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HomeMy WebLinkAbout1982-08-31 Bd Comm minutesr MINUTES COMMITTEE ON COMMUNITY NEEDS AUGUST 4, 1982 12:00 NOON IOWA CITY PUBLIC LIBRARY, ROOM A MEMBERS PRESENT: Bonney, Lockett, McGee, Lauria, Hirt, Cook, Dodge. MEMBERS ASSENT: Leshtz, VanderZee, Whitlow, Becker. STAFF PRESENT: Hencin, Behrman, Thompson, Keller. GUESTS PRESENT: Munson. RECOMMENDATIONS TO CITY COUNCIL: 1. CCN forwards the Grantee Performance Report for the 1979 Hold Harmless CDBG Grant and recommends that it be accepted. REQUEST TO CITY COUNCIL: 1. That CCN meet with the City Council at an informal session in early October for the purpose of helping CCN establish criteria for making budgetary decisions. SUMMARY OF DISCUSSION: Bonney called the meeting to order. The minutes for July 7, 1982, were approved as read. Lauria initiated a discussion concerning the minutes, advocating more detailed minutes. The members agreed that, while a full exchange of discussion was desirable, the reasons given in support or opposition of a motion should be given in the minutes. Lauria stated that the City Council would better understand CCN's rationale behind its actions if more detailed minutes were submitted. PUBLIC DISCUSSION/MEMBER/COUNCIL DISCUSSION: McGee responded to the partial transcript of the July 20, 1982, City Council meeting (see attached). Lauria moved that McGee's letter be sent to Mr. Hynes, with a copy to the City Council,. Lockett seconded the motion. Bonney stated that she had spoken to Mr. Hynes to clarify CCN's position on the funding of storm sewer and sewer backup projects in the Creekside Neighborhood. McGee expressed concern not to portray the CCN in a "adversary relationship" with the City Council. Bonney agreed, stating that it was her understanding that CCN had had a better relationship with the City Council. McGee stated that CCN did not need to be persuaded that a sewer problem existed in the Creekside Neighborhood; they had already taken action in the form of budget recommendations. Bonney stated that it seemed as if CCN's disagreement with the City Council over the North Branch Dam project was being extended to all Ralston Creek projects and that was untrue. 1 MICRO: MED DY � JORM MIC R6LAB CEDAR RAPIDS • DES MOINES I i _ a Iflu 1 J Committee on Community Needs August 4, 1982 Page 2 The motion to forward the letter written by McGee as being from the Committee carried unanimously. REVIEW OF GRANTEE PERFORMANCE NtPUKI NK iuty nULu nnnnLLJJ Keller explained and reviewed the report, stating that the report deals with the benefits individuals have received from a variety of programs. McGee moved that the report be accepted as presented. Dodge seconded. The. motion carried unanimously. McGee complimented the staff on their exceptional work in preparing reports for CCN. Hencin explained that neighborhood meetings in target areas for the 1983 program year needed to be scheduled. Bonney suggested that a meeting be held in the Creekside area first. McGee suggested that the public might benefit from a chronology of CCN's concerns. Hencin stated that these meetings would reaffirm to both the public and CCN that these are the concerns of CCN. Lauria suggested that the meetings be well documented to support CCN's position as reflecting the community's various needs. The members decided to hold a public meeting on September 9, with neighborhood meetings in Creekside on September 16, another meeting on September 30 in either the Iowa Avenue area or the North Dodge Street neighborhood; with October 7 being the final neighborhood meeting. This tentative schedule will be reassessed at the September 1 meeting. Hencin distributed work forms to assist CCN members in reviewing requests for funding. Hencin requested that the members review the forms and make suggestions on changes. Hencin suggested that a meeting of the subcommittee on human services be scheduled, referring to information sent to CCN members. Lauria requested a copy of HUD's new requirements concerning limitations on the amount of CDBG funds which could be expended on human services projects. Hencin reported that correspondence relating to the City Council's policy on human services funding would be forthcoming. He stated that the City Council would consider capital improvement requests by agencies for CDBG funding. Bonney expressed concern at the lack of written communication regarding this policy from the City Council. McGee wondered if funding human services programs and not just capital projects was allowed by HUD. Hencin replied that it was a local policy to fund just capital projects. McGee suggested that this item be placed on the public meeting agenda. She further suggested that CCN meet with the City Council to resolve their "adversary relationship" and to discuss budget decisions for the 1983 grant. Early October was suggested as a possible meeting time. The membership concurred that this request be forwarded to the City Council. MICROFILMED De i -JORM MICR6LAS ' CEDAR RAPIDS • DES !1019ES 1114 ff J r I I r. Committee on Community Needs August 4, 1982 Page 3 Thompson reviewed her memo regarding criteria for funding human services agencies, stating that these criteria were similar to those used by United Way and the Human Services Coordinator. Lauria asked if the applications listed for Aid to Agencies funding reflected all those received for 1983. Thompson explained that MECCA had applied for 3% of liquor tax receipts and Fair Meadows had applied for start-up funds. Thompson stated that the City tended to fund only those agencies it had previously funded. She mentioned that the Human Services Index was turrently being updated and there might be as many as 20 other agencies which could be eligible for funding. McGee asked if CCN would be reviewing the budgets of human services agencies. Hencin recommended that CCN not get involved in reviewing budgets to any great degree. He explained that most of the requests for funding would be straight forward. Bonney suggested that the subcommittee use these criteria as a guide. DISCUSSION OF SELF-HELP PROJECTS FOR NSAS: This item was deferred. PUBLIC AWARENESS PROGRAM - CDBG BROCHURE AND FLIER: Bonney commented on the high cost of producing the brochure. Keller stated that the insert charge for the newspaper was comparable to the cost of bulk mailing. Lauria suggested that the Daily Iowan be contacted for possible free services. The consensus of CCN was that publication in the Daily Iowan would miss much of Iowa City's population. Keller mentioned the possibility of utilizing cable TV for publicity. The members discussed ways in which to offset the cost of producing the brochure. Dodge suggested contacting Kirkwood Community College to look into the feasibility of making the brochure a classroom project. McGee moved that the members approve the least expensive way of producing a good flier through the Press -Citizen. Lauria seconded. The motion carried unanimously. Lauria moved that the staff be directed to look into cable TV publicity. Dodge seconded. The motion carried unanimously. The meeting adjourned at 1:34 PM. Taken by: , 4�zg�_,e., — Sara Behrman, Minute Taker ti /y68 111CROEILMED BY JORM MIC ROLA B � 1 j CEDAR RAPIDS • DES MO NES � � t August 2, 1982 Mr. Jim Hynes 621 Dearborn Iowa City, Iowa 52240 Dear Mr. Hynes: In preparation for today's CCN meeting, I read the enclosures provided by the staff. One of these enclosures required more than usual attention. The enclosure I am referring to is "City Council Meeting July 20, 1982 partial transcript" (see enclosure). This transcript prompted me to respond formally to the July 20 discussion. Several items surprised and baffled me. The starred and marked sections on the enclosed transcript caused me the greatest concern. I realize you were there, however, I felt it necessary to review these specific points prior to responding. The overall gist of the Council's response to Mr. Hynes' (your) complaint is that CCN has not seriously considered the issue of funding storm sewer and sewer backup projects as a solution to the problem existing in the Creekside neighborhood and that one reason for this is that CCN no longer has representatives from this area. I would like to speak to both issues. First, CCN's history has time and time again reflected 1) a concern for flooding problems and 2) a concarn for the welfare of Iowa City's residents. When I came on this committee in January 1981, the CCN was just beginning the discussion of three year CDBG allocations. At this time, several things had to be focused on: 1) strategic neighborhoods to focus improvements in, 2) completion of physical projects - flood control of Ralston Creek and 3) human service projects. Throughout the coming months beginning in January, the Creekside neighborhood came up as a constant. It was clearly understood that Creekside would be a strategic neighborhood and that the flooding and sewage problems were top priority. As you observed yourself, "we know... those problems don't have an easy answer." This CCN discovered. It was the understanding of the Committee that other creek projects had to be complete before the drainage problems in Creekside could begin. Beginning in March 1981 through April 1982 it has been clearly stated in all CCN budget recommendations that in 1983 Creekside drainage improvements Phases I and II would begin and that in 1984 Phase III of the drainage improvements project would be completed. The City Council accepted CCN's three year plan in October 1981 which included these improvements. Their response indicated a memory loss evidently. 611CROEILMED BY I' JORM MICROLAO CEDAR RAPIDS • DES MOINES 1-f/6y 1 J fr E., Mr. Jim Hynes August 2, 1982 Page 2 Forgive my length on point one. Briefly let me address point two - that Creekside is not represented. At this time we have three members from the general near east side, and one living on the border of the Creekside boundary. Representation of your neighborhood is not an issue, however. It is the goal of CCN members to represent all of Iowa City's residents and not just our neighborhoods and our own special interests. Thank you for your speaking out on an issue of importance to us all. Sincerely, Gina McGee (Note: An edited version of this letter was sent to Mr. Hynes by the Comittee.) I //6 P MiCRo(ILMr!) BY JORM MICR6LA13 _t CEDAR RAPIDS • DES MOINES ; !� r MINUTES SENIOR CENTER COMMISSION AUGUST 5, 1982 3:00 P.M. SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: Margaret Clover, Bill Coen, Jeanne Williams, Larry Carlton, Allen Arneson MEMBERS ABSENT: Michael Kattchee, Gladys Scott STAFF PRESENT: Bette Meisel, Lori Benz, Barbara Murray GUESTS: Lorraine Dorfman and Beth Hill, Department of Economics; Kathryn Ringler. CALL TO ORDER: Temporary Chairperson Margaret Clover called the meeting to order at approximately 3:05. MINUTES: J. Williams moved to accept the minutes of July 1 as presented. A. Arnj!jpp:` seconded the motion. Motion declared carried (4 yes, 3 absent - Larry Carlton had not yet arrived). No Public Discussion Space Application: B. Meisel introduced Lorraine Dorfman to explain her proposed space application which is a pretest of an adjustment to retirement study that is scheduled to be conducted in the fall of 1983 in Iowa and Washington counties. Ms. Dorfman distributed a one paper summary of her project. 3500 interviews have been completed for the main sample. They hope to interview 50 people for a pre-test to refine the study. The study will consist of one interview, approximately 50 minutes long. L. Carlton pointed out that the population at the Senior Center will not be representative of the elderly population of the county. Ms. Dorfman was aware of this. B. Meisel said she would rather not have the study conducted while the current Self Satisfaction interviews are still going on. Ms. Dorfman said she has to wait for clearance from the Office of Management and Budget in Washington, D.C. and will not be ready until September 1, which will be after the current study is finished. The study will serve several purposes, one of which wi11 be to facilitate the well- being of older people in retirement. The results of the interviews will be shared with the participants. Beth Hill currently conducts pre- retirement education classes. B. Coen moved to accept the application provided it will not start until the current Life Satisfaction Study is finished. J. Williams seconded the motion. Motion declared carried (5 yes, 2 absent). 11ICROEILMED D1' JORM MICRQLAB j CEDAR RAPIDS • DES 10V i /016 9 1 J r Senior Center Commission August 5, 1982 Page 2 A. Arneson asked what interviews the City is currently conducting. B. Meisel explained the Housing Commission is conducting a survey of 600 elderly residents to determine if there are needs for congregate housing. Reports: Gift Fund. M: Clover stated she wanted input from the Council of Elders before spending approximately $600-700 for dishes, glassware, cutlerly, etc. It should be determined if the dishes are going to be used and what they are going to be used for, before they are purchased. CoE should make an effort to see what groups will be using the dishes. Regarding the concern for sanitary washing of the dishes, M. Clover said there is a product on the market that disinfects and is made for sanitary hand dishwashing. Arrangements for required deposit, getting the keys, would have to be made if these dishes were used. A. Arnason suggested purchasing paper cups, plates, and plastic cutlery, and see what use is made of those before purchasingthe dishes. J. Williams agreed: B. Coen suggested charging a flat fee for use. L. Carlton recommended that the fee should be enough to replace the paper plates. J. Williams recommended taking this proposal to the next meeting of the CoE and not to make any purchases until after the CoE makes a recommendation. B. Coen and M. Clover will attend the next CoE meeting (August 11, 1982). Eldercraft Shop. L. Benz reported that three people, after seeing the notice in the Post, had volunteered to be the shop's bookkeeper. She will train two people J. Williams asked if the 209 markup is enough to keep the shop in needed supplies. L. Benz replied that it was. There is currently a balance of $1,400. $1,025 was an initial grant from the Heritage Agency on Aging. One person has volunteered to help with advertising. There was an ad in the Key (Press -Citizen special edition - ad cost $50 non-profit rate). There will also be a notice concerning the shop on the back of the City water bills this month. Lori noted that about 30% of the consignors have chosen not to consign actively. One problem of Johnson County consignment eligibility has arisen. One person was in Johnson County and moved to Kalona; another lived in the county but moved to the Residential Care Facility in Kalona. Should there be exceptions made in the Johnson County only policy. After discussion, B. Coen moved to limit consignors to residents of Johnson County. L. Carlton seconded the motion. Motion declared carried (5 yes, 2 absent). Senior Center Post. L. Benz reported the Post Office has temporarily lowered their rates for bulk mail - from 5.94 to 44. B. Meisel said she received a letter from the Iowa Mountaineers and wondered if information of their presentation would be appropriate for the Post. J. Williams said she understood one of the purposes of the newspaper is to inform people what's going on for their benefit. J. Williams moved that at the discretion of the Post editorial board, information from non-profit organizations that offer discounts to senior citizens should be put in the Post. B. Coen seconded the motion. Motion declared carried (5 yes, 2 absent). FticaorILMED By JORM MICROLAB ! CEDAR RAPIDS • DES MOMES i'/6 9 J r I I Senior Center Commission August 5, 1982 Page 3 Upcoming Events. L. Benz reminded the Commission that the first anniversary of the Senior Center will be in September: volunteer recognition will be in October. M. Clover mentioned that CoE at their last meeting discussed whether there should be an anniversary recognition. L. Benz suggested a possibility for the anniversary celebration: the Center could have a special art exhibit and invite Irving Weber to talk. She stated that the CoE has approved having three committees, one of which is a program committee which might be interested in working on an anniversary celebration. B. Coen stated that the publicity in the Post for the September issue would have to be in by August 15. M. Clover suggested asking the CoE if they were interested in preparing the anniversary celebration. The Commission will plan to honor the volunteers in October. The next Commission meeting could be tentatively scheduled September 9 at 3:00 - the second Thursday (usual meeting time is the first Thursday which would be September 2). L. Carlton, A. Arneson, M. Clover volunteered to work on Volunteer Recognition Celebration. L. Benz reported the results of the article on the Communia Farms inquiring to freeze food for the elderly: no one signed up. Four people came to see Tom Lunkley, of the Johnson County Extension Service, explain canning and freezing produce. Regarding interest in the shuffleboard, three people signed up for shuffleboard. Council of Elders. M. Clover reported on the recent CoE meeting she attended and felt the members were taking a real interest in the Senior Center. Senior Center Usage Figures: B. Meisel referred to the usage figures included in the packet for this Commission meeting. More people used the Center in June than in any previous month. A new practice was initiated, encouraging guests to sign in the guest book. The problem appears to be that people sign in the guest book but not the sign in sheets. There are days when more people have eaten at Congregate Meals than have signed in. Hosts and hostesses have been bringing sign in sheets to the rooms where the meetings are held which has been very helpful. J. Williams felt that it is unrealistic to expect the Center to be used eight hours per day; but the greatest use would naturally be from 10:00 AM to 2:00 PM. M. Clover suggested one of the concerns the Goals Committee should address, is a policy of the Center being used by groups of all ages who are concerned with older people. Update on Senior Center: B. Meisel reported that the CoE were concerned about people lining up for Congregate Meals in the lobby and blocking passageways. Bette negotiated an alternative arrangement with Congregate Meals whereby the people are now welcomed to stand or sit inside the dining room. Many people chose to eat at 11:30, thereby creating a crowd at that particular time. Regarding the flooding problems. The roof has been caulked again; the area around the southeast corner of the building has been dug out again; the flashing between the Center and Ecumenical Towers has been fixed. 1AW 111CROFILNED BY J JORM MICROLA13 CEDAR RAPIDS • DES MOINES. r Senior Center Commission August 5, 1982 Page 4 Plant Problems. It appears some of the public are watering the plants as lately many of them have symptoms of being overwatered. The maintenance man waters them on a set schedule. Signs are being posted cautioning the public against watering the plants. Possibly saucers will be purchased and holes will be punctured into the pots to allow water to escape into the saucer to prevent standing water and root rot. B. Meisel appeared on the Heritage Agency Call -In radio program. Nobody called in. The temporary service contracts have been sent out. CAHHSA returned theirs; Social Services signed theirs; the University has not responded (Dental and Nursing Colleges) Cheese Distribution. Cheese distribution in July did not run well. The cheese arrived half an hour late and was gone by 1:00 (the schedule was from 10:00 until 2:00). The cheese was distributed in the area where Sweet Adelines were scheduled to sing. Volunteers were not informed what to do. Cheese will be distributed at the Senior Center and other locations on August 28 and hopefully will be managed better. Fire Drill Memo. Regarding the unsatisfactory fire drill mentioned in the memo, B. Coen wondered if an explanation of what to do when fire alarms sound could be given during. Congregate Meals. He suggested asking the Fire Chief to talk, as he has given excellent talks at various clubs. Bill will bring his sound system, if needed, to cover the assembly room for that event. Regarding the Emergency Plans revision in the Operational Handbook, B. Coen moved to accept the new version of Emergency Plans as amended by the changes underlined in red. A. Arneson seconded the motion. Motion declared carried (5 yes, 2 absent). J. Williams emphasized that signs should be placed in the elevator encouraging people not to use the elevator during emergencies but to use the stairs. The consensus of the Commission was to approve sending out a letter to the Service Providers in the Center, submitted by Meisel, asking them to assess the strengths and weaknesses of their operations while in the Center. Bricks and Bouquets. The Housing Commission gave profuse thanks to Mary Slaymaker and Jack Meyers for addressing 600 envelopes for the Congregate Housing Survey. Open Discussion: The Commission received a copy of Della Grizel's letter dated July 20 that was sent to the Iowa City Mayor and Council. B. Coen eats at Congregate Meals often and he sees handicapped people being well treated and does not see the problem Della refers to. B. Meisel noted the City Council is suggesting that the Board of Supervisors should appoint a member of the Senior Center Commission to the Congregate Meals board. B. Coen submitted an application to the County for a position on the board. 111CROEILMED BY JORM MICR6LAB CEDAR RAPIDS DES MOINES ly6y J I jI•fICROFIUdED BY � JORM MICR46LA13 CEDAR RAPIDS DES MOINES f 1ygy r IOWA CITY MUNICIPAL AIRPORT COMMISSION Iowa City Civic Center August 12, 1982 Members Present: Saeugling, Redick, Schmeiser, Tiffany, George Staff Present: Zehr, Brown, Wright Guests Present: E. K. Jones, C. Neuzil, D. Ferret, M. Knutson, M. Ross Chairman Saeugling called the meeting to order at 7:35 p.m. The minutes of the July 15 meeting were considered. Mr. Schmeiser suggested clarifying the minutes by inserting the following before the last sentence of the second paragraph: "The intention of the commission when it precluded any flight instruction other than by a lessee of the airport was not to preclude free instruction, but to prevent unauthorized flight instruction for compensation." Manager Zehr presented the bills for the month and explained them briefly. Redick moved to approve the bills for payment as presented; second by Schmeiser; motion passed. Zehr then presented a very large scale drawing of the airport runways, detailing all damaged areas, which totaled 8.8 percent of the total runway surface. Estimating repair of all damaged areas with concrete at $444,000, and recognizing the scarcity of FAA matching funds, Zehr proposed asking for replacement of only the worst sections for about $200,000. Mr. Knutson, representing the Iowa Concrete Pavers Association, recommended investigation of soil conditions to try to determine the cause of the deterioration before attempting repairs. Mr. Knutson then explained, with the help of slides, the research which has been done by the association during the past eleven years and explained the various options which are available for repairs. Zehr introduced Mr. David Ferret, from the Iowa City Council, and referred to a letter from the City Mayor, dated august 4, 1982,which proposed building a city transit garage on the airport land east of Highway 218. Zehr read a resolution in which the Airport Commission would relinquish and release authority to manage the area in question. Schmeiser moved to pass the resolution; second by Redick; all members voted aye, and Chairman Saeugling signed the resolution. Zehr proposed a subcommittee be formed to work out final details of the Iowa City Flying Service lease. Tiffany suggested some minor revisions. Redick voiced an objection to the proposal to add another ten year option to renew the lease. It was decided to allow the subcommittee to work on the issue. Redick and George agreed to serve on the subcommittee. Zehr reported receiving a letter from the FAA, saying that the layout drawings of the Master Plan are approvable. Zehr suggested a date for a public hearing be set about sixty days hence, to give all concerned parties time to prepare. October 20, 1982, was chosen; the regular Commission meeting will be held at 7:00 p.m., with the public hearing to convene at 7:30 p.m. There was no chairman's report. Zehr reported the proposed ordinance to change the airport requirements in the city code has had its first reading and should become law in September. The meeting was adjourned at 9:05 p.m. Recorder: Priscilla Wright MICROEIUIED BY JORM MIC ROIL AB CEDAR RAPIDS • DES MOINES i /fo"7O 1 J