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HomeMy WebLinkAbout1982-07-20 Bd Comm minutesr MINUTES HOUSING APPEALS BOARD JUNE 8, 1982 8:25 A.M. MEMBERS PRESENT: Carol Karstens, Alvin Logan, Beth Ringgenberg MEMBERS ABSENT: Goldene Haendel, Mike Farran STAFF PRESENT: Judy Hoard, Khristen Lawton, Michael Kucharzak SUMMARY OF DISCUSSION AND ACTION TAKEN: Vice -Chairperson Karstens called the meeting to order. Logan made a motion that the minutes from the previous Board meeting be approved; this motion was seconded by Ringgenberg. The motion carried. APPEAL OF THOMAS N. R. ROGERS: Others present: Thomas Rogers Inspector Hoard reported that she conducted a licensing inspection at 808 E. Davenport on February 16, 1982. This structure is an owner -occupied duplex. The violation being appealed is Chapter 17-5.N.(4)(a) lack of required ceiling height. The ceiling height in both sleeping rooms in the owner -occupied unit is 61611 at the maximum. Mr. Rogers explained that he currently occupies this dwelling unit and has no problems with the ceiling height. He did not feel it was possible to raise the ceiling without raising the entire roof; this would be very costly. Kucharzak pointed out that,the Board did have two options in this case. The first being that since this is an owner -occupied duplex unit, the Board could defer this decision until such time as the City Council makes a decision concerning the inspection of owner -occupied units. Secondly, the Board, if it has come to a consensus, can take action on the facts as presented today with a stipulation that if the Council exempts these units the violation would be void. Logan made a motion that the Board defer their decision until such time as Council makes a decision on the owner -occupied unit issue. Ringyenberg seconded the motion. Mr. Rogers interjected that he would like to have a decision from the Board at this time as he may be moving from this unit into another structure and will want to rent this unit out. Kucharzak pointed out that if he rents this unit out the Council action would not exempt this violation and that it would then be up to the Board to grant a variance or uphold the violation. A vote was taken concerning the motion on the floor. The motion did not carry as the vote must be unanimous when only quorum is in attendance. //96 MIC ROF ILIIED BY JORM MICROLAS .� I 1 j CEDAR RAPIDS DES MOINES ! �� 1 HOUSING APPEALS BOARO JUNE 8, 1982 PAGE 2 Karstens then made a motion to grant a variance of Chapter 17-5. N. (4)(a) lack of required ceiling height. Ringgenberg seconded the motion. Motion did not carry. The violation was therefore upheld. APPEAL OF SUSAN M. GUENTHER: Others present: Susan M. Guenther Inspector Hoard reported that she conducted a licensing inspection at 720 N. Van Buren on March 15, 1982. The structure is a duplex in which one-half is occupied by the owner. Three violations were cited, all within the owner -occupied unit. The first violation discussed was Chapter 17-5.F. lack of privacy in toilet room. There is no door between the bedroom and bathroom. Ms. Guenther explained that her roommate occupied this bedroom and bath exclusively and therefore there was no need for a door. Ringgenberg made a motion that Chapter 17-5.F. lack of privacy in toilet room be upheld. Logan seconded the motion. The motion carried. The next violation discussed was Chapter 17-5.I.(1) lack of required means of egress. The first floor apartment egress route, between first floor and basement living area is a folding stairway. The stairway can be folded up thus denying accessibility of unobstructed egress route. Ms. Guenther explained that for her own convenience she left the folding stairway up in order to prevent her pets from entering the basement unit. The folding stairway is no different than a doorway in that when you're in the basement you can flip it down and walk upstairs and when you're upstairs you can push it down and walk downstairs. She explained that there are two other exits out of the basement for fire exits. Kucharzak pointed out that if this stairway was not considered an egress from the basement level, and a sign was posted indicating it was not an exit, the City would withdraw the violation. Ms. Guenther agreed to put up a sign and the City withdrew the violation. The last violation discussed was Chapter 17-5.L.(4) improper location of heating unit. The basement bathroom contains the furnace and water heater. Hoard pointed out that the unit contained a shower rather than a bathtub. Kucharzak pointed out that the intent of the Housing Code was to protect against Possible carbon monoxide problems that could occur if someone were in a warm bathtub and fell asleep. The situation would not occur if the bathroom contained only a shower stall and not a bathtub. Ringgenberg made a motion to grant a variance of Chapter 17-5.L.(4) improper location of heating unit. Logan seconded the motion. The motion carried. APPEAL OF MR. JOHN ZUG: Inspector Hoard reported that she conducted a licensing inspection at 106 N. Governor on March 8, 1982. This property contains two dwelling units and three iu CROPILMED BY DORM MICR6LA13 ' J CEDAR RAPIDS • DES MOINES mpa 1 r I I HUUSING APPEALS BOARD JUNE 8, 1982 PAGE 3 rooming units. The violation being appealed is Chapter 17-5.I.(2)(g) lack of required minimum door or doorway. This doorway has a height of W h", the requirement if 6'4". There is at least one other entry into the structure, but at this time this entry is being used as a bedroom on the first floor. The doorway which has been cited is used by the occupants on the second and third floor. Mr. Zug pointed out that the tenants have no complaint about the height of this door. He suggested that this is actually a single-family dwelling with an apartment upstairs. He suggested that the problem was not with health and safety but a matter of usage. Ringgenberg made a motion to grant a variance of Chapter 17-5.I.(2)(g) lack of required minimum door or doorway. The motion carried. APPEAL OF JOHN ALBERHASKY: Others present: Bill Alberhasky Inspector Hoard reported that she conducted a licensing inspection at 120 N. Gilbert on February 25 and March 3, 1982. The violation being appealed is Chapter 17-5.N.(4) lack of required ceiling height in the basement unit. All three rooms lack required ceiling height; the kitchen at 6'9", livingroom 6'10h" and bedroom 6'9". Mr. Alberhasky pointed out that this was an old building and would have to be vacated if a variance was not granted. Logan made 'a motion to grant a variance to Chapter 17-5.N.(4) lack of required minimum ceiling height. Riggenberg seconded the motion. The motion carried. APPEAL OF JOHN ALBERHASKY: Inspector Hoard reported that she conducted a licensing inspection at 114 N. Gilbert on February 25, March 2 and 12, 1982. The violation being appealed is Chapter 17-5.N.(4) lack of required minimum ceiling height. This is a kitchen in a basement unit with a ceiling height of 6'104". Mr. Alberhasky pointed out that it was just a few inches and it was impossible to obtain the ceiling height in this room. Ringgenberg made a motion to grant a variance of Chapter 17-5.N.(4) lack of required minimum ceiling height. Logan seconded the motion. The motion carried. REQUEST FOR APPEALS OF JOHN ALBERHASKY TO BE HEARD Others present: Bill Alberhasky Mr. Alberhasky asked that appeals be heard at this time for two properties: 227 N. Governor and 324 N. Gilbert. Both appeals were filed after the ten day period. The Board agreed to hear Mr. Alberhasky's appeals. //9G MICROFILMED BY -J JORM MICR46LAE3 CEDAR RAPIDS • DES MOINES i i r HOUSING APPEALS BOARD JUNE 8, 1982 PAGE 4 APPEAL OF JOHN ALBERHASKY: Judy Hoard reported that she conducted a licensing inspection at 227 N. Governor on March 23, 1982. The violation being appealed is Chapter 17-5.N.(4) lack of required minimum ceiling height. This is two rooms on the second floor being used as a bedroom with a ceiling height of 6'11". Logan made a motion to grant a variance of Chapter 17-5.N.(4) lack of required minimum ceiling height. Ringgenberg seconded the motion. The motion carried. APPEAL OF JOHN ALBERHASKY Inspector Hoard reported that she conducted a licensing inspection at 324 N. Gilbert on March 2 and 23, 1982. The violation being cited is Chapter 17- 5.M.(1) lack of electrical outlet. The livingroom on the second floor dwelling unit did contain two convenience outlets, but they were not the correct distance apart. The convenience outlets were 13' apart and are required to be 13'10" apart. Mr. Alberhasky felt that this was a minor violation and didn't involve any serious health and safety factors. Logan made a motion to grant a variance of Chapter 17-5.M.(1) lack of electrical outlet. Ringgenberg seconded the motion. The motion carried. APPEAL OF KEITH MILLER: Others present: Keith Miller Inspector Hoard reported that she conducted a licensing inspection at 939 Dewey Street on March 19, 1982. Three violations are being appealed. There was an inspection done on this property several years ago. Mr. Miller did present an appeal before the Board back in 1978. The appeal was upheld at that time. The following year the Housing Code requirement for a 71611 ceiling height was grandfathered by City Council so at that time that violation was dismissed. The first violation is Chapter 17-5.N.(4) lack of required minimum ceiling height. This violation is in correlation with the other violation which is Chapter 17-5.J.(1) lack of required natural light. The basement bedroom has a ceiling height of 613" and 6'8". The basement livingroom and kitchen have ceiling heights of 7'811, 6194" and 613". The bedroom has 6.44 square feet of natural light. The Housing Code requires 8.73 square feet of natural light. Mr. Miller explained that he has had no tenant complaints about the ceiling. He also explained that the wall around the bedroom was actually a partition which allows light and ventilation into the bedroom. He expressed that there was really no way to raise the ceiling. Logan made a motion to grant a variance of Chapter 17-5.J. lack of required natural light and Chapter 17-5.N.(4) lack of required minimum ceiling height. Karstens seconded the motion. The motion carried. 111CROFILMLD BY JORM MIC ROLAB- ' � CEDAR RAPIDS DCS MOINES /946 1 B JMICROf ILMED BY ' JORM, MICR46lAB' CEDAR RAPIDS • DES MOINES - i the motion. The M?6 IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JUNE 24, 1982 ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bartley, Bovbjerg, Cavitt (arrived 5:05 p.m.), Drum, Grimes, Gritsch, Wallace, Zastrow MEMBERS ABSENT: Lyman STAFF PRESENT: Eggers, Tiffany, Jehle OTHERS PRESENT: Susan McGuire, four political science students from the University of Iowa President Zastrow called the meeting to order at 4:10 p.m. Minutes of the regular Board meeting of May 27 were approved with the following corrections: i Page 2, paragraph 3, "ATC will rent the unit for several months to test its adequacy and then contribute the majority of the cost ($3300) to the Library's Gifts and Bequests Fund. The Board will waive the final payment due the Library for construction costs TT 'MOO). Other corrections to the minutes are as follows: Page 2, paragraph 1, line 2 " its" and line 9 " its." Also, a correction in spelling in paragraph 4, page 2, "recommendation." Minutes approved. Bartley/Wallace. Disbursements for June 1 and June 15, 1982, were unanimously approved by the Board. The Director reported on the following: 1. The close-out of the project budget has been moved to Dec. 30, 1982. We were unable to complete several projects before July 1. 2. The upgrade on the computer has been completed and we hope the period of frequent downtime is over. The air conditioner for the computer room is not large enough to keep the larger system cool, so we are replacing it with a larger model at a cost of $2,200. 3. We are investigating the need for a line condition to "clean up" the power to the computer. The equipment is very expensive and we need more evidence that it will be worth it in improved computer performance before proceeding. 4. Diane Ingersoll, Technical Services Coordinator, has resigned effective July 26 and will join CLSI as midwest training accounts officer. 1 MICROFILMED BY JORM MICR6LAB CEDAR RAPIDS DES M014ES f // 97 I r BOARD OF TRUSTEES - REGULAR MEETING JUNE 24, 1982 PAGE 2 5. We will receive a $1,000 collection grant from the East Center Regional Library in FY83, as payment for our share of interlibrary loans Iowa City Public Library is providing to libraries in the East Central Region. The President reported that Hawkeye CableVision's new air conditioner is in place. They want to continue renting it for two or three more months before purchasing. Eggers reported on the work of the Planning Committee in the absence of Chair Cavitt. During the last two meetings, the group has scheduled and developed the first draft of the surveys needed to provide additional information. During the week of July 18, a telephone survey of 500 residents and a survey of over 500 building users will be administered as well as an extensive observation study of building activity. The group broke into subcommitteees to develop the survey instruments which also include surveys of elementary, junior high, senior high and University students. The student surveys won't be taken until fall. Letters have gone out to the volunteer roster to help solicit helpers for the surveys. There are nearly 100 shifts to be filled. Summer work/study and Mayor's Youth staff will also be available to assist. ' Bartley reported on the work of the Iowa City Public Library Foundation. Several subcommittees have been meeting to plan the fall auction and to develop fund-raising goals. Eggers announced that the FY82 Library Board Annual Report to the Council is due by late July. This two-page report is to include FY82 accomplish- ments and FY83 goals. Eggers was directed to draft a report for approval at the Board's July 22nd meeting. Board members mentioned the organizing of the Iowa City Public Library Foundation, the initiation of a long-range planning process, the success of the first year in the new building including the response of the local public and of the professional library community, the Chamber of Commerce Economic Development award and the receipt of funds for Sunday hours as some of the major accomplishments of FY82. Since the Cable Commission has not yet acted to set up a joint meeting of the Board and the Commission to discuss and sort out each group's role in cable TV, it was decided that the President should send a request to the Cable Commission that each group appoint a subcommittee to meet and discuss common concerns before the FY84 budget process. Such a meeting was recommended by the City Manager last January and recent minutes from the Commission indicate misunderstandings about the purpose, responsibilities and supervision of the Library AV assistant funded from cable franchise income in FY83. Zastrow said he would appoint the new officers as an ad hoc committee. Eggers will draft a letter for his approval. Bartley also reported for the nominating committee (Cavitt, Lyman and Bartley). They recommended for FY83: Zastrow, President; Gritsch, Vice- 111CROEILMED By JORM MICRO LAB CEDAR RAPIDS • DES MOVIES J r BOARD OF TRUSTEES - REGULAR MEETING JUNE 24, 1982 PAGE 3 President; Wallace, Secretary. This slate of officers was unanimously approved. The Board discussed the proposed personnel policy which was drafted by the staff. The policy consists of three sections: 1) statement on authority for administration of personnel policies for Library employees; 2) general personnel policies (which apply to all employees and covers issues not addressed in the AFSCME contract); 3) rights and benefits of administrative and confidential Library employees. The Director reminded the Board that the Library's personnel policies have not had a general revision since 1975 and that this revision was patterned after policies developed by the City Human Relations Director and adopted by the Council last fall. The Library version follows the City policy wherever possible but is edited and revised where necessary to address specific Library issues and practices and to recognize the distinct powers of the Library Board concerning Library personnel administration. The Board raised questions concerning sections on political activity, grievance procedure, pregnancy leave, grooming and appearance, and discipline. The section on political activity was felt to be unacceptable. The Director will re -draft and be prepared to discuss next month. The Board decided informally that they did not want a grievance procedure which includes a formal procedure for an appeal to the Library Board or the Civil Service Commission as in the old policy. The policies will be an the agenda for formal adoption in July. On a motion by Drum, seconded by Grimes, the Board approved $10,000 in Gifts and Bequests unrestricted funds to be used for general library materials in FY83. This is in addition to the $10,000 given for this purpose by the FRIENDS. At 5:55 p.m. a motion by Bartley to go into executive session to discuss the Library Director's FY83 salary was seconded by Bovbjerg and passed unanimously. Following the executive session, the Board reconvened in public session and approved a ten percent raise to $35,200 for the Director. Moved by Grimes, seconded by Bovbjerg; unanimously approved. Meeting adjourned at 6:20 p.m. Joanl ehle, Recorder, M1CR0f ILMED BY JORM MIC R0LA8 .J 1 I CEDAR RAPIDS • DES MOINES I I //9 J r Board of Adjustment June 9, 1982 Page 1 MINUTES BOARD OF ADJUSTMENT JUNE 9, 1982 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Vanderhoef, Slager, Barker MEMBERS ABSENT: Harris STAFF PRESENT: Knight, Franklin, Woito, Behrman, Kendall FORMAL ACTION TAKEN: 1. V-8214. The application submitted by Mike Smithart and Ronda Dennis- Smithart for a variance to Section 8.10.21.E.1(b) and 8.10.23.A for property located at 2109 H Street to permit construction of a room addition to the existing single-family structure was granted. 2. V-8215. The application submitted by H. P. Smith Company for a variance ce to Section 8.10.25 of the Zoning Ordinance for property located at 2000 Industrial Park Road to allow a reduction in the number of required parking spaces was granted, reducing the required number of parking spaces needed from 34 to 24 spaces for the additional warehouse space totalling 25,869.31 square feet and the office space totalling 2,158 square feet. 3. V-8216. The application submitted by Aero Rental, Inc., for a variance to Section 8.10.35.12.C.2 of the Zoning Ordinance Sign Regulations to allow a free-standing sign to project over the right- of-way at 227 Kirkwood Avenue was granted. REQUESTS TO CITY MANAGER FOR STAFF ASSISTANCE: 1. Forward a summary of the Board's concerns regarding the licensing of sign erectors to the Planning and Zoning Commission. 2. The Board of Adjustment requests a copy of the proposed sign erectors licensing ordinance for review. SUMMARY OF DISCUSSION: Barker called the meeting to order. Woito polled the members. Barker outlined the procedure to be followed by the Board of Adjustment. VARIANCE ITEM: Barker asked if anyone was in opposition to any of the requests for a variance. No one responded. V-8215. Public hearing on an application submitted by H. P. Smith Company for a variance to Section 8.10.25 of the Zoning Ordinance for property located at 2000 Industrial Park Road to allow a reduction in the number of required parking spaces. 1 MICRVILMED BY I JORM MICR6LAB I I CEDAR RAPIDS - DES MOINES r I 7 r Board of Adjustment June 9, 1982 Page 2 Barker wondered if anyone on the Board needed information in addition to that presented in the staff report. No one did. Slager moved that the variance for H. P. Smith Company be granted, reducing the number of required parking spaces from 34 to 24, for the additional warehouse space totalling 25,869.31 square feet and the office space totalling 2,158 square feet. Vanderhoef seconded. Barker asked if the wording of the motion was acceptable to the applicant. Ward Thompson, representing H. P. Smith Company, stated that it was acceptable. The motion carried unanimously. V-8214. Public hearing on an application submitted by Mike Smithart and Randa Dennis-Smithart for a variance to Section 8.10.21.E.1b and 8.10.23.A for property located at 2109 H Street to permit construction of a room addition to the existing single-family structure. Knight reviewed the staff report, stating that the structure had been made nonconforming when the previous owners had been issued a building permit based on an incorrect lot description. Knight stated that there was no unnecessary hardship, nor was the topography nor the circumstances unique; impact on the surrounding property was deemed insignificant. Knight pointed out that the applicants should apply for a variance for the existing addition as well as for the proposed structure to make the structure conforming. Barker wondered if any neighbors requested variance. Knight stated Avenue, had phoned in support of the to the applicant. had contacted the City about the that Christine Rumsey, 1113 Second variance. Rumsey lives kitty-corner Vanderhoef wondered if the applicants could vary their choice of location for the proposed addition. Knight stated that, if the addition was moved two feet toward the main structure of the house, the new addition would be conforming. Woito questioned whether anyone in the Building Department had discussed the desirability of submitting an application for a variance for the entire original and proposed addition with the applicant. Knight replied that to his knowledge, no one had. Barker wondered if the fact that the previous owners' building permit was issued based on an incorrect lot description, thereby rendering the addition illegal, had any technical significance for the Board. Woito stated that it would have been preferable to have had a joint application for a variance, correcting both the existing structure and the new addition. Mike Smithart, 2109 H Street, clarified the issue of the lot's description, stating that two different lot line descriptions had existed for the property at the time of purchase by them. Smithart stated that 111CRDnudED BY i JORM MICROLAB CEDAR RAPIDS • DES MOINES J r Board of Adjustment June 9, 1982 Page 3 the choice for the proposed addition's location was based on a lot line; the applicants wished to avoid making the addition look like it was "tagged on." Other factors were the shape and slope of the roof - the location of the proposed addition would require little remodeling of the interior of the house, and the roofline of the proposed addition would follow the existing roofline. Barker questioned the disputed lot line. Smithart stated that it was approximately 20 feet from the east side of the house. Barker asked the distance from the nearest neighbor on the side of the proposed addition and was told it was 30 feet. Smithart stated that the true lot line was not discovered until two years ago. Woito wondered if this was a surveying error. Ronda Dennis-Smithart, 2109 H Street, stated that two separate descriptions for the lot line had been filed with the Courthouse. Barker expressed support for the variance. Slager wondered if a legal precedent could be set. Woito replied that each case was judged on an individual basis. Vanderhoef expressed concern with the granting of a variance for the proposed addition and not the existing nonconforming structure. Knight stated that the Board could defer action, republish the notice and deal with an amended application to take care of both additions at once. Smithart wondered if Building Inspectors check lot lines when permits are applied for and was told that they do not. Barker questioned the applicants as to whether they were willing to defer a decision by the Board and amend their application to include the illegal existing addition built by previous owners, as well as their proposed addition. Smithart expressed a preference for having the Board deal with the present application as submitted. Vanderhoef moved that the variance be granted as requested. Slager seconded. The motion carried unanimously. V-8216. Public hearing on anapplication submitted by Aero Rental, Inc. Tor a variance to Section 8.10.35.12.C.2 of the Zoning Ordinance Sign Regulations to allow a free-standing sign to project over the right-of-way at 227 Kirkwood Avenue. Franklin stated that the sign projected over the right-of-way by 11 inches. Woody Kendall, Building Inspector, verified this fact. Vanderhoef wondered if the right-of-way included the sidewalk and Kendall replied affirmatively. Barker asked if a representative was present from Nesper Sign Company. No one was present from Nesper Sign Company. 11ICROFILMED By JORM MICROLAB I CEDAR RAPIDS • DES MOVIES //%0 k1 r Board of Adjustment June 9, 1982 Page 4 Lloyd Baumgartner, Rural Route 2, owner of Aero Rental, Inc., submitted pictures of the sign. Barmgartner stated that he did not dispute Kendall's testimony. Baumgartner stated that their sign was mounted on existing pipe supports used by the old Hy -Vee store; Baumgartner wondered why Hy -Vee was never cited for their sign. Baumgartner questioned the City's concern with the projection over the right-of-way, and contended that the sign was located on his property and, if it fell would still be on his property. Baumgartner pointed out that the City seemed unsure of where the property lines were and cited a request by the City and receipt of easements from Aero Rental for the Lower Ralston Creek Project. Barker asked who had determined the location of the sign and Baumgartner replied that the decision was based on the location of existing pipe supports. Barker asked if the applicant had ever seen Kendall's notes regarding the violation which would occur if the sign were placed as proposed on the permit. Baumgartner stated that he had not; Nesper Sign Company had handled the entire procedure. Baumgartner stated that the sign had been raised after its erection and that had he known then that it was in violation, he would have corrected the situation at' that time. Baumgartner hinted that he was being harassed by the City. Woito stated that the applicant was correct regarding the question of property lines and easements. Woito asked Kendall if Mr. Turner of Nesper Sign Company had been the person to fill out the application. Kendall stated that Turner had filled out the application for sign permits and had been made aware of the potential problem of an overhang prior to and after the sign's erection. Barker stated that it appeared that Nesper Sign Company was aware that the overhang problem existed prior to the time that the sign was moved higher on the poles. Barker suggested that the applicant consider taking Nesper Sign Company to court. John Downey, Knolridge Garden Apartments, Coralville, employee of Aero Rental, spoke in support of a variance. Downey wondered why the applicant had been cited eight months after the sign was erected. Downey stated that the building was constructed right along the property lines and the applicant was limited by space as to where to place the sign. Slager wondered if unique circumstances could be found in the physical circumstances of the existing building. Barker stated that he had no problem with the issue of uniqueness or hardship. Vanderhoef expressed support for the variance but stated that Nesper Sign Company should instead be forced to correct the sign. Franklin stated that the Planning and Zoning Commission would be reviewing a proposed ordinance to license sign erectors. Vanderhoef moved that the variance be granted. Slager seconded. The motion carried unanimously. I PucROf ILMED BY JORM MICRbLAB j CEDAR RAPIDS • DES MOINES Vf J r Board of Adjustment June 9, 1982 Page 5 Barker requested staff assistance in obtaining copies of the proposed ordinance licensing sign erectors and in forwarding the Board of Adjustment's concern to the Planning and Zoning Commission. The review of the minutes of May 5 and May 13, 1982, was deferred until the next meeting. OTHER BUSINESS: Barker stated that a letter dated June 8, 1982, had been received from William Meardon, attorney for Home Town Dairy, Inc. Meardon had requested an extension of the variance granted December 21, 1981. Barker wondered whether or not an extension could be granted, or if a new variance could be granted based on no change in the set of circumstances. The members discussed appropriate posting and public notice procedures. Woito stated that she was unsure whether or not a variance could be extended. It was decided to meet prior to June 21, if it was determined that it was not necessary to give a 15 -day public notice. June 16th was tentatively set as the meeting day on which to discuss this issue. The meeting adjourned at 5:49 p.m. Taken by: Sara Behrma Minu e- aker Submitted by: u as Boothroy, Secretary MICROFILMED BY ' J "DORM MIC RdLAB - CEDAR RAPIDS DES MOINES i I /9P 1 J r CITY CONFERENCE BOARD JUNE 30, 1982 CITY CONFERENCE BOARD: June 30, 1982, at noon, in the Conference Room at the Civic Center. Mayor Pro tem Perret presiding. IOWA CITY COUNCILMEMBERS PRESENT: Perret IOWA CITY COMMUNITY SCHOOLBOARD MEMBERS PRESENT: Cannon, Cilek JOHNSON COUNTY BOARD OF SUPERVISORS PRESENT: Langenberg, Sehr, Ockenfels STAFFMEMBERS PRESENT: City Assessor Hudson, City Clerk Stolfus, Asst. City Attorney Brown, Human Rel. Director Carroll, Asst. City Manager Helling. TAPE-RECORDED ON Reel N82-15, Side 1, 18-285. The Clerk advised that a quorum was present for the County and the Schoolboard. Public Hearing was held on the budget amendment as outlined in the memo from the City Assessor to the Conference Board. Hudson explained further and asked for an increase from $35,000 to $45,000 in the Special Appraiser's budget. Moved by the Schoolboard, seconded by the County,: -to amend the current budget ending June 30, 1982 by increasing the Special Appraiser's budget from $35,000 to $45,000, and adopt the budget as amended. The Mayor Pro tem declared the motion carried, 2/0, City absent. Hudson outlined the City and County policies on disposal of surplus equipment. Moved by the Schoolboard, seconded by the County that the present surplus equip- ment be disposed of according to the judgment of the City Assessor, the proceeds to go back into -the City Assessor's funds, and in the future, any surplus equip ment would be added to the City's auction process, proceeds to go into the City Assessor's funds. The Mayor Pro tem declared the motion carried, 2/0, City absent. Mayor Pro tem Perret noted that the letter regarding compensation for mileage for Ernest Lund requested $42.20 for three trips. Other candidates were not reimbursed, and did not ask to be reimbursed. No policy was stated in advance. Hudson commented that other cities had reimbursed applicants. The City policy of reimbursement for technical or professional applicants was explained. Usually the policy is stated in advance. Carroll commented that two of Lund's' requests were for the initial interview and the City's interview, but the third one was an information notice that the Conference Board was meeting. Moved by the Schoolboard, seconded by the County, to reimburse Lund for the first two trips only. The Mayor Pro tem declared the motion carried, 2/0, City absent. The County Supervisors present questioned the cost -of -living item as presented in the budget by Belger in December. Their impression was that every person would get a 6% raise. Hudson thought that the 6% was an overall increase figure added to the budget because of the unknowns at that time. All salaries have previously been based on the City Assessor's salary, and elected officials can only pay the First Deputy 80% of the Asssessor's salary, and the Second Deputy 70% of the Assessor's salary. Cilek is not on the list for eligible deputies as he did not take the test. Asst. City Attorney Brown advised that the law directs the Assessor to provide an itemized budget for his salary and that of his deputies, the rest of the office salaries is a lump sum. Hudson had dis- cussed salary implications with Carroll. The County stated that they wished to 111CROEILMED BY JORM MICRd/LAE3 I CEDAR RAPIDS • DES MOINES J gees were not getting the , to adjourn, 12:40 P.M. zffi i 141CROFILMED BY DORM--MICR16LA9- CEDAR RAPIDS DES 140IL I4E5 J r 4INUTES iISTORIC PRESERVATION TASK FORCE JUNE 30, 1982 - 7:30 P.M. 109 S. SUMMIT, IOWA CITY 4EMBERS PRESENT: 4EMBERS ABSENT: STAFF PRESENT: r- Kolp, Bonney, Nowysz, Horton, LaFore McCormick Hillstrom, Keller SUMMARY OF DISCUSSION: <olp called the meeting to order. The minutes of April 22, 1982, were approved 3s circulated. 3ISCUSSION OF PLANNING AND ZONING MEETING: John Kolp briefly discussed the Planning and Zoning meeting at which action on the Historic Preservation Ordinance was taken. P&Z recommended that the ordinance be approved by a 5-1 vote with one abstention. DISCUSSION OF FINAL ACTION BY THE TASK FORCE: Kolp pointed out that this was the last official day of existence of the ad hoc 4istoric Preservation Task Force. He stated that he and Hillstrom believed it 4ould be appropriate to draft a final letter to the Council apprising them of any last thoughts the Task Force might have. Kolp stated that the letter should at least inform the Council that the mandate of the Task Force had expired and that members of the Task Force would be willing to consult with the Council as individuals or as a group in matters concerning the ordinance. Kolp then asked for other ideas which might be included in the letter. 4orton suggested that the letter address the question of regulation of private property rights, which seemed to concern at least one member of the Planning and Zoning Commission. Hillstrom suggested that it be stressed how much effort and public input had gone into the ordinance, including the efforts of Planning and Legal staff, the Task Force, the Planning and Zoning Commission and the City 4anager. LaFore suggested that the Task Force inform the Council that it had received suggestions that the ordinance might not be strong enough. Task Force nembers also suggested that the difference between City and National Register nistoric districts be stressed and that the Task Force was united in its recommendations. 'lowysz read a letter addressed to the Planning and Zoning Commission from Sandra -skin and Dave Arbogast. The letter suggested that the ordinance include orovisions for regulation of individual structures and also provisions for Special exceptions to the Zoning Ordinance. The letter was briefly discussed. There being no other business, the meeting adjourned at 8:20. taken by: Doug Hillstrom. i IIICROFIL14ED BY i JORM MIC R46LAB I � CEDAR RAPIDS •DES t401AC5 '. I i 1200