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HomeMy WebLinkAbout1982-09-14 Bd Comm minutesCITY COUNCIL RULES COMMITTEE August 31, 1982 RULES COMMITTEE: Meeting of August 31, 1982, 8:55 P.M., in the City. Manager's Conference Room. COMMITTEE MEMBERS PRESENT: Erdahl and Lynch STAFFMEMBERS PRESENT: Jansen and Karr PLANNING AND ZONING BY-LAWS The Rules Committee discussed several areas of concern with City Attorney Jansen, including the inclusion of duties in the by-laws. The City Attorney was instructed to schedule a meeting of the Rules Committee, with Planning and Zoning members, on the next Planning and Zoning informal agenda for discussion of these items. 'f MICROFILMED BY - JORM MIC RdC A13 J -� CEDAR RAPIDS • DES MOINES /ZV r MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JULY 20, 1982 3 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Terry, Madsen, Pepper, Eskin, Johnson MEMBERS ABSENT: None MEMBERS EXCUSED: None OTHERS PRESENT: Blough, Kalergis, Hindman of Hawkeye CableVision, Connie Tiffany of Iowa City Public Library, Jim Flansberg of Cedar Rapids Gazette, Mike Leonard of the Daily Iowan, Bruce Knight of Iowa City Planning Department, James Wolf of Maxwell's, Dan Daly and Doug Allaire of Access Iowa City, Katy Ebner and Sharon Potter STAFF PRESENT: Shaffer, Helling RECOMMENDATIONS TO COUNCIL: The BTC will make recommendations to Council in late August, 1982, for adoption of three ordinance amendments based on the Triannual Review discussions. These include: 1) an ordinance amendment requiring cable to be buried 12 inches underground; 2) an ordinance amendment requiring anyone doing excavation to give the cable company 24 hours notice or face liability for damages; 3) an ordinance amendment allowing the cable company to turn in their annual reports on April 30 instead of the previously required March 31. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Political cablecasting guidelines, BTC/Library roles involving access functions are issues to be addressed in the August BTC meeting. The BTC will also be making recommendations to Council in late August on the 100 percent universal service clause compliance by Hawkeye, an Extension Policy submitted by Hawkeye and will inform Council of several elaborations made with regard to the required extension of cable to new housing areas in Iowa City. MEETING CALLED TO ORDER: Meeting called to order at 3:07 p.m. MINUTES: Moved by Madsen, seconded by Johnson, to approve minutes of May 27, June 1 and July 6. Minutes of June 1 and July 6 approved unanimously. Minutes of May 27 approved unanimously with three corrections. ' I.1ICROFILMED B1' ' JORM MIC R6LA B CEDAR RAPIDS DES 1401AES I I r -_1 Broadband 1 communications Commission July 20, 1982 Page 2 SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The next meeting of the BTC will be August 17 at 4 p.m. Commissioners were requested by Terry to submit prioritized lists of items for discussion for the next 12 months by August 1. Pepper announced his resignation from the BTC. James Wolf reported a continuing problem with cable outage at Maxwell's bar. Johnson reported a similar problem at the Time -Out lounge. Blough replied to both of these reports. The cable in the alley behind the Library was cut by construction work but is expected to be repaired soon. Johnson's minority opinions have been sent to ATC. Access Iowa City will send a written request to ATC for more equipment for Iowa City. AIC will also write to Jim Johnson, Director of the Communications Center at the UofI, offering assistance in activating the University's channel 28. 1'he ICPL has hired Susan dePringer as audiovisual lab assistant. A Library Board subcommittee will meet with the BTC on August 17. The BTC annual report was approved. Shaffer submitted his report on the NFLCP national conference and distributed copies of the City's letter to congressional representatives on SR2172. Shaffer noted receipt of 14 complaints about cable and one compliment on CBS Cable, which is now on channel 1. ATC's response to the BTC on the extenstion policy has been delayed. Hawkeye may donate installation fees of those who subscribe to cable during a CBS Cable promotional period to a local arts foundation or non-profit organization. CBS Cable programming information will be carried in local print media and Hawkeye may place program guides in public locations. The BTC is dissatisfied with ATC for failing to approve foreign language and CNN programming for Iowa City. Shaffer and Terry will express this in a letter to ATC. Todays BTC tour of Hawkeye is postponed. Hawkeye will set up a teleconference in October for the U of I's art museum with other art institutions in New York City. Eskin and Shaffer will confer with Legal staff and Planning and Program Development will then draft a clear definition of the term "new housing area." Kalergis submitted a draft of guidelines for political use of cable channel 26. The Commissioners read and discussed these guidelines and made suggestions for changes. Kalergis will prepare a revised draft for the August agenda. Kalergis will also prepare a revised draft of guidelines for commercial use of access equipment. Discussion of the Triannual Review Report is postponed until August. Johnson suggested Commissioners read Hawkeye's employee training manual. Mrs. Kost's problem with cable TV has been resolved. Bob Pepper announced his resignation from the BTC due to an extension of his leave of absence from the University for an additional year. The BTC accepted Pepper's resignation with regret and an acknowledgement of thanks to him for his significant contribution to the work of the Commission. PUBLIC DISCUSSION: James Wolf of Maxwell's reported a continuing problem with a lack of cable service at the bar. Johnson stated that the Time -Out lounge on Highways 6 and 218 has also been unable to get cable and had resorted to buying its own receiving dish. Blough explained that resolution of the Time -Out lounge situation was contingent on Iowa -Illinois Gas and Electric Company setting larger poles along the highway to allow aerial service to the J, 111CROEIEMED BY 1 ' JORM MICR46LA13 j CEDAR RAPIDS • DES MOINES 1 i /0_� Broadband T, :communications Commission July 20, 1982 Page 3 area. The IOOT has disallowed an easement for cable under the roadway. The Time -Out lounge could now get cable if it wishes to do so. A section of the cable servicing the area including Maxwell's and the Fieldhouse bars is not working but replacing or repairing the malfunctioning segment will require digging up the concrete surface of the alley between Clinton and Dubuque Streets. The Library alley cable has been cut by construction work there, but Hawkeye expects to have the line reconstructed and working soon after the initial grade for the alley is set. Terry announced that Johnson's minority opinions have been sent on to ATC. Dan Daly announced that Access Iowa City is sending a letter to ATC requesting more video equipment for Iowa City. Another letter from AIC is being sent to Tim Johnson, Assistant to the President of the University of Iowa, offering the assistance of AIC in activating the University's channel 28. Copies of these letters will be made available to the BTC. Connie Tiffany announced the ICPL has hired Susan Depringer as audiovisual lab assistant. Tiffany outlined Depringer's duties and said that a Library Board subcommittee would like to meet with the BTC on August 17 to discuss each group's role and function regarding access. The Commission agreed to meet with the subcommittee. BTC ANNUAL REPORT: Moved by Pepper, seconded by Madsen, to approve the BTC Annual Report. Motion carried unanimously. SPECIALIST'S REPORT: Shaffer distributed copies of a letter from the City to congressional representatives on SR2172. He also gave out copies of his report on the NFLCP national conference. The BTS has recieved 14 complaints in the past six weeks and a compliment on CBS Cable. Some of the complaints related to Sterling Court and will be dealt with under the required extension to new housing developments policy. Other complaints had to do with installation problems and have already been addressed by Blough. HAWKEYE'S REPORT: Bill Blough reported that ATC's response to the BTC's letter regarding the extension policy has been delayed, in part due to serious health problems in Gerry Yutkin's family. CBS Cable is programmed on channel 1. Blough outlined an idea for donating installation fees of those who subscribe during the promotional campaign for CBS Cable to some local worthwhile cause such as the Iowa City -Johnson County Arts Council or these funds might help to start a community access programming foundation. Terry raised the question of program guides for CBS Cable. Blough said Hawkeye is planning to experiment with placing guides in public locations such as Hancher Auditorium, Iowa City Community Theatre, the U of I Art Museum and grocery stores so that they would be accessible to those interested. CBS Cable information will also be carried in the local print media. Hawkeye is still investigating the feasibility of getting CNN, and a foreign language channel such as SIN or TeleFrance. The Commissioners expressed general dissatisfaction with the failure of ATC to approve the foreign /54� i 141CROFILMED BY J ' -JORM MICR¢LA13 -] I+ CEDAR RAPIDS • DES MOMES I r I M1 Broadband acommunications Commission July 20, 1982 Page 4 language and CNN programming for Iowa City. Shaffer and Terry wil include comments in this regard in a letter to ATC about state of the art and common carriers. As a result of the length of this business meeting, the BTC tour of Hawkeye's facilities is postponed for today. Hindman reported plans for a teleconference in October for the U of 1's Art Museum with various art institutions in New York City. REQUIRED EXTENSION AND DEFINITION OF NEW HOUSING AREAS: After extended discussion it was generally concluded that a clear defini- tion of the term "new housing area" should be drafted. Eskin and Shaffer will confer with Legal staff and representatives of the City's Planning and Program Development Department in formulating this definition before the next meeting. POLITICAL CABLECASTING GUIDELINES FOR CABLE CHANNEL 26: The feeling of the BTC is that political discourse should be encouraged and that the intent of this policy is to set guidelines for fairness and equal opportunity for use of cable channel 26 by legally qualified candidates for local public office. Eskin and Johnson suggested that local candidates for state public offices should also be included in those who would be allowed to use the channel in this regard. Johnson also suggested that instructional packets given to candidates at the time they file nomination papers include notice that use of access cable TV to reach voters is possible. Pepper asked Kalergis to draft a preamble statement, based on Commissioners' suggestions, and draft guidelines which develop the fewest mechanisms required to encourage the greatest use possible by as many people as qualified and submit the draft for consideration by the BTC at its August meeting. The suggestion was also made that the number of hours of use per candidate be limited to five hours per month. In a separate but related issue, Pepper suggested Kalergis submit for the August meeting a revised draft of Hawkeye's guidelines for commercial use of access equipment. TRIANNUAL REVIEW REPORT: Discussion of the Triannual Review Report was postponed until August. ANNOUNCEMENTS: Terry announced that Commissioners should submit to himself or Shaffer by August 1st prioritized lists of items they would like the Commission to address in the next 12 months. Madsen commented that the Comimssion should take care in formulating such lists not to overload itself. Terry noted any items appearing on the lists of two or more Commissioners should warrant attention by the BTC. The BTC will meet August 17 at 4 p.m. NEW BUSINESS: Johnson reported that based on his reading of Hawkeye's employee training manual the Commissioners would find it worthwhile to read the booklet themselves, or at least to focus on the section dealing with telephone lInl_? MICRONVED BY -JORM M.0 R�LA9 LCEDAR RAPIDS DES MOINES � I � I r—, Broadband 1,.ecommunications Commission July 20, 1982 Page 5 I procedures. He requested that Hawkeye copy and share several pages with .� BTC members. ADJOURNMENT: Moved by Madsen, seconded by Johnson to adjourn. Motion unanimously approved. Meeting adjourned at 5:35 p.m. Respectfully submitted, Drew affer Broadband Telecommunications Specialist i i I I 'I i �I t I MICRDIILMED BY ... � � "JORM-MICRbLAB- - LCEDAR RAPIDS • DES MOIYES t LIL ,�_.. r MINUTES CIVIL SERVICE COMMISSION JULY 6-7, 1982 CITY MANAGER'S CONFERENCE ROOM LEGAL LIBRARY RECREATION CENTER, ROOM A MEMBERS PRESENT: Orelup, Maxwell MEMBERS ABSENT: Walker STAFF PRESENT: Cook, Lalla, Johnson, Carroll, Steinbach SUMMARY OF RELEVANT DISCUSSION: The Civil Service Commission conducted half-hour oral interviews for 23 Police Officer applicants on July 6 and July 7. Several members from the Iowa City Police Department attended to provide input. F i /5 �3 �f • 141CRUILMED BY f JORM-MICR#LA9- CEDAR RAPIDS • DES MOINES 1 J� r i XY MINUTES CIVIL SERVICE COMMISSION JULY 28, 1982 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Orelup,'Maxwell MEMBERS ABSENT: Walker STAFF PRESENT: Carroll, Morris GUEST: Officer Steve Duffy SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order at 1:03 p.m. by Chairperson Arletta Orelup. The Commission reviewed and discussed the background information of applicants interviewed for the position of Police Officer. The Commission certified a list of ten candidates and to hold on reserve a second list of seven candidates for future job placement. The certified lists will be forwarded to the Police Chief for review and the Police Chief will make the final hiring decision. The meeting was adjourned at 1:30 PM. i MICROFILMED BY DORM MIC R(LAO CEDAR RAPIDS DES'MOINES I 1 J�I r LF.. r' MINUTES HUMAN RIGHTS COMMISSION AUGUST 23, 1982 7:30 PM CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Futrell, Gill, Jordison, Portman, Raupp, Turner, Watson MEMBERS ABSENT (EXCUSED): Barcelo STAFF PRESENT: Helling, Williams RECOMMENDATIONS TO CITY COUNCIL: 1. All Commissioners present felt it was appropriate to ask the Committee on Community Needs applicants questions regarding their background which would help the City Council appoint residents who represent various segments of our community. The Human Rights Commission therefore recommends the appropriate vehicle be developed to ask such questions. The Human Rights Commission further recommends that at the top of the document it should clearly state the information is being requested for the sole purpose of making the CCN representative of the community and the group(s) which it serves. 2. The Commissioners discussed how almost all the meeting rooms within the Civic Center, with the Council Chambers being the one exception, are inaccessible to the handicapped. The Human Rights Commission therefore recommends that all meetings of Boards, Commissions, and departments, that are open to the public, be held in places'accessible to the handicapped and that a memo to this effect be sent to all City Boards, Commissions, and departments. RECOMMENDATIONS TO CITY MANAGER AND STAFF 1. The Commissioners requested copies of the memo prepared by the Human Relations Director addressed to the City Manager regarding recommendations and comments made by the Affirmative Action Task Force which recently met to review the City's compliance with the Affirmative Action Policy. SUMMARY OF RELEVANT DISCUSSION 1. Meeting called to order by Chairperson Watson at 7:30 PM. 2. Watson elaborated on the discussion held during the last meeting regarding the disclosure of investigative reports. Jordison moved and Turner seconded that the minutes of July 26, 1982 be approved. The motion carried unanimously. hICROn MED BY DORM MIC Rd•LAB � CEDAR RAPIDS DES t1018E5 I _. i /,"y`/ 1 I� r Human Rights Commission August 23, 1982 Page 2 3. There was no public discussion. 4. Complaints Pending: A. E/R, 9-18-7909. No activity. B. E/S, 4-10-8103. The team planned to meet after this Commission meeting. C. E/S, 5-13-8002 and 5-19-8003. The team will meet again soon. 5. Cases Closed: A. Two cases had been closed. One of the cases, a housing complaint resulted in a cash •settlement of $900 divided amongst three complainants and was the largest cash settlement anyone could remember. Futrell asked what Conciliation Team members were to do with the copies of investigative reports once they closed a case. Commissioners were advised to destroy all such copies. 6. Cases in Legal: Two cases are in Legal - one has been there for approximately three weeks and the other has been there for about 4-5 weeks. The status of the cases were unknown. 7. Cases Distributed: One case was distributed - E/S, 12-19-8006. The Conciliation Team is composed of Raupp, Chair; Johnson, Turner. 8. Form Letters - Turner felt the letters sent to the complainants by the State Commission were much more cordial and informative than the letters sent to complainants by the Iowa City Commission. An Ad Hoc Committee consisting of Turner and Watson was formed to review the State and local letters and to subsequently make the appropriate recommendations (if any) to change the content of the local letters. 9. Educational Projects: A. Community Outreach - Raupp, the chair of this committee, distributed a mailer he had designed which illustrated possible illegal job discrimination practices employers may be engaged in. Commissioners were asked to thoroughly review the information and comment at the September Commission meeting. Johnson suggested that the document be reviewed by Legal to make sure it is consistent with Iowa law. Johnson further suggested staff be familiar with the laws which support the information contained within the mailer. The mailer received very favorable comments from all present. MICROFILMED BY c j JORM MICREO IES j CEDAR RAPIDS M014C5 DES MOVIES r � I i I r Human Rights Commission August 23, 1982 Page 3 10. Old Business: A. Legislative Committee - no report. B. Affirmative Action Task Force - Williams briefly defined an affirma- tive action policy and an affirmative action program. Williams then discussed the FY82 affirmative action accomplishments. Williams pointed out that out of 31 new hires there were no minorities hired during FY82. Williams did admit to not knowing the number of minority applicants compared to the number of non-white applicants and suggested there may have been such a large number of non -minority applicants as compared to minority applicants that it may have been statistically unlikely for any of the most qualified applicants to have come from the minority applicant pool. A lot of disucssion ensued and the Commissioners indicated an interest in submitting suggestions designed to improve the picture for FY83 and decided to do so after they reviewed the comments and recommendations made by the members of the Affirmative Action Task Force, and would then add any suggestions not mentioned by that group. Williams discussed two other affirmative action related subjects discussed at the Affirmative Action Task Force meeting: i. Licensing Boards - The Human Rights Commission may want to, at a future date, look at the criteria set by the Board of Electrical Examiners and the Board of Plumbing Examiners to determine if some artificial barriers exists which make it difficult for women and minorities to operate as 'electricians and plumbers within the City of Iowa City. ii. It is possible the City Council is interacting with one or more civic organizations which are discriminatory in that females are not allowed to become members of said organizations. Commissioners were not sure which local civic organizations restrict membership on the basis of sex - so Williams will do some checking in that regard. Then it was not clear just what type of relationship (if any) existed between the City Council and these organizations, so once the organizations are determined, Raupp will compose a letter listing the organizations and asking the City Council for a response an whether they interact with these organizations, and if so, to what extent. C. Press Release Format - Williams Human Rights Commission related ne discussed the format and gave appropriate changes to the format in October discussing Commission of FY83. 11. New Business: distributed a format for releasing ws to the news media. Commissioners suggestions. Staff will make the and will distribute a press release activities during the first quarter A. Davenport Public Forum - The Iowa City Human Rights Commission was represented at this public forum by Jordison and Williams. Both I11CROFILMED BY ' JORM MICROLAB CEDAR RARIDS • DCS MOINES i /Vl 1 J r I "I Human Rights Commission August 23, 1982 Page 4 reported. Approximately six people from the public attended the forum with the topic of discussion centering around contract compliance and the need for local Commissioners to become more informed and involved with this area of concern. B. Information on Application for Committee on Community Needs - After much discussion on whether it was appropriate to ask applicants to the CCN information regarding their background, Raupp moved to recommend the Council request information regarding the CCN applicant's race, age, etc. for the sole purpose of making this committee representative of the community and group(s) which the CCN serves. Johnson seconded. The motion passed unanimously. C. Informal Complaint - Raupp and Jordison are involved in an informal investigation. A female resident complained about a local restaurant owner who allegedly makes belittling and degrading remarks to his waitresses (she used to be one). The female would like the owner's aberrant behavior stopped. To date, Raupp has had difficulty getting in touch with the restaurant owner so staff sent the restaurant owner a letter asking him to call Raupp to discuss the alleged sexual harassment occurring at his place of business. D. Handicapped Accessibility - A city employee had recently attended a Housing Commission meeting and had to help a concerned citizen with cerebral palsy up the stairs so she could attend the meeting being held in the City Manager's Conference Room. The difficulty he and others experienced in helping the resident brought to light the need for at least holding public meetings in handicap accessible places. The employee subsequently asked 'Williams to urge the Human Rights Commission to do something about this. Turner moved that all public meetings of City Boards, Commissions and Departments be held in a room that is accessible to the handicapped and that a memo be sent to'each Board, Commission, and Department to that effect. Raupp seconded. The motion passed unanimously. 12. Staff Report - The report was briefly discussed. 13. Next Commission Meeting - The regularly scheduled meeting would be in conflict with Yom Kippur so it was decided to hold the next meeting on: September 20, 1982 Public Library Room B Agenda setting - September 13, 1982 14, The meeting adjourned qt 10.100.o1m, Sys 141CROEILMED BY J c JORM MICRdLAB CEDAR RAPIDS • DES MOINES �r I i MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING AUGUST 26, 1982 -- 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bartley, Bovbjerg, Cavitt, Drum, Grimes, Lyman (left at 5:00 p.m.), Wallace, Zastrow MEMBERS ABSENT: Gritsch STAFF PRESENT: Eggers, Jehle, Tiffany, Prosser, Spaziani OTHERS PRESENT: Gladys Benz, Ann Bagford, FRIENDS liaison President Zastrow called the meeting to order at 4:07 p.m. Minutes of the Regular Meeting of July 22, 1982 were approved with the following corrections: Page 1, paragraph 7, line 3 to read "Cable Commission be held at their regular meeting of August 17"; Page 2, paragraph 5, line 2 to read "A New Library for Everyone Committee , Carol DeProsse, Chair, 'to the building plaque. Cavitt/Wallace. Minutes of the Planning Committee for July 21 and the Iowa City Public Library Foundation for August 4 were received. Disbursements for August 1 and August 15, 1982 were approved. Wallace/Grimes. The Director reported on the following: 1. The staff will be providing a list of proposals on how to spend the balance of the project budget. We are asking CLSI for a proposal on increasing the computer system's redundancy. There are several other building enhancements that could be considered. 2. According to the City Manager on August 24, the City will get bricks which will match one of the kinds used on the Plaza to finish the Plaza in front of the Library. They are in stock and work should be completed this fall. 3. Last week the Library issued its 40,0O0th library card and added its 15O,0O0th item to the collection. The cards have all been issued in the last 3 years. The collection has doubled in size since 1969. 4. The first keyboard terminal for the on-line catalog was put out last week. The policy is to limit use to those who can teach themselves via the self - instruction materials provided. Others can always use the touch terminals. It is designed for quick title/author searches. Another keyboard will be added when/if needed. 5. John Hiett has been hired as the 3/4 time Librarian II in the Information Department. Hiett has worked for 6 years at the Cedar Rapids Public Library and lives in Iowa City. , /Viz— MICROEILMCD BY j CORM MIC ROLS. 1 I � CEDAR RAPIDS DCS MOINES. r MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES AUGUST 26, 1982 PAGE 2 6. The Library received its 3rd anonymous gift from the Minneapolis Foundation. This year's gift was $2,000. The staff scheduling material was included with the meeting packet to help the Board understand the complexities of scheduling staff under current service needs and work rules. Whenever the Library is open, we need staff at four public service desks (2 minimum at check-out area), the switchboard and the computer area plus an on-call page. We are starting Sunday staffing by combining the computer and switchboard positions for a total of 8 people. We will evaluate it before making the master schedule for January through.May, 1983. People calling the Library on Sunday will get a taped message giving Sunday hours and a number to call if more information is needed. The FY1984 budget calendar was reviewed. Because most of the data has to be in to the Finance Department by mid-October, it was decided to move the September Board meeting to September 30 to allow more staff preparation time, and to reserve October 14 for a special meeting to approve the budget before submitting to the City. President Zastrow asked members to consider attending the Iowa Library Association Conference which will be at the Marriott Hotel in Des Moines October 20-22, 1982. New Board committee assignments were distributed. Zastrow reduced all committees to 4 people to avoid a Board quorum at committee meetings. Zastrow has been unable thus far to reach Bill Terry, Chair of the Cable Commission, to set up the joint meeting between the Board executive officers and the Commission. Carolyn Cavitt reported that the Planning Committee will begin regular meetings again on Tuesday, August 31. The surveys are being tallied by ACT and will be ready on the 31st. The group will meet weekly through September. They will consider a proposal to prepare a preliminary report to the Board and public on October 14. She asked the Board's permission to extend the life of the Committee beyond October 1 because it cannot complete its charge by that date. Jean Bartley reported for the Foundation. It has received its first major gift of $2500 which is 10% of its first year's goal. She said President Ostedgaard and Foundation Coordinator Forsythe have spent many hours compiling donor lists and an invitation list for the auction and pre -auction reception on October 29. Bartley is very impressed with the vitality, enthusiasm and good work of Pat Forsythe. Ann Bagford reported that the FRIENDS book sale will be October 22-24 at the Library. Hours for the Friday evening sale have been extended. She is recommending that the FRIENDS President-elect be their representative to attend Library Board meetings to increase the officer's understanding of Library issues and concerns. Minor revisions in the meeting room and display policies were approved. Wallace/Grimes. Specific language about meeting room use before the Library HICROMMED BY I JORM MICREILAH CEDAR RAI1I05 • DES MOINES 1 J II MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES AUGUST 26, 1982 PAGE 3 opens was removed; a policy for displays on lobby walls was established; the Policy on displays in meeting rooms was revised. The proposal to participate with the City in using a collection agency to collect overdue accounts was reviewed. The Library has over 100 names a month of people who have not responded to notices and bills from the Library. About 40 of these were more than $15 for unreturned materials. The Board approved a six month trial participation in the procedure including adding a surcharge of $10- $15 onto the delinquent account to cover costs of the collection agency. Grimes/Drum. Following many favorable comments and a few questions, the Board accepted the FY1982 annual report. Drum/Grimes. The meeting adjourned at 5:35 P.M. oan hle, Recorder NOTE: The next Regular Meeting of the Library Board of Trustees will be on' Thursday, September 30, 1982 (one week later than usual) in the Administrative Conference Room on the second floor of the Library. r MICRONIM11 DY ' I. -JORM MIC REAL AB ! L CEDAR RA '1 DS • DES t401NE5 i i ! I I r L` MINUTES Board of Directors Meeting August 26, 1982 Mayor's Youth EOployment Program Board Members Present: Bernie Wright, Mark Weaver, Wayne Johnson, Royal Benjamin. Staff Present: Peg McElroy and Jack Robinson Cor�reapond�ence l—TFe Board accepted the resignation of Jan Lown and Classie Hoyle from the board of directors. Other Business ac announced that he had received his appointment letter from the City. Johnson/Weaver motioned to accept Jack as a board member, MSC. 2. Royal explained that the selection committee chose Peg McElroy for the position of Director and announced their choice at the board meeting in July, however, there wasn't a quorum for approval. Wright/Weaver motioned to accept Peg McElroy as director with a 9 month salary of $10,700, blue cross, blue shield, sick pay, vacation pay, and retire- ment, MSC. Peg explained that she was interested in receiving her salary on a bi-weekly basis annually rather than over a 9 month period. A discussion followed concerning problems this might pose due to the necessity of spending grants by the end of the fiscal year. Weaver/ Robinson motioned to approve of a 12 month bi-weekly payroll for the director, MSC. 3. Jack explained that the city has a policy of paying employees 1/2 of their accrued sick leave when they resign from their position. Jack has 183.40 hours accumulated and explained that payment for half of his time would be from funds left over from 1982. Wright/Johnson motioned to approve payment for 1/2 of the sick leave, MSC. 4. Officers for FY 83 were discussed. Weaver/Wright motioned that Jack be approved as Chairman. Robinson /Wright motioned that Mark be approved as Secretary/Treasurer. Johnson/Wright motioned that the slate be accepted, MSC. 5. The following committees were selected: Director Evaluation - Joan Jehle Special Events - Bernie WRight, Royal Benjamin Fund Raising - Tom Muller Awards - Wayne Johnson 6. Wayne Johnson and Keith Kafer's terms have expired and Jack indicated we need to either replace Wayne and Keith with new members or have them reapply. Discussion followed about new members from other areas of the community (business, professional, etc.). 7. Office Location: Peg expressed concern about the present office location due to lack of privacy, future of HACAP is uncertain. Royal asked about available city space and Peg indicated that she had checked with Dale Helling who indicated he knew of no available space. Wayne suggested Center East; Old Brick; and Wesley House. Royal suggested the lower level of HACAP. Peg will check out all of the suggestions and report back to the board in September. It is hoped that free space can be found or very inexpensive rental space. B. United Way Budget: Peg explained that the budget is due September 9. Jack outlined the economics of state funding and suggested increasing the amount requested. It was explained that if the budget must be i, MICROS LMED BY JORM MICROLAeI- ,� CEDAR RAPIDS • DES MOV YES 10.6 J r 0 turned in with board approval that the board chairman could do so before the next board meeting. Peg also reported that the hearing will be October 21 at 8:15 p.m. Briefly Jack discussed that he would have an exit interview with Royal in the near future. Peg explained that the Channel I cart is being leased to Steve Manlove for his business until December and that Peg and Steve will discuss the possibility of employing young people in his business for spring. Respectfully submitted, /'? LI�ML�1-� Peg McElroy, Director Mark (leaver, Secretary/Treasurer Mayor's youth Employment Program t MicROEILMED BY �- JORM MICR#LAM CEDAR RAPIDS •DES MOIYES Ii i