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HomeMy WebLinkAbout1982-08-17 Bd Comm minutesr r. I MINUTES HUMAN RIGHTS COMMISSION JULY 26, 1982 7:30 P.M. CIVIC CENTER ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Watson, Jordison, Futrell, Johnson, Turner MEMBERS ABSENT: Barcelo, Raupp, Gill (excused) MEMBERS ABSENT: Portman (unexcused) STAFF PRESENT: Williams RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: 1. When evaluating the Assistant City Attorney applicants, please consider hiring someone that is knowledgeable of civil rights law and who also has some experience in that area. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order by Chairperson Watson at 7:40 p.m. 2. Turner moved and Futrell seconded that the minutes of June 28, 1982, be approved. The motion carried unanimously. 3. There was no public discussion. 4. Complaints pending: a. E/R, 9-18-7909. Watson reported there had been no activity on this case, and probably would not be until late August. b. H/S, 8-19-8101. Watson reported the conciliation agreement and the predetermination settlements have been signed. The three complainants were awarded a total cash settlement of $925. C. E/S, 4-10-8101. No activity. d. E/S, 1-29-8101. Case closed. e. E/S, 5-13-8002 and 5-19-8003. The Conciliation Team met and came to a partial agreement. The Team will read the entire file before making their final decisions. 1 141CROFILMED BY I � JORM MIC R6LA B' 1 CEDAR RAPIDS DES MOINES i I HUMAN RIGHTS COMMISSION JULY 26, 1982 PAGE 2 f. E/S, 3-22-8202. The Team met and they think they are in agreement with the Investigative Report and legal review. Each Team member will review the entire file before making a collective final decision. 5. Cases closed: Two cases have been closed. 6. Cases in Legal: Two cases are in Legal. 7. Assistant City Attorney: The Commissioners discussed the two position openings within the Legal Department. Several Commissioners expressed a concern and desire for the new Assistant City Attorney to possess some skill and experience within the field of civil rights. 8. Education Projects: a. Community Outreach Committee - no report. 9. Old Business: a. HUD - Williams stated she had called Washington, D.C. and asked HUD about the status of the Commission's application for financial assistance. The O.C. office had no questions regarding the application, and at that time, the application was in the Congressional Liaison Office. This office is responsible for telling 1 the Iowa Congress persons about the money the City will be receiving from HUD. Once the application is out of that office, the contract will be discussed and signed. Williams was still not certain about the amount of money the City will receive from HUD. Williams also discussed the Memo of Understanding. This will be an agreement between HUD (Kansas City, Missouri office) and the City of Iowa City. A meeting between HUD and City representatives to discuss the memo, is tentatively scheduled for late August. b. Human Rights Month - Williams attended part of the Human Rights month conference held in Des Moines. All the Commissioners complimented Turner on the Human Rights Month flier she had designed. C. Human Rights Commission Press Releases - The Commissioners decided to publicize quarterly, in the local newspapers, the activities of the Commission. Williams will develop a format which the Commissioners will review at the August meeting. Information on the Commission's activities may also be publicized on the cable TV local government channel. Discussion of this topic also brought out a suggestion to include members of the Landlord Association on our mailing list. Williams will follow through with this suggestion. I 1376 l 1 MICROf ILMED BY 'CORM MIC R4ILA B' 1 CEDAR RAPIDS •DES M018C5 r HUMAN RIGHTS COMMISSION JULY 26, 1982 PAGE 3 Coalition - Their official title is Iowa City Coalition of Human Rights Organizations. Turner reported two people showed up at the Coalition picnic. Turner also reported the Coalition members were concerned with two issues: (1) Broadening their base - the Coalition currently has no representatives from the elderly or Asian protected classes, nor do they have someone who represents a group who concerns themselves with the disabled. Futrell offered to track down someone she knew whom she thought might have a contact with an elderly group. Watson suggested Emery Rhoades, Director of the Johnson County Citizens for the Handicapped, be contacted as a possible Coalition member who would represent the disabled. (2) Coalition support - at least one Coalition member had talked to Turner and expressed concern over the Coalition not gettting "launched." Turner asked the Commission if they were still interested in supporting the Coalition. Specifically, Turner wondered if the Commissioners would be supportive of a candidate's forum coordinated by the Coalition. Turner told the Commissioners there would be no problem with the Commission being associated with a candidate's forum as long as we were not supporting any particular candidate. Jordison and Watson both said they would be willing to help with the candidate forum project which is tentatively scheduled for October 9, 1982. Legislative Committee - The Committee had met again and reviewed the rest of the ordinance (procedural sections). A few minor changes will be suggested and Futrell said they hoped to have copies of the recommendations available for review at the September meeting. The Committee, however, had left one area unresolved, which has to do with the disclosure of information to either party during the investigative process. Watson gave his opinion (no disclosure) and most Commissigners expressed agreement with his opinion. Futrell will take the Commissioners' reactions back to the Committee. 10. New Business: a. Commission Brochures - Turner, Johnson and Jordison will work on a new brochure, possibly one with staggered pages, once the ordinance changes are finalized. b. Telephone Book Listing - Williams asked for feedback on whether the Commissioners wanted to be listed in the phonebook. Futrell suggested two listings in the white pages. There was also an agreement to request a listing on the community services page. Annual Report - Williams asked the Commission to review her draft of the Human Rights Commission's annual report. Suggestions were made which Williams will incorporate in the final document. 111CRon LMED BY JORM MICROLAB CEDAR RAPIDS • DES MOINES 137` J 0-4 HUMAN RIGHTS COMMISSION JULY 26, 1982 PAGE 4 d. Procedures for Administrative Rules - Watson asked if anyone was interested in volunteering to respond to the City Manager's memo regarding his proposal for administrative rules. There were no volunteers. e. Investigave Report - Futrell advised staff to remain consistent in the way respondents and complainants were referred to in investigative reports reviewed,and lre0report which had recentl referredtothefemalecomplainants bytheirefirst name, and to the respondents and predominantly male witnesses as Mr. 11. Staff Report - no comments. 12. Turner moved and Futrell seconded that the meeting be adjourned. The motion carried unanimously and the meeting adjourned at 9:30 p.m. 13. Next Commission Meeting: August 23, 1982, Law Library Agenda Setting: August 16, 1982. j i 1376 MICROFILMED BY i CEDRM MIC RCILA6 CEDAR RAPIDS DES Uf0I4E5 f i LL MINUTES SUBJECT TO COMMITTEE APPROVAL DESIGN REVIEW COMMITTEE JULY 21, 1982 4:00 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Seiberling, Eckholt, Sinek, Lafore, Haupert, Alexander, Wegman MEMBERS ABSENT: Wockenfuss, Amert, Summerwill STAFF PRESENT: Hauer, Behrman, Gannon, Farmer, Tippe GUESTS: David Levy and Ken Taube, Iowa -Illinois Gas & Electric Company, Bill Mihalopoulos, Best Steak House RECOMMENDATIONS TO CITY COUNCIL: I. The Design Review Committee recommends approval of the design for the Dubuque Street improvements with the exception of the tree plantings, which will be subject to further study by a subcommittee composed of Lafore, Seiberling and Sinek. 2. The Design Review Committee recommends the screening for the Iowa -Illinois Gas & Electric Company transformer on Clinton Street not be installed. 3. The Design Review Committee be consulted when the need arises for repair, maintenance or potential changes that would have an aesthetic impact on the City Plaza area. 4. Work projects for the 1983 fiscal year would include drafting a set of recommendations for a uniform graphics system for the City and creating an educational presentation on graphics. 5. The Committee and the City Council meet to discuss future directions of the Committee. SUMMARY: I. The design plans for the Dubuque Street improvements were found to be adequate except for the tree planting plan. A subcommittee composed of Lafore, Seiberling and Sinek was formed to make final recommendations regarding which tree types would be the most suitable. 2. The Committee's recommendation not to have Iowa -Illinois Gas & Electric Company install a screen around the transformer on Clinton Street was based on the following considerations: 1) the overwhelming size of the screen, 2) a "trash receptacle" theory, 3) the financial savings to the City and the Company by not installing the screen, and 4) the fact that the transformer is more unobtrustive without screening. 3. The Committee discussed the fact that minor repair/replacements in City Plaza would, in time, create a different look on the Plaza. The Committee 1377 / 141CROFILIILD BY I JORM MICR46LAB ) ~1 CEDAR RAPIDS DES M01NES I ' ...� r Design Review Committee July 21, 1982 Page 2 expressed the wish that they be consulted when the changes are contemplated. 4. The Committee discussed the possibility of re -erecting banner poles on the northern entrance (Dubuque Street) of City Plaza, and gave its general approval to the concept. DISCUSSION: Seiberling called the meeting to order and introduced Farmer. REVIEW OF DUBUQUE STREET IMPROVEMENTS: Farmer reviewed the plans for the Dubuque Street improvements, stating that the street would remain the same width as it is presently. Farmer reviewed the suggested location of the tree plantings and tree types which include Norway maples, green ash, linden and ginkgo trees. Seiberling wondered if the City had considered making Dubuque a one-way street. Farmer explained the reasons the Engineering Department had recommended against that. Alexander wondered if parallel parking would remain on both sides of the street and Farmer replied affirmatively. Farmer explained the reasons for maintaining the 51 foot wide street, saying that the businesses on Dubuque required parking and more than two lanes were needed for traffic and a double parking lane. Haupert wondered why this project was being done now. Farmer said that both the sidewalks and curb were in bad condition and the storm sewer needed some work. Farmer stated that complete reconstruction would be well worth the cost. Haupert asked how the project would be funded and Farmer explained. Seiberling wondered if the lighting would be the same as on Clinton Street, a much wider street. Farmer explained that complaints had been received about poor lighting on Dubuque Street. The members discussed the results of the lighting survey they had conducted several years ago. Farmer stated the design of the light poles would be the same as those on Washington and Clinton Streets. Sinek commented on the wide variety of trees to be planted, stating that only two or three species would be preferable. Seiberling agreed, stating that one variety along the street may be preferable as too many kinds of trees may prove distracting. Lafore concurred with Seiberling. Lafore stated that it might be confusing to have too many trees while a note of harmony and restful continuity would be created with one or two types of trees. Haupert moved that the design be approved as adequate with the exception of the trees, which would be subject to further study by subcommittee composed of Lafore, Seiberling and Sinek. Wegman seconded the motion. The motion carried unanimously, three members absent. Seiberling stated that the subcommittee would make a suggestion on the tree plantings within a few days. Haupert wondered if the City planned to paint the bike racks Van Dyke brown. Tippe replied affirmatively. Seiberling asked if the location of trash 11ICROMMED BY I JORM MICR6LAE3 CEDAR RAPIDS • DES MOVIES 1 1377 J r Design Review Committee July 21, 1982 Page 3 receptacles had been determined by conducting a study. Farmer replied the receptables would be located near the bar and food establishments. Bill Mihalopoulos presented a letter to the Committee expressing his opinion on the Dubuque Street project. A copy of this letter is attached to the minutes. DISCUSSION OF DESIGN PLANS FOR THE IOWA -ILLINOIS GAS & ELECTRIC COMPANY TRANSFORMER ON CLINTON STREET Taube presented the background for the design plans for a screen around the transformer on Clinton Street. Hauer explained that Ames Engineering and Testing Service had drawn up the design for the screen in 1980, which had not been reviewed by the Design Review Committee. Taube presented the site plan for the transformer enclosure and construction details. Hauer pointed out the size of the screen was much larger than the transformer itself. Taube explained this was to allow for room within the enclosure for repairs and maintenance. Seiberling said the transformers were a sort of "industrial sculptures" and it was alarming that "superstructures" were being erected around these transformers. Levy stated Iowa -Illinois would prefer not to install the screens. Taube explained the screening impeded the cooling abilities of the transformer and its maintenance. Eckholt pointed out there would be vandalism problems with the screens. Levy stated Iowa -Illinois intended to maintain the transformers. He displayed the design of a sticker which would be placed on the outside of each transformer as required by safety regulations. Seiberling wondered if screening plantings could be placed around the transformers. Taube pointed out the live plantings would add to the cooling problems. Lafore stated he saw no reason for this screening, expressing support for a motion not to build the screen. Lafore said the screening was a waste of money and that they would make the transformers look even bigger. Haupert asked if Iowa -Illinois Gas & Electric Company had already purchased the screenings. Taube replied affirmatively, and stated that it would cost an additional amount to install. Haupert moved that the Design Review Committee recommend the screens not be installed. Lafore seconded the motion. The motion carried unanimously, three members absent. Seiberling explained the reason for her vote, stating it was not only in the interest of safety for air flowage, but in the interest of maintenance by the City, as these screenings would end up being trash receptacles. Haupert outlined the reasons for the unanimous vote against the screening installation as being: 1) the overwhelming size of the screening, 2) the "trash receptacle" theory, 3) financial savings of money for the City and Company, and 4) the transformer was less obtrusive without the screening: 141CRDEILMED 8Y � JORM MIC R6LAB � CEDAR RAPIDS • DES 1401niS I 1377 1 J r Design Review Committee July 21, 1982 Page 4 Hauer asked if the Committee recommended anything be done to the transformers. Haupert wondered about color regulations. Taube replied that the standard color was green, although a top coat of another color could be put on the transformer. The members decided the existing green color was satisfactory. Seiberling stated that the existing transformers in the City Plaza are compatible with the City Plaza design. OTHER BUSINESS AND PUBLIC DISCUSSION: Eckholt wondered who was currently making decisions regarding problems in the City Plaza. Eckholt stated that after a while, the replacement of small items will affect the entire look of the City Plaza. Lafore said the changes, while legitimate, should still be reviewed by the Design Review Committee. Eckholt moved that the Design Review Committee be consulted when the need arose for repair, maintenance or potential changes that would have an aesthetic impact on the City Plaza area. Alexander seconded the motion. The motion carried unanimously, three members absent. Wegman stated members of the Downtown Association had contacted him regarding the entrance from Dubuque Street into City Plaza. Wegman stated the Downtown Association strongly supported the installation of flagpoles. Wegman presented an illustration of what the flagpoles would look like on City Plaza and passed around several pictures of Dubuque Street as it presently appears. Hauer presented a history of the banner poles. Lafore expressed support for the installation of real flags and not banners. Hauer pointed out maintenance considerations such as who would raise and lower the flags and whether or not the flags would be illuminated. Seiberling wondered if the Downtown Association would be willing to research these problems of maintenance and costs. The Committee expressed general support for the flagpoles. Wegman mentioned the possibility of installing round directional kiosks which would list downtown businesses, stating it would be a good project for the Downtown Association. Eckholt suggested a good location for such a kiosk would be on the northeast corner of Clinton and Washington Streets. Sinek wondered if these kiosks were apt to become poster stands. Hauer reported on the action taken by the Hotel/Department Store Committee. Lafore reported on the actions taken by the Historic Preservation Task Force. The members reviewed the annual report, possible projects for FY83 included drafting a set of recommendations for a uniform graphics system for the City and an educational presentation on graphics, tentatively titled "Graphics - Signs for the Times." Lafore suggested asking the City Council to come up with ideas for projects that the Design Review Committee could work on. Members discussed possible ways in which the Design Review Committee could contribute to the City. The Committee 11ICADlILI4CD BY JORM MIC ROLAC'! 1 CEDAR RAPIDS DES t4DIYE5 i I � i 1377 Design Review Committee July 21, 1982 Page 5 indicated its desire to consult with the City Council on the Committee's future direction. REVIEW AND APPROVAL OF MINUTES OF FEBRUARY 10, 1982: Page 4: The title of the exhibition was "New Business - Old Buildings". Haupert moved and Sinek seconded that the minutes of February 10, 1982, be approved with spelling corrections to be made. The motion carried unanimously, three members absent. The meeting adjourned at 5:25 P.M. Taken by: Sara Behrman 1377 141CRUILMED BY Jl . "JOR M: MIC R¢CAB CEDAR RAPIDS DES 14014ES 1 r Typed copy of letter submitted by Bill Mihalopoulos, Best Steak House, to the Design Review Committee at its July 21, 1982 meeting We need to use some foresight in planning and not just consider the cosmetics of Dubuque Street. Our side of town is important too. We are not just an entryway for the Old Capitol Mall. Please help the native Iowa Citians, not just the out-of-towners whose money does not remain in Iowa City. What if buildings on our block need new sprinkler systems? The water main does not supply proper access. As long as the block will be torn up, I propose to check underground services such as telephone, lights, sewers, cable TV, water, etc. Why not take care of everything possible while the City has access to government funding as well as saving time, money, and energy. To generate monies, charge buildings downtown by the square foot. Loan money long-term - do it one time and be done. I am glad to help this city; I always try to do the best for my town. I want the city government to respect the downtown and not to chase the people away. Don't deny access to the city and make it more difficult to park and shop. In this line of thought, I am not in favor of narrowing Dubuque Street and eliminating any more parking. I am glad to pay $1,000 to help Iowa City but not just for cosmetics. Although this beautification is quite important, I wish this city would utilize the tax dollars to the best advantage and help the students and citizens to be better able to park and shop in the Dubuque Street area. Sincerely, Bill Mihalopoulos bj4/17 MICROFIL14ED BY I -JORM MIC RbLAB- l CEDAR RAPIDS DES MOINES I I i 1377 MINUTES HOUSING APPEALS BOARD JULY 29, 1982 8:00 A.M. MEMBERS PRESENT: Goldene Haendel, Carol Karstens, Alvin Logan, Beth Ringgenberg MEMBERS ABSENT: Mike Farran STAFF PRESENT: Judy Hoard, Kelley J. Vezina, David Brown, Larry Kinney, Andy Garcia -Rivera, Dave Nealson, Sherri Patterson SUMMARY OF DISCUSSION AND ACTION TAKEN: Chairperson Haendel called the meeting to order. Karstens made a motion to approve the minutes form the previous Board meeting; this motion was seconded by Ringgenberg. The motion carried. APPEAL OF STEVE BRIGHT: Others present: Steve Bright Inspector Vezina reported that he conducted a licensing inspection at 624 S. Capitol on April 28, 1982. The first violation appealed was Chapter 17-5.E. lack of or improper location of required lavatory basin. This concerned a bathroom in the basement which lacked a lavatory. Mr. Bright explained that he would rather take out the toilet than bring this bathroom into compliance. He therefore, withdrew his appeal of this violation. The last violation appealed was Chapter 17-5.N.(4) lack of required 7' minimum ceiling height. This concerns three bedrooms on the second floor; the north bedroom has a ceiling height of 6'6", the west bedroom has a ceiling height of 6'3'x" and the east bedroom has a ceiling height of 6'6". Mr. Bright pointed out that this structure was at least 50 years old and that the ceiling heights as they are now have existed since he purchased the property. Karstens made a motion to grant a variance of Chapter 17-5.N.(4) lack of required 7' minimum ceiling height in all three bedrooms. Ringgenberg seconded the motion. The motion carried. APPEAL OF FRANK WILCOX: Others present: None Inspector Vezina explained that Mr. Wilcox resided in St. Paul, Minnesota, and would not be able to appear for his appeal. Vezina presented his appeal. Vezina explained that he conducted a licensing inspection at 414 N. Gilbert on April 19, 1982. Two violations were appealed by Mr. Wilcox. The first was Chapter 17-5.I.(1) lack of required means of egress concerning the unit on the west side of the second floor which lacked a secondary means of egress. Vezina explained that according to a letter received by Mr. Wilcox he agreed to install a means of egress for this unit. Therefore, the appeal of this violation was withdrawn. 1318 wuaorILMED BY JORM MICR6LAB S -1 CEDAR RAPIDS DES MOIYES i1 I i t r Housing Appeals Board July 29, 1982 Page 2 The second violation appealed was Chapter 17-5.I.(2)(a) lack of required handrail. This concerned a set of bottom risers for stairs to second floor on the west side of the house which lacked a handrail. Mr. Wilcox explained in his letter that it was not feasible to place a handrail on this set of stairs. He also mentioned that in 1966, a housing inspector did not require the handrail as he did not feel that it was feasible to install. Karstens made a motion to grant a variance of Chapter 17-5.I.(2)(a) lack of required handrail. Ringgenberg seconded the motion. The motion carried. APPEAL OF ORRIS COOPER: Others present: None Inspector Vezina reported that he conducted a licensing inspection at 121 N. Van Buren on March 25, 1982. The only violation being appealed is Chapter 17-5.N.(4) lack of required ceiling height. This concerned four rooming units in the basement. All four rooms had a ceiling height of 6110". Karstens made a motion to grant a variance of Chapter 17-5.N.(4) lack of required minimum ceiling height for all four rooming units. Ringgenberg seconded the motion. The motion carried. APPEAL OF WILLIAM LAUNSPACH: Others present: William Launspach Inspector Hoard reported that she conducted a licensing inspection at 425 E. Jefferson on March 23, 1982. The only violation appealed was Chapter 17-5.N.(4) lack of required minimum ceiling height. This concerned a basement living room which had a ceiling height of 6'10's". Hoard explained that the rest of the unit had adequate ceiling height. Mr. Launspach had nothing to add to what Inspector Hoard had reported. Karstens made a motion to grant a variance of Chapter 17-5.N.(4) lack of required minimum ceiling height. Ringgenberg seconded the motion. The motion carried. APPEAL OF WILLIAM LAUNSPACH: Others present: William Launspach Inspector Hoard reported that she conducted a licensing inspection at 431 E. Jefferson on March 23, 1982. The violation appealed is Chapter 17- 5.N.(4)(a) lack of required minimum ceiling height for sloping ceiling in two rooms of a third floor apartment. The kitchen has 41% of the floor area with a ceiling height of 7' or more and the west bedroom has 42% of floor area with ceiling height of 7' or more both lacking the 50% requirement. nlcROr ILMEO DY i JORM MIC RfJL4B1 CEDAR RARIDS • DES MOVES i 13 7F 1 r I M1 Housing Appeals Boaro July 29, 1982 Page 3 Mr. Launspach had no comment. Ringgenberg made a motion to grant a variance of Chpater 17-5.N.(4)(a) lack of required minimum ceiling height for sloping ceiling for both rooms. Karstens seconded the motion. The motion carried. APPEAL OF OPAL ALLEN: Others present: Opal Allen, Daniel Boyle Inspector Hoard reported that she conducted a licensing inspection at 623 E. Jefferson on June 4, 1982. The violation appealed is Chapter 17- 5.N.(4) lack of required minimum ceiling height. The ceiling height in the kitchen and bedroom of Apartment #4 is 6'10". Mr. Boyle, counsel for Ms. Allen, spoke on her behalf. He pointed out that it was not practical or economically feasible for the ceiling height in these rooms to be raised. He also felt that it was not a health and safety factor. Logan made a motion to grant a variance of Chapter 17-5.N.(4) lack of required minimum ceiling height for both rooms. Karstens seconded the motion. The motion carried. APPEAL OF KEVIN KIDWELL: Others present: None Inspector Hoard reported that she conducted a licensing inspection at 937 E. Jefferson on May 26, 1982. The violation being appealed is Chapter 17- 7.8. accessory structure not maintained in good state of repair. There were several violations cited under this Code section concerning a garage on the property. The violations included: the siding on the east and west sides not secured to frame; the garage door hinges not secured to frame; garage doors have materials missing and the doors do not meet when closed; the garage has two broken windows. Karstens made a motion to uphold Chapter 17-7.8. accessory structure not maintained in good state of repair. Ringgenberg seconded the motion. The motion carried. Ringgenberg made a motion to adjourn the meeting. Karstens seconded the motion. The motion carried. The meeting was adjourned. Go ene N�aen -el, Chairperson 13 78 ! 14ICRDCIL10 BY 1 JORM MIC ROLAB 1 �CEDAR RAPIDS DCS M014E5 I I r MINUTES PLANNING AND ZONING COMMISSION JULY 1, 1982 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Scott, Jordan, Horton, Seward, Blank, Jakobsen, Baker MEMBERS ABSENT: None. STAFF PRESENT: Boothroy, Woito, Knight, Behrman, Myhre RECOMMENDATIONS TO CITY COUNCIL: 1. That the proposed ordinance amending Section 8.10.35 of the Zoning Ordinance to establish a mechanism for licensing sign installers and a system of establishing fees for sign permits be adopted as amended. 2. S-8217. That the application submitted by Michael Rocca and Kay Lange for approval of the preliminary subdivision plat of the resubdivision of Lot 1, Rocca Subdivision, located along the east side of Dubuque Street (Old U.S. 218) and the south side of West Overlook Road (pursuant to Iowa City/Coralville interjurisdictional agreement) be forwarded with no recommendation as it appears that this area will not be annexed to Iowa City in the near future. 3. The Planning and Zoning Commission recommends the acceptance of the Northeast Area Study. SUMMARY OF DISCUSSION: Seward called the meeting to order. The minutes of June 10, 1982, were amended as follows: Baker pointed out that the 3-1-1 vote on the Home Town Dairy LSNRO was misleading because he would have preferred to abstain if he had known he was permitted to do so. The minutes of June 17, 1982, were amended as follows: Page 7, line 2 - strike line beginning "Previously... vice -chair has been omitted." The minutes of June 3, 1982, were amended as follows: Page 5 - note that the asterisks signify that the signatures had not yet been verified. The minutes of June 10 and June 17 were approved as amended. The minutes of May 27 and June 3 were approved as circulated. 1 I1ICRof ILMED OY I -CORM MIC R#LAB 1 -1 CEDAR RAPIDS DES MOINES 1 I ►379 1 A Planning & Zoning Commission July 1, 1982 Page 2 There was no public discussion of any item not included on the agenda. ZONING ITEMS: 1. Public discussion of a proposed ordinance amending Section 8.10.35 of the zoning ordinance to establish a mechanism for licensing sign installers and a system of establishing fees for sign permits. Knight reported that questions raised at Monday's informal meeting had been resolved. There was no public discussion. Jakobsen stated that her concern that someone would have to buy a license to erect their own sign had been resolved. Jakobsen suggested the following wording changes: Page 2, Section 3 - change to "Every license other than for one time sign erectors shall expire on December 31." Jakobsen moved the adoption of the ordinance as amended. Scott seconded. The motion carried 6-1-0; Seward abstained, explaining reservations due to not having attended Monday's informal meeting. SUBDIVISION ITEMS S-8217. Public discussion of an application submitted by Michael Rocca and Kay Lange for approval of the preliminary subdivision plats or the resubdivision of Lot 1, Rocca Subdivision, located along the east side of Dubuque Street (Old U.S. 218) and the south side of West Overlook Road (pursuant to Iowa City/Coralville interjurisdictional agreement). Baker moved and Horton seconded that this item be forward with no recommendation. Jakobsen explained that this was due to the fact that it appears that this area will not be annexed to Iowa City in the near future. The motion carried unimously. OTHER. BUSINESS: 1. Public discussion of the Planning and Zoning Commission By-laws. Boothroy explained that Article VI, Section 3, had been deleted and all the articles had been renumbered. The members discussed the necessity of sending an attested copy of the Comprehensive Plan to City Council as outlined on page 6, Section 9. The wording was changed to "After adoption of said plan by the Commission, a copy shall be fonlarded to the City Council." The members discussed the similarities between Section 1, paragraph 2, and Section 10 and the necessity of reviewing all capital improvements relating to the Comprehensive Plan. Woito suggested that the words "whenever possible" be added to Article V, Section 1. Other changes were suggested as follows: Page 10 under public discussion - strike no less than seven days; should be vacations. 111CRUILMED By I JORM MIC R46LAB 1 CEDAR RAPIDS DES MOINES I 1379 1 J r Planning & Zoning Commission July 1, 1982 Page 3 Article V, Section 4 - strike from 6 to 24. 2. Public discussion of the Northeast Area Study. Pam Myhre reviewed the Northeast Area Study. Baker questioned the recurrent use of the word "tolerated" when applied to sewer problems. Myhre explained that this was used because few formal complaints had yet been filed concerning sewer problems in the City and sewer surcharge problems have been tolerated in expectation of the new sewage treatment facility being built. The members discussed the sewer surcharging problem in the "horseshoe sewer." Scott wondered if the City would be admitting liability if they publicly recognized that a sewer surcharge problem existed and continued to approve development that added to the surcharge problem. Blank wondered why any development was allowed if the sewer problem existed. Baker expressed concern at approving developments, knowing that sewage disposal is not being properly addressed. Boothroy suggested that Chuck Schmadeke, Public Works Director, be invited to address the Commission on the sewer problem. Myhre asked for input concerning the trafficways concept and final alignments for 1st Avenue and Scott Boulevard extensions. The members recommended ridge alignments for the two facilities with construction taking place as development dictates. Jakobsen suggested that the concept of a linear park along North Ralston Creek be maintained and this concept was included as part of the parks/open space recommendation. Baker questioned the apparent reduction of the currently designated office/research park area. Myhre explained that the current ORP area was inaccessible and topographically inappropriate for ORP zoning. Additional ORP areas were proposed in the NE Study Area along both sides of I-80. Scott moved that Northeast Area Study be accepted as amended. Jordan seconded. The motion carried, 6-1; Seward voted no, explaining that further discussion of sewer capacity was warranted. The meeting adjourned at 9:25 PM. Taken by: Sara Behrman Approved by: Tom Scott, Secretary 141CROriL14ED BY JORM MICR#LAB J � CEDAR RAPIDS DES MOINES I I I 1,377 J r MINUTES PLANNING & ZONING COMMISSION JULY 15, 1982 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Scott, Jordan, Horton, Seward, Blank, Jakobsen, Baker MEMBERS ABSENT: None STAFF PRESENT: Knight, Franklin, Boothroy, Woitc, Kucharzak, Behrman RECOMMENDATIONS TO CITY COUNCIL: 1. S-8218. That the application submitted by Betty Sedlacek for the preliminary and final subdivision of property located in the southeast quadrant of the intersection of Prairie du Chien and Dodt Road, approximately one and a half miles north of the Iowa City limits be approved and the preliminary plat requirements be waived, subject to the approval of legal papers. 2. That the revised Planning and Zoning Commission By-laws be adopted. SUMMARY OF DISCUSSION: Seward called the meeting to order not included on the agenda. ZONING ITEMS: There was no public discussion of any item 1. Z-8204. and A-8204. Public discussion of an application submitted by West Std— a Company and Earl Yoder, et al., for the annexation and rezoning of 70 acres south of the corporate limits of Iowa City and north of Highway 1 near Willow Creek; 45 -day limitation period: 8/9/82. Seward stated that a letter had been received from the attorney representing the West Side Company requesting that this item be deferred. Franklin reviewed the pending list of proposed amendments to the Comprehensive Plan as requested by the Commission. She stated that this zoning item is consistent with the Southwest Area Study, which has been given preliminary approval. Franklin suggested that the annexation be deferred for six months or until the applicant requests reconsideration. Franklin further explained that the applicant was reluctant to agree to the buffer as recommended in the staff report and wished to further discuss the matter. Baker questioned if the buffer itself was being objected to or the amount of buffer suggested. Franklin stated that that was difficult to say at this point. Jakobsen moved that the item be deferred for six months if a letter of waiver of the limitation period is received prior to August 5th; if no letter of waiver is received, then this item should be placed on the August 5th agenda. Horton seconded. The motion carried unanimously. MIcnrILMED BY 1 � JORM MICR6LA9 i CEDAR RAPIDS • DES MOINES i I 1379 J r PLANNING & ZONING COMMISSION JULY 15, 1982 PAGE 2 SUBDIVISION ITEMS: 5-8218. Public discussion of an application submitted by Betty Sedlacek for the preliminary and final subdivision of property located in the southeast quadrant of the intersection of Prairie du Chien and Dodt Road, approximately one and a half miles north of the Iowa City limit; 45 -day limitation period: 8/14/82, 60 - day limitation period: 8/19/82. Knight stated that the staff recommended that the Commission waive the preliminary platting requirements and approve this item subject to approval of legal papers. Seward asked if any legal papers had as yet been received and Woito replied that they had and were being reviewed. Knight mentioned that a future dedication agreement and stormwater management agreement needed to be worked out, otherwise the legal papers were in order. Jakobsen asked if the applicant understood the recommendation. Betty Sedlacek, Rural Route 2, replied affirmatively. Horton moved that the application be approved with a waiver of the preliminary plat requirements and subject to the approval of legal papers. Scott seconded. The motion carried unanimously. 5-8219. Public discussion of an application for a preliminary and final Planned Area Development, the Iowa City Public Housing Project IA22-4, located east of the intersection of Peterson and Shamrock Streets; 45 -day limitation period: 8/19/82. Knight stated that revisions discussed at Monday's informal meeting were being made to address the concerns raised in the staff report and by Commission members, such as increasing the amount of open space. Knight noted that this application will be considered at the special meeting scheduled July 22, 1982. Lyle Seydel, Housing Coordinator, presented a color rendition of the revised plot plan showing the new parking area, reorientation of the building and replantings. The staff recommended deferral until the July 22nd meeting. Scott questioned the impact of the south retaining wall on the open space area. MMS Consultants explained that, depending on the slope, there may not have to be a retaining wall. Scott also expressed concern regarding the design of the proposed buildings, noting that in his opinion they would provide a very monotonous look to the development. Jakobsen addressed Scott's concerns, suggesting that the design of some apartments on the 900 to 1000 block of East Washington Street were very similar/ Jakobsen stated that she had no great concern over the appearance of the housing units. Scott stated that although existing private units were no better, the City should set the best example possible for private owners both in the design of the buildings and of the development. This includes providing adequate open space. Knight noted that the staff report had taken that stand as well and had suggested numerous ways to improve the design of the development. 111CR0(ILMED BY i JORM MICR46LAB j CEDAR RAPIDS • DES MOINES 13 1? J r PLANNING & ZONING COMMISSION JULY 15, 1982 PAGE 3 Horton moved that this item be deferred until July 22nd. Scott seconded the motion. The motion carried unanimously. OTHER BUSINESS: 1. Public discussion of the revised Planning and Zoning Commission By-laws: Boothroy presented the revised Planning and Zoning Commission By-laws, stating that changes discussed at the last meeting had been made. Boothroy reviewed the changes, stating that the most significant change could be found on page 7, section 10, which stated "The disapproval may be overruled by a favorable vote of three-fourths of the members of the City Council." Jakobsen moved that the Planning and Zoning Commission By-laws be forwarded to the City Council for adoption. Jordan seconded the motion. The motion carried unanimously. Public discussion of the New Zoning Ordinance - accessory apartments: Boothroy presented the concept showing accessory apartments in a single- family zone, stating that the concept had become much more popular in the last few years due to the changing needs for housing. Boothroy outlined the meaning of the age limitation clause under Section A6. Boothroy explained that the staff was in the process of getting the residential zones in the New Zoning Ordinance into final form and would like the opinion of the Planning Commission on the concept of accessory apartments. Blank wondered if the accessory apartment could be contained in the detached section of a house, like a garage. Kucharzak stated that that issue was addressed and that it was not allowed; only one principal dwelling was allowed. Jakobsen questioned if the present code allowed accessory apartments. Boothroy said no. Kucharzak explained the reasons Housing Inspection Services wished to see the concept of accessory apartments included in the ordinance. Kucharzak supported an age limitation, stating that accessory apartments might enable elderly persons having difficulty keeping their home to do so. Kucharzak stated that there would be a requirement that there be continuous ownership for five years prior to the establishment of an accessory apartment. This would prohibit speculative conversions. Jakobsen asked if Housing Inspection Services had received any requests for this type of housing. Kucharzak explained that there have been inquiries of a general nature, but not specifically for accessory units. Jakobsen wondered what could happen if a house with an accessory apartment is sold. Kucharzak explained that the privilege of operating an accessory apartment is lost with the sale and must be reapplied for. Baker asked if the off-street parking requirements were sufficient for accessory apartments. He also expressed support for the concept of accessory apartments only if an age limitation was included, but suggested that the age limit be made 50 instead of 60. Baker stated that he would hate to see this concept turn into another way for a house to be converted to student housing. MICROFILMED BY JORM MICRdLAS ! 1 CEDAR RAPIDS • DES MOINES 1319 J PLANNING & ZONING COMMISSION JULY 15, 1982 PAGE 4 Jakobsen expressed reluctance to spend any more time on this proposal. She stated that more time had been spent on this by staff than on other parts of the ordinance, and she wished to proceed with review of the sections which are prepared. Blank expressed support for this concept. She stated that she had received a number of requests from middle-aged persons who wondered if parents could be allowed to live with them. Jakobsen stated that her main objection was one of procedure. Boothroy explained that the staff wanted an opinion from the Planning and Zoning Commission on this concept. Scott expressed some degree of surprise at the staff time spent on this part of the ordinance when time limitations were expressed for other areas (i.e., zero lot line ordinance). He expressed his support if an age restriction clause was included. Seward wondered if the age limitation was a form of age discrimination. Woito stated that the City Attorney has not researched nor resolved that issue. Horton expressed support for accessory apartments but was against any age limitation. The final consensus of the Planning and Zoning Commission was to consider accessory apartments as part of the New Zoning Ordinance. The Commission was split concerning the inclusion of an age restriction clause. Boothroy explained why Chuck Schmadeke, Public Works Director, had not been invited to this meeting as requested. He stated that the questions raised at the last meeting regarding sewer capacity will be discussed by the City Council. The meeting will be at 7 p.m., July 26 in the City Manager's Conference Room. Boothroy stated that the "Inner City Area Report" would be sent out to the members next week. 3. Future meetings and discussion of the New Zoning Ordinance: Jakobsen expressed concern for proceeding with the New Zoning Ordinance as expeditiously as possible. Jakobsen suggested that the Commission develop a policy of working until 10 p.m. after all Commission meetings to work on the issues of the New Zoning Ordinance. Seward wondered if the Commission could look at the definitions and the residential zones of the New Zoning Ordinance in the near future. Boothroy suggested that the Commission go through the zones and when terminology appears, refer back to the definitions to see how the terminology applies. Seward stated that it would be valuable to familiarize oneself with the definitions and asked when that would be possible. Woito stated that that should be possible the first meeting in August. Horton expressed support for working later rather than setting aside an additional evening. The members agreed that it would be easier to work late after the normal Thursday night meetings. 4. Proposed amendment to parking space requirement for multi -family residences: 1 MICROFILMED RY JORM MICR6LAE3 j CEDAR RAPIDS • DES MOIMES I i 1319 J r PLANNING & ZONING COMMISSION JULY 15, 1982 PAGE 5 Baker questioned whether parking space requirements could be based on the number of bedrooms in multi -family residences. He suggested one and a half spaces per dwelling unit or .75 per bedroom, whichever is greater. Boothroy explained that in the New Zoning Ordinance the parking space requirement is based on bedroom number in R3A zones. Baker also asked if open space could be required surrounding multifamily units. Baker wondered if there could be a restriction on the amount of paving in the front yard area in R3 zones. Seward suggested that this idea be kept in mind and addressed when the New Zoning Ordinance is reviewed. 5. Discussion of B-Jaysville Lane: Blank mentioned that she had received complaints concerning possible violations in the B-Jaysville Lane area. Woito stated that the staff could look into zoning violations, but that B-Jaysville Lane is a private street. Knight explained how complaints are handled by the Zoning Inspector. Scott requested that the Commission minutes show that a letter has been received from Sandra Eskin and David Arbogast concerning the Historic Preservation Ordinance. Horton stated that the same letter had also been received by the Historic Preservation Task Force. It was received from them without comments. The members thanked Woito for her past staff support and wished her well in her new position. The meeting adjourned at 9:01 p.m. Taken by: Sara Behrman Approved by: Tom Scott, Secretary 1 i ruceornMED Or 1 1 JORM MICR6LAB CEDAR RAPIDS • DES MOINES I 1379 r MINUTES PLANNING AND ZONING COMMISSION JULY 22, 1982 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Scott, Jordan, Seward, Jakobsen, Baker MEMBERS ABSENT: Horton, Blank STAFF PRESENT: Boothroy, Knight, Seydel, Kucharzak, Woito RECOMMENDATIONS TO CITY COUNCIL: 5-8219. That the application for the preliminary and final Planned Area Development plan of the Iowa City Public Housing Project IA22-4, located east of the intersection of Peterson and Shamrock Streets be approved contingent upon the approval of construction plans and legal papers. SUMMARY OF DISCUSSION: Seward called the meeting to order not included on the agenda. SUBDIVISION ITEMS: There was no public discussion of any item 5-8219. Public discussion of an application for the preliminary and final Planned Area Development plan of the Iowa City Public Housing Project IA22-4, located east of the intersection of Peterson and Shamrock Streets; 45 -day limitation period: 8/19/82. Knight presented the revised plans and discussed the changes which had been made to the traffic pattern for the housing project, noting that a one-way traffic loop had been established. Knight also pointed out that the playground equipment had been relocated to a different site, leaving the original area as open space. Knight stated that all deficiencies had been corrected and the plan was in compliance with the code. The staff recommended approval. Baker asked Seydel to explain the process involved in selling the property to the developer with the City subsequently purchasing it back. Seydel explained that. He further stated that proposals were currently being circulated to develop the property according to the plan. Scott wondered if the preliminary building plans and the elevations would remain as submitted. Larry Schnittjer, of MMS Consultants, stated that the final design would depend on the developer, but the basic configuration of the project would remain the same. Seydel explained that the building designs were limited by size and funding allowances set by HUD. Scott expressed the opinion that this project should look as good from an aesthetic standpoint as would be expected of a private project. Seydel assured Scott that the maximum would be done within the dollar limitation. Leonard VanderZee, 2813 Friendship, expressed support for the development of the Iowa City Public Housing Project. VanderZee stated that the project would fit in well with the area and that adequate, affordable housing was needed for low- income people. MICROr ILMEB BY � JORM MIC RdLAB 1 � CEDAR RAPIDS BES MDIYCS i m 77 1 r PLANNING AND ZONING COMMISSION JULY 22, 1982 PAGE 2 Bruce Randall, 3328 Shamrock, expressed concern because the driveway for this complex exits onto Shamrock. He felt that this would result in a large increase in the amount of traffic in his neighborhood. Randall also expressed concern about drainage in the area, stating that water problems have continued to increase as development increased. Randall expressed a preference for developing this lot as a single family residential, rather than building apartments. Seydel explained that the housing development consisted of 20 attached single family units located in four duplexes and four tri-plexes and that the density of this housing project was as low or lower than if developed as traditional single family residential units. Seydel noted that the project met all the City's stormwater detention requirements. Knight explained that this development would probably reduce the amount of water that drained off this site by providing a stormwater detention facility. Chris Randall, 3328 Shamrock, also expressed concern about an increase in traffic due to the location of the driveway. Randall wondered if there was an alternative to an outlet onto Shamrock. Randall also expressed concern over drainage and sewage facilities. Knight explained that access onto Scott Boulevard was not possible and acknowledged that the development would create more traffic on Peterson or Shamrock Street than currently existed. Scott pointed out that there would be approximately the same number of cars for this public housing development as with single-family homes. Regarding the concern over sewage facilities, Knight explained that a new sanitary sewer line would be constructed creating additional capacity in the sewer line which this project would tie into. Randall wondered when this new sewer line would be built. Knight stated that it would be constructed prior to occupancy of the project. Knight noted, however, that construction of this new sewer would not relieve the surcharge problem further down line in the "horseshoe" trunk line since the new line would also ultimately drain into the trunk line. The Commissioners expressed concern that this project would increase surcharge problems down line. They noted, however, that this problem was something which would require a policy decision by City Council. Randall wondered if the driveway for this project could be offset from Shamrock Street to encourage traffic to take Peterson Street. Schnittjer explained that because the code required it to be offset by at least 125 feet, there was not enough room on the lot to offset it. Jakobsen moved that S-8219 be approved contingent on the approval of construction plans and the approval of legal papers. Scott seconded the motion. Scott stated his reason for supporting this item, stating that the density would not be any higher than for RIB and that additional open space was being provided for in this project. Scott expressed real concern for the sewer problem in the area but stated that he could not vote against it until the City Council takes action to establish a policy regarding development on the east side of Iowa City. Scott also expressed sympathy with those concerned with traffic. The motion carried unanimously. The meeting adjourned at 88.0''4 p.m. Taken by: Sara Behrmarll / Approved by: Tom Scott, Secretary IIICROFIL14ED DY j JORM MICROLA6 CEDAR RAPIDS • DES MOVIES 1379 1 J