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HomeMy WebLinkAbout2016-12-06 ResolutionPrepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5030 RESOLUTION NO. 16-327 RESOLUTION AMENDING THE PERMIT SYSTEM FOR SOLID WASTE CONTAINERS IN THE DOWNTOWN ALLEYS BY EXTENDING THE TERM OF THE PERMITS TO MARCH 31, 2017. WHEREAS, City Council adopted a permit system in Resolution No. 16-97 for solid waste containers in the downtown alleys; and WHEREAS, because it was anticipated that the City would limit the number of haulers who are allowed to remove solid waste and collect recyclables in the downtown alleys beginning January 1, 2017, the current permit system provides that all permits will expire on December 31, 2016; and WHEREAS, the process of selecting a single hauler for the downtown alleys will not be completed by December 31, 2016, and the permits should be extended for three months with no additional fee. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CITY, IOWA THAT: The City of Iowa City Permit System for Solid Waste Containers, which was adopted in Resolution No. 16-97, is amended by extending the term of the permits to March 31, 2017 with no additional fee. Passed andapprovedIN 6th day of December _,2016. MAYOR ATTEST: . CI ERK Approved by City Attorney's Office 4d(1) Resolution No. 16-327 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 4d(2) Prepared by Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA(319)356-5030 RESOLUTION NO. 16-328 RESOLUTION ADOPTING A POLICY FOR USE OF PUBLIC RIGHT- OF-WAY FOR SIDEWALK CAFES AND RESCINDING RESOLUTION NO. 12-435. WHEREAS, sidewalk cafes are a use of the public right of way and City Plaza in the CB2, CBS, and CB10 zones; WHEREAS, in Resolution No. 12-435, City Council adopted a policy for sidewalk cafes; WHEREAS, the Washington Street streetscape project entails new and more expansive sidewalks from Clinton Street to Linn Street; WHEREAS, all cafes should be detached from the building face on Washington Street to promote a better retail environment and to provide consistency in travel path; WHEREAS, to avoid drilling holes into the new concrete, cafes should not be allowed to anchor their fencing into the concrete in 2017 and staff should re-evaluate the issue of anchored fencing along Washington Street prior to the 2018 season; and WHEREAS, the City should adopt the attached policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The attached "Sidewalk Cafe Policy" is adopted. 2. Resolution No. 12-435 is rescinded in its entirety. Passed and approved this 6th day of December , 2016. Approved _b : ATTEST: �V `age It-,) I � (f CI CLERK City Attorney's Office Resolution No. 16-328 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton SIDEWALK CAFE POLICY (adopted Res. No. 16- 32f3f In addition to the policy set forth below, sidewalk cafes are governed by Section 10-3-3 of the City Code, which is set forth below at the end of the policy. Location 1. Sidewalk cafes may be located in the public right of way only in the CB -2, CB -5 and CB - 10 zones (the downtown and the commercial areas directly north and south of the downtown). 2. In City Plaza (a/k/a, the ped mall), cafes may be located in either zone 1 or zone 2 if in conjunction with zone 1. Zone 1 is the area within ten feet (10') of the buildings. Zone 3 is the emergency/service lane through the middle of City Plaza. Zone 2 is the remaining area. For the specific definitions of the zones in City Plaza, see Section 10-5-1 of the City Code. Usable Sidewalk Cafe Area 1. In the CB -10 zone with the exception of City Plaza, a sidewalk cafe area may not extend onto the sidewalk in a manner that will not allow a minimum of eight feet (8') of unobstructed walkway on the side of the cafe that is parallel to the building. The eight -foot (8') unobstructed walkway does not apply to cafes located on the street. 2. In City Plaza, there must be a minimum of eight feet (8') of unobstructed walkway between the side of the cafe that is parallel to the building and any public elevated planter. If a sidewalk cafe extends into zone 2, there must be a straight, unobstructed walkway, which is at least five feet (5') wide, through the cafe in zone 1. Said walkway shall be included within the sidewalk cafe area and as such, shall be under the control of the establishment and subject to the annual fee. The walkway must be delineated in such a manner that the entire cafe abuts the building. In the event that an adjacent establishment seeks to locate an abutting sidewalk cafe entirely in zone 1 such that said walkway would end at the abutting cafe, the cafe owner must relocate the cafe to zone 1 within thirty (30) days of written notice from the City. 3. In the CB -2 and CB -5 zones, the minimum of eight feet (8') of unobstructed sidewalk is not required if the existing sidewalk is less than eight feet (8') in width. If the sidewalk is less than eight feet (8') in width, a sidewalk cafe may not extend into or encompass in any manner the existing sidewalk and may not impede pedestrian traffic. 4. A sidewalk cafe area may not be located in street corner areas defined by building lines extended to the street and no closer than ten feet (10') from an alley. However, a cafe may be located between two feet (2') and ten feet (10') from an alley if the fencing located within ten feet (10') is a type that is less than twenty percent (20%) solid. 5. A sidewalk cafe may not extend beyond the building line extended, except for those in a planter. 6. A sidewalk cafe serving alcohol shall be contiguous with a side of the building wherein the establishment is located. For cafes in planters and the street, the contiguous requirement may be satisfied by an overhead canopy at least five feet (6) wide connecting the building to the cafe. The design of the canopy shall be approved by the City. The area underneath the canopy shall be under the control of the establishment and is subject to the annual fee. 7. A cafe on the sidewalk that does not abut the building must be located a minimum of two feet (2') from the curb as measured by the City, except for unique circumstances (such as being adjacent to a street cafe) as determined solely by the City Manager or designee. Operation of Sidewalk Cafes 1. Advertising shall not be permitted in the sidewalk cafe area except for the name of the establishment on chairs, tables, umbrellas or other amenities, as approved by the City. 2. No blockage of building entrances or exits is permitted in a sidewalk cafe area. 3. Additional restroom capacity may be required to comply with local building and housing codes. 4. Occupancy limits are determined as set forth in the City building code. 5. No additional parking is required for the operation of a sidewalk cafe. 6. Sidewalk cafes are subject to annual inspections and may be inspected at any other time at the City's discretion. 7. The sidewalk cafe owner is responsible for trash removal and shall maintain the area and surrounding five feet (6) in a clean and litter free manner during all hours of operation. 8. All sidewalk cafes must meet the accessibility standards of City, State, and federal law. Easement Agreement 1. The agreement shall be between the City and the cafe owner with the approval of the building owner, if different than the cafe owner. 2. The agreement shall provide that no property right is conferred and that it maybe terminated if the City determines that the right of way is needed. 3. The agreement shall include provisions for insurance, indemnification, fencing, maintenance, including vegetation and the subsurface if applicable, and any other reasonable provision as determined by the City Manager, or designee. 4. The agreement shall include a schematic diagram that shows that the cafe and platform, if applicable, comply with this policy and the City Code. Except for cafes on City Plaza, the design shall include all existing streetscape amenities and utility features (such as valves and manholes) within eight feet (8') of the proposed cafe. 5. Except for cafes located on the street, the agreement shall be issued from February 1 through January 31. The initial agreement may be less than the one year, but shall expire on January 31. 6. The agreement shall be recorded at the cafe owner's expense. Fencino (For Cafes Not on the Street 1. Except during the term of the initial easement agreement and from December 1 to February 28 thereafter, and with the exception of the entrances to the walkway required when a cafe extends into zone 2, the area for a sidewalk cafe shall be delineated by anchored fencing. During the initial easement agreement and from December 1 to February 28, said area may be delineated by ropes or some other suitable method which shall be detectable by pedestrians who are visually impaired. 2. Fencing shall be constructed of a durable material, such as steel, aluminum, or wrought iron. Wood fencing shall not be allowed. The City shall approve the design. 3. If stored outdoors, tables, chairs, and other items shall be secured within the anchored fencing at the end of each day's operation so that they are unusable and shall not block or obstruct emergency exits. If anchored fencing is not used, tables, chairs and other items shall be removed at the end of the day's operation, and the sidewalk cafe area shall be restored to its normal condition as a pedestrianway. 4. The cafe owner shall be responsible for any damages to the public right of way caused by the placement of any anchored fencing. 5. Planters with flowers and/or other vegetation are allowed as an alternative to temporary and anchored fencing to delineate the sidewalk cafe. The design of the planters shall be approved by the City Manager, or designee, subject to the following limitations: a. The planters shall, at the cafe owner's option, be either fastened to each other or removed from the sidewalk or City Plaza at the end of the day's operation along with the tables, chairs, and other items. b. The planters shall not be less than twenty seven inches (27") or more than thirty six inches (36") in height excluding plantings. c. The planters shall be either metal or have a metal frame. 6. Anchored fencing on a concrete platform may remain year round. 7. Notwithstanding any other provision herein, anchored fencing is prohibited on Washington Street from Clinton Street to Linn Street. However, all 4 (four) sides of the fence must be connected to one another to prevent movement of the fencing and said connection must be approved the City Engineer or designee. If non -anchored fencing proves to be unsuccessful in 2017 as solely determined by the City Manager, the City Manager may require anchored fencing beginning in 2018. Public Amenities and Utilities 1. Except as provided herein, a sidewalk cafe shall not utilize or encompass any public amenities, including, but not limited to, benches, seats, tables, trash receptacles, public art, bike racks, water spigots, kiosks, posting pillars, and pergolas. The City Manager or designee may approve the utilization, encompassing, or relocation of a public amenity on the condition that the cafe owner pay all associated costs. 2. A sidewalk cafe may encompass trees, tree rings, light poles, water valves, manholes, and stormwater intakes but shall not interfere with their care, maintenance or operation. Access shall be available to the City for their care and maintenance. 3. Amenities, including trees, tree rings and light poles, shall be considered obstructions for purposes of the requirements of the eight foot (8') unobstructed walkway. 4. The amenities used in the sidewalk cafe area shall be maintained in good condition. 5. Upon payment of the electricity fee, the cafe owner may use the City's electrical outlet but only for lights. Planters 1. A sidewalk cafe may encompass or utilize an elevated planter if the proposed cafe meets the following criteria, as determined solely by the City: a. It does not interfere with pedestrian movement. b. It does not adversely affect drainage. c. It does not adversely affect public or city utilities. d. It does not adversely affect trees, shrubs or other plantings. e. It enhances the appearance of the surrounding area, and if in City Plaza, it enhances the use of City Plaza. f. It does not interfere with the functionality of any other existing sidewalk cafe. g. It is not otherwise contrary to public interest. 2. If utilizing two planters, the area between the planters shall be included in the sidewalk cafe area but need not be delineated as such unless tables and chairs are present. 3. With the consent of the adjacent property owner and first floor tenants, if any, the cafe may extend beyond the building line extended if the distance between the planter and the building line extended is less than ten feet (10'). The cafe may extend beyond additional building lines extended with the consent of those property owners and first floor tenants, if any. 4. The cafe owner shall pay all costs associated with the cafe including, but not limited to, the cost to move water mains and water service lines, to remove and plant vegetation, to move electrical outlets, and to cut and restore the limestone. 5. The City may require the cafe owner to add plantings within the cafe area at the cafe owner's cost. 6. There are a limited number of planters, and cafes in planters will entail a substantial financial investment. In order to address these two opposing concerns, a priority system and a lottery will be used. If a cafe owner enters into an easement agreement with the City, said cafe owner will have priority over subsequent applicants for a cafe in the planter for the following two cafe seasons assuming that the City continues to authorize cafes in planters. Cafe owners need to obtain the consent of adjacent property owner(s) and first floor tenant(s) only before entering the easement agreement for the first of the three-year, priority period. The priority is to _ the individual business owner of said cafe and cannot be assigned or sold to another cafe owner. Cafe owners with easement agreements for the 2012 cafe season will not be subject to the lottery until February 1, 2015. The lottery for planters will be conducted in the same manner as the lottery for cafes in the street. Platforms (For Cafes Not on the Street) 1. Sidewalk cafes may be located on a platform on top of a public sidewalk if the City Manager or designee determines there is excessive slope in the sidewalk and approves the design and if suitable access is provided for persons with disabilities. 2. Sidewalk cafes may be located on a concrete platform in the right of way that is not a public sidewalk if the City Manager or designee approves the concrete design and if suitable access is provided for persons with disabilities. Fencing shall not be more than three feet (3') in height, measured from the plane on which the chair sits to the top of the railing, excluding finials. Cafes on the Street 1. An establishment cannot operate a cafe in the street if there is sufficient room on the sidewalk for a cafe with an area of at least one -hundred twenty square feet (120 sq. ft.). 2. There shall be a minimum four foot (4) buffer on either end of the cafe for safety reasons. These buffers shall be established and maintained by the City and may be used for moped parking and/or bicycle parking. The buffer is subject to the annual fee. As used in this policy, the term sidewalk cafe area does not include the 4 -foot buffer. 3. The sidewalk cafe area may not include the portion of the parking space beyond the building line extended. The 4 -foot buffer may be located beyond the building line extended. 4. Cafes, including the 4 -foot buffer, in each block face cannot utilize more than thirty percent (30%) of the total parking spaces in that block face. 5. Cafes cannot be located in loading zones. 6. Cafes cannot be set up before April 1 and shall be removed no later than the Tuesday following the last University of Iowa home football game. Cafes may have to be removed temporarily at the cafe owner's sole expense to accommodate an event on the street permitted by the City (e.g., criterium). 7. The portion of the cafe located on the street shall be on a platform. The design features of the platform shall be submitted with the application. The platform shall not impede drainage in the street gutter. 8. The area for a sidewalk cafe shall be delineated by anchored fencing. Fencing shall be constructed of a durable material, such as steel, aluminum, or wrought iron. Wood fencing shall not be allowed. The City shall approve the design. 9. If stored outdoors, tables, chairs, and other items shall be secured within the anchored fencing at the end of each day's operation so that they are unusable. 10. Planters with flowers and/or other vegetation are allowed as an alternative to anchored fencing to delineate the sidewalk cafe. The design of the planters shall be approved by the City Manager, or designee, subject to the following limitations: a. The planters shall be fastened to the platform. b. The planters shall not be less than twenty seven inches (27") or more than thirty- six inches (36") in height excluding plantings. C. The planters shall be either metal or have a metal frame. 11. The fee shall be a combination of the following four (4) fees: a) the annual square footage "right of way" fee for the portion of the cafe located on the sidewalk; b) the annual square footage "platform" fee for portion of the cafe located on the street and any portion that is be located on the sidewalk; c) the daily fee for each parking space regardless of the amount of the parking space that the cafe utilizes; and d) bollard fee. 12. There is no guarantee that the City will continue to authorize cafes in the street. The cafe agreement will include a paragraph in substantial compliance with the following: Cafe owner further acknowledges and agrees that no property right is conferred by this agreement for the use of portions of the public right-of-way, that the City is not empowered to grant permanent or perpetual use of its right-of-way for private purposes, that the City may order said locations and/or uses within the right-of-way to cease and desist if, for any reason, the City determines that said right-of-way is needed for a public use and should be cleared of any and all obstructions, and that the cafe owner shall not be entitled to any compensation should the City elect to do so. The "30% limitation" limits the number of establishments that will be allowed to operate a cafe on the street, and cafes on the street will entail a substantial financial investment. To address these opposing concerns, a priority system and a lottery will be used. The City will provide information on the lottery and the priority system on its website. Lottery. The logistics and deadlines for the lottery are as follows: • February 1. In order to be eligible for the lottery, an application with a preliminary (not drawn by a professional) schematic diagram must be submitted by this date. Applications received after February 1 will be considered on a first come, first serve basis and will be denied if there is no available space. • February 15. If there are competing applications, staff will notify the applicants by this date whether they have been selected to enter into easement agreements. Competing applications mean when there are applications for more than 30% of the parking spaces within a block face. The City will conduct a lottery to select applicants. • March 15. The applicant must sign an easement agreement by this date, which is dependent upon staff approval of its schematic diagram (drawn by a professional) and payment of all fees (except the parking space fee that will not be known until the 6 platform is installed). If an applicant does not meet the March 15 deadline, staff will notify the next applicant that it is eligible for a cafe on the street. • April 15. The next applicant must sign an easement agreement by this date. Note: If one of these dates falls on a weekend, the applicable deadline will be the following Monday. Priority. If a cafe owner enters into an easement agreement with the City, said cafe owner will have priority over subsequent applicants for a cafe within the same block face for the following two calendar years assuming that the City continues to authorize cafes in the street (see Paragraph 12 above). The priority is to the individual business owner of said cafe and cannot be assigned or sold to another cafe owner. City Manager 1. The City Manager is authorized to approve any other provision or require any other restriction regarding the use of the public right of way by a sidewalk cafe that is not inconsistent with this policy or the City Code. Fees 1. Annual fee for sidewalk cafes located directly on the public right-of-way: $5.00 per square foot. 2. Annual fee for sidewalk cafes located on a structure/platform (including cement platform) placed on the public right-of-way: $10.00 per square foot. 3. Annual fee for the area of the sidewalk cafe utilizing an elevated planter on the public right-of-way: $10.00 per square foot. The annual fee for the portion of a "planter" sidewalk cafe that is not located on the elevated planter: $5.00 per square foot. 4. Annual fee for a sidewalk cafe located on the street: $5.00 per square foot for the area located on the sidewalk plus $10.00 square foot for the area located on the platform on the street plus daily fee for each parking space as set forth in the City Code (presently, $12.00 per day) for every day the platform is on the street plus bollard fee. 5. Deposit for sidewalk cafes which place anchored fencing in the public right-of-way: $200.00. This deposit shall be refunded if the right-of-way, and planter if applicable, is restored to its prior condition by the sidewalk cafe owner to the satisfaction of the City. 6. Deposit for sidewalk cafes which place a structure/platform (including cement platform) on the public right-of-way, regardless of whether anchored fencing is used: $500.00. This deposit shall be refunded if the structure/platform is removed, and the right -of way is restored to its prior condition by the sidewalk cafe owner to the satisfaction of the City. 7. Deposit for sidewalk cafes which utilize an elevated planter in the public right-of-way: $1,000.00. This deposit shall be refunded if the platform is removed, and the right-of-way is restored to its prior condition by the sidewalk cafe owner to the satisfaction of the City. 8. If the initial easement agreement is for less than one season, the fees listed in Paragraphs 1-4 above shall be prorated on a quarterly basis. 9. Electricity fee for using electrical outlet for lights for cafes in planters: $45 per year. 10. Bollard Fee: Actual cost of the bollards based on a five (5) year life cycle plus one (1) hour labor at the MWII pay grade to install, maintain, and remove the 4 -foot buffer. If the platform is removed temporarily during the year, the labor fee is assessed again when the platform is reinstalled. A minimum of two (2) bollards will be required, and the City shall determine if additional bollards are needed. 11. Recording fee for the easement agreement: Actual fee charged by County Recorder. Section 10-3-3 of the City Code A. Sidewalk cafes are permitted in the public right of way only in the CB -2, CB -5 and CB -10 zones (the downtown and the commercial areas directly north and south of the downtown). B. No person shall operate a sidewalk cafe without executing an easement agreement. C. Each sidewalk cafe applicant shall file an application for an easement agreement with the Public Works Department, on forms provided by the City. D. The City Manager, or designee, shall either grant or deny the application within thirty (30) days of the application being filed. If the application is granted, the City Manager, or designee, is authorized to enter into a public right of way easement agreement. If the application is denied, the applicant may appeal to the City Council by filing a written appeal with the City Council, and the appeals process shall be the same as provided for mobile vendors in this chapter. The City retains the right to limit the number of sidewalk cafes. E. After execution of an easement agreement, the City Manager, or designee, shall retain the right to terminate the easement agreement but only after written notice of violation has been given and the time to cure the violation has expired. Grounds for termination of the easement agreement shall include, but not be limited to, repeated violations of the state and liquor control laws, violations of the easement agreement, and creating a safety hazard, health hazard and/or public nuisance under state or local law. Additionally, the City Manager, or designee, retains the right to terminate the easement agreement and direct removal of sidewalk cafe operations if there is a substantial and reasonable need for use of the public right of way for a valid public purpose. The cafe owner has the right to appeal a decision to terminate the agreement to the City Council. The appeals process shall be the same as provided for mobile vendors in this chapter. F. The easement agreement, at a minimum, shall require the cafe operator to provide a certificate of insurance satisfactory to the City, and shall agree to hold the City harmless against any and all liability arising from or relating to the operation of the sidewalk cafe or the location of the cafe on the public right of way including, but not limited to, all claims arising from occurrences or accidents within the sidewalk cafe area, including the walkway through a cafe. G. Sidewalk cafes shall operate only between the hours of seven o'clock (7:00) A.M. and twelve o'clock (12:00) midnight. H. Food and beverages must be available for service to patrons in a sidewalk cafe during all hours of operation. Sidewalk cafes shall not operate when the restaurant kitchen is closed. I. A sidewalk cafe serving alcoholic beverages shall have an employee monitoring the area at all times during the hours alcohol is consumed and shall dispense any alcoholic beverage under state and local law. J. Amplified sound equipment shall not be permitted. K. The operation of any sidewalk cafe shall be in conformity with all applicable federal, state, and local laws and regulations. M. All fees for the operation of a sidewalk cafe shall be set by resolution. N. The City Manager is authorized to establish administrative rules not inconsistent with any ordinance or policy adopted by the City Council. A copy of the policy and rules shall be on file with the City Clerk and available of the City website. MoTrAmTro 4d(3) Prepared by: Susan Dulek, 410 E. Washington St., Iowa City, IA 52240 (319) 3565030 RESOLUTION NO. 16-329 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE YEAR EXTENSION OF THE AGREEMENT BETWEEN THE CITY AND NATIONAL DEVELOPMENT COUNCIL REGARDING COMMUNITY AND ECONOMIC DEVELOPMENT ADVISEMENT WHEREAS, since 2010 the City has entered into agreements with the National Development Council (NDC) to facilitate negotiations and pursue financing packages that will enable redevelopment of key areas; and WHEREAS, the current agreement expires on January 19, 2017, and it includes an option to extend the term for one year; WHEREAS, it is in the City's best interest to enter into a one-year extension of the agreement with a fee increase of 5%. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Manager is hereby authorized to sign the attached one-year extension of the agreement with NDC. Passed and approved this 6th day of December _,2016. L . 1A 4AYOR Approved by ATTEST: ' �} 3o^eC CI ERK City Attorney's Office Resolution No. 16-329 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Drafted by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240; 319/356-5050 EXTENSION OF AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND NATIONAL DEVELOPMENT COUNCIL REGARDING COMMUNITY AND ECONOMIC DEVELOPMENT ADVISEMENT On January 19, 2016, the City of Iowa City, Iowa, an Iowa municipal corporation whose address is 410 East Washington Street, Iowa City, Iowa 52240 (the "Client") and the National Development Council ("NDC' or "Contractor"), a New York non-profit corporation, which is a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code, whose address is One Battery Park, 24 Whitehall St., New York, NY 11004 entered in the Agreement by and between the City of Iowa City and National Development Council regarding Community and Economic Advisement ("Agreement"). WHEREAS, Section II of the Agreement provides that the Agreement may be extended by mutual agreement for a period not greater than twelve (12) months and Section III of the Agreement provides that the parties may consider increasing the fee for the extension term by an amount not to exceed five percent (5%); and WHEREAS, the parties now wish to extend the term of the Agreement by twelve (12) months and increase the fee by five percent (5%). NOW THEREFORE, in exchange of the mutual consideration described below, the City and NDC do hereby agree to the following: 1. The duration of the Agreement as set forth in Section II of the Agreement is extended to January 18, 2018; 2. For the extended tern of the Agreement from January 19, 2017 through January 18, 2018, the Client shall compensate NDC for performance of services received hereunder in the total amount of $83,538.00 ("base fee amount"), payable in monthly installments of $6,961.50. 3. All other terns and provisions of the Agreement not amended or altered herein shall remain in full force and effect. CITY OF IOWA CITY By: GddrFruin, City Manager N 1Z/Z(/6 Date AilR6"r, DE OPMENT COUN IL beDavenport, resident Da 4d(4) Prepared by: Juli Seydell Johnson, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356-5100 RESOLUTION NO. 16-330 RESOLUTION APPROVING IOWA CITY INTEGRATED ROADSIDE VEGETATION MANAGEMENT PLAN WHEREAS, the City desires to establish native plantings and sustainable maintenance practices in City right of ways; and WHEREAS, City of Iowa City horticulture staff have worked closely with State of Iowa staff to draft a plan specific to right of ways and conditions within Iowa City; and WHEREAS, the City of Iowa is committed to establishing and maintaining environmentally friendly and sustainable plantings in many City -owned right of ways; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of Iowa City Integrated Roadside Vegetation Management Plan is approved. 2. The City Manager or a designee is authorized to provide documentation of approval of the City of Iowa City Integrated Roadside Vegetation Management Plan. Passed and approved this 6th day of December , 2016. MOOR Approved by ATTEST: 1 e` 1--(r- CITYJCLERK City Attorney's Office Resolution No. 16-330 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: EVA NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton r12-06-16 t .®rCITY OF IOWA CITY 4 Sz wmIt MEMORANDUM Date: November 16, 2016 To: Geoff Fruin, City Manager From: Juli Seydell Johnson, Director of Parks & Recreation Re: Resolutions Approving Iowa City Integrated Roadside Vegetation Management Plan and Accepting Grant Introduction: These resolutions approve the Iowa City Integrated Roadside Vegetation Management Plan and accept a grant to fund the plan. The plan was written by Parks and Recreation Staff with guidance from Mark Pingenot of the State of Iowa DOT's Living Roadway Trust Fund (LRTF). Plan approval is a requirement for funding from the Integrated Roadside Vegetation Management programs. A copy of the plan is available for public review at the Parks & Recreation Administration office, 220 S. Gilbert Street. History/Background: The IRVM (Integrated Roadside Vegetation Management) Program has a short and informal history in the City of Iowa City. Recent attention and program development has resulted from desires to reduce the maintenance requirements and inputs associated with traditional turf right-of-ways. Fiscal year 2016 brought the first funding directed specifically towards IRVM goals in the form of Sustainable Roadside Vegetation Management funds. Past efforts related to IRVM in Iowa City have focused on sections of parks and City landholdings maintained primarily by the Parks Department. IRVM along Iowa City's roadways support City sustainability goals and increase environmental stewardship. Financial Impact: Grant funds will be used to purchase an IRVM hydroseeder to be used as part of the Parks Integrated Roadside Vegetation Management Plan and Sustainable Vegetation Roadside Management Program. The hydroseeder will allow staff to plant and maintain native vegetation along City roadways and trails. The grant is for $23,848. Matching funds of $5,962 are available in CIP Project R4226, Sustainable Roadway Vegetation Management Program Project. Recommendations: Approve resolution accepting Iowa City Integrated Roadside Vegetation Management Plan. Approve resolution accepting $23,848 IRVM grant from Iowa DOT for purchase of a hydroseeder. Attachments: Resolution accepting Iowa City Integrated Roadside Vegetation Management Plan Resolution accepting $23,848 IRVM grant from Iowa DOT for purchase of a hydroseeder. 4d(7) Prepared by: Jul! Seydell Johnson, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356-5100 RESOLUTION NO. 16-331 RESOLUTION APPROVING IOWA CITY INTEGRATED ROADSIDE VEGETATION FUNDING AND AUTHORIZING CITY MANAGER TO SIGN GRANT AGREEMENT WHEREAS, the City desires to accept $23,848 in funding assistance through the Iowa Roadway Trust Fund to finance a portion of the purchase of a hydroseeder to be used to establish native plantings in City right of ways; and WHEREAS, the grant requires that the City of Iowa City endorse an Integrated Roadside Vegetation Management Plan; and WHEREAS, the grant requires matching funds of $5,962 which are available in CIP Project R4226, Sustainable Roadway Vegetation Management Program Project; and WHEREAS, the City of Iowa is committed to establishing and maintaining environmentally friendly and sustainable plantings in many City -owned right of ways; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Manager or a designee is authorized to sign the grant agreement along with any other documentation necessary to receive grant funds. 2. The funding assistance received shall be used for implementation of the project referenced above in accordance with the grant guidelines and requirements. Passed and approved this 6th day of December _,2016. MOOR Approved by \ \ ATTEST: � I (—I (-'-( 6 - �1��-s..Q ••�- CII*ChERK City Attorney's Office Resolution No. 16-331 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton 4d(8) Prepared by: Josh Slattery, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 RESOLUTION NO. 16-332 RESOLUTION ACCEPTING THE WORK FOR THE STORM SEWER, SANITARY SEWER, WATER MAIN, DRAINAGEWAY, AND PAVING PUBLIC IMPROVEMENTS FOR PINE GROVE, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer, storm sewer, and water main improvements for Pine Grove, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. Paving improvements for Pine Grove, as constructed by Streb Construction Co., Inc. of Iowa City, Iowa. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and WHEREAS, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 6th day of December —,20 16 ATTEST: v CI RK MPWOR Approved by ) (4;1�, <f -3o -(,c City Attorney's Office It was moved by Botchway and seconded by Dickens AYES: NAYS: ABSENT: the Resolution be X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton pwenglmasterslacpt-Impmvements.doe 4d(2) ®1�OT CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 ENGINEER'S REPORT (319) 356 - 5009 FAX www.icgov.org November 23, 2016 Honorable Mayor and City Council Iowa City, Iowa Re: Pine Grove Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer, storm sewer, water main and paving improvements for Pine Grove have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's Office for the sanitary sewer, storm sewer, and water main improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa and for the paving improvements constructed by Streb Construction Co., Inc. of Iowa City, Iowa. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincere) G 0 Jason Havel, P.E. City Engineer 4d(9) Prepared by: Dave Panos, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. 16-333 RESOLUTION ACCEPTING THE WORK FOR THE STORM SEWER, SANITARY SEWER, WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR WINDMILL HEIGHTS, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer, storm sewer, drainage ways, and water main improvements for Windmill Heights as constructed by BWC Companies of Solon, Iowa. Paving improvements, including streets, sidewalks adjacent to Outlots B and C and along Rochester Avenue, for Windmill Heights as constructed by Streb Construction Co., Inc. of Coralville, Iowa. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and WHEREAS, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 6th day of December , 20 16 Mb&OR Approved by ATTEST: plc ," ,, CIIY,.CLERK City Attorney's Office 11 It was moved by sotchway and seconded by Dickens AYES: NAYS: ABSENT: the Resolution be x Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton pwenglmaatemtecpt4mprovemenm.dac ENGINEER'S REPORT November 8, 2016 City Clerk Iowa City, Iowa Re: Windmill Heights Dear City Clerk Lld(cl) � r � CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org I hereby certify that the construction of the sanitary sewer, storm sewer, water main, certain sidewalk, and paving improvements for Windmill Heights have been completed in substantial accordance with the plans and specifications prepared by HBK Engineering, L.L.C. of Iowa City, Iowa. The required maintenance bonds are on file in the City Clerk's Office for the sanitary sewer, storm sewer, and water main improvements constructed by BWC Companies of Solon, Iowa and for the sidewalk, and paving improvements constructed by Streb Construction Co., Inc. of Iowa City, Iowa in substantial accordance with the plans and specifications. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, ��z 140 Jason Havel, P.E. City Engineer p"nglmasters/engrpt.doc 4d(10) Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5415 RESOLUTION NO. 16-334 RESOLUTION ACCEPTING THE WORK FOR THE SYCAMORE STREET - CITY LIMITS TO SOUTH GILBERT STREET, PHASE 1 PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the Sycamore Street - City Limits to South Gilbert Street, Phase 1, as included in a contract between the City of Iowa City and Metro Pavers, Inc. of Iowa City, Iowa, dated March 23, 2015, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in Sycamore Street- City limits to S. Gilbert Street account # S3931; and WHEREAS, the final contract price is $2,440,363.33. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 6th day of December _,20 16 MOOR Approved by ,&,,— &4�i City Attorney's Office 11 yd'11!o It was moved by sotchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Cole x Dickens x Mims Pweng/masters/acptwork.doc 11116 Taylor Thomas Throgmorton L+CJC10) at 00=1 OT CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX ENGINEER'S REPORT www.icgov.org November 23. 2016 City Clerk Iowa City, Iowa Re: Sycamore Street — City Limits to South Gilbert Street, Phase 1 Dear City Clerk: I hereby certify that the construction of the Sycamore Street — City Limits to South Gilbert Street, Phase 1 Project has been completed by Metro Pavers, Inc. of Iowa City, Iowa in substantial accordance with the plans and specifications prepared by the McClure Engineering of North Liberty, Iowa. The project was bid as a unit price contract and the final contract price is $2,440,363.33. There were ten change or extra work orders for the project as described below CO#1 Curb Grinding $ 1,540.00 CO#2 Deduct - 16" Butterfliy Valve Relocation $ (395.40) CO#3 Soccer Complex Signs $ 440.00 CO#4 2.5' PCC Curb and Gutter, 9" $ 15,720.00 CO#5 24' Field Gate $ 3,300.00 CO#6 CD Baskets $ 2,080.35 CO#7 Fence Staking $ 422.70 CO#8 Hydrant Extension $ 850.00 CO#9 Pavement Marking Removal $ 1,000.00 CO#10 Clearing and Grubbing Adjustment $ 7,545.13 TOTAL $ 32,502.78 I recommend that the above -referenced improvements be accepted by the City of Iowa City. cerely­ Sing" Jason Havel, P. E. City Engineer p"nglmastuslengTldoc Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 RESOLUTION NO. 16-335 RESOLUTION ACCEPTING THE WORK FOR THE 2016 RALSTON CREEK IMPROVEMENTS PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the 2016 Ralston Creek Improvements Project, as included in a contract between the City of Iowa City and CAJ Enterprises Inc. (d/b/a/ Chris Jones Trucking) of West Branch, Iowa, dated August 30th, 2016, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in the Annual Storm Water Improvements account # M3631; and WHEREAS, the final contract price is $112,044.47. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 6th day of December 120 16 M OR Approved by ATTEST: Vo QuC4tc� rduA�I+K+�T/G�� C ERK 'City Attorney's Office It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES x Pweng/masterstacptwork.doc 11116 NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org ENGINEER'S REPORT November 22, 2016 City Clerk Iowa City, Iowa Re: 2016 Ralston Creek Improvements Project Dear City Clerk: I hereby certify that the construction of the 2016 Ralston Creek Improvements Project has been completed by CAJ Enterprises Inc. (d/b/a/ Chris Jones Trucking) of West Branch, Iowa in substantial accordance with the plans and specifications prepared by the City of Iowa City. The project was bid as a unit price contract and the final contract price is $112,044.47. There were a total of five (5) change or extra work order for the project as described below: 1 Additional Tree Removal $ 8,352.85 2 Rip Rap, 6" Special $ 19,546.16 3 Rip Rap, 6" x 12" $ 2,794.82 4 5' Chain Link Fence Gate $ 150.00 5 Additional Quantities, Rip Rap Class E and Rip Rap Grout $ 38,042.64 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer qct t 1'L> Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 16-336 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE SECOND AMENDMENT TO AGREEMENT FOR PRIVATE REDEVELOPMENT BETWEEN THE CITY OF IOWA CITY AND CA STUDENT LIVING IOWA CITY, LLC, THE ASSIGNEE OF CASL HOLDINGS, LLC WHEREAS, on July 27, 2015 pursuant to Resolution No. 15-250 the City entered into a Development Agreement with CASL Holdings, LLC (hereinafter "CASL Holdings") for the sale of city property at the comer of Court and Linn Streets and development thereon of a mixed-use project consisting of 2 buildings housing a hotel, office space, retail and apartments with a construction cost of approximately $74 million. WHEREAS, on December 15, 2015 pursuant to Resolution No.15-393 the City and CASL Holdings entered into a First Amendment to Agreement for Private Redevelopment that extended the dates for closing, start of construction and final completion to allow it additional time to get its budget and financing in place (the Development Agreement as amended is hereinafter referred to as "Agreement"); and, WHEREAS, on June 1, 2016 the City sold the Redevelopment Property at the corner of Linn and Court streets to CA Student Living Iowa City, LLC (hereinafter "Developer"), the assignee of CASL Holdings, and construction has commenced; and, WHEREAS, because the property has been submitted to a horizontal property regime (condominiums) and there will be separate owners and lenders for the 15 -story Residential Building and the 14 -story Hotel Building, the Developer has requested a Second Amendment in order to allocate the responsibilities of the Agreement to either the Residential Owner or the Hotel Owner; and, WHEREAS, the Agreement requires city approval for a change in the number of residential units of more than 5% and Developer seeks city approval for a change to the unit mix that increases the number of 2 bedroom units by 8.05%; and, WHEREAS, the Council has determined that with the requested amendments the Agreement will continue to be in the best interests of the City and the residents thereof and that the performance by the City of its obligations thereunder is a public undertaking and purpose and in furtherance of the Plan and the Urban Renewal Law and, further, that the Agreement and the City's performance thereunder is in furtherance of appropriate economic development and blight remediation activities and objectives of the City within the meaning of Chapters 15A and 403 of the Iowa Code, taking into account the factors set forth therein. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IN THE STATE OF IOWA: 1. The attached Second Amendment to the Agreement for Private Redevelopment with CA Student Living Iowa City, LLC, is in the public interest of the residents of Iowa City. Resolution No. 16-336 Page 2 2. That said Second Amendment is consistent with and authorized by the Urban Renewal Plan, all applicable State and federal laws including, but not limited to, Iowa Code Chapters 15A and 403 and the City's policies and practices; and 3. That the Mayor is authorized and directed to execute said Second Amendment in duplicate and the City Clerk is authorized and directed to attest the signatures and to affix the seal of the City Clerk. Passed and approved this 6th day of December 016- YOR Ap roved :; ATTEST: C LERK City Attorney's Office Resolution No. Page 3 16-336 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton SECOND AMENDMENT TO AGREEMENT FOR PRIVATE REDEVELOPMENT THIS SECOND AMENDMENT TO AGREEMENT FOR PRIVATE REDEVELOPMENT (this "Second Amendment") is made as of December 6, 2016 ("Second Amendment Effective Date"), by and between THE CITY OF IOWA CITY, IOWA, a municipality ("City"), and CA STUDENT LIVING IOWA CITY, LLC, a Delaware limited liability company (the "Redeveloper"). RECITALS WHEREAS, City and CASL HOLDINGS, LLC, a Delaware limited liability company ("CASL") entered into that certain Agreement For Private Redevelopment dated effective as of July 27, 2015, as amended by that certain First Amendment to Agreement for Private Redevelopment dated effective as of December 15, 2015 (collectively the "Agreement") in connection with the sale to and redevelopment by CASL of the property generally located on the half block bounded by Court Street on the North, Linn Street on the East, Harrison Street (vacated) on the South and a North/South alley on the West in Iowa City, Iowa, legally described on Exhibit A attached hereto (the "Redevelopment Property"), and defined terms not otherwise defined herein shall have the meanings set forth in the Agreement; WHEREAS, on May 31, 2016, CASL assigned its interest in the Agreement to the Redeveloper pursuant to that certain Assignment and Assumption of Agreement for Private Redevelopment; WHEREAS, the Redeveloper acquired the Redevelopment Property by deed from the City recorded on June 3, 2016, in Book 5512, Page 776 in the records of Johnson County, Iowa Recorder's Office (the "Warranty Deed"), and the Redevelopment Property remains subject to the Agreement; WHEREAS, on or prior to the Second Amendment Effective Date, the Redeveloper has submitted the Redevelopment Property to a horizontal property regime in accordance with Iowa Code Chapter 499B (the "Iowa Horizontal Property Act"), pursuant to the Declaration of Submission of Property to Horizontal Property Regime for CASL Iowa City, a Condominium, recorded December 6, 2016 in Book 5594, Page 881 in the records of the Johnson County, Iowa Recorder's office (the "Declaration"); WHEREAS, pursuant to the Declaration said regime is comprised of three hundred thirty five (335) separate and distinct units each of which are capable of being owned as a separate parcel of real property under the Iowa Horizontal Property Act (each, a "Unit"); WHEREAS, the Declaration identifies Units R 1 through R 332 which are intended for use as residential housing units and shall all be contained in one structure on the Redevelopment Property identified as the "Residential Building" pursuant to the Declaration, and Units identified as Hotel, Office and Retail which shall be contained in another separate, but contiguous, structure on the Redevelopment Property identified as the "Hotel Building" pursuant to the Declaration, each as shown on Exhibit B attached hereto and more specifically 1 54847973.10 set forth in the Declaration (each of the Residential Building and the Hotel Building may be referred to, individually, as a "Building" and, collectively, as the "Buildings'); WHEREAS, the Developer intends that the Residential Building shall have one owner (the "Residential Owner") and the Hotel Building shall have one or more owners (collectively, the "Hotel Owner") and that the ownership of the Residential Building and the Hotel Building shall be separate and distinct, one from the other; WHEREAS, (a) the project to be constructed by the Residential Owner as part of the Residential Building is intended to include (i) an approximate total of $54,989,804.00 in construction costs, (ii) those Minimum Improvement obligations (as required pursuant to Section 1(a) of the Agreement and set forth on Exhibit D thereof) which are set forth on Exhibit C-1 hereof (the "Residential Improvements") and (iii) all affordable housing requirements of the Agreement (as required pursuant to Section 1(b) of the Agreement) (collectively, the "Residential Project"), and (b) the project to be constructed by the Hotel Owner as part of the Hotel Building is intended to include (i) an approximate total of $19,010,196.00 of construction costs, (ii) those Minimum Improvement obligations (as required pursuant to Section 1(a) of the Agreement and set forth on Exhibit D thereof) which are set forth on Exhibit C-2 hereof (the "Hotel Improvements"), and (iii) performance of the Redeveloper's obligations with respect to the office component of the Redevelopment Property as set forth in Section 404 of the Agreement (collectively, the "Hotel Project"); WHEREAS, the Redeveloper has requested that the City enter into this Second Amendment in order to amend the Redevelopment Agreement to contemplate the ownership regime set forth in the Declaration, the separate ownership of the Residential Building and the Hotel Building, the allocation of the obligations under the Redevelopment Agreement and certain other matters as set forth herein; and WHEREAS, the parties desire and agree to amend the Agreement as set forth herein. AGREEMENT NOW, THEREFORE, in consideration of the premises and the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Incorporation of Recitals The foregoing recitals are incorporated herein as if set forth in their entirety. The capitalized terms used herein shall have the meanings ascribed to them in the Agreement. 2. Obligations Following Transfer by Redeveloper. Upon the transfer by Redeveloper of title to the Residential Building, the Residential Owner shall be solely obligated to perform only the Residential Improvements and satisfy the obligations of the Agreement as applicable to the Residential Project, and, upon transfer by Redeveloper of title to the Hotel Building, the Hotel Owner shall be solely obligated to perform only the Hotel Improvements and satisfy the obligations of the Agreement as applicable to the Hotel Project. All references in the Agreement to the "Minimum Improvements" shall mean (i) as to the Residential Owner, solely, 2 54847973.10 the Residential Improvements, and (ii) as to the Hotel Owner, solely, the Hotel Improvements. For the avoidance of doubt, notwithstanding any other provision of the Agreement to the contrary, the Residential Owner (unless it is the Redeveloper) shall have no obligation or liability to perform the Hotel Improvements or with respect to the Hotel Project, and the Hotel Owner (unless it is the Redeveloper) shall have no obligation or liability to perform Residential Improvements or with respect to the Residential Project. With respect to the foregoing: (a) The construction cost commitment made in Section 1(a) shall be allocated $54,989,804.00 to the construction of the Residential Building and $19,010,196.00 to the construction of the Hotel Building. (b) The affordable housing requirements set forth in Section 1(b) of the Agreement are solely applicable to the Residential Building and binding upon and enforceable against the Residential Owner. The Hotel Owner and the Hotel Building shall have no obligations with respect to the affordable housing obligations. The parties further confirm and acknowledge that the affordable housing obligation is to rent 10% of the residential units as one -bedroom units in accordance with Section 1(b) of the Agreement. (c) If a default, breach or violation of the Agreement, the Urban Renewal Plan or under any applicable zoning or building code ("City Code"), as contemplated by Section 2(d) of the Agreement or otherwise, relates only to one of the two Buildings, the City will take action under the City Code, or exercise its rights and remedies under the Agreement, only with respect to the Building to which the default, breach, or violation relates and the owner of such Building, and the owner of the other Building shall not be responsible and shall not be affected by such default. (d) The permits necessary for the development of each Building as contemplated by Section 2(e) of the Agreement, including but not limited to building permits and site plan approval, will be issued independently with respect to each Building upon compliance by solely such Building with the applicable provisions of the City Code, regardless of the status of the plans and development of the other Building. Any non-compliance by one Building with the Agreement will not affect the issuance, amendment or any other approval relating to any permit necessary for the development of the other Building. (e) In accordance with Section 2(h) of the Agreement, the Residential Owner will spend enough in construction of the Residential Project which, when combined with the value of the property and related site improvements, will equal or exceed a minimum actual value of $23,573,492 and the Hotel Owner will spend enough in construction of the Hotel Project which, in combination with the value of the property and related site improvements, will equal or exceed a minimum actual value of $16,426,508. (f) If a payment and performance bond is issued solely as to either the Residential Building or the Hotel Building (but not both Buildings) pursuant to Section 3(a) of the Agreement, the City shall release its right of reverter as to such Building as contemplated by Section 3(b) of the Agreement and may retain the right of reverter as to the other Building until receipt of a payment and performance bond in accordance with Section 3(a) of the Agreement as to such other Building. For the avoidance of doubt, the City's right of reverter contained in 54847973.10 Section 3 of the Agreement and the Warranty Deed shall at all times remain subject to Section 605 of the Agreement. (g) Certificates of occupancy will be issued with respect to each Building when the improvements described in the applicable building permit granted to such Building are eligible for an occupancy permit under the City Code, provided that (i) the condition of any Unit or common element which is not part of the subject Building does not create health and safety issues for such Building seeking a certificate of occupancy, and (ii) such Building, independently, satisfies all conditions to the issuance of a certificate of occupancy as set forth in City Code; but, specifically without regard to whether the other Building (x) satisfies the conditions necessary for issuance of a certificate of occupancy as to such other Building, or (y) has complied with any applicable timing requirements under the Agreement, including but not limited to the time periods set forth in Section 3(a), Section 4 of the Agreement and Section 5 of the Agreement. (h) In accordance with Section 7 of the Agreement and the Minimum Assessment Agreement recorded on June 3, 2016 in Book 5512, page 785, of the records of the Recorder of Johnson County, Iowa, the Declaration includes an attachment executed by the Redeveloper, the City and the City Assessor allocating a portion of the Minimum Actual Value to each Unit; and, per said Minimum Assessment Agreement the obligations therein run with the land and are binding on the successors and assigns of the Redeveloper. (i) The provisions of Section 306 of the Agreement with respect to the issuance of certificate of completion and the City's agreement in Section 306 to provide such certificate of completion shall apply separately to the Residential Building and the Hotel Building such that a certificate of completion may be issued for either such Building based on the Minimum Improvements allocated to such Building pursuant to this Second Amendment regardless of the condition of the other Building. The failure of either Building to obtain a certificate of completion in accordance with the terms of the Agreement shall not be a default by the owner of the other Building. (j) The office component requirements set forth in Section 404 of the Agreement are solely applicable to the Unit Office and binding upon and enforceable against the owner of the Hotel Building as the owner of the Unit Office. The Residential Owner and the Residential Building shall have no obligations with respect to the office component obligations. (k) An assignment or transfer by the owner of one Building which is prohibited under Article V of the Agreement will not be deemed a default as to the owner of the other Building. The assignment by the Redeveloper of the Residential Building to Rise at Riverfront Crossing Owner, LLC is a permitted assignment under the Agreement. The assignment by the Redeveloper of the Hotel Building to Riverfront Crossing Hospitality Owner, LLC is a permitted assignment under the Agreement, and each assignee shall enjoy all of the rights and benefits of the Redeveloper under the Agreement. (1) The City's rights and remedies under Article VIII shall apply separately as to (i) the Residential Building and the Residential Owner with respect to the compliance of the Residential Building and the Residential Owner with the Agreement, and (ii) the Hotel Building 0 54847973.10 and the Hotel Owner with respect to the compliance of the Hotel Building and the Hotel Owner with the Agreement. 3. Mortgagee Notice Address. Section 603 of the Agreement is amended by inserting the following at the end of such Section "or at the address of the holder of the mortgage as set forth in such mortgage if the City has no record of receiving written notice of any changes to such address." 4. Section 605. Section 605 of the Agreement is amended by deleting the last sentence thereof and by inserting the following: Prior to the recording of the Certificate of Completion provided for in Section 306 of this Agreement and the expiration of the City's right of reversion, if a mortgagee or subsequent purchaser following foreclosure or by acceptance of a deed -in -lieu of foreclosure takes title to the Property subject to the obligation to construct the Minimum Improvements to the Property then, subject to Section 605(b), the City shall not commence or instruct any representative to commence any judicial proceedings to take any action with respect to the reversionary interest contained in Section 3 herein and/or the Warranty Deed or otherwise take any action to enforce its interest in or realize upon, or take any other action available to it in respect of said reversionary interest. The City's right of reversion as set out in Section 3 of the Agreement and the Warranty Deed shall at all times be subordinate to and junior to the rights of any mortgagee, subject only to the specific rights of the City, pursuant to Section 605 of the Agreement. 5. Residential Unit Mix. Pursuant to Exhibit C-1 attached hereto, the Developer may adjust the total unit count, the unit numbers and mix by +/- 5% without City approval and by +/- 10% with City approval. The Developer's current design adjusts the total unit count, unit numbers and mix as set forth below, and the City hereby approves each of the adjusted design unit counts and the mix set forth below: Exhibit C-1 Unit Type Units 1 Beds/ Studios 127 2 Beds 149 3 Beds 44 Total 320 Adjusted Design Units Variance 125(38%) -1.57% 161 (48%) 8.05% 46(14%) 4.55% 332 3.75% 6. City Estoppel. The City hereby certifies to the best of its knowledge and belief, that as of the Second Amendment Effective Date, the following is true and correct: (a) The Agreement is in full force and effect and has not been modified, amended, supplemented, or assigned, except as otherwise described herein. (b) The City knows of no condition under the Agreement which on the giving of notice or the passage of time, or both, would constitute a default under the Agreement by 54847973.10 Redeveloper and knows of no claims, defenses or offsets which City has against the enforcement of this Agreement by Redeveloper. Miscellaneous. (a) Except as hereinabove modified and amended, the Agreement shall remain in full force and effect in accordance with its terms and is hereby ratified and confirmed. (b) This Second Amendment supersedes any prior representations, offers, negotiations or understandings between the parties with respect to the subject matter hereof. (c) This Second Amendment may be signed by the Parties in counterpart and shall be binding as if signed together. Facsimile or electronic copies of the signed counterparts shall be deemed to be authentic and valid as an original of this Second Amendment. [THE REMAINDER OF THIS PAGE IS INTENTIONALL Y LEFT BLANK, SIGNATURE PACES FOLLOW.] 6 54847973.10 IN WITNESS WHEREOF, the undersigned have executed this Second Amendment as of the Second Amendment Effective pate set forth above. roved a - 014,166"n -f y / 2 — 6, STATE OF IOWA COUNTY OF JOHNSON CITY: CITY OF IOWA CITY, IOWA, a municipality By: "� zz-2g:� im Throgmor n, Mayor ATTEST: By: Vo= Ju. e Voparil, Deputy City Clerk On this OA day of P m,6f, r , 2016, before me a Notary Public in and for said County, personally appeared Jim Throgmorton and Julie�,a�ril to me personally known, who being duly sworn, did say that they are the Mayor andiqity Clerk, respectively of the City of Iowa City, Iowa, a Municipal Corporation, created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said Municipal Corporation, and that said instrument was signed and sealed on behalf of said Municipal Corporation by authority and resolutions of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said Municipal Corporation by it voluntarily executed. -k' zla� 1i c ie I t l E No ary Public in and a r the State of Iow y KELLIE K. FRUEHLING p L „�u=Mu WZZ78t9 My 'on EKpfrea Second Amendment to Agreement for Private Redevelopment — Signature Page REDEVELOPER: CA STUDENT LIVING IOWA CITY, LLC, a Delaware limited liability company By: CA Student Manager, LLC, a Delaware limited liability company, its Manager By: Name: J 1 Jose Smith IV Its: thorized Sig atory STATE OF ILLINOIS COUNTY OF COOK This instrument was acknowledged before me on this'? day of 2016 by John Joseph Smith IV as Authorized Signatory of CA Student Manager, LLC, a Delaware limited liability company, as Manager of CA Student Living Iowa City, LLC. Notary Public in and for the State of Illinois official Seal Tracie Szozda Notary Public Stale of Illinois My Commission Expires 08131019 Second Amendment to Agreement for Private Redevelopment— Signature Page EXHIBIT A LEGAL DESCRIPTION OF REDEVELOPMENT PROPERTY Lots 1, 2, 3, and 4, Block 1, County Seat Addition to Iowa City, Iowa, according to the recorded plat thereof recorded in Book 1 and 2, Page 253, Deed records of Johnson County, Iowa and the vacated eastern 150 -feet of the 80 -foot wide Harrison Street right-of-way located west of the Linn Street right-of-way and south of Lot 4 in Block 1, subject to a public access easement, in said County Seat Addition to Iowa City, Iowa. 54847973.10 EXHIBIT B BUILDING DESIGNATION DEPICTION 54847973.10 RESIDENTIAL EXTERIOR EXTERIOR •-�^ Rise at Riverfront C RI Iowa City, IA 0 SITE PLAN 1010412010 EXHIBIT C-1 RESIDENTIAL IMPROVEMENTS Residential Owner shall complete construction of the Residential Building in accordance with the terms of the Agreement and consisting of a 15 -story south tower, in substantial conformity with the Project Design and Plans submitted by the Redeveloper in its February 2015 submittal (attached to the Redevelopment Agreement as Exhibit D-1), with the following components (from Exhibit D of the Redevelopment Agreement) as may be adjusted in connection with City approvals and limitations (all FAA approvals having been obtained): 1. Approximately 320 apartments and 326 parking spaces to be accessed off the alley. It is understood that such unit numbers may vary by +/- 5% without City approval and by +/- 10% with City approval. 2. The unit mix for the residences shall be as follows: 127 1-bedroom/studio (40%); 149 2 - bedroom (47%) and 44 3 -bedroom (14%). It is understood that such unit numbers and mix may vary by +/- 5% without City approval and by +/- 10% with City approval. 3. Amenities shall include a fitness center, a landscaped courtyard, a Club room, private and group study lounges, a rooftop pool, sun deck, coffee bar and Wi-Fi. 4. The residential portions of the Residential Building shall be designed and constructed to LEED Gold standards or higher and any non-residential portions of the Residential Building, such as the parking components, shall be designed and constructed to LEER Silver standards. The Redeveloper's registered and LEED-accredited architect must certify the point calculation for the project such that the project is constructed in accordance with the required LEER standard and said certification shall be subject to City's approval prior to issuance of an occupancy permit. LEED certification, however, shall not be required. A list of the point calculation based on actual on-site achievements will be submitted for City review. 54847973.10 EXHIBIT C-2 HOTEL IMPROVEMENTS Hotel Owner shall complete construction of the Hotel Building consisting of a 14 -story north tower, in accordance with the terms of the Agreement and in substantial conformity with the Project Design and Plans submitted by the Redeveloper in its February 2015 submittal (attached to the Redevelopment Agreement as Exhibit D-1), with the following components (from Exhibit D of the Redevelopment Agreement) as may be adjusted in connection with City approvals and limitations (all FAA approvals having been obtained): 1. Approximately 152 hotel rooms, 6,325 square feet of retail and 25,518 square feet of Class A office space. It is understood that such square footage may vary by +/- 5% without City approval and by +/- 10% with City approval. 2. The hotel flag shall be Hyatt Place, Hilton Canopy, Hilton Curio, Marriott AC Hotels, Starwood Aloft, or another hotel flag of substantially similar quality approved by City. The hotel operator shall be the Bricton Group, Aimbridge Hospitality, First Hospitality Group, or other operator with substantially similar credentials approved by the City. 3. The Hotel Building shall be designed and constructed to LEED Silver standards, with the aspiration to achieve LEED Gold standards. The Redeveloper's registered and LEED- accredited architect must certify the point calculation for the project such that the project is constructed in accordance with the required LEED standard and said certification shall be subject to City's approval prior to issuance of an occupancy permit. LEED certification, however, shall not be required. A list of the point calculation based on actual on-site achievements will be submitted for City review. 54847973.10 12-06-16 Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 4d(12) RESOLUTION NO. - RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE SECOND AMENDMENT TO AGREEMENT FOR PRIVATE REDEVELOPMENT BETWEEN THE CITY OF IOWA CITY AND CA STUDENT LIVING IOWA CITY, LLC, THE AS4GNEE OF CASL HOLDINGS, LLC WHEREAS, on July " 2015 pursuant to Resolution No. 15-250 the entered into a Development Agreement ith CAST Holdings, LLC (hereinafter "CASE ldings") for the sale of city property at the come of Court and Linn Streets and developm thereon of a mixed-use project consisting of2 build s housing a hotel, office space, r '1 and apartments with a construction cost of annroximatel $74 million. WHEREAS, on December 15, 201 pursuant to Resolutio No.15-393 the City and CASL Holdings entered into a First Amendm t to Agreement for rivate Redevelopment that extended the dates for closing, start of construction d final (omple on to allow CASL Holdings additional time to get its budget and financing in lace (the evelopment Agreement as amended is hereinafter referred to as "Agreement"); and, WHEREAS, on June 1, 2016 the City transfeft the property at the comer of Linn and Court streets to CA Student Living Iowa City, LLC reinafter "Developer"), the assignee of CASL Holdings, and construction has com/g, WHEREAS, because the propersub 'tted to a horizontal property regime (condominiums) and there will bwners d lenders for the 15 -story Residential Building and the 14 -story Hotel BuDeveloper as requested a Second Amendment in order to allocate the responsibilitiesement to eit r the Residential Owner or the Hotel Owner; and, WHEREAS, the Agreement r es city approval for a change the number of residential units of more than 5% and Develop seeks city approval for a changet the unit mix that increases the number of 2 bedroom units by/8.05%; and, WHEREAS, the Council s determined that with the requested amen ments the Agreement will continue to be in the bes interests of the City and the residents thereo d that the performance by the City of its obli tions thereunder is a public undertaking and pNdelopment and in furtherance of the Plan and the/Urban Renewal Law and, further, that the Ant and the City's performance thereu der is in furtherance of appropriate economic and blight remediation activies and objectives of the City within the meaning ofrs 15A and 403 of the Iowa Code, t ing into account the factors set forth therein. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THEITI' OF IOWA CI IN THE STATE OF IOWA: 1. The attached Second Amendment to the Agreement for Private Redevelopment �ith CA Student Living Iowa City, LLC, is in the public interest of the residents of Iowa City. \ Resolution No. Page 2 2. That said Second Amendment is consistent with and authorized by the Urban Renewal Plan, all applicable State and federal laws including, but not limited to, Iowa Code Ch ters 15A and 403 and the City's polies and practices; and 3. That the Mayor is aut orized and directed to execute said Second Clerk is authorized and direc d to attest the signature and to affix the E Passed and approved this day of , 20_ A ewels MZ5)-TTEST: City Attorney's Office iendment and the City of the City Clerk. CITY CLERK gd02-) SECOND AMENDMENT TO AGREEMENT FOR PRIVATE REDEVELOPMENT TIRS SECOND AMENDMENT TO AGREEMENT FO)e PRIVATE REDEVEL PMENT (this "Second Amendment") is made as of Z 2016 ("Second A �n�dment Effective Date"), by and between THE CITY,/OF IOWA CITY, IOWA, a municipality ("City"), and CA STUDENT LIVING IOWA WY, LLC, a Delaware limited liability coipany (the "Redeveloper"). RECITALS WHEREAS, City and CASL HOLDINGS, LLC, a elaware limited liability company ("CASL") entered into tha certain Agreement For Privat edevelopment dated effective as of July 27, 2015, as amende by that cerain First endment to Agreement for Private Redevelopment dated effecti as of December 15, 015 (collectively the "Agreement") in connection with the sale to and development by C SL of the property generally located on the half block bounded by Court S eet on the No Linn Street on the East, Harrison Street (vacated) on the South and a Nort outh alley the West in Iowa City, Iowa, legally described on Exhibit A attached hereto (the "Re evelop ent Property"), and defined terms not otherwise defined herein shall have the meanings t f in the Agreement; WHEREAS, on May 31, 2016, SL assigned its interest in the Agreement to the Redeveloper pursuant to that certain ssient and Assumption of Agreement for Private Redevelopment; 17 WHEREAS, the Redevel er acquired the Redevelopment Property by deed from the City recorded on June 3, 2016, 0 Book 5512, Pag 776 in the records of Johnson County, Iowa Recorder's Office (the "Warr ty Deed"), and the edevelopment Property remains subject to the Agreement; WHEREAS, on or n r to the Second Amendm\"), ive Date, the Redeveloper has submitted the Redevelop ent Property to a horizontal prgime in accordance with Iowa Code Chapter 499B ( e "Iowa Horizontal Propertyursuant to the Declaration of Submission of Prope to Horizontal Property Regime L Iowa City, a Condominium, recorded in Book Page in the records onson County, Iowa Recorder's office (the "Declar, ion"); WHEREAS, pursuant to the Declaration said regime is com sed of three hundred thirty five (335) sepayyate and distinct units each of which are capable of keing owned as a separate parcel of real pfoperty under the Iowa Horizontal Property Act (each, a Unit"); WHEREAS, the Declaration identifies Units R 1 through R 332\"H ntended for use as resid6ntial housing units and shall all be contained in one structureevelopment Property /dentified as the "Residential Building" pursuant to the Dand Units identified as Hotel, Office and Retail which shall be contained inparate, but contigs us, structure on the Redevelopment Property identified as Building" pursuant to the Declaration, each as shown on Exhibit B attached heretospecifically 1 54847973.10 set forth ikthe Declaration (each of the Residential Building and the Hotel Building may be referred to, t>,3dividually, as a "Building" and, collectively, as the "Buildings"); WHER AS, the Developer intends that the Residential Building shall have one owner (the "Residentia Owner") and the Hotel Building shall have one or more owners (collectively, the "Hotel Owne ") and that the ownership of the Residential Building and the Hotel Building shall be separate an distinct, one from the other; WHEREAS, (a the project to be constructed by the Resid tial Owner as part of the Residential Building is 'ntended to include (i) an approximat total of $54,989,804.00 in construction costs, (ii) tho Minimum Improvement obligation (as required pursuant to Section 1(a) of the Agreement and et forth on Exhibit D thereof) -ch are set forth on Exhibit C-1 hereof (the "Residential Im ovements") and (iii) all a ordable housing requirements of the Agreement (as required purs ant to Section 1(b) f the Agreement) (collectively, the "Residential Project"), and (b) e project to be co tructed by the Hotel Owner as part of the Hotel Building is intended to inclu a (i) an approx' ate total of $19,010,196.00 of construction costs, (ii) those Minimum Improv ent obligati s (as required pursuant to Section 1(a) of the Agreement and set forth on Exhibit thereo which are set forth on Exhibit C-2 hereof (the "Hotel Improvements"), and (iii) perf e of the Redeveloper's obligations with respect to the office component of the Redevelo ent Property as set forth in Section 404 of the Agreement (collectively, the "Hotel Proj "); WHEREAS, the Redevelops has r quested that the City enter into this Second Amendment in order to amend the edevelop ent Agreement to contemplate the ownership regime set forth in the Declaration/the separate wnership of the Residential Building and the Hotel Building, the allocation the obligation under the Redevelopment Agreement and certain other matters as set forth herein; and WHEREAS, the parti desire and agree to ams the Agreement as set forth herein. AGREEMENT NOW, THEREF RE, in consideration of the premi s and the mutual covenants and agreements contained erein, and other good and valuabl consideration, the receipt and sufficiency of which i ereby acknowledged, the parties hereto a ee as follows: 1. Inco! oration of Recitals. The foregoing recitals re incorporated herein as if set forth in their e9 irety. The capitalized terms used herein shall ha the meanings ascribed to them in the Agreethent. 2. Obligations Following Transfer b Redevelo er. on the transfer by Redeveloper o title to the Residential Building, the Residential Owner sha be solely obligated to perform orAy the Residential Improvements and satisfy the obligations o the Agreement as applicable the Residential Project, and, upon transfer by Redeveloper o ills to the Hotel Building, the Hotel Owner shall be solely obligated to perform only the Hotel I rovements and satisfy the obligations of the Agreement as applicable to the Hotel Project. All re erences in the Agreement to the "Minimum Improvements" shall mean (i) as to the Residential y✓ner, solely, 2 54847973.10 the Residential Improvements, and (ii) as to the Hotel Owner, solely, the Hotel Improvements. For the avoidance of doubt, notwithstanding any other provision of the Agre ent to the cont ary, the Residential Owner (unless it is the Redeveloper) shall have no obli ion or liability to perform the Hotel Improvements or with respect to the Hotel Project, a5ethe Hotel Owner (unless it i the Redeveloper) shall have no obligation or liability to perform Residential Improvement r with respect to the Residential Project. With respect to a foregoing: (a) The construction cost commitment made in Sec on 1(a) shall be allocated $54,989,804.00 to t�constraction of the Residential Build' g and $19,010,196.00 to the construction of the Hot�1 Building. (b) The affordaB a housing requirements set f h in Section 1(b) of the Agreement are solely applicable to the sidential Building and b ding upon and enforceable against the Residential Owner. The Hote Owner and the lot Building shall have no obligations with respect to the affordable housing bligations. The ies further confirm and acknowledge that the affordable housing obligation is o rent 10% the residential units as one units in accordance with Section 1(b) of the A eement. (c) If a default, breach or v under any applicable zoning or building the Agreement or otherwise, relates on] under the City Code, or exercise its ri to the Building to which the default, b e and the owner of the other Buildin sh default. (d) The permits Section 2(e) of the Agree approval, will be issued int such Building with the ap plans and development of Agreement will not affec , necessary for the develo011 3t}bn of the Agreement, the Urban Renewal Plan or Ki' ("City Code"), as contemplated by Section 2(d) of o e of the two Buildings, the City will take action and emedies under the Agreement, only with respect i, or vlplation relates and the owner of such Building, not be ?,qsponsible and shall not be affected by such ce sary for the developm�t Iincluding but not lima l ndently with respect to eacl ;able provisions of the City other Building. Any non-( issuance, amendment or any of the other Building. of each Building as contemplated by d to building permits and site plan Building upon compliance by solely de, regardless of the status of the om liance by one Building with the othe approval relating to any permit (e) In acco dance with Section 2(h) of the Agreement, a Residential Owner will spend enough in con ction of the Residential Project which, when c mbined with the value of the property and re ated site improvements, will equal or exceed a 'nimum actual value of $23,573,492 and Hotel Owner will spend enough in construction of e Hotel Project which, in combination w h the value of the property and related site improvemen will equal or exceed a minimum actu value of $16,426,508. (f) f a payment and performance bond is issued solely as to eith the Residential Building or a Hotel Building (but not both Buildings) pursuant to Secti 3(a) of the Agreement, e City shall release its right of reverter as to such Building as co emplated by Section 3 of the Agreement and may retain the right of reverter as to the other B 'lZ until receipt of a payment and performance bond in accordance with Section 3(a) of the Agement as to such other Building. For the avoidance of doubt, the City's right of reverter con fined in 3 54847973.10 Section 3 of the Agreement and the Warranty Deed shall at all times r ain subject to Section 605 of the Agreement. (g) Ce Cates of occupancy will be issued with res ct to each Building when the improvements descn ed in the applicable building permit gr ed to such Building are eligible for an occupancy p t under the City Code, provided t t (i) the condition of any Unit or common element which 's not part of the subject Buil 'ng does not create health and safety issues for such Buildin seeking a certificate occupancy, and (ii) such Building, independently, satisfies all c nditions to the issuance f a certificate of occupancy as set forth in City Code; but, specifically ithout regard to ether the other Building (x) satisfies the conditions necessary for issuan a of a certifica of occupancy as to such other Building, or (y) has complied with any appli ble timing quirements under the Agreement, including but not limited to the time periods set rth in Se ion 3(a), Section 4 of the Agreement and Section 5 of the Agreement. (h) In accordance with Sec on 7 of the Agreement and the Minimum Assessment Agreement recorded on June 3, 2016 ' ook 5512, page 785, of the records of the Recorder of Johnson County, Iowa, the Declarat n inc des an attachment executed by the Redeveloper, the City and the City Assessor allocat g a portr n of the Minimum Actual Value to each Unit; and, per said Minimum Assessment greement a obligations therein run with the land and are binding on the successors and a signs of the R eveloper. (i) The provisio of Section 306 of e Agreement with respect to the issuance of certificate of completion the City's agreement Section 306 to provide such certificate of completion shall apply se ately to the Residential uilding and the Hotel Building such that a certificate of completio may be issued for either uch Building based on the Minimum Improvements allocate to such Building pursuant to t 's Second Amendment regardless of the condition of the oth Building. The failure of eith Building to obtain a certificate of completion in accord ce with the terms of the Agreement all not be a default by the owner of the other Building. (j) Th office component requirements set forth in ection 404 of the Agreement are solely applicable o the Unit Office and binding upon and enfo ceable against the owner of the Hotel Building the owner of the Unit Office. The Residen 'al Owner and the Residential Bir shall ave no obligations with respect to the office comp ent obligations. (k) An assignment or transfer by the owner of one Buildii which is prohibited under Article V of he Agreement will not be deemed a default as to the o ner of the other Building. Wassignmumnen ent by the Redeveloper of the Residential Building to is a permitted nder the Agreement. Theassignment by the Redeveloper f the HotelBuilding to a permitted assignment under the Agreement, and each ass ee shall enjoy all of d benefits of the Redeveloper under the Agreement. P) The City's rights and remedies under Article VIII shall app separately as to (i) the Residential Building and the Residential Owner with respect to the Ninpliance of the Residential Building and the Residential Owner with the Agreement, and (ii) th otel Building 4 54847973.10 and the Hotel Owner with respect to the compliance of the Hotel Building and the Hotel Owner with the Agreement. J 3. Mortgagee Notice Address. Section 603 of the Agree ent is amended by inserting the folio g at the end of such Section "or at the address of holder of the mortgage as set forth in such m gage if the City has no record of receiving tten notice of any changes to such address." 4. Section 605. Section 605 of the Agree en rs amended by deleting the last sentence thereof and by inserti g the following: Prior to the recordNg of the Certificate Completion provided for in Section 306 of this Agreement d the expirati of the City's right of reversion, if a mortgagee or subseq nt purchaser ollowing foreclosure or by acceptance of a deed -in -lieu of foreclos re takes ' le to the Property subject to the obligation to construct the Minimum prow ments to the Property then, subject to Section 605(b), the City shall not ence or instruct any representative to commence any judicial proceedings t take any action with respect to the reversionary interest contained in Secti 3 Grein and/or the Warranty Deed or otherwise take any action to enforce it inter t in or realize upon, or take any other action available to it in respec of said r ersionary interest. The City's right of reversion as set out in in of the Agre ent and the Warranty Deed shall at all times be subordinate to junior to the 'ghts of any mortgagee, subject only to the specific rights of t City, pursuant to ection 605 of the Agreement. 5. Residential Uni ix. Pursuant to Exhibit C-1 attached hereto, the Developer may adjust the total unit cou , the unit numbers and mix y +/- 5% without City approval and by +/- 10% with City appro 1. The Developer's current sign adjusts the total unit count, unit numbers and mix as set fo below, and the City hereby ap oves each of the adjusted design unit counts and the mix s forth below: xhibit C-1 Adjusted Design Unit Type Units Units Variance 1 Beds/ Studios 127 125(38%) -1.57% 2 Beds 149 161(48%) 8.05% 3 Beds 44 46(14%) 4.55% Total 320 332 3.75% 6. itv Estoppel. The City hereby certifies to the best of its kn%wledge and belief, that as of the econd Amendment Effective Date, the following is true and c rrect: (a) The Agreement is in full force and effect and has nod been modified, amended pplemented, or assigned, except as otherwise described herein. \\\ (b) The City knows of no condition under the Agreement which on tie giving of notice or the passage of time, or both, would constitute a default under the Agreement by 5 54847973.10 Redeveloper and knows of no claims, defenses or offsets which City has against the enforcement of this Agreement by Redeveloper. 7. Miscellaneous. %(a) Except as hereinabove modified and amende , the Agreement shall remain in full force aa��d effect in accordance with its terms and is herebv tified and confirmed. (b This Second Amendment supersede any prior representations, offers, negotiations or un rstandings between the parties with re eci to the subject matter hereof. (c) 's Second Amendment may signed by the Parties in counterpart and shall be binding as if si ed together. Facsimile or lectronic copies of the signed counterparts shall be deemed to be auth tic and valid as an ori nal of this Second Amendment. [THE REMAINDER OTITHIS PfGE IS INTENTIONALL Y LEFT BLANK; SIGNOTW PAGES FOLLOW.] 6 54847973.10 IN WITNESS WHEREOF, the undersigned have executed this Second Amendment as of the SecondAmendment Effective Date set forth above. CITY: CITY OF IOWA CITY, JOWA, a municipality Jim Thr,dgmorton, Mayor Approved by: Marian K. Karr, City Clerk STATE OF IOWA COUNTY OF JOHNSON On this _ dTtobe 2016, b ore me a Notary Public in and for said County, personally appThrogmorton and rian K. Karr, to me personally known, who being duly sworn,at they are the Mayor nd City Clerk, respectively of the City of Iowa City, Iowa, a Muorporation, on and a 'sting under the laws of the State of Iowa, and that the sealo the foregoing instrument ' the seal of said Municipal Corporation, and that sment was signed and scale n behalf of said Municipal Corporation by authorisolutions of its City Council' ouncil d said Mayor and City Clerk acknowledged said inso be the free act and deed of sat Municipal Corporation by it voluntarily executed. Notary Public in and for%he State of Iowa Second Amendment to Agreement for Private Redevelopment - Signature 54847973.8 54847973.10 STATE OF ILLINOIS COUNTY OF COOK This instrument was as 54847973.8 54847973.10 REDEVELOPER: CA STUDENT LIVING Delaware limited liabilyf, By: Name: Its: OWA CITY, LLC, a company before me on this day of 2016 by of CA Student Living Iowa City, LLC. NotaryIZublic in and for the State of Illinois Second Amendment to Agreement for Private Redevelopment — EXHIBIT A Lots 1, 2, 3,and 4, Block 1, County Seat Addition to Iowa City, recorded plat tNreof recorded in Book 1 and 2, Page 253, Deed Iowa and the vac ed eastern 150 -feet of the 80 -foot wide Harri, west of the Linn easement, in said 54847973.10 right-of-way and south of Lot 4 in ty Seat Addition to Iowa City, Iow ow ,according to the eords of Johnson County, :)n Street right-of-way located 1, subject to a public access 54847973.10 EXHIBIT C-1 RESIDENTIAL IMPROVEMENTS Residential Owner hall complete construction of the R the terms of the IL ent and consisting of a 15 -story with the Project Desig%(all submitted by the Red( (attached to the RedeAgreement as Exhibit (from Exhibit D of thment Agreement) as approvals and limitatioapprovals having b� ;sidenti Building in accordance with sou ower, in substantial conformity ve per in its February 2015 submittal -1), with the following components ry be adjusted in connection with City obtained): 1. Approximately 320 apartme s and 326 pa ng spaces to be accessed off the alley. It is understood that such unit num ers may ry by +/- 5% without City approval and by +/- 10% with City approval. 2. The unit mix for the residences sha a as follows: 127 1-bedroom/studio (40%); 149 2- bedroom (47%) and 44 3-bedre (1 0). It is understood that such unit numbers and mix may varyby +/- 5% withou ity a\1adscaped and by +/- 10% with City approval. 3. Amenities shall include a fi ss center, courtyard, a Club room, private and group study lounges, a roo p pool, suoffee bar and Wi-Fi. 4. The residential portions f the Residential Builds shall be designed and constructed to LEED Gold standards or higher and any non -re idential portions of the Residential Building, such as the arking components, shall be esigned and constructed to LEED Silver standards. e Redeveloper's registered and EED-accredited architect must certify the point lculation for the project such tha the project is constructed in accordance with e required LEED standard and said c ification shall be subject to City's approval 'or to issuance of an occupancy permit. L ED certification, however, shall not be req 'red. A list of the point calculation based on a tual on-site achievements will be submi d for City review. rv::iIWIFAM HO EXHIBIT C-2 HOTEL IMPROVEMENTS Hotel 0*�3er shall complete construction of the Hotel Building consiss g of a 14 -story north tower, m a cordance with the terms of the Agreement and in subst tial conformity with the Project D .s and Plans submitted by the Redeveloper in its Feb ry 2015 submittal (attached to the Redevelo erTl Agreement as Exhibit D-1), with the follo ng components (from Exhibit D of the Redevelo ent Agreement) as may be adjusted in co ection with City approvals and limitations (all FAA a rovals having been obtained): 1. Approximately 15 hotel rooms, 6,325 square �6t of retail and 25,518 square feet of Class A office space. It is understood that s ch square footage may vary by +/- 5% without City approval by +/- 10% with Cij�approval. 2. The hotel flag shall be Hy Place,Hilt Canopy, Hilton Curio, Marriott AC Hotels, Starwood Aloft, or another h el flag o substantially similar quality approved by City. The hotel operator shall be thericto Group, Aimbridge Hospitality, First Hospitality Group, or other operator with subs ially similar credentials approved by the City. 3. The Hotel Building shall be aspiration to achieve LEE accredited architect must c is constructed in accordance be subject to City's app certification, however, sh actual on-site achieveme is 54847973.10 desi ed d constructed to LEED Silver standards, with the D Go d Stan ds. The Redeveloper's registered and LEED- erti the point alculation for the project such that the project ith the requir LEED standard and said certification shall val prior to iss ance of an occupancy permit. LEED 1 not be required. list of the point calculation based on will be submitted for 'tv review. Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 16-337 RESOLUTION APPROVING THE BY-LAWS OF THE IOWA CITY HUMAN RIGHTS COMMISSION. WHEREAS, the by-laws of the Human Rights Commission have not been updated since 2015; and WHEREAS, it is in the public interest to adopt by-laws which guide the procedures and actions of the commission by replacing the phrase "men and women" with "persons" to be consistent with Section 2-2-3 of the Human Rights Ordinance; and WHEREAS, the Human Rights Commission recommended at their October 18, 2016 Commission meeting to approve the amended by-laws; and WHEREAS, after review City staff asked that "qualified" electors in Article 4, Section A, be replaced with "eligible" electors to comply with State Code; and WHEREAS, the proposed by-laws have been reviewed by the Council Rules Committee, and are recommended for adoption. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The by-laws of the Iowa City Human Rights Commission, attached hereto and incorporated by reference herein, are approved and adopted by the City Council. Passed and approved this 6th day of December _,2016. G M OR ATTEST. V C9)6CLERK' Approved By: I /- C)s'- City Attorney's Office s/by-laws res.doc 12-06 4d(13) Resolution No. 16-337 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton BY-LAWS OF THE IOWA CITY HUMAN RIGHTS COMMISSION ARTICLE 7 THE COMMISSION Section A. The name of this organization is the Iowa City Human Rights Commission, referred to in these By -Laws as the Commission. The Commission is authorized by the City Council of the City of Iowa City through Municipal Ordinance Number 03-4105, effective date December 16, 2003. ARTICLE 2 PURPOSE Section A. As stated in Section 2-1-2 of the City Code. Section B. The purpose of the Commission is to provide for execution within the City of Iowa City, the policies of the Iowa Civil Rights Act of 1965 and the Federal Civil Rights Act. The Commission also promotes cooperation between the City of Iowa City and the State and Federal agencies enforcing these acts. ARTICLE 3 DUTIES Section A. Duties of the Commission shall include: 1) disseminate information, educate the public on illegal discrimination and civil rights, and provide the enforcement necessary to further the goals of Title 2 of the City Code; 2) cooperate within the limits of any appropriations made for its operation, with other agencies or organizations, both public and private, whose purposes are not inconsistent with those of Title 2 of the City Code; 3) plan and conduct programs designed to eliminate racial, religious, cultural and other intergroup tensions; and 4) educate the public on illegal discrimination. ARTICLE 4 MEMBERSHIP Section A. The Iowa City Human Rights Commission shall consist of nine (9) members, appointed by vote of the City Council. All members shall be eligible electors of the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. Appointments shall take into consideration persons of the various racial, religious, cultural, social and economic groups in the City. Section C. Members shall serve for a term of three (3) years and thereafter until a successor has been appointed. Section D. Orientation for members, including functions, duties and responsibilities, shall be conducted by the staff assigned to the Commission. Section E. Commissioners are expected to attend twelve (12) regularly scheduled monthly meetings during the calendar year. The Chairperson or Human Rights Coordinator shall be notified of an absence prior to any meeting. Section F. Three (3) consecutive, unexplained absences of a member from regular meetings shall result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. 11Page Section G. Four unexplained (4) absences in a 12 month period shall result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section H. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term of six months or less, the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through subsequent regular term. ARTICLE 5OFFICERS Section A. The Commission shall have three (3) officers: Chairperson, Vice Chairperson and Secretary. Section B. Officers shall perform the duties set forth in these by-laws. Section C. The Chairperson and Vice -Chairperson shall be elected from the Commission's membership at its regular January meeting for a one (1) year term. Section D. The Secretary shall be selected at the January meeting for a one (1) year term. The Secretary may, but need not be, a Commissioner. Section E. The Commission shall fill vacancies among its officers for the remainder of an unexpired term. Section F. Chairperson. The Chairperson, when present, shall preside at all meetings of the Commission, appoint committees, and in general, perform all duties incident to the office of the Chairperson and such other duties as may be prescribed by the members from time to time. Section G. Vice -Chairperson. In the absence of the Chairperson or in the event of his/her death or inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section H. Secretary. The Secretary shall be responsible for keeping the official minutes of the Commission, filing the minutes and official documents and such other duties as may be prescribed by the members from time to time. ARTICLE 6 MEETINGS Section A. At least one (1) regular meeting shall be held each month. Section B. The Chairperson, Vice Chairperson, or any three (3) Commissioners may call a special meeting. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. 21Page Section D. Commission officers shall set the agenda provided Commissioner suggestions are considered. Section E. A quorum shall consist of five (5) Commissioners. A majority of present and voting members shall be necessary to pass a motion. The Chairperson shall vote as a member. Section F. The rules in the current edition of Roberts Rules of Order Newly Revised shall govern the Commission in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules or order the Commission may adopt. Section G. No formal action shall be taken on items not on the agenda. Section H. Time shall be made available during all regular meetings for public comment on items not on the agenda. Commentators shall address the Commission for no more than 5 minutes. Commissioners shall not engage in discussion with the public concerning said items. Section I. Time shall be made available during all regular meetings for Commissioner reports of items not on the agenda. Commissioners shall not engage in discussion with one another concerning said reports. Section J. The Commission's Secretary and/or designee shall record all activities and statements made at Commission meetings, hereafter known as minutes of the meeting. All Commission records shall be public except those excluded pursuant to Iowa Code, Chapter 22; City Code, Section 2-2-4. ARTICLE 7 SUBCOMMITTEES Section A. Formation of subcommittees shall be by majority vote of the Commission in whatever subject area, or whatever number of committees, is deemed necessary. The committee(s) shall consist of no more than four members. ARTICLE S AMENDMENTS Section A. The By -Laws can be amended at any regular Commission meeting by a majority vote, provided that the amendment has been submitted in writing to the Commission three (3) days prior to the meeting at which it is to be acted upon and such amendment is not in conflict with the Human Rights Ordinance, as amended. 3 1 P a g e N d 00 Prepared by: Mary Niichel-Hegwood, Purchasing Agent, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5078 RESOLUTION NO. 16-338 RESOLUTION AUTHORIZING TWO ONE-YEAR RENEWALS OF THE CONTRACT FOR EVENT MANAGEMENT SERVICES WHEREAS, a Request for Proposal was put out to solicit event management services for the City of Iowa City's Terry Trueblood Recreation Area and Ned Ashton House in 2013; and WHEREAS, the evaluation committee selected The Avacentre in 2013; and WHEREAS, the initial term of this contract was for one year, with an option to renew for four additional one-year periods upon mutual consent of the City and The Avacentre; and WHEREAS, the contract has the option to renew for two additional one-year periods, and the City and The Avacentre wish to renew the contract for an additional 1 year, as well as exercise the option to renew the contract for the final year of the contract upon mutual agreement of both parties; WHEREAS, the City expects to expend approximately $60,000 per year, making the total amount of the contract approximately $270,000; WHEREAS, funds for this purchase are available under the line item for Event Management Services, with 70% being paid from Terry Trueblood Recreation Area (10530241 - 432080) and 30% from Ned Ashton House (10530203 - 432080) in the operating budget for the Parks and Recreation Department; and WHEREAS, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate the renewal. Passed and approved this 6th day of December _,20 16 M AWOR \ \ Approved by ATTEST: V� e �� %l�� CI LERK City Attorney's Off e Resolution No. 16-338 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton r �'-TRrW -So CITY OF IOWA CITY 4d(14) MEMORANDUM - Date: November 29, 2016 To: Dennis Bockenstedt, Finance Director From: Mary Niichel-Hegwood, Purchasing Agent. Re: Contract Renewal for Event Management Services Background In June of 2013, a Request for Proposal for Event Management Services for Terry Trueblood Recreation Area Lodge and Ned Ashton House was issued for the City's Parks and Recreation Department. After receiving one proposal and performing a thorough evaluation process, the City awarded the contract to The Avacentre. Financial Impact The original contract term for the Event Management Services contract was for one year with the option to renew for four additional one-year periods. With the contract approaching its fourth year, the City's Parks and Recreation Department is requesting to exercise the option to renew for two additional one-year periods. For this upcoming renewal, the proposed monthly pricing of $4,500 includes a Reservation Specialist fee of $1,200, and an Event Coordinator fee of $2,300 for Terry Trueblood Recreation Lodge and $1,000 for Ned Ashton House. In addition, Avacentre had requested a cell phone stipend of $31.50 per month to coordinate reservations and site visits, and a $15.00 per hour fee when extra staffing is needed for events. Based on proposed pricing for the upcoming contract renewal period, the Parks and Recreation Department expects to expend approximately $60,000 per year in the final two years of the contract, making the total cost of the contract approximately $270,000. The funds for this contract are available in the Parks and Recreation Department's operating budget, under the line item for Event Management Services, with 70% being paid from Terry Trueblood Recreation Area (10530241 - 432080) and 30% from Ned Ashton House (10530203 - 432080). Recommendation The Parks and Recreation Department recommends renewing the Event Management Services contract with The Avacentre for the fourth year of the contract extending the contract term to November 27, 2017. The Department requests that Council approve the contract renewal for year 4, with the option to renew for year 5 if the Parks and Recreation chooses to do so. The contract renewal for year 5 would extend the contract to November 27, 2018. Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5053 RESOLUTION NO. 16-339 RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH SPEER FINANCIAL FOR FINANCIAL ADVISORY SERVICES. WHEREAS, the City utilizes financial advisory services to assist with the issuance of general obligation and revenue bonds, compliance with continuing disclosure obligations, utility fund cash flow analysis, and other related services; and WHEREAS, a Request for Proposal (RFP) was issued to procure financial advisory services; and WHEREAS, multiple proposals were received in response to the City's RFP; and WHEREAS, the firms were interviewed and evaluated by staff members from the Finance Department with expertise, resulting in an award to Speer Financial, who met the City's requirements; and WHEREAS, City policy requires City Council to approval professional service contracts over $60,000; and WHEREAS, a portion of each bond issue is designated to fund financial advisory services related to the issuance; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Manager is authorized to enter agreements as approved by the City Attorney for financial advisory services by Speer Financial. Passed and approved this 6th day of December 20 16 e--�� MOYOR \ , A roved ATTEST: C LERK City Attorney's Office Resolution No. 16-339 Page 2 It was moved by Botchwav and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton FINANCIAL SERVICES AGREEMENT (Revised on November 23, 2016) THIS FINANCIAL SERVICES AGREEMENT (the "Agreement") between the City of Iowa City, Iowa ("Client") and Speer Financial, Inc. Chicago, Illinois ("Speer") is entered into as of the date of execution (the "Effective Date"). WHEREAS, Speer is a consulting firm specializing in municipal finance related matters (the "Business"); WHEREAS, Client desires to retain the services of Speer to provide certain services relative to the Business and Speer wishes to provide such services to Client; WHEREAS, Client is a Municipal Entity and Speer is a Municipal Advisor as such terms are defined within the Securities Exchange Act of 1934, as amended; and NOW THEREFORE, the parties agree as follows: 1. Services. (a) Municipal Advisor Services. Speer agrees to provide certain services to Client as a Municipal Advisor ("Municipal Advisor Services") upon receipt of a request from Client for such services ("Project Request"). Speer may provide any or all of the Municipal Advisor Services set forth on Exhibit A hereto, or as otherwise may be requested by Client from time to time. Upon the receipt of a Project Request for Municipal Advisor Services, Speer and Client shall determine a mutually agreed upon scope of Speer's engagement to provide such services ("Municipal Advisor Engagement"). Any agreement related to the Municipal Advisor Engagement shall be memorialized by way of an engagement letter issued by Speer to Client ("Engagement Letter"). Any such Engagement Letter shall contain a description of the subject matter of the financing to be completed (the "Project") as well as the list of Municipal Advisor Services to be provided by Speer in connection with such Project to the extent that the Municipal Advisor Services to be provided by Speer in connection with the Project shall differ from those contained with Exhibit A hereto. Client agrees and acknowledges that in no event shall this Agreement be construed as having authorized Speer to commence a Municipal Advisor Engagement absent the parties' acknowledgement of a corresponding Engagement Letter. (b) Authorization. Client hereby authorizes its Finance Director to discuss with Speer the terms of any Engagement Letter, and authorizes Finance Director to acknowledge any such Engagement Letter on behalf of Client, as well as any additional disclosures of Speer that may be contained therein. 2. Term. (a) The Agreement. The initial term of this Agreement shall be for three (3) years. Fees and costs specified in the proposal will remain firm for the initial period of this. The contract period will commence on the date specified on the contract purchase order. (b) be Municipal Advisor Engagement. Once effective, a Municipal Advisor Engagement shall remain in effect until the earlier of (i) the Project is completed and Speer has received compensation for its services, or (ii) the Municipal Advisor Engagement is terminated by either party upon (30) days prior written notice to the other party. In the event that any Municipal Advisor Engagement is terminated prior to the completion of the Project, Speer reserves the right to assess fees for any work performed pursuant to any then outstanding Engagement Letter based upon the actual hours spent on the Project by Speer. 3. Compensation. As compensation for Speer's provision of Municipal Advisor Services, Speer shall receive a fee in accordance with Exhibit B attached hereto and incorporated herein by reference, unless otherwise agreed to by the parties in writing. Client shall be responsible for all reasonable out-of- pocket expenses incurred by Speer relative to any Municipal Advisor Engagement, including, but not limited to, internet bidding fees, good faith deposit bank fees, delivery charges (postage, express mail, fax services), publication/printing fees (printing of official statements, notices of sale, bid forms, report duplication, and securities) CUSIP fees, registration/paying agent fees, and other transaction costs. Out- of-pocket expenses may include payments to Speer for verification, internet sale administration, and SLG -application services. Speer shall not be liable for professional fees or other securities related costs, including, but not limited to, professional services (attorney, bond counsel, architect, verification agent, engineer and auditor services), and credit enhancements (e.g., rating, insurance and letters of credit). Any travel or lodging expenses shall be approved by the City in advance. 4. Billing Statement. Client will receive an invoice from Speer for the Municipal Advisor Services provided in connection with any Municipal Advisor Engagement and upon the terms and conditions contained within the corresponding Engagement Letter. 5. Representations of Client. MSRB Rules, in particular Rule G-42, require that Speer make a reasonable inquiry as to the facts that are relevant to the Client's determination whether to proceed with a course of action or that form the basis for any advice provided by Speer to the Client. MSRB Rule G42 also requires that Speer undertake a reasonable investigation to determine that it is not basing any recommendation on materially inaccurate and incomplete information. Speer is also required to use reasonable diligence to know the essential facts about the Client and the authority of each person acting on the Client's behalf. As such, the Client represents and warrants that it will cooperate, and cause its agents to cooperate, with Speer in carrying out these regulatory duties, including providing to Speer accurate and complete information and reasonable access to relevant documents, other information and personnel needed to fulfill such duties and to not intentionally omit any material information relevant to Speer's provision of services. In addition, to the extent the Client seeks to have Speer provide advice with regard to any recommendation made by a third party, the Client shall provide Speer written direction to do so as well as any information it has received from such third party relating to its recommendation. 6. Integration and Amendment. The following documents are hereby incorporated into this Agreement by this reference, in order of precedence: RFP #1743 for Consulting Services for Financial Advisory Services for the City of Iowa City, Speer's Proposal, and any subsequent written language agreed upon by the parties. This Agreement constitutes and expresses the entire agreement of the parties with respect to the subject matter hereof. No amendments to or alterations or variations of this Agreement shall be valid unless made in writing and signed by the parties. 7. Governing Law. This Agreement shall be governed by the laws of the State of Iowa without regard to its choice of law principles. Any suit or legal proceeding brought pursuant to or otherwise arising out of this Agreement or the performance thereof will be brought solely in Johnson County, Iowa. 8. Dodd -Frank Compliance. Speer is a registered municipal advisor in good standing with both the SEC (#867-00043) and the MSRB ^0162). 9. Required Disclosures. Client acknowledges that it has received the disclosures set forth in Exhibit C attached hereto and incorporated herein by reference. Client further acknowledges that it has been given the opportunity to raise questions and discuss such disclosures with Speer and independent counsel and that it fully appreciates the nature of such disclosures and any and all conflicts noted therein. Client hereby waives all such conflicts and authorizes Speer to provide services pursuant to any Municipal Advisor Engagement and in accordance with this Agreement. From time to time, Speer may provide additional disclosures to Client. In this regard, Client hereby authorizes its Finance Director to acknowledge any such additional disclosures on behalf of Client. 10. Counterparts. This Agreement may be executed in any number of counterparts via facsimile or other electronic transmission, each of which will be deemed an original, and all of which together will constitute one and the same instrument. 11. Headings. All headings or captions used herein are for the convenience of reference only and shall not affect the meaning, construction or interpretation of this Agreement. IN WiINESS WHEREOF, the parties hereto have caused this Agreement to be duly executed by their respective representatives as of the date first written above. CITY OF IOWA CITY, JOHNSON COUNTY, IOWA By: Name: Geoff Fruin Title: City Manager Date: December 6, 2016 </ - SPEER FINANCIAL, INC. By: CcO w Name: Maggie urger Title: Sr. Vice President Date: November 23, 2016 EXHIBIT A MUNICIPAL ADVISOR SERVICES Speer provides a wide range of Municipal Advisory Services to its Clients, which will depend upon the scope of Speer's engagement, and the type of securities issuance and/or project to be completed. PRE -ISSUANCE & ISSUANCE SERVICES A. Financial Planning Services In preparation of an issuance of securities, Speer's services may consist of some or all of the following: (1) Orientation. Reviewing our Clients' current financial position, statutory authority, and financing capabilities, including whether a refunding or defeasance of any outstanding debt is appropriate. (2) Coordination. Coordinating financial planning and issuance details with our Clients' staff, bond counsel, printers, rating agencies and other transaction participants. (3) Consultation. Consulting with the elected and key appointed officials and staff regarding the various phases of the development and implementation of a financing plan. (4) Public Relations. Responding to inquiries from the general public or news media relating to municipal issuance related matters. (5) Planning. Developing a debt financing plan that includes all or some of the following: a. Maturity Schedules. Alternative maturity schedules relating to the financing. These schedules may "wrap" around existing debt to provide stable tax rates, level debt services payments, or meet other policy or cash flow requirements as may be requested by our Clients. b. Market Receptivity. An evaluation of potential market receptivity for each debt issuance and recommend the most suitable sale option. c. Tax Law. An evaluation of the ramifications of Federal tax law, or as set forth by bond counsel, on the financing plan to maximize any cost savings that may be available to the Client. d. Security Registrar and Paving Agent. A comparison of security registrar and/or paying agent fees and make recommendations for the selection of such parties based upon our Clients' selection criteria. C. Credit Rating and/or Insurance. A costs and benefits analysis regarding whether to obtain any available credit enhancements and/or a credit rating(s). Speer shall recommend a course of action based upon its evaluation of such analysis. f Competitive and Negotiated Sale of Debt Securities. An analysis and corresponding recommendation regarding the method of sale to be used in connection with the financing plan. g. Financing Timeline. A tentative financing timeline to guide officials regarding the timing of various aspects of the financing plan. A-1 B. Competitive Sale Services To facilitate the competitive sale of the Client's securities issuance, Speer's services may include any or all of the following: (1) Authorizing Resolutions/Ordinances. Assist our Client's attorney and/or bond counsel with regard to the financial provisions to be included within the Client's authorizing resolutions/ordinances relative to the securities issuance. (2) Credit Rating and/or Insurance. When applying for a credit rating and/or bond issuance, Speer will submit the necessary data and documents to the appropriate entities, and arrange for the presentation of materials to the selected credit rating agency and/or insurance company(ies). (3) Official Statement, Notice of Sale and Bid Form. a. Preparation of Documents. Prepare a preliminary Official Statement, Term Sheet, Statement of Facts or Limited Offering Memorandum (each a, "Disclosure Document"), Notice of Sale and Bid Form. Following the award of the securities, Speer shall prepare the final Disclosure Document corresponding to the Project. The Disclosure Document will describe the securities being issued and will contain detailed information provided by the Client and bond counsel as is necessary to permit prospective purchasers to make intelligent judgments. b. Notice of Sale Publication. Notify prospective purchasers of the sale without cost to the Client and prepare, as necessary, a Notice of Sale. c. Encouragement to Bidders. Circulate the preliminary Disclosure Document to our appropriate list of potential purchasers, including, investment institutions, banks and underwriters, to solicit bids from such firms for the Clients' securities. Make contact with underwriters to induce formation of bidding groups and, generally, undertake these activities in order to generate bids. Provide copies of the preliminary Disclosure Document and Official Bid Forms, as applicable, for each sale to our Clients for distribution to local banks and elected officials. d. Bid Opening. Analysis and Recommendations. Conduct each sale, examine the bids submitted for completeness and compliance with the applicable bidding requirements, evaluate the bids for accuracy, and recommend a proposed course of action relative thereto. (4) Preparation, Registration and Delivery of Securities. Conduct all necessary undertakings in order to complete the financing, including, monitoring the preparation, registration and delivery of the securities being issued. (5) Debt Service Schedule. Provide the Client with a final debt service schedule and other materials pertinent to the securities sale. A-2 C. Negotiated Sale Services To facilitate the sale of the Client's securities issuance, Speer's services may include any or all of the following: (1) Authorizing Resolutions/Ordinances. Assist our Client's attorney and/or bond counsel with regard to the financial provisions to be included within the Client's authorizing resolutions/ordinances relative to the securities issuance. (2) Credit Rating and/or Insurance. When applying for a credit rating and/or bond insurance, Speer will submit the necessary data and documents to the appropriate entities, and arrange for the presentation of materials to the selected credit rating agency(ies) and/or insurance company(ies). (3) Official Statement & Proposals. a. Preparation of Documents. Prepare or assist in the preparation of a preliminary Disclosure Document, Request for Proposals (RFP) or Request for Qualifications (RFQ), and, following the award of the securities, the final Disclosure Document. b. Proposal Analysis and Recommendations. Review and examine the proposals submitted for completeness and compliance with the applicable RFP/RFQ requirements, evaluate the proposals for accuracy, and recommend a proposed course of action relative to the proposals received. (4) Negotiation of Terms. Negotiate with the selected underwriter(s)/purchaser(s) relative to interest rates, terms and conditions of the securities issuance. (5) Preparation, Registration and Delivery of Securities. Conduct all necessary undertakings in order to complete the financing, including, monitoring the preparation, registration and delivery of the securities being issued. (6) Debt Service Schedule. Provide the Client with a final debt service schedule and other materials pertinent to the securities sale. D. Private Placement Bank Loan Services To facilitate the sale of the Client's securities issuance/loan, Speer's services may include any or all of the following: (1) Authorizing Resolutions/Ordinances. Assist the Client's attorney and/or bond counsel with regard to the financial provisions to be included within the Client's authorizing resolutions/ordinances relative to the securities issuance. (2) Official Statement/Term Sheet or Limited Offering Memorandum & Proposals. a. Preparation of Documents. Prepare or assist in the preparation of a preliminary Disclosure Document, Request for Proposals (RFP) or Request for Qualifications (RFQ), and, following the award of the securities, the final Disclosure Document. A-3 b. Proposal Analysis and Recommendations. Review and examine the proposals submitted for completeness and compliance with the applicable RFP/RFQ requirements, evaluate the proposals for accuracy, and recommend a proposed course of action relative to the proposals received. (3) Advise on Financing Terms. Advise the Client on the terms of the financing including the interest rate offered and the covenants required by the intended purchaser. (4) Preparation, Registration and Delivery of Securities. Conduct all necessary undertakings in order to complete the financing, including, monitoring the preparation, registration and delivery of the securities being issued. (5) Debt Service Schedule. Provide the Client with a final debt service schedule and other materials pertinent to the securities sale. Speer will always serve as municipal advisor to the Client and as such will not specifically identify investors/purchasers in a securities offering or negotiate specific terms with the investor/purchaser of the Client's securities. Speer will not negotiate terms to directly place an issuance of securities with an investor. Any investors contacted or solicited will be identified by the Client and contacted on behalf of the Client. POST -ISSUANCE AND NON -ISSUANCE RELATED SERVICES A. Coutinuine Disclosure Services Following most securities issuances, municipal entities will have certain continuing disclosure obligations, which require issuers to prepare and file an "Annual Financial Update". Information contained in any such Annual Financial Update shall be the type required in subsection (b)(5)(i)(A) of Securities and Exchange Commission Rule 15c2-12 (Rule 15c2-12). In connection with any such Annual Financial Update, Speer is available to provide any or all of the following services: (1) Annual Financial Update. Compile necessary information relative to and from the Client and, thereafter, prepare the Annual Financial Update for filing with the Municipal Securities Rulemaking Board's Electronic Municipal Market Access (EMMA) data repository. (2) Dissemination Agent. File with EMMA the Annual Financial Update on behalf of our Clients. (3) Material Events Notice. Upon receiving notice and direction from Client with respect to any events that may be considered a material event for purposes of Rule 15c2-12, prepare and file with EMMA a Material Events Notice. (4) Disclosure Review. Review prior disclosures to ensure compliance with any then applicable rules and regulations. Following any such review in which potential disclosure violations are discovered, Speer will provide the Client with a recommendation relative to remedying any such violations, and, upon request of the Client, prepare and file any necessary supplementary disclosures with EMMA in order to remedy any such violation. A-4 B. Non -Issuance Consulting Services Certain Municipal Advisory Services which may not result in the issuance of indebtedness are occasionally needed by the Client. Speer is available to provide such services, which may include any or all of the following: (1) Rate Studies; (2) Tables and schedules for Client's audit; (3) Client internal financial analyses unrelated to municipal securities; (4) Referendum consulting services; (5) Parity or Coverage Certificates; (6) Tax Increment Financing (TIF) Analysis/Reporting; (7) State Revolving Fund (SRF) Consulting; and (8) Moody's Scorecard Analysis. IW EXHIBIT B FEE SCHEDULE A. Pre -Issuance & Issuance Services Fees in connection with any Pre -Issuance and Issuance Services rendered, regardless of sale method, shall be based upon the par amount of the securities issued, calculated as follows: Financial Advisory Services: $10,000 plus 1/10 of 1% of the municipal securities issued in excess of $1,000,000. Fee Caps: Issuances up to $10 million in size will be capped at $18,000 per issue. Issuances above $10 million in size will be capped at $23,000 per issue. Further discounting of fees may be warranted based on the number of issues sold on the same day, as well as Speer Financials role in preparation of the Official Statement if Disclosure Counsel is retained by the Issuer. Further discounts or fee caps would be acknowledged in the engagement letter at the time of each new engagement. Except as otherwise provided in this Agreement, Pre -Issuance and Issuance Services fees shall be contingent on the sale of the Client's securities. B. Post -Issuance Services Fees in connection with any Post -Issuance Municipal Advisor Services rendered shall be provided at the following hourly rates: Municipal Advisor Personnel: $95/hour Administrative Personnel: $50/hour Speer will also charge $100 for each filing made by it in accordance with SEC Rule 15c2-12, including any filing made with the Municipal Securities Rulemaking Board's Electronic Municipal Market Access (EMMA) system. Notwithstanding the foregoing, fees incurred by Client for Post -Issuance Municipal Advisor Services shall be capped at $1,000 calendar year. C. Non -Issuance Services Fees in connection with any Non -Issuance Services rendered shall be provided at the following not to exceed hourly rates: Municipal Advisor Personnel: $100/hour Administrative Personnel: $501hour Notwithstanding anything to the contrary contained in this Exhibit B, fees for any services provided pursuant to this Agreement shall not include out-of-pocket expenditures as described more fully under Section 3 of this Agreement. IN EXHIBIT C REQUIRED DISCLOSURES 1. DISCLOSURE OF CONFLICTS OF INTEREST A. Various Forms of Compensation The Municipal Securities Rulemaking Board (MSRB) requires us, as your municipal advisor, to provide written disclosure to you about the actual or potential conflicts of interest presented by various forms of compensation. We must provide this disclosure unless you have required that a particular form of compensation be used. You should select a form of compensation that best meets your needs and the agreed upon scope of services. The forms of compensation for municipal advisors vary according to the nature of the engagement and requirements of the Client, among other factors. Various forms of compensation present actual or potential conflicts of interest because they may create an incentive for an advisor to recommend one course of action over another if it is more beneficial to the advisor to do so. This document discusses various forms of compensation and the timing of payments to the advisor. Fixed fee. Under a fixed fee form of compensation, the municipal advisor is paid a fixed amount established at the outset of the transaction. The amount is usually based upon an analysis by the Client and the advisor of, among other things, the expected duration and complexity of the transaction and the agreed-upon scope of work that the advisor will perform. This form of compensation presents a potential conflict of interest because, if the transaction requires more work than originally contemplated, the advisor may suffer a loss. Thus, the advisor may recommend less time-consuming alternatives, or fail to do a thorough analysis of alternatives. There may be additional conflicts of interest if the municipal advisor's fee is contingent upon the successful completion of a financing, as described below. Hourly fee. Under an hourly fee form of compensation, the municipal advisor is paid an amount equal to the number of hours worked by the advisor times an agreed-upon hourly billing rate. This form of compensation presents a potential conflict of interest if the Client and the advisor do not agree on a reasonable maximum amount at the outset of the engagement, because the advisor does not have a financial incentive to recommend alternatives that would result in fewer hours worked. In some cases, an hourly fee may be applied against a retainer (e.g., a retainer payable monthly), in which case it is payable whether or not a financing closes. Alternatively, it may be contingent upon the successful completion of a financing, in which case there may be additional conflicts of interest, as described below. Fee contingent upon the completion of a financing or other transaction. Under a contingent fee form of compensation, payment of an advisor's fee is dependent upon the successful completion of a financing or other transaction. Although this form of compensation may be customary for the Client, it presents a conflict because the advisor may have an incentive to recommend unnecessary financings or financings that are disadvantageous to the Client. For example, when facts or circumstances arise that could cause the financing or other transaction to be delayed or fail to close, an advisor may have an incentive to discourage a full consideration of such facts and circumstances, or to discourage consideration of alternatives that may result in the cancellation of the financing or other transaction. C-1 Fee paid under a retainer agreement. Under a retainer agreement, fees are paid to a municipal advisor periodically (e.g., monthly) and are not contingent upon the completion of a financing or other transaction. Fees paid under a retainer agreement may be calculated on a fixed fee basis (e.g., a fixed fee per month regardless of the number of hours worked) or an hourly basis (e.g., a minimum monthly payment, with additional amounts payable if a certain number of hours worked is exceeded). A retainer agreement does not present the conflicts associated with a contingent fee arrangement (described above). Nee based upon principal or notional amount and term of transaction. Under this form of compensation, the municipal advisor's fee is based upon a percentage of the principal amount of an issue of securities (e.g., bonds) or, in the case of a derivative, the present value of or notional amount and term of the derivative. This form of compensation presents a conflict of interest because the advisor may have an incentive to advise the Client to increase the size of the securities issue or modify the derivative for the purpose of increasing the advisor's compensation. B. Other Material Conflicts of Interest The MSRB requires us, as your municipal advisor, to provide written disclosure to you about material conflicts of interest. The following represent Speer material conflicts of interest known to Speer as of the date of this Representation Letter. As of the date of this Municipal Advisory Relationship, Speer is unaware of any material conflicts of interest. 2. DISCLOSURE OF LEGAL EVENTS AND DISCIPLINARY ACTION The MSRB requires us, as your municipal advisor, to provide written disclosure to you of any legal or disciplinary events material to your evaluation of Speer or the integrity of Speer's management or advisory personnel. Material Legal or Disciplinary Event. There are no legal or disciplinary events that are material to the Client's evaluation of Speer or the integrity of Speer's management or advisory personnel disclosed, or that should be disclosed, on any Form MA or Form MA -I filed with the SEC. How to Access Form MA and Form MA -I Filings. Speer's most recent form MA and each most recent Form MA -I filed with the SEC are available on the SEC's EDGAR system at: http://www.sec.izov/cgi-bin/browse-edgar?action=getcompanv&CIK=0001606944 Most Recent Change in Legal or Disciplinary Event Disclosure. Speer has not made any material legal or disciplinary event disclosures on Form MA or any form MA -I filed with the SEC. 3. Future Disclosures As required by MSRB Rule G42, the Required Disclosures found in this Exhibit B may be supplemented or amended, from time to time as needed, to reflect changed circumstances resulting in new conflicts of interest or changes in conflicts of interest described above, or to provide updated information with regard to any legal or disciplinary events of Speer. Speer will provide the Client with any such supplemental or amended information as it becomes available through the term of the Municipal Advisory Relationship. C-2 r--�I~•por CITY OF IOWA CITY j 4d�(1 ��'10� MEMORANDUM Date: November 20, 2016 To: Geoff Fruin, City Manager From: Dennis Bockenstedt, Finance Director Re: Contract for Financial Advisory Services Introduction The proposed Resolution will approve a financial advisory services contract with Speer Financial. Financial advisory services include assistance with the issuance of general obligation and revenue bonds, utility fund cash flow analysis, complying with continuing disclosure obligations, and other related services. Background The City has been operating under a financial advisory services contract with Public Financial Management that was issued in August 1985. Since that time, there have been many changes in municipal bond finance including increased oversight from the Internal Revenue Service and the Securities and Exchange Commission. The City has also issued new policies for Debt Management, Bond Disclosure, and Post -Issuance Compliance. In September 2016, the Purchasing Division issued a Request for Proposals for Financial Advisory Services. Five proposals were received and evaluated by staff from the Finance Department. Discussion of Solution The Finance Department interviewed and evaluated all five of the firms that submitted proposals to provide financial advisory services to the City. The firms were evaluated on experience, qualifications and personnel, references, and cost. Speer Financial received the highest score and is being recommended to receive the award. The proposed contract is for an initial three-year term with the option to renew for one additional three-year term. Financial Impact Over the first three years of this contract, we expect to expend approximately $18,000 to $23,000 per bond issue plus expenses. We estimate that the City will issue six new and refunding bond issues over the next three years for an estimated total cost of $135,000. Funding for the financial advisory contract comes from a portion of each bond issue that has been designated for bond issuance costs and represents an estimated 0.23% of the total bond amount. Recommendation The staff recommendation is to approve the Resolution to enter into an agreement with Speer Financial for financial advisory services. qrl (I(v) Mary Niichel-Hegwood, Purchasing Agent, 410 E. Washington, Iowa City, IA 52240, (319) 356-5078 RESOLUTION NO. 16-340 RESOLUTION APPROVING AND ADOPTING THE NEW PURCHASING MANUAL FOR CITY PROCUREMENT WHEREAS, the Iowa City Purchasing Manual was last updated September 16, 2014; and WHEREAS, personnel from the City's Finance, City's Public Works, City Attorney and City staff have worked together to revise the Purchasing Manual, which staff believes will create a more concise document, while ensuring a competitive and fair environment for all parties, as well as appropriate accountability and minimizing of future procurement risk for the City; and WHEREAS, the new Purchasing Manual has been modified to include the previously adopted Wage Theft Policy (Resolution No. 15-364, November 10, 2015) and the delegation of signature authority to the City Manager for documents related to insurance coverage (Resolution 15-301, October 6, 2015); and WHEREAS, the new Purchasing Manual has been modified to include a new section for policies and procedures for Public Improvements; WHEREAS, it is in the best interest of the City to approve and adopt this Resolution, and this new Purchasing Manual. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the attached new Purchasing Manual is hereby approved and adopted. 2. The City Manager is authorized to approve non -substantive changes to the Purchasing Manual in writing. Passed and approved this 6th day of December 2016. L tl MAYOR Approved by ATTEST: II 2 t /(C LERK City Attorney' O ice Resolution No. 16-340 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: ickens Botchway Cole Dickens Mims Taylor Thomas Throgmorton the PURCHASING POLICY MANUAL H�E CITY OF IOWA CITY Last revised: November 14, 2016 TABLE OF CONTENTS SECTION I INTRODUCTION Purpose Page 2 Authority to Purchase Page 2-3 Employee Responsibility Page 3 SECTION II STANDARD PROCUREMENT PROCEDURES Minimum Solicitation Requirements Page 4 Limits Page 4 Methods Page 4-5 Advertising Public Bids and Request for Proposals City of Iowa City Website Page 5 SECTION III EXCEPTIONS TO STANDARD PROCUREMENT PROCEDURES Public Improvements Page 6 Professional and Technical Services Page 6 Lease of Real Property or Rental of Equipment from Another Party for More than One Year Page 6-7 Information Technology Purchase Procedures Page 7 Department of Transportation Rock Salt Contract Page 7 Travel and Training Page 7 Utilities/Franchise Agreements Page 8 Economic Development Grants/Aid to Agencies Page 8 Emergency Purchases Page 8 Sole Source Page 8 Cooperative Purchasing Page 9 Non -Profit Job Training Page 9 Contracts with Other Government Entities Page 9 SECTION IV LEGAL REQUIREMENTS Gratuities/Gift Law Page 10 Prohibited Interest in Public Contracts Policy Page 10 Wage Theft Policy Page 10-11 Local Preference Page 11 State and Federal Funding Page 11 Donated Funds Page 11 Professional and Technical Service Contracts Page 11 Record Retention Page 12 Public Record Page 12 Surplus Equipment Transfer/Disposal Page 12 Shipping Terms Page 12-13 Payment Terms Page 13 SECTION V PUBLIC IMPROVEMENT POLICY General Policies Page 15 Competitive Bid Process Pages 15 - 17 Competitive Quotation Process Pages 17 - 18 Contract Administration Pages 19 - 20 Emergency Repairs Page 20 APPENDIX I PURCHASING TERMS AND DEFINITIONS Pages 21 -23 SECTION I. INTRODUCTION A. Purpose The purpose of this manual is to define the City of Iowa City's purchasing policies, for both goods and services and public improvements, in order to establish uniform purchasing practices throughout the City's departments and divisions. The policies in this manual encourage competition while promoting fair and equitable treatment of individuals who participate in the procurement process. In the event there is a separate funding authority with its own procurement policy, departments and divisions shall follow both the funding authority's rules, as well as the City's purchasing policies. If they conflict, the more stringent policy shall prevail. The Iowa City Public Library and Iowa City Airport are managed by their own separate governing bodies and adopt their own purchasing policies. All other City entities are governed by this Purchasing Manual. B. Authority to Purchase City Council Any spending authority not delegated by City Council is retained by City Council. The City Council determines expenditure levels through the formulation and approval of an Annual Operating Budget and Capital Improvements Program. In performing this policy-making function, the City Council establishes a set of goals, priorities, and performance standards which the City organization directs its collective efforts toward accomplishing. The adoption of the Annual Operating Budget is the approval of a level of expenditures necessary to accomplish the goals and objectives that have been established by each City program. With the exception of specific statutory requirements for Public Improvements, and subject to the limitations imposed by Council resolution on City Manager spending authority, no further Council action is required to initiate purchases within the budget (See Section III (A) of the Purchasing Policy Manual for more on Public Improvements). City Manager The City Manager is delegated the responsibility by the City Council to carry out the policy, direction, and goals of the City Council. It is the City Manager's responsibility to manage the Annual Operating Budget in such a way that the goals and priorities of the City Council are accomplished. All recommendations for changes in the City's general purchasing policy will be made with the prior approval of the City Manager. The City Manager may, for good reason consistent with the purposes of these policies, give written permission to the Purchasing Agent to allow a purchase that is not in compliance with these policies, if the waiver is not inconsistent with applicable law. The City Manager or designee may amend this Purchasing Manual to reflect City Council action. Any other change to the manual must be approved by the City Council. The Purchasing Agent, Engineering Administrator, and the Equipment Superintendent have been designated by the City Manager to carry out the policies and procedures of the Purchasing Manual. Each of these positions, and their respective divisions, is responsible for implementing and ensuring compliance with the City's procurement requirements. The Purchasing Agent assists City departments with the procurement of goods, services, and professional and technical services. The Equipment Superintendent assists with the acquisition of equipment, vehicles, and fuel, while the Engineering Administrator is responsible for the procurement of Public Improvements and related consultant services. Departments City Departments are responsible for meeting the goals and objectives established by City Council and the City Manager, and are provided budget funds to meet these goals. For proper management control, it is necessary that Departments have budget authority prior to maldng a purchase. Note: Budget authorization for the expenditure of funds does not negate a department's responsibility to follow the City's purchasing policies and bid thresholds stated within this manual. C. Employee Responsibility It is the individual responsibility of each employee involved in the procurement process to understand the intent and the meaning of the policies and the procedures stated in this manual. If there is any question or concern relative to either the policies or procedures, or the ability of the employee to respond effectively to the requirements of the procedures, then it is the responsibility of the employee to bring it to the attention of the Purchasing Agent immediately. Employees failing to follow the purchasing policies may be subject to discipline. SECTION H. STANDARD PROCUREMENT PROCEDURES A. Minimum Solicitation Requirements The method of procurement for City departments shall be in accordance with the Purchasing Manual and shall consider the nature and circumstances of the specific procurement. The minimum standard methods of procurement are listed below. Exceptions and additional requirements to the below methods are listed in Section III. Regardless of the method of procurement used, no written contract may be signed by City staff without the City Attorney's Office first signing. This includes any document that must be signed by a member of City staff, including quotes and letters. Departments should also inquire with the Purchasing Division whether the City already has a contract for whatever goods or services are being sought. Note: Freight, handling, and installation costs are included in all dollar limits stated below. City departments are strictly prohibited from dividing purchases into separate parts in order to avoid the bid threshold requirements. Similar purchases across departments may be combined at the Purchasing Division's discretion to obtain better pricing, service, efficiency, or other purposes that are beneficial to the City. All consultants hired to assist with the development of specifications for a purchase shall be excluded from competing in the procurement process for the award of a contract for that particular purchase. B. Limits NOTE: Public improvement purchases that are less than $25,000 shall follow the methods below in subsections (1) and (2). For public improvement purchases of $25,000 or more please see Section V. 1.) $9.999 or less (Informal Ouotation Process): Procurement Procedure: No set procedure. Pricing obtained must be reasonable. Quotes are recommended. Type of Purchase: All purchases unless exception listed in Section III. Signature Required: Department Director or designee 2.) $10,000 to $24,999 (Informal Competitive Process): Procurement Procedure: Request for Quote (RFQ) required. Munis: Purchase Order or Contract required; quotes supporting the procurement method must be stored in the Purchase Order or Contracts Module. Type of Purchase: All purchases unless listed as an exclusion in Section III. Signature Required: Department Director 3.) $25,000 and higher (Formal Competitive Process): Procurement Procedure: Request for Bid (RFB) or Request for Proposal (RFP) Munis: Purchase Order or Contract required; proposals or bids supporting the procurement method must be stored in the Purchase Order or Contracts Module. Type of Purchase: All unless listed as an exclusion in Section 111. Signatures Required: $25,000 to $150,000 Department Director and City Manager >$150,000 Department Director, City Manager, and City Council Type of Purchase: Professional and Technical Services (See Section III.B.) Signatures Required: $25,000 to $60,000 Department Director and City Manager >$60,000 Department Director, City Manager, and City Council C. Methods Request for Quote (RFQ) The buyer will seek a minimum of three written quotations and an award will be made to the vendor who provides the quote with the best combination of cost and quality for the specified good or service. The written quotes must include the date, name of the company, name of the company representative, a description of the goods and/or service (manufacturer, model #, dimensions, etc.), delivery date, freight, terms, and dollar amount. Requests for quotes are managed by each department unless assistance is requested from the Purchasing or Engineering Division. Request for Bid (RFB) A Request for Bid is a formal method used to solicit competitive sealed bids. All Request for Bids will be conducted by the Purchasing Division, Engineering Division, or Equipment Division. A bid is submitted to the City Clerk's office in a sealed envelope and is not opened until a specified time and date, otherwise known as a public bid opening. Award of the bid is made to the lowest responsible and responsive bidder meeting the standards, specifications, and terms and conditions contained within the solicitation. Bids not received by the stated due date and time will be rejected. Request for Proposal (RFP) A Request for Proposal is a formal method used to solicit competitive sealed proposals that includes all of the information contained within a bid as well as other criteria for evaluation. All Request for Proposals will be conducted by the Purchasing Division, Engineering Division, or Equipment Division. This form of solicitation is not evaluated on price alone; criteria including, but not limited to, the following may be used in evaluating proposals: the quality of the product or service, company responsibility and history, references, financial stability, technical expertise, warranties and guarantees, price, compliance with the specifications, management/customer service, and contract terms. The criteria used and the value placed on the criteria will depend on the goods and/or the services solicited. Proposals are received by the City Clerk's office; proposals received after the due date and time may be rejected. The Purchasing Division, Engineering Division, or the Equipment Division reviews the submitted proposals to make sure that they are complete. Only those proposals that are considered complete, otherwise known as responsive, are dispersed to an evaluation committee. The Purchasing Division, Engineering Division, and the Equipment Division reserve the right, but are not required, to seek completion of proposals. The evaluation committee, which will consist of representatives from the department making the purchase, and other representatives appointed by the Purchasing Division, Engineering Division, or the Equipment Division in cooperation with the department, will receive the complete proposals with oral and written instructions from the Purchasing Division, Engineering Division, or the Equipment Division regarding the evaluation process. The evaluation committee shall sign and adhere to the instructions. Once the evaluation committee has reviewed and scored the proposals, the evaluation committee may meet to discuss the proposals and the evaluations. During this time, items in question will be discussed. The evaluation committee may decide to make an award, elect to request clarification on the proposals, or request a best and final offer from one or more proposers. The evaluation committee may also request an oral presentation to assist with the final decision to award. During this time, all contact with the vendor will be conducted solely through the Purchasing Division, Engineering Division, or the Equipment Division's point of contact, and responses will be presented in writing to the committee. Note: During the RFP process all information, including, but not limited to, the submitted proposals, will be kept confidential until a formal award has been made by the Purchasing Division, Engineering Division, or the Equipment Division. Any outside questions must be put in writing. Those written questions, and open records requests, should be directed to the Purchasing Division, Engineering Division, or the Equipment Division's point of contact. D. Advertisine Public Bids and Request for Proposals - City of Iowa City Website With the emergence of electronic procurement, the City of Iowa City's public website has become one of the main advertising resources for formal Request for Bid and Request for Proposal solicitations. The Purchasing Division, Engineering Division, and the Equipment Division must post Request for Proposals, Request for Bids, addendums, and bid results to the City's website. The Purchasing Division, Engineering Division, and the Equipment Division in cooperation with the department will use their discretion in determining other appropriate methods of advertising bid and proposal solicitations. SECTION III. EXCEPTIONS TO STANDARD PROCUREMENT PROCEDURES Unless noted below, all purchases in this section must follow the City's bidding procedures, with respect to the dollar limits listed in Section: II. Standard Procurement Procedures, B. Limits. In addition, the contract entry or purchase order entry procedures listed in Section II apply to the following procurements. A. Public Improvements of $25,000 and IIiaher Public improvement projects differ significantly from the procedures used to procure goods and/or services, and the procurement for this work must be done in accordance with Iowa Code. Section V of this manual sets forth City policies for public improvement procurements of $25,000 and higher. Whether a project is a public improvement is controlled by Iowa Code Chapter 26, which defines a public improvement as "a building or construction work which is constructed under the control of a governmental entity and is paid for in whole or in part with funds of the governmental entity, including a building or improvement constructed or operated jointly with any other public or private agency". The Iowa Code also features certain exclusions. If the procurement meets the definition of a public improvement project, or there is a question whether the project qualifies as a public improvement project, acquiring departments should consult with the City Attorney's Office for direction. All Public Improvement projects and competitive bid processes of $25,000 and higher will be managed by the City's Engineering Division (see Section V. of the Purchasing Manual for policies and procedures for Public Improvements). B. Professional and Technical Services Professional and Technical Services include services provided by consultants or individuals or organizations possessing a high degree of technical skill, such as lawyers, physicians, architects, and engineers. The requested services may include information, professional advice, training, or direct assistance. Contractors working within trades, such as plumbing, electrical services, and HVAC are considered as providing Operational Services, not Professional and Technical Services. It is the responsibility of the requesting department to confirm that the contractor possesses the skills required to perform the job. Cost remains an important consideration in securing Professional and Technical Services. Department Directors must confirm that the service provider does not appear on the Prohibited Interest List, maintained by the Accounting Division. Written contracts should contain the Prohibited Interest in Public Contracts Policy language, found on page 12. Any procurement of Professional or Technical Services in excess of $10,000 must take the form of a written contract. All written Professional and Technical Service Contracts, regardless of dollar value, must be approved by the City Attorney's Office before services can begin. C. Lease of Real Property or Rental of Equipment from Another Party for More than One Year City Council signature approval is required for any lease of real property from another party for more than one year. City Manager signature approval and Department Director approval is required for the leasing or rental of equipment for more than one year. All written lease contracts for real property or rental of equipment from another party must be reviewed and approved by the City Attorney's Office. For any lease longer than one year for either real property or equipment rental, a copy of the signed lease should be forwarded to the Accounting division. The City allows the leasing or rental of equipment or building(s) if all of the following requirements are met: 1. Funds are budgeted and available to the requesting department; and 2. The period of time involved does not extend beyond fund availability; and 3. It is not the intent of the initial rental to transition into a lease/purchase option. D. Information Technology Purchase Procedures ITS approval is required for any Information Technology procurement. 1.) Hardware and Software Purchases and Related Maintenance Agreements The department initiating the procurement of information technology goods and services, shall submit a "Hardware/Software Recommendation" form to the ITS Help Desk for evaluation and assistance. In the case of information technology goods and services which are not linked to the City's computer network, and which are not supported by ITS, the initiating Department may inform ITS of its intended procurement via e-mail or memo, rather than by submitting a Hardware/Software Recommendation form. [ITS may request additional information from the initiating department if the intended procurement raises concerns as to connectivity, security, alternative procurement that may be less expensive or more efficient, or other issues of concern to ITS. ITS shall provide assistance in the development of specifications for hardware and software needs and development of a Scope of Work ("SOW") for related maintenance agreements. 2.) IT Consulting Services ITS will assist the initiating department in the development of the SOW. A preliminary SOW will be submitted to ITS, and ITS will either recommend the SOW be accomplished with in-house resources, or the procurement of an outside source. If outsource procurement is required, ITS will assist the initiating department in defining outsource requirements. The initiating department will submit a "Request to Retain Outside Consultant" form. 3.) The Purchasing Division will prepare the appropriate contract, if required, between the City and the vendor, which Purchasing Division or end user will submit to the City Attorney's Office for approval. Payment in arrears will be encouraged if at all possible. 4.) Departments will submit computer-related requests through ITS for review prior to P -Card purchases. ITS will submit requisitions to the Purchasing Division for approval and issue of any necessary purchase orders. ITS will review the computer-related requisitions and either return it to the initiating department with comments and/or recommendations, or forward the completed requisition to the Purchasing Division. 5.) Unless otherwise specified by ITS, all information technology equipment will be delivered to ITS, and ITS will be responsible to track and verify satisfactory receipt of equipment. If the delivery is made directly to the initiating department, the department will immediately alert ITS of the equipment's arrival for inventory tracking purposes. E. Department of Transportation Rock Salt Contract The City of Iowa City piggybacks onto the Iowa Department of Transportation's Request for Bid on a yearly basis. Although expenditures for this contract can be over $150,000, City Council approval is not required due to state procurement requirements. F. Insurance Coverage Insurance premium payments are approved through the City Council as part of the budget process. Contracts and other documents relating to procurement and management of insurance coverage can be over $150,000. The City Council has delegated the City Manager to initiate and execute these contracts and related documents. G. Travel and Training The City's Travel and Training policy is located on the intranet under Employee Information > Other City Policies/Guidelines. H. Utilities/Franchise Agreements A utility franchise agreement is between a city government and a utility company or cable provider that outlines certain requirements that must be met in order for the utility or cable provider to use the city's (public) right-of-way. Any bulk or unregulated purchases must be approved and signed by the City Attorney's Office. I. Emergency Purchases An emergency purchase may be exempt from the competitive bidding process when the purchase is made due to an unexpected and urgent need, where health and safety or the conservation of public resources is at risk. The use of this process is greatly discouraged, and should be utilized only when absolutely necessary. Emergency purchases that are considered public improvements under Iowa Code Section 26.2 (3), must follow the emergency bidding requirements set by state code (see Section V. of the Purchasing Manual for policies and procedures for Public Improvements). Before proceeding with an emergency purchase, the department requiring the commodity or service must receive written approval from the City Manager or designee. Within two (2) weeks of the emergency purchase, the department making the purchase must complete an "Emergency Purchase Form" available from the Purchasing Division, and return it to the Purchasing Division. Copies will be distributed to the City Manager, the Finance Director, and the Department Director. J. Sole Source In general, all purchases shall be made on a competitive basis. However, there may be a reason to request a Sole Source purchase. This means that there must be only one product or service that meets the department's needs, and there is only one vendor through whom the product or service can be procured. Sole Source is not appropriate for use when the department has picked a preferred product among other available products. In this situation, the individual requesting the purchase must complete a "Sole Source Procurement Request" form (contact the Purchasing Division to receive a copy of the form) and return it to the Purchasing Agent for approval by City Manager or designee and the City Attorney's Office. Examples of a Sole Source procurement include: 1.) Items which must be compatible with existing equipment or systems and are available only from the original manufacturer or an exclusive distributor. 2.) Services that can be provided by only one source due to nature of the equipment requiring service (proprietary equipment features). 3.) Items that have specific features or are related to a specific geographic location that are available from only one source, by virtue of experience, expertise, proximity, or ownership of intellectual property rights. 4.) Items or services of information technology for which there are compatibility considerations, or the purchase would prevent voidance or termination of a warranty, or the purchase would prevent default under contract or other obligations. 5.) The Federal government or other government provider of funds for the items or services being purchased has imposed clear and specific restrictions on the use of the funds in a way that restricts the procurement to only one vendor. K. Cooperative Purchasing "Piggybacking", a form of cooperative purchasing, allows government and government -related agencies to utilize existing purchasing contracts or agreements from other government entities. This type of purchasing is a competitive form of procurement that combines the requirements of two or more agencies in order to reduce administrative expenses and obtain better pricing based on volume discounts. In order for a government agency to participate in this form of cooperative purchasing, the following criteria must exist: 1.) The purchasing contract must be current. 2.) The purchasing contract must be the result of a formal competitive process. 3.) The government agency administering the contract must be willing to allow participation on behalf of other government agencies (note: participation may be limited to specific government agencies based on location, etc.). 4.) The government agency taking advantage of the existing contract must purchase the same products identified in the contract. 5.) If the cooperative purchasing contract is a regional contract, the state or the government agency requesting participation must have signed a contract to participate. L. Non -Profit Job Training Contracts with non-profit entities for goods or services provided by those receiving job training from the non-profit entity shall be excluded from this manual's competitive procurement requirements. However, all signature authority requirements remain in place. M. Contracts with Other Governmental Entities Contracts with other governmental entities for goods or services shall be excluded from this manual's competitive procurement requirements. However, all signature authority requirements remain in place. 10 SECTION IV. LEGAL REQUIREMENTS A. Gratuities/ Gift Law As stated in Iowa Code section 68B.22, as amended, the "Gift Law" prohibits officials, employees, candidates, or their immediate family members from receiving or soliciting gifts from a person who is or is seeking to be a party to a sale, purchase, lease, or contract with the City. Gifts from such restricted donors may be accepted only if they are worth $3.00 or less. Additional exceptions can be found in Iowa Code Section 68B.22(4), as amended, but should not be exercised without the approval of the City Attorney's Office. B. Prohibited Interest in Public Contracts Policy Pursuant to Iowa Code Section 362.5 (2011), as amended, a city officer or employee shall not have an interest, direct or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performed for the City. "City officer or employee" includes all employees, as well as members of the City Council and all City boards and commissions. With respect to "direct or indirect" interest, the City presumes a City officer or employee has shared financial interest with any of the following persons: • The spouse of a City officer or employee. • Any person eligible to register as a domestic partner, as defined in Iowa City Code 2-6-2, as amended, of a City officer or employee. • The unemancipated child of a City officer or employee. • The parent of a City officer or employee, if the City officer or employee is an unemancipated child. It is prohibited for any City officer or employee to participate, directly or indirectly, in a procurement when the City officer or employee is aware that: Any City officer or employee, directly or indirectly, has a financial interest pertaining to the procurement. Any other person, business, or organization with which a City officer or employee, directly or indirectly, is negotiating or has an arrangement concerning prospective employment is involved in the procurement. Before proceeding with a purchase, the department procuring the goods or services must confirm the vendor is not on the Prohibited Vendor list, as maintained by the designated division. Some exceptions apply, but no procurement may be made from a Prohibited Vendor without the written approval of the City Attorney's Office. Procurements made in violation of this policy may result in disciplinary action and/or criminal charges under Iowa Code Section 362.5. C. Wase Theft Policy All City contractors with contracts of $25,000 or more must abide by the requirements of the City's Wage Theft Policy. Pursuant to the Wage Theft Policy, the City will not to enter into certain contracts with, or provide discretionary economic development assistance to, any person or entity (including an owner of more than 25% of the entity) who has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, for a period of five (5) years from the date of the last conviction, entry of plea, administrative finding or admission of guilt. The Wage Theft Policy does not apply to emergency purchases of goods and services, emergency construction or public improvement work, sole source contracts excepted by the City's 11 purchasing manual, cooperative/piggyback purchasing or contracts with other governmental entities. For all other applicable contracts, the City's Wage Theft Policy must be included in the City's solicitation/bid package. D. Local Preference Preference may be given to local businesses or vendors that have a business located within Johnson County. This includes branch operations and franchises. Cost and other considerations being equal, local businesses shall be given first consideration for the purchase of goods or services. A local business or vendor that submits a quote or bid by the established deadline falling within 5% of the lowest bid will have the opportunity to match the lowest price submitted, but only if that price was submitted by a non -local vendor. In this instance, the City representative responsible for issuing the solicitation will contact the local vendor/business that has fallen within the 5% threshold to request a price match. The business/vendor will have a twenty-four hour period to submit a written price match to the City representative. If more than one local business/vendor meets the criteria above, each local vendor will be given forty-eight hours to submit a lower bid in writing. All revised bids must be at or lower than the original lowest bid. At the close of the forty-eight hour period, the contract will be awarded to the lowest bidder, local or otherwise. In the event of a tie, the local vendor will be awarded the contract. If two or more local vendors tie, the award will be determined by coin flip. The local preference policy does not apply to Public Improvement projects, goods and services acquired through the Request for Proposal process, or purchases utilizing Federal Transit funds or Federal funding. E. State and Federal Fundine The purchasing policies stated in this manual are not preempted by the requirements for state and federal grants unless the city requirement is inconsistent with the state or federal grant requirements, in which case departments shall follow the strictest of any applicable policy. Departments shall adhere to the City's purchasing policies and all state and federal requirements, including completion of all required documents. hi addition, all applicable conditions of state or federal funding must be included in bid and proposal solicitations. Transit procurements conducted with funds administered by the Federal Transit Administration directly or through the Iowa Department of Transportation must follow all federal requirements. As these requirements differ from those outlined in the City of Iowa City Purchasing Manual, FTA regulations shall take precedence. The City of Iowa City Transportation Services Director shall provide documentation of the processes when federally funded procurements occur. F. Donated Funds Departments are required to follow the bidding policies stated in this manual unless all of the following is true: 1.) Private funds are offered to the City for procurement of good or services. 2.) The City does not contribute any funds to the procurement. 3.) Pricing is reasonable. G. Professional and Technical Service Contracts Any procurement of Professional or Technical Services in excess of $10,000 must take the form of a written contract. All written Professional and Technical Service Contracts, regardless of dollar value, must be approved by the City Attorney's Office before services can begin. Department Directors must confirm that the service provider does not appear on 12 the Prohibited Interest List, maintained by the Accounting Division. Written contracts should contain the Prohibited Interest in Public Contracts Policy language, found on page 11. H. Record Retention The Purchasing Division and Public Works Department, who are responsible for the procurement of goods, services, and equipment, are required to retain all written contracts, including bid and request for proposal documents, the awarded vendor's bid or proposal, and the purchase order for a period of five years. Departments procuring goods, services, and equipment through the informal quotation process, where assistance is not provided by Purchasing, are responsible for retaining documentation (including all quotes received) for a period of five years. I. Public Record Procurement information shall be recognized as public record to the extent provided by law and as set by Council Resolution 07-260, passed August 21", 2007. However, the identity of proposers and documents received in response to a Request for Proposal may only be released to City staff prior to award of the contract, without approval of the City Attorney's Office. All details of contract proposals shall be kept confidential until final award of the contract. Details of contracts requiring Council approval may be disclosed as part of the Council approval process. In that event, disclosures should be limited as much as possible in order to best preserve the integrity of the procurement process. Questions regarding the potential confidentiality of documents should be directed to the City Attorney's Office. Surplus Equipment Transfer/Disposal If a department no longer has a use for surplus vehicles and equipment, including, but not limited to, office furniture, heavy equipment, and computer equipment, the department should contact the Purchasing Division to assist with transfer or disposal. The Purchasing Division may contact other City divisions to determine whether they may have use for the surplus equipment. If no City department has use for the item, the Purchasing Division may dispose of it through public bidding (on-line), sealed bidding, the sale or transfer to other governmental agencies, or through donation or sale to a non-profit organization. The department requesting the transfer/disposal of the equipment shall provide the Purchasing Division with a description of the item (color, measurements), make, model, serial number, condition of the item, and any other pertinent information required to assist with transfer/disposal. K. Shippine Terms When purchasing goods from a vendor it is important that the department understands and designates the appropriate shipping terms. The shipping terms not only determine who has the legal right to specify the carrier and the routing of any goods purchased, but they also define the point at which the City takes title of the goods, otherwise known as "free on board" (F.O.B.), and thus who takes the risk of damage during transit. The most common freight terms are F.O.B. destination and F.O.B. point of origin. F.O.B. destination (City of Iowa City Address) — title/ownership of the goods passes to the department when the goods have been delivered to the City. The cost of shipping and the risk of loss are borne by the vendor. The vendor is responsible for the goods until they are delivered. F.O.B. point of origin (vendor's facility), — title/ownership of the goods passes to the department at the vendor's facility. The department or division owns the goods in transit and files any claims. The department or division is responsible for the goods at the origin of shipment. 13 Note: F.O.B. destination (City of Iowa City Address) is the City's preferred method of shipping since the seller maintains ownership of the goods until they are delivered. The cost of shipping (activities performed in preparation of the outgoing shipment of goods, which may include packaging, weighing, marking, loading, etc.) and the risk of loss are borne by the seller. L. Payment Terms Unless otherwise specified, the City's standard payment terms designate that payment to the vendor may be made only after inspection, approval, and final acceptance of the goods or services. Procurements for construction, capital equipment, professional services and other labor intensive and/or capital intensive projects may require interim payments. Interim payments or milestone payments must be clearly defined in written form in order to eliminate confusion between the City and the vendor. Whether the City makes interim payments or makes a single payment, it is important that the department not only receives the goods or services, but performs a complete inspection and confirms that the products received or the services performed are acceptable before payment to the vendor is made. The City's ability to remedy a problem is severely hampered if we have already paid the vendor for the good or services. Advance payment or prepayment for products or services is strongly discouraged (exclusions: subscriptions, memberships). Note: Before a department signs a contract for the procurement of goods or services the payment terms must be carefully reviewed. Payment in advance is strongly discouraged. Also, the department should review the number of days specified for payment. A department should not accept payment terms of less than thirty days considering the time it takes to receive, inspect, and accept the product or service and process the paperwork for payment. 14 SECTION V. PUBLIC IMPROVEMENTS 1. General Policies A. The purpose of this section is to procure the services of contractors by competition in a manner that will lead to the best results at the lowest price and to forestall fraud, favoritism and corruption in the making of contracts. B. These policies and procedures shall be maintained to be in conformance with the laws of the State of Iowa and shall be administered by the City Engineer, with assistance from the Public Works Director, City Attorney, Finance Director, and City Manager. C. The public improvements procurement process is not required for soliciting and contracting for architectural, landscape architectural, engineering design, or other professional services for a public improvement project. Procurements such as this must be conducted in accordance with the provisions in Section 11 of the Purchasing Policy Manual. D. Minimum thresholds for competitive bidding will be established in Iowa Code section 26.3 and adjusted pursuant to Iowa Code section 314.1 B. Public improvements that do not require competitive bidding under Iowa Code but are greater than $25,000 will be subject to the competitive quotation process as defined by Iowa Administrative Code chapter 180 and this policy. Public improvements that are estimated to cost less than $25,000 will be subject to the bidding procedures set in Section ILB of the Purchasing Policy Manual. Under Iowa Code Section 26.5, departments are prohibited from dividing the project into separate parts, regardless of intent. E. Thresholds for bidding are determined by the engineer's cost estimate for the total cost of the improvement. The estimated total cost to construct a public improvement, includes the cost of labor, materials, equipment, and supplies, but excludes the cost of architectural or engineering design services and inspection. F. The City will establish a uniform and consistent process for receiving bids and quotations for public improvement projects. G. The City will establish a uniform bid opening process to ensure uniformity and consistency with the way in which bids and quotations for public improvement projects are opened and reviewed. The department representative responsible for the bid opening shall follow this procedure for opening and announcing all bids and quotations pertaining to public improvement projects submitted by contractors and received by the designee. H. Any public improvement contract that is subject to the terms and conditions of a state or federal grant shall adhere to any additional requirements of the grant, and the necessary controls or procedures needed to properly monitor or report compliance with those requirements will be instituted. Any public improvement contract shall also adhere to any other limitations or requirements as determined by City Council. I. The City reserves the right to waive any minor informalities or irregularities contained in any bid or quote. R. Competitive Bid Process A. Solicitation of Bids 1. Detailed and written plans and specifications and a detailed cost estimate must be prepared for the public improvement project by a licensed engineer, licensed landscape architect and/or a licensed architect. The City Engineer or designee will approve the written plans and specifications and detailed cost estimate and will prepare the form of contract. These documents must be reviewed and approved by the City Attorney's office. 2. The City Engineer or designee shall prepare a memorandum summarizing the project plans and specifications, the scope of work, the project background, a detailed cost estimate, and the funding sources. If the scope of the project has 15 changed significantly from the scope that was approved in the Five -Year Capital Improvement Program, then any differences in scope must be explained in the memorandum as well. This memorandum must be reviewed by the City Attorney and the Finance Director and approved by the City Manager or their designees. The written plans and specifications and the detailed cost estimate shall then be placed on file with the City Clerk's office. 3. The City Council shall hold a public hearing and approve the proposed plans, specifications, form of contract, and estimated total cost. A notice of public hearing on the plans, specifications, form of contract, description of the project and its location, and the estimated total cost must be published by the City Clerk in the Iowa City Press Citizen and posted by the City Engineer or designee on the City's website more than 4 days but not more than 20 days before the public hearing. 4. Following the public hearing and Council approval of the plans, specifications, form of contract, and estimated total cost, the City Clerk shall post a notice to bidders in accordance with the resolution approving the plans and specifications. Those posting requirements may be satisfied by the City Clerk posting the notice on the Construction Update Network, operated by the Master Builders of Iowa, and the Iowa League of Cities website at least once, not less than 13 and not more than 45 days before the bid filing deadline. Additionally, the City Engineer or designee shall post the notice on the City's website within these same time limitations. This notice must state all information required by Iowa Code Section 26.7, including: a. Time and place for filing sealed proposals; b. Time and place sealed proposals will be opened and considered on behalf of the City, which shall be the same time and place stated in the Council approved plans and specifications; c. The general nature of the public improvements on which bids are being requested; d. In general terms, when the work must be commenced and when it must be completed; e. Bid security and bid bond requirements. B. Receiving Bids Process 1. Contractors shall file all bids with the City Clerk's Office before the time specified in the project specifications. 2. All bids shall be written on the appropriate City form. a. Competitive bids can only be filed in a sealed envelope, and must be delivered to the City Clerk's office by personal delivery or other mail delivery service. Each competitive bid must be accompanied by a Resident Bidder Form. b. A bid bond must also be submitted in a separate, sealed envelope. If no such bond is timely filed, the bid will not be considered and the Clerk or designee will return the bid unopened. 3. The City Clerk or designee who receives the bid shall note the time and date the bid is received. The City Clerk or designee shall make this notation on the outside of the sealed envelope. In addition to noting the time and date, as stated on the official City Clerk clock, the City Clerk or designee shall also sign his or her name or initials on the envelope upon receiving the bid. 4. No bids filed after the designated time will be received or considered. The City Clerk or designee shall return all late bids to the contractor unopened. C. Bid Opening and Consideration Process 1. The Bid Opening Process will occur at the place, date, and time stated in the project specifications. 2. The City Engineer or designee shall introduce him or herself and announce that it is now o'clock, the time specified for the receipt of bids and no more bids shall be received on the project. (The closing of receipt of bids shall be 16 exactly at the time specified). Any bids submitted after the time specified will not be accepted and will be returned to the bidder unopened. 3. The City Engineer or designee will introduce other representatives, consultants, local, State and/or Federal representatives in attendance. 4. The City Engineer or designee will open the bids individually. The bid bond envelope will be opened first followed by the competitive bid envelope. The City Engineer or designee will announce the name of the bidder and whether: a. A bid bond or other approved bid security has been received; b. A Resident Bidder Form has been received; c. The bid has been signed, is on the form specified and has acknowledged the addenda, if any exist; d. All documents and/or attachments required to be submitted as part of the proposal are enclosed; e. The Bid Proposal Form(s) has/have been completely filled out and the total amount of the bid can be readily determined. 5. If any of the above items are missing or incomplete the bids will not be read or accepted, but will be placed back in the envelope and returned to the Bidder. If the above items are enclosed and complete, then the City Clerk or designee will read the total base bid and the bid for any alternates listed in the proposal. 6. After all bids have been read, the City Clerk or designee shall state verbally that "the bid opening is over and the bids will be tabulated and posted on the City's website." 7. The City Engineer or designee will review the bids to determine the lowest responsive, responsible bidder. A bid tabulation of the responsive bids received shall then be posted on the City's website. Bids considered not responsive will not be posted. 8. Once the lowest responsive, responsible bidder has been determined by the City Engineer or designee, the results must be reviewed by the City Attorney and the Finance Director and approved by the City Manager or designee. Following City Manager approval, the results shall be submitted to the City Council for consideration at the next regularly scheduled meeting occurring after the bid filing deadline, or for consideration at a special meeting called by the City Council for the purpose of considering the recommendation. a. The City Engineer or designee shall recommend City Council award the contract to the lowest responsive, responsible bidder; b. If all bids received are considered by the City Engineer or designee to be non- responsive or are not acceptable, the City Engineer or designee will recommend that Council reject all bids and rebid the project; c. If the City only received one bid and it is 25% or higher than the Engineer's Estimate, the recommendation to Council will be to reject it unless the City Engineer determines that accepting the bid would be the most prudent course of action, and it is approved by the City Manager, 9. The City shall return the bidder's bond to all unsuccessful bidders as soon as the City Council has awarded the contract or within 30 days from the bid opening, whichever is sooner. III. Competitive Ouotation Process A. Solicitation of Quotations 1. The City Engineer or designee shall solicit competitive quotations for a public improvement when the estimated total cost of the public improvement equals or exceeds $25,000 but is less than the competitive bid threshold established in Iowa Code section 26.3. 2. The City Engineer or designee shall make a good -faith effort to obtain quotations 17 for the work from at least two contractors regularly engaged in such work prior to letting a contract. Quotations shall be obtained by means of either an oral or a written solicitation directed to not less than two contractors. Solicitations shall also be posted on the City's website. Good faith effort shall include advising all contractors who have filed with the governmental entity a request for notice of projects. 3. Each solicitation shall include a description of the work to be performed, and the plans and specifications for the work shall be prepared by a licensed architect, landscape architect, or engineer. In its solicitation, the City Engineer or designee shall advise each contractor that it has an opportunity to inspect the work site. Each contractor requesting to inspect the work site shall be provided an equal and adequate opportunity to do so. 4. Additional information deemed pertinent, or requested by a contractor, may be provided by the City Engineer or designee if the same information is provided to all contractors from which quotations are solicited. If the information is provided in written form to a contractor, it shall be provided in the same form to all contractors from which quotations are solicited. 5. In its solicitation, the City Engineer or designee shall: a. Specify the required form and content of quotations. A competitive quotation filed by a contractor shall be in writing and shall include the total price for labor, equipment, materials and supplies required to perform the work. A contractor shall not be required to include in its quotation or in individual quotation items a breakdown of costs for labor, materials, equipment and supplies. Competitive quotations filed by contractors shall include all other information, documentation, or commitments as specified in the solicitation; In. Require that quotations be filed with the City Clerk or designee in the City Clerk's office by a particular time; c. Establish the acceptable method(s) for delivery of quotations. The City Engineer or designee shall specify the following methods of delivery: mail or delivery in - hand; d. Require that all quotations be sealed. B. Receiving Competitive Ouotations 1. Contractors shall file all quotations in the City Clerk's Office before the time specified. 2. The City Clerk or designee who receives the quotation shall note the time and date the quotation is received and the name of the person receiving the quote on the sealed envelope. 3. No quotations filed after the designated time will be received or considered. The City Clerk or designee shall return all late quotations to the contractor unopened. C. Opening and Considering Competitive Quotations 1. If a quoting contractor does not file a quotation in the form required, or does not provide all information or documentation or make all commitments required, or does not sign the quotation if required, the quotation shall be determined to be nonresponsive and shall be rejected. 2. The City Manager or designee shall award the contract for the work to the contractor submitting the lowest responsive, responsible quotation, subject to Iowa Code section 26.9, or may reject all of the quotations. A contract shall be considered awarded when the City Manager or designee executes a contract for the work with the selected contractor. 3. The City Engineer shall draft a memo to the City Council summarizing the competitive quotation, which shall be reported in the meeting minutes of the next regular Council meeting. 18 IV. Contract Administration 1. The City Clerk or designee will advertise and bid all contracts qualifying for formal bidding procedures. The City Clerk or designee will oversee receiving, opening, and announcing all formal bids. 2. Competitively bid contracts will be executed by the Mayor and attested to by the City Clerk. Competitively quoted contracts will be executed by the City Manager or his designee. 3. The City Manager or designee will administer all contracts on the authority of the City Council. 4. All change orders, change in contract estimates, or any other adjustments of the contract price will be subject to these requirements. a. Change orders or other changes in contract price must be in writing and be completed in advance of the work. They must include a description of the work, the agreed upon cost, and be signed by the contractor and the City Engineer or designee. b. Contract changes and changes in estimated quantities that are greater than 25% must be approved with the following limits and authority: 1. Less than $25,000 - City Engineer or designee; 2. $25,000 and $150,000 — City Manager or designee; 3. $150,000 or more — City Council; c. All change orders greater than $10,000 must be reviewed by the Finance Director. d. If a change order on a contract entered into by competitive quotation causes the entire contract price to exceed $150,000, the contract and amendments shall be submitted for City Council approval. e. If it is determined by the City Engineer or designee that the nature of the contract change is urgent and delay could jeopardize the progress of the project, the City Engineer or designee may authorize the contractor to initiate the work prior to obtaining the required approval set forth above. The required approval must be obtained, however, by the City Manager no more than 10 days from the City Engineer or designee's authorization and by the City Council within20 days from authorization or at the next scheduled City Council meeting. The change order should include the reasons for the urgency. 5. Contracts for public improvements cannot be amended by change order or any other adjustment for work that is unrelated to the project as described in the approved plans and specifications. 6. The scope of public improvement projects shall not be adjusted for the purpose of circumventing the authorization limits of this policy, Council resolution, and state or federal law. Contract amendments and change orders shall not be used as a means of circumventing the authorization limits of this policy, Council resolution, and state or federal law. 7. For all public improvement contracts $25,000 or higher, the contract must be accompanied by a bond, with surety, conditioned for the faithful performance of the contract, and for fulfillment of other requirements as provided by Iowa law in accordance with Iowa Code section 573.2. The amount of the performance and payment bond must be at least 100% of the contract price. 8. Where appropriate, retainage shall be withheld on contracts for public improvements as provided for by State law or on other contracts as deemed appropriate or necessary. Retainage on a contract shall be 5% of the cost of the public improvement, unless otherwise limited by state or federal grant programs. An application by a contractor for early release of a retainage requires City Council consideration and approval. 19 9. The final acceptance (certificate of completion), the final contractor payment, and the release of retainage authorization (unless early release applied for) of a formally bid contract shall be approved by City Council action at the same meeting. 10. All contracts awarded, change orders, or changes in contract price, must be entered into the City's financial computer system Munis along with supporting documentation. Contracts that include estimated quantities will be entered into Munis at the contract price plus 10% as a contingency. All contract payment requests must reference the Munis contract number. 11. Sales tax exemption certificates will be issued by the Engineering division upon request of the contractor. V. Emergency Repairs 1. In accordance with Iowa Code Section 384.103, when emergency repair of a public improvement is necessary and the delay of advertising and a public letting might cause serious loss or injury to the City, the City Manager shall make a finding of the necessity to institute emergency proceedings under Iowa Code Section 384.103, and shall procure a certificate from a licensed professional engineer or registered architect certifying that emergency repairs are necessary. 2. Where the City Manager has so certified, the City may accept, enter into, and make payment under a contract for emergency repairs without holding a public hearing and advertising for bids, and the provisions of Chapter 26 do not apply. 3. The work must be awarded to the lowest responsible, responsive bidder. 4. The emergency repair finding and the approved construction contract shall be entered into the City Council minutes at its next regularly scheduled or special called meeting. 5. If the emergency repair would otherwise be a public improvement requiring competitive bidding under Chapter 26: a. The City Engineer or designee must solicit at least two written quotations from qualified contractors or suppliers. b. The contractor must provide a performance and payment bond for a public improvement of $25,000 or more. 6. If the emergency repair would otherwise be a public improvement requiring Competitive Quotations: a. The Emergency Purchase provisions of Section III.I. of the Purchasing Policy Manual shall be followed. 20 APPENDIX I. PURCHASING TERMS AND DEFINITIONS Bid Bond: A monetary commitment (cashier's check or certified check) made by a third party to accept liability and to guarantee that the bidder will not withdraw the bid. The certified check or cashier's check will not exceed 10% of the bid price and will accompany the bid upon submittal. If an award is made and the successful bidder fails to enter into a contract with the City, the City is entitled to the entire amount of the bid bond. Bid Opening: A specified time and date where formal bids are opened and the enclosed information is publicly read. The bidder's name, price, items offered, delivery, etc. are read during the opening. Capital Asset: Assets that have a life expectancy beyond one year and a cost of $5,000.00 per item or more (examples: land, land improvement, building, equipment). Capital Outlay/Expenditure: Expenditures for acquiring land, building, equipment or other property, or for their preservation, development or permanent improvement (i.e. the acquisition or renovation of capital assets). The threshold for capital outlay is $5,000 per item or more. Purchases of goods under $5,000 per item are considered supplies. Com: Shall mean the City of Iowa City, Iowa. Competition: The process by which two or more vendors attempt to secure the business of a third party through the offer of the most favorable price, quality, delivery terms or service. Contract: A legally binding promise, oral or in writing, enforceable by law. Emergency Purchase: A purchase made due to an unexpected and urgent request, where health and safety or the conservation of public resources is at risk. Evaluation Committee: A group or team of advisors selected to assist in recommending a vendor for a contract award. Goods: Anything purchased other than services or real property Online Bidding: A procurement process in which an invitation for bid or request for proposal is posted electronically over the intemet in a real-time, competitive bidding event. Operating Services: The furnishing of labor and time by a contractor or a vendor, which may involve to a lesser degree, the delivery or supply of products. Examples of contractors providing operational services are those working within trades, such as plumbing, electrical services, and HVAC. Professional and Technical Services are not Operational Services. Performance Bond: A bond, issued upon award of the contract, that secures the performance of all terms, conditions, and agreements stated within the contract by the vendor. A performance bond protects the buyer from the vendor's inability to complete the contract. Pre -Solicitation (Pre -Submission Conference): A meeting with prospective bidders or proposers to clarify the requirements of a contract to be put out for bid or proposal. Procurement: Purchasing, renting, leasing, or otherwise acquiring any supplies, services, or construction; includes all functions that pertain to the acquisition, description of requirements, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration; combining the functions of purchasing, inventory control, traffic and transportation, receiving, inspection, storekeeping, and salvage and disposal operations. 21 Purchasing Policy: Governing principle which establishes the general parameters for the organization to follow in carrying out its responsibility for procuring equipment, supplies and services, etc. in the most efficient and economical method possible. Professional or Technical Services: Services provided by individuals or organizations possessing a high degree of technical skill, such as lawyers, physicians, architects, engineers, and other consultants. Contractors working within trades, such as plumbing, electrical services, and HVAC are considered as providing Operational Services, not Professional and Technical services. Public Improvement: A building or construction work, which is constructed under the control of governmental entity and is paid for in whole or in part with funds of the government entity, including a building or improvement constructed or operated jointly with any other public or private agency, but excluding urban renewal, demolition, and low -rent housing projects, industrial aid projects authorized under chapter 419, emergency work or repair or maintenance work performed by employees of a governmental entity, and excluding a highway, bridge, or culvert project, and excluding construction or repair or maintenance work performed for a city utility under chapter 388 by its employees or performed for a rural water district under chapter 357A by its employees. This definition is controlled by Iowa Code, and thus will incorporate any amendments to the statutory definition. See Iowa Code Section 26.2(3), as amended, for the controlling definition. Note - highway, bridge, and culvert projects are controlled by Iowa Code chapter 314, as amended. Real Property: Land and its permanently affixed buildings or structures. Responsible Bidder: A vendor who has the capability in all respects to fully perform the contract requirements, and the integrity and reliability which will assure good faith performance. Responsive Bidder: A vendor who submits a bid or proposal that fully conforms to all requirements contained within the solicitation. Request for Bid: A formal method used to procure a specific requirement (goods/services). A Request for Bid requires the submission of sealed bids and a public bid opening. Award is made to the lowest responsible and responsive bidder meeting the standards, specifications, and terms and conditions contained within the solicitation. Request for Proposal: A formal procurement method similar to a Request for Bid, except that factors other than price (such as quality, timeliness, experience, ability to meet specifications) are also considered in making the award. Risk Management: The identification, measurement and treatment of property, liability, and personal loss exposures; includes analysis of potential risk situations and insurance needs, as well as the amount of financial coverage needed to protect the government. Sealed: The submission of responses to a solicitation in a form that prevents disclosure of the contents prior to a date and time established by the department or division for opening the responses. Specification: A detailed description of the physical, functional, or performance characteristics of a good or service that must be met before a contract is awarded. Sole Source: A purchase to fulfill a need for a commodity or service where there is only one product or service that meets the department's needs, and there is only one vendor offering the product or service. Only one vendor possesses the unique and singularly available capability to meet the requirements (technical specifications) of the solicitation. 22 Surplus: Supplies or commodities that have completed their useful life and no longer have use to the original consumer, but may have some purpose or alternative use to another department within the City, or to an individual or entity outside the City. Tax Exempt: The City is exempt from all Federal, State of Iowa, and other states' taxes on the purchase of commodities and services used by the City of Iowa City within the State of Iowa. Vendor: A supplier/seller of goods or services. 23 I r �dr CITY OF IOWA CITY 4d(16) .'n.=,dal MEMORANDUM Date: November 30, 2016 To: Dennis Bockenstedt, Director of Finance From: Mary Niichel-Hegwood, Purchasing Agent Re: New Purchasing Manual Introduction The current Purchasing Manual was last updated September 16, 2014 to create uniform policies and procedures for all departments and divisions to follow, while encouraging competition and promoting fair and equitable treatment of individuals that participate in the procurement process. The proposed Purchasing Manual has been modified to include the previously adopted Wage Theft Policy, signature authority for insurance related documents, and a new section for Public Improvements. Modifications The proposed Purchasing Manual incorporates the following major changes: Wage Theft Policy (Section IV.C.) - The City Council adopted a Wage Theft Policy on November 10, 2015 (Resolution No. 15-364). Insurance Coverage Approval (Section III.F.) — The City Council delegated signature authority to the City Manager for documents related to insurance coverage on October 6, 2015 (Resolution 15-301). Public Improvements Policies & Procedures (Section V) - The Public Works Department, Finance Department, and the City Attorney's office have created a new section for the Purchasing Manual that contains the policies and procedures for the procurement of Public Improvements that are greater than $25,000. This new section defines the policies and procedures for the competitive bid process, competitive quotation process, emergency repairs, and contract administration for Public Improvements. The contract administration section also identifies the documentation requirements, signature authority levels, and dollar values or contract percentages for executing a change order. Those limits are summarized as follows: Contract changes and changes in estimated quantities that are greater than 25% must be approved with the following limits and authority: 1. Less than $25,000 - City Engineer or designee; 2. $25,000 and $150,000 — City Manager or designee; 3. $150,000 or more — City Council. Staff have worked together to revise the Purchasing Manual to incorporate these modifications. Recommendation: Based on the modifications listed above, I am recommending that the City Council adopt the proposed Purchasing Manual. The proposed Purchasing Manual will continue to provide guidance to staff by clearly defining standard policies and procedures for City procurements while encouraging fair and open competition. 4d(17) Prepared by: Scott Sovers, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO. 16-341 RESOLUTION REVISING AND ADOPTING THE IOWA CITY INTERIM MUNICIPAL DESIGN STANDARDS PART 7 (WATER DISTRIBUTION SYSTEM) AND CONSTRUCTION SPECIFICATIONS SECTION 02660 (WATER DISTRIBUTION). WHEREAS, the City of Iowa City has adopted certain design standards and construction specifications for water distribution systems; and WHEREAS, said design standards and construction specifications need to be revised to update materials and design requirements to bring the standards and specifications into alignment with the American Water Work Association's (AWWA) and Iowa Department Of Natural Resources' recommended standards for water works; and WHEREAS, the Design Standards Part 7 (Water Distribution) has been updated to integrate plan review requirements, improve language to clarify common questions, and streamline thrust restraint and restrained pipe joint requirements; and WHEREAS, the Construction Specifications Section 02660 (Water Distribution) have been updated to include new approved materials, move to a new bacteriological testing schedule, and align with updates to the Water Distribution standards. WHEREAS, approval of these updated standards and specifications will streamline review of City applications to the IDNR for water main construction permits. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY. IOWA THAT: The Iowa City Interim Design Standards Part 7 (Water Distribution) and Construction Specifications Section 02660 (Water Distribution) dated December 6, 2016 now on file in the City Engineer's Office are hereby approved and shall be used for all public water distribution design and construction. 2. The design standards and construction specifications shall be kept on file in the City Engineers Office and shall be made available to the staff and public for use in the construction of public water distribution improvements within the City of Iowa City. Passed and approved this 6th day of December/ 20( 16 MOOR \, Approved by ATTEST: V lGicf CITY,qERK City Attomey's Office ��/�� Resolution No. Page 2 16-341 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton Prepared by: Chris O'Brien, Transportation Services, 410 E. Washington St., Iowa City, IA 52240 (319)356-5156 RESOLUTION NO. 16-342 RESOLUTION AUTHORIZING THE PURCHASE OF (4) LIGHT DUTY BUSES FOR THE TRANSPORTATION & RESOURCE MANAGEMENT DEPARTMENT FROM HOGLUND BUS COMPANY, INC. WHEREAS, the City of Iowa City was included in a RFP for Light Duty buses issued by the Iowa Department of Transportation; and WHEREAS, the City of Iowa City received Federal Transit Administration grant funding for the replacement of (4) light duty buses in our transit fleet; and WHEREAS, the total cost of the procurement is $388,416 with the City of Iowa City being responsible for the $63,118 local match; and WHEREAS, the $388,416 total cost of the purchase exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and WHEREAS, the local match will be funded out of the transit bus replacement reserve, (7151 - 71810280). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate the purchase. Passed and approved this 6th day of December 20 16 WOR Approved by ATTEST: ERK It was moved by Botchway and seconded by and upon roll call there were: AYES: X X X X _X NAYS: 1211 f l(�2. City A orney's Office Dickens the Resolution be adopted, ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CITY 4d(18) MEMORANDUM Date: December 1, 2016 To: Geoff Fruin, Interim City Manager From: Chris O'Brien, Director of Transportation & Resource Management Re: Light Duty Bus Purchase Introduction: At the December 6, 2016 City Council meeting, consideration will be given to a resolution authorizing the purchase of four (4) light duty buses from Hoglund Bus Company Inc. for the Transportation & Resource Management Department. History/background: Iowa City currently is equipped with 14 light duty buses in our paratransit fleet. The four buses up for replacement are 2006 model year buses. These units typically have a useful life of 5 - 7 years. Discussion of Solution: A Request for Proposal (RFP) was issued by the Iowa Department of Transportation, which named the City of Iowa City as one of the agencies authorized to make purchases from this RFP. The City of Iowa City was awarded Federal Transit Administration grants for replacement of these vehicles that cover 80% - 85% of the cost of the replacement vehicles. Financial Impact: The cost of replacing the four light duty buses is $388,416 with Iowa City being responsible for the local match equating to $63,118. These funds will come from the Transportation & Resource Management Department bus replacement reserve. Recommendation: It is the recommendation of the Transportation & Resource Management Department to authorize the purchase of replacement light duty vehicles to Hoglund Bus Company Inc. M Prepared by: Chris O'Brien, Transportation Services, 410 E. Washington St., Iowa City, IA 52240 (319)356-5156 RESOLUTION NO. 16-343 RESOLUTION AUTHORIZING THE PURCHASE OF (3) HEAVY DUTY BUSES FOR THE TRANSPORTATION & RESOURCE MANAGEMENT DEPARTMENT FROM GILLIG LLC WHEREAS, the City of Iowa City was included in a RFP for Heavy Duty buses issued by the Iowa Department of Transportation; and WHEREAS, the City of Iowa City received Federal Transit Administration grant funding for the replacement of (3) heavy duty buses in our transit fleet; and WHEREAS, the total cost of the procurement is $1,334,961 with the City of Iowa City being responsible for the $222,495 local match; and WHEREAS, the $1,334,961 total cost of the purchase exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and WHEREAS, the local match will be funded out of the transit bus replacement reserve, (7151 — 71810280). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate the purchase. Passed and approved this 6th day of DecembeE /20 16 L M OR Approved by ATTEST:ekrg46C12-// CI ERK City Attorneys Office It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway X Cole X Dickens X Mims X Taylor X Thomas _X Throgmorton CITY OF IOWA CITY MEMORANDUM Date: December 1, 2016 To: Geoff Fruin, Interim City Manager From: Chris O'Brien, Director of Transportation & Resource Management Re: Heavy Duty Bus Purchase Introduction: At the December 6, 2016 City Council meeting, consideration will be given to a resolution authorizing the purchase of three (3) heavy duty buses from Gillig LLC for the Transportation & Resource Management Department. History/background: Iowa City currently is equipped with 27 heavy duty buses in our transit fleet. The three buses up for replacement are 1997 model year buses. These units typically have a useful life of 12 -15 years. Discussion of Solution: A Request for Proposal (RFP) was issued by the Iowa Department of Transportation, which named the City of Iowa City as one of the agencies authorized to make purchases from this RFP. The City of Iowa City was awarded Federal Transit Administration grants for replacement of these vehicles that cover roughly 83% of the cost of the replacement vehicles. Financial Impact: The cost of replacing the three heavy duty buses is $1,334,961 with Iowa City being responsible for the local match equating to $222,495. These funds will come from the Transportation & Resource Management Department bus replacement reserve. Recommendation: It is the recommendation of the Transportation & Resource Management Department to authorize the purchase of replacement heavy duty vehicles to Gillig LLC. -fecl�> Prepared by: Juli Seydell Johnson, Director of Parks & Recreation 220 S. Gilbert St, Iowa City, IA 52240, (319)3565104 RESOLUTION NO. 16-344 RESOLUTION SETTING A PUBLIC HEARING ON JANUARY 3, 2017 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WETHERBY SPORT COURT PROJECT 2017, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Parks Maintenance Fund accounts #R4342. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 3rd day of January, 2017, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 6th day of December _,20 16 M OR ATTEST: CI LERK Approved by -V) (,D / "-3C''�� City Attorney's Office Resolution No. Page 2 16-344 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CITY 4e(1) MEMORANDUM Date: November 29, 2016 To: Geoff Fruin, City Manager From: Juli Seydell Johnson, Director of Parks and Recreation Re: Consider a Resolution Setting a Public Hearing on January 3, 2017 on Plans, Specifications, Form of Contract, and Estimate of Cost for the Construction of the Wetherby Park Sport Court Project 2017. Introduction: This agenda item begins the bidding process for the Wetherby Park Sport Court Construction Project 2017. History / Background: A need for additional recreational opportunities was identified for the Wetherby Park area. A community meeting was held at the park to determine project priorities. The interest of neighborhood youth and adults was the addition of a new multi-purpose sport court. Staff applied and received a $75,000 Wellmark grant. Additional funding is available through CBDG funds. Discussion of Solution: A public input meeting was held on September 28, 2016 at Wetherby Park. Top activities identified at the public meeting include basketball and futsal (a form of soccer played on hard surface). The Parks and Recreation Commission reviewed and recommended the plans for this at their October 12, 2016 meeting. Financial Impact: The estimated cost for this project is $139,280. $75,000 was awarded in a Wellmark grant. $64,280 is available from CDBG funds. Recommendation: Staff recommends proceeding with setting a public hearing for the plans, specifications, form of contract, and estimate of cost for construction of the Mercer Park Tennis Court Construction Project. The proposed project schedule will be as follows: • January 3, 2017 — Hold Public Hearing on Contract Documents • February 7, 2017 — Award Project • March -June 30, 2017 — Construct Project PRELIMINARY BUDGETARY OPINION OF PROBABLE CONSTRUCTION COST CITY OF IOWA CITY SNYDER & ASsoctATES WETHERBY PARK SPORT COURT IMPROVEMENTS EnGnoun aM Planners November 29, 2016 ITEM IDESCRIPTION CITY I UNIT I UNIT PRICE EXTENSION 1 MOBILIZATION Mobilization 1 LS $10,000 $10,00 2 GRADING Earthwork & Erosion Control 1 1 LS 1 $5,0001 $5,00 3 HMA PAVEMENT HMA Pavement, 5" Depth (94'X 120') 1,254 1 SY $50 $62,70 Ganular Subbase, 6" Depth 1,254 SY $10 $12,54 $75,24 4 COURT SURFACING AND STRUCTURES Court Surfacing & Painting _ Basketball Hoop 1,254 4 _SY EA _ _ $10 $3,500 $12,54 $14,00 Futsal Goal 4 EA $2,0001 $8,000 $34,54 5 FENCING (Galvanized Chainlink) 10' Ht. Fence, Posts & Footings 200 LF $40 $8,00 $8,00 6 SEEDING, SURFACE RESTORATION Seeding and Site Restoration 1 LS $6,500 $6,50 Subtotal = $139,28 Does not include: Lighting, Sidewalks, Benches, Drinking Fountain, or Plant Material c:\snyder\pw_data\cschneckloth\d0111431\cost est 112916.xls Prepared by: Juli Seydell Johnson, Director of Parks & Recreation 220 S. Gilbert St, Iowa City, IA 52240, (319)3555104 RESOLUTION NO. RESOLUTION SETTI PLANS, SPECIFICATIO FOR THE CONSTRUCI 2017, DIRECTING CITY AND DIRECTING THE CI PUBLIC INSPECTION. WHEREAS, funds for this project and R4130. A PUBLIC HEARING ON JANUARY 3, 2017 i, FORM OF CONTRACT, AND ESTIMATE OF ST JN OF THE MERCER TENNIS COURT PROJECT LERK TO PUBLISH NOTICE OF SAID EARING, ENGINEER TO PLACE SAID PLANSON FILE FOR in the Parks Maintey(ance Fund accounts #R4337 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF I A CITY, IOWA: 1. That a public hearing on the pl ns, specificati s, form of contract, and estimate of cost for the construction of the above- entioned roject is to be held on the 3rd day of January, 2017, at 7:00 p.m. in the Emma J. Harvat all, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting o the ty Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby autho' d and directed to publish notice of the public hearing for the above-named project in ne paper published at least once weekly and having a general circulation in the City, of less han four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the p ns, specification , form of contract, and estimate of cost for the construction of the ove-named projec is hereby ordered placed on file by the City Engineer in the offs of the City Clerk for blic inspection. Passed and ATTEST: CITY CLERK day of MAYOR 20 Approved by 3 City Attorney's Office CITY OF IOWA CITY4e(2) MEMORANDUM Date: November 29, 2016 To: Geoff Fruin, City Manager From: Juli Seydell Johnson, Director of Parks and Recreation Re: Consider a Resolution Setting a Public Hearing on January 3, 2017 on Plans, Specifications, Form of Contract, and Estimate of Cost for the Construction of the Mercer Park Tennis Court Project 2017. Introduction: This agenda item begins the bidding process for the Mercer Park Tennis Court Construction Project 2017. History / Background: Mercer Park tennis courts were constructed in 1974. The courts underwent crack repairs and asphalt overlay in 1999. Additional cracking and surface deficiencies became apparent in 2013. Along with the court surface issues, the emerging growth and interest in the sport of Pickle Ball in the community added a need for Pickle Ball courts. Prior to this project, Pickle Ball was played on existing tennis courts and gymnasiums with temporary lines and portable net systems. Discussion of Solution: The continued growth of Pickle Ball participant numbers in Iowa City led staff to look for options for additional Pickle Ball courts in the community. All ideas were considered including adding overlay lines to existing courts, repurposing existing underutilized tennis courts at Mercer Park, or constructing stand-alone Pickle Ball courts at a new location. After careful consideration it was recommended that three underutilized tennis courts at Mercer be repurposed to Pickle Ball courts, providing eight Pickle Ball and three tennis courts to accommodate play. The Parks and Recreation Commission reviewed and recommended the plans for this at their October 12, 2016 meeting. Financial Impact: The estimated cost for this project is $124,800 and will be funded from GO Bonds. ($67,000 in R4337 and $57,800 from R4130 Park Annual Improvements). Recommendation: Staff recommends proceeding with setting a public hearing for the plans, specifications, form of contract, and estimate of cost for construction of the Mercer Park Tennis Court Construction Project. The proposed project schedule will be as follows: • January 3, 2017 — Hold Public Hearing on Contract Documents • February 7, 2017 —Award Project • March -June 30, 2017 — Construct Project SNYDER & ASSOCIATES E4.. o Piennon BUDGETARY OPINION OF PROBABLE CONSTRUCTION COST CITY OF IOWA CITY MERCER PARK TENNIS COURT November 29, 2016 N Pickeball Net and Posts (per court) 8 Fit $2,5001 $20,00 $66,90 6 FENCING (Galvanized Chalnlink) _ _ c:\snyder\pw data\cschneckloth\d0105759\Mercer cost est 112916.x1s 0 R�RX 64 a 2eA yy 6 e 3�e e MERCER PARK TENNIS COURT IMPROVEMENTS _ .�. _ ...... SNYDERN& ASSOCIATES, INC. "isMERCER PARK TENNIS COURT IMPROVEMENTS DIMENSIONS AND LAYOUT .,....moi w < a e.. SNYDER & ASSOCIATES, INC. �..+. —ala qe-(3) Prepared by: Kumi Moms, Parks & Recreation, 410 E. Washington St., Iowa City, IA 52240, (319)358.5082 RESOLUTION NO. 16-345 RESOLUTION SETTING A PUBLIC HEARING ON JANUARY 3, 2017 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CITY PARK CABIN RESTORATION PRO- JECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Parks and Recreation Department City Park Cabin Restoration CIP account #R4187. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 3d day of January, 2017, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 6th day of December , 20 16 MAYOR ATTEST: Va CI RK Ave by City Attorney's Office SAREOGovemment Bulldings and Facilities ManagemeniTmjects\City Park Cabin Restoration Prolect%Front ends and bid documentstSel Public Hearing Project Resolution- City Park Cabin Restoration Project 12 06 2016.doc 11116 Resolution No. 16-345 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton r ^„�•p�' CITY OF IOWA CITY 4e(3) MEMORANDUM DATE: NOVEMBER 29, 2016 TO: GEOFF FRUIN, CITY MANAGER FROM: Kumi Morris, City Facility Manager, Parks and Recreation Department RE: City Park Cabin Restoration Project- Considering a resolution to hold a public hearing on January 3, 2017. Introduction: The restoration project will involve the preservation and rehabilitation of two significantly historic log cabin structures in upper City Park. The cabins were constructed by the Old Settler's Association of Johnson County, and are both individually listed on the National Register of Historic Places (c.1889 and 1913), they are significant examples of the country's first generation of log houses and a visual reminder of Iowa's pioneering past. Since the late 1990s the cabins have remain dormant and have fallen into dire disrepair. The cabins were deemed unfit and unsafe for any programming or even basic interior access, and were officially closed in 2009. The foundation, structure and roofs have deteriorated over time and require specialized restoration following preservation guidelines and rehabilitation to the Secretary of Interior's Standards due to their historic designation. The project is also partially supported by a grant from the Historic Resource Development Program; the grant is to restore the roof structures of both cabins. The project will be bid with six separate line items prioritizing the repairs in the project: 1. Roof repairs- structurally repairing or replacing the roof rafters with salvaged old growth boards, felt and split shake shingles. 2. Foundation repairs- requires lifting existing log structures and hand digging the trench footing for the new foundation to shore and square up the existing structures, and to allow the log buildings to have natural air circulation to reduce moisture and further deterioration. 3. Flooring repairs- repairing the rotted floorjoists to rehabilitated condition with salvaged old growth boards. 4. Window and Door repairs- windows are currently boarded up and have been augmented, they will be restored. There are as many as six types of window designs on the structures. 5. Log rehabilitation and restoration- the two log cabin structures have different structural constructions and assemblies and will require specialized repair and replacement for each individual building. 6. Concrete and site work. It should be noted, that due to the extent of restoration and costs, all items may not be accomplished under this contract. The intent is to maximize the repairs within the current allocated funds, to expedite the stabilization of the current structures from further deterioration, and plan for future phases. Page 2 Timeline: The project will occur in planned phases to start as early as April 2017 and completion in November of 2017. Financial Impact: The base bid estimated construction budget is $190,500.00 The funds for this project are in the Parks and Recreation City Park Cabin Restoration CIP account #R4187. Recommendation: Staff recommends proceeding with approving plans and specifications on January 3, 2017 for the City Park Cabin Restoration Project. S.IREQGov nmenl Buildings and Facilities ManagementlPmjectsk0ty Park Cabin Restoration ProjeclTwt ends and bid documentsWemo to City Manager- CABIN RESTORATION PROJECT 11 29 2016.doc rT M-"117 Prepared by: Dave Panos, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240,(319)356-5145 RESOLUTION NO. 16-346 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF AGREEMENT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FRAUENHOLTZ-MILLER PARK PROJECT 2016, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO POST NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and WHEREAS, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and WHEREAS, funds for this project are available in the Parks Maintenance Fund account # R4137. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 27th day of December, 2017. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 3`d day of January, 2016, or at a special meeting called for that purpose. Passed and approved this 6th day of Decembeerr2 16 M#eYL OR Approved by ATTEST: CI LERK City Attorney's Office / pwen9WastersVes appp8s.doc 11116 Resolution No. 16-346 Page 2 It was moved by Dickens and seconded by Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Mims Botchway Cole Dickens Mims Taylor Thomas Throgmorton the Prepared by: Soott Savers, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319)356-5142 RESOLUTION NO. 16-347 RESOLUTION ESTABLISHING THE LOCATION FOR PROPOSED SIDEWALKS AS NECESSARY TO COMMENCE FINAL DESIGN SERVICES FOR THE DOUGLASS STREET AND DOUGLASS COURT WATER MAIN REPLACEMENT PROJECT. WHEREAS, the City of Iowa City desires to construct the Douglass Street and Douglass Court Water Main Replacement Project ("Project") which includes the replacement of aging water main with a history of breaks; and WHEREAS, City staff has recommended four -foot sidewalks be incorporated on the north side of Douglass Street and the inside (generally the north side) of Douglass Court; and WHEREAS, the Council has considered input and needs of the community; WHEREAS, funds for this project are available in the Douglass Street and Douglass Court Water Main Replacement account #W3223. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: For purposes of the Douglass Street and Douglass Court Water Main Replacement Project, which is currently planned for bid letting in 2017, it is in the best interests of the City of Iowa City and it residents to exclude sidewalk construction on the project. Passed and approved this 6th day of December . 2016. MAYOR \` Approved by ATTEST: �1 %r2o % rc//e1G%✓�Gt CITY -CLERK City Attorneys Office /Z /144�1 It was moved by Mims and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton 12-06-16 Prepared by: Scott Sovers, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52 40; (319)356-5142 8 RESOLUTION NO. RESOLUTION ESTABLISHING THE LOCATION FORPROPO D SIDEWALKS AS NECESSARY TO COMMENCE FINAL DESIGN SERVICES OR THE DOUGLASS STREET ANDD GLASS COURT WATER MAIN REPLACEM NT PROJECT. WHEREAS, the City of to a City desires to construct the Douglass eet and Douglass Court Water Main Replacement Project ("Proj ct") which includes the replacement of REPLY Ing water main with a history of breaks; and WHEREAS, considering the 'mpact that the proposed wa r main replacement would have on the neighborhood, the adopted co plete streets policy and Co ncil's strategic plan priority to foster healthy neighborhoods throughout the Ci\nh so desires to i orporate sidewalks with the project; and WHEREAS, City staff has recomr-foot sidew Iks be incorporated on the north side of Douglass Street and the inside (generally t) of Dougl s Court; and WHEREAS, the Council has conand n ds of the community; WHEREAS, funds for this projeable n the Douglass Street and Douglass Court Water Main Replacement account #W3223. NOW, THEREFORE, BE IT RESOLVED DBr HE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: For purposes of the lass Strep, an Douglass Court Water Main Replacement Project, which is currently planned for bid letting in 2017, iVis int best interests of the City of Iowa City and it residents to add four -foot sidewalks on the north si a of Do lass Street and the inside (generally the north side) of Douglass Court. Passed and approved this ATTEST: It was moved by and upon roll call were: day of N 12016. MAYOR Approved by City Attor)ey's Office // and seconded by NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton the Resolution be adopted, N .11-4 .will* A11mom CITY OF IOWA CITY MEMORANDUM DATE: November 28, 2016 TO: Geoff Fruin, City Manager FROM: Jason Havel, City Engineer JR 2A-1 RE: Douglass Street and Douglass Court Water Main Replacement Project — Proposed Sidewalks Introduction: The Douglass Street and Douglass Court Water Main Replacement Project involves the replacement of aging water main with a history of breaks. This memo outlines options for sidewalk installation to be completed with this project. History/Background: The existing 6 -inch ductile iron water main within the project limits has reached the end of its service life. As a consequence, there have been approximately 10 to 15 breaks since 1992. The aforementioned breaks not only inconvenience the residents, but also require emergency efforts on behalf of the City's Water Division. In August 2015, Veenstra and Kimm was hired by the City to provide engineering services for the replacement of the water main on Douglass Street and Douglass Court. With the absence of sidewalk within the neighborhood, the City also requested the Consultant to prepare a preliminary sidewalk layout (for future construction) that meets the American with Disabilities Act (ADA), City Code and the adopted complete streets policy. Discussion of Solutions: During the conceptual design phase of the project, it was discovered that the majority of the existing water services were located within the driveway approaches. In order to reconnect the services to the new main, as well as provide an ADA compliant slope across the drive for a future sidewalk, temporary easements would be required for all 53 properties. Given the impact/disruption that the proposed water main replacement project would have on residents, in addition to the City's pedestrian accessibility goals, the installation of sidewalks on both sides of Douglass Street and Douglass Court was incorporated into the project. Subsequently, Council/Staff received several questions, comments and concerns from residents/property owners regarding the incorporation of sidewalks on both sides of Douglass Street and Douglass Court. Hearing these concerns, the City decreased the width of the sidewalk from the standard 5 foot to 4 foot as well as developed the following three options for analysis/consideration: 4 foot wide sidewalks on both sides of Douglass Street and Douglass Court. This was the original option presented at a public open house meeting with some slight adjustments to the sidewalk alignment attempting to save and/or minimize impacts to privately owned trees. 2. 4 foot wide sidewalks on one side of Douglass Street and Douglass Court. The intent under this option was that the 4 foot sidewalk would be placed on the same side as the water main. The proposed location of the water main is on the north side of both Douglass Street and Douglass Court. November 28, 2016 Page 2 3. The elimination of sidewalks on both sides of Douglass Street and Douglass Court. This final option would remove proposed sidewalks from the overall project. In order to aid the City in appropriately evaluating each option, an arborist was hired to determine the overall health and condition of the trees within the neighborhood that could be impacted by sidewalk and water main construction. The evaluation/assessment of 47 public and private trees within the project corridor was completed this summer. In summary, the assessment indicated the majority of the trees within the project corridor have a higher likelihood of some type of failure with a higher likelihood of impacting property and homes. Financial Impact: Engineer's opinion of probable construction cost were prepared for each of the three options. The estimated cost listed below excludes engineering, right-of-way and construction observation/administration: 1. 4 foot wide sidewalks on both sides of Douglass St & Douglass Ct = $550,000 2. 4 foot wide sidewalks on one side of Douglass St & Douglass Ct = $477,000 3. The elimination of sidewalks on both sides of Douglass St & Douglass Ct = $407,000 This additional cost associated with sidewalk construction will be covered by water fund proceeds. Recommendation: Considering the condition of the existing trees within the project corridor and the impacts that the water main construction will have on property frontages, along with the City's pedestrian accessibility goals and the adopted complete streets policy, City Staff is recommending to Council to proceed with option #2 - 4 foot wide sidewalks on one side of Douglass Street and Douglass Court (see attached plan). Marian Karr From: Mal Stroik <kiortsm@gmail.com> Sent: Wednesday, November 30, 2016 10:17 PM To: Council Subject: Sidewalk proposal for Douglass St./Ct. To whom it may concern: This is in regards to the proposed sidewalks that the city wants to put in on Douglass Street and Douglass Court. After meeting with the neighborhood a couple of times and hearing our concerns, the city has adjusted their plan. The latest proposal from the city is to put in sidewalks on the north sides of Douglass Street and Douglass Court instead of on both sides. I would like to outline the neighborhood concerns: 1. Several mature trees would need to be cut down. According to the plan, it's a total of 14. I don't think it can be overstated that that's a lot of trees! Our neighborhood is over 50 years old and most of the trees are mature, big trees that provide privacy and shade. They also make our neighborhood more beautiful. Getting rid of that many trees would be a travesty on so many levels. 2. Adding sidewalks would result in more cars having to park on the street. With sidewalks, people would no longer be able to park 2 cars in their driveways. The streets are already full of parked cars because there are so many renters. Also, since our streets are so narrow, we can only park on one side of the street. I believe with sidewalks, we would not have enough room for everyone to park their cars in our neighborhood. That would be absolutely ridiculous. 3. Privacy is a huge issue regarding the sidewalks. Our properties are unique in that they are wider than they are deep. Our houses sit less than 30 feet from the curb. The proposed sidewalks would be 6 feet from the curb and then 4 feet wide. That puts the edge of the sidewalk less than 20 feet from our front doors and our large picture windows. I don't want to live in a neighborhood where people can see right into my living room as they walk by and I certainly don't want to live in a neighborhood where I have to keep my blinds closed. 4. The proposal is for sidewalks to go on the north sides of Douglass Street and Douglass Court. I'm guessing this is out of convenience because this is where the new water main is going. I don't think this was thought through and just proposed because it's easier. I think you need to take into account the side of the street that people can park on. On Douglass Court, the cars would be parked on the opposite side of the street as the sidewalks. On Douglass Street, the cars would be on the same side of the street as the cars can park. I think we need to stay consistent. I would think that we would want cars to park on the same side as sidewalks so that people can park and utilize the sidewalk to get to their house. 5. If you really wanted to make the neighborhood "walkable", adding sidewalks to just one side would not do the job. If an outsider looked at this plan or saw our neighborhood afterwards with sidewalks on one side, they would wonder what we were thinking because of how weird it would look. If I wanted to take a walk around the block, sidewalks on one side would not be helpful, I would still have to cross the street multiple times. And not to state the obvious again, but our block is a dead end. People don't need to be in our neighborhood unless they live here. That's a huge reason why most of us bought our houses, it's a quiet area with no outside traffic. 6. The proposal has the sidewalks being placed 6 feet from the curb. There is absolutely no reason for this. The official reason that the city gave us was that that space would be used by the snow plows to plow snow into that 6 foot area. As stated above, the streets will be full of cars, therefore, plowing will not really happen. First off, our neighborhood is one of the lowest priorities for the city due to the fact that it's a dead end, so sometimes we never even get plowed. Second, with all of the cars on the streets due to the proposed sidewalks, they won't be able to plow anyway. Even if they could plow, that 6 feet of grass would wind up being garbage grass due to the piles of snow and salt built up on it. We would never be able to keep that grass healthy, it might as well be concrete. It's possible if the sidewalks were placed next to the curb, we could still be able to park 2 cars in our driveways. Also, we could save many more trees if the sidewalks were placed next to the curb. The bottom line is, sidewalks 6 feet from the curb is entirely unnecessary. If it's determined that we must have sidewalks for some reason, moving them up to the curb would solve a lot of issues with this proposal. 7. The sidewalks were proposed to be put in due to the city's "complete streets" policy. There are exceptions to opt out of the policy. Here's one that applies in this case: "Where the Average Daily Traffic count (ADT) is projected to be less than 1,000 vehicles per day over the life of the project." This alone should stop the sidewalk project from happening. We have nowhere near 1,000 vehicles per day drive through our neighborhood. If the city did not do this assessment, that was a huge oversight. I hope the council considers all of these concerns. Nobody in our neighborhood wants the sidewalk, therefore they should not be forced upon us. We don't want our beautiful, mature neighborhood to tum into a concrete jungle. Spend the money on something useful. Thank you, Mallory Stroik 316 Douglass Court Marian Karr From: Paula Swygard <pswygard@gmail.com> Sent: Wednesday, November 30, 2016 8:06 PM To: Council; Jim Throgmorton; Susan Mims; Rockne Cole; Kingsley Botchway; John Thomas; Pauline Taylor; Terry Dickens Subject: Douglass St / Douglass Ct Sidewalks Attachments: Douglass St - Douglass Ct - Swygard.pdf Dear Members of the Iowa City City Council, While I am pleased to see that the plans for sidewalks along Douglass St / Douglass Ct have been revised, I feel there is still room for refinement to retrofit sidewalks in an established neighborhood and to utilize context sensitive design principles. Specifically, I am concerned about the revised design's 1) Impact on parking, 2) Effect of construction on tree health and tree removal, 3) Effect on yard space, 4) Effect on privacy. Please take a few minutes to review my concems and tour the neighborhood via the attached. Thank you for your time, Paula Swygard Douglass St & Douglass Ct Sidewalk Project Paula Swygard Douglass Ct & St Neighborhood • Compact "affordable' neighborhood established in 1955 • Cul-de-sac/loop design --) 1 entrance -exit into neighborhood from Orchard • 30 homes on 'outside' circle • 20 homes on "inside" circle • Only one side parking permitted along 'outside' ems' ss�t say ama �.. - M x� Douglass St � j • , t.� 7 �4 c.: • - �„ as5c �L pI \�r1d '� � •� — C — ]� '. i Y i :•II 1 �. d�' �'3'v 1� , t .,� History of Neighborhood - Platted in 1954 - Homes were manufactured in a World War Il aviation factory and assembled on site. - Slab Construction — no basements, no attics. - Most homes have attached garages — most used for storage which is lacking in these small homes. - Small, flat lots with shallow front yards — averaging between 18' and 30' deep to the curb. Equally small back yards. - Majority of homes range from 672- 920 sq. ft., with most being between 768-792 sq. ft. I • Q9 � y cm [7 �. I 1!W ODA Go as RB (:4V aD M3 ew aD 10 o Q b „ UD :019 m Chi) pooqaogtlSiau aq4 azii!ge4s padlaq pue OS -05 4noge of slejuaJ pue paidnaao-zauneo;o xtuz au; aauejegaz padiaq seu 4uauz4sanul s.zeaA S JOAo 000'OOS$ aano =;uaut}sanut Ie;oZ dtus.aaul.z-ed pooyoau-�?taN X4 jD zantun 4A1 UniverCity Neighborhood Partnership Before and After Original Sidewalk Proposal 4 foot wide sidewalks both sides of street 6 foot between sidewalk and curb Revised Sidewalk Proposal Sidewalks on the north side of Douglass St & Douglass Ct, and along the east and west ends of Douglass Ct as connector sidewalks. Plan still calls for 4 ft sidewalks, 6 ft from curb Impact of this plan on neighborhood • Impact on parking • Tree removal and effects on tree health • Effect on yard space • Effect on privacy Impact on Parking • 2 cars occupy the entire driveway • Added sidewalks force owner to park 2" a car in the street to avoid blocking sidewalk • One side street parking throughout neighborhood limits parking space availability Driveways and Parking Driveways are single car drives. Sidewalk will limit the number of cars that can be parked in a driveway to one vehicle forcing other cars onto the street. On -street parking impacts city leaf and snow removal Ri 1 .aAAWW Two cars in driveway occupy entire space Impact on Parking 3-4 cars parked in driveways to get cars safely off the street Very limited on -street parking where streets curve I�W_ Parking on the street • 1 vehicle can occupy all of the available space • 3 cars bumper to bumper can become very crowded leaving no extra parking space Neighborhood Trees Original Plan would have removed trees marked by blue X. Many trees will now be spared under the revised sidewalk plan. Trees will still be removed on the north side of Douglass St, the north side of Douglass Court, and at the east end of Douglass Ct. o a s Sii3�Douglass�S ')fig ougla�S S o � AW 1 ` • X 4 ~ 1 x Xxv ry �x K X x Trees saved under new plan i Ar 'Jim. � ..• .�! •rte• Trees that will be removed Y .,. eaze pzeA ut-paaua; au; Sut;JTz;Saz panouz aq o; anew pinom gz)tgAA a:)ua3 uapoom zamau a seq;J sse12noo IOC le auioq aqZ PJUA uo pa33g Play Area • Lack of space in driveways & yards, and lack of traffic allows kids to play in the street safely • Proposed sidewalks encroach into the limited front area and the feeling of space in the already compact yards and neighborhood design. - — Kms use me stt et- if 1 e f\ � Design contributes to the perception of safety and comfort Original markings for sidewalks that were never installed are still visible at the end of driveways. They are 4 ft. from the curb for 4 ft. sidewalks. Still allows stack space for snow & leaves MA if/ i Tr. �t Considerations • The project, while improved, still needs refinement regarding sidewalk placement from the curb to retrofit sidewalks into an established neighborhood with the goal of Context Sensitive Design per the Complete Streets Policy • Vehicular traffic is of low speed and averages less than 350 per day - 7 trips per home (50) [per City standardized calculations] • Precedent - Sidewalks are located closer to the curb in many city areas: along Benton St & Horn School & to the west along Benton they are nearly curbside, sidewalks along Melrose Ct., which handles heavy vehicular and pedestrian traffic to UIHC, are curbside. • The sidewalks will change the character of the neighborhood by dividing the limited frontages and encroaching into the feeling of space in the already compact yards and neighborhood design. • Due to flat, shallow front and side yards, the proposed sidewalk placement will bring a passerby too close to occupants and at eye -level. Retrofitting Sidewalks - Hudson Ave • Sidewalks installed around 3 years ago • Sidewalk curves for the tree, set back is reduced • Context sensitive design • Busy connector street in Miller Orchard with average daily traffic count +900 .4516 60),214.620] I E Xluo laaz4s;o apls auo'�laeq las paz)npaa'tl;p!m �ilemapis;3 t, . silleMapis pa4jtjO.14@ l . aAV uospnH Retrofitting Sidewalks - Miller Ave Sidewalk curves for the tree so set back is reduced Context sensitive design Busy connector street in Miller Orchard with average daily traffic count +900 Looking.south on Miller. �6t � J`y A, G Sametree looking north on Miller: y � i .yry.l. f e ?Rr�Y �I•� tIL Context Sensitive Design Context Sensitive Design is the art of creating public works projects that meet the needs of the users, the neighboring communities, and the environment. It integrates projects into the context or setting in a sensitive manner through careful planning, consideration of different perspectives, and tailoring designs to particular project circumstances. (www.cts.uinn.edu/education/csd/index.htmi) by the Minnesota Department of Transportation Context sensitive solutions (CSS) is a collaborative, interdisciplinary approach that involves all stakeholders to develop a transportation facility that fits its physical setting and preserves scenic, aesthetic, historic and environmental resources, while maintaining safety and mobility. CSS is an approach that considers the total context within which a transportation improvement project will exist." -- Federal Highway Administration (FHWA) Context sensitive design Retrofitting sidewalks Exempt the neighborhood from the Complete Streets policy OR Apply the policy, but adjust sidewalk placement Place sidewalks curbside or reduce the set back from 6 ft to 3-4 ft or less in some areas to: Retrofit sidewalks to match original sidewalk placement planned for area = 4 ft from the curb. Still allows stack space for snow, etc. Allow parking end-to-end in some drives Lessen impact on tree health Preserve privacy Maintain the feeling of space and neighborhood character Suzanne and Joel Erenberger 204 Douglass Court Iowa City, IA 52240 November 30, 2016 Iowa City Council Members 410 E. Washington Street Iowa City, IA 52240 Dear Council Members: 0 Late Handouts Distributed V)\ -s W, (Date) We are in receipt of the letter dated November 17, 2016 from the City regarding the Douglass Street and Douglass Court water main improvements. We understand and do not object to replacing the waterlines. However, we still do not believe putting in sidewalks are necessary nor do we feel this is a fiscally responsible way to spend tax dollars. As we stated in previous correspondence, there are a multitude of areas in Iowa City that need to have sidewalks so the area is more "accessible," but this is not one of them. We also believe in terms of the affects on our neighborhood, the proposed sidewalks would: 1. Create an invasion of privacy for many residents due to the placement of the sidewalks so close to their homes; 2. Negatively change the esthetics of the neighborhood with the removal of numerous trees and plantings and installation of sidewalks; 3. Have a negative impact on the environment by increasing each homes carbon footprint due to the removal of the trees and plantings and installation of concrete, which retains heat; and 4. Create a physical and/or financial burden on residents due to snow removal and higher electric bills when trying to cool their home due to the removal of the trees and plantings and installation of more concrete, which retains heat. Regarding the arborist's opinion, it is simply one person's opinion.C:1 rq' Q >_ c-3 Sincerely, Suzanne and Joel Erenberger The City of Iowa City does not have our permission to scan this letter or turn it into any electronic or digital format. Marian Karr From: Sent: To: Subject: To whom it may concern: Erin Casey <erincasey09@gmail.com> Monday, December 05, 2016 11:13 AM Council Sidewalk Proposal for Douglass St/Ct for 12/6/2016 Meeting 0 Late Handouts Distributed rl. �5O (Date) I am writing in regards to the proposed sideways that the city wants to put in on Douglass Street and Douglass Court. While I understand that the city is doing this in an effort to help with walkability and likely to accommodate for the new water main, I'm concerned about the negative impact on our community. Parking at this time is acceptable because driveways are longer and the street has more space for cars to park. An addition of sidewalks will severely impact the amount of parking. Homeowners will be forced to park on the street as their driveway, in some cases, will be cut in half. This not only makes driving through that area more congested, but it cuts down on the play area for kids and also makes it more likely that a car could be damaged. Homeowners sometimes don't feel comfortable leaving their cars on the street, and it makes it complicated for snowplows to come through when the weather gets bad. It would be better if we could keep our cars in the driveway. Several of the homes have fenced -in areas. The proposal will require fences to be removed and pushed back and property trees to be cut down. Some of the trees, yes, aren't healthy enough to remain, but many properties still have very healthy trees. My property personally has two young trees that would need to be removed according to the proposed changes. Other homeowners are very fond of their trees, which also provide more privacy, shade, and aesthetic beauty. Fencing will need to be pushed in which complicates matters for homeowners. I fear the value of the property will go down with space being removed. hi addition, fencing may be damaged in the reinstallation. Privacy is also a very big issue. With the sidewalks being put so close to homes, it's easier for people to look inside and also come closer to your home. At this time, I feel safe in my community, but I don't know if I would feel as safe or comfortable if I knew people could easily look inside or would be so close to my car/door when I leave during the day and night. The extra space is comforting. Part of the reason I moved to Douglass Street 4 months ago is because of the aesthetic beauty, the peaceful neighborhood, extra parking, the freedom for kids to play, and the privacy. By adding in the sidewalks, I feel like most of those positive qualities will be abolished. Please consider not putting the sidewalks in at Douglass Street and Douglass Court. Adding the sidewalks will, in short, very much change the way of living and affect many homeowners. We want to feel safe and have plenty of space where we can park and kids can play. Thank you, Erin Casey 301 Douglass St. Erin Casey Iowa Writers' House Data Coordinator/Room Coordinator The Violet Realm (sub -community of the Iowa Writers' House) Concierge e: erincasev090a,gnail.com www.iowawritershouse.com 2017 Douglass Street and Douglass Court Water Main Replacement Project Background • Existing 6 -inch water main was constructed in 1955 • Approximately 10 to 15 breaks since 1992 • Inconvenience to residents • Emergency efforts required on behalf of the Water Division matt CITY OF IOWA CITY 2017 Douglass Street and Douglass Court Water Main Replacement Project Background (Cont.) • Consultant was hired in August 2015 • Scope of Services included sidewalk concept plan • Plan to meet ADA, City Code, and Complete Streets • Construction of sidewalk on a future project matt CITY OF IOWA CITY 2017 Douglass Street and Douglass Court Water Main Replacement Project Addition of Sidewalk Construction into Project • Location of existing water services requires temporary easements for all 53 properties • Impact/disruption • Plan to meet ADA, City Code, and Complete Streets matt CITY OF IOWA CITY • Sidewalk construction was incorporated into the project 2017 Douglass Street and Douglass Court Water Main Replacement Project Public Involvement • Public open house on December 10, 2015 CITY OF IOWA CITY • Preliminary plan included 5 ft sidewalks both sides Douglass Street and Douglass Court 2017 Douglass Street and Douglass Court Water Main Replacement Project Revisions to the Plan • Questions, Comments and Concerns received • Examined locations where sidewalk could be adjusted to preserve existing trees and landscaping Desire to maintain parkway area for snow storage • Neighborhood meeting on April 28, 2016 matt CITY OF IOWA CITY 2017 Douglass Street and Douglass Court Water Main Replacement Project Analysis of Alternatives CITY OF IOWA CITY • Additional Questions, Comments and Concerns received • Development of three options for analysis/consideration: 1) 4 foot wide sidewalks on both sides of Douglass St & Douglass Ct 2) 4 foot wide sidewalks on one side of Douglass St & Douglass Ct 3) Elimination of sidewalks on both sides of Douglass St & Douglass Ct • Hired an arborist to determine health/condition of existing trees that are within project construction limits 2017 Douglass Street and Douglass Court Water Main Replacement Project Analysis of Alternatives (Cont.) • Analysis of 47 public and private trees CITY OF IOWA CITY • 36 of the 47 trees were categorized as extreme, high or moderate risk and were recommended for removal • Remaining 11 trees were recommended for further assessment _tom•.;` Storm Damage June 2016 2017 Douglass Street and Douglass Court Water Main Replacement Project Other Factors Considered in Recommendation CITY OF IOWA CITY • On -Street Parking Permitted North side of Douglass Street South side of Douglass Court • Private amenities (landscaping, fencing, etc.) will either be removed and reinstalled or compensation will be provided • Appropriate separation between street and sidewalk for snow storage (6 ft min.). Maybe adjusted at isolated locations to protect existing trees. 2017 Douglass Street and Douglass Court Water Main Replacement Project Recommendation CITY OF IOWA CITY • Option 2 - 4 foot wide sidewalks on the north side of Douglass St and the inside (generally the north side) of Douglass Ct • Sidewalk on the same side as proposed water main • Located within existing street right-of-way • No additional tree removal above what is needed for water main installation !la o u!♦�run e nre �! n�. u�.eJ TVKK LDfw4K SECildl DOUGLASS ST 6 DOUGLASS CT OFMN I - SIDEWALKON WATER MAIN ROUTE ONLY 11-22-2016 17 w u�.eJ TVKK LDfw4K SECildl DOUGLASS ST 6 DOUGLASS CT OFMN I - SIDEWALKON WATER MAIN ROUTE ONLY 11-22-2016 I Prepared by: Tracy Hightshoe, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 319.356.5244 RESOLUTION NO. 16-348 RESOLUTION IN SUPPORT OF THE APPLICATION OF MONARK, LLC FOR WORKFORCE HOUSING TAX INCENTIVES PROGRAM FROM THE IOWA ECONOMIC DEVELOPMENT AUTHORITY TO CONSTRUCT RESIDENTIAL HOUSING AT 7 S. LINN STREET AND COMMITTING LOCAL FUNDS TO THE PROJECT. WHEREAS, Monark, LLC intends to apply for Workforce Housing Tax Incentives from the Iowa Economic Development Authority to assist financing the construction of residential housing at 7 S. Linn Street; WHEREAS, as part of the application, the developer requires a resolution by the City supporting the application and committing local funds; WHEREAS, timing is critical as the Iowa Economic Development Authority is accepting applications on a continuous basis and reviews applications in the order received; and WHEREAS, it is in the best interest of the City to support this residential housing project NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City supports the Monark, LLC application for Workforce Housing Tax incentives. 2. The application will include a request for Workforce Housing Tax Incentives for up to 36 dwelling units in the total development. 3. The City commits to providing a local match equal to at least $1,000 per dwelling unit, and shall enter an agreement with the applicant for such funds. 4. The City Manager is authorized to sign said agreement. Passed and approved this 6th day of December , 2016. MOOR Approved b� ATTEST: l I - 30 C C RK City Attomey's Office Resolution No. Page 2 It was moved by Mims and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton r _._ �:��°�►;��, CITY OF IOWA CITY 9 Clry of IOWA Clry MEMORANDUM UNESCO CIN OF UTERATURE Date: November 28, 2016 To: Geoff Fruin, City Manager From: Tracy Hightshoe, Neighborhood Services Coordinator Re: Workforce Housing Tax Credits - 7 S. Linn Street Property (former Van Patten house) Introduction: In February of 2015 the Iowa Economic Development Authority (IEDA) started accepting applications for Workforce Housing Tax Credits. The purpose of the program is to assist the development of workforce housing in Iowa communities by providing incentives for housing projects that are targeted at middle-income households and that focus on the redevelopment or repurposing of existing structures. Housing developers are eligible to receive a refund of state sales, service or use taxes paid during construction and an investment tax credit up to a maximum of 10% of the investment directly related to the construction or rehabilitation of housing. There are no rental restrictions or income limitations for the assisted dwelling units, but the average dwelling unit cost may not exceed $200,000 for new construction. Monark, LLC requests a resolution of support, as well as a commitment to provide $36,000 in local matching funds, to apply for Workforce Housing Tax Credits for new residential units at 7 S. Linn Street. History/Background: The Van Patten house was severely damaged by a fire on September 24, 2011. The building was demolished due to safety issues and the lot is currently vacant. In June of 2016, the City did not approve a resolution of support for the Monark, LLC Workforce Housing Tax Credit application for the property at 7 S. Linn Street. The Monark, LLC project was a 14 -story mixed use development with retail, commercial and a total of 72 residential units. The project did not proceed. Kevin Monson, the Managing Partner of Monark, LLC, has revised the project. He is proposing to build a mixed-use seven story building at this site. The new proposal includes retail/office space on the first floor, 24 studio apartments (approximately 300 SF each) and 12 one -bedroom apartments (approximately 500 square feet) on floors two through seven. Monark, LLC is requesting City support of a Workforce Housing Tax Credit application for all 36 residential units. The target market for these units is professionals, retirees and graduate students looking for affordable, non -undergraduate housing in the downtown core. The building will be designed to LEED standards and will have solar panels on the roof. Financial Impact: To be eligible for the program the applicant must receive a resolution of support from the City Council and the City must provide at least a $1,000 per dwelling unit match. The applicant requests that all the units be considered for the program, which would require a $36,000 City match. Matching funds can be in the form of cash or local property tax exemption, rebate, refund or reimbursement. Recommendation: The proposed project is in compliance with the CB -10 zoning requirements. Required on-site parking spaces (18) were waived by the Board of Adjustment; however the developer is still required to pay the fee in lieu of providing on-site parking. The Board of Adjustment also required that the November 30, 2016 Page 2 exterior design is subject to Design Review Committee approval. As with all construction projects, building plans will need to be approved administratively to obtain a building permit. The applicant requests a resolution of support and documentation of project match so that an application can be filed as soon as possible. IEDA is accepting applications on a continuous first come, first served based. IEDA is currently registering projects for FY18, which begins July 1, 2017. Once FY18 funds are depleted, they will begin registering projects for FY19. Staff recommends submitting a resolution of support and committing the required minimum project match of $36,000 in order for the project to be considered for Workforce Housing Tax Credits. The concept is attached for your review. The developer will be present at the Council meeting for any questions. Prepared by: Douglas Boothroy, Director, Neighborhood and Development Services, 410 E. Washington Street, Iowa City, IA 52240 (319) 356-5121 RESOLUTION NO. 16-349 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND OPTICOS DESIGN, INC. TO PROVIDE CONSULTANT SERVICES FOR THE CITY OF IOWA CITY FORM -BASED CODE ANALYSIS AND PARKING IMPACT STUDY. WHEREAS, the City of Iowa City desires to do a form -based code analysis and concept plans for the South District and Northside areas and a Parking Impact Study for the near downtown neighborhoods; and WHEREAS, the City of Iowa City desires to expand the use of form -based codes and the "Missing Middle Housing" concept in achieving the City's stated goals for, economic development, housing affordability, neighborhood livability, walkability, safety, sustainability, and health and wellness; and WHEREAS, the City desires the services of a form -based consulting firm to prepare a Form -Based Code Analysis, Concept Plans and Parking Impact Study; and WHEREAS, The City used the Request For Proposal process to select Opticos Design, Inc. as the Form - Based Code Consultant; and WHEREAS, the City of Iowa City has negotiated a Consultant Agreement with Opticos Design, Inc. to provide said services; and WHEREAS, it is in the public interest to enter into said Consultant Agreement with Opticos Design, Inc.; and WHEREAS, the total cost of the consulting services is not to exceed $162,145; and WHEREAS, funds for this project are included in the Fiscal Year 2017 Budget NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Manager and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 2. The City Manager is authorized to execute contract amendments that are deemed necessary to complete the above-named project. Passed and approved this 6th day of December . 2016. MA OR Approved by ATTEST: n l pj l 6 CI ERK itityAttorneys Office Resolution No. 16-349 Page 2 It was moved by Botchway and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole x Dickens x Mims x Taylor x Thomas x Throgmorton Page 1 of 9 SECTION V. CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this 28th day of November 2n 1 F , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the CITY and Opticos Design, Inc. of hereinafter referred to as the CONSULTANT. WHEREAS, the CONSULTANT will develop concept plans and a report with recommendations for implementation of a form -based code and "missing middle housing" for undeveloped areas of Iowa City's South District and for the established Northside neighborhood The Consultant will also provide an analysis of and recommendations to address parking demand issues in near -downtown neighborhoods. NOW TIIEREEORE, it is agreed by and between the parties hereto that the CITY does now contract with the CONSULTANT to provide services as set forth herein. I. CONTRACT REQUIREMENTS CONSULTANT agrees to perform the following services for the CITY, and to do so in a timely and satisfactory manner. A. SCOPE OF WORK The Scope of Work shall include mapping and analysis of existing conditions in the two subject areas, meetings with area stakeholders and City staff, public workshops, development of 3-D development models, and a final project direction report outlining the opportunities, obstacles, and recommended direction for implementing a form -based code in the subject areas. The parking and transportation scope of services will include analysis and recommendations for balancing residential, commuter and visitor parking demand in near - downtown neighborhoods, and recommendations for street pattern and design in the South District. B. PROJECT TASKS In order to fulfill these requirements the Consultant will be responsible for the following tasks which address both project areas and share some tasks for efficiency, resulting in a Project Direction Report that identifies the community's direction for implementing expanded use of form -based codes; and strategies for addressing parking issues in the near downtown neighborhoods. Task 1: Proiect Initiation and Visit 1 Preparation: Background Information. Gather background information and prepare base maps for South District and Northside Neighborhoods. Prior to generating the base maps, Consultant will communicate with City staff about the size(s) of the base maps. Analysis Maps. Prepare analysis maps of South District and Northside project areas. Prior to generating the analysis maps, Consultant will communicate with City staff about the topics and content to be analyzed and shown on the maps. Consultant will deliver the maps prior to or at the beginning of Visit 1, Stakeholders. Coordination of stakeholders and groups to be interviewed. Page 2 of 9 Logistics. Coordination of logistics with City staff for Visit 1. Task 2: Visit 1. Listening and W orkine Sessions: One -on -One Stakeholder Interviews. Consultant Team will meet with property owners, builders, City Council, City Manager, and other stakeholders identified by the City in general interest or particular areas such as bicyclists, environmental, housing, sustainability: up to three, 4 -hour interview sessions arranged by the City. During the interviews, the Consultant Team will document these areas by targeted photography and selected measurements. Consultant will coordinate with City staff prior to Visit I to confirm the selected areas and topics to be documented. Field Documentation of Northside Neighborhood and Transition Areas Including a Field Ana4sls ofE fisting Parking Demand in Near -Downtown Neighborhoods Working Sessions and Evening Workshops. Each day, Consultant Team will meet with City staff on the direction in the Comprehensive Plan for both project areas, key issues identified by the City and on the feedback received in the stakeholder interviews. Each evening, Consultant will facilitate a community workshop to explain the progress made that day, the key issues being discussed, and the feedback received from stakeholders, to further discuss this all with the community for clarity and direction. Working sessions and evening workshops will address both form -based code -related topics and parking and transportation topics. Proposed Organization. Day 1. It is anticipated the day be organized as follows: • 1st half of day for kickoff meeting and site tour, meetings with City staff. • 9d half of day for South District stakeholder interviews arranged by City staff. Day 2. It is anticipated the day be organized as follows: • 1st half of day primarily for Northside Neighborhood stakeholder interviews (including discussion of near -downtown parking -related issues), and for any remaining South District stakeholder interviews. Interviews arranged by City staff. ed half of day for meetings with City staff. Evening Workshop 1 for South District on input to date for feedback by community to identify key issues, opportunities and priorities. Day 3. It is anticipated the day be organized as follows: • 1st half of day any remaining Northside Neighborhood stakeholder interviews arranged by City staff. • 2nd half of day for meetings with City staff. Evening Workshop 2 for Northside Neighborhood on input to date for feedback by community to identify key issues, opportunities and priorities. Page 3 of 9 Task 3: Post -Visit 1 Activities: Visit I Summary Memo. Prepare memo summarizing findings, stakeholder interviews, and direction from the community workshops. This memo can be used by City staff to facilitate additional meetings and discussions with stakeholders. Clarification of any content in the memo or addition of content to the memo is to be communicated to Consultant no later than at 30 days prior to the next visit. Analysis Maps for Northside Neighborhood and South District Project Areas. Prepare analysis maps of Northside Neighborhood and Transition Areas. Prior to generating the analysis maps, Consultant will communicate with City staff about the topics and content to be analyzed and shown on the maps. Consultant will deliver the maps prior to or at the beginning of Visit 2. Meeting with City. Consultant will facilitate a telephone call with City staff to review the Visit 1 Summary Memo and discuss progress on the analysis maps. Task 4: Memo Definine Obstacles for Northside Neighborhoods Missine Middle Housin : Assess Mapping ofExisting Zoning Districts in TFansidon Areas. Review existing zoning for the following: current zoning districts and size, # of properties and # of buildings, number of units per lot, buildings with 2.4 units, buildings with 5-8 units, buildings with 9-20 units, buildings over 20 units. Memo Defining Obstacles for Form -Based Code and Missing Middle Housing. Prepare memo describing each key obstacle to achieving FBC and MMM in the Northside Neighborhoods and Transition Areas, focused on the following: upper high-density single family zoning districts, lower medium density zoning districts, downtown zoning districts. This memo is to include the 3-Dbuildout information fromTask 5. Task 5: Graphic Test a Sample of Zoning Districts: 3-D Buildout Prepare 3-1) buildout examples of high-density scenario allowed by current zoning for up to 4 existing zoning districts and up to 4 lot sizes. Meeting with City. Consultant will facilitate a telephone call with City staff to review the Obstacles Memo. Task 6: Visit 2 Preparation: Logistics. Coordinate logistics with City staff for Visit 2. Stakeholders. Coordination of meetings with stakeholders and groups. Task 7: Visit 2. Review Visit 1 Findings and New Information: Working Sessions with City Staff: Consultant Team will facilitate working sessions with City staff on key issues identified by City staff and by Consultant. Meetings with Stakeholders and Groups. These meetings are for discussing the results of Visit 1 and any new information in order to refine and clarify the community's direction. Consultant Team will meet a second time with property owners, builders, City Council, City Manager, and other stakeholders identified by the City in general interest or particular areas such as bicyclists, environmental, housing, sustainability: up to three, 4 -hour sessions arranged by the City. Evening Workshops. Each evening, Consultant Team will facilitate a community workshop to explain Page 4 of 9 the progress trade that day, how the key issues are being clarified, and the feedback received from stakeholders to further discuss this all with the community for further clarity and direction. Proposed Organization: Day 1. It is anticipated the day be organized as follows: • 1st half of day for working sessions with City staff. • 2nd half of day for South District stakeholder updates arranged by City staff. Day 2. It is anticipated the day be organized as follows: lot half of day primarily for Northside Neighborhood stakeholder updates and any remaining South District stakeholder meetings. Meetings arranged by City staff. • 2nd half of day for working sessions with City staff. • Evening Workshop for South District on input to date for feedback by community to identify key issues, opportunities and priorities. Day 3. It is anticipated the day be organized as follows: • 10 half of day for any remaining Northside Neighborhood stakeholder meetings arranged by City staff. 2nd half of day for meetings with City staff. Evening Workshop 2 for Northside Neighborhood on input to date for feedback by community to identify key issues, opportunities and priorities. Task 8: Visit 3 Preparation: Logistics Coordinate logistics with City staff for Visit 3. Stakeholders. Coordination of meetings with stakeholders and groups. Task 9: Visit 3. Confirm the Community's Direction: Working Sessions with City Stag. Consultant Team will facilitate working sessions with City staff on key issues identified by City staff and by Consultant, including how a FBC can work in both project areas; on options for addressing parking demand issues in the near -downtown neighborhoods, and on options for an appropriate South District street network. Meetings with Stakeholders and Groups. These meetings are for discussing the results of Visit 2 to refute and clarify the community's direction. Consultant Team will meet a third time with property owners, builders, City Council, City Manager, and other stakeholders identified by the City in general interest or particular areas such as bicyclists, environmental, housing, sustairtability. up to three, 4 -hour sessions arranged by the City. Evening Workshop. At the end of Day 1, Consultant Team will facilitate a community workshop to explain the progress made that day, how the key issues have been clarified, and the final feedback Page 5 of 9 received from stakeholders. It is expected that at the end of this workshop, the community's direction and priorities for both the South District and the Northside neighborhood will be clear for documenting in a Final Report. Proposed Organization: Day 1. It is anticipated the day be organized as follows: • lst half of day for working sessions with City staff. • 2nd half of day for stakeholder updates arranged by City staff. Evening Community Workshop to finalize the direction. Day 2. It is anticipated the day be organized as follows: Meetings with City staff to follow up on the prior Evening Community Workshop and for any necessary coordination on the Final Report, including a preliminary outline. Task 10: Prolect Direction Report Create Admin Draft Report. Consultant will use the results of the three visits and final Community Workshop to create the Project Direction Report, including FBC, transportation, and on -street parking elements. Prior to beginning this task, Consultant will confirm the outline for the Report with City staff. Consultant will submit a PDF copy of the Administrative Dmft Report for review and comment by City staff. Meeting with City Staff. Consultant will facilitate a teleconference with City staff to review the submitted Project Direction Report. Final Repom Deliverables based on City staffs comments, Consultant will create the Final Project Direction Report and submit a PDF copy of the report to City staff for distribution. Deliverables • Full analysis of existing conditions and flaws with current zoning/conditions as outlined in tasks • Summary of the opportunities for the form -based code • Recommendations based on the analysis of parking issues in near -downtown neighborhoods • Recommendations on street network and design options in South District • Summary of how a form -based code would interact with historic and/or conservation districts to preserve and enhance neighborhood character • Summary documentation and analysis of the conclusions drawn from stakeholder meetings and other public involvement • Summary of maps, data and other information generated throughout the pioject process • Final Administrative Draft Report as outlined in Task 10, including recommendations for next steps and a timeline for developing a form -based code for the study areas Task 11: Project Manaeern Weekly Coordination Calls with City. Consultant will participate in up to 15 weekly phone calls with City staff to communicate on the following: progress of work, upcoming work, meetings, needs for information, schedule and budget. Notes: Page 6 of 9 • While City Staff will be involved throughout the process, the tasks are designed to involve staff at key points in the process without significantly burdening staff with more work to add to their current responsibilities. • By involving City staff and major stakeholders in the FBC working sessions, the goal is that participants will gain a good understanding of how the eventual FBC for the project areas can work for them. In addition, these sessions often point out content or organizational ideas for improvement to be addressed when the FBC is created. • The Consultant Team shall include expertise with development of form -based codes, and with parking and transportation in relation to form -based codes for both new neighborhoods and existing neighborhoods. • The Consultant Team shall describe holy the parking study, analysis and recommendations are built into the tasks. • Part of the Scope of Services includes an analysis of, or recommendations to address parking demand concerns in near -downtown neighborhoods. The consultant may propose to build the parking study portion of the project into the tasks as outlined, or may propose to conduct this portion of the project separately. At a minimum, the parking study portion of the project must include: o An analysis of current residential parking supply and demand based on field data collection o Public outreach, including at least two public meetings o Discussion of recommended approaches to improve the supply of on -street parking for residents o City will share available parking data Objectives for the parking study portion of the project include balancing the needs of residents, visitors and commuters in the larger parking system; accounting for neighborhood residential parking demand; applying a data -driven approach, and recommending strategies that are for and convenient for residents. IL TIME OF COMPLETION The following is an anticipated schedule for consultant selection and the contract period. The City reserves the right to modify this schedule. The consultant, as part of their proposal, shall include a proposed project work plan, that includes a detailed schedule for completing the tasks outlined in the Request for Proposal. Request for Proposal Issued: September 21, 2016 Questions Due: October 17, 2016 Proposals Due: October 24, 2016 Contract Award: December 2016 Contract Period: January 1, 2017 to August 1, 2017 Page 7 of 9 III. GENERAL TERMS A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" amount of $162,145. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be made without the written consent of all Parties to said Agreement D. It is understood and agreed that the retention of the Consultant by the CITY for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the CITY that all records and files pertaining to information needed by the Consultant for the project shall be available by said CITY upon reasonable request to the Consultant The CITY agrees to famish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the CITY, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the CITY shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to famish, upon termination of this Agreement and upon demand by the CITY, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the CITY's use of such documents on other projects. The CITY agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the CITY to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. Page 8 of 9 J. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. K. Original contract drawings shall become the property of the CITY. The Consultant shall be allowed to keep mylar reproducible copies for the Consultant's own filing use. L. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the CITY. M. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code prohibits a CITY officer or employee from having an interest in a contract with the CITY, and certifies that no employee or officer of the CITY, which includes members of the City Council and CITY boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. N. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions to the C= in the sum of $1,000,000. O. No Modifications to the Scope of Services or other contract terms can be made without the written consent of both parties. For purposes of this clause, e-mail is to be considered a writing. Authority to approve changes from the CITY side is vested solely with the City Manager, unless the City Manager delegates that authority to another named CffY employee in writing. P. The Proposer shall indemnify, defend and hold harmless the City of Iowa City and its officers, employees and agents from any and all liability, loss, cost, damage, and expense (including reasonable attorney's fees and court costs) resulting from, arising out of, or incurred by reason of any claims, actions, or suits based upon or alleging Proposer's negligence, gross negligence, or knowing or willful misconduct, or any, license, patent, or copyright infringement claim rising out of or resulting from the Proposer's operations under this Contract. Proposer is not, and shall not be deemed to be, an agent or employee of the City of Iowa City. Responsibility for Damage Claims - It is specifically agreed between the parties executing this contract that it is not intended by any of the provisions of any part of the contract documents to create in the public or any member thereof a third party beneficiary hereunder, or to authorize anyone not a patty to this contract to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this contract. It is understood that no subcontractor is a third parry beneficiary to any contract between the Contracting Authority and the prime contractor. Nothing in any special provision or any supplemental specification shall be construed as eliminating or superseding the requirements of this section. Proposer further agrees to: Page 9 of 9 a. Save the City, its agents and employees harmless from liability of any nature or kind for the use of any copy -right or non -copyright composition, secret process, license, furnished or used in the performance of the contract. b. Obtain all permits and licenses required by city, state and federal governments and pay all related fees. The Proposer shall also comply with all laws, ordinances, rules and regulations of the City, State of Iowa and the Federal Govemment. IV. MISCELLANEOUS A. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited B. The following documents are hereby incorporated into this Agreement by this reference, in order of precedence: RFP #17-51 for Consulting Services for Form Based Code Analysis and Concept Plans, the CONSULTANT'S Proposal, and any subsequent written language agreed upon by the parties. FORTHE _ dMR TEE CON Title: q: ty_ManIger- Title: 1 Date:_. December 6, 2016 Date:__._/�= p ved h is G Citv Mme ?a Office Date ! t����>� ---- - CITY OF IOWA CITY 10 �'NP Mot �� MEMORANDUM Date: November 21, 2016 To: Geoff Fruin, City Manager From: Douglas Boothroy, Director, Re: Recommendation to hire the arvices Department Design, Inc. The purpose of this memo is to recommend the hiring of Daniel Parolek's consulting firm Opticos Design, Inc. to do a form -based code analysis and initial plan concepts for the "Missing Middle Housing" in the South district and Northside areas. In addition, Opticos will be doing a parking impact study for the near downtown neighborhoods. Background: The Request For Proposal for a form -based code consultant was sent to nine consulting firms with experience in form -based coding and it was posted to the City's web -site. The City received one proposal which was from Opticos Design, Inc. Staff's review of the Opticos work proposal has determined that Daniel Parolek and the Opticos design team are highly qualified to carry out the Scope of Services as requested by the City. This team has received national recognition for their form -based code work (e.g. Form -Based Code Institute, The Congress for New Urbanism, American Planning Association, etc.) and have extensive experience with over 60 adopted, in -progress and peer-reviewed form -based codes across this country. Dan Parolek has also received widespread recognition for the "Missing Middle Housing" concept he developed and he is at the forefront of rethinking the way we zone our communities to promote more compact, walkable, and vibrant places. In addition, all work specified in the contract will be under the supervision of the Principal Daniel Parolek. The Opticos work program will be approximately five months in length (January - June 2017). The Scope of Services required the consultant team to have demonstrated expertise with development and implementation of form -based codes, and with parking and transportation in relation to form -based codes for both new developing neighborhoods as well as existing neighborhoods. The Scope of Services includes a parking impact study to address parking demand concerns in the near downtown neighborhoods. Objectives of the Parking Study include balancing the needs of residence, visitors, and commuters in the larger parking system; accounting for neighborhood residential parking demand; applying a data -driven approach; and recommending strategies to address parking issues. The Opticos Design team has the experience and expertise to do the high quality work required in all of these areas. Recommendation: Staff recommends that Council approve a resolution authorizing and directing the City Manager to execute an agreement for Opticos Design, Inc. to provide form -based code consulting services for the South District and Northside neighborhood areas and a parking impact study for the near downtown neighborhoods. Prepared by: Brenda Nations, Sustainability Coordinator, 410 E. Washington St. Iowa City, IA 52240 (319)887-6161 RESOLUTION NO. 16-350 RESOLUTION AUTHORIZING SETTING COMMUNITY -WIDE GREENHOUSE GAS REDUCTION GOAL OF 25-28% FOR THE YEAR 2025 AND 80% BY 2050 WHEREAS, the Intergovernmental Panel on Climate Change (IPCC), an internationally accepted authority agrees that climate change is due to human activities and that climate change impacts have adverse effects on both environmental and socio-economic systems; and WHEREAS, Iowa City is vulnerable to the effects of climate change, with climatologists predicting changes to this region that include increased heavy rainfall, more frequent flooding, greater likelihood of severe storms, and higher temperatitres; and WHEREAS, the City Council's strategic plan lists a top priority is to promote environmental sustainability and states the intention of setting a substantive and achievable goal for reducing city-wide carbon emissions; and WHEREAS the U.S. is one of the largest contributors of greenhouse gas emissions worldwide; and WHEREAS, the United States along with 193 countries signed the Paris Climate Agreement this year, the most ambitious climate change agreement in history; and WHEREAS, in signing the Paris Agreement, the United States committed to reducing greenhouse gas emissions 25-28% from 2005 levels by 2025; and WHEREAS, climate change calls for national and international responses, but ultimately greenhouse gas emissions are generated locally; and WHEREAS, cities and states through the U.S. have adopted greenhouse gas emission reduction targets and strategies; and WHEREAS, Iowa City has signed onto the Compact of Mayors (now Global Covenant of Mayors), which requires cities to set a greenhouse gas reduction target; and WHEREAS, Iowa City is a certified STAR Community, which looks for cities to demonstrate incremental progress towards achieving a 28% reduction by 2025; and WHEREAS, the City of Iowa City seeks ,to develop its first Climate Action Plan to develop strategies to achieve this greenhouse reduction goal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Iowa City establishes a greenhouse gas emissions reduction target of 26-28% from 2005 levels by 2025 and a reduction target of 80% by 2050. Greenhouse gas emissions for the Iowa City community in 2005 totaled 1.32 million metric tonnes, therefore the target emissions for 2025 is 964,000 metric tonnes, a reduction of 356,000 metric tonnes. Resolution No. 16-350 Page 2 Passed and approved this 6thday of December, 2016. (/ MayV r ATTEST: CI ERK K l roved by > ' o.9y City Attorney's Office Resolution No. 16-350 Page 3 It was moved by Mims and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: % Botchway % Cole % Dickens % Mims % Taylor x Thomas x Throgmorton Prepared by: Brenda Nations, Sustainability Coordinator, 410 E. Washington St. Iowa City, IA 52240 11 (319)887-6161 RESOLUTION NO. RESOLUTION AUTHORIZING SETTING COMMUNITY -WIDE GREENHOU� GAS REDUCTION GOAL OF 25-28% FOR THE YEAR 2025 // WHEREAS, the Intergovernme tal Panel on Climate Change (]PCC), internationally accepted authority agrees that climate ch nge is due to human activities and at climate change impacts have adverse effects on both env\mental.and socio -economics ems; and WHEREAS, Iowa City is vulnerabthe effectsofclimnge, with climatologists predicting changes to this region that inclincresed heavy rai all, more frequent flooding, greater likelihood of severe storms, and hr temperatures; an WHEREAS, the City Council's strat�c plan sustainability and states the intention f setting city-wide carbon emissions; and , WHEREAS the U.S. is one of the and WHEREAS, the United States along ith 1 year, the most ambitious clim/chgeag WHEREAS, in signing the Paemen gas emissions 25-28% from 2ls by top priority is to promote environmental stantive and achievable goal for reducing of greenhouse gas emissions worldwide; countries signed the Paris Climate Agreement this ment in history; and United States committed to reducing greenhouse WHEREAS, climate cha ge calls for national and international responses, but ultimately greenhouse gas emissio are generated locally; a WHEREAS, cities an states through the U.S. have dopted greenhouse gas emission reduction targets and strategi ; and WHEREAS, low City has signed onto the Compact of ayors (now Global Covenant of Mayors), which requires ties to set a greenhouse gas reduction to et; and WHEREAS, owa City is a certified STAR Community, hich looks for cities to demonstrate incrementa progress towards achieving a 28% reduction by 025; and 5, the City of Iowa City seeks to develop its firs�Climate Action Plan to develop to achieve this greenhouse reduction goal. , THEREFORE, BE IT RESOLVED BY THE CITY COUNgIL OF THE CITY OF IOWA Iowa City establishes a greenhouse gas emissions reduction t get of 26-28% from 2005 levels by 2025. Greenhouse gas emissions for the Iowa City c munity in 2005 totaled 1.32 million metric tonnes, therefore the target emissions for25 is 964,000 metric tonnes, a reduction of 356,000 metric tonnes. Resolution No. Page 2 Passed ar Mayor ATTEST: Approved City Aftorr Marian Karr From: Linda Quinn <quinnhenry@msn.com> Sent: Sunday, December 04, 2016 4:20 PM Late Handouts Distributed To: Council Subject: Climate Action Proposal (-)'� 5- NO Dear Councilors, (Date) I am very excited about your efforts to take local action on climate change. It is commendable! But this issue has a urgency that requires ambitious plans and quick action. Please amend the proposal and immediately hire local urban planning and climate experts like Martha Norbeck and Dr. Jerry Schnoor at UI to draw up a Climate Action Plan, building on the "Regenerative City Day" proclamation framework by this spring, 2017 -- not by 2019, as it stands. Thank you, Linda Quinn, member of I OOGrannies For A Livable Future and Iowa City Climate Advocates Sent from Mail for Windows 10 Marian Karr From: Sent: To: Subject: FROM: Tom Carsner To the City Councillors: Tom Carsner <carsner@mchsi.com> Sunday, December 04, 2016 9:11 PM Council Be Bold in Climate Action December 6 Late Handouts Distributed I k. S Wo (Date) I urge you to act boldly Tuesday December 6 when considering Climate Action Plans. In 2007, 1 was part of a group of Sierra Club members who successfully lobbied the City Council to join the Cool Cities program and begin climate change interventions. Iowa City was already performing some critical actions and in the 9 years since has continued with some activities. But I believe more could have been done in that time. Specifically, on Tuesday, let's vote to get a climate action plan in place by May --this coming May 2017. There are plenty of local experts who can write a plan based on several existing plans. Do not delay with a long committee process. We know what needs to be done. Let's get it on paper and start working on it. Please amend the proposed plan to complete action on a new plan much sooner. And secondly, let's set more ambitious CO2 reduction targets that will actually help us escape the worst effects of climate change. Let's amend the proposal Tuesday to state that Iowa City will reduce CO2 emissions by 40% to 50% from 1990 levels. Iowa City should be a state and national leader in a Climate Action Plan and the reduction targets it sets. Let's do that Tuesday night. Tom Carsner 1627 College Court Place carsner@mchsi.com 319-338-9335 Iowa City,lowa 52245 Late Handouts Distributed Marian Karr From: Peter Rolnick <prolnick@truman.edu> S Sent: Saturday, December 03, 2016 2:25 PM To: Council (Date) Subject: Sustainability Plan Hello. Regarding the sustainability plan that you will be discussing at your meeting on Tuesday, December 6: I will not be about to attend the meeting, but I want to say three things about it, as a citizen of Iowa City: 1) 1 think your efforts in this area are great, it is really important, and I am so glad that you are doing it. Thank you! 2) The 26-28% reduction plan by 2025 and the plan to create a task force to hire a consultant are good. Looking at the climate challenge the world faces, we need to reduce by more than that, and we need to do so sooner than by 2025 if at all possible, but see my point 3 below. 3) The city's plan, if not done carefully, will not be effective. So the most important thing, more important than how much is reduced by when, is that the plan have appropriate carrots and sticks such that it will be implemented (unlike, for example, the State's water quality plan which depends heavily on voluntary cooperation, and has not been effective). Hopefully the technical consultant (chosen as soon as possible) will have expertise not only in sustainable technology at various scales but also in working with labor, business, city government and the citizenry to come up with effective policies. Thank you so much for all your hard work. Peter Rolnick 660-342-2671 orolnick(@truman.edu 2011 Rochester Ave Iowa City IA 52245 Marian Karr From: Kate Revaux <kater@cwise.com> Sent: Monday, December 05, 2016 9:41 AM To: Council Subject: Carbon Reduction Target - Letter of Support Attachments: City of Iowa City - Carbon Reduction Thank You.pdf Good Morning, Please find a letter of support for the City's carbon reduction target. Thank you! Kate Revaux LEED Technician C -Wise Design and Consulting katerCa,cwise.com Late Handouts Distributec l z io (Date) @WISE handling carbon with care LEED consulting & architecture Dear City Council of Iowa City; C -Wise Design & Consulting 906 S 7th Avenue Iowa City, IA 52240 www.ewise.com Thank you for setting a target for carbon reduction! This November's election results increases the importance of the role cities and states will have to play in addressing climate change. We appreciate this step and look forward to Iowa City's expanding commitment to improving our resilience and ability to effectively respond to the varying effects of a changing global climate. Sincerely, Martha Norbeck & Kate Revaux C -Wise Design & Consulting 906 5 7" Avenue Iowa City, IA 52240 www.cwise.com Marian Karr From: Eric Johnson <eric.d.johnson@gmail.com> Sent: Monday, December 05, 2016 9:51 AM To: Council Subject: greenhouse gas reduction goal (Date) Hello! My wife and I just had a baby girl in October, and the only thing that makes me happier than her only waking up two times per night is hearing that Iowa City is taking action on global warning. We consider this to be the single most important issue on the table today, and we vote based solely on who takes global warming the most seriously. We want to see action by Iowa City starting in 2017, and we want to see serious CO2 emission reduction targets of 40% below 1990 levels. Sincerely, Eric Johnson 1780 360th St SW Oxford, IA 52322 (319) 400-9903 Marian Karr From: pat bowen <patjbowen@gmail.com> -uX rianaouts DistClbuted Sent: Monday, December 05, 2016 9:54 AM To: Council Subject: Climate Action 12/6 meeting I am writing today to encourage the council to be bold climate action It is my understanding there is a proposal on the table for tomorrow's meeting. Please amend the proposal and immediately hire local urban planning and climate experts like Martha Norbeck (who served on the Fairfield Go Green Plan in 2009), and the venerable Dr. Jerry Schnoor at UI to draw up a Climate Action Plan, building on the "Regenerative City Day" proclamation framework by this spring. 2017 --not by 2019as it stands. Climate action plans abound. We cannot afford to waste 2 years re -inventing the wheel. Secondly, the current proposal calls for reducing CO2 emissions by 26% from 2005 levels. A UN report recently denounced such goals as too little and too late. As seen last week at the Mayors Climate Summit, cities are now redoubling efforts to reduce CO2 emssions by 40% from 1990 levels. Our city council needs to amend the current plan to reduce CO2 emissions by 40% of 1990s levels to reflect the urgency of climate action in our times. Iowa City has a great opportunity to become a climate action leader. We can do this! We must do this! For our children's children, Pat Bowen Member of 100grannies for a Livable Future 1210 Village Rd Iowa City Marian Karr From: Miriam Timmer-Hackert <timmer.hackert@gmail.com> !tate Handouts DismbutW Sent: Monday, December 05, 2016 10:11 AM To: Council Subject: climate plan now please 1 1 S- ko Dear City Council, (Date)4� I encourage you to go big on climate change action and to do it sooner rather than later. As someone who has visitted a poor country in Africa, climate change in the form of droughts is already killing vulnerable and innocent people now. Pakistan and Haiti and Syria are all seriously affected by climate instability already. Thank you (sorry if I sent a blank email by accident.) Sincerely, Miriam Timmer-Hackert Mediator, Lawyer, Peacemaker 1911 Lynncrest Dr Coralville IA 52241 319-331-8416 Timmer.hackertaammail.com httt)s:Hsites.gooele.com/site/miriamtimmerhackert/ Marian Karr From: Sandra Alper <sandra.alper46@gmai1.com> Sent: Monday, December 05, 2016 11:24 AM To: Council Subject: Fwd: Climate Action Plan Begin forwarded message: From: Sandra Alper <sandra.alner46(a)r_mail.com> Subject: Climate Action Plan Date: December 5, 2016 at 11:16:15 AM CST To: "sandra.alper46" <sandra.alner46na,gtnail.com> Dear City Council members, Late Handouts Distributed :IslIto (Date) I am writing you in regard to the city's climate action plan. The current plan proposed by staff and to be considered by the council on December 6 is clearly too little, too late. Delaying action for two to three fiscal years simply defers our fiduciary responsibility on climate action. Iowa City can and should be a leader and a national model for other cities in this critical area. Accordingly, I urge you to support the following two amendments to the current proposal: 1. Hire LOCAL urban planning and climate experts (e.g., Dr. Jerry Schnoor from the University of Iowa) to draw up a climate action plan by the spring of 2017, NOT 2019! Why waste two or more years to rehash sound actions already endorsed by other cities? 2. The council needs to amend the current plan's recommendation to reduce CO2 emissions by 26% of 1990s levels to 40 percent. The proposed level of a 26% CO2 reduction rate has already been denounced by the UN as insufficient and unresponsive to the urgency and magnitude of the climate problem. Thank you for your consideration and support of these recommendations. Sincerely, Sandra Alper, Ph.D. 46 Lancaster Place Iowa City, Iowa Member of 100 Grannies Marian Karr From: Linda Fisher <naturemattrs@msn.com> Sent: Monday, December 05, 2016 12:00 PM Late Handouts Distributed To: Council Subject: About climate change 1 -�k, Dear Iowa City Councilors, (Date) Although I am technically not one of your constituents, I am pretty close to that, being a "Corralvillain" (I am a professional proofreader; believe me, the misspelling is deliberate!). I believe my home proximity justifies my interest in your decisions. First request --you've probably already seen it and will see it again several times: Please amend the proposal to wait to implement climate change actions for 2-3 years. You are leaders: please enhance your leading by hiring trusted resources like Martha Norbeck and super -professor Dr. Jerry Schnoor to draw up a Climate Action Plan by this spring. It should build on the "Regenerative City Day" proclamation framework. Secondly, please amend the current CO2 emission plan to achieve the goal of significant CO2 reduction in response to the increasingly desperate situation we're in. If you don't lead, who will? Hesitation and inaction are not appropriate for the situation, as you above most others are aware. When you lead, others are very much more likely to follow. Go for it. And may your brave actions lead others to follow as quickly as this planet needs for survivalM Thank you for whatever you do for this vulnerable planet!! Linda Stearns Fisher (widow of Roger L. Fisher, Coralville Transit System manager for 25 years) 303 7th St., Coralville 52241 (next to the railroad tracks) PS: Any way that you can speed up commuter rail from Cedar Rapids to Iowa City will be a HUGE climate improverM! I hope to live to see commuter trains running behind my house again --don't wait too long!! At least get the North Liberty commuters into train cars as soon as possible --that would be a significant climate, safety, and commuter convenience achievement!!!! Marian Karr From: janet stephan <janetstephan8@msn.com> Sent: Monday, December 05, 2016 12:10 PM To: Council 1 �� S� j b Subject: Climate crisis (Date) I understand that there are some proposed changes in the city attitude toward the climate crisis. I would like to add my voice to the conversation in two areas. Our world is in serious trouble with the environmental crisis. We can not afford to put anything off that might help save the climate. Please do not delay a climate action plan and consider hiring a local urban planner and environmental expert to guide the city in this endeavor. The second issue is the current plan for decreasing the CO2 emission of the city. The current plan is inadequate and must be ammended to ensure a 40% reduction of 1990 levels. Our lives depend on our actions now. Thank you for you attention to these issues. Jan Stephan 3201 Muscatine Ave #3 iowa City IA 52240 Marian Karr Late Handouts Distributed From: Ann Christenson <annfchris@gmail.com> Sent: Monday, December 05, 2016 12:32 PM To: Council Subject: Climate Change Resolution (Date) Council Members: As you know, 100Grannies.ora has been asking for a plastic bag ban for almost five years. Five years! In that time literally dozens of countries and cities have instituted such bans. Israel is the latest. Taking five years to address essential environmental issues is an unconscionable length of time. By the same token, the proposed Climate Change Resolution offers too little in too extended a time. Members of 100Grannies.or2 are very pleased that the Council is finally addressing climate change. We have been very heartened that the current Council is showing signs of realizing there is a crisis. That said, a sense of urgency is lacking in the proposed resolution. We see the same kind of dragged out process we've had to deal with for a bag ban. These matters have been addressed multiple times elsewhere to the extent that there is no need to reinvent the wheel. Whether it's the staff or council members dragging their feet, the city needs to be more nimble and aggressive. Iowa City has a great opportunity to become a climate action leader, but the parade is passing us by. The city council needs to amend the plan to reduce CO2 emissions by 40% of 1990s levels to reflect the urgency of climate action in our times. We have professionals in our own community who can lead and advise. Don't waste the time or money on outside `experts.' Use our fully capable local resources to determine an expeditious commitment and resolution. Please amend the proposed resolution for a rapid response to this very pressing problem. Thank you. Ann Christenson 827 Dearborn St. Iowa City Member, 100Grannies.ora for a Livable Future Late Handouts Distributed I, Marian Karr From: Jim Olson <jimo1son921@gmail.com> 1?A s \ lu Sent: Monday, December 05, 2016 2:16 PM To: Council (Date) Subject: Comment on Climate Action Plan Attachments: Statement by the Johnson County Chapter, UNA-USA, 12-06-2016 Final.docx Attached please find comment by Jean Lloyd -Jones, President of the Johnson County Chapter of the United Nations Association - USA on the proposed Iowa City Climate Action Plan. Jim Olson Secretary Johnson County Chapter, UNA-USA Statement by the Johnson County Chapter, United Nations Association of the USA by Jean Lloyd -Jones, President The Johnson County Chapter of the United Nations Association welcomes efforts by the City Council to cut greenhouse gas emissions in Iowa City. Our chapter, with nearly 100 members in Johnson County, commends Mayor Throgmorton for joining the Global Covenant of Mayors for Climate and Energy. This Covenant, with 520 signatories around the world, is part of a groundswell that supports the Paris Agreement on Climate Change, commits cities to even more ambitious goals to reduce greenhouse gas emissions, and encourages national leaders to do likewise. The Johnson County Chapter of the United Nations Association urges the City to tap the expertise of local and regional consultants and to move as quickly as possible to adopt a goal of reducing greenhouse gas emissions by 40% of 1990s levels. Iowa City can and must join other cities in taking bold action on measures to protect our health, advance our economy, and promote climate justice. We will support the development and implementation of Iowa City's emission reduction plan and encourage others to do so. Thank you for your consideration. # (l Late Handouts Distributed Marian Karr To Iowa City Council staff: Attached is a statement by the Iowa City Climate Advocates regarding Item 11 on City Council meeting agenda for December 6, 2016. These comments regard the proposed RESOLUTION AUTHORIZING SETTING COMMUNITY -WIDE GREENHOUSE GAS REDUCTION GOAL OF 25-28% FOR THE YEAR 2025. The statement will be verbally presented to the Council by Tern Macey, Iowa City resident. Cheryl Miller camiller(a,umn.edu m:(651)653-8133 1 Z� S \ b From: Cheryl Miller <camiller@umn.edu> Sent: Monday, December 05, 2016 3:38 PM (Date) To: Council Cc: Terri Macey; Peter Rolnick; Chris Bergen; Brandon Jennings; Jaimie McCoy Subject: Comments for Item 11, Resolution on GHG Reduction Targets / December 6, 2016 Attachments: ICCA Comments on GHG Reduction Goal.pdf To Iowa City Council staff: Attached is a statement by the Iowa City Climate Advocates regarding Item 11 on City Council meeting agenda for December 6, 2016. These comments regard the proposed RESOLUTION AUTHORIZING SETTING COMMUNITY -WIDE GREENHOUSE GAS REDUCTION GOAL OF 25-28% FOR THE YEAR 2025. The statement will be verbally presented to the Council by Tern Macey, Iowa City resident. Cheryl Miller camiller(a,umn.edu m:(651)653-8133 Iowa City Climate Advocates Comments to the Iowa City Council on RESOLUTION AUTHORIZING SETTING COMMUNITY -WIDE GREENHOUSE GAS REDUCTION GOAL OF 25-28% FOR THE YEAR 2025 The Iowa City Climate Advocates is a non-partisan group of citizens working to create a sustainable, carbon -neutral community and educate people about human -caused climate change. We serve as the Iowa City chapter of the Citizens' Climate Lobby, which works on federal legislation to create a revenue -neutral fee on carbon. We commend the leadership roles that the Mayor and City Council are now taking to combat the causes and impacts of climate change. We support the resolution calling for a 26-28% reduction of greenhouse gases by 2025 because we believe that it is an ambitious, realistic, and achievable goal and can build a strong foundation for future efforts. The timeframe for developing an emissions reduction plan should be no more than one year, beginning in January, 2017, although we prefer completion in 6 — 8 months. We have three suggestions to improve the project's chance of success: (1) We urge the City to add a second, Iona -term goal of reducing GHQ emissions by 80% by 2050. This target is widely accepted by scientific and policymaking bodies as the reduction by industrialized nations needed to avoid catastrophic climate change. It has been adopted by numerous cities similar to Iowa City, including Lawrence, Kansas; Boulder, Colorado; and Burlington, Vermont. Long-term targets send powerful market signals and provide the impetus needed for long-term investments in infrastructure that is not possible in short-term efforts. This is especially the case in Iowa City, where metropolitan growth is projected to rise by 57% by 2050. It is essential that current planning efforts consider how that level of growth in energy infrastructure, transportation, and buildings can be accommodated. An amended version of the resolution is below. (2) We urge the City to contract with a consulting firm with the technical expertise and experience in community -level greenhouse gas reduction plans needed to lead this effort. Although the University of Iowa can and should provide assistance in analyzing technical, financial, and other aspects of the plan, we believe that a consultant with extensive experience and replicable models for local -level climate action plans will speed up and increase chances of its success. The scope of work should include involving a highly engaged task force of business, government, non-profit, and other community leaders; identifying, assessing, prioritizing, and reaching consensus on emission reduction strategies in all economic sectors; and leading a strong public outreach effort to ensure the plan has the buy -in needed to succeed. (3) We urge the City to address financial aspects of its plan beyond direct costs to the City. Preventing catastrophic climate change is arguably the largest, long-term project that human society has undertaken. It is time to get serious about the financial costs and benefits such a project engenders. Iowa City's plan should include information about private and public funding sources for different strategies; an assessment of the adequacy of these resources; and recommendations for mechanisms to cover expenses far into the future. We believe that the tendency of action plans to avoid these issues dooms their chances of success. Thank you! Amended language /or 80% reduction by 2050 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Iowa City establishes a greenhouse gas emissions reduction target of 26-28% from 2005 levels by 2025 AND A REDUCTION TARGET OF 80% BY 2050. Greenhouse gas emissions for the Iowa City community in 2005 totaled 1.32 million metric tonnes, therefore the target emissions for 2025 is 964,000 metric tonnes, a reduction of 356,000 metric tonnes; AND FOR 2050 IS 264,000 METRIC TONNES, A REDUCTION OF 1,056,000 METRIC TONNES. Marian Karr Late Handouts Distributed From: Jenna Hammerich <jenna.hammerich@gmail.com> Sent: Monday, December 05, 20163:52 PM 10 To: Council Subject: 2 amendments (Date) Dear Iowa City Council, I'm writing in support of two amendments to the Climate Action proposal up for vote on Tuesday. First, I ask that you amend the Iowa City proposal and immediately hire local urban planning and climate experts like Martha Norbeck and Dr. Jerry Schnoor to draw up a Climate Action Plan, building on the "Regenerative City Day" proclamation framework by spring 2017, not by 2019. Second, I support amending the current plan to reduce CO2 emissions by 40% of 1990s levels to reflect the urgency of climate action. Let's become a climate action leader! Thanks for all you do, Jenna Hammerich Oxford, IA Late Handouts Distributed I I Marian Karr From: Becky Ross <beckyross@aol.com> Sent: Monday, December 05, 2016 3:58 PM t To: Council (Date) Subject: Climate Action To all City Council Members; Please join other Iowa cities as a climate action leader! I'm asking you to make two important amendments to the Climate Action proposal up for vote tomorrow. Dubuque, Fairfield, Des Moines and Chicago have already passed more ambitious climate plans many many years ago, so please don't delay effective climate action for another two or three fiscal years by searching for an outside facilitator and then delay another 18 months to draw up a plan. Since the November election, "Mayors From Around the World" committed to a new deadline 2020 plan at a historic summit last week, calling for all cities to implement our climate action plans immediately. Please amend the IC proposal and immediately hire local urban planning and climate experts like Martha Norbeck and the venerable Dr. Jerry Schnoor at U of I to draw up a Climate Action Plan, building on the "Regenerative City Day" proclamation framework by this spring, 2017. Please amend the current plan to reduce CO2 emissions by 40% of 1990 levels to reflect the urgency of climate action in our times. Iowa City has a great opportunity to become a climate action leader. Thank you, Becky Ross COMPACT of MAYORS To join the Compact, a city leader must engage in the following four phases over a 3 year period. Each phase has a 2 step process: Mitigation and Adaptation. `r Year 1 Ye� 2 Year 3 Establish An Action Plan I Within three years, a city's strategic action Phase 1 Phase 2 Phase 3 Phase 4 Compliant plan must show how it will deliver on its commitment to reduce greenhouse gas emissions and adapt to climage change. Iowa City Community CO2e Totals by Sector 1,800,000 1,600,000 1,400,000 N U 1,200,000 0 C: 1,000,000 C: 0 800,000 600,000 400,000 200,000 0 �- Oh.�5 Industrial 11111111111111lCornmercial Reside ntial Ul Power Plant 11111111111111Transpodation Waste —0O2e As Usual —Baseline —27% Reduction Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 3565041 RESOLUTION NO. 16-351 RESOLUTION REJECTING ACTS OF INTIMIDATION AND SUPPORTING A DIVERSE AND SAFE COMMUNITY WHEREAS, following the national election the City Council received reports of a number of intimidating actions directed toward definable groups within the Iowa City community, including an incident late Friday evening, November 11, 2016 when a racist note was taped to the front door of a Sudanese -American family in Iowa City telling them "go home'; and WHEREAS, we are disheartened at the rhetoric, comments, statements and expressions of hate taking place across the country, and are troubled that similar comments have been made in our community; and WHEREAS, verbal and physical acts that threaten or intimidate people with whom one disagrees are not part of our culture and do not reflect who we are; and WHEREAS, we are committed to our City Charter, the human rights provisions of our City Code, and the constitutions of the United States and State of Iowa that protect civil liberties and provide equal protection under the law; and, WHEREAS, we strongly condemn any political rhetoric, regardless of viewpoint, that involves threatening or intimidating language and any actions that involve the threat or fact of physical harm to others; and WHEREAS, we celebrate our community's diversity, and welcome all residents who live here, regardless of their national origin, color, religion, sexual orientation, or gender identity. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that we reaffirm our community's shared values of compassion, inclusion, respect, and dignity; and our commitment to building an environment, and a community, in which everyone is valued and everyone has the opportunity to thrive. Passed and approved this 6th day of December, 2016. MAYOR ATTEST: CITY LERK Ppr d L: / �� • e7 g -�L City Attorney's Office Resolution No. 16-351 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS ABSENT: ABSTAIN: Mims the Botchway Cole Dickens Mims Taylor Thomas Throgmorton Prepared by: Karen Jennings, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5025 RESOLUTION NO. 16-352 RESOLUTION APPROVING THE APPOINTMENT OF JODY MATHERLY AS POLICE CHIEF IN IOWA CITY, IOWA WHEREAS, the City of Iowa City, Iowa contracted with Slavin Management Consultants to conduct a national recruitment for a new Police Chief; and WHEREAS, in accordance with Section 4.04(A)(3) of the Iowa City Home Rule Charter the City Manager shall appoint the Chief of the Police Department with the approval of the City Council; and WHEREAS, subject to certification of the Police Chief hiring list by the Civil Service Commission at their December 2, 2016 meeting, the City Manager will appoint Jody Matherly; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT the appointment of Jody Matherly as Police Chief in Iowa City, Iowa is hereby approved. Passed and approved this 6th day of December . 20 16 MOOR ATTEST: ERK� 13 yz ved by /z -r -1(P City Attorneys Office It was moved by Mims and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: % Botchway X Cole x Dickens X Mims x Taylor x Thomas x Throgmorton CITY OF IOWA CITY 13 MEMORANDUM Date: November 30, 2016 To: City Council From: Geoff Fruin, City Manager Re: Approval of Police Chief Appointment Introduction: Following the June 30, 2016 retirement of Police Chief Sam Hargadine, the City Manager's Office launched a recruitment process to fill the vacant position. The recruitment and hiring process was approved by the Civil Service Commission and was aided by the public sector executive search firm, Slavin Management Consultants. The Civil Service Commission will be asked to certify Mr. Jody Matherly as qualified for the position of Police Chief, in accordance with the Commission approved recruitment and hiring process, at its December 2, 2016 meeting. As required by the City Charter and assuming Civil Service Commission certification, I am seeking the City Council's approval of my appointment of Mr. Matherly to the Police Chief position. Recruitment Process: The City enlisted the assistance of Slavin to lead the recruitment process. Slavin was chosen after a competitive Request for Quote (RFQ) process. Slavin's demonstrated success in public sector recruitment, their track record of recruiting and placing diverse candidates and their pricing set them apart from other executive search firms. Upon being selected, Slavin immediately began developing the recruitment brochure (attached). The brochure content was informed by input received from meetings with individual City Council Members, several focus groups including representatives from local law enforcement agencies, the City's Diversity Roundtable, the Civil Service Commission, the Community Police Review Board and others. At that time, the City also created a dedicated webpage outlining the process, estimated timeline and instructions on how to provide feedback throughout the process. Application materials were disseminated in late July with a deadline of September 11th. The position was advertised with the following outlets: • International Association of Chiefs of Police (IACP) • International City/County Management Association (ICMA) • ICMA JOB • Hispanic American Police Command Officers Association (HAPCOA) • National Organization of Black Law Enforcement Executives (NOBLE) • National Association of Women Law Enforcement Executives (NAWLEE) • Iowa League of Cities • govtjobs.com Slavin conducted extensive networking efforts to identify high-quality candidates who fit the City's needs as outlined in the recruitment brochure. Slavin reported that they initiated 300-400 communications to law enforcement and local government management professionals asking them to consider applying for the Iowa City Police Chief job or to contact others who might be interested in this position. Particular emphasis was placed on contacting individuals from diverse backgrounds and law enforcement personnel who work in communities with large November 30, 2016 Page 2 college campuses. In total, Slavin indicates they recruited law enforcement personnel from communities in 23 states. Application materials were received by eighteen candidates by the September 11th deadline. Along with Slavin, Karen Jennings, Human Resources Administrator, and I reviewed all application materials (resume and cover letter) and determined there were ten candidates who warranted further consideration in light of the recruitment profile and the necessary qualifications. Per Slavin's recommended practice, a questionnaire was sent to all ten candidates. The standard Slavin questionnaire generally probed more into work history and supplemented the previously submitted resume. In addition, however, the City included three questions at the end to provide insight into candidates' views on a few critical topics. At this step in the process, two candidates voluntarily withdrew from our process leaving eight remaining candidates. The application materials and questionnaires from the eight remaining candidates were reviewed by Slavin, Karen Jennings, Eleanor Dilkes, City Attorney, Stefanie Bowers, Equity Director, John Grier, Fire Chief and me. From this review, I selected six candidates to bring to Iowa City for interviews. While scheduling these interviews, two additional candidates voluntarily withdrew from the process leaving four semi-finalist candidates. In order to help provide a broader range of feedback on our four remaining candidates, a committee of sixteen people was assembled to conduct interviews. Interview questions were developed in part from suggestions received from the sixteen member panel, as well as from feedback received from the public at earlier points in the recruitment process. The sixteen member panel was divided into two, eight person teams and each of the four candidates interviewed with both panels for a total of three hours of questioning on a variety of topics. The members of the sixteen person interview panel are listed below: • Geoff Fruin, City Manager • Eleanor Dilkes, City Attorney • David Schwindt, Iowa City Police Department • Rick Wyss, Civil Service Commission • Mazahir Salih, Community Police Review Board • Anthony Smith, New Creations International Church • Brian Loring, Neighborhood Centers of Johnson County • Latasha DeLoach, Johnson County Disproportionate Minority Contact Committee • John Grier, Fire Chief • Karen Jennings, Human Resources Administrator • Stefanie Bowers, Human Rights Coordinator / Equity Director • Jorey Bailey, Iowa City Police Department • Shams Ghoneim, Human Rights Commission • Janet Lyness, Johnson County Attorney • Scott Beckner, University of Iowa Director of Public Safety • Rebecca Neades, Iowa City Area Chamber of Commerce In addition to the interviews, the individual candidates each met with Simon Andrew, Assistant to the City Manager, Mayor Jim Throgmorton and Council Member Susan Mims. At the conclusion of the four interviews, these individuals and the interview team met as a group to discuss insight into each of the candidates. Some of the individual members also met with me separately to share additional thoughts on the candidates and their responses to the questions. It is important to note that the interview panelists were not asked to endorse or choose candidates. Rather they shared their views and helped inform my decision on who to advance to the finalist stage and what, if any, issues they felt needed to be further explored at the finalist phase of the process. Based on feedback received from the interview panel, I advanced three candidates to the finalist stage of the process. This stage included a community tour, police station tour, final interview conducted by Council Member Botchway and I, a Police Department staff meet and greet and a November 30, 2016 Page 3 public meet and greet session. The public meet and greet session was structured in an open house style format. I did receive a couple of questions and criticisms about the event format. I chose this style over a town hall style for a variety of reasons which are listed below: • Participant Comfort: Many people may not feel comfortable asking questions in front of a large audience. • Schedule Flexibility: The chosen format allows for people to come and go during the two hours and get their questions answered. If you come late to a town hall meeting you may not get your question asked or you may repeat a question that has already been asked. • Number of Questions: Fewer questions get asked at a Town Hall style meeting (one question plus 3 responses can easily take 10-15 minutes). • Broad Participation: Town hall style meetings carry greater risk that a small number of participants will take the majority of candidates' time for the issue(s) that matter most to them personally. • Opportunity for Personal Connection: In a more personal setting such as an open house event people have a better opportunity to establish a connection with each candidate. The ability of a candidate to relate to an individual or small group is an important dynamic and I hoped to get a sense of how candidates connected with people attending the event. While I recognize there are also advantages to a town hall style meeting, in the end I believe the open house format was the best way to conduct the public event and resulted in feedback from the public that helped inform my decision. The final step in the process was the background check. Slavin conducted on-site interviews in the communities of our two external candidates. Additionally, they conducted phone interviews with a variety of people that know each of the three candidates. I personally, conducted additional background calls on Mr. Matherly. The process that is outlined above is far more extensive than any other department head recruitment, and I believe soliciting this level of public input is important when selecting a Police Chief. The public involvement and feedback absolutely helped shape my views at all stages in the process. The feedback also helped me identify lines of questioning with each of the candidates and for the background check. At the conclusion of the process I felt very confident that I had the information I needed to make a well-informed decision. I further felt that it was clear that Mr. Matherly is not only the best fit, but the right fit for the department and the community. A final comment about the process revolves around criticisms that all semi-finalists were white males. The City placed a strong emphasis on recruiting a diverse applicant pool and more importantly, targeting applicants that were committed to working on issues of diversity regardless of their own personal background. While our total number of applicants was fewer than expected (eighteen), there is good reason to believe that at least four of the eighteen applicants were of minority status. This belief is ascertained through disclosures in their application submittals such as memberships in professional organizations (e.g. National Organization of Black Law Enforcement Executives). Once the eighteen applications were received all applicants were held to the same standards through the review process. Recommendation: I recommend that Council approve the appointment of Mr. Jody Matherly to the position of Police Chief, effective January 23, 2017. Mr. Matherly has over thirty-three years of law enforcement experience in a variety of urban and suburban settings. He has over thirteen years of experience as a Police Chief in the November 30, 2016 Page 4 communities of Altoona and Grinnell, Iowa. Prior to his service in those communities he ascended from the officer rank to Sergeant and eventually Lieutenant in the Flint, Michigan Police Department. Each of the communities share attributes with Iowa City and uniquely provide Mr. Matherly great perspective as he prepares to lead our Police Department. Throughout his career, Mr. Matherly has demonstrated a strong commitment to professional development, continuing education and community involvement. He is very active in police professional organizations and as a result stays abreast of current issues and best practices. He holds a Bachelors Degree in Criminal Justice and a Masters Degree in Interdisciplinary Technology. He has a strong reputation as a visible presence in the community and has clearly demonstrated a commitment to developing and nurturing community relationships that build trust, open communication channels, and lead to collaborative community problem -solving efforts. Through the interview process, Mr. Matherly demonstrated a solid understanding of all topics that were discussed. He stressed understanding community values and expectations and allowing such principles to guide activities of the department. Mr. Matherly articulated a strong desire to engage with the public and the media in a manner that builds trust through transparency. He expressed that his commitment to be accessible will be extended throughout the department as he wishes to empower employees at all levels of the organization to be engaged with the public beyond their direct service duties. When conducting background visits and calls both Slavin and I found that Mr. Matherly has a proven track record that reflects what he communicated through the interview process. Finally, I believe that Mr. Matherly will be a strong internal leader. He will be inheriting a very talented and passionate group of employees that have a strong desire to serve the Iowa City community. I am confident that he will work hard to gain the trust and respect of his employees and that his reputation as a strong, fair and accessible presence to employees will help elevate the department to new heights. Ultimately, I believe that his ability to authentically connect with employees and lead them with confidence will allow the City as a whole to more effectively engage externally with the community. Lastly, I would be remiss if I did not acknowledge the efforts of the Iowa City Police Department during the last five months of transition. Specifically, I would like to acknowledge Captains Troy Kelsay and Bill Campbell who continue to take on additional administrative tasks and lead the department during this transition. As is always the case in these types of situations, many other employees are asked to take on more responsibility and our Police Department staff has done so admirably and remained committed to providing .exceptionally high levels of service to the community. Thank you also to the City Council for participating in various ways throughout the process. I look forward to answering any questions you have about the process or my appointment of Mr. Jody Matherly on December 6h. ABOUT IOWA CITY Iowa City, Iowa Invites Qualified Candidates to Apply For Police Chief � r CITY OF IOWA CITY UNESCO CITY OF LITERATURE Offering big -city amenities along with small-town hospitality, Iowa City is recognized by many national surveys and publications as one of the best places to live, work, play, raise a family, and retire. With a population of more than 74,000, Iowa City is the county seat of Johnson County which has a population of more than 144,000. Nestled in the heart of the Midwest, Iowa City has long served as a locus for culture, education, variety, and fun. When statehood was achieved in 1846, Iowa City was the first state Capitol. The Capitol was moved to Des Moines in 1857. "Old capitol" is now a national historic landmark. Iowa City is a diverse community from all perspectives including social, economic, business, education, and housing. One of the major contributing factors to the community's diversity is the University of Iowa which was founded in 1847. It is recognized as one of the nation's top public research universities offering more than 200 majors, minors, and certificate programs for its 31,000 students. Iowa City is a culturally, ethnically, and racially diverse community. Whether walking downtown on the tree -lined Pedestrian Mall, strolling on the University of Iowa campus, or frequenting one of the communiry/s many fine restaurants, one cannot help but notice in the space of minutes the cosmopolitan nature of Iowa City with its many different languages and accents spoken. Other relevant demographic information is 59 percent of the community's population has at least a bachelor's degree which is double the national average, and the community's median age of 26 is 31 percent below the U.S. average. Iowa City is the only North American community designated by the United Nations Educational, Scientific, and Cultural Organization (UNESCO) as a City of Literature. This designation was conferred on Iowa City in 2008 in recognition of the community's deep cultural assets and its strong creative and economic foundations. Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment -08/16 ( 1 EDUCATION Since 1936, the University of Iowa has been home to the renowned Iowa Writers' Workshop which has fostered the creative talents of writers such as Ray Bradbury, Kurt Vonnegut, and Flannery O'Connor. University of Iowa Hospitals and Clinics is one of the largest university -owned teaching hospitals in the nation and has been named one of "America's Best Hospitals" by U.S. News and World Report magazine. Also, the University has been a pioneer in such diverse fields as speech pathology, space exploration, and educational development. The University of Iowa has a long and distinguished list of national firsts including: ➢ admitting men and women on an equal basis; ➢ admitting students regardless of race; and ➢ creating a Master of Fine Arts degree. Iowa City is also served by the Kirkwood Community College campus which has an enrollment of 3,300 students. Besides a full Arts and Sciences curriculum, Kirkwood offers customized training programs for area businesses. Iowa is known for its emphasis on education and routinely has some of the highest performing school districts in the country. The Iowa City area is no exception offering a variety of excellent K-12 educational opportunities. The Iowa City Community School District has a growing enrollment of more than 13,000 K-12 students. The District includes the nearby communities of Coralville, Hills, and North Liberty and has 20 elementary schools, three junior high schools, two senior high schools with a third to open in Fall of 2017, one alternative school for seventh through twelfth graders as well as daycare and pre-school facilities. Iowa City is also home to: Regina High School, a private Catholic institution; Willowwind School, an independent school with K-8 and Montessori pre-school; and Preucil School of Music specializing in the Suzuki method of instruction. ECONOMY Iowa City's economy is as diverse as it is prosperous and includes Proctor and Gamble, Pearson, Oral 8 Laboratories, the corporate headquarters for ACT, and scores of smaller industries and businesses. The University is the community's largest employer with more than 24,000 employees. The academic and research mission of the University along with the health care services provided by its hospitals and clinics have a tremendous economic impact on the area. The Cedar Rapids/Iowa City Creative Corridor located at the crossroads of 1-80 and 1-380 in the center of the United States is a model of regional development. Iowa's Creative Corridor is home to one-half million residents in a seven -county region in Eastern Iowa. For more information about Iowa's Creative Corridor and its regional brand, please visit creativecorridor.co/. LEISURE AND CULTURE From music and art festivals to Broadway performances, Iowa City has an event to suit anyone's taste. During the summer months, live music becomes a part of the downtown's irresistible ambiance. Each July the community hosts a jazz festival that attracts music enthusiasts from near and far. The annual Iowa Arts Festival features the state's best visual art, music, and food. Over the years the Hancher Auditorium has hosted productions such as Stomp, Rent, Cats, and Les Miserables. Hancher has also showcased the best in entertainers including Jerry Seinfeld, Yo Yo Ma, and Wynton Marsalis. Unfortunately, Hancher Auditorium was damaged beyond repair during the devastating flood of 2008. Hancher has been hosting events at various venues in Iowa as it awaited completion of a new $176 million Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment -08/16 12 auditorium. The new auditorium will be opening soon, and Hancher's 2016-17 entertainment lineup includes Steve Martin and Martin Short, the Book of Mormon, Joffrey Ballet's presentation of the Nutcracker, the Sound of Music, the Cleveland Orchestra, Mamma Mial, and the Boston Pops Esplanade Orchestra. Iowa City also has several community theatres including Riverside Theatre's Shakespearean stage located in City Park. This open-air theatre presents shows under the stars. The restored historic Englert Theatre is located downtown, and the community also has a vibrant Iowa City Community Theatre. Iowa City boasts rolling hills, lush and scattered woodlands, and tall grasses. The City enjoys an extensive parks and recreation system that includes nearly 1000 acres of prairie, wetlands, and forested acres and over 40 miles of trails. Nearly every Iowa City resident lives within one-half mile of public open space. Coralville Lake, located north of Iowa City, offers a multitude of recreational activities. In addition to over 5,000 acres of water for pleasure boating, fishing, swimming, and water skiing, the area is laced with attractive hiking, biking, and cross-country skiing trails and offers 500 campsites. Iowa City is full of unique shopping opportunities. The vibrant, walkable downtown is unequalled when it comes to offering specialty goods including clothing, jewelry, art, gifts, toys, books, and more. The Coral Ridge Mall located in nearby Coralville is a full-scale regional shopping mall. In December 2015, the Iowa City/Coralville Area Convention and visitors Bureau (CVB) released a new marketing video entitled "Great Big Storm" which can be found at httos://www.youtube.com/watch?v=HMmvkFeFl-Y. Additional information about Iowa City is available at www.icgov.org Photo courtesy of Chad Lautner Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment -08/16 13 CITY GOVERNMENT The City of Iowa City has operated under the council-manager form of government since 1951. In 1973, Iowa City voters approved a home -rule charter for the City making it one of the few cities in Iowa with a charter which provides the City with more authority and flexibility. The City Council consists of seven Council Members elected at -large to four-year overlapping terms. There are no term limits and Council elections are nonpartisan. Three Council Members are nominated by district. A primary election is held in the district only if there are three or more candidates for a district Council seat. One of the Council Members is selected as Mayor by a majority vote of the Council and serves a two-year term as Mayor. The Mayor is a voting member of the Council and has no veto power. The Council appoints a City Manager, City Attorney, and City Clerk. The Council and Civil Service Commission also approve the City Managers appointment of the Police Chief and Fire Chief both of whom report to the City Manager. Iowa City is a full-service municipal government providing a wide array of services as shown in the organizational chart below. The City is on a July -June fiscal year and has an annual budget of $168 million and 600 FTE's. ft u055 City of Iowa City Organization Chart (� Now Il Community •rwwr cq Co"i or 11 +�rq Nr�Wr �mmY v CRY UNOOK V_ Cllr Minager Dom J 1 _1 -- Cllr Ckrt iLDnry L rin1nm %eigtD ODD & qulm Works DeWOP nest SeMxs � M�WFscn eM+�1 harre pw+m.,wle r'F'� IIw1Y�.w EOrr tllrr 1 S" -Or . Center Tr1n6po=on d Resource Ma ager nl rn..rr� Fvn qei+.,eFerr uw Rv. CeFa4.. Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment — 08/16 14 OUR SEVEN GOALS Iowa City's 2016-2017 Strategic Plan A mare buiesm, hsst and Susbmable Iowa City Promote a Strong and STRATEGIC GOAL t Resilient Economy STRATEGIC GOAL 2 Encourage a Vibrant and Walkable Urban Core STRATEGIC GOAL:3:1 Foster Healthy Neighborhoods n throughout the City STRATEGIC GOAL 4] Maintain a Solid Financial Foundation Enhance Community STRATEGIC GOALE, I Engagement and Intergovernmental Relations Promote Environmental STRATEGIC GOAL 6 Sustainability v Advance Social Justice QTEGIC GOAL 71 and Racial Equity The City conducts collective bargaining with Police, Fire, and AFSCME units. Police Officers are represented by the Police Labor Relations Organization (PLRO) of Iowa City. This bargaining unit does not include Sergeants, Lieutenants, Captains, and the Police Chief. The PLRO has a good working relationship with the City. The City has a three-year agreement with the Police bargaining unit which is in effect until June 2019. The City has a three-year agreement with the Fire union represented by the IAFF which also is in effect until June 2019. The AFSCME bargaining unit which is comprised of many office, field, technical, and professional employee classifications including Police Records and Animal Services Officers positions has a five-year agreement with the City which is in effect until June 2020. There are presently 33 neighborhood associations in Iowa City which have officially been recognized by the City. The Neighborhood Council of Iowa City, a collaboration of neighborhood associations, addresses issues common to all neighborhoods. Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment -08/16 15 ACCREDITATIONS, AWARDS, AND RECOGNITIONS The Police Department has been a Commission on Accreditation for Law Enforcement (CALEA) accredited law enforcement agency since 1999. The Fire Department was accredited by the Commission on Fire Accreditation International (CFAI) in 2008 and is one of only 187 organizations in the world to earn CFAI Accredited Agency status. The City of Iowa City has a AAA bond rating which is the highest rating available. Iowa City is one of only two cities in Iowa with this IOWA CITY RECOGNITIONS -2015 and 2016 Following are some of the recognitions received by Iowa City in the last two years. #1 Best Cities For College Grads by huffingtonpost.com ■ #3 Best City To Live In America by outsidemagazine.com #1 Employment Destinations Index by American Institute for Economic Research #6 The 10 Smartest Cities in America by MarketWatch #2 Least -Stressed City in U.S. by smartasset.com #4 Best College Towns by American Institute for Economic Research #5 Best -Performing Cities (Small Cities) by Milken Institute #6 Easiest Cities to Find a Job by ziprecruiter.com ■ #8 Top 30 Small Cities by Area Development Magazine coveted bond rating. In addition, the City has received the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting and the GFOA Distinguished Budget Presentation Award for many years. POLICE DEPARTMENT The Iowa City Police Department (ICPD) has an annual budget of $12M and 110 FTE's including 82 sworn positions. The Department provides patrol, investigations, crime prevention, animal control, and other related services. All sworn Police personnel and select non -sworn personnel wear body cameras and Police squad cars are equipped with cameras as well. Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment - 08/16 16 Iowa City Police Department Organization Chart Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment — 08/16 17 The Police Department's primary Police Station is located in the same building as City Hall at 410 E. Washington Street downtown. A Police Substation opened in 2010 in southeast Iowa City houses the Crime Prevention Office. This Substation makes southeast Iowa City neighborhood involvement more accessible by offering convenient access to police if needed. Through a partnership with the Iowa City Downtown District, the District provides partial funding for a Police Officer who maintains a walking beat downtown. One of the aforementioned City Council strategic goals is to advance social justice and racial equity. The Police Department and others play a significant role in helping to achieve this goal. Sub -areas within this strategy include: ➢ Develop and implement a racial/socioeconomic equity review toolkit; ➢ Support the Housing First initiative and other local homeless efforts including the temporary winter shelter, ➢ Evaluate initiatives to effectively engage the community's youth; ➢ Identify and Implement an achievable goal to reduce disproportionality in arrests; Create a racial equity grant program; ➢ Develop a partnership with the University of Iowa and other key stakeholders that will aid efforts to recruit and retain a greater minority workforce; and ➢ Identify a substantive and achievable goal for the provision of affordable housing in Iowa City and implement strategies to achieve this goal. The Iowa City Community Police Review Board (CPRB) was established in 1997 to provide the public with a complaint process regarding potential police misconduct and assure that investigations into potential misconduct are carried out in a fair, thorough, and accurate manner. The review process is initiated with a Police Department investigation report. The CPRB can either sustain the investigation report's recommendation regarding discipline, or not sustain it, in which case the CPRB's recommendation is returned to the Police Chief for a final decision regarding disciplinary action. The last Police Chief recently retired after being in the position for 11 years. In the last 41 years there have been only three Iowa City Police Chiefs. Photo courtesy of University of Iowa Athletics Department Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment -08/16 18 ISSUES AND OPPORTUNITIES The following is a summary of the issues and opportunities to be managed by Iowa City's next Police Chief. Internal and External Engagement The Police Chief should have proactive in-person contact with Police employees to keep them informed and ensure a consistency of message throughout the Department. The Police Chief is the face of the Department and should be an active community participant/leader. The Chief should also encourage Police employees to be involved in the community and initiate positive interactions with residents. Police/Community Relationship With increased tension nationally between police departments and racial minorities and the inception of the Black lives Matter movement, the Police Chief will be expected to engage in this issue and develop policies and programs that strengthen bonds in the community. There is a need to facilitate ICPD dialogue with many historically disadvantaged groups and the general public to build more trust and connection especially between ICPD and the Black and Hispanic communities. Much of the foundation for this type of dialogue is already in place given Iowa City's long history of engaging in public dialogue for community betterment. The next Police Chief must have compassion and understanding of social and racial justice. Homelessness As in many communities, there are persons who are homeless that reside in Iowa City. The Shelter House is a local nonprofit agency that provides emergency shelter and programs to help people get back to work, assists persons who are elderly or disabled in accessing benefits and health care, and moves individuals and families into their own homes. In 2014-15 the Shelter House provided emergency shelter for 817 adults and children which is a 25 percent increase over the previous year. The Police Chief will be involved in working with a multitude of community partners in continuing to address this issue. Non -U.S. Citizens Johnson County offers a community photo identification card to ensure all residents including non-U.S citizens can participate fully in the economic and social life of the area. The intent of this program is also to make non- citizens more comfortable contacting Police with knowledge about potential crimes. Photo courtesy of University of Iowa Athletics Dept. Prepared by Slavin Management COnSUItants for Iowa City Police Chief Recruitment — 08/16 19 Crisis Intervention Team Several Police personnel and others from Iowa City recently travelled to San Antonio to learn about their Crisis Intervention Team (CIT) model designed to improve the way law enforcement and the community respond to people experiencing mental health crises. The CIT is built upon strong partnerships among law enforcement, mental health provider agencies, and individuals and families affected by mental illness. The ICPD will be actively working with other City departments and nonprofit agencies in CIT procedures with the goal of getting help to those suffering from mental health challenges and drug and alcohol abuse, diverting them from jail, and de-escalating potential crisis situations. Disproportionate Minority Contact The ICPD which is one of two Iowa police departments that collect and analyze traffic stop data has been collecting this data since 1999 in response to concerns by some about racial profiling. A Saint Ambrose University (located in Davenport, Iowa) Sociology and Criminal Justice Professor conducted a studies in 2014 and 2016 that indicated levels of disproportionality in traffic stops and outcomes. The Police Chief will be leading an effort to identify and implement an achievable goal to reduce traffic stop racial disproportionality with the goal of strengthening community confidence and trust in the ICPD. Media Relations Being a robust economic, political, and cultural force, Iowa City receives media coverage from two local newspapers, one Cedar Rapids newspaper, and one Des Moines newspaper. The community also receives coverage from four eastern Iowa television stations. The Police Chief needs to take an active role in framing issues and providing rationale for Police Department actions and policy positions to the news media. Media briefing responsibilities are shared between the Police Chief and the Department's Public Information Officer (PIO) on an issue -by -issue basis. More Diverse Police Force There is a desire to diversify the ICPD workforce in terms of gender, racial makeup, and sexual orientation to more closely reflect community demographics. This will take an accelerated effort on the part of the ICPD to outreach with schools, colleges, and others to attract the aforementioned groups' interest in choosing a career in law enforcement. Entry-level testing also needs to be periodically reviewed to assure it is bias -free. Community Policing The ICPD has a Crime Prevention Officer, Downtown Liaison Officer, and Neighborhood Response Officer whose positions are geared to building strong community relationships and preventing crime. Also, there are three officers assigned as liaisons to the Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ) community to foster better relations between ICPD and this community and obtain information to help prevent and solve crimes. The City is interested in considering additional community policing programs. Cooperation with Other Local Law Enforcement Agencies The ICPD has a collaborative relationship with the other six Johnson County law enforcement agencies. Regional partnerships include the Joint Emergency Communication Center, Drug Task Force, Metro Bomb Squad, Citizens Police Academy as well as jointly covering big events such as Iowa Hawkeye football games. Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment -08/16 1 10 JOB REQUIREMENTS The minimum job requirements are: 1) Bachelor's degree in Criminal Justice or related field from accredited college or university with Master's degree preferred; and 2) ten years in public law enforcement, five years of which must have been as a supervisor or command officer. Desired Professional and Personal Attributes The following are the desired professional and personal attributes for Iowa City's next Police Chief: • Appreciation and sensitivity with cultural and racial diversity a must; • Approachable, dynamic leader who is able to inspire community and ICPD; • Thick skin and not defensive with ability to interact with all people; • Mentors/coaches employees and provides clear and consistent expectation of performance and promotional criteria; • Good public speaking skills with command presence and ability to think well on feet; • Respectful of community protest as exercise in democracy and form of feedback, • Solution -focused and open to productive change; • Active participant on City Executive Team with willingness to assist other Departments; • Good listening and communication skills; • Transparent within limits of law; • Regional law enforcement cooperation important; • Ability to manage, motivate, and hold Department employees accountable; • Ability to continue productive working relationships with labor unions; and • Bilingual ability a plus. COMPENSATION The compensation for the Police Chief job is highly competitive including an excellent fringe benefit package. The starting salary is dependent on the selected individual's qualifications and match with the desired attributes being sought by the City. The City will pay reasonable and customary moving expenses for the next Police Chief who is required to live within the city limits. To Apply: In order to be considered for this position, please send your resume and cover letter with current salary by September 11, 2016 to pwconsultins@cox.net. For additional information about this job, please contact: Robert E. Slavin President Slavin Management Consultants Paul Wenbert, ICMA-CM Western Regional Manager Slavin Management Consultants Norcross, Georgia Mesa, Arizona 770-449-4656 480-664-2676 slavin@bellsouth.net owconsultinR@cox.net AN EQUAL OPPORTUNITY RECRUITER/EMPLOYER SIAVIN A(:kTiF:NI' ('ONS('II-\NIK Prepared by Slavin Management Consultants for Iowa City Police Chief Recruitment — 08/16 111 14. Prepared by: Sara Hektoen, Asst. City Attorney, 410 Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 16-353 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SETTLEMENT AGREEMENT AND MUTUAL RELEASE BY AND BETWEEN THE CITY OF IOWA CITY AND JOSEPH J. HENDERSON & SON, INC. REGARDING THE SOUTH WASTE WATER TREATMENT PLANT BIOSOLIDS ROOF WHEREAS, the City Council believes it is in the best interests of the City of Iowa City to enter into a settlement and mutual release agreement with Joseph J. Henderson & Son, Inc. a/k/a JJ Henderson, related to the Iowa City Wastewater Treatment Facilities Consolidation Project and the remediation of damage caused to the BioSolids Roof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The Settlement Agreement and Mutual Release attached hereto is in the public interest and is approved. 2. The Mayor and the City Clerk are hereby authorized and directed to execute the attached Settlement Agreement and Mutual Release. Passed and approved this 6th day of December 016. e��' 41 - OR Approved by ATTEST: - �� ''� C ERK City Attorney's Office �� -2 Resolution No. Page 2 16-353 It was moved by Mims and seconded by Botchway the Resolution be adopted, and upon roll call there were: EVA= NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton SETTLEMENT AGREEMENT AND MUTUAL RELEASE This Agreement is dated December 6, 2016. The parties to this Agreement are CITY OF IOWA CITY, IOWA (" IOWA CITY") and JOSEPH J. HENDERSON & SON, INC. (-HENDERSON-). RECITALS A. IOWA CITY is a Municipal Corporation located in Iowa. B. HENDERSON is an Illinois corporation with its principal place of business in Gurnee, Lake County Illinois. C. On or about May 12, 2012, IOWA CITY and HENDERSON entered into a contract ("Contract") for work related to the Iowa City Wastewater Treatment Facilities Consolidation Project ("Project') with a completion date of February 7, 2014. D. HENDERSON has delivered to Iowa City a Bond in the amount of $2,040,642.80 conditioned to pay any and all judgments against the construction funds retained by Iowa City under the terms set forth in the Bond. The Bond is attached as Exhibit A. E. HENDERSON has herewith submitted to Iowa City a revised application for payment of its retainage with the following deductions: i. $130,866.48 as reimbursement to IOWA CITY for repair costs on the BioSolids Roof; ii. $57,714.37 as a deduction to the net Contract Amount due to Change Orders; and iii. $397,500.00 as Liquidated Damages. The revised Payment Application is attached as Exhibit "B". AGREEMENT 1. Iowa City and each and every one of its past and present affiliates, predecessors, insurers, indemnitors, directors, representatives, officers, employees, successors and assigns, hereby release all claims, including claims for indemnity and contribution, against Henderson arising from the matter recited above, with the following exception. Iowa City does not release any claims arising from any and all Warranties described or provided for in the Contract. 2. Henderson and each and every one of its past and present affiliates, predecessors, insurers, indemnitors, directors, representatives, officers, employees, successors and assigns, hereby release all claims, including claims for indemnity and contribution, against Iowa City arising from the matter recited above, with the following clarification. Henderson does not release, and specifically reserves claims against third -parties other than Iowa City arising out of the matter recited above, including but not limited to the builder's risk insurance coverage claim against Traveler's Insurance; and including but not limited to claims against subcontractors or suppliers for work that did not conform to the Contract. 3. Iowa City shall, through its City Council on December 6, 2016, pass a resolution of "Completion and Final Acceptance' for the Project indicating that Iowa City has formally accepted the Work performed under the Contract. 4. Henderson shall send notice, through fax and U.S. mail to their agent or attorney, to all remaining Chapter 573 Claimants of "Completion and Final Acceptance" for the Project indicating that Iowa City has formally accepted the Work performed under the Contract. 5. Iowa City shall pay Henderson the amount of $1,705,184.39 on or before December 16, 2017. 6. Henderson shall defend and indemnify Iowa City from and against all claims by third parties against Iowa City for payment of retained funds under Chapter 573 of the Code of Iowa, and shall maintain the Bond attached hereto until all such claims expire, are released, or are satisfied. 7. Iowa City shall cooperate with and provide reasonable assistance to Henderson in the defense of Iowa City against Chapter 573 claims. 8. This Release and Settlement Agreement covers all injuries and damages, whether known or not and which may hereafter appear or develop arising from the matters above referred to. 9. This Release and Settlement Agreement is the exclusive agreement disposing of claims herein identified and no promise for any other or further consideration has been made by anyone. 10. This Release and Settlement Agreement is executed as a compromise settlement of a disputed claim, liability for which is expressly denied by the released Parties, and the payments of the above sums do not constitute an admission of liability on the part of any person or entity. 11. Each of the undersigned represents that they are authorized representatives and agents of their respective parties to execute this Release and Settlement Agreement. 12. This Agreement represents the entire understanding between the parties in connection with the subject matter hereof, and may not be altered or modified except by a writing signed by all parties affected by the alteration or modification. 13. Any provision in this Agreement which is prohibited or unenforceable in any jurisdiction shall be ineffective only to the extent of such prohibition or unenforceability without invalidating the remaining provisions of this Agreement, as long as the intent of the Agreement as a whole remains enforceable. 14. The terms of this Agreement shall be interpreted and enforced in accordance with the law of the State of Iowa previously stated in Article 8.5 of the Contract of the Project and enforceable by legal or equitable proceedings in a court of appropriate jurisdiction as noted in the Contract - General Conditions - Article 14.01. 15. This Agreement may be executed in several counterparts, each of which shall be deemed to be an original and which counterparts shall together contain the signatures of all of the parties hereto and shall constitute a single binding and complete Agreement. THAT I HAVE READ THE FOREGOING RELEASE, AND UNDERSTAND ITS TERMS AND FREELY AND VOLUNTARILY SIGN THE SAME. CITY OF IOWA CITY, IOWA By: M yor of City of CIT OF IOWA CITY JOSEPH J. HENDERSON & SON , INC. By: A. Henderson, Presi Attest: \ CITY CLERK TJ the released Parties, and the payments of the above, sums do not constitute an admission of liability on the part of any person or entity. 11. Each of the undersigned represents that they are authorized representatives and agents of their respective parties to execute this Release and Settlement Agreement. 12 This Agreement represents the entire understanding between the parties in connection with the subject matter hereof, and may not be altered or modified except by a writing signed by all parties affected by the alteration or modification. 13. Any provision in this Agreement which is prohibited or unenforceable in any jurisdiction shall be ineffective only to the extent of such prohibition or unenforceability without invalidating the remaining provisions of this Agreement, as long as the intent of the Agreement as a whole remains enforceable. 14 The berms of this Agreement shall be interpreted and enforced in accordance with the law of the State of Iowa previously stated in Article 8.5 of the Contract of the Project and enforceable by legal or equitable proceedings in a court of appropriate jurisdiction as noted in the Contract - General Conditions - Article 14.01. 15. This Agreement may be executed in several counterparts, each of which shall be deemed to be an original and which counterparts shall together contain the signatures of all of the parties hereto and shall constitute a single binding and complete Agreement THAT I HAVE READ THE FOREGOING RELEASE, AND UNDERSTAND ITS TERMS AND FREELY AND VOLUNTARILY SIGN THE SAME. OWA CITY B. Mayor of City of CITY OF IOW /r �_�rmi F,XHIBIT,4 LIEN BOND BOND NO. 929639040 KNOW ALL MEN BY THESE PRESENTS: That we Joseph J. Henderson & Son, Inc. as Principal, and Continental Casual Company as Surety, being a surety company authorized to do business in the State of Illinois are held and firmly bound unto City of Iowa Citv in the sum of Two Million Fortv Thousand Six Hundred Fortv Two and 80/100 dollars ($ 2,040,642.80 ), lawful money of the United States for the payment of which well and truly to be made, we jointly and severally by these presents, do funky bind ourselves, our heirs, executors, administrators, successors and assigns. The conditions of the above obligations are such that: WHEREAS, on the 24h day of April, 2012, the City of Iowa City entered into a construction Contract with Joseph J. Henderson & Son, Inc.,amended on June 19,2012, and WHEREAS, certain liens listed have been filed with the City of Iowa City against public funds payable under that construction Contract, which Contract provides in Article 12.07.A.3.Final Payment that a bond be provided to indemnify the City of Iowa City from any filed outstanding project liens in order to allow Final Payment to Joseph J. Henderson & Son, Inc., WHEREAS, the Liens Notices against the public funds held for the Project are as follows: Carpenters Pension Fund $4,025.39 Filed June 30, 2014 American Concrete Pumping, Inc. $18,083.50 Filed February 19, 2014 CRB Concrete Corporation, Inc. $370,998.31 Filed March 21, 2014 S. M. Hentges & Sons, Inc. $185,800.64 Filed July 15, 2014 Shank Constructors, Inc. $279,274.61 Filed Spetember 9, 2014 Direct Steel, LLC $16,436.49 Filed October 27, 2014 MESCO Building Solutions $145,702.46 Filed May 17 2016 Total Outstanding Liens: 1,020,321.40 Double the Outstanding Liens: 2,040,642.80 WHEREAS, said notices of lien purport to have been made and filed as prescribed in the Lien Law of the State of IOWA wherein such lienor claims a lien against the construction funds for and on account of labor and / or materials furnished to said Joseph J. Henderson & Son, Inc. or its subcontractors which labor and / or materials were furnished for the construction or improvement of property known as the Wastewater Treatment Facilities Consolidation Project,Iowa City, and NOW, THEREFORE, the condition of this obligation is such that, if the above bounden Joseph J. Henderson & Son, Inc. shall well and truly pay any and all judgements which may be rendered against the said property or construction funds in favor of the aforesaid lienor, his successors or assigns, in any action or proceeding to enforce said lien, and shall defend and indemnify the City of Iowa City against any costs incurred as a result of such legal actions or proceedings to enforce said liens, then this obligation shall be void, otherwise to remain in full force and effect. IN WITNESS WHEREOF, the Principal and Surety have hereunto set their hands and seals this 18th day of August —, 2016 aseph J. er & So Inc. BY: :tary David Henderson, President o 'nental asualty Company BY: 'Attly-In-IVNriberly Bragg ACKNOWLEDGEMENT OF SURETY STATE OF ILLINOIS COUNTY OF COOK On this 18th day of August2016• before me personally Kimberly Bragg to me known, who being by so duly sworn, did depose and say: that he/she is Attorney -In -Fact of Continental Casualty Company The Corporation described in and which executed the foregoing instrument; that he/she knows the seal of said Corporation; that the seal affixed by authority granted to him/her in accordance with By -Laws of the said Corporation, and that he/she signed his/her name thereto by like authority. Notary Public, Sarah E. Green "OFFICIAL SEAL" SARAH E. GREEN F NOTARY PUBLIC, STATE OF ILLINOIS MY COMMISSION EXPIRES 2117/2020 POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That Continental Casualty Company, an Illinois insurance company, National Fire Insurance Company of Hartford, an Illinois insurance company, and American Casualty Company of Reading, Pennsylvania, a Pennsylvania insurance company (herein called "the CNA Companies'', am duly organized and existing insurance companies having their principal offices in the City of Chicago, and State of Illinois, and that they do by virtue of the signatures and seals herein affixed hereby make, constitute and appoint Kimberly Bragg , Individually of Chicago, IL their true and lawful Attomey-in-Fact with frill power and authority hereby conferred to sign, seal and execute for and on their behalf bonds, undertakings and other obligatory instruments of similar nature SuretyBondNo:929639040 -InUnlimitedAmounts- Principak Joseph J. Henderson & Son, Inc. obligee: City of Iowa City and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of their insurance companies and all the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and mnfirme& This Power of Attorney is made and executed pursuant to and by authority of the By -Law and Resolutions, printed on the reverse hereof, duly adopted, as indicated, by the Boards of Directors of the insurance companies. In Witness Whereof, the CNA Companies have caused these presents to be signed by their Vice President and their corporate seals to be hereto affixed on this Iat day of December, 2015. p 0 0 Continental Casualty Company National Fire Insurance Company of Hartford Ameerrican CCaa ty Company of Re ding, Pennsylvania Paul T. Bmflat Vice President State of South Dakota, County of Minnehaha, ss: On this Ist day of December, 2015, before me personally came Paul T. Bruilat to me (mown, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is a Vice President of Continental Casualty Company, an Illinois insurance company, National Fire Insurance Company of Hartford, an Illinois insurance company, and American Casualty Company of Reading, Pennsylvania, a Pennsylvania insurance company described in and which executed the above instrument: that he (mows the seals of said insurance companies; that the seals affixed to the said instrument are such corporate seals; that they were so affixed pursuant to authority given by the Boards of Directors of said insurance companies and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance companies. J. UOHR My Commission Expires June 23, 2021 J. Mohr o Notary Public CERTIFICATE I. D. Bult, Assistant Secretary of Continental Casualty Company, an Illinois insurance company, National Fire Insurance Company of Hartford, an Illinois insurance company, and American Casualty Company of Reading, Pennsylvania, a Pennsylvania insurance company do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that the By-law mid Resolution of the Board of Directors of the insurance companies printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said insurance companies this 76th day of August 2016. ` _ F � °°a°:""te � 1/\t•Yv��\j//j g �.ivr��a 'a o� sFu E na"a u. 7697 � tt • 'tri Form P6853-42012 Continental Casualty Company National Fire Insurance Company of Hartford American Casualty Company ofReading, Pennsylvania D. Bull — — Assistant Secretary Authorizing By -Laws and Resolutions ADOPTED BY THE BOARD OF DIRECTORS OF CONTINENTAL CASUALTY COMPANY: This Power of Attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the Board of Directors of the Company at a mectingheld on May 12, 1995: "RESOLVED: That any Senior or Group Vice President may authorize an officer to sign specific documents, agreements and instruments on behalf of the Company provided that the name of such authorized officer and a description of the documents, agreements or instruments that such officer may sign will be provided in writing bythe Senior or Group Vice President to the Secretary of the Company prior to such execution becoming effective." This Power of Attorney is signed by Paul T. Bmflat, Vice President, who has been authorized pursuant to the above resolution to execute power of attorneys on behalf of Continental Casualty Company. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the Company by mandamus written consent dated the 251 day of April, 2012: "Whereas, the bylaws of the Company or specific resolution of the Board of Directors has authorized various officers (the "Authorized Officers")to = mte various policies, bonds, undertakings and other obligatory instruments of like nature; and Whereas, from firm to time, the signature of the Authorized Officers, in addition to being provided in original, had coley format, may be provided via facsimile or otherwise in an electronic format (collectively, "Electronic Signatures"); Now therefore be it resolved: that the Electronic Signature of any Authorized Officer shall be valid and binding an the Campmy. " ADOPTED BY THE BOARD OF DIRECTORS OF NATIONAL FIRE INSURANCE COMPANY OF HARTFORD: This Power of Attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the Board of Directors of the Company by unanimous written consent dated May 10, 1995: "RESOLVED: That any Senior or Group Vice President may authorize an officer to sign specific documents, agreements and instruments on behalf of the Company provided that the name of such authorized officer and a description of the documents, agreements or instruments that such office may sign will be provided in writing by the Senior or Group Vim President to the Secretary of the Companyprior to such oc dou becoming effective." This Power of Attorney is signed by Paul T. Brufiat, Vice President, who has been authorized pursuant to the above resolution to execute power of attorneys m behalf of National Fire Insurance Company of Hartford Ibis Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the Com by unanimous written consent dated the 251 day of April, 2012: Pa'N "Whereas, the bylaws of the Company or specific resolution ofthe Board of Director has authorized various officers (the "Authorized Offims")m execute various policies, bands, undertakings and other obligatory instruments of like nature; and Whereas, from time to time, the sig nature of the Authorized Officers, in addition to being provided in original, hard copy format, may be provided via facsimile or otherwise in an electronic format (collectively, "Electronic Signaft res'j; Now therefore be it =solved: that the Electronic Signature of any Authorized Officer shag be valid and binding on the Company. " ADOPTED BY THE BOARD OF DIRECTORS OF AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA: Ibis Power of Attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the Board of Directors of the Company by unanimous written consent dated May 10, 1995: "RESOLVED: That my Senior or Group Via President may authorize an officer to sign specific documents, agreements and instruments on behalf of the Company provided that the name of such authorized officer and a description of the documents, agreements or instruments that such officer may sign will be provided in writing by the Senior or Gmup Vice President to the Secretary of the Company prim to such exertion becoming effective." This Power of Attorney is signed by Paul T. Bruflat, Vim President, who has been authorized pursuant to the above resolution to execute power of attorneys on behalfof American Casualty Company of Reading, Pennsylvania. This Power of Attorney is sighed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of the Company by unanimous written coned dated the 251 day of April, 2012: "Wheezes, the bylaws of the Company or specific resolution ofthe Board of Director has authorized various officers (the "Authorized Officerejut execute variates polices, bonds, undertakings and other obligatory instruments of like nature; and Whereas, from time to time, the signature ofthe Authorized Offices, in addition to being provided in original, hard copy format, may be provided via facsimile or otherwise in an electronic format (collectively, "Electronic Signatures"); Now therefore be it resolved: that the Electronic Signature of any Authorized Officer shall be valid and binding on the Company, " EXHIBIT APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMEN7G702 (Inatructionsonrevereeslde) Change Orden approved In previous hunts by owner PAGE IOF1. TO (OWNER); City of Iowa City PROJECT: Iowa City Wastewater Treatnwni Facilities Consolidation Project Apecrandl Distribution to: 410 E. Washington Street 4366 Napoleon Street Southeast EDA#05.79-04921 OWNER a Iowa City, M52440 Iowa City, A52240 APPILICATION DATE 11AW016 IJOBS#196 ARCHITECT 1 Is. 5%of Stoned Material.......... ..._... PERIODTO: RNAL#2.5 CIC FUND 3135 COST CENTER 520400 CONTRACTOR Total Remain (The So+%or REVISED CDBG908.0111-271 OTHER FROM: Joseph J. Henderson a Son. Inc. CC: (ARCHITECT): Stanley Consultants, Inc. (CONTRACTOR) 42880M Greek Avenue 255 lowa Avenue MH PROJECT NO: 1269-00 Gumee, IL 60031 Muscatine, IA 62781 CONTRACT FOR: Waste Water Treatment FatrThes ConsolMaOan Protect CONTRACT DATE: VIM012 CONTRACTOR'S APPLICATION FOR PAYMENT Application Is made for Psymenkasshcwnbe[=,IncohnseOanwlththe Contract CHANGE ORDER SUMMARY Change Orden approved In previous hunts by owner ADDITIONS DEDUCTIONS TOTAL Apecrandl his Month 4. TOTAL COMPLETED & STORED TO $43,714,093.52 Number Data Oved 5. RETAINAGE: SEE SCHEDULE ATTACHEDON FORM G703 TOTALS (Column D+E on 6703) Nel chance by Chance Orders $72,906 Continuation Sb"%AIA Document 0703 IS attached 1. ORIGINAL CONTRACT SURA_..._.._...___...-_.. ..... _...... ......... ......... _ $43,787,000.00 2 Not change by Change Orden............ .... .... _..._........ ... I ............. _......... _. ($72,906.48) 3. CONTRACT SUM TO DATE (Lino t sA 2)............ $43,714,093.52 4. TOTAL COMPLETED & STORED TO $43,714,093.52 (Cohen G on G703) $0.00 5. RETAINAGE: BY: 9.5% Of Gonad work .............. $0.00 (Column D+E on 6703) Is. 5%of Stoned Material.......... ..._... (Column F on G703) Total Remain (The So+%or Total In CoMmn l of G703) ...... ....... _........ _...... .... _.__....... .......... .................. $0.011 The uedersigned Contractor confide Nat to the best of the Contractors knowledge, 6. TOTAL EARNED LESS RETAINAGE. ....._....._........._-.... ......... _....... $43,714,093.52 Information and belief the Work covered by this Application for Payment hes been (Line 4loss One 5 Toui completed In acco darru Win the Contract Documents, that an amounts have been 7. LESS PREWOUS CERTIFICATES FOR paid "a Contra= for We* for which previous CoWh Ates for Payment ware PAYMENT (Una 6 from prior CaN11uU6-- $42,008,909.13 Issued end payments receved from the Darner. and that crnempayment shown S. CURRENT PAYMENT DUE_-- $1,705,184.39 herein is now due. 9. BALANCE TO RNISH, PLUS RETAINAGE...-__...._.__ ($0.00) (Lina 3less Line 6) - CONTRACTOR: JOSEPH J. HENDERSON & SON, INC. State of: Illinois Counyef:Leke Subscribed and swom to before ma this dayef 2016 Notary Pudic: By: Date: My Commisnonam'ves: Novomber5.2017 William Marshalls, Director of Operations AMOUNTIAPPROVED $1,705,184.39 Pmjed Inspector BY: Date: ProjectAdministrator BY: Data: Project Amnlstrator BY: Date: Public Works Director BY: Data: NA DOCUMENT G702 APPLICATION AND CERTIFICATE FOR PAYMENT MAY 1883 EDITION AIA G702-100.1 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE,N.W_WASHINGTON,D.C. 20006 i IOlvza]W DJNVRIV 00'0$ OD'a$ %AOI OOOOWezS 0004 000$ DO'000'B2S 00000824 -Wm •aN •"4140 •np0a HL( 00'0$ OWN %DOI 00'LWN was 4704 00',9624 DO'Lern waw Hill Dons 00'O4 %001 WOOD" was OO'a$ DVOOQVI4 GIVEN'" -agN9 -45TH 9nl HD3"0114 Was OOn4 %Oat 6'a089$ 00 as OWN OFC—Ons OWoOns lupw 3Jxtlznv eoelvrrry DD'OY ao"as xaD1 Ponsl'EI$ ooas oo"O$ -0. 11$ was zz1s 1"i uaonS dolow wmnlw Iwiwny.a 6NOW0N000NLLSDI3 E Oa'0$ 5704 %Pol DO'80E'a13 OO'O4 0009 00'9eEn1S 00'887014 W UOEealUnwwoO HH Oa'04 was 96001 Po'Po80ES Nos 0704 DoweOEs 0o'EoroEs ew01en0 asw ns x11 0004 000$ x000 00'00660$ 00'04 0004 00'Ol6'6l$ 0000664$ BOWB$IniwlA ay000'J HE' OWES 000$ %004 00'04463$ HO$ 000$ 00'OSV'6m 00 091"H swwge aw-wa� x11 00"04 Own %Dol Do'oown 0 a 00'04 00Nola 00'O(Wa$ u Is •°E' Wel M' 000$ 00'04 %a0l 070,1'91,9 Own 00'04 00'ELL'9IS 009,,'904 ' w01 Hit Oa'04 as"o4 %000{ 00"f56'es$ 00"0$ 00'04 00'356'84$ 00'E56'ass Uop Osuap aypg3' wal WI 00'04 oo'a$ %Olt O7.G...E4 Pon4 00'04 oo"aoo'con 00'ON can OWas auug3 'Owal xu 00'03 00'04 %001 00'009334 00'04 00'04 00'PoB'CES 00'009'33$ lawns .11 -"UW w1' 1 Hi HU 00'04 Do as %000 DO'OOO'S1$ 00'04 0704 Do Ga.'SLs 07000514 ulp 1•eH'Owa1 "704 Oo'0Y %000 00'000'123 00'04 00'0$ 00'000'in DODOWLES tualU OOnH"wol ME T'as 00'0$ x000 OoOoo'055 00'03 o0'05 00'900'093 00'000'053 Btuatl lynw 'Osyy IUI x11 Ola$ 0704 %ooI DO" KtDoaaa'a$ Sol$ 00000'03$ 00'000M MAN x11 OO'as WGS %DOI N000 On was 0004 00 WO'eE4 lo'OPo'e[4 um xH DO as was x005 oo"aoa'ms 0004 oo'as 00'000'00$ a7aao'al$ ompi wn5 070$ 070$ %A04 Po'K7EE4 00'003 070$ 00'Y39E34 00'V87EE$ ngH-1 00010 Va0 III, HE Do'a$ own 9 111 00000'024 00'0$ OWN W'OOo'DE4 DO'000'OES uyuy R ME 00'04 00'04 X00{ 00'000404 OD'O$ 000$ OWOIWKS OWOD0'414 UpPlul 111, OVOS 0004 %001 00'VL6'8l3 00'0$ 00'03 oweitw {$ 00'9LVSH1 sYO Wd 0004 000$ %001 OO'OLE '6I T00'0$ 00'04 OWOLve'$ FO OL76{$ fe0luepuetup "S HII xrt 00'04 0094 %001 OO'006'LlS Oo'0$ W'0$ 00'Oae'Ll4 avol $ 1 BulpOrle MI DD"as 070$ x000 (H)WISOIS ala$ Oa"04 Oa'olowzzs 00'001'= n,5 ,111 was own %004 07009'R$ 00'0$ 00'04 Oa'0092A 00'009'224 IIN HH was 070$ MOL D0'Po754 D0'as FO DOn OSS 07000'54 —i., EO avgd.N;Us DO'DS 0704 x001 DO'SCVKIS HE as OWES NEWS 's EO'6L9'KLY ,.—m 15 HII DOGS owns %001 Wo got ao-os owns 0059" 076205 UOn'-d-A EI '013 'sasuaan'sanl'wWuaa IH Coos Wns %DOI DWlfs'etts 0709 00'0$ 00'Ifsflt6 00'HIS 'fll5 iu0punuy ,IS 101 00'04 00"04 0t0st$ w7aY Oa'OS a0'PoE'vn3 WdOYnaR]Y HII was Pon$ a8o913 W'as OWN 00'LOEnas OWLOrOSIS WdIww00 npHORE—l¢0wV,6 HII 00'04 000$ 94382$ 0004 0703 00'094[82$ _Do_-- 00'191'383$ ueW .md x11 009$ 0093 %DOI0(641"8 000$ 070$ OWLLWKM DO'ILWYI"1,11 M 00'0$ O09$ 0l'Ls Ooos o0a$ OonOIT4 vo'00 4 N.HiMRut1xD 0E'Os 0009 189621 0004 0004 00'169'624 OO we'6i nu¢g0 an0nupu00 HH 070$ Do'a TNUVIL zt " Do'0S 00'04 00'0L12VE$ Po4LI2tn spuds111, 00"0$ 0704 809'9304 0003 00'04 00'609'830$ "909'930$ ORGHWOM SN019aN001 0[30 I �.u.m�N v9v..aw•ganmlml.sN'J�n mw:1 wxu 0009 naINI 9H18mJl..l1 'nP4 v+n.vMNV+l.s.nn®.'.vH0�19a0•1.1 !10,!01 mlVlan'JR11..1 Yga91.DmOWIWJP•mV\8790 J 910""1 410,149 Wn4el n.lpN fvryigma•,lyglGYdNOlilYJLxItlD ONY NOI1VJIlddYYBL•Jlv®sa ""dSIA306T T'IM NdOWIINNOLLYIIIddY IUIMISN:IIN'{:)1\(1:15]1C11N11:1:11.1 461 pWo-1 IIIRTfiL'S11p VH:i HzN(1111 W.IOH:) SIn YMI)1'lll]tlA1111'1)'{ry1N.I "11114X1"1!19141:1 ]'{111'll'.lVil.\AIVIYHN1 N:i1VM'ilYVM 61L'J1N'iWll]MYIY 19lHi NrIn.YHNIINO] CUNi1NVAilUN511lhT AIAOVCVME'M V)Ul \VA\Th\ MTMGTtlIMXTMAf11 M\CUN.IULI YMU, IU\VA ['ITl'.IU\VASOI: CUXI:tl uyUX19)1 64)Y.W�SI 1-1nM IPo l'IC FUND 3115COST tXNTtl AW DrIGLAPWGTONNDCA61GFORAMRNf.[mW Crv4[nM[IMmdfi[IYIUUm halb[Ad )cu4nl[[W bloe.[meuw NW blb mrW dJbt. Ih. CWmmlr[ialn[I[[rBm[�ehMA Iw IM[l�ve N. bham ,inblrevl Ca[rl[Vr }ly rympyXm YY013 N/S01[ N/3a14 APPWAEON NUMBF9 IBPO fiLTN0. PINALSf RRYI]!'D IUIYto4 1SXTW axwrvou n ["-,w a xwm.r nE23,758.00 lj Mm rygm ®oumom meet $13,756.00 $10756.00 $0.00 $0,00 la0% 60.00 SOHO AILANCE Saaanan $$500.00 55500.00 50.00 $D.W 53$00.00 la0% $0.00 Rom AWANCE labor $1,475.00 $1,475.00 $0.00 Sam $1,475.00 100% $0.00 $0.00 AwAxC6 P CWIIYr Mea labor $11200.00 510200.00 $0.00 80.00 $1029600 la0% $0.00 50.00 AIWM'� em 52,005.00 u,Be5.00 50.00 $0.00 52,995.00 la0% 511.00 50.00 AM NM Aantion hNa labor $4z,910.O0 542,066.00 $0.00 $0.00 $$8,995.00 100% $0.00 Aw,wPo maul 59,995.06 $0,995.00 $0.00 50.00 $9,995.00 la0% $0.01 SO.N ConG(eio ds 9W 515,000.00 $15,006.00 $0.00 $15.096.90 100% $a.m 50.00 $11.00 .1. All . Serz1� $i,Po6.Po ¢7,986.00 $0.60 50.00 $a m $1,996.00 lopes $0.00 50.00 AIIJAI:6, l Bbwe)BY1WI 55212.00 $5,202.00 $0.00 $1,500.00 100% $0.00 AWANCE Saw $1.500.00 $1,500.00 $0.00 $0.00 $1,500.00 100% $0.00 50,00 $0.00 Al3JAN. wwawn Ou sren $1.500.00 $1,500.00 $0.00 $0.00 50.00 $1.500.00 IOOX 50.00 $0.00 Al64nrva Saco Clarl0lar aRa $11.105.00 511,065.00$0.00 $m $11.005.00 100% Sopa $0.00 AWANR' 1 menl E,I, $11.1$11.1m.00,1.00 511.100.00 $0.00 $0.99 $11.100.00 100% 0.00 $0.00A11 .wfn d sal 52,500.00 52,500.06 $0.00 50.00W.500.00 110% $ 5 0.00 EO.0 $0 A11.1, Dlslmecllen Temce Mea 529.440.00 525,440.00 .00.00 525740.00 la $0.00 51.00 awnua E nt $0,]0000 56,700.00 0 50,000 $ 50.00 66.)00,00 100%m $0.00 0.09 AWANCE $7500.00 50.00 00Do 100% $0.00 Al1JANCD usma ds sal Efi 442.00 W.500.00 E6.Hz.00 50.00 $0.00 50.00 SR 66,142.00 loll% $0.00 59.00 $9.99 ALLLVJCE 01sin1actlon Ston aBuiWln IaWI $0550.00 $6550.00 50.00 $0.00 56$50.00 IOD% $0.00 $0.00 A..CU O Ba4WrMM labor $1.025.00 52.025.00 0.00 0.00 $1.525.00 100% 0.00 50.00 AWARffi E Mont $1.500.00 96.99 51596.99$0.00 59.99 $ 59.90 $05 lam $ 9.00 56.00 Alluxf6 SWOP Proce2sIng M s laGr $1D.OM.00 5101000.00 ".Do $0.00 $10,000.00 106% $0.00 $9.00 AIL.VIC6 Saruwn 54,15000 54.150.00 $0.00 $0.00 64.150.00 100% $600 50.00 AwAntE Msal 53.060.00 53.066.00 5000 50.00 53.06000 100% $0.00 $0.00 AWANtE NONNPbnt labor $1,720.00 $1.]20.00 $0.00 $0.00 $1,728.00 100% $0.00 $0.00 ALLLWCE E p meet 60.152.00 $0.152.00 $0.00 $0.00 53,15200 la0% $0.00 $0.00 AWM'cN 3 CONcR 5500 -SECONDARY CIRER 51]5,000.00 51)5,000.00 $0.00 $85,000.00 100% 56.01 $0.00 AmWv.ea WE Sfi00-SECONDARVCIFIER 51]6000.00 5175,000.00 $0.00 50.00 50.00 5175,000.00 t00Y. 50.00 $0.00 Amumrb[ Pip 3 a641 CUNTm31ATF NRl. 6T WA4iE\VATXX'INCAiAIE\TF'At'IIJTILVfUN.1VI.lUATIVN YXUJ Y:1'T IU\VA C111'.IVWAZnIi CUU4R 11711X1 ]]1 AullUcunlEnT Vm] YUAp115-]9W931 1-1114191 1'II'lVNUJ11ifVFT CENTYX531W4n FINAL25 REVIS¢a AIAUrcvveer C]rIt,APPYGTIUNMU �R7INGTEPoRPATMENY.•mUlpm Ndlu bRneei M1N•I3 APPWGTIVNNMIBEX: IVlhalC ('n4•nM.YgotlfulNUWnhaW[6e6 1[mgNrb IpUW.II®tr1aX..®4•nmldbasemm MWr. Sv amll.o® sgsgdmb .4 TYRO CRX0. I`JKV Vn l'ulvm lm LbW3u4�hn.u4Nert o.o.�.,.Y. m .nmo nn.w m • iw a man .orolm.on. 4200-PEM-AERATION TANKS £432250.00 E132250.90 Wo0 50.00 W2250.00 100% Mae $0.00 Am6.umn 4300-AERA-BAfl TANK-AERATION TANK $175,000.00 $175,000.00 50.00 W. 5175.000.00 100% $0.00 50.00 Ae,. 9900-BIOSOLIDS SlA0ONGRA0E ONLY 530500.00 5384"0.00 50.00 $0.00 5385"0.00 100% 50.00 Sa.M .5mmn�4. 4500-DLWfl-BLOWEfl BURDINGE%P 54250.00 54,250.DO Samoa W.00 $425o.OD la0% 50.00 50.00 Auil.ssav DISB- 0070X0 DISINFECTION AREA 55,250.00 55,250.00 $D.00 50.00 15250.00 100% $am $0.00 Avg . USI - EFFLUENT JUNCTION STRUCTURE 01 $1,750.00 $1.750.00 $0.00 $0.00 SIX0.00 lam $0.00 $0.00 Ambas�a EJS2 - EFRUEIdIJUNCTDNSTRUCTUREM $2,625.00 52,625.00 $0.00 $0.00 $2625.00 100% $0.00 $0.00 AmW+aM EJS3 - EFFLUENTJUNCTIJNUIKUCTUREa3 $;625.00 52.625.00 $0.00 $0.00 $2.625.00 low. $0.00 $0.00 Aman+•nn GDW]- GRIT DEWATER BUILDPIG E117A.00 511750.00 50.00 $0.00 51,750.00 100% $010 50.00 Amimufa GRIT - VORTEXGRITTANK 55425oA0 554250.00 Woo SOA" $5125000 100% 50.00 SD.00 Am6nnla INFL- VORTEXGRITTANKINFILLAREA E35.00D.00 535.000.00 li $0.00 535.000.00 100% 50.00 $0.00 Am6auebr $875.00 $0]5.00 $0.00 50.00 $8]5.00 100X $0.00 50.00 AmbvssWm METE -EW TRW METER VAULT 1,48.125.001 $0.00 $0.00 $48,125.00 100X 50.00 EO.DO AmWnykn 2500-POUR- PRIMARY CLARIFIER TANK $7,075,001 .46,125.0 $7,875.00 $DAD $0.00 57,075.00 lam $0.00 $0.00 nb6•..-�-• PFS- PRIMARYFLOWSPLITEH 5075.00 5875.00 $0.00 $0.00 $815.00 100% $0.00 50.00 Amh+aa4X PJSt - PRIMARY"CTIONSTUCMREPt 5015.0 5815.00 $0.00 50.00 !815.00 10096 50.00 Sa.VO Amm++•m PJ52 - PRIAMRYJUNCTION STIIGTURE 02 51,75D.00 $11]50.00 Woo 60.00 51,750.00 lam SO.0o ED.o Aa6.tu'o PSMV- PRINARYSLUDGEMETERING VAULT $12250.00 512.250.00 $0.00 SD.00 512250.00 t00Ye f0.a0 SO.aO Am6v[W PSPV- PPINPRYSLUDGE PUMPING VAULT 34275.00 54.3)5.00 $0.00 $a.00 54.3]5.00 100% 50.00 SOHO Amw••Wa MS-METER VAULTS 5913.00 $075.00 $0.00 $0.00 $07$.0" 1007. SO.DO 50.00 Am6...vW gFM3flE1URN FLOW MEASURE $TRT.-CS] $11,3>5.00 Sa.00 5".00 Ett?75.00 100% 50.00 $0.00 Mm.mn $FSP-SECONOARYCIARIFlER ROW SPLff $11,3]5.00 $0.00 $2.625.00 100X $0.00 Sa.aa Amfieauda $LOG -SLUDGE PflOCESS FACILITY $2.625.00 $2.625.00 $0.00 60.00 50.00 AmEmssav $ODM- SODRR.1 IdYPOCMDITE BLOC 55250.00 33.25.0.00 50.00 10.00 55250.00 lam 50.00 VVLT - VALVEVAULTAEMTKkl TANK $075.00 587v.00 50.00 50.00 5015.00 100% SD.oc .wwmm Amhv4. WAS - AERATION TANK WAS VALVE VAULT 51.150.00 $1,75D.00 $0.00 Moo $1,]50.00 100% $D.00 5.0.00 uX Faun0atlona iD De Oasl0ne0 Bio wD05,E menlWarUDUuse, UV Canopy) 5226,]38.0 5226,739.00 50.00 0.001 $226,738.00 100X 50.00 5000 Pelee Vild Stae]-lest" PeleeLONOARV 594.64>.00 594.647.00 "go 50.00 194.64].00 100% 50.00 50.00 W6•E>sul 5500- CLARIFIER 594.641.00 594,64].00$10.00 $0.00 59.,64].00 100% 6D.00 SO.DO w6vlrysul AFlER 5600- SECONDARYCLRI 5220.723.0 5220,723.00 $0.00 $0.00 MO.TYJ.00 100% 50.00 50.00 w6.ky5us9 4200-ASM-AEFIAMNTANKS $99.494.00 !99.494.00 $0.00 50.00 599,494.00 100% $0.00 $0.00 Sul 4300 - AEM-RARTANK-AERATION TANK $19.]56.00 519.756.00 $0.00 50.00 $19,756.00 loon. $0.00 50.00 Sul 9900- BIOSOUDS $LAD ONGRADE ONLY $2.445.00 $0.00 50.00 52,445.00 100% $GAO $0.00 wb 4y Sul 4500- BLWR- BLOWER BURRING EXP W.445.00 $0.00 52,696.00 100% $0.00 50.00 Sul DISB- OPTION B DISINFECTION AREA 52694.00 $2.694.00 Woo suI WS1 - EFFLUEMNNCTIONSTRUCTUREit 5098.00 $898.00 Woo 50.00 5898.00 1DU% $V.W 5000 Whole sut EJ52 - EFFLUENTJUNCTK3NSTRUGWRE42 $1,347.00 $1,347.00 60.00 5010 51,347.00 100% W.o $0.00 wwl Sul EJ53 -EFFLUENT JUNCTION STRUCNRE53 $1,34].00 51.347.00 50.00 $0.00 51.347.00 10%6 $0.00 $DAO W6Urysral GDWT-GRIT DEWATER BUILDING 5890.00 $098.00 $0.00 $a.00 $098.00 100% $0.00 50.00 Moo w6a4 sral GRIT - VORTEX GRITTANH $27830.00 $27,830.00 $0.00 $0.00 $2],038.00 la0% $0.00 WIWrySral INFL- VORTEX GRR TANKINFlLLAREA $17.060.00 $17,960.00 $0.00 $0.00 $17.960.00 100% $0.00 $0.00 eggle sal METE - EW IRW METER VAULT 5449.00 5449.00 $0.00 50.00 E .00 100% 50.00 $0.00 Sul 3500 - Must - PRIN OlYCLARIFIER TANK 524,695.00 $24.695.00 50.00 50.00 $24,695.00 100% $O.a0 $0.00 zul PFS - PRIMARY FLOW SPNTER 54.041.00 $4.041.00 50.00 50.00 $4.011.00 100% 50.00 $0.00 we•h suaJ PJSt - PflIMARV JUNCT(R9 $TI)DlURE 61 5449.00 5549.00 $0.00 $D.ao $140.00 100% $0.00 50.00 50.00 WluleYfiml AM - PRIMARYJUNCTIMSTUMME@ 5449.00 $449.00 MOO 5000 100% $0.00 $0.00 $0.00 WAakysrnl PSMV- PRIMARYSLUDGE METERING VAULT 5890.00 $898.00 $0.00 $0.00 5898.00 10D°h SDA" $0.00 vmw seal PSPV - PRIMARY SLUDGE PUMPING VAULT 56288.00 $5206.00 $0.00 $0.00 56286.00 100% 50.00 WNIa Sul MS-METER VAULT SECONDARY CLARIFIERS 52245.90 52245.00 $0.00 50.0 $2245.00 100% 50.00 woo wSA.ysnU RMS-RETURN FLOW MEASURE STRT.L57 5049.00 Sw9.0 50.00 S"AO 5449.0 100X $0.00 $0.00 slal EFSP-SECQNOARY CLARIFIER FLOW SPI-IT 55.3].00 55.037.00 $0.00 50.00 33.37.00 100X 50.00 W." Sul SLDG - SLUDGE PROCESS FACILISY 51517.00 $1.347.00 50.00 $D.00 51.347.00 100% 50.00 $0.00 whale Sul $ODM. SODIUM HYPOCHLOITE BLDG 52694.00 52.694.00 50.00 Woo $2.694.00 10oY. 1 $0.00 Pape 4 ot41 CunnxuAnun lnfiYT AU ccl .ItiNTmm WAxTP.WATF.n TRI IE.NTFAt'ILITIF CI N,IULIUATIONI'HUIF.IT.lt11VA1'T'.IUWA3013 l ;#on DK1471 UDAlnS79W921 W..,. Il'FLINUJItS t'UNi CIN'IY.X S"Mlw AIA Ut�nt G]OL.VPLIGIIONANOCPAi1PIG'fE FOH PAMIPM.emWWvg ('mlrrNltlpW r'nill6 WaYRYtW IUYbYrlm4bx,vmeY xn WblN NxnmW Yay. LL CJvve IrGMHx6enxaHefile lul�lle®® N..110057 iWYaveal PagbWe MIC�HIYv YIN013 N/trll N/LII APPIIGTlON N1151BEH: IP0.0 [LTNA F2NALi5RJMUOI INVN16 126057 won muuu INOonk.00 VVLT -VALVE VAULTA MM TANK5669,00 5449.00 'aane 80.00 W9.0100% 50.00 50.0WAS- AERATIONTANK WAS VALVE VAULT5090,00 50.00 $0.00 5090.00 100% $0.00 $O.wiu I-1 F=oInVone lO MOoaI�M 1810 wMs. EgNpmenl wmO se, WCan 516],500,00$16]500.00 50.00 Sam $16],500.00 100% SOM W.0W ctoa COMRIPW01ksw.1lus Lax,51.000.00 ".000.00 s0.00 $0.00 56,000.00 100% MOD W.01111 MI!aft 56.057.00 U.00o.00 50.00 $0.00 51,000 100% $0.00 50.0I'll Ouaee strucwn LAbor 52,000.00 52,000.00 $0.00 $0.00 $2,000.00 100% $0.00 $0.00 1111 M U,Ae1 $1,000.00 $1,000.00 $o.aa $0.00 81.000.00 100% $OM $0.00 IIx Concrete Peel Labor 5306,257.00 5306257.00 5000 5000 530625].00 lam 50.00 $a.m LLrt Mcnial $262257.00 $242,257.00 $000 5000 5262257.00 lam $0.00 $0.00 LLPewy E,uqxr..t 5100x.00 51,000.00 $0.00 soca 5.00000 100% $0.00 $0.00 URain 2500 art Structure and B"Ing AOOIaOn Labor 51331000.00 $133.000.00 $0.00 $0.00 5133.000100 1ee% $0.00 $0.00 IM MNeAaI 5691000.00 $60,o0a.00 $0100 $DM w,ow.aa lam Son 50.00 IM E nt 519.000.00 569.00000 $0.00 50.00 Sa9.a00.ao lab% $0.00 $0.00 nx 25MGM Influent Clwnnel Labor $79,000.00 $791000.00 $0.00 So.00 $79,000.00 100% $0.00 Ea.00 In Malerld $60.000.00 $60,000.00 5000 $900 $60.000.00 100% 50.00 50.00 IIH EquipmN $12.000.00 SI2000.00 $0.00 $0.00 $1200000 100% S0.00 $0.00 IM 3500Nm Pr9n Clarlller Labor $75.000.00 S75,0M.00 $000 5000 $75,000.00 100% $000 5000 IDI Matedal 575,000.00 $75,000.00 $000 Mail $751000.00 100% $0.00 $0.00 nx menl $63,000.00 565000.00 $0.00 50.00 $61000.00 100% $0.00 $0.00 IIH 3505 PIhrr flovl $ W.&VMIM1O tabor $115.00.00 $115,000.00 50.00 $0.00 $115000.00 100% S0.00 MOO IIH M dnl SS6,OOo.00 556.000.00 $a." $0.00 S .Oac00 100% SOHO $0.00 IIx E,ipunoIl 516,000.00 544,000.00 5000 $0.00 $14.000.00 100% $0.0 $0.00 IM 4100 Aentkn Labor ,$592,781.00 368;!,>01.00 $0.00 $000 $582781.00 100% 50.00 50.00 nH MaIndw 5574.500.00 5574.500.00 $0.00 $0.00 5574,500.00 100% 50.00 $a.m IIH Eqdpmeet $299,000.00 5299000.00 50.00 5000 5299.000.00 100% Sam WOO IIH 4100 aar TW Labor 5318,476.00 5316.478.00 $0.00 $0.00 5316.470.00 100% $0.00 $0.00 IIH MaMAM $256212.00 $256212.00 $0.00 $0.00 5251212.00 100% 50.00 $a.m IIH Ectipment 577 MOM 577.000.00 $0.00 MOO 57].000.00 100% 50.00 $0.0 I'll CH9M0b017Allon 525,000.00 UFO-W-00!-50.00 60.00 525.000.00 100% vo $0.00 00.9 4500 Blower Building Labor 1 $17,300.00 $17,300.00 $0.00 0.00 51750000 100% $0.001 $000 cae N,5 N41 rotTrmuenun9XXXr AU lwcmxcmmc7v3 \VAXTN\VAPCN TNF:\TRIX\T!'Ar'l1.IT1 lSI'MY PIIUR:r'T IOWA l'ITl',IUWA I0I3 l'UXIiN VbUMI._)1 P.UA XVS'IY-MVEI IJ�i6H 19R CII'PIInV ilei 1'.0571'0\TXX 53Mnn FlN.1LEi XXVISED T PATRIMNi,[mWdep AIA��vIG'14l.APPIlGi1ONANOCYAT14R1GTEMR NNI<XbRaM ZIL3v13 APPLIGTIONNIIM1IXPW IVIlR01R fmin•W'vtl{vNCv111bUmhvlh[hN 14e IvhMhlm6ebv.vvvuwmW m Wevenwde0rt. lhv llevo i� .wk, wool, Rell XTPO [RNOa 1569.] U�[Jvv lmf YvlmtvehN rtY fr v vnau ,r rmvv Mil u•c nvm mnvmvart �bn$12900.00 vn v m vel v $12.300.00 $0.00 $0.00 $12.300.001 100% $0.00 50.00 CNX MyeOZ E " mpJll $000.00 woo.00 50.00 $0.00 W00.00 100% $0.00 $0.00 OXa SW02.120'1tt0 CWfiem 5306.000.00 5306,000.00 $0.00 SON 5300,000.00 100% 50.00 $0.00 [e9 Labor $332,000.00 $332.00.00 Woo 50.00 5332.000.00 100% $0.00 $0.00 cRe Matenal E mans $126,000.00 $126,000.00 $0.00 $0.00 $126.000.00 100% $0.00 $0.00 Cite 5510 C%,Vl,R Vmnla 560.000.00 $60.000.00 50.00 $0.00 $60.000.00 100% $0.00 $0.00 cR9 L9Dor $47.000.00 567.00.00 50.00 50.00 147.000.00 100% $0.00 $0.00 CUR Mafinal E ment 510,000.00 SIO.000.00 E0.o0 50.00 510.000.00 100% W.00 $0.00 CR9 6OGDbintocticn Te $52.040.00 557,000.00 $0.00 ON $57.000.00 104% ED.aO SO.ao llx later 522,00.0 522,OOOm 50.00 WN $22WD.W 100% SONEWfp ED.00 IIx Motorw rtwt $12.000.00 512.W0.00 50.00 SON $12,000.00 l00% W.00 $0.00 Im 6700 Sotlhan Hoc BUHN1 $16.00.00 $16.000.00 $0.00 $0.00 $16.000.00 100% $0.00 $0.00 c9e t.Wor $12,010.00 sl2at D.00 $0.00 $0.00 $12OIO.40 100% $0.00 50.0 cR9 .eu " meni $2.000.00 E2m0.o W.00 $0.00 $2,000.00 t00% W. $0.00 cae 9IWSWd Pr0 =zi an$E .%Toa 533,000.00 $39.000.00 $0.00 W.00 $3 ,Ooom t00% $0.00 so.ou IIII IaDor $26,000.00 529.000.00 $0.00 50.00 $29,000.0 100% $ON $0.00 IM Material E mOnl $6,000.00 $6.000.00 $0.00 $0.00 56.000.0 100% $0.00 50.00 fill 9800 BWea0$$ SM 5400.00.0 5400.000.00 50.00 $0.00 $400.00.00 lom 0.00 so." CRa taEor E30o.00o.Do 5300,000.00 W.00 W.O $300,000.00 100% $0.00 W.DO [9a MSeli61 $60.000.00 540.000.00 $0.00 Wm $W.000.00 100% $0.o $0.00 GaB E ment Oesl nC051S $73,051.00 $73,051.00 $0.00 $0.00 $73.051.00 100% $0.00 $0.00 1111 PnCoat Conclela Blower BUW $4.618.00 $4.619.00 50.00 SD.W 54.618.00 100K W.00 $0.00 taias'an Lapor 55.260.00 $5.260.00 0.00 $0.00 0260.00 100% ON $0N Mwst- Mat90al E Oi manl 51,350.00 $1,350.00 $0.00 $0.00 $1,350.00 100% 50.00 W.W Mw SYY• GN D..Mw, MI0I f4ANN $4.619.00 W.00 W.00 54.619.0 100% SD.00 $0.00 Mwsum la�I $1.510.00 $1410.00 0.00 SC.O $1.510.00 100% W.W $0.00 MW SYm MafiIW E " mer, $1,350m $1.350.00 $0.00 50.00 $1.35Dm 100% $0.00 W.W w>m Smb Dblafecilon Mx $5.635.00 56.835.00 $0.00 $0.00 56.635.00 too % 50.00 $0.00 Mlnamu Lapor 06,410.00 $66.410.00 $0.00 ON $66410.00 1D0% SO.o0 0.00 Mw 9mu Matalial merX $6,750.0 54.750.00 $0.00 W.00 O,750M 100% WN 50.00 MMfrm• N hWlity BYB9 0,500.00 $5.500.00 60.00 50.00 $s.s40.00 100% $0.00 W.DO Mlasum La0or Pe$e6a(dl I ONTINU1 NSVEET AUDDcum!]YTmn \VANTY.4VATY.XTNY\T.11Y..\TS'A�'ILITIV_\!'UNT 41.11)ATIUN I'NW I:IT IU\VA CITI',IUWA3Y13 1'IIXfX nF4N1.3)1 EUAIYS)YWYSI 1-]nbW 19fi ,TAPPIlGi3DNND]IEEB: AIA L4mm1G]YI.APYLIGiIOYANDCMIIIQIGTE IUBPAYMEM1T.emhlWu[ I'mhaN.tlpN fvYh.Ym h.W.4d Y3Yb11m.4rbx.rmhu. u.lvlb l4�WdMv. u. D,h..Imr:.Ymhwee...wfil. r�lb.lm® . NdlubhumA 6u1dv4a1 Cm�leLLa MI('mph�6m LIVLI3 VS/3114 N(1. 11 PED LTXD� FlN.V.3l REYISEV IVI V2016 116RtY w,rvu -••au )eYCMi na aawmx n 1 4 xmc m -..M lA,MNI 53380."•• 53.300.00 50.00 $0.00 lalX0.00 100% E0.00 50." Md Sou E,O..M $1.35D.00 $1,350,00 50.00 SOHO 51,350.00 100% 50.00 Moo Md Sou 4 MASONRY Blower BullBln IAOor $33743.00 533.7x3.00 50.00 50.00 533.743.00 lam $0.00 SD.00 Ammwm Mama $26200.00 $26.200.00 50.00 SOHO $26200.00 100% $a." 50.00 Amvirm M.mT meM 54AUM $4,480.00 $0.00 $0." 51,480.00 100% 50.00 SD.00 nmi®3 GNI Dewnletln BullCln Leber $10281.00 5101201.00 $0.00 $0.00 $10,201.00 10". $0.00 $0.00 Ammon My Makna 50.860.00 54.900.00 $0.00 $0.00 $11900.00 100% $0.00 $0.00 ..-M.. EWOmNt $1280.00 $1280.00 $0.00 $0.00 $1280.00 lo0z $0.00 50.00 AomwMaav) M W.Ntt e Labor 535.963.00 535,983.00 50.00 $a." 535.963.00 la0% $0.00 $0.00 Amvim Mat011al $24,120.00 $24,120.00 $O.OD $0.00 $24,120.00 100% $0.00 $a." Amenm Mu Equipment 53520.00 $3520.00 $0.00 $0.00 $3.520.00 t00% $0.00 $0.00 AmevanM Hgeaebloril. 8u1Wln Labor 512.656.00 512.658.00 50.00 50.00 512.658.00 100% 50.00 $0.00 Ammem NIINA l $I0.07D.W x10,020.00 50.00 $a.00 $10,070.00 100% 50.00 SD.00 Amor® Ip1110nt $6,720.00 $6,72D.00 $O.Oo $0.00 $6,M.W IOD% $0.00 $0.00 Avm[a Moray 6 METALS B MrulSNJL r $149,65200 $149,652.00 $0.00 $0.00 $10.65200 100% $0.00 $0.00 fill $WMra Steel M# anel 5515,000.00 $51510110.00 50.00 $0.00 $515.000.00 100% 50.00 50.00 ei®vvl 8 WOODS, PLASTICS AND COMPOSMS Blower Builaln Labor $1,000.00 $1.000.00 $0.00 $0.00 $1,000.00 100% $0.00 $DAO I'll Material 51,000.00 s1,D00.0D $DAO $am $1.000M 100% W.W $DO rix Grit D Merrlw Buwn Le0or 5500.00 550D.00 ".00 $DAO 5500.00 100% $0.x0 60.00 NN Mllena 5500.00 $50D.00 $0.00 50.00 5500.00 100% $0.00 $0.00 I'll E I ®M Wenbouse (.eN' $11000.00 $1.000.00 50.00 50." st000.00 100% 60.00 SO." 1'x Haenel SI.o00.D0 $1,000.00 $0.00 $0.00 51000M 100% $oM 50.00 IM H Mo01n B4llellq LaWr $1.000.00 $1.000.00 $0.00 $a." $1,000.00 100% $0.00 $0.00 rix Maenal $110110.00 511000.00 $0.00 $0.00 $1.000.00 100% $a.m $0.00 I'll Gln[eF rgnlnf..o Pkstk FNrkatiana Maros, 530.4M 01 510,404.00 50.00 $0.001 $30,4".00 100% 1 0.01 Ea." Nan. Plum teWr x16.000.00 $16.000.00 SO.OD $0.00 $16,000.00 100X 50.00 $0.00 1'x T TNEBMAL ANO MOIST'gE PgOTECTION Page 7 a41 CUNi1NVATIUN ]tl6li AIA WNMF+Yi4YW 511g11Y wA\TY:\YAS[NTNYASM4:NT Y4TLITIL+4fUNf111.INATIUN E'NV1bCT IUIVACITI'.IVWA3elt ['Ub1A 4KUN1>•)1 V¢mel GIO.APPYGTIONANDCPA14TGil FOH PAYMFNi.[®bWUB fminM'•YpNf[NMtImb W+•bt 4ba•nr�maeM.•®bm e•W bW m•eG dtlln rrno.Il� NU.1pLLfT+9i4E1 Nal[a bPlawl 4tnbvinlf�bVn F1mICeglelYs 5/1120/1 IRI3014 N6011 L]nEd 19fi t'.11'YUNU 11.\S l'UYT I'Y.\ibN AYPLIGTION N141BbG nlmo nxD. FRiAL15YCVISFD 11/IIR015 114xw0 u. c.9�1r. c®u..b.e.....n.u. woou q Iuuao Rl9 r wu xwu vunvmvm Wale moiln ES17MOM $1)560.00 %500.00 M.OD MOO 50.00 WOO 51)560.00 %000.00 100% 100% 5000 $000RWo $0.00 ILII =,950100 50.00 $0.00 %1,950.00 100% $0.00 $0.00 xx Oeu90 g 520,036.00 %.D0o.0D $0.00Woo W.OD SOHO 40.00 520,036,00 %,DD0.00 100% l00% 50.00 50.00 50.00 W.aa IIN�,;y ux e OPENINGS Wo Metal Labor $16,140.00 W.M.00 $16.140.00 %,500.00 $O.00 50.00 a0.00 50.00 $16,14000 %400.00 100% 100% $0.00 50.0 0.00 $0.00 $D.00 wwsb mu Plastic Deals Lir $13215.00 $4,OYD.OD 513215.00 $40$3.00 s0.00 $0.00 W,00 $0.00 $13215.00 %,000.90 Ion 100% 50.00 $0.00 $O.N MAO MAO 4.6 I'll Roof Hatch LaBor $16,165.00 $4,000.00 $16,165.00 $A.00OD0 $0.00 $DAD 60.00 $0.00 $16,165.00 54,900.00 100% 100% $0.00 $0.00 $0.00 $0.00 $0.00 N mm 1]11 Fear Hatcbea Lir $38,538.00 $1.000.00 538439.00 E7.00D.W 50.00 W.00 0.00 $0.00 538439.00 $].000.00 100% IOD% M.DO W.00 $0.00 $0.00 N IIH 5 W Goon and Promos-OnM4e0 Oxon Bower Wild, LACOr $�Ay %33.00 $3406.50 $833.00 W438.00 $0.00 WOO MOO 0.00 WW.U0 $3S36.Do 100% 100% $0.W $0.00 saw 5000 we mete w OOIm Sodom WAle MUDD LaDOr Maze0al %08.00 WR81,00 WO8.00 52.201.00 MOD 0.00 $0.00 $0.00 WDB.DD $2281.00 100% 100Y, 0.00 $0.00 50.00 WOO w• Inlet W IMJm E meN WerONWSe abor %510.451 w=.m $17.90.00 lgl=oo 317,929.00 Moo 50.00 $0.00 %.00 sl=.00l $1].929.00 100% 10015 50.00 $0.00 $0.00 $0.00 W Uilm W mm B FlNI$NE9 pw.l MDBILRATION TANK DRAIN PUMP STAT PIPING INFLUENT PUMP SIX PIPING VORTEKGRI)TANK PIPING GRIT DEWATERING BLD. AND PIPING MSTING PRIMARY 3100%005. FJOSIINGPRIMARY 3200%005. 5X147$30 PRIMARY MOD MO0& EXISTWGPROAI3Y 3400MOIS. NEW PRIMARY 3500 PRIMARY FLOW SPLITTER PIPING $IDT99.0 $4217,00 $11246.00 $3,093.00 210,122.00 84498.00 $440.00 %,40.00 54.499.40 WBfi%.00 $3,03.00 $70299.00 $4217.00 $11248.00 $3.083.00 $10,122.00 54.480.00 $4,498.40 54.480.00 W.499.00 $38,6$3.00 ,093.00 50.00 SOHO MOO $0.00 $0.00 $0.00 0.O0 50.00 0.00 $000 $0.00 %.00 WAO $0.00 $0.00 $0.00 W.0 MOO $0.00 $DAD $D,00 50.00 $10299.00 $3217.00 $11248.00 W,093.00 $10,12200 $4.498.00 $4.49900 34,490.00 34,40.00 00.6%.00 $3,093.00 100% IOM 100% 100% 100% 100% l00% 100% 100% 100% 100% 50.00 50.00 $0.00 SOA. $o.m $0.00 W.00 0.00500 $0.00 s0.Do $0.00 $0.00 50,00 $D.00 WOO $0.0 $0.00 $DAO 0.00 $Do0 80.00 Clm�rn [ 'w [lumpm cfimimw [Irm+mW c1m4am L7iom m N,8 of41 N, 911(41 AIAWWMRNin]P1 RTIWAATTKR TRK%6TTNU. FACILITIES I LII\TIUNPMUIY.IT.0\V . � .12....I®3 ACVIUAAN\ CiE,ANGHCY&NDCAITIYGTEMPPAM, CmbMmtrlgvvl ('vWb4v631Wbed IV bewnmiw..,aumbm Y�ltlbWevnred deWr. Ltif Wmlu Csbm,�6niubllertb ru loll®m .Svybvlulfrmp4Wa i1n1OSPblb NR013 NN qY II PRO 501X00 11WLl5REWSFD INn01a IS6N �uiwom wum i•^51566.00 ;m nuui emn v[mxnwn PRINMRY SLUDGE VALVE PIPING 51546.Ope 51,566.00 U.001,e $0.901).n 100% $0.00 $0.00 PRINVWV SLUDGE METER VLT PIPING §3,093.00 $3493.00 50.00 $0.00 51,093.00 100% 0.90 SO.Oa gERAT TANK PIP MG $6,186.011 56.105.00 50.00 $0.00 W,1B5.0a 100% Sam $0.0 BLOWER BLD. AND PIPING S%3.a39.00 $63,0.39.00 $0.00 50.00 50.1.939.00 100% $0.00 $a.00 EXISTING SECONDARY 5300 MODS 56,996.00 581990.00 $0.00 $0.00 $8,996.00 100% $0.00 $0.00 Cnun m EXISTING SECONOARY5600 MOOS $0.990.00 50.998.00 $0.00 $O.00 58,990.00 100% SOHO $a.m NEW SKONDMY5500 $108.839.00 $106.039.00 $0.00 $am $106,839.00 100% SOHO $0.00 NEWSECONDMY5600 $106639.00 $106.839.00 $0.00 $0.00 5106,039.00 100% SOHO $0.00 RAS PUMPNAULT PIPE PAINTMG 56,18.5.00 %,165.00 $0.00 $D.00 56,165.00 100% $0.0 50.00 OISF. TMK AREA PIPING 58434.00 MICY1.00 50.00 Ma0 59,43450 100% $0.00 $O.DO SODIUM HYPO BUILDING AND PIPE $16,M.DOI 516729.00 $0.00 $0.00 $16,028.00 la0% $0.00 50.00 SODIUM HYPO CHEM. FLOOR $16,025.00 $16,025.90 $0.00 $0.00 $16,025.00 100% $DAO $0.00 cnm... SLUDGE PUMP BUILD. PIPING $1,546.00 51466.90 $0.00 $0.0 $1.566.00 100% $0.00 $0.00 cmw-m MGESTERAREA PIPE PAINRNG 510216.90 $18.276.00 $0.00 $0.00 516136.00 100% $0.00 $0.00 SLUDGE PRMCES PIPE PAINTING UAN.00 $6.A98.00 0.00 $0.90 51.498.00 100% 50.00 SO.UU SLUDGE PROCCES BLDWALL PAINT 53,073.90 10,013.00 Sam $0.00 53.(D3.01) 100% Woo S0.00 EOUIPMENTWAREHWSE BUILDING 130,928.00 530.920.ao $0.00 SOm 530,920.00 la0% $0.00 So.o,3 C BIOSOLIDSSTORAGEMEA $262,890.00 $262,090.00 $0.00 50.90 5262.890.00 100% $0.00 EOSo 10 SPECUILMES RR, 51O shoo 5 C RIl ets 5300.00 130050 $0.00 $am $300.00 100% 50.00 $0.00 IRV Instal $150.00 $150.00 10.00 50.00 $150.00 1001. Mou $D.00 IN] 13 Bm sab& Cana".aten 1$302.00 143a2All OAo 11.00 lz.3a2aa IDp% .aB D.00 E 6-1 .Stare 9BN a.Mala3W $60,931.00 560.937.00 60.01) $0.00 $60537.00 100% 50.00 $0.00 R-5-1 Dish4conC aterlal $26321.00 526321.00 $0.00 $am 128,321.00 la0% wall $DM [Iemsrcl E Slo So00e Cam Iemt $15250.DO $152.500.00 $0.00 50.00 $152,509.0 t00% 50.00 $O.w 13emsl¢I ERx,i Ec,ulp.Ston Btl Lbof $14,000.UO $16,000.00 $0.00 $600 $14,000.00 100% $0.00 SO.OD num 9m Erect DlslnfeNon Cano -Labor 54,0,30.00 51,000.00 $0.00 $0.00 S1.000.90 100% $D.00 $OHO neal Sud Anchor WIMMaterial $6,380.90 $6,380.00 $0.00 50.00 $6.380.00 100% SOLO $0.00 uum Smd Inm1a0anE I.Sro e-Maledal 55,400.90 WA00.00 $0.00 $0.00 $5.40000 100% $0.00 $0.00 arslslal PouncUOon DeaIp by DWA SOlu. em Waraho0se. W Cana $20,000.90 620.000.00 $DSO 50.00 S20,000.00 tom 50.00 $0.00 Oumswl 21 F[RESUPPRESSION Rw Suppression $10.550.00 510550.00 $0.00 50.110 $10,550.00 100% $0.00 $0.00 v4.m FP TT323 PLOMBINGanOHVAC MoWamon am GBn.Rd CDIMBbns 54D,1110.00 560.100.00 $0.00 50.00 160,100.00 100% $a.m So.00 3m1b WMeNPu &0.nHVAC 514520/144 $165.200.00 50.00 50.00 $10.5,200.00 t00% 51).00 $040 3w1- InlluemPu Station Confioh 530.113.00 $30.113.01 50.00 $a.m WD,113.00 10VA $am $0.111) tlow Vo"x 401 Ton"Area HVAC $35200.00 $3s,200M 50.00 $0.00 $35,200.00 100% $0.00 0.00 13m1n VORRX OM Ten"Area Conbnts $10215.00 $10,215.00 $o.Uo $0.O0 $10215.00 100% $0.00 $0.00 Bwtn Grit Oeeateftg ftfdng HVAC 50.600.00 $8,600.00 $0.00 $0.00 58.600.00 100% $0.00 $0.00 Banta Gat D.tfln, BwiY C IroN 55.740.00 $5,)40.90 50.00 50.00 55.74DA0 100% $0.00 $0.00 Bata M CWPm Ama HVAC 59.600.00 $9,600.00 50.00 50.0 56600.,3 lo,3x Som 0.00 %nkv %Im 012-1 ma Golamif 51,361.00 56,361.90 50.,30 $D.a0 51.36150 100% 50.00 Eo.00 mwte Bbwer Buldin Plumbing525AOO..a 525,090.90 $0.00 $0.00 $25,009.00 100% $0.110 Eo.00 hv4o B rBulltli HVAC $10.300.00 $16,300.001 $0.001 $0.001 $16,30D.001 100% 1 $0,001 50.0 powtr. 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Its Wow lw CwlniYaLm nwpla Iw 11m1Y®w •IRIPROIMND. NwubPrC Cup4eWI C�w Twl CmgkLLu y 0U 14 N/3014 WM MLIGTONri'VA1B¢W FlNAL 35 R¢VIS¢O 1NlRola T6R00 artionw�nva wuuu �4n .ce nein mraw�avlrt DlslMectbn Storage BM Demoutan Labor 0,90.0 $51900.00 $0.90 $0.0 $61900.00 100% §0.00 $0.00 Ehmt ROOA ILEor $5,400.01) $5,400.00 $0.00 W.0 W.40D.00 Ion Eo.W $DO ipm6 M.Weler-0IPlabar S7500.00 $1500.00 50.90 Sam Si$00.00 100% $0.0 $0.00 IImh EOuclrlw.We IPwWal 0,00.0 59,000.00 §0.00 Moo 551000.00 10% $0.00 50.00 short Sod P LBGar $4.10.0 54.70.0 50.90 0.0 51,10.0 100% $0.00 $0.0 snort. 51)0 HMOP Mated. $3,00.0 53.00.00 50.0 $0.0 51,000.0 lam 50.0 $0.0 stw Sbeves & IS Laaar O.60D.00 53,600.00 $D.00 $0.0 53,600.00 100% 60.00 0.00 snort Sbeves & LS Matellal $2,000.00 S2.00D.00 $D.OD $0.00 $2.000.00 100% $0.00 $D.00 snow Dlaln4ectlon Tanks Damouuan bh0r 54,400.00 54.41)0.1)0 0.00 $0.011 54,4D0.00 low, $0.00 $0.00 Sant. Sam bPum Labor 531500.00 Woo.00 Ooo $D.O 53,500.00 la0% 50.O $0.00 5Yw Membene Dlnuaem Labar 55.100.0 55.100.00 waa $D.O 65J00m 1W% $am $0.00 .ahnolu SOOe Gates Labor $40,3000 520.30.00 W.00 $0.0 $20,300.00 lam% $0.0 $0.0 semi 51Ace Gate, Lobo, 54,00.0 $4.90.0 50.00 0.0 54.90.00 la0% 0.00 $0.0 Short SSAare0anR lffior 55,40.0 OA0.O 50.00 $0.0 5540.0 lam $DAO 0.0 isw SSAaratanmphgMaledal SISA0.0 SISMOD 50.0 $0.0 $15,00.0 lam MO $0.0 ^,.w EXluent wooanDop Inbar §4,300.0 54.30.0 WAO 60.0 U1 Moes lam Sao $0.0 snort ElMela W.Wr4)1P Material 52.0.0 $00.0 50.00 50.0 52.000.00 lam $0.0 $0.0 senor Meta Water Laaor $3.30.0 $3,30.00 $0.00 $a.0 0.360.00 100% 50.0 0.0 Snwb EXMent Water Matellal $1,000.001 $1,000.00 $0.00 $0.00 $1.000.001 1007. $0.00 $a.0 STwt. Sbrvo,&LS labor $4,100.00 54.10.00 $0.00 $0.00 54,100.00 100% $0.00 $D.00 shack+ Sleeves& tS Material 54,000.00 54,000.00 $0.00 $0.00 $4,000.00 100% 50.00 $0.00 short EB Water St.., T.nk Van Tulbina P.m, Labor $22.400.00 $22A00.00 $0.00 $o.Do $22,400.00 100% $0.00 $0.00 .Nato E=*nt Wetar-0IPlaaor $13.200.00 513,40.00 0.00 Woo $1320D.04 100% 0A0 $0.00 NWu Ph W.M.DlPMmeXal $2200.00 542,000.00 Moo $0.0 $22.0.00 100% 50.00 Moo ipwt SxoMe SW LOO, Sade G3tI.L 59.10.0 $9.10.0 $0.60.00 lam $0.00 STmki Sh4ce Gat ss Leber §18,&0.00 $10,60.0 $0.00 50.0 $0.0 50.0 $10,600.0 100% $D.O $0.00 $0.0 snwlY S Leben $7,00.00 10% $0.0 mmka DIP SCI111 $I.000.W 51,000.0 51.00.90 WW.00.00 $0.00 $0.0 $1,00.00 51,00.00 100% $0.00 Spski tWMOtallb EOluent WalerLOor $26,90.80 $21,900.00 $0.0 $0.00 $21000.00 100% $0.0 $0.0 So.O sbaw EMesnt&0 Moor $$0,00.0 $1 5.00.00 $0.00 $0.00 50.00 515.000.00 100% $0.00 0.00 $0.0 short Slo6vo,&LG Labor $5,500.00 0.00 $0.0 shoo,. Sleevo9 fl LS Maletlal $1,00.00 $1,000.00 51,000.00 $0.00 50.00 §0.00 $1.500.00 51.000.0 t100%00% IDOX $0.00 50.00 $0.00 slaw (IMO.Me std9 DemDu0an Labor $3.700.00 0,10.0 $0.00 $0.00 53.100.80 100% $0.0 50.00 slant Grit Lobar 55200.00 SUN= Woo $0.04) !Z=w tam% $0.00 $DAO simb SFde Gelwlamr 55,490.00 55.00.00 Som MOD 5 Aww 100Y. 0.0 $0.00 sSmt. 1M Gale, Labe, 0.60.0 55.600.00 $D.a0 MOD 55.60.0 Ion 0.0 Moc GT IPLabor 5450D.00 54,500.00 0.00 50.0 5450.0 100% 0.00 50.00 Sport GT IPMat6nal 0100.0 0.00.0 $0.0 O.OD 0,00.0 100% 50.0 0.00 Stant MI PI l WSO Laaor 517.100.00 $11,100.00 $0.00 0.0 St>,10.0 100% Moo $0.00 se®t GntPJn NSDMatenal 535,00.0 535,00.0 50.O 0.00 O9,Oo0.O 100% $0.00 0.00 SEWo ENtenl Water Labor 51150.0 $11.500.00 0.00 $0.00 511.00.00 IOD% $0.00 $0.00 Snout EnMeM Water Material 1 $9,000.001 0,000.00 W.001 $0.001 $9,000.00 10% $0.00 $0.00 ShWu Sleeves a LS Labor 0,00.00 0.300.80 $0.00 $D.00 55,300.00 Ion $0.00 $0.0 Snort. 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RAS Mater YaW Ma DIP M $13,)00.00 $12]00.00 $0.00 $0.00 513,700.00 $0.00 ShviYv DIPLated RASOIP Matvdal $35,000.00 33:000.90 $0.00 $0.00 8$9.600.00 1100%00% 100% $0.00 $0.00 slwm Skn¢a d LS blur §.600.00 $8.600.00 $0.00 $0.00 59,600.00 §opo $0.00 shmta SWevasd LS Maledal 55.000.00 55,000.00 50.00 SO.Po 55.000.00 I100%on 100% EO.Po WOO SO.Po slims. Saco RA9 PImp WeR SSdv rail NW. Labor $17,60Dm $17,600.00 $0.00 $0.00 $17,600.00 100% MOO $0.00 RA DIP Law $23,100.00 522100.00 $0.00 SOAK Micloo t00% $0.00 $D.0 SAWa RASDIP Matedal $67,000.00 $67.000.00 50.00 $0.00 $67,000.00 100% $0.00 $0.00 SevBs $Waves d LS Labe, $10.300X0 $10.300.00 $0.00 MOO $14305.0 100% $0.00 $0.00 $Wvb Sleeves d LS Ma18dm mxmm $2000.00 Woo $0.00 55.000.00 100% Pom $5.00 se.vk. 5 aPrNcWn Bldg Demo60on LaWr $17.600.00 $17,600.00 §0.00 SD.00 $17,600.00 100% $0.00 $0.00 SAWa SWd oPumps LnWr 55,300.00 $8,800.00 50.00 $0.00 58.300X0 100% $0.00 $0.00 S. 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Sod Piping Lego, $9,100.00 $9,100.00 So.00 50.00 $9,100.00 100% SON $0.00 Seada S H Plping Maledd 54,000.00 $4,000.00 50.00 $0.00 $0.000.00 100% $0.00 $O.Oo SmnW Po or Pl In Lapp, $14,300.00 $14.300.00 woo $0.00 $14,300.00 100% $0.00 $0.00 Sevvb Po Ing Matedal - $6,000.00 56,000.00 50.00 $0.00 $6,000.00 100% $0.00 50.00 S6mb Sleeves6LS boor 55,000.00 55.000.00 $0.00 50.00 58,000X0 100% $0.00 50.00 . Sleeves d LS MaleftM 51.000.00 $1,000.00 50.00 Som $1.000.00 100% $0.00 Sam SImk1 SWdW Pun In BM9 N.W., Low $9,600.00 52600.00 $o.00 $0.00 $9,600.00 100% $0.00 $0.00 Se PlOcem-DIPLv r S7,000.00 $7,000.00 $0.00 $0.00 57.000X0 100% $0.0 $0.00 snmb Pm¢e5s-0IPMatedw §4,000.00 54.000.00 50.00 $0.00 U.000m 100% 0.0 $0.0 SebW Sod B tmot 59.600.00 52600.00 $0.00 50.00 59.600.00 100% 50.00 $0.00 smoe. OH SodH oPl la0or 516900.00 516,900.00 S0.00 50.00 516,900.00 100% 5000 $0.00 s6.Nu SodH oPl In bbor §13,000.00 $13,000.00 $0.00 $0.0 $13,000,00 100% $0.00 $0.00 aTonb Page 13 a41 cunTlNun \YMiEWA 1N Uot 1v Yhvlu Ira cmn� 1 TtuNERLLT nu DOC 11 2 c7µ ikNTNG\TM1IY.\TY.\I:IIITIN]CUA4ILIDATION YRMECT 9011A 'In, UWA En- CUNGk 46Uµ1±71 RUANn4T}WYEI 1.]nhM 19fi CIC eUXU]IlSCVfi CE1TRN414un ®IC)p;pp]LIG'110µ.NOCEBTUIGTEFURPAYb1ENT.emWWVR N..PP-n $173012 APPWGTIVN NMIREB: PINAL]S RH\'EiaU (yyed Ce.ImuVmholbNeA Svlsl.cllul M1aplaWm W.R. 31/1 V[olfi nme hlaw,emooucee oaW bWe w.e4luno. Flml conpknon ]II .4 µPRD ERNO: 136910 m cmu.mae.....n.w. auw Imn�au®m. a 1. Pum Drain labor$9,000.00 m- $9,000.00 $0.00 m $0.00 $9,000. 10D% $0.00 $0.90 Pumped Won Material 53,000.00 53.000.00 $0.00 $0.90 $3.090.00 190% $0.90 SDAO Shmk. BiosoBps Storage Moa a 5].100go 11 $D .00 o.00 .DD '].100.00 100% 0.00 $0.00 SleevesLS Labor $ 52 s....• Sleavesd LS Material $2.000.00 52.000.00 50.00 $0.00 .000.00 100% $ 50.00 $0.00 Euaet. B.T.M. Soda flail Pum s Leber 512,900.00 $12,900.90 $0.00 $0.00 512,900.00 100% $0.00 $0.00 S6mt. Nixon labor $22,]00.00 $22.]00.90 $0.00 50.00 $22.]00.00 100% $0.00 $0.00 Sh Mo Membrana Diffusers Labor 535.800.00 $3$.609.00 $0.00 $0.00 535.000.00 100% $0.00 $0.00 Sh=mi. %do Gales Labor $20.190.00 UO.100.00 50.00 50.00 $20,100.00 t00x ED.00 50.00 sn..s. Teleses Valves Labor $11300.00 511,300.00 $o.00 $0.00 $11,300.00 100% $0.00 $0.00 snmEa 65 Aerallon Piping taWf $22,900.00 $22,900.00 50.00 $0.90 522.900.00 100% $0.00 $D.OD SL.v4 SS Aera9on Piping Material 5101,000.00 $l D1.o00.00 50.00 Roo. $101,000.00 100% ED.00 $10D BEFab GS Leber $24ADO.00 $24,300.00 $D.Oo $0.00 $24,300.00 100% $0.00 $0.00 snort. $126,900.00 $126.000.00 $DAV $0.00 $126,000.00 100% $0.00 $0.00 BEFab SS Materlal S..u. High Shen hWastaDIP Labor 59.000.00 $9,890.00 $0.00 $0.00 $9,000.00 100% 50.00 $0.00 Sbmb HI hSben Wass -DIP Malarial $1IXIDOO $11,900.00 Moo $D.00 $11,000.00 100% $0.00 $0.00 Shaw. WAS -DIP Labor S12.90D.00 $12,900.00 $0.00 $0.00 $12.900.00 100% $0.00 $0.00 s..... WASDIP Material $15.000.001 $15.000.00 $0.00 $0.00 $15.000.00 100% $0.00 $0.00 Sh.nka Effluent Water labor $9,300.00 $9,300.00 $0.00 $0.00 19500.011 100% 50.00 50.00 se.vts Effluent Wolof Labor E3AOO.DO $3,000.90 $D.OD $0.90 53.000.90100% 50.00 iD.OD Slm^t. &dH Piping labor 57.900.00 $7,900.00 $0.00 $0.00 $7.900.00 100% $0.00 $0.90 IDmkr fiod HgPq Piping Material $2,000.00 $2,000.00 $0.00 $0.00 $2,000.00 100% $0.00 $0.00 Tem Chemical Food Leber $9.50DA0 $9500.00 $0.90 50.00 $9.50o.aa 100% $0.00 $0.00 Shao6 Tem Chemical FeOtl Malarial $9,000.00 $9000.00 $0.00 $0.90 $9.000.00 100% $0.1)O $0.00 sn,.u• SloevesBLS raper 522,100.00 $22.100-00 $0.00 $0.90 512.100.00 100% $0.00 $DAD smut+ Sleeves a LS Material E25AOO.Do $25,000.00 30.00 50.90 525.000.00 IOD% $0.00 $0.00 Shmb Aafetlon Train i Dem4b5an labor $18.10a.o0 $18.100.00 $0.00 $0.00 $18.100.00 100% $0.00 $0.00 S Mixes tabor $13,900.00 $13.900.90 $0.00 $am $13,90D.00 100% $0.00 $0.00 shoed Membrane UnSOM Labor 53],OOD.00 $37,000.00 $D.OD $0.90 537.900.00 100% $0.00 50.00 ShmW BS AemDan Pi ng tabor STIAOO.9V $31,300.00 $0.0o $0.00 5313o0AD 100% $0.00 $D.OD SM4b SS Aeration Piping Material $131,000.00 $131.000.00 Won $0.00 3131,0o0.00 100% $0.00 SD.oO 5µµs BE -Fab BS labor 58.000.00 $8.00D.00 $D.00 50.00 58.000.00 100% $0.00 $D.OV Stmt. BE -Fab SS Material M.000.D9 55.000.00 $O.DD 50.00 $5,000.00 100% 50.00 $0.00 Shmkv Aeration Tnln2 NMUOon LebPr $11,900.00 $11,900.00 $O.Oo 50.00 5µ.900.U0 1009. SOHO SOAR s Mixers labor 51AUD $].]00.00 $0.00 $0.00 5].]00.90 100% $0.00 Membrane DIMsers Labor $30.000.00 $30,300.00 $0.00 $0.00 $3D,000A0 100% $0.90 $0.90 Shmtx 53 Aelatlon Pl nil Lanaf T15.100.00 525.100.00 $0.00 $0.00 $25.100.00 100% $0.00 50.00 5hmd $6 Aeration Piping Material $131.000.00 $131,000.00 W.. $0.00 $131,000.00 1007. $0.00 $0.00 66 n6 BS -Fab SS Material $9e00.00 $8.000.00 Sam $0.00$0.900.00 tong, $0.00 SD.nn s0ante BEFab SS M.Wal $15.000.00 $15,000.00 $0.00 $0.00 515.000.00 low.. $0.00 SD.00 shmta "Milan Traln3 Demo5tlon Labor $14,600.00 $14.60D.00 $0.00 $0.00 $14,600.00 100% $0.00 $0.00 ShaNa Mxers Labor $1.)00.00 $].]00.00 '0.00 $0.00 4],100.00 100% $0.00 50.00 $6mt. MemOfane DiMsers Labor $8D.000.00 530,000AD SOHO 50.00 SSOb06OD 100% $0.00 50.00 snmla SS Aeration PipingLabor $25,100.00 $25,100.00 50.00 $0.00 525.100.00 1007. $0.00 $OAV SM1nnt. Page 14 of 41 Page 14 of 41 CONTINUATIUNRIMET \VA.NTi:WATUR TRlATNl FAT Y CFLITE Y CON 1UI....... AIA WCMl.NT al. .v nS]YOivll 1-]eLN IM t'll'tII.VU JI]i l'Ulil'I:NTCN 1501. IN -M GTi,APPLIWIONA DCPN11i1 MMRPATMYNF,[mWvly PminMtgmd e'co-na41l Io u3ale1bebin�,vvmumewblb We eenw d.m. U. CJ- lh-.AAs Nollvbh>ad AeWaWivl fiy4Ym {1x1(mpkthv LILEgIl V/R01. LIMN APIIJGIIONNVOIBEW IIHPRGI= FINALif RaV . IIIIN01a IYPD] v e rte nmv SS Ae Qri MphV M tnd l S131.000.00 $131,00.0 000 W00 $131.000.00 100% 50.00 $0.00 9mYe BE -Ma Labor $12.00.0 S12.00.0 now 50.0 $12.00.00 10% 50.0 $0.0 Stwke BE -Fab S9 Aka! 1" $30.00.00 530,000.00 $0.00 $0.00 wo.000m low.. $0.00 $0.00 snw. lunation TmInAl DemoOOon Lobo, $14,600.00 $14.600.00 $DAD $0.00 $14,600.00 100% $0.0 $0.00 Sbmb M. La W, $7.700.00 57700.00 $0.00 50.00 $].]00.00 100% Sam 50.0 smb MoOtana 00usom Labor 530,600.00 530.800.0 $0.00 $0.0 WD.B000 t00% $0.00 50.00 sEmb $S AaM.n PIONlaip, $25,10.0 525,10.0 $0.0 50.0 525,100.0 10% S0.0 0.0 sheub SS AOT00n PION Mffie0. $131.00.0 $131,00.00 $0.0 $0.00 $131,00,00 100% $0.00 0.0 Stmb BE -Fab SS Labor $16400.0 $16,000.00 $0.00 0.00 $16,000.00 10% $0.00 $0.00 SpWu BE -Fab SS Maleriai $50.000.00 550.000.00 $0.00 $0.00 550.000.00 100% $0.00 $0.00 Annte Mratfon Goa 8 S 10 Ve11 C01 PU Labor 516,90.0 516.8000 0.0 0.0 $16800.00 lam $am 50.0 Smn4 sm. Rall Pum LAW, $14200.0 51490.00 Man S0.0 $14.20.0 100% $a eo $0.0 shmb A.. 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W,DIP Lanor 521,000.00 W1,000.00 0.00 $O.W $21.000.00 10% $0.00 $0.40 stsb ML -DIP Material $30.000.00 338.000.00 50.0 $0.0 08,000.00 10% Sam $0.00 sEw. 9 ,DIPM.r $14,400.00 $14,400.00 $0.00 $0.0 S14A00.00 100% $0.00 $0.0 an"" • SamDIP Material $7,00.0 $7,00.00 SOHO $0.00 $7.000.00 100% $0.0 $O.w sM1ew M Mini, Drains lata, $1230.0 512.30.00 W.00 $0.0 51230.0 100% 10.0 Moo smte NrPiping DIGIN Matedal $1.50.0 $1500.00 Won $0.0 S1500.0 100% 10.0 0.0 Amb EftMWalet Labor $14,300.00 S14.300.00 0.00 $0.0 $14,30.00 10% $0.00 SD.O slew Mara Wats, Material 0.000.0 W.000.00 0.00 $0.00 0,000.00 100% $0.00 so.oe Amb %T dDrW Labor $15.100.00 $15,10D.00 $0.00 $0.00 $15.100.00 100% $0.00 $0.00 SMnb Pum ed Drain Matelot 0.000.00 W.000.00 $0.00 $0.00 0,0800 100% $000 $0.0 stmt. 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WOW $51,075.00 $51,075.00 $0.00 $0.00 $51,075.00 100% $0.00 $0.00 M[u== Ta at SNO OPu VauaMOO .Spann �,bPr $2],]15.00 $2],]25.00 $0.00 $0.00 W.M.00 1009. $0.00 $0.00 Pe¢nan Equipment $15,05.00 515.25,00 $0.00 $0.00 $15,]35.00 100% $0.001 $0A9 M.uw Material $27,500.00 $27,500.00 50.00 $0.00 $27$00.00 100% $0.00 $0.00 Mc[mn Tom.SM1onn at SWOge PUW V.ft 3400 LeW[ 550,500.00 $50,500.00 $0.00 $0.00 $50,500.00 100% $0.00 $0.00 Pcwav Equipment 526.750.00 526,750.00 $0.00 $0.00 526,750.00 100% $0.00 $0.00 1.1 - Malarial $22.250.00 $2;250.00 $0.00 $0.00 522250.00 1009. $0.00 $0.00 Y[lu[cv Temp.Shonno at SWeePY Vmft=0 �p0r $50.500.00 $50.500.00 80.00 $0.00 $50,500.00 100% $0.00 $0.00 Rrcwn E 01 merit $26,750.00 $25,750.00 $0.00 $0.00 $26,750.00 100% $0.00 $0.00 Rvrsw deny 92250.00 $22250.00 $0.00 $0.00 $22,250.00 100% $0.00 $0.00 IMvun Temp. SWHng at Bar Reactor E -W Lebor 56,053.00 58.053.00 $0.00 $0.00 $0,853.00 100% $0.00 $0.00E�Ip hbuon ment $5,582.00 55,582.00 $0.00 $0.00 $5,5B3.00 100% $0.00 $0.00 rturso= Material $11,965.00 $11,965.00 $0.00 SOHO $11,965.00 100% $0.00 $0.00 Nt-a red Concrete Pll -ftA.l Moblllutlon 530,600.00 $30,000.00 $0.00 $0.00 530,000.00 100% $0.00 $0.60 bard Test PIW Pm mm 546,000.00 $46,000.00 $0.00 $0.90 $46.000.00 l00% $0.00 $0.00 bukcl $econtla CWrifkl5500 LeWr 535520.00 $35,528.00 $0.00 Se.w 0 t00% EI0 $500..0000 BaIRbRRIlLucuucuu1WWkkttkR=c M.fl $20060 820,06.00 $0.00 $0.0000 100% $0."0 $0.00 merit EtL� S74,626.00 $0.00 $0.0000 10% $608 .$]4,626.00 $0.00 SCOO Cbr8er 60 Matedal E Ipmet D . A le a rr $066.00 $74,626.00 W9,163.00 5,528.00 $0.46.00 $74,626.00 gjw.00 $0.00 $.00 $0.00 $0.0 $0.0000 $0.00 $0.0000 $0000 .1$70B.562.H 100% 100% 100% 100% $0. 0055.6.00 $0.00 $9.00 $0.00 $0.00 $0.000 $0. 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EOAO $0.0 r v Common Wont Results for Process kdenalon Leper On-ste 925.00 6525.00 $0.00 $0.00 51125.00 100.001, sn.00 50.00 Leper Onsite 121100.00 52,104.00 50.00 60.00 $2.10400 100.00% $0.00 Moo Bao Mazarial 522,426.00 1 MA26.00 50.00 50.00 522.428.00 100.00% so.00 MIR, Ew C RNMonI of ProwseS tom "Wr Orvyle $5,555.00 $5$55,00 $0.00 $0.00 $5.555.00 100.00% $0.00 $0.00 Gm I rOn-site 522,220.00 1 22.220.00 $9.00 $0.00 123,220.00 100.00% $0.00 10.00 e.>, Melodal $1,82200 $1.622.00 50.00 $0.00 $1160.00 100.00% $0.00 $0.00 r Nnuu,PlpteSa W.6 06,0411 LaborO Ft $033,00 $833.00 $0.00 W.00 IRM, 100.00% 50.00 50,00 Pim Labor OR -se 53.333.00 W,3W.00 00.00 $0.00 WA 100 100.00% 50.00 $0.00 Im MotuAw 0,333.00 W,333.00 W.00 $0.00 WA33A0 1011,00% 00.00 $0.00 Em Pro rommabb La IO Pmmss Controllers WWrarvsne $17,898.00 517,090.00 $0.00 $0.00 $17.898.00 100.00%. $0.00 $0.00 Eam 1400%Omsie 01593.00 5 71593.00 $0.00 $0.00 $21,593.00 100.00% $0.00 $0.00 I•.^, Iduanu 14,125.00 lul.m.00 $0.00 woo 51112500 10.00%1 $0.00 $0.00 r Process Con W l Pmleb S ablNvare IabolO w. 514.080.00 $14.060.00 $9.09 00.00 $14,o69W 100.00% 50.00 $0.00 eim L ,Onsim 1150.320.00 $56.M.110 Won W.00 556,320.00 100.00% $0.00 $0.00 E.m M8lerial $160,087.00 S 10,887.00 $0.00 $0.00 $160,902.00 100.00% $0.00 $0.00 Bem Conlml$ lam Onembonal Oes0 Iabor asb 0,187.00 00.167,0 $0.00 $0.00 00,167.00 100.00% $0.00 SOHO R- .ano, IXFslte $81666.00 $ 0,666.00 $0.00 $0.00 W,666A0 10.00% 50.00 $0.00 1•m Saceen RdqWremenb lWorO sle W,167.00 0,167.00 00.00 $0.00 0.167.W 100.00% $9.00 $0.00 Bea Labor On -Fite W,666.00 S 8.666.00 W.00 $0.00 $8,666.00 100.00% $0.00 $0.00 E�m Sndlum 11 cblor0e Building Eix M=IiIjon Laws 00.000.00 s 4,08.00 $0.00 $0.00 00.000.00 100.00% $0.00 W.m [.m Matedd 0.000.00 E 2000.00 $0.00 WAR 5200000 100.00% $0.00 W.00 um EqWpMM WAo0.00 E 2000.00 Sam WA 52.000.00 100.00% 00.00 $0.00 P Stapping Labor S450.00 5450.00 $0.00 $0.00 5450.00 100.00% $0.00 Won Paw Matarial $450.00 1450.00 Soon $0.00 $05000 100.00% $0.00 $0.00 Brm Move Omde Racevro IMor 01.000.00 5 21.000.00 00.00 00.00 0409000 100.00% SOHO $0.00 Pa Material $25,000.00 E 25.000,00 00.00 50.00 05.000.00 100.00%. Food 50.00 Eav P.,Yl N41 CO UNUAMUNSII \VAXTY.\YATY.XTW:Aih16VTPA l'ILITIX\I'U\'SVLIUAi1VNYNV,l1'IT IUIV.\CITI",IU\VA 3M3 l"11X1:0OXUNI!]I AW 14meXIG]P;APPWGTIONANOCEPNIGTE MAPAYMINT.emYWeL . f 4rUnrin[uMfulNellnn 0000<hnl IV Y4alcllm+6•lew,r®Wert WlMwlha uneMdaYrt. rurliu llevu® I. NWTi D<Tniv31 NW[eb AaM .hMcellvlfmgleUw P1oalCmipkUoo v"u"'••" YIN411 N/3YIv N]toli LJnbJIM CI1'YUNU)1\.i l'UiT CL\TY. APPLICATIONNUMDEP: IPPU PLTNV: iINN.]S NEYISPL IIII V3a1X li6%W Vs bWaelm CmhvY�heanWMr rtkW v uoou wuu INI ce imv mmmvnr u nen te0ar Mel¢Nal $2,000.00 $2.000.00 =1000.00 $2,000.00 W.001 50.00 $0.00 50.00 $1,000,40 $2,000.00 100.00 100.00%% So.00 ED.00 $D.DO 50.00 Em 1'+v Ddwdbr0g BPIMHmg EbNwal Demo60on �r My¢AL MM.W E 51000.00 4,000.00 u.00.OD W.00 $D.UO 50.00 $0.00 SAA00.00 52.000.00 100.00% 100.00% 50.00 woo SOHO 50.00 [® Ew ment u,DODAO E 2,000.DD $0.00 $0.00 WA00.00 100.00% 50.00 20.00 E.m Mroslopong Labor Maledal - U50,001 $450.00 1 5460.00 S45o.Do $0.00 $0.00 =0.00 $0.00 Soso Do 5450.00 mo.DO/ 100.00% 60.00 $O.OD $0.00 $0.00 e+m P Mown LeEor Metenal $5,000.00 55.000.00 55,000GD 5000000 $0.00 50.00 $0.00 60.00 $6,000.00 $5.000.00 IMOM 100.00% $0.00 SOHO $0.0 50.00 em �* ACOVB Grade Rar �] Material $42,000.00 $ 550000.00 $ 42.00.00 50,000.00 50.00 $0.00 50.00 $0.00 $42.000.00 =50,000.00 100.00% 100.00% $0.00 $0.00 $0.00 $0.00 Erm Em, B¢h]wC d. flauwa LeWr Mdl¢AM 520.000.00 $ 545.000.00 5 20,000.00 a5,0m.Oo $0.00 50.00 $0.0 50.00 520,000.00 x45.000.00 100.00% 100.00% SDAO $D.00 $0.00 50.00 Pm. [m• uwl Grade flacewa-Conueta]Fsaysin9 �00r Material E1D.SOO.DO 5 $10,500.00 $ 10.500.00 10,500.00 §0.00 $0.00 x0.00 $0.00 $10,500.00 $t0AD000 100.00% MOODY. $0.00 50.00 x0.00 50.00 Pim E•m Low V40a ¢ MOwr U.1 Centers t r MawAel $60,00D.00 5100,000.00 $60.000.00 slao.000.44 50.00 50.00 $0.00 50.00 $60,000.00 $160,000.00 100.00% 1Uo.om $0.00 So.00 SD.00 s0.00 E.m Ir-, Lllhtlg �] MPwdal $1000.40 $2.000.00 $2,000.00 u.000.00 $0.0 $0.00 $0.00 SD.DD u.00o.0D 52.000.00 100.00% 100.00% $0.00 $0.00 SOHO 50.00 Em E•m E em Wo houao ElettMal O¢mo50on tabor MNedal E menl UN00.00 $ u.000.00 $ u.000.00 $ 4.000.00 1000.0 2.000.00 $0.00 50.00 $0.00 50.00 W. $0.00 54,000.00 $2,MO.0D u.000.00 140.00% 100.00% 100.000. 50.00 50.00 MOD 50.00 $0.00 50.00 P m Im P Flneb 'n Later Mawda 6150.00 5450.00 $450.00 $450.00 $0.00 $0.00 $0.00 $0.00 $0.50.00 5450.00 100.00% 100.00% 5000 s0.00 $0.00 $0.00 mm Am MOIOrs tear MseOA $6,000.00 S5,ODD.00 as.aoo.Do 55000.00 50.00 50.00 $0.00 SD.ao Efi.000.00 u,000.0 IOO.00Y. 100.00% 50.00 60.00 50.00 50.00 Eam E® PI<U f41 IPMSyaaed )CH 00'0$ own Mot K9z"K won own YSBZI'K KOL'K /Bwwslre+I wlp¢1 BIW%Los.. apo, 9 >Y 0094 own X001 8695693 NO$ OP" 0685C'9K 8685C9K w-JIISov/m-a .6misW1al9 ICH Was OTOS %001 66'986'a DO as 00"0$ owns n N "was uajm otl+aMM MS puv uowvoSL 0d xal 00'04 OOT$ %OOI OZ'Ea5IS 0094 000$ Gross is 04 C951tS a O+eUOusuwl wnsswd e9V xat 000$ 000$ %001 0C'OLO'Z$ NOS 000$ 9C'OLD 'ZS 9E'>LVZ$ VAImslasw9reold x]l own OO'OS MAOI toUL'S$ 000$ 000$ 9C'29L'S$ 9CZ9L'9$ INMI-S iowd ugsq U -r PV %sl 0094 0004 %001 Wnss 0004 000$ so nos SB'C594 +WueS lanes dtl anpisueSd, uJ0o5 %31 00'0$ 000$ %001 L9'Su,m OPO$ Own L9'5z"On aSZVSCS otowitowmv %b OOTS 0004 %OOl ULWLS Nos 000 26[6.'3 oWL6✓l4 LWWzuGl--d 019Ne nYNu03e %]t 0004 0094 %Oal 19 Pon Nos own It I= Irlm saygMS lona8 µ141016u559130 xai Own 0094 X001 LI'K6'Z IS 009$ 00'3 Ll'166'yt$ Ll'K6'al5 aO UonYsy 1[0;aµ xz Own OTOS %001 BEZPL'L$ OPO$ OTOS 9CZK'L$ 9E'ZPCL$ Pµ•02 est, %31 Own OTOS %001 SS'GWM OwnOwn 5S9Cv'C4 STBEVM .,=,ODD A. 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II PRO ELTNOe +16eAw LL Cduvm lm GmlmYf ohm=.rhM my rmlivel4um r .m.=m Rum m Itm mw Pmumvan • .,< m $608.11$606.11 50.00 $D.00 5606.11 to0Y 50.00 50.00 la[ RM20 ageWm $9.212.50 $9.21250 50.00 $0.00 59.212.50 t00% ULM 50.00 )Geminal ).anal Dispersion Snitches 55,110.5] $5.11057 $0.00 $0.00 $5.110.57 100% $am $0.00 Icx Kotmn RF Point IAvol and Echotel Contac)Ultrasonic Sin IO Paint $0,00 $1,740.30 100% $0.00 $0.00 lcx Echolel UWaso c Le Yol Tmnsml0ers $1.740.30 51.74050 $0.00 Lt.WnrlMmalo]9 52,000.99 5$980.09 50.00 $0.00 62,900.99 100% SOA. $D.00 Icx B,n*n..alwalor And , $3.818.14 53.848.14 DIM $0.00 53.840.10 100% 50.00 50.00 ]Cx ma,rntnmsemcofbw.ntlal $0.00 544291 lam $0.00 50.00 +G Br0eNa M. mkmbler 544291 $1.410.00 544291 $1.410.00 50.00 $..Do SODO 51,410.00 leo% 50.00 EGAD IC% et101 X➢Von Tre]ISMOXenllPmle 53,1020 53,14720 50.00 $0.00 53.14720 100% $0.00 $0.00 ]c% Hada Ammonia Senior $6.78LOO 59,781.00 50.00 $DAD $6.781.00 100% $0.00 50.00 la AOS Flow SM S1aM 0u 50.00 $DAD Sl,diO.]5 100%. SD.00 50.00 la[ ABB Cem0ea MV. Drawng. $1,410.75 $1.41035 EOUIPYENT MATERVIL PROCESSING AND HANDLING al Screw Can n-Wzmm Can. W.001 584500.00 100% $0.00 Lw�®c®.gym. Com 'mem Co.s,r 584500.00 W.500+0131 S0.00 50.00 b0.00 51.000.00 100% $0.00 50.00 ED.DO O6M Maws $1,000.00 51,000.00 S16.071.00 100% Man $DAO NvuvCmw Go.'. " I-abo, 510,071.00 S16A71.00 50.00 Man ANO DRYINO EGUIPMEW PROCESS HEATING. COOLING d2 PIa18 ani Frame Heal&N00 .In 46 Santini Haat Etthan era below PROCESS GAS ANO MOUIO HMUTAYG, PUW CATION ANO STOMGE EGUIPMENT 5131.000.00 $131,000.00 50.00 $0.00 $131,000.00 la0% 50.00 50.00 APa-N[mm 43 Miner Dien Bbwm-APG Nwrw 00.00 $D.00 $1.000.00 lam $0.00 $0.00 APa-Ntmw OBM Mamula 51,000.00 $1,000.60 $GAO semi+ Laborin Mechani $0.00 WAO 50.00 $GAO £0.00 100% Moo $]d,000.00 $]4.000.00 $0.00 50.00 5]4,000.00 100% 50.00 50.00 W=Ilry Flwim= Grit H.Miln Pun .W.tl Flow $1,000.00 $0.00 $0.00 $1,000.00 100% 50.00 $0.00 00=11 Flwim= OSM Manuals $1,000.00 $0.00 $0.00 $0.00 $000$0.00 W07.50.00 A $DD serve= L orin Mei lhwcal s..ea Sub. SCDBa HandiNg Plan c-Gua Flew 5197.000.00 $19].000.00 $0.00 SON $19].000.00 100% b0.00 $0.00 WIRY P1w Iw= S1.o60.00 51.000.00 50.00 $D.m SteD0.a0 lam -SON $0.0 SO.Oa -90.00 amhb Pim l.,sa OaM Manuab ladlr in MBClmmcU f0.0. 50.00 $x1.00 4..00 Wait 100% stmLr 5263.000.00 5263,000 $0.00 $0.3.000.00 00 526.00 100% $D.00 0.00 WJI Flm M.= D PN Submembis Puna usli MW $0.00 $0.60 $1,000.00 100% $0.00 $ 50.00 Wnllry Flwlw= OW ManuaH $1.000.00 $1,000.00 50.00 100% $0.00 $0.00 BnmW LAborin MGchanlwl $0.00 50.00 $0.001 MOO $16),]65.60 $16].]65.00 $0.00 50.00 $18],]65.00 100% $0.00 50.00 FID..c=ccu V.dlctl TurbinePun a-Fb Sere $1.000.00 $0.00 50.00 $1.000.00 100% 5..00 50.00 Pbr-Cm cm Man,.1. ldborNMeMMkal $1,00.00 Man $0.00 Man $GAO $0.00 100% $0.00 $0.00 Shm6 $1260D.00 $12,000.00 Man, 50.00a+2.000.00 +.D% $0.00 60.00 Tiee:u Rin sWm.raroN SM IMSUm Pwl sLmin. 51,000.00 $1.000.00 $9.00 - $am 51.000.00 100% $0.00 $0.00 2i�eRm CSM Manuals Lebor In Mechanical $0.00 $0.00 $O..O s0.a0 50.00 100% $0.00 so.00 Ftm $157.000.00 $157,000.00 $0.00 ==SD #.. 515].000.00 100% $0.00 $0.00 \nmB SWO Be er $1,000.00 $1,000.00 $0.00 50.00 51.000.00 100% 1$0.00 50.00 MMI OEM Maw]a5 Imor In M6MarOwl Man $0.00 SO.DD 50.00 $0.00 100% 1$e.D. 50.00 6bmY= Pa5130m41 c-rvrlNudnarv6nu-r AIAIAICtJ1lMUTM 1VA TY;\VATNNTNYAThIY.i\TpA('11.111YV 1'u\AULIUATIUN YNUILIT,IU\VA CIT\', IUWA SON YbUNI •)1 BUAaY.t]nLna•1 IJnMtlIG IJIIi CV.\'T AIA Oa[......a;APpNGT10N.UDCY8l4lGT8 FORPATMY.NI',[mWvleg fm4a[ImYYIIeNfeeWknUwDUW[hxL IUvw louhelaw,vmv®bvewbd lv Jevunq tlollvr. co_, CmUUOmhewnwhbn Sw llwibwo • NWIwbIl Ce ioMvnWl fmgloBm Flvl mlm YlLkll Ifla. i4 =no4 AFFLILMSEWW APPLICATIONNIIMBER: 1pP0 [RNO: IINALif REV1.S60 11/I V101A Iiaxo Stell Ten"- avIne.ning ,Merica MOHI=nn 515400.00 $15,000.00 $0.00 $0.00 $15,000.009100% $0.00 $0.00 J,s. A„mim Tank Matedal $43,700.00 513,700.00 $0.00 $0.00 $43.70D.DD$0.00 $0.00 Wa nmuim Mffont\ Wr Caw $10,520.00 $10,520.00 $0.00 $0.00 $l B.520.OD$0.00 $0,00 ane Maim eohn4 Sled Ten" Lanor 5]6)00.00 576.780.00 $0.00 $0.00 $76,78D.00$0.00 $0.w Cv Acmra POLLUTION CONTROL EQUIPMENT M FRP Pro.-NEFCO New PrimaryM orol $]478.00 $],4]0.00 50.00 50,00 57.478.00$DAO $0.00 NEzo TNo annstng PrImMes 3100, 3200 $10.895.00 $14,095.00 50.00 $0.00 $14.095.00 100% $0.00 SD.00 NM0 Tm new semnEades matolnl $97,710,00 $97,716.00 $0.00 $0.00 597,716.00 100% $0.00 $0.00 NEM. TWoedsflwsnonndaq 510,5200 $55.137.00 $65,137.00 $0.00 $0.00 $65,137.00 100% $0.00 $0.00 NEW. Two etsbM snonn"q 5300,5400 $124,774.00 $124,774.00 $DAO $0.00 $124,77400 100Y. $0.00 $0.00 NPS. NmPdnn,J Lanor $9,079.00 $9,679.00 ".00 MW 59,679,40 100% $0.00 MW I'll pfinnon,JJ . $1D,751M 510.75140 "m $0.00 510.751,40 100% $OAO SDA- Int Neve Sewn OHLeroy $66.MO.W 556."000 Man 50.00 MG."O.00 100% 5040 50.00 nx SoNnd RnimOHL 560.810.00 $60,816.00 $040 $0.00 560,816,40 100% SON $0.00 Dx WATER AND WASTEWATER EQUIPMENT 46 OMt ColleetionEquipment -Smith 6 Loveless $99,000.00 $9O00.00 50.00 $0.00 $99,000.00 100% $0.00 $0.00 g-o, O&M M.w $1,000.00 $1,000.00 50.00 $0.00 $1,000,00 100% $0.00 $0.00 SntJ Almdv Letme In Me cal $0.00 $0.00 $0.00 $0.00 $0.0 100% $0.00 50.00 smw sugo GNMam E mant-FrWM$n MOa $42,700,4- 542,700.00 SOLO $0.00 $42.]00.00 1p0X $0.00 MIX FTmxiv Afi0w O&M Manuals $1,000.00 $140040 $0.00 $0.00 $1,000"0 100% $040 $0.00 RmtSV MMkr -abarin Mewanleal $D.00 5000 $0.00 $0.00 $0.00 100% $0.00 $0.00 sl.w SII&,Sts , SUce Oates a-- Stop Log$ E ent-W51 $255,000.00 5255,000.00 $0.00 $0.00 $255.000A0 100% $0.00 $0.00 v/a OS m.& $1,400.00 $1.000.00 $0.00 SD.00 SIM000 100% $0.00 $0.00 a3u Lmol In McManIW $000 $0.00 50.00 $D.W 50.00 100% SOM $D.N sbvJ+ S W,nH hloK.9.n Fe S tall E ment -Stat Gum Tarts $17,333.00 517,333.00 $0.00 $0.00 $17,333.00 100% $0.00 $0.00 Bun Nm P. $51,367.00 $51,36740 $0.00 $0.00 MUM 100% $040 $0.00 aw\cu,m OBM Manuals 51,000.00 $1.000.00 $D.00 $0.00 $1,000.00 100% $0.00 $0.00 Bunc LeDorJMH $1,791.00 $1.791.00 50.00 $0.00 $1,791.00 100% $0.00 $0.00 $hw. P naalveCft P.1,no. Pavn s E Pment-Mo a $32250,00 $32P5-AO $0.00 $0,00 532250.00 100% Wm ON Atyn.. ix 06M M-w $I. M.M $1.000,00 Mon SOW $11MON IW% $OAO 50.00 .hc Imor In Mxanlcal $040 $0.00 $0.00 SOHO $0.m 100% $0.00 $0.00 stoma Dry Po er AetWinnS tem-Siemens mnnt-Siemens 599.000.00 $99,DOp.-W $0.00 $D.WO $99.000.00 100% MIT $01" sl[w[m Ow Mmaals 51,000.00 $1.000.00 5040 50.00 5100.00 1N% 50.00 $D.DW 5m,mm LeSor In MmNaJml U."I U.001 W.001 SDMI 50.00 100% cal 50.00 SnvW OYUm SM& Mho Pnse 3t oral Pagett N41 AW WCVMEM4]W fUNi1NVATUNSIIlGE \VA\TEWAT F.N TUL�\TBIXM FAf11JT11B'CVTfiU1JVATIUN YNVJkIT Il11VA l'IT'.IUWA3v13 1'UbVYviIINI�]I Y.W\eni]YiWVEI 1-]nbA 19fi fb'FIINn.11JifV.VT('Y\TCN531HW 3Qi,\LZSxCVISEO pauvvl U]@,AYPWGTUNANOCEBNI GiE FOBPAYMlNi.+mWvlq NW++bh¢N S+IV3n13 APPWGTIONNUMB[IL IVIM01a fm4•+N+'••pMf+nlMllw b+W[h+1 4Fdav6alf�l+Rm NlL4M IVYWallmbela�,+mveY v+WYd bNevar+a trL•r. Flvl(a¢1•Ilm NM11 fl eRe ELTXO� Lb.'9v Iy GJvm3m CmVeeb�4n n+4Yert rurlMl4vvo + IT IT m w M 5060.00 5860.00 $0.00rymm $0.00 §060.00 100% $0.00 SUB xm aa0 meN-NomvS I¢ms Iaborin MOLilarvml $O.Co WOC WOO W.00 50.00 100% 50.00 $0.00 ST+vl+ CWBJerE u menl-Wa&er Proce$$ $0.00 $0.00$103.920.0 100% $0400 EO.00 LIetl(Ier 011Ve wager qmv NBWPNmv E monl $103,920.00 5103,920.00 $0.00 $62.132.00 100% 50.00 $0.00 Ira New Pdmary Clarfler EclomeM Labra E<2.132.00 542,132.00 $0.00 100% $0.00 $0.00 wam.Pwu[• Prim POttBE mens 554.750.00 540590.00 SM,750.U" $18590.00 50.00 SOHO $0.00 $0.00 $64.750.00 5¢0590.00 100% $0.00 50.00 Inl Plim CWOer Halm la0a] 5330,580.00 5330.500.00 50.00 50.00 mo.o0 100% MOB $0.00 w•Osr Pm^.. New Sew E mens S7D2B7.W1 SID207.00 50.00 §000 $70207.00 100% W.. $0.00 IM N.n0 Clvlller Ewi,BnnerlLeDor MD,050.00 WD.050.00 $0.00 §D.DO $6D.OSO.00 100% 50.00 $0.00 w+ltmiN® EYlstln SewM MITI, $35,307.00 535.307.00 $0.00 $0.00 $35.307.00 100X 50.00 EO.DO ntl S Td.ryCl.rrl.rltetro Labor $0.00 $0.00 $1,000.00 ,,% $O.OB $OAO wvlmI- OEM Manuals $1,000.00 $1,000.00 $ubmeremle Pm W,E M 5217,2$0.00 521]208.00 SOA" MOD 5217200OD 100% $o.oD 50.00 E`au¢ E enl-ElemPum 0c 51,000.00 $1,000.00 50,00 SON 51,000.00 100% w.w $D.00 61mnc OEM Manuals labra In Mwhaniwl 50.00 $0.00 $0.00 50.00 $OAO $OIVNI SD.DO 50.00 smm� Pleaibla Wmbrmm R401ffuzlonE ant $374,00000 5374.000.00 $0.00 $0.00 53]4,000.00 100% $0.00 50.00 xl+m muN-% mW.Wl $olYtlon9 51.DDW.00 $1.000.00 WOO $O.w 51,UOO.CD t00% 5".00 $0.00 %lam OwwM SOA" 50.00 50.00 $0.00 50.00 SDNAI 1 $0.00 $0.00 $Bras• labor In .Wcal W Di$iMatk,. E i m.M So f 9,000.00 5419,000.00 ED.DO $0.00 5419,000.00 f00Y. $0.00 $0.00 Ovmn Equipment -OmNa No Amedw $1,000.00 $1,000.00 $D.00 §".00 $1,000.00 100% $0.00 $0.00 0mni9 CMA WnVe19 labor In MxBaNwl $0.00 $0.00 $0.00 SO00 $0.0 4DIVAI $0.00Equlpnn 50.00 Sessk. Ho DrTNck4narE u aN $49.000.00 549.000.00 $0.00 $0.00 $49,000.00 100% 50.00 $0.00 w1U AL4�en ant-VukM $1,000.00 SLOOD.00 $O.co $0.00 $1.00D.00 100% $0.00 $0.00 wm MWven OEM Manuals t r JH $10,014.00 $10,014.00 $0.00 $0.00 $10814.00 100% $0.00 50.00 llx DiWes+e714W. 610ml $170.400.00 $170,400.00 $0.00 50.00 $170.400.00 100% 50.00 5W.e0 vabvIvc Wemco P,,rI -Vessw 51,000.00 $1,000.00 WOO $0.00 $1.000.00 100X $0.00 So.00 O44Map'.I+ 859,000.00 $59,DDO.WD 50.00 50.00 $591000.00 t00% $0.00 50.00 SImFm Mlv No�ea-Slemans 51,000.00 EI.DDD.WD 50.00 $0.00 $1,000.00 Mn $0.00 SD.OD 9wmm OBMManuals Lebarin Medlanlcal 50.00 $0.00 $0.00 $0.00 $o AW a0ivml so 00 $0.00Equi� s6+•L• 0 Me]Ga$Safe meN §19,000.00 $13AOOA0 50.00 $0.00 §13A00.00 100% $0.00 MQ nt MGpmnl $$,,ON.. $16,120.00 $0.. $$1.000.00 $0.00 $0.00 Sam MrE Gaz CcolCrE menl E+.Ow.w Et0w.00 MooMOD 50.00 fo.w S+.o00.oO IBM moX SO00 Ma oBMMenuala W.DO $0.00 $0.00 $0.00 $0.00 pOIVNI $0.00 50.00 $0.00 Shue+ Le fln Mmhanlcal S End Neat E.ac en $151.920.00 $151.920.00 SO.OD $0.00 $151,928.00 100% 50.00 $0,00 AO+I.N.Irc. ant-ROa Laval s1.00D.oc sf.a0o.D0W.001 SOHO s1.ao0.00 100% aD.aa $0.00 OBM MdtiBb Labor In MxllaniCal MOB 50.00 E0.00 $0.00 50OD EONNI 50.00 50.00 55mL S79.BOB $79.000.00 50.00 $0.00 579.000.00 100% SO.Oa 50.00 nx SCHEDULE 0-NOHIH PUNT .00 Pagett N41 ronnnuAnun SUNLT AUBUcuml.N 67 WA\UWATCXTHFUTMEi\'I'VA( 'ILITIE> C1:,\005]68.011 IJrdvN l9fi ('ICIUXU �I.V I'U1T l'Y.hTIh SiMn: AIA U-1 G7M"FI TION ANBCERTIFIGT!!'Oh PAMtEMT.rmloWy fmY.a4v1 tlgmd('a1N0Uw6.LLrchad In YlWub.Mloa,.amYm OWbWe®mb0ar. Ve Culvmlmf .�Y�Lmvar6W� ry XmlWo. NWu bP.uM SabbeSVIf�IMYv P1®ItmpYam LIVS015 MM14 NBOIe APBilGr10YNUJIBEX: Iap0 ERX0a FlNALl3 kCVtiPD IV1Y10t6 WCW 0118P 52,743220.00 W,76322O.00 0.00 $0.0 52.703220.00 100% Som 0.m Im 9 Moan Senleuw 6 momm E40,Do0.0o W." VD,000.00 $0.00 MON." Iw% 50.00 $D.W I'll 3eM. R,,nnlBDVa 1211mnt, $48000.00 $0.00 $60,000.00 SOHO 568,000.00 lom $0.00 $0.00 nx ORIGWALCONTRACTTOTAL 543,787NO.00 W,707.0m.00 $00.000.00 $0.00 W,187.O0.m 100.00% SDAO $D.m OWNERCHANGEOROERS 1- RC 0I: MSIer4l Com etobili wlih SoSea on eo0lun Morita Oma $2,830.04 FCX PMOrmamn 52,522.67 $2.522.67 $0.00 $0.00 $2,522.67 100% $0.00 $0.00 JJH $307.71 W07.n $0.00 $0.00 5307." 100% 50.00 $0.00 2•ITC 0,RC 05,QQdIM m: Add A101erle m Naw Umflon US 10 $145=M FCX Perronnama 5577.60 $577.60 50.00 SOHO 5577.60 100% 50.00 $0.00 SMnk Constmctom $0,327.00 $8,327.00 $0.00 SO.00 58,327.00 100% $0.00 $0.00 ESCO ftOrn. ion 561,895.50 $61,89550 $0.00 $0.00 $61.09550 100% $0.00 50.00 EDmulc Pun 561284.15 56128425 $0.00 50.00 581284.75 100% 50.00 $0.00 JJH $12.019.07 512.939.01 $0.00 SOm $12,939.07 100% $0.00 50.00 3- RO m: R.I.M. control v .. IDamoro ecceesSrb bcall0n for h0hY reeaom 551,657.13 SMNr Cen,,.t.re $6,719.00 $6,719.00 $0.00 $0.00 $6,719.00 100% $0.00 $0.00 X.. $44,030.00 WAD.00 $0.00 $0.00 514,830.00 100% 0.00 $0.00 JJH 561130.77 $8,138.13 $0.00 SON 56.138.73 100% 50.00 $0.00 4•RC 14: Rero0le power cable for mw 0J n1311 um s0 W SIPS $0.04.42 Eeco AUtomellon 55.734.71 W34." $0.00 $0.00 $5.734.]/ 100% $0.00 $D.00 JJH $699.65 $699.65 $0.00 $0.00 5599.65 100% $0.00 SOHO 5•ITC 1m1: Nk Lkw,P araM momtorin c0r0 chargee WISDOM E440 ANomellon W342.03 581742.03 0.00 Som 50.)42.03 100% EON $0.00 J3H $1,066.53 $1.06653 $0.00 $0.00 $1,066.0 100% $0.00 $0.00 6-ITC 11: CMn es in RotQq Oran AMlo9 Level TnmmlHam $121532 FCX Parlomlance $1.136.65 $1,136.65 W.00 $0.00 $1.136.65 Im% EO.m Som AH 5138.67 5138.87 W.00 SOHO $130.67 100% 50.00 $0.00 7-RG 13: filo Loa BSIM 1An Ih 51552.65 W". 6800.00 $800.00 $0.00 $0.00 6800.00 100% $0.00 $0.00 SromrNNal Cmffs n 6886.00 6884.00 50.00 EDM 6884.00 100% W.00 $0.0 JJH $16885 $16885 SD.00 0.00 516805 1DD% $0.0 50.0 0•RC 22: A80100m1 Gormols on IM xrm co rIn IN oW resnkmroom $1,111.04 Eeoo AWomatlon $"6.nl $996.381 $D.001 $D.00 "90.38 100% 1 SO.m $0.00 Pµ433 d41 Page 340141 Au wcumuvrr.]uB corrtlNunTBVn6I1cR'r W.\.\TY:IVATfNiNRATa1k:YT Y.\I'lllTl!'S I'V.IU.....NWY.(T IU1V.\l'.ITI'.IVWAinli 1'UIIIIg46UN1'tl LII.\8115-]nWu31 IJn1W IPo fIf Y11NU]L151'UATfI:\TYN B31NIIII APPLIGTIONNIIM6CW PWAL3B I4.'VISFD AIA Ux�v(GIO].APPIJGTIONANO fERII..GIE FORPAYmINT,[mIVWR Nxlm bPraN S'IV3BI3 IIRYloIA fineulmlvM�4 fvWkrl6ahNvr4d FaWnWlf�lelNe NRBI4 Ip YlmhLLvvtrlaa,e®pumbWbWemrtltla0vr. Flmlfmple(Im ERRBI\ PRU EC3MOa 1`3fW U�fdem lm CmlrmYpaepnelvlJertWm lv llu llvvs moVrvrr e� m rtyoo u wa IWa vv^ p I rLe I•°A oVvwulva.ur 5121.56 512158 $0.00 SO.00 512156 IOOX 50.00 §0.00 JJH 9•IFC19: OBlellon otS Co rAll em SwltcMa m197.a -W57A0 -EFS1A0 $0.00 50.00 -565]AO 100X $0.00 50.00 Eaco Automation -)1.540.00 -$1,540.00 50.00 50.00 -$1540.00 100% 50.00 50.00 JJH f0-RC 15:A bI BeeNtM BbwarB fBA51JO 5]00.00 5]00.00 50.00 $0.00 5]00.00 100% $0m SO.00 COemPlcn $1.350.72 51,3az.72 $0.00 50.00 51,352.]2 100% Sam 50.00 ShaWc C6ntlluctom 53,228.44 53.22BA4 50.00 $0.00 WZ8M 100% 50.00 $0.00 JJH 53,000.00 53.000.00 50.01 SOHO 53,080.00 1001 $0.00 $0.00 Breml Moral Cmnaman $690.76 5690.)6 $0.00 $0.00 §690.76 100% 50.00 $0.00 JJH 11-RC 23: CM a tO Cw wwk In lM S,,h Im0sA ftep Stmlbn Dry Wal �A92m 50.00 $0.00 -544242.70 -$M,242.70 50.00 $0.00 -.U•4242.70 t00, SMnk Constructor $179.87 $179.07 $0.00 $0.00 $179.07 100% $0.00 $0.00 JJH $625.00 $625.00 $0.00 $0.00 W25.00 100% 50.00 $0.00 Brauer Metol CmMmen $700.00 $700.00 50.00 $0.00 $700.00 100% $0.00 60.00 Clam lmC -5546.00 S54s.00 50.00 som -EWS.aO 100% 50.00 so.ao �bo 12-11V IOB1:Mo011kalOna to MMor Mabture §onaon In ln0ucnt Pum VFO'a S1 )82.85 50.00 $1,597.73 $1,597.]3 $0.00 $0.00 $1597.73 lam. $0.00 ESCO4 omalion $194.92 5194.92 $0.00 50.00 $194.92 t00% $0.00 SO.00 JJH 13- RC 32: Bbctrke Ste mo®BCMbro to MCC 83 SS.T63.Oo -$5,763.00 $5,763.00 $0.00 SOHO -S6,763.00 100% Woo 50.00 ESCO Automabn 14-= 17: A9 we* BM mobtleb m cam ate RC 17 55,83050 -54,690.40 . $0.00 SO." -MMO.40 100% $0.00 50.00 SMnL WnaVuclory -$950.10 ,880.40 -5960.10 $0.00 $0.00 -$950.10 100% som 50.00 BowkerMxNnkel 15-IFC 31; MRL um ebnrlcel O1cannectl0n moelficellons 51,8.30.63 50.00 $0.00 $1.631.50 $1,631.50 W.CB $0.00 $1,63158 100% ESCOANomvllan $199.05 $193.05 $0.00 $0.00 $199.05 100% $0.00 $0.00 JJH 16. BFI t00B1: GA Pum A m mom8utbba iMt w3 rovbe Miterh Wk m HleaBMb a Ola 51014.)9 $967.83 $96].03 $0.00 $0.00 $967.83 100% $0.00 $0.00 §Renk Conatraclorar $946.90 5946.90 $0.00 $0.00 $946.90 100% $0.00 $0.00 JJH §0.00 17. RR 40: Jw Iel Stmclunl to Cast In Pl aCarcmiB SF 29.96 E5.845A2 E6.045A2 50.00 $0.00 56.80. 2 100% SOm 50.00 HeAPa 5604.5a $68454 .001 mool swB 100% EO.00 50.00 JJH Page 340141 I1YsTaa9d DO'W W'Os %001 99'9LZ'ZZY- Do GO Do at as VLZM- 99'YLZ'ZZ$- UOIIRMM 0053 SUS9l CZS Illi UoMMn-OC W'0$ Own %Oat 6308$ 00'0$ 00'0$ 6VOSS 61 on HIT OD'O$ Ora$ %001 061093 00'0$ Nos L6'VO9$ ED "GS uonswbMODS3 ZY50s$ Old dOCS&S-6L AOO Vuoe Y seMayD 36.x1 -DOM IYa in1•sU •Vl umpp mu.UTn.N Mn,ol mada,d•$L Dan was %Dot LO US 00'03 ova [0'6L$ LO'M HM 00'03 0009 %001 OL'O6LS 00'03 GODS OML$ OL'06L$ Wueuuoyd NOd WOODS yDUMS IYn s,11.U.S oil -LL Coos 00'0$ X001 9L'M- was Oro$ 9L'C$- 9L'M HI$' Oro$ W-03 %001 00'16$- 00'0$ 00'a$ 00'16$' a0'16Q W+--P-dxoA OEM - Owes 000$ X001 000$ 000$ 00'05 000$ 000$ ublww•u00 ryW, A, pslsw••M 6S WsMot moS Hum" -Doo '9Z Go a$ 0.09 mot W'StL$- W'03 own 00'slL CTSILS- UUnalUom OaIS3 OTSIL$- baSWuuolauYl:9l OH -IL oro$ Go at Mot OWDS oro$ Can 00.01 C0'o$ se w.H 0lsaa C. of peulUUel•U tum •• .. 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Cwu[[Y�berveuNewuW Iw lle[lu®m � I. NtlkebhuM SuL[YnWlfrmplelLm Plee1C�RU® 5/IV1012 V//Le14 N/tol! CIfkV\UJlJ51'[IFi AtPL VON AYPLIGTIOry N11L1ULW II PRO LCt NO: IlNAL35 RRVI5PD 11/14ROIfi I3EYUn 11¢CrWam lw woau �[ • [w leNp a wm Mmmnt JJH -5090.99 -589099 $0.00 $0.00 -5690.93 100% $0.00 $0.00 31 • Rockwell SoltwoM Su ort 30,868.06 ESCD Nnomstion -54.601.60 51.681.60 $0.00 $0.00 51.681.60 100% $0.00 $0.00 .IJH 310726 -518726 $0.00 50.00 -$18726 100% 50.00 50.00 32 -RC A: VMroA Or DluonrlMaaaM HMWM 30,983.60 StunkC nMrlvion -58.792.00 -5x,792.00 $0.60 SOA" -M.792.00 100% 50.00 $0.0 JJH .S191.68 -$191.68 50.00 50.00 3181.611 toot. $0.001 $0.00 33. Rn 126 PSV3313A Designer Rospon $475.90 Slunk WnW.I.. 243297 5132.37 5090 50.00 5132.37 100% $0.00 $0.00 JJH U323 54.723 EGAD SOHO W231 100% 5000 $0.00 A-RO 19 w Hoist 510,521.17 W Ho1M S9220.70 56.220.70 EOAO $0.00 S622070 100% $0.00 ED.00 Dlmct steel $0,344.00 W.W.00 $0.00 $0.00 53.344.00 100% $0.60 5090 JJH $958A7 $956.47 $0.00 $0.00 $956.47 100% $0.00 $0.00 35 -Pro Wlarele W tlw UrUvoH wantoecc Maulst wWe b 35H $0.60 $0.00 50.60 50.00 woo 100% $0.60 $0.00 30•Rn 132U VC M Ta101 Draw 52.85290 SMnk ConsWct4n 52.348.0] 22.340.0] 50.00 Sam 52,948.0] 100% $0.00 50.00 JJH 5504.01 523491 $270.00 $0.00 550491 100% SD.oO $0.00 37- RFl 143 Con4u8 lnnrlenncs lntM SIW eProceasln hdl $5,798,413 Slunk ConaVudon 252)1.35 552]1.35 $0.00 $0.00 552]195 100% $0.00 $0.00 JJH 552].13 $47.13 $0.00 $0.00 552].13 100% $0.00 50.00 30 -$TC Q R." Aentl.n Mb.. -Fl Wleak etlla4f 55996.18 EWOrW Pum $4,326.00 54?25.00 $098 $0.00 $4,32590 100% 50.00 50.00 JJH $1,671.18 $1,671.18 $0.00 $0.00 $1.671.18 100% SO.00 $0.60 39-Kot.n teal Probe Tee LSHT9103A $411.10 FC%Perlollnalloe 530515 $39535 $0.00 5090 $395.35 100% $0.00 $0.00 JJH $15.51 515.81 50.00 50.00 $15.81 100% $0.00 50.00 40-RF130 Re sd T nttWc WOou of TNfW NOMgoa $ 16]50 54.697.80 $4.69790 59.00 $O.00 54,697.80 100% 50.00 $0.00 JJH 5469.78 5469.78 50.00 $0.00 54691]0 100% $090 $0.00 41 -Col aM for nmpwve a CW16ef 6100 OHw uMwea h.n d W.1de tN Contract 50.00 $0.00 $0.00 $0.00 $8108 100% 50.00 $0.00 42-30 U MSwncMe 29$8.40 h5c 36 d41 cunnnWnux SNF.X'I - - - - - Au oocunli CTAT WA]TNWATERTRNATAIY..,NT YAI'l1ATINS I'VNNVLIUATIVN YROJU-T, IOWA I1IT IOWA VDIZ t I_TI 1"..I1.11.1El I.N1. I. I x' IONV1113 rV9T 1I:xTNNS:MIIY AU DwOos lG]tl-APPLIGnONA.YOCLItiIFIGig FORPAYMEM,emWnlvg le- We execs f'..Mcs. Ytl.d% I. Y4 Av bie,eapupwW bLLvmMdiWr. 41 Givna lmlHTtY wam Oo. N, as. 10- Ntlb WRrteW .FbYeYell:myLlly aLJf supe M.Al2 NRYN =1014 AYPLIGTIOx NUMBEW YROEU No, lVNL3f Pk:Vuw I..,. IJ6RW mwuu Iey„u ne n IeRI ToLLe xmo mmm�evm FCA PeEonot, 5864.00 5664.00 50.00 $DAOen $064.00 100% $0.00 50.00 JJH S96A0 50GAO 50,90 $0.00 MA0 100% $0.00 SOHO 43- Relocate Mixing Purnpe $5,659,90 Shank ¢5,145.00 55,145.00 $0.00 $0.00 55.145.00 100% $0.00 $0.00 JJH 5514,90 5514.08 $0.00 $0.00 5514.00 100K 50.00 50.00 W-RW,4-Wat.1 U. .1 SNE Pl.n In Ru Nab,. 058.19 $069.21 506921 $0.00 50.00 506921 100% $0.00 $0.0 JJH 588.92 $86.92 $0.00 $0.00 $56.92 100% $0.00 $0.00 45-Renosi E.CGM Concrete m Junction StneJuns I $9,91230 Hentges $9.065.64 59.065.64 50.00 $0.00 69.65.64 100% 50.00 50.00 JJH $906.0 8908.58 50.00 $O.00 590056 100% $O.0 50.00 40. Rome ERistln 0' DO LOIe 54952.11 HNd a $4,50252 54.502.2 $0.00 SOHO $4,50152 100% SO.00 Sam JJH 545025 545025 $0.00 50.00 545025 100% SOHO 50.00 41- 6- PSSC EMeetlon 0iscre - Rs cteni by City SO.00 MOO $0.00 SOLOO WM 100% $9.00 $0.00 40 -Pre aal for.wqxodat existing tablowelerilnc et Got VORea whiedb JJH $0.00 $0.00 $0.00 $0.00 $0.00 0% $0.00 SOHO 49- IIG2 GEl Folin LeveICOMVIt 53,870,11 ESCOAutosngtlol 53,331.00 53,331.00 50.00 50.0 $3,331.00 100% SO.00 50.00 JJH $J33A7 WMA7 50.00 $0.00 E333AI 100% 50.00 $0.00 50.1- IT"S ReloteE 0 Po C.n1.l P.nel L...Hen 10,242,30 ESCO IIEmONon 5824220 511.24220 $0.00 $ON 8024290 100% 50.00 $0.00 S1 - Ref,saIr Oiests? Cmstaig 50,095,93 ESCO Automation 50,170,00 58.170.00 $0.00 $0.00 $6,116.00 100% $0.00 $0.00 JJH 5011.93 $817.03 WOO $0.00 $917.93 100% $0.00 $0.00 52- Gain 0 -PS EIaR.em.M $1,04161 mixom 5500.00 6500.00 50.00 $0.00 5500.00 100% $0.00 ON Ano9aw $l 50.00 $1$50.00 SOHO $0.00 $1.550.00 100% SOHO $O.N JJH 54,992.61 54992.61 $0.00 $0.00 54,992.61 100% $0.00 $0.00 53- AEE concrete C41 Vorlea 111,550.00 JJH 511550,90 S11S50.00 50.00 SO.00 $11,550.00 100% 0.00 SO.00 U. Neck ElEenalona BN Aeretlon 510,960.70 Shank fas,990.001 $D.990.001 $0.001 $0.001 $9,990.00 100% 1 $0.001 $0.00 POcMd41 PAF,.M M41 AIA WCVMAVt G]41 ' CONTINUAT VNAIIIET \VA>TY:\VATCNTXCATDIIAT YAI'II.ITIY�1'U.\}DLIII.\i1VNYNUIY.fT 1U\VAfIP', IUWAl013 XI:p OFUNI!]I kll.\YX�IYl4Y31 1-Jne�Y lVfi l'If YIINU]11i 1'V]T I'YNTAX SSWUU }1VAL2 R1{YIfiEU AIAM®en1O]OS.APPYGTION ANO LRRIIFIGiEPORPAYAOWi, ambWeg NoUubh:sl S 13 AnLICATIONNOM6lR IVIVIAIA fmupNCVlVulk�btlY.ead .CUEC.vWI C.gJvllm NRU14 wa IV U-GWD weele.,.mvuwmWUlMmrm8i0v. iLJ Cmp4)b =.:14 ?AD RMR L•6FW u. cd.a.lmcmr..b.ea...H.w .rrlm ll.a® . ESCOIWIOmellon 51,076.00 vN $1,076.00 50.00 ^e $0.0 wn r^51,078.00 t00% $0.00 $0.00 -SP30 -SP30 $0.00 50.00 37730 1110% $0.00 BO.00 JJH 55-BlolrerP FUXn0atlona Shenk 55344.52 54,059.00 541659.00 $0.00 $0.00 84,659.00 100% SOAo 50.00 5415.52 546552 W.0O $0.00 546552 100% $0.00 50.00 JJH 56• UMonean Can441DnA SOMun H BOUMIq 51.00935 HAM 5].098.00 $7,099.00 MOO $0.0 57,099.00 100% $0.00 SOA" JJH §]1130 571030 $0.00 $0.00 $71036 100% 50.00 50.00 57- BMacwe H2O ASAI., Bb wB 5108394 $0.00 ESCOADIWAIon $;]15.0" 52.]05.00 50.00 $0.00 52.765.00 100% 50.00 JJH 527894 5270.64 50.00 SO.o0 527694 l00% $9.00 5100 M. 1rC47-AIROM4t401pvato1Oe,5n178601AanUT0701A $23,076.03 520,9702t 520,97821 $0.00 $0.00 $20,97621 100% 50.00 $0.00 ESCO AUt.UOn 52.097402 5209792 MOO $0.00 92.09]92 100% SOHO 5100 JJN 59.1- ITC 46. Olpaenr Oecsal Plpinp 500.197,62 SWI, 32].45239 $27,45239 50.00 8".00 $27.45239 100% $0600 EO.Oo JJH $2,74523 5274523 $0.00 EGAD 52,70.523 100% $0.00 fi0- PF1155-Lower We4rIWnM CIwIIW 5600 5523094 Hent 54.]62.6) 54.762.67 Win 50.00 54.76267 1011% 50.00 50.00 W627 547627 $0.00 So.00 WS 100% 50.00 50.00 JJH 61.1 • ITC 49 -SPO PXnlxv on rant $12,394.62 OUwkar 55,962.75 55,962,75 50,00 50.00 55,962.]5 100% $0.00 $0.00 52520.00 52520.00 50.00 52.520.00 100% SO.Oo $0.00 AOve]wetl BWWn ESCOA .At 0n §1,644.15 E1.BM.15 50.00 50.00 51,6N.15 lam50.00 50.00 $2.060.02 52.060.02 $0A0 50.00 52.066.02 100% 50.00 $0.00 JJH 62- HANIIIIFbw IJ4MIob Control nwl]Ng $7.145.05 $0.495.50 5669540W.00 50.00 56.49550 100% 90.00 5".00 ESCO AWwnailon 5649.55 564955 50.00 50.00 564955 1005 50.00 50.00 JJH 03- ITC45-Po Ar LaA4in AMID- 510,268.10 90.00 $0400 $5,6]3.00 100% $0.00 50.00 B.r 55,6]3.00 55.673.00 34,593.10 54.593.16 $0.00 50.00 51593,19 100% $0.00 50.00 Jim 64- IIC 50-SWnwM of rwr exa c4rlllen 523929,58 W.w 50.00 53,403.15 51463.15 30.00 $0.00 b3,46315 IOPA LL Pellln Ce. 5330750 §330750 $0,00 $0.0" 53.30)50 190% $O.00 $0.00 Henipve PAF,.M M41 cD,rrmwnuN$uEE� Au wcualwrmm 1AVIAARTVACIEIN,\UWUATIUNYRUJEIT IUIVAI'ITl'.IUIVAEOII !'11111:2 nM1UX1 `)1 EUAYVSNbI'lEl 1-n1,vtl 19M1 CIC}INUl11ffURT 11.1W. 5 Do-L G70,"PUGi10NADoloinIGbRPNMENi,e®IW fncvvrinirtlgved CnINOWO UeWVWd IV Ca.- eLelw,vvwvtlueWWle We uvrert ReOv. 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YINAL35 REV15ED II/162o1R IE60.40 m vova rwy aw an55,059.00 RJO w xvrw em�iw reve, 0,009.00e $0,089.00 $0.00na $0.00 100% $0.00 $0.00 JH 59.948.93 59.849.83 $0.00 $0.00 $8,949.93 100% $0.00 $0.00 F-HC $0.00 =S.EkesllonconlllclMMaen18"NSOaM18"HD $109,84650 aNRes $102,330.00 $102830.00 $0.00 � Sam $102,330.00 100% $0.00 $0.00 JH 57.61650 $7,61650 WOO $0.00 $).61650 lam $0.00 50.00 51-Comrsts steps md wabe al asw awoMe a IXIeIDoa $11,056.16 Hent ea $2,35.75 52.535.75 $0.00 $0.00 52,535.75 100% so.00l $0.00 JJH $8.522A1 $0,522.41 $0.00 $0.00 $0,523.41 100% $0.00 $0.00 W.I. =45Pmssumaw5omafo,Pr6mmskwg.PUNPe P3301A,P34OMP3501A $5,5)2.05 ESCO 55.06550 55.06550 WOO $0.00 55.06550 t00% $0.00 $0.00 JJH $50655 550655 SO.00 $0.00 $50655 100% $0.00 $0.90 89 -Pm Wler shorleNn IM SRS westwst we5 tlutl waareeNeE IM CX )0 -CI r0¢C1aU COat toren Xn aINIrICCI COMY1ta E91rla MOlnln OaCRVetIOnU Hent90a )1 -RC 52-U V Stain aM Footlogafortho UVIEFW hdte 512,85!.95 Brew Yell Craft... $5.542.00 55542.00 $0.00 $050 56,4200 100% $0.00 50.00 JJH 5/,31595 S781595 SO.00 $am $7,315.95 t00% 50.00 $0.00 72- Helovsto SDS. EDE, and FE PIPIn9 to Insta0 EW-IHW Neter VN01 51,70791 Henima $1552.1] $1,552.13 50.00 $0.00 $1.552.13 100% $0.00 $0.00 JJH $155.21 $15531 $0.00 $090 $15521 100% $0.00 $0.00 73-RF1226-City re to Moulfor relocation of HW591WH at tW heat eachen re 74- Re-HBae, a50 slam aM m raaem west 01 UV Tests 51,Ossm Hest ea $2,)))23 $2.7)753 $0.00 $0.00 $2.71)93 100. $0.00 $0.00 JJH 1277.73 5277.73 $0.00 $0.00 $277.73 100% $0.00 $0.00 75- Smonda, Clarifier ROO unforeseen concMe r oM $5,809.42 HeN a 58,00856 58100858 50.00 $0.00 58.00836 IOU. SOHO MOO JJH $800.86 5590.06 $090 5090 500086 100% $0.00 ".00 M-HF1195.r PSSCnmconl5ctw etlslin0B-PWllms=hweolof Chrifler%M$2,159.)9 H.ro ea $1,990.72 $1.990.72 50.00 $0.00 51.990.72 100% $0.00 $0.00 JJN $199.07 $199.0) $0.00 $0.00 $189.07 1002. $0.00 $0.00 77.5"PSG6-GM6"Dnln ConNot-Be IM by CI Pe5[.19nf41 curvnnuen6n suNRT \VAYTf:WAi¢NTRG1Tm Y.\T4'AI'ILITIfJ IunfUl.lUAilUN 1'NWMI'T IU\VA('IT'.IIIWAE013 CUU(iNYI4UR13]I ALi Uaaornl GI9;APPLIGT1ONAhn fERi1FIGTILFVHPAYmBNi.rmlYWna fm YulmYYryv1('+UYInUm Y�1. tvulvhuar Wei, macuvemWmW. mrmbYLr. fm Uulm Aulrocum¢Nrc]m Y.UAtlY4]Y-0iVSI Neunlnhmml LIV3413 .WbYe4al ['mplNm VIRe14 flalfmPkbn NN14 ULFpp 19fi [k:NT):R531 11'¢UNUSI.IS CUYT ON APPLIGTIONNUMnFJU II PRO FITHO: FINALY PEVIY¢O INYS¢IG 13aalO US Ce6melm PiY¢Y�ay. �.plb �m GrnmR l8-Dnnx RM-Delta b5arn W SNU9e FW VWea BIN"8300 12,763.79 61,226.1550.00 50.00 41228.15 100% 50.00 $0.00 Slunk 41,4263650.00 $0.00 -51,426.30 lam 50.00 $0.00 41002650.00 R$7.098.00 $0.00 -510626 100% $0.00 $0.00 79-RC 54-CI re e m Gael for lnsY lln Ole lli$WElV um 1 of UV S x7m $7,096.00ED.00 50.00 5].098.00 100% $0.00 $D.00 JJN $709.92 5709.92 $O.D 50.00 so.00 50.00 51.1-RC21 DNete Nab al Trensl8rmer Tl.Imnsfer awOc5 an0 antic eer i202o2d1 ESCO -$19,425.60 -519,425.66 $0.00 50.00 -519.423.fi0 ME W 100X $0.00 50.00 JJH 4717.D5 -SM.03 $0.00 SON 100% 50.00 So.UO 02-C x10 M Gaal lar CanCl010 rGmoValamYM OnE GIbH 2C'GTE IIro $0.00 $0.00 50.00 $6.00 50.06 100% $0.0D $0.00 03-RH 242-PNme 310a lb N for3fi'Iscoxrete not ahc- t215od0 HaM" S2S00.00 E2.SOD.00 50.00 $0.00 V2 .00 lo0X SON $0.00 Jill MOM 5250.0 $0.00 $0.00 $250.00 100% WM $D O 01-C reale m osel for SPB Vault and Vanes $0.00 $0.00 $0.60 $0.00 $0.00 100% $0.00 $0.00 e6- RFl 111 Debb OVa9relbnSpre Poria 115,35145 ESCO -514,]60.63 -514,760.V $0.00 $LW 414,760.63 I00X 50.00 50.00 JJN 4590.42 -$590.42 $0.00 $0.0 6599.42 100% $0.00 0.0 $0.0- 87.1-Raall n24- eM Eebta..M ld MeM ea 87.1 $0.00 50.00 $0.00 $0.00 $0.00 $0.00 100% $0.00 $0.00 08-T Saluorfor SPO NVAC 51,60140 S1,601.50 $0.00 $1,60150 50.00 51.6014o 100% 50.00 SD..DD 09-PC J20021'DllCo. P Stub $3,]5040 52.750.00 50.00 52.750.00 ED.00 52750.00 100% 50.00 W.00 90.1 Concnlo Exasement at PC 34WISPV3410 $9 0828 $9206.26 $0.00 $9,28626 $0.00 59.266.26 100% So.YO $0.00 92-Gmlmm ! MWH f342i3 $342.73$0.00 5542.]3 $am 5342.]3 100% $0.00 $0.00 93-Re 9sleEnork lul ecc b0 913- Coble to FE 102A•1509A SB 855.00 $6,955.00 $0.00 $6,955.60 $0.00 $6,955.0 100% $0.00 50.00 95. Gruv✓dng o1WCen W97d1 5697.81 $0.00 $59741 $0.00 5697.61 100% $0.00 $0.0 96- CtMli Not lnalaSaYn VP9 vabec .$-25,00040 -$25.000.00 50.00 425,OW.00 $am0 625.0o0.oD IOOX $0.00 moO 97-REJEC-.I-.1.a drHSW CDnlllct Pa Qd,$1 CUMINVAIlUNS110ET AIA WCUMINi G]0.1 \VASTI:WAiIRTttV.\TMY.\T YAI'ILITItiS 1'VY}UIJUATIUN YNUJ F:1'T IU\VA I'IT\'.IUWAEUIE f.UM1:P YFIINI `ll AUAYeL]'NWVEI I.J„M 19fi [II'YUNUIL.[I'V.[T CY:YTYNRIWOa Uxmenl G]9;MPLIGiION A.YOCFATY1Gi8 FURIAYMPM.[mYWy l'ro4P[I.v1Ap,dfuWlnUwhPMJN IS Y4W11mble�,�®U�PWW blb eymdeWr. W GPmaImC R�9menhW rtY (u Ileo lVOev • ryW[P bProtaM 3ebmclbl f�m49m fLJC�YLLu y1NF13 1/!/391\ N/1913 APPYGTIONNI1610 Ph pR0 RN0. F1YAL34 NCYISYD 11/I1Q016 L`9hW 98.1-SE Sam blim lnsteObn sMR $2.08840 52066.00 MOO 5'4066.0 $0.00 52.066.00 100]. $0.00 $0.00 99.1 RM 199.216, 221, M 59,68203 53,602.03 $0.00 53.68203 $0.00 53,60203 100% $D.W SOA. 100-H.S rM.,Va Clsall 5-150.0 3150.00 0.00 4150.00 $0.00 4150.00 1006 $0.00 $0.0 $0.0 101-CMM- LightFl ms m WN DmMtl 5.1 O6T.85 31,06].66 Mw -$1,067.66 $0.00 31.067.66 100% SOHO 50.00 102-mall.T o Power 533.752.28 -$63,782.26 $0.00 363.70226 $0.00 363.78226 100% $0.00 50.00 103-Li NI P0blEla WCW Tm lashWJM 51.722.00 -S1.722.00 $0.00 -$1.722.00 $0.00 41.722.00 IooY. $0.00 $0.00 108. BEAMD BM TU Va1Ws 105-REJEC]EDUVA PI IN. REJECTED Eats Ebo woh at W 107-REJE=@tn F]tt woM1 tl Fbw SIbA 100.RRI4141n A11COn wM Wakw ell.TIIA $2748.8 52748.46 $OM U.74646 $0.00 W2 A6 100% 50.0 $0.0 IN. CI kVeba Re Iacsmsnt $4715A1 54.718.01 SDAD 54.710A1 $0.00 $¢,718.81 tODy 50.00 50.00 110-139 OM0 CWIIIL OP22 353923 -503923 50.0 483923 50.00 383923 100% $OA 50.0 Bb69Na9 RWl I. bn 413DABBAS $9.0 4130,066.48 $O.W -$130A66.48 10%6 SOHO 50.0 DWuctLiquidated Dame s 33971500.00 $0.00 -5397,500.00 $0.00 -5397500.00 100% $0.00 SIM CUMEMCDBiRACTTWT $43,71409352 W219.904.47 -5505.010.95 SD.W 513,714.09952 100.0% 50.00 SII.DO P{R41041 Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 RESOLUTION NO. 16-354 RESOLUTION ACCEPTING THE WORK FOR THE WASTEWATER TREATMENT FACILITIES CONSOLIDATION PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the Wastewater Treatment Facilities Consolidation Project, as included in a contract between the City of Iowa City and Joseph J. Henderson & Son, Inc. of Gurnee, Illinois, dated April 16th, 2012 and amended June 19th, 2012, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in the South Wastewater Plant Expansion account #V3135; and WHEREAS, the final contract price is $43,714,093.52. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 6th day of December _,20 16 OR Approved by ATTEST: V� CI ERK City Attorney's Office ,t ZZAo It was moved by Thomas adopted, and upon roll call there were: and seconded by rums the Resolution be AYES: NAYS: X X X X X X X PwenglmasteWacptwork.doc 11116 ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton is ENGINEER'S REPORT November 21, 2016 City Clerk Iowa City, Iowa Re: Wastewater Treatment Facilities Consolidation Project Dear City Clerk: �r 1 —Q• me ■ . Sga CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org I hereby certify that the construction of the Wastewater Treatment Facilities Consolidation Project has been completed by Joseph J. Henderson & Son, Inc. of Gurnee, Illinois in substantial accordance with the plans and specifications prepared by Stanley Consultants, Inc. of Muscatine, Iowa. The project was bid as a lump sum contract and was awarded for $43,787,000.00. The final contract price is $43,714,093.52. There were a total of eighty seven executed change or extra work orders and two deductions for the project as described below: A. Net by Change Orders (see attached Change Order Log) $ 455,460.00 B. Biosolids Roof Investigation Reimbursement ($130,866.48) C. Liquidated Damages ($397,500.00) I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, /,Z--(, Jason Havel, P.E. City Engineer p"ng/masterstengrpt ce CITY OF IOWA CITY WASTEWATER TREATMENT FACILITIES CONSOLIDATION PROJECT CHANGE ORDER LOG FINAL CHANGE ORDER DIRECTIVE CAUSE DESCRIPTION OF WORK SCHEDULED VALUE STATUS NOTES 1 ITC 01 E/O Sodicum Hyp - Gua eMaterial Com atibllity 52,830.44 E 2 ITC 03, 05, 06 E/0 Add Mixers in New Aeration Cell 30 $145,023.92 E 3 ITC 04 E/O Relocate control valves to a more accessible location for hlth\sfty reasons $57,687.73 E 4 ITC 14 E/0 Reroute power cable for new and existing pumps at the SIPS $5,434.42 E 5 ITC 09 R1 E/O Mix Liquor Pump power and monitoring cord changes $9,808.56 E 6 ITC 11 E/O Changes In Rotary Drum Analog Level Transmitters $1,275.32 E 7 ITC 13 E/0 Stop Logs and Baffle Length $1,552.85 E 8 ITC 22 E/0 Additional Controls on the screw conveyor in the sludge processing room $1,117.94 E 9 ITC 18 E/O Deletion of5ludge Conveyor Alignment Switches ($2,197.40)ME 10 ITC 35 E/O In the Blower Building $9,051.92 11 ITC 23 E/0 MeasMins ork In the South Influent Pump Station ($43,282.83) 12 ITC 10 R1 E/0 Motor Moisture Sensors in Influent $1,792.65 13 ITC 32 Service modifications to MCC B3 E 14 ITC17 All work and materials to complete ITC 17 E OEIOElectrical 15 ITC 31 MRL pump electrical disconnection modifications M($5,763.00 E 16 RFI 100 R1 E/0 16 - RFI 10081: Grit Pump discharge modificatioins that will provide better hydraulic properties and longer pipeError life E -1085.90 (828.23 Credit to CIL) - see 0017110 17 RFI 40 E/O Junction Structure 1 go to Cast in Place Concrete $7,529.96 E 18 ITC 25 E/O WAS and TWAS piping modifications in the sludge processing building ($329.00) E 19 ITC 33 E/O Irrigation Pump control modifications $4,500.32 E 20 ITC 34 E/O Changes to Direct Digital Controls for HVAC $7,994.41 E 21 ITC 29 0/R Delete L7P's for theE uipment Storage Building ($1,000.00) E 22 RFI 129 E/0 Delete 60" DIP tee and 60" x 48" RCP tee and 48" riser ($16,700.00) E Error- 16711.00 (11.00 Credit to CIL) - see CO 0110 23 ITC 12 N/A Stromwater Revisions- No Cast Vold E 24 ITC 16 E/0 Transformer Size ($715.00 E 25 RFI 123 N/A Bolting Change Vold E 26 D/R/C E/O Level Switches ($97.76) E 27 D/R/C E/O 27 -Tip Sensitive Level Switch $869.77 E 28 RFI 87 E/0 78"ML-42"SE Pipe Conflict Void E 29 ITC 29 E/0 SIPS-3CP PLC wirin $885.42 E 30 O/R PLCS to Control Lo ix Conversion Kit Credit 2 3,165.85)1 E ji CITY OF IOWA CITY PAGE S OF 4 SPECIAL PROJECTS ADMINISTRATION CHANGE ORDER I DIRECTIVE CAUSE DESCRIPTION OF WORK SCHEDULED VALUE STATUS NOTES 31 E/O Rockwell Software Su ort Credit ($4,868.86) E 32 ITC 39 E/O Valve Actuator Disconnects and Heaters ($4,983.68) E 33 RFI 126 E/O PSV -9313A Designer Response $475.60 E 34 ITC 19 E/0 UV Hoist $10,521.17 E 35 E/O PW Sleeving at Grit Vortex Vold V 36 RFI 132 E/O U V Cleaning Tank Drain $2,852.88 E 37 RFI 143 E/0 Conduit Interference in the Sludge Processing Facility $5,798.48 E 38 ITC 43 E/O Rewire Aeration Mixers- Fluid leak sensor 55,996.19 E 39 O/R Kotron Level Probe Tag LSHT9103A $411.16 E 40 RFI 30 E/O Reduced T fitting in lieu of V fitting $5,167.58 E 41 0/R Clarifier Drive Removal Outside of Contract Vold V 42 D/R/C E/O 30" Level Switches $950.40 E 43 ITC 44 0/R Relocate Mixing Pum s $5,659.08 E 44.1 O/R Repair 4" Water Line at Sludge PumpinBuilding $956.13ME 45.1 E/0 Remove Excess Concrete at Junction Structure 1 $9,972.2046 E/0 Raise Existing 8" DS Line to clear new 60" FE line $4,952.7747 C/R 6"PSSCwall enetration discre enry Void48 C/R Pi a Support at Grit Vortex Void 49 ITC 42 E/0 Grit Foam Level Conduit $3,670.47 E 50.1 RC 45 E/0 Related Dry Poly Control Panel Location $8,242.30 E 51 F/0 E/O Repair Digester Conduit $8,995.93 E 52 RFI 170 E/0 Concrete Encasement at PC 3300/SPV 3310 $7,042.61 E See S-091.1 for SPV 3410 53 RFI 147 E/O Add Concrete Grit Vortex $11,550.00 E 54 O/R Neck Extensions BFV Aeration $10,988.70 E 55 RFI 165 E/O Blower Pipe Foundations $5,344.52 E 56 E/0 Unforeseen Conditions Sodium Hype Building $7,809.38 E 57 O/R Relocate H2O Meter Blower Building $3,063.84 E 58 ITC 47 E/O Automate Digester Decant T8601 A and T8701A $23,076.03 E 59.1 ITC 48 E/O Digester Decant PI Ing $30,197.62 E 60 RFI 195 E/0 Lower Water Main at Clarifier 5600 $5,238.94 E 61.1 ITC 49 E/0 SPB Furnace on roof $12,394.92 E 62 E/O Return Flow Manhole control gate wiring $7,145.05 E 63 ITC 45 E/0 Polymer Loading Platform $10,266.19 E 64 ITC 50 E/O Stairs and walkways at new secondary clarifiers $23,829.58 E CITY OF IOWA CITY SPECIAL PROJECTS ADMINISTRATION Page 2 of 4 CHANGE ORDER DIRECTIVE CAUSE DESCRIPTION OF WORK SCHEDULEDVALUE STATUS NOTES 65 C/R Pavment Replacement South of UV Void V 66.2 RFI 225 E/O Elevation conflict between 18" HSD and 18" HD $109,946.50 E 67 ITC 51 E/O Concrete steps and walkways at new secondary splitter box $11,058.16 E 68.1 ITC 46 E/O Pressure switches for Primary Sludge Pumps P3301A, P3401A, P3501A E 69 ITC 53 E/O SIPS Duct Revisions Void V 70 C/R Re arR Conduit at Grit Vortex 0$5,572.OS Void V 71.1 ITC 52 E/0 UV Stairs and Footings 857.95 E 72 E/O Relocate SDS, EDE and FE Piping to Install EW-IRW Meter707.34 E 73 RFI226 C/R Relocate HSW/HSR at Heat Exchangers Void V 74 E/0 Re -grading at UV $3,055.06 E 75 E/0 SC 540036" ML Conc Encasement $8,809.42 1 E 76 E/0 6" PSSC/8" PW Conflict SW of 5600 $2,189.79 E 77 C/R 6" PS/36" GTE/6" Dain Conflict Void V 78 O/R Delete Automated Sludge Flow Valves ($2,762.79) E 79 ITC 54 E/O Insulation IR/EFW Pumps Void V 80 ITC 56 E/O Static Mixers for ROT#2 and #3 $7,807.92 E 81.1 ITC 24 O/R Delete Raising Primary Electrical ($20,202.81) E 82 C/R Extra Concrete at 24" GTE Void V 83 RFI242 E/0 PC 3100 24" DI / Conc Pipe Stub $2,750.00 E 84 O/R PS Valve and Riser Replacement Void V 85 C/R ROT Room Electrical Conflicts Vold V Rejected per Sec 02 4100, 3.06, J. - email to Bret and Jason on 7.15.2014 86 RFI247 E/O Spare Parts Credit - Integratino ($15,351.05) E 87.1 0/R North Plant- Re-AHEn 24" and Delete MH -No Cost $0.00 E 88 ITC 58 E/O Temp Sensor for SPB HVAC $1,601.60 89 RFI 242 E/O PC 3200 24" DI / Conc Pi a Stub $2,750.00 See CO#83 PC 3200) 90.1 RFI 206 E/O Concrete Encasement at PC 3400/SPV 3410 $9,286.26 See 5-052 for SPV 3310 91 N/A IBlank-Numberin Error Void V 5-091.1 wasarevision of 5-090 92 E/0 Grounding atEquipment WH $342.73 93 RFI 257 C/R Contacts at MAU - SIPS Vold 4/7/2014 email to Bret 94.3 C/R Cable to FE 1S02A & 1503A $6,95508 July 15th, 2014 Letter -offer of $6,955.08 95 E/O Grounding at UV Disinfection $697.81 CITY OF IOWA CITY SPECIAL PROJECTS ADMINISTRATION Page 3 of 4 CHANGE ORDER DIRECTIVE CAUSE DESCRIPTION OF WORK SCHEDULED VALUE I STATUS NOTES 96 O/R Credit for Work not Performed (line abandonment) ($25,000.00) 97 C/R 48" ML and 8" HSW Conflict Void V Means and Methods - email 9/29/14 98.1 C/R SE Sample Line lnstalllon and Re -grading $2,066.00 0 July 12, 2014 Letter- offer of$2.066.00 99.1 E/O Concrete at Grit and UV $3,682.03 100 E/O Fire S rindler Valve Credit ($150.00) 101 01R Credit- Light Fixtures at Grit Dewatering ($1,067.66) 102 O/R Credit - Tempory Power$63,782.26) 103 O/R Light Pole/ Electrical Troubleshooting (51,722.00) 104 RFI 186 C/R BAR Tank Valves Void V Contractor to do work per Mechanical Drawings (email 8/11/2014 and 8/18/2014) 105 RFI 168 C/R UV Air Piping Void V Contractor to supply air connection per 46 6610, Option B, 2.14 B. (email 8/23/2014) 106 C/R Extra Electrical Work at UV Void V No expination provided. No RFI or ITC associated with( this proposal. This does not appear to be extra work. (email9/8/2014) 107 C/R Extra Electrical Work at Flow Shark Void V No expination provided. No RFI or ITC associated witht this proposal. This does not appear to be extra work. (ema119/8/20141 108 E/0 4" Air Conflict with Walkway at BarTank $2,746.46 109 W Check Valve Replacement $4,718.81 Excluded from Warranty 110 O/R CO #16 and Co #22 Overpayment Correction ($839.23) See notes on CO 11I6 and CO #22 Tim at CnANGE VM1YLN a+ , RC = Intrucdon to Contractor RFI = Request For Invormation D/R/C = Designer Review Comment E/O = Error Omission C/R = Contractor Request 0/R = Owner Request W = Warranty E = Executed 0 = Outstanding V = Voided CITY OF IOWA CITY SPECIAL PROJECTS ADMINISTRATION Page 4 of 4 re Prepared by: Simon Andrew, Assistant to the City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5010 RESOLUTION NO. 16-355 RESOLUTION ESTABLISHING THE CITY OF IOWA CITY'S 2017 LEGISLATIVE PRIORITIES WHEREAS, the Iowa City City Council seeks to encourage legislation that enhances the quality of life for residents in Iowa City as well as the State of Iowa; and WHEREAS, the City of Iowa City and other cities play a critical role in the future of the State; and WHEREAS, it is in the interest of the residents of Iowa City that the City Council establish legislative priorities and convey said priorities to our State delegation and other relevant stakeholders. NOW, THEREFORE, BE IT RESOLVED that the Iowa City City Council hereby outlines its legislative proposals to the Iowa City area legislative delegation for the 2017 Iowa State legislative session as follows: Ensure the continued funding of commercial & industrial property tax replacement payments 2013 property tax reform measures are placing significant financial pressures on cities across the state. Over the next several years, cities will be challenged to maintain basic service levels, even with State of Iowa property tax backfill reimbursements. The magnitude of backfill payments for many cities is such that in addition to basic service cuts, property tax rates will likely be raised to compensate for the lost revenue. Raising tax rates to compensate for reduced taxable value negates the intention of property tax reform. Backfilling a portion of property tax revenue lost to local jurisdictions was an important component of the 2013 legislation and recognized the necessity of this revenue for local government operations. Protection of public sector employee collective bargaining rights State and local public sector employees comprise a large portion of our State's workforce and local economies. Collective bargaining units are an important stakeholder in local government operations and collective bargaining processes have substantial impacts on local government budgets and procedures. The City urges the State to carefully consider the input of local governments in regard to public sector employee collective bargaining and preserve the basic right of public employees to organize. Protect Home Rule authority for local governments Local governments are uniquely positioned to respond to the needs and priorities of our residents and taxpayers. Cities innovate in response to local conditions and implement new ideas that can benefit the State as a whole and more closely reflect the priorities of the public we serve. Issues in which local authority is particularly important include: local control of minimum wage requirements, recognizing the variance in economic conditions and costs of living across cities and counties; local regulation of rental housing, including the regulation of rental occupancy by familial status; increased flexibility in local revenue streams and the ability of cities to diversify revenue sources; and local control over the regulation and enforcement of the possession of marijuana. Resolution No. 16-355 Page 2 Advocate for additional water and wastewater infrastructure funding In order to improve efforts to support a clean water supply, protect public health, and meet increased environmental regulation requirements, the City of Iowa City advocates for increased State funding for water, wastewater, and storm water infrastructure development and maintenance. Providing and protecting healthy water supplies are core functions of government and local infrastructure can have significant effects on other communities downstream. Healthy waterways are essential to maintaining the State's quality of life and economy; providing the resources to meet the demands of water regulations is critical to ensuring that the health of our water resources is protected. Support the continued excellence of the State's primary, secondary, and higher education institutions and advocate for additional education funding Iowa's primary and secondary schools are fundamental drivers of the State's economic growth, standard of living, and future prosperity. It is essential for the success of the State and our loca communities that support for our schools is a top priority in the State's budget. The University of Iowa plays a critical role in supporting statewide economic, social, and cultural growth. It is important the State of Iowa provides the university the needed resources tc ensure the university's continued ability to facilitate growth opportunities in varied sectors of the business community. Likewise, community colleges play an important role in ensuring the continued competitiveness and inclusivity of the state's economy. The City encourages the State to carefully consider and support the legislative and financial priorities of the University of Iowa and Kirkwood Community College. Support the legislative efforts of the Iowa League of Cities and the Metro Coalition Iowa City, as a member city of both organizations, supports the legislative priorities set forth by the Iowa League of Cities and by the Metropolitan Coalition for the 2017 legislative session. Passed and approved this 6th day of December , 20 16 ATTEST: CI RK YOR ppr d by City Attorney's Office Resolution No. 16-355 Page 3 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: Mims AYES: NAYS: ABSENT: ABSTAIN: x Botchway % Cole x Dickens % Mims % Taylor % Thomas % Throgmorton the r CITY OF IOWA CITY "6 .t � =Albs MEMORANDUM Date: November 29, 2016 To: Geoff Fruin, City Manager From: Simon Andrew, Assistant to the City Manager Re: 2017 Legislative Priorities Prior to the start of each State of Iowa legislative session, the City Council traditionally adopts legislative priorities and communicates the City's positions on those issues to our elected delegation. City Council discussed Iowa City's 2017 State of Iowa legislative priorities at the November 15 work session. Staff was directed to draft a resolution reflecting the six priorities that Council identified to be the focus of the City's lobbying efforts during the upcoming legislative session. The priorities in the draft resolution are as follows: 1. Ensure the continued funding of commercial & industrial property tax replacement payments 2. Protection of public sector employee collective bargaining rights 3. Protect Home Rule authority for local governments 4. Advocate for additional water and wastewater infrastructure funding 5. Support the continued excellence of the State's primary, secondary, and higher education institutions and advocate for additional education funding 6. Support the legislative efforts of the Iowa League of Cities and the Metro Coalition A resolution containing more detail on each priority has been prepared for Council consideration. Included with this memo is the proposed resolution as well as the legislative priorities that were adopted by the Iowa League of Cities and the Metro Coalition. Iowa League of Cities 2017 Legislative Priorities The 2017 Legislative Session begins Monday, January 9'. In the coming session, the League will be advocating on behalf of cities in several legislative priority areas. Our priority language during was developed by the League's Legislative Policy Committee, and approved by the League Board and the general membership at the League's annual conference. Economic Development Increase funding levels for quality of life initiatives and economic development programs such as nuisance abatement, CAT, RECAT, and the derelict building grant program; preserve economic development policies, such as tax increment finance, as flexible tools for economic growth in cities of all sizes; and provide programs and policies that further develop our local workforce to attract economic development to both rural and urban areas and help close the skills gap. Financial Sustainability Eliminate unfunded mandates; diversify revenue options available to local governments and protect existing revenue options and the services they support for the taxpayer; and continue to ensure the commercial and industrial property tax backfill. Water and Wastewater Infrastructure Advocate for additional funding sources and flexible policies related to water, wastewater, and storm water infrastructure development to meet the demands of increased environmental regulation for cities of all sizes and support a clean water supply and the protection of public health and the environment, including the development of opportunities for partnership with the agricultural community and environmental groups to meet these requirements. Home Rule Promote cities as innovation centers and the incubators of ideas; advocate for and sustain Home Rule and its flexibility to make decisions at the local level — where decisions are made closest to the people they impact and can be tailored to fit local conditions, needs, and concerns in order to better serve taxpayers. Public Safety Ensure cities have the adequate resources to provide and fund public safety services, including addressing costs under the Municipal Fire and Police Retirement System of Iowa (MFPRSI). METRO COALITION 2017 LEGISLATIVE ADVOCACY PLANNING SESSION 2017 PRIORITY ISSUE NOTES 1. Backfill • Clearly the number one priority. • Coordinate with League on getting membership to talk about its fiscal importance before the Legislative Session. • Coordinate with League and Schedule Meeting with Governor's Office with Mayor Scott, Corbett and Gaer. • Follow-up with local government groups like ICA on their commitment. 2. TIF • Work with League on combined efforts including updated two - pager. • Schedule a meeting with Senator Feenstra. • Cities most interested: CR, DBQ, DSM, Iowa City 3. Home Rule ATE Small groupings with support • Potentially schedule meeting with legislators interested in ATE from the larger Metro Coalition. restriction/prohibition with focus on public safety. • Cities most interested: Sioux City, CR and DSM Residential Occupancy Restriction • CGA to determine whether a pre -session meeting should be held with legislators on this issue. • Cities most interested: DSM, Iowa City, Ames LOST • Develop data on coalition members to show positive fiscal impacts to roads, infrastructure and property tax relief through existing LOST • Cities most interested: DSM, WDM and Iowa City Franchise Fees • While not currently on the radar, monitor issue to ensure franchise fee stays in place. 4. Water Quality and • Revenue: Coalition members expressed concern about revenue Infrastructure sources that have been proposed but supportive of revenues being raised for water quality. • Spending: Coalition members interested in being at the table to ensure a portion being dedicated to water and sewer upgrades. 5. HR / Personnel / Pensions • Concern about involvement in these issues impacting the first two priorities but understand that the issue will require reaction during the Legislative Session. 6. Other Economic Development Historic Preservation Tax Credits • CGA continue good work on finalizing this issue. Abatement, IEDA Tax Credits and Other Econ DeVPrograms 9 Important issues but focus should be on priority areas one and two.