Loading...
HomeMy WebLinkAbout1982-10-12 Bd Comm minutesr L` 1.1I14UTES Board of Directors Meeting September 23, 1982 Mayor's Youth Employment Program Board Members Present: Jack Robinson, Bernie Wright, Mark Weaver, 'Wayne Johnson Staff Present: Peg McElroy, Sand•; Business Discussed Stevens. Greg Bromwell 1. Peg introduced the new assistant directors, Sandy Stevens and Greg Bromwell to the board members present. 2. United Way Presentation: Mary Ann Yolm from the United Way presented the 1982 slide presentation. 3. Repurchase Agreements: Peg explained the repurchase agreements are at United federal for the next three months at 8.5%. 4. United Way Budget: Peg announced that the budget was submitted on September 6. MYEP a ked ,for $6,000 for the 1483 calendar year. This was up from the 1200 received in 1982 as there was a substantial decrease in funds from the state. Peg suggested that this money be uavd for a 50-5U match for job development in the private sector. It was a consensus of the board members present to support PP9'c suggestion. 5. Peg also outlined a strategy for making our United Way pres6ntation on October 21 at 8:15 Pl•l. 6. Iowa Youth Corp Grant: MYEP received $13,000 which is $10,000 less than a year ago. As there were changes in the funding guidelines, Peg attended a training session in Des Moines. The program is now restricted to students aged 14-19 1/2 and MYEP is to provide supportive services every 20 hours. A workshop once a month will also be pprovided. There may also be additional funding as 13 counties did not apply.for IYC funding. 7. Office Location: Peg went over a handout of available organizations that could possibly serve as a new office location. It was decided by the members present to narrow the choices to Mall Mall office, Unitarian Church, and Trinity Episcopal. Peg will continue the follow up and make a decision on ner own about which site would best suit MYEP's needs. B. Program Report: Peg gave out a student demographics/information sheet that listed students on the program and their characteristics. MYEP has already received 46 applications. Peg has interviewed 27 kids and placed 6 on the program. Five have been turned down because they didn't meet the reouirements. Peg thought that there would be 34-35 placement positions fepd::d by IYC. As quorum was not met no formal actions were taken. Respectfully submitted, --- ✓J'W�l VJiLO'i'�'l.c�t.� Greg BIlYbmwell, Assistant Uirector Mark Weaver, Secretary/Treasurer Mayor's Youtn Employment Program nICRDEILMED BY JORM MICR46LAB CEDAR RAPIDS • DES MOINES . V J r MINUTES SENIOR CENTER COMMISSION SEPTEMBER 9, 1982 3 P.M. SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: Allan Arenson. Michael Kattchee. Gladys Scott, Margaret Clover, Jeanne Williams, Bill Coen, Larry Carlton MEMBERS ABSENT: None STAFF PRESENT: Bette Meisel, Lori Benz, Barbara Murray GUESTS PRESENT: Ruth Wagner, Jen Bolander, Council of Elders; James Hinrichs, Professor of Psychology; Sherry L. Kruse, Linda Zander, students RECOMMENDATIONS TO THE CITY ATTORNEY M. Kattchee moved that B. Meisel should ask the attorney to address specifics. If the Commission feels picture taking during mealtime is a disruptive activity, can we request and enforce a rule that no picture taking is allowed during meal time. M. Clover seconded the motion. Motion declared carried (5 yes, 2 absent), Williams and Carlton had left the meeting). CALL TO ORDER Chairman Gladys Scott called the meeting to order at 3:05 p.m. MINUTES M. Clover requested the term temporary chairman in the first paragraph of the August 5 minutes to be changed to vice-chairman. M. Clover moved to accept the minutes with the change. B. Coen seconded the motion. Motion declared carried (7 yes). SPACE APPLICATION G. Scott introduced Dr. James Hinrichs, Department of Psychology. Mr. Hinrichs noted that his application was not actua'ily a space application but rather a request to allow his staff to meet with people aL the Senior Center, explain the study, and recruit participants. J. Williams asked if the interviewing would be conducted at the Center. Mr. Hinrichs repl'ed only if the people being interviewed so desire. The study is on the affect of valium on memory. There will be a physician on hand at all times during the formal interview in the Psychology Department. The participants are well -screened so that only healthy people between 60-72 years of age will be allowed to participate. They have to give their informed consent. G. Scott asked if a small room could be made available at the Center for confidential interviews, B. Meisel suggested that a room may be made available. M. Clover said she took part in another medical study two years ago and found it perfectly safe; she received a good medical checkup, found the interview interesting, and received a little money for participating. Mr. Hinrichs said the money is always a problem; you want to offer enough money to compensate people for their time and inconvelimce, but not so much as to attract them just for the money to be gained. MICROI ILMED BY JORM MICR46LA13 L CEDAR RAPIDS • DES MOINES I i J r SENIOR CENTER COMMISSION SEPTEMBER 9, 1982 PAGE 2 M. Kattchee asked for a staff report on this application. B. Meisel said she spoke to the City Attorney who felt there was a potential liability for the City if anything happened to anybody participating in a drug related study. He suggested that if the Commission would allow this interview to go ahead, a form should be signed by the participants saying the City of Iowa City will not be held liable and the City is not sanctioning the study. The City Attorney is not comfortable with this application because he feels people might assume that the City sanctioned these interviews because they are conducted on City property. Mr. Hinrichs said participants do sign a very detailed informed consent statement that describes the entire proceedings. A. Arenson indicated that he was disturbed by the attorney's extreme caution regarding this application, instead he should suggest a way to make it possible. B. Meisel said the attorney was not worried about the study but he was worried about the City's image. M. Clover moved to accept the application with the stipulation that a release form is used which is approved by the City Attorney and signed by the participants. A. Arenson seconded the motion. Motion declared carried (7 yes). B. Meisel noted the practice has been to allow only one research project at a time in the Center. The Commission has already approved a project by the Home Economics Department and therefore there could be a potential conflict particularly since there is no payment included with the home economics study. J. Williams recalled that the Council of Elders recommended that only one research project is conducted at any one time. G. Scott suggested that the staff make sure that only one study is conducted. J. Williams asked if we would be able to receive the results of the study. Mr. Hinrichs said that this is part of an elaborate study and there usually is a one or two year lag time before the complete results of the study are published. SENIOR CENTER USAGE FIGURES B. Meisel reported on the City fiscal year figures of July through June. Because the Center did not open until September, the City's fiscal year figures for the Center only show operation between September and June 30. Thirty-six thousand visits were made to the Senior Center plus and at least ten precent who use the Center and do not sign in. Because the congregate meals figures and Senior Center figures are so large, until the Center can get on the computer we cannot divide up the figures between duplicated and unduplicated figures. We will try again to get on the computer. In the Post article by Lori, it is noted that by the end of July there were 40,964 visits from September through July; 2,065 individuals officially registered, 137 volunteers who contributed 8,410 hours, 27 teachers of 75 different classes, 38,245 meals served, and 29 service agencies provided services. M. Clover asked if the weekend usage has gone up or down. B. Meisel noted the August figures went up from July: 282-412. In September 1981 there were 2,648 visits; in August 1982 there were 4,756 visits. G. Scott is concerned that we are still not getting all of the people who use the Center to sign in. She noticed groups of people from Ecumenical Towers coming directly into the dining room often don't sign in, and also some people coming up from the parking ramp don't sign in. M. Kattchee suggested a sign -in place near the Ecumenical Towers door. L. Benz said she preferred not to set up a special place for people from Ecumenical Towers in order not to divert them from signing in at the regular place - the host desk. She hopes to have enough hosts in time, to be able to station one at the Ecumenical Towers door at mealtime, to I11CRDrILMED D1' JORM MICROLAB i CEDAR RAPIDS • DES '4n1NES 170 1 J SENIOR CENTER COMMISSION SEPTEMBER 9, 1982 PAGE 3 remind people to sign in at the host desk. Lori noted for the most part, people have been very cooperative. REPORTS Council of Elders: Ruth Wagner reported that the policy now of the Council of Elders is to have one person always responsible for attending Senior Center Commission (Wagner) accompanied by one other rotating Council of Elders member (Jen Bolander this month) so that by the end of the two year term, each Council of Elder will definitely know what the Commission was trying to do and would understand the relationship of the Council of Elders to the Commission. Both will share in reporting back to the Council of Elders each month. Recommendations made by the Council of Elders at their last meeting: 1. Gift fund money for kitchen equipment. Dishes are too expensive; people are used to bringing their own dishes to a potluck and are not above using paper goods; Council of Elders is fearful the kitchen will not get cleaned up or that the same volunteers will have to clean up every time. R. Wagner said the suggestion was made that whatever group is using the kitchen should provide for its own usage of paper plates and dishes. ?. A suggestion was made by the Council of Elders to stop providing coffee in the lower level kitchen. It is not breaking even. From 18-25 people drink coffee per day and many do not put money in the contributions can. A. Arenson dislikes stopping the practice of having coffee available. He feels having coffee helps congeniality and encourages more use of the building. R. Wagner said approximately one pound of coffee.is used per week - $3 per week. M.Clover suggested the gift fund underwrite the deficit (if any) of providing coffee for a period of three months. This would include cups, creamer, whatever is necessary to provide the coffee. M. Kattchee suggested providing an attractive contribution box. G. Scott felt it was the consensus of the members to provide some kind of coffee service preferably located on the main floor and work with the Council of Elders and staff to find a way to have coffee available for a three month trial period. J. Williams moved the Gift Fund underwrite the deficit (if any) of providing coffee during the day for a period of three months. L. Carlton seconded the motion. Motion declared carried (7 yes). B. Meisel wanted more clarification. If AARP wants to put coffee on the cart, bring it up to the lobby each day and return it at the end of the day, then the Gift Fund will underwrite any deficit for a period of three months. Commission agreed. Ruth Wagner was asked if AARP wanted to discontinue the coffee service because they didn't want to do it or because it was losing money. She thought it was for both reasons. However, if AARP would look at the service in terms of fostering public relations, and that it was going to be located in the lobby, they might be agreeable. An organization headed by Gladys McCleary would like to donate $25 towards purchasing a second clock for the assembly room. M. Clover suggested to move the existing clock to the north wall of the assembly room for better visibility. NICRor ILMED BY JORM MICR46LA13 j CEDAR RAPIDS - DES MOINES /709 J r L-2' SENIOR CENTER COMMISSION SEPTEMBER 9, 1982 PAGE 4 4. One lady asked if there would be an area in the dining assembly room where smoking would be permitted. The Council of Elders said no; that there were other places in the building where smoking is permitted. 5. The Council of Elders was asked to consider allowing Kirkwood College to apply to provide some classes at the Center. The Council of Elders voted yes. L. Benz explained that there was no application from Kirkwood at this time. Someone from Kirkwood had asked if the Senior Center would be interested in having Kirkwood classes in the Center. This would require the classes to be open to the public. Lori said she would bring it up to the Council of Elders to get their views first. As to what classes would be offered, Kirkwood wanted to know what classes the elderly would want. The classes would occur only if there were enough paying individuals. The elderly could take classes by paying $1 or nothing. Classes would be scheduled during the day. R. Wagner said it would be a change in policy. J. Williams said she had no problem with that decision. L. Benz stated the Operational Handbook states that classes will be available only to the elderly except where specific recommendations are made by the Council of Elders to the Commission to open certain classes. J. Williams moved to accept the Council of Elders recommendation to pursue the opportunity with Kirkwood to come forward with a proposal to open to the general public as well as to senior citizens, classes to to be held here at the Senior Center. The Commission will review the proposal from Kirkwood at the time of submission. M. Clover seconded the motion. Motion declared carried (7 yes). 6. Anniversary Celebration. September 16, 1982 is the date of the Anniversary Celebration. The Council of Elders will pay for meals for the entertainers. The Council of Elders president will give a welcome and ask someone from the Commission also speak. Jim Lapitz will serve as Master of Ceremonies. Margaret Clover and Bob Swisher will provide musical interludes. Irving Weber will speak on Post Offices Past and Present. The Commission agreed G. Scott should represent the Commission. Jack White was praised for his excellent job of publicity. B. Coen praised the proposed program. G. Scott said if anyone had suggestions regarding the program to please give these comments to Ruth Wagner and the Council of Elders. Volunteer Appreciation Committee. L. Carlton reported on this committee. The Committee wants the names of volunteers, the number of hours contributed and the types of service that have been donated. Invitations will be sent to all volunteers to come to the Center to be honored. The program will highlight the importance of the volunteers and the service they provide. The Committee suggested having a catered meal. M. Clover said she submitted the request for lapel pins with the Senior Center logo three weeks ago and as of today as not received a quotation. M. Kattchee thought the pins would be very expensive. He suggested a certificate printed on "parchmentilpaper with the logo might be appropriate. A. Arenson suggested a plaque to hang on the wa11 with names of volunteers on it. This idea met with approval by the Commission. Another menu was suggested of coffee, tea and ice cream and cake. A. Arenson suggested he might be able to ask a catering service to donate the meal as a form of advertising. He suggested leaving the final recommendations to the Committee. wjcaonuaco By JORM MICR6LAB j CEDAR RAPIDS • DES MOVIES /70 J L SENIOR CENTER COMMISSION SEPTEMBER 9, 1982 PAGE 5 Because it was near 5:00, G. Scott asked if there were items on the agenda that had to be discussed today or could the rest be postponed. M. Clover ted that J. Williams had not been able to meet with the Committee yet. The Commission is hoping the asked about the goals Committee. G. Scott repor Committee will meet soon because Gladys Scott needs to give a report to the City Council on September 22 on the Senior Center. B. Meisel thought the Comission should discuss briefly concerns of Political activity in the center. Although the Commission in June voted to set a policy allowing official candidates to circulate in the Senior Center providing they spend only a reasonable length of time, and no Picture taking with or by the candidates would be permitted", Neal Berlin says the Senior Center is a public building and by definition open to the news media including photographers. The attorney agreed. The lobby and assembly room are public places. The offices are not and the press can be prevented from going into the offices. M. Kattchee moved that B. Meisel should ask the attorney to address specifics. If the Commission feels picture taking during mealtime is a disruptive activity, can we request and enforce a rule that no picture taking is allowed during meal time. M. Clover seconded the motion. Motion declared carried (5 yes, 2 absent, Williams and Carlton had left the meeting). B. Meisel said there was a problem with people using the parking spaces. People forget to sign their cars in, so the maintenance man puts warning stickers on cars not signed in. This is to disLuzde people from using the parking lot for other raasc;;_ rtian Leing in the Senior Center. Ora Crites has found a page turner that would be helpful to a handicapped person who wants to read but cannot turn the pages. The page turner costs $30. A. Arenson moved to purchase the page turner with money from the gift fund. M. Kattchee seconded the motion. Motion declared carried (5 yes - 2 absent, Williams and Carlton had left the meeting). As it was near 5:30 G. Scott decided the rest of the agenda will be continued at the next meeting. Minutes taken by Barbara Murray. Michael Kattchee, Secretary 17J9/ MICROFILM BY J L JORM MIC REAL AB � � CEDAR RANI DS DES I401YE5 3k i J MINUTES HUMAN RIGHTS COMMISSION SEPTEMBER 20, 1982 7:30 PM CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Johnson, Jordison, Futrell, Watson, Gill, Raupp, Portman MEMBERS ABSENT EXCUSED: Barcelo, Turner STAFF PRESENT: Williams, Helling, Behrman RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: 1. Distribute copies of the City Council minutes which respond to the recommendations made by the Human Rights Commission as noted in their August 23, 1982 minutes. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order by Chairperson Watson at 7:40 PM. 2. Johnson moved and Jordison seconded that the minutes of August 23, 1982 be approved. The motion carried unanimously. 3. There was no public discussion. 4. Complaints pending: A. E/R, 9-18-7909. No activity. B. E/S, 4-10-8103. The Conciliation Team has found no probable cause. C. E/S, 5-13-8002 and 5-19-8003. The Conciliation Team has not met since the last meeting. O. E/S, 12-19-8006. The Conciliation Team has found no probable cause. 5. Cases in Legal: A. E/S, 6-9-8004. Has not yet been reviewed. B. E/A and D, 5-6-8102. One draft has been written and should be ready by the next meeting. 6. No new cases were distributed. MICROFILMED BY JORM MICRd)LAB CEDAR RAPIDS DES MOINES 1 /7/D F r Human Rights Commission September 20, 1982 Page 2 Educational Projects: Community Outreach Committee - Raupp requested comments on the mailer he had designed which illustrated possible illegal job discrimination practices employers may be engaged in. Futrell made some comments regarding the layout, suggesting that larger type be used. Williams wouldsbediscussmailered that after ed with the City's graphic artist. Port ant suggested that the relevant sections of the Code be included in the mailer. Watson recommended that the last paragraph be "localized". Raupp agreed to include relevant Iowa City ordinance sections. Futrell asked whether areas other than employment in the Committee's jurisdiction be would be iu edhanddWiillilamsisuggestedhusingasked hich mailing lst the list of Chamberiof Commerce members. Raupp recommended that the "yellow pages" also be consulted; Futrell suggested that the "white pages" would be easier to use. Watson stated that a question or two on age and disability might be appropriate. b. Breakfast Meeting - This will take place on Thursday morning, September 23, 7:30 AM. The Commission is co -sponsoring the breakfast meeting with the First Christian Church, 217 Iowa Avenue; Arthur Jackson will be the speaker. Williams stated that the Commission might be more cautious of aligning itself with other organizations. There was some discussion regarding the advocated "neutral" position of the Commission. Old Business: A. Legislative Committee - Futrell stated that while the Committee had not met since the last meeting, the entire ordinance has been reviewed and recommendations when finalized will be submitted for legal review. Recommendations will be presented to the Commission at the October meeting. Raupp asked if that would be the appropriate time for legal to respond to his questions raised a few months ago. B. Civic Organizations - Watson reported that the City Council had questioned the Commissions concern with the membership practices of local Civic organizations. The members discussed the publicity given this matter. Raupp indicated that, while willing to draft a letter to the City Manager from the. Chairperson asking the City Council for a response on whether they interact with these organizations, and if so to what extent; he would prefer it be a team effort produced within a committee.' Johnson reiterated that any data gathered would be handled in a confidential matter. Jordison remarked that the Commission was not concerned if an organization was male or female dominated but rather if the by-laws were discriminatory. Johnson stated that he was opposed to organizationsuspecificallyrsuing �withinsthe confines ofra commi 9 eo examine Johnson, Jordison and Raupp offered to serve on such a committee. Futrell clarified the intent of the committee to merely look into the matter and not to compose an investigative report. 111CROEIL111D DY JORM MICROLAB CEDAR RAPIDS • DGS 1d01NES 7/6 J r LF...; Human Rights Commission September 20, 1982 Page 3 Civic Center Handicapped Accessibility - Watson stated that the Commission's recommendation that meetings of Boards, Commissions and departments, that are open to the public, be held in places accessible to the handicapped, had resulted in the "dusting off" of old studies. Watson asked if the Senior Center could be used for some of these evening meetings. Johnson wondered what the official position of the City Council was on this matter. Raupp expressed the concern that the City Council did not seem to be responsive to the concerns expressed by other citizens of the community. Helling briefly reviewed the discussion by the City Council on this matter, stating that copies of pertinent discussion from the City Council minutes could be distributed. Futrell supported the idea of approaching the Senior Center Commission. Futrell further stated that she would not like to see Board and Commission meetings take priority at the Library over other types of meetings. Portman asked which old studies would be reviewed. Helling explained that various studies dealing with accessibility and alternatives to remodeling the Civic Center would be reviewed. Raupp mentioned a newspaper article which stated that some civic organizations contribute money and in kind services to the City; Raupp asked for clarification. Williams suggested that that question could be addressed in the letter to the City Council regarding civic organizations. Johnson expressed concern at the possibility of the press being used as the forum for communication between the City Council and the Commission. City's Affirmative Action Plan - Watson stated that the report was fairly clear but a summary would have been useful. Further discussion will take place at the next commission meeting. New Business: A. Informal Complaints: Raupp and Jordison reported on their informal investigation into alleged sexual harassment. The Respondent has indicated that he would try to be more sensitive. 2. Futrell and Williams reported on their informal investigation regarding a woman who was asked to leave a public establishment. While there was some discrepancy in facts, the proprietor has agreed to investigate the matter further. Williams reported on an informal complaint based on creed. The male involved stated that he was being discriminated against because he was a communist and draft resister. The complaint was satisfactorily resolved. Local Commission Organization - Williams reported an organization of local commissions has been formed. The organization is comprised of about 8-10 of the 22 local commissions existing within the state of Iowa. The Iowa City Commission is a member. One of the goals of this 1� 141CRonudCD BY JORM MICROLAB- ( CEDAR RAPIDS • DES '401Y6 1TD J L �J 1 1 7 1 I I A r Human Rights Commission September 20, 1982 Page 4 organization is to share resources particularly with regard to training. C. Commission Vacancies - The terms of Portman, Barcelo and Jordison will expire as of January 1, 1983. Barcelo and Jordison were both appointed to fill unexpired terms, Barcelo will have served on the Commission for 2 years, and Jordison 15 months. 10. Staff Report - The staff report was reviewed. 11. Next Commission Meeting - October 25, 1982 Public Library Room B Agenda Setting - October 18, 1982. 12. The meeting adjourned at 9:05 PM. Taken by: Sara Behrman, Minute Taker /7/U ? i micRorILMED BY " JORM MIC RlSLA9- 1� CEDAR RAPIDS DES MOV]0 I I i r MINUTES BOARD OF ADJUSTMENT SEPTEMBER 15, 1982 4:45 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Vandervelde, Vanderhoef, Harris, Slager, Barker MEMBERS ABSENT: None STAFF PRESENT: Boothroy, Franklin, Jansen, Behrman FINAL ACTION TAKEN: None. REQUEST FOR MORE INFORMATION ON V-8225: 1. Comparison of capital costs of various alternatives to the proposed plan, including: 1) moving to a different location; 2) staying at the present site but not needing a variance due to the movement of equipment and major interior changes; or, 3) additions to the present structure which would not require a variance. 2. The economic impact to the company if a variance is not granted. 3. The details regarding the conformity to the rules and regulations of the Board of Health: Are levels of production relevant to that conformity? 4. Demonstrate that stabilizing production at this site would be offset by increasing production at another site. 5. Negative impacts to the neighborhood. 6. Scale of operations: What are the physical limits to the scale of operations at the present site with no change? SUMMARY OF DISCUSSION: Harris called the meeting to order at 4:57 p.m. Franklin called the roll. Harris reviewed events leading up to this public hearing, stating it was the intention of this meeting to entertain requests for additional information and to determine which requests were relevant to item V-8225. VARIANCE ITEMS: V-8225. Public hearing on an application submitted by Home Town Dairies, Inc., for a variance to the yard requirements of the Zoning Ordinance for property located at 1109 North Dodge Street. Deferred from September 1, 1982. Andrew Isserman, 9 Caroline Court, responded to the invitation by the Board for issues to be considered and submitted a written memorandum of /7// J. 111CROEILMED By J JORM MICR46LA13 CEDAR RAPIDS DES 1dDL'IES L BOARD OF ADJUSTmcNT SEPTEMBER 15, 1982 PAGE 2 specific information needed by the Board to render a decision on this issue. (See attached) Richard Zimmerman, representing a group of people objecting to the variance, submitted a written memorandum of proposed questions for Home Town Dairies. (See attached) Zimmerman corrected several errors in the memorandum. Zimmerman stated that these questions deal with the issue of hardship and relative hardship. He stated that no hard data had been solicited and that none of these questions had been satisfactorily answered. Zimmerman further asked what the tax consequences of each of the alternatives were in terms of any tax credits which might make each of the alternatives less of a hardship. Jansen asked if Zimmerman was referring to "investment credits." Zimmerman replied affirmatively. Zimmerman stated that some of the questions referred to an attempt by the dairy to expand capacity. William Meardon, representing Home Town Dairies, Inc., asked the Board to determine the relevant questions. Meardon stated that the questions being asked constituted a "discovery procedure." Meardon stated that he did not believe that was the intent of the hearing. Harris stated that the Board would define what was relevant by focusing sharply on the criteria for granting a variance. Meardon asked if the Board regarded all of these questions as relevant. Harris replied that that had not yet been determined. Barker clarified the fact that no one would be restricted at future public meetings on this item from speaking out on this issue, nor would anyone be limited or restricted as to what could be presented at that time. Anthony Frey, 15 Caroline Court, stated that he would appreciate it if the applicant could address the issue of the increased public nuisance due to traffic in the alleys, dust, noise, etc. Frey asked if anything was planned which would reduce the impact on the neighborhood. Mildred O'Harra, 1115 N. Dodge, complained about the problem of milk spillage, stating that the health ordinance certainly applies to this problem. O'Harra asked if the spillage was due to increased production at the dairy or careless employees; her question was addressed to Mr. Meggett. Harris pointed out that the problem of spillage was not within the Board's jurisdiction. Harris stated that the issue of spillage had been addressed in past hearings. O'Harra again asked if the dairy was producing more milk. Jansen advised the Board that the purpose of this hearing was to request evidence. Jansen stated that Home Town Dairies, Inc. was not obliged to respond unless they chose to answer. Barker suggested that the Board not permit any responses to any questions at this time. Vandervelde stated that it would be nice if the dairy and the neighbors could work together to resolve some of their problems. Zimmethat ra was that rgrantingifaed O'Harrvariance mightarresultatin9 increased trafficconcerned and an nlcRorILITE) BY JORM MICR6LAB CEDAR RAPIDS • DES 1011NES J r L-., BOARD OF ADJUSTMENT SEPTEMBER 15, 1982 PAGE 3 increased amount of spillage in the area. Harris stated that one aspect of spillage which was relevant was the degree to which the process in which spillage occurred was being moved from one location to another and the extent to which spillage within the building is draining through a conduit into the sanitary sewer. Isserman asked another question regarding the attitude taken by the dairy towards the neighborhood's residents. Isserman stated that this attitude was reflected in court records and City Council minutes. Harris stated that the fundamental issue was the definition of hardship and uniqueness. The intent of the ordinance and public interest issues also applied. Harris stated that the Board needed to decide whether hardship is defined in terms of whether Home Town Dairies (or its parent company) had sufficient funds to sustain its operation without a variance. Harris stated that the opportunity for a business to function is part of the privileges granted by allowing that use in a district. Harris stated that it would not be appropriate to say that a company is experiencing hardship only because it cannot be shown that it can sustain it profitably. Vandervelde remarked that the situation has been producing conflict for some time. Vandervelde stated that it would be to the Board's advantage to formulate the policy that, unless the party (applicant) can prove hardship, the Board has a duty to deny a variance. Vanderhoef pointed out that at past hearings the applicant has stated that, unless the variance was granted, their milk would be downgraded and the operation would be put out of business. Vanderhoef stated that that would certainly be a hardship. Vandervelde stated that the scale of operations should be considered: How long did the dairy believe they could continue to expand? Vandervelde stated that if the present location was not profitable, they should consider another site.. Vandervelde said that the "scale of operations" was the important issue rather than what was or was not profitable. Vanderhoef pointed out that the architect for the proposed structure, Johnson, had stated that both moving the operations to another site or moving equipment within the present structure to comply with health regulations would be too costly. Vandervelde suggested that perhaps an alternative would be to petition the City Council to rezone the surrounding area to CH so operations could expand. Slager urged the Board to read the transcripts of the past meeting. Slager, referring to the question posed by Zimmerman, stated that, while the first six questions did not have to be answered in "dollars and cents," question #7 regarding the expansion of Home Town Dairies should be answered. Harris addressed the issue of self-imposed hardship within the context of any limits to expansion and changes in health standards. Harris stated that the implication in the staff report was that if the hardship was self-imposed, the variance should be denied. Vandervelde said that if a 111CRUILMED BY JORM MICROLA6 ' CEDAR RAPIDS • DES 14019E5 1 J r L BOARD OF ADJUSTMENT SEPTEMBER 15, 1982 PAGE 4 hardship is self-imposed, then that was the risk the enterprise took; if externally imposed, then a legitimate hardship exists. Harris stated that he did not necessarily agree with that statement. Vanderhoef asked if, without great detail, the Board could be apprised of the minimum and maximum volume of milk which Home Town Dairies could produce in 1970 and the minimum and maximum volume which could be produced with the proposed structure. Harris again asked if the Board's decision to grant a variance was affected by whether the hardship was self-imposed or not. Barker stated that what imposes a hardship was normally a change in circumstances as a function of time. Barker said that the dairy is in a CH zone and they have a right to use all of their property in that zone in any way possible. If they could build without requiring a variance to the front yard requirements, they would. Location of the water tower in the back yard and the layout of the property (three front yards) combined with health regulations make it difficult to decide whether hardship is indeed self- imposed. Barker stated that the need for a variance resulted from a group of changes (circumstantial health regulations, locations of boilers within the interior, the use of semis now when delivery vans were used in the past). Barker stated that most hardships have elements of self - imposition and circumstance. Barker stated that the Board often allows variances in cases where hardships are to a degree self-imposed. When that is done, the Board emphasizes that aspect of hardship which is circumstantial. Barker stated that he was not impressed with the question of hardship being a function of the size or the amount made by the applicant; the magnitude of the operating revenue of a conglomerate was not relevant. Zimmerman stated that the question was whether in 1975, when first contacted by the Board of Health, the dairy decided to expand rather than regroup and deal with their present capacity. Zimmerman stated that there was a problem with the dairy as a commercial use. Zimmerman also stated that while Vanderhoef's questions were helpful, exact revenue figures were needed. Zimmerman asked how much of a restraint the present zoning created. Does it make it impossible for the dairy to exist? Or, have actions taken by the dairy made it impossible for them to produce a grade A product? Zimmerman stated that the dairy has shown no other alternatives and the collection of data would give the Board a basis on which to make a decision. Zimmerman asked when the problem first arose and at what level the problem could have been controlled. Zimmerman further stated that, if it cost several thousand dollars to move machinery to change the configuration of improvements to the dairy, then revenue of the company and its mother company were relevant. Vanderhoef pointed out that the problem with gathering such data rested in the dynamic nature of business. Zimmerman questioned whether those changes by the dairy should be borne by the neighborhood. Zimmerman stated, however, that limits were created by the zoning ordinance and laws and the economics of the situation was highly relevant. Jansen warned that the Board was getting into "the merits" of the case and away from the evidence gathering function of this hearing. 151CROFIVED BY JORM MICR40LAB ' I CEDAR RAPIDS • DES VINES 7// 1 J r L' BOARD OF ADJUSTMENT SEPTEMBER 15, 1982 PAGE 5 Zimmerman asked at what level did production become a problem for the Board. Vanderhoef agreed that that was a question which should be asked. Vandervelde asked that evidence of further impact to the neighborhood be gathered. Zimmerman stated that the neighbors would be ready to present answers to those questions. Harris stated that the Board had concluded that the degree of negative impact would not be increased substantially with the proposed structure. Slager asked Jansen if the Board needed financial evidence to decide hardship. Jansen stated that considering the particular contents of this case, some financial data would be helpful, providing the applicant was willing to supply it. Jansen stated that the applicant's financial information should also be protected; however, some financial data could provide a basis for the Board's decision and would be relevant. Harris stated that one subsection of trying to document the costs would be the degree to which the proposed facility constituted a capacity to expand or alternatively, to raise the Dairy's standards to conform to the Board of Health. Harris asked Jansen to define more clearly what sort of data would illuminate the issue. Jansen warned the Board to be careful when interpreting data as they would not be able to obtain the expertise to interpret it. Jansen suggested that some determination or analysis of the economic impact to the company should the variance not be granted would be relevant. Jansen stated that the Board might request the cost of relocating the operation. Vandervelde stated that while the request for information should not be burdensome to Home Town Dairies, without evidence the Board might be left to formulate conclusions with no basis in hard evidence. Barker pointed out that the Board can only make decisions based on evidence submitted. Barker stated that he would welcome the presence of the health inspector at the next hearing. Barker stated that his recollection was that the proposed facility had to be built to meet regulations; if it was a capacity problem, and the dairy could run at a capacity of a prior or former time without construction, that would become relevant to the issue of self imposed hardship. Slager asked if the Board would allow the submission of the transcript at the next meeting, as several questions asked by Zimmerman were answered in the transcript. Barker asked Jansen if the transcript was submissible as evidence. Jansen replied that it was. Barker stated that Jansen had advised the Board that it was functioning correctly by considering the transcript evidence as an accurate recording of past testimony. Jansen pointed out that the testimony was not under oath and the Board was free to accept or reject the transcript as evidence. Zimmerman asked what specific questions had been answered. Slager stated that the question of two level storage had been asked and answered by the Dairy. Vandervelde asked why the Board did not have the power to put people under oath. Jansen stated that that power was not in the statute nor in the enabling legislation. Jansen stated that was due to the problem of perjury. 111CROF 1LnED BY JORM MICROLAB r CEDAR RAPIDS • DES MOIRES 1711 J r L BOARD OF ADJUSTMENT SEPTEMBER 15, 1982 PAGE 6 Vanderhoef asked if it was possible to get Johnson to submit a written estimate of the cost of replacing the existing plant in a new location, the cost of moving equipment within the present facility, how long it would take the company to pay out these costs, and the cost of rebuilding the present facility and still comply with the yard requirements. Meggett indicated that he would talk to the architects. Stager stated that the Board would like the "costing out" of these alternatives. The Board discussed various questions to be posed to the applicant. Meggett pointed out that many of these questions would require more than two weeks to answer. Vanderhoef stated that they did not have to be in great detail. The Board discussed the agenda for the next meeting. Jansen suggested that, as this item would consume an entire session, the other two applicants on the agenda might be asked if they are willing to waive the statutory limitation. Barker suggested that the Board adopt the policy of beginning no new applications after 7:00 PM and deny applications if the applicant isn't willing to waive statutory limitations. Patricia Vaneck, 1319 Prairie du Chien Road, asked if the Board was considering under their "capital cost of alternatives" the cost to homeowners who may be forced out of their homes due to the noise of a dairy. Issermann suggested that an alternative way of complying with the zoning ordinance was for the dairy to cut back its output level at this plant so that the existing plant could comply with existing health codes. Issermann stated that the question of economic impact on the company was important, as it may show that there was not too much hardship. Issermann suggested that the question of how much capacity the existing plant could support and whether or not the mother company could support the deficit elsewhere was relevant. Meggett asked for a list in writing of what the Board considered to be relevant questions. Vandervelde stated that the question of level of production was relevant. Vandervelde expressed concern that Home Town Dairies would need a new variance in a few years to allow expansion due to market changes. Vanderhoef asked how much more increase in production the new plant would support. Vandervelde asked what the long term plans of the dairy were. Frey asked the Board to further explain the procedure to be followed at the October 6 meeting. Harris reviewed and restated the list of six questions which the Board would like Home Town Dairies to answer: A comparison of capital costs of various alternatives to the proposed plant, including: 111CRDEILMED V JORM MICR6LAB CEDAR RAPIDS • DES MOINES 7// MI J C r L. BOARD OF ADJUSTMENT SEPTEMBER 15, 1982 PAGE 7 a) moving to a different location; b) staying at the present site but not needing a variance due to the moving of equipment, major interior changes, or c) additions to the present structure which would not require a variance. 2. The economic impact to the company if a variance is not granted. 3. The details regarding conforming to the rules and regulations of the Board of Health, or levels of production relevant to that conformity. 4. ' Demonstrate that stabilizing production at this site would be offset by increasing production at another site. 5. Negative impacts to the neighborhood. 6. Scale of operations: what are the limits to the scale of operations at the present site with no change? Vandervelde again expressed the concern that the dairy would be back for a variance in two years. Harris stated that one should keep in mind that the company has a right to expand. Vandervelde stated that the neighborhood also had the right to expand. Harris stated that if, at some future date, the dairy requested a variance, the Board would have no way f •m 1 in that there would be a restriction. oP Y 9 Zimmerman asked if there was any way• to get copies of plans and specifications so that the material of the proposed structure could be determined and the effect of noise, etc. on the neighborhood could be assessed. Barker stated that Zimmerman was restricted to what was in the public record. Harris suggested that he check the building permit. Jansen suggested that while the question of degree to which negative impacts would be incurred on the neighborhood was problematical, the past was not relevant and not in the jurisdiction of the Board. Harris stated that the Board could question the negative impacts the construction of a new building would have on the neighborhood. Zimmerman stated that he would try to confine himself to changes in the environment created by the proposed building. Issermann expressed the concern that it would be up to the neighborhood to show traffic increase, without knowing the traffic pattern, the number of trucks, their time and position of delivery. Harris stated that there was no way of insuring that that information from the dairy would be available. Issermann asked if the dairy could refuse to answer all these questions On DCiUudi 6. uarris ctated that they could, but they run the „ ♦ the risk of having their variance denied. Jansen stated that objectors .... -•• variance have the obligation to come forward with evidence. Barker moved the adoption of the 6 questions as outlined by Harris, for whatever assistance or guidance they may be to the Board and without limiting what can be presented at future hearings. Vandervelde seconded the motion. The motion carried unanimously. Meeting adjourned at 7:15 PM. 1, iucRor ILM[o 01' JORM MICR6LA13 CEDAR RAPIDS • DES '•101NES J fr pl- BOARD OF ADJUSTMENT SEPTEMBER 15, 1982 PAGE 8 Taken by: S3 —a hi Submitted by: a I MICROFILMED BY 1. "JORM MICR6LAB- f -I CEDAR RAPIDS DES MOI:JES /7// J_� 1 r L. �. kr', 1 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING SEPTEMBER 30, 1982 - 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bartley, Bovbjerg (arrived at 5:00 PM), Cavitt, Grimes (arrived at 4:30 PM), Gritsch, Lyman, Wallace, Zastrow STAFF PRESENT: Eggers, Jehle, Tiffany, Jackson, Spaziani OTHERS PRESENT: Mary Jo Langhorne, President FRIENDS of Iowa City Public Library President Zastrow called the meeting to order at 4:05 PM. Minutes of the Regular Meeting of August 26, 1982 were approved. Wallace/Lyman. Minutes of the Planning Committee for September 7, 14 and 21 were received. Minutes of the Foundation Board Meeting of September 1 will be distributed at a future time. Disbursements for September 1 and September 15, 1982 were approved. Bartley/Gritsch. The Director reported on the following: 1. Project Funds - We are still waiting for estimates from CLSI regarding a computer back-up system. 2. The surcharge approved last month to add to overdue bills sent to the collection agency may be illegal. The legal staff is investigating. 3. New accounting procedures for the Gift and Bequest Fund are being investigated. The number of special accounts, earmarked funds, etc. has increased dramatically in the last two years. 4. October 3rd is the first Sunday the Library is open to the public. Making arrangements and procedures and schedules to open on Sunday was much easier in pre -computer, pre -new building days! President Zastrow reported on a meeting with Broadband Telecommunications Commission Chairman, Bill Terry. Staff members Connie Tiffany and Drew Shaffer also attended. This meeting was held as a substitute (at Terry's request) for a full meeting between the Commission. and Board as suggested by the City Manager last January in order for the Commission and the Board to better understand each group's responsibilities for supporting cable television public access. Zastrow stressed the need for both groups to agree on recommendations to the Council for use of the franchise fee for FY84 and the Board's need to know if the Commission will continue to support franchise funds for the Library's cable -related activities. Terry indicated his personal support for the continuance of approximately $10,000 to support the 1/2 time AV Lab Assistant plus some supplies and travel costs for FY1984 but said he could not speak for the whole commission or for future years. He will let the Library know when the Commission plans to discuss the FY1984 budget so that Library representatives can attend. (Continued) 11ICROEILMED BY JORM MIC ROLAB f � CEDAR RAPIDS DCS MOPIES j J. 1 r I �1 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING - SEPTEMBER 30, 1982 PAGE 2 Zastrow attended the annual meeting of Boards and Commissions and the City Council on September 22. Each chairman gave a brief report to the Council but time was short and Zastrow was disappointed that there was no time for questions and discussion. Planning Committee Chair Cavitt described plans for the October 14 public hearing when the Planning Committee will present its preliminary recom- mendations to the Library Board and to the public. The meeting is in Meeting Room A at 7:30 PM. Preview copies of the report will be available to the Board and public on October 11. The Iowa City Public Library Foundation plans for its reception and public literary auction were described by Bartley. The October 29th auction at 8:00 PM at the Library, will be preceeded by a reception hosted by the Foundation. A catalog of the auction will be available by mid-October at a cost of $3.00. Lyman reported on fund raising efforts. Currently five people are working on solicitations and gifts and pledges are beginning to come in. Suggestions on people to contact are always welcome. Eggers presented a draft of FY84 budget goals and some budget issues based on the Boards directions from the August meeting. Final language and figures will be ready for the October 14 meeting (4:00 PM).The basicfurthgoal for FY84 will be to apply the results of the planning process define the Library's role in the community, to set priorities and develop implementation strategies. The request for $2,000 from Gifts and Bequests for completing the Planning Swasformally school Bartley/Wallace.ally by phone on the 13th of September, A proposal to assess fines against institutional cardholders any year accumulated fines exceed $10.00 was app The wording in the Volunteer Policy, Section XI, Recognition was revised to allow volunteers who do not live in the service area of the Library to receive a free non-resident card on completion of 80 hours of service as long as they are still on the active volunteer roster. Bovbjerg/Bartley. The meeting was adjourned at 5:20 PM. gn Joan Jehle, Recorder Special Library Board of Trustees Meeting - October 14th at 4:00 PM Regular Library Board of Trustees Meeting - October 22nd at 4:00 PM Planning Committee preliminary report to the Library Board of Trustees and to the public - October 14th at 7:30 PM in Meeting Room A. 7/ i MICROFILMED BY J JORM MICR6LAB LCEDAR RAPIDS • DES MD LIES r � -A MINUTES IOWA CITY HOUSING COMMISSION THURSDAY, AUGUST 12, 1982 MEMBERS PRESENT: Karstens, Farran, Logan, Krause, Riggenberg Meeting called to order by Karstens at 7:00 PM. Seydel presented Commissioners with an evaluation form and briefly described its use and purpose. Each of the five proposals were presented to the Commission. Comments from other staff members were provided to the Commissioners. Seydel indicated that although the full review was not completed by all members of the staff, sufficient information had been received to indicate that all five proposals were responsive. A review of the wall section, foundation plan, roof section and materials revealed nearly identical plans. Equal opportunity and use of Minority Business Enterprise plans provided by Horizons Unlimited and P. L. Partners were batter than those plans submitted by the other three firms. The evaluations presented by Horizons Unlimited were superior to those presented by the other four firms. Square footages and unit floor plans were all considered about equal. Seydel indicated that based on all factors that had been considered, the Commission had but one choice, and that was to recommend to Council that Frantz Construction be tentatively selected as the Developer. Moved by Logan, seconded by Krause, to recommend to Council that Frantz Construc- tion be tentatively selected as the Developer for Project IA 22-4 (Yes - 5, No - 0). Meeting adjourned at 9:04 PM. 1 MICROFILMED BV _ JORM MICROOLAI CEDAR RANDS DES MOVIE I 1 r MINUTES IOWA CITY HOUSING COMMISSION WEDNESDAY, SEPTEMBER 1, 1982 AT 3:30 PM MEMBERS PRESENT: Karstens, VanderZee, Farran, Logan, Krause, Ringgenberg MEMBERS ABSENT: Haendel STAFF PRESENT: Kucharzak, Seydel, Flinn, Hencin, Barnes, Munson RECOMMENDATIONS TO COUNCIL: 1) That Development Program and Budget for Public Housing IA 22-4 be approved by Resolution. M/S/P Krause, Ringgenberg, 6/0. RECOMMENDATIONS TO STAFF: 1) That a Memorandum be sent to CCN recommending funding for continuation of Task Force on Congregate Housing. M/S/P Karstens, Logan, 6/0. 2) That Forgivable Loan be approved 1827 H Street. M/S/P VanderZee, Ringgenberg, 6/0. 3) That Forgivable loan be approved 900 Clark Street. M/S/P Krause, Logan, 6/0. SUMMARY OF DISCUSSION: 1) Meeting to Order: Meeting called to order by Acting Chairperson, Karstens. 2) Minutes of meeting of August 4, 1982, approved 6/0 on motion by Ringgenberg, second by Logan. Minutes of meeting August 12, 1982 - moved by Krause that Minutes of meeting of August 12 be approved as mailed with the notation of members absent. Second Logan. Approved 6/0. 3) Systems Unlimited - Benny Leonard reported on the history of Systems Unlimited, its growth and scope of handicapped population served. He compared the cost of serving handicapped persons in a Community -Based Facility in relation to State Institutions (i.e. $17 to $50 per diem at Systems compared to $100 per diem at State institutions). He indicated that the population served is changing to more severely involved persons (i.e. severe and profound, non-ambulatory persons). Leonard further explained that the 8 new HUD homes recently opened by Systems are limited to serving handicapped adults. Thus, there is currently a need for two facilities designed and equipped to serve 6 handicapped children each. Financing possibilities were discussed by the Commission including trying for grants from Gannett Foundation, Iowa Housing Finance Authority, seed money from CCN, and/or Industrial Revenue Bonds. VanderZee recommended approaching CCN on the availability of seed money. MICROFILMED BY .� JORM MIC RbLA� 1 CEDAR RAPIDS • DCS MOINES � r L Iowa City Housing Commission September 1, 1982 Page 2 4) Review and Recommendations For Use of CDBG Funds - Hencin advised CCN is starting work on 1983 CDBG Grant and has set two meetings --a general public meeting and a neighborhood meeting. He indicated he would like Commission to review recommendations for housing and make recommendations relative to utilization of these funds. VanderZee indicated Tom Walz had met with CCN relative to funding for frail elderly project; that he has located a house that would accommodate 4 persons. Concerns were expressed over 1) thrust of program (i.e. frail - elderly vs. well -elderly), 2) where funding for staffing and other expense will come from, 3) stability of project, and 4) the limited number of persons who will benefit from expenditure of the funds. Commissioners affirmed the following facts: 1) that they have had a Task Force working on Congregate Housing for more than a year; 2) that they have set a priority of focusing on well -elderly care, and 3) that Congregate Housing should remain within the City. VanderZee suggested designating a specified amount of money for continuation of Task Force. Moved by Karstens, second by Logan that a memorandum be sent to CCN recommending funding for continuation of Task Force on Congregate Housing. Approved 6/0. Other discussion centered around the possibility of designating CCN funds as seed money for Systems Unlimited for the facilities needed for handicapped children. They pointed out 1) the proven record of Systems in this community, 2) that Systems Unlimited is self-sufficient and would not be coming back every year for more money, and 3) that the funds could be paid back and be utilized for additional housing projects in the future. 5) Congregate Housing - Munson reported on results of Questionnaires. He reported 291 received to date, 9 not usable, with 47% return. He reported questionnaires were thoughtfully completed, with many adding additional comments. Survey will be tabulated at computer center with results available by November. Karstens praised Dave Munson for his work on this project. 6) Forgivable Loans - Barnes presented request for Forgivable Loan 1827 H Street. Moved VanderZee, second Ringgenberg, that application be approved. Approved 6/0. Second request presented by Barnes was for 900 Clark Street. Moved Krause, second Logan, that loan be granted. Approved 6/0. 7) Coordinator's Report - Section 8 Existing down to 380 units. Rents in area are too high; some landlords won't renew at allowable rents. 22 applications submitted for approval. Section 8 Moderate Rehabilitation - are currently advertising on Government channel. So far little interest. MICROFILMED V JORM MICR6LAB j CEDAR RAPIDS • DCS ?1W ES ) 7/3 7 t r Iowa City Housing Commission September 1, 1982 Page 3 Public Housing 22-3 - 100% occupancy. No problems. Public Housing 22-4 - Seydel presented Development Program and Budget. Moved Krause, second Ringgenberg, that Development Program for IA 22-4 be submitted to Council for approval by Resolution. Approved 6/0. Seydel advised other Resolutions being submitted to Council in next couple of weeks. HUD has approved Frantz as Developer and Frantz has accepted. Developer's conference to be set late next week or following week. 8) IAHO - Programs distributed on IAHO Conference and Commissioners invited to attend. Kucharzak reminded Board of Appeals of meeting September 14 at 8:30 AM. 9) Elections - Moved Ringgenberg, second Logan, that Goldene Haendel remain Chairperson of Housing Commission. Approved 6/0. Moved Logan, second Ringgenberg, that Carol Karstens remain as Vice - Chairperson. Approved 6/0. 10) Adjournment - Moved Logan, second Farran, that meeting be adjourned. Approved 5/1. Adjourned at 5:30 PM Approved: Goldene B. Haendel, Chairperson MICROFILMED BY JORM MICR4/LAB CEDAR RAPIDS • DES MOINES I i /7/03 1 J r r MINUTES COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 1, 1982 12:00 NOON IOWA CITY PUBLIC LIBRARY ROOM A MEMBERS PRESENT: Bonney, McGee, Lauria, Hirt, Cook, Dodge, Leshtz, VanderZee, Whitlow, Becker MEMBERS ABSENT: Lockett STAFF PRESENT: Milkman, Hencin, Barnes, Keller, Kucharzak, Behrman GUESTS PRESENT: Sandy Brennan, MSW Student; Tom Walz, Jenny Anderson, Family Life Homes; Dave Munson, Congregate Housing Intern RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY OF DISCUSSION: Bonney called the meeting to order. The minutes for August 4, 1982, were annrnved as read. Ronnev introduced the new member. David Leshtz. Public Discussion/Members/Council Discussion; Tom Walz, Family Life Homes, presented a request for CDBG funds. He explained that in order to operate, Family Life Homes needed a subsidy of CDBG funds either through the purchase of or a long-time lease of a facility to implement its project. Walz stated that the concept of Family Life Homes was to provide congregate housing, so well-functioning elderly individuals could live in family -like arrangements with a care -giver occupying the house. He explained that between $45,000-$50,000 would be requested to either fully purchase or to place a down payment on a home. Walz stated that the program served a group of elderly somewhere between those served by independent living and nursing homes. He explained that the subsidy requested from CDBG funds would be needed to allow them to pay a salary of between $300 and $400 a month to the care -giver, in addition to room and board. VanderZee wondered if the Committee could see the proposed budget. He agreed to submit a copy of his report to the State on the national survey of such programs, including unit costs. Milkman clarified the fact that the $450 charge per resident would cover mortgage and utilities. Walz said that was the case. Bonney asked if the CCN members had any questions regarding the Creekside Report or the "sewer memo" from Milkman. Lauria asked if there was more substantial data on the sewer surcharge problems and its damage to property owners. Milkman stated that some names and addresses with details were available; she explained that the information gathered in the survey was based on fairly general questions. Milkman stated that property owners with sewer problems in the Creekside area would most likely be attending the Creekside meeting. 1,1ICRDEILMED BY JORM MICR(SLAO i 1 CEDAR RAPIDS • DES MOVIES /W 7 t r L, COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 1, 1982 PAGE 2 1983 CDBG Fund Allocation Process: Bonney explained that the allocation process would begin the following week. She asked that the members take a bigger part in the presentation at the public and neighborhood meetings. McGee offered to explain the CDBG program at both meetings. Whitlow offered to provide a slide review of CDBG programs at both meetings. VanderZee agreed to present an overview of the available 1983 CDBG funds. The volunteers decided to meet to discuss their presentations on Wednesday, September 8 at noon. Becker stated that she would be unable to attend the public meeting on September 9. Cook stated that she would not be able to attend either meeting. McGee pointed out that the next month's meeting would be October 13 and not the first week of October. Milkman reminded the members that CCN would be meeting with the City Council probably on October 4. Bonney explained the reason for not scheduling neighborhood meetings on September 30 and October 7, based on a review of last year's turnout and the amount of funds available. Lauria asked if an organized group existed in either the Iowa Avenue or the Dodge Street neighborhood which could be polled to see if a neighborhood meeting was desired. The answer was "no." McGee suggested targeting the Iowa and Dodge Street area for the public meeting with a mailing. It was agreed that staff would mail a notice of the public meeting on September 9 to residents of those areas. Hencin distributed a "blue sheet" to indicate CCN's CDBG budget recommen- dations from 1982 to 1984. He stated that the recommendations for 1983 and 1984 were tentative. He said that the Housing Commission would be reviewing their proposals from last year and either reaffirming or changing them. Dave Munson, Congregate Housing Intern, mentioned the possibility of a request by the Housing Commission for $4,000. He stated that a random sample survey of elderly Johnson County residents had been completed. He stated that the Congregate Housing Task Force 1983 goals would be presented at the next CCN meeting. Progress Report on Current Projects: A. Lower Ralston Creek: Cook reported that this project was essentially finished. She stated that plantings were scheduled for spring and the project would be completed within budget. Cook stated that there were two lawsuits outstanding due to the fact that some properties had not been acquired. She distributed pictures of the completed projects. Hirt asked the status of Elm Grove Park in the Comprehensive Plan. Hencin explained that Elm Grove Park was designated for industrial/com- mercial use zoning. B. Ralston Creek North Branch Dam: Dodge requested that this item be placed on next month's agenda to update CCN on the progress of this project. She reminded the members j, nlCROHLIaED By JORM MICROLAB CEDAR BAVIDS DES IgDIYES. 1714 1 1 J r COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 1, 1982 PAGE 3 that while the project was bid under estimate by $150,000, CCN had decided not to reallocate that money until closer to November 15 (the completion date of the project). Dodge stated that Frank Farmer (City Engineer) had indicated that the project was on schedule. She stated that a problem had arisen concerning unsuitable organic material in the project area that needed to be removed and replaced with clay. Dodge questioned the extent to which this issue had been addressed in the design of the project and the accuracy of that design by Stanley Consultants. McGee asked when this removal of unsuitable organic material would take place, and Dodge answered that it was being done now. Hencin stated that the contract bid documents had included a bid item for the removal and replacement of unsuitable organic material, but no estimation of how much that might cost had been included. Laurie advised that the legality of this be looked in to, as it was not an unusual practice to under -bid a project and then have "add- ons." Lauria wondered whether the City Attorney could look into this matter. Dodge stated that on-site inspection of the area, soil borings, etc., should have shown this area to have unsuitable organic material; she wondered why and by whom the error had been made. Public Housing Site Acquisition and Development: VanderZee distributed a report to the CCN on public housing site acquisition and development (see attached). He explained that the Housing Commission had recommended a developer for the 20 unit housing development on Peterson Road. D. Housing Rehabilitation Weatherization: Barnes reported that $72,140 had been obligated to date; 65 percent of that allocation had been for rehabilitation. She stated that there was a tremendous waiting list for funds for housing rehabilita- tion and not everyone would be serviced this year. Milkman asked how many forgiveable and low interest loans had been made. Barnes explained that six forgiveable loans and two low interest weatherization loans had been made; no comprehensive low interest loans had been made. Barnes stated that all cases dealt with residents of the Creekside neighborhood. E. Public Information Pamphlet and Flier: Citizens Guide to the CDBG Community Development Block Grant Program Milkman thanked those CCN members who had returned their draft with comments, stating that she had found them useful. Milkman stated that the finished pamphlet was promised for September 9 in time for the public meeting. 11ICROIILMEp BY � JORM MIC R(SLAB' ' j CEDAR RAPIDS • DES MOIRES 171q J COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 1, 1982 PAGE 4 Keller reported that costs for the CDBG annual report may be further reduced from that reported in his September 1 memo. Dodge moved that the flier be produced. VanderZee seconded the motion. The motion carried unanimously. Dan Daly, Access Iowa City, taped a videotape of the CCN members introducing themselves and the program to the public. This videotape will be presented on cable TV at some future time. The meeting adjourned at 1:20 p.m. Taken by: 1-4�S�a� Sara Behrman, Minute -Taker i MICROFILMED BY JORM MOCR46LA13 1 ' CEDAR RAPIDS DES MOINES I 1 C r Report to the CCM on Public Housing Site Aquisition and Development 1. $75,000 was allocated for 1982. 2. This amo\int will likely be drawn down this week in order to purchase the land on Petersen rd. The cost of the sibe is $101075 000 (the g. In about six weeks the developer will purchase the land for VO $93,000 Rehab HUD limit, which will bring back $66,625 for use in the Section 8 Mode program. u. The Section 8 Moderate Rehab program is not moving well now because ¢f the low rent limits imposed by PJJD. Report to the CCN on Housing Rehabilitation Submitted by Leonard J. vander Zea, September 1, 1982 1 141CROTIL14ED OV JORM MICRCILAE3 CEDAR RAPIDS DES MOINES � 1 /7/4 r MINUTES COMMITTEE ON COMMUNUTY NEEDS SEPTEMBER 9, 1982 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS - PUBLIC MEETING MEMBERS PRESENT: Bonney, Leshtz, McGee, Dodge, Lauria, Whitlow, Becker, Lockett, VanderZee, Hirt MEMBERS ABSENT: Cook STAFF PRESENT: Hencin, Milkman, Keller, Behrnan GUESTS: See attached list. SUMMARY OF DISCUSSION: Bonney called the meeting to order. She introduced CCN members and staff and mentioned the meeting time and place for regular CCN meetings. She explained the purpose of CCN. McGee presented an explanation of the CDBG program, stating that funds were received from HUD to help cities meet community needs and community development. She mentioned that HUD's guidelines dictated that funds be used for low- and moderate -income persons, to aid in the prevention of blight and slum areas in the city, and for special groups. McGee stated that the primary uses of CDBG funds in Iowa City for the past six to eight years were in the Ralston Creek flooding control project, the preservation of older housing stock and neighborhoods, and for special groups like the elderly and handicapped. She explained how Neighborhood Strategy Areas (NSAs) were set up, saying that North Dodge, Iowa Avenue, Lower Ralston Creek and the Creekside neighborhoods were NSAs. Whitlow presented a slide show which depicted various projects completed with CDBG funds. Among those displayed were road resurfacing projects, flood control projects, bus shelters, tree plantings, housing rehabilita- tion, architectural barrier removal programs, sidewalk improvements and construction, the new Senior Center, and urban renewal. VanderZee outlined the availability of 1983 CDBG funds, stating that approximately $675,000 would be available for 1983. He discussed projects which may be funded, stating. that CCN was currently reviewing these proposals and would be making recommendations to the City Council after October 13th. Jim Hynes, 621 Dearborn, asked if funding for repair to the Center Street storm sewer was included in this budget proposal. Bonney explained that repairs to the street sewer had been budgeted along with other problems of Ralston Creek flooding. Hynes explained that the majority of the City Council had suggested that this problem would be fixed with CDBG funds but was wary of "getting into a problem" with CCN. Hynes urged that promises dating back to 1960 to repair the sewer be fulfilled. Bonney asked if the Center Street sewer was a storm sewer and Hynes replied that it was. Hynes stated that this project would meet all the criteria for aiding low - MICROFILMED BY JORM MICROLAG j CEDAR RAPIDS • DES MW] IES, 1 J r L. COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 9, 1982 PAGE 2 to moderate -income persons. VanderZee asked if sewer repairs listed in Phase III of the Ralston Creek project involved the Center Street sewer. Hencin stated that it did not. Hynes urged CCN to support a proposal long overdue. Hencin reiterated the fact that neither CCN nor the staff had been advised of a promise made to Hynes. Marty Hynes, 621 Dearborn, expressed concern that the City Council had stated that repairing the Center Street sewer was a top priority and had not notified CCN. Bonney stated that CCN had heard nothing on this matter since January 1981 when this budget had been done and stated that this problem would be taken up at the Creekside meeting. Lauria reminded the public that CCN had no ability to hold the City Council accountable for any of their actions. Hynes stated that CCN was in a position to help the Council achieve their obligations. Don Deacon, 617 Dearborn, urged that the street flooding caused by the Center Street sewer not be ignored. Systems Unlimited submitted a written proposal for funds to seek industrial revenue bonds for the construction of a house for severely handicapped children. The estimated cost of the entire project was $500,000 and Systems Unlimited was requesting a percentage of that amount. A proposal from Fred Zehr, Airport Manager, was received concerning flooding of Willow Creek and the runoff of water in the airport area. Sheila Landfair, 521 North Linn, presented a proposal from the Independent Living Center. Landfair stated that funds were needed to allow develop- mentally handicapped individuals to live more independently in the community. Landfair stated that Independent Living served primarily mentally disabled adults, but also served physical and emotionally disabled adults. Leslie Olefry, a member of Independent Living, urged CCN to consider this proposal. The proposal requested funds for the purchase of a house. Jesse Bromsen, Assistant Coordinator of Independent Living, addressed the fact that the Center was presently conducting its business in only two rooms. He outlined the various services available through Independent Living, which included advocacy services, adult -based education classes, free tutoring, advocacy training and membership meetings. He stated that clients were involved in all aspects of the Center and desperately needed space. He stated that the program had been operated on a budget of $20,000. VanderZee asked how training was done without staff salaries included in the budget. Landfair explained that advocacy training was contracted with each individual and adult education classes were staffed through Kirkwood College. She added that the Independent Living staff would be voluntary as of September 30. Becker, referring to the budget submitted, asked where Independent Living anticipated getting the funding listed under plans B, C, and D. Bromsen stated that the funds may become available through various private donations, grants, and tax shelter concepts. Id ICROFILnED BY JORM MICROLAB J i CEDAR RAPIDS • DES MOINES 171 1 J r L COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 9, 1982 PAGE 3 Sandy Brennan, PPD intern, asked about the implications of Independent Living's loss of funding from the Developmental Disabilities Council. Landfair explained that the money that had originally funded the project was only "seed money." Brennan asked if federal funds were available and Landfair replied that there were not many funds available. Landfair stated that "budget A" would cover the cost of phones, rent, etc., while the other three budgets would add other services and staff salaries. Leshtz asked if the Kirkwood Adult Education Classes would still be funded under budget A and Landfair replied affirmatively. Mary Child, representing Iowa City Hospice, Inc., requested funds on their behalf. Child explained the function of Iowa City Hospice, stating that they served elderly and the terminally ill elderly and their families. Child stated that their goal was to serve the terminally ill. While office space was being provided by Mercy Hospital, $28,000 was needed to fund a Coordinator's position and various equipment and supply needs. Child stated that services would not be denied to the disadvantaged; services would be provided regardless of ability to pay. Dodge asked if the $9,000 budgeted for a nurse was for an RN or LPN. Child explained that it was for an on-call RN. Dodge asked if the RN would only be paid when called or on a per diem basis and Child explained that details needed to be worked out. Dodge asked if University Hospitals offered a similar program and Child replied that it did not. She stated that two years ago Iowa City Hospice, Inc. was formed but has not yet given service in terms of home care. Martha Lubaroff, 117 Glenn Drive, President of Iowa City Hospice, Inc., described how CDBG criteria might apply to this Hospice program. Lubaroff stated that such a program would be keeping the City vital, would serve elderly and low income people and a special population (the dying). Lubaroff stated that it was the hope of the Hospice to provide service for that population and improve the quality of life for the dying. Lubaroff stated that, once a Coordinator was hired, the organization felt it would receive further funding as it began to serve families. McGee asked if the Iowa City Hospice, Inc. had approached United Way or other agencies for funding. Lubaroff explained that while funding had not been received, United Way had offered to list the Iowa City Hospice, Inc. as a designated recipient. Lauria asked for figures from other cities where the Hospice was operating which might include where their income originated and the cost per client breakdown. Child explained that the Hospice organization was a grassroots organization and each organization was unique. She mentioned that the Des Moines Hospice organization had received $10,000, the Cedar Rapids Hospice organization was under the Mercy Hospital funding and had no funding problems, and the Youngstown, Ohio Hospice had received $10,000 from a private foundation. i, 111CROf IL11ED BY JORM MICROLAB ' CEDAR RAPIDS • DES MOINES 1X14 7 COMMITTEE ON CUmMUNITY NEEDS SEPTEMBER 9, 1982 PAGE 4 Dodge asked if the Mercy Hospital Guild was involved with the Iowa City Hospice, Inc. and Lubaroff stated that it was not. Bonney thanked all persons for attending. The meeting adjourned at 8:40 P.M. Taken by: ix ra Ii2�, hz, J Sara Behrman, Minute-Tak r 174 1 MICROFILMED BY I - JORM MICR40LAB- CEDAR RAPIDS DES MOINES I i _ J