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HomeMy WebLinkAbout1982-10-12 Council minutesCOMPLETE DESCRIPTION OF COUNCIL ACTIVITIES OCTOBER 12, 1982 Iowa City Council, regular meeting, 10/12/82, 7:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perret. Absent: None. Staffinembers present: Berlin, Stolfus, Helling, Jansen, Knight, Kucharzak. Council minutes tape-recorded on Reel 82-18, Side 2, 1-817. The Mayor proclaimed 10/15/82 as White Cane Safety Day; 10/17/82 as Domestic Violence Awareness Day; and 10/24/82 as United Nations Day. City Clerk requested deletion of Item 3.c(1), Class C Liquor License and Sunday Sales and Item 3.d(3), Dancing Permit for Starport, 18-20 Clinton, as applicant withdrew the applications. Moved by Perret, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted, as amended: Approval of Official Actions, regular Council meeting 9/28/82 and Special meeting 10/4/82, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Mayor's Youth Employment Bd.-9/23/82; Senior Center Comm. -9/9/82; Human Rights Comm. -9/20/82; Board of Adjustment -9/15/82; Library Board -9/30/82; Housing Comm. - 8/12 & 9/1/82; Committee on Community Needs -9/1 & 9/9/82. Permit Resolution recommended by City Clerk: RES. 82-249, Bk. 74, p. 941 TO ISSUE CIGARETTE PERMIT. Motions: To authorize City Engineer to sign application for use of highway right-of-way for utilities accommodation to Northwestern Bell Telephone Co. for Orchard St. & Highway 1, south. To affirm discharge of City employee William Stoner. Resolutions: RES. 82-250, Bk. 74, p. 942, ACCEPTING STORM SEWER IMPROVEMENTS IN BRYN MAWR HEIGHTS ADDN. PART 13. RES. 82-251, Bk. 74, p. 943, ACCEPTING PAVING IMPROVEMENTS IN BRYN MAWR HEIGHTS ADDN. PART 13. Correspondence: Protective Assn. for Tenants regarding water billing procedures, no reply necessary. Petition signed by 112 residents regarding streetlights on Wylde Green Road, referred to Traffic Engr. for recommendation. Convention Bureau regarding hotel/motel tax; Robert Armstrong regarding development and lease of department store building on Parcel 64, referred to City Manager for reply. Housing Comm. expressing appreciation for dedicated performance of Lyle Seydel, no reply necessary. Memoranda from Traffic Eng. regarding: Taxicab stand, 400 block E. College; Parking on 900 Block of N. Summit St.; Yield sign at Winston Drive and 7th Avenue; supplemental flashing beacon at intersection of Burlington St./Governor St.; Parking in 1500 Block of Rochester Ave.; Parking prohibitions on Washington St. east of Dartmouth St. MiCROEILMED BY ' JORM MICR46LAO CEDAR RAPIDS • DES MOVES 1 J Council Activities October 12, 1982 Page 2 Applications for Use of Streets & Public Grounds: David Lubaroff, to have race to benefit Iowa City Hospice, Inc., 10/10/82, approved. Cooper Evans to set up table in Blackhawk Minipark to distribute literature, approved. Teresa Galeno, Newman Center, to have candlelight procession to the Pentacrest 10/9/82, approved. Application for City Plaza Use Permit, Eby's Sporting Goods Co, to sell Hawkeye paraphernalia in front of their store during home football games, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Perret, to set public hearing on 11/9/82, on the proposed rezoning of certain property located in the southwest quadrant of the intersection of Rochester Avenue and Amhurst St. from RIA to RIB. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Dickson, seconded by Perret, to set public hearing on 11/9/82, on a proposed ordinance establishing an historic preservation commission for the City of Iowa City, Iowa, and providing for the establishment of historic preservation districts, and defining powers and duties in association therewith. The Mayor declared the motion carried, 7/0, all Councilmembers present. She explained that the ordinance would establish procedures not districts. Moved by Perret, seconded by McDonald, to set public hearing on 11/9/82, on the proposed rezoning of the moratorium area which was established by ordinance and is known as the "College Hill/South Dodge Street Neighborhood." The Mayor declared the motion carried, 7/0, all Councilmembers present. Public hearing was held on the proposed rezoning of a 2.5 acre tract located south of and adjacent to the Iowa City corporate limits near the intersection of Willowcreek Drive and Highway 1 from County highway commercial to C2. Applicant John Sladek was present. Councilman Lynch explained that he was a part-owner of the property, and would abstain from voting. Moved by Balmer, seconded by McDonald, to adopt RES. 82-251, Bk. 74, pp. 944-945, TO ANNEX A 2.5 ACRE TRACT LOCATED SOUTH OF AND ADJACENT TO THE IOWA CITY CORPORATE LIMITS NEAR THE INTERSECTION OF WILLOWCREEK DRIVE AND HIGHWAY 1. Affirmative roll call vote unanimous, 6/0, Lynch abstaining. The Mayor declared the motion carried. Moved by Balmer, seconded by McDonald, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first consideration and vote be waived for the Ordinance rezoning a 2.5 acre tract (Sladek) located south of and adjacent to the Iowa City corporate limits near the intersection of Willowcreek Drive and Highway 1 from County Highway Commercial to C2. Affirmative roll call vote unanimous, 6/0, Lynch abstaining. The Mayor declared the motion carried. Moved by Balmer, seconded by McDonald, that the above MICROERMED BY JORM MIC ROLAB CEDAR RAPIDS • DES MO IES i i r L Council Activities October 12, 1982 Page 3 ordinance be considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch abstaining. The Mayor declared the motion carried. Public hearing was held on the proposal to change the name of a portion of Dover Street to Perry Court. No one appeared. Moved by Balmer, seconded by Dickson, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived, and that ORD. 82-3084, Bk. 20, pp. 173-174 CHANGING THE NAME OF A PORTION OF DOVER STREET TO PERRY COURT, be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, Lynch abstaining. The Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, that the Ordinance be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Public hearing was held on the proposed rezoning of 603 South Dubuque from C2 to R3B Zone. Applicant Garry Ambrose, present. No one appeared. Moved by Balmer, seconded by McDonald, that the Ordinance rezoning certain property located at 603 S. Dubuque from C2 to R3B be considered and given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. The Mayor noted that the Council does not usually waive all three readings at the public hearing. Moved by Perret, seconded by McDonald, that the Ord. rezoning certain property known as Forest View Court from R1A to RMH Zone, be considered and given first vote for passage. Attorney Jansen stated that because of the official objection an extra -ordinary majority vote of Council would be required. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Perret, that the Ord. rezoning certain property known as ToWncrest Mobile Home Park from C2 to RMH Zone, be considered and given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Perret, seconded by Dickson, that the Ordinance rezoning certain property known as Hilltop Mobile Home Park from C2 to RMH Zone, be considered and given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Perret, seconded by Lynch, that the Ordinance rezoning certain property known as Bon Aire Mobile Home Lodge from C2 to RMH Zone, be considered and given first vote for passage. Because of an official objection, an extra -ordinary majority vote of Council (6) was required. Councilman Erdahl reported that as he was involved in a litigation suit regarding Bon -Aire, fie would abstain. Affimative roll call vote unanimous, 6/0, Erdahl abstaining. The Mayor declared the motion carried. r 1,11CROEl DIED BY JORM MICRbLAB j CEDAR RAPIDS • DES MOINES 7 r LF.. r Council Activities October 12, 1982 Page 4 Moved by Balmer, seconded by Lynch, to amend the Resolution approving the amended subdivider's agreement of Lyn -Den Heights Subdivision, Part 2, by addition of language stating that approval was subject to Atty. Barker getting the final signature on the agreement. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Balmer, seconded by Lynch, to adopt RES. 82-253, Bk. 74, p. 946, APPROVING THE AMENDED SUBDIVIDER'S AGREEMENT OF LYN-DEN HEIGHTS SUBO., PART 2, AS AMENDED. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. John Suchomel, 320 E. Washington, noted his of appreciation presented to him from the Ic Dystrophy Assn. The Mayor commented that this w Councilman Erdahl stated that there was always doing. receipt of a certificate as Chapter of Muscular is a very nice honor and some good work John is Public hearing was held on the Ordinance Amending Chapter 17, the Housing Code. Dir. Kucharzak gave a brief synopsis of the changes made in clarifying the existing language. No one appeared. Moved by Balmer, seconded by McDonald, to reappoint Melvin Schweer, 1140 Spruce St., for the Electrical Engineer slot on the Board of Electrical Examiners and Appeals, for a four-year term ending 10/26/86. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by McDonald, seconded by Perret to appoint Clair Rausch, 612 Manor Drive, and reappoint Diana Lewis, 1906 Hafor Circle to three-year terms ending 12/1/85 on the Riverfront Commission. The Mayor declared the motion carried, 7/0, all Councilmembers present. Councilmember Lynch, who was elected chair for the Citizens Committee on the Wastewater Treatment Plant, reported on their organizational meeting, stating that they will meet in a month when they will be presented with alternative solutions and costs by the present consultant, Veenstra & Kimm, this study at no charge to the City. Minutes of meetings will be provided to Council. Mayor Neuhauser asked who would be attending the Human Services meeting, 7-9 PM, at the First Christian Church. Balmer will attend the first three meetings, McDonald will attend all meetings, Neuhauser and Lynch will attend the meeting on the 21st. After the City Attorney read the portion of the Code which applies to official meetings, it was determined that only three Councilmembers should attend on the 21st. The Mayor questioned whether Council would be discussing discontinuance of police towing of cars from private property. City Manager Berlin requested delay until several issues can be discussed with the Chief so priorities can be set. Councilmember McDonald voiced his objection to discontinuing this practice. Councilmember Perret asked when the alley improvements between Linn and Clinton would be completed, and why it was taking so long. Berlin advised that from Linn to Dubuque is done, but the utility poles would not be removed until next Spring, and paving there would be done at that time. Perret requested a report on the status of the Dubuque St. renovation project. MICRorIEMED DY JORM MICROLAB CEDAR RAPIDS • DES MOINES 1 J 0 Council Activities October 12, 1982 Page 5 Councilmember Perret called attention to the large amount of smoke coming from the University power plant last Sunday night, and asked if there were any emission standards. Berlin will check. Councilmember Erdahl thanked the Mayor for filling in for him at a journalism class. He stated that the headline saying Council met in secret irked him, that there was a difference between that and a closed session, noting that important legal counsel was given at yesterday's session. Moved by McDonald, seconded by Perret, to adopt RES. 82-254, Bk. 74, p. 947, ESTABLISHING MONTHLY FEES FOR INDIVIDUAL ALARMS TERMINATING AT THE IOWA CITY POLICE DEPARTMENT. Berlin explained that the fee was for maintaining a private system in the Police Dept. Perret questioned the time it would take and the process. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, to adopt RES. 82-255, Bk. 74, p. 948, ESTABLISHING A FALSE ALARM FEE SCHEDULE. Berlin explained that the department thought that five false alarms was a reasonable figure to start from. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Staff will report on administrative process. Moved by Perret, seconded by Dickson, to adopt the Resolution Establishing Fees for Sound Permits and Sound Variances. After an explanation of the types of permits and fees for each, it was decided to discuss the issue at an informal meeting. Moved by Balmer, seconded by McDonald, to defer the consideration of the Resolution. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Balmer, seconded by Lynch, to adopt RES. 82-256, Bk. 74, p. 949, AUTHORIZING BIDS FOR THE CONSTRUCTION OF THE SOUTHWEST INTERCEPTOR SEWER REPAIR TO BE RECEIVED 11/16/82 at 10:00 A.M. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by McDonald, seconded by Dickson, to defer consideration of the Resolution establishing certain fees and charges with respect to the administration of regulations for taxicabs and taxicab drivers. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by McDonald, seconded by Balmer, to adopt RES. 82-257, Bk. 74, pp. 950-960, AUTHORIZING THE MAYOR TO AWARD A CONTRACT FOR MOTOR VEHICLE TOWING AND STORAGE SERVICES TO GORDON RUSSELL ENTERPRISES d/b/a RUSSELL'S TOWING SERVICE. Affirmative roll call vote unanimous, 7/0, call Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, to defer second consideration of the Ordinance deleting the references to kiosks and permanent, privately -owned, free-standing structures in Chapter 9.1 of the Code of Ordinances of Iowa City, providing for the regulation of public and private use of City Plaza, for additional and necessary changes. The Mayor declared the motion carried, 7/0, all Councilmembers present. MICROFILMED BY ' JORM MICR0L A♦3 CEDAR RAPIDS • DES MOINES I r Council Activities October 12, 1982 Page 6 Moved by Balmer, seconded by Perret, to adjourn the meeting, 8:45 P.M. The Mayor declared the motion carried, 7/0, all Councilmembers present. �Vl/t. C. 4,u l� MARY C. HAUSER, MAYOR ATTEST: L ABBIE STOLFUS, CIT CLERK MICROFILMED BY I DORM MIC Rl LA0 CEDAR RAPIDS DES MOINES J�� r L ­ INFORMAL COUNCIL DISCUSSION SEPTEMBER 21, 1982 INFORMAL COUNCIL DISCUSSION: September 21, 1982, 7:00 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding, COUNCILMEMBERS PRESENT: Neuhauser, Balmer, McDonald, Dickson, Perret, Erdahl. Absent: Lynch. Staffinembers present: Berlin, Stolfus, Helling, Jansen, Schmeiser. TAPE-RECORDED on Reel #82-19, Side 2, 1916 -End, and Side 1, 1-708. COUNCIL BUSINESS Side 2, 1916-2007 1. There were no objections to use of the Council Chambers by the JAYCEES for a public candidates forum. All other city facilities were not available. 2. Neuhauser stated that it was unclear whether or not Iowa City should send a representative to the Johnson County Land Preservation Committee. City Attorney Jansen was asked to check with Asst. Co. Attorney and have an answer tomorrow. 2007 -End NEW ZONING ORDINANCE Schmeiser stated that Staff was awaiting direction from Council regarding scheduling. John Seward, Chrp. of P&Z Conm., gave P&Z's schedule as using their 'off' Mondays and Thursdays to deal with the new zoning ordinance and the proposed supplements to the Comprehensive Plan. The supplements will be taken through the neighborhood meeting process. Neuhauser questioned whether certain issues could be taken out of sequence. Seward stated that, as a group, P&Z was not in favor of this. In reply to questions, Jansen advised that the moratorium on College Hill area expires on December 29th, and Council is required to go through P&Z Comm. to adopt a new zoning classification. P&Z's public hearing on the College Hill area is next Thursday night and includes the Comprehensive Plan amendments and the changes in zoning. A recommendation will come to Council in October. Seward said that regarding the other area studies, they will review the process with staff assistance. P&Z will consider two alternatives, 1) using R3 and R3A Zones in some format within the existing College Hill Park area, or 2) potentially the RM20 Zone for the whole area. Staff recommendations were presented in the Inner City Area Report. If the whole area is rezoned to R3, 40% of the uses would be non -conforming, Schmeiser noted. The theory on zoning, using an average range or a maximum density, along with translating this to the Comprehensive Plan, making non -conforming uses,was discussed by Erdahl and Neuhauser. Perret thought there would be additional residential uses in the new zoning ordinance. Geshwiller's plan noted. Balmer commented that some properties would be downzoned, and Neuhauser stated that if we can't have a Neighbor- hood Conservation Zone, we may have to zone to lower densities, have more non -conformity, to prevent incentive for tearing down existing structures and converting. Neuhauser called attention to the issues presented in the memo. Schmeiser explained the Non -accumulative Approach. It does not allow single family dwellings in higher density zones (RM 44--R3A and above; and RM80 zones). Examples of areas would be west of Dubuque, east of Clinton, nICRDEILVIED BY JORM MICROLA6 ' CEDAR RAPIDS • DES MOI1 ES Side 1, 1-708 1 it Page 2 Informal Council September 21, 1982 north of Market -Jefferson, south of Court and west of Gilbert. The Number of Zones had been discussed earlier in the meeting. Perret asked to keep open the option he suggested regarding number of residen- tial zones. Agricultural Zone was discussed at a previous session. Regarding the Rural Residential Zone, Schmeiser explained why the areas were in square footage, the County Health Dept. requires at least 40,000 square feet of land to have a septic tank. In all zone the Dwelling Units per Acre are equated in square feet. The Intensive Commercial Zone is heavy commercial/light industrial uses designed for the purple areas on the Comprehensive Plan map --Lafayette, Benton, Gilbert St.areas and along Old Capital Motors, Harris Truck Repair Fountain Garage and the land to be annexed to the City. This zone does not permit shopping center uses, they should be in Retail Center areas. Highway Commercial Zone is exclusively for transient type of uses, hotels, motels, restaurants, truck stops, and there will be more control over traffic patterns. Balmer noted concern over how development will be controled at the Melrose/FW218 intersection. Schmeiser replied that in the short-range Comprehensive Plan, it is shown as residential develop- ment. An updated Comprehensive Plan map will be available in two weeks. Public Zone --All University owned property is zoned RIA. This will remove the regulation that no highrise development can be located within 200' of an RIA one, and will free up land for more intensive development next to University owned properties. Perret requested that the staff color differentiate between City, University and School lands on the map. The City has no control over University properties, it was pointed out. River Corridor Overlay Zone -This zone extends to the extent of the flood plain zone (based on map after the dam was built). City Attorney Jansen was requested to review the previous City Attorney's legal opinion on the legality of zoning land outside the flood plain. Neuhauser related restrictions that apply in Maine. Planned Development Overlay Zone. In the 15th line, the first word should be "Under". Schmeiser stated that this zone was where they tried to build flexibility in the ordinance in a residential zone. He explained the process. If there is a change from the preliminary to the final, it would then be considered by P&Z. Berlin commented that the suggestion for streamlining the processes should be addressed in conjunction with the with consideration of a pilot housing project as suggested by HUD, possibly Component Homes. Neuhauser pointed out that it cost the City about $9,000 to go thru the development processes for the City's housing project. Berlin commented he would schedule discussion on this project at an informal meeting and will talk with Loren Hershberger. Schmeiser stated that the modifications in the tree ordinance had been acted on in the new ordinance. Perret questioned if the schedule presented by the staff was realistic. Neuhauser suggested Council setting aside two whole Saturdays in March to go thru the whole ordinance. Schmeiser distributed a copy of the ordinance with staff changes written on the P&Z copy of recommendations. The August 5th copy previously distributed incorporates the staff revisions. P&Z wanted their recommendations to come to Council without the staff changes. The draft of the Comprehensive Plan will be ready for the next meeting for discussion. The area studies will be a supplement to the Comprehensive Plan and appended to the original Comprehensive Plan. IIICRDr I LIIED By JORM MICRGILAB CEDAR RAPIDS • DCS 1401!IES 7 t M -6 r Informal Council Rage 3 September 21, 1982 COUNCIL BUSINESS 1. The City Manager advised that the new buses were here and could be viewed at the bus barn. 2. Balmer requested that the recommendations made by the Coralville Council be available for Council's discussion on the use of hotel/ motel tax receipts. 3. The Mayor reminded all of the Joint meeting with Chrps. of Boards and Commissions on the 22nd at the Highlander, 3:30 P.M. 4. The Mayor also requested that the Convention Director prepare a Human Services budget, and that it be available for the discus9ion of use of hotel/motel tax receipts. Meeting adjourned, 9:10 PM nICRUILMED BY � 1 _-JORM MIC R#LAB� mac:.... 1 CEDAR RAPIDS • DES 14DINES i ,ANAL r r -'. IOWA CITY COUNCIL JOINT MEETING WITH BOARDS AND COMMISSIONS SEPTEMBER 22, 1982 JOINT MEETING WITH CHAIRPERSONS OF BOARDS AND COMMISSIONS: 3:30 P.M. at the Highlander, September 22, 1982. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Dickson, Erdahl, McDonald, Neuhauser, Perret. Absent: Lynch. Staffinembers present: Berlin, Stolfus, Helling. Press: D.I.-Leonard. The Mayor welcomed the Chairpersons and representatives of the Boards and Commissions and outlined the format of the meeting. BOARD OF EXAMINERS OF PLUMBERS Steve Vanderah, Pub is Representative gave the report. He noted that the first Master's License had been issued to a female. SENIOR CENTER COMMISSION Chrp. Gladys Scott represented the Commissioners. She stated that in the past year 2065 persons had registered to use their services, 89% City, 9% County, and approximately 10% do not register. 137 volunteers gave 8410 hours of service, 25 teachers taught 75 courses. There are approximately 110-120 Eldercraft consigners. The Center serves 200 Congregate Meals, and provides 100 meals for Meals on Wheels, and services Autumn Park with meals. Usually there are 3 or 4 wheelchairs every meal, RIVERFRONT COMMISSION V.Chrp. Howard Soko commented that the opening of Hawkins Drive had increased the traffic on Rocky Shore Drive, so it was more imperative that a bike path be constructed. He commented on the overlapping of jurisdiction of govern- mental agencies concerning the River Overlay Zone. He had seen 12 cars with boat trailers using the boat ramp at Sturgis Ferry last week, and again noted the need for a ramp in City Park. Evidently the Police and Fire Departments are not supportive of this need. Parks and Rec. Comm. does not favor it. RESOURCES CONSERVATION COMMISSION V.Chrp. Nancy Sheehan ca ed attention to their preparation of the Community Energey Use Report, and co -sponsoring of the Sierra Club Energy Project. They hope to have a new staff person first of next month. PLANNING AND ZONING COMMISSION Chrp. John Seward pointed out that they needed much staff assistance, so recognized the staff working with them. They are reviewing changes to the Comprehensive Plan. PARKS AND RECREATION COMMISSION Chrp. Fred Riddle state tat people were unaware of the many programs provided, and they had no money to use for advertising. Using a supplement to the news- paper and programs on the government cable channel were suggested. A $42,000 grant for Special Populations Arts and grant for Forester's program have been received. Fundamentals of basketball are taught to 125-175 youngsters on Saturday mornings. Volunteers to help with this program are needed. He spoke on the necessity for a new swimming pool. Participation by the School District will be explored. The Wave -Tek type of pool would pay itself off, and there is no land available for private enterprise to attempt a project. A new park study is not on their agenda at this time. Sheehan thanked the 111 CRY 11.111 D By JORM MICROLAIM ' CEDAR RAPIDS • DES t40IAES. 7 J r L'. Page 2 Council -Joint B&C September 22, 1982 Commission for the horseshoe pitching court. Riddle outlined the problem with grading on Scott in connection with the soccer fields. Regarding the site for the swimming pool, it was noted that funds from Iowa City can't go to a Coral- ville site. HUMAN RIGHTS COMMISSION Chrp. John Watson thanked the City staff for their support, and gave a summary of complaint activity. A problem is the length of time it takes to process complaints. They use the informal complaint process more frequently, it is less threatening, and less time consuming. Balmer commented on his concerns, and possible disagree- ment with statements made. Mayor Neuhauser asked that each person give only highlights or amplification of the statements in the annual report, as time was getting short and there were many reports still to be given. POLICE AND FIRE RETIREMENT SYSTEMS Bill Barnes, Council appointed member, stated that the Civil: Service Chapter was a difficult chapter of the Code to administer. Now the pension fundwill be responsible for medical functions placing police and fire employees in disability. He noted that cardio -vascular disease treatment is expensive. There were no retirements, resignations, disabilities or deaths in FY82. He expressed their gratitude for the aid of Richard Stevenson regarding the portfolio. HOUSING COMMISSION Commission member Fred Krause commented on the actions of the Appeal Board, and the completion of the public housing project. He noted a need for congre- gate housing, and stated that they were looking at the Central Junior High property. He congratulated Lyle Seydel on his excellent job. COMMITTEE ON COMMUNITY NEEDS Committee member Gina MdGee gave the overview and thanked staffinembers for their assistance. They also needed to advertise, and again the availability of cable was mentioned. CIVIL SERVICE COMMISSION Chrp. Ar etta Ore up explained the selection procedure, Assessment Centers, will need about 810,000 to be established. This will take five full days of the Commissioners time. They will.bring in a consultant/expert from other Iowa police and fire departments, for promotional tests. BROADBAND TELECOMMUNICATIONS COMMISSION rp. Bil I ferry reported that Iowa City is first in the country for input by the community in saying what they want on cable. Political guidelines will soon be available for Channels 26 & 29. Hawkeye is ordering another Porta -Pack. The broadcast of the Council meeting has the largest draw. There is 50% satur- ation of households. He thanked the Staff for their aid. LIBRARY BOARD OF TRUSTEES Pres. E astrowigh ig ted the accomplishments in completion of a year in the new building. They have absorbed a 50%,growth in services. The expenditures projected for utilitiesare not being used. The computer saves 23%, staff persons salaries; 260 volunteers gave 5100 hours, 3 full time equivalents. Down time on the computer was 1%, National average is 5%. CLSI paid for the down time. Two keyboard terminals will be added next year. Terry (BTC) noted a now character generator will be added, with 120 pages. nICRUILMED BY JORM MICROLAB CEDAR RAPIDS • DES MOVIES J r I Page 3 Joint Council/B&C September 22, 1982 Board of Electrical Ex_ITiners and Apeals Chrp. Rick Cha ers pontd out that the number of applications for licensing was down 50% this year, and detailed some of the appeals. The Board does not want Council to combine the inspections, but to keep a qualified inspector for each trade because of the many changes in products, methods, for which each inspector needs to be up-to-date. Board of Appeals Building Codes Chrp. Ro ert Car son represented the Board. Review and update of the Uniform Codes was a problem because of the shortage of staff to assist them. Balmer questioned if notices of amendments to the.Codes are given to contractors. Carlson replied that as they know most of the contractors, they talk with them. Board of Adjustment Boar me er Marcia Slager advised that they had had 29 petitions for variances for zoning and had approved 21 of them. Air ort Commission C rp. Denm s aueg ing noted several important accomplishments, specifically the agreement with the City regarding the land east of Hwy. 218/Airport for the Transportation facility. They have negotiated a new lease with the fixed base operator with assistance from the legal staff. The Commission will need Council and public participation at the hearing on the Master Plan. New operating procedures have been adopted. Completion of FW218 is important for the commercial growth of the airport. Board of Review Aett—T er rom Noel Willis, Chrp. of the Board, was distributed Mayor Neuhauser thanked all the representatives for coming. It is important that each commission hears what other commissions are doing. Council will be going into goal -setting next month, and it is helpful to know what is important to each Commission. Meeting adjourned, 6:15 P.M. nICRONLMED V J JORM MICR46LAR CEDAR RAPIDS • DES M018ES r L' INFORMAL COUNCIL DISCUSSION SEPTEMBER 27, 1982 INFORMAL COUNCIL DISCUSSION: September 27, 1982, 4:30 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Dickson, McDonald, Lynch, Perret. Absent: Erdahl. Staffinembers present: Berlin, Stolfus, Boothroy, Knight Franklin, Jansen, Helling, Keller, Kucharzak TAPE-RECORDED ON Reel 82-19, Side 1, 708 -End, and 82-20, Side 2, 1-282. APPLICATIONS TO PLANNING AND ZONING 708-950 Comprehensive Plan Franklin distributed copies of the Comprehensive Plan. L n -Den Hei hts Subd. Part II Boothroy called attention to the letter from Atty. Barker an t e petition from the residents regarding the trees in the proposed storm water detention area. After discussion, Councilmembers agreed that staff could draft an amendment to the subdivider's agreement. Change Dover St. to PerryCourt This is an undeveloped area. Knight explain- ed the rations e. Pu is hearing will be set. Rocca Subdivision/Coralville Councilmembers agreed with staff recommendation to forward no cononents to the City of Coralville in regard to the final subdivision plat of Lot,l, Rocca Subdivision. The area will not be annexed soon, if ever. Council is to make a motion at the formal meeting. Rezoning Forest View Court Due to the objection filed, Council will need an extra -ordinary majority vote. Boothroy recalled his discussion with Atty. Meardon regarding rezoning the entire tract. He did not change his objection. Only the developed portion of the land would be non -conforming, as it is now non -conforming. Rezonin Bon Air Mobile Home Lode As the objection was filed on this rezoning, an extra or inary majority vote o Council will be needed. Zoning Code Amendment to incorporate Residential Mobile Home Zone into the Code. Neuhauser questioned if it should be adopted before rezoning any of the mobile home parks. It will be passed and adopted before the third considerations of the rezonings. Chapter 22 Manufactured Housing Parks. The Clerk questioned if the wording on Page had been settled. Council determined that the word should be 'shall'. RESENTATION BY THE IOWA CITY/CORALVIi CONVENTION BUREAU 950-1604 Renee Jedlicka introduced Board of Director members present, and distributed the packet of information presented to conventioners, and went thru the overview previously distributed to Council in the packet, which included previous and upcoming conventions, the members of the Bureau, the dues structure, other organizations in the State, the Bureau's goals and resources, and their budget. Several Councilmembers thought it would be more efficient to work with the Chamber. The Human Services Agency budget farm was attached to the materials. Council discussed the figure to be put in the budget for support of the Conven- tion Bureau from the proposed hotel/motel tax receipts, and settled on 25% of the proposed receipts, with a three year commitment. Details of collection and receipt of funds will be reported on by Staff. Council suggestions for use of the 75% of proposed receipts included: 1) Ill CROrILnED BY JORM MICROLAB CEDAR RAPIDS • DES MOMES 1 J r L Page 2 Informal Council September 27, 1982 maintenance of the Central Business District and 2) expansion of the Police Foot Patrol downtown. Perret noted concern regarding letter received from Election Commissioner/Auditor Slockett regarding wording of the hotel/motel tax question as it will appear on the ballot strip, due to limited space available. Berlin advised that Staff was given the one day to condense the wording, and Council and the City Manager were at the League meeting. The complete wording will be posted in the Ordinance on the voting machine door. RIVERFRONT COMMISSION 1604-2240 Chrp. Bernadine Knight introduced the Commissioners present. She called attention to the May 20, 1982 and the May 26, 1982 memo updating priorities. Voluntary conservation easements to provide a buffer are needed on the river from Burlington St. to Highway 6, where land is privately owned. Southgate Development had agreed to dedicate a 45' strip of land once their development at Sturgis Corners was completed. Council had agreed to accept the dedication, so Staff will discuss the dedication with Mace Braverman. Staff wants to present the form of the easement to Council before they discuss them with the property owners, and will also look at the easement used by Iowa Natural Heritage. The University has been concentrating their efforts on the area north of the Memorial Union. Their plan is being reviewed by Public Works. Neuhauser questioned if it had been decided who owned the land (r -o -w) north on River- side Drive above Burlington Street. Lewis reported on the status of Rocky Shore Drive bikepath work. Sokol stated that he thought it was the feeling of Council to do the project. Perret asked if the Riverfront Commission still had a realistic objective to acquire riverfront property in the north penin- sula and south of Highway 6. Franklin advised that the long range intention is to carry thru with the Stanley Plan. The onservation easements are a short term way to work toward that goal. Perret then called attention to the $250,000 funding allocated for purchase of the Shower's property which was diverted to the Urban Renewal project. Lynch cautioned making a commit- ment for that area and asked for a discussion to be scheduled on that issue. Regarding the latest version of the River Corridor Overlay Zone, Balmer asked for a discussion on what it will actually mean. Franklin explained the difference between the overlay zone and conservation easements. B. Knight also noted the jurisdictional question relating to enforcement of the river use ordinance. It may take an Atty. General opinion, Jansen stated, to regulate boat traffic. Our present ordinance is unenforceable. Neuhauser asked if a 28E agreement could be worked out and Jansen agreed it would be worthwhile to explore this suggestion. Balmer asked why a boat couldn't be launched at the Terrell Mill Park. Funding for parks will be discussed at budget time. HISTORIC PRESERVATION ORDINANCE 2240 -End Neuhauser asked if the Task Force had reviewed the new issues raised. Tape 82-20 Keller advised that they had. He discussed the concerns addressed in Side 2 the memo. It specified the type of activities which would trigger the 1-71 issuance of a Certificate of Appropriateness, noting that work activities requiring a permit did not include awnings or siding installation. No building permit is required for installing siding, Kucharzak explained, this requirement was deleted two years ago by the Board of Appeals. Council discussed whether or not it should be put back in. The appeal process and requirement for extra -ordinary majority vote of Council to pass an Ordinance Establishing a Historic District satisfied Lynch's concerns. Keller called attention to the comments from other I1ICROEILnED BY JORM MICROLAB CEDAR RAPIDS • DES MOINES J r L Page 3 Council Informal September 27, 1982 cities who have a Historic Preservation ordinance. The ordinance will allow Countil.to name a Commission, they will deal with the three areas already thru the process of being designated a historic district, Summit St., Woodlawn and the North Side. McDonald questioned inclusion of the College Hill Area. Berlin said that Council could say their intent was to not proceed with designating this area until other matters relating to the area were resolved. McCormick thought it would be nine months before the Commission would have time to consider applications from any other areas besides the three already designated. AGENDA -COUNCIL BUSINESS 71-275 1. Regarding the sale of Parcel 64-1a to Armstrongs, Berlin stated he would have a response from Armstrongs on Tuesday. 2. The Mayor noted that in giving the permit to the Copper Dollar for the beer garden, it was understood that if there were any objections, Council would rescind their approval. Because of the objection in the letter on the agenda, all agreed to rescind the approval, the Staff to so notify Copper Dollar. 3. Regarding the letter on the agenda from Zaleski re the Orchard Court 4-plex, Council discussed the notification process for PAD'S. Lynch cautioned putting the burden on the City for notification. Berlin stated that the Staff would come back with some ideas. It was noted that it would help if the contractors visited the neighboring property owners. 4. The City Manager called attention to the Ordinance on Alarms, the item had inadvertently been left off the agenda, but had now been added. 5. Berlin called attention to his Health Awareness memo and stated he would use this as an answer to the letter and proceed generally in that dir- ection if there were no objections. There were none. 5. The City Manager questioned what would be done with the Bowery St. alley. As a unanimous vote of Council would be needed for an assessment project, Staff will need to know if they should proceed. Lynch wanted to view the alley. 7. The memo regarding the sidewalk and guardrail on Van Buren St. will be discussed next week. 8. The Clerk requested permission to present a Waiver of Call of Special Meeting at the Monday, Oct. 4th 4:30 meeting previously set by Council. There were no objections. 9. Balmer requested a written report on extension of cable TV to Sterling Court area, and formalizing of the extension policy. 10. The Mayor asked that the City policy of towing illegally parked cars from private parking lots be reviewed. She also reported that the Police Dept. has only one breathilizer. City Manager will investigate. 11. Balmer questioned the status of the exemption of Home Town Dairies from the Noise Ordinance. Jansen noted that they had not met with the neighbors. The issue will be added to Oct. 4th informal agenda, with all parties notified. 12. Asst. City Mgr. reminded everyone of the tour of the Sewage Treatment Plant at 3:30 P.M. on Oct. 25th. Meeting adjourned, 7:10 P.M., to Executive Session. i 111CROEILnED By JORM MIC ROLAB I CEDAR RAPIDS DES t4O1HE5 t ?- r EXECUTIVE SESSION SE PT EMB ER 27, 1 982 EXECUTIVE SESSION: September 27, 1982, 7:10 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Dickson, Lynch, McDonald, Perret, Neuhauser. Absent: Erdahl. STAFFMEMBERS PRESENT: Berlin, Helling, Stolfus, Jansen, Knight, Schmeiser, Boothroy, Kucharzak TAPE-RECORDED: Reel #26, Side 2, 192-710. Moved by Perret, seconded by McDonald to adjourn to executive session under Section 28A.5(b), to discuss strategy with counsel in matters where litiga- tion is imminent where its disclosure would be likely to prejudice or dis- advantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Perret, seconded by McDonald to adjourn, 8:00 P.M. The Mayor declared the motion carried, 6/0, Erdahl absent. "ROFILMED BY JORM MICROLAB- CEDAR RAPIDS DES MOVIES I 1 F r MINUTES OF OFFICIAL ACTIONS OF COUNCIL- 9/28/82 The cost of publishing the following proceedings and claims is $ . Cumulative cost for this calendar year for said publication is $ Iowa City Council, reg. mtg., 9/28/82, 6:00 P. 14. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, McDonald, Neuhauser, Perret. Absent: Dickson, Erdahl, Lynch. Mayor Neuhauser proclaimed the week of October 2-9, 1982, as Higher Education Week. Councilmember Balmer requested deletion of consideration of Item 3.e(1) letter from Florence Wikel regarding use of the alley by the Copper Dollar as a beer garden, from the Consent Calendar. He noted receipt of a letter from Atty. Poula requesting withdrawal of Copper Dollar's authority to operate a beer garden. Moved by Balmer, seconded by McDonald to rescind the authority previously given by Council for Copper Dollar to operate the beer garden. The Mayor declared the motion carried, 4/0, Dickson, Erdahl and Lynch absent. Moved by Perret, seconded by McDonald, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, reg. mtg., 9/14/82, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm. -9/9/82; Housing Comm. -8/4/82; Housing Appeals Bd.-8/10/82; Resources Conservation Comm. -8/5/82; Committee on Community Needs -9/9 and 9/13/82; Bd. of Adjustment -8/4/82; Planning and Zoning Comm. - 8/5, 8/19, 8/30, 9/2/82. Permit motions and Resolutions: Approving Class C Beer Permit and Sunday Sales for QuikTrip #503, 123 W. Benton. Approving Class C Beer Permit and Sunday Sales for Central Pharmacy Center, 701 E. Davenport. Approving Class C Beer Permit and Sunday Sales for QuikTrip #548, 955 Mormon Trek. Approving Class C Liquor License and Sunday Sales for The Brown Bottle, 111 E. Washington St. Approving Class C Beer Permit for Watt's Food Market, 1603 Muscatine Ave. Approving Class C Beer Permit and Sunday Sales for Godfather's Pizza, 531 Highway 1 West. Approving Class C Liquor License and Sunday Sales for The Hill Top Lounge, 1100 N. Dodge St. RES. 82-245, Bk. 74, p. 936, TO ISSUE CIGARETTE permit. Approving Class C Beer Permit and Sunday Sales (conditional approval) for Monty's Pizza Delivery, 431 Kirkwood. 111CROEILnED BY JORM MICRG)LAB 1 CEDAR RAPIDS • DES MOVIES J r 1 Official Actions Motions: Approving disbursements in the September 28, 1982 amount of $1,549,523.48 for 8/1 thru 8/31/82, Page Two as recommended by Finance Director, subject to audit. Correspondence: Andy Garcia -Rivera re health awareness program for City Employees, City Mgr. comment discussed 9/27. Alan Bohanan re zero lot line ordinance, City Mgr. will reply. Frank Chiavette, letter to Hawkeye CableVision regarding service, referred to ST Specialist for investigation. Sue & Anthony Zaleski re Orchard Court 4-plex project, referred to City Mgr. for reply. Tom Slockett, County Auditor, re hotel/motel tax question to appear on Nov. 2 General Election ballot strip. Staff has answered. Iowa City/Coralville Convention Bureau requesting a meeting with Council re allocation of funds from proposed hotel/motel tax. Presentation scheduled and held on 9/27. James Shive, Pres. BOI, re development policy for east and northeast Iowa City sanitary sewer, referred to City Mgr. for reply. Memoranda from Traffic Engineer: Stop sign at intersection of Westwinds Drive and Mormon Trek Boulevard. Stop sign at Aber Ave. and Sunset St. Memoranda from Civil Service Comm. submitting certified list of applicants for the following positions: Maintenance Worker I/Transit, Maintenance Worker II/Refuse, Mass Transit Operator/Transit, Mass Transit Operator/Transit. Applications for Use of Streets and Public Grounds: Jeffrey Renander, permission to picket in front of Emma Goldman Clinic, approved for 12 persons, 9/18/82 from 10 AM to 11 AM, and for Jean Hagen for 12 persons, 9/18/82 from 9 AM to 10 AM, approved. VFW 3929 to conduct annual Poppy Sale 9/18/82, approved. Old Capitol Center Merchants Assn. to have a sidewalk sale, 9/23/82, approved. Applications for City Plaza Use Permits: Eby Sporting Goods to use space in front of store to sell Hawkeye paraphernalia during home football games, approved. Lubar and Wendroff to sell space antennas, operating as ambulatory vendors, disapproved. Affirmative roll call vote unanimous, 4/0, Dickson, Erdahl and Lynch absent. The Mayor declared the motion carried. Moved by Perret, seconded by Balmer, to set a public hearing on 10/12/82 on the proposal to change the name of a portion of Dover Street to Perry Court. The Mayor declared the motion carried, 4/0, Dickson, Erdahl and Lynch absent. Moved by McDonald, seconded by Perret, that the City Council forward no comments to the City of 111CROFILnED BY J 1 JORM MICROLAB j CEDAR RAPIDS • DES MOMES Official Actions Coralville in regard to the final subdivision plat September 28, 1982 of Lot 1, Rocca Subdivision, as recommended by the Page Three Planning and Zoning Commission. The Mayor declared the motion carried, 4/0, Dickson, Erdahl and Lynch absent. Moved by Balmer, seconded by Perret, that ORD. 82-3080, Bk. 20, pp. 146-149, AMENDING SECTIONS 8.10.3 DEFINITIONS; 8.10.4 DISTRICTS AND BOUNDARIES THEREOF; 8.10.19 ADDITIONAL REGULATIONS; 8.10.24 AREA REGULATIONS; AND 8.10.26 PERMITTED ACCESSORY USES; AND ADDING SECTION 8.10.1 MANUFACTURED HOUSING RESIDENTIAL ZONE TO THE ZONING ORDINANCE OF THE CITY OF IOWA CITY, IOWA, be passed and adopted. Affirmative roll call vote unanimous, 4/0, Dickson, Erdahl and Lynch absent. The Mayor declared the motion carried. Regarding Items 4.c, 4.d, 4.e, and 4.f, the Mayor requested a motion to defer until the next meeting because the objections received to two of the rezonings will require an extraordinary majority vote of Council. Moved by Balmer, seconded by McDonald, to defer first consideration of rezoning of Forest View Court, from RIA to RMH Zone, of Towncrest Mobile Home Park from C2 to RMH zone, of Hilltop Mobile Home Park from C2 to RMH zone, and of Bon Aire Mobile Home Lodge from C2 to RMH zone, to the October 12, 1982 meeting. The Mayor declared the motion carried, 4/0, Dickson, Erdahl and Lynch absent. Moved by Perret, seconded by McDonald, that ORD. 82-3081, Bk. 20, pp. 150-163, AMENDING CHAPTER 22 OF THE CODE OF ORDINANCES CONCERNING MOBILE HOMES AND MANUFACTURED HOUSING PARKS, be passed and adopted. Affirmative roll call vote unanimous, 4/0, Dickson, Erdahl and Lynch absent. The Mayor declared the motion carried. Moved by Perret, seconded by McDonald, that ORD. 82-3082, Bk. 20, pp. 164-167, AMENDING SECTION 8.10.18(A) OF THE ZONING ORDINANCE REGARDING SCREENING FOR COMMERCIAL AND INDUSTRIAL USES AND MANUFACTURED HOUSING USES TO BE LOCATED IN THE PROPOSED RMH ZONE, be passed and adopted. Affirmative roll call vote unanimous, 4/0, Dickson, Erdahl and Lynch absent. The Mayor declared the motion carried. The Mayor declared the public hearing open on the proposed Industrial Development Revenue Bonds, Series 1982 (Iowa State Bank & Trust Company Project). The City Manager requested that at the request of the bond counsel, the hearing be adjourned six weeks to November 9, 1982. Moved by Balmer, seconded by Perret, to adjourn the public hearing to 11/9/82, 7:30 P.M. in Council Chambers. The Mayor declared the motion carried, 4/0, Dickson, Erdahl and Lynch absent. Public hearing was held to consider an _ ordinance deleting references to kiosks and nlcRor ILMED By i JORM MICRbLAB ? CEDAR RAPIDS DES MOVIES lI J r Official Actions September 28, 1982 permanent, privately -owned free-standing Page Four structures in Chapter 9.1 of the Code of Ordinances of Iowa City providing for the regulations of public and private use of City Plaza. Moved by Perret, seconded by McDonald, that the Ordinance Deleting Reference to Kiosks and Permanent, Privately -owned Free-standing Structures in Chapter 9.1 of the Code of Ordinances of Iowa City Providing for the Regulations of Public and Private Use of City Plaza, be given first consideration and vote for passage. Affirmative roll call vote, 4/0, Dickson, Erdahl and Lynch absent. The Mayor declared the motion carried. Councilmember McDonald questioned who decided the policy where bus shelters are built. City Manager Berlin advised that a list is presented to Council for their approval. Any requests should be brought to the attention of the Staff. Councilmember Balmer noted his disappointment regarding the allocation by the Iowa Environmental Quality Commission, on a 5 to 3 vote, of wastewater treatment funds solely to Des Moines. Their project is not ready to go, but those in other Iowa communities are. He requested citizens voice their concern to the appropriate officials. City Attorney Jansen is examining legal options. City Manager Berlin requested action be deferred on the Resolution Authorizing Sale of Parcel 64-1a (Dept. Store Site) to Armstrongs, Inc. He was informed by Mr. Peremsky that Armstrongs has not completed its financing for the store and a letter is in the mail requesting an extension of time. Berlin will schedule a discussion with Peremsky at the informal meeting on October 4th. Moved by Balmer, seconded by McDonald, to defer action on the above resolution. The Mayor declared the motion carried, 4/0, Dickson, Erdahl and Lynch absent. After discussion of the reasons for the number of bids received, and the possibility of rebidding next Spring, it was moved by Balmer, seconded by McDonald, to adopt the Resolution Awarding the Bid to J. C. Construction, Inc, for the Southwest Interceptor Sewer Project. Negative roll call vote unanimous, 4/0, Dickson, Erdahl and Lynch absent. the Mayor declared the Resolution not adopted. Moved by Balmer, seconded by McDonald to reject the bid of J. D. Construction, Inc. The Mayor declared the motion carried, 4/0. Moved by Balmer, seconded by Perret, to adopt RES. 82-246, Bk. 74, pp. 937-938, AUTHORIZING EXECUTION OF ANNUAL CONTRIBUTIONS CONTRACT AND GENERAL DEPOSITARY AGREEMENT AND ISSUANCE OF PROJECT LOAN AND PERMANENT NOTES. Affirmative roll call vote, 4/0, Dickson, Erdahl and Lynch absent. The Mayor declared the motion carried. This Resolution supersedes Res. 82-239. i,. MICROFILMED DY JORM MIC R6LA B - CEDAR RAPIDS • DES MOINES 7 0 r OIL r Official Actions Moved by McDonald, seconded �STABLPerISliINGtA September 28, 1982 POLICY RES. CONCERNING 2-247, BCITYk. 4 COUNCIL CONTACTS AND Page Five RELATIONSHIPS WITH POTENTIAL MUNICIPAL FRANCHISE APPLICANTS. After discussion, it was moved by Perret'seconded by Balmer, to insert the words, 'or without' after the word with' in the second paragraph. The Mayor declared the motion carried, 4/0, Dickson, Erdahl and Lynch toabsent. Moved the wobd Per ret , seconded by Mc0onald, 'instead -after the word I shat l'a ha before Mayor word 'invite' in the same p 9raP declared the motion carried, 4/0, Dickson, Erdahl and Lynch absent. Affirmative roll call vote unanimous, 4/0, Dickson, Erdahl and Lynch absent. The Mayor declared the motion carried. Moved by Balmer 168-72secontle174, AMENDINGhCHAPTER at ORD. 82-3083, Bk. 20, pp. 24 OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY TO ADD ARTICLE VIII, "INTRUSION ALARMS" be passed and adopted. Affirmative roll call vote unanimous, 4/0, Dickson, Erdahl and Lynch absent. to Moved by Balmer, seconded by Perret, adjourn, 6:40 P.M. TheMayor declared the motion carried, 4/0, Dickson, Erdahl and Lynch absent. For a more detailed and complete description of Council Activities and Disbursements, see Office o y C e k a d Finance Department. -i1J� /n)1 Q��� s/MARY C. NEUHAUSER, MAYOR s A �{E S L,CITY CLERK submitted on y I III CROF I LFIED BY ' JORM MIC ROLAB � I I CEDAR RAPIDS • DES MINES � i� r MINUTES OF OFFICIAL COUNCIL ACTIONS -10/4/82 The cost of publishing, the following proceed- ings & claims is $ Cumulative cost for thi: cdIenadr y -a, for said publication is Iowa City Council, special meeting of October 4, 1982, 4:30 P.M. in the Conference Room at the Civic Center. Mayor Neuhauser presiding. Council - members present: Balmer, Dickson, Lynch, Neuhauser, McDonald - 4:34 PM. Absent: Perret, Erdahl. Waiver of Call of Special meeting was signed by all Councilmembers. Public Hearing was held on the sale of Shamrock Place to Frantz Construction Co., Inc., for the purpose of developing Public Housing Project IA 22-4. Councilman McDonald arrived 4:34 P.M. Moved by Balmer, seconded by Dickson, to adopt RES. 82-248, Bk. 74, p. 940, AUTHORIZING THE SALE OF REAL PROPERTY OWNED BY THE CITY OF IOWA CITY TO FRANTZ CONSTRUCTION CO., INC., FOR THE PURPOSE OF DEVELOPING PUBLIC HOUSING PROJECT IA 22-4. Affirmative roll call vote unanimous, 5/0, Erdahl and Perret absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Lynch, to adjourn the informal meeting, 4:35 P.M. The Mayor declared the motion carried, 5/0, Erdahl and Perret absent. A more complete description of Council activi- ties is on file in the office of the City MAYOR Cler s/MARY C. NEUHAUSER, k. s/ABBIE ST. LFUS, CITY CLERK Submitted for publication on MICROFILMED BY ' i JORM MIC R6LAB � CEDAR RAPIDS DES MOINES I i r INFORMAL COUNCIL DISCUSSION OCTOBER 5, 1982 INFORMAL COUNCIL DISCUSSION: October 5, 1982, 7:00 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Neuhauser, Lynch, Dickson, Perret, Balmer, Erdahl- 7:15 PM. Absent: McDonald. Staffinembers present: Berlin, Stolfus, Jansen, Helling, Boothroy, Franklin. TAPE-RECORDED: Reel N.82-20, Side 2, 1865 -End. and Side 1, 1-671. IOWA CITY COMPREHENSIVE PLAN -LAND USE UPDATE 1982 1865 -End Planner Franklin suggested going thru the material, item by item, with Council commenting at any time. Noted in the introduction is the con- tinued acceptance of the basic goals and objectives stated in the present Iowa City Comprehensive Plan, and the two assumptions on Page 2 of this draft. In Development Parameters -Growth Pressures -Population, it was stated that annexation would probably not occur for 15-20 years. On page 5, Developable Land Analysis, there is an added assumption, regard- ing annexation of the area near FI4218. Under Developable Acreage Totals -Major Findings, Franklin pointed out that timeframes can apply to alternative solutions to sewerage problems as well as to the Wastwater Pollution Control Plant. The City can handle the projection for Pre-WPCP. The new 21" sewer north of Rochester will dump into the 'horseshoe'. Looking at Table 2, it was noted that the North Branch Dam is A10, and is in the Post WPCP, and there is an agree- ment to install this sewer; #12 is Village Green and full development has not been proposed; f12 is BDI, an agreement on sewer here also. Berlin commented that while it is appropriate to list these in the Post 14PCP Table, it would be desireable to footnote what the actual situation is, saying that there are outstanding agreements regarding development of this land. Lynch stated that developers already think there is a shortage of develop- able land. Boothroy commented that is because only a few people own the land. Councilman Erdahl present, 7:15 PM. Franklin advised that when the development sequence was formed, this was taken into consideration, a concern they were aware of. They wanted land in various parts of the City to be available for development in various phases, so not concentrating the amount of developable land in any one phase, with any one person. The Highlander lift station will pump into the 'horseshoe'. One page 8, Trafficways, the Southeast Bypass has been deleted. Staff questioned whether or not to leave the dotted line in, representing Foster Road from Prairie du Chien to Old Dubuque Road, as collectors and arterials will be shown on the maps. Council had not discussed the transit system proposed. There was confusion over the meaning of a 'loop' system. Mose and Lundell had worked on this portion of the report. Berlin asked Staff to clarify the map and wording. Council discussed the extension of Scott, and First Avenue extended. 111CROFILMED BY � JORM MIC ROLAB � CEDAR RAPIDS • DES MOINES 1 J r Page 2 Informal Council October 5, 1982 Councilmembers reiterated their intent that Scott be considered a bypass with extra right-of-way, and requested that the Plan reflect this intent to alert future Councils. Justification for keeping it was weakened be- cause of removal of the proposed southeast section of the bypass. Trucks will use the route from I-80 to Rochester and down Scott. Franklin ad- vised that this intent would be added in the East Area Study. Boothroy stated that the City has from ACT, a future dedication of r -o -w for Scott to go directly east. Boothroy called attention to a change in Appendix C.2 in standards for Trafficway Design Standards re access. Balmer questioned limited access regarding Scott. Franklin pointed out need for access points for transit on Scott between Court & Highway 6. Clarification of language on Page E-4 will be made. Page 9 -Neighborhood Commercial Centers have been set on the map at Mormon Trek and Court & Scott. Neuhauser asked if the Plan Side 1, differentiated between convenience centers and shopping centers. After 1-671 discussion of criteria for each, Berlin commented that the present defin- ition or descriptive material was more for an area center, and Council was discussing neighborhood centers. Other cities have dealt with this issue. Boothroy advised that they would add a section on neighborhood convenience centers and would develop criteria for it. Page 11 -Franklin advised that the entire Housing Section will be rewritten, and pointed out on Page 13, a change regarding age groups. Page 16 -Schools - Franklin stated that P&Z had had problems understanding the table on Page 17. and they will add further explanation. It should be looked at in the con- text of school capacity only. Balmer thought that the material should be sent to the School Board for review. Staff wanted P&Z and Council to review it first, and Berlin stated that then it would be sent to the School Board. Neuhauser commented that at the state level, it has been mentioned that schools would like to get out of the busing business and turn it over to other units of government. Berlin asked whether or not the matter should be discussed with the Board or the staff, and Neuhauser agreed that a letter should go from the Mayor to the Chairman of the School Board. Page 19 -Human Needs Services -Franklin said it would be up to Council to decide if they want to update the baseline reports. Neuhauser commented that this was a city -county effort. Lynch had problems relating this section to comprehensive land use. Neuhauser suggested separating out the physical facility from the program, for instance develop standards for Systems Unlimit- ed Housing, Senior Citizen housing, nursing homes -where they belong -standards to use in the zoning ordinance. P&Z has said that the above uses plus cor- rection centers, mental retardation homes, etc., would have to apply under the special exceptions. All Councilmembers disagreed with this process, noting that the uses should be provided for in the context of the zoning ord. Recreation -Open Space. Franklin stated that other criteria for standards will be developed for a long range plan. Although Council has adopted the Five - Year Plan, there is no commitment to the parks as listed. Council wants to discuss the purpose and function of each park as proposed, and discuss if more can be done within existing parks. Concerns will be discussed with Dir. Showalter at the goal -setting session with Staff. Environment -Item N4, regarding W.P.C.P. Berlin suggested additional language to say that the I4PCP would provide additional capacity and solve existing problems with sewers that are currently not adequate in wet weather conditions. 141CROFILI-E0 Dv JORM MICROLAB ! CEDAR RAPIDS • DES MDInES J r Page 3 Council Informal October 5, 1982 Economic Development-Boothroy advised that the Community Profile, as referenced, will be included in the Appendix. Neuhauser agreed that a policy was needed to relate economic development back to the zoning ord. re what provisions the City is going to make in its land use plan for the kind of economic growth it wants to see. Lynch questioned how the City was working on economic development with the University and potential future expansion of their interests. Berlin replied that Staff has had discussion with the University about what their plans are if there should be academic development on this side of the river on land they currently own. The major issue that developed when they initially talked about the Comprehensive Plan, and he was concerned about, was that the University may at some point, relocate the power plant, and that would impact the City more than anything else. The University continues to say they will not relocate the power plant. Lynch questioned the impact on streets, parking, etc. of the twenty million dollar hospital expansion. Neuhauser agreed that Staff should ask the University what things they have that would impact on our Comprehensive Plan. Dickson pointed out a University prediction of enrollment increases. Planning staff will follow up on this comment. Boothroy related analysis done on Melrose Avenue and improvements for the short -run, with the under- standing that if the University expands, the problems would be readdressed. Staff will expand the Economic Development section. The Mayor complimented the Staff on their refinement of the original ideas in this update of the Comprehensive Plan. Page 23 -Development Sequence will be discussed on October 19th meeting. Meeting adjourned, 9:00 P.M. MICROrIVED BY j JORM MIC RbLAB CEDAR RNI'I Ds - DES t401YE5 I i 1 F r L�...11 EXECUTIVE SESSfON October 4, 1982 EXECUTIVE SESSION: October 4, 1982, 4:30 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Dickson, Erdahl, Lynch, McDonald, Perret and Neuhauser. Staffinembers present: Berlin, Stolfus, Jansen, Helling, Seydel. TAPE-RECORDED ON REEL 82-20, Side 2, 1500-1855. Moved by Perret, seconded by McDonald, to adjourn to executive session under Section 28A.5(b) to discuss strategy with counsel in matters that are present- ly in litigation where disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Lynch to adjourn, 6:30 P.M. The Mayor declared the motion carried, 7/0, all Councilmembers present. 141CRorIL14ED BY 1 JORM-MICR6LA6 - 1 CEDAR RAPIDS • DES I40I4ES I r C INFORMAL COUNCIL DISCUSSION OCTOBER 11, 1982 INFORMAL COUNCIL DISCUSSION: October 11, 1982, 4:30 P.M. in the Conference Room at the Civic Center. Councilman Balmer started the meeting, then Mayor Pro tem Perret arrived. Mayor Neuhauser presided, 4:35 Pm. COUNCILMEMBERS PRESENT: Balmer, Lynch, McDonald, Dickson, Perret, Neuhauser- 4:35 PM., Erdahl-4:40 PM. Absent: None. Staffinembers present: Berlin, Jansen, Stolfus, Helling, Knight, Boothroy, Franklin, McGonagle, Prior, Lundell, Vitosh, Milkman TAPE-RECORDED on Reel 82-20, Side 1, 671 -End, and Reel 82-21, Side 1, 1-70. APPLICATIONS TO PLANNING AND ZONING COMMISSION Rezonin SW intersection P,ochester/Amhurst Knight advised that Staff wou d present a report prior to the pub is hearing. Historic Preservation Ord. A revised copy of the ordinance will be sent to Council. As the revisions are minor, it has not been referred back to Planning and Zoning. Rezoning Moratorium area College Hill Park/South Dodge St. Neighborhood Franklin stated that the Planning and Zoning recommendation will be made on Thursday. Mayor Neuhauser arrived, 4:35, and presided. Annexation and Rezoning-Sladek, near Wil lowcreek Drive/Highway 1. Staff requested two considerations of the Ord. Rezoning, if six members are present to suspend the rules. Final consideration will not be until approval is received from the City Development Board. Mayor Neuhauser commented that Council did not want to give any considerations to the ordinances at the meeting the public hearing is held, unless it is an emergency. Rezonin 603 S. Dubuque The applicant is requesting waiver for three rea Ings, an requesting adoption of the ordinance. Councilman Erdahl arrived, 4:40 PM. Amended Subdividers A reement, L n -Den Hei hts, Part 2 Knight requested that Council approve the amended agreement su 7ect to Atty. Barker obtaining the one remaining signature. Barker agreed, noting that the Resolution could be signed after the signature is submitted. The City Atty. had no problem with this procedure. All Councilmembers agreed. TRANSIT FARE POLICY The several issues to be decided or discussed were listed on the board. The memo and material in the packet were noted. The schedule for purchase of six new buses would be a minimum of eighteen months from the time the purchase process is started. The cost would be $150,000 for six new buses and remanufacture of twelve buses. Berlin called attention to the break- down for funding the equipment on the last page of McGonagle's memo, show- ing the contribution to equipment reserves each year. Mose's figures were different, because of higher fares proposed and reserves accumulated were higher. After review by McGonagle and Vitosh, these figures were lowered. McGonagle explained the scope of the remanufacturing process, and stated that he thought it was satisfactory and would have a possibility of adding I-0ICRDr ILMED DY JORM MIC RdIL AB j CEDAR RAPIDS DES ifO RJES I J 671-840 840-1647 r Page 2 Council Informal October 11, 1982 a life expectancy of another 10 years to each bus. He said there would be no difficulty in getting the GMC parts. After reading the additional information, and receiving McGonagle's objections to use of the small buses, a majority of Councilmembers agreed to not pursue use of the small buses. Regarding the small bus grant, a majority decided to advise UMTA that Council would like to withdraw their application for the grant, explaining that they have found another alternative. Fare Policy/Revenue Sharing/Transit Levy Continued receipt of revenue sharing funds to use for operating expense was discussed. McGonagle thought Federal operating monies would be about 8% less than the City is receiving now. Neuhauser pointed out that it has always been Council's intent that when Federal operating expense was re- ceived, use of revenue sharing for transit operating expense would be phased out. Use of three coins as being inconvenient was noted. Berlin thought the proposed ticket purchase process would aid in that area. Several agreed with the ticket proposal. Justification of increase in fare to replace vehicles can be made to the public. There will also be operational expense in the new transit facility. Erdahl suggested fares to be raised in small increments (5Q). tr nsit Vitosh stated that for this year a 54C/levy would have brought $370,000 and would not replace the $415,000 now going into transit from revenue sharing. Balmer requested additional information regarding revenue from a 40Q fare, and a 50d fare, projections for the transit levy, projections regarding revenue from Sec. 5, and the six months remaining in the revenue sharing funds. Erdahl pointed out Iowa City's recipt of 45% of expense from the fare box, high compared to expense ratio of other cities as listed in the memo. Vitosh explained that the levy would be phased in gradually over three years. Berlin summarized direction as proceeding with' the acquisition schedule in the memo and remanufacturing 12 buses and politely refusing the UMTA grant. Further discussion regarding Saturday fare resulted in agreement to keep the reduced fare as it is now, no change in fee for handicapped and elderly (no fee), and agreement to proceed with the suggestion for tickets. McGonagle explained the reason for the picture ID's to replace the black and white cards. The medicaid card will still be accepted for elderly. JOINT MEETING WITH COMMITTEE ON COMMUNITY NEEDS Chrp. Bonney introduced committee members present: Leshtz, McGee, Hirt, Whitlow, Lauria and Becker. Asst. City Manager Helling advised that concerning the new application form, additional language will be added stating that if an applicant does not wish to provide the information requested, the application will still be considered. Receipt of thememo and attachments from Milkman noted, two items for informal discussion. Regarding priorities for 1983 CDBG funding, Balmer stated that he thought that Storm Drainage Improvements, Creekside, were a high priority. Others agreed, ($220,300.), but did not want to see the budget demolished by funding one project. Erdahl pointed out that Rundell St. and Creekside neighbors said drainage problems were more important than sidewalks. l IiICROf ILt•iED aY ' JORM MICR6LAB ' CEDAR RAPIDS • DES 7.101] NES 1 J r L Council Informal Page 3 October 11, 1982 The Hemsted wall item is replacement of a retaining wall, 500 Block of Kirkwood. Item B, Human Services (5) is a halfway house for psychiatric patients. Council disagreed with a committee member's statement that Council had said they would fund start-up costs for one year for Human Service projects if other funding was assured for the following year. Council agreed with the criteria being used to evaluate capital expenditures for human service projects. Berlin commented that Council had discussed funding the Rocky Shore Bike- way project this year, so it would not be appropriate for CCN to consider it. Neuhauser stated that the Council will be considering the willow Creek Project at the Airport. In answer to the question whether or not the committee could fund a project halfway, the Mayor replied that there would be no guarantee that Council would complete the funding. Erdahl suggested that the Committee could recommend the project, but say that they can't justify funding the whole cost. It was suggested that the group applying for funding could come up with other funding sources. Neuhauser submitted a name for source of funds for the Hospice Project. Citizen Participation Plan -On page 2, r5, Neuhauser questioned why Council would hold the public hearing instead of CCN. Milkman noted that this used to be HUD requirement, and is what has been done previously. The committee makes a presentation at this hearing. Neuhauser asked if, on Page 5, Complaint Procedure, if 10 calendar days was a reasonable time period for the committee to forward a recommendation to the City Mgr. Berlin thought it would not be a problem. In answer to Erdahl's question re due process, Atty. Jansen replied that this was not a due process situation because of the discretionary power given to the local agency. There were no objections to the Plan. Councilmembers took a short recess. SCHOOL BOARD REQUEST FOR DEED/CENTRAL JR. HIGH PROPERTY The memo from City Attorney Jansen, noted. School Board President Lynne Cannon present. Neuhauser stated that the Council would now discuss how to proceed on the issue. If Council has a claim on the property, they would have more flexibility regarding disposition in ways the Schoolboard wouldn't. City Manager Berlin noted that Mercy Hospital has had some interest, also the City for Congregate Housing. In answer to Councilman Lynch's question if the deed should be discussed in open session, City Attorney Jansen stated that there are serious legal questions, and he should inform Council that, also in his opinion, litigation is imminent, and if Council wished to discuss legal issues, then an closed session is necessary. Berlin commented that when he and Atty. Jansen discussed the issue with Superintendent Cronin and Attorney Cruise, it was the City's position that it would be extremely desireable for both parties to resolve the issue without litigation. The school representatives said that there was a very strong likelihood they would take it to litigation. Three members of the news media questioned on what grounds Council would consider a closed session. It was pointed out that the City Attorney had said that litigation was imminent. The Mayor explained that if Council had been advised that it looks like the School would litigate the question, then Council could go into closed session. She said Council would take the advice of the City Attorney, and asked him again if it was proper. Jansen replied that in his opinion, it was. m nICRor ILPED oe CORM MIC REILAB CEDAR RAPIDS •DES ;d01:VE5 2366-2590 r Page 4 r Council Informal October ll, 1982 AGENDA -COUNCIL TIME 1. The Mayor reported that she had talked to John Hughes, Chamber of Commerce, regarding being more specific concerning Council's allocation of receipts from the proposed hotel/motel tax. As foot patrol benefits only the downtown, Council decided to earmark 50% for police protection, and of the restricted amount, 25% for the Convention Bureau and 25% for Recreation needs (with a swim- Reel n82-21 ming pool having a high priority). Side 11 2. Berlin explained that regarding Item 16, Ordinance re City Plaza 1-70 staff needs to add an item regarding city -owned kiosks, so the consideration of the ordinance should be deferred. 3. Concerning the 28E agreement with Johnson County regarding the water main, Erdahl advised that the Fringe Committee would be discussing the issue at a public meeting. APPOINTMENTS 1. Board of Electrical Examiners and Appeals, all agreed to reappoint Mel Schweer. 2. Resources Conservation Commission, all agreed to appoint applicant Clair Rausch and reappoint Diana Lewis. Meeting adjourned, 7:00 P.M. to executive session. Id cRorILMED BY JORM MICR6LAG CEDAR NRAI05 DES F101AE5 I 1 3 - r D LF... 1 EXECUTIVE SESSION OCTOBER 1 1, 1 9 8 2 EXECUTIVE SESSION: October 11, 1982, 7:00 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perret. STAHMEMBERS PRESENT: Berlin, Stolfus, Jansen, Helling TAPE-RECORDED on Reel #26, Side 2, 710-1133. Moved by Lynch, seconded by Dickson to adjourn to executive session on the oral opinion of the City Attorney Jansen as to the necessity for a closed meeting, under Section 28A.5(b) to discuss strategy with counsel in matters where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation, and under Section 20, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Perret to adjourn, 7:30 P.M. The Mayor declared the motion carried. 111CROEILnED BY JORM MICRE/l AO CEDAR RAPIDS • DES MOVIES J� r L -T--Ej INFORMAL COUNCIL DISCUSSION OCTOBER 7, 1982 INFORMAL COUNCIL DISCUSSION: October 7, 1982, 2:00 P.M. in the meeting room at the Public Library. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Dickson, Lynch, Perret-2:40 Ph1, McDonald, 2:45 PM. Absent: Erdahl. Staffinembers present: Berlin, Stolfus, Helling, Jansen. City Manager Berlin stated that the meeting was being held so that the Department Heads could provide background information of use at Council's goal -setting session. It will include what is currently going on in the department, the problems, any major issues, and future proposals. The Mayor added that the Department Heads had expressed interest in being a part of the goal -setting process, and these sessions should help the budget process later on. Those taking part in the presentation and some observations made are as follows: AIRPORT COMMISSION, Manager Fred Zehr. Accomplishments -Two grants received, completion of minimum operating standards ordinance, and completed Master Plan, public hearing to be 10/27. Problems-1)Flooding from Willow Creek, can be a CIP project, 5120,000 for cleaning out and deepening, and additional funding for equipment to maintain it. 2)Snow removal equipment is not large enough, a second hand unit 530,000/40,000, which could be used by other city departments also. 3)a need to increase temporary help after the cutback in CETA employees. It will be possible to receive $40,000 in ADAP funds next year for reconstruction of runways. Neuhauser pointed out that the Airport does not charge for parking. Enforcement is a problem. There are two parcels of land available for revenue producing uses. PARKS -RECREATION -GOVERNMENT BUILDINGS -FORESTRY -CEMETERY, Director Dennis Showalter. The new heating/air conditioning system is installed at the Civic Center. Altho there is high acceptance of the City Plaza by adjacent businesses, he noted that clean-up and vandalism on Friday and Saturday nights 1-2:15 AM, necessitate a request for additional police protection. Three pieces of equipment are requested so that Forestry can do more of their own work and contract out less. Recreation is requesting funding at the current level. Aerobic Dance Classes have been well -attended. A $44,000 Special Populations grant will allow hiring of three people. Supt. Bob Lee is planning to retire in five months. Showalter is working to get a service club sponsor for 3s the costs for Napoleon Park restroom. Balmer encouraged seeking out service clubs who are looking for projects to fund. More soccer fields are needed. A recommendation from Parks and Rec. Comm. will be forthcoming to have Council consider using a portion of hotel/motel tax receipts for replacement of the City Park pool. Neuhauser commented that the revenue can be used to pay off a bond issue. Regarding parkland to be acquired, Council wants the specific uses for which each park would be acquired. The new Forester is on duty. Revenue changes and projections have been worked on with Finance. Showalter noted that cemetery fees and charges had not been raised since 1977. Use of the 20 acre portion of the Sewage Treatment Plant land as a park and buffer zone was suggested. Councilman Perret arrived, 2:40 PM. MICROEILFIED DY I JORM MIC ROLAB� CEDAR RAPIDS DFS 101NES r L` Page 2 Council Informal October 7, 1982 HOUSING INSPECTION SERVICES, Director Mike Kucharzak Kucharzak reported on Assisted Housing, Building Inspection and Fire Inspection. In assisted housing to average 97% leasing of the 409 units, 630 families are dealt with. Fair market rents are too low. There will be a change in the Federal policies to the voucher system. Councilmember McDonald present, 2:45 P.M. Concerning building inspections, this was the biggest year for multi -family dwelling construction. Iowa City is one of the busiest cities for construction. Fees allow recovery of 82% of the cost of inspection. Since mid May, fire personnel have given the equivalent time of one full-time inspector (actually six firefighters) doing re -inspections and maintenance of files. Three fire- fighters will be retained this year and the other three will train three new firefighters. Altogether twenty firefighters have been involved in the program. Kucharzak would like to automate the billing procedure for permits. In answer to the question, Keating stated that the Fire Department can't take on additional duties without paying for it in some way, maybe a slight delay in response, or an insufficient number of people on a rig, and in their area, there is no margin for error. There is a procedure to follow if a firefighter is on inspection and leaves for a fire call. This firefighter would complete or reschedule the work. Kucharzak noted that the quality of reinspection was very high. Federal funding for one inspector is very uncertain. Berlin com- mented that this should be discussed early on with CCN, so there is no gap. Berlin explained Fire Marshal Kinney's liason role. Computerizing records would improve the quality of the records and aid in retrieval. FIRE DEPARTMENT, Chief Bob Keating Keating advised that 90% of their budget is spent on salaries. Some equipment needs replacing. A new aerial ladder demonstration has shown that more can be done with less people. Although it would cost $300,000, a certain amount can be budgeted each year. Also a heavy-duty van is needed instead of the station -wagon. Smoke detectors have been required in new house trailers since 1976 and in rental units. The Chief will discuss requiring of smoke detectors in homes, and requiring sprinklers in commercial buildings over a period of time, with Council later. Some buildings are exempted. The Library is tied into the fire department system. The prospectus for the new hotel requires the entire building to be sprinklered and have smoke detectors. All commercial buildings are inspected once a year, with follow up on problem areas. If recommendations aren't followed, they can be inforced by going to Court, which hasn't happened, yet. Everyone in the-Oepartment is trained for their First Responder Program. Keating outlined the training sessions provided. To compensate for loss of the Training Officer's time, each month one officer is assigned to be respon- sible for one training session. POLICE DEPARTMENT, Chief Harvey Miller Miller stated that because of the dedication of personnel, over 237 days had walking patrol some portion of the day. The huge number of arrests and tickets have generated a volume of records. Computerizing licensing of animals has generated additional revenue and regulated the licensing. The Department's problem is an inability to field sufficient officer strength for programs. There is no reserve of people to draw from. A new law requires provision of a truant officer (paid by the School District, but the person is not available for duty in the Police Dept.). He also called attention to the need to I11CRonuaCD BY JORM MIG ROLAB CEDAR RAPIDS • DES MOINES r L. Page 3 Council Informal October 7, 1982 comply with standards for jails , or just have a detention facility. For traffic control in neighborhoods, he thought the best device was radar. He suggested forming a Cadet Corp for parking, bicycles, etc., to relieve officers for more important duties. Lynch suggested they be not young people, and be used also for traffic control, and questioned if there were some functions that should not be in the police area. The Mayor agreed, and suggested that the City Manager offer some alternatives. The City Manager replied that service levels and computerizing, or other equipment providing on-line capacity, would be discussed at budget time. Miller wants officers to review present ordinances with the legal staff regarding enforceability, to try to make li a as simple as possible. Nehhauser called attention to the number of bars downtown. Miller stated there were several ways of controling proliferation. They are reviewing all Sunday Sales licenses to see if the establishments comply to regulations for having the license. The City Manager thought Council should talk with legislators regarding local control. Miller commented that pari -mutual gambling might pass this year and will need regulation. Regarding the new drunk driving law, they are comfortable with it. Officers do have to go in for suspension hearings and are paid overtime for it. He reported that the new firing range is working. Perret asked for an idea of what percent of police time is spent doing the various kinds of things. FINANCE DEPT., Director Rosemary Vitosh After listing previous accomplishments, Vitosh noted the ripple effect of projects and programs on the workload in her departments. Billing of landfill has been added. The number of delinquent water bills has increased. She outlined the need for two additional employees, one to be paid from enterprise funds. Balmer asked that Council discuss water billing and legal basis for it. In the Parking Divison, use of ramps has in- creased slowly. A maintenance worker acts as cashier from 10 PM to 2 AM. In answer to Lynch's question, Vitosh stated that there are consultants who special- ize in management overview. She commented that each year as she reviews budgets she is amazed at the services departments provide. Berlin added that our person- nel levels are low compared to national standards, and that is where the costs are. Not all department applications for use of the computer have been analysed. Vitosh and Berlin are looking at the request from Housing. The new financial analysist is looking at the 5 year revenue and expenditure projections. In Central Procurement, staff is gathering data on noise levels in equipment, also looking for space for a central storehouse for supplies. PUBLIC WORKS DEPT., Director Chuck Schmadeke. Several projects have been com- pleted Problems include: funding for the new sewer treatment plant; changes by DEQ regarding disposal of sludge which will require additional equipment; maintenance of bridges -the concrete deck overlay on Park Road bridge process is acceptable; patching of pot holes, the department wishes to purchase a hot -mix machine which can be used in the winter. Projection for '84, the Ralston Creek projects, and all three bridges over the Iowa River. There is no cut in FAUS funding. Iowa City has borrowed ahead $130,000, however. When Dubuque Street is done, probably three .years, it will be total reconstruction, and not a repair, and eligible for funding. Schmadeke noted that FAUS funds could be used for completion of Scott Blvd., Foster Road from Dubuque to Prairie du Chien and for extension of Melrose to 518. Next summer DOT is planning to work on Hwy. 1 from Solon to the Interstate. In their long-range plan, is the section from Interstate to Dodge/Governor. Money will be avail- able for renovation of bridges in about 3years, for the Iowa Ave. bridge there will be 80% federal and 20% city funds, with a maximum for the City at $500,000. with City paying the design costs. He noted that the Benton St. Bridge is in bad condition, too. To enhance development potential near the River Corridor 141 CROF IWED BY JORM MICROLAEI CEDAR RAPIDS • DES MOVIES 1 J r L Page 4 Council Informal October 7, 1982 Sewer, one developer is willing for a moratorium on East, if construction of sewer occurs on Taft Speedway, and if the 24" line is installed NE along Foster Road. PLANNING AND PROGRAMMING DEPT./JCCOG, Director Don Schmeiser. Schmeiser dis- - .. . __-._. _.__.-------- tributed a statement on accomplishments and opportunities for the Planning Division, CDBG, Transportation and Human Services, noting they would like to get involved in helping other departments with their planning and asking for Council direction on opportunities as listed. In answer to McDonald's question, he stated that their staff is a source of information for businesses seeking space. The Transportation Division has been very successful, as shown in the statement. JCCOG is considering establishing a technical ad- visor to the Human Services Planning. Councilmembers thought the present system was working well. Planning would like access to the computer to estab- lish a property data bank. The Mayor commented that it would not be con- sidered for this year. TRANSIT DIVISION, Manager Larry McGonagle. Three new buses have been received. There is over -crowding on Lakeside/Mark IV and Towncrest/Oakcrest routes. Another 'tripper' has been added to Hawkeye and Eastside routes, with others to be added this winter. The system had the highest ridership last year, and this year will be about 9% over that. They will be working on plans for equipment for the new maintenance facility. Problems include establishing a fare policy and meeting equipment needs. Remanufacturing of 12 old buses, $50,000 each, buys approximately 10 years of life. He saw a need to educate the public who do not use the bus, on the money saved by having a transit system. He would like to see a recognition program for employees, not only J recognizing when they are wrong. Balmer suggested that Councilmembers con- verse with IDOT regarding state and federal funding. Neuhauser asked that material be put together so our people could show other people. SENIOR CENTER, Coordinator Bette Meisel. She reported that it was quite a change from planning the Center and actually being open. In one year, use has doubled. She reported on the volunteer program, 131 regulars giving 9368 volunteer hours; the Eldercraft project with 125 consigners and publishing of The Post. 29 service agencies provide outreach services. One problem is that Staff is accountable for everything that happens and has none of the authority. Berlin added that is something is wrong, the public views it as a City issue. Meisel revealed that they are still having complaints about the parking for service providers and instructors. They have a need for a volunteer coordinator, and also would like to get on the computer. PJUJ3L__ LIBRAff ,director Lolly Eggers. Eggers complimented Vitosh on the great service given by the Finance Departments. Projects completed were noted. The increase in staff has allowed a reduction in backlog regarding shelving turn -around. She stated that without the increased number of volunteers, they wouldn't get the work done. Their problem is with rising expectations of the public. The public is impatient when the lines are long. There is in- creased use of the Library by University students. The need for establishing an equipment replacement fund was noted. Eggers called attention to the Auction on October 29th. Berlin noted the article in the October issue of the Library Journal on the new Library. Perret thought additional access terminals were needed and asked the policy regarding the number of clerks for check-out. Eggers advised that if over 8 patrons are waiting, usually two employees check out books. Meeting adjourned, 6:20 P.M. MICRorILMED BY JORM MICR46LAB I CEDAR RAPIDS • DES M0114E5 7 J