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HomeMy WebLinkAbout1982-06-08 Bd Comm minutesI I MINUTES COMMITTEE ON COMMUNITY NEEDS MAY 5, 1982 12:00 NOON IOWA CITY PUBLIC LIBRARY, ROOM A MEMBERS PRESENT: Bonney, Becker, Whitlow, Lauria, Hirt, Cook, VanderZee, Dodge, Lockett, McGee MEMBERS ABSENT:. McCormick COUNCIL MEMBERS PRESENT: Erdahl STAFF PRESENT: Milkman, Hillstrom, Behrman GUESTS PRESENT: Lisa Edwards, Domestic Violence Project; Scott Sonner, Daily Iowan RECOMMENDATIONS TO CITY COUNCIL: 1. CCN recommends the proposed budget for the 1982 CDBG Metro Entitlment program as outlined in the "interim recommendations" (attached). 2. CCN recommends that the City Council adopt the proposed Citizen Participation Plan as drafted. SUMMARY OF DISCUSSION: Bonney called the meeting to order. The minutes of April 7, 1982, were approved as written. Bonney commented on the meeting with the City Council, stating that the point about better communications had been made. She stated that a letter from the Mayor had been received, stating what is expected of CCN by the City Council with regard to the 1982 budget allocations. Bonney announced McGee's reappointment to CCN, saying that several applications had been received. Lauria wondered if the City Council could furnish reasons for appointing one applicant rather than another to CCN. He expressed concern over the construction of CCN. Milkman pointed.out that applications are a matter of public record and that the minutes/tapes of the informal City Council sessions, at which appointments are discussed, are available to the general public. Lauria asked Erdahl to comment, stating that the rationale for the question was to determine CCN's makeup and how that makeup fits the groups purpose (for example: representation according to geography, income, skills, etc.). Erdahl stated that, while the composition of CCN had at one time been based on income, the City Council now tries to look at several criteria but avoids specific guidelines. He suggested that, if CCN wanted to establish guidelines, the Council might be willing to use them. _y MICRDEILMED BY I~ l 1•. 'JORM-"MICR46LAB- J CEDAR RAPIDS • DES MOINES I COMMITTEE ON COMMUNITY NEEDS MAY 5, 1982 PAGE 2 Bonney suggested that this discussion continue later in the meeting. DISCUSSION AND RECOMMENDATIONS FOR REVISED 1982 CDBG BUDGET: Milkman presented interim recommendations for the 1982 budget which were based on CCN's previous discussions and preferences. Dodge wondered if the City Council would accept the budget. Erdahl stated that, other than the Ralston Creek North Branch Improvements funds, the City Council would probably defer to the recommendations of CCN. VanderZee questioned the general program administration figure and others, wondering what the figures encompassed. Milkman stated that the general program administration basically covered salaries for three full- time planners; housing rehabilitation and weatherization included Barnes' salary; community development planning included Hillstrom's salary; and housing code enforcement included the salary for a half-time housing inspector. Milkman stated that the economic development planning figure i will pay the salary of Hauer for the preparation of community profile reports. VanderZee wondered if CCN had any role in the setting of salaries and staff members. Milkman stated that the Planning Director and City Manager reviewed the CDBG budget and that HUD regulations allowed for up to 20 percent of an allocation and no more to be used for administrative costs. Milkman stated that Iowa City has been using between 10 to 12 percent of its allocation for general administration. Lauria asked for further information regarding job descriptions, proportions of time spent on work for the committee and projects and a definition of each funding category (e.g., community development planning). VanderZee agreed, stating that CCN may be the body that can determine whether administrative costs can be reduced. Becker expressed disapproval at funding a new roof for the Spouse Abuse Shelter, stating that a bad precedent was being set. Lisa Edwards, Spouse Abuse Shelter representative, stated that the Shelter had not wanted to request additional funds, but that the problem of the roof had arisen. Becker pointed out that other organizations which had received initial funding from CCN have not returned to request other funds, but have raised additional funds themselves. McGee pointed out that other projects, such as the Association of Retarded Citizens, have been assisted by CDBG funds and are operating effectively and not requesting operating or other monies from the City. She also stated that the Spouse Abuse Shelter's request was merely a continuation of the purchase price, as it had been thought that the roof might need replacing. Bonney agreed that the cost of the roof was overlooked in the original purchase of the house. Erdahl suggested that CCN establish criteria for handling future requests for additional funds for a given project. VanderZee questioned funding economic development planning, wondering if developing a pamphlet about downtown area development should be funded with CD funds. W] MICROFILMED BY -JORM 'MIC RffIL AB ! � i r J CEDAR RAPIDS • DES MOINES i i I 1 _V r I Y 1 �I J COMMITTEE ON COMMUNITY NEEDS MAY 5, 1982 PAGE 3 Lauria recommended that more information be requested about each of the budgeting areas. Dodge pointed out that the budget recommendations should be made this month. McGee stated that the questions being raised now should have been raised during previous budget discussions. VanderZee moved to deal with the budget on an item -by -item basis. The motion died for lack of a second. Cook suggested that the budget be voted on now, but the information on various items be requested. McGee moved to accept the proposed budget (detailed as "interim recommen- dations") in its entirety. Dodge seconded. The motion carried 8-1-1; VanderZee voted no and Lauria abstained. Lauria asked that, rather than wait until the 1983 budget review, CCN receive information from the staff on general program administration, economic development planning, community development planning, and housing rehabilitation and weatherization. VanderZee asked how the 20 percent limit by HUD was calculated, and Milkman explained. I McGee suggested that the issue of drafting criteria to deal with requests for additional funds be dealt with this summer. She also recommended that criteria be established for funding Human Service organizations. MEMBERS' REPORTS: I Congregate Housing: Becker reported on Congregate Housing, stating that two subcommittees of the Housing Commission had been formed to deal with size requirements for units and financial aspects. She stated that a survey will be done this summer to determine the market to be served. She also reported on the Iowa Gerontology demonstration project which will be started in the near future. Historic Preservation: Bonney reported on the main provisions of the proposed Historic Preservation Ordinance. Hillstrom offered more information to interested members. REVIEW OF PROPOSED CITIZEN PARTICIPATION PLAN: Lauria wondered if this was an internal document. Milkman replied affirmatively. She explained that HUD requirements have been decimated and this plan would serve to locally establish a citizen participation program. Lauria raised several questions. He suggested that something about the selection of applicants to CCN be included in the plan. He was also concerned that there was a conflict in the roles of CCN as both advocate and reviewer of grievances for citizens in the Complaint Procedure. 111C1111L1111 DY �- "-JORM MICRO LAB I CEDAR RAPIDS • DES 1101 CS ' i /, COMMITTEE ON COMMUNITY NEEDS MAY 5, 1982 PAGE 4 VanderZee pointed out that the Housing Commission acts as administrator and handles appeals. The members debated the question of whether a conflict of interest existed. Bonney stated that CCN's role was as a reviewing body and advocate for community needs and not individual problems. Dodge moved that CCN adopt the proposed Citizen Participation Plan as drafted. VanderZee seconded. The motion carried unanimously. The members debated ways to review the selection process of new CCN members. Milkman suggested that, when a vacancy occurs, the members inform the City Council that CCN is under—represented in certain areas (geographic location, age, sex, etc.). Members agreed to do this. The meeting adjourned at 1:35 p.m. i Q Prepared by:.acSuk Sara 8e rman, Minute -Taker 141CROFiLI4ED BY _ -DORM"MICR+LA 9' CEDAR RAPIDS • DES MOINES I I f _;y 0 I r 0 �r ' -I i I . i CDBG BUDGET WORKSHEET ' -I '"Note : The final recommendations were the same as the interim recommendations. 797 MICROFILMED BY L, DORMLAB j CEDAR RAPIDS • DES MOINES ' I I JA %1 �1 CDBG BUDGET WORKSHEET .1 1982 PROGRAM YEAR Interim Final Project or Activity Recommendations Recommendations 7 1. Ralston Creek North Branch Improvements $252,000 �* 2. General Program Administration 88,145 3. Community Development Planning 16,955 4. Economic Development Planning 5,000 5. Lower Ralston Creek Improvements 78,300 i 6. Housing Rehabilitation and 136,990 ' Weatherization 7. Housing Code Enforcement 12,000 — t ! - 8. Public Housing Site 75,000 Acquisition and Development % 9. Congregate Housing 4,000 a a 10. Spouse Abuse Shelter 2,610 Total 6 -0 1=0 j '"Note : The final recommendations were the same as the interim recommendations. 797 MICROFILMED BY L, DORMLAB j CEDAR RAPIDS • DES MOINES ' I I JA MINUTES IOWA CITY RIVERFRONT COMMISSION MAY 12, 1982 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Horton, Johnson, Lewis, Knight, Boutelle, Oehmke, Sokol, Fountain MEMBERS ABSENT: Humbert, Shaffer STAFF PRESENT: Franklin, Behrman RECOMMENDATIONS TO CITY COUNCIL After a review of the Stanley Plan as requested by the City Council, the Riverfront Commission made the following recommendations: 1. That the City Council strongly urge the Corps of Engineers to create a public river access park near the outflow from the Coralville Reservoir and that the emphasis of this park be as a natural preserve rather than a recreational facility. 2. That the City Council request that the Coralville City Council encourage River Products Company to provide a vegetative buffer along the river near the extraction operation. 3. That the provision of an access park near the pedestrian bridge and the provision of a camping area near Rapid Creek be placed on low priority. 4. That the provision of launching and landing -facilities for small craft at all existing and proposed riverfront parks be modified to include the provision of such facilities only at selected sites. That the City be commended for its past cooperation with the University of Iowa and be urged to continue cooperating in the implementation of the linear walkway in those areas in which the City/University property lines overlap and that the City provide the necessary plantings on City property to complement the work done by the University. Also, that the Rocky Shore Drive bikeway continue to be a high priority of the City in order to provide a safe and continuous trail on the west side of Iowa City. 5: That a riverfront community park in the peninsula area and the provision of a pedestrian bridge over the old Coralville Power Dam be placed on low priority. 6. That the neighborhood park suggested for the vicinity of Taft Speedway be accommodated with the provision of Terrill Mill Park. MICROFILMED BY 11_ -"JORM "MICR46LA13 -- 1 CEDAR RAPIDS • DES MOINES _y D J1, I Vit\ MINUTES IOWA CITY RIVERFRONT COMMMISSION MAY 12, 1982 PAGE 2 7. That the work begun by Project GREEN in maintaining river visibility from public thoroughfares be continued by the City. That any use of the old Power Dam area of Coralville, maintenance of riverfront housing and removal of residential dwellings from flood -prone areas be placed on low priority. 8. That the City Council retain its policy to preserve the scenic river walls and ravines in the vicinity of Lovers Leap. 9. That the City Council refer to Planning and Zoning for possible amendments to the Comprehensive Plan in order to influence the goal of more compatible riverfront development between Burlington Street and Highway 6. 10. That the parkway designation for various segments of existing streets become a low priority since much of that designation has already been accomplished along Dubuque Street and Highway 6. 11. That it be recognized that the major south end community park outlined in the plan has been accomplished by the acquisition of Sturgis Ferry Park, Mesquakie Park and Napoleon Park and that further development of the park as conceptualized should be encouraged. 12. That the City Council in its updates of the Comprehensive Plan consult and incorporate the recommendations of the Stanley Plan wherever applicable. 13. That the City continues in its cooperative efforts with Johnson County and Coralville to improve riverfront conditions. 14. That the City in its efforts to resolve any jurisdictional questions involving the use of the river and enforcement of use ordinances. 15. That the City Council request that the State Hygenic Lab apprise the City periodically of whether the Iowa River meets "swimmable and fishable" standards. REQUESTS TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. DIRECTIONS TO STAFF: 1. Forward the Iowa City Riverfront Commission's recommendation to Parks and Recreation Department to deny permission for the July 4th river activity by the Coralville Ski Club. { MICR0F1ECRLAB .JORM"W CEDAR RAPIDS jI ',. .. .! _y Y H IY - mo MINUTES IOWA CITY RIVERFRONT COMMMISSION MAY 12, 1982 PAGE 3 r SUMMARY OF DISCUSSION: Knight called the meeting to order. The minutes of April 14, 1982, were amended as follows: Page 2, paragraph 10 - should read "...the cable that used to be strung above the Burlington Street Dam." Horton moved and Johnson seconded that the minutes be approved as amended. The motion carried unanimously. Sokol moved that the Parks and Recreation Department deny permission for the activity. Lewis seconded. Sokol outlined some reasons for the denial, stating that the Riverfront Commission wishes to encourage more tubing, canoeing and rowing activities, rather than water skiing activities. Boutelle asked if water skiing was prohibited on the river and was told that it was. Lewis stated that to approve such activity would be contrary to everything discussed in the past with regard to a use which would cause a wake or would encourage motorboat use to other people. Johnson stated that over 18,000 people were expected to view the river activity. Horton reminded the members that the Commission had recently recommended a no -wake ordinance. The motion to deny permission of the application for the July 4th river activity carried unanimously. REVIEW STANLEY PLAN: Franklin asked the members to review the Stanley Plan and determine which items could be easily implemented. Knight stated that the Commission has been asked to appear before the City Council on May 24, 1982; at 5:15 PM to discuss priorities gleaned from the Stanley Plan. Knight stressed setting priorities under the following categories: A) most feasible/desirable and B) least feasible. Franklin stated that the staff report submitted to the Commission last summer explains the buffer and trail concept and the use of conservation easements; that concept could be emphasized or other items from the plan could be selected. PHASE II - RIVER CORRIDOR PLAN A small. public river access park is desired near the outflow from rnralvillp Reservoir. f' 1 MICROMMED 1_-JOR M-MICF CEDAR RAPIDS • DI I I I NL A13 01, 899 _y r r L, MINUTES IOWA CITY RIVERFRONT COMMMISSION MAY 12, 1982 PAGE 4 Part 2, page 19, #1 - Sokol stated that the Corps of Engineers has funds to develop a park. Lewis stated that it could be readily accomplished and would not require an expenditure of funds. The members recommended that the Corps of Engineers develop a park near the outflow from the Coralville Reservoir and that the emphasis of this park be on nature rather than on recreation. Boutelle wondered if the Corps of Engineers had a copy of the Stanley Plan and Horton replied that they had had one in 1975. Preservation of steep river walls flood hazard areas and steep ravines. Part 2, page 21, M5 - Horton stated that this item was extremely desirable but wondered how it could be achieved. Part 2, page 22, K7 - Knight wondered if the quarry was still in operation. The members recommended that the City Council request that the Coralville City Council encourage River Products Co, to provide a vegetative buffer along the river near the extraction operation. ver acces5_for t Part 2, page 24, N1 - Boutelle outlined the University's plan to develop a meandering sidewalk south of the City's water plant on the east side of the river. Boutelle recommended that the provision of launching'and landing facilities for small craft at all existing and proposed riverfront parks be modified to include the provision of such facilities only at selected sites. The members recommended that the City be commended for its past cooperation with the University of Iowa and be urged to continue cooperating in the implementation of the linear walkway in those areas in which City/University property lines overlap and that the City provide the necessary plantings on City property to complement the work done by the University. Sokol stated that the Rocky Shore Drive bikeway and the extension of the bike trail in City Park was the highest priority. Members recommended that the Rocky Shore Drive bikeway continue to be a high priority of the City in order to provide a safe and continuous trail on the west side of Iowa City. The members discussed the importance of this bikeway in terms of safety, due to the increased traffic in the area, and erosion control. I' i IAICRUILMED BY ' -`JORM MICR6LA13 ' CEDAR RAPIDS • DES MDISES I WN i G _ti J� r �1 MINUTES IOWA CITY RIVERFRONT COMMMISSION MAY 12, 1982 PAGE 5 _ Part 2, page 24-26, #3, #4 - Horton recommended that a riverfront community park in the peninsula area and the provision of a pedestrian bridge over the old Coralville Power Dam be placed on low priority. A neiahborhood park in the vicinity of Taft Speedway. River visibility, fraMgUblic thorouahfarM. Part 2, page 27, #5, #6 - The members recommended that the neighborhood park suggested for the vicinity of Taft Speedway be accommodated with the provision of Terrill Mill Park. The members further recommended that the work begun by Project GREEN in maintaining river visibility from public thoroughfares be continued by the City. Maintain vegetative riverfront and undev 1 tined flnndprnna areas. Provide and maintain both active and passive areas within University district development. More compatible riverfront use in the old power dam area of Coralville. The removal of residential dw llings from flaodnrone areas. Part 2, page 27, #7, #8, #9, #10, #11 - The members recommended that these items be continued but placed on low priority. Presarvatinn of thp crenia river wall (stogn wonded clnpps) and ravines in the vicinity of Lover's an, Part 2, page 28, #12 - The members recommended that the City Council retain its policy to preserve the scenic river wall and ravine in the vicinity of Lover's Leap. Part 2, page 28, #13 - Lewis expressed concern over dumping on the west bank, south of the bridge, downriver from Mumm's. Horton recommended that the City Council refer to Planning and I 14ICR0FILIIED BY -JORR+i MIC R6CA[a- � I I CEDAR RAPIDS • DES MOINES _y r MINUTES IOWA CITY RIVERFRONT COMMMISSION MAY 12, 1982 PAGE 6 Zoning for possible amendments to the Comprehensive Plan in order to encourage the goal of more compatible riverfront development between Burlington Street and Highway 6. Part 2, page 28, N14 - The members discussed Project GREEN's planting near Dubuque Street. The members recommended that the parkway designation for various segments of existing streets become a low priority since much of that designation has already been accomplished along Dubuque Street and Highway 6. Part 2, page 30, N1 - Knight wondered where the new bus barn would be. Franklin stated that it would probably be located in the City Maintenance yard, closer to the road than to the river. The members discussed how this item had been accomplished with the acquisition of Sturgis Ferry Park, Nesquakie Park, and Napoleon Park. The members recommended that further development of the park as conceptualized should be encouraged. Johnson wondered how long the Parks and Recreation Commission and the Planning and Zoning Commission have been in existence. Johnson expressed encouragement at what had already been implemented with regard to the southern corridor of the riverfront. The members reviewed the rest of the Stanley Plan and recommended that the City Council in its updates of the Comprehensive Plan consult and incorporate the recommendations of the Stanley Plan wherever applicable. Boutelle wondered what the position of the Johnson County Board of Supervisors was with regard to the Stanley Plan. Franklin stated that it would be appropriate for the Riverfront Commission county representative to solicit comments from the Board of Supervisors regarding the plan. The members recommended that the City continue in its cooperative efforts with Johnson County and Coralville to improve riverfront conditions. The members discussed the advantages of acting as an advisory body to the Iowa City Council rather than to the Johnson County Council of Governments. Sokol wondered about the status of passing amendments concerning speed on the river. Franklin explained that the City was awaiting the City Attorney's opinion regarding jurisdiction on the river. 141CROFILMED BY I -JORM MICR#LAB` I CEDAR RAPIDS • DES 1401YES my, 1 _y MINUTES IOWA CITY RIVERFRONT COMMMISSION MAY 12, 1982 PAGE 7 The members recommended that the City continue in its efforts to resolve any jurisdictional questions involving the use of the river and enforcement of use ordinances. PHASE I - INVENTORY, SURVEY & ANALYSIS: Water Quality. Water quality standards have been devised by the State of Iowa to indicate a level of water quality for any given water sample. Part 1, page 15, Water Quality - Boutelle pointed out that the City does a fair amount of testing of drinking water. Boutelle wondered if it was the Commission's purpose to determine if the water was safe for swimming, etc. Lewis recommended that the "ity monitor water quality with regard to recreational use and couiurm to standards. Boutelle suggested that this be accomplished by requesting the State Hygenic Lab to periodically apprise the City of whether the Iowa River meets "swimmable and fishable" standards. Horton moved and Lewis seconded that the recommendations discussed regarding the Stanley Plan be approved. The motion carried unanimously. PUBLIC DISCUSSION: Johnson read her editorial on Iowa River water safety stating that a version of it would appear in the Daily Iowan, Cedar Ra ids Gazette, and Press -Citizen. Boutelle suggested that it appear in the Coralville Weekly News as well. Oehmke suggested that it be resubmitted tothe Dail Iowan summer issue. Johnson stated that her article on "fish kill awareness" had appeared f in Roadways. The meeting adjourned at 9:26 P.M. Submitted by: Arae6hhman, Minute aker i Fn CRDEILMED BY 1" DORM MICR#LAB CEDAR RAPIDS - DES MDI4ES I i I _im J� r a MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, MARCH 16, 1982 4:00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Eskin, Johnson, Madsen MEMBERS ABSENT: Pepper MEMBERS EXCUSED: Pepper OTHERS PRESENT: Blough, Kalergis, Hindman and Cauldron of Hawkeye CableVision, Daley of Access Iowa City, Tiffany of the Iowa City Public Library, Joan Jehle, Jim Lyons of KCRG STAFF PRESENT: Shaffer SII RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: ' The extension policy is being negotiated between the BTC and the cable company, which must be approved by the BTC and City Council. Policies for cabling of new subdivisions and newly annexed areas are to be drawn up by the BTC. The 100 Percent service clause deadline for service availability to 100 percent of Iowa City, is April 19, 1982. The BTC will make findings and recommendations to City Council regarding this requirement and Hawkeye's performance. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Terry, Shaffer, and Brown met with Yutkin of ATC to discuss an extension policy. An extension policy was proposed by ATC but not in final, acceptable form to the BTC. Discussion of the extension policy, the wiring of 60 homes as yet unwired in Iowa City, and the cabling of new subdivisions and newly annexed areas followed. Shaffer distributed a new handout describing the City, Library and company services offered involving cable, access, and video. Johnson was appointed to sit on the Access Iowa City Board of Directors as an advisory member. Shaffer reported 12 complaints over the last month. The NFLCP (National Federation of Local Cable Programmers) five -state cable conference is planned for Iowa City April 16-18. The Cable Programming Forum to discuss cable programming with citizens was deemed very successful. Blough distributed a handout listing the available satellite programming services. Kalergis said local programming the last two weeks of February amounted to over 84 hours and the first two weeks of March amounted to over 86 hours. The air conditioning Problem of Hawkeye's control room and the Library is still unresolved and Terry suggested that a meeting take place between the Library Board representative, Eggers, Shaffer, and himself. Shaffer outlined time lines, procedures and possible outcomes for the Triannuai Review process. Pepper and Madsen were welcomed back to the BTC having been reappointed by the City Council. i 141CROC1 LIdCD BY � j I. "JORM MICR4�LAB CEDAR RAPIDS • DES M014ES SII r BROADBAND TELECOMMUNICATIONS COMMISSION MARCH 16, 1982 PAGE 2 MEETING CALLED TO ORDER: Meeting called to order at 4:05 p.m. MINUTES:— Moved by Johnson, seconded by Madsen to approve February minutes. Unanimously approved. ANNOUNCEMENTS: Terry announced receiving a letter from Berlin offering staff assistance in the months ahead for all of the endeavors the BTC and the BTS are to undertake. Terry will send a letter asking for City support for the NFLCP conference. A second letter from Berlin clarified that the budget expenditures granted the BTC must be approved by the City before spending ensues. Terry informed BTC that Shaffer has been working over 60 hours weekly. Hawkeye's written responses to last month's citizen complaints showed favorable progress towards their resolution. Terry, per BTC instructions, wrote a letter to ATC concerning the extension policy. Terry, Shaffer, and Brown met with Yetkin to discuss the extension policy and a formal proposal to the BTC is here today, but is not in the form that Terry expected. Their proposal contained a density clause, a time and materials clause, and a proposal to wire Sand Road in return for not having to wire the 39 other homes in Iowa City left to wire which include 13 homes on Rohret Road, five homes on Camp Cardinal Road, one house on Scott Boulevard, five homes on Melrose Extension West, one home on Sycamore Road, three homes on Old Dubuque Road, and six homes on South Riverside. Discussion followed concerning the intent of the ordinance where making cable service available to everyone within city limits is concerned. One approach would be to say the ordinance requires the wiring to every dwelling unit. To require the company to wire the homes not yet wired (about 60 homes and one city block) may give the company a justification, in part, for a request for a rate increase. Another approach is to say the company has wired 99.6 percent of the company, and these last homes, being some distance from the network, and the central city, but within city limits, should have cable service available to them, but may have to cost share the expense of getting cable service. Johnson expressed the extreme importance in getting cable service to everyone in Iowa City. Madsen noted the point of the discussion with the company over this issue was to avoid a legal confrontation which could drag the issue out for years. (The process of legal review had started in 1981 and was cancelled once discussion on a local level began between Yetkin of ATC and Terry of BTC.) The specific issue seems to be what is "legally and reasonable to expect from the company where offering the cable service is concerned." Madsen inquired if the intent of the ordinance was to require service to all new subdivisions and newly annexed areas. Brown and Shaffer agreed that yes, that seemed to be the intent. 1' MICROFILMED BY 1 JORM MICR46LAB CEDAR RAPIDS • DCS MOVIES im _y BROADBAND TELECOMMUNICATIONS COMMISSION MARCH 16, 1982 PAGE 3 The extension policy was also discussed, which would affect those dwelling units more than 200 feet from the trunk or distribution line. A cost factor to the subdivision based on time and materials to install the cable drop beyond the 200 feet was discussed. Cost for the cable now is about $2.00 per foot. Blough asked what the current policy was in getting water and sewer to Iowa Citians. Terry said he thought the homeowner has to pay to get the service to his house from the nearest main. For electrical service the developer may have to put up money up front, then get it back as the homes are built. Eskin asked if the cable company goes into a new area when the utilities do. Blough said sometimes, but it dependson the proximity of the development to the existing cable network. If the development is quite some distance from the existing network, the cable company runs the risk of building a lot of plant that is then a lost investment if in fact the area is not developed for some time, which has been happening more lately given the economy. Terry reminded the BTC they had asked Brown, Shaffer, and Terry to try to work with the company to resolve this issue, but since the whole policy from the company is not here, Terry would like to postpone this discussion until a special March 30th meeting. Terry commented on the success of the cable forum that was cablecast and thanked everyone involved. SPECIALIST'S REPORT: Shaffer distributed a handout he, Kalergis, and Tiffany produced which describes the services and facilities the City, company and Library offer where cable TV, video and access are concerned. This is to help citizens better understand what is available to them. Shaffer reported the NFLCP conference committee has worked hard to organize the conference and is planned except the keynote speaker. Shaffer confirmed that the Legal Department said there should be no problem with a BTC member sitting in as an advisory member to the AIC Boar' Johnson was appointed as a representative to that board. Shaffer listed the publicity efforts of many persons that helped make the Cab Programming Forum so successful. Publicity included an article in the Pres Citizen by Johnson, an article in the Coralville Weekly News, a letter to t editor in the Press -Citizen by Madsen, the cable company billing stateme included an informations note about the forum, the access channels were used promote the forum, letters were sent to 50 businesses in Iowa City and community producers, press releases were sent to all the media. Shaffer reported 12 complaints over the last month, most of which involved request for cable service and four of which will be affected by the extensil policy to be determined by Hawkeye and the BTC. One request for cable was from business in a city block as yet unserved. This city block, city block 80, whet Bremer' s, Lind's, etc., are located, has no means of access and no aerial bind! Electricity is now fed by an underground conduit which is filled. i MICROFILMED BY 1 "JORM MICR6LAS I L` I CEDAR RAPIDS • DES MOINES � I r I BROADBAND TELECOMMUNICATIONS COMMISSION MARCH 16, 1982 PAGE 4 A letter was sent to the Mayor of Iowa City to invite a City Council person to sit on the Triannual Review public hearing. There was a positive response received from the Council. HAWKEYE'S REPORT: Terry asked Blough what the status of the City's character generator was. He also inquired if Hawkeye could include a note promoting the Triannual Review public hearing in their billing statements and if the interactive portion of the system has been tested yet. Blough said he would follow-up again on the character generator, would try to get a note on the billing statements, and the interactive system has been tested several times. Blough distributed a handout describing the satellite services now available in the United States. The handout listed five satellites. Hawkeye now has one satellite dish to receive signals from one of those satellites, Satcom 3, and will get one more dish to Westar 4. i Terry complimented the efforts of Hawkeye locally to resolve the issues brought before the BTC and on Hawkeye's overall performance. Kalergis is preparing a breakdown of the users of the access center. She reported in the last two weeks of February the four access channels and the local origination channel had 84 and one-quarter hours of programming of which 12 and three-quarter hours was original programing. Johnson emphasized when compared with regular broadcast programming, it may take thousands of persons and millions of dollars to produce comparable amounts of programming. Kalergis said local programming for the last two weeks was up, with 86 total hours of programing on the access channels, 28 ane one-quarter of which was original programming. Eskin inquired the figures of amount of time spent in programming the character generator could be obtained as well. NEW BUSINESS: None. COMMISSIONER DISCUSSION: A. The air conditioning situation of Hawkeye's control room in the Library. Terry and Shaffer met with Yetkin to initially discuss this problem. Terry asked Tiffany to set up a meeting with a Library Board representative, Eggers, Shaffer, and Terry to discuss resolution of this problem. The questions seemed to be how it can best be air conditioned and who will pay for it. Daly said Access Iowa City appreciates all the time being put into resolving this important issue. MICROFILMED BY 1 CORM MIC REAL AB I� CEDAR RAPIDS DES MOINES � r LL's. _ _ I BROADBAND TELECOMMUNICATIONS COMMISSION MARCH 16, 1982 PAGE 5 B. Annual input and review hearing. Once again Terry thanked all involved for participating and supporting this event. C. Triannual Review. Shaffer suggested writing a letter to Council stating the time lines involved in completing this review and some idea of how it would proceed and what issues would be involved. Terry and Shaffer will write this letter. Shaffer suggested all BTC members that have questions of Hawkeye pertinent to the Triannual Review, that they put these questions in writing and get them to Hawkeye as soon as possible. Shaffer said the Triannual Review can cover areas of the franchise including: service, financial, technical, and programming aspects. The tentative schedule for the Triannual Review process is: March 9 --cable forum on programming; March 30--a special BTC meeting to cover extension policy related issues and Triannual Review discussion; April 6--Triannual Review public hearing for citizens' input on all aspects of the cable franchise; April 20 --next regular BTC meeting; April 27 --special BTC meeting to begin final talks on Triannual Review. Hawkeye should also prepare any questions or comments for the BTC during the same timeframe. The outcome of the Triannual Review may be recommended changes in procedures, the system, or the ordinance. Johnson stated a concern of his is if the cable company is keeping up with the state of the art. Madsen said she is interested in clarifying whose responsbility it is to provide and maintain equipment and supplies for the access channels to make them and keep them viable channels. She said it may be that these channels are not only Hawkeye's responsibility but for all concerned to supply such things as more needed production equipment. She also asked Blough to respond to how expert and of what caliber of engineering he has on staff to provide the best possible signal to Iowa City. Slough responded he is very confident in his engineering staff. Madsen also inquired whether Council will be upset that no immediate response can be given regarding political cablecasting guidelines for the access channels. Terry said he thought Council would understand the pressure that the BTC is under to get a number of things accomplished at this time. The BTC's intent is to try to get something worked out on political cablecasting guidelines by the primaries (which are June 8th). Kalergis said she thought (regarding the political cablecasting guidelines) that someone could express their views about a candidate, or their own views on candidacy, which should stop short of endorsing themselves or someone else. Terry suggested the BTC work on getting certificates for BTC members who have served long and well. D. Seating of Commissioners. Terry welcomed Pepper and Madsen back to the BTC after having been reappointed by the City Council. MICRORLMED BY "JORM MICR#LAB CEDAR RAPIDS - DES MOINES i 1 M MICROFILMED BY - �` -t`"--r ORM; M I CRLABDAR RAPIDS DES MOINES If I i - t1`.-1-' MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MARCH 30, 1982 4:00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Eskin, Madsen MEMBERS ABSENT: Johnson MEMBERS EXCUSED: Pepper OTHERS PRESENT: Dan Daly of Access Iowa City, Blough of Hawkeye CableVision STAFF PRESENT: Shaffer, Helling RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Hawkeye's extension policy, the triannual review hearing format and the cooling problem at the access center are still to be resolved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Terry asked Madsen to prepare a press release for the triannual review. I Shaffer has received a copy of Senator Goldwater's bill, SR2172. Commis- sioners will not be required to pay registration fees for the NFLCP conference April 16-18. Jerry Yutkin of ATC and Ed Zastrow of the library board will meet soon to discuss the cooling problem at the access center. I The City has agreed to provide the Commission with stenographic help. Terry and Shaffer will consolidate several items of correspondence between the City and Hawkeye and present a report to Yutkin next Tuesday. A verbal agreement between Hawkeye and the City regarding homes still to be served has been reached. A written draft will follow. Terry will write to Frank Eicher explaining the extension policy when it is established. Individual Commissioners asked questions and shared their I basic concerns over what might transpire at the triannual review hearing. Eskin is concerned about use of the system and equipment by citizens of other Hawkeye franchised areas. Madsen's main concern is programming. Dan Daly asked that the rate for basic service be lowered. clarified what iShaffer s meant by the grandfather clause. Shaffer has been working Lee Koester on technical aspects of the system. Eskin suggested the City run its own technical performance test. Madsen requested Hawkeye provide a list of staff, their backgrounds and future hiring and programming projections. University Hospitals is interested in taking over Channel 28. Terry reported a complaint about Channel 24. A copy of Hawkeye's daily log book and breakdown of complaints will be made available to the City. Blough will have annual reports and FCC test results ready by the end of this week. Franchise payment will be made tomorrow, March 31. Blough feels provision should be made in the r-' MICROFILMED BY + "" JORM MIC R#LABi CEDAR RAPIDS DES MO NES '.... ._ 01 _�o r Broadband Telecommunications Commission March 30, 1982 Page 2 franchise to treat FM radio as a leased frequency spectrum. He also stated Hawkeye should receive reasonable written notice when testing of the system is taking place. Slough feels some points in the rate schedule are unfair to the company. MEETING CALLED TO ORDER 4:03 P.M. MINUTES: None. ANNOUNCEMENTS: Terry stated more media exposure is needed for the triannual review. He asked Madsen to prepare a press release. Slough said he and Kalergis were preparing a notice for the public channels. The format for this public forum will be limited to one question per person. Terry asked that calendars be marked for an April 13 meeting. Shaffer stated he had received a copy of Senator Goldwater's bill, SR2172, regarding cable television. It appears to be a good compromise bill. If time allows after the triannual review the Commission will make a recommendation to Council, on this matter. Shaffer announced that City Commissioners are automatically considered members of the NFLCP and would not be required to pay registration fees to attend the upcoming conference i April 16-18. Slough announced that a meeting would take place soon between Yutkin of ATC and Zastrow of the library board to try to reach agreement on resolution of the cooling problem at the access center. Terry announced the City had agreed to provide stenographic assistance to the Commission so that an accurate written record could be kept of Commission proceedings by someone other than the BTS. i PUBLIC DISCUSSION: The Commissioners and Slough engaged in general discussion of what might transpire at the review hearing in terms of public input and what would be expected of Slough and the Commission. HAWKEYE'S EXTENSION POLICY: Terry stated he had several items of correspondence between the City and Hawkeye. He and Shaffer will consolidate the information into one report to present to Yutkin next Tuesday. Terry said a written draft of a compromise in regards to homes still to be served by cable would be forthcoming shortly. A verbal agreement has been reached. Discussion followed on the separate issues involved in the extension policy. Terry said he would write to Frank Eicher explaining the Commission's policy with regard to cabling in his area as soon as the policy is established. TRIANNUAL REVIEW HEARING: Terry said Shaffer's suggestions should be considered for discussion and comment and then Slough could give Hawkeye's report. Eskin asked if a s t nlcRorl LnED BY �,Y •j -JORM - MIC RbLAB � CEDAR RAPIDS - DES MOIRES I i r Broadband Telecommunications Commission March 30, 1982 Page 3 form other than the review hearing would be provided for the Commission to talk directly to the Company. Terry and Madsen stated that this public forum is the proper place for these discussions to take place. Madsen asked for further information on the costs involved in programming. Perhaps a balance sheet could be provided by Hawkeye to the City. Terry said Pepper had asked for a summary chart on each programming network to include the cost to Hawkeye and the consumer on a per month and per annum basis. Eskin stated her biggest concern is with what payback benefit the City might receive from having other systems such as Coralville tying into Iowa City's system. Madsen agreed this is a concern but restated her feeling that the primary concern of the BTC should be the rate structure as it relates to programming. Eskin stated she would like some kind of assurance from the company with regard to use of the equipment by people from Coralville, the county and University Heights, that would guarantee safeguarding of the investment made by citizens of Iowa City in this equipment and in the system itself. Dan Daly expressed his opinion that the rate for basic service should be lowered to enable more low and moderate income people to get the service. Terry asked if there was some way Hawkeye could equalize the sound level up and down the channel selector. Madsen asked Shaffer what is asked meant by the grandfather clause for underground cable. He explained this referred to the depth at which the cable is laid, that is, that Hawkeye would not have to go back and dig up everything that is already installed, but future cable would be laid at a depth sufficient to avoid its being dug up or cut by accident. Madsen asked if Shaffer had been involved in technical performance tests of the system. He said he had recently worked with chief engineer Lee Kester to get a better understanding of the technical aspects of the system. Reports on these tests are sent to the City and to the FCC. Eskin suggested it might be well if the City could have a representative to test the system so as to get a more balanced viewpoint. Discussion followed on this point. Shaffer said he could check with the University on time and costs involved in having someone review these tests for the City. Madsen requested from Hawkeye a listing of staff members, their profes- sional qualifications and a projection on future hiring and programming expectations. Madsen also asked if there is anything that Hawkeye or the Commission can do about the University's empty Channel 28. Shaffer said he would check with the City's legal staff on this. Slough informed the Commission that University Hospitals is interested in taking over the channel. Discussion on programming and control of the University's channel followed. Terry said he had heard a complaint from a member of the community in regard to Channel 24. Blough said a pay service, Home Theatre+ Network, had leased time on Channel 24 and until Hawkeye was able to get the equipment to scramble the signal, HTN was seen briefly on the channel. Programming on Channel 24 has been inconsistent. There was discussion on alternative programming ideas for Channel 24. Madsen asked for a brief outline of how Hawkeye expects to use Channel 5, and also for a clarification of who is responsible for Channel 26. 111CROf WED BY " JORM. MICR46LAB j CEDAR RAPIDS • DES MOINES 1 J_ _y A/1 } Broadband Telecommunications Commission March 30, 1982 Page 4 Shaffer said this is a cooperative activity between the City and Hawkeye. Slough said he would like to see more live programming by access producers on 26 on a regular basis. Slough quoted ATC's regional manager as having stated that in terms of local access production, Iowa City is one of the most successful systems in the country. ATC is committed to growth of Iowa City's local programming activity. HAW111E'S REPORT: Slough said a copy of Hawkeye's complaint log book and a breakdown of those complaints will be made available to the City. Any complaints received on service or technical problems are dealt with within a 24 hour period. If any complaint cannot be handled in that time frame the customer receives a rebate. Terry asked Eskin and Shaffer to review the log and report to Commission. Blough said he plans to have all annual reports and FCC test results ready by the end of this week. Franchise fee payment will be ready tomorrow. The detailed income sheets and balance sheets are what is used to determine whether or not any rate increase is called for. Slough stated he felt there should be a provision made in the franchise for treating FM radio spectrum (88-108 M ) as a possible leased frequency spectrum. Slough referred to Sectio 4.68-7 of the franchise regarding testing of the system. He stated there is no provision in this section for notifying the company if such testing is taking place. Slough feels some reasonable written notice is called for. Blough stated that one topic on his list for discussion is rate deregulation but that he feels the Goldwater bill deals with this issue in some degree. Locally Slough feels that some points in the rate schedule are unfair to the company. ADJOURNMENT: Eskin moved and Madsen seconded the meeting be adjourned. Unanimously approved. Meeting adjourned at 5:50 P.M. Respectfully submitted, 6 DrewS Broadband Telecommunic tions Specialist 1' MICRIIIII411 BY 1 JORM MIC R�LA I CEDAR RAPIDS DES MDIRES j I i 9104) J I MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 13, 1982 4:00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Madsen, Eskin, Johnson MEMBERS ABSENT: None MEMBERS EXCUSED: Pepper OTHERS PRESENT: Hindman, Kalergis, Koester, Blough of Hawkeye Cable - Vision STAFF PRESENT: Shaffer, Helling RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIUCOMMISSION DISPOSITION: Hawkeye's extension policy, the triannual review hearing, and the library cooling system are still being worked on. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Library Board and Hawkeye have met and expect to reach agreement soon on cooling the access center. A response to SR 2172 has been drafted. The City will provide the BTC with a stenographer. Pepper will be at the next meeting, which will be held. at 12:00 p.m., Tuesday, April 20. Terry will present a draft of Hawkeye's extension policy to Council next Tuesday. April 18 is the deadline for completion of 100 percent service. The list of places not served will be updated by the next meeting. The regional meeting of the NFLCP is April 16-18 in Iowa City. The date for the triannual review has been moved back to late April or early May. It will be done in two sessions, 4:00-6:00 p.m. and 7:00-9:00 p.m. The hearing should provide information for a comprehensive plan on how the system should work over the next three years in Iowa City. Information should be categorized as to service, financial, technical, and programming. A checklist on Hawkeye's performance so far is in preparation. Hawkeye's technical sites are checked by Koester once a week for signal clarity. The entire system undergoes FCC evaluation annually. The company is preparing for a rate increase possibly in mid-July. Details of this have not been formalized. All Hawkeye annual reports have been delivered to Commission. MEETING CALLED TO ORDER: Meeting called to order at 4:06 p.m. 900 - IIICROFIL14ED BY "JORM - MICR#LA9" CEDAR RAPIDS • DES M014ES L. r _, a J,�I BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 13, 1982 PAGE 2 MINUTES: None. ANNOUNCEMENTS: Terry announced the Library Board and Hawkeye had met on the question of the cooling system for the access center. An agreement should be reached shortly and the problem resolved. Thirty days is the estimated timeframe for reaching agreement. A response to the Goldwater Bill has been drafted. The City will provide the BTC with a stenographer. Pepper will be in Iowa City next Monday and Tuesday. With the Commission's permission, Terry would like to schedule the BTC meeting April 20th for noon so that Pepper can attend before catching a plane back to Harvard. Terry will meet informally next Tuesday afternoon with the City Council to present a rough or possibly final draft of the extension policy. This item will be bypassed on today's agenda but will be presented for Commission approval next week. The Commissioners asked to be presented with this information as soon as possible. Shaffer summarized for the Commission the work he and Terry had done on the extension policy. Some discussion on the matter ensued. Terry reminded everyone that April 18th is the dealine for 100 percent service completion by Hawkeye. Shaffer and Blough will update the list of dwellings yet to be served by the next meeting. Johnson stated that the next meeting will be two days past the deadline and it is his feeling that the matters should be addressed before that time. Terry explained that legal staff had verified that the few remaining dwellings without service- present legal or unreasonable difficulties in being served. Terry asked everyone not to forget the NFLCP which is April 16, 17, and 18. TRIANNUAL REVIEW: The forum date is not yet set, but will be either April 27 or May 4. The previous date had to be set aside due to a setback in Bill Terry's family. After discussion and polling the members, the date decided was April 27. Final negotiations with Hawkeye will begin May 4. Johnson stated what he feels are the major issues of the review hearing including what is it going to provide, what is it going to cost, and what is a reasonable way to resolve the needs. of both the community and the company within a reasonable timeframe? Johnson referred to Section 14-67(11) of the franchise. Discussion followed on what is meant by "state of the art." It was agreed that this hearing should provide information on which to base a plan for how the system should work in Iowa City over the next three years. Terry noted Johnson's point that Hawkeye be required to meet its state of the art obligations. Terry pointed out that it had been agreed at the previous meeting Hawkeye would not be expected to give an answer on these points at this time, but that these issues would be addressed before a final presenation. Eskin said the prepared list of items for discussion 1 MICROFILMED BY _-J -"JORM OAEI - 1 j CEDAR RAPIDS DES DES MOINES im BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 13, 1982 PAGE 3 was confusing and that the public should be asked for their input simply on technical, programming and service, etc. Terry said the list would be revised. Discussion followed on the format for the review hearing. Kalergis mentioned she had had input from the public that the afternoon time was inconvenient. Hindman stated a break for the production crew after two hours would be helpful. HelIing said that April 27 is the date of the City Council meeting. Madsen suggested Wednesday, April 28, as a substitute. Moved by Madsen, seconded by Johnson, to hold the triannual review hearing in two sessions on either the 27th, 28th, or 29th of April or May 4th, 5th, or 6th, from 4:00-6:00 p.m. and from 7:00-9:00 p.m. Unanimously approved. i Terry called for comments on financial aspects of the franchise. None were forthcoming. Terry reiterated that the purpose of the triannual review is to provide a forum whereby the City, the community, or Hawkeye could propose minor changes in the ordinance. This will be a legal proceeding. Johnson said in order to do this, the Commission should have a professional analysis of the franchise. Such a document would set out which points of the franchise have and which have not been complied with:. Shaffer stated such a checklist is in the process of being prepared. Further discussion followed on this suggestion. Terry called for questions on technical aspects. Madsen asked about technical performance measurements. Johnson asked what kind of control there is over technical quality. Shaffer said he had been included in technical performance tests recently. The best possible check is that subscribers notify the company or Shaffer when something goes wrong. Koester said the tower site, the office site, and the house site are checked once a week for quality of signal leaving those points. Once a year the system undergoes a complete FCC evaluation. Technicians spotcheck all over the system on a regular basis. Johnson said there is interference between the cable and amateur radio operators. Koester said it is up to the FCC to resolve this. Terry asked for questions on programming or service. None forthcoming, Terry turned the floor over to Blough. Blough said he would like to present a general statement for background on rate deregulation. Johnson asked what plans the company has for a rate increase. Terry said the company won't be eligible for a rate increase until mid-July. Johnson said he would like to see a line -by-line breakdown of projected levels of expenses and income. Terry agreed this should be included. Terry asked about the new character generator. Blough said he could give Shaffer an answer on this tomorrow. The franchise fee payment was three days late due to a breakdown of the delivery vehicle. Hawkeye volunteered to pay interest on the amount due for the number of days it was late. Terry informed the Commission that all reports due by Hawkeye have been received. Shaffer said the amount of the franchise fee is certified by a CPA based on a review of the company's annual income report. I m I 1411CROMMED BY JORM CEDAR RAPIDS . CD 1 0114ES L� r .� � I I i _i I BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 13, 1982 PAGE 4 NEW BUSINESS: The next BTC meeting will take place April 10, 1982, at 12:00 p.m. COMMISSIONER DISCUSSION: None. ADJOURNMENT: Moved by Johnson, seconded by Eskin, to adjourn. Unanimously approved. Meeting adjourned at 6:09 p.m. Respec fully submitted, William Drew Shaffer Broadband Teleconmunicatons Specialist 900 MICROFILMED BY l_ CEDAR RAPIDS •DES MOIYES I If I 1 _i.rid I I i r 1 i I. I i 900 MICROFILMED BY l_ CEDAR RAPIDS •DES MOIYES I If I 1 _i.rid I MATTERS PENDING COUNCIL/COMMISSION DISPOSITION: Hawkeye's extension policy and the access cooling center problem are still unresolved. The triannual review hearing will take place Wednesday, April 28. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Bill Terry and Robert Pepper were elected BTC chair and vice -chair respectively for the coming year. Pepper assigned Shaffer to draft a report determining if the cable service has been completed to 100 percent of Iowa City, citing any exceptions and indicating reasons for such exceptions. Terry suggested Hawkeye ask Council for a zoning variance to allow aerial service to the downtown city block which has not been served. Pepper said the cost of installation for dwellings beyond 200 feet from the trunk would be time and materials. Pepper departed from the agenda to outline the three separate issues which make up which is currently referred to as the extension policy, i.e., the 100 percent universal service clause, the extension beyond 200 feet clause, and the new annexation and subdivisions clause. Terry and Shaffer will report on the universal policy at the May 4 meeting, and also on the annexations and subdivisions policy. Blough said nearly 450 out of 500 homes in new areas now have service. It was agreed the BTC should draw up formulae to deal with the three separate points of the extension policy to present to ATC. Johnson requested any written documents by staff be received by Commissioners as early as possible. Kester explained Hawkeye's definition of the term extension. Johnson recomended a cost-sharing plan for the extension policy. Shaffer handed out documents including: 1) the City's response to SR 2172; 2) a memo regarding cable lines cut or destroyed by City departments; 3) synopsis of Hawkeye's annual income report; 4) annual checklist on Hawkeye's performance; 5) magazine article on cable TV systems by Brian Owens; 6) proposed timeline for triannual review hearing; 7) ATC/Hawkeye's proposal for rate deregulation. Pepper �•• MICROFIL14ED BY _ JORM MIC R�LA B I CEDAR RAPIDS � DES'MOINES _y MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 20, 1982 12:00 P.M. (NOON) CIVIC CENTER CONFERENCE ROOM MEMBERS -PRESENT: Johnson, Madsen, Eskin, Pepper, Terry l MEMBERS ABSENT: None I a MEMBERS EXCUSED: None STAFF PRESENT: Shaffer, Helling, Brown OTHERS PRESENT: Blough, Kalergis, Koester and Hindman of Hawkeye CableVision RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL/COMMISSION DISPOSITION: Hawkeye's extension policy and the access cooling center problem are still unresolved. The triannual review hearing will take place Wednesday, April 28. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Bill Terry and Robert Pepper were elected BTC chair and vice -chair respectively for the coming year. Pepper assigned Shaffer to draft a report determining if the cable service has been completed to 100 percent of Iowa City, citing any exceptions and indicating reasons for such exceptions. Terry suggested Hawkeye ask Council for a zoning variance to allow aerial service to the downtown city block which has not been served. Pepper said the cost of installation for dwellings beyond 200 feet from the trunk would be time and materials. Pepper departed from the agenda to outline the three separate issues which make up which is currently referred to as the extension policy, i.e., the 100 percent universal service clause, the extension beyond 200 feet clause, and the new annexation and subdivisions clause. Terry and Shaffer will report on the universal policy at the May 4 meeting, and also on the annexations and subdivisions policy. Blough said nearly 450 out of 500 homes in new areas now have service. It was agreed the BTC should draw up formulae to deal with the three separate points of the extension policy to present to ATC. Johnson requested any written documents by staff be received by Commissioners as early as possible. Kester explained Hawkeye's definition of the term extension. Johnson recomended a cost-sharing plan for the extension policy. Shaffer handed out documents including: 1) the City's response to SR 2172; 2) a memo regarding cable lines cut or destroyed by City departments; 3) synopsis of Hawkeye's annual income report; 4) annual checklist on Hawkeye's performance; 5) magazine article on cable TV systems by Brian Owens; 6) proposed timeline for triannual review hearing; 7) ATC/Hawkeye's proposal for rate deregulation. Pepper �•• MICROFIL14ED BY _ JORM MIC R�LA B I CEDAR RAPIDS � DES'MOINES r C\y I i ' ^1 rh BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 20, 1982 PAGE 2 appointed Johnson to report on programming input from the public hearings. Pepper turned over the chair to Terry. Terry asked Shaffer and Eskin to review and report on ATC/Hawkeye's proposal. Johnson asked Blough for a response to the Owens' article. Johnson expressed frustration at the lack of public input on issues before the Commission. Shaffer, Kalergis, and the UI's Traudt have prepared a phone survey to measure community awareness, likes and dislikes regarding cable. Hyndman suggested cablecasting BTC meetings. Shaffer reported five complaints in the last month. This is a decline. Shaffer thanked the BTC members for attending the N.F.L.C.P. conference. The feedback on the conference has been Positive. Blough wants the triannual review procedures outlined for future reference. There are bids being received for the access center cooling system. A timeframe for installation could come in the next ten days. Receiving equipment for the cultural channel is on Hawkeye's premises. The new character generator has been ordered. A follow-up workshop to the N. F. L. C. P. will be held May 8 at 10:00 a.m. at the library. C -span will take Sportswire's place on channel 22 and Sportswire will be consolidated with state or national news. MEETING CALLED TO ORDER: Meeting called to order at 12:00 p.m. MINUTES: None. ANNOUNCEMENTS: Terry said he had asked Madsen to prepare a press release for the triannual review. Pepper reminded the Commission that this being the first meeting of the new year for the Commission, the first order of business for the day would be to elect a new chair and a vice -chair. Moved by Eskin, seconded by Johnson to elect Pepper chair and Terry vice - chair. Pepper declined on grounds of too much important business before the Commission and his leave having been extended through July. Madsen substituted a motion to reverse the order of nomination making Terry chair f and Pepper vice -chair. Pepper asked for. a reading of the by-laws on how to elect a chair. The rules state the chair shall be elected by a majority vote of the Commission. Pepper called for a vote. The vote being unanimous, Bill Terry is the new chairman of the BTC, Robert Pepper is vice -chair. PUBLIC DISCUSSION: The first item on the agenda was the matter of certification of the April 18 deadline for completion of construction of the cable system to 100 i percent of the dwellings in Iowa City legally and reasonably able to be { served. Pepper recommended to Shaffer that he draft a report reflecting whether or not the Commission certifies that service is complete, citing �M• � I ; MICROFILMED BY JORM MICR4LAB ..__ r, CEDAR RAPIDS DES MOIYEB I _I* r BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 20, 1982 PAGE 3 exceptions where service has not been provided and indicating reasons why it is not either legally or reasonably available to those areas at this time. This will be both a finding of fact and a legal conclusion based on those facts, stating whether or not the policy fulfills the requirement and the reasons for same. A specific list of the dwellings or businesses covered in the policy will be included in the report, along with a note that the policy should be periodically reviewed. Terry suggested Hawkeye might address the City Council with a request for a zoning variance to allow temporary aerial service to the downtown city block. Blough stated this would be a deviation also from the company's normal method of providing service, but if the City and building owners agreed, it could be done. It was generally agreed that service could be provided to the downtown city block "reasonably" but not legally unless such agreements are obtained. Pepper stated it was his understanding that in the matter of providing service to dwellings beyond 200 feet from the trunk the cost of instal- lation would be time and materials. Pepper outlined the three separate issues which make up what is currently referred to as the extension Policy. Terry and Shaffer will present their report and proposal on the universal service policy at the May 4 meeting after the legal staff has an opportunity to review it. Johnson objected to what he sees as a basic conflict between the spirit of the 100 percent universal service clause and the extension clause. Discussion followed on the new annexation and subdivisions clause regarding what is a reasonable time for the company to make service available in these areas. Pepper asked Shaffer and Terry to report at the next meeting on this also. Pepper proposed all requests for service to new subdivisions and newly annexed areas by June 30th of any Year should be completed by June 30th of the subsequent year, so that capital moneys for these installations could be included in Hawkeye's budget. Johnson demurred on this as a rightful concern of the Commission. Johnson stated he feels the relevant date by which to measure when cable service should be made available in newly annexed and subdivided areas is when the first dwelling requesting cable is occupied, and that the length of time should be six months. Discussion ensued on laying cable in unoccupied subdivisions. Blough stated early laying of cable in newly Hawkeye. developing areas sometimes leads to cut cable or other plant problems for He also stated that out of 500 new homes in areas which did not exist when the original plant was built, 420-450 have service now. The remainder currently present extraordinary problems in making service available. Pepper stated that the BTC could administratively interpret the ordinance, or recommend amendments, but that a change in the ordinace would require a public election or referendum. Terry moved that the agenda be amended to insert discussion of the third issue outlined by Pepper. Brown stated that this might be a violation of the rules governing public meetings. Terry withdrew the motion. It was agreed the Commission should draw up the formulae to deal with these three issues to present to Hawkeye and ATC for acceptance or rejection. The three issues will appear as items on the next agenda. Johnson requested any written recommendations made by staff be received by Commissioners as early as Possible to facilitate better understanding and discussion. This was M 1 nICROEILIIED BY I. _ J -JORM MIC R46LA9 CEDAR RAPIDS • DES MOIRES I r Li BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 20, 1982 PAGE 4 agreed upon as a good idea. In an effort to clear up a certain degree of confusion over the term "extension" Kester explained that 200 feet is approximately the maximum that a "drop" can be taken from the trunk to a dwelling, without suffering a "cable loss limitation." Beyond 200 feet additional plants must be installed, and this is what the company defines as an extension. Additional discussion ensued pn the separation and applicability of the three policy questions. Johnson recommended that any recommendation by the BTC on the extension policy reflect a cost-sharing plan between Hawkeye and the subscriber, possibly on a 50/50 basis. Pepper stated that any Commissioner who wished to do so could file a minority report or dissenting opinion as an amendment to the report being prepared. SPECIALIST'S REPORT: Shaffer handed out documents including the following: 1) City's response to SR 2172 for the Commission's perusal and decision whether to respond as a Commission or individuals; 2) memo to City departments regarding cable lines cut or destroyed by City departments; 3) a one page synopsis of Hawkeye's income over the past year; 4) an annual checklist spelling out what Hawkeye has or has not supplied (Hawkeye has supplied everything on the list except numbers 7, 8, and 9); 5) Brian Owens, Valley Cable of Los Angeles, analysis and summary of costs to subscribers, amount of money put into various systems by different companies, etc.; 6) proposed time lines for triannual review. In regard to the time line, Pepper questioned the point pertaining to the public ascertainment process. Pepper appointed Johnson to prepare a report summarizing input from the public and public hearings in terms of programming to present to the company for a response. Further discussion followed on the time line. It was agreed that everything on the time line be pushed back one week. Pepper turned over the chair to Terry and excused himself on grounds of an imminent flight departure. Terry noted that Pepper had intended to appoint Eskin and Shaffer to review Hawkeye's ACT report and proposal and report on it to the Commission at a later date. Johnson asked Blough for a response to the Owens' article handed out by Shaffer. Johnson expressed frustration at what he considers a lack of public input on the issues before the Commission. Shaffer pointed out he, Kalergis and Professor Paul Traudt of the UI's Broadcasting & Film Department, had designed and are carrying out a survey to measure what members of the community know or don't know, like or don't like about cable, and what they would like to see on the public access and other community access channels as well as on channel S. Hindman suggested as a possibility cablecasting live, single -camera coverag of BTC meetings as a way of inducing a higher level of public awareness of cable issues. There was some agreement this idea might warrant further consideration. Shaffer reported five complaints over the last month. All involved subjects being currently worked on by Shaffer and Blough. Shaffer stated wunonuaeD BY i ' - JORM MICR46LAB- CEDAR RAPIDS • DES MDIYES 9 10 k1 _y r BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 20, 1982 PAGE 5 he feels all are resolvable. Shaffer thanked the members of the Commission for attending the NFLCP conference held here April 16-18. Responses to the conference so far have been positive. It was agreed the success of this conference was due in part to the high degree of cooperation between the City and the company in working toward common goals. Shaffer also distributed ATC/Hawkeye's proposal for rate deregulation. Blough also stated he hoped to see come out of the Triannual Review an outline of the procedures followed in preparing for and carrying out the review. He expressed the hope that the next Triannual Review in 1985 could be carried out in a more formal, step-by-step approach. An outline of this year's procedures could serve as a source for future proceedings of this type in a time saving respect. Blough mentioned bids are being received and the library and Hawkeye are in a cooperative decision making process with regard to the air conditioning problem at the access center. A time frame for installation of the new cooling system should be worked out within the next ten days. Terry asked Blough about the status of the cultural channel. Blough replied the receiving equipment for it is on Hawkeye's premises and referred further inquiries on the matter to Jerry Yutkin. Blough informed the Commission that the new character generator has been ordered but he had no idea as to a delivery date. Kalergis announced that as a followup to the NFLCP conference, Hawkeye would sponsor a cable workshop for local organizations at the library Friday, May 8, from 10:00AM to noon. Approximately 200 local groups have been invited to participate. Madsen asked what happened to the character generated sports information on channel 22. Blaugh said that Sportswire would have to be consolidated with state or national news. C -Span will then take SportswireIs place on 22. Tester briefly outlined the technical aspect involved in effecting the transfer. NEW BUSINESS Commissioner Discussion: None. Adjournment. Moved by Madsen, seconded by Eskin to adjourn. Unanimously approved. Adjournment at 2:40 PM. Zspec lly submitted, William rew Shaffer Broadband Telecommunications Specialist 141CROFIL14ED BY ' "JORM MICR+LAB'- J CEDAR RAPIDS • DES M014CS J_; _�o 1I i MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MAY 11, 1982 4: 00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Madsen, Johnson, Eskin MEMBERS ABSENT: Pepper MEMBERS EXCUSED: Pepper OTHERS PRESENT: Blough, Hindman, Kalergis, Koester, White of Hawkeye CableVision, Dan Daly, Robert O'Conner STAFF PRESENT: Shaffer, Helling, Brown, Boothroy RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: The 100% universal service policy and the extension policy need to be approved by the BTC and City Council. The company -Commission discussions stemming from the triannual review are still in process. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Terry noted in the future he will be adhering closely to parliamentary procedure. Terry announced there will be no regular June or August meetings, but meetings are set for May 18, 25 and 27 and June 8. A June 1 meeting may be called for. Some revampting of procedures is still needed before the character generator change can be completed. The 100% service determination and extension policy will be discussed at the next meeting. Dan Daly requested use of Free Form on Channel 26 for his campaign for County Board of Supervisor. It was agreed this would be permitted. Resolution of the access center cooling problem is expected within ten days. The City will provide notification to the cable company when development applications are approved. Motion passed that in the matter of new housing areas initiated after April 1979 but before April 18, 1982, and upon request of potential subscriber the company shall provide service no later than December 31, 1982. Motion passed that in the matter of new housing areas initiated after April 18, 1982, the company shall provide service as expeditiously as possible, but in no case shall subscribers be required to wait longer than nine months after the first dwelling unit in that housing area requests service. Motion passed that in the matter of new dwelling units within the City limits and within 200 feet of the existing network, the company shall provide service to any resident of such new dwelling as expeditiously as possible but in any event no later than six months from the date of the first request for service. Motion passed that in the matter of newly annexed areas the question be laid on the table until the next meeting. i J ! MICROFILMED BY I --JORM-- MICR&Ael CEDAR RAPIDS DES MOIRES ( i -V G r Broadband Telecommunications Commission May 11, 1982 Page 2 MEETING CALLED TO ORDER: Meeting was called to order at 4:03 P.M. MINUTES: None. ANNOUNCEMENTS: Terry apologized for confusion at the last meeting and said he will be adhering more closely to parliamentary procedure to avoid similar future situations. With Commission approval this meeting will adjourn promptly at 6:00 P.M. There will be no regular June or August meetings but the Commission will meet on May 18, 25 and 27 and on June 8. All meetings will begin at 4:00 PM. Discussion at the May 18 meeting will cover financial and technical aspects of the triannual review. Service, programming and state-of-the-art/miscellaneous items will be covered at the May 25 meeting. The May 27 meeting will be to finalize discussion. If business cannot be concluded at that time the BTC will meet June 1. Discussion will be based on the following list of resource materials: 1) public input from cable forum and triannual review hearing; 2) city input from the BTC and BTS; 3) company input and comments. Shaffer announced the character generator change has not been completed. Some revamping of procedures is still needed. The shipping date for the modules is May 12. Shaffer distributed copies of the letter to ATC regarding the extension policy as well as the determination regarding the 100% service clause. Terry asked the Commissioners to read this at home and discuss it at the next meeting. If it is acceptable it will be sent on to the City Council. Johnson distributed copies of his minority report. Eskin handed out copies of per�inent newspaper clippings. These included editorials from the Press -Citizen on Channel 29, and Nick Johnson's article. PUBLIC DISCUSSION: Dan Daly praised the Commission for its work on the triannual review. Daly requested permission to use the program "Free Form" on Channel 26 to spotlight his campaign for County Board of Supervisor. Kalergis stated the use guidelines say clearly there shall be no advertising, by definition this means no "ads" which promote buying or using a particular product. She questioned how political speech should be encouraged and how to adjust to allow this type of thing. Brown said he would review the matter before advising the Commission but that the Commission could set parameters. The section of the ordinance at question is 14.83. Johnson agreed with Kalergis' concern over use of the channel for political speech but disagreed that the preclusion of advertising means political. He stated three possible alternative methods of dealing with the question. 1) Under no circumstances would political campaigning be allowed. 2) Encourage any and all political candidates. 3) A "hands-off" approach treating politics the same as any other community programming. Eskin questioned whether a distinction might be made between airing political issues and asking for votes. Eskin also asked if there were a precedent for this. Kalergis said the League of Women Voters had held a cable forum 141CROFILMED BY 1 "JORM MICRbLA E3 CEDAR RAPIDS - DES MOINES i im J_ _�M 1 Broadband Telecommunications Commission May 11, 1982 Page 3 for candidates in a previous election. Terry said he and Shaffer could not develop a policy on this before the June primary. Madsen expressed concern over City Council reaction. Johnson suggested treating this particular request as a special project which could help formulate a policy for the future. It was agreed all are concerned with the sensitivity of the situation. Further discussion ensued. It was agreed that free form on Channel 26 would be made available for use by political candidates. Robert O'Connor distributed a letter listing his concerns in regard to the cable system. One point he specifically requested be addressed is the access center cooling problem. Terry stated this is a joint Hawkeye- Library Board problem which does not officially involve the BTC but which is near settlement. Shaffer stated he had spoken with Jerry Yutkin who will be in Iowa City on Thursday, May 13, to meet with the Library Board. Resolution is expected within ten days. NEW ANNEXATIONS AND SUBDIVISIONS: Doug Boothroy of Planning and Zoning explained that a period of 18 months from preliminary plat approval to actual housing construction is normal although it may take longer. Dwelling construction usually begins once a street is built in the area. Johnson stated that upon reading the section of the ordinance regarding new annexed areas and new subdivisions he felt this should cover everyone. Further general discussion ensued on interpretation of the section and BTC responsibility. Eskin asked what is a reasonable expectation as to the amount of time it should take for an area to be approved for construction. Blough stated the company receives information on new areas approved at the same time as the utility company. The City will include in its application for approval form, notification of the cable company when a development is approved. Further discussion ensued on what is a reasonable time frame in which to expect the company to begin or to complete cabling new areas. Blough stated it would be disadvantageous to go into a new are too soon. The utility company requires a guarantee from the developer before it begins wiring or setting poles. This would also help protect the cable company. Madsen suggested using different criteria for the different areas. Terry suggested different classifications of areas be broken down even further, to wit: 1) areas built after April 1979 and before April 18, 1982; 2) areas built after April 18, 1982, which may be either contiguous or non-contiguous or divided on a density basis. Terry proposed as an alternative a density clause breakdown for cabling of non-contiguous subdivisions which were ruled out by the BTC. Johnson reminded the BTC that his minority report examines the 100% universal service clause, the extension policy and the new annexations and subdivisions clause, and finds a unifying theme throughout; that service be available for everyone at the same cost; and that this is consistent with expecting the company to wire new areas as if they had been there all along. Johnson's definition of what is reasonable would be how long it would take a crew working full time, given equipment and material, if they started tomorrow. There was Commission discussion and disagreement over whether the company's budget cycle ought to be taken into consideration. r 141CROFILMED BY + JORM MIC R/IJLAB j CEDAR RAPIDS • DES MOINES WM J r S Broadband Telecommunications Commission May 11, 1982 Page 4 Slough indicated an amount estimating is set aside each year for capital expansion, two miles of new plant each year. After further discussion, it was moved by Madsen and seconded by Eskin that in the matter of new housing areas initiated between April 1979 and April 18, 1982, and upon request and upon request of potential subscriber the company shall provide service no later than December 31, 1982. Terry, Eskin and Madsen voted aye, Johnson concurred. Motion carried. Slough asked about a contingency of not being able to get on the property. Terry pointed out petitions on unusual cases could be brought before the BTC. Moved by Eskin, seconded by Madsen that in the matter of new housing areas initiated after April 18, 1982, the company shall provide service as expeditiously as possible, but in no case shall subscribers be required to wait longer than nine months after the first dwelling unit in that housing area requests service. Terry, Madsen and Eskin voted aye. Johnson concurred. Motion carried. Moved by Madsen, seconded by Eskin that in the matter of new dwelling units within the city limits and within 200 feet of the existing network the company shall provide service to any resident of such new dwelling as expeditiously as possible but in any event no later than six months from the date of the first request for service. Terry, Eskin and Madsen voted aye. Johnson concurred. Motion carried. In the matter of newly annexed areas it was moved by Johnson and seconded by Madsen to lay the question on the table until the next meeting. Motion unanimously approved. Koester replied to Johnson that West High School is not wired because it is beyond the 300 foot franchise requirement for wiring schools. Kalergis referred Johnson to the section of the ordinance dealing with educational wiring. NEW BUSINESS: Next meeting of the BTC wi11 be May 18, 1982, at 4:00 PM. COMMISSIONER DISCUSSION: None. ADJOURNMENT: Moved by Johnson secondedby Madsen to adjourn with unanimous Meeting adjourned at 6:10 P.M. approval. Res a ully submi William Drew Shaffe ' Broadband Telecommunications Specialist l �" % 14ICROF1 L14ED BY i DORM MICR#LAH f CEDAR RAPIDS •DES MOIRES I 0 go _y 1 A 4 {� MICM ROFILED BY ¢ 1 -�-'JORM--MICR#LAB CEDAR RAPIDS - DES MOINES I V J,� I i MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MAY 18, 1982 4:00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Johnson, Madsen, Eskin, Terry MEMBERS ABSENT: Pepper MEMBERS EXCUSED: Pepper OTHERS PRESENT: Kalergis, Hindman, Blough of Hawkeye CableVision, Dan Daly, Tom Walsh of Cedar Rapids Gazette, Connie Tiffany of Iowa City Public Library _ STAFF PRESENT: Shaffer, Brown, Helling RECOMMENDATIONS TO CITY COUNCIL: I None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: The 100 percent universal service clause determination and the extension policy from Hawkeye need to be approved by Council. The new annexations and subdivisions policy needs to be completed and approved by the BTC and approved by Council. The triannual review discussions are still in - progress. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: i Triannual review discussions will be resumed at the May 25th meeting and continued through the meetings on May 27, June 1 and June 8. A low bid of approximately $3400 has been accepted by Hawkeye for the access center cooling system. The Library Board needs to approve this. A conduit for cable under the Dubuque Street mall has not been located yet, which may mean that soon another downtown city block will be without cable service. Street construction is causing installation problems for Hawkeye. Neither City High nor West High has viable cable service at this time. Hawkeye CableVision has objected to Dan Daley's use of channel 26 for political purposes. Brown stated this use is a violation of the Guidelines and Policies for Community Programming. The by-laws state Hawkeye has the right to refuse an application for use of the channel. Kalergis requested the BTC take formal action to resolve the issue. Motion by Johnson failed to adopt an interim policy of permitting candidates for local public office to use the cable system in the same manner as any other Iowa City citizen may use it. Although the current guidelines have -been endorsed by the BTC in cooperation with Hawkeye, it was agreed that both parties would continue to work toward reviewing and revising political use guidelines. Motion by Johnson to write a letter to Daly to explain the BTC's decision in regard to political use of Channel A 4 {� MICM ROFILED BY ¢ 1 -�-'JORM--MICR#LAB CEDAR RAPIDS - DES MOINES I V J,� BROADBAND TELECOMMUNICATIONS COMMISSION MAY 18, 1982 PAGE 2 26 was passed unanimously until May 25. MEETING CALLED TO ORDER: Items 8 through 11 of May 18 agenda tabled Meeting called to order at 4:05 p.m. MINUTES: Terry noted a small number of typographical errors in the minutes had been corrected. Moved by Johnson, seconded by Madsen, to approve the minutes for March 9, 1982, as read, unanimously approved. Moved by Madsen, seconded by Johnson, to approve the minutes for April 28, 1982, unanimously approved. Moved by Madsen, seconded by Eskin, to approve the minutes for May 4, 1982. Madsen, Eskin, and Terry voted aye. Johnson concurred. Motion carried. The new subdivisions/new housing areas policy will be reviewed as the first item on the next agenda before being referred to the City Council. Due to length of today's agenda, there will be no discussion of the triannual review. The May 25th meeting will cover the areas of service and programing. Financial and technical aspects will be dealt with on the 27th. State-of-the-art and miscellaneous will be dicussed on June 1 and conclusions on all aspects drawn at that time. The final written presentation will be prepared for the June 8 meeting prior to presentation to Council. It was agreed these schedule changes were satisfactory. Madsen stated she is impressed with all the reports and responses to questions she had received from everyone involved. Johnson agreed. PUBLIC DISCUSSION: Dan Daly spoke on behalf of a quick resolution to the cooling problem at the access center which has recently been shut down. He stated he still hopes to use the access channel for his political campaign. He noted that competition for time on pay media is difficult for low-income candidates. Johnson asked for a report on how long the studio has been shut down. SPECIALIST'S REPORT: Shaffer distributed copies of his Management by Objectives report required by City, a schedule of programming on government channel 29 for the coming month, and copies of letters to the Library Board from two individuals. Eskin noted she had also received complaints on this problem. Shaffer said he would draft a letter to the University on cabling Hawkeye Court. Shaffer said he had received 13 complaints last month including five on the air conditioning in the access center, one on a billing proble., three on getting cable service, and four responses to an ad in regard to receiving service which will be addressed under 100 percent universal service. Shaffer will break down the input for the triannual review into the categories outlined above to facilitate discussion. 1 MICROFILMED BY I JORM MICR+LAB'- 1 CEDAR RAPIDS • DES MOINES I 'II r y BROADBAND TELECOMMUNICATIONS COMMISSION MAY 18, 1982 PAGE 3 HAWKEYE__ SR_ EPORT: Blough stated a low bid for installing the cooling system at the access centers of $3,295 plus tax (totalling approximately $3,400) had been accepted by Hawkeye and will be presented to the Library Board next week. This will be a 26,000 BTU water-cooled unit. He said th control room equipment generates heat itself, adding to the overall cooling problem, and necessitating shutdown of the studio to avoid breakdown of the equipment. Hindman noted a new service contract with Sony calls for Hawkeye's equipment to be repaired at Video Midwest in Davenport on a priority basis instead of being sent to Denver. Blough indicated options for a temporary solution on the cooling problem were few. A four to six week interval can be expected on installation, after approval by the Library Board. The unit itself can be installed in a matter of hours. Tiffany noted approval of the plan by an engineer should result in Library Board approval. She urged Blough to be sure to get the item on the agenda for the upcoming meeting one week from this Thursday. Terry asked if the studio would be shut down for the next four to six weeks. Kalergis said editing is still going on, but the studio switcher can't be used until the air conditioning is working. Blough will check on an interim solution to bridge the gap until installation of the permanent system takes place. Terry expressed extreme dissatisfaction over the length of time it has taken to resolve this situation and over the center being shut down because of it. Johnson agreed. Blough stated he will keep Shaffer informed of progress on a daily basis. The center has already been shut down for a week. Blough said there is supposed to be a conduit under the Dubuque Street mall between the alley between Washington and Clinton Streets. So far it has not been located. If and when it is found, underground cable service can be brought to the block bounded by Washington, Dubuque, College, and Clinton. Currently, this area is served by aerial lines which is being removed by City order. When the utility company removes its poles, the cable company will be denied access to the block, leaving two downtown city blocks without cable service. Helling and Shaffer will help Blough follow-up on this. Helling stated it was his understanding that specifications did call for construction of the conduit for cable. The downtown block bounded by Burlington, Dubuque, Washington, and Clinton has a similar problem, but the conduit is there and only a line extender and a couple of taps are needed and service to that block will be activated. This block includes Maxwell's and the Fieldhouse bar. Torn up city streets are causing Hawkeye installation problems in many areas of the city. Johnson noted at this time in line with franchise wiring agreement, that the two public high schools are not wired. He suggested a letter be sent to the School Board in order that the record shows the BTC had addressed the problem during the triannual review process. Kalergis said Koester and Blough have been working with West High and the School Board to encourage extension.he West school High district beyond teuthe p foot hecost of fran franchise requirl ementfor wiring schools. City High is currently wired with two 300 foot aerial i MICROFILMED BY 1. -JORM MIC RbLAB 1 CEDAR RAPIDS DES MDI NES i M r BROADBAND TELECOMMUNICATIONS COMMISSION MAY 18, 1982 PAGE 4 drops but some technical adjustments are still necessary to make this system viable. A copy of the letter to the School Board from Hawkeye will be sent to the BTC. Moved by Johnson that the BTC send a letter to the School Board indicating the Board's options on the matter. Motion failed for lack of a second. Blough suggested the BTC consider making a field trip to observe difficult cabling situations. POLITICAL CABLECASING GUIDELINES: Hawkeye CableVisions has objected to Dan Daly's political use of channel 26. Brown stated based on his research, Dan Daly's use of the public channel to promote himself as a political candidate is a violation of the use guidelines. Johnson objected to having to review the matter, which he felt that the Commission had dealt with and disposed of last week. He distributed copies of the statement he had prepared in regard to the question and urged the BTC to reaffirm its position of last week. Madsen distributed copies of an alternative approach she had prepared as a possible resolution. Terry said the by-laws state Hawkeye has the right to refuse an application for use of the channel. If refused, the party has the right to appeal to the BTC. Kalergis pointed out the BTC has not taken formal action on the Daly request in the form of a motion. Johnson felt that the informal agreement of the BTC was sufficient to express its feeling on the matter. Kalergis questioned whether informal agreement was enough for Hawkeye to proceed in a manner which would put the company outside its stated guidelines. Kalergis requested the BTC act formally on the question. Moved by Johnson, seconded by Eskin, that inasmuch as the BTC is in the process of formulating rules for the political use of cable, and is desirous of as much experimental use and results of testing as possible, that the BTC adopt an interim policy (until a permanent policy can be formulated) of permitting candidates for local public office to use the cable system in the same way as any other Iowa City citizen could use it; that this be done in a fair and even-handed way. Discussion followed on what length of time constitutes advertising. Brown pointed out that the key factor is content, not time. Johnson said the United States Congress has stated that no broadcaster shall interfere with the content of a political statement. Johnson agreed that the BTC may find when formulating its full policy in this matter that the federal guidelines are not applicable in the local cable situation. Brown reminded the group that Hawkeye's current guidelines are the ones the public has to abide by, and they have been endorsed by the Commission. The Commission, in cooperation with the grantee, has the right to revise the guidelines. Hindman stated Hawkeye's intent in this question is to protect the channel for the public, not simply to prevent Daly from using it. Kalergis stated other candidates have already been prevented from using the channel for this purpose by reason of the fact that guidelines prohibiting such use have been in effect to this time. Johnson's feeling is that these guidelines may be interpreted in ways other than the one Id ICROFIL14ED BY + I' -"DORM - MIC MO AB , � CEDAR RAPIDS DCSES Id019E5 0d 1 r BROADBAND TELECOMMUNICATIONS COMMISSION MAY 18, 1982 PAGE 5 Hawkeye now propounds. It was suggested a candidate might be permitted to use the channel for political statements if he did not directly ask the viewer to vote for him. 'The vote having been called for, Johnson and Eskin voted aye, Terry and Madsen voted naye. Motion failed for lack of a majority. Terry stated his belief that if the Commission intends to change the guidelines it should go through the proper procedures in doing so. Following discussion at this point, it was moved by Johnson to repeal the language relating to political advertising in the guidelines and policies for community programming so that the section read only, "No advertising material designed to promote the sale of commercial products or services may be cablecast"; that this suspension continue until such time as the Commission comes forward with its formal political use rules, and that during this interim political use be permitted by any candidate for local office for the purpose of experimentation in gathering data in order for the Commission to better formulate its policy. Eskin seconded the motion. Terry asked whether Brown felt, in legal terms, comfortable with this motion. Brown said any policy formed must be a cooperative Commission -company endeavor. Madsen stated she is opposed to the BTC changing the rules. Terry asked Blough if the company could live with the policy as stated in Johnson's motion. Blough questioned what the implications would be in terms of Hawkeye's responsibility to other candidates if this policy were adopted. In answer to Terry's question, Blough responded he would not feel comfortable with this policy. After further discussion and the vote having been called for, Johnson and Eskin voted aye, Madsen and Terry voted nay. The motion failed for lack of majority. Terry suggested that two motions designed to resolve the issue in favor of political use of the channel having failed, the BTC allowed the rules to stand as currently written. It was agreed the entire matter be taken up for full consideration at a subsequent time. Madsen moved and Terry seconded the BTC write a letter to Dan Daley indicating the decision of the BTC in regard to use of the channel by political candidates is to continue to abide by the rules as they are currently written and that Daly be in touch personally with Hawkeye to see if the problems which have arisen can be resolved. Madsen and Terry voted aye. Johnson and Eskin voted nay. Motion failed. Johnson moved that the BTC write Dan Daly that 1) as we have before us your request for political use of .the community channel; 2) as you know we are in the process of formulating a policy with regard to political use of the cable system; and 3) the Commission was unable to muster three votes for any action with regard to your request. Eskin seconded the motion. The motion having been made, seconded and the question called for, the vote was unanimous and the motion carried. Johnson moved and Madsen seconded that items eight through 11 on today's agenda be tabled until the next meeting, May 25th. Madsen requested a clarification on the reason for discussing the items pertaining to the 100 percent service and extension policies. Terry explained these matters and the annexations and subdivisions policy needed to be reviewed by the BTC prior to final formal recommendation to the City Council or. ATC. Discussion closed on the question called for, the motion passed by unanimous vote. MICROFILMED BY JORM MICROLAS CEDAR RAPIDS - DES MOINES J F/ I BROADBAND TELECOMMUNICATIONS COMMISSION MAY 18, 1982 PAGE 6 r°), NEW BUSINESS: The next meeting of the BTC will be May 25th at 4:00 p.m. COMMISSIONER DISCUSSION: None. ADJOURNMENT: Moved by Madsen, seconded by Johnson the meeting be adjourned. Motion approved unanimously. Meeting adjourned at 6:20 p.m. Respec fully submitted William Drew Shaffer Broadband Telecomaunications Specialist I P � F ICROFIL14ED BY MICM-"'R+LAB'-CEDARRAPIDS DES MDI� i j r _i l 1 i I I BROADBAND TELECOMMUNICATIONS COMMISSION MAY 18, 1982 PAGE 6 r°), NEW BUSINESS: The next meeting of the BTC will be May 25th at 4:00 p.m. COMMISSIONER DISCUSSION: None. ADJOURNMENT: Moved by Madsen, seconded by Johnson the meeting be adjourned. Motion approved unanimously. Meeting adjourned at 6:20 p.m. Respec fully submitted William Drew Shaffer Broadband Telecomaunications Specialist I P � F ICROFIL14ED BY MICM-"'R+LAB'-CEDARRAPIDS DES MDI� i j MINUTES CIVIL SERVICE COMMISSION MAY 18, 1982 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Maxwell, Orelup, Walker STAFF PRESENT: Carroll, Morris PUBLIC PRESENT: Dan Oreckman, President of Iowa City Patrolman's Association; Paul Sueppel, Representative of Iowa City Patrolman's Association; Tom Walsh, Cedar Rapids Gazette SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order at 7:34 PM by Chairperson Arletta Orelup. DISCUSSION OF THE POLICY TO REINSTATE TERMINATED EMPLOYEES: Chairperson Orelup asked for public comment on the proposed change to the existing Reinstatement Policy extending the reinstatement period to two years. Sueppel asked the Commission of what authority did it have to waive testing procedures for certain individuals. Citing Section 400.17 of the Iowa Code, Sueppel stated that returning employees should be retested and certified like everyone else. Clarification of an existing policy .(effective date: October 16, 1979) was made by the Commission and the Commission stated that the subject at hand was the extension of the one year reinstatement period to two years. Sueppel requested that the Commission not extend the existing policy's one year limitation any further and to possibly rescind the entire policy at a future date. Sueppel requested that the Commission have more say in the rehiring of returning employees rather than leaving the rehiring process up to the City staff. The Commission related the current testing process for new applicants. Sueppel' requested that one member of the Commission be present at all"police testing procedures. The Commission agreed to make an effort to have a representative at future testing procedures. Dreckman'stated that the Patrolman's Association has no problem with the current policy unless it's found illegal under the Iowa Code. The Association's feeling is that the longer a person is away the more desirable it is for the City to retest. Oreckman stated that you have to draw the line somewhere. The Association doesn't want to extend the one year limitation. Carroll Human Relations Director stated that an examination can take many forms. Carroll stated that Section 400.8 of the Iowa Code gives the Commission board discretion in determining guidelines for conducting examinations. ' MICPOFIL14ED BY f I" -"JORM MICR+LA13 -{ Ij CEDAR RAPIDS • DES MOIYES I Civil Service Commission May 18, 1982 Page 2 Sueppel and Dreckman suggested that background checks be done on all potential candidates who test out well in both the physical agility and written tests and be interviewed regardless of the numbers or time involved. They stated that this is the Commission's job to make sure the best applicants are certified. The Commission agreed to make every effort to accurately evaluate the interviews and test scores before certifying a list. The Commissionoapplicants and would bthat time e an impossiblenot eto interview such task to perform in large timely mans r. app a timely manner. The Commission extended an offer to current City police officers to sit in on the entry-level interviews and offer feedback. POLICY MODIFICATION: nd Dreckman would be The commission if is ed Suesseonarev. wed the n credentials of the current f othe eyreturning employee and ruled on the applicant's Rsu tabi i thorfotyehi a and The forwarded this recommendation to the app 9 ng authority would retain discretion in making the rehire decision. Sueppel and Oreckman both agreed that this would o l satisfy them, but would need e dito get back to the membership language: "Theereques requesting formerThe s emploion agreed ee shall submit request to the Civil Srvce Commission." for the existing language in item #2 of the current policy. The Commission decided to table further discussion on the policy to allow the Commissioners to review Section 400.17 of Iowa Code and to allow Sueppel and Oreckman to meet with the osed changes. Sueppelrequestedrequestedthe othat 'a Association to discuss the prop proposal be forwarded to the Patrolman's Association rough draft of the for its review. A meeting was scheduled for 12:00 (noon) May 25, 1982, for final discussion and approval of the proposed policy. The Commission asked Sueppel and Dreckman to forward any feedback from the Association prior to the meeting. TheSueppel Commission the es to olsend copies of all Commission agendas and minutes to Iowa Code Sueppel requested that the Commissiof on review ity C1e k. Section C400.4 of ostated that regarding the delegating Po John Hayek (former City Attorney) researched and wrote a legal opinion regarding this matter. The meeting was adjourned at 9:10 PM. ' MICROFILMED BY �. JORM MICROLAB' CEDAR RAPIDS • DES M014ES 90l 7 J1 IOWA CITY MUNICIPAL AIRPORT COMMISSION Iowa City Civic Center May 20, 1982 Members Present: Saeugling, Schmeiser, George, Tiffany, Redick Staff Present: Zehr, Brown, Wright Guests Present: Bud Neuzil, E.K. Jones, Mrs. Jones, John Morrissey (Weekly News) Chairman Saeugling called the meeting to order at 7:40 p.m. and introduced the newest member, Joseph Tiffany. The minutes of the April 15 meeting were considered and approved. I Manager Zehr presented the bills for the month and explained them briefly. Zehr recommended the Commission purchase a dumpster for $380 to replace the 30- j gallon trash cans presently being used; the members agreed to the purchase. Saeugliag moved to approve the bills for payment; second by George; all voted aye. jZehr asked to change the order of business and consider Item 3-b, the City Code of Ordinances pertaining to the Airport, next. He distributed copies of a draft of revisions which would update some old "blue laws" and would also incorporate the minimum operating standards for the airport into the Code. The revisions were examined and discussed at length. They will be rewritten and the clarified version will be considered at the next meeting. Returning to Item 3-a of the agenda, Zehr presented a letter from the Iowa City Flying Service, agreeing to the terms of the new lease. Zehr distributed copies of a draft of the new lease and asked the members to carefully review the draft during the next few weeks so that it can be finalized before July 1, 1982. In regard to the Master Plan, Zehr explained that L. R. Kimball and Associates has not updated the airport maps, due to a personnel problem. Zehr also noted that the funds for the MALS Localizer have been withdrawn by the FAA. He added that he hopes the funds will eventually be available through ADEP. In order to alleviate a problem with mud around the new corporate hangar building, Zehr suggested putting gravel around the entrance aprons, for a cost of about $2,900. The Commissioners agreed to the plan. Zehr reviewed recent rental and utility payments from AGRI Services and report -ad the renter to be $1,267 in arrears as of May 15. He asked for direction from the Commission for himself and Attorney Brown to negotiate a new lease with the renter; such direction was given. In regard to State Grant Projects, Zehr reported the Commission now has the authority to proceed with installation of radio -controlled runway lights and a non -directional beacon. These were discussed, and it was decided the NDB j should be installed in the middle of the field, rather than on Runway 24. Zehr was instructed to proceed with the plans. For his report, Chairman Saeugling expressed concern about the condition of the runways. He proposed reporting these conditions to the FAA, and also suggested that he and Zehr work with the Iowa Pavers Association to determine the cost of i overlaying the runways with concrete. I I I M 1 IAICAOEILMED BY MICR+LAB J CEDAR RAPIDS DES MOINES i F I Iowa City Municipal Airport Commission May 20, 1982 Page 2 In response to a call for input from the public, Zehr relayed an offer from the Iowa City Aviation Association to provide two picnic tables to be placed south of the terminal building for use by the public. The meeting was adjourned at 9:10 p.m. Recorder: Priscilla Wright �1 I4ICROFILMED BY __� l "DORM 'MICR+L:A:9 i111 CEDAR RAPIDS DES MOINES LA J� f{ i I I i i f ' i J� i MINUTES BOARD OF ADJUSTMENT MAY 5, 1982 4:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Vanderhoef, Slager, Milligan, Barker, Harris MEMBERS ABSENT: None - STAFF PRESENT: Woito, Knight, Siders, Behrman FORMAL ACTION TAKEN: V-8202 - V-8206. The request for facia signs in the five applications set forth in staff reports for the QuikTrip Corporation was denied. 2. V-8202 - V-8206. All remaining portions of the QuikTrip applications were deferred untlthe first meeting of this Board after October 1, 1982. 3. V-8207. The application submitted by Daniel J. Kramer for a variance to e on 8.10.23 of Zoning Ordinance to permit construction of an attached garage in the required yard area for the lots located at 405•Ronalds Street was approved subject to the following conditions:. that is be limited to the dimensions and location set forth in the application and further limited by the requirement that the proposed garage be constructed in such a way as to cause it to appear to be an extension of the existing structure. RECOMMENDATIONS TO CITY COUNCIL: That the City Council address the matter of signs for gas pricing and type of service offered (i.e. full service or self service) in the Zoning Ordinance. SUMMARY OF DISCUSSION: Harris called the meeting to order. Behrman called the roll. Harris briefly outlined the procedures followed by the Board of Adjustment. VARIANCE ITEMS: V-8202. Public hearing on an application submitted by QuikTrip Corporation for a var ance to Section 8.10.35 of the Zoning Ordinance to permit retention of a greater number of signs than permitted at 955 Mormon Trek Boulevard. V-8203. Public hearing on an application submitted by QuikTrip Corporation for a variance to Section 8.10.35 of the Zoning Ordinance to permit retention .of a greater number of signs than permitted at 225 S. Gilbert Street. V�variPublic hearing on an application submitted by QuikTrip Corporation for a -variance to Section 8.10.35 of the Zoning Ordinance to permit retention of a greater number of signs than permitted at 123 West Benton Street. V-8205. Public hearing on an application submitted by QuikTrip Corporation for a variance to Section 8.10.35 of the Zoning Ordinance to permit retention of a greater number of signs than permitted at 301 Market Street. 1 MICROF]LIIED BY }I ,- --JORM MICR+LLAB' t CEDAR RAPIDS • DES MOINES jc'_ [m J1 r Board of Adjustment May 5, 1982 Page 2 V-8206. Public hearing on an application submitted by QuikTrip Corporation for a variance to Section 8.10.35 of the Zoning Ordinance to permit retention of a greater number of signs than permitted at 25 West Burlington Street. Knight reviewed the staff report, stating that the applicant wishes to retain additional signage .which was erected without a sign permit. Knight explained the various types of signs which were being requested for each QuikTrip location: a second at five store locations, facia signs, two extra free- standing gas price signs at two store locations, and a sign attached to a canopy over the gas pumps at one store location. Knight stated that, if more signage was needed, the proper course of action would be to amend the ordinance to permit all businesses the same amount of signage. The staff recommended denial of the application for a number of reasons, among them: 1) no finding of unnecessary hardship, 2) lack of uniqueness, and 3) it was contrary to the "spirit of the ordinance" in that (a) one use would be permitted to exceed the limit of the ordinance, thereby giving them an undue advantage and (b) the signs were erected without a sign permit. Knight stated that three objections to the variance request had been received from the public: 1) Robert Beall, 209 East Fairchild, 2) Economy Advertising, 117 Linn Street, and 3) the Pastor at St. Mary's Church. All three objections related to the store at 301 Market Street. Mike Stanford, Manager at the QuikTrip Corporation, spoke in favor of the application, stating that the sign company hired by QuikTrip to erect their signs had erred in not obtaining the necessary sign permits. Stanford emphasized that QuikTrip Corporation had not intended to circumvent the sign ordinance. Stanford stated that the signs which are classified as facia signs were felt to be comparable to window signs, which are allowed but not used due to the clutter they create. Stanford stated that both the canopy signs and free- standing cube signs were erected to inform their customers of the type of service they provide and the price. He also pointed out that the Department of Agriculture has proposed requirements regarding the posting of gasoline prices and type of services offered (i.e. full or self service). Stanford stated that the cube signs are attractive and do not detract from the community or other surrounding businesses. Stanford pointed out that a number of gas stations have illegal signs as well, which may show that gas stations need this type of sign. William Dull, 320 E. Jefferson, spoke in opposition to the variance requested for the 301 Market Street location. Dull agreed with the staff's findings, stating that QuikTrip is also responsible for a large amount of trash in the neighborhood. Bob Crane, 609 Manor Drive, president of St. Mary's Church council, spoke in Opposition to the variance requested by the 301 Market Street QuikTrip. Crane stated that the Church Council was unanimous in its opposition to further signage, citing the disfigurement of the area, the placement of the store and the environment it has created, as reasons for the opposition. Crane expressed concern over the trash and traffic generated by this store. Stanford wondered whether each application would be dealt with individually and Idoito replied affirmatively. 1 I 141CROEILI4ED BY A -JORM MICR#LAS CEDAR RAPIDS • DES MOINES 903 1 W Board of Adjustment May 5, 1982 Page 3 Harris wondered how the City was handling the posting of gas prices, both the smaller signs attached to the gas pumps and the larger signs. Siders explained that this was the first attempt by the City to control the proliferation of these illegal signs at gas stations. Knight stated, that attaching gas price information to the one permitted free- standing sign would be legal, as the entire area of the sign would be considered as one sign. Siders noted, however, that it was illegal to attach signs to the light poles near the gas pumps. Vanderhoef wondered whether the two-faced sign on the gas island canopy would be allowed and Siders explained that, if no other free-standing sign was on the premises, then it would be allowed; otherwise no. Vanderhoef asked Stanford what the Department of Agriculture required. Stanford explained again that the posting of gas prices and type of service offered was part of proposed requirements. Barker wondered if past applications by QuikTrip had been complete, etc. when submitted and Siders replied that they had been complete, as were most other applications submitted for permits. Harris asked if the "interchangeable" sign could be considered a window sign, although it was not in the window. Siders said no, and pointed out that the limitations on window signs were far more restrictive than those on facia signs. He noted that the subject signs would be too large if placed in the window. Woito asked Stanford why the three signs at the corner locations could not be placed around the corner where they are permissable. Stanford explained that signs are always put in the front of the store and, while in violation of the ordinance in terms of location, the signs conformed to the size requirements. Siders stated that this was the case. Stanford submitted a picture of the signs for the Board's inspection. Dull spoke against the request, emphasizing that a case had not been made to grant the variance. Barker wondered at the difference between informational signs and advertising signs. Knight explained the differences between directional signs, identification signs and advertising signs, as defined in the Code of Ordinances. Barker expressed sympathy for the problem of posting gas prices, stating that consumers like to know the cost of gas and the type of service offered prior to pulling into the gas station. Barker stated that, while not supporting a variance for the second facia signs, he would support something to allow QuikTrip to conform with the practices and customs of all the other gas stations. Barker stated that hardship and uniqueness would support the allowance of gas pricing signs. Knight pointed out that the questions of gas price signs was common to all uses which sold gasoline, and should be dealt with by amending the ordinance rather than granting one business a variance. �0 3 ' RIcnorILRED BY "JORM MICR#LAB _1 1 L CEDAR RAPIDS •DES I40INES I` _y -Y Board of Adjustment May 5, 1982 Page 4 Slager asked if Siders intended to cite all gas stations and Siders replied that any such uses not in compliance with the ordinance would be cited. Vanderhoef wondered how long an amendment to the ordinance would take and Woito replied it would be several months. Knight stated that, in the past, the board 7 had made recommendations to the City Council to look into possible amendments. Barker stated that that alternative would disregard the unique situation QuikTrip Corporation was in. Barker stated that the Board should not look to future legislation when making its decisions. Milligan stated that to grant QuikTrip a variance because it was the first cited would grant them special status. Milligan stated there was not sufficient reason to grant the variance. Barker stated the opinion that the gas signs were informational rather than advertising. Knight referred to Section 8.10.35.8.C(6) of the Code regarding CH zone sign regulations and read what signage was permissible for gas stations. Knight pointed out that the problem may be with the ordinance. The members wondered if a "no smoking sign" would be permitted and Siders explained that such signs as required by the regulatory code were allowed. Woito stated that the Board could clearly distinguish between advertising and warning signs. Milligan stated that they were having problems doing just that. The members debated whether self service signs were promotional or. informational. Woito noted that the question would apply equally to every gas station in town, and therefore, the subject applications for a variance have no unique qualities or hardships. Barker pointed out that the signs were being allowed elsewhere. Woito stated that that was a matter of enforcement, not the uniqueness of the application. Siders stated that no one was opposed to what QuikTrip wanted to do but a variance was not the route to follow; the matter needed to be addressed in the code. Vanderhoef asked whether QuikTrip would be forced to remove its signs if the variance was denied and a recommendation was made to the City Council that the ordinance be amended. Siders explained that the building inspectors would wait until the result of the proposed code changes prior to enforcing the removal of illegal signs. Harris reviewed the alternatives available to the Board. Slager moved that the Board recommend to City Council that it address the matter j of signs for gas pricing and type of service offered (i.e. self-service or full) in the zoning ordinance. Vanderhoef seconded the motion. The motion carried unanimously. Barker moved that the request for facia signs in the five applications set forth in the staff report for the QuikTrip Corporation be granted the variance. 9�3 aHICRO(ILMED BY ' ..� �. ... JORM- MICR46LAB.. { L 1 CEDAR RAPIDS • DES MOINES r h� 1 _y • Board of Adjustment May 5, 1982 Page 5 r Vanderhoef seconded. The motion failed 0 to 5; the applications for a variance to permit additional facia signs was denied. Barker moved that all remaining portions of the applications be deferred until the first meeting of the Board after October 1, 1982. Milligan seconded. Barker wondered how the applicant felt about the possibility of deferral. The application offered to withdraw the parts of the applications dealing with the gas price signs if they could remain posted until an amendment is passed. j Harris stated that, if the Board deferred its decision until October, it would 1 inhibit enforcement of this interpretation, providing an interim period so that J QuikTrip would not have to conform. Siders stated that all proceedings would be Ij stayed until a decision was rendered by the Board. j Stanford wondered if the citations could be withdrawn. Siders stated that they could not, nor could he proceed with enforcement regarding the signs on the gas 1 pumps until the Board rendered a decision. The motion carried unanimously. The Board recessed at 6:25 and recovened at 6:33. i V-8207. Public hearing on an application submitted by Daniel J. Kramer for a va ante to Section 8.10.23 of the Zoning Ordinance to permit construction of an attached garage in the required yard area for the lot located at 405 Ronalds Street. Knight explained that the application was requesting a variance to Section 8.10.23 (yard regulations) •and 8.10.21.E(b) (concerning nonconforming• buildings). Knight explained the reasons for the non -conformity of the 1 property. Knight pointed out while the property's value would be greater with the garage, enforcement of the ordinance did not decrease its value and i therefore, no hardship existed. Knight stated that there was nothing unique about the property. Knight also noted that granting a variance would not adversely affect the surrounding property and would allow for the storage of items in the garage which might "clutter" the yard otherwise. The staff recommended that the variance not be granted. Harris wondered whether granting the variance would increase the nonconformity j of the property and Siders stated that it would. Daniel Kramer, 405 Ronalds Street, spoke in favor of the application, stating the he had been attempting to improve the property since he purchased it. Kramer stated that the adjacent property owners were supportive of the garage, as it would improve the appearance of his yard. Kramer stated that the garage would therefore be beneficial for the area. Barker wondered if the garage would have the same roof line as the house and be constructed of the same materials. Kramer stated that it would. 903 Id ICROr ILMED BY ..._1 1 JORM MICR#LAB CEDAR RAPIDS - DES MOINES Board of Adjustment May 5, 1982 Page 6 t Milligan wondered about the distance of the house from its nearest neighbors. Bob Moninger, 320 Ronalds, spoke in support of the application. Moninger stated that the property has been dramatically improved since its purchase by the applicant. Knight read a letter from Robert Crane, Crane and Associates, 6 E. Benton, in favor of the variance. Crane stated that the improvements in the lot have demonstrated pride in ownership. Milligan wondered if the property was a uniquely small lot in that part of town. Moninger stated that that size of the lot was not unusual in that section of town. Slager stated that she felt the lot was unique in that it was a non -conforming lot. Knight stated that many -other nonconforming lots have the same problem. Vanderhoef wondered if the new zoning ordinance changed the requirements regarding nonconforming lots. Woito could not recall. Slager stated that prohibiting the building of the garage devalues the property and creates an unnecessary hardship. Barker moved that the variance be granted and limited to the dimensions and locations set forth in the application and further limited by the requirement that the proposed garage be constructed in such a way as to cause it to appear to be an extension of the existing structure. Slager seconded. Barker stated that the uniqueness was found in the fact that the property is located in the north end of town, where topography, grade and lot sizes were established by platting done many years ago, and the lot is now being impacted by modern day requirements. He also felt that hardship exists in that the house was in disrepair and has now been resurrected as a credit to the neighborhood and the owner seeks only to continue that process. Barker differentiated from constructing a building on a bare lot versus adding a garage. Milligan stated that, with regard to the percentage of lot covered, the intent of the ordinance is not being subverted because it is smaller than most of the lots mentioned in the ordinance. Knight pointed out that that was why it was a nonconforming lot. The motion to grant the variance carried unanimously. OTHER BUSINESS: The consideration of the minutes of March 11, 1982, was deferred. The meeting adjourned at 7:11 P.M. r Taken by Sara Behlmen.(__'*) Approved by: Ooug as •B>throy \ I \> ----_._ . =RAPIDS - 1. f I f qo3 J �r (y% MINUTES IOWA CITY HOUSING COMMISSION WEDNESDAY, MAY 5, 1982, 3:30 P.M. COMMISSIONERS PRESENT: Haendel, Karstens, Krause, VanderZee COMMISSIONERS ABSENT: Logan, Ringgenberg, Farran STAFF PRESENT: Seydel, Flinn, Barnes, Kucharzak, Hillstrom I 1. Meeting called to order by Chairperson Haendel at 3:30 p.m. I I 2. Minutes of meeting of April 7 1982, were approved as mailed on motion by Karstens, seconded by VanderZee, approved 4/0. 3. Report - Domestic Violence Project - Pat Meyer explained that this program is for women who are experiencing a violent situation in the home. She reported on the numbers of women and children being served in residence as well as crisis counseling by phone. She reported that a few homes are available for men in similar situations. She indicated that they are beginning to see more elderly abuse. The Center is staffed primarily by volunteers plus administrative staff. 4. Report - Community Mental Health Center - Carol Lear explained the operation of the Mental Health Center and indicated that the greatest ` housing need they are seeing is for persons immediately out of the hospital in need of emergency housing. She indicated that many of them have to go back to the hospital because they need food and , shelter. ! 5. Housing Rehab - Barnes presented a request for weatherization loan, self-help. Moved by VanderZee, seconded by Karstens, approved 4/0. i 6. Historic Preservation - Hillstrom reported that the task force has i completed two of its three goals (i.e., survey of housing stock and have placed two north -side districts on National Register). The third is the new ordinance which is in draft stage and referred to Planning and Zoning. It may go back to the task force and back to the Planning and. Zoning Commission prior to Council. Concerns were expressed on restrictions placed on homeowners, primarily cost of restoration. VanderZee pointed out that while it is important to preserve the housing stock, it could be counter- productivP if persons are afraid to buy because of too many restrir:/uns. I 90 y r. . r MICROFILMED BY -'JORM "MIC RbLAB- { CEDAR RAPIDS - DES MOINES + 1 � I 1 I _ -A-da 1. r1 MINUTES IOWA CITY HOUSING COMMISSION MAY 5, 1982 PAGE 2 ii 8. fl' _ 9. 10 11. 12. CCN - VanderZee reported on CCN's final recommendations concerning the distribution of COBB funds. He indicated that housing rehabili- tation and weatherization was reduced from $145,000 to $136,000; that public housing acquisition was awarded $75,000, but moderate rehabilitation eliminated since it was understood the public housing acquisition money could be recouped at a later date and channeled into rehab. Additionally, code enforcement was allocated $12,000 and $4,000 recommended for employing a summer intern to research and study congregate housing. Coordinator's Report - Seydel reported rent paid in the amount of $70,211 on 404 units and presented 35 applications for approval. Public Housing - 22-3 - Seydel reported the last 18 units were purchased the first of April and occupied by the 16th with* no punchlist. The average tenant rent is $130.41. Public Housing - 22-4 - Permission has been given by Council to actively pursue the purchase of a piece of property for this project. Sites under consideration were discussed. Moderate Rehab - Seydel advised we have one year to get under contract or lose. Commissioners were advised to review the financial plan previously distributed. Recommended Code Changes - Kucharzak reviewed the history of the proposed changes in the Housing Code and that at Council request it was being rewritten to exempt owner -occupied except for fire safety. Moved by Karstens, seconded by VanderZee, approved 4/0, that Commission delay action pending legal assessment. Congregate Housing - Nothing new has been done. Emergency Housing - Commission reiterated its concerns for the many unmet needs and decided to continue with outside speakers from other social agencies working with persons in need of various types of housing. They recommended someone from Iowa City Residence for Women and Social Services relative to foster care for June meeting. General Discussion - Kucharzak expressed concern about requirement of a majority of members present at Housing Appeals Board agreeing on decisions. Kucharzak reported that they are presently remodeling HIS quarters and are anticipating firefighters reporting May 17 --two in morning and two in afternoon. 1' MICROFILMED BY l_I ' 'JORMMIC R+CAB- CEDAR RAPIDS - DES MOIYES I I,.. ..J C 0 J; ,. _y } I a 1 C 0 J; ,. -;m MINUTES IOWA CITY HOUSING COMMISSION MAY 5, 1982 PAGE 3 Kucharzak reported on IAHO workshop. Commission decided to meet in Library for June meeting in order to view videotapes of housing training sessions. 13. Election of Officers - Election was postponed until fall to enable new members to become acquainted with other Commissioners. 14. Adjournment - Moved by Krause, seconded Karstens, that meeting be adjourned, approved 4/0. Adjourned 5:30 p.m. Approved by: Gol Bene B. Haende I Thairperson t MICROFILMED BY -, -J -- ---f-- J CEDAR RAPIDS • DES MOINES I) t I 90� Lot, i j i 1 I . I ; 90� Lot, f is MINUTES SENIOR CENTER COMMISSION MAY 5, 1982 12:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Margaret Clover, Gladys Scott, Michael Kattchee, Larry Carlton MEMBERS ABSENT: Jean Williams, Bill Coen, Allen Arenson STAFF PRESENT: Bette Meisel, Lori Benz, Barbara Murray Call to Order: Gladys Scott called the meeting to order at approximately 12:45 P.M. Minutes: M. Kattchee moved to adopt the minutes as presented. L. Carlton seconded the motion. Motion declared carried. (4 yes, 3 absent) Public Discussion: There was no public discussion. Operational Handbook: Copies of the Operational Handbook with its several changes were handed out to the members present. B. Meisel went through the six changes that were made, some of which were voted upon, some of which were changed because conditions changed. Page 11. Notation on religious activities. Religious activities are deemed inappropriate to occur on a regular basis and distribution of religious literature will be prohibited. Regarding Section 8.3 which states all exterior lights operate automat- ically, L. Carlton suggested the automatic time clock presently operating should be changed to agree with daylight savings time. Members informally agreed with Mr. Carlton's suggestion. 8.63 Exterior Maintenance. The wording was clarified to define the responsibility of each City division for clearing the ice and snow in the area surrounding the Senior Center. 8.7 Metered Parking. This section was changed because there are no longer parking meters in the Senior Center parking lot. New regulations had to be developed to insure that only seniors and volunteers using the Senior Center could use the Senior Center parking lot while they were at the Center. G. Scott asked if the new arrangements were working well. B. Meisel noted there is still some confusion but that the change has been very positively received by the Center participants. 8.94 Emergency Medical Plans. The amended procedure was suggested by Johnson County Ambulance service as one which will relieve Senior Center MICROFILMED DY ' JORMMIC R+L AEI" 1 CEDAR RAPIDS • DES MOINES i 905 1 _10 Senior Center Commission May 5, 1982 Page 2 staff and volunteers of excess responsibility and facilitate the work of the ambulance service. M. Kattchee moved to adopt the handbook in total including all the revisions. L. Carlton seconded the motion. The motion declared carried (4 yes, 3 absent) M. Clover was concerned about the section on page 11 regarding religious activities occurring on a regular basis. She was worried about the interpretation of the words "religious activities." G. Scott was concerned about the words "on a regular basis." L. Benz explained that two religious discussion groups currently being held at the Center had a timetable defining the beginning of the groups and the date on which they would end. That interpretation of "a regular basis" seemed agreeable to the members. The members were concerned about the interpretation of distribution of religious literature at the center. Some people are leaving religious literature on the coffee tables in the lounges M. Kattchee suggested that there could be a box on the shelf in the library where people could put religious literature. M. Clover agreed with this suggestion and added that there could be a religious section on the shelf, open to all, and regulated by the library committee, so there would not be an overabundance of one point of view to the exclusion of other points of view. G. Scott asked L. Benz if she thought the library volunteers would accept this proposal. L. Benz thought they would. Gift Fund: B. Meisel presented a "Wish List" which was developed by Lee Poynter for the Woodshop and by Dean Anderson for the Lapidary shop. The Woodshop could use $500 worth of items, $250 of that amount for priority items: the Lapidary shop could $1,972 worth of materials but their priority items would cost $166 and $358. The kitchenette recommendations were developed by the Gift Committee. M. Clover said that no prices were put on the supplies needed for the kitchen because their committee recommends that they be purchased only if and when locks can be installed on the cupboards and drawers. She recommended Freeman Locksmith to do the locks as she has had good experience with their firm. L. Carlton recommended dead bolt locks. M. Clover recommended buying dinner service rather than ask for donations of dishes in order to get matched patterns. She could search through the catalogues to get the best prices. The Committee felt working supplies should also be purchased but cooking pots and pans, baking dishes, etc., could be donated. The Gift Committee would like to see a volunteer committee provide and operate a Snack Bar that could be operated much as the Eldercraft Shop is operated. Circle 6 (Methodist Church) will discuss in their May meeting the possibility of contributing items to the kitchenette. There will also be a notice in the POST listing items requested to be donated. The Gift Committee would like—to recommend an amount be available for emergency replacement of items. This amount could be used by staff on the approval of the Gift Committee or any other available Commissioner. G. Scott recommended a yearly figure would be more realistic than a monthly sum. M. Clover asked the Commission to consider a projector stand and camera as priority items. She suggested the Commission might wish to vote on purchasing the priority items. B. MICROFILMED BY JORM MIC R6LAB CEDAR RAPIDS DES MOIRES i 905 1 -V J,I Senior Center Commission May 5, 1982 Page 3 Meisel researched cameras which could be easily operated, could be used for slides, and for black and white photos which the newspapers require for their publication. G.Scott said she and M. Clover had debated on the quantity of kitchenette service. They suggested the Center should have 3-4 dozen of the service to take care of pot luck meals. B. Meisel asked the Commission if they would be willing to use the gift fund to cover the moving expenses of an upright piano that can be donated to the Center if a piano tuner recommends the piano is in good condition. M. Clover asked what fund the lock installation would come out of. B. Meisel said she would try first to use the CDBG fund because this is part of an item previously funded by CDBG monies. If the lock installation would not meet HUD criteria, then she would try the maintenance fund. B. Meisel reported there is approximately $2,800 in the gift fund. M. Clover said the Gift Fund recommends purchasing the camera, the projector, the priority items for the Woodshop and Lapidary shop, and, after the locks are put in, the Gift Fund will recommend a price for the kitchentte items to be purchased. M. Kattchee moved that the Gift Committee be authorized to spend money in the Gift Fund for items within the scope of Margaret Clover's recommendation. L. Carlton seconded the motion. Motion declared carried (4 yes; 3 absent). M. Clover recommended setting a yearly budget amount for Emergency Replacement. B. Meisel was asked what would be a feasible amount. B. Meisel recommended $100. M. Kattchee moved an amount not to exceed $100 be available for emergency replacement. L. Carlton seconded the motion Motion carried (4 yes; 3 absent). B. Meisel announced that two checks have arrived this month for the Gift Fund. One check for $300, another for $258. Jim Calkins is organizing a Run and a Walk in the fall to be sponsored by downtown merchants for the benefit of the Senior Center. There will be a $6 entry fee, $3 which will go for a shirt and $3 for the Senior Center. The event may start and end at the Center; possibly refreshments for the runners and/or walkers could be provided by the senior citizens. Senior Center Speak -out B. Meisel reported that there was a notice in the May Post about the Speak -Out; signs will be put up around the Senior Center, and press releases were sent out to the media. M. Clover suggested refreshments for the occasion should come out of the $300 check designated for refreshments. B. Meisel suggested the Gift Fund should report monthly what has been spent on which category of items. There will be five Commissioners able to attend the Speak -Out. A. Arneson and M. Clover will be unable to attend. 1 I MICROFILMED BY � "JORM MIC R6LAB CEDAR RAPIDS • DES MOINES I i 905 _y Senior Center Commission May 5, 1982 Page 4 Reports Dance. L. Benz reported that there were approximately 100 people at the dance; 16 from the sorority and 10 from Cedar Rapids. Contributions amounted to $67.12. The students contributed $1 each and provided the refreshments. M. Clover said the Gift Fund Committee authorized $70 from the Gift Fund for this one dance, but the Committee feels the dances should be on a pay-as-you-go basis. L. Benz reported that Jim Lapitz said people had complained to him that they felt dances should be on a contribution basis in a public building. The Gift Committee had to make a quick decision on this complaint, and suggested contributions would be requested rather than the dollar admission to this particular dance. In the future, M. Kattchee suggested posters should be made stating that there was an admission charge of $1. Possibly the same posters could be used over and over again. M. Clover moved to accept the $300 check from the Eagles Lodge to be used for program expenses and to send a "thank you letter. L. Carlton seconded the motion. Motion declared carried (4 yes; 3 absent). G. Scott suggested more volunteers should help with the dances, particularly to clarify the reason for asking for an admission price. B. Meisel discussed the April attendance figures and distributed a memo to the Commission members which she wanted to send to Mike Foster. B. Meisel was concerned that neither Mike Foster nor Lucy Luxenberg understood that the kitchen belonged to the Center and not to the Congregate Meals Program and could only be used by them for the programs and hours specified in the contract. The Commission members recommended that the $300 contribution from the Eagles Lodge to the gift fund should be used for program expenses and can be used for cash flow purposes for future dances. G. Scott and L. Carlton recommended that everyone be asked to leave the assembly room before it is set up for the dance. M. Kattchee moved to set the policy that an admission fee be charged to cover the expenses of the band for forthcoming dances. L. Carlton seconded the motion. Motion declared (4 yes; 3 absent). Film Festival. There was no discussion as Lisa Walz was not present. Service Providers. This month the service providers are presenting three weeks of demonstrations, lectures, and displays. The May issue of the Post explained the presentations. M ICROFILI4ED BY ' j +` JORM MICR#LAB CEDAR RAPIDS • DES MOINES 905 _10 J,� Senior Center Commission May 5, 1982 Page 5 Council of Elders. L. Benz explained the Senior Center Library Committee presented their recommendations before the Council of Elders. The Council accepted the Library Committee's recommendations, adding that volunteers should be found to reshelve the books. Eldercraft. M. Clover announced the Bill Kellenberg, a volunteer student in accounting, is taking over the Eldercraft bookkeeping duties for the summer months. At the end of April the shop had 104 consignors, cash sales of $601.86, and the amount of cash dispersed was $701.22. In six months the shop has grossed $5,311.60, and grown from 26 consignors to 104 consignors. The balance in the shop account is approximately $1,000. L. Benz mentioned that some people in neighboring counties wished to be consignors for the Eldercraft Shop. Should the policy be changed to allow people outside Johnson County to be consignors? After discussion, the Commissioners felt that volunteers shouldn't have to take on responsibility of working with consignors outside of. the county; bookkeeping responsibilities are time-consuming. and the shop does have extensive merchandise already. No motion is necessary. The Eldercraft Shop will continue with its present policy. Open Discussion: There was no further discussion. G. Scott adjourned the meeting at 2:20 p.m. Minutes prepared by Barbara Murray. 905 MICROFILMED BY I-aOl!",7 '"'"MlC R+LAB- l L] CEDAR RAPIDS DES MOIYES I i �A q h/ i MINUTES SENIOR CENTER SPEAK -OUT MAY 11, 1982 1:30 P.M. SENIOR CENTER CLASSROOM SENIOR CENTER COMMISSION MEMBERS PRESENT: Bill Coen, Gladys Scott, Larry Carlton, Jean Williams, Michael Kattchee COMMISSION MEMBERS ABSENT: A. Arneson STAFF MEMBERS PRESENT: Bette Meisel, Lori Benz, Barbara Murray, Jeff Goodwin PUBLIC PRESENT: Edith Boldt, Margaret Fox, Thea Sando, Irene Welch, Kay Cain, Leo Cain, Bob Welch, John R. Suchomel, Matt Eckerman, Lisa Walz, Lee Poynter, Howard Carroll, Lucy Luxemberg WELCOME AND INTRODUCTION Senior Gladys Scott welcomed people to the meeting and introduced the members of the CouncilCwhoewere�pres present: Sheintroduced Coen, Larry Carrllton,ers aJeannWilliamd by se Margaret Clover and Allen Arneson were unable to be present. Ms. Scott then intorduced the county appointed members of the Commission who live outside of Iowa City - Michael Kattchee who would be arriving later and herself. She stated the Purpose of the meeting was to give the public the opportunity to present their "bricks and bouquets" to the Commission - their praises, comments, and concerns. SENIOR CENTER SLIDE SHOW G. Scott introduced Bette Meisel who presented a slide show of the Senior Center, which illustrated the Center history, multi-purpose concept, and participation of older people. PROGRESS REPORT HANDOUT B. Meisel distributed copies of the Senior Center Usage Report which indicated in specific numbers the growing use of the Center. REPORT Host/Guide: Lori Benz introduced Mary Slaymaker, a volunteer who assists Lori in overseeing the Host/Guide program. Mary stated there are currently 48 host/guides. She said the hosts are especially appreciative of everyone's efforts who worked to eliminate the parking meters in the Senior Center parking lot. 905 _y MICROFILMED BY j--J0RM'M1CR4LjA8' CEDAR RAPIDS DES MO_ - I r SENIOR CENTER SPEAK -OUT MAY 11, 1982 PAGE 2 Eldercraft Shop Lori Benz then spoke about the Eldercraft Shop and praised Margaret Fox as one of the initial co -managers who organized the shop. Margaret Clover and Edith Boldt, the current co -managers have volunteered a great many hours in operationthe h ldt. Mrs. Boldt reported that the shop opened Shop. 'n in which gave it ath ogood start for the Christmas season. One of the rewarding effects of the shop is enabling a 92 year old lady to keep the Eldercraft Shop supplied with mittens for the winter. She had made mittens for years but this was the first time she had been able to sell any. The following statistics indicate the continuing success of the shop --263 hours were contributed by volunteers last month; there are 104 consignors; the shop did a business of more than $5300 between November 2 -April 30. Responding to a question, Lori Benz stated that less than $40 in merchandise had been lost since the shop opened in November. The value of missing articles is reimbursed to the consignor. Senior Center Post: L. Benz reported that in June the Post will be one year old. Five thousand copies are mailed monthly throughout the county; 4500 copies go to households and the rest go to libraries, nursing homes, etc. Mr. Matt Eckerman, from the Iowa City Care Center, spoke out saying his Care Center gets too many copies. Several are mailed to the individual residents; therefore, the copies that arrive in a bundle largely go unread. G. Scott suggested the staff should find out how many copies go unread that are mailed in the bundles. INTRODUCTION OF GOALS COMMITTEE: Jean Williams, Larry Carlton, and Bill Coen comprise the Goals Committee which will try to proiect the growth of the Center for at least five years into the future. J. Williams emphasized the Senior Center can only be successful to the degree that the seniors of the community feel the Center belongs to them. The Goals Committee felt the Center needed a yearly Speak -Out to allow time for "this kind of thing to happen." She mentioned that in her group of international social workers visiting Iowa City, the concern continually expressed is, what opportunities do the people have to present their input. The Committee would like to hear both sides --the bricks and bouquets. The Commission is here to listen --there will be no action taken today. INPUT FROM ELDERLY Kay Cain expressed her request for shuffleboard. Irene Welsh re-echoed Mrs. Cain's concern because the shuffleboard at the Recreation Center is "pretty well shot." They are only allowed to use in one morning a week, and because so many Young people use the Recreation Center in the summer, shuffleboard is cancelled for the entire school vacation. It requires a good floor, well waxed and space of 61x531. J i MICROFILMED BY I ` CORM MIC R4IL'IN E1 � CEDAR RAPIDS DES M018ES i I i M, r r-� SENIOR CENTER SPEAK -OUT MAY 11, 1982 PAGE 3 e� Thea Sando asked if the staff could do outreach work in other communities once a month. L. Benz explained that last spring and summer, Margaret Clover and Gladys Scott went out to several communities. This year Lisa Walz, a practicum student, went to Lone Tree, Swisher, and Solon. J. Williams stated a great deal of outreach occurred during initial planning stages for the Center, but there is not enough staff to continue this service. Meisel stated that at this point the Senior Center Post is the best means of outreach. L. Benz suggested that per ops the Coun-VT of Elders might be able to promote and encourage the Senior Center. G. Scott suggested that the County Task Force might be able to promote the Center. Irene Welsh suggested there might be a special day for each township when people of that area could be encouraged to participate in the Center. Edith Boldt expressed the concern that some people might have the misconception that the Senior Center.is primarily for poor people and that all of us could work to change that misconception. Jean Williams stated that better rapport can be built if it grows naturally. Edith Boldt noted that some people, many of them from outside of the city, come only ,on weekends to the Center when much of the building is locked up. She stated approximately 160 people dine on Sundays. It was suggested that possibly the custodian could be at the Center at different hours --such as 12:30 -3:00 --which would allow more of the building to be unlocked at those hours. Bob Welsh stated that we are all proud of the Senior Center. He had three suggestions to offer: establish more of a feeling of ownership --create a less structured climate; and utilize the lead agency concept. He also hoped the second floor of the Center would soon be more fully used and asked if older people could work towards getting that accomplished. Mr. Welsh mentioned that some residents of Ecumenical Towers had informed him they didn't feel welcome at the Center. Several people questioned Mr. Welsh's statement and asked why some residents might feel that way. Meisel stated that she had specifically questioned Phyllis Farrel, Manager of Ecumenical Towers, on this point. Ms. Farrel had told her that she was unaware of such feelings but would notify staff if she heard of such problems. Further discussion was unable to shed more understanding on the question. Jean Williams asked what other kinds of things people would like to have at the Center. Suggestions of a monthly dance, quilting classes, bingo, fruit and vegetable canning of the summer garden harvest were offered. Jean Williams thanked people for their suggestions and for coming to this First Annual Speak - Out. She ended the meeting at 3:30. Minutes reported by Barbara Murray. 905 l 141CROFILMED BY JORM MICR46LAO J I CEDAR RAR IDS • DES MOIYES 1 J _� MINUTES PLANNING AND ZONING COMMISSION MAY 6, 1982 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jakobsen, Seward, Baker, Jordan,_Horton MEMBERS ABSENT: Scott STAFF PRESENT: Woito, Boothroy, Knight, Behrman RECOMMENDATIONS TO CITY COUNCIL: 1. A-8203. That the proposed annexation of certain properties owned by the City of Iowa City and located in Johnson County, known as the _ Ralston Creek South Branch Stormwater Detention Facility be approved. E 2. Z-8203. That the rezoning to RIA of certain property proposed for annexation which is known as the Ralston Creek South Branch Stormwater Detention Facility be approved. 3. That a public hearing be set for June 3, 1982,' on a proposed ordinance establishing an Historic Preservation Commission for the City of Iowa City, Iowa, and providing for the establishment of Historic Preservation District, and defining powers and duties in association therewith. 4. That a public hearing be set for May 27, 1982, on a proposed building moratorium and rezoning of the R3A area as shown on the City of Iowa City Zoning Map in the vicinity of College Hill Park and South Dodge Street. I 5. The Planning and Zoning Commission accepts the report entitled, "South Area Study" and forwards it to the City Council for its consideration. 6. The Planning and Zoning Commission accepts the report entitled, "East Area Study" and forwards it to the City Council for its consideration, along with a memorandum regarding policy considerations. SUMMARY OF DISCUSSION: Seward called the meeting to order. The minutes of April 1, 1982, were approved as amended: Page 2 - Motions were seconded by Baker, not Horton. The minutes of April 15, 1982, were approved as circulated. There was no discussion of any item not on the agenda. 406 MICROFIL14ED BY I JORM MICR#LAB- -� +L� k CEDAR RAPIDS • DES MOINES PLANNING AND ZUNING COMMISSION MAY 6, 1982 PAGE 2 ANNEXATION ITEMS: A-8203. . Public discussion of the proposed annexation of certain properties owned by the City of Iowa City and located in Johnson County, known as the Ralston Creek South Branch Stormwater Detention Facility. Boothroy presented an overview of the area, stating that the staff recomended rezoning to the most restrictive zone - RIA. Jordan moved and Horton seconded that annexation be approved. The motion carried unanimously. ZONING ITEMS: 1. V-8203. Public discussion of the rezoning of certain property proposed for annexation which is known as the Ralston Creek South Branch Stormwater Detention Facility. Horton moved and Jordan seconded that this item be approved. The motion carried unanimously. 2. Public discussion of a proposed ordinance establishing an historic preservation commission for the City of Iowa City, Iowa, and provid- ing for the establishment of historic preservation districts, and , defining powers and duties in association therewith. (Consider setting a public hearing.) Boothroy stated that, while a public discussion was on the agenda, the Commission should consider setting a public hearing date. i Baker moved and Jakobsen seconded that a public hearing date be set d for June 3, 1982. Jakobsen wondered if the Historic Preservation Task Force planned to j meet between now and then to discuss the suggestions made by the Planning and Zoning Commission at their informal meeting. Jakobsen requested that any additions or amendments be forwarded to the Commission prior to the June 3rd hearing date. The motion carried unanimously. 3. Consider setting a public hearing on a proposed building moratorium and rezoning of the R3A area as shown on the City of Iowa City zoning map in the vicinity of College Hill Park and South Dodge Street. Boothroy presented an overview of the area in question and distributed the minutes of the City Council's discussion of the moratorium, as well as the tenative schedule. Boothroy suggested that the public hearing be set for May 27, 1982, and that the Planning and Zoning Commission make its recommendation at its June 3rd meeting. Boothroy suggested that the entire R3A area be considered for the building moratorium, although the Commission could recommend boundary changes. Boothroy pointed out the tight M. I 4 111CROEILMED BY 'JORM iMICR4L'A .. CEDAR RAPIDS DES'MO 4 J.� r PLANNING AND ZONING COMMISSION MAY 6, 1982 PAGE 3 schedules set by the City Council, stating this schedule could be met if the Commission considered rezoning areas consistent with the Comprehensive Plan. Boothroy stated that the Planning and Zoning Commission may wish to request additional time to consider the rezoning and that that would not affect the moratorium. Jakobsen moved and Baker seconded that the public hearing be set for May 27th on a proposed building moratorium and rezoning of the R3A area. Jakobsen wondered if there would be a quorum and it was determined that there would be. Horton pointed out that the area in question should be the vicinity of College Hill Park and South Dodge Street, not South Dubuque Street. Baker asked if the public hearing was concerned with the entire R3A area. Boothroy said that the moratorium for a lesser area could be recommended. Woito pointed out that, while a moratorium could be considered for a lesser area, it could not be considered for a greater area. George Woodworth, 226 South Johnson, expressed support for the moratorium. Woodworth explained the sequence of events leading up to the moratorium request. Woodworth expressed concern over the non - implementation of the Comprehensive Plan. Woodworth read a petition signed by 180 residents of the College Hill Park neighborhood. Seward wondered if neighborhood meetings on the Comprehensive Plan had been held in this area. Boothroy replied affirmatively. Jakobsen wondered if the minutes from those meetings might contain helpful information. Boothroy stated that a rental housing survey was currently being drafted and might be available for the May 27th meeting. Boothroy stated that detailed land use surveys were available for the area north of Burlington Street but land use surveys for the area south of Burlington Street would need to be updated. A report on the inner- city district might be available in early June. Jakobsen wondered if a staff report would be prepared on the proposed moratorium and rezoning. Jakobsen requested a staff report explain further the R3A area in light of the Comprehensive Plan. Jakobsen expressed concern about amending the Comprehensive Plan for this item when a backlog of items to be considered already exists. Dorothy Moeller, 623 East College Street, expressed support for the moratorium. Moeller expressed concern over the demolition of older homes and the building of structures not in character with the community. Moeller stated that those concerned were trying to preserve the quality of life and the appearance of the neighborhood. The motion to set a public hearing on May 27, 1982, was approved 4-0- 1; Baker abstained. i 141CROFILMED BY -JORM MICRbLAB CEDAR RAPIDS DES MOINES j M. 1 _y I PLANNING AND ZONING COMMISSION MAY 6, 1982 PAGE 4 SUBDIVISION ITEMS: S-8209. Public discussion of an application submitted by Southgate Development Company for approval of a preliminary subdivision and PAD, LSRD plan of Walden Wood located in the northwest quadrant of the intersection of Mormon Trek Boulevard and Rohret Road; limitation period: Waived. Knight briefly reviewed the staff report and outlined the deficiencies still remaining. Knight stated that the applicant, the developer's engineer, fire chief and himself had met Wednesday to work out the remaining problems. Ralph Stoffer, representing Southgate Development Company, discussed the modifications that would be implemented. Jakobsen expressed thanks for the spirit of cooperation in which these details were being resolved, stating that with those modifications, she would be happy to support approval. Jakobsen moved that this item be considered during a short formal meeting prior to the informal meeting of May 17th. Jordan seconded the motion.. The motion carried unanimously. OTHER BUSINESS: 1. Public discussion of the South Area Study. Jordan moved and Jakobsen seconded that this study be approved and forwarded to the City Council for consideration. The motion carried unanimously. 2. Public discussion of the East Area Study and the memorandum regarding policy'considerations. Jakobsen moved and Horton seconded that this study be accepted and forwarded to the City Council for consideration, along with the memorandum regarding policies considerations. The motion carried unanimously. The meeting adjourned at 8:34 p.m. Taken by: Sara Behhrman. ^ // Approved by: !� c 4, !G/YJ>` / 1,44 ' �T t ) ,,,Tom Scott, Secretary 906 I _y MICRDEILMED BY 1 ,JORM MICR#LAB CEDAR RAPIDS • DES MDINES � J ,.� _.1.. MINUTES IOWA CITY PLANNING & ZONING COMMISSION FORMAL MEETING MAY 17, 1982 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT:...-- Seward,•Horton, Jordan, Baker, Jakobsen MEMBERS ABSENT: Scott STAFF PRESENT: Boothroy, Knight, Myhre RECOMMENDATIONS TO CITY COUNCIL: 1. S-8209. That the application submitted by Southgate Development Company for approval of the preliminary subdivision plat and PAD, LSRD plan of Walden Wood located in the northwest quadrant of the intersection of Mormon Trek Boulevard and Rohret Road be approved. SUMMARY OF DISCUSSION: Seward called the meeting to order. He noted that this was a special meeting being held to take action on the subdivision item described below. 1. S-8209. Public discussion of an application submitted by Southgate Deveopment Company for approval of the preliminary subdivision plat and PAD, LSRD plan of Walden Wood located in the northwest quadrant of the intersection of Mormon Trek Boulevard and Rohret Road. Jakobsen requested a report from staff regarding concerns raised in the. staff report. 'Knight indicated that previous concerns and deficiencies and discrepancies had been addressed by the applicant and that the plat had been revised. He stated that staff had no objection to action by the Commission at this time. It was moved by Horton and seconded by Jordan to recommend approval of the preliminary subdivision plat, and PAD, LSRD plan of Walden Wood. The motion carried five to zero. The meeting adjourned at 7:40 P.M. Taken by Bruce Zk�� Approve Oren or on, Vice Chairman 90� ' IdICAOF ILMED BY I —M "JORM --MIC RbLAi EI ..� CEDAR RAPIDS • DES MOINES _jN i L A MINUTES PLANNING & ZONING COMMISSION MAY 20, 1982 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jakobsen, Seward, Jordan, Scott MEMBERS ABSENT: Horton, Baker STAFF PRESENT: Boothroy, Knight, Franklin, Woito, Behrman i RECOMMENDATIONS TO CITY COUNCIL: 1. 5-8212. That the application submitted by Mercy Hospital for a preliminary and nal Large Scale Non -Residential Development Plan located at 500 Market Street be approved. 2. S-8213. That the application submitted by Howard Amish for the preliminary and f nal subdivision plat of the resubdivision of Block 11 located south of J Street, west of Second Avenue, and north of the CRI&P Railroad be approved. 3. The Planning and Zoning Commission recommends that the screening requirements for uses in the proposed Manufactured Housing Residential Zone be approved. SUMMARY OF DISCUSSION: Seward called the meeting to order. The minutes of May 6, 1982, were approved as circulated. The minutes of April 15, 1982, were reconsidered and amended as follows: i Regarding the appointment of Fred Krause to the Housing Commission - Seward provided the information that Krause is a resident of Iowa City. The minutes of April 15, 1982, were approved as amended. There was no public discussion of any items not included on the agenda. SUBDIVISION ITEMS: S-8211. Public discussion of an application submitted by Ty'n Cae, Inc. For the preliminary subdivision plat and PAD, LSRD plan of Ty'n Cae Part 3 located east of the proposed alignment of Morman Trek Boulevard relocated and south of the existing Ty'n Cae Parts 1 and 2; 45 -day limitation period: 6/5/82; 60 -day limitation period: 6/20/82. Knight stated that the applicant had submitted a revised plat which had dealt with most of the staff's concerns. Knight recommended that the item be approved subject to clearing up the following remaining deficiencies: _ 90� =RAPIDS - l.. J i 1 � PLANNING & ZONING COMMISSION MAY 20, 1982 PAGE 2 _ 1. Provision of building elevations. 2. Indication of the height of proposed structures. 3. Provision of a note on the final plat concerning compliance with the tree ordinance. 4. Provision of a note that additional screening would be provided for parking lot 98, and 5. Engineering approval of the stormwater management facility. Knight further suggested that the Commission include in their motion the provisions from the new zoning ordinance concerning zero lot line development. _ Seward stated that there was a significant number of discrepancies and requested more staff review. Knight stated that there were no major discrepancies. Jakobsen stated that the members were interested in reviewing the final plat, final elevations, sketches and performance standards. Knight stated that Planning and Zoning Commission should require the applicant to submit a set of design specifications as described in the staff report with the legal papers at the fime of the final plat. Jakobsen asked if the legal papers would provide for an escrow account in the ! homeowners association papers to insure construction of semi-public that homeowner association papers would be improvements. Knight stated reviewed. Scott expressed support for deferring ethe item efeas h until was concerned May 27th with tthe number of deficiencies. Jakobsen sugged ard stated that he would like a revised report from the staff. Scott moved and Jordan seconded to defer this item until May 27, 1982. The motion carried unanimously. 5-8212. Public discussion of an application submitted by Mercy Hospital for a 500 Market and sinal La limitation Nonper-Residential od: endo/ Development Plan located at Stre Franklin stated that a revised plan had been submitted and that the "curb cut" item had been resolved. Franklin stated that the entrance to the emergency entrance had been decreased by two feet. The drop off lane was now 50 feet. Franklin stated that the City Council would be notified and would be responsible for final approval of the drop off lane. Jakobsen asked if the removal of the existing emergency drive had been show. Franklin verified that all deficiencies had been resolved. Jordan moved and Scott seconded that this application be approved. Seward stated that the Planning and Zoning Commission was making no statement or comments with respect to the helistop issue and that approval or denial of the application in no way affected that issue. The motion carried unanimously. 14ILM1114EC by ! 'UORM MICR#LAB CEDAR RAPIDS - DES MOl`!ES %0& Y _y 11 r 1\ PLANNING & ZONING COMMISSION MAY 20, 1982 PAGE 3 S'82133j Public discussion of an application submitted by Howard Amish for the prelAmipary and final subdivision plat of the resubdivision of Block 11 located south of J Street, west of Second Avenue, and north of the CRI&P Railroad; 45 - day limitation period: 6/20/82; 60 -day limitation period: 7/5/82. Knight stated that there were no deficiencies in this application and the staff recommended approval. Jakobsen moved that this item be approved. Jordan seconded. The motion carried unanimously. ZONING ITEMS: Public discussion of screening requirements for uses in the proposed Manufactured Housing Residential (RMH) Zone. Knight stated that this requirement had been requested by the City Council and had been approved by the City Attorney. Scott wondered about including the "Iowa River" on page one, under screening. Knight explained that the language was derived from the new zoning ordinance. Boothroy noted that the City Council had not requested screening requirements be developed for in between residential zones. Rather, the City Council was interested in pursuing screening requirements between commercial and residential zoning. Scott wondered what would have to be screened if a lot abutted the Iowa River. Knight explained that any commercial or industrial use would have to be screened. He pointed out that the Riverfront Commission was trying to encourage the screening of unsightly views from the river. Knight noted that waivers could be obtained from the City Forester if natural screening due to topography or vegetation occurred. Scott wondered if the new requirements would affect existing uses. Knight pointed out that existing uses would be "grandfathered in." Scott expressed concern over forcing private enterprise to comply with screening and other requirements while the City could choose not to comply. Boothroy stated that the City makes an effort to comply. Scott wondered if the public would have the opportunity to discuss these requirements prior to a City Council meeting. Boothroy stated that a public hearing would take place prior to City Council action on this item. Boothroy pointed out that these screening requirements were not tied to the RMH zone or Chapter 22 and could be approved or denied separately. Jakobsen moved that these requirements be approved. Scott seconded the motion. Jakobsen expressed reluctance for the requirements, stating that it would have been desirable to see screening requirements between R3B and lower density residential zones, and that screen requirements should not be necessary for approving the RMH zone. Jordan expressed opposition, for the reasons mentioned by Jakobsen. 1r' - 141CROFILMED BY I 1 -JORM-MIC R6L AB_ � 1 CEDAR RAPIDS DES MOINES II ..f 1 J I PLANNING & ZONING COMMISSION MAY 20, 1982 PAGE 4 _y The motion carried 3-1; Jordan voted no. OTHER BUSINESS: i 1. Public discussion of the Peninsula Area Study. 1, Dubuque Scott stated that something about the problems of Foster Road and Street should be included. Scott expressed concern at the traffic at that intersection. Scott wondered where Foster Road would be connected with Prairie du Chien. Franklin stated that a map could be inserted. 2. Public discussion of the North Area Study. The members discussed the location of a commercial center. Scott expressed concern over placing a traffic signal so close to an exit ramp off the highway. Scott expressed confusion over the seeming lack of continuity in the options presented on page two of the North Area Study, stating that higher densities should be closer in to downtown. Franklin pointed out that one of the options addressed the issue of upgrading the sewer and, thereby, allowing higher density development. The members discussed the Oakes Third Subdivision and the impact it would have on the existing sewer system. Jakobsen stated that the upgrading of the sewer was the first capital improvement proposed in the Plan update. Jakobsen moved and Scott seconded that these two items be deferred until May 24th. The motion carried unanimously. 3. Public discussion of changes in the Historic Preservation Ordinance. 1 This item was deferred until June 3rd. Jakobsen stated that there were no problems with the changes that were recommended and Scott agreed. 4. r Public discussion of a referral from City Manager regarding a request by the Homebuilder's Association to develop a Zero Lot Line Ordinance. Boothroy stated that the City Council would be preparing a timetable for the new zoning ordinance and suggested waiting until that time to discuss whether staff assistance should be requested to pursue this item. Boothroy stated that pursuing this item would require about three days of staff time and would mean a reordering of staff priorities. Al Bohanan, representing the Homebuilder's Association, stated that zero lot line lots are selling much faster than other lots in Coralville. Scott wondered if these lots were located in existing or newly developed neighborhoods. Bohanan stated that they were in newly developed neighborhoods and outlined' the advantages a zero lot line ordinance would give to contractors and developers. 141CROEILI4ED BY 1 1_ JORM"MIC R( L -AB - j CEDAR RAPIDS • DES I401NES i M2 I PLANNING & ZONING COMMISSION MAY 20, 1982 PAGE 5 Val Bohanan stated that the main advantage to the city would be a higher assessment of the lot. Scott wondered if a zero lot line unit was assessed higher than a typical duplex. Bohanan explained the differences between detached and attached family structures on a zero lot line lot and noted that it resulted in a higher overall assessment. Bohanan stated that the Homebuilder's Association was eager to see the new ordinance pass as soon as possible to allow for some action either this or next construction season. The members decided to determine if the staff should pursue this item at the May 24th meeting. The meeting adjourned at 9:00 p.m. Taken by: Sara Behrma . Approved by: Tom Scott, Secretary �7 gob i I MICROEILMED BY 'JORM;'MICR+CA B�-� CEDAR RAPIDS •DES MOIRES I, t t i _ I i I PLANNING & ZONING COMMISSION MAY 20, 1982 PAGE 5 Val Bohanan stated that the main advantage to the city would be a higher assessment of the lot. Scott wondered if a zero lot line unit was assessed higher than a typical duplex. Bohanan explained the differences between detached and attached family structures on a zero lot line lot and noted that it resulted in a higher overall assessment. Bohanan stated that the Homebuilder's Association was eager to see the new ordinance pass as soon as possible to allow for some action either this or next construction season. The members decided to determine if the staff should pursue this item at the May 24th meeting. The meeting adjourned at 9:00 p.m. Taken by: Sara Behrma . Approved by: Tom Scott, Secretary �7 gob i I MICROEILMED BY 'JORM;'MICR+CA B�-� CEDAR RAPIDS •DES MOIRES I, i FORMAL MINUTES PLANNING AND ZONING COMMISSION MAY 24, 1982 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jakobsen, Jordan, Scott, Seward MEMBERS ABSENT: Baker, Horton STAFF PRESENT: Franklin, Boothroy RECOMMENDATIONS TO CITY COUNCIL: 1. S-8211. That the preliminary subdivision plat and PAD, LSRD plan of Ty'n Cae Part 3 located east of the proposed alignment of Norman Trek Boulevard relocated and south of the existing Ty'n Cae Parts 1 and 2 be approved subject to resolution of the deficiencies concerning 1) an easement over the water mains on Lot 43 and Lot 98, 2) a 30 foot easement over a drainage ditch on the north side of the property, and 3) modifications in the back slopes of the ditches from a ratio of 4:1 to 3:1. 2. The Planning and Zoning Comission accepts the report entitled, "Peninsula Area Study" and forwards it to the City Council for its consideration. 3. The Planning and Zoning Commission accepts the reported entitled, "North Area Study" and forwards it to the City Council for its consideration. SUMMARY OF DISCUSSION Seward called the meeting to order. The minutes of May 17, 1982, were approved. as circulated. I SUBDIVISION ITEMS: S-8211. Public discussion of an application submitted by Ty'n Cae, Inc., for the preliminary subdivision plat and PAD, LSRD plan of Ty'n Cae Part 3 located east of the proposed alignment of Morman Trek Boulevard relocated and south of the existing Ty'n Cae Parts 1 and 2; 45 -day limitation period: 6/5/82; 60 -day limitation period: 6/20/82. Boothroy pointed out that all the deficiencies which had been listed at the previous Commission meeting were corrected. However, new deficiencies had been pointed out by the engineering staff on the afternoon of May 24th. The first deficiency concerned an easement over watermains on Lot 43 and Lot 98. Boothroy stated that in the past these watermains were considered to be private; however, the new engineering policy required that with the construction of condominiums an easement over the water main should be acquired. The rationale was that since these mains are tied into the municipal water system it was in the public interest to be able to repair any problems, which might occur in these mains, j expeditiously so as to avoid contamination of the larger municipal system. The second deficiency concerned a 30 foot easement over a drainage ditch which was t i nICROFIL14E0 BY I I" "JORM MICR46LAS - _2 CEDAR RAPIDS • DES tM01YE5 I qob J1 r FORMAL MINUTES PLANNING AND ZONING COMMISSION MAY 24, 1982 PAGE 2 proposed on the north side of the property. Such an easement would allow the City to dredge the ditch, if necessary. Another minor point, which had been discovered, was a discrepancy between the slope of the ditches as proposed by the developer and that required by the City; a change from the 4:1 slope stated on the plan to a 3:1 slope would be required. Boothroy suggested that the Commission recommend approval of the preliminary subdivision plat and PAD, LSRD Plan subject to resolution of these deficiencies. He pointed out that the developer, through his engineer, had been notified only that evening of these deficiencies. Jakobsen moved that the Commission recommend approval of the plat/plan submitted subject to resolution of the deficiencies; Scott seconded. Jakobsen expressed her desire that the minutes reflect the Commission's dissatisfaction with engineering staff's findings of deficiencies at such a late date. Boothroy Pointed out that changes had been made in the original plat/plan which was submitted for engineering staff's review. The motion to approve the plat/plan was unanimously passed. OTHER BUSINESS: 1. Public discussion of the Peninsula Area Study. Larry Schnittjer commented that a shopping center at the intersection of Dubuque Street and Foster Road would make such an intersection worse. Franklin related the changes that had been made in the Peninsula Area Study, particularly those paragraphs dealing with the intersection at Dubuque Street and Foster Road, the signalization of that intersection, and the questions relating to the location of the commercial center. Boothroy pointed out that, as with the location of the Hy -Vee, the siting of a commercial center would require rezoning and that all pertinent issues relating to such a locational decision would be considered at that time and discussed in a public hearing. Scott expressed his concern that a situation such as that created with the frontage road and shopping area off the Highway 6 Bypass not be repeated. Boothroy pointed out that the staff and the Planning and Zoning Commission had recommended against that traffic configuration. Members expressed the opinion that the situation referred to had been a political decision. Scott moved that the Peninsula Area Study be forwarded to the City Council for its consideration; Jordan seconded. There was no further discussion and the motion passed 3-1 with Scott voting no. Scott stated that he still had problems with the signalization question at the intersection of Foster Road and Dubuque Street and felt that a dangerous traffic situation was being created. Boothroy pointed out that the Commission would be reviewing the entire Comprehensive Plan update when it was in a final draft copy and at that time they would have further input into this particular problem. He suggested that in the meantime the staff could meet with Engineering to attempt to devise some alternatives. Discussion followed of possible alternatives including the grading of Dubuque Street and the expansion of Dubuque Street to accommodate a turning lane. I MICROFILMED BY '-JORM MICR#LA13- --1 CEDAR RAPIDS DES MOINES I � M _V r FORMAL MINUTES PLANNING AND ZONING COMMISSION MAY 24, 1982 PAGE 3 2. Public discussion of the North Area Study. A question was raised as to whether Foster Road ever would be built. The area of Foster Road being discussed was that between Prairie du Chien and Old Dubuque Road. Jakobsen stated that she would not favor raising the issue at this time but would prefer to wait for development pressures. Boothroy suggested that Foster Road continue to be shown on the Comprehensive Plan Map and the Commission agreed. Jakobsen recommended that the North Area Study be forwarded to the City Council with an amendment to the map showing Foster Road from Prairie du Chien to Old Dubuque Road; Jordan seconded. The motion passed unanimously (4-0). 3. Public discussion of a referral from the City Manager regarding a request by the Homebuilder's Association to develop a Zero Lot Line Ordinance. Boothroy stated that this item had been placed on the agenda so that the Commission could take formal action if they so desired. He then reviewed the tentative timetable for Council review of the Zoning Ordinance stating that the City Council planned to devote every other Monday informal meeting in June to the review of the area studies. They would then review the memo from Don Schmeiser outlining the eight general issues relating to the Zoning Ordinance. After that the Council would review current ordinances relating to such things as trees and signs and then review the new ordinance; the completion date for Council review was indefinite. Boothroy stated that the first zone to be reviewed by Planning and Zoning would be the agricultural zone. Jakobsen requested that Planning and Zoning be able to review the issues statement and,make recommendations to the City Council. Boothroy said that he thought that would be a good idea and would provide good orientation for new members of the Planning and Zoning Commission. He went on to state that Planning and Zoning needed to decide if the zero lot line ordinance was urgent enough to warrant work being done on it prior to adoption of the new zoning ordinance. Scott stated that it seemed that the assumption was that the zero lot line ordinance would spur building. However, he felt that this was not necessarily so. Seward stated that contrary to some statements being made about the economical nature of zero lot line houses, he did not feel that they were necessarily a means of providing moderate cost housing, especially given the fact that the figures cited for the cost of such housing had been in the $60,000 to $70,000 range. Jakobsen stated that she did not think that whatever the Planning and Zoning Commission would come up with in terms of a zero lot line ordinance would be exactly what the Homebuilder's Association had in mind. She moved to defer this issue to the June 3rd formal meeting; Scott seconded. The motion carried unanimously. 'm 1 _y MICROFILMED BY "JORM MIC RISOINIS CEDAR RAPIDS •DES MOIYFS � J _ r FORMAL MINUTES - PLANNING AND ZONING COMMISSION MAY 24, 1982 PAGE 4 The meeting adjourned to the informal meeting. Minutes taken by Karin F anklin. Approved by: t om Cott, Sec etary MICROFILMED BY --JCIRM;__MICR+LAB._ CEDAR RAPIDS •DES MOINES f -I 'I j' i FORMAL MINUTES - PLANNING AND ZONING COMMISSION MAY 24, 1982 PAGE 4 The meeting adjourned to the informal meeting. Minutes taken by Karin F anklin. Approved by: t om Cott, Sec etary MICROFILMED BY --JCIRM;__MICR+LAB._ CEDAR RAPIDS •DES MOINES f 1 ag Y"4 MINUTES PREL11V11NARY PLANNING AND ZONING COMMISSION Subject to Approval MAY 27, 1982 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jordan, Horton, Seward, Jakobsen MEMBERS ABSENT: Scott, Baker STAFF PRESENT: Jansen, Boothroy, Behrman RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY OF DISCUSSION: Seward called the meeting to order. There was no public discussion of any item not included on the agenda. ZONING ITEMS: 1. Public hearing to consider an amendment to Chapter 8.10 of the Zoning Ordinance to limit construction within a designated area for a maximum period of six months pending a decision to rezone all or part of the area. The area affected by this ordinance is the R3A area as shown on the City of Iowa City Zoning Map. Boothroy outlined the boundaries of the R3A area. Boothroy explained that this area had been referred to the Planning and Zoning Commission for consideration and recommendation of a possible moratorium for a maximum period of six months or pending a decision to rezone all or part of the area. Boothroy explained that a recommendation should be made at the Commission regular meeting of June 3 to the City Council, regarding what the boundaries of the area should be. Boothroy explained that the area could not be enlarged without setting a new public hearing but it could be reduced. Jakobsen wondered what the pink area on the overhead map reflected. Boothroy explained that the pink area reflected those areas consistent with the Comprehensive Plan. While those areas in pink would not require an amendment to the Comprehensive Plan, those areas not in pink would if they are to be considered for R3 density. Charles Imig, 536 S. Dodge, spoke in opposition to the item. Imig raised concern with the validity of the petition. Imig expressed concern that, should the moratorium go into effect, he would be unable to build a duplex on his empty lot in the R3A area because the required minimal lot area per unit would increase from 2500 sq. ft. to 3000 sq. ft. Jakobsen informed Imig of his right to make a formal protest to the City Council. Jakobsen explained that if 20% of the area to be rezoned filed a formal protest, the City Council would be forced to an extraordinary majority to pass the moratorium. �r I I MICROFILMED BY -"JORM -MICR+LAB j Illj CEDAR RAPIDS • DES MOINES ' qob ti r Planning and Zoning Commission May 27, 1982 Page 2 E.H. Borchardt, 516 S. Dodge, spokein opposition of this item, proposing that the Planning and Zoning Commission consider only the area north of Burlington Street. Borchardt explained that the structures in the area south of Burlington Street were predominantly multi -family units. Borchardt also questioned the validity of the petition, stating that persons from outside of Iowa City, and tenants have signed the petition. Borchardt stated that the majority of people owning property south of Burlington Street were satisfied with the zoing as it is. Borchardt expressed no opposition to rezoning the area north of Burlington Street, but stated that any rezoning of the area south of Burlington Street would be a reversal of a trend as it exists today Borchardt stated that the d moratorium was poorly timed; contractors and construction workers were being adversely affected during the prime construction season. Seward thanked Borchardt for his letter of May 10, 1982. Jakobsen advised Borchardt of his rights to file a formal protest. Mike Furman, 2305 Cae Drive, expressed opposition to rezoning this entire area. Furan explained that his tract of land above the railroad tracks near South Bowery was currently being used as a semi -truck loading area and staging area for trains. Furan stated that this area was not a single family neighborhood, but was envisioned as a commercial or multi -family property. Furan stated that there was no market feasibility for low density use in this area and urged the Planning and Zoning Commission to exempt that area from the rezoning plan. George Woodworth, 226 South Johnson, spoke in favor of a moratorium on construction for the area north of Burlington Street. Woodworth, representing the College Hill Park neighbors, stated that there were two fors of petitions; one was labeled clearly as being signed by people in support of the moratorium and the other was circulated in the neighborhood. Woodworth denied any fraud in connection with the petitions. Woodworth pointed out that the petitioners were substantially in agreement with the previous speakers, suggesting that the moratorium be placed on the area north of Burlington Street. Woodworth stated that the area north of Burlington was substantially single family homes and rooming houses and the area around College Hill Park was almost exclusively single family homes. Woodworth stated his opposition to a high density area in that neighborhood. Jarea im Miller, 2216 Cae Drive, expressed opposition for a moratorium on the owner ofwaesixplex� on t 317 S eJohnson Str et,Is indicated thatl lthe onlyon Stet down to Johon street. Miler, pwell kept structures in the neighborhood were the newer apartment buildings. Miller expressed the concern that a moratorium might create less maintenance of the older homes in the area, which would lead to the decay of the neighborhood. Miller suggested that, if no moratorium in this area ei existed, older homes could be torn down and well maintained newer apartments could be built. Miller expressed concern that the value of his property would decrease if a moratorium was enacted. Miller also expressed agreement with the concerns raised by Furman. Donna Fae Park, 816 E. College, expressed support for the idea of a moratorium. Park outlined her own experience as a homeowner living next r i I4ICROFILMED BY fI. " JORM MICR6LAB I j CEDAR RAPIDS • DES MOINES '/. _�o Planning and Zoning I.ummission May 27, 1982 Page 3 door to an apartment complex. Park urged that the Planning and Zoning Commission consider the property values for those who own their own homes. Park stated that Iowa City needed older substantial areas in the town and suggested that there was plenty of other property in which to build apartments. Park answered some of the questions raised concerning the validity of the petitions. Park stated that the hardship on property owners was more important than the hardship on contractors or rental property owners. Concerning the issue of timing, Park stated that it has been more than four years and the Comprehensive Plan has yet to be implemented. Seward stated that the adoption of the zoning ordinances to implement the Comprehensive Plan had been delayed and would hopefully be completed by the fall of 1982. Parks stated that had the Comprehensive Plan been implemented four years ago, the entire area in question would have been much nicer. Park owners that are concerned about apartmexpressed entsbeing pbuilt athy wnext ith ttosthem property ndtoutlined her own problems with screening, etc. Borchardt questioned the issue of density, wondering at the difference between a sorority that contained 20-30 persons and apartment houses with the same number of people. Boothroy stated that the new ordinance would recognize that problem. Park stated that a sorority was a rooming house and not an apartment. Seward stated that certain alternate uses would be allowed in the new zoning ordinance regarding residential areas; sororities being one of them. Seward thanked the public for attending the hearing. The hearing adjourned at 8:13 PM. Taken by: Sara Behrman, Minute Taker Approved by: Tom Seott, Secretary MICRorILMED BY .1. JORM "MICR+LA9- .. l { CEDAR RAPIDS • DES MOINES } _V MINUTES HUMAN RIGHTS COMMISSION APRIL 26, 1982 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Watson, Futrell, Gill, Johnson. Barcelo, Turner, Raupp, Portman MEMBERS ABSENT: Jordison STAFF PRESENT: Jansen, Helling, Williams GUESTS PRESENT: Two students from an Urban Administration class RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: That a summary of the investigative summary be drafted and released to the Respondent subject to approval by the Complainant in this particular case. E/R, 9-18-7909. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order at 7:41 p.m. by Chairperson John Watson. 2. Turner moved that the minutes of March 22, 1982, be approved. Gill seconded. The motion passed unanimously. 3. There was no public discussion. 4. Complaints pending: a. E/R, 9-18-7909. The members discussed the problem of disclosing information from an investigation. Watson explained that the Respondent wanted to know why a probable cause finding was handed down by the Conciliation Team. Watson wondered if a summary of the summary which led to -the decision of probable cause could be released to the Respondent. Jansen explained that the original rationale for nondisclosure was to protect the Complainant against retaliation. Jansen stated that more and more the law favors disclosure and suggested that it would be necessary to have the Complainant's consent prior to any disclosure to the Respondent. Barcelo expressed ambivalence concerning disclosing information to the Respondent. Watson wondered if the Commission should formulate a policy regarding the disclosure of information. Portman stated that this would require a change in the Code. Jansen suggested that, rather than a policy change which would require an 1 M,CROE....EO RY I 1- _"JORMMIC R+L4 H - I r CEDAR RAPIDS • DES MOINES Ir I f• IOWA CITY HUMAN RIGHTS COMMISSION APRIL 26, 1982 PAGE 2 amendment to the Code, the Commission should consider this a one time matter of discretion. Gill moved that a summary of the summary be drafted and released to the Respondent subject to approval by the Complainant in this particular case - E/R, 9-18-7909. Portman seconded. The members discussed the risks involved, wondering whether other state and local comissions allow the release of information prior to public hearing. Motion carried 6-1-1; Barcelo voted no and Turner abstained. It was the consensus of the Comission to have a legislative committee review the ordinance dealing with disclosure. b. H/S, 8-19-8101. Watson stated that the Respondent is out of the country and is due back in May, and that -the Respondent's attorney had asked how the Commission had reached the dollar amount in the conciliation agreement. C. E/R, 4-22-8101. Portman explained that, during a Conciliation Team meeting, the Respondent had offered the Complainant a position within a year's time of signing the conciliation agreement, but the Complainant had wanted monetary compensation. After the Complainant had left, the Respondent made an offer to hire the Complainant immediately. The Complainant has not yet been notified of this new offer. The members discussed what would happen to the ease should the Complainant reject an agreement which the Conciliation Team felt was satisfactory. It was decided to ask Legal for clarification on this section of the ordinance. d. H/R, 8-6-8101. This ease was assigned to Turner (Chair), Johnson and Jordison. 5. Cases open: a. E/S, 3-22-8202. 6. Cases in Legal: a. E/S, 4-10-8101. b. E/S, 5-13-8002 and 5-19-8003. C. E/S, 1-29-8201. Watson wondered if there was a way to expedite matters in Legal. Jansen explained that these cases were complex from the standpoint of legal review. Turner asked that a status report be sent to the Commission if cases are in Legal for more than one month. MICROFIL14ED BY JORM - MICR(11C CEDAR RAPIDS • DES MOIRES ?07 _y 11 J r ' I / 1 / I i / J IOWA CITY HUMAN RIGHTS COMMISSION APRIL 26, 1982 PAGE 3 7. Educational projects: ' •i a. Board of Education - Portman stated that Mr. Fett would be contacting the members toward the end of the summer to discuss meeting with teachers in a social studies program. b. Business Community Seminar - Raupp stated that the Committee feels something needs to be done to attract the attention of small businesses. Johnson and Raupp will draft a brochure highlighting one a item of importance to small business (i.e., the employment application), which will be mailed out to the business community. ` 1 C. Human Rights Month - Williams reminded the members that something needed to be scheduled to celebrate human rights month in July. Watson reminded the Commission of the open meetings law. Watson shall serve as the alternate for Futrell an the Community Outreach Committee. d. Coalition of Organizations - Watson described the meeting which took place last week. The next meeting will be May 26th at 7:30 in the Iowa City Public Library. S. Old Business: a. Training Sessions - All the members who attended praised the sessions. b. U.S. Civil Service and HUD - Williams stated that questionnaires had been received from both and had been completed. I C. Legislative Committee - Futrell reported on their meeting at which each member chose a section of the ordinance to review. Futrell stated that a draft of proposed changes would probably be circulated ` next month. 9. New Business: a. Informal Complaints - William described the complaint against pornography and massage parlors. The Complainant stated that such things perpetuated the perception of women as sex objects. The members discussed the problem and decided that educating the public was the best method for resolving these problems. It was decided to 0,inge the Ad Hoc Community Outreach Committee into a standing committee and assign this educational task to this Committee. b. City of Iowa City's Affirmative Action Program - Barcelo and Gill will serve on a task force which will review this program. The members reviewed the Contract Compliance Program and made the following comments: � q - ? MICROFILMED BY -"JORM-MICR+LAB CEDAR RANDS • DES MOINES I I 1�r t IOWA CITY HUMAN RIGHTS COMMISSION APRIL 26, 1982 PAGE 4 1. Sexual harassment is a discriminatory practice and not a protected class; 2. The definition of Hispanic should be clarified; and 3. What is meant by emergency contracting? The members expressed their support for such a document. 10. Staff Report: The Commissioners reviewed the staff report. 11. Next Commission Meeting: May 24, 1982, City Manager's Conference Room. Agenda setting: May 17, 1982. 12. The meeting adjourned at 9:38 p.m. Taken by: Sara Behrman. til i i _ I i 1 I qO 7. MICROFILMED BY •� DORM- MICR#C'A B'-- --, LCEDAR RAPIDS • DES 1401AE5 yrL.