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HomeMy WebLinkAbout1982-09-14 Info PacketCity of Iowa City MEMORANDUM DATE: September 3, 1982 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule Se tember 6, 1982 Monday HOLIDAY September 7, 1982 Tuesday 7:00 - 9:00 P.M. Special Informal Council Meeting 7:00 P.M. - Overview of New Zoning Ordinance and Discussion of Issues September 13, 1982 Monday 4:30 - 6:30 P.M. Informal Council Meeting - Conference Room 4:30 P.M. - Review zoning matters j 5:00 P.M. - Discuss Sewerage Plan Alternatives Study and Review Committee 5:30 P.M. - Review Hotel Prospectus 6:00 P.M. - Council Agenda, Council time, Council committee reports 6:20 P.M. - Consider appointments to Broadband Telecommunications i Commission and Board of Fire and Police Trustees September 14, 1982 Tuesday I 7:30 P.M. - Regular Council Meeting - Council Chambers i Se2tember 22, 1982 Wednesday 3:30 P. M. - Meeting of the City Council and Chairpersons of Boards and Commissions - Highlander Inn 6:30 P.M. - Dinner - Highlander Inn j MICROrILMED BY i I � JORM MICR46LA13 CEDAR RAPIDS DCS MOINES � I i I r City Council September 3, 1982 Page 2 PENDING LIST Priority A: Meeting with Riverfront Commission Melrose Court Improvements Iowa -Illinois Utilities Franchise Transit Fare Policy Priority B: Evaluation of City Attorney Dubuque Street Improvements Meeting with CCN regarding Citizen Participation Plan City Council Salaries Review Water Bill Collection Procedures Priority C: Discuss Cable TV Commission Recommendations Discuss Job Evaluation Studies Other: Inspection of Owner -Occupied Duplexes Meet with Design Review Committee regarding recommendations Discuss Historic Preservation Ordinance Chamber of Commerce Economic Development Committee Report Appointments to Board of Electrical Examiners and Appeals and Riverfront Commission - October 12, 1982 r MICROFILMED BY -JORM MICRbLAB CEDAR RAPIDS DES (MOINES 11),-5r r r. City of Iowa City MEMORANDUM DATE: August 30, 1982 TO: Chaii��rpersons, Boards and Commissions FROM: N44 G. Berlin, City Manager, RE: Annual Meeting of City Council and Chairpersons of Boards and Commissions The annual meeting of the City Council members and chairpersons of all boards and commissions has been planned for September 22, 1982, at 3:30 P.M. at the Highlander Inn. Each board/commission chairperson should be prepared to give a presenta- tion not to exceed five minutes an the accomplishments of the board/ commission this past year, problem areas for the board/commission, and efforts being made during this next year. A dinner is planned for 6:30 P.M. Please contact the City Manager's secretary (356-5010) concerning your attendance at this meeting no later than September 17, 1982. cc: City Council 1 I•iI CROE ILI4E0 BY "JORM MICR#LA9 LEDAR RAPIDS DES 1401925 1i 1599 I tl'kCAt is I I'IIAU Aurucil UCIPCFt; PSI lcwcl City UcculskCcvirnislicul le is tc ■ i-, I ■ "I i JORM MICROLAS "I i r .- 'I TABLE OF CONTENTS t IdICROf ILMED BY I I. "JORM MICR#LAI3 CEDAR RAPIDS DES MOINES I /5" Page Airport Commission . . . . . . . . . . . . . . . . . . . . . . 1 Board of Adjustment . . . . . . . . . . . . . . . . . . . . . 3 Board of Appeals . . . . . . . . . . . . . . . . . . . . . . . 4 Board of Electrical Examiners and Appeals . . . . . . . . . . 5 Board of Examiners of Plumbers . . . . . . . . . . . . . . . . 6 Board of Review . . . . . . . . . . . . . . . . . . . . . . . 7 Broadband Telecommunications Commission. . . . . . . . . . . . 8 Civil Service Commission . . . . . . . . . . . . . . . . . . .10 Committee on Community Needs . . . . . . . . . . . . . . . . .11 Design Review Committee . . . . . . . . . . . . . . . . . . .13 Housing Commission/Housing Board of Appeals . . . . . . . . .14 Human Rights Commission . . . . . . . . . . . . . . . . . . .16 Library Board of Trustees. . . . . . . . . . . . . . . . . . .18 Parks and Recreation Commission . . . . . . . . . . . . . . . .20 Planning and Zoning Commission . . . . . . . . . . . . . . . .22 Resources Conservation Commission . . . . . . . . . . . . . .25 Riverfront Commission . . . . . . . . . . . . . . . . . . . .26 Police and Fire Retirement Systems Joint Board . . . . . . . .28 Senior Center Commission . . . . . . . . . . . . . . . . . . .29 t IdICROf ILMED BY I I. "JORM MICR#LAI3 CEDAR RAPIDS DES MOINES I /5" 1' 141CROEILMED BY 1` - -� JORM MICR(�CAB'�� CEDAR RAPIDS • DES MOINES 1 J� r -' AIRPORT COMMISSION GENERAL RESPONSIBILITIES The Iowa City Municipal Airport Commission is a five member board which exists for the purpose of administering the operation, maintenance, and management of the Iowa City Municipal Airport as a public facility in accordance with local ordinances, state laws and federal regulations imposed by the Federal Aviation Administration. The Airport Commission is established by public referendum under the Iowa Code, the membership of same being appointed by a majority vote of the Iowa City Council. The term of office for Airport Commissioners is six years, during which time each Commissioner usually served one year as Secretary and one year as Chair of the Commission. The Airport Commission adheres to By- laws which were most recently revised in 1978-79. w ACCOMPLISHMENTS IN FISCAL YEAR 1982 Construction of new roof on the maintenance building. Resealing of asphalt ramps around T -hangars. Acquisition of -new airport pickup via participation in the Iowa City Vehicle Replacement program. Secured grant from State IDOT for removal of trees on Willow Creek (;1,895). ^ Sponsored First Annual Airport Breakfast and Paper Airplane Throwing Contest. i Established a pilot briefing room and flight service phone in terminal building. i Coordinated installation of cable TV to terminal building for weather briefings. PLANS FOR FISCAL YEAR 1983 Completion of the Master Plan for the Airport by the L. R. Kimball Co. " Installation of radio controlled runway lights for all runways (State grant). Installation of NDB (Non -Directional Beacon) instrument approach to runway 24 (State grant). Acquisition of new mower via participation in the Equipment Replacement program. i Painting of hangar buildings. - Sponsor Second Annual Airport Breakfast and Paper Airplane Throwing Contest. PLANNED PROJECTS - NO SPECIFIC TARGET DATE The Airport Commission is currently working closely with the City Council and the City Manager to arrive at a plan for developing approximately 29 acres of land on the Airport property. Successful development of this land would bring much needed revenue to the Airport Commission for Airport operations. If handled with care, this development should not adversely impact the environment nor the physical aspect of this part of Iowa City. — 1 1s9y nICROEILMED BY J. �• JORM MIC ROLAa ? LI CEDAR RAPIDS DES MDINES i Pre -application has been made for funds to finance the resurfacing of all runways, and the construction of a segmented circle and taxiways to runways 35 and 30. An important plan which will benefit residents and businesses in the vicinity of the Airport is the intention to designate runway 6-24 as the preferential runway. The provisions for this are part of the Master Plan for the Airport, but should be pointed out here as a separate item as it is so very important for the imiiiediate future of the Airport and the City. As soon as funds become available, an instrument landing system will be installed on runway 6-24, and _ the runway will be lengthened. Runway 17-35 will then be effectively shortened by displacing the threshold. Runway 6-24 will then be designated as the preferential runway, thus taking most of the air traffic in patterns which do _ not overfly residential and business areas. Dennis Saeugling, Chairman Emit George, Secretary Jan Redick A. Russell Schmeiser Joseph A. Tiffany Fred Zehr, Airport Manager 2 ^'' 15_519 i 141CR0E1LMED BY JORM MIC RbLAB- I � CEDAR RAPIDS DES Pf014E5 _ _ _kL Annual Report Board of Adjustment ,w II 1 �i !I u f I I i - MICROMMED BY "JORM MICR#L.AB- ....i -J CEDAR RAPIDS • DES MOINES � /15%9 J� r BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES In appropriate cases and subject to appropriate conditions and safeguards, make special exceptions to the terms of the ordinances in harmony with general purpose and intent and in accordance with general or specific rules therein contained and provide that any property owner aggrieved by the action of the Council in adoption of such regulations and restrictions may petition the said Board of Adjustment directly to modify regulations and restrictions as applied to such property owners. It can only act pursuant to the zoning ordinance. It provides for granting a variance. Variances granted under Iowa State Code, Chapter 414.12(3) and Iowa City Municipal Code 8.10.28.H.1(d) may only be granted in the case of "unnecessary hardship." The hardship must be r substantial, serious, real, and of compelling force, as distinguished from reasons of convenience, maximization of profit or caprice. ACCOMPLISHMENTS IN FISCAL YEAR 1982 The Board of Adjustment met 14 times during the fiscal year 1982 and reviewed 29 appeals. A special meeting was held to review and adopt procedural rules. The Board made the following decisions: - Variances: 21 approved, 8 denied. Special Exceptions: 2 approved. i Interpretations: 1 approved. In addition, the Board made the following recommendations to City Council: -That the existing zoning ordinance requirement regarding parking for clinics be amended. -That, regarding the report "Planning and Zoning Review: Application Fees," no increase be made in the fees for actions brought before the Board. -That the City Council address the matter of signs for gas pricing and type of service offered (i.e. full service or self-service) in the Zoning Ordinance. PLANS FOR FISCAL YEAR 1983 Review and make recommendations regarding the new Zoning Ordinance. " BOARD MEMBERS i James L. Harris, Chairman Scott Barker Marcia Slager Peter C. Vanderhoef Lea Vandervelde Douglas Boothroy, Secretary 3 /59y 1 1 MICROFILMED 0Y JORM MICRbLA13 CEDAR ARI'I DS DES M018E I i, Annual Report Board of Appeals 7 I ~i 141CROFILMED BY JORM MOCR+LAB CEDAR R, 1-5-11 e2lo Jd r r � BOARD OF APPEALS GENERAL RESPONSIBILITIES: It is the responsibility of the Board of Appeals as set by City ordinance to review the Uniform Building Code, the Uniform Building Code Standards, the Uniform Fire Code, the Uniform Mechanical Code, and the Uniform Code for the Abatement of Dangerous Buildings; to update and recommend code amendments for the development of these regulatory codes; to assist the building official in making interpretations; to develop fee schedules for various permits; to hear appeals from any person that is aggrieved by a decision of the building official - and pass judgment on that appeal; and to approve alternate methods of constructions and materials. The Board consists of five citizens who live within the corporate limits of the City of Iowa City and one ex -officio member who is the building official designated as the Secretary of the Board. ACCOMPLISHMENTS IN FISCAL YEAR 1982 The Board of Appeals met a total of five times during FY82. Seven appeals were received requesting a variance to the Uniform Building Code. All but one was granted. The Board also reviewed and recommended for Council adoption one code amendment and one change in fee structure for mechanical permit fees. These were approved by Council. PLANS FOR FISCAL YEAR 1983 Review and prepare amendments to the new regulatory codes. Continue to receive appeals and pass judgment on those appeals. Continue to assist the building official with code interpretation. BOARD MEMBERS Robert Carlson, Chairman Jack Barrows, Vice -Chairman Glenn R. Siders, Secretary Marren Buchan j - Loren R. Ellarson _. 4 MIDRDEILIIED BY I I CORM -MIC R('jLAB- 7 LIf I CEDAR RAPIDS � DES IA01`IES i ' I LF... 7 I1 i Annual Report w Board of Electrical Examiners Electrical Appeal Board f' 3 I � I r... 1 ?f f 111CROPILMCD DY j I I JORM i C:RI LAB'- i I Crh EDAR RAPIDS DES M014ES i I .J 5 9 /51 RICRD(1ERED R1' "DORM MICR46LAB 1 CEDAR RARIDS DES IdDIYES LL BOARD OF ELECTRICAL EXAMINERS AND APPEALS W GENERAL RESPONSIBILITIES To examine all applicants desiring to engage in electrical work, whether as a la master electrician or as a journeyman electrician. The Examining Board is also the Appeals Board and shall serve as a grievance board should any disagreement w arise between the master electrician and the electrician and the electrical inspector. ACCOMPLISHMENTS IN FISCAL YEAR 1982 u I The Examining Board met ten times, giving tests to 37 applicants with 8 masters and 17 journeyman passing. The Board accepted four masters from Cedar Rapids by rl reciprocity. The Appeals Board met twice to update the local amendments to the National Electrical Code, and to adopt the 1981 National Electrical Code with ' amendments. PLANS FOR FISCAL YEAR 1983 To continue examining applicants for electrical licenses and to review the 1981 _ National Electric Code. — BOARD MEMBERS Rick Chambers, Chairman Paul Bowers, Electrical Inspector, Secretary Melvin Schweer _ Jack I. Young James Kessler z ; 1 5 9 /51 RICRD(1ERED R1' "DORM MICR46LAB 1 CEDAR RARIDS DES IdDIYES LL fr 9 Annual Report Board of Plumbing Examiners MICRorILMEO By JORM Mlr—R(/LAG CEDAR RAPIDS • DES HOMES II I 1 4 I A I r BOARD OF EXAMINERS OF PLUMBERS GENERAL RESPONSIBILITIES To examine all eligible applicants desiring to engage in the work of plumbing whether as a Master Plumber or as a Journeyman Plumber. The Examining Board shall also serve as a grievance board should any disagreement arise between a Master Plumber and the Plumbing Inspector. ACCOMPLISHMENTS IN FISCAL YEAR 1982 The Board met three times during the past fiscal year. Tests were given during these meetings to three Master and four Journeyman applicants. One Master and one Journeyman failed the test. While the tests were going on, the Board voted to grant A'Hearn Plumbing a variance on stool spacing in the Ecumenical Housing project due to construction difficulties. PLANS FOR FISCAL YEAR 1983 To continue examining applicants for plumbing licenses and to hear any appeals that may come before the Board. Also will be working on accepting and amending the 1982 Uniform Plumbing Code. BOARD MEMBERS: Ralph Taylor, Plumbing Inspector, Chairman Steve Vanderah, Public Representative Rick Kondora, Journeyman Plumber Dwight Norris, Master Plumber 6 1 FIILRDF IL:•1E0 BY 1. JORM MICR6LAB CEDAR RAPIDS DES MOINES /599 1 J fr I L ! Annual Report Board of Review 11 JORM MICR# m ....... ED .. OLAG- CEDAR RAPIDS DES ?]IONE�' I r W BOARD OF REVIEW GENERAL RESPONSIBILITIES �. The Board of Review is established and governed by the Code of Iowa, Chapter 441.31 to 441.44, for the purpose of equalizing assessments by raising or lowering individual assessments as established by the assessor and to add any taxable property which was omitted by the assessor. The Board also makes the final rulings each year on exempt properties. The Iowa Department of Revenue issues to the Board of Review a manual to guide „ them in its work along with forms for the original meeting, daily meetings, and the final meeting. The Board must also file with the State Director of Revenue, " within 15 days of adjournment, a report on its session. The Board's meetings are subject to the open meetings law. Since it is extremely important that the w Board keep accurate minutes of its proceedings, the Board has a separate clerk to keep these minutes. The 1982 session was the first time that the Board was required to include in its written notice to the petition the specific reasons for its actions. ACCOMPLISHMENTS IN FISCAL YEAR 1982 The Iowa City Board of Review met on six days during the month of May. Since it was not an assessment year, there were only 11 petitions filed with the Board. Of these 11 petitions, seven were for residential properties and the other four were for commercial properties. The Board upheld three residential protests and two commercial protests. The commercial protest which was denied was Christian Retirement Services, Inc. for Oaknoll. The Board has ruled over the past several years that Oaknoll is not exempt from property taxes, and this ruling has been challenged in the District Court by the Oaknoll people. The litigation on Oaknoll for the years 1978, 1979, 1980 and 1981, will be coming to trial on August 16, 1982. After adjournment the Board received one letter requesting the detailed informa- tion that had been used as the basis for denying one of the residential protests and asking about the legal steps to further his protests. Acting on advice from and in consultation with the City Attorney and the Iowa Department of Revenue, the Board prepared an appropriate response showing the information considered in - reaching its determination. The property owner was also given information on taking his appeal to District Court. BOARD MEMBERS Noel W. Willis, Chairman William J. Doherty, Vice Chairman Gene A. Schlaegel Keith A. Wymore Jack L. Yanaush William F. White, Clerk 7 /S5'9 RICRDEILMED BY J JORM MIC R(SL A13 CEDAR RAPIDS • DES MOMES I r. Annual Report Broadband Telecommunications Commission w 1=+ I. It j � r I � i J i - 1 i i - 1597 MICROFILMED BY -_� 'JORM- MICR�ILAB' - I CEDAR RAPIDS • DES MOINES 1 W BROADBAND TELECOMMUNICATIONS COMMISSION w COMMISSION OVERVIEW AND RESPONSIBILITIES The Broadband Telecommunications Commission (BTC) is a city commission comprised of five Iowa Citians and is mandated to facilitate and to regulate the smooth and effective development and operation of the City's Broadband. Telecommunications Network (BTN). The Commission makes its recommendations to r City Council in matters pertaining to the BTN, resolves disputes about the operation of the BTN, conducts periodic evaluations of the BTN operation, and in general facilitates BTN use by the citizens of Iowa City, which includes due promotion and facilitation of the access channels. ACCOMPLISHMENTS IN FISCAL YEAR 1982 During the fiscal year 1982 the BTC monitored and oversaw the completion of 100% of the construction of the BTN; developed recommendations on 100% Universal Service, required extension of the cable system, and the extension policy; dealt with and resolved a variety of subscriber and citizens complaints and disputes; monitored the franchise fee revenue collection; promoted the cable access development; and conducted the first Triannual Review or three year study of the cable franchise in Iowa City. The BTC's accomplishments include: 1. Elected chairperson (B. Terry) and vice chairperson (B. Pepper). 2. Monitored BTN completion (100% completion of the system construction), and formulated recommendations to Council about Hawkeye CableVision's compliance with the 100% clause of the Iowa City ordinance. 3. Drafted recommendations (with City legal staff) concerning the required extension of cable in Iowa City and the extension policy. 4. Conducted a Cable Programming Forum to gain public input on cable programming services. 5. Conducted a Triannual Review public hearing to gain more public input on the technical, financial, service and programming matters pertaining to cable TV in Iowa City. 6. Monitored the collection of the franchise fee revenue from the grantee and assisted in determining how those funds should be spent, which produced a city payback plan, an Access Support Fund and a new half-time library position to facilitate access use and programs in the AV lab. 7. Monitored and resolved citizen and subscriber disputes and complaints. — 8. Monitored the growth and development of the public access, government access, library access and educational access channels. 9. Assisted in supporting the National Federation of Local Cable Programmers (NFLCP) midwest regional conference held in Iowa City in June, 1982. 10. Placed a BTC member on the Programming Advisory Committee of Hawkeye CableVision to help distribute matching grant funds from ATC. Kv /S97 MICROFILMED Rl' J JORM MICM( LAB - I j CEDAR RAPIDS • DES MOINES t I Y ,. r 11. Monitored legislation and court decisions affecting the City's authority _ to regulate cable TV. PLANS FOR FISCAL YEAR 1983 — In the coming year the BTC will develop policies and study issues concerning many of the topics raised in the triannual review including: the respective roles of the BTC and the library concerning access; political cablecasting guidelines for channel 26; policies concerning the extension of cable to newly annexed areas in Iowa City; leased access channel policies; state of the art applications of technology in Iowa City. The BTC will continue to monitor and resolve citizen complaints and disputes. During the coming year the BTC will emphasize the growth and development of the cable access channels and investigate possible uses of the institutional network by various organizations and entities including the City. COMMISSION MEMBERS Bill Terry, Chairperson Bob -Pepper-, Vice Chairperson Flb a¢1V �hxwy�r Sandra Eskin Nicholas Johnson — Jen Madsen 9 M �s9y IdICRDEILMED BY JORM MIC R46LAB LEDER RAPIDS DES I40IYE5 I Annual Report Civil Service Commission 0 IIICRDf ILMED BY `JORM MICR#LA9"_ CEDAR RAPIDS • DES MOINES f � J r CIVIL SERVICE COMMISSION GENERAL RESPONSIBILITIES Chapter 400 of the Code of Iowa and Section 2-111, 1978 Code of Ordinances, establishes and governs the Civil Service Commission. Three citizens who are residents of the city are appointed by the City Council to serve six year terms with one Commissioner's term expiring each even numbered year. During the last two years of his or her term, each Commissioner serves as Chair. The Commission establishes and publishes rules relating to examinations for Civil Service positions and establishes guidelines for conducting such examinations, certifies lists of persons eligible for appointment to respective positions and publishes an annual seniority list. The Commission has jurisdiction to hear and determine all matters involving the rights of Civil Service employees and may affirm, modify or reverse any case on its merits. The Commission meets when necessary. ACCOMPLISHMENTS IN FY82 In maintaining full compliance with Code of Iowa Chapter 400 development and use of Civil Service selection procedures continued for all covered entry level and promotional positions on a city wide basis. Forty lists of 84 total applicants �. eligible for appointment to City positions, were certified by the Civil Service Commission and submitted to the City Council. The use of certification procedures, initiated on a city wide basis in FY81, has been proven to reduce both advertising expenses and the length of time needed to fill vacant positions. Improvements in selection procedures have assured greater consistency and equity in hiring decisions. -- Testing for entry level Police Officers was held late in FY82 and close to 200 applicants were tested by means of physical agility tests and written tests (psychological and IQ). Finalists will be interviewed by the Commission early in FY83. The Commission conducted one hearing of appeal of a disciplinary action, modifying the disciplinary action of the City. The Commission modified an existing Commission policy concerning procedures for reinstatement of terminated employees. PLANS FOR FY83 During fiscal year 1983 the Commission will investigate alternatives in developing and conducting promotional examinations for the positions of Police Captain, Police Sergeant, Fire Battalion Chief, Captain and Lieutenant. The Commission may be interested in pursuing a type of selection procedure known as the assessment center, which uses techniques other than the basic interview to assess possession of the managerial and technical abilities required in each position. MEMBERS Arletta L. Orelup, Chairperson Bruce L. Walker John Maxwell, D.D.S. 10 i� MICROFILMED DY JORM MICR6LAB CEDAR RAPIDS • DES MOIRES 1557 1 J �r Annual Report Committee on Community Needs IN 4 -j 7 ?IICRorILMED BY JORAA MICR6LA13- CEDAR RAPIDS • DES MOINES. II r COMMITTEE ON COMMUNITY NEEDS COMMISSION OVERVIEW AND RESPONSIBILITIES The Committee on Community Needs (CCN) is comprised of 11 residents of Iowa City appointed by the City Council. They represent as nearly as possible a cross- section of the Iowa City population in background, ideas, geographic location, age and socio-economic status. During the past year the term for Committee members has been extended from two to three years. The Committee's function is to advise the Council on the needs of the community and to make recommendations on community development programs and priorities to meet these needs. To accomplish this the Committee provides systematic communication between citizens and policymakers with regard to community development projects, facilitates neighborhood meetings to identify needs of - neighborhoods, and assists citizens in articulating community needs and developing programs. The Committee's work has been, primarily directed at developing, coordinating, and reviewing the City's activities carried out with Community Development Block Grant (CDBG) funds. Y ACCOMPLISHMENTS IN FISCAL YEAR 1982 - During the past year the Committee directed an inordinate amount of effort towards budgetary planning, due to funding reductions, changes in HUD _ regulations and City Council requests. CCN held Neighborhood Strategy Area (NSA) meetings to report on their decisions and recommendations regarding the use of CDBG funds,, and to receive further comments from residents. CCN also mailed questionnaires to Creekside residents to gather specific information - from that NSA. To improve communicationswith the City Council, CCN requested that a Council _ member attend the Committee meetings. Compliance with this request has proved helpful. During the year the Committee monitored a variety of projects as follows: 1. Projects completed during the fiscal year: a. Senior Center b. Near North Side Neighborhood Historic Structure Inventory. C. Central Business District undergrounding of utilities. 2. Ongoing projects: a. Housing Code Enforcement b. Public Housing C. Housing Rehabilitation d. Lower Ralston Creek Development e. HUD Regulations. 1� IdICRorILIdED BY JORM MICREIL AS I CEDAR RAPIDS • DES MOINES r, I i /599 3. Anticipated projects: a. Independent Living Center _ b. Congregate Housing for the elderly. The Committee also regularly reviews grantee performance reports, environmental review records, and other reports and regulations pertaining to community development projects. CCN participated in the Congregate Housing Workshop. Members also held a Citizen Participation Workshop on citizen involvement in community development. As a result of these workshops, a community Citizen Participation Pian has been submitted to the City Council, and planning for neighborhood self-help projects has begun. PLANS FOR FISCAL YEAR 1983 During the first part of the coming year the Committee's major task will be to prepare the 1983 Metro Entitlement Program Statement for use of CDBG funds. Future plans include the establishment of criteria for funding human needs — projects, and improving public awareness of CCN and CDBG programs. This will include the preparation of brochures as well as working with the City Council to finalize and adopt a Citizen Participation Plan. Monitoring of all ongoing projects will continue. The Committee will also study possible Rental Rehabilitation programs to address housing needs in the community. The Committee anticipates the sale of Urban Renewal parcels 82-1b and 64-1 in the Central Business District and the programming of any additional CDBG funds ^ obtained from this sale. COMMITTEE MEMBERS _ Margaret Bonney, Chairperson -- Leonard VanderZee, Vice -Chairperson Ruth Becker Janet Cook Martha Dodge _ / James Hirt Micky Lauria Sandra Lockett Pat McCormick Gina McGee William Whitlow 12 15-99 - I41CRonu4ED BY . JORM MIC R#LAB � CEDAR RAPIDS •DES MOINES W Annual Report - Design Review Committee i i w f fH i W 1 � � I j I MICROFILMED BY I -'-"JORM -MICR46LAB" CEDAR RAPIDS DES MOINES II /s9y Nl r ~ DESIGN REVIEW COMMITTEE w REVIEW OF ACTIVITIES FOR FY82 The Design Review Committee (DRC) is a City committee comprised of ten citizens who make recommendations to the City Council with regard to their review of preliminary and final design plans for urban renewal parcels as well as general design plans of all proposed public improvements in the downtown. In addition, the Committee reviews design plans for recommendation to the Council for downtown businesses requesting Industrial Revenue Bonds. REVIEW OF ACTIVITIES FOR FY82 1. Provided comment and design concerns for Parcel 64 (hotel/department store site) to the City Council and the City's urban renewal consultant. 2. Two members were appointed to serve on the Hotel/Department Store Coordinating Committee. 3. One member appointed to serve on the City's Historic Preservation Task Force. 4. The Committee sponsored a traveling exhibition entitled "New Business: Old Buildings," which was sponsored partly by the City of Iowa City, area businesses and Project GREEN. Its purpose was to highlight how well- designed rehabilitation of eight old downtown buildings gave items new distinction and vitality. — 5. Reviewed additional signage plans for Perpetual ' Savings and Loan Association but did not approve such plans. 6. Provided comment for three different Industrial Revenue Bond requests. DIRECTIONS PLANNED FOR FY83 1. Will complete review of design plans for Parcel 64 (department store and hotel projects). 2. To assist in planning of the rehabilitation of Blackhawk Mini -Park. 3. Will continue to promote education for a better visual environment: 1) by arranging a travelling exhibit on Graphics: Signs of the Times, and 2) by developing a set of recommendations for a uniform graphtcssystem for the city. ~ 4. To consult with the City Council as to the future potential functions of - the Design Review Committee. COMMITTEE MEMBERS Nancy Seiberling, Chairperson Laurence Lafore Robert Alexander Don Sinek Kay Amert Joyce Summerwill Larry Eckholt Tom Wegman Bruce Haupert James Wockenfuss 13 1599 1,1ICRDERI-0ED BY J JORM MICRbLAB J J CEDAR RAPIDS - DES NOINES I I Annual Report Housing Commission/ Housing Board of Appeals ly I. y. MICRorILMED BY -JORM MICR46LAS CEDAR RAPIDS • DES MOINES r L u J HOUSING COMMISSION/HOUSING APPEALS BOARD GENERAL RESPONSIBILITIES IJ The Housing Commission/Housing Appeals Board consists of seven residents of the City of Iowa City appointed by the City Council. The Commission/ Board is established by resolutions of the City Council and operates under a set of by- laws approved by the Council. The general responsibilities are to investigate, study, review, and make recommendations to the Council on matters pertaining to housing within the city and to hear appeals concerning interpretation and enforcement of the Housing Code. In short, the purpose of the Housing Commission/Appeals Board is to promote, clean, decent, safe housing for the residents of the city. + ACCOMPLISHMENTS IN FISCAL YEAR 1982 The Commission held 12 regular scheduled meetings and one special meeting. ° The Commission spent considerable time during the year on various changes to the Housing Code and the reorganization of the Housing Inspection Division incorporating the firemen into the housing inspection schedule. The Commission recommended this concept not be adopted and that additional housing inspectors be approved. Public Housing IA22-3. Completion and acceptance of this 32 -unit turnkey project was achieved on April 5 and 100 percent occupancy achieved April 15. The turnkey contract of sale was signed June 12, 1981; construction started June 13, 1981; phase one accepted October 3, 1981; phase two accepted December 5, 1981, and phase three April 5, 1982. One minor change order was approved and all units were accepted without a single item on the punchlist. The Commission reviewed and recommended approval of the policies governing admissions of tenant occupancy, the grievance procedure, budget, leases and management/ maintenance plans. Of significance was the visit to Iowa City by the Secretary of Housing and Urban Development, Samuel Pierce. While in Iowa City for the dedication ceremony of Ecumenical Housing, he did tour the units and sites for IA22-3 and was very complimentary on our accomplishments. The Commission provided input for the Housing Assistance Plan, a significant part of the application for CDBG funds and in this capacity recommended approval of the HAP and sought an allocation of funds for both public housing and rehabilitation. Unmet housing needs in the community was the subject for many hours of deliberation and study. h. Congregate Housing. The Commission has created a task force to pursue a study of this unmet need. A part-time person has been hired to assist in this area and a survey to establish the need is being developed. The task force meets on an ti irregular basis but continues to make progress. Emergency Housing. Another task force has been established to explore a means of meeting this unmet need. Meetings were held and dialogue opened with such service providers as the Crisis Center, Transient Housing, Spouse Abuse Shelter, Task Force of the Ecumenical Group on Transient Housing, Ronald McDonald House, Inc., and the Community Health Center. While little visible progress has been made, the basis for our coordinated effort has been established. Project IA22-4. 20 units turnkey. Several sites were studied with a recommendation being made to Council that a parcel of land located south of 14 /5919 i. MICRDnuaED BY J JORM MICROLAB CEDAR RAPIDS • DES MOINES Court Street between Scott Boulevard and Peterson Street be selected. Tentative site approval has been received from HUD and solicitation for proposals publicized. Proposals are due August 10, 1982, and a projected start of construction is late October 1982. Section 8 Moderate Rehabilitation Program. An application for 30 units " submitted to HUD, approval obtained, annual contributions contract executed and solicitation for proposals has been publicized. Housing Rehabilitation activities by the Commission consisted of approval of. three Forgivable and two Weatherization loans. This provided housing repair for low -moderate income residents with emphasis on elderly/handicapped and disabled persons. �- Housing Appeals Board. Acting as the appeals board to Commission heard 81 appeals, upheld the inspector on 36 occasions and modified or approved the appeal on 45 occasions. Overall, the Commission feels they have met or exceeded established goals for FY82. The Section 8 existing program has been maintained above 90 percent — occupancy. In this area the Commission acted on over 300 applications. Project 22-3 construction completed and 100 percent occupancy obtained. Project 22-4 was proved to developer solicitation. Section 8 Moderate Rehab program has been advertised. Congregate housing workshop was held in September with a tremendous turnout and excellent follow-up action. Emergency housing study has been initiated. Housing Code changes and inspection plan, housing assistance plan, historic preservation ordinance, recommendations for designation of areas for urban revitalization, and the allocation of CDBG funds for housing were significant items on which the Commission took some action. PLANS FOR FISCAL YEAR 1983 The Commission will continue to oversee the operation of the 409 units of Section 8 existing units and maintaining full occupancy of the 32 units of authority -owned housing. Full support will be provided to complete construction of Project 22-4 and lease -up of the 30 units of Section 8 Moderate Rehab. The survey to establish need for congregate housing will be completed and recommendations forwarded to the Council. Action will continue on the Commission's part in emergency housing area, and we will continue to study and recommend to the Council actions which will alleviate the housing concerns of the community. COMMISSION MEMBERS Goldene B. Haendel, Chairperson Carol A. Karstens, Vice Chairperson Rev. Leonard J. Vander Zee Michael Farran Alvin W. Logan Fred C. Krause Beth Ringgenberg 15 MiCROF ILbiED BY JORM MICRdLAB CEDAR RAPIDS • DES MOINES /599 •- J Annual Report Human Rights Commission 17 IJ VIICRDEILMED BY! --JORM -MICR#' AG - CEDAR RAPIDS DES MJONQ f /-5-79 LF... �1 i 1' HUMAN RIGHTS COMMISSION COMMISSION OVERVIEW ANDRESPONSIBILITY The Human Rights Commission is responsible for enforcing the City's non-discrmination ordinance. To that end, the Commissioners wear a number of "hats." First, within the investigative procedure, the Commissioners' primary role is that of a conciliator between the aggrieved party and Respondent. Just within the last fiscal year, the Commissioners have become increasingly involved with informal complaints. This is a method where the Commissioners attempt to satisfactorily resolve single issue complaints without going through the time consuming step-by-step investigative procedure, resulting in more timely resolution of complaints. The Commissioners consider -- preventative efforts important, and accordingly become quite involved with a variety of community outreach and education projects. The Commissioners also serve in an advisory capacity, and advise the City Council on relevant issues including suggested ordinance revisions. Finally, in order to do all the above effectively, the Commissioners keep informed on civil rights law and current issues. ACCOMPLISHMENTS IN FISCAL YEAR 1982 1. Successfully conciliated six complaints where it had been determined there was probable cause to believe discrimination had occurred. 2. Initiated and subsequently took part in a coalition of Human Rights organizations. 3. Resolved in a timely manner (within seven days) the four informal complaints _ referred to the Commissioners from staff. 4. Coordinated a public form which attracted approximately 70 residents who were concerned with the issue of civil rights. 5. Attended Commissioner training session(s). 6. Updated and distributed Human Rights Commission brochures and bus posters. 7. Approved the distribution of brochures which celebrated Black History Month and — Women's History Week. SUMMARY OF COMPLAINT ACTIVITY DURING FISCAL YEAR 1982 Number of formal complaints filed 13 —, Employment 7 (53.8%) Housing 5 (38.5%) Public Accommodation 1 (7.7%) Credit 0 _ Number of informal complaints received & resolved 21 Employment 11 (52.4%) Public Accommodation 7 (33.3%) Housing 3 (14.3%) Number of cases closed 20 Of the 20 cases: 6 resulted in probable cause determinations 6 resulted in no probable cause determinations 8 resulted in administra- tive closures 16 j MICRO, ILMED DY J JORM MICR49LA6 1 CEDAR RAPIDS DES 1101NES j r Protected class information: Of the 20 cases closed: 55% were filed on the basis of race 30% were filed on the basis of sex 10% were filed on the basis of disability 5% were filed on the basis of age Of the 13 cases opened, 5 are still active, and of the 5: 60.0% were filed on the basis of race 20.0% were filed on the basis of sex 20.0% were filed on the basis of disability Remedy Information: Of the 6 probable cause cases which were all satisfactorily resolved: -A total of $925 was received by three complainants who had filed housing discrimination cases. -one complainant received a job and an apartment through the resolution of an employment case. -Two housing complaints resulted in a letter of apology and a change in policy. PLANS FOR FISCAL YEAR 1983 1. Expedite conciliations by concluding work within eight weeks of the receipt of the investigative report and legal review. i 2. Attend at least one Commissioner training session or civil rights related workshop. 3. Continue outreach and education activities which include: j -Taping of new public service announcements. -Speaking engagements. -Distribution of revised Commission brochures. -Education programs for small businesses in the Iowa City community. -Continue to support and work closely with the coalition. 4. Recommend ordinance revisions to the City Council. COMMISSION MEMBERS John Watson, Chairperson Rusty Barcelo, Vice Chairperson Susan Futrell Diane Gill Elliott Johnson Nancy Jordison Rabbi Jeffrey Portman _ Edward Raupp Isabel Turner 17 /599 MICRDEILFIED DY -CORM'MIC ROLAB- 1 CEDAR RAPIDS • DES MOIRES I LL I , '�_ - \. Annual Report _ Library Board i- i� 3 � I T Iw i 1� I M I I' { 34 I 1 1 1 141LROFILIdED BY I JORM MICR+LAB-. CEDAR RAPIDS DES 11014ES I /5f/ 4 r I BOARD OF LIBRARY TRUSTEES GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi -autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the Library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of city government with members appointed by the City Council and its principal operating funds are approved by the Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 1982 Completed the first year in the new building, developing policies and procedures to provide for its operation. Used building funds remaining because of prudent management of the project budget to enhance and equip all areas. Absorbed rare than 50% growth in some library services with only minor cutbacks in service levels, finishing the year with nearly 415,000 visits to the library — and 40,000 registered borrowers. Allocated over $25,000 from the Gifts and Bequests Fund to the library materials _ budget. Sponsored the establishing of the Iowa City Public Library Foundation to provide additional funding for library services. Added 11,300 new library items - the most since 1973 and only 500 short of the maintenance goal of adding one new item for each 40 circulated. Selected, organized and empowered a 15 -member planning committee to review and analyze community needs and current library services and programs in order to recommend long-term priorities for the library. Received wide recognition from the library profession and the local community for the design, function and services of the new building including the Iowa City Chamber of Commerce 1981 Economic Development Award and visits from 50 libraries in 15 states and two foreign countries. Used tours, programs, cable TV Channel 20 and library publications to increase community awareness of the new library's services and capabilities. PLANS FOR FISCAL YEAR 1983 Continue to search for ways to adjust to the new volume of service created by the public's overwhelming response to the new building. Work through the FRIENDS and the ICPL Foundation to increase private support for the library; increase the use of volunteers and sustain the current level of gift materials and funds received. 18 MICROFILMED BY JORM MIC RIitLA6 L I 1 CEDAR RAPIDS •DCS MOIYES i i r Maintain the library's collection by acquiring at least one new item for each 40 circulated. Complete first cycle of the planning process by October 1982, developing priorities and starting implementation. Continue efforts to inform and instruct the public about services of the 1 ibrary. Continue review and revision of basic Library Board policies. LIBRARY BOARD MEMBERS Ed Zastrow, President Carolyn Cavitt, Vice President Linda Gritsch, Secretary Jean Bartley Ann Bovbjerg Charles Drum Riley Grimes Herbert Lyman Peter Wallace 19 .- 15W, J I-IICROPILMED BY �JORM MICR46L BB -1 � CEDAR RAPIDS • DES MOINES Annual Report Parks and Recreation Commission 1 MICROf ILMED BY �f t "JORM MICR46LA13 .l CEDAR RAPIDS • DES MOINES ` 155 79 _ PARKS AND RECREATION COMMISSION COMMISSION OVERVIEW AND RESPONSIBILITIES _ The Parks and Recreation Commission is an advisory body to the City Council consisting of nine members. The Commission's responsibilities are to recommend and review policies, rules, regulations, ordinances, and budgets relating to parks, playgrounds, recreational services, and cultural functions of the City — and make such reports to the City Council as the Commission deems in the public interest; transmit to the City Council a report of the activities and recommendations for the development and operation of parks, recreational centers, playgrounds, and cultural facilities and programs, plan the promotion of the general beauty of the City and its approaches; and strive to integrate programs with other governmental agencies including, but not limited to, the Iowa City Community School District, the University of Iowa, the County, and r other surrounding municipal units. Special attention shall be given to the development of long-range planning and programming. ACCOMPLISHMENTS IN FISCAL YEAR 1982 w 1. Completed restroom/concession/maintenance building at Mercer Park using Park Division help. y 2. Seeded balance of South Ralston Creek dam area, some to alfalfa and some to bluegrass for soccer fields. •: 3. Built seven new horseshoe courts at City Park and expanded the league there. 4. Expanded the Riddle youth basketball instructional program, with an average attendance of 175 children, to sixteen weeks, using all volunteer help. 5. Replaced asphalt surface with sand under play equipment at Mercer, Fairmeadows, and Creekside Parks. 6. Continued to accommodate expanding numbers of citizens for various activities: (a) pool attendance 131,093 m (b) 775 league softball games (c) 432 tennis class registrants (d) 172 volleyball games in public school gyms (e) 2,499 swim lesson registrants (f) summer playground attendance 16,790 (g) Children's Museum attendance 3,142 (h) 786 Farmers Market vendors _ (i) 20,500 Farmers Market buyers (j) kinder -grounds attendance 1,287 (k) school gym programs attendance 1,009 (1) 16,600 face-to-face office contacts for all services — (m) Recreation Center attendance (excluding swimming) 120,876 (n) aerobic dance class attendance 8,710 (o) park shelter permits 1,307 PLANS FOR FISCAL YEAR 1983 1. Expand the number of public vegetable garden plots from 150 to 300 by leasing privately -owned land in the western part of Iowa City. 20 /5"5'9 111cRor1LnE0 01' J JORM MICR6LAE3 - 1 � CEDAR RAPIDS DES id0INE5 � I i i 2. Develop two more soccer fields. _ I Rehabilitate and expand Blackhawk Mini -Park if materials are available from the South Dubuque Plaza area. 4. Start landscaping of Regina dam area (not the dam itself) which was cleared in the dam construction process. We might rent a tree spade and move good — plant materials from owned adjacent areas. 5. Start and complete a city tree inventory and put it on the city computer if space is available. COMMISSION MEMBERS Fred Riddle, Chairperson Barbara Humbert, Vice Chairperson Robert Crum Harry Dean Mark Jennings Ellen Martin Jerry Mitchell Robert White David Wooldrik 21 i MICROFILMED BY f _ -JORM MICFt#LAB - J � -J CEDAR RAPIDS DES MOI . i .Annual Report Planning and Zoning Commission J I-IICRDElldIED B1' �.. "-JORM MICR#LA9 CEDAR RAPIDS •DES MOINES ' /S99 r LF... . rf i� MICROFILMED BY I. DORM MIC RbLA6 .J ] i CEDAR RAPIDS •DES td0IYE5 I /s99 PLANNING 8 ZONING COMMISSION r GENERAL RESPONSIBILITIES Make or cause to be made surveys, studies, maps, plans or charts of the whole or _ any portion of the municipality and any land outside which in the opinion of the Commission bears relation to the Comprehensive Plan. To recommend to the City Council from time to time, amendments, supplements, changes and modifications to the Zoning Ordinance. ACCOMPLISHMENTS IN FISCAL YEAR 1982 `^ During the fiscal year there were 24 regular formal meetings and 25 informal meetings. The Commission also held four special formal meetings. The Commission was represented on two other governmental organizations (River - w front Commission - Loren Horton and Ralston Creek Coordinating Committee - Jane Jakobsen). - A subcommittee of the Planning and Zoning Commission made up of Commissioners, mobile home park owners and tenants, and a civil engineer, completed a review of proposed manufactured housing regulations and recommended numerous revisions. The following recommendations were made to City Council by the Commission during the period of July 1, 1981, to July 1, 1982: Rezonings: 7 approved, 2 denied. -- Subdivisions: — Preliminary plats - 12 approved r Final plats - 14 approved Large Scale Residential Developments (LSRD): Preliminary plans - 4 approved Final plans - 5 approved IM Large Scale Non -Residential Developments (LSNRD): Preliminary plans - 5 approved Final plans - 6 approved Planned Area Developments (PAD): Preliminary plans - 3 approved Final plans - 4 approved Street Vacations - 3 approved i Auditor's Plat - None 22 i� MICROFILMED BY I. DORM MIC RbLA6 .J ] i CEDAR RAPIDS •DES td0IYE5 I /s99 Annexation - 3 approved _ Amendments: Zoning Ordinance - 15 approved - Subdivision Code - None Comprehensive Plan - 1 denied In addition to the aforementioned actions, the Planning and Zoning Commission made the following recommendations: That the City Council consider concepts outlined in the report "Planning and Zoning Review: Application Fees," and that Council move to increase the fees charged. No recommendation was made as to an exact amount of new fees. That the amended Neighborhood Redevelopment Plan for Iowa City is in conformance with the Iowa City Comprehensive Plan. That, concerning the Barker request for rezoning in the County from RIA to CH for a tract of land located in the northeast quadrant of the Highway 1-518 interchange, the City prefers this property be voluntarily annexed and rezoned to commercial at the time of annexation. That, as a matter of policy, subdivisions within Coralville's two mile extra- territorial jurisdiction which are located east of the "line of jurisdiction" and thereby, according to agreement, require Coralville to provide Iowa City with an opportunity to review should not be reviewed nor any recommendation made unless located in an area which could potentially be annexed by Iowa City. That the "Southwest Area Study" should be forwarded to the City Council as considered and that the Commission agreed with it in principle. That the "South' Area Study" should be accepted and forwarded to Council for consideration along with a memo regarding policy considerations. That the "East Area Study" should be accepted and forwarded to Council for consideration along with a memo regarding policy considerations. That the "Peninsula Area Study" should be accepted and forwarded to Council for their consideration. That the "North Area Study" should be accepted and forwarded to Council for their consideration. That a request to develop a zero lot line ordinance be deferred until adoption of the new Zoning Ordinance. PLANS FOR FISCAL YEAR 1983 1. To review and recommend to the City Council the acceptability of applica- tions submitted for rezoning, subdivision or site development plan approval. 23 MICRUILMED B1' I � JORM MICR6LAB CEDAR RAPIDS DES MOINES J J r 24 I -0I CROP IEI•fE0 BY ' " DORM MIC R(ifL.4 B" • CEDAR RAPIDS • DES M0114ES /s99 J� 2. To maintain a current comprehensive plan and ordinances implementing the — plan. 3. To coordinate and cooperate where applicable with other City commissions and boards. 4. To recommend to the City Council a new Zoning Ordinance and Map. 5. To prepare and recommend a new Subdivision Ordinance. 6. To have a set of Planning and Zoning Commission Bylaws approved. �+ COMMISSION MEMBERS John Seward, Chairman Loren Horton, Vice -Chairman Tom Scott, Secretary Ii Horst Jordan Jane Jakobsen Larry Baker Jackie Blank i I i , - ! �t 1 i r I I - 24 I -0I CROP IEI•fE0 BY ' " DORM MIC R(ifL.4 B" • CEDAR RAPIDS • DES M0114ES /s99 J� l ) f i`.... IIICROEILMED BY JORMMICR#L,4B�� LF h 1 CEDAR RAPIDS • DES MOINES Ll Annual Report Resources Conservation Commission P4 i4 17 MICROFILMED ON' -JORM MICR#LAB- CEDAR RAPIDS • DES MOINES 77 4 J� r RESOURCES CONSERVATION COMMISSION w. GENERAL RESPONSIBILITIES The Resources Conservation Commission is to serve as an advisory body to the City Council. The Commission shall research, review, and recommend policies, rules, regulations, ordinances, and budgets relating to matters of energy and resource conservation. The Commission shall provide recommendations and W reports to the City Council and other City commissions. ACCOMPLISHMENTS IN FISCAL YEAR 1982 Met with City Council in August, 1981, to request guidance for future direction of the Resources Conservation Commission and reaffirmation of Council support. Recommended in September, 1981, that the City Council adopt a policy of proportionate increases in parking fees any time bus fares are increased. Recommended in February, 1982, that the City Council adopt the concept of w converting traffic signals to a flashing mode during certain hours, as proposed in a study conducted by the Energy Coordinator. Proposed amendments to the Subdivision Ordinance pertaining to solar access and �- preservation of solar rights and recommended in March, 1982, that the City Council adopt the amendments. Prepared the "Community Energy Use Report," an analysis of local energy use, energy conservation potential, and local economic impact. In June, 1982, the _ report was forwarded to the City Council for consideration. 1 PLANS FOR FISCAL YEAR 1982 1. Formulate recommendations to the City Council regarding Iowa -Illinois Gas and Electric franchise renewal. 2. Generate local cable TV programming dealing with conservation of energy and j other resources. 3. Promote public awareness of energy conservation. 4. Review Iowa City's energy conservation program. 5. Co-sponsor the Sierra Club Community Energy Project. _COMMISSION MEMBERS Robert Singerman, Chair Nancy M. Sheehan, Vice -Chair Antonia W. Hamilton, Secretary Patrick J. Fett Phillip G. Hotka Thomas G. Gartland Kent E. Cox 25 t41CRor1L14CD BY JORM MICR(�LAE3 1 CEDAR RAPIDS DES 140HES i /S99 j Ll Annual Report Riverfront Commission 1 i ' IdIC20FILMED BY I -DORM"-MICR6LA9" CEDAR RAPIDS • DES MOINES I /59f r i 77 ■, RIVERFRONT COMMISSION GENERAL RESPONSIBILITIES Responsibilities of the Riverfront Commission are to "investigate, study, review and analyze the riverfront needs and the meeting of such needs." ~ The Riverfront Commission consists of 11 members, three at -large members from Iowa City, and one representative from the University of Iowa, the Parks and _ Recreation Commission, the Planning and Zoning Commission, Coralville, and three members from Johnson County, all of whom have voting privileges. All members are appointed by the Iowa City City Council. The Riverfront Commission has moved from an advisory and planning phase to implementation in line with the Commission's duties. In addition, an intensified effort is being made toward creating an awareness among all citizens of the importance of the care and scrutiny of the Iowa River, its tributaries and the riverbank itself. ACTIVITIES IN FISCAL YEAR 1982 1. Resolution of the buffering issue at the City maintenance yard through cooperative efforts between Project GREEN, City staff and IDOT. 2. Development of a conservation easement model as the first step toward implementation of a buffer and trail system as recommended in the Stanley Plan. 3. Review of conflicts between uses on the river and development of a "no wake" ordinance. 4. Referral of Iowa River jurisdicational questions to the City Attorney. 5. Coordination with the University of Iowa and Project GREEN for rip -rap along Rocky Shore Drive in furtherance of the Commission's goal to provide a bike trail along Rocky Shore Drive. ti 6. Evaluation of a possible boat ramp in, or near, City Park. 7. Review of the Stanley Plan for an update on implementation to be forwarded to the City Council. 8. Release of various informational news stories relating to environmental and safety issues on the river. 9. Complete field evaluation of the Iowa River Corridor from the Coralville Reservoir Dam to Hills. 10. Collection of slides from field work to be compiled in a film presentation for governmental bodies, civic groups and cable television. - It is hoped by all present members of the Riverfront Commission that the Council and the public in general will, through our efforts be made constantly "aware" of our greatest natural resource, the Iowa River. Since funding required to 26 - X599 MICROFILMED BY L „ JORM MIC R41LAE7 1 ' � CEDAR RAPIDS DES 110NES I i i r accomplish many of those projects outlined in the Stanley Plan and endorsed by the Commission and the Council was not available, the efforts of the Riverfront Commission have concentrated on using means to achieve its goals which do not require the expenditure of funds. The Commission has been relatively successful this year in achieving the items listed above through cooperative efforts with other groups, both public and private. PLANS FOR FISCAL YEAR 1983 The Commission will continue with its educational and cooperative efforts, with special attention being given to the following: 1. Provision of a buffer along the Iowa River through the acquisition of voluntary conservation easements. 2. Efforts to acquire funding, either public or private, for the construction of a bikeway along Rocky Shore Drive. 3. Endeavor to ensure that appropriate legislation to resolve conflicts in river usage is provided through the appropriate agency. 4. Continue educational and public awareness activities stressing the protection of the Iowa River and its environs. COMMISSION MEMBERS Bernadine Knight, Chairperson Howard Sokol, Vice -Chairperson Patricia Boutelle Jean Fountain Loren Horton Barbara Humbert Sally Johnson Diana Lewis Daniel Cleland Robert Oehmke Richard Shaffer 27 1 NICRD(ILMED BY JORM MICRbLAO CEDAR RAPIDS • DES MOINES C I i i 1 J`� fr Annual Report Police & Fire Retirement Systems Joint Board 111CROfI MED BY -'DORM-MICR#L"AB. CEDAR RAPIDS • DES MOINES C I Jd r JOINT POLICE AND FIRE RETIREMENT SYSTEMS BOARD COMMISSION OVERVIEW The Joint Police and Fire Retirement Systems Board was established by Chapter 411 of the Iowa Code. The membership has been comprised of two members of the public selected by the City Council, the Fire Chief, the Police Chief, two members from the Police Department and two members from the Fire Department elected by the active members of the respective departments, the City Attorney and the City Treasurer. However, as of July 1, 1983, the City Attorney will function in an advisory capacity and the City Council will appoint a third member from the public sector. This Board administers the retirement funds, retirees' benefits and retirement requests according to the sections of Chapter 411 of the Iowa Code. w ACCOMPLISHMENTS IN FISCAL YEAR 1982 The Board was active this year in decisions concerning the maturity schedule and the philosophy for the investment activity of accumulated funds. -Also, a written policy stating the methods by which the Board would administer the Code was finalized this year. No retirement requests were received from active members. Board accomplishments were: 1. The Board solicited information from professional investment firms, the three depository banks and four individuals in its quest for a management method for accumulated funds. Unanimous approval was given to hiring Carl Schweser, Finance Department at the University of Iowa, to do an initial study, recommend a maturity schedule and those securities that should be sold due to low rate of interest. 2. Notified disability retirees that, as of July 1, 1982, the Retirement fund — would reimburse them for all medical costs incurred in the treatment of the illness on which the retirement was based. 3. Compiled written procedures for future actions of the Board. 4. Provided financial information for the annual financial report and the annual actuarial study. 5. Recalculated retirees' monthly benefits. PLANS FOR FISCAL YEAR 1983 The Board will continue to administer provisions of Chapter 411 of the Iowa Code on behalf of retired and active members of the Fire and Police Departments. A _ total review of the Medical Board and its function will be done this year. A written policy will be drafted for the benefit of the Medical Board and the Retirement Board so the necessary examinations can be done on a timely basis and required procedures are specified. COMMISSION MEMBERS Bill Barnes Paul Scott Harvey Miller Bob Keating Bob Jansen Craig Lihs Cletus Keating Nathan Hopkins Bill Farmer Nancy Heaton 28 MICROFILMED BY JORM MIC RdLAB � CEDAR RFI'IDS DES MOINES ' i /599 MICROFILMED BY I1- "JORM MICR+L:AB- J CEDAR RAPIDS DES MOI YES I i fission 15-9i r SENIOR CENTER COMMISSION GENERAL RESPONSIBILITIES The Senior Center Commission was established by the City Council and is composed of seven members, five appointed by the City Council and two by the Johnson County Board of Supervisors with the approval of the City Council. The following duties and powers are assigned to the Commission: to serve in an advisory role to the City Council with regard to the needs of the Senior Center; to make recommendations with regard to policies and programs at the Senior Center; to join staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center; to encourage full participation by Senior Citizens in the programs of the Senior Center; to insure that the Senior Center is effectively integrated into the community and cooperates with organizations with common goals in meeting the needs of senior citizens; to serve in an advocacy role with regard to the needs of senior citizens in Iowa City; and to assist City Manager in the evaluation of personnel. ACCOMPLISHMENTS IN FISCAL YEAR 1982 1. Monitor the final remodeling of the old Post Office into the Iowa City/Johnson County Senior Citizens Center. 2. Monitor the transition of the Senior Center from a planning unit to an operational unit. 3. Involved in the creation of the first consistent outreach program directed at the elderly of Johnson County - the Senior Center Post. 4. Involved in the publicity, planning and execution of the ceremonies of the Senior Center opening. S. Involved in the opening of the first non-profit retail outlet devoted to selling crafts made by Johnson County elderly. 6. Supported the efforts of the Council of Elders and the Organization of Service Providers to serve the elderly of Johnson County. 7. Assisted staff in the development and presentation of the Senior Center budget. 8. Provided an ongoing forum for seniors to share concerns and interests regarding use of the Senior Center. 9. Involved in an ongoing process of developing policies and procedures for operation of the Senior Center. 10. Reviewed and accepted space applications for the Senior Center. 29 I4ICRDEILIIED BY JORM MICREfLAB 1 l CEDAR RAPIDS • DES MDINES I i J EVA k1 \1 r PLANS FOR FISCAL YEAR 1983 — 1. Continue to support outreach efforts of the Senior Center through the publication of the Senior Center Post. 2. Continue to encourage the growth of the Eldercraft Shop as a service to senior craftspeople and to the community. 3. Continue to support the efforts of the Council of Elders and Organization of Service Providers to serve the elderly of Johnson County through the Senior Center. 4. Continue to provide an ongoing forum for seniors to share concerns and interests regarding use of the Senior Center. S. Continue to be involved in the ongoing process of developing policy and procedure for operation of the Senior Center. 6. Continue to accept applications for use of space at the Senior Center. 7. Advise the City Council in future contractual agreements at the Senior _ Center. 8. Explore the possibility of providing a snack shop at the Senior Center. 9. Assist staff in the development and presentation of the fiscal year 1984 budget. COMMISSION MEMBERS *Gladys Scott, Chairperson Margaret Clover, Vice Chairperson *Michael Kattchee, Secretary Allan Arneson Lawrence Carlton Bill Coen Jeanne Williams *Appointed by Johnson County Board of Supervisors 30 nICAO(ILIdED BY `CORM MIC RALAB� 1 + CEDAR RAPIDS DES11014ES I I � X559 - n I JORM MIC ROLAB City of Iowa City MEMORANDUM Date: September 1, 1982 To: City Cou cil, Department Heads From: Citger Re: Goal Setting Sessions - October 7 and November 3 There will be a two -session goal setting process for the City Council this year. The department heads and Council members will meet at the first session to be held on October 7, 1982, at 2:00 P.M. in the Public Library. The purpose of this session will be for each staff person to review in not more than 10 minutes the accomplishments of the past year, problem areas for the department, and opportunities for FY84. This information then will be used by the City Council in its final goal setting session. Dinner will follow at Vanessa's at 6:30 P.M. The second session will be held by the City Council on November 3 at 2:00 PM at the Highlander Inn. Clayton Ringgenberg and Tim Shields will serve as facilitators. The City Clerk, City Manager, Assistant City Manager and City Attorney also will attend. Dinner will follow at 6:30 P.M. Staff members and Clayton Ringgenberg have reviewed the process and product of previous sessions. It is thought that the Council might be more satisfied with the product if the session is somewhat more structured. In addition to identifying priorities, the Council will add level of interest for each priority, identify specific targets for the City Council and action steps for both the City Council and the staff. If you have any suggestions, please give me a call. bj/sp cc: Clayton Ringgenberg Tim Shields l , MICRof ILMED BY JORM MIC R¢LA B .� j CEDAR RAPIDS •DES t401YE5 f 1 City of Iowa City MEMORANDUM Date: September 3, 1982 To: City Council From: Don Schmeiser, Director of Planning & Program Development Re: Proposed New Zoning Ordinance At the next informal meeting of the City Council, the staff proposes to present an overview of the new ordinance which has now been reviewed by the City staff, including members of the Department of Housing and Inspection Services and the Legal Department. Prior to the detailed review of the ordinance, it is suggested that the Council address key issues of the ordinance. A partial list of the issues are attached to this memorandum. It is suggested that at each informal meeting, as time permits, the issues be discussed in the order presented on the list. You should be aware that the list of issues is not necessarily complete as there may be other issues that will emerge in your discussion of these. Also attached to this memorandum is an outline indicating status of the Comprehensive Plan and Zoning Ordinance and the anticipated schedule for their completion. bc5/3 ! MICROFILMED BY I � JORM MICR#LAS CEDAR RAPIDS • DES MOINES I J9 r ZONING ORDINANCE ISSUES Below is a partial listing of the issues or significant changes being made in the new zoning ordinance as proposed. Not all issues or changes are considered to be necessarily controversial. Conversely, the staff is of the opinion that many of the new regulations being proposed will greatly enhance the concept of zoning granted to the City under its police powers. The staff's objective in developing a new ordinance is to establish a zoning ordinance that consists of standards that are intended to be rational and avoid the appearance of arbitrariness. The staff would suggest that the following issues or changes be addressed by the City Council in order of the list enumerated: 1. The concept of an agricultural zone. The Comprehensive Plan map adopted in 1978 shows lands for agricultural use. The updated Comprehensive Plan and short-range plan will also illustrate lands to be used for agricultural use. The intent is to zone areas presently being used for agricultural use to that classification until such time as utilities have been extended to permit full development. As the staff had indicated previously, we believe that for many of the remote areas of the community not expected to develop in the foreseeable future, we cannot reasonably predict the appropriate land uses. In the future, when the utilities have been extended, we believe we will be in a much better position to make this prediction. 2. The concept of a rural residence zone. A very light density residential zone has been proposed to accommodate subdivisions with approximately one acre lot sizes. Such developments would be encouraged in areas presently developed or subdivided for single family residential use on septic tank systems. The intent is to enable a property owner the opportunity to develop his/her land for residential use prior to the actual extension of utilities to the area. 3. The "zero lot line" zone. There has been a very high demand for legislation which would permit the construction of a dwelling unit located with one wall coincident with the boundary of the lot on which the unit is located. Such types of dwellings are relatively new to the housing industry and are believed to be an important type of housing for the future. The RS -8 zone is a zone designed specifically for this type of housing at approximately eight dwelling units per acre. Minimum lot sizes are required to be 5,000 square feet, which is 1,000 square feet smaller than the lot sizes permitted in the present R1B Zone. 4. The provision for variable lot sizes. In all single family zones, it is proposed that the minimum lot size could be reduced in a subdivision of two or more acres in area, provided that the size of the lots are not reduced below an acceptable standard and that the average lot size is equal to the density of the zone in which the subdivision is located. There have been many instances in which developers have wished to design a subdivision with larger lots at 141CROE1LMED BY JORM MICR46LAB CEDAR RAPIDS • DES MOINES /NY J r the intersection of streets or to provide gradation of lot sizes from one end of a subdivision to the other. This provision would allow such variation in lot sizes while maintaining an average density equal to the permitted density of the zone. 5. A uniform setback of 20 feet. In all residential zones, it is proposed that there be established a minimum front yard of 20 feet. It is maintained that a minimum front yard is necessary to reduce the effects of street traffic and to provide for open space, light and air. It is difficult to substantiate, however, that the front yard should vary according to the zone. Presently, for example, a 30 foot front yard is required in some zones and a 20 foot front yard is required in other zones. A minimum front yard of 20 feet is the minimum distance required to park a car in a driveway (which is also the length of a parking space). 6. Side yards are dependent upon the number of stories in a building. Like front yards, all side yards are required to have a minimum of five feet. However, for buildings over two stories in height, an additional two feet for each story is required for each side yard. The intent of this provision is to require more separation between taller buildings on adjacent lots. The concept of a building coverage ratio. In all residential zones a limitation as to the amount of land which can be occupied by buildings and structures has been established. The intent is to establish minimum front, side and rear yards and allow more flexibility as to the placement of buildings and structures within the remaining "buildable" portion of the lot, provided not more than a certain amount of the lot is covered. 8. The provision of minimum open space. In some higher density resi- dential zones, a minimum amount of open space per dwelling unit is required. This open space can be provided in the necessary yards required for a building and in the remaining portion of the lot. It can also be provided with decks and balconies constructed as part of a building. The ordinance allows, as a bonus, that each two square feet of balcony/deck area equal one foot of open space on the lot. The intent is to provide an incentive for the construction of decks and balconies - an objective of the Comprehensive Plan. 1110ROFILMM BY DORM MICR6LAB ) � CEDAR RAPIDS DES MOINES f� Staff Review Council Disc. P&Z sets P.H. Staff Revise P&Z P.H.'s P&Z Rpconmen. Counci� bets Council P.H. } Council Adopt ZONING ORD P&Z Review P&Z Sets P.H's P&Z P.H.'s P&Z Recomnen. Council Review i CoupcAjjjsets Council P.H.'s Council Adopt ZONING ORDINANCE & COMPREHENSIVE PLAN REVIEW SCHEDULE NOV. DEC. JAN. FFG. MARCH 0 0 0 0 Is m I IdICRO(ILIdCD BY ' JORM MICRbLAB� CEDAR RAPIDS • DES MOINES f 0 6 ,, ,/ City of Iowa Ci. -If MEMORANDUM Date: September 1, 1982 To: James Brachtel, Traffic Engineer Joe Fowler, Superintendent of Parking Systems From: Harvey Miller, Police Chief � Re: Temporary Handicapped Parking on College Street Pursuant to Section 23-17 of the Municipal Code of Iowa City, I am authorizing the temporary placement of two handicapped parking stalls just east of Gilbert Street. I am authorizing that these two temporary handicapped parking stalls be installed during the reconstruction of the Rec Center's parking lot. The two stalls in particular are the stalls known as C131 and C133. If you have any questions or comments regarding this matter please don't hesitate to contact me. tp3/4 i I.11CRDr1LhiCD 61' � 1 DORM LS CEDAR RAPIDS DES MY � i Z r ■ A City of Iowa City ►" MEMORANDUM DATE: August 20, 1982 TO: Councilman David Perret FROM: City Clerk Abbie Stolfus RE: Liquor License for Plamor Lanes Four years ago, Feb. 1978, Plamor applied for LSNRD expansion. It was never completed. Attached is the Attorney's opinion regarding the plantings. The letters referred to are avail- able to read. We've had no discussion since then that we can find in our files, and this has not been a concern in issuing the liquor license in the past four years. 1 j MlceonEMED BY � 11 JORM MICR46LAO CEDAR RAPIDS • DES MOVIES i I 03 AG> r City of Iowa MEMORANDUM GATE: February 9, 1978 TO: Neal Berlin, City Manager FROM: Tony Kushnir, Assistant City Attorney RE: Plamor Lanes/LSNRD ordinance ISSUE PRESENTED Whether the Plamor Lanes development as approved by the city council in 1972 complies with the Larg65caie Non -Residential Development Ordinance with respect to planting and green areas? CONCLUSION The LSNRD ordinance does not require Plamor Lanes to put in its development"planting or green areas" other than a buffer to adjacent land uses (walls, fences, planting strips, open spaces, etc.). The owners of Plamor Lanes, however, have entered into an agreement with the City to install "planting and green areas" on July 8, 1975 on the development. The City should request that the promise of the agreement be fulfilled. The City has the option of enforcing the agreement by taking the matter to District Court. DISCUSSION The Large Scale Non -Residential Development Ordinance does not contain any provision with respect to planting areas or green spaces other than the reference found in section 9.52.2.d wherein the existing site plan must show the proposed methods of buffering the development area to adjacent land uses (walls, fences, planting strips, open spaces, etc.). The term "buffer", however, pertains to a system used to shield unlike land uses (see memorandum of January, 1978 to Don Schmeiser, Senior Planner from Tony Kushnir, Assistant City Attorney.) The general requirements of the LSNRD ordinance pertain to the design and construction of streets and other public way, sewers, storm drains, and other improvements. The ordinance is silent as to any requirements for green space, trees, or planting areas. The owners of Plamor Lanes applied for a building permit under the LSNRD ordinance and during the consideration of the plat references were made to "green or planting areas at the ends of the parking rows." On November 30, 1972, Mr. Max Selzer sent a letter to Fred Moore, then City Engineer, out- lining several changes or additions to the LSNRD plat submited. Item number 4 of said letter states: "4. Per suggestions of Planning and Zoning, we have shown some additional planting areas at the ends of parking rows." The plat was approved by the city council' on December 5, 1972. nlcROrILWED RY JORM MICR46LAB CEDAR RAPIDS • DES MOINES &,0.3 V1 i Memorandum To: Neal Berlin From: Tony Kushnir Page 2. Subsequently, the lot upon which Plamor Lanes is located underwent a re -platting as part of the replatting of a portion of Lot 3, Ohl's sub- division. From the files at the City Clerks office, I found a letter from Mr. Max Selzer to Neal BerlinCity Manager, dated June 23, 1975 with regard to Plamor Lanes and the planting areas. Mr. Selzer explained that the owners fully intended to install the "planting and green areas" but due to certain problems they were encountering with vandalism they were reluctant in so doing. The files also disclose an agreement dated July 8, 1975 wherein the owners of Plamor Lanes agreed to install parking curbs and planters upon the lot prior to October 1, 1975. The agreement is signed by the mayor pro tem for the city and by all of the owners and acknowledged. Although the LSNRD ordinance does not require such Planters and green areas I believe the Agreement of July 8, 1975 is binding upon the owners and creates an obligation on their part to install such improvements. The City may pursue legal remedies to enforce the Agreement. 1 MICROMMED BY JORM MIC R6L A 6 CEDAR RAPIDS DES MOINES ' I ' 1 J r MINUTES HOTEL/DEPARTMENT STORE DEVELOPMENT COORDINATING COMMITTEE np"caval AUGUST 25, 1982 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Amert, Berlin, Hayek, McDonald, Perret MEMBERS ABSENT: Eckholt STAFF PRESENT: Helling, Hauer, Behrman GUESTS PRESENT: Will Baumann and Mike Dzaman, of Zuchelli, Hunter & Associates, and John Campbell (Press -Citizen) RECOMMENDATIONS TO CITY COUNCIL 1. The Committee endorses the preliminary site plans and drawings for the hotel site (Parcel 64-1b) shown at this meeting, subject to having their concerns regarding the vertical nature of the building addressed. 2. The Committee recommends that the prospectus for the hotel site (Parcel 64-1b) be adopted, subject to final revisions. DISCUSSION The meeting was called to order at 7:35 p.m. Berlin introduced Mike Dzaman, the architect from Zuchelli, Hunter & Associates (ZHA) and Will Baumann, also from ZHA, to present drawings for Parcel 64-1b (the hotel site). Dzaman began with a brief outline of his involvement in the project. Several drawings were displayed which incorporated comments and aesthetic concerns from past Committee meetings. One of the major changes from the previously -shown designs was the walk- through connecting City Plaza and Dubuque Street. The walk-through has been widened considerably. The car and bus turnaround in front of the hotel on Dubuque Street has also been widened. Dzaman said the turnaround would be landscaped and would allow short-term parking. Other changes include placing food activities (a restaurant, cafe -lounge) on the lower floors. The amount of retail space has been enlarged with the three or four small retail operations placed on the east side of the walk-through. An unresolved issue is the exact design of the truck receiving area which is now placed next to backyard of Bushnell's Turtle. Dzaman said many functional questions remained concerning the use of space on the second and third levels. He said there had been problems in the previous design with having the check-in desk and receiving area on the hotel's second floor. The latest design shows one entry on the ground floor of the hotel. The ground floor would be glass -enclosed, creating a feeling of brightness and transparency. There was also the potential for an outdoor dining area City Plaza. /l-`1/i� 1 j" 141CRUILMED BY J JORM MICR6LAB I CEDAR RAPIDS DES MOINES i HOTEL/DEPARTMENT STORE COMMITTEE AUGUST 25, 1982 PAGE 2 Dzaman described the second floor which would contain conference rooms, a terrace, a ballroom and a pool on the northeast side of the hotel overlooking City Plaza. The third floor will consist of administrative offices, mechanical equipment space, some guest and conference rooms, subject to the operator's desires. Dzaman said some open space still needs to be worked out. He indicated each floor would contain 26 rooms, including two two-bedroom suites on each floor. The hotel would have between 8-10 floors altogether. A sketch of the exterior of the hotel was presented. Dzaman indicated specific facade materials had not yet been decided upon. Brick, limestone and stucco were mentioned as possible materials. McDonald asked how the third floor's open space near the pool would be used. Dzaman replied the potential exists for a terrace, but the space might be better suited as a tennis court or outdoor pool. McDonald expressed support for the general design. Perret pointed out that terraces exist on the second and third levels currently; Dzaman said they were really roofs with plantings. Perret asked if the pool was 1,000 square feet and Dzaman said yes. McDonald asked about retail space; Dzaman said that between 5,000 and 6,000 square feet would be used as retail space. Amert commented that this was a small amount. Dzaman explained that the space was for small shops. Perret asked if the available service space was sufficient for inventory storage for the retail stores. Dzaman explained the hotel operator would search for low turnover retail tenants with minimal storage needs on-site i.e. gift shops, bookstores and travel agencies. The average size of a shop would be between 800 and 1,100 square feet. The Committee again questioned the size of the pool. Baumann said a 1,000 square foot pool was a very large pool and suggested changing the prospectus' requirements to having the entire pool area be 1,000 square feet. After some discussion, the Committee indicated it wished to have a minimum 500 square foot pool. Perret said he liked the new design plans, particularly with regard to the amount of light and the open access between the plaza and hotel functions. He said the new lobby was much more inviting. Perret suggested the operator encourage retail uses which would draw people in from City Plaza. McDonald asked if the previous drawings had shown dormitory area (the hotel rooms) on the third level. Dzaman replied it had; the third level now houses conference rooms. Dzaman indicated the next step in the design process was to determine the mechancial and structural problems in the design. He said exterior columns might be needed in several areas for structural support. McDonald wondered if resolving the structural problems of this design would increase the cost of the hotel and Dzaman replied it would. Amert requested the Committee be notified as to the results of the mechanical and structural reports. Berlin said ZHA would start contacting hotel 111CROFIVED By i JORM MIC:R6LAE1 1 ! CEDAR RAPIDS - DES MOINES \ r HOTEUDEPARTMENT STORE COMMITTEE AUGUST -25, 1982 PAGE 3 operators and, as developers come back with questions, some of these problems would be resolved. Amert commented the hotel was structurally so unusual that the Committee wants to be sure it does not approve a plan that cannot be built. Dzaman replied the design can be built, but some inefficiencies need to be worked out. Amert said resolving those inefficiencies would mean adding structural features that do not appear in the plans. She wondered what visual effect would that have. Berlin said the Committee would be involved. Perret asked if a restaurant would be located on the top of the hotel. Dzaman pointed out the hotel would not be 80 floors high with a spectacular view of the city; the second level terrace fronting on the City Plaza would be a better view than from the hotel top. In reply as to whether another restaurant was needed, Dzaman said a hotel of this size would usually not have three restaurants. Berlin supported the idea of a restaurant/coffee shop facing the plaza. Berlin asked for the Committee's reaction to the plan. Hayek and McDonald indicated they were pleased with the plans. Perret encouraged the idea that tennis courts or some other open space activity be incorporated in the plans. Hayek felt some decisions regarding space utilization should be left to the developers and thus didn't think Perret's idea was necessary for inclusion in the Prospectus. Amert said some of this design's changes were positive, such as the walk- through, but expressed concern over the very narrow and tall strip which was created at the northwest side of the hotel. (The long, narrow strip was created because of the diagonal placement of the dormitory tower; this strip extends from the ground floor to the top floor and directly abuts Bushnell's Turtle.) Amert was concerned over the strip's severity in contrast to the rest of the hotel design and Bushnell's Turtle. Amert wondered if the double room space at the northwest end of the dormitory tower could be eliminated which would allow the triangular shape to be extended to the second and third levels. The upper levels of the dormitory tower then could be set back somewhat. Amert also expressed concern over the regularity and severity of the dormitory block's appearance, requesting that something be done to soften the combination of features. Amert suggested a squaring off and pulling back of the building may provide a better shape and set back the hotel from Bushnell's Turtle. She felt the present design overwhelms Bushnell's entirely and the present strip design was insensitive to the historic building. Berlin pointed out that there was not enough space to pull back the building. Hayek agreed with Amert about the overwhelming nature of the bold, narrow shape but did not know what could be done. Amert suggested a break in the materials of the long vertical strip where it meets Bushnell's (from the ground to third floors) may help. 1 MICRor1LMED BY JORM MIC R4/L AB CEDAR RAPIDS • DES 1401NES /�,j�JZ/ k1 r HOTEUDEPARTMENr STORE COMMITTEE AUGUST 25, 1982 PAGE 4 Ozaman agreed the "vocabulary" of the two buildings were dramatically different, but the diagonal shape of the hotel created a dramatic statement. Dzaman said glass (the material used for the strip in the exterior rendering) was thought to be a more "non -material" than other materials. Dzaman said the issue warranted further study. However, he thought the present strong, sleek shape of the hotel should be honored. Amert agreed it was necessary to honor the clarity and shape of the design but expressed concern on the effect to the surrounding area and on the pedestrian areas. Amert said the repetition of bricks/glass/bricks/glass in this design and other buildings in the area was so regular as to be dull. Dzaman pointed out depth could be provided in the dormitory block with balconies and by varying window depths and textures. Perret agreed with Amert, saying that two narrow buildings of similar proportions in the plaza would overwhelm Governor Lucas Square. Berlin said economics would play a role in determining feasible exterior materials for the hotel. Hayek agreed a problem existed with the jutting wedge shape of the strip. Berlin said he liked the diagonal tower much better than what was initially presented. Berlin said that this design covered up the exposed pilasters on the east side of Bushnell's which was unattractive. Amert clarified her suggestion to setting back the upper portion of the tower from the fourth level on up. Dzaman agreed to explore that possibility. Berlin said he was reluctant about changing the design of the tower after the Committee had given clear instructions concerning the diagonal. He said he would support a variety of exterior materials and window sizes to alter the look of the strip and the dormitory block, but was opposed to changing the design of the dormitory block and its placement on the lot. Hayek said valid concerns had been expressed but the disposition process should not be delayed; ZHA should deal with the Committee's concerns as best as was possible and proceed with the understanding that there may be changes later. Perret agreed, saying the developer may make many more changes. Perret requested that Dzaman be sensitive to the Committee's needs in attempt to harmonize the hotel with the adjoining building. Amert said she was confident a solution would be found and requested a depiction of the hotel from the Dubuque Street entrance. Hayek moved that the Committee approved the plans and drawings submitted, subject to the concerns expressed concerning the vertical strip. McDonald seconded the motion. The motion carried unanimously, Eckholt absent. REVIEW OF MARKETING DOCUMENTS The Committee reviewed the draft Prospectus and made a number of changes that will be reflected in the final document. Hayek moved that the Prospectus for Parcel 64-1b be adopted subject to final revisions. Amert seconded the motion. The motion carried unanimously, Eckholt absent. RICROnuaCD BY ' JCRM MIC R6LAB ! -1 j CEDAR RAPIDS DES MOINES I /�114Z/ r ■_ , HOTEL/DEPARTMENT STORE COMMITTEE AUGUST 25, 1982 PAGE 5 OTHER BUSINESS AND PUBLIC DISCUSSION Berlin reported that a revision of the Armstrong's Department store design now showed the building had been moved back ten feet. Their amended design shows the building beginning on property line (as opposed to the City Plaza) and the display windows had been set back eight to ten feet. Berlin said that this was an i:aprovement and the Committee concurred. Berlin moved and Amert seconded that the minutes of May 6, 1982, be approved, subject to a typographic error correction. The motion carried unanimously, Eckholt absent. The meeting adjourned at 10:49 p.m. Submitted by: Sara Behrman /Z/"/'y nlcRorILKED By ' "JORM MICROLA13--- CEDAR RAPIDS • DES WINES i /� I r I I Iowa Cit�r fm�roves Trans�tit As ore Riders Climb on Board IOWA CITY, IOWA—The Iowa City ur- banized area is an interesting place these days for mass transit, with several major projects in various stages of completion. The three fixed -route transit systems (Iowa City Transit, Coralville Transit, and the University of Iowa Cambus System) which operate in this urbanized area of 59,2fr4 population set an all-time ridership level in Fiscal Year 1982 with a combined total of 5.65 million passengers. This results in an annual per capita ridership of 95.5 trips. The record level occurred despite the fact that Coralville Transit raised its fare from 359 to 50e in April 1981. In order to satisfy this growing demand for transit service, steps are being taken to improve the area systems' rolling stock and fixed facilities. By mid-September, seven new Neoplan USA advance -design buses will arrive for the three systems, resulting in a total fleet size of 45 full-size vehicles. In addition, Phase I architectural and engineering activities have been completed for a new Iowa City Transit maintenance facility. Approval has just been received from UMTA to proceed into Phase 11. which includes detailed construction draw. ings and bidding documents. The estimated $2.9 million, 36.000 -square -foot facility will house all functions of Iowa City Transit as well as provide major maintenance ser. vices for the other two systems. A memo- randum of understanding has been entered into between Iowa City, Coralville. and the University of Iowa which permits their vehicles to be serviced at the new facility by any of the three systems' mechanics. UMTA approval of construction funding is anticipated within a few weeks. It is likely that site preparation work could begin this fall, with actual construction in early spring. Installation of 10 passenger waiting shel. ters was completed this summer at various locations in Iowa City. This brings to 29 the total number of shelters in the area. Finally, Iowa City was one of two cities in the nation to be selected by the Federal Highway Administration to participate in a Small Urban Area Transportation Planning Case Study. The major objective of this demonstration program is to develop sim• plified. issue -oriented planning techniques which can be applied to communities of less than 200,000 population. One of the reasons that Iowa City was selected was the area's strung transit component of the overall transportation system, according to Transportation Planner John A. Lundell. /GAS 1 MICROrILMED BY "DORM MICR#L46- - - -� 1 j CEDAR RAPIDS • DES MOINES i r City of Iowa City MEMORANDUM Date: September 10, 1982 To: City Council From: CitRJAgrFager Re: Waste Water Facility Committee The Waste Water Facility Committee was created in 1975 to serve as a citizens/technical advisory committee. It is recommended that the Committee be reconstituted. The first 'meeting of the Committee will be devoted to reviewing previous studies and work with the Director of Public Works and the City's Engineer, Veenstra & Kimm, in order to determine the appropriate direction for the study of other alternatives. The Committee originally included representatives from the University of Iowa, the business 'community, Johnson County Regional Planning, Ralston Creek Coordinating Committee, Citizens for a Better Iowa City, Riverfront Commission, Chamber of Commerce, League of Women Voters, and University Heights. The following persons who served. on the original committee are interested in continuing to serve: Ray Potratz, 718 Dearborn Street; Barry Hokanson, 243 Teeters Court; James Hynes, 621 Dearborn Street; Alex Kroeze, R.R. 4 (if meetings are not on Wednesdays); Keith Kafer, Chamber of Commerce, 109 E. Burlington Street; and Chan Coulter, Mayor of University Heights, 1440 Grand Avenue. It is recommended that the membership also include at least two members of the City Council (Larry Lynch previously volunteered); a member of the League of Women Voters (the League will provide a name within the next few days); and additional persons with engineering expertise. The Plant Engineer, Tom Zenge of Procter and Gamble, has agreed to serve. See attached letter. As a major user of the waste water treatment plant, it is appropriate that a Procter & Gamble representative participate. In addition, Mr. David Roe, a civil engineer with HLM has agreed to serve. Mr. Roe previously was involved in some waste water treatment plant work. The representative for the University of Iowa will be Mr. Mike Finnegan. See attached letter. If this Committee is reconstituted as a technical advisory committee, it would be appointed by the City Manager and proceed without delay to begin work. If the City Council wishes to establish the Committee as an official board or commission, there would be at least a 30 day delay for advertising. Therefore, it is recommended that the City Council and the City Manager concur on membership and the membership be appointed by the City Manager as a technical advisory committee. This subject will be discussed at the informal Council session of September 13. bdw5/3-4 Attachments L. 111CROEILMED OY I ' JORM MICR46LAB CEDAR RAPIDS • DES MOINES 16c 1 J r I/ REL:':'=D SE? 3 1982 THE PROCTER & GAMBLE MANUFACTURING COMPANY IOWA CITY PUNT 2700 LOWER MUSCATINE ROAD IOWA CITY, IOWA 32240 September 1, 1982 City of Iowa City Civic Center Iowa City, Iowa 52240 Attn: Mr. Neal Berlin, City Manager Re: Citizens Committee on Sewer Planning Dear Neal: As we discussed on the telephone today, I have a high interest in being a member of the Citizens Committee on Sewer Planning: Procter & Gamble is a large user of the City's treatment facilities and future capacity increases at our plant are dependent in part upon having adequate sewage capacity. Additionally, we're certainly interested in having a cost effective system both from capital and operating cost perspectives. While my own Civil Engineering background is not heavy in sewers/sewage treatment experience, I will have available to me some consulting support from Procter & Gamble's Engineering Division in Cincinnati. I appreciate your offer to advise the Council of my interests. Sincerely, T. L. Zenge Plant Engineer r MICRO(ILMED BY DORM MICR(�LAB _ 1 a CEDAR RAPIDS • DES MOINES i S /6vzl r The University of Iowa Iowa City, Iowa 52242 Vlce President for Finance and University services 18" September 8, 1982 Mr. Neal Berlin, City Manager City of Iowa City Civic Center Iowa City, IA 52240 Dear Neal: In connection with the committee that may be established by the city to examine certain alternatives in connection with the sewage treatment plant, I would propose that Mike Finnegan serve as a representative of the University. I have spoken with Mike, and he would be most happy to be involved. If there is further action on ty� matter, I presume you will apprise Mike. i Vice cc: Casey D. Mahon Ray Mossman Mike Finnegan Bezanson ent I HICROFILMED BY "JORM MICR¢LAB CEDAR RAPIDS DES MOINES I fr 0 City of Iowa City MEMORANDUM Date: September 10, 1962 To: City Council From: OAndrea Hauer Re: Draft Prospectus Attached is a copy of the draft Prospectus for Parcel 64-1b. The preliminary schematics are not included in this draft copy because of some production problems at Zuchelli, Hunter & Associates, Inc.; the schematics will be available at the informal Council meeting on Monday when the draft is reviewed. bdw5/2 Attachment i I41CRoriLldrD BY J—JORM MIC R#LABJ � -� iii CEDAR RAPIDS • DES MOINES Ja PRE>tA�j��HR Y Subject to Approval IOWA CITY DOWNTOWN URBAN RENEWAL PROSPECTUS/ HOTEL Parcel 64-1b FIICROEILNED DY i I_ JORM-MICR+LAB" CEDAR RAPIDS • DES 140INES J� �r L11 7 J TABLE OF CONTENTS INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . 1 DOWNTOWN IOWA CITY . . . . . . . . . . . . . . . . . . . . . . 3 SITE MAP . . . . . . . . . . . . . . . . . . . . . . . . . 5 DEVELOPMENT CONDITIONS . . . . . . . . . . . . . . . . . . . . . 5 BIDDING PROCEDURE . . . . . . . . . . . . . . . . . . . . . . . 9 THE PROPOSAL . . . . . . . . . . . . . . . . . . . . . . . . . . 10 PROPOSAL EVALUATION CRITERIA . . . . . . . . . . . . . . . . . . 11 SELECTION PROCESS . . . . . . . . . . . ..- . . . • . • . . . 12 PRELIMINARY SCHEMATICS . . . . . . . . . . . . . . . . . . . Appendix MICROFILMED BY �. -JORM MICR#LAB- CEDAR RAPIDS DES MOINES /Zl'o� i J� r INTRODUCTION In recent years, the City of Iowa City has undertaken an ambitious urban renewal project to remove blighted commercial and residential buildings from its downtown. Its redevelopment plan incorporated key land use elements of retail, office, residential, institutional and hotel uses in a mutually reinforcing pattern which reflects market support, the locations of existing businesses, employment concentrations and transportation linkages. To date, this ccessful; 18 of the 20 sites available for redevelopment plan has been very su redevelopment have been sold and fully redeveloped. Of the two remaining sites, one site has been bid upon by Armstrong's, Inc. (Cedar Rapids, Iowa) for a department store and the last site has been reserved for a hotel development. The City is seeking a responsible developer for this site designated for hotel use. As an incentive to attaining the project objectives, the City is offering a review process designed to alleviate complications and expedite development under highly favorable purchase and development terms. General Information Iowa City (50,500 persons) constitutes about 62% of the total population OT Johnson County. The City has experienced steady growth since 197 70 1980) has year) while the Johnson County population (approximately increased at a rate of approximately 1.2% per year. Most of the population growth in Johnson County has occurred in close proximity to Iowa City. Iowa City is a major employment center in the region. The University of Iowa employs over 10,000 full-time people as staff and faculty. The University, a Big Ten conference school with an enrollment over 27,000, role Jforndowntohe downtown urban renewal area and plays a key supporting commercial and retail activities. Employment in the private sector has increased from 15,000 people in 1976 to approximately 20,000 in 1979 according to the most recently available data (U.S. Bureau of the Census, Count Business Patterns). At present there is no quality transient lodging facility to service business and university needs in the downtown. Occupancy rates at comparable area facilities are high (generally at 80% and above) and these room rates appear sufficient to support additional new development. The University of Iowa was host to over 900 conferences in 1981 and attendance at University athletic and cultural events was over 850,000 people. The proposed hotel project presents an excellent opportunity to satisfy a demonstrated demand for a quality lodging facility located at the core of Iowa City's commercial, cultural, educational and employment scene. Retail activity in Johnson County has been strong in recent years, and in light of significant public improvements and the new high quality retail space provided in the downtown, future retail activity is expected to be even stronger. Johnson County retail sales in 1980 totalled approximately $330 million with 74% of the sales occurring in Iowa City. The first two quarters of sales in 1981 show over a 10% increase in sales with Iowa City's share of the market increasing to over 75%. It is expected that Iowa City's share of Johnson County retail sales as well as sales from surrounding counties will continue to nICROTILVED By JORM MICROLAB CEDAR RAPIDS + DES MOINES J r H F increase in future years because of the regional shopping center scale being created in downtown. In addition to securing substantial new private development, the City has improved Iowa City's environment to serve the employment, shopping, and recreational needs of its citizens. City Plaza, a 3k block pedestrian mall with many amenities, provides a central focus and meeting point for many downtown activities. Utilities in the central business district streets are being placed underground and an extensive beautification progran has been completed. Two Public parking ramps with over 1,300 spaces have been constructed to encourage and to support downtown activities. These assets combine to make Iowa City an excellent development and investment opportunity. Finally, the simplified bidding process which emphasizes developer ability and track record instead of elaborate models and plans alleviates the major financial burdens involved in project bidding. The City has prepared preliminary schematics for the site which have been reviewed and approved in concept. MICROFILMED BY � L --JORM MICR6LA9 � CEDAR RAPIDS DES 1401NES I� _ J /!,07 1 J� r DOWNTOWN IOWA CITY THE SITE The site is approximately 32,500 square feet. It is located in the center of the well -landscaped pedestrian mall which is in the heart of downtown Iowa City. City Plaza is characterized by heavy pedestrian traffic with a variety of daytime and nighttime activities. The site is located two blocks from the University of Iowa campus and one block from the Old Capitol Center, a two level (378,000 square feet) enclosed regional shopping center containing 45 stores, including J.C. Penney and Younkers department stores. The University of Iowa campus abuts the downtown to the north and west. An aggressive building campaign has resulted in a large expansion of the University Hospital and Clinics, the largest teaching hospital in the United States; a new computer center; and a new College of Education building. Construction of a new Law College and a Communications Arts building are planned in the coming year. The downtown bus interchange, in front of the Old Capitol Center, services the three public bus systems which carried over 5 million passengers in 1981. Parking is provided by two municipally -owned ramps with 1,350 spaces and more than 500 on -street and lot spaces. The Dubuque Street Ramp, a multi-level 450 space municipal parking garage, is directly south of the site. This facility was designed to service the site and can be expanded up to an additional two levels increasing the capacity by another 200 cars. The City will consider expansion when user demand is apparent and funding is available. Directly east of the site is a 45,500 square foot site planned for a quality department store development. Armstrong's, Inc. (Cedar Rapids, Iowa) is proposing construction of an 82,000 square foot two story department store at a total estimated development cost of $6.3 million. Design schematics for the department store are available and the City will make every effort to coordinate development between the department store and the hotel. PUBLIC IMPROVEMENTS Public investment has bee!5 used to install functional and aesthetic improvements to utilities, streets, parking and other major public facilities in the downtown. The City remains committed to upgrading public infrastructure as a tool for enhancing downtown development. Downtown street improvements were designed to provide safe, efficient and attractive circulation with minimized conflicts between pedestrian, bicycle, automobile, transit and service truck traffic. The water, sanitary and storm sewer systems are in sound condition. As downtown streets have been upgraded, the subsurface utilities have been evaluated and replaced as necessary. This procedure of protective reinvestment will continue. The City Plaza, a A block pedestrian mall, has been designed to enhance pedestrian circulation within the CBD. The character of City Plaza is warm and inviting with an abundance of brick, wood and trees. Governor Robert Lucas Square, located at the center of City Plaza, was designed with convenient seating along the planters and on terrace steps. Theatrical lighting effects are possible which makes the area ideal for theatrical and cultural events. The center of the square is a fountain with strong sculputural detail. MICROFILMED BY JORM MICR41LAB � CEDAR RAPIDS DES !401YES 1�oD 1 J r 4 Anchoring the east end of the City Plaza is the new Iowa City Public Library. Over 30,000 people per month have visited the library since its opening in June 1981. Two blocks northeast of the hotel site is the City's Senior Center, a renovated U.S. Post Office, which serves as a multi-purpose center for the service and social needs of Johnson County's elderly population. An 80 unit apartment building for 'elderly and handicapped citizens is attached to the Senior Center. SUMMARY OF DOWNTOWN PUBLIC IMPROVEMENTS IMPROVEMENT COST a. Court St. Improvement Project $ 220,000 b. Burlington St. Improvement Project $ 460,000 C. Washington St. $ 462,000 d. City Plaza $ 1,800,000 e. Other Street Improvements & Landscaping $ 1,500,000 f 9- h. Parking Ramps (Dubuque St. & Capitol St.) $ 6,000,000 Public Library $ 3,900,000 Senior Center PRIVATE INVESTMENT $ 1,250.000 $15,592,000 Actual private reinvestment in the redevelopment projects in the urban renewal project area exceeds $26 million (1981). The redevelopment projects were Planned to compliment and reinforce each other to create a strong economic and social center for Iowa City. The downtown relies on the "dumbbell" retailing pattern with anchor developments at its edges with intervening retail operations located between the anchors. The hotel site is strategically located, serving both as an anchor and an intervening retail opportunity. Three large residential developments are located within the urban renewal area. Pentacrest Garden Apartments is a 96 -unit complex of market -rate apartments located south of Burlington Street. Capitol House is an 81 -unit elderly subsidized housing project at the corner of Court and Dubuque Streets. In addition, an 80 -unit complex adjacent to the Senior Center, provides subsidized housing for the elderly and handicapped. All projects are fully occupied. An 80 -unit market -rate residential development, adjacent to the intersection of Gilbert and Court Streets, was recently completed and also is fully occupied. 1 1 MICRUILt QED BY -J JORM MICR6LA13 � CEDAR RAPIDS DES 1401NE5 i I a SITE PLAN KAIA Cg+TM I / L6WOfJ1>: GEEK L10PAV-/ (ouNr�Inl GI'Ty QI„O,ZJ{ -1 I � I 1 I 1 I vrovasEv ctvl: smrE � 1 I 1 I 1 t I t /11 140ML. o(1KLIIJC;ToN St. MelC INA CAHP i MICROr1LMED BY - JORM MICR+LAB f CEDAR RAPIDS • DES MOINES , /Z,o 7 r PARCEL USE Parcel 64-1b is to be rooms. A restaurant, ancillary operations. stories in height. HOTEL DESIGN DEVELOPMENT CONDITIONS developed for a hotel with a minimum of 135 furnished lounge, and meeting facilities are also desired as The hotel structure probably will be at least nine Preliminary design plans for the hotel, as prepared by the City's consulting architect, will be adopted by the City Council. The developer may choose to complete the preparation of schematics, consistent with the City's design approval, utilizing the services of the City's consulting architect or through an architect designated by the developer. The consulting architect's working knowledge of City codes and regulations will minimize misunderstandings as well as insuring the integration of the hotel project with the downtown. The building will require a complete sprinkler system. In addition, the entire building (including the individual rooms) will have smoke and heat detectors with an independent alarm system. All of these systems are to be wired to the main Iowa City fire station. Included in the Prospectus appendix are design drawings which illustrate the desired hotel massing, footings, functional arrangements, and relationships to adjoining development and public spaces. These drawings represent the City's approved conceptual design for the hotel. The City prefers a developer who indicates a concurrence with this approach and a willingness to execute the hotel in a manner which is a logical development of or is reasonably inferrable from these drawings. In addition to these conceptual drawings, the City's consulting architect is in the process of preparing additional schematic drawings and engineering data in conjunction with consulting engineers. This work will be made available to the preferred developer at the time of execution of the land disposition agreement for the site. The consulting architect will continue to work with the City; the preferred developer may choose to continue working with the City's architect and/or utilize an architect of his/her choice. The work by the City's architect will be provided to the preferred developer at a mutually agreed time and the City will be compensated by the developer for these documents. The City also requests the prospective developer to describe, in writing, any preferences or requirements for exterior finish materials and any other design expressions affecting the quality or appearance of the hotel. The City has expressed the desire to achieve architectural richness and variety in the department store and hotel designs and prefers natural exterior materials and textures where appropriate. PURCHASE PRICE The minimum bid for the site is $198,000 which is for a fee simple title, subject to a public pedestrian right-of-way easement (which is incorporated in the building design) and a utility line easement. The proposal submission should include a refundable deposit of $5,000. If the proposal is accepted by the iucROEILMED By JORM MICR40LA13 CEDAR RAPIDS • DES M011ES lk� k1 r L City, the refundable deposit of $5,000 shall be held by the City without interest and deducted from the total purchase price. If the agreement is terminated prior to the closing, the deposit may be retained by the City as liquidated damages as provided in Part II of the Contract for Sale of Land for Private Redevelopment: Parcel 64_1b. In addition, the City retains salvage rights to the vegetation, street furniture, bricks, and other materials currently installed on Parcel 64-1b. These materials will be removed prior to conveyance of the land title or as per mutual agreement between the City and the preferred developer. The City will not be responsible for removal of the underlying pavement on City Plaza. The preferred developer will be responsible for any damage or alteration of City Plaza required during construction. The City prefers offers from a hotel entity. However, offers from a developer without an executed binding operating agreement in a completed form will be considered, provided that the operator is identified and evidence is provided showing that An operating agreement is in the process of being negotiated. ,In addition, the City requires that other significant leasing operations in the hotel be identified with evidence given that negotiation of these other arrangements are underway. FINANCING The basic intent of the City is to ensure project viability in coordination with the highest degree of project quality. Developers are encouraged to use conventional financing methods; however, permanent financing with Industrial Revenue Bonds (IRBs) is available, dependent on the developer's financial capability and commitment to a hotel development of the highest quality. An IRB for the mortgage amount not to exceed 90% of the appropriate and documented development cost of the project is anticipated as a viable funding mechanism. A fee, to be determined, will be charged for IRB issuance expenses incurred by the City and its bonding consultants. A copy of the City's Industrial Revenue Bond Policy is available upon request. In addition, a detailed pro forma of operating performance for the first five years must accompany proposals requesting an Urban Development Action Grant (UDAG) or IRB assistance. The City of Iowa City is currently eligible to submit project proposals to the UDAG program; the City, at its sole discretion, may choose to nominate a proposal for UDAG financing. Any other financing terms, such as condominum or time-sharing arrangements, must be detailed in the proposal submission. The City is committed to ensuring that the hotel development is of the highest quality possible. Substantive compliance must be achieved regarding the following specifications: 1. Provide a central HVAC system or an acceptable alternative system approved by the City. Individual rooms units on the exterior of the building are not acceptable. 2. Provide screened or interior loading, service and refuse facilities. 3. Provide furnished meeting rooms, conference facilities and kitchen facilities sufficient to accommodate conferences with up to 350 attendees. 1 141CRO MED By JORM MIC R(I ke CEDAR RAPIDS • DES M014ES r I/ A 4. Operate an indoor swimming pool with a water surface area of at least 500 square feet, and if appropriate, provide an adjoining indoor health- related facility. 5. Provide restaurant/dining room seating for a minimum of 150 people. The City, at its sole discretion and subsequent to the execution of the land disposition agreement, may consider deletion or modification of any of the above -detailed specifications, but only in concert with a suitable alternative arrangement. Any developer submitting a bid which does not fully meet the above-cited specifications risks receiving only partial capital financing coverage through an IRB issue, at an amount to be determined at the sole discretion of the City. The above-cited specifications are applicable for all project proposals irrespective of the source(s) of financing. The attractiveness of the hotel and the long-term ability to repay the bonded indebtedness are highly dependent upon the management of the project. The City considers the experience and the demonstrated ability of the hotel management group to be critical to debt security. Accordingly, the City will undertake an IRB issue only under circumstances where quality project management can be assured. Prior to the issuance of such bonds, the developer will be required to enter into a management agreement or otherwise secure management acceptable to the City. Such agreement must be legally binding for the life of the bonds unless a change in the management is expressly agreed to in writing by the City. nlLRofILMEo BY JORi CEDAR RAPIDS ,COR4/LDES OA13 I Mo <J J� W BIDDING PROCEDURE The offer to purchase and supporting documents must be submitted to the City Clerk, 410 East Washington Street, Iowa City, Iowa 52240 before 5:00 P.M. (CST) on November 8, 1982. Proposals must be submittgd to the City Clerk with all documents in a sealed envelope or other container marked only with the following: PARCEL 6464=1b DEVELOPMENT BID. Developers are encouraged to inform the City of their interest and intentions as soon as possible. Contact should be made with the City's representative (Donald R. Zuchelli, Zuchelli, Hunter & Associates, Inc., 301/269-6565) or the City Manager (Neal G. Berlin, 319/356-5010). City representatives are prepared to meet with you to describe this development opportunity in your offices or in Iowa City prior to November 8, 1982. Prospective bidders should be aware that the City reserves the right to enter into discussions with prospective developers during the bidding period in order to provide information concerning the site, the development, and other related matters. If necessary, the City may issue written addenda regarding this offering to all bid packet recipients to clarify, comment, correct or as is otherwise required. Further, the City, through its staff and its representatives, reserves the right to continue negotiations and discussions with the preferred developer in order to discuss and accomplish modifications in the development proposal. This would include alterations in the development contract if such modifications are made necessary by circumstances. Proposals received after November 8, 1982, 5:00 P.M., will not be considered. After the end of the bid period, no attempt will be made to withhold the names of those submitting proposals. The designation of the preferred developer should be expected no later than 30-60 days by the City Council. Seven (7) copies of all documentation must be contained in the proposal. The City does not require and will not accept models or other elaborate graphic descriptions of the proposed project. If the developer wishes to deviate from the City's schematic design, these changes should be explicitly detailed in the development bid. After November 8, 1982, no proposals will be accepted and no modifications to those already submitted will be allowed unless specifically requested by the City. //n0'/ MICROFILMED BY JORM MICR46LAE3 CEDAR RAPIDS • DES MOINES ? /� r IO THE PROPOSAL The following forms are provided in the prospectus packet and must be included as part of the proposal. Offer to Purchase All offers to purchase must be submitted in substantially the same format as the form furnished by the City and must be complete in all respects. Any additions, deletions, or modifications in the Offer to Purchase must be explained and justified in full detail in a narrative statement attached to the Offer. Developer's Statement of Qualifications and Financial Responsibility Developer's Statement for Public Disclosure In addition, the following information must accompany the above materials: A written narrative which describes the proposed development.- At a minimum, the narrative should contain the following information: the intensity of the proposed use (e.g., number of rooms, square footage of retail, restaurant and banquet facilities, swimming pool, etc.); the estimated total cost of the improvements; and the amount and likely source of equity capital and the probable amount and source(s) of other financing. A written narrative which sets forth both the developer's and the operator's experience in the development and operation of comparable hotel facilities. At a minimum, this narrative must contain: a list of other development projects and their location, type and size; the background of the principal(s) who will be responsible for the development project; and the qualifications of other persons or firms who will be involved in'the project and its operations. A cashier's or certified check for $5,000 payable to the order of the City of Iowa City or a bid bond underwritten by a surety company in the amount of $5,000. Additional information may be required to clarify a prospective developer's plans and intentions. The City reserves the right to request additional information from any prospective developer after the Offers to Purchase have been received and opened. MICROFILMED BY JORM MICR6LA13 1 CEDAR RAPIDS • DES MOINES I � A� 7 J� .11 11 PROPOSAL EVALUATION CRITERIA DEVELOPMENT PLAN 1. Willingness to accept site designation, preliminary plans and schematic designs. The developer must also be willing to work with the City's consulting architect on preliminary plans and schematic design. 2. Compatibility with standards, objectives and controls set forth in the Urban Renewal Plan and disposition documents. 3. Quality and creativity of the proposed development. 4. The probability of achieving market acceptance. 5. The timeliness of the proposed construction schedule. 6. The price offered. 7. Potential tax return to the City. i DEVELOPERS' EXPERIENCE AND QUALIFICATIONS 1. The success of previous development efforts and/or the operation of facilities of a similar nature as envisioned in this solicitation. 2. Public acceptance of previous developments in terms of design, timing of work and functional relationships. ! 3. Reputation with regard to character, integrity, judgement and competence. 4. Demonstrated ability to work with the public sector. IMPLEMENTATION ABILITY 1. Experience of the principals and key staff who will be involved in Iowa City in past projects of similar scale and character. I 2. Availability of sufficient financial resources to assume the necessary development and managerial responsibilities, including the availability and liquidity of working capital and required equity. M1CRorILMED EY JORM PAICR16LA13 CEDAR RAPIDS • DES MOIRES f I I r 12 SELECTION PROCESS Upon the receipt of the bids, the City will review and evaluate all submissions. After receiving a recommendation, theCity Council will select a preferred developer. The announcement of the preferred developer by the City Council should be expected no later than 30-60 days after the close of the bid period. The City or its consultant may wish to meet with certain de ler and priorior to any a notification to the City of an interest in submitting proposal to November 8, 1982. The City reserves the right to initiate such meetings. These meetings may be conducted on an individual or collective basis involving from one to all of the prospective developers. These meetings may be called, however, only at the initiative of the City. In the event that no acceptable proposals are received by the City withinthe designated nd/or ed time ciimit, the uCity may negotiate for a proposal with any party, changed terms or conditions. Afterthe City designates a preferred developer, the preferred developer is required to execute a land disposition agreement within a period of 150 days from the date of that announcement. Upon the execution of the land disposition agreement, the developer shall proceed with the proposed project in accordance with the executed agreement. Payment in full is due upon execution of the land disposition agreement and transfer of title to the property. At the conclusion of the 150 day period, if the land disposition agreement has not been executed, the City reserves the right, at its sole option, to rescind the designation of the preferred developer or to extend the time period allowed for negotiation and execution of the land disposition agreement. Should the City exercise its option to rescind the preferred developer designation, the City may initiate negotiations with one of the other developers who submitted a proposal or the City may begin a new selection process. All materials submitted by developers shall become the exclusive property of the City and shall be utilized as the City deems proper. Review and approval of plans, specifications, and construction drawings are required by the City Council. In addition to the administrative review process set forth in City will ject design plans by the Desh w of the Design ReviewCommitteeis sinclude and app ovalbyrtheeCity Council. Modification(s) of the design concept information submitted by the developer must represent a logical continuation or be reasonably inferrable from the original design concepts and these modifications are subject to City Council approval. The approval of the preliminary plans by the Design Review Committee and the City Council will allow these reviews to be conducted in a cooperative and expeditious manner. rarcuonua[o BY JORM MICROLOB i c[oan RAPIDS • ^[5 t40r9C5 /N) 7 Mi Wi [r f •� Rnrlinntnn Street IOWA CITY HOTEL SITE PLAN 11ICROEILI.IED 6v I. .J JORM MICROLAS I CEDAR R41'IDS •DES �40I NES 7 r IOWA CITY HOTEL SECTION �%v�ZUCHELLI HUNTER 8 ASSOCIATES INC i MICROE1LMED 61' JORM MICR6LAB 1 CEDAR RAPIDS DES MOINES I I 1 f� IOWA CITY HOTEL MICROFILMED BY I I JORM-MICRbLAB' l CEDAR RAPIDS DES MOINES i GROUND LEVEL J� IOWA CITY HOTEL SECOND LEVEL ,ZUCHELLI HUNTER 8 ASSOCIATES INC o'IV 40 111CRONVED BY JORM MICR#LA13 CEDAR RAPIDS DES 140M]ES J� IOWA CITY HOTEL 141CROFILMED BY JORMMICR4�LAIX CEDAR RAPIDS•DES MOINES THIRD LEVEL .77 4 I IOWA CITY HOTEL TYPICAL LEVEL (4-10) MlCRorIL14ED BY JORM MICR+LAB- CEDAR RAPIDS •DES 14014E5 4 I I' 10 Seu.y IOWA CITY HOTEL SERVICE LEVEL ZUCHELLI HUNTER & ASSOCIATES INC MICROFILMED BY JORM MICR6LA87- CEDAR RAPIDS e DES MOINES City of Iowa City MEMORANDUM Date: September 8, 1982 To: City Council From: Doug Boothroy, Senior Plannef Re: Johnson County Home Water Main - 2 E Agreement The enclosed 28E Agreement is a follow-up to the resolution passed July 20, 1982, authorizing extension of a water main to the County Home. As stated in the resolution, extension of the main was authorized with the understanding that a 28E Agreement relating to development issues would be executed. The proposed agreement seeks to clearly set forth the City's intentions in terms of limiting the extent and timing of development west of Freeway. 218. The statements made in the agreement are consistent with the development sequence presented in the Comprehensive Plan Update. The City Attorney has reviewed this agreement and finds it acceptable. With the Council's review and approval, this agreement will be formalized and passed on to the County. bdw3/22 Enclosure 469, 111CROEILMED BY I -JORM MICR<SLA13 CEDAR RAPIDS DES MOIRES i f i r JOHNSON COUNTY HOME WATER MAIN - 28E AGREEM i"n.��1 ` ��1GJ'Jt �J This agreement is entered into by and between Johnson County, hereinafter referred to as County, and the City of Iowa City, hereinafter referred to as City. WHEREAS, the City has enacted a Comprehensive Plan which sequences growth within the City, dependent upon accommodating projected population increases and extending municipal services in a manner which provides for compact and contiguous growth; and WHEREAS, the City's Comprehensive Plan has designated the area west of Freeway 218 in which the County Home is located as Agricultural/Rural Residential for the purpose of preventing premature development prior to the provision of essential municipal services; and WHEREAS, the City and the County have entered into discussions concerning issues of joint interest in the urban fringe; and WHEREAS, the City has agreed to extend a water main along Melrose Avenue to the Johnson County Home with the cost shared by the City and the County; and r WHEREAS, the sole purpose of this extension is to provide only the County Home With the minimum flows required for fire protection and drinking water; and I 111CROFILMED BY J 1 JORM MICR¢LAB - ..f CEDAR RAPIDS DES M01:ES .I r I WHEREAS, development of the land owned by the County, adjacent to and surrounding the County Home would not be consistent with the aforementioned Comprehensive Plan's phasing of development; and WHEREAS, Chapter 28E of the Code of Iowa, 1981, provides that any power exercisable by a public agency of this state may be exercised jointly with any other public agency of this state having such power. NOW, THEREFORE, BE IT AGREED BY AND BETWEEN THE COUNTY, AND THE CITY as follows: 1. That the County agrees it will not develop further for other than County purposes that land owned by the County (map attached) within the Iowa City limits and surrounding what is currently known as the Johnson County Home for a period of 20 years, without the express written consent of the City. 1 2. That the County agrees it will not convey said property for development purposes unless those purposes shall be consistent with the then existing Iowa City Comprehensive Plan. 3. That the County agrees that it will continue to negotiate in good faith with the City other urban fringe issues with the intent that a 28E agreement concerning such issues will be executed by the City and the County no later tha 120 days after the execution of this agreement. 4. That the City agrees it will continue to provide substantial city services to the Johnson County Home. IIICROIILMID BY --JORM MICR#LAE§ l 7 CEDAR RAPIDS DES MINES I i I 16�1� J every 5 years during >n of this agreement i II ICROEILNED BY ( "JORM MICR#LAB_. _-�,---1 CEDAR RAPIDS • DES MOINES ' M I J� r City of Iowa City MEMORANDUM Date: September 9, 1982 To: Neal Berlin, City Manager From: Frank Farmer, City Engineer Re: North Branch Detention Structure Cost Overrun for Excavation of Unsuitable Material The City entered into an agreement with Shive-Hattery & Associates on November 6, 1979, for sail investigation services for the north branch dam. Location of soil borings and information to be outlined in the report was as requested by Bennett Reischauer of Stanley Consultants, Inc. Using the results of the soil boring report, which indicated the unsuitable material ranged from one to two feet in depth, the specifications were written to include the excavation of a maximum of two feet of unsuitable material in the base bid. The contract also included a unit adjustment price with no quantity, if unsuitable material was encountered at a depth greater than two feet. An area with approximate dimensions of 200x200 feet• was found to contain unsuitable material at an average depth of four to five feet, amounting to 5,663.2 cubic yards of extra excavation costing $79,284.80. (See attached drawing showing location of soil borings and area of additional excavation of unsuitable material.) This amount was not included in the base bid and will add to the contract amount. It is necessary to remove the unsuitable material in all cases. Had the additional quantity of unsuitable material been included in the original base bid, there would be no reason to believe total project costs would have varied considerably from the current project cost. The difference is that the City would have been aware and prepared for that expense. bdw/sp 141EROEILMED BY 1 JORM MIC R4t'1L AEl CEDAR RAPIDS DES t401YES I I � 1 I F ■ •. 1 ',�.;�.-. ;� � 1 •�.,`� �.; :l �: \ r .- _� / it j; � � (AS 2 A5 �•� ;, 'moi•--•��- i �_. ,�', VROCOSBD \ 1 f -- ._ ' �S,pi wPY ..,.. - ` ^_fes-• 00, ,fry , ,Z �. �:.. / .200 � •. jJ 2TUN - - / 1 Y, O,• / '/ �� �� ;.i/�r / /ice' .i. `�. � / `��\..•�-��.__- _� . , _�.__L �y .� i h11CA0f ILI4E0 OY ' I JORM MICR(Dl_AB CEDAR RAI IDS •DES Ig01YE5 ' I i J� r City of Iowa City MEMORANDUM Date: September 10, 1982 To: The Honorable Mayor and City Council From: Monica Uthe, Controller (ALL_ Re: Overpayment of Wages Effective July 3, 1982, all administrative employees received a 7% across the board wage adjustment. These employees are identified by a specific code within the payroll system. Unfortunately, the Council positions are coded the same as administrative positions and therefore incorrectly received he changeback to same he originally budgeted osalaries.ur net chHowever, retrie aleck will reflecttof the overpayments is necessary and several alternatives exist. The overpayments began with the checks issued July 23, 1982 (four checks all total). The total dollars involved are $51.20 for the Mayor and $44.80 for each of the other Council members. The options available are: 1. Reduce your next check by the full amount of the overpayment causin a 25.4% average reduction in your take-home pay. g 2. Reduce your next two checks each by half of the overpayment causing a 12.7% average reduction in your take-home pay for the next two pay periods. 3. Reduce your next four checks each by one-quarter of the overpayment causing a 6.7% average reduction in your take-home pay for the next four pay periods. Option N3 would seem the least disruptive and we will proceed with this course of action absent objection from Council. I apologize for the inconvenience this has caused you. bdw/sp cc: City Manager 1,616 J 1 i I41CROMMED Be � I "JORM-MICR46LAB -� � CEDAR RANDS DES MOI YES f r Johnson County Council of Governments 410 EVwshirgtrn St. bavm City bAla 52240 rr �s Date: September 10, 1982 To: City Cou it 1 From: Don Schme 'rector, Johnson County Council of Governments Re: Human Services Coordinator I am pleased to inform you that the vacant position of Human Services Coordinator has now been filled. The staff was very much concerned that we could find someone as qualified to replace Pam Ramser, who had done an exceptional job as the Human Services Coordinator prior to her resignation. We were fortunate to have located Cheryl Mintle, who has a Masters in Social Work from the University of Iowa and has approximately 12 years of experience in human services planning with public and private agencies. _ She was initially the human services coordinator for the Johnson County Regional Planning Commission from 1972 to 1974 and had instigated the "Human Services Index." Cheryl will be starting employment on September 27 and will be available to provide you with staff support in human services planning. bdw/sp MICROFILMED BY JORM MICR6LAE3 f _� CEDAR RAPIDS DES MOINES I i J� II/ r Johnson County Council of Governments %410EMshi-grona. b�A001y,b %%52240 Date: September 9, 1982 To: City CouC From: Don Schm Re: United Way Joint Hearings - 1982 For your information, attached is the proposed schedule of United Way joint hearings for this fiscal year. Note that the hearings for those agencies requesting funding from Iowa City will begin on Thursday, October 21. bdw4/2 Attachment MICRoEILMED BY JORM MICROOLAB�� CEDAR RARIDB •DES MOINES / ((--/I � J� 8/24/82 FINAL IOWA CITY, JOHNSON COUNTY, UNITED WAY JOINT HEARINGS - 1982 ThursFirst Christian Church, 217 Iowa Avenue , Seat 9th 7:00 PM Introduction Thurs, Seat 16th 8:00 4 - C's (UW) 7:00 PM Boy. Scouts (UW) 8:308:00 Girl Scouts (UW) HACAP Head Start (UW) 8:45 Camp Fire Council (UW) 9:00 School Children's Aid (UW) _Thurs, Sept 23rd 7:00 PM Goodwill Industries (UW) Thurs, Sept 30th 7:30 7:00 PM JC Assn for Retarded Citizens Salvation Army (UW) 7:30 8:00 American Red Cross (UW) Geriatric Dental Prgm (UW) 8:30 8 :00 Dental Svc/Indigent �� (EW)Lutheran Social Svcs (UW) 8:30 Legal. Svcs Cbrp. of Iowa (UW) Thurs_ Oct 7:30 PM Recapitulation of Thurs, Oct 14th--------- UW 4thUW agencies heard 7:00 PM Big Brnthers/Big Sisters (Pals) (IC, JC, & UW) 8:00 United Actio buth (all 3) 9:00 Crisis Center/Oilers (all 3) 9:30 Crisis Center/t lerg (all 3) i Thurs, Oct 21st 7:00 PM W' Thurs, Oct 28th Willow Crnek/Mark IV (IC & 7:45 UW) 7:00 PM ME= (JC) Elderly Svc Agency (all 3) 8:15 , 7:45 Rape Victim Mayor' s Youth Ehq�loy. (all 3) 8:15 Advocacy '(Ic & JC) 9:00 EUMP Neighborhood Center * Domestic Violence Project (all 3) 9:00 Youth Hanes (all 3) Thurs Nov 4th 7:00 PM CThurs, Nov 11th <pnnmity & HomeHealth Svc Agency (VNA) (JC & UW) 7:30 PM Recapitulation of other 8:00 IC Free Medical clinicagencies (JC 6 UW) 9:00 Mid-Fzstern la -Ta amity Make-up hearings if necessary Mental Health Center (JC) Sources of funding appears in parentheses as follows: (IC) City of Iowa City (JC) Johnson County (UW) United Way * HACAP is applying for funding for the Johnson County Neighborhood Center from all three sources. )i MICROFILMED BY JORM MICR4/LA13 CEDAR RAPIDS •DES MOIYES I I i I A Le... �,'.':F ? 1982 Iowa �e� 'Melt of TrAn§Pq tion 5268 NW 2nd Av nue, Des Moines, Iowa 3 a August 31, 1982 Ref. No. 090.097 Mr. John Lundell Transportation Planner Johnson County Council of Governments 410 E. Washington -Street Iowa City, Iowa 52240 Re: Designation of UMTA Section 5 Recipient Dear John: In response to your August 25, 1982 letter to me about the designation this letter will serve as notice to you of the official designation Of Johnson County Council of Governments as the recipient of UMTA Section 5 funds for the Iowa City urbanized area. The Iowa Depart- ment of Transportation, on behalf of the Governor, is satisfied that all local involved parties, as represented on your agency Board of Directors, have agreed to the method of disbursing the 1982 funds developed by your agency and support Johnson County Council of Governments functioning in this capacity. We shall be presenting this designation and the funding distribution to the Transportation Commission at their September 14th meeting. As you stated in your letter, the method used locally for dis- tribution of the FY'82 funds anong Iowa City, Coralville, and the University of Iowa was a determination of need by the three systems and that future disbursements will be based on a "mutually agreed to formula." We will look forward to receiving that formula upon its j development. Sincerely, )u5nNe Short, Director blic Transit Division JS/ps cc: Mike Kattchee, Mayor of Coralville Neal Berlin, City Manager of Iowa CIty t-- Mike iMike Finnegan, University of Iowa Nancy Richardson, IDOT District Manager UMTA, Region 7 CammlNone, Ntbua Dunn Def DWnef C. Degel Fait Dawrimm DimlbnflnY eobeme.MDlet Auftin D.Tutnet MVan H" Dennis W. voT 9oua Dente, Nev Nam ton P Cotnln9 Nfletfbn DaquobP MICROFILMED BY I JORM MICROLAB- - CED AR RAPIDS DES MOINES I 0 J i W. • CITY OF IOWA CITY CITIZEN INPUT SURVEY QUESTIONNAIRE DATA MONTH OF July 82 NUMBER OF QUESTIONNAIRES MAILED 300 NUMBER OF RESPONSES RECEIVED 23 08 % NUMBER OF REQUESTS MADE WITHIN THE PAST YEAR FROM THE FOLLOWING DEPARTIIENTS: Animal Control 7 City Manager _ 2 Code Enforcement 3 Finance Fire Housing Inspection Human Rights Library 4 Parking Parks 2 Personnel Police 9 Pollution Control i, Recreation �— Refuse Streets Transit E. Water _� Total of 41 requests WERE CITY EMPLOYEES COURTEOUS? I Yes 17 100 % No % i WAS YOUR REQUEST HANDLED { Immediately 11 91 % Within one week 1 —u9—% Within one month % Longer % WAS THE RESULT SATISFACTORY? Yes 14 No 3 18 % WHAT IS YOUR GENERAL REACTION TO CITY SERVICES? Very.good 19 —.52—% Good in _43__% Acceptable �_ _0L% Poor % 141CROEILMED BY -'JORM MiCR16LA6- - -� 1 CEDAR RAPIDS DES MOINES 0 LL..Ir+1 WHAT ONE THING WOULD YOU CHANGE ABOUT THE IOWA CITY GOVERN._.JT OR SERVICES IF YOU COULD AND WHY? More power to traffic engineer Increased Library Funds Refuse collection in alleys where possible Street and sidewalk improvements More code inforcement Practice of collecting tenants water bills changed WHAT SERVICES SHOULD BE REDUCED OR ELIMINATED AND WHY? Reduced spending -lower taxes Lower parking rates Housing inspection or improve codes Less salt on winter streets WHAT NEW SERVICES WOULD YOU LIKE OR WHICH EXISTING SERVICES WOULD YOU IMPROVE OR EXPAND? Increased bus service Maintain Alleys Expand street sweeping Emphasis of traffic flow Street repairs Extending Sr. Citizen's bus hours Citizen imput concerning city pool rules Library existing hours kept and extended Hiking and Bike paths increased Expand library hours HOW WOULD YOU PAY FOR THESE CHANGES? Increased rates for buses Taxes to pay for extended library hours Reduce working force Eliminate meter maids Tax increase related to income Taxation for library expense Taxes 4 Charge Sr. Citizens 10t after 'their hours' IJHAT DO YOU LIKE BEST ABOUT THE IOWA CITY GOVERNMENT? Goo streets program (sno-repairs-etc.) Not favorable Quality of basic services Police Chief excellent Development of downtown area Good employees Recreation program Responsive to people No corruption Appreciate progressive government Wide range of services WHAT DO YOU LIKE LEAST ABOUT THE IOWA CITY GOVERNMENT? Liberal spending Nuisance ordinances No control of cats -terrible Comprehensive Plan ignored at times OTHER COMMENTS: Complimentary of the Fire Dept. Stricter enforcement of unleased animals Unhappy concerning traffic signals on by-pass Extended 'coffee breaks'by workers at Towncrest Inn Encourage neighborhood civility versus hostility by use of committee or osmbudsman Eliminate recordings -after hours answering service improved Good job by all No more malls and ramps -otherwise everything great Leaf pick-up good Good job overall -take a bow Think all councilman should be elected at large Feel the 'rich man' gets more attention than the poor man i i IAICROFILMED BY � DORM -MIC RbLAB CEDAR RAPIDS DES MOINES I I r 0 POLICE DEPARTMENT MONT11y REPORT August, 1982 The number of citizen generated called for services received in August was the greatest thus far recorded by the Iowa City Police Department in 1982. Past records indicate that the 2921 citizen generated called for services have been exceeded only twice in the history of the Police Department, in February and March, 1981. Most of the increase in activity can be noted in parking and traffic complaints, never unusual with the start of classes at the University. Significant increases in reported offenses occurred in very few categories. Vandal- ism intoxication, disorderly conduct, juvenile, motor vehicle and parking accounted for most of the increase. Arrests, citations, and traffic tickets issued increased substantially in August as compared to July, 1982. A.C.T.'s totaled 3241 in August as compared to 2500 in July. A total of 156 criminal arrests for various purposes was effected in August. All other citations or tickets were issued for traffic and parking violations. Three new appointments were made to the Police Department during the month, thereby filling the table of organization authorized by Council. i i F MICRO(ILIdED RY I JORM MIC R(i�LAB CEDAR RAPIDS DES 140I'4E5 I I I r CITY COUNCIL RULES COMMITTEE August 31, 1982 RULES COMMITTEE: Meeting of August 31, 1982, 8:55 P.M., in the City Manager's Conference Room. COMMITTEE MEMBERS PRESENT: Erdahl and Lynch STAFFMEMBERS PRESENT: Jansen and Karr PLANNING AND ZONING BY-LAWS I The Rules Committee discussed several areas of concern with City Attorney Jansen, including the inclusion of duties in the by-laws. The City Attorney was instructed to schedule a meeting of the Rules Committee, with Planning and 1 Zoning members, on the next Planning and Zoning informal agenda for discussion of these items. 1 I' i I I I. I nICRorILMED BY -"JORM MICROLAM- CEDAR RAPIDS • DES MOINES JV