Report - Seydel Section 8 - Seydel reported rent paid on 405 units April 1, 1982 and 36 new applications submitted for approval. Section 8 Moderate Rehab - Seydel reported first money has been received from HUD, and that he hopes to advertise within 60 days. Briefly reviewed financial plans for writing -down cost of construc- tion by utilizing CDBG monies as a leveraging tool. Moved by Koenig, seconded by Karstens that Housing Commission approve and recommend to Council that the proposed plan be -adopted. Approved 6/0. Public Housing - 22-4 - Awaiting appraisals, probably next week. Hope to initiate contract of sale August, 1982. Public Housing - 22-3 - Now proud owner of 32 units of public housing. This is first project HUD has ever approved without a punch list. Second quarterly inspection and report on Phases'1 and 2 will be held next Wednesday. Jerry Bauer, HUD, toured last week and indicated he was pleased with f the quality of the project. ' 6. Congregate Housing - Commission advised that task force is seeking direction from Housing Commission. Discussed advisability of conducting needs study as well as need for staff person. Moved by Koenig, seconed by Karstens, that the Housing Commission recommend to the City Manager that a part-time staff person be assigned to congregate housing. Approved 6/0. Moved by Vander Zee, seconded by Dennis, that the Housing Commission recommend to the City Manager that a study be performed to establish need for congregate housing for elderly persons in Johnson County. Approved 6/0. 7. CCN Update - Vander Zee reported that it is anticipated that CDBG will have an additional $71,000 to allocate. He indicated CCN reaffirmed its initial recommendations, but recommended the additional $71,000 be allocated to the North Branch Dam project. CCN will be meeting with Council on Monday to review recommendations. 8. Emergency Housing - Commission indicated additional input from community on emergency needs would be beneficial in determining direction of task force and decided to ask Pat Meyer of Domestic Violence project and Carol Lear of the Community Mental Health Center to speak at May meeting. 9. Housing Inspection - Kucharzak advised Commission of backlog of cases requiring extra meeting in April. Additional meeting set for April 20. 773/ MICROFILMED BY -JORM MICR6LAB- .1 7 I CEDAR RAPIDS • DES MOINES I I -. _y M Iowa City Housing Commission April 7, 1982 Page 3 Code Changes - Took oldinance to Council for public hearing. Public hearing opened and closed without comment. Had discussion on occupant load. Kucharzak presented new revision on exits. Council requested rewrite of owner -occupied section of code. Fire Fighter Training - Completed plumbing and heating segment. Next unit will be an electricity and pests. Kucharzak informed Commission of IAHO meeting coming up April 26 and 27. Seydel advised of NAHRO meeting April 21/23, 1982. 10. General Discussion - Commission briefly discussed election to take place at May meeting. 11. Adjournment - Moved by Koenig, second Karstens, that meeting be adjourned. Approved 6/0. Adjourned at 5:30 P.M. Approved by: Goldene B. Haendel Chairperson ��-_-_-I4ICRDFILMED BI' i -'JORM MICR#LAB - �.. .7 CEDAR RAPIDS • DES MDINES I I Ii f1 X - _ r I MINUTES PLANNING AND ZONING COMMISSION APRIL 1, 1982 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Scott, Jakobsen, Seward, Baker MEMBERS ABSENT: Phelan, Jordan, Horton STAFF PRESENT: Woito, Boothroy RECOMMENDATIONS TO CITY COUNCIL: 5-8120. That the application submitted by Mad Creek Development Corporation for approval of the preliminary and final plat of Aspen Lake subdivision located south of Westwinds Drive, west of Mormon Trek Boulevard, east of the West High School property, and north of Willow Creek be approved subject to the acceptance of legal papers and the proper signatures. SUMMARY OF DISCUSSION: Seward called the meeting to order. The minutes of March 18, 1982, were approved as circulated. There was no public discussion of any items not included on the agenda. ZONING ITEMS: Public discussion of a proposed ordinance amending Sections 8.10.28 and 8. 10.29 of the Zoning Ordinance placing responsibility for interpretation of the zoning ordinance with the City Manager or his/her designee. Boothroy pointed out the advantages of the draft before the Commission, stating that this was the preferred draft as it allowed for a final decision by an administrative officer. This proposal allows the City Manager to make a decision when the Zoning Code Interpretation Panel cannot reach a unanimous decision which could then be appealed to the Board of Adjustment. Boothroy pointed out the differences between the present Zoning Code and the proposed amendment, stating that the panel would make the zoning interpretation in lieu of the building inspector which could then be appealed to the Board of Adjustment. Boothroy stated that the panel would create a broader base of input for interpretations; i.e. Planning, Legal and Housing and Inspection Services would all be involved. Jakobsen wondered if Woito was satisfied with the proposed ordinance and whether or not the proposed amendment was a "shopping procedure"; i.e., going to the building official for a decision, then to the zoning interpretation panel, and then to the City Manager. Woito said there was no problem with the amendments and that a denial of a building permit would still be considered to be the decision of the City Manager as delegated to the building official. An appeal of a denial of a building permit not based on the interpretation of the zoning ordinance would go straight to the Board of Adjustment. i 1IICROFILMED BY 1. JORM MICR46LA13 CEDAR RAPIDS • DES MOINES I � -10 r Planning and Zoning I:ommission Page 2 Jakobsen wondered if the building official would still be responsible for the enforcement of the Zoning Code and Boothroy said yes. Jakobsen moved to reconsider the prior amendment. Horton seconded. The motion to reconsider carried unanimously. Jakobsen moved to defer further discussion of these amendments until the next regular meeting in order to give more Commissioners an opportunity to discuss the amendment. Horton seconded. The motion carried unanimously. Public discussion of a proposed ordinance amending Section 8.10.25 of the zoning ordinance to clarify the prohibition of parking in front yards other than in the driveway or on paved areas. Boothroy explained the purpose of the proposed ordinance. Jakobsen wondered if motor homes would be allowed to park in driveways and Boothroy explained that this amendment as proposed, made no attempt to regulate the parking of recreational vehicles and motor homes. Jakobsen agreed that the Commission was concerned with safety and not aesthetics. The members discussed whether the term vehicle or motor vehicle should be used. The members agreed that better "phraseology" was needed. Jakobsen moved that this item be deferred and Scott seconded. The motion carried unanimously. Jakobsen suggested that vehicle type be defined by size. Jakobsen again pointed out that the issue is safety and not aesthetics. Seward agreed that the amendment should be approached from the angle of safety and suggested that the definition of motor vehicle might include the number of wheels. This might better define types of vehicles that could be parked in the front yard. SUBDIVISION ITEMS: S-8120. Public discussion of an application submitted by Mad Creek Development Corporation for approval of the preliminary and final plat of Aspen Lake Subdivision located south of Westwinds Drive, west of Mormon Trek Boulevard, east of the West High School property, and north of Willow Creek. Limitation period: Waived. Boothroy stated that while legal papers had been submitted and all deficiencies had been cleared up, the legal papers still needed final acceptance and signatures on the plat were still needed. Jakobsen moved and Scott seconded that this application be approved subject to the final acceptance of the legal papers and the necessary signatures. The motion carried unanimously. The members discussed the necessity of reviewing legal papers prior to a final recommendation. Seward stated that the policy of the Planning and Zoning Commission would be to defer action on an application until the legal papers had been reviewed. 5-8208. Public discussion of an application submitted Mad Creek Development Corporation for approval of the preliminary and final PAD/LSRO Plan of Lot 6, Aspen Lake Subdivision. 45 day limitation period: 4/21/82; 60 day limitation period: 5/6/82. 1 � I MICROFILI4ED BY j JORMMIC R#L AEl CEDAR RAPIDS • DES MINES 77S l� _-A _y Planning and Zoning commission Page 3 Boothroy stated that deficiencies still remained: 1. Legal papers have not been submitted. 2. The sidewalk in the walkway easement was not shown on the final plat. 3. The 8 inch water main along Westwinds Drive needed to be shown on the final plat and 4. The notes on the PAD were needed indicating the proposed use of the building (whether they were to be condominiums or rental units). Boothroy emphasized the need for the notes on the PAD plan, saying that if the buildings were to be condominiums, homeowner association papers needed to be submitted and reviewed prior to approval of the plan. Seward wondered how one could establish rental units and subsequently sell them as condominiums. Boothroy explained that would be the purpose of the PAD plan; to show the intent of the development scheme. Any change from rentals to condominiums could require.an amendment to the PAD. Bruce Orr, representing Mad Creek Development, wondered what would be required in the way of condominium documents. Orr explained that the proposed building would be sold 'to investors as rentals and a hybrid situation could occur with some buildings being rentals and other condominiums. Boothroy stated that national standards could be followed. Boothroy explained that the City wanted to be sure that the last buyer into a condominium development would have the same assurances that common areas would be maintained and promised improvements installed in -an acceptable manner as the first purchaser. Orr discussed triggering mechanisms, such as an internal escrow system, that could be implemented to assure that improvements were made. Jakobsen emphasized the need to protect buyers and to give them recourses other than the courts if a developer failed to deliver promised improvements. Orr stated that the PAD note would state that the intent is not condominiums. WOitO pointed out that there may be a problem for City enforcement of the housing and building code with changing rentals to condominiums. The members agreed to discuss this item further at the next meeting. OTHER BUSINESS: Discussion of the South Area Report was deferred. The new zoning ordinance was discussed. The meeting adjourned at 8:30 PM. Taken by: Sara Behrma Approved by:i Tom Scott, S cretary 775' - MICROFILMED BY ` -"JORM MIC RI�L AB 1 CEDAR RAPIDS • DES MOINES ` � r I y� MINUTES PLANNING AND ZONING COMMISSION APRIL 15, 1982 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Scott, Jordan, Seward, Jakobsen, Baker MEMBERS ABSENT: Phelan, Horton STAFF PRESENT: Boothroy, Woito, Knight, Behrman RECOMMENDATIONS TO CITY COUNCIL: 1. That the proposed ordinance amending Sections 8.10.3, 8.10.28.C, D, F and 8.10.28.H1(a) and Section 8.10.29.A, B of the Zoning Ordinance placing responsibility for interpretation of the Zoning Ordinance with the City Manager or his/her designee be adopted. 2. That the proposed ordinance amending Section 8.10.25 of the Zoning Ordinance to clarify the prohibition of parking in front yards other than in the driveway or on paved areas be adopted. { 3. Z-8202. That the application submitted by Wilfreda and Albert Hieronymus for the rezoning of certain property located west of Scott Bouelvard between Muscatine Avenue and Court Street be approved. { 4. A-8201. That the application submitted by Wilfreda and Albert FReronymus for the annexation of certain property located west of Scptt Boulevard between Muscatine Avenue and Court Street be approved. 5. A-8202. That the proposal by the City of Iowa City to annex the portions of Scott Boulevard from Highway 6 to Court Street located in Johnson County be approved. 6. S-8208. That the application submitted by Mad Creek Development Corporation for approval of the preliminary and final PAD, LSRD Plan of Lot 6, Aspen Lake Subdivision located south of the existing Westwinds Drive, west of Mormon Trek Boulevard, east of the West High School property and north of Willow Creek be approved subject to the legal papers showing provisions for escrow and approval of other items. 7. S-8210. That the application submitted by Neil Trott for approval of the final plat of Stone Ridge Subdivision located on the north side of Stewart Road approximately one-quarter mile east of Old Highway 218, and two miles north of Iowa City be forwarded with the recommendation of no recommendation. SUMMARY OF DISCUSSION: Seward called the meeting to order. The consideration of the minutes of April 1, 1982 was deferred until the next meeting. Seward asked if anyone wished to speak on any item not included on the agenda. MICROFILMED BY i - "aORMMIC R#LA B� CEDAR RAPIDS • DES MOINES i i1 775 - 1 ti r Planning & Zoniug Commission April 15, 1982 Page 2 Dick Blum, 2041 Rochester Court, wondered about the status of the new Zoning Ordinance. Boothroy stated that the Zoning Ordinance would probably be presented to the City Council in the fall of 1982. Seward stated that public meetings would be scheduled in September. Jakobsen wondered if the City Council was aware that the new appointee to the Housing Commission resides in Cedar Rapids. Woito stated that it would be looked into. ZONING ITEMS: 1. Public discussion of a proposed ordinance amending Sections 8.10.28 and 8.10.29 of the Zoning Ordinance placing responsibility for interpretation of the Zoning Ordinance with the City Manager or his/her designee. 800throy pointed out the differences between two alternative ordinances now before the Commissioners: A) the administrative officer choses the designee and B) defines and incorporates a zoning interpretation panel. Jakobsen moved and Jordan seconded to amend the previous motion to add the last sentence to alternative B - 8.10.3.84 - "In the case where a decision cannot be reached, the City Manager shall make a final interpretation and issue the panel reports." The motion carried unanimously. Seward called for a vote on the question. Alternative B, the ordinance amending Sections 8.10.3, 8.10.28.C, D, F and 8.10.28.H1(a) and Section 8.10.29.A, B of the Zoning Ordinance of the Code of Ordinances concerning the interpretation' of the Zoning Ordinance was adopted unanimously. 2. Public discussion of a proposed ordinance amending Section 8.10.25 of the Zoning Ordinance to clarify the prohibition of parking in front yards other than in driveways or on paved areas. Jakobsen wondered if motorcycles would be prohibited if the words "four-wheel" were deleted. Woito stated that motorcycles and motorized bikes would then be included in the prohibition. Scott expressed support for the ordinance as printed but not if two -wheel vehicles were prohibited. Scott moved that the ordinance amending Section 8.10.25D.1a be approved as printed. The motion died for lack of a second. Baker moved and Jakobsen seconded a motion to amend Section 8.10.25D.1a as follows: In all zones no self-propelled motorized vehicle, as defined by Chapter 23 of the Code of Ordinances, shall be parked off-street except in a parking space as provided in this chapter provided, however, that parking shall be permitted on a regularly constructed aisle for a single family or two family dwelling. 7 7$" 1/ r' + IIICROFIL14ED BY '•-�„ 1 ,`JORM MIC R+LA BI 1 CEDAR RAPIDS • DES MOINES _V r MA Planning & Zoni..y Commission April 15, 1982 Page 3 Scott asked what the term "self-propelled motorized vehicles" would encompass. Woito answered that motor trucks, motorcycles, motorized bicycles and mopeds would be included but not mobile homes or recreational vehicles. Scott stated that it was ridiculous to prohibit the parking of motorcycles and mopeds on the walk in front of homes. Scott urged that the proposed ordinance be directed at automobiles, warning that the other ordinance would be unenforceable. Woito reminded the members that the Planning and Zoning Commission had the task of determining legislative facts and not a judicial purpose. Jakobsen stated that recreational vehicles and trailers should also be prohibited. Boothroy stated that the intent of the ordinance was to solve the problem of cars and was not drafted to address the issue of recreational vehicles. Scott stated that the intent of the ordinance was to correct the inability of the building inspector to cite people for parking on the grass area in the front yard of a multi -family dwelling. . Bruce Glasgow, 834 North Johnson, expressed the concern that there would be a rash of building inspections to determine that parking was done only on a "regularly constructed aisle" and that property owners would have to pave this area. Woito stated that such an ordinance would not be retroactive. The motion was defeated 2 to 3, with Jakobsen and Baker voting aye; Scott, Jordan and Seward voting no. Frank Bradt, 209 Oakdale Residence Housing, wondered if the { Commission considered it undesirable to have motorcycles parked in i front yards. The members pointed out that safety, and not aesthetics, was the issue. Scott moved to amend Section 8.10.25.D.1a as printed. Jakobsen seconded, warning that she would vote against the motion. Woito pointed out that the term "motor" should have been used in lieu of the word motorized. The ordinance as printed reads: in all zones no, four-wheel, self- propelled, motorized vehicle, as defined by Chapter 23 of the Code of iOrdinances... The motion carried 3 to 2 with Seward, Jordan and Scott voting aye; Jakobsen and Baker voting no. Z-8202. Public discussion of an application submitted by Wilfreda and Albert Hieronymus for the rezoning of certain property located west of Scott Boulevard between Muscatine Avenue and Court Street; 45 -day limitation period: 5/14/82. Boothroy presented a location map of the area being considered and indicated that this request for the annexation and rezoning of land owned by Wilfreda and Albert Hieronymus was initiated at the City's request. This parcel lies between the current corporate limits and Scott Boulevard. Annexation is necessary in order to include all of Scott Boulevard and any intervening lands within the corporate t IdILROf ILMED BY i "'"JORM MICR#LA6- 1 CEDAR RAPIDS • DES MOINES ' i I 775 1 r Planning & Zonlig Commission April 15, 1982 Page 4 limits. Staff recommends that the Commission recommend approval of the request. Scott moved to approve the application submitted by Wilfreda and Albert Hieronymus for the rezoning of certain property located west of Scott Boulevard between Muscatine Avenue and Court Street. Jordan seconded. The motion carried unanimously. ANNEXATION ITEMS: A-8201. Public discussion of an application submitted by Wilfreda and Albert Hieronymus for the annexation of certain property located west of Scott Boulevard between Muscatine Avenue and Court Street; 45 -day limita- tion period: 5/14/82. A-8202. Public discussion of a proposal by the City of Iowa City to annex the eastern half of Scott Boulevard from Highway 6 to Court Street. Glasgow, representing Plum Grove Acres, stated that the request for annexation was desirable but did not go far enough. Glasgow urged annexation of the area which included the City's stormwater detention facility, citing problems with traffic control, fire control, vandalism and sewer problems. He also stated that as the property owner immediately north of the South Branch Dam he would agree to being voluntarily annexed to the City. Boothroy stated that a special meeting will be scheduled on April 26 and one of the items on the agenda could be Glasgow's suggestion on future annexation. Jakobsen expressed support for dealing with the annexation and rezoning items before the Commission and discussing future annexations at the special meeting. Jakobsen moved and Baker seconded -that the application submitted by Wilfreda and Albert Hieronymus for the annexation of certain property located west of Scott Boulevard between Muscatine Avenue and Court Street be approved. The motion carried unanimously. Jordan moved and Jakobsen seconded that the proposal by the City of Iowa City to annex the portion of Scott Boulevard from Highway 6 to Court Street located in Johnson County be approved. The motion carried unanimously. SUBDIVISION ITEMS: 5-8208. Public discussion of an application submitted by Mad Creek Development Corporation for approval of the preliminary and final PAD, LSRD Plan of Lot 6, Aspen Lake Subdivision located south of the existing Westwinds Drive, west of Mormon Trek Boulevard, east of West High School property and north of Willow Creek; limitation periods: waived. Knight stated that the home association papers had been received and all deficiencies except one minor item had been corrected. Knight suggested that this item be approved subject to the approval of the legal papers and provision of the necessary signatures. Woito stated that that would be satisfactory. MICROFILMED BY 1 -JORM MICR6LAB I I CEDAR RAPIDS • DES MOINES ' 7 75" J_ r S 1 Planning & Zon .,9 Commission April 15, 1982 Page 5 Jakobsen moved and Scott seconded that the application be approved subject to legal papers and provision of the necessary signatures. Jakobsen wondered if provisions has been made for an escrow account. Jakobsen amended the motion to read "subject to the legal papers showing provisions for escrow accounts and the approval of the other items". Scott seconded the amended motion. The amended motion carried 3 to 2, with Seward, Jakobsen and Baker voting aye; Scott and Jordan voting no. S-8209. Public dicussion of an application submitted by Southgate Development Company for approval of the preliminary subdivision plat and PAD, LSRD Plan of Walden's Wood located in the northwest quadrant of the intersection of Mormon Trek Boulevard and Rohret Road; 45 -day limitation period: 5/2/82; 60 -day limitation period: 5/17/82. Knight asked the members to defer action without discussion until the next informal meeting to allow the applicant to present its case. Scott moved and Jakobsen seconded that this item be'deferred. The motion carried unanimously. 5-8210. Public discussion of an approval of the final plat of Ston.application submitted by Neil Trott for e Ridge Subdivision located on the north side of Stewart Road approximately one-quarter mile east of Old Highway 218 and two miles north of Iowa. City. Jakobsen moved that, since it was unlikely that this area would ever become part of Iowa City, that a recommendation of no recommendation be forwarded. Scott seconded. The motion carried unanimously. OTHER BUSINESS: Public discussion of South Area Study Boothroy stated that this item will be discussed at the April 26 meeting. Seward read a letter of resignation by Kevin Phelan, effective April 30, 1982. Jakobsen expressed appreciation for his past service. The meeting adjourned at 9:05 p.m. Taken by Sara Behrm�an Approved by: —Y,?t om Scott', Secretary IIICROFIL14ED BY 1 -"JORM MICR#LA13 I CEDAR RAPIDS • DES MOINES ' OR