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Home My WebLink About1982-10-26 Info Packetr City of Iowa City MEMORANDUM DATE: October 15, 1982 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule October 18, 1982 Monday 4:30 - 6:30 P.M. Conference Room 4:30 P.M. - Discuss Cable TV Commission Recommendations 5:15 P.M. - Discuss Inspection of Owner -Occupied Duplexes 5:45 P.M. - Discuss Council Salaries 6:15 P.M. - Council time, Council committee reports October 19, 1982 Tuesday 7:00 - 9:00 P.M. Special Informal Council Meeting - Conference Room Discuss draft of Iowa City Comprehensive Plan, Land Use Update October 25, 1982 NOTE EARLY STARTING TIME Monday 3:30 - 6:30 P.M. Conference Room 3:30 P.M. - Tour Waste Water Treatment Plant 4:45 P.M. - Review zoning matters 5:00 P.M. - Council agenda, Council time, Council committee reports 5:20 P.M. - Consider appointments to Resources Conservation Commission, Senior Center Commission, Parks and Recreation Commission, Human Rights Commission, Board of Examiners of Plumbers, Board of Adjustment 5:30 P.M. - Executive Session October 26, 1982 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers MICRUILMED BY I JORM MICROLAB - CEDAR RAPIDS DES M01: i _ J J� 0- a City Council October 15, 1982 Page 2 PENDING LIST Priority A: Melrose Court Improvements Iowa -Illinois Utilities Franchise Transit Fares/Revenues Priority B: Evaluation of City Attorney Dubuque Street Improvements Review Water Bill Collection Procedures Priority C: Discuss Job Evaluation Studies Other: Meet with Design Review Committee regarding recommendations Chamber of Commerce Economic Development Committee Report - November 1, 1982 Discuss Noise Variance Permit Fees Appointments to Board of Police and Fire Trustees - November 9, 1982 1 � I MICROFILMED BY 1. "JORM MICR6LA13 CEDAR RAPIDS DES MOI4ES i 1 IF,37 7 r Id I CROS ILMED DY JORM MICR4ILAB ti.. J CEDAR RAPIDS • DES MOINES City of Iowa City MEMORANDUM ' DATE: October 15, 1982 TO: City Council FROM: David Perret RE: City Council Salary Issue The City Council is scheduled to discuss City Council salaries at the October 18 informal meeting. Attached are two memoranda I prepared last year for the Management Advisory Panel. The Panel requested information from me to assist it in making a salary recommendation to the City Council. This procedure had been previously agreed to by the previous Council (see attached memo to the City Council). i However, the previous Council reacted negatively and prematurely to a news story about the Panel's discussion of the salary issue. As a result, the issue seemed to be decided without a recommendation from the Panel. I would hope that this City Council would agree to a salary review and recommendation by the Panel. i Id I CROS ILMED DY JORM MICR4ILAB ti.. J CEDAR RAPIDS • DES MOINES S� r City of Iowa City I. MEMORANDUM DATE: 19 January 1981 TO: City Council FROM: David Perret RE:City Council compensation Now is an appropriate time for an adjustment in City Council salaries, presently at $4200 per year ($4800 for Mayor). I propose a significant increase in the compensation to the Mayor and to the members of the Council. I believe that the City Manager's Committee on City Operations and Management Compensation should examine the salary level and make a recommendation to the Council sometime this Spring or Sumner. The earliest legally effective date of the new salary level would be after the swearing-in of new councilmembers in January 1982. If this proposal meets the concurrence of the Council, it would be the first in- crease in salary in 6 years. During the same time, the salary level of the Johnson County Board of Supervisors increased from $10,900 in FY76 to $18,634 proposed for FY82. While public service is an honor to experience and to uphold, the respon- sibility, time, and personal sacrifice which the Council places on its' members calls for a more adequate conpensation. Compensation should be set at a reasonable level such that it will encourage others in our commu- nity to serve without causing undue financial hardship. 141CROFILIIED BY JORM MIC R46LAEI ' � CEDAR RAPIDS DCS MOINES I ml- 1 City of Iowa City MEMORANDUM DATE: 2 March 1981 TO: Management Advisory Panel .` FROM:t David Perret, City Councilmember RE: City Council Salaries The survey below shows salaries for Councilmembers and Mayors under both Council - Manager (CM) and Mayor -Council (MC) forms of government in cities from 40,000 to 100,0 population. The average salary for CouncilmembersVis $5_,261 and for Mayors, $8,938. All are part-time positions. (VWas) * means Full-time Mayor NUMBER OF FORMAL FUTURE IN - MC Berwyn, I11. FY82 5,000 FY81 3,900 CM Bloomington, Ill. 1,800 4,800 CM Oak Lawn, Ill. 4,200 16,032 CM Rock Island, Ill. 3,000 6,000 MC Waukegan, Ill. 5,200 MC Anderson, Ind. 5,270 MC Bloomington, Ind. 4,150 MC East Chicago, Ind. 9,000 MC Elkhart, Ind. FY82 3,950 FY81 3,700 MC Davenport, Ia. FY82 7,500 FY81 4,800 CM Overland Park, Ks. 4,800 7,800 MC Dearborn, Mich. 8,400 (6,000 plus 50/mtg.) MC Dearborn Hgts., FY82 6,270 Mich. FY81 4,950 CM St. Clair Shores, 5,200 6,600 Mich. CM Southfield, Mich. 4,000 14,000 CM Bloomington, Minn. 6,000 7,200 CM Edina, Minn. 3,900 5,850 MC Rochester, Minn. ay.FY82 6,795 15,697 FY82 (1 at -large: 8,000 14,670 FY81 6 wards: 6,594) iucROEILMED BY JORM MICR46LAB CEDAR RAPIDS - DES MGMES 3/mo. 2/mo. 3/ mo. 2/mo. 4-5/mo. 2/mo. 2/mo. 2/mo. 2/mo. 2/mo. 3-4/mo. 4/mo. 2/mo. 2/mo. 1/mo. 4/mo. 2/mo. 2/mo. Yes, FY82 No Yes, FY82 (am Yes, (amt. ?) No Yes, each yea No Yes, FY83 (am Yes, FY83: $4 Yes, FY83: $8 No Yes, every 2 after electio No No No Yes, FY82 1$38 J i City of Iowa City MEMORANDUM DATE: AVERAGE -------- $5,261 $8,938 CM Iowa City, Ia. $4,200 ,$4,800 Source: Telephone Survey, February 1981. 141CROMMED BY j JORM MICR6LAO .� CEDAR RAPIDS DES :101NES I I I a no TO: FROM: PAGE 2 RE: CITY COUNCIL SALARIES CITY CITY COUNCIL MAYOR OF FORMALRE NUMBEMEETINGSS FUTPLANNED?EA MC St. Cloud, Minn. FY82 7,500 * 4/mo. Yes, FY82 FY81 6,000 CM St. Louis Pk., Minn. 3,600 5,400 2/mo. ? MC Florissant, Mo. FY82 4,800 * 2-3/mo. Yes, FY82 FY81 3,600 MC West Allis, Wisc. FY82 5,408 * 2/mo. Yes, FY82, FYB1 5.148 FY83: $5,868 FY84: $5,954 AVERAGE -------- $5,261 $8,938 CM Iowa City, Ia. $4,200 ,$4,800 Source: Telephone Survey, February 1981. 141CROMMED BY j JORM MICR6LAO .� CEDAR RAPIDS DES :101NES I I I a no r L. DAC^E: '. play 1981 00: Management Advisory Panel FRO"I: David Ferret, City Councilmember RE: City Council Salaries The purpose of this memorandum is to Put forth my reasons for advocating an increase in the City Council's and Mayor's salaries and to consider some of the duties and responsibilities of councilmembers :which prescribe higher salaries. Attached is a salary surveyA 6 rt -time councilmembers and mayors from cities from eight hiid destern st.Ltes. I conducted the sur- vey in late February - early March 1981, using only cities in Iowa City's size category (40,000 to 100,000 population). The duties, responsibilities, and frequency of council meetings were found to be nearly identical in both council-manager (Chi) and mayor -council (MC) cities. Part-time mayors in both CH and 14C cities had similar time commitments, and, in both types of cities, the City nanager or City Administrator was responsible for the day-to-day operation of the city. R3ASONS FOR A SALARY INCREASE 1. City problems and challenges are becoming more complex and technical which will impose more responsibilities on the Council and will call for a greater commitment by Councilmembers. H / : !lime demands on the City Council are substantial and will M "probably increase if the Council is to perform its job properly. 3 Phe present council salary - $4200 ($4800 for Mayor) - is simply too low. Inflation has devalued the present $4200 salary more than 55% since 1976. FY1982 will mark the sixth year that the salaries of the Council and Mayor have remained constant. in '.976 dollars the current council salary today (Dec. 1980) is worti::31881.'0. Since Jan. 1976 the Consumer Price Index (C.P.I. in our region has risen from 166.7 to 258.7 in Dec. 1980. If 42313.40 were added to the present salary, the resulting $6518.40 ww wouldequal the .4200 value in 1976. `Caking inflation into account, if the present salary were not changed, the purchasing power will have fallen an additional 10$ in 1981 - resulting 1n a 1976 council salary value of $1470. 4. Phe present salary discriminates against working people or Cyd \� others with modest incomes. Any eligible citizen of Iowa City should be able to serve as a member of the City Council without y3 suffering economically because of low compensation. Nominal council compensation has and continues to discourage a large sector of our population. Those who are working for a living I11CRUILIIED BY JORM MIC ROLAB CEDAR RAPIDS D[5 MDI:JES J MATA 1 r L 1,1a1,10 - City Council Salaries Page 2 and are trying to make ends meet are discouraged from consider- ing Council service. Ne council post should not be filled only by the wealthy, the self-employed, the retired, or those who do not need to make a living. The ordinary working citizen should be encouraged to serve his/her community without a potential re- duction in his/her standard of living. j. Creater dedication and professionalism to their jobs by pre- sent and future Councilmembers would inevitably result if salaries were more reasonably adjusted. As unfortunate as it is, people tend to put no more into their ,jobs than benefits derived. While the highest benefit of a Councilmember is the satisfaction of meaningful accomplishment, some Councilmembers in the past have not done their homework or carried their share of the burden. Aigher compensation could provide additional incentives to take the job more seriously. DUTI33 0? Ti{_ COUi1CILy;l M3!'13 "he broad responsibilities of the City Council are to represent the people in definiv'the vision of what the City should be and in setting policies to be carried out by the Administration. The public is familiar with the Council's schedule routine of formal and informal meetings. What is less familiar to the public, however, are the .iany meetings of task forces, committees, region- al planning commissions, and conferences, for which individual councilmembers prepare, participate and make decision -3, and grow intellectually. :'.ost significant policy issues do not develop in formal council agendas; they r.ppear during the countless committee meetings when ideas are studied and alternatives are hammered out. 3y the time that such issues finally reach the formal agenda - or informal 7enda, very little (from a substantive vieaooint) is left to be lone. tenerally span" about 20 hours per week on Council business. ior:ever, some of the committees on which I have served have take- many hundreds of ;:ours of my time. 'Vwo examples are the 'lompre- hensi:e Plan ;o-ordinating Committee (1976 to 1.978) which formu- lated alternativas and drafted a new comprehensive land -use plan for Iowa 'Jity, and the Transportation Policy Committee of t1: JOhnson County Regional Plaruiing Commission (JCRPC- 1976 to 19P0 and is currently oeing reorganized in the Johnson County Council of :;overnments (J: r L MIO - City Council salaries Pale 3 Councilmembers should continue to devote time to the development of skills in decision-making, policy formulation, conflict manage- ment (all of which are enhanced through committeework), because the consequences of not doing so result in simplistic solutio.is, ineptitude, and the idea of the council being "the best show in town." Voids in council leadership are vacuums that will always be filled. If the City Council abdicates its responsibilities throuo-h faulty preparation, insufficient study, or avoidance of decision-making, the City Administration or special interests will fill the void by default. Other committees that I have or are working on are: Melrose Ave- nue Corridor Task Force, Council Legislative Committee, J;'HFC Executive 3oard, JCCOG Hoard of Directors, Regional Planning Re -organization Task Force, Johnson County Temporary Land Pre- servation Policy Commission, the City Housing Rehabilitation 3oard, City/Iowa-Illinois Franchise Committee. 3epresenting the citizen's interests at City 'fall, meeting with constituents, lobbying the state and federal governments for favor- able urban legislation, attending meetings, answering; mail and phone calls, .corking with city staffinembers, and doing city home- ciork are all part of the "ourcilmember's ,job. "he City Council does not now, should never, and will never have a salary high enough to attract the professional politician. Council service is an honor and responsibility. nut service on the Council is not a gift beyond monetary consideration. To do a good job on the Council takes time, and that is time away from a more gain- ful employment. Only the wealthy can afford to serve at little or no compensation, and Iowa City should never be governed by a plutocracy. .# * R3',0i•I IENDATIOX3 * W. A) Salary levels for the City Council and Mayor should be set at a level deemed appropriate by the ilanagement Advisory Panel, taking into account: t. The data in the salary survey of comparable cities. ;1. "lie erosion of the Council's real salary value due to inflation as documented by the C.P.I. 3. The duties and requirements imposed on Councilmembers The reco nition that those who "must work for a living" (wage- earners, fixed -time employees) are virtually precluded from run- ning and. serving on the City Council unless the salary can com- pensate for the economic risk that they assume by giving; up addition- al work/salary time. B� A formal and routine procedure should be established to deal with thec'orcil salary issue. Example: An ordinance establishing an every twoffyearslsCouncilsandomayormsalaries. Theuld Councilmcould then accept, resect, or modify such recommendation. Any chan.-e in salary would become effective after the next municipal election. 1 ii 1 CROP I LIED O1' JORM MICROLAB CEDAR RA PIDS • DES MOINES M11 Mi J r L C' City of Iowa City MEMORANDUM Date: July 1, 1982 To: Mayor and City Council Members From: Clemens Erdahl Re: Proposal for City Council Salary Increases During the budget discussions in January, I raised the issue of Council salary increases. At that time, Mayor Neuhauser stated she would like to discuss the matter further. She asked me to prepare a proposal for discussion purposes. I, in turn, asked Dale Helling to gather some statistics for me. I told Dale there was no rush on this matter since we cannot change the salaries for the present Council. I am not submitting the supporting documentation with this proposal, but I would be happy to share the sheet of statistics which Dale prepared for me. When Mr. Perret worked on this issue, some unfair comments were made about his interest in increasing salaries because he would have been serving during the period of increase. I supported him in his efforts at that time despite the fact that I was not planning to run for re-election. Although I have an obvious self-interest in whatever the majority decision may be regarding this issue, I consider my preparation of this proposal to be part of doing my job. This memo is'just one of the many necessary tasks performed by Council members which do not show up on any time sheet. Certainly, running for re-election while trying to run a new business cost me a great deal --more than a year's Council salary at the present rate. Before announcing my candidacy, I spoke. with a number of potential candidates. A major reason several of them gave for not running was that, given the present level of compensation, they couldn't afford the time away from their businesses and families. During the recent City Manager evaluation, there was a good deal of self- criticism by Council members. Issues were raised about spending the time necessary to direct the City Manager and his staff and to ensure that items be thoroughly researched before being placed on the agenda. I believe it is extremely important that the individuals elected to serve on the City Council be viewed by the entire city as the people who finally decide on the directions which Iowa City will take. In our society, whether we like it or not, the compensation one receives does define to a great extent the importance of the job one holds. More importantly, the amount of compensation will necessarily dictate the amount of time one can afford to spend working at appointed tasks. In order to maintain the quality and quantity of performance by those serving as Council members, I believe the time has come to raise the salaries. The issue of raising one's own salary will always be politically sensitive. Because of the inherent conflict of interest, the law provides that a change in compensation of Council* members shall become effective j, MICROEILnEC By JORM MICR6LAB- CEDAR RAPIDS • DES MOINES J r L�' for all Council members at the beginning of the term of the Council members elected at the election next following the change in compensation. [The Code, 5372.13(8)] If a substantial raise were approved at this time, only —a—minority of present members of the Council would necessarily benefit from that increase. Some Council members in the past have indicated that they do not wish to change Council salaries at all. They want to be able to explain small salary increases in other City positions. While this is certainly an admirable and consistent position, it should be noted that the average City employee's salary has been raised by approximately seventy-eight percent (78%) since the last City Council salary increase was approved. The 1975 vote to raise Council salaries came eleven (11) years after what was at that time the last previous City Council pay raise. In order to provide for an equitable salary, it was necessary in 1976 to make an increase of over one hundred percent (100%). The longer we go without raising the Council salaries, the greater the increase which will be necessary to establish parity. I propose that we make a substantial salary increase to take effect in two steps. This approach was taken in 1976 when the salary was. first increased to $175 a month as of January 1, 1976, and then $350 a month as Of July 1, 1976. In addition, I feel that it is very important that we establish some regular procedure for consideration of more modest salary increases every two years. I would suggest that during the budget deliberations preceeding an election, a suggested raise of eight percent (8%) for the following two years (4% per annum) be placed in the budget. Although the Council could -always decide to reduce or eliminate the percentage increase, it would automatically be eliminated if the increase in the consumer price index for the previous year was below four percent (4%). VALUE OF THE PRESENT SALARY The present salary was approved by a vote in May 1975. Valued by the purchasing power of 1975, $4,200 is now worth approximately $2,330. In other words, inflation has cut the purchasing power of the Council salary almost in half. This level of salary, by law, will continue for another year and a half. At that time it will probably be worth less than half of what it represented when it was first approved. During the same period, the average City employee's salary has increased by approximately the same percentage as the percentage increase in the consumer price index. My impression is that Council work has not decreased. If anything, it has increased. While some committees take little time, others take a great deal of time. In passing, I would note that Ms. Dixon had to use up vacation time to serve on the City Assessor's Selection Committee. I, myself, have averaged about five evenings every two weeks at Council related meetings for most of this Spring. That is a substantial demand, not only on the Council member, but on his or her family. Demands upon time should be justly compensated. 1111caonu¢D ar JORM MICR6LAB I J I CEDAR RAPIDS • DES MOINES /839 J r L) 3 After the budget deliberations were over this year, the need for Hotel - Department Store Complex meetings arose. While things should slow down this summer, the zoning ordinance will obviously demand extra meetings and more work. I would also add that most meetings are not passive events. They require a good deal of preparation, great concentration and often some period of time to unwind from the tension of the meeting. Employees who are on call beyond 40 hours a week are usually given compensation for that extra demand. Council members are always on call at home or at work. In addition, good meetings demand good preparation. If a member is overworked for the compensation given, preparation is the first thing to suffer. For all of these reasons, I think we should give ourselves credit for the job we are trying to perform. I would hope that all Council members would recognize that our work is worth more than half -pay. I hope you will agree that we must provide a decent salary for future Councils, so that their efforts will not be half - rate. Personally, I see no reason to increase the differential between the mayor's salary and that of any other Council member. I feel Council members' salaries should be raised 80 percent to restore the purchasing power that they once had. However, I do not sense agreement by all Council members on those two points. Therefore, I am proposing the following compromise: EFFECTIVE DATE January 1, 1984 July 1, 1984 COUNCIL $5,800 (+31%) 6,800 (+17%) To be proposed for Council approval or denii Budget: July 1, 1986 7,344 (+8%) Thank you for taking the time to consider thi lead to productive discussion of the issues s bdw/sp MICROFILMED BY I JORM MICROLAI j CEDAR RAPIDS DES MOME I MAYOR $6,800 (+40%) 7,800 (+15%) r City of Iowa City MEMORANDUM Date: July 15, 1982 To: City Manager and Members of City Council From: Michael Kucharzak j .6e. Re: Exemption of Owner -occupied Portions of Duplexes from the Requirements of the Housing Code At the request of the City Council, the Iowa City Housing Code (Chapter 17, Code of Ordinances) was researched in order to determine what Code items such as, minimum ceiling heights, minimum window size and others could be excluded from application, inspection and enforcement in owner - occupied portions of duplexes. In addition, the staff was instructed to identify those fire safety requirements that should be required by ordinance in owner -occupied portions of duplexes. PROVISIONS EXEMPTED The following is a summary of the Code items that could be exempted from owner -occupied portions of duplexes. Revised wording of the Housing Code exempting the following is attached to this memo: Requirement of a kitchen. Requirement of a toilet. Requirement of a bath. Requirement of a lavatory basin. Requirement for bath and toilet privacy. Requirement for hot water. Requirement for natural light. Requirement for ventilation. Requirement for minimum room heating. Specifications on room arrangement. Specifications on minimum room size. Requirement of minimum ceiling height. Requirements for handrails. Requirement for minimum electrical outlets, light switches and permanent electrical lighting fixtures. Lead-based paint certification. Requirement of a refrigerator and range. ITEMS REQUIRED The revised Code would require a smoke detector and fire extingiusher to be installed in both halves of a duplex, whether owner -occupied or not. These would be the only items inspected on a regular licensing inspection currently once every three years. MICROFILMED 61' ! JORM MICROLA13 CEDAR RAPIDS •DES MOVIES ' 1839 7 J r C' OTHER CODE CHANGES Since the Council is considering an ordinance change, the staff requests that the following sections also be changed at the same time: Re-establishment the Type III classification eliminated in the last Code rewrite. This section was either erroneously eliminated, or eliminated in the expectation it was dealt with in another fashion in the ordinance rewrite of two years ago. The language of the existing Housing Code does not allow existing apartments having private kitchens to share either or both toilet and bath facilities. Without this Code change many otherwise legal units would have to be closed. We also request the rewrite of the sections on the exit requirements to recite collectively the egress specifications of all ordinances including fire, building and state statutes regulating exits in dwellings. The present Code references the above ordinances but is confusing to the public and allows for some misinterpretation in enforcement. The remainder of the Code changes in the attached revised ordinance, are of a housekeeping nature and deal with relettering and renbmbering necessitated by the above changes. Legal Review Since all ordinances must be reviewed. by the Legal staff prior to consideration by Council, the attached Code revisions were reviewed by the Legal and, with the exception of those sections noted under "Other Code Changes" above, did not receive Legal staff endorsement. A memo from the City Attorney and Assistant Attorney Brown is attached to this memo. Housing Commission Review All recommendations on housing matters are reviewed by the Housing Commission. The attached Code changes and memo from the City attorneys was discussed by the Housing Commission in open session. On a unanimous vote, the suggestion of exempting owner -occupied portion of duplexes from certain Housing Code Requirements was not supported. Discussion The staff would suggest scheduling the topic of exempting owner -occupied portions of duplexes from certain requirements of the Housing Code at an informal session of the City Council so that direction may be received. bj/sp MICROFILMED BY t JORM MICROLAB CEDAR RAPIDS • DES MOVIES I is 9 J r L' City of Iowa City MEMORANDUM Date: June 2, 1982 To: Michael Kucharzak, Director of Housing & Inspection Services From: Robert Jansen, City Attorney . 1,•``• l David Brown, Assistant city Attorney Re: Proposed amendment to Housing Cort exempt certain owner - occupied dwelling units from regular inspections You have requested an opinion from this office regarding the proposed amendment to the Housing Code whereby inspections of certain owner - occupied dwellings would be conducted only upon a request or complaint basis. Specifically, under the proposal, 517-3(b)(1)(a) would be amended to include owner -occupied dwelling units within condominiums, cooperatives, or duplexes as dwelling units for which only said type of inspections would be conducted. It is our conclusion that the proposed amendment is not in the best interests of the City of Iowa City. Currently, 53.7-3(b)(1)(a) includes only owner -occupied single family dwellings, condominiums, and cooperatives as types of dwellings for which inspections are to be conducted only upon a request or complaint basis. 517-3(b)(3) lists those dwellings for which regular maintenance inspections are to be conducted, besides inspections on request or complaint basis. The dwellings listed are multiple dwelling units, rooming houses, duplexes, and single-family rental dwellings. In regard to duplexes, under 517-3(b)(3), the Code does not distinguish between rental and owner -occupied units; thus, the City has been conducting maintenance inspections of duplexes without regard to the status of occupancy of each half of the dwelling. The proposed amendment would alter this practice by limiting maintenance inspections for duplexes only to the rental dwelling unit; owner -occupied units in duplexes would be exempt from routine inspections. This proposed change in inspection policy seems inadvisable in light of Wilson L. Ne stad, 282 N.W.2d 664 (Iowa 1979). In said case, the Iowa Supreme Court held that the injured residents of a fire -destroyed .apartment building could sue an Iowa municipality for damages caused by a negligent building inspection conducted pursuant to a statutory duty to inspect. The Court stated that it is clear that a municipality "is liable for tortious commissions and omissions when authority and control over a particular activity has been delegated to it by statute and breach of that duty involves a foreseeable risk of injury to a identifiable class to which the victim belon— gs.,(emphasis added) --Id. at 671. Although Wilson involved an inspection which was conducted negligently, the quoted passage indicates that a failure to inspect may be an actionable tort in situations where risk of injury to the protected class could have been foreseen. The Iowa City Housing Code (Chapter 17) was adopted pursuant to the authority of 5364.17, Code of Iowa. Having been delegated responsibility I4ICROIILMED BY JORM MICR4LAB CEDAR RAPIDS • nes MOINES 1 J r 2 for regulating housing, the City at 517-1(c) of the City Code declares that the purpose of the Housing Code is to "ensure that housing facilities and conditions are of tho quality necessary to protect and promote the health, safety and welfare of not only those persons utilizing the housing, but the general public as well." This is a broadly defined protected class. It is questionable whether the City would be achieving the above purpose by exempting owner -occupied units in duplexes from regular inspections. In situations where there is one rental unit and one owner -occupied unit in the same duplex, the potential impact such units can have upon one another in the event of health and safety violations and, in particular, fire, becomes obvious. It is foreseeable that risk of injury could result to tenants and their guests from fire or other hazards originating from the owner -occupied unit. It seems impractical to conduct regular inspections to require Code compliance on but one-half of the structure when the other half contains and/or could be developing health and safety hazards which could affect the entire structure. The rationale of the above scenario applies also to owner -occupied dwelling units within condominium or cooperative dwellings when such units are among or adjacent to rental units. In fact, the potential harm may be substantially greater in these latter cases, especially when one such non -inspected unit is surrounded by rental units. Therefore, it is our opinion that the proposed amendment which would subject the above-described dwelling units to inspections only upon request or complaint should not be adopted. bj3/2-3. MicRoEILMED BY JORM MICRbLAB CEDAR RAPIDS • DES MDI^IES I 1939 J r C, r C ORDINANCE NO. AN ORDINANCE TO AMEND CHAPTER 17, SECTIONS 17-2; 17-4(a), (f); 17-5(x), (b), (c), (d), (e), (f), (g), (h), (i), (j), (k), (1), (m); 17-6(a), (b), (c), (d), (e), (f), (g), (h), (i), (j), (k), (1), (m), (n); 17-8(1); OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA. SECTION 1. PURPOSE. The purpose of this ordinance is to establish minimum code requirements for multiple dwellings, rooming houses, rental single family structures (except owner occupied single family homes with no more than two (2) roamers) and rental dwelling units within a duplex. To establish minimum exit requirements for all residential dwellings; to provide definitions for rooming houses, Type III dwellings, and rooming units; to provide provisions for shared baths and toilet and access for occupants of Type III dwelling units; to reference the Zoning Ordinance on maximum occupancy permitted in dwellings, and to protect the health, safety and general welfare of the citizens of Iowa City, Iowa. SECTION 2. ESTABLISHMENT. A. Section 17-2 is amended to read as follows: MEANING OF CERTAIN WORDS. Whenever the words "dwelling," "dwelling unit," "rooming house," "rooming unit," "Type III dwelling unit," or "premises" are used in this chapter they shall be construed as though they were followed by the words "or any part thereof." Whenever the word dwelling unit(s) is used in this chapter it shall include Type III dwelling unit(s). ROOMING HOUSE shall mean any dwelling, or that part of any dwelling, containing one or more rooming units or Type III dwelling units, in which space is let by the owner or operator to three (3) or more roomers. Occupants of units specifically designated as Type III Dwelling Units within a Rooming House shall be included in the roomer count. ROOMING UNIT shall mean any habitable room or group of adjoining habitable rooms located within a dwelling and forming a single unit with facilities which are used, or intended to be used, primarily for living and sleeping. A Rooming Unit shall have bath and toilet facilities available for the exclusive use of the occupant(s) or for communal use in accordance with Section 17-6 and, in addition, Rooming Units may be let with or without communal kitchen and/or communal dining room privileges in accordance with Section 17,-6. TYPE III DWELLING UNIT shall mean any habitable room or group of adjoining habitable rooms located within a dwelling and forming a single unit with facilities which are used or intended to be used for living, sleeping, cooking and eating of meals; but does not have a toilet or bath available for the exclusive use of the occupants thereof. 111CROCILME0 BY JORM MICR46LA13 j CEDAR RAPIDS • ACS MINES 1939 it J r Ordinance No. _ Page 2 B. Section 17-3 is amended to read as follows: (b) Inspections. (1) Inspections of owner -occupied dwellings. a. Inspections of owner -occupied single family• dwellings, owner -occupied dwelling units within condominium or cooperative dwellings, and owner - occupied dwelling units within duplex structures, shall occur only upon request or complaint to the inspector and only the standards of sections 17-5, 17-7 and 17-8 shall be applicable. (2) Inspections of structure items. The provisions of sections 17-5 and 17 in effect at the time of issuance of a certificate of structure compliance shall be the only structure standards applicable to a dwelling. Upon the issuance of a certificate of structure compliance, there shall be no further inspection and enforcement of the structure items under sections 17-5 and 17-6 of the housing code unless units formerly owner -occupied within otherwise certified structures become rental units. C. Section 17-4 is amended to read as follows: (a) Requirements for rental property. It shall be a violation of this Code for any person to let to another for rent and occupancy any dwelling unit; rooming unit (except a rooming unit or units within owner -occupied single-family dwellings; rooming units; or owner -occupied dwelling units within condominiums and cooperatives containing no more than two (2) roomers); unless: (f) Rental permit. A rental permit shall be a document indicating compliance with Section 17-7 of the housing code at the time of issuance and shall be valid for a specified period of time. The document shall be transferable from one owner or operator to another at any time prior to its expiration, termination, or revocation. The owner or operator shall notify the department of housing and inspection services of any change of interest or ownership in the property within thirty (30) days of any conveyance or transfer of interest affecting the property and provide the name and address of all persons who have acquired an interest therein. In the event that the department of housing and inspection services has not been notified of such conveyance or transfer within the designated period of time, the rental permit shall be transferred from one owner or operator to another only upon payment of a twenty dollar ($20.00) fee which shall be assessed to the new owner or operator. This fee shall be in addition to the regular rental permit fee as established by resolution of City Council. The rental permit shall state the date of issuance, the address of the structure to which it is applicable, the name of the owner I� rncRGnuaED ar JORM MICR6LAB CEDAR RAPIDS • DES '401NES 1 S39 J7 J r Ordinance No. _ Page 3 or operator to which it is applicable and its expiration date. All dwelling units and rooming units being let for rent and occupancy without a valid rental permit or application for the same on file with the city and fees paid may be ordered vacated. D. Section 17-5 is amended to read as follows: Sec. 17-5. Minimum structure standards for rooming houses, multiple dwellings, rental single family homes, and rental dwelling units within duplexes. (a) Intent. Whenever the words dwelling unit, rooming unit, room(s), habitable room, kitchen, kitchenette, bathroom or toilet room, are used in this section, they shall be construed as though they were followed by the words "within rooming houses, multiple dwellings, rental single family homes, and rental dwelling units within duplexes." (b) Supplied facility. Every supplied facility, piece of equipment or required utility shall be constructed and/or installed so that it will' function safely. (c) Kitchens. Every dwelling unit shall have a kitchen room or kitchenette equipped with the following: ' (1) It shall include an approved kitchen sink. (2) It shall contain space capable of properly accommodating a refrigerator and a stove or range. (3) It shall contain proper access terminals to utilities necessary to properly operate a refrigerator and stove or range. (4)It shall include adequate space for the storage and preparation of food. (d) Toilet required. Every dwelling unit shall contain a toilet. (e) Bath required. Every dwelling unit shall contain a bath. (f) Lavatory basin required. Every dwelling shall contain a lavatory basin within or adjacent to the room containing the toilet. (g) Privacy in a room containing toilet and bath. Every toilet and every bath shall be contained within a room or within separate rooms which afford privacy for a person within said rooms. (h) Water heating facilities required. Every kitchen sink, bath and lavatory basin required in accordance with the provisions of the housing code shall be properly connected with supplied water heating facilities_. Every supplied water heating facility shall be properly connected and shall be capable of 183q ?71ckorILMED BY 1 JORM MIC ROL4B j CEDAR RAPIDS DES 1401 YES I 0 i Ordinance No. Page 4 heating water to such a temperature as to permit an adequate amount of water to be drawn at every kitchen sink and lavatory basin required under the provisions of the housing code at a temperature of not less than one hundred twenty (120) degrees Fahrenheit (forty-eight (48) degress Centigrade). Such supplied water heating facilities shall be capable of meeting the requirements of this section when the required space heating facilities are not in operation. (i) Connection of sanitary facilities to water and sewer systems. Every kitchen sink, toilet, lavatory basin, and bath shall be properly connected to an approved water and sewer system. (j) EXIVans (1)of egress accessible to tenants or the public shall comply with the following exit requirements: (a) Single Family Homes shall have access to at least one exit. (b) Du lex Structures. Every Dwelling Unit and Rooming Unit within a duplex structure shall have access to at least one exit and shall have not less than two (2) exits on each floor where the floor area exceeds 3000 square feet. (c) MultieleDwellings and Roomino Houses. Every Dwelling Unit and Roa im ng Unit with n a multiple dwelling or rooming house shall have access to two (2) exits. (2) (a) Where only one (1) exit is required, it shall be a continuous and unobstructed means of egress which discharges directly or via corridors or stairways, or both, to a publicway. (b) Where at least two (2) exits are required, they shall be independent, unobstructed means of egress remote from each other and at least one of which shall discharge directly or via corridors or stairways, or both, to a publicway; if both means of egress are designated to a common corridor, they shall be in opposite directions immediately upon exiting the Dwelling Unit or Rooming Unit except that a common path of travel may be permitted for the first twenty feet; that is, a dead-end corridor may be permitted not to exceed twenty feet in length. (3) Basements and floors above the second story shall have not less than two (2) exits except when such floors or basements are used exclusively for the service of the building. 1839 o-lusonuaED BY i JORM MIC R1i1L AB j CEDAR RAPIDS DES FID PJES i it Ordinance No. Page 5 (k) Natural light. (1) Every habitable room except a kitchen shall have at least one window or skylight facing directly to the outdoors. The mins um total window or skylight area, measured between stops, for every habitable room shall be at least eight (8) percent of the floor area of such room or that amount of window and/or skylight area specified by the local building code. (1) Natural ventilation. a. Every window or other device with openings to the outdoor space, used for ventilation, for habitable rooms, bathrooms and toilet room, shall be supplied with screens of not less than sixteen 16 mesh per inch. b. The total openable window area in every habitable room shall be equal to at least forty-five (45) per cent of the minimum window area as required above. C. Every door opening directly from a dwelling unit or rooming unit to outdoor space, the use of which is necessary to meet the minimum ventilation requirements of this Code, shall have a supplied screen or screens and a self-closing device. d. Every cellar window, soffit or roof vent, used or intended to be used for ventilation, in or serving units affected by this section, and every other opening to a cellar, crawl space or interior roof area which might provide an entry for rodents or birds shall be supplied with a heavy wire screen of not larger than one -fourth -inch mesh or such device as will effectively prevent their entrance. e. For natural ventilation, every bathroom or toilet compart- ment shall have at least one openable window facing directly to the outdoors and at least forty-five (45) per cent of the window must be operable (openable). (m) Heating. (1) Every dwelling unit and rooming unit shall have heating facilities which are properly installed and are capable of safely and adequately heating all habitable rooms, bathrooms and toilet rooms located therein to a temperature of at least sixty-eight 68 degrees Fahrenheit (twenty (20) degrees Centigrade and shall be capable of maintaining in all said locations a minimum temperature of sixty-five degrees Fahrenheit, (eighteen (18) degrees Centigrade) at a distance of three (3) feet above the floor level at all times. Such heating facilities shall be so designed and equipped that heat, as herein specified, 183 9 MICROULMED BY �•„ JORM MIC ROLAB L � � CEDAR RAPIDS • DES M01'ICS r i r '4 Ordinance No. Page 6 E. is available for all dwelling units and rooming units. (5) Every steam or hot water boiler and every water heater serving rooming units or dwelling units affected by this section shall be protected against overheating by appropriate pressure and temperature limit controls. (6) Every fuel -burning space heating unit and water heater serving rooming units or dwelling units affected by this section shall be equipped with an electronic ignition or with a pilot light and an automatic control to interrupt the flow of fuel to the unit in the event of a failure of the ignition device. All such heating units shall have a limit control to prevent overheating. Section 17-6 is amended to read as follows: (a) Intent: Whenever the words dwelling unit, rooming unit, room(s), habitable room, bathroom, or toilet room are used in this section, they shall be construed as though they were followed by the words "within rooming houses, multiple dwellings, rental single family homes and rental dwelling units within duplexes." (b) Direct access. Access to each dwelling unit or rooming unit shall not require first entering any other dwelling unit or rooming unit (except that access to rooming units may be through a living room or kitchen of a unit occupied by the owner - operator of the structure). No dwelling, dwelling unit, or rooming unit containing two (2) or more sleeping rooms shall have such room arrangements that access to a bathroom or water closet compartment intended for use by occupants of more than one sleeping room can be had only by going through another sleeping room; nor shall room arrangements be such that access to a sleeping room can be had only be going through another sleeping room. A bathroom or water closet compartment shall not be used as the only passageway to any habitable room, hallway, basement, cellar or to the exterior of the dwelling unit or rooming unit. (c) Lighting of public halls and stairways. (1) Public passagewaysand stairways in dwellings accommodating two (2) to four (4) dwelling units or rooming units shall be provided with a convenient wall mounted light switch(es) which activates an adequate lighting system. (2) Public passageways and stairways in buildings accommodating more than four (4) dwelling units or rooming units shall be lighted at all times with an adequate artificial lighting system, except that such artificial lighting may be omitted from sunrise to sunset where an 111CROi DIED BY JORM MIC REILAO l CEDAR RAPIDS DES t40IYE.5 1939 1 L r L Ordinance No. Page 7 adequate natural lighting system is provided. Whenever the occupancy of a building exceeds one hundred (100) persons, the artificial lighting system as required herein shall be on an emergency circuit. (d) Fire extinguishers. Fire extinguishers suitable for the occupancy and which are approved by the fire marshal shall be provided for every single-family dwelling; and every dwellin unit, including owner occupied units within a du lex, multiple dwelling, and rooming house. Fire extinguishers shall be properly hung in an area of easy access. (e) Early warning fire protection system. All dwelling units including owner -occupied units within a duplex, and room ni g houses shall be provided with smoke detectors as approved by the fire marshal. The detectors shall be mounted on the ceiling or wall at a point centrally located in the corridor or area giving access to rooms used for sleeping purposes. Smoke detectors hereafter installed in areas where sleeping rooms are on an upper level shall be placed above the stairway. All detectors shall be located according to manufacturer's directions. Care shall be exercised to ensure that the installation will not interfere with the operating characteristics of the detector. When actuated, the detector shall provide an alarm for the dwelling unit or rooming unit. (f) Toilets and lavatory basins. At least one toilet, and one lavatory basin shall be supplied for each eight (8) persons or fraction thereof residing within a dwelling containing a rooming unit or units, including members of the operator's family wherever they share the said facilities, provided that in a rooming house where rooms are let only to males, flush urinals may be substituted for not more than one-half of the required number of toilets. (g) Baths. At least one bath shall be supplied for each eight (8) persons or fraction thereof residing within a dwelling containing a rooming unit or units, including members of the operator's family whenever they share the use of said facilities. (h) Location of communal toilets and baths. Communal toilets and baths shall be located on the same floor or the floor immediately above or below the rooming unit. (i) Lead-based paint. Every owner or operator of a dwelling unit or rooming unit being let for rent and/or occupancy shall, on forms provided by the city, certify that the dwelling is in accordance with HUD lead-based paint regulations, 24 CFR, Part 35, issued pursuant to the Lead -Based Paint Poisoning Prevention Act. (j) Communal kitchens. If a communal kitchen is supplied, it shall comply with the following requirements: 111CRO, 11.1,110 a'i JORM MICRQLAB LCOnR RA PIDS - DES MOINES 18„. 9 J r L, Ordinance No. Page 8 (1) The minimum floor area of a communal -kitchen shall be sixty (60) square feet; (2) The minimum floor area of a communal kitchen in which roamers are permitted to prepare and eat meals shall be one hundred (100) square feet; (3) It shall contain a refrigerator with an adequate food storage capacity; (4) It shall contain an approved kitchen sink; (5) It shall contain a stove or range; (6) It shall include at least one cabinet of adequate size suitable for the storage of food and eating and cooking utensils; (7) It shall contain at least six (6) square feet of surface area which is easily cleanable and suitable for the preparation of food; (8) It shall contain a table and adequate chairs for the normal use of the facilities if a communal dining room is not supplied; (9) Every communal kitchen shall be located within a room accessible to the occupants of each rooming unit sharing the use of such kitchen, without going. outside the dwelling and without going through a dwelling unit or rooming unit of another occupant. (k) communal dining rooms. Every dwelling or rooming house, within which the occupant of any rooming unit is permitted to prepare meals or cook within a communal kitchen containing less than one hundred (100) square feet of floor area, as provided in subsection 17-6(j), shall contain a communal dining room which complies with all of the following requirements: (1) Every communal dining room shall be located on the same floor of the rooming house as the communal kitchen and such dining room shall be as nearly adjacent to the communal kitchen as is practicable. (2) Every communal dining room shall be located within a room accessible to the occupants of each rooming unit sharing such dining room, without going outside the dwelling and without going through a dwelling unit or rooming unit of another occupant. (3) It shall contain a table and adequate chairs for the normal use of the facilities. 183 9 141CRonu•IED By JORM MIC RE/LAB V � CEDAR RAI'I DS DES MOINES i i i 1 A r Ordinance No. Page 9 (4) Every communal dining room shall contain not less than seventy (70) square feet of floor area. (1) Shades, draperies and window coverings. (1) Every window in rooms used for sleeping purposes in rooming units and furnished dwelling units shall be supplied with shades, -draperies, or other devices or materials which, when properly used, will afford privacy to the occupants. (2) Every window in rooms used for sleeping purposes in unfurnished dwelling units shall be supplied with hardware necessary to support shades, draperies or other devices or materials which, when properly used, will afford privacy to the occupants. (m) Kitchen stoves and refrigerators. Kitchens or kitchenettes in multiple dwellings, rooming houses and duplexes shall be supplied with a stove or range and a refrigerator by the owner or operator. (n) Tiedowns. In the case of a mobile home, the home shall be securely anchored by a tiedown device which distributes and transfers the load posed by the unit to appropriate ground anchors so as to resist wind, overturning and sliding. F. Section 17-8(i) is amended to read as follows: (i) OCCUPANCY CONTROL. No person shall allow the occupancy of any dwelling unit or rooming unit within which he/she resides to exceed the number of persons listed on the rental permit. A dwelling unit shall not be occupied by a number of persons greater than that allowed by the Zoning Ordinance. SECTION 3. REPEALER. All ordinances and parts of ordinances in conflict with the provision of this ordinance are hereby repealed. SECTION 4. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such ajudicat'ion shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in effect after its fina passage, approva F and publication as required by law. Passed and approved this r•nceonuaED a•r JORM MIC RdLAB i CEDAR RAPIDS DES 1401NES i I 1839 It Li Ordinance No. Page 10 MAYOR ATTEST: CI L K It was moved by that the Ordinance as read be adopted andduponondeby roll call there were: AYES: NAYS: ABSENT: BALMER DICKSON ERDAHL LYNCH MCDONALD NEUNAUSER PERRET First consideration Vote for passage - Second consideration Vote for passage: ---— Date published 1839 1 i MICRDEILPIED BY I ,I JORM MICR#LA9 _.l _1 CEDAR RAPIDS DES MOINES I � J 114 r r � N City of Iowa City MEMORANDUM DATE: October 15, 1982 TO: City Council FROM: Assistant City Manager , RE: Materials for United Way Joint Hearings Attached is the information for the United Way Joint Hearings which will be held Thursday, October 21, for Willow Creek, Elderly Services Agency, Mayor's Youth Employment Program, and HACAP. This information was com- piled by Cheryl liintle of the JCCOG staff. Also available at the City Manager's office is the information furnished by the United Way staff. If you plan to attend these hearings and would like to review this extra information, please call Lorraine Saeger for a copy. 1 lalcsornweD BY 1 -JORM MICR6LAB � CEDAR RAPIDS •DES MOINES ' i00ero r Johnson County Council of Governments 410 EV'&hirgCna. bho City, bvun 52240 r r Date: October 13, 1982 To: Iowa City Council From: Cheryl Mintle, Human Services Coordinator Re: Iowa City, Johnson County, United Way Joint Hearings - 1982 ' This is to remind you of the joint Human Service Agency budget hearings scheduled for Thursday, October 21. This hearing will be held in the basement meeting room of the First Christian Church, 217 Iowa Avenue. The schedule of this October 21 hearing is: 7:00 PM - Willow Creek/Mark IV (IC & UW) 7:45 PM - Elderly Svc. Agency (all 3) 8:15 PM - Mayor's Youth Employ..(all 3) 9:00 PM - HACAP Neighborhood Center (all 3) Budget forms, program information, and goal statements for each presenting agency are attached. I Agencies requesting Iowa City funding will also be heard on October 28 from 7:00 to 10:00 PM. Johnson County and United Way requests will be heard November 4 and makeup hearings and recapitulation will take place on November 11. Please call me at 356-5242 if you have any questions. bj3/14 i i i I � _ 184x0 141CROFILMED BY J - JORM MICREILA13 F l CEDAR RAPIDS DES MOINES ' 7 i I I a \I r L CITY OF IOWA CITY • JOHNSON COUNTY HUMAN SERVICE AGENCY BUDGET FORM FISCAL YEAR 1984 ons... _......---- AGENCY NAME: Forms completed b Center Y� Pe rw 2aP„ ini Direct or Approved by Board: aut orize ^ s gnature, on ' -1- i �aicnonua¢o ar JORM MICR16LAS CEDAR RAI'Ins • nes 'OWNS /9,feD J k fr L"", INCOME DETAIL AGENCY: .r;i ., „oar, ., ;�.. hood Center wa :11CMILMLD BS JORM MICROLAB CEDAR RAPIDS • DES 101AES /134(c J fr EXPENDITURE DETAIL AGENCY: ;Ji17o!,cr,iic r=J�hborhood Center -3- 1 a1fo MICROFILMED BY JORM MICR bL4 B I CEDAR RAI'I DS D[5 1401YE5 7 I I _ J •. 1 I FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 1. Salaries 15410 161oo 18780 2. Payroll taxes 1488 2737 3193 3. Employee benefits ---- ---- 4. Staff development -- 376 E, 5. Professional consultation ---- 10 240 6. Publications/Subscriptions 150 240 2 54 7. Dues 8 Memberships -- — -- 8. Rent -- ---- --- 9. Utilities ---- 32 50 10. Telephone 233 11. Office supplies 8 Postage 372 ,, 1334 12. Equipment purchase 8 rental 240 13. Equipment/Office maintenance sl. 14. Printing b publicity 201 �0 502 15. Local transportation 159 _ 304 16. Insurance 84 17. Other (specify: Christmas party 100 1,10 100 18• Proer,n 3urn2A.4s 49. 860 936 19. Greenhouse : Gar?en 179 6C6 42 20. Food forprogr=.ns 309 1177 1200 21. ;fork 3tu4v 331 --- ---- TOTAL EXPENSES (Show also on page 1, line 4) 19386^, 20202 Notes and comAents: -3- 1 a1fo MICROFILMED BY JORM MICR bL4 B I CEDAR RAI'I DS D[5 1401YE5 7 I I _ J •. 1 I r ' AGENCY: cod FY 82 FY 83 FY 84 ACTUAL PROJECTED BUDGET SALARIED POSITIONS Position Title FTE* 1.0 11848 12500 11Lo �:ecutive 7irector 362 ---- ---- 44 •`A 3200 3600 ' 0 Indo -Chines^ outreach RESTRICTED FUNDS Restricted by: Restricted for: Indo :hieese --- �c2 6•, Catholic )hoc•+se ou'r-gc� h tro,,rs_i- Trinity .- scooA� 0avcarA Proeram 400 Church Ingo Chinese 2000 --- o.nsb�tnr7 ('ntr.ch oroaram ^tet o'^ __ - n Indo Chan=se ens ---- ---- MATCHING GRANTS Grantor/Matched by: IN-KIND SUPPORT DETAIL 'Jolunteers, Jniv. Pr=.ctic i 3tudsnts --Ti,, ,javor's Touth :lorknrs Cccunarcv and Teleno'l= r ns :reit _ Jni�ad t tion for''outh '1irkaocci Peachcrs *Full-time equivalent: 1.0=Fulltime; .5=Halftime;etc. -4- IdILROCILb1CD DY JORM MICR6LA9 CEDAR RAPIDS • DES MOINES. i jgy0 J� r _ •, AGENCY: Willowcreek Yet hborhood Cancer Original y coop eted by:Jaan Dempster, Board aC. Date: JOIL182 rector. PROGRAM INFORMATION A This information will be provided by each agency to be kept on file by the Human Services Coordinator. It will be the responsibility of the Human Services Coordinator, not the agency, to keep the information up to date. This will be done periodically throughout the year. 1. AGENCY PURPOSE: To provide a centrally located neighborhood center to serve residents of Mark IV apartments and surrounding neighborhood. To develop a sense of pride in community. To enhance living environment by offering counselling, infoimacion and referral, recreation, and educational programs. 2. PROGRAMS d BRIEF OISCRIPTION: Recreation program offered to young people ages six to eighteen after school Monday through Friday. Program includes arts and crafts, field tripe, and competitive and non-competitive sports. ESL classes are offered Monday and Wednesday mornings to Indochinese residents of Mark IV and the larger community. Teachers provided by Kirkwood Community College. Outreach programs include Drop-in time at the Center, information and referral, counselling, senior citizen activities, educational programs and a Welcome Wagon service for new residents. 3. HOURS OF SERVICE:Offlce hours 8:30 AM to 5:30 PH Monday through Friday. Open evenings and weekends by arrangement and for special activities. a. AREAS SERVED: The Cancer serves residents of the Mark IV apartment complex and residents of the surrounding neighborhoods on the West side of Iowk City. S. ELIGIBILITY CRITERIA: All residents of the Wlllovcreek neighborhood are eligible for services at the Cancer. 6. FEES: There are no fees for ongoing programs. Clients may be asked to pay for their own expenses for special activities. 7. LOCATION d ACCESSIBILITY: The Center is located at 2530 Bartelt Road, apartment IC in the Mark IV apartment complex. It is wheelchair accessible and is an the lova City bus route. B. COMMUNITY PROJECTS/COLLABORATION WITH OTHER AGENCIES: The Center works with Kirkwood Community College to provide ESL classes for adults. The Center works in cooperation with many Johnson County social service agencies to provide information and referrals. The Center provides practicum placements for University of Iowa students. 111CROFIL14ED BY JORM MICROLA13 � CEDAR RAPIDS DES Id01YES I � I Sago AGENCY:Wn s6�.- Originai ly comp aced byUeu arm scar Basra Data: 10/4/82-�pirec: PROGRAM I -TION 8 Please address the following areas: 1. Do you have a waiting list or have you had to turn people away for lack of ability to serve thee? What, if any, measures do you feel can be taken to ..stet 1n resolving any probleas this creates? There Is no waiting List for services at the Center. Because of the 1 requestedll fby residents! iStaffaarenusuallyunable able ttoprovide clients services . to other agencies in the community. 2. please discuss your agency's fundraising efforts, if applicable. Me., increased efforts, asaunt of staff or board tier devoted during past year, types of efforts engaged in, difficulties involved.) The Center has submitted several grant proposals to religiaua groups and private foundations In Eastern lova. These proposals would allow for expansion of progromsing through increased staff. Board members have input into proposals and accompany staff to present to funding groups, proposals 3. Please discuss any trends in demand for specific services provided by your agency, coaeeenting on projected need and any relevant problems regarding service delivery. The population of Nark IV changes from year to year. Different residents have different needs and the Center must be flexible in order to meet those needs. During the past few years, the Center has experienced a (sigh rate of staff turnover. This has made it difficult to Provide consistent service delivery. a. In whatway are your agency's services publicized? Mg., radio, cable TV, brochures, newspaper ads.) .N'eveletter is distributed every two weeks to all residents. Brochures describing the Center's programs are available to new residents. 5. Please comment on any other problems or factors relevant to your agency's program(s), funding or service delivery. During 1982 the Canter had only one paid staff position. This limited the amount of programming that was possible. Wa hara :eceivd grant money to fund a half-time outreach worker position for FY 1983. This will greatly increase tr, amount of programming the Center is able to offer. M 1,1ICROMMED BY ' JORM MIC R0L4B 1 I � � CEDAR RAPIDS DES MOINES i 7 i 1 I CITY OF IOWA CITY • JOHNSON COUNTY AGENCY NAME: Elderly services Agency HUMAN SERVICE AGENCY BUDGET FORM Forms completed by: Lucy Luxenburg FISCAL YEAR 1984 Approved by Board: author zed signature on 7/15/82 BUDGET SUMMARY date FY 82 FY 83 FY 84 ACTUAL PROJECTED BUDGET 1. NON-CASH ASSETS 6 666.00 5,333.00 4 267.00 2. TOTAL OPERATING BUDGET (Total a + b) 54 452.00 58 072.00 71 822.00 a. Carryover Balance (cash) 5.761.00, b. Income (cash)` 48 691.00 55,14 003'ti " 7.2i.� 3. IN-KIND SUPPORT (Total a + b + c + d) 27,236,00 16,250.00 17,425.00 a. Services/Volunteers 21,100.00 9 500.00" 1Q OQO 00�`: b. Material goods Ck' ...; I c. Space, utilities, etc. 6,136.00::,: d. Other (specify: 4. TOTAL EXPENDITURES (Total a + b) 51,526.00 57,350.00 71,200.00 a. Administration 18,870 00 18 017 0000..:<«;. b. Program Total (List programs below 32.696 nn ao szz nrt a 9 c� ,i7 nn , Chore W f Notes and comments: YI?Via I, ;.uRor1UTD BY JORM MICROLA9 ' CEDAR RAPIDS • DCS VINES 7 C r C AGENCY: E.S.A. INCOME DETAIL 1!'AI i� 111CROFIVED BY RM MICROLAB CEDAR RA PIDS • DES VVIC5 ,. a / 8t(o FY 82 FY 83 FY 84 ACTUAL PROJECTED BUDGET 1. Local funding sources (List below) 31,385 37,000 46,500 7777-777 a.:21 400 23 500 b. 2.0 -: United Way C. Coralville s�r Fi✓ "> 3 , ... S<ae R�d�rgTta. d. Iowa City - Chore Funds ^ 1,225`.x`r ; e.Er ..x 'MIT � 2. State, Federal, Foundations (List) 15 947 17,834 27 00 a Elderly Care 9.127 8.63 (� k b. Title III—B 6,820.0 ' �• Funds V qsjy -Chgre w 3 ;. d. x 3. Contributions/Donations 1,182 1 ----- 1,600 4. Special events (List below) ----- 312 ----- Mrr Y a• Health Risk Reduction Grant b. C. 5. Net sales -services 6. Net sales -materials 7. Other (List below, including misc.) 177 ----- ----- a. Misc. 177 OD '-- s 7 t b. c. TOTAL INCOME (Show also on page 1, line 2b) 48,691 55,146 71,100 Notes and comments: 1!'AI i� 111CROFIVED BY RM MICROLAB CEDAR RA PIDS • DES VVIC5 ,. a / 8t(o r L AGENCY: E.S.A. -3- 11ICROIIUIED Dl' JORM MIC ROLAB 1 CEDAR RAPIDS DES M019ES - i -jr¢o 1 FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 1. Salaries 36,350 41,840 53,200 2. Payroll taxes 2,188 3,556 4,300 3. Employee benefits 698 1,771 1,800 4. Staff development 700 ----- 800 5. Professional consultation ----- ----- ----- 6. Publications/Subscriptions 20 75 ----- 7. Dues 8 Memberships 8. Rent In - Kind In - Kind 9. Utilities In - Kind In - Kind 10. Telephone 1.224 1,300 1,400 11. Office supplies b Postage 792 500 500 12. Equipment purchase d rental 1.618 500 500 13. Equipment/Office maintenance 1.0(16 200 100 14. Printing b publicity 859 72 15. Local transportation 16. Insurance 1,648 1,709 1,700 17. Other (specify: Misc. 367 74 ----- 18. Support Service Program 808 1----- ----- 19. Chore Services:(Snov/Yardwork) 1,581 3.500 4,500 20. Audit 600 600 600 21. Vehicle Expense 142 600 600 TOTAL EXPENSES (Show also on page 1, line 4) 51,526 57,350 71,200 Notes and comments: -3- 11ICROIIUIED Dl' JORM MIC ROLAB 1 CEDAR RAPIDS DES M019ES - i -jr¢o 1 ■. • 4 3- r AGENCY: E.S.A. SALARIED POSITIONS Position Title FTE' Executive Director 1.0 I d R Coordinator 1.0 Chore Coor. .6(7/81-6/82) 1.0(7/82-6/831 Outreach Coordinator .5(7/83-6/84 FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 17,000 17,000 18.200 12,000 12,840 13,750 7,350 12,000 13,750 ------ ------ 7.500 RESTRICTED FUNDS Restricted by: Restricted for: Heritage Agency on Aging Elderly Care (Outreach Heritage Agency on Aging III -B + I S R) J.C.H.D. Chore Services Iowa Citv Chore Services 9,127 8,632 9.500 6,820 5.702 7,500 ----- 3,500 6,000 1.225----- _-__- MATCHING GRANTS Grantor/Matched by: HIAA / ESA 50 / 50 y 117 q 117 U.T. Work Srudv . Rn / 7n ----------- 1 600/ 320 --- ------- IN-KIND SUPPORT DETAIL Volunteers - Outreach @ SS/hour 16.025 5,000 5.000 4,000 1 000 Volunteers - Chore @ S3.35/hour 4,657 3,500 Volunteers - Cheese Distribution 2 S3.35/h . 418 11000 _ Space, utilities/Iowa City 6 ,Johnson Co. 6 136 6,750 'Full-time equivalent: 1.0=Fulltime; .5=HAlftimP;P.tr.. -4- / ? vO MICRONUIED B1' J JORM MICR6LAB CEDAR RAPIDS DES MOINES i _ r i I ELDERLY SERVICES AGENCY of Johnson County 28 South Linn Street • Iowa City. Iowa 52240. 356-5215 AGENCY PROGRAM GOALS AND OBJECTIVES INFORMATION AND REFERRAL GOAL: To provide information and referral services to any senior citizen, 'age 60 years or older, who lives in Johnson County. Objective A: In fiscal year 1983/84, inform senior citizens about new and on-going resources and programs in the county which are designed to meet their needs, by increasing the number of service units by 15% over fiscal year 82/83. Task 1. Prepare and distribute a service catalogue designed for senior citizens. (Contingent upon completion of the County Services Index) Task 2. Revise current flyers and distribute them throughout the county: re -supply distribution sites on a regular basis. Task 3. Update Information File. Task 4. Provide monthly public service announcements to media. Objective B: In fiscal 1983/84, refer senior citizens in need of services to appropriate community resources by increasing the number of units of service by 15%. Task 1. Initiate referrals for seniors, unless they wish to do them without assistance. This insures that the proper referral is made and re- ceived. Task 2. Conduct a follow-up on referrals on a weekly basis to see if the service was initiated, or appropriately made. Task 3. Document information and referral activities on a daily basis and file for annual report. RESOURCES: 1. one full-time coordinator 2. donated office space and utilities 3. telephone, desk, file cabinets, bookcase, typewriter, and telephone answering device. 4. regular office supplies COST OF PROGRAM (does not include administrative costs): $19,936 NICROEILMED BY I. � J �F JORM MIC ROLAl3 4 CEDAR RAPIDS DCS 1401NES i Ifs u I -2 Elderly Services CONT: CHORE PROGRAM GOAL: To assist senior citizens by providing chore/handyman services which allow them to remain in their homes or residences for as long as possible. Objective A: In fiscal 1983/84, coordinate chore services at reduced rates for 500 senior citizens in Johnson County. Task 1. Purchase a "Service Agreement" with the Johnson County Health Depart- ment's Home Health and Care Program to provide subsidized chore services to low-income senior citizens. Task 2. Contract with the Heritaqe Agency on Aqino for State Elderly Care funds to help finance the chore program. Task 3. Maintain daily records on services provided to senior citizens and prepare data for Annual Report. Task 4. Conduct a monthly evaluation of services on a randon-sample basis, by telephone to clients who were served during each month. Objective B: In fiscal 1983/84, act as a "broker" for individuals who are willing to provide services at reduced rates to senior citizens. The number of individuals recruited will depend on the number of elderly wanting services, and the amount of time required for each service. Task 1. Recruit, interview, supervise and evaluate workers who will provide services. Task 2. Provide and require orientation training for individuals who will work for the elderly. Objective C: In fiscal 1983/84, utilize volunteers to perform seasonal chores for large numbers of low-income senior citizens. Task 1. Refer volunteers to eligible senior citizens(those showing greatest economic need), and follow-up referrals to insure that services were received. Task 2. Contact local civic organizations to sponsor other tasks as needed. i RESOURCES: 1. one full-time coordinator 2. 100 volunteers 3. donated space and utilities 4. desk, telephone, typewriter, table and chairs 5. vehicle and vehicle insurance 6. chore equipment 7. office supplies COST OF PROGRAM: 519,9!6 MICROFILMED BY i JORM MIC Rli1LAB 1 � � I CEDAR RAPIDS DCS MOINES i �, 1-. -3- Elderly Services CONT: GOAL: To provide in-home or residential consultation to home -bound elderly who are in need of community assistance, and assist in the coordination of these services; to identify the "invisible" elderly who may be unaware of community services and to inform them of such. Objective A: In fiscal 183/84, expand the outreach program. Task 1. Hire a part-time outreach coordinator. Task 2. Seek community assistance in financing this program adequately. Task 3. Solicit community input in locating the "invisible" elderly pop- ulation. I Objective B: In fiscal 1983/84, actively participate in the Communitv Case Management Assessment Team Program. Task 1. Refer individuals to the CCMAT who meet requirements. Task 2. Maintain case files on clients receiving on-goinq outreach services. Task 3. Assist in the coordination of the CC.NAT Program. Objective C: In fiscal 1983/84, provide a learning experience or training program for University of Iowa students who want to work in the field of gerontology. Task 1. Utilize, supervise, and evaluate students placed with this agency. Task 2. Provide in-service programs for training purposes. Objective D: In fiscal 1983/84, recruit, train, supervise and evaluate volunteers for outreach services as needed. - Task 1. Assign volunteers to the "Carrier Alert" urogram as needed. Task 2. Publicize need Cor volunteers as needed. Task 3. Maintain records on volunteer activities. i RESOURCES: 1. one part-time coordinator 2. donated space and utilities 3. telephone, desk, typewriter 4. regular office supplies 5. vehicle insurance 6. professional liability insurance 7. 15 volunteers on a regular basis COST OF PROGRAM: $14,240 /gra j. 1-11CROTILI•tED BY i JORM MICR46LA13 i CEDAR RAPIDS DES FID1sES � ' I I/ r •, AGENCY: Originally CWq ett0 by:ra,., o,."„i. ,. Exec. Di oat@:._J"Iv ,c. toaP PROGRAM INFORMATION A This information will be provided byeaHuman agency to be kept on file by the Hurn Services Coordinator. It will be the nsponsi0ility of the Hun Services Coordinator, not the agency, to keep the information up to date. This will be done periodically throughout the year. 1. AGENCY PURPOSE: The purpose of the Elderly Services Agency, of Johnson County is to identify and meet the needs and concerns of the elderly of Johnson County, Iowa which can be met through information and Referral services, Outreach, Advocacy, and Chore Services. 2. PROGRAMS 8 BRIEF OISCRIPTION: see attached "Description of services" 0. HOURS OF SERVICE: Monday - Friday, open Lor service, from However, staff are in the office until have a recording device to pick up call: weekends. a. AREAS SERVED: Johnson County S. ELIGIBILITY CRITERIA: 60 years of age or older; no other 6. FEES: none, however, contributions are solicited. 7. LOCATION 8 ACCESSIBILITY: Located in the Iowe City, senior ground floor, opposite the alevai 8. COMMUNITY PROJECTS/COLLABORATION WITH OTHER AGENCIES: NealU Grant to sponsor the month-lonq series est seminars on "ilea It involved 17 comeunity organ... cions and services. Procram t 1987. Currently providing jobs for individuals on relief throuah t program. Currently co-sponsorinq the "Carrier Alert" Proaram with Nat Letter Carriers, local :ow CltY/Cnralvillu nr,m[h ant. Currently cn-sponsorinn the "v Lal ,t Lr it•• rrnnram vtrh "nc :ity. Concinw miCRDrl LMED BY I JORM MICR61-AB CEDAR RAPIDS a DES MOINES I 1� III I/ r Currently sponsor community -wide fall cleanups for low-income senior citizens, with the assistance of service clubs and sororities. Co-sponsored a yard -improvement day with students from West High School. Coordinate government surplus food distribution to homebound elderly and to senior citizens at the Senior Center, once a month (since April). Will be done monthly. Assist the Heritage Agency on Aging with various programs and activities. Answer letters to SANTA CLAUS for the U.S. Post Office. We have a purchase of service agreement with the Johnson County Health Department for limited chore services. The Executive Director is part of a newly formed Community Case Management Assess- ment Team which consists of members from CAIIIISA, DSS, Community Home Health and ' Care Services, and Home Delivered Meals. ! Our agency also provides consultation to the Cerontolunv Project's Adult Day Program, sponsored by the University of Iowa. 141CRorumED By JORM MIC REIL A B� 1 1 CEDAR RAPIDS • DES MOINES ' I 8'f0 J r I I AGENCY:ElderlyServices Aaeno. Original ly�bed by: Date: Jufy 15, ion? PROGRAM INFORMATION 8 Please address the following areas: 1. Oo you nova a waiting list or have you had to turn people away for lack of ability to serve thee? What, if any, eeasurts do you feel can be taken to assist in "solving any problees this creates? Yes, we have two waiting Lists: one for Chore and one for Outreach. The Outreach Program operates with volunteers, since there is no Outreach worker on staff. This creates a supply and demand situation. Usually a volunteer can be found within a week. The Chore Program on the other hand, is a different situation. There Is only one staff member to coordinate the services and due to the tremendous growth in our chore program, individualn must wait up to five drys for services. As of this moment, we sae the only solution to be cho hiring of additional staff. 2. Please discuss your agency's fundraising efforts, if applicable. (I.e., increased efforts, aeount of staff or board by devoted during past year, types of efforts engaged in, difficulties involved.) There are no fund raisin efforts orts per say. own do not have enouvh time, and she Board of Directors has not indicated chat It wishes to cake on any projects in the near future. However, the Executive Director writes grant applications when feasible. O. Please discuss any trends In deeand for $peri fic services provided by your agency, commenting on projected need and any relevant probiees regarding service delivery. The Leto Range Planning has established the tollowing goals. There has not been a time -frame developed at this time, but one is being established, &lona with the specific details for implementation. 1. Expand the Outreach Program by establishing a satelLite program in at least one other community in Johnson County, and develop a program to Identify elderly who are in need of services. (see other side for additional information) 4. In what way are your agency's services publicized? (E.g., radio, cable TV, brochures, newspaper ads. ) Handouts and public service announcements are the ones used most often. Also information is disseminated through local newsletters to senior citirans. 1 5. Please casement on any other' problees or !actors relevant, to your agency's progree(s), funding or service delivery. Inadequate funding which is needed to hire additional staff to meet client demands for services. 1 ; r MICROF11.14E0 By JORM MICR6LAB 1 j CEDAR RAPIDS a DES MOINES I i I61to r 3. Continued. b. Expand the chore program by establishing a.satellite in at least one other community in Johnson County, and develop an in-service program for chore workers to include emphasis on observation skills in identifying possible health and social needs of the clients being served. C. Expand the I 6 R service by developing further contacts with rural areas and communities, by increasing follow-up services, and the preparation of a service delivery catalogue. (Catalogue contingent upon County I 5 R Directory) d. Expand publicity efforts to inform all elderly of services available to them. e. Seek additional funds to provide special programs deemed necessary by the staff, board, and/or community. f. Develop an evaluation instrument which can be used periodically to evaluate .the agency and its services. t i i i i RICROEILMED BY I JORM MICP6LAB- j CEDAR RAPIDS • DES MOINES i I /aflu I,, J�� I F CITY OF IOWA CITY • JOHNSON COUNTY HUMAN SERVICE AGENCY BUDGET FORM FISCAL YEAR 1984 AGENCY NAME: Mayor's Youth Emolovlllnnt Program Forms completed by: Peg ticEiroy, Director Approved by Board: 1 11•r k u3<N • authorized signature on 9 23 82 Mark Weaver date BUDGET SUMMARY IFY 82 1 FY 83 1 FY 84 Notes and comments: Donated space is provided by HACAP at present. The desk is located in a receptioning area. -1- $52,594 1$64,671 $52,594 IS64 40176 41.594' i :dICRDi ILFICD 61' ' JORM MICROLAB I CEDAR RAPIDSDES !4DIAES /8410 07 J1� P, - r 4 L INCOME DETAIL AGENCY:Mayor's Youth Employment rogram -2- 1 111CROr ILMED BY JORM MIC ROLA9 CEDAR RAPIDS • DES MOPr1ES /SgV0 1 k FY 82 FY 83 FY 84 ACTUAL PROJECTED BUDGET 1. Local funding sources (List below) $25,325 $31,950 $38,000 a. Community School District .x$'2,750>; S 2,750 'S 3,000 b• City of Coralville 1;600" „ ' 2,000 5afW. c• City '20 �� s25 �.w of Iowa Cit 000 23;000 000:� d. Johnson County Board of Supervisors 0- 1000 k�2 000'z, e, United Way 975 3 600 G 000"�V f. " w A 2. State, Federal, Foundations (List) W;.261 S18.292 flg.psn Iowa Youth Corp ytt a. b.University of Iowa Work/Study 1,364 21080 2 080rs :y s C. �Mx^� a. d. x yas^� ~ 3. Contributions/Donations -0- -0- S 6,466 4. Special events (List below) a. s b. C. 5. Net sales -services 6. Net sales -materials 7. Other (List below, including misc.) S 249 S 300 S 325 a. Investment Income S. 249 'S. 300 ; $. 325 b. i C. TOTAL INCOME (Show also on page 1, line 2b) $50,835 $50,542 $64,671 Notes and comments: -2- 1 111CROr ILMED BY JORM MIC ROLA9 CEDAR RAPIDS • DES MOPr1ES /SgV0 1 k Cr EXPENDITURE DETAIL I- Salaries 2• PAyroll.taxes 3- Employee benefits 4- Staff development 5- Professional consultation 6- Publications/Subscriptions 1- Dues b Memberships 8- Rent 9• Utilities 10. Telephone il. Office supplies b Postage 12• Equipment purchase b rental 13. Equipment/Office maintenance 14• Printing d publicity 15. Local transportation 16. Insurance 11. Other (specify; Awards 18. 19. 20. 21. TOTAL EXPENSES (Show also on page 1, line 4) Notes and comments: - 3- �M_ 'll w 240 111CROEILMED ©1' 1 JORM MICROLA6 _ j _CEDAR RAPIDS • DES MOINES i /SrIvo AGENCY:Y1�oogrj YOut�o�ent 83 FY 84CTED BUDGET5555,12363,8253 M 1,4980250 250 �M_ 'll w 240 111CROEILMED ©1' 1 JORM MICROLA6 _ j _CEDAR RAPIDS • DES MOINES i /SrIvo r AGENCY: Mayor's Youth Employment SALARIED POSITIONS Position Title FTE* Director 1.0 Assistant Director 0.15 Enrollees in Program -- FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET $10,100 $10,700 $11,556 1,705 2,600 2,600 33.401 31,775 51.567 RESTRICTED FUNDS Restricted by: Restricted for: Iowa Youth Corp. Enrollees University of Iowa work/study waaes Private Sector Enrollees 6 .212 t17 Rnn 1,364 2. 090 2 nRn (Enrollees) MATCHING GRANTS Grantor/Matched by: Iowa Youth Corp Local Units of Government 65/35 (FY R?, 70/30 (FY Al_ 94) 23,897/12,868 $13,212/5,772 $17,800/7,629 IN-KIND SUPPORT DETAIL *Full-time equivalent: 1.0•Fulltime; .5•Halftime;etc -4- j.. 141CROFILMED BY JORM MICR46LAE i CEDAR RAPIDS • DES MOVIE'. 7 r AGENCY GOALS FORM Agency Name: Mayar's Youth Employment Program Year: Fy 1983 Nam of "ram: Subsidized Youth Employment Subsidized Youth Emoloy_wnt - Public and Private Non -Profit Sector 1. Iowa Youth Corps - In School Component Goal: To provide disadvantaged youth with supervised work experience, educational services. and other opportunities designed to assist them in completing their secondary education and becoming self-sufficient adults. Objective A: In Fy 1983, provide subsidized employment for 34 youth who will be among approximately 65 youth that will apply for the program. Tasks: 1. Hire 2 assistant directors to assist in the screening, selection, placement, and evaluation of youth that apply. 2. Contact all referral sources including junior and high school counselors and teachers, youth serving agencies, and Job Service of Iowa concerning the availability of the program and changes In the new grant. 3. Contact all previous jobsites concerning continued Interest in placing young people. 4. Develop 10 new jobsltes in the non-profit sector for Placement of young people. S. Interview, screen, place, advocate, and evaluate youth. Placement At all sites will be 8 - 10 hours weekly. Objective 8: In Fy 1983, provide monthly support services to youth an - rolled In the program in iddition to on-going advocacy and counseling. Tasks: Tasks: 1. Develop 8 one half hour programs that expand youth's understanding of his/her employment experience and the world or work and broaden perception of the environment. 2. Contact members of the community expertised In youth progreaming. 3. Hold monthly one hour meetings on early release day (Thursday) with all of the young people on the program and guest speakers. 4. Provide at lust 1 hour of supportive services to each youth for every 20 hours of work. Subsidized Youth Employment . Private Sector Goal: To provide youth with supervised work experience and on the job training in the private sector. Objective A. In Fy 1983, provide subsidized emoloyment for 20 youth who would otherwise remain an the waiting list unassisted by the program. I. Develop task force from the bard of directors to Identify potential private employers interested in hiring young people. 2. Develop 25 worksites in the private sector on a 50/50 match basis (50 employer, 50 MYEP). 3. Interview, screen, place, advocate, and evaluate youth placed in the private sector. Placement at all sites will be 8 - 10 hours weekly. Resources Needed to Accomplish Program Tasks 1. One full-time and two part-time paid staff Persons. 2. One phone line. 3. One Private office space with roan for two desks. 4. Supplies for resource and referral information. 5. Donated space for board meetings and meetings that are held monthly with all students placed on the program. Cost of Program (does not Include administrative costs) $41.594 M10 1 MICROTILMED BY J L� I JORM MICR(SLA13 •1 � � CEDAR RAPIDS DES MOINES i r i/ r AGENCY:,yN Pro Originalrycoop eted by:PEIrorem Date: <nnr,..ne. 71. 19117 PROGRAM INFORMATION A This information rill be provided by each agency to be kept on file by the Human Services Coordinator. It will be the responsibility of the Hunan Services Coordinator, not the agency, to keep the Information up to date. This will be done periodically throughout the year. 1. AGENCY PURPOSE: Founded in 1968, Mayor's Youth Employment Program provides part time, subsidized employment for disadvantaged youth ages 14 - 19.5. 1. PROGRAMS b BRIEF OISCRIPTION: The Hayor's Youth Program provides the opportunity for young -people to gain supervised work experience designed to assist them in completing their secondary education and prepare for self sufficiency as adults. Young people are placed In employment 6 - 15 hours per week in various public and private, non-profit worksites. In addition, It is intended to expand the program to include the private sector in FY 83. 3. HOURS OF SERVICE: 8 - 5 p.m. Monday - Friday. The program operates while school is in session. 4. AREAS SERVED: Johnson County I. ELIGIBILITY CBITERttnn 70s Lower Living Btbndard Income Level or 1. Potential school dropout 2. Experiencing family and/or personal pro0lems 3. Offender an probation 4. Mentally disadvantaged S. Phy3lMllydisadvantaged 6. Emotionally disadvantaged 6. FEES: None 7. LOCATION 6 ACCESSIBILITY: Currently located at 620 S. Dubuque St., Iowa City, Iowa. Building 1s accessible to handicapped. 8. COMMUNITY PROJECTS/COLLABORATION WITH OTHER AGENCIES: - MYEP receives referrals from all community Junior and high school counselon and teachers. Job Service of Iowa, and several youth serving agencies. It collaborates with otner youth serving agencies including Johnson County Youth for Christ, United Action for Youth, Families, Inc., Lutheran Social Service, Juvenile Diversion Program, Youth Homes. Inc., Department of Social Services, HACAP, Pals Program, and Grant wood AEA. Young people are placed in employment within the school system, local units of government, United Nay, and various non-profit agencies. 181�a j. 141CROFILMED BY 1 JORM MIC RCaL AB CEDAR RAPIDS • DES F101, I -.r.Al. ._ I AGENCY: Ma ar's Youth Employment Program Originally completed by: e9 y Data: September 23, 1982 PROGRAM INFORMATION 8 Please address the following areas: 1. Do you have a waiting list or have you had to turn people away for lack of ability to some thee? What, if any, measures do you feel can be taken to assist In resolving any problems this creates? Mayor's Youth consistently has a waiting list. Due to this and cutbacks in state funds it is our intent to develop several worksites in the private sector and seek 50: of the cost of wages from the employers in the private sector. It 1s our hoot that young people can be transitioned from public funded positions to 50/50 funded positions to competitive employment, therefore, expanding our capability to Deet the needs of young people on the waiting list. 2. Please discuss your agency's fundraising efforts, if applicable. (I.e., increased efforts, amount of staff or board time devoted during past year, types of efforts engaged in. difficulties involved.) The agency typically has not been involved in fund raising efforts. Minimal staff and board involvement do not provide the opportunity to fund raise. 3. Please discuss any trends in demand for specific services provided by your agency, commenting an projected need and any relevant problems regarding service delivery. -As employment becomes difficult due to economic conditions, employment of young people becomes increasingly difficult as positions normally held by youth arc being filledby college students and other adults with previous work experience. In an effort to increase the number of worksites on our program. MYEP will de- velOD sites in the private sector. In order to expand the program without re- quiring that all of the funds be provided by our current funding sources, MYEP will require that SU: of the student's employment be paid by the private sector employer. Private sector enoloyment will expand the number of work experiences a, tAatpgD(��,id�.�o��punygpplg•zervices publicized? (E.g., radio, cable TV, brochures, newspaper ads. ) Brochures, Job Service of Iowa. The agency is largely known thraugn referral from previously described agencies and through the schools. 5. please comment an any other problems or factors relevant to your agency's Program(s), funding or service delivery. I. Funding tram the state nas peen reduced, however, the number of young people on the waiting list nas increased. In an effort to meet the needs of youth of Johnson County increased local funds and private sector match are targeted for FY 83. 2. The agency is in need of re -locating the Program in order to increase con. fidentiality and provide An environment suitbble for young people, 3. With assistance from other collaborating youth agencies MYEP will develop a comprehensive training program for young People throughout their secondary education In order to provide continuity In their combined school-,lork experience. NICRDTILMED BY �a JORM MIC ROL J j CEDAR RAPIDS DCS G10LNES i , a 1>- F 4 L CITY OF IOWA CITY * JOHNSON COUNTY HUMAN SERVICE AGENCY BUDGET FORM FISCAL YEAR 1984 Johnson County AGENCY NAME: HACAP Neichborhood Center Forms completed by: D. Maniccia Approved by Board: Li:iA4 authorized signature on July 22. 1982 late DUUbr.1 bUMMAKT FY 82 FY 83 FY 84 ACTUAL PROJECTED BUDGET 1. NON-CASH ASSETS 0 0 0 2. TOTAL OPERATING BUDGET (Total a + b) 414,361 451,276 478.423 X. a. Carryover Balance (cash) WIMP b. Income (cash) W NO 91� A, 3. IN-KIND SUPPORT (Total a + b + c + d) 4.850 7 rl9q 7 nOq 100 N,,S X a. Services/Volunteers . . . . . . . �+ *, b. Material goods 43061,,.NZ Z 0 Mc. Space, utilities, etc. ;� ... . . d. Other (specify* ... 42i�i86 LrA ;ni 48q hhA 4. TOTAL EXPENDITURES'(Total a + b) a. Administration b. Program Total (List programs below ) AWN Neighborhood Center Operation Enerzv Assistance Commodity Foods Notes and comments: Agency Service Programs are not included in this budget submission. See 1983 Action Plan for more complete Total Agency information. -I- HICROTILMED By JORM MICROLAB CE I OAR ROM - DES101N[S IS If 0 i L M I LROT ILI1[9 G� JORM MICROLA6 CEDAR RAPIDS • DCS '-001'1[5 Johnson County HACAP Nei ehborhood Center 83 CTED FY 84 BUDGET 1017 20,035 ,259 456,458 ;9 1- -0- ,000 1,930 a 1- -0- Y§iS4b"` t` l>��YhI Y �'3^JaR ,227_ 478,423 cluded. ll9go 1 J r L Johnson County AGENCY: HACAP Neighborhood Center CYCCNI1TT110C CICTATI -3- 1:ICRor1Lb1ED 6e ' JORM MIC ROLAB j DeOnR nnRlos • DES MOINES j a /gva FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 1. Salaries 34,282 33,290 34,955 2. Payroll taxes 2,811 2,930 2,866 3. Employee benefits 2,605 2,530 2,726 4. Staff development -0- 1 -0- o S. Professional consultation -0- -0- -0- 6. Publications/Subscriptions -0- -0- -0- 7. Dues 6 Memberships -0- -0- -0- 8. Rent 4,200 4,200 .4,200 9. Utilities 1,44o 1,500 1,600 10. Telephone 88 1,000 1,100 11. Office supplies b Postage 285 300 300 12. Equipment purchase b rental -0- -0- -0- 13. Equipment/Office maintenance o lAn 180 14. Printing b publicity 15. Local transportation 16. Insurance 246 250 250 17. Other (specify: Copying 53 100 loo 18_ General Administration 1 3,o85 2,996 3,146 19. Beneficiary Costs Energy 2 241,632 250,000 250,000 20. Beneficiary Food Commodities (2) 120,000 150,000 175,000 21. TOTAL EXPENSES (Shaw also on page 1, line 4) 414,361 451,276 478,423 Notes and comments: (1) 9% of Salaries is charged to all program for Central Admin. Costs,Linn Co. United Way flunds the excess (includes auditing and staff development costs). (2). 12"n of Total Agency direct Assistance Budaet based on '82 participation. These are restricted funds and are non-transferrable to other costs. Budget of nthpr w - c� d I'v in o s v are not included. -3- 1:ICRor1Lb1ED 6e ' JORM MIC ROLAB j DeOnR nnRlos • DES MOINES j a /gva I r Johnson County AGENCY: RACAP Neighborhood renter SALARIED POSITIONS Position Title FTE* Center Coordinator 1 Neighborhood Worker II 1 Center Worker 1 Rnergv Aide .5 FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 11,356 11,918 12,514 9.339 9,797 10.287 7.6o6 8,001 8,406 1.8,48 'A.484 RESTRICTED FUNDS Restricted by: Restricted for: State of Iowa Community Services State of Iowa Energ7 Assistance State of Iowa Commodity Foods 47,927 35,911 26,893 246,434 254,348 254,565 120,000 150,000 175,000 MATCHING GRANTS Grantor/Matched by: N/A IN-KIND SUPPORT DETAIL Volunteer hrs. at 53.35 3,350 5,025 5,025 Donated clothes, food, and household item 1,500 2,000 2,000 *Full-time equivalent: 1.0-Fulltime; .S-Halftime;etc. -4- i� t.ucRor ILMED BY JORM MICR6LAB CEDAR RAPIDS • DES MOINES - a 1 J� r AGENCY GOALS FORM Agency Name: Hawkeye Area Community Action Program Year: 1982 Name of Prozrams: Johnson County HACAP Neighborhood Center JO3iI:iON COUNTY FsA(AP NEIGHBORHCOD CENTER Priority 1: To maintain the Johnson County Neighborhood Opportunity Center as a facility for low-income residents to obtain services according to their needs. To work, with individuals and families to move out of poverty and become self-sufficient. Present staff consist of one Neighborhood Facility Coordinator and one Community Service Worker II with one and one-half positions layed off due to funding loss. Center staff does the following tasks: '- Maintains current client files. 2. Prepares reports and gathers statistics. 3. Takes applications for HACAP programs/provides direct service for programs with direct service,i.e. PEP, CUM 4, Takes applications for Head Start during swamer break. 5. Takes applications for Camp Good Health and coordinates transportation for children. 6. Facility available for 10 County Advisory Board meetings per year. Coordinates with Board Chairperson agendas, meeting notices, transportation and speakers. T. Hold interagency staffing (information sharing and updates on resources.) The purpose is to provide more efficient service to our clients. 8. Provide space and utilities for Mayors Youth Employment Pro,;ram. 9. Provide follow-up on clients concerning internal and external referrals. 10. Have priority families working closely with them in their endeavor to become self-sufficient. 11. Coordinate area Christmas Clearance Bureau. 12. Coordinate with Fraternities and Sororities for special events, i.e. Christmas and Easter parties. 13. Distribute donated tickets from area resources, i.e. Ice Follies, Ringling Circus, Shrine Circus, Optimist Hippodrome Circus. 1. Informaion and referral agency. 15. Advocate as needed for clients. Priority II Energy and Neatherisation Energy 'rrcgrams: 1. Recruit and take applications for 1,000 clients (or as ouota requires) 2. Recruit sites for mass 'intake days in rural areas of Johnson runty. MICROFILMED BY JORM MICR6LAB ) CEDAR RAPIDS DES 4101"!ES r i l 1$qO It r 3. Recruit and train volunteers to assist with scheduling of appointments and man telephones to give guidelines and criteria for energy program, 4. Budget permitting, hire a center based worker to take applications from homebound area resident*. 5. Recruit and take applications for Crisis Intervention Program (as quota requires). 6. Keep Center open for walk-ins and emergency applications. 7. Coordinate with utility vendors during programs, Weatherization Programs: I. Refer 75 households _ take applications and income verifications. Number may varf if quota rebuires more or less households. 2. Take applications and verify incomes for Low Cast/No Cost and distribute materials to 40 households (or as quota requires). 3. Make applications for HEAP Contract Weatherization. 'lave bid Packets available for area contractors, accept sealed 'bids, and relay information to HACAP Central Office. Personal Energy Project: I. Recruit participants who are prone to Hypothermia. participants: 2. Take applications and provide clothing kits to eligible 3. Loan fans to potential Hyperthermia victims during summer. 4. Recruit volunteers to provide or make lap robes for kits. Priority III. Food Community Gardens: I. Secure area for community garden. 2. Provide seeds, plants, tools (on a loan basis) to clients for community garden or their own garden. 3. Coordinate with Johnson County Extension Service for garden help, i.e. bug problems, fertilizer, etc. 4. Refer to Extension Service home canning and food preparation classes. The center is used as site for gardening and canning classes. 5. Provide information on Farmers Market for sale of excess produce. Commodity Food: I. Coordinate cheese and butter distributions with area resources. 2. Attend meetings, train volunteers on forms used during distribution, recruit volunteers to help at distribution sites. MICROFILMED BY i JORM MICRbLAB- CEDAR RAPIDS • DES MOINES Fd/ G J r Community Food and Nutrition: 1. Emergency Food Pantry- 2. Take applications and provide three days food in emergency situations for residents belov 100 percent Doverty guidelines. 3. Distribute donated foods to area residents, i.e. donated lettuce, potatoes. ,cod stamp applications. 4. Assist clients in preparing 5. Refer to Crisis Center Food Bank. Participants Served In Johnson County October 1981 through August 1932 1 036 (708 urban - 328 rural Households Served s) Internal Referral:- External eferralsExternal Referrals Personal Consultations Internal Advocate Contacts External Advocate Contacts Food Energy Assistance Crisis Intervention Local Donated Monies Low Cost/ro Cost Completed Weatherizations PEP Kits Donated Cothing Donated Potatoes Donated Lettuce Christmas Baskets Christmas Party Easter Party Staff Consisted Of: volunteers Consisted Of: 858 270 2,626 685 1,382 5fCIO Households 16,013 Participants 749 Househ6lds 172 Households 5 Households 5 Households 52 Households 12 Participants 34 Households 60 Households 77 Households 30 Household= 25 Participants 10 Participants $628.47 96 referrals 1,160 pounds Age 6-12 Center Supervisor Outreach Worker Intake Worker HEAP Worker - 30 hours a week for 4 months 3 used in office during HEAP 2 used for homebound applications MICROFILMED DY JORM MICR4+ILAS 1 CEDAR RAPIDS DES MONES I � J F AGENCY:Johnson Count TMC^ uysod u �s Center Orlgl nal YT—toylate q' Date: PROGRAM INFORNAIION A I be Qs Thisdiatar tilt will rill he pthaided byseach Y the Hiaani5ml ass Can fill oordinathe HIM S�c agency ,notthe agency, to ANP the infereation W to data. This will be done periodically throughout the year. 1. AGENCY PURPOSE: See attached Mission statement adopted September 17, 1981, Attachment I. 2. PROGRAMS 6 BRIEF DISCRIPTION: Sea attached listing of staffing, Attachment II. O. HOURS OF SERVICE: Center hours � 8 A.M. to 5 five days & eek to provide, clients vith home visits to those�vvbo are housebound in homes,a sae to 4. AREAS SERVED: Johmou County vith outreach vorkers going into outlying areae. S. ELIGIBILITY CRITERIA: 1. Current income guidelines, seeeattachhmmettlnumber lrequlremenuts�. pPe� my have additions to 0H0 guidelines need vhm do not meet guidelines may be assisted through private donatloov. 6. FEES: mo fees 7. LOCATION 8 ACCESSIBILITY: Johnson County HACAp Heiahborhood Center 520 South Dubuque Street !ova Citys Jews. 52240 'ccessiDle to the hmdicnpsad 8. COMMUNITY PROJECTS/COLLABORATION WITH OTHER AGENCIES: and HACAP pamiclrates in planning through Huang Resour S et CentrelrIova s Cc the Lim and Johnson County Talk Farce. HACAP appears beforeCouncil of Governments for A-95 aPProvale. pACAp ro etertedumtlon cnteridls,ther �hane enuring mdes such U ipreparatlonaclaseeensicn Service County AdvivorFg VmSe =acting*- education and sororities at University of Ieva Provide special events for children; Shrinere and Optimist Clubs bdoiaese adenrofeesioeu voments for jpCW is far children; University groups, church mil groups, organizations sponsor the Adopt n Fondly for Christmas Plow: and toad distribution nator,. (commodities) coordinated by Food SnecialSet and County Volunteer Coordlentare. 1 7 141CROr1L14E0 BY -JORM MICREaLAF) i CEDAR RAPIDS a DES I4018ES ` i I M_ •♦ AGENCY: Hav a ea Connunit Action Program Original y cap ,ted by: bon W. Naniceia Data: October 12, 1082 FROGMN INFORWITION H Plena address the following areas: 1. Do you have a waiting list or have you had to turn people sway for lack of ability to some thns? What, if any, nsasures do you feel can be taken to assist in resolving any probleas this creates? There is an vaiting list. An appointment schedule is used for aame progress to i beet serve then. People in need over income guideline, vouid be satiated through another source such as private donations. 2. Please discuss your agency's fundraising efforts, If applicable. (Le., increased efforts, asount of staff or board tie devoted during put year, types of efforts engaged in, difficulties involved.) Funds have been requested from United Way in the amount of $4,022; the City of Iowa City in the amort of $6,022; and Johnson County in the count of $9,991. Center committee is engaged in several small fundraising activities including a dance and bake sales vith a goal of raising $1,000 in the fall of 182 and $1,930 in calendar year '83. 3. Please discuss any trends in dwnd for specific services provided by your agency, consenting on projected need and any relevant probleas regarding service delivery. Sea attached erpl.aaation on Prngran narrative, Attachment M 4. In what way are your agency's services publicized? (E.g., radio, cable TV, brochures, nmpaper ads. ) leve media broadeUtS and public service annoumcemects made throughout the service area. i 5. Please. consent on any other problnss or factors relevant to your agency's program(s), funding or service delivery. Client complaints are infrequent, lacking a consistent pattern. — 1 MICROFILMID BY JORM-MIC RE/L AB LI � CEDAR RAPIDS •DES MOINES I r JOHNSON COUNTY FIRST TWELVE MONTHS FY 82 MANAGEMENT INFORMATION REPORT ON ACTIVITY UNDER THE COMMUNITY SERVICES BLACK GRANT October 1, 1981 to September, 1982 Number of Households Assisted** 1,036 Number of Participants Assisted** 2,573 Number of Head of House Over 60 224 Number of Handicapped Head of House 110 Number of Female Head of House 527 Number of Veterans Head of House P6 Number of Students Head of House 168 *33 percent of Johnson County clients have never been served by RACAP before. *Only 20 percent of Johnson County clients are on public assistance while another 45 percent are employed. *65 percent of Johnson County participants had no post -secondary education. *Of the people served by HACAP, in Johnson County 68 percent live at or below the poverty levels. MICROFILMED BY JORM MICR({ LAG CEDAR RAPIDS • DES MOINES ' r NEIGHBORHOOD CENTER HAMS INJI•+BER DATE SICIIFTURE 15% 1.54 $2,000-$4,000 31% DAILY CENTER M. I S REPORT 27% 279 $6,0oi-$8,000 in —7 138 A. --- 85 $10,001-:112,000 25 24 $12,001-$1L•,000 4' 16 $14,001416,000 1% 4 (Over) 11 Assisted Block Total PERCEWAGE CLI-MLATIVE 1. Total Humber of Households 1% 3 1036 2. Total Number of Particinents Assisted 2 Public Assistance 2573 3. Total Number of Head of House.Over 60 S.S.Z. 110 2P4 'I. Total Number of Handicapped Head of House 7% AA 110 5Tota2 ,nag Number of Female Head of House 55 U . Total Number of Veterans Head of douse 2 7. Total ;lumber of Students Head of House 168 1EiERAL 11.)PULATI0.1 CHARACTERISTICS (Each 31ock Total must euual M2 Total) i. sE_: Number of Males Assisted 44% 1133 Number of Females Assisted 1 +70— Block Total 100 2573 '�. AGE Number of Persons Assisted 0-5 19% 47A 6-15 1�• 455) • 16-21 12 Inl Sin- —3�- 061 45-54 —� 78 55-59 44 6o-65 �2 66-Overfin'— 227 Block Total 100% 2571 ). PACIAL/ETHNIC Number of Persons Assisted IdiIITE 86% 2215 BLACK 6% 16— 4 � HISPANIC 2% 15 AM. INDIAN/ALASKAN NATIVE 1% 13 ASIAN OR PACIFIC ISLANDER 5% 146 Block Total 100% 2$73 HOUSEHOLD CHARACTERISTICS (Each Block Total must equal ,#1 Total) .1. Ii=ME (Annual) 042,000 15% 1.54 $2,000-$4,000 31% 324 $4,001-$6,000 27% 279 $6,0oi-$8,000 in —7 138 $8,001-$10,000 8% 85 $10,001-:112,000 25 24 $12,001-$1L•,000 2% 16 $14,001416,000 1% 4 (Over) 11 13 Block Total 100% 1036 1_. PRIMARY .;CO!!E SOURCE (Last 90 Days) Employment 44% 457 Farm Income 1% 3 Savings & Personal Asset Depletion 115 _ 8 Pension 1% 2 Public Assistance 20% 207 Social Security 24% 240 S.S.Z. 110 20 UnemD_oyment Insurance 1% of) Otter income 7% AA Bleck Total 100% ,nag 1 MICROFILMED 01' i JORM MICROL! i CEDAR RAPIDS DES Id01YES � I � 1 r Page 2' ;IEIGHBORHOOD CENTER NAME NUFIBER DATE SIGPIATUAE DAILY CENTER M I S REPOFT. PE.RM—TAGE CLUJUTIVE 1j. EDUCATION (Head of House Only) 8th Grade or Less 15% 153 Some High School 7f— 75 High School Graduate or Equivalent --73,v-- —i15— Post High School Training 2U— 250 Ccllege Graduate --115---113 Block Total 100 10— 3Ti — 1L. HOUSIiNG STATUS :5. POVERTY STATUS Ir. TYPE OF FIRST REQUEST Subsidized Rentinr Owns Transient Block Total 50% of Poverty IOC% of Poverty 125% of Poverty '-50% of Poverty Over Poverty Block Total Outside Agency Generated Client Phone Request Client Walk In Request Referred Outreach Contact Unreferred Outreach Contact Block' Total :,'A -URE OF FIRST REQUEST Food Assistance Housing Assiotance Energy Assistance Transportation Assistance Child Care Assistance Education Assistance Employment Assistance Clothing/Household Goods Assistance Medical/Dental Assistance Personal Consultation Advocate Intervention General Information Block Total 25% 0'n 10— 0�— FRI --T1U—- 26T- 3r — 1% 1% PRIOR YEARS STATUS First Time HAOAF Assisted 33% Prior Year Assisted 66% 1 -to -5 Year Inactive 1% Block Total 100% :�. SERVICE DELI'JERY REPORT Undocumented 3eneral Information Evaluations and Internal Referrals Evaluations and External Referrals 11ICRONIUdED BY JORM MICROLAB CEDAR RAPIDS • DES MOINES 254 --797— 297— 0 1037— 74 33 ---27r— �a- 6 d27 9Q 13 100 1036- 16 913 1 2 8 11 A 0 22 0 1 1016 _316 687 ? 10363 2354 935 3�— I T fle J L r NACAP PROGRAM COMPONENT OR PROGRAM TITLE FUNDS P MONTHLY SERVICE DELIVERY REPORT FUNDING SOURCE ,m le pared BY: Month Ending: County: Johnson Reviewed By: Date Submitted: September 1982 OUTREACH I. Personal Histories 2. Evaluations and Internal Referrals 3. Evaluations and External Referrals 4. Follow-ups on Referrals S• Applications for BACAP programs Taken 6. Income Verifications Completed 7. Personal Consultations Done A. Internal Advocate Contacts 9. External Advocate Contacts 0. Y Participants I. 1 Units of Meals 1. f Units of Food Packages (HIS IND 3. 1 Units (Households) of Mae Repair 4. 1 Units (Households) of Chore Service 5. f Units (Households) of Counseling 6. 1 Units (Households) of Placement 'IEN6'A 7. 1 Units (Households) of Energy Assistance A, 1 Units (Households) of Crisis Assistance 91 Units (Households) of Lar Cost Conservation . I Units (Households) of Yaatheritatico RANSPORTATION 1. 1 Participants 2. 1 Units of Rides 411.0 CARE 3. 1 Participants 4. 1 Units of Child Care nucATI O 1 Participants .1. 1 Units of Preschool Education t. 1 Units of Nutrition Education R. 1 Units of Career Education a. i Units of High School Completion 0. 1 Units of Consumer Education This Month Cumulative A I. 2. 3. 4•893 S. 1_ 4 6. p 7. 2 W 8. 9.giT g 10• 6T82 a 2. II. 13. -1171111,V 4 14. --T- -T-15. 15.- 17. vcc 18. 172 19. ,c 20. nA 21. 62 a 22. STT2 23. 75 • 24. 4874 2S. 135 26. 7117 27. 0 28. 190 29, o )0. 0 MPLOYMENT t, 1 Participants (Units) in Youth Employment )I. 190 G, P Participants (Units) in Adult Employment 32.- 3. 2. 3. 1 Participants (Units) Resulting in Position Placement 33, --Tr---7 LCTHING/HOISEHOID GOODS _ N. P Units (Participants) of Clothing/Household Goods 34. ,tp SDICAL/DCNTAL 1 Units (Participants) 01 "edical•"ental assistance •9,�_ ,As _ .. `1 Units !Participants) of Other Assistance 36. n OLLARSW 1 Federal S Soent or Leveraged in County 37, m 1IN1 ,, a. 1 State/Local S Spent or Leveraged In County 116.491 nn 9 38.. RWUST 516.687.4 Private S Spent. Donated or Leveraged In County 39.. 40005* gijiP.47 Cumulative totals on participants must be undue cared. •September figures Aparoxlmato total dollen based on propartlonate nwaer of clients in county "- „t 20th of following math. Send original to Administrative Services: Retain copy at component • September fiqures ve not available at this time. level. 1&V0 611CROf ILHEO 8Y JORM MIC RAisL AB L� � CEDAR RAPIDS •DES MOVIES r i 1 r Li r RECEIVED OCT 131982 MEARDON, SUEPPEL, DOWNER & HAYES LEGAL DEPAI?TrlENT. WILLIAM L.MEARDON WILLIAM E. SUEPPEL LAWYERS ROBERT N. DOWNER 122 SOUTH LINN STREET JAMES P. HAYES TELEPHONE JAMES O. MCCARRAGHER IOWA CITY, IOWA 52240 233.9222 THOMAS J. CILCK AREA CODE DID MARK T. HAMER THOMAS O. HOBART MARGARET T. LAINSOH ANGELA M. RYAN October 12, 1982 Mr. Robert Jansen City Attorney, City of Iowa City Civic Center - 410 E.Washington Iowa City, Iowa 52242 Dear Bob: I want to thank you and Neal Berlin for meeting with me to dis- cuss the whole problem of BDI's right to sanitary sewer capacity in Southeast Iowa City. The most important point that came out of the meeting was your assurance that the City of Iowa City was not backing away from its written agreement with BDI back in 1971. Not only does the City recognize our right to the usage of a per gallonage flow of 100 gpm, but the City also recognizes our right to an allocation of 450 gpm to the BDI property. Based on that allocation and agreement, BDI expended several hundred thousand dollars to up- grade the capacity of that sewer lift station and the force main that serves it. So long as we have your assurance that the City is committed to that agreement, and the rights of BDI under it, BDI has no claim or action against the City. In the event that the City would take any overt action contrary to this.commitment, then BDI will want to meet with the City again to see what effect that might have on the City's commitment to the agreement and BDI's allocation. Additional points discussed at that meeting included the question of the proposed staff resolution which I understand has been indefi- nitely tabled, the question of residential versus industrial or commercial rights to sanitary sewage, and the necessity for the City to take some action in order to resolve the sanitary sewer problem which exists. In this regard, I understand that the City has formed the Sewer Study Committee which is to review options available to the City over both the short term and the long term. I have reported the results of our meeting to the BDI Board of Directors at its monthly meeting. In the event that your notes on mcRofILMED BY JORM MICRE/LAB - J eEDnrs rsnrlos •Des o-roraEs 1 r 0-" mr. Robert Jansen October 12, 1982 Page Two the discussion and conclusions reached at our meeting do not agree with what I set out in this letter, I would appreciate it if you would get in contact with me immediately. With kind regards, William WFS:ps cc: Neal Berlin James Shive MICROf ILMED BY 1 DORM MICR6LAB _ I] CEDAR RAPIDS • DES MOINES I /9 Sal r CITY OF IOWA CITY CNIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 October 14, 1982 Attorney William Sueppel Meardon, Sueppel, Downer $ Hayes 122 South Linn Street Iowa City, Iowa 52240 Dear Bill: This is to acknowledge your letter of October 12, 1982, in which you summarized our meeting with Neal Berlin. In general, I agree with your conclusions. I did advise the Council that, although there may have been some question as to the authority of the City to enter into the 1971 agreement, the fact remains that there has been substantial reliance upon this agreement by BDI and that the City would be better advised to adhere to the contract. I did not perceive any disagree- ment by the members of the Council. As you know, the City is, and has been, facing severe problems with regard to its sanitary sewers and, in particular, the Rundell Street trunk surcharge problem. Staff has proposed a solution that would impinge on the BDI allocation, but a resolution of that proposal has not been made by the City Council. The Sewer Study Committee referred to in your letter was es- tablished to deal with both the short and long-range possible solutions to the overall problems. In the series of recommendations expected to be pre- sented, there may, indeed, be recommendations that will be of vital interest to BDI. It would seem to me that should there be any such recommendations that would mandate a change in the agreement, this would require mutual nego- tiation and an amendment to the existing agreement. Should the Study Committee recommendations indicate any actions that could be construed as contrary to the BDI agreement, we would feel obliged to inform you so that you can respond or object as appropriate to your interests. Vee7 truly yours, Rrt W. Jansen, City Attorney RWJ:jb cc: City Council Neal Berlin PPD-Boothroy, Franklin MICROFILMED BY j JORM MIC RdLAB � CEDAR RAPIDS DES h101YE5 , i 13q 9 - ■_ " S� r City of Iowa City MEMORANDUM Date: October 12, 1982 To: Neal Berlin and City Council From: Chuck Schmadeke C�• Re: Site Visit - Wastewater Treatment Plant The Pollution Control Division invites the City Council to tour the Wastewater Treatment Plant on October 25, at 3:30 PM. Members of the Wastewater Facility Committee have also been invited. The purpose of the tour is to show the City Council the physical condition of the plant, discuss what happens when the plant is hydraulically overloaded, look at the land available for expansion, and discuss the cost of needed improvements and problems associated with maintaining fleet equipment. Harry Boren, Jim Kimm and I will be available to discuss the differences between a treatment process at the existing plant and the treatment process at the proposed new plant. tp2/l 1 111CROFILMED B1' ; 1 JORM MICR(�LAB I CEDAR RAPIDS DES MOIRES. I 1 g'Y3 a J� I r The University of Iowa Iowa City. Iowa 52242 Vice President for Finance and University Services Ms. Mary Neuhauser Mayor, City of Iowa City Civic Center Iowa City, IA 52240 Mr. Neal Berlin City Manager Civic Center Iowa City, IA 52240 Dear Mary and Neal: ,'•22 October 5, 1962 to.r I very much appreciated the opportunity to discuss with you matters of common interest between the City and the University of Iowa. As I indicated to you, and have previously indicated to Neal, the University is proceeding with the design of an open and landscaped mall area to the north of Gilmore Hall and the east of the Chemistry -Botany Building. This plan, once finalized in the form of a proposal, will be discussed internally and will also be discussed with the City staff and with the City Council. I would hope that the project could be fairly well defined within the next few months, and would thereafter anticipate discussing the matter in some detail with the City Council inasmuch as it has implications for existing City street right-of-way. In the meantime, I have asked Dick Gibson pursuant to our discussion to continue consulting with the City staff about our planning in connection with the project, so that they are thoroughly familiar with it as those efforts proceed and in advance of discussing it with the Council. I appreciated also the opportunity to discuss a number of other matters of mutual interest. These include the f 111CROFILMED BY JORM MICR46LA13 1 1 � CEDAR RAPIDS DCS '•101AES i I � r I r Li r Ms. Neuhauser Mr. Berlin Page 2 October 5, 1982 development of the east riverbank and the north quadrant of the campus across from the University Theatre and Hancher Auditorium, and the associated landscaping with respect to the City Water Plant. We also have a mutual interest in planning for pedestrian traffic in connection with the future renovation of the Iowa Avenue bridge, and I am aware and sensitive to the interest in discussing the issue of patents on certain City streets. These matters will require our joint consultation over the course of the coming months, and I am hopeful that the discussions that we have begun can continue over that period of time and result in an overall agreement between the University and the City which will serve our mutual interests as well as the overall interests of the community. cc: Casey Mahon 1 MICROFILMED BY JORM MIC RbLAB 1 I CEDAR RAPIDS DES I401YES I i 120 1 r POLICE DEPARTMENT REPORT September, 1982 The numbers of citizen generated requests for police services reached its high point thus far for the year in September. A total of 3138 citizens called for police response to their problems in September, up two hundred seventeen from the pre- vious high recorded a month earlier. Available records indicate that the 3000 mark in the number of citizen complaints has only been reached or exceeded three other times in the history of the Police Department. Increases in reported offenses were noted in the following categories: OFFENSE August 82 September '82 Larceny/Theft 196 209 O.W.I. (OMVUI) 23 45 Liquor Law 8 12 Intoxication 37 50 Disorderly Conduct 397 459 Mental 4 12 Motor Vehicle Accidents 158 206 Assist and Service 505 569 Attempt to Locate 57 75 Lost and Found Property 98 132 Miscellaneous 89 116 Recovered Stolen Property 17 .28 Abandoned/Recovered Vehicles 196 211 Parking 229 246 Arrests or citations for criminal violations total one hundred seventy- nine. Nine juvenile petitions were filed. A total of 3604 traffic citations and tickets were issued during the month. The Animal Control Division is running short handed because of the ill- ness of the Division Supervisor. Consequently, Division statistics are not available at this time and will be forwarded later. Statistical abstracts are appended. 1Ege9 j MICROFILMED BY 1" JORM MICR46LAB 1 1 CEDAR RAPIDS DES MOINES ' � r CITY OF IOWA CITY CNIC CENTER 410 E. WASHNGTON ST. IOWA CRY, IOWA 52240 (319)356-503D PRESS RELEASE Date: October 14, 1982 Contact Person: Joe Fowler Parking Systems Superintendent The City of Iowa City has reopened the Recreation Center parking lot. The project is substantially complete at this time; however, landscaping and permanent lighting have not been completed. The lot contains 92 ten-hour parking meters. The hourly rate is ten cents per hour. Entrance to the I lot is from Burlington Street only. From: Administrative Offices - O- t MICROf I1MED 91' JORM MICR6LAE3 _ �! CEDAR RAPIDS DES MOINES 1 IM J __.�AL I/ 5- LF.. IOWA CITY EMPLOYEE C.P.R. CLASSES WHAT WILL I BE 'GRAINED TO DO AFTER COMPLETING MY CPR COURSE' 1. VOL; WILL HE ABLE TO RF.CWNIZE UNRESPONSIVENESS 2. YOU WILL BE ABLE TO OPEN AN AIP.7WAY (AND REMOVE OBSTRUCTIONS IF NECESSARY) I. YOU WILL BE ABLE TO RECOGNIZE AESENCE OF BREATHING. 4. YOU WILL BE ABLE TO PERFORM RESCUE BREATHING. S. YOU WILL BE ABLE TO PECOCNIZE ABSENCE OF PULSE. 6. YOU WILL BE ABLE TO PERFORII EXTERNAL CHEST COMPRESSIONS IN ADDITION TO RESCUE BREATHING. (CPR) HEART SAVER -------------------------------------------- BASIC RESCUER. 7. Y'OU WILL BE ABLE TO PERFOHI". CPR WvrB A SECOND P.ESCUER. 8. YOU WILL BE ABLE TO PEP.FOR.4 CPR ON AN INFANT. -------------------------------------------- OCT. 27 BASIC RESCUER CLASS 9:00 to i1:30 and 1:00 to 4:00 OCT. 28 HEART SAVER CLASSES 9:00 to 11:70 or 100 to 4.00 OCT. 29 BASIC RESCUER CLASS 9:00 to ii: JO and 1.00 to 4.:UO SIGN UP SHEETS MUST BE I:1 THE FIRE DEPT. MALL BOX ON THUR OCT 21. STUDY MATERIAL ::ILL BE DISTRIBUTED ON FRI OCT 22. r Haunted Hotel Building Snags Dogged The Kansas City Hyatt That Collapsed in 1981 A Roof Beam Fell in 1979; Design Change Preceded Plunge of the Skywalks A Contractor Short of Cash By THOMAS Perzwoa JL and Hrywant KLEIN Staff Rmaners of Txs w•Au. Sn = JOYtau. KANSAS CM—On July 17 of last year, as a local band swung Into.Duke Ellington's "Satin Doll," two skywalks spanning the lobby of the year-old Hyatt Regency hotel here collapsed, killing 111 persons and injur- ing 216. Many of the $3 billion in lawsuits filed against owner Hallmark Cards Inc., opera- tor Hyatt Hotels Corp. and the building com- panies have been settled. More than loo re- maining complaints are to go to Mal begin- ning next March. Court records in these pro- ceedints have recently been freed from a secrecy order, and they prove revealing both about the Hyatt Regency disaster and in a broader way. The records show that the skywalks fell after a design change [Dade In a telephone call between the structural engineering com- pany and the steel fabricator. Stress calcu• lations would have shown that the rede• signed skywalks were barely able to support their own weight, a February 1982 report by the National Bureau of Standards said. But court depositions of the two engineers who made the telephone redesign Indicate that each assumed It was the other's responslbll- Ity, to make new calculations, and neither did. History of Problems The court documents, produced in state and federal courts here and disclosed with the lifting of a secrecy order by U.S. District Judge Scott Wright, outline a history of oversights, misunderstandings and safety problems plaguing the 10-story,'7Wroom luxury, hotel during construction and for months after Is mid -19M opening. Already, some construction -industry experts are say. Ing the records dramatize a need for tighter design -review procedures on major proj• ects. Mishaps aren't uncommon on big pmj• ecu, of course. But at the Hyatt. which was being built on an accelerated schedule, a se- ries of consl;uction accidents and near•accl• dents preceded the 1981 disaster. Al one point. Hallmark dismissed Its general con Tactor and bared an Inspection company (mm bidding on future company projects. L "IntuWv�y, If you start to see a history of problems on a job, Nat's a building with a high possibility of monumental failure," says Edward 0. Pfrang, chief of the struc. tures division of the National Bureau of Standards and a participant in Its Invesdga. don of the collapse.. - Mr. Pfrang adds, "One thing that's clear after the Hyatt failure and a few others is that there isn't a clear-cut set of standards and practices defining who Is responsible for what N the construction process." Upgrading Connections Most of the companies Involved in the Hyatt Regency case refuse to comment be- cause cause of the lawsuits. Hallmark does main• lain that the reopened Hyatt Regency couldn't be safer. It strengthened many con• nections, based on the findings of three engi- neering firms brought In after the disaster, and corrected some building -code violations. The latter were "picky stuff." a spokesman says—"a sprinkler head here, a fuse box there." The court records make clear that during constriction Hallmark officials urged the safest possible building. Their admonitions, however, weren't always understood or fol. lowed. Hallmark had safety concerns early In the project when the worst construction ac• cident occurred. On Oct. l/. 1979, a 117 -tool steel beam wrenched away from the lobby roof, crashed through a steel -reinforced res• taurant deck and landed in'the lobby. It caused 2200.000 In damage but no Injuries. The lobby roof beam originally was to have been fastened to steel plates embedded N a wall of the adjacent guest -room tower, 160 feet above the lobby Door. But the con• necting plates were lost in a pile of conswc. tion materials when It came time to pour the wall, according to a deposition by Jerome Slfers, the architects' on-site representative. Daniel Duncan, of GlliunrColaco Consulting Structural Engineers Inc., said the pour didn't have to be delayed because he could design another way to anchor the beam, ac• cording to his deposition. Shrink In the Steel The redesigned connections held until a cold October night shrank the beam i inch in length and It tore loose, investigations showed. But a November 1979 report by Kemper Group, a Hallmark Insurer, and a January 1990 report by Selden '& Page Inc., a local consultant, said the builders hadn't followed the new des'zn. The outside reports said that. Instead of anchoring the beam with nine boils embedded seven Inches in the concrete, the builders sank just five bels Into five inches of concrete: The Investigation turned up other struc• tural problems in the lobby. Some connec• tions that didn't fall Were barely holding. Photos of ptructural steel anchored to con• crete at various levels in the atrium lobby showed missing bolts, Improperly aligned bolts and concrete falling away from some connections like bark from a tree. The skywalks had pulled loose from the wall and had to be temporarily supported with tim• bers. A team of architects, engineers and con• sultans briefed Hallmark executives Nov. 13, 1980, on the lobby problems. They told of discovering 36 "bad" connections, of "wind loads ... which weren't anticipated in ml• 1!l ClDi 1U1[D DP JORM MICROLA9 C[DAR pAPiD% • DCS '10M[:S dal design," of "steel too short." and of "soft bolts rather than hard strength:" ac• cording to handwritten mating notes of Richard Heydinger, the Hallmark employee responsible for seeing that the project was properly Insured. They told Hallmark the lobby "wouldn't pass code as designed." When builders began repairing the lobby with stronger connections, Factory Mutual Research & Engineering Corp., acting for an Insurer, urged "a more conservative ap proach to the redesign work underway to al- low for a greater safety factor." Mr. Hey dinger of Hallmark readily agreed, reason. Ing that this would aid "public confidence and defense of any future public liability claims," according to a November 1979 memo he wrote. Hallmark also bought a special builders' risk policy to insure against faulty work- manship or design. "Our concern Is for fit- lure itlure claims that might arise before project completion," Mr. Heydinger wrote to Francis Rood. Hallmark's vice president of finance, in December 1979. Donald Hall, Haftn ark's chairman, wor• ried that another lobby accident "would se- verely endanger people's life and limb." he said N a deposition last month. Minutes of a Dec. 12, 1979, buflding•team meeting say he "expressed both his personal attitude and the corporate position concerning thele- strong feelings about life loss connected with Hallmark and every effort must be made to avoid such eventualities" Selden & Page al• ready had been hired to review the ade• quacy of the hotel's design, for a 55,006 fee. H.R. Inspection Services Inc. got a 25,000 contract to Inspect the connections in the lobby. Inspectlon Instructions Mr. Hall ordered Inspection hatches cut Into the lobby so that a number of critical connections could be Inspected from time to rime; they Included some on the skywalks, And he ordered aides in the Dec. 12 meeting to "set up procedures with the operators (Hyatt) for routine inspection and record keeping" on the connections. Mr. Hall's fol. low -up Inspection instruction weren't fol- lowed. according to a deposition of Keith Kelly, vice president of planning and devel- opment at Hallmark's Crowni Center Rede- velopment Corp. subsidiary, which built the hotel. Hallmark and Hyatt dispute who had the legal res most Wily to Inspect the hatches after Hyatt officially took control on July I, 1990. The Hyatt Regency was erected by the "fast track" method, a fairly common pro- cedure In which construction proceeds be- fore all drawings are complete. With a 90 million construction loan outstanding and building costs soaring, Hallmark wanted the hotel up and open as quickly as practical. Arnold Waxman, Crown Center's project overseer, tried to gel quicker delivery from a supplier In January 1980 with a letter say. Ing each month's delay In opening would cast at least 5500,tk10. That mostly consisted of financing toss, he later explained In his deposition. Design changes are common on "fast rack" projects, making clear communica• tions more critical than usual. Hallmark cir• culated a 27 -page procedures manual telling the proper channels for design changes and approved drawings. But the procedures weren't always followed, and other msiakes J r slipped In. For Instance, workers installed a sweeping cantilevered stairway without fully attaching it to a wall because the draw- ings misplaced some connections, according to Mr. SHers' deposition and to a letter the structural engineering firm wrote to the ar chitects. General Contractor William P. McCarthy, whose Midwest Mechanical Contractors Inc. Installed phunbing; "felt It was probably one of the worst organized projects," according to the deposition of James.rncas, a former Crown Center engineering executive who says he dLscussed.ihe matter with Mr. McCarthy. "He felt that the Bow of Information to him wasn't an organized process.... There wasn't a set of drawings that everyone was working from consistently," Mr. Lucas testi- fied. Mr. McCarthy declines. to comment. Even Crown Center's Mr. Waxman, the self -described "eyes and ears" for Hallmark an the project, "didn't feel he had a fixed point" In his supervisory duties, Mr. Lucas testified. "The implication that he gave me was It was -very hard to keep track of what was going on." Mr. Waxman coWdn't be reached for comment. The general contractor during most of the Hyatt work was Eldridge & Son Con- struction Co. of Kansas City. Its bid of $33.5 million was $1.8 million lower than anyone else's, and Hallmark selected the concern despite thunclal•problems It had. A review of bidders trade by a hired project manager said Eldridge had "excellent rapport" with subcontractors and union leaders and a "good concrete building team." Nevertheless, an Inspection In September 1978 by Ernest Brown, an engineer at GU- IumColaco, found many concrete problems, including placement of four wall sections of an elevator shaft % to 2% Inches off center. At one point, metal roofing over the lobby buckled and spilled cement onto newly In- stalled escalators because, according to Mr. Sifers' deposition and reports by the archi. tects and structural engineers, Eldridge had poured more cement. Into the roof than the design called for. Welds Questioned In addition, In April 1988, the architects, a local consortium called Patty Berkeb0e Nelson Duncan Monroe Lefebvre Architects Planners Inc., told Eldridge that "the steel supports at the atrium ceiling aren't being installed as detailed," citing the use of,lm- proper welds. Eldridge won't comment on the court re- cords. But It points out that the National Bu- reau of Standards report said workmanship and materials didn't play a signlBcant role In the skywalks' collapse. Crown Center and Its parent, Hallmark. also got stuck with more than $1.1 million of Eldridge's debt. Hallmark guaranteed lines of credit for Eldridge, which had been shut off at a local bank, even though the firm's liabilities exceee edits assed-gy M,oDo, ac. cording to a June 1979 report by Hallmark Treasurer Wllilam Koenig. Cron Center's Mr, Kelly wrote to Crown Center President James McClure In January 1979 that "this may not appear to be a sound bushes deci- sion." But an Internal estimate that month showed that getting a new general contrac. tor would delay the hotel's opening three to four months and add $2 million to x1.8 mil. Ilon to costs. L In September 1980, with the hotel open, the top of the structure Incomplete and at least 3,000 (mostly small) unfinished can- struction details, Hallmark decided to be- come Its own general contractor. It ordered the construction records In Eldridge's trailer boxed and stored, wrote off the more than fl minion as bad debt, and circulated a memo barring Eldridge from the Crown Center list of qualified bidders, not only be- cause of its financial distress but because of what Hallmark termed "poor performance, poor workmanship and Inability to meet con- struction schedules.7 Inspection ' Company Hallmark also disqualified General Test- ing laboratories Inc., to which It had awarded a $13.000 contract to test the con. erete and structural connections. Mr. Sifers, the architects' representative, whose re- sponsibilities Included coordinating nuyec- tions, said in his deposition that a General Testing Inspector "didn't show up for sev- eral days" and his replacement "didn't act Wee he really rated." . During most of the Hyatt project, Gen- eral Testing's only full-time Inspector was a third person, a 2D -year-old man who was go - Ing to business school at night and working an his first full-time building Inspection job, according to the employee's deposition. (General Testing wouldn't comment on Its role ta the project and said any comment should come from Its attorneys, who didn't rem telephone calls.) After the hotel opened, Hyatt's resident manager, Timothy Lindgren, wrote letters to Cram Center complaining of lobby doors that wouldn't stay shut, office leaks that wouldn't stop and mom numbers that tell off. But Mr. Lindgren and others recognized more serious problems. The liquor llcenm were jeopardized by the absence of signs showing exits and occupancy Limits. And the elevators caused safety codcerns. Cram Center's Mr. Waxman sent a telegram to Oils Elevator Co. saying that "elevator sup- port cables and drums showing exiceptional wear. Deeply concerned on safety of opera- tion. Immediate action required to assure public not endangered."' A Crown Center spokesman says today that "the elevator situation wasn't life threatening" but was exaggerated In the telegram to get quick action. A spokesman for Otis says that one of the cables was found defective, after which all were re- placed. Ont of Patience At one point, Mr. Lindgren o7 Hyatt com- plained In a letter to Crown Center that "our patience has run out" In trying to get de- fects fixed. One Item he cited was an emer. gency exit that he said opened out Into "an unsanitary, water -filled Infested trench full of crap and garbage" that anyone using the door would fall into. Several large cracks around door frames created a stairwell pressurization phenome- non known as "stack effect" Mr. Lindgren wrote Crown Center's Mr. Kelly three weeks atter the MGM Grand Hotel nre In Las Vegas asking for gWck repairs to eliminate the possibility of a "stack effect" fanning names and spreading smoke in the event of a Hyatt fire. But the pressurization system 611CRDi WILD D1' JORM MICROLAB CEDAR RAPIDS • Bit 10PIE5 was still on Crown Center's list of unfinished Items seven months later when the skywalks fell. The rest of the hotel's fire -protection sys- tem wasn't fully tested and certified safe nine months after the mid -198a opening. "Obviously, we feel comfortable that If there were a fire tomorrow, the systems would operate." Mr. Lingren told a Hall- mark official late in the project. But he ad- ded that "should there be a major disaster or fire and the system failed to operate atter having operated Uds busbies for nine months, negligence could be Implicated." 1209 J r Before Skywalks Fell Some Support Rods Were Repositioned 1 1 Ily" \VA LI. aTRK" J01-KMAL 8l"a WpOrlrr KANSAS CITY—Designers had a light- hearted way of assessing the glittering open- air Hyatt hotel lobbies they emulated here In the Hyatt Regency. They called the spec- tacular view inside them the "J.C. Effect." to be figured by counting the number of peo- ple eaple who would enter a lobby, look around and exclaim, "Jesus Christ!" The Mfoot-loug skywalks were true to the J.C. principle. Structural engineers Ini- tiaEy, designed them as bulky concrete plat. forms sparring the lobby without support from above. But the skywalks got.lighter and less obtrusive N a series of design changes after the architects and the'owner. Hallmark tads far., agreed In August 19fl', to make them "as thin and Invisible as pos- sible„ As built. each skywalk consisted of a 3% - inch concrete slab- supported by bollow, eight -tach -quare rted "box beano" run- ning crossways between in steel girders that, spanned the lobby. Steel supporting rods ran to the ceiling. .A small Boal design change in these rods. accovdleg.to court records, was worked out by telephone between William Richey of Ha. vens Steel Co., a Kansas City subcontractor, and Daniel Duncan of GWurn Colaco Con - suiting Structural Engineers Inc. of St. lois, another subcontractor. M architect testified that there. was some urgency for a quick redesign The skywalks had to be Installed to make room for scaffolding scheduled to arrive at the site. The two subcontractors' depositions dlf. `fee In their accounts of the phone conversa- tion, but agree that the two didn't discuss how the new design would affect the skywalk's sem. The original plan was for the support rods :o nm from the ceiling through the fourth -Boor skywalk and on down to the sec. and -Boor walk directly beneath. The design change cut off the rads at the topmost skywalk, from which new rods then ran the test of the way. The February 1902 report of the National Bureau of Standards said this change doubled the stress on the connec. tions. With at least 60 Friday -night revelers aboard the twd 'connected skywalks, the N.B.S. said, a nut -and -washer set anchoring one rod pulled through a fourth -Boor box beam, setting off a chain reaction at other mnnectlons. The top skywalk then fell. bringing the second -Boor walk dawn with It. A third -Boor walk that hung directly from 'the ailing didn't fail, but the investigation said It also had weak hanger -rod connec. dons. J-. I-IICROFIL14ED BY JORM MICR6LAE3 CEDAR RAPIDS • DCS MOVIES 1?fr J TO: FROM: RE: City of Iowa City MEMORANDUM City Council City Manager Material in Friday's Packet DATE: October 22, 1982 Copy of letter from Mayor Neuhauser to Sgt. Harris of the Police Department regarding the needs of that department. Memorandum from the City Clerk regarding the beer/liquor license of The Kitty Hawk. Memorandum from the City Engineer regarding CBD alley paving and electrical undergroundings for alley between 'Washington and College Streets. Memoranda from the Department of Planning and Program Development: a. Flowage easement for South Branch Ralston Creek Stormwater Detention Project b. Department referrals from October 11 informal Council meeting - Human Services Funding Memorandum from JCCOG with attached material for United Way joint hearings for October 28. r. Copy of letter from the City Attorney regarding Board of Adjustment. Letter from John Moreland regarding proposed renovation of former Iowa - Illinois Gas and Electric property at 505 Burlington Street. Letter from Services for Handicapped, The University of Iowa, regarding International Year of Disabled Persons. Preliminary Report to the Board of Trustees from the Library Planning Committee. Revised application form for Committee on Community Needs. Article: University, City: Mutual interests, mutual benefits Memo from Finance Director re Projected Costs for Highway H1 Improve- ment. 611CR0EILnED BY � JORM MIC RbLAB � CEDAR RAPIDS •DES !d01NE5 i 1860a J r CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180D October 19, 1982 Sgt. David Harris Iowa City Police Department 410 East Washington Iowa City, Iowa 52240 Dear Dave: It occurs to me that I never wrote to thank you for the opportunity to see the late night Iowa City show. Let me share some of my impressions. First off, I want to commend you for the professional way you handle your duties, whether breaking up a loud party, talking to a bunch of kids or arresting a drunk driver. Your conduct reflects well on the Police Department and on Iowa City. Second, I was impressed by what seems to be excellent coordination and cooperation between the Police Department and the Sheriff's department. I am very interested in taking another look at the report done in 1975 or so of the joint law enforcement committee. I served on that committee and believe some of its recommendations, including new space for the police department adjacent to the county jail, should definitely be investigated. Third, I am convinced that we do have real law enforcement problems, at least at night. The number one function of any government is the maintenance of public order, and we are not able at this time to ful- fill that responsibility. The needs are threefold, as I see them. The most important need is obviously for more police officers on the night shift. Although our operating budget is going to be very tight this year, we will have to find the money. Passage of the hotel -motel tax would be very helpful. Transfer of police officers from another shift is not my bailiwick. I don't know if this is an answer. The second need is to shift responsibility for some of the duties currently performed by police officers. The Council will be looking very hard at all tasks which could be undertaken by others. The last need is to examine our liquor laws on the local and state level to reduce the number of alcohol-related problems. I'd like to see if the tavern owners could be required to take more responsibility than they are doing now. MICRDEILMED By i JORM MSCR4/L1,B- CEDAR RAPIDSD[5 I-0DIRES l841t 9 PW r � _ Sgt David Harris October 19, 1982 Page 2 Thank you for letting me have the chance to see what you are up against. I want to do anything I can to ensure the safety of the people of this city, as well as those of you who are enforcing the laws, and I know the City Council would agree with me. Please let me know if you have any suggestions as to how we can help. Sincerely, Mary C. Nelhauser Mayor Is i cc: Neal Berlin Harvey Miller City Council Dan Dreckman ', 1849 MICRoEILMED BY -��:,, •l ' { -DORM LAB- -� CEDAR RAPIDS - DES DES MOINES i r r City of Iowa City MEMORANDUM OAyil October 20, 1982 TO: City Council FROM: City Clerk Abbie Stolfus RE: Beer/Liquor License/Conditional Approval FOR YOUR INFORMATION-- Conditional approval was given at the 7/18/82 Council meeting to The Kitty Hawk, BOO S. Dubuque for Class C Liquor Sunday Sales permit. The have submitted, after the 90—day period, the required information which allows them to retain their permit. 11ICRUILMED 8Y i 1 JORM MICR6LA13 CEDAR RAPIDS • DES MOVIES ' i I 950 City of Iowa City MEMORANDUM Date: October 15, 1982 To: City Council & Neal Berlin n From: Frank Farmer, City Engineer Re: CBD Alley Paving and Electrical Undergrounding for Alley Between Washington and College From Clinton to Linn The paving of the center fourteen feet of both alleys and the two feet on both sides except for where power poles are located will be completed by the 1st of November. The areas where power poles are located will be completed in May of 1983. Due to inclement weather and scheduling of work between the City of Iowa City and Iowa - Illinois Gas & Electric Company, this project is 5-6 weeks behind planned scheduling. Work to be completed by Iowa -Illinois includes placement of electrical wire in the underground conduit, building primary and I secondary connections, converting all businesses from overhead power to underground power and removing overhead lines and power poles. This work will take from 8 to 10 weeks to complete and electrical power must be turned off for various periods of time to make the conversions. Iowa -Illinois intends to complete this phase by May 1, 1983. i i tp3/9 l pal MICROFILMED BY JORM MICRfSLAB 1 -1 CEDAR RAPIDS DES MOINES L� r City of Iowa City MEMORANDUM Date: October 20, 1982 To: City Council From: r' Andrea Hauer Re: Flowage Easement for South Branch Ralston Creek Stormwater Detention Project Included in the agenda packet is a resolution approving compensation for a flowage easement for the South Branch Ralston Creek Stormwater Detention Project. Compensation will be paid from CDBG funds. This is the last acquisition necessary for the completion of the South Branch project. tp3/12 Moz �I l MICROFILMED BY JORM MICR#LAB l T I � J CEDAR RAPIDS • DES MOINES I i I 4II� y, City of Iowa City MEMORANDUM Date: October 15, 1982 u To: Don Schmeiser From: A Jim Hencin l �� Re: Department Referrals from October 11 Informal Council Meeting - Human Services Funding During the meeting of the City Council with members of the CCN on October 11, some members of the Council questioned the possible use of CDBG for human service "start-up funds." (See Attachment 1, Part I.3.) CCN member Mickey Lauria responded, "We had communication with the Council..., this may be bad information,... that came to the Committee that the Council... might fund staff for one year start-up funds if they were assured to have funds for the following year." Mr. Lauria's response indicates to me that he was unsure of the source of this provision for start-up funds. The communication from the Council, which was sent to all CCN members, clearly indicates the position of the Council with regards to CDBG funding for human service projects. (See Attachment 2.) Unfortunately, none of the other CCN members who were present at the informal Council meeting spoke up to clarify the Committee's position or understanding of the provision of start-up funds. The fact is, the idea of providing start-up funds originated from the CCN subcommittee which drafted the proposed criteria. That subcommittee consisted of Ruth Becker, Marty Dodge, Sandra Lockett, and Gina McGee. Ruth Becker and Gina McGee were present at the October 11 informal Council meeting. If you need more information or would like to discuss this matter further, please let me know. Attachments bj5/8 1853 IIICROFILnED BY J JORM MICR6LA13 CEDAR RAPIDS • DES MOINES r it r ■ " A#nchment REPORT OF THE CCN SUBCOMMITTEE ON HUMAN SERVICES FUNDING PROPOSED CRITERIA FOR FUNDING HUI•IAN SERVICE PROJECTS WITH CDBG FUNDS I. Eligibility Criteria In order to qualify for consideration a human service project must: 1. Submit a projected budget for the next three years, including sources of income. 2. Show local community support in the form of volunteers and direct or indirect funding. 3. Have funding for operating expenses. (No operational expenses such as salaries, utilities, etc., will be funded with CDBG funds.) In addition, 10 -WA have a. II. General Criteria to be Considered 1. Need for the program in Iowa City (numbers of persons served, increase/decrease in demand over past three years, etc.). 2. Population served by program (low-income, minorities, etc.). 3. Duplication of services. 4. Effectiveness of services. 5. Cooperation with other agencies. 6. Dollar cost of services provided. 7. Alternative sources of funding. 8. Length of time program has been functioning. 9. Recent loss of state or federal funds. III. Criteria for Additional Funding for Human Service Protects If, during the first two years after the completion of the project, a problem arises which was not identified originally or which developed more quickly than anticipated, additional funding may be allocated to that project. (Aa..pe.0 9-9-.m) 853 miuorILMED BY I i� JCRM MIC RlSL 4B 1 1� � CEDAA RFI'1 DS DES MOINES i i \1 M. `♦ I rl7rachmenT .c. City of Iowa City ppAA IRWAMEMO Date: August 4, 1982 To: Committee on Community Needs From: Neal Be 4-n, City Manager Re: Human Services Funding At its Monday, August 2, informal meeting, the City Council discussed funding for human services as it relates to the CDBG program. The Council has asked me to convey to CCN its policy regarding human services funding. The City Council is committed to funding operating' expenses for human services programs through resources other than CDBG. It is the Council's Policy that requests for capital assistance, such as the Spouse Abuse Shelter, be considered by CCN and funded with CDBG. As this procedure seems to work well, the Council would like to continue this process as CCN and the Council become involved in budget discussions for the 1983 entitlement program. Please feel free to contact me if you have any questions. cc: City Council P&PD bdw/sp 1 i Id ICROC ILIdCD 61' � JORM MICR6LAB 1 CEDAR RAPIDS • DES MOINES ' I M �1 Johnson County Council of Governme, its 410E.Vvbshing[onS[. bvvc City bvvc 52240 rr 00 Date: October 19, 1982 To: City Council From: Cheryl Mintle, Human Services Coordinator Re: Iowa City, Johnson County, United Way Joint Hearing - 1982 This is to remind you of the joint Human Services Agency budget hearing scheduled for Thursday, October 28. This hearing will be held in the basement meeting room of the First Christian Church, 217 Iowa Avenue. The schedule of this October 28 hearing is: 7:00 PM MECCA (JC) 7:45 PM Rape Victim Advocacy (IC & JC) 8:15 PM Domestic Violence Project (All 3) 9:00 PM Youth Homes (All 3) Budget forms, program information, and goal statements for each presenting agency are attached. The hearing on November 4 will include Johnson County and United Way requests and makeup hearing and recapitulation will take place on November 11. A copy of completed United Way budget and narrative forms on these agencies are also available and are in Dale Helling's office. If you plan on attending this week's hearing these additional materials may be helpful to you. Please call me at 356-5242 if you have any questions. tp2/2 l8s7 I: MICROFILMED BY �F I' JORM MIC R(SLAB j CEDAR RAPIDS DES MOINES 7 l I I J S r L CITY OF IOWA CITY a JOHNSON COUNTY HUMAN SERVICE AGENCY BUDGET FORM FISCAL YEAR 1984 BUDGET SUMMARY 1. NON-CASH ASSETS 2. TOTAL OPERATING BUDGET (Total a + b) a. Carryover Balance (cash) b. Income (cash) 3. IN-KIND SUPPORT (Total a + b + c + d) a. Services/Volunteers b. Material goods C. Space, utilities, etc. d. Other (specify: ) 4. TOTAL EXPENDITURES (Total a + b) a. Administration AGENCY NAME: IiE C C.A. 1 i) Forms completed by: A Approved by Board •/ signature authorize on I C IS -7. date FY 82 FY 83 FY 84 ACTUAL PROJECTED BUDGET 87,681. 87,681. 88,161. •312,994. 358,361. 400,024. b. Program Total (List programs below 233 182 266'341 .r O %6 -..4rFl Notes and comments: * Item 1 is shown at original cost (no depreciation shown). 7777777.7 23,764 38.750 -1- r 8511 4 F1ICRIC IED BY JORM MIC ROLAB J r CEDAR RAPIDS DES t401NEs iV} •4 , r AGENCY: H.E.C.C.A. INCOME DETAIL -2- 111CROFILMED DY JORM MICROLAB � CEDAR RAPIDS •DCS '401AC5 r FY 82 FY 83 FY 84 ACTUAL PROJECTED BUDGET 1. Local funding sources (List below) 127 528. 129 100. 158-111- E a- Johnson County 92400 �� 92 400`: b•. Iowa County 28 4.17. 31 000`. 48` ' •'? y".�r C, Coralville •:500 .500: Yid•"rv'b'b ::`>SOD:Yh' d• Other Counties e. Iowa city NW3.? f' '�+6'id"aS 3�d�:,roc",�Po S8, .MX¢�"'ilx".,xnr?t: ;'+• na�;;.k'':SS�,ca'"�'-acs +� 2. State, Federal, Foundations (List) 160,620. 191 401. 206 7y13.y a. LD..S.A. 121;737'169 fl31: 182;553: b. Center for Disease Centrol13;829 < 13,870:x. x••14 98D'm+ C. V.A. 25,OSS S,SOD, %9;180; d. 3. Contributions/Donations 100. 4. Special events (List below) a. b.C. i .. 'P V a0 WCPf 5. Net sales -services 6. Net sales -materials 7. Other (List below, including misc.) 24,746. 33,400. 35.178. Client Fees 20 486 29 100:r r 3L{ 428 b' Food Stamps 3 510 I€ 3000`*-.` 3 6D01'• c' E.A.P. y 750 TOTAL INCOME (Show also on page 1, line 2b) 312,994. 353,901 400,024, Notes and comments: -2- 111CROFILMED DY JORM MICROLAB � CEDAR RAPIDS •DCS '401AC5 r r AGENCY: cyoc,mn1T11or nrTCTI M.E.C. C. A, • MICROi ILMED B1' JORM MICROLAB CEDAR RAPIDS DES MOINES 1 FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 1. Salaries 186 941. 771 ill 250 545. 2. Payroll.taxes 15,305. 18,794. 20,364. 3. Employee benefits 19.358. 25,592. 29,971. 4. Staff development 503. 2,200. 2,000. 5. Pr6fessional.cons6ltation 10,932. 8,800. .6,000. 6. Publications/Subscriptions 7. Dues & Memberships 8. Rent 13,554. 17,644. 26,344. 9. Utilities 8,020. 8,170. 8,400. 10. Telephone 9,718. 8,600. 9,000. 11. Office supplies & Postage 851 1,800. 2,100. 12. Equipment purchase & rental 2,350. 2,040. 2,520. . 13. Equipment/Office maintenance 14. Printing & publicity' 4,338. 2,060. 2,150. 15. Local transportation* 16. Insurance 4,646. 2,500. 3,000. 17. Other (specify: Bldg. Maint. 994. 2,900. 1,500 18. Groceries and : Supplies 21,600. 23,900. 24,300. 19. Interest 4,163. 4,100, 4,000. 20. Travel and Parking 5,161. 7,950. 7,680. 21. Outreach Workegs/Mist. 100. 200. 150. TOTAL EXPENSES (Show also on page 1, line 4) 308,534. 358.361, 400 024. Notes and comments: * Does not include depreciation charges. • MICROi ILMED B1' JORM MICROLAB CEDAR RAPIDS DES MOINES 1 'a r I I ICY: M.E.C.C.A. SALARIED POSITIONS Position Title Executive Director Firscal Officer Secretaries Night Manager Treatment Supervisor Education/Prevention Counselors FTE* 1.0 1.0 FY82 .75 FY83-84 2.0 1.0 1.0 .0 FY84) 1.75 7.0 FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 23,450. 28,007, 30,247.- 16,465. 1 10.665. 12.576. 16,829. 20,892. 22,563. 7,022. 8,630.. 9,800. 14,028. 16,481. 18,996. 14,162. 27,253. 32,321. 94,985. 109 183. 123,962. RESTRICTED FUNDS Restricted by: V.A. I.D.S.A. - Prevention Center for Disease Control t E.A.P. Restricted for: Res. Treatment Education Education Employee Program 25,058- g son 9-180, 7JOI. 21,000. 22-680. 13,829. 13,870. 14,980. 750. 700. 750. MATCHING GRANTS Grantor/Matched by: IN-KIND SUPPORT DETAIL *Full-time equivalent: 1.0=Fulltime; .S=Halftime;etc. 4- t 111CROrIVED By CORM MIC R¢LAEi CEDAR RAPIDS - DES tdD IVES i 18S f/ 4� I I/ r r � OUTPATIENT TREATMENT PROGRAM Objective A: In FY83-84 to provide 2658 units of individual and family coun- seling at the Johnson County outpatient office and Iowa County outpatient of- fice. Tasks: 1. To maintain existing staffing pattern of 3I outpatient counsellors. 2. To add a (1) full-time outpatient counselor to the staff. 3. To provide full-time treatment supervision to outpatient counsel- ing staff in order to insure continuing quality of treatment. 4. To provide 40 hours of in-service training to each outpatient counselor. 5. To maintain close referral ties with all appropriate referral sources through written referral agreements and mutual in-service exchanges. Objective B: In FY83-84 to provide 650 units of group counseling at the John- son County and Iowa County outpatient offices. Tasks 1 - 5 same as under Objective A. 6. Re-evaluate group program for corrections clients to determine whether changes should be made. 7. Based upon the success during FY82-83 of reaching the male and fe- male gay communities to determine their needs for treatment, plan and imple- ment group services for that population. Objective C: To provide 24 hour on-call services for anyone needing assist- ance with substance abuse problems. 1. Maintain weekly rotational pattern of counselors to cover on-call periods. 2. Insure that Halfway House personnel are properly trained to screen all incoming phone calls when outpatient offices are not open. Resources needed 1. 411 full-time outpatient counselors 2. One full-time treatment supervisor. 3. Office space at three separate locations to include two group rooms, six private counseling spaces and two reception areas and two administrative offices. 4. Five phone lines including a call forwarding system for on-call services. 5. Professional liability insurance. 6. Office supplies. /8641 MICROFILMED BY J JORM MICR6LA13 CEDAR RAPIDS • DES 1.101YES ' 1 I J It •4 RESIDENTIAL SERVICES Objective A: In FY83-84 to provide 6,826 units of Residential Services to clients housed in the Voss Recovery House. Tasks: 1. To maintain staffing pattern of one director, two counselors, one night manager, one part-time clerk and one cook. 2. To provide at least two hours of group services to each resident per week. 3. To provide at least one hour of individual counseling to each resident per week. 4. To provide 40 hours of training per year for each professional staff member. 5. To provide treatment supervision to treatment staff by the House Director to insure quality of treatment service. 6. To maintain close referral ties with all appropriate referral services. 7. To insure that the physical plant meets all appropriate state, federal and local health and safety laws. 8. To provide 24 hour/day staff coverage. 9. To provide recreational programming to all residents. Resources needed 1. Full-time Director, two full-time counselors, one full-time night manager, one part-time clerk and one part-time cook. 2. Two volunteer recreational specialists from University of Iowa. 3. A physical plant capable of housing 22 residents and providing all residential staff. 4. Two phone lines. 5. Operating supplies and equipment. 6. Physical plant maintenance and improvement supplies and equipment. 7. Professional liability insurance. 8. Enough food to feed 22 residents. 9. Fully equipped kitchen. 10. A group room and a recreation room. 1 1.11CROFIL14ED BY CORM MIC R#I AB CEDAR NN'IDS DES MOINES ' I s I S'5ll ■_ " ■i r LF�.1 I I ELDERLY OUTREACH SERVICES Objective A: In FY83-84 to provide outreach services to the elderly people in Johnson County for the purposes of identification and assistance of those individuals experiencing substance abuse problems. Tasks: 1. To maintain an individual on a half-time basis as the Elderly Out- reach Program Coordinator. 2. To maintain an outreach volunteer pool of at least five members. 3. To provide outreach training to all volunteers. 4. To provide office space and a phone for the outreach coordinator. 5. The outreach coordinator will supervise the efforts of the out- reach volunteers on a weekly basis. 6. To increase information and referral ties with appropriate com- munity resources, particularly those which provide services to the elderly population. 7. To conduct substance abuse awareness programs to the elderly po- pulation of Johnson County. Resources needed 1. One half-time staff person. 2. Five or more volunteers. 3. Private office space and phone. 4. Printed materials. 5. Liability insurance. MICWILMED DY JORM MICRI�LAB CEDAR RAPIDS DES MOINES Ii 9's dl Mi >5- r L; M.E.C.C.A. PREVENTION PROGRAM Goal: To provide free prevention services to all Johnson County schools. Objective A: In FY83-84 M.E.C.C.A.'s prevention staff will assist in the elementary and junior high schools in Johnson County in implementing a comprehensive substance abuse prevention curriculum. Tasks: 1. Network school prevention efforts with the Health Educator at the Johnson County Health Department. 2. Contact all junior high and elementary principals and the Iowa City School Health/Science Coordinator to familiarize/update them with available substance abuse prevention curricula. 3. Provide inservice training to classroom teachers regarding curri- cula. 4. Support and assist with parent education programs that would comp- liment education efforts in the classroom. Objective B: To provide as many general education/prevention and awareness j programs to as many students (Kindergarten through 12th grade) as possible in Johnson County. Tasks: 1. Provide guest speakers and lecturers who will present and discuss the nature of substance abuse/alcoholism, concepts of Wellness and resources. 1 MICROFILMED BY i "JORM MICR6LA9 CEDAR RAPIDS • DES M011ES R!W J r in Johnson TCounty about aspecial reness sconcerns lregarding ly among [substanhe feale n ce use/abuseef- fecting women and what resources are available to them. Objective A: Increase the quantity and quality of substance abuse pre- vention and intervention services specifically for women. Tasks: 1. Maintain networking of services with major organizations in Iowa City (that service the Johnson County area) which provide highly specialized services to women. Example: Womens Resource and Action Center; Emma Goldman Clinic and Domestic Violence Project. 2. Increase general community awareness by producing Public Ser- vice Announcements that could be used on radio or local cable channels, and putting up posters. 3. Provide guest speakers and lecturers who will present and dis- cuss concerns of substance use/abuse by women to ten womens organizations or groups. 4. To assist in the assessment of community needs for women, spe- cifically as they relate to substance use/abuse. RICROEILIdED BY -JORM MICR6LAB- .� CEDAR RAPIDS DES ROINES I i op ■ •: L Goal: To provide prevention services to the University of Iowa. Objective A: To provide prevention services to major student groups of the University of Iowa. Tasks: 1. Contact University of Iowa student education programer, resi- dent hall administration staff and DRinC (Drinking Responsibly in College) organization. 2. To train 75% of the resident assistants at the University of Iowa regarding: basic drug and alcohol information; intervention; method of referral; concepts of "Wellness". 3. To provide awareness to resident hall students regarding sub- stance abuse issues, concepts of Wellness and resources. 4. To coordinate and network services with DP.inC organization. 5. To provide awareness to six sorority and fraternity groups re- garding substance abuse issues, concepts of Wellness and resources. Objective S: To provide as many general or systematic prevention prcgrams as possible to staff or students at the University as possible (above and beyond those already mentioned). Tasks: 1. Provide guest speakers, lecturers and trainers who will present and discuss the nature of substance abuse/alcoholism, concepts of Wellness and'resources. F MICROFILMED BY I JORM MICR46LAB- / I CEDAR RAPIDS •DES MDI4ES I r I - , Goal: To promote positive health choices that may lead to an increase of j the quantity and quality of life for Johnson County residents. Objective A: To promote the concept of Wellness.�� Tasks: 1. Network services with the Johnson County Health Department's !i Health Educator. `I 2. Network services with the University of Iowa's Nursing Program. 3. Offer established physical fitness assessments to Johnson County . residents. 4. To provide guest speakers and lecturers who will present and discuss concepts of Wellness and available resources. r i i I MICROFILMED BY JORM MICR( LAB CEDAR RAPIDS DES MOINES I i W-4 s Goal: To provide general or systematic prevention and awareness programs to as many individuals as possible in Johnson County (above and beyond those already mentioned). Objective A: To provide a more "total" community awareness in Johnson County to alcohol and other substance use/abuse issues. Tasks: 1. M.E.C.C.A. staff will be a resource and support to established and establishing community substance abuse prevention groups (i.e. parent r AGENCY: N. e. C. Original y comp eted by: Gate: PROGRAM INFORMATION A This information will be provided by each agency to be kept on file by the Human Services Coordinator. It will be the responsibility of the Human Services Coordinator, not the agency, to keep the information up to date. This will be done periodically throughout the year. 1. AGENCY PURPOSE: To provide a comprehensive array of substance abuse services at the community le - v1 in order to assist in the rehabilitation of those with substance abuse pro- blems and to provide the knowledge neccensary to allow people to prevent future substance abuse problems. 2. PROGRAMS 8 BRIEF DISCRIPTION: OUTPATIENT SERVICES: To provide outpatient counseling for substance abusers, fam- fly members or significant others on an individual, family or group basis. RESIDENTIAL SERVICES: To provide counseling support services, food and shelter, for those people recovering from substance abuse on a 24 hr./day basis (live in situation). EDUCATION/PREVENTION SERVICES: To provide information concerning substance abuse and the decision making process to a number of concerned and potentially affected groups of individuals. ELDERLY OUTREACH PROGRAM: To provide outreach services to elderly people current- ly or potentially affectedby substance abuse. 3. HOURS OF SERVICE: Vasa House - 24 bra./day Johnson County - Man. through Thum. 8:00 A.M. to 8:00 P.M. / Fri. 8:00 A.M. to 5:00 PM Iowa County - Mon. through Fri. 8:00 A.M. to 5:00 P.M. Emergency on-call service - 24 bra./day 4. AREAS SERVED: Johnson, Iowa, Washington and Cedar counties. 5. ELIGIBILITY CRITERIA: Voss House - Males, 18 yrs or older with a desire to remiLn substance free and the knowledge to understand their problem. Outpatient Services - Anyone with a desire to receive help. 6. FEES: Sliding scale based upon the ability to pay. No one is refused services 1f they are unable to pay. 7. IOCATIO4 A ACCESSIBILITY: Vose House - 611 South Clinton - not handicapped accessible . Johnson County outpatient - 125 E. Washington St. - not handicapped accessible Iowa County outpatient - 2nd floor Iowa County Bank - not handicapped accessible H. ..:'.:q lY SRCUIuI t_i(D11 ri^RAIIC:1 'd1111. ,R :',•.IIES: 1. Joint health awareness/risk reduction program with Johnson Councy Health Dept. 2. Provision of Nellneso seminars for the Dept. of Social Services, Johnson County offices, Project HOPE. 3. Joint prevention services with United Action for Youth. IIICROFILIIED BY JORAA AAICR(/LA© CEDAR RAPIDS DES MOINES I I _ a lO d4l ',_ r a AGENCY: M.E.C.C.A. Originally completed by: Date: PROGRAM INFORMATION g Please address the following areas: 1. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What, if any, measures do you feel can be taken to assist in resolving any problems this creates? We occasionally have a waiting list at the Voss Recovery House when the house is full.We have no mechanism to resolve the welting list problem except by attrition. 2. Please discuss your agency's fundraising efforts, if applicable. (I.e., increased efforts, amount of staff or board time devoted during past year, types of efforts engaged in, difficulties involved.) Our fund raising efforts, other than those efforts normal to the procurement of funds on a year to year baeia have revolved around increasing collection of cli— ent fees at our Halfway House. This has been accomplished primarily through the efforts of the Voss House Director in restructuring fee collections. 3. Please discuss any trends in demand for specific services provided by your agency. commenting on projected need and any relevant problems regarding service delivery. Our greatest increase in demand for services is at the outpatient counseling le— vel 4m our Johnson County office. Uthough wa are still seeing all individuals wanting services with no time delay, it has caused a vast accumulation of comp— amatory time by all counselors with no chance to use it up. Demand for services is up 20% from the same time last year. 4. In what way are your agency's services publicized) (E.g., radio, cable TV. brochures, newspaper ads.) Our most effective advertising vehicles are: 1. Education/Prevention staff providing community services. 2. Continuing contact with raferval sources. 3. Yellow pages ad. 4. Some spot radio campaign ads. S. Newspaper feature stories. S. Please comment on any other problems or factors relevant to your agency's program(s), funding or service delivery. Our agency is requesting additional money from the City of Iowa City in order to fund a full time counselor position in the Iowa City office to meet the increas— ing demand for services as outlined in 03 above. We are asking for these funds out of the liquor tax revenues received by the city. If we are going to help people get sick through the sale of liquor, it seem reasonable to assist them in getting well through direct use of the revenues which come from these sales. (11CRUILMED RY JORM MICR46LAB- CEDAR RAPIDS a DES MOINES I I j i0s e 1 Un,._d Way of Johnson County Planning Division, 1982 • AGENCY QUESTIONNAIRE IDENTIFICATION 1. Agency Mid -Eastern Council on Chemical Abuse a. Address 325 E. Washin ton St. Iowa Citv Iowa 52240 b. Phone (319) 351-4357 2. Name of Director Stephen I Hirsch 3. Name and title of person completing this form Stephen J. Hirsch, Executive Director A. MANAGEMENT 1. Do you have a Board of Directors. Yes X No t a. If ,No,,, to whom are you accountable? b. If "Yes", 1. Is it policymaking x , or advisory _? 2. Is membership rotating? Yes X No 3. How are members selected? (method and criteria) Method: By vote of corporate membership at annual meeting. Criteria: Interested citizens from the 4 county area and representatives _rom un ng sources. 4. No. of members 15 c. No. for quorum B Was a quorum present for each meeting? Yes No d. Maximum interval between meetings 6 weeks No. of meetings past 12 months 12 e. Do you provide United Way with Board minutes? Yes _ No X as / nICROMMID BY JORM MIC RdLAB- ` � ( CEDAR RAPIDS DES MOINES -2- 2. What are your criteria for hiring staff? (education, experience, etc.) Please specify. Depends entirely upon the particular staff position. 3. What is the current number of paid staff? a. Full-time professional staff 10 b. Part-time professional staff 1 c. Other full-time staff 3 d. Other part-time staff 2 4. Does each professional staff person have a written job description? Yes x No 5. Volunteer Staff a. Total hours contributed past 12 months 300 - 400 b. Current number of active volunteers 5 6. Is the Agency Director's performance evaluated at least yearly? Yes x No a. By Whom? President of the Board of Directors b. In writing? Yes x No B. FINANCES 1. Is your Agency regularly audited? Yes r No a. At what intervals? vearl b. By Whom? McGlade 's 2. Are there fees for any of your services? Yes x No _ a. If "Yes", under what circumstances? fees for residential care and outpatient counseling. b. Are they flat x or sliding x ? Please explain. Residential Care - S7.00/dav (Plat) Outpatient Counseling - $15.00 hr./$1.00 hr./depending upon ability to pay. IdICRorILnED BY 'JORM MICR16LAB CEDAR RAPIDS • DES MOINES 1 'J r -3- 3. Does your Agency consult with United Way before conducting any outside fund-raising? Yes No x a. If Yes, please list your efforts for the past 12 months. C. PROGRAM/SERVICES 1. How many persons in Johnson County did your Agency serve last year? a. Duplicated count 1,221 b. Unduplicated count 322 2. How many units of service for each program did your Agency provide Outuatient - 1706 units to Johnson County residents last year? Residential - 1194 units a. Please define your "unit of service" for each program. Outpatient - one unit = 1 hour of counseling Residential - one unit = 1 day in residence 3. Do you have a waiting list? More than half the time x less than half no for residential program a. If you do, what is the usual number? 2 - 10 b. What are the reasons for it? demand exceeds capability 4 c. What is the average period on it? 30 days What service or client follow-up measures do you use? 6 month and 1 vear follow-uD.calls to discharged clients, asking a prescribed list of questions. 5. How are your program services monitored? By the Iowa Department of Substance Abuse through quarterly reports and a yearly 2 - 3 days on-site program'audit. �g ; el 111CRorILMED BY j JORM MIC REILAB J Ll � CEDAR RAPIDS • DES MONES j f , I/ r -4- s 6. What will happen to your service population and its needs during the next five years? primary need is to provide residential care for female substance abusers. a. What are your plans for this? Relocate the mens residential facility to a location that is suitable for Drovision of services to both men and women. 7. Do you have licenses or certification for programs or personnel? Please describe. Agency is licensed by the Iowa Department of Substance Abuse for either 6 months, 1 year or 2 years depending upon the competency of the Drogram. Ile currently operate under a 2 year license. 8. Are you accountable to any accrediting bodies? Yes _ No X a. If Yes, please list. 9. Do you consult with United Way prior to any program expansion? Yes No X D. COMMUNITY RELATIONS 1. Do you identify your Agency as a United Way affiliate? Yes _ No Y a. If "Yes", how do you do it? 2. How do you inform the public about your services? staff presenta- tions brochures, letters, radio spots and T.V. spots. 3. How do you obtain input from persons and groups affected by your services? Through their membership on our Board of Directors. 1 141CROEILMED BY JORM MICRdLAB 1 1 j CEDAR RAPIDS • DES MOINES L.I. J /D Sel 1 F J } 4. List complaints about your services of which you are aware. 1. Lack of residential services for women. 2. Concern about our abilities to deal with the gay substance abusers in our community. a. What measures would help alleviate these complaints? 1. Identified in questions 6 6 7 under Program/Services. ' 2. Identifv a liaison person within the gay male and female co=unities to assist in coordinating programming geared to- ward those groups. E. OTHER 1. What is the major problem facing your Agency, other than funding, and what are you doing about it? None 2. What could United Way do for your Agency that it is not doing now? Nothing 3. How could United Way improve its relationship to your Agency? What could your Agency do? nothing I r. IIICROFIL14ED BY i JORM MIC ROLAB CEDAR RAPIDS DES MOINES r ,. THE AGENCY FOR WHICH THESE FORMS ARE BEING COMPLETED DOES NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, CREED, NATIONAL ORIGIN, COLOR, SEX, DISABILITY, MARITAL STATUS, OR AGE. This Agency's completed Questionnaire was reviewed by its Board of Directors /'el D e Author i zetr Agency Representative 117r,f e 111LR0(ILIdEO By � 1 JORM MICR6LAB CEDAR RAPIDS DES MOINES I V J�I "A P, - r L CITY OF IOWA CITY • JOHNSON COUNTY HUMAN SERVICE AGENCY BUDGET FORM FISCAL YEAR 1984 AGENCY NAME: Rape Victim Advocacy Program Forms completed by: Karla S. Miller Approved by Board: C. authorized signatur on 10/4/82 date -1- 111CRDnuaED BY JORM MICR6LA6 CEDAR RAPIDS • DES MOINES 1. _ /gYft J r L-* INCOME DETAIL AGENCY:Rape Victim Advocacy Program -2- MICRDEILMED DP JORM MICR6LAB CEDAR RAPIDS • DES 101:IES 0O'8 0/ J FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 1. Local funding sources (List below) a. b. tF ,isrsHS C. yjY[rr µ R d. -1� XV ( i . e. Mp n ON MA f . s 1 ..., . N SIMM 2. State, Federal, Foundations (List) 24,539.00 25,770.00 41,162.00 a. U. of 1. Student Senate * -. 1,249.00 MEN � � W. b• City of Iowa Cit C• Johnson Count d. U. of I. Work -Study 3. Contributions/Donations 4. Special events (List below) 3 6,67 IFA b. Uzira� W MI 5. Net sales -services 6. Net sales -materials 7. Other (List below, including mist.) -0- 3,000.00 _r , ,x •, r ,_`a 4,000.00 a. Whistle Sales . �s3.:'. b. a� 4 �� rxx C. A.t' i,�� Ys 'dim i.; ,r.T i c 5 � � ✓.>' 3Yb taf' 'gY ' 3?WypRy <. TOTAL INCOME (Show also on page 1, line 2b) 25 788.00 30,270.00 46,90, on Notes and comments: -2- MICRDEILMED DP JORM MICR6LAB CEDAR RAPIDS • DES 101:IES 0O'8 0/ J fr 0 AGENCY: Rape Victim Advocac _ Program 6Arr.nwiiunG ua in" FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 1. Salaries 16,829.00 2. Payroll taxes 3. Employee benefits 4. Staff development 5. Professional consultation 6. Publications/Subscriptions 2ri.no 776-00 '404-00 7. Dues & Memberships B. Rent 9. Utilities 10. Telephone 1,731.00 1,904.00 2-095,00 il. Office supplies & Postage 1,732.00 2,035.00 2,358.00 12. Equipment purchase & rental 192.00 192.00 211.00 13. Equipment/Office maintenance 14. Printing & publicity 1,471.00 2,17B.00 2,396.00 15. Local transportation 103.00 113.00 124.00 16. Insurance 17. Other (specify: Whistles - - I Ono -00 —4 non.nn 18. Films :Rental Pu 19. 20. 21. TOTAL EXPENSES (Show also on page 1, line 4) Notes and comments: -3- / sp -,r $I 3- /spS$I 111CR0CILMED DY JORM MIC R(6LALi 1 � CEDAR RAPIDS DES h101YC5 i7 � r AGENCY: Rape Victim Advocacy tr ----- SALARIED POSITIONS Position Title FTE* Coordinator 1.0 Assistant Coordinator 1.0 Work-Study 5 FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 16.277.00 16,308.00 -0- -0- -Work-Study 3,383.00 RESTRICTED FUNDS Restricted by: Restricted for: Note: U. of 1. Fundingis Restricted MATCHING GRANTS Grantor/Matched by: Iowa City/Johnson County 8,073.00/ 8,073.00 8,154.00/ 8,154.009,377.0000_ 6000/6000. 9,377.00/ IN-KIND SUPPORT DETAIL Rent and Utilities 2,050.00 2,255.00 1 Transportation _ Clothing _ Office Equipment and Supplies Volunteer Staff 170.00 189.00 180.00 220.00 -0- Attorney Consullnp Professional In -Service Training 550.00 �'A ftA uno nn Gra MCS ana Artwork -'- -- *Full-time equivalent: 1.0=Fulltime; .S=Halftime;etc. -4- MICROFILMED BY j JORM MICR46LA13 I LEDER RAPIDS •DES MOINES J /PSe/ 7 r RAPE VICTIM ADVOCACY PROGRAM GOALS AND OBJECTIVES PROGRAM: RAPE CRISIS LINE GOAL : To provide crisis counseling and advocacy to victims of sexual abuse/harassment In Johnson County. OBJECTIVES: In FY 184, to provide direct phone counseling and in-person advocacy (when appropriate) on a 24 hour basis. TASKS: 1. To have two training sessions, each session with at least 10 volunteers. 2. To schedule two volunteers for each half -week shift. 3. To provide in-service training sessions. 4. To supervise and evaluate volunteers. RESOURCES: 1. One full-time coordinator, one full-time assistant, one half-time work- study student. COST: 1A. $18,754.00 18. $12,000.00 IC. $ 3,256.00 2. One telephone line and answering service costs. COST : $ 2,095.00 3. Printed materials, films for training, and publicity. COST: $ 835.00 PROGRAM: INFORMATION BUREAU GOAL: To provide the public with written materials and resources on all aspects of sexual abuse/ harassment. OBJECTIVES: In FY '84, to prepare updated written material for distribution through the Rape Victim Advocacy Speakers Bureau and through the RVAP office. TASKS: 1. To research and write updated materials throughout the year. 2. To familiarize volunteers of the Speakers Bureau with the material prepared. RESOURCES: 1. One full-time coordinator, one full-time assistant, and one half-time work- study student. COST: Referenced above 2. Office supplies and printing service. COST: $ 1,729.00 111CROEILMED BY j I JORM MIC RdLAB � CEDAR RAPIDS DES M019E5 I I /�Sfl 7 L, r , Rape Victim Advocacy Program Programs -Page 2 PROGRAM: SPEAKERS BUREAU GOAL: To provide public education on the issues surrounding sexual abuse/harassment and to provide prevention information on same. OBJECTIVES: In FY '84, to offer presentations on the prevention measures of sexual abuse/harassment on a request basis. TASKS: 1. To have training sessions two times a year with at least six volunteers. 2. To schedule speaking engagements and workshops. 3. To provide training and supervision. RESOURCES: 1. One full-time coordinator, one full-time assistant, one half-time work- study student. COST: 1. Referenced above 2. Materials for hand-outs, film rental and shipping. COST: 2. $ B00.00 PROGRAM: WOMEN AGAINST PORNOGRAPHY GOAL: To develop awareness and educational presentations concerning pornography. OBJECTIVES: In FY '84, to increase public awareness about pornography and how it -re a es to rape and other forms of violence towards women. TASKS: 1. To present at least four formal programs throughout the Johnson County/ Iowa City community. 2. To distribute literature on pornography through the RVAP Information Bureau. RESOURCES: 1. One full-time coordinator, one full-time assistant, and one half-time work- study student. COST: 1. Referenced above 2. Office supplies, speakers' fees, publicity. COST: 2. $ 180.00 196Y MICROSIuaID BY JORM MICROLA l j CEDAR RAPIDS DES MOINES I -�- ., Rape Victim Advocacy Program Programs -Page 3 PROGRAM: WHISTLESTOP GOAL: To coordinate and maintain a community sexual abuse crime prevention program. OBJECTIVES: In FY 184, to provide consultation, direction, and coordination in all ems connected with the WhistleSTOP Program. TASKS: 1. To have training sessions two times a year for volunteers. 2. To maintain a supply and update the WhistleSTOP Prevention Brochures. 3. To maintain a file of testimonies of WhistleSTOP successes. 4. To order and stock whistlepacs and maintain sales records. 5. To give informational presentations on WhistleSTOP and how it works and to promote the program. RESOURCES: 1. One full-time coordinator, one full-time assistant, and one half-time work- study student. COST: Referenced above 2. Same as 1 3. Same as 1 4. One volunteer and whistles. COST: 4A. $ -0- 4B. $ 4000.00 5. Four Speakers Bureau volunteers. COST: $ -o- MICRDrILMED BY i i JORM MICRE/LAE! - _1 CEDAR RAPIDS • DES MOINES � J i r L, RAPE VICTIM ADVOCACY PROGRAM STATEMENT OF PURPOSE: GOALS: As Rape Victim Advocates, women who staff the Rape Crisis Line, our first concern is the physical and mental well-being of victims of rape and other forms of sexual abuse. We are concerned about utilizing workable relationships with law and medical personnel and the County Attorney's Office. 'We also exist for the purpose of informing the public about the issues of rape and sexual abuse and working in terms of prevention of such crimes. TO help the victim assess her medical needs and decide whether she wants to report the incident to the police. TO assist the victim by attempting to ensure that she is treated properly and with dignity and that her immediate needs are met, and that plans are made for her future needs. TO act as a personal link between the victim and services or agencies that may be involved with assisting her. TO observe the workings of the medical and legal systems, noting where they could be improved to facilitate efficient and sensitive treatment of the victim and her family. POLICY: When a woman calls the Rape Crisis Line, she is guaranteed as much anonymity and confidentiality as she wishes. It is our role as Emergency Advocates to discern the extent of the trauma, give support and assistance and to serve in a referral capacity and act as a resource for the alternatives which are open to her. If a woman definitely does not wish to report an incident, we will ask her if we can do so for her (without mentioning her name) so that locations, descriptions and other pertinent information can be recorded by law enforcement people. PHILOSOPHY: The Rape Victim Advocacy Program recognizes that rape and other forms of sexual abuse affect all women and not just the immediate victims. By helping those who have been raped, assaulted or harassed, we are helping ourselves. A women's support group serves the community in which it exists by actively demonstrating that all women have the right to live in safety and without the fear of rape and other forms of sexual abuse. PROCEDURE: The Rape Crisis Line is a twenty-four hour service. The phone is staffed during the day in the office. After 5 p.m., Emergency Advocates are on call and are paged through an answering service. Emergency Avocates are also on call over week -ends. The answering service will only forward calls which are of a crisis nature after 5 p.m. Calls pertaining to the Information and Speakers Bureau will be referred to our regular office hours which are 9 a.m. to 5 p.m. MICRenLMCD BY JORM MIC ROLAB 1 CEDAR RAPIDS DES !4019E5 i i J /SS 7 f� ■-.," NAME Deb Schoelerman Jesse Sangerman Lynn Watson Kristin Summerwill Tess Catalano Linda Yanney Sue Buckley Susan Johnson LIAISON Ann Huntzinger Laura Lovell RAPE VICTIM ADVOCACY PROGRAM ADVISORY BOARD MEMBERS ADDRESS 722 Dearborn 1176 Hotz 412} E. Bloomington 725 E. College 924 E. Market P.O. Box 135 Box 148-A RR 6 5 Triangle Place 105 Jessup Hall M.E.I.C.M.H. 505 E. College CONSTITUENCY Community Community Community Community Student Student Staff Faculty 353-7341 11ICRUILMED B1' JORM MICR6LA13 T j CEDAR RAPIDS • D[5 Id01YE5 I I ? J� r L AGENCY: Rape Victim Advocacy Program Original y Comp eted by: Kara er Date: October 4, 1982 PROGRAM INFORMATION A This information will be provided by each agency to be kept an file by the Human Services Coordinator. It will be the responsibility of the Human Services Coordinator, not the agency, to keep the information up to date. This will be done periodically throughout the year. I. AGENCY PURPOSE: As Rape Victim Advocates, volunteers who staff the Rape Crisis Lina, our first concern is the physical and mental well-being of victims of rape, incest and other forms of sexual abuse. We are concerned about utilizing workable relationships with law and medical personnel and the County Attorney's Office. We also exist for the purpose of Informing the public about the issues of rape and sexual abuse and working in terms of the prevention of such crimes. 2. PROGRAMS 3 BRIEF DISCRIPTION: The Rape Crisis Line is a 24 hour service. Emergency Advocates provide crisis- inta"cation, pear -counseling and Information to victims of sexual abuse and harass- ment. Advocates will accompany the rape victim to the hospital, stay with her and provide advocacy through medical and legal procedures and, if there Is ane, the trial of the offender. Advocates also handle calls on incest, sexual harassment, obscene fic clude: ails, ll. The obodyas Victim Work hop a c Pand related irehensive prevention aid programs defense program based on using your head to protect your body; 2. Batter Safe Than Sorry -a prevention program for children; 3. Woman Against Parnography-a program that examines the connection of pornography with violence towards woman; 4. Whistle - STOP Program -a community action program for the protection of woman; S. Rape and Incest Victims /Survivors Support Groups; 6. Speakers Bureau; and 7. Information Bureau. 3. HOURS OF SERVICE: 24 hours a day 4. AREAS SERVED: Johnson Countyllowa City Consultation to other communitles In Iowa and other states. 5. ELIGIBILITY CRITERIA: Anyone who experiences sexual abuse or harassment in any form. 6. FEES: Services of the Rape Victim Advocacy Program arc free. We do welcome donations and ;sk for Mileage and aoin aaspeakingns for ttworkshops, m requested for speaking engagements engagem t and workshops outside Ohe slide f fhow. Johnson County. ram Office Is rs 7 at the Women's Resource and ActioCATION & ACCESSIBILITY: The n Centter, Advocacy 130 N Madlwn, Iowa City. The WRACIs wheelchair accessible. 8. COMMUNITY PROJECTS/COLLABORATION WITH OTHER AGENCIES: The RVAP Is spearheading the WhlstleSTOP Program and is co-sponsaring the program with the U. of I. Student Senate, Johnson Countyllowa City N.O.W., the Women's Resource and Action Center, the Iowa City Senior Center, local law enforcement agencies, the.U. of (.Associated Residence Halls, and the U. of I. Panhellenic Association. The RVAP has worked In cooperation with the Domestic Violence Project, ACCAN, and a representative of United Action for Youth In the areas of Incest and prevention of child sexual abuse. The RVAP also makes referrals to the Domestic Violence Project regarding calls on spouse abuse. We will be working with MECCA on the relationship of substance abuse to sexual abuse. The Rape Victim Advocacy Program has worked with numerous other university and community groups on prevention and education programs. I41CROr ILHED BY JORM MICROLA13 ; CEDAR RAPIDS • DES MOVIES 'IES J r L r L AGENCY: Rape Victim Advocacy Prooram Originally completed by: Karla 5. Mlller Date: October 4, 3992 PROGRAM INFORMATION B Please address the following areas: Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What, if any, measures do you feel can be taken to assist in resolving any problems this creates? We have never turned away anyone who has called the Rape Crisis Line for emergency services. We have, however, had occasional difficulty meeting all requests for speaking engagements, workshops and prevention programs, particularly the daytime requests due to time constraints. This situation could be relieved by an additional staff person. Please discuss your agency's fundraising efforts, if applicable. (I.e., increased efforts, amount of staff or board time devoted during past year, types of efforts engaged in, difficulties involved.) We have often asked for and received donations for workshops and speaking engagements and for the use of films. Many groups that we speak for are non-profit and do not have funds for donations. We do not refuse programs or services due fo their lack of ability to donate. 3. Please discuss any trends in demand for specific services provided by your agency, commenting on projected need and any relevant problems regarding service delivery. We have experienced a remarkable increase in demands for services in the area of Incest. There has been a great need for support groups and peer -counseling for adult women who experienced incest when young and for young women currently experiencing incest. There has also been an increase in requests for our prevention program for children, and for prevention of sexual abuse in general. We have had .a substantial increase of women requesting more Nobody's Victim and self-defense workshops. Due to understaffing, we are not meeting all of these needs. In what way are your agency's services publicized? (E.g., radio, cable Ty, brochures, newspaper ads.) The RVAP runs regular ads in the Press Citizen, the Daily Iowan, and the Weekly News. We have run Public Service Announcements on area radio stations (KRNA, KXIC, WSUI, KCJJ, KHAK, KCRG, etc.) and on KGAN T.V. and KCRG T.V. We have recorded an informational program for Cable T.V. and KRNA Radio. RVAP brochures and stickers have been distributed to libraries, agencies, law enforcement offices, the University, law offices, and many other places. We have had many articles throughout the year featuring the RVAP and related issues in newspapers. Posters for special programming have been displayed at various timesound tow 5. Please comment on any other proffems or actors relevant to your agency's program(s), funding or service delivery. Over, please. • /8sf I.1ICROEILMED By JORM MIC ROLAB I CEDAR RA PIpS •DES 14014E5 i 1 J 5. The Rape Victim Advocacy Program has grown considerably in both the number of clients served and the amount of programming done. At the same time, the Coor- dinator's administrative duties have increased. Reports, statistics, public relations, training and supervising 25-35 volunteer advocates, speaking engagements, counseling, and many other duties have made the job consistently a 55-65 hour work commitment per week. The RVAP has employed a 20 hour per week work-study office position in the past. Funding for the work-study position, however, has been severely cut back. The position has been trimmed from 20 hours per week for two semesters to 10 hours or 20 hours per week for one semester. The work-study postion with the RVAP has required much more time, responsibility, and personal commitment from the employee than is appropriate for the job structure and description. Furthermore, one semester is proving to be an inadequate amount of time to provide the continuity, effectiveness, and efficiency that the Rape Victim Advocacy Program needs. It is essential that the Rape Victim Advocacy Program obtain another full-time staff position that will more adequately meet its needs in so that we can continue to fulfill the needs of the community as a whole. / t.Sf e j 111CROFILRED By ' -JORM MICR#LA9 I _j L� J CEDAR RAPIDS •DES MOIB[S + I I fr CITY OF IOWA CITY • JOHNSON COUNTY HUMAN SERVICE AGENCY BUDGET FORM FISCAL YEAR 1984 BUDGET SUMMARY 1. NON-CASH ASSETS 2. TOTAL OPERATING BUDGET (Total a + b a. Carryover Balance (cash) b. Income (cash) 3. IN-KIND SUPPORT (Total a + b + c + a. Services/Volunteers b. Material.goods c. Space, utilities, etc. d. Other (specify: 4. TOTAL EXPENDITURES (Total a + a. Admini gram T� (L Home Services AGENCY NAME: Youth Homes inc. Forms completed by:_gonald Henderson Approved by Board: �� •�t;Sr/,yE� on pQauthorized signature �/ tl4 e ? FY 82 FY 83 FY 84 ACTUAL PROJECTED BUDGET 4,129 3,613 3,097 308,099 325,613 325,478 1 -0- 1 -o- - - - Shelter Care Services W:''"w�'"a:98333 a• t�--�. r € x�g:yn�m ',?yu'YOabaY+,,; nt 'Living Services ti'�*�•r1«'hz,�z"Z.-. AM.tlgll ''h ` /N .wM.�Y?Li '[ xa, J xA.i'.•�! X. .A . Notes and Cortments: -1- MICRDERHCD BY JORM MICROLAB CEDAR RAPIDS - DES MOINES /85y 1 J r L INCOME DETAIL AGENCY: Youth Homes Inc. -2- MICROIRMED By JORM MICROLAB CEDAR RAPIDS • DES '-10196 /rsfl J FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 1. Local funding sources (List below) 9,000 6,000 5,000 a. Johnson County ,6y;i i' b.�: Py ALS W' a�a },00g6kv" #{'¢> "'3rxMM` !"1011 ' „5;000L.�v .ei`t.aYj �a� C. �y�t atirv•"8 MAmAi �h'Y SR "R'03 kY d. }'e3Mx � k UxEF`. r�* . MO. °4'° e • o^�a+yj9..w 9 c SPAS. 2. State, Federal, Foundations (List) 753 -o- -0- a.`' CETA b. x r ;fir .n �'• C. d.��; 3. Contributions/Donations 438 400 aoo 4. Special events (List below) a. b. z'-Mti-c-jur@Yitrw+ � ;sap�"s� ,�i°�' %Ito, fA .y 24 cu�YKF"Pt YYt I Vtis�TJ C.TR l' b 5. Net sales -services 290,017 295,510 301.760 6. Net sales -materials 7. Other (List below, including misc.) 49j 0 a, investment Income R, rTi ZrrvN6•01.•+Ch} fir UtS�590. `• JM 560Q Garage Rental C. Petty Cash Losses s vs�,.r4,c,+V y3i`ti i;:� #ew7Aafil"',ir TOTAL INCOME (Show also on page 1, line 2b) 300,809 302,500 307,650 Notes and comments: -2- MICROIRMED By JORM MICROLAB CEDAR RAPIDS • DES '-10196 /rsfl J r AGENCY: Youth Homes Inc. EXPENDITURE Ut IA11. FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET 1. Salaries 185,720 200,578 216,624 2. Payroll taxes 10,861 11,730 12,668 3. Employee benefits 9,813 10,598 11,446 4. Staff development 1,070 1,156 1,248 5. Professional consultation -0- -0- -0- 6. Publications/Subscriptions 291 314 339 7. Dues & Memberships Ion 100 loo 8. Rent 11,884 12,835 13.862 9. Utilities 6 377 6,887 7,438 10. Telephone 3,727 4'025 4 347 11. Office supplies & Postage 2,964 3,201 3 457 12. Equipment purchase & rental 2 695 2.911 3.143 13. Equipment/Office maintenance 1,130 1,220 1,318 14. Printing & publicity -o- 'o- -0- 15. Local transportation 4,328 4,674 5"04-8- 04616. 16. Insurance 1,186 1,281 1,383 17. Other (specify: Food 17,704 19,120 20,650 18. Bldg. Maintenance 6 supplies 6,569 7,095 7.662 19. Audit 6 Bookkee ing 3"43.0w 3,704 4,001 20. clothing 5 Pasonal Needs 9 279 10,021 10,823 21 Financial Assistance, other supplies, TOTAL EXPENSES (Show also on page 1, line 4) 284,986 307.785 332,408 Notes and comments: -3- 18.54/ mcRor IL:dED Dv J JORM MICROLAB j CEDAR RAPIDS • DES MOINES. _ J fr _ •4 AGENCY: Youth Homes Inc. SALARIED POSITIONS Position Title Executive Director Secretary/Bookkeeper Social Workers Child Care Workers Tutor Maintenance Worker FTE* 1 .75 4 13 - .4 .3 82 UAL FY 83 PROJECTED FY 84 BUDGET !23077 24,840 2r.R97 10.712 in -71? 11 rAQ 42,387 48,048 54,591 106,279 108,284 114,943 865 3,494 3,494 2.400 5.200 5,200 RESTRICTED FUNDS Restricted by: Restricted for: -o- -o- -0- MATCHING GRANTS Grantor/Matched by: -0- -0- -0- IN-KIND SUPPORT DETAIL -0- -0- -0- *Full-time equivalent: 1.0=Fulltime; .S=Halftime;etc. -4- 141CROFILnED BY JORM MICROLAEI 1 � CEDAR RAPIDS •DES I401AE5 i i8sjel r Agency Goals Form FY83 Youth Homes, Inc. Goal: To provide a broad spectrum of social services to families and adolescents in Johnson county which would meet the problems which lead to out -of -home placements. A. Program objective: To provide residential care for emotionally disturbed adolescents, to help them achieve or maintain self- sufficiency including reduction or prevention of dependency; to prevent or reduce inappropriate institutional care by pro- viding for community-based care or other forcers of less inten- sive care. Tasks: 1. Maintain group care facility to meet licensing standards. 2. Enroll clients in community school system. 3. Educate clients in job seeking, money management, and daily living skills. 4. Provide counselling on a weekly basis through individual or group sessions. B. Program objective: To provide residential care within the Iowa City area for those adolescents who are presently in con- tact with Johnson County Department of Social Services, United Action for Youth, and other social service agencies within the area. Tasks: 1. Maintain group care facility to meet licensing standards. 2. provide crisis intervention counselling for client and their family. 3. Assist client in continuing daily activities (school, work) while temporarily living outside of their family home. 4. Act as liaison between Department of Social Ser- vices, United Action for Youth, schools, the court system, and social service agencies. 5. Provide evaluation of client's behavior and placement recommendation upon request. C. Program objective: To provide residential care for adolescent Southeast Asian refugees; to help them with the transition to this country, secure educational and/or employment training, and to progress toward self-sufficiency. Tasks: 1. Maintain group care facility to meet licensing standards. 2. Enroll refugees in community school system. micRDEILI-IED BY -JORM MICR4ILAB CEDAR RAPIDS • DES MOMES i I � /OO SV L r Agency Goals Form Youth Homes, Inc. Page 2 3. Instruct refugees in skills necessary for inde- pendent living. 4. Provide counselling on a weekly basis through in- dividual or group counselling. 5. Help refugees adjust to their new culture through programmed activities, guided experiences and bilingual support. D. Program Objective: To provide services to families who are planning to reintegrate an out -of -home child into their daily living experiences. To reduce and prevent institutional care by strengthening the family through attitudinal change and development of better coping mechanisms. Tasks: 1. Maintain a casework staff to meet the demands for counselling. 2. To provide in-home counselling to prevent the . breakup of intact families. E. Program Objective: To provide independent living experience for adolescents who will not return home due to difficulties in the home environment, desire of either the family or the adolescent to not enter into the parent/child relationship through replacement, or due to the impending emancipation of the adolescent from the home because of age. Tasks: 1. Maintain a casework staff at a level that will support the client and meet the service require- ments of the Department of Social Services. 2. Help to secure an apartment that meets the need of the client. 3. Help the client to secure.a job by familiarizing the client to the Iowa City community and reduc- ing the barriers to such employment. 4. To encourage the completion of school. 5. To meet with the client on a decreasing schedule to work through the problems of independent living. Resources Needed to Accomplish Program Tasks 1. Full-time staff equivalents: Administration - 1.75; Group home personnel - 14; Independent Living - 1; Family Therapy - 1. 2. Two group homes leased, furnished and supplied for occupancy for 18 adolescents. 3. An administrative office separate from the group facilities. 111CRUILMED 01' CORM MIC R46LA[j 7 � CEDAR RAI -IDS DES I4014E5 I xsy 1 (r Agency Goals Form Youth Homes, Inc. Page 3 4. Professional and property liabilities insurances. 5. Office supplies and equipment to meet contract and licensing report demands. Cost of Programming (all costs) $284,986 for FY1982 $307,785 for FY1983 (projected) OICROMMED BY "JOR MMIC R(SL AB- � CEDAR RAPIDS • DES MOINES I � J� r L. AGENCY: Ym•n OriginalTy- comp aced by: Date: PROGRAM INFORMATION A This information will be provided by each agency to be kept on file by the Husain Services Coordinator. It will be the responsibility of the Human Services Coordinator, not the agency, to keep the information up to date. This will be done periodically throughout the year. 1. AGENCY PURPOSE: To provide faster care services to the adolescents of Johnson County and surrounding areas. To provide short-term crisis intervention shel- ter care on a demand basis. To provide a structured Independent Living Pro- gram for qualified adolescents. To provide residential services to Southeast Asian adolescent refugees. To provide family counselling services in the John- son County area. To be a component in abroad spectrum of social services for youth. 2. PROGRAMS d BRIEF DISCRIPTION: Residential Services, 2 group homes in the Iowa City area provide a maximum capacity of 18 beds for the placement of children who require removal from their home environment. Provlsion of shelter can beds is a component of this service. Independent Living is a structured program to help adolescents, who are unable to return to have, to begin the process of liv- ing on their own as adults. Family Counselling Services "a directed toward maintaining the family environment in preventing out-cf-home pLacessants or the disruption of the nuclear family. Outreach Services are a broad array of ser- vices designed to support other community agencies by the provision of counsel- ling and consultation as well as program designed oc reduce problems involving the juvenile population. 1. HOURS OF SERVICE: Office Hours, 9 to 5 weekdays Residential Services, 24 hours daily Counselling Services, Arranged and on-call Independent Living, Arranged and on-call 4. AREAS SERVED: Johnson County specifically, Eastern Iowa generally, the State of Iowa Smelly 5. ELIGIBILITY CRITERIA: Residential services and Independent Living Services ere under contract with the Department of Social services. Client eligibility is determined by the Department of Social Services. Shelter Care Services are provided to local agencies, to those clients whom they find eligible. There are no other eligibility criteria for services at Youth Hames. 6. FEES: Clients referred by the Department of Social Services are not charged fees by Youth Homes. There is a sliding fee scale for counselling services. Services are provided to co—unity juveniles without dharge and initial assessments and referrals ere provided at ro cost. 7. LOCATION d ACCESSIBILITY: Office, Newman Center Washington House, 517 East Washington Ronalds House, 524 Ronalds We are not accessible to the handicapped. 8. COMMUNITY PROJECTS/COLLABORATION WITH OTHER AGENCIES: Short-term shelter care services ase provided to lav enforcement agencies within the Johnson County area as well as to Families, Inc. and United Action for Youth. Youth Howes co-sponsored a parent group in Coralville that dealt with delinquent problems and will be presenting presentations for junior high students which will deal with the problems of divorce. Youth Hames works In close collaboration with Lutheran Social Services and their residential programing. Youth Homes has provided counselling services which has been utilized by the Juvenile Diver- sion Program of Johnson County. Under the leadership of United Action for Youth, Youth Hones is supporting the formation of the Johnson County Youth Services Coalition. , 141CROEILHED BV i JORM MICR6LA6 1 CEDAR RAVIDS • DES '.101, /9J y 7 t f� Li r AGENCY: Youth Hoses Inc- Originally nc.Original y completed by: Oats: PROGRAM INFORMATION B Please address the following areas: Do you have a waiting list or have you had dooytur feel people lan a fortaklack f ability to serve thee? What. If any,measures t in resolving any problems this creates? There are no waiting lists at Youth Homes, Inc. for any services with the exception of residential programming. Shelter Care Services have been denied for lack of available space and this occurs dur- ing high utilization times found commonly in the summer months. This problem has been difficult for the community to rewlve due m the heavy financial re- quirements. 2 efforts, aasountyofrstaff orsboardrtimendevotedtduring paste yelincreased Please discuss year, types ofeor engaged in, difficulties involved.) Youth Hames is not engaged in fund raising efforts at this time. 0. Please discuss any trends In deaund for specific services provided by your agency, consenting on projected need and any relevant problass regarding service delivery. Residential Services at Youth Homos has reached it maximum level as we had a 96% occupancy for the Previous 6 month Period. Shelter Care funding by the Department of Social sazvicas has been changed to recognize the State'a respon- sibility in financing shelter care throughout the State of Iowa. Without a de®nsezated need study, however, Johnson county's entry into ShelterrCare Services would not be possible. For economic reasons the Department of Social Services is looking for new and innovative Program to work with juveniles but with the lack of juvenile population in Johnson County, local support is not Nva ab1e to embark on new r ramming. redia, cable TV, 4. to Boat way are your agengy�s servmcas publicized? (E. g., brochures, newspaper ads.) Youth Homme does not actively publicize its services but does participate in providing comentary and information to the media upon request. Programming information available is directed toward Profeesimul use as a referral source and does not lend itself well to public disssmoALtion. 5. Please casement on any other problems or factors relevant to your agency's program(s), funding or service delivery. Youth Hames has endeavored to maintain its programming upon contracted services with the Department of Social Services in order to relieve the pressure upon local funding wurces• Both the method of payment and the tate setting mechanism used by the Department of Social Ser- vices prohibits an agency's survival using those funds only. Youth Homes requires local support to maintain Jr, programming and the form of this local support has been public tax dollars in the past. The reduction of this local funding may require Youth Holmes ro move into the Private charitable sector in order to gain those resources which will guarantee continued operation. MICROFILMED BY JORM MICROLA13 CEDAR RAPIDS • DES 1401 YES a or Mi J L CITY OF IOWA CITY • JOHNSON COUNTY HUMAN SERVICE AGENCY BUDGET FORM FISCAL YEAR 1984 AGENCY NAMG Forms completed I Approved by Boal on IOC 7. 'da e FY 82 ACTUAL I 1. NON-CASH ASSETS 611, c=e 2. TOTAL OPERATING BUDGET (Total a + b) A.5-56,So a. Carryover Balance (cash) 3',38A41 b. Income (cash) 3. IN-KIND SUPPORT (Total a + b + c + d) a. Services/Volunteers b. Material goods !i LSD Space, c. utilities, etc. <!;x;;;-ss<s: d. Other (specify: cn 4. TOTAL EXPENDITURES (Total a + b) 3 olyoB,Iz Administration a. s9'1.) ;l <<;.tsy.SSL•.h1,.7.: b. Program Total (List programs below)r; P � [,, M =7 Notes and comments: -1- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS - DES MOMES IN INCOME DETAIL AGENCY: :Q V P -2- 111CRon LMED BY JORM MICROLAB CEDAR RAPIDS . DES '•m C+6 I,rsfl MI J ,■ FY 82 ACTUAL FY 83 PROJECTED FY 84 BUDGET I. Local funding sources (List below) I2, 38'7 221zto Z'(, 00 L` 'rK'�4G"5? YJ £a a d S t,%g tYuo ,�N,:'$• b. 'E}s is^r'Q• ,�L. W4 `oo:y x C.1 L1 ro Z�( d. CD a - e. CD60 r"✓N95 2 r C 2. State, Federal, Foundations (List) (,Zoo �o CDo (al000 a.S ,0-oO.t p `�cyp /`}�/ b. V'`�JE QlIr/, TO✓ U I :h '1r� 2co ;* $M rq�. Ybu �h»'��%�e1i �3�fC¢bP "�' C. �R#x salAYtiv�%'�Y X�'yt�µ 'A £'R +6 d. may' 3. Contributions/Donation aoo ymoo 4. Special events (List below) (fie, Irl y2Do,5 23•o 23.0 a. VN F 5 t r � .cam � f w r G' r$S^° aiti`� E r, FSO D YS fiw'^:7;ES'�lr• tl o"n „i�;y b. .,..l o3D 3'S ti: $soti _,. ;. f•.,',Q.Ao n_: C. x b. e t sa es -services 6. Net sales -materials 0 0 0 7. Other (List below, including mist.) s( 13%.32 ZS"70 Z330. a. b. InTtcst �� '•.313 59 a x r � oD �:> r'i� �; ,4 C* TOTAL INCOME (Show also on page 1, line 2b) 35,t153I y2,38o y3,73o Notes and comments: -2- 111CRon LMED BY JORM MICROLAB CEDAR RAPIDS . DES '•m C+6 I,rsfl MI J ,■ r L�. a!1 AGENCY: P -Do EXPENDITURE DETAILFY 83 FY 84 ACTUAL PROJECTED BUDGET 1. Salaries IS !,E .50 QZI zoo 29 -1 2. Payroll taxes 310.34 .�n0 53SSL 3. Employee benefits 9357. I s7.6� yeLZ'zy 4. Staff development 0• 400 Soo 5. Professional consultation Q loo 00 6. Publications/Subscriptions 9$• 110 1 L0 7, Dues & Memberships 0 ZS z5 ' p o 8. Rent 9. Utilities 2993.31- 3gzt 393`i 10. Telephone 1?49.56 21.0 IS1S 11. Office s,pplies 8 Postage �SS.z3 932 qIS 12. Equipment purchase & rental 385.90 I STS Go 13. Equipment/Office maintenance liz•7 yo GLo 14. Printing & publicity 7o2.5`j 300 30 0 15. Local transportation p p ZI Z3 16. Insurance PnF�ss,.n.l c l.,l.ry 3 T 1930 17. Other (specify: pr. Lrt Tc< 2921•`)• D p 18. Foo 00 200 300 19. Mist. 2.9.99 ,r0 So 20. 19LIs3 10,110 zSoo 21. TOTAL EXPENSES (Show also on page 1, line 4) 30,9o8,iz 95,91e,L0 q51,0340 Notes and comments: ,l6 rrd cc r.3i5 1a ?9••-S•o • yew �In �'^'J In G 10. WL uL b..i'"5 •� il�. nL Vl�y�tf'�mt ul+•d. slv �, n,tA4 c.s4 ,n F'/'1-3 ` -• ✓' tk fja to 6,1 a ye •K n.w.1,.l.a• W�•L.l, N,ll .I.c cn.sa. �Q s I r I aY• mwnET.,nnct. t+y PIoS PM1n F•n .S5 W 1 - Gyj EWILt i•3L0 '. yt.e T+f % U y "5 dt+' 01ry,a. q Purc ✓.LL. .E' {nx was c. /leela.L fl,r o„e �eory. �scl l,tl ,.,.b AA, OAL•C,Iwc •G P�Kk•�Ssl-, Pro?' i d,nC4 't3 - 1Gr-"AIS.I wL rA •�' I•l. D.L iv M c� {�r "'1 LDlj I en. 52LIo m f•u{ rea�e niJ. �V.fL ] 11 � -3- 111CR0MMED BY JORM MICR'WLAB CEDAR RAPIDS • DES MOINES i i lee y J \■ SALARIED POSITIONS AGENCY: p✓P FY 82FY 83 FY 84 ACTUAL PROJECTED BUDGET Position Title FTE* if 7,519 13, 2-00 /y I7,✓ �QoG2arA COoh Dlnf AlToK �'� - �J7,NE77 Cmo�,d ATO Q. zc9-xs) y,coo '1/ 5-00 %G3 o$ ) .IIS C'/s3-LJB>] 0 I SOo iai Doc .5 CFY'4H �RNENn.nl Co. Ro,NA•vh 43g a 2 wlI•n si{,.n w3 RESTRICTED FUNDS Restricted by: Restricted for: D55 SALA2 F 5 SA1.ACq Fnr{ VN, O LLOA 1 dASST - ( t7RG Cc,rN of I.L) P, - IlePA,,e5 (Aplr� w cf eF GIN CoNYR=LT (7FWAL) T SNn,� 4 REy{RU.TG'D FvNDN PAbes I-3: ER+,OmeNr c=� ocea'c iRu L7 ^' l v 17E0 T, .�K CF. a.4( cy k `) Earn O,*e•,r F.R L ME � MM $$ .I LV Af$VSF 74Vc,+r,sd 7 t17'b (.A�.n..� Au„+iT �mA• N. nE IN-KIND SUPPORT DETAIL 2•ooa D 3,750 5'05, *Full-time equivalent: 1.0=Fulltime; .5=Nalftime;etc. -4- MICRDEILMED V Lc JORM MICR6LAB 1 1 CEDAR RAPIDS •DCS MOINES ,mo I %i aoo L Llo 0 2,70o 717om Soo 1,70 1� r L AGENCY GOALS FORM Agency name: DOMESTIC VIOLENCE PROJECT Year: 1983 Name of Programs: Safe Shelter, Crisis Counseling, Speakers' Bureau, ffR7tUr_e_n7s_Nr_vlces SAFE SHELTER Goal: In 1983, to provide victims and their families with an alternative living arrangement which will ensure their temporary safety. We anticipate 150 women and 140 children. Objective I: Operate and staff a residential facility which is accessible 24 hours a day to provide a place of safe shelter for up to 15 individuals. Tasks: I. Maintain volunteer pool at 50 by providing three training sessions per year. 2. Schedule house staff and on-call staff to provide 24 hour coverage and transportation. 3. Provide training on security and do regular security checks. Objective 2: Provide 100 clients with necessary food, clothing, and other basic needs. Tasks: I. Maintain a clothing closet with donated items. Actively solicit contributions. 2. Coordinate with Crisis Center in use of food bank. 3. Publicize need for variety of donated items and maintain collection and distribution system. 4. Maintain referral information on other agencies- providing assistance with financial needs. COUNSELING Goal: To provide 400 victims of domestic violence with comprehensive counseling services which address their immediate needs and future goals. Objective I: Provide short-term counseling and advocacy for 150 victims in shelter, phone crisis counseling for 150 victims and significant others , and one-to-one counseling for 100 women. Tasks: I. Provide 24 hour coverage with trained crisis counselors at shelter. Maintain back-up person to meet with women. 2. Identify areas where an advocate can safely meet with women. Objective 2: Provide extensive information and referral on legal, counseling, financial, childcare, and housing assistance. Tasks: I. Maintain resource files regarding services specific to domestic violence. Coordinate with Crisis Center and Women's Center information and referral. Update every six months. 2. Do follow-up on referrals to assess appropriateness and services provided. hI1CROf IU4ED 01' i JORM MICRILAB ' j CEDAR RAPIDS • DES MINES i ipsy I/ CHILDREN'S SERVICES Coal: Tc privide interventions that address needs of children affected by violence and offer new parenting skills. Objective I: To provide modeling of specific parenting skills and interventions with children. Tasks: I. Provide 12 hours of training in parenting and children related issues to all staff. 2. Recruit and train 10 volunteers to act as child advocates. 3. Coordinate with consulting team from Child Psych. on individual and program issues. Objective 2: To assist parents in assessing parenting skills and the developmental needs of their children and identify community resources. Tasks: I. Maintain an extensive file of materials on parenting issues and activities for children. 2. Address parents' concerns and children's needs as part of intake. 3. Maintain referral system and follow-up with agencies providing services to children and families (e.g. UAY, AEA, Child Psych, CMH) Resources (for three programs --does not include administration costs) I. Coordinator (50$ direct services, 20% supervision) 2. Child worker 3. Phone lines 4. Household supplies 5. Two pagers 6. Office materials 7. Professional liability insurance Cost: $24,332 COMMUNITY EDUCATION /SPEAKERS' BUREAU Coal: To educate the community --professionals and lay people --on the problems of domestic violence and increase their awareness of available services. Objective I: Maintain wide distribution of printed materials. Will distribute 4000 pieces. Tasks: I. Identify high visibility areas, as well as target populations for distribution points. 2. Use variety of materials, including business cards, posters, and brochures. 3. Have regular distribution schedule. Objective 2: Maintain speakers' bureau for conferences, lectures, and workshops. Will reach 2,500 people. Tasks: I. Develop format and train speakers. 2. Solicit speaking engagements from target groups. MICRUILMED BY JORM MICROLAB 1 CEDAR RAPIDS DES MOINES I /,95W I' G iI Objective 3: Utilize media access through radio, television, and newspapers for calling public attention to problem. Tasks: 2. Identify alle on nd public ze speciular al programming s and continue providing tact. information about program. Resources: I. Staff time ( 5% PC, 15% BC) 2. Printing materials Cost: $3,673 ysy i-awFILMED BY 1. _JORM MICFt#LAB CEDAR RAPIDS DES MOVES I AGENCY: Lomestic Violence Project Original yy coy eted by: a r Date: Ce t. 4, 1982 PROGRAM INFORMATION A This information will be provided by each agency to be kept on file by the Human Services Coordinator. It will be the responsibility of the Human Services Coordinator, not the agency, to keep the information up to date. This will be done periodically throughout the year. 1. AGENCY PURPOSE: To provide comprehensive services to those affected by domestic violence in the Johnson County/Iowa City area. 2. PROGRAMS 6 BRIEF OISCRIPTION: Safe shelter: The DVP maintains a residential facility with a capacity of 16 to provide victims and their children a short term living arrangement until more long term options can be explored. Crisis intervention counseling, There is a twenty-four hour phone line to prov de ertsis counseling and information and referral. In addition, women can request one-to-one short term counseling. Community education, Speakers are provided to community groups to educate about various aspects of the issue of domestic violence. Cha 's a" ce , A specific component of our shelter program s an effort to work with children on the impacts of violence in their lives and to provide effective parenting information to their mothers. O. HOURS OF SERVICE: 24 hours a day --accessibility to shelter is maintained with 24 a day staffing and on-call back-up 0. AREAS SERVED: Primarily Johnson County/Iowa City. As part of the state coalition we are part of a network that makes services available to women throughout the state. S. ELIGIBILITY CRITERIA: Safe shelter is available to anyone experiencing physical violence or the threat of physical violence in her/his home. Ctner services are availat:e to a. -.,=e requesting to talk with someone. 6. FEES: Safe shelter, A fee of five dollars perday is requested if the woman is able to pay. No one in turned away for lack of funds. No charge for other services. 7. LOCATION 8 ACCESSIBILITY: Location is confidential. 24 hour phone accessibility. :Is arrange to meet in a safe location. S. COMMUNITY PROJECTS/COLLABORATION WITH OTHER AGENCIES: Is maintain an extensive community network. .Ye participate In the Area Council on Child Abuse and Neglects coordinate with the Rape Victim Advocacy Program and the '•!omen's Resource and Action Center on programming on battering and incests have in-service exchanges with :1.ECCAs and are working with United Action for Youth on our children's program and development of a prevention program with Junior high and high school students. MICROFILMED BY J L� JORM MICR(bLINE. ? � J CEDAR RAPIDS DCS 1•fOINES i i r AGENCY: Domestic Violence Project_ Originally cwq eted by: FaT Date: Oct. 4, 1982 PROGRAM INFORMATION O Please address the following areas: 1. Do you have a waiting list or have you had to turn people away for lack of ability to some thea? What, if any, measures do you feel can be taken to assist in resolving any problsss this creates? Currently, we have no waiting list. Occasionally, we are filled and need to refer women to the Crisis Center or the shelter in Cedar Rapids until we have room. This may mean a two or three day wait. This has happened eight times in the past year. '.Is feel this system is adequate at this time. 2. Please discuss your agency's fundraising efforts, if applicable. (I.e., increased efforts, amount of staff or board time devoted during past year, types of efforts engaged in, difficulties involved.) Our board maintains a high level of involvement in fundraising. In FY 82 almost one quarter of our budget was generated by staff and board efforts. Currently, our funding base is broad enough that we can focus on three primary fundraising events in the year. It has been a source of some frustration that funding will remain a constant problem, but board members are clear on the need to maintain on-going fundraising and to devote a certain amount of staff time (business coordinator) to seeking new funds. 3. Please discuss any trends in demand for specific services provided by your agency, commenting on projected need and any relevant problems regarding service delivery. I think the development of specific children's services reflects a trend not only in demand, since a number of women express a need for some skills in assisting their children in coping with the family crisis, but also an evolution in our under- standing of battering as it affects the whole family. Our specific concern is having the children receive the necessary attention given the current demands on paid staff and vblunteers and a reason that we are requesting funding for a child worker. 4. In what way are your agency's services publicized? (E.g., radio, cable TV, brochures, newspaper ads.) Use of PSA's, round of community programming by radio and TV every six months, extensive distribution of brochures and posters, use of business cards in various locations, cards are also carried by police and handed out during intervention In domestic disputes, mumerous listings in phone book, word of mouth through informal networks 5. Please comment on any other problems or factors relevant to your agency's Program(s), funding or service uel ivery. 141CROFILI-ED BY JORM MICREILAB 1 � CEDAR RAPIDS •DES !•MOINES i /qSy r, C r F.-. United Way of Johnson County Planning Division, 1982 AGENCY QUESTIONNAIRE IDENTIFICATION 1. Agency DOMESTIC VIOLENCE PROJECT a. Address P. 0, Box 733 Iowa City, IA 52244 b. Phone 351-1042 (business) 351-1043 2. Name of Director none 3. Name and title of person completing this form Pat K eyer--Progra m Coordinator A. MANAGEMENT 1. Do you have a Board of Directors? Yes x No a. If "No", to whom are you accountable? b. If "Yes", 1. Is it policymaking x , or advisory ? 2. Is membership rotating? Yes No x 3. How are members selected? (method and criteria) (6) House staff --selected by house staff as their reps, (11) COmmunit -- ositions advertised, written apoiica., inter- view --criteria-- now edge o ohm vi-o�ana sR1—ITs 4. No. of members 17 c. No. for quorum 9 Was a quorum present for each meeting? Yes x 'la d. Maximum interval between meetings acre month No. of meetings past 12 months 12 e. Do you provide United Way with Board minutes' 'res: but will from this point on - 1 FiICRorILMED BY JORM MICR#LAB CEDAR RAPIDS DES MOVIES i f I r LF..'.I -2- 2. What are your criteria for hiring staff? (education, experience, etc.) Please specify. experience in human services, working with volunteers, counseling experience, knowledge of women's fssues. B.A. or equivalent 3. What is the current number of paid staff? a. Full-time professional staff 1 b. Part-time professional staff 1 (quarter time) c. Other full-time staff d. Other part-time staff 4. Does each professional staff person have a written job description? Yes x No 5. Volunteer Staff a. Total hours contributed past 12 months 12,990 b. Current number of active volunteers 40 6. Is the Age8cx=EC'_'s performance evaluated at least yearly? Program oor ina or Yes g_ No a. By whom? personnel Committee with input from House Staff b. In writing? Yes x No B. FINANCES 1. Is your Agency regularly audited? Yes _ No x a. At what intervals? b. By Whom? 2. Are there fees for any of your services? Yes x No a. If "Yes", under what circumstances? woman's ability to pay b. Are they flat „X"._ or sliding .. ,. ? Please explain. we ask five dollars per day for shelter --but only if woman is able to pay. Ji MICROFILMED BY I JORM MICR6LAB J CEDAR RAPIDS • DES MOINES J /p,!ol 1 L , -3- 3. Does your Agency consult with United Way before conducting any outside fgnd-raisin pp Yes No x ---but since we just received grar�its-in-atd s atus-vu-will in future a. If Yes, please list your efforts for the past 12 months. C. PROGRAM/SERVICES 1. How many persons in Johnson County did your Agency sery'e liq yej51- lApri , a. Duplicated count 470 March 90, 1982) b. Unduplicated count 494 2. How many units of service for each program did your Agency provide to Johnson County residents last year? A. 1681 B. 128 a. Please define your "unit of service" for each program. A Shelter day provided B One hour of counseling (non-residents) 3. Do you have a waiting list? More than half the time _ less than half no x a. If you do, what is the usual number? b. What are the reasons for it? c. What is the average period on it? 4. What service or client follow-up measures do you use? Each resident is asked to evaluate services upon leaving -- no formal follow-up at this time --each resident develops her own on-going plan with staff assistance 5. How are your program services monitored? we are inabe^ted twine a ypnr hy Dpp;3rtMPnt of a n•ai Services The progrnm rommitteef the Board is responsible for j MICROFILMED By JORM MICRdLAE3 CEDAR RAPIDS DES MOVIES r r I I -4- 6. What will happen to your service population and its needs during the next five years? Since we are _ _thpre comments are based on exppriences nf otber-- we antici ate an increase because o a need to eve op training or job experiences, as these programs a. What are your plans for this? have been eliminated--onr plans at this point are to work on better seae-- utilization and follow bheotherress of sheltersoaslpilots programs on �o raining se up Y or personnel? 7. Do you have licenses or certification for programs Please describe. NA — 8. Are you accountable to any accrediting bodies? Yes ' No x a. If Yes, please list. 9. 00 you consult with United Way prior to any program expansion? 4Ln _ Yes _ No would like more definition or, not O»re what is required. D. COMMUNITY RELATIONS 1. Do you identify your Agency as a United Way affiliate? Yes No a. If "Yes", how do you do it? since on v +iv became a enc --will include in n tinF� ochure-- —always include >.n speaking engagements 2. How do you inform the public about your services? P02 ters, PSA's, brochures, cardse pea el ureaup groups 3. How do you obtain input from persons and affecte.. y services? input requested from residents, at�oep,kn. engagements, in agency contact_: 141CRorILM[D BY J L JORM MIC R(JLAe � CEDAR RAPIDS •DCS MOINES 'r I r r � -5- 4. List complaints about your services of which you are aware. 1) Sometimes our facility is very crowded 2) That we're only working with one side of problem 3) That people are unaware of our services _ a. What measures would help alleviate these complaints? 1) We have expanded into the basement of our building -- hoping to make better use of space 2) We are working with a group of men to provide services of batters 3) Continue community education efforts E. OTHER 1. What is the major problem facing your Agency, other than'funding, and what are you doing about it? I am unable to identify anything the program is developing well _ 2. What could United Way do for your Agency that it is not doing now? We appreciate the support from United Way --I'm not aware of anything at this time. _ 3. How could United Way improve its relationship to your Agency' '..ha. could your Agency do? ---- 18.5V I MIDRUr ILMED BY L� I JORM MICRdLAB I� J � I CEDAR RAPIDS DES 14014ES � I i i THE AGENCY FOR WHICH THESE FORMS ARE BEING COMPLETED DOES NOT DISCRIMINATE ON ORIGIN, COLOR, SEX, E DISABILITY, BASIS OF RACE, RELIGION, NATIONAL MARITALSTTATUS, OR AGE. This Agency's completed Questionnaire was reviewed by its Board of Directors4D-14 elq� �ptL lDritektOmKt e-) — (Authorized ency Representative I i 1 /gr!rll Y PIICROEILMED BY J - JORM- MICRbLAH � CEDAR RAPIDS •DES Ig01NES j S� CITY OF IOWA CITY CHIC CENTER 410 E. WASHINGTON ST, IOWA CITY, IOWA 52240 (319) 356-5COC) October 19, 1982 Mr. James L. Harris 219 Ronalds Street Iowa City, Iowa 52240 Dear Mr. Harris: As I am sure you are now aware, certain concerns have emerged during recent discussions between the City Council and Mr. Schmeiser and myself regarding variance matters. The pendency of the new comprehensive zoning ordinance has also heightened these concerns. The Council has asked that I contact each of the Board members to see if the Board would be willing to meet with the Planning Staff and myself at a separate meeting. This meeting should be beneficial from the standpoint of providing a frank exchange of views as to the Board's role and function under state and city codes and applicable case law. If the Board is willing to meet as requested, I would appreciate it if you would contact either Mr. Doug Boothroy or myself as to a convenient date and time for each of the Board members. I would expect that we would hold a meeting in the City Manager's conference room at the Civic Center. RWJ:jb cc: Council Neal Berlin Don Schmeiser Doug Boothroy Very truly yours, Robert W. Jansen City Attorney mcwr ILMED BY -JORM MICR6LA13 CEDAR RAPIDS • DES MOVIES i I 18.5 r ■ .: October 21, 1982 Mr. Neal Berlin, City Manager City of Iowa City Civic Center Iowa City, Iowa 52240 Dear Mr. Berlin: In accordance with your office's instructions we are herewith submitting a request to be included on the City Council's Aggendo for both the forthcoming informal and formal Council meetings. At the Monday, October 25th informal meeting we would like to review our proposed project and preliminary site plan for renovation and new apartment construction on the former Iowa -Illinois Gas and Electric property at 505 Burlington Street. At the October 26th meeting we would like to request that the iCouncil expand the present boundaries of the area eligible for Industrial Revenue Bonds to include the proposed project site and consider a letter of commitment from the City for issuance of Industrial Revenue Bonds for the project. Should you require any additional information please telephone at your convenience, if I am unavailable please contact our engineer: Richard Buss (351-9087). Thank you. Very truly yours, AP -MILLER-MO ELAND ohn Moreland JM/rsb it 18504 MICROFILMED BY J JORM MICR40LAE3 J I CEDAR RAPIDS DES MOINES r r The University of Iowa Iowa Cily. Iowa 52242 Sorvices for Handicapped 305 Calvin Hall (319) 353-6367 October 15, 1982 City Council Members 410 E. Washington Civic Center Iowa City, Iowa 52240 Dear Members: Last year went down as the International Year of Disabled Persons. You may have wondered just how low the year has sunk. In other words, was the "year" worth it? Perhaps you hoped one result would be the ramping of Mt. McKinley? Most disabled persons were more realistic. They hoped just once to find an empty reserved parking space, or maybe that their church would provide sign language for its services, or hoped they wouldn't get dragged across the street when someone saw their white cane and all they were waiting for was a bus. What is it like for disabled persons in 1982? The Office of Services for Handicapped,.Student Senate, and the Collegiate Associations Council invite you to participate in the events of this year's Handicapped Awareness Days. The days' activities will begin with a kickoff speech from Arthur Jackson of the Iowa Civil Rights Commission entitled "Little Linda and the Law." This will take place at noon, October 28, on the Pentacrest. Other events include the New Awareness Banquet the night of October 28, films, and student panels. We look forward to your participation in any of the days' activities. The events, with times and locations are attached. Sincerely, �•��.W. ��1�� (;lig°< f,�i��' .•;�.�'r Sharon Van Meter Pat Maher Karol Sole Coordinator President President Office of -Services Student Senate Collegiate Associations for Handicapped Council h11cRUILMED BY DORM MIC REIL 4B CEDAR RAPIDS DES I•IO L'VES i i I i 1 IFS7 J L HANDICAPPED AWARENESS DAYS Thursday, October 28 12:00 noon Kickoff speech on the Pentacrest by Arthur Jackson, Iowa Civil Rights Commission, entitled "Little Linda and the Law" 1 - 4 p.m. Films, Ohio State Room, Iowa Memorial Union* 5 - 6 p.m. Disabled student panel discussion Triangle Lounge IMU 6 - 7 p.m. New Awareness Banquet exhibits and films, IMU, First i Floor Ballroom 7 - 9 p.m. New Awareness Banquet i I 9 P.M. Bijou film* In addition, the Kurzweil Reading Machine can be pre- viewed by interested individuals from 10-10:30 a.m. or 2-2:30 p.m. in the Microtext Room of the Main Library. The Kurzweil is -a Xerox computer which reads printed material in a synthetic voice. Friday, October 29 7:30 - 8:30 a.m. Continental breakfast and interaction with students of Jeanette Miller's Rhetoric class, Triangle Lounge, IMU. The class will give speeches dealing with aspects of disability. 1 - 4 p.m. Films, Ohio State Room, IMU* In addition, the Kurzweil Reading Machine can be pre- viewed by interested individuals from 9-9:30 a.m. and 2-2:30 p.m. in the Microtext Room of the Main Library. 19 141CROEIU4ED BY JORM MIC RV,DES4)1SCEDAR RAPIDS 0NE I I LL Iowa City Public Library Preliminary Report to the Board of Trustees from the Library Planning Committee October 11, 1982 COMMITTEE MEMBERS B04RD Carolyn Cavitt, Committee Chair Jean Bartley Charles Drum Ed Zastrow COMMUNITY John Bowers Ellen Caplan M. L. Huit Sally Johnson Pat Keller Sandra Bokamba Lockett Rachel Richardson STAFF Susan Craig Lolly Eggers Carol Spaziani Connie Tiffany -il Iowa City Public Library 29 MICRDrILMED BY DORM MICR46LA13 _..l � CEDAR RAPIDS •DES MDIYES I i i 1159 J l r ■ •. REPORT OUTLINE I. CHARGE TO THE COMMITTEE II. COMMITTEE BACKGROUND III. HIGHLIGHTS OF SURVEYS IV. THE LIBRARY'S FUTURE V. RECOMMENDATIONS -Improve existing services -Increase awareness of current resources and services -Add and extend new information services VI. ISSUES PENDING FURTHER ANALYSIS i VII. PROPOSED MISSION STATEMENT i ,$SS MICWILMED BY l "JORM I OAB CEDAR RAPIDSS DES DES MOINES � 7 L� s �, �_ 2 IOWA CITY PUBLIC LIBRARY CHARGE TO THE PLANNING COMMITTEE 1. To advise the Library Board of Trustees on the future direction of library service in Iowa City by addressing these questions: A. What should be the central role of the Library in the 1980's? B. Do current resources, services and methods of delivery represent the best pattern for the future? C. Which resources and services will best meet the needs of the community and reflect changes which are occurring? D. Which resources and services should be stressed in view of other information resources available in the community? E. What should priorities be in times of funding cutbacks and when extra funds are available? 2. To obtain information which will: A. Assess the strengths and weaknesses of the Library. B. Analyze community needs and resources for information services. C. Gain new information as needed through special surveys of users and of the community as a whole. 3. To propose to the Board by October 1, 1982, alternative goals, objectives, priorities and strategies for change which the Board may use to develop a long-range plan for library service. Iowa City Public Library Board of Trustees Adopted January 28, 1982 MILROEILMED BY I JORRA MIC RCILB' I CEDAR RAPIDS DES t4018ES 7 i i � I r L IOWA CITY PUBLIC LIBRARY Preliminar Re ort to the Board of Turstees from the Library Planning Committee October 11, 1982 COMMITTEE BACKGROUND After eight months of overwhelming public response to a new Library building, the IOW:: City Public Library Board of Trustees in February, 1982, appointed a 15 -member Library Planning Committee and charged it with making recommendations on the future direction library service should take in Iowa City in the 1980's. The Committee, composed of seven community volunteers, four Board members and four staff members, has met and worked intensively since March to obtin andastrategiestion and for change. ropose alternative The Committee has l sofar completed: priorities -A narrative and statistical profile of the Library -A social, cultural, economic, historical and statistical profile of the Iowa City community -Five surveys with new information about community opinions and current use patterns of the Library: 1. Survey of library staff, Board and volunteer opinio w 2. Survey of a sample of adults enteringthe Library (week of July 19-24) 3. An observation study of in -building users during sample periods (week of July 19-24) 4. Telephone survey of a sample of 477 adults at phone numbers randomly chosen from our service area (Iowa City and unincorporated Johnson County parts of the phone book -- week of July 19-24) and eleventh grade students S. A survey of fifth, eighth, (Sept.ble for 27-Othis reare pos w being analyzed; no results were The Committee has followed procedures developed by Vernon E. Palmour for the American Library Association, compiled in the, manual A Plgnin Process for Public Libraries. Survey instruments were adapted from this rofe sionwho manual in staff of the CT so tabulated the data. Eighty - consultation with three volunteerslcontributed A460 hourslto assist in survey preparation and data collection. Iowa City school media specialists and teachers administered the school surveys. Our recommendations, summarized in this report, are preliminary because more time is required to fully analyze and discuss the data and their implications. There are some findings, however, which can be used by the Board and staff this year. One of the greatest benefits for library management is the large amount of data which can serve as a future reference tool for decision-making. HIGHLIGHTS OF SURVEYS Following are some of the more interesting survey findings upon which the preliminary recommendations of the Committee are based: 111CROTILMED BY I JORM MICR6LAB ICEDAR RAPIDS • DES MOINES 18 5S J n -61% of adults in the Library's service area have library cards. (A National Gallup Poll* showed 35% for the nation as a whole.) -79% have used the Library at least once in the past year, compared to 51% nationally. Of those, 45% have visited at least 11 times, compared to 35% nationally. -Residents of our service area are significantly more aware of library services (averaging 66% aware of a list of 19 services) than the nation as a whole (averaging 43%). -About 40% of those who enter the library actually borrow materials (nationally, 75% visit a public library for that purpose). Use of materials in the Library averaged 135 items per hour while out -of -building circulation averaged 185. 69% of building users who were looking for a specific item were able to find it. -67% of adult library users stated that their primary purpose for using the Library is to obtain information or materials for personal, educational, or job-related interests or needs. 28% use it primarily to obtain recreational reading or audiovisual materials. -66% of the community and 80% of library users find present library hours convenient, but 30% of the community would like to have the library open more hours. -When asked what three things would most increase their satisfaction with the Library, the largest community group (37%) could not suggest anything. The next largest group (30%) suggested more hours. Around 16% would like either "improvements to the catalog" or "more catalog terminals," but no other category of suggestions received more than 6% of responses. -98% of the community thought the present level of services should be increased or maintained, even though either would require increases in funding. Of those, the largest numbers want to see gifts (69%) and grants (55%) used to pay for increased costs, but 53% would be willing to pay fees, and 33% would be willing to see property taxes increased. -83% of adult users are 18-44 years old (compared to 79% in the community), and 17% are over 45 compared to 20% for all survey respondents. Only those 65 or over are significantly under -represented (4.4% of users compared to 8.8% of the community). *Gallup Organization, Inc. The Role of Libraries in America. (1976) --In-person interviews with a random sample of 75U—U. §. adults aged 18 or over. Book Reading and Library Usage; A Study of Habits and Perceptions. (1978) -- 1515 telephone interviews of a national sample of U.S. adults aged 18 or over. 16 e4? 111CFOf IUdCD aY c JORM MIC R('OV 1 I CEDAR RAPIDS DES MM1101AES ' r L` -Adult Library users are predominantly younger (83% under 45), male (53.1%), highly educated (52% college graduates; 87% with some college education); of those who responded, users are predominantly earning moderate to low incomes (45% under $15,000; 61% under $25,000; 25% over $25,000). Non -student households earning less than $10,000/year are the only income group significantly under -represented among users in proportion to their numbers in the population. -About half of library users are not in the workforce, i.e. students, homemakers, retired or unemployed (versus 30% nationally). Of those in the workforce, library users are managers and professionals (58%); sales/technical or clerical support (23%), service workers (11%), or farm, craft or operative occupations (6.2%). Only the last group is under -represented in proportion to their numbers in the population. -34-40% of all adult library users list their primary occupation as student (nationally 12%). However, only 12% of all adult users and 19% of the student users use this Library primarily for school -related purposes. -New services which significant numbers of users would like to see added are: national database searching (31%), public micro -computers (29%) and telephone information service when the library is closed (23%). Community -wide opinion would most support: special equipment for the handicapped (96%), programs for groups with special needs (93%), and community information available over cable T.V. or in remote computer terminals (72%). Six other potential services received over 50% of community -wide support. THE LIBRARY'S FUTURE Based on survey results and detailed study of community needs and Library use, the Planning Committee offers the following responses to the charge of the Library Board of Trustees (see page 2). Id 7 Providing inrormation or materials for the personal, educational and job-related needs and interests of library users, in the most efficient and prompt manner possible, and promoting community -wide awareness of all Library services and information technologies is the most important role for the Library. In addition, the Library should continue to meet the high demand for recreational materials. uo current resources, services and methods of delivery represent the best pattern for the future? Specific improvements are needed in terms of: 1) availability of materials and equipment; 2) efficiency and speed of response during peak periods to people checking out materials, calling for information service, or using the computer catalog; 3) awareness and/or scope of delivery methods to those who have difficulty coming to the building or using standard materials because of age, language, physical or transportation barriers. Which resources and/or services will best meet the needs of the communit and reflect changes which are occurring? Print and non -print information resources, especially reference, magazines and newspapers, non-fiction and materials for English- as -a - Second- Language (ESL) users should be expanded. Issues pending further committee study include determination of specific areas for current collection emphasis and analysis of community information needs. More equipment is needed to support the use of audiovisual materials. New technological services such as n ICRDf ILMED By JORM MICR6LA6 ' j CEDAR RAPIDS • DCS 140INLS i J I S5d' 1 J r audiovisual, microcomputers and databases, though not perceived by many users as central to the library's traditional mission, will be needed to keep pace with changes in contemporary society. A concurrent educational function for the library is to make users aware of the relevance of these technologies to information, and of the value of information to our post- industrial society. Lion resources availaDie in the community! non -curricular inrormation resources and services should be stressed, because of the widespread availability of formal educational services in and near Iowa City. Tunas are avaiiaoiet ine a Drary snouia maintain current services, especially information services, which are most in demand by current users. Generally, higher priority should be given to in -building than out -of -building services, and to resources which may be more expensive or less available through other sources. Since 98% of all survey respondents recommended maintaining or increasing library services, no specific reductions are being recommended by the Committee at this time. Current hours and all major programs should be maintained. When extra funds become available, new information technology should be added and out -of - building delivery services should be expanded, for example, national information databases, public microcomputers, Library catalog and community information via cable TV, mailorder catalogs and delivery of books, special equipment to allow the blind or deaf to use Library materials. RECOMMENDATIONS The Committee's major preliminary recommendations come under three general categories: improve existing services, increase awareness of current services and extend or add new information services. 1. Improve existing services to better meet the needs of current library users. User Groups -Pre-school children and adults who have no other formal, institutional information resources are the most in need of public library services. Current children's programming should be maintained. Curricula needs of elementary and secondary school students should be met with resources which enhance but do not duplicate the curriculum support of formal educational services. Resources to meet the recreational and personal information needs of all students should be provided. -Provide assistance and alternative delivery methods to those who cannot visit or use the library on their own because of special needs, for example, physical or transportation barriers -Investigate the needs of adults over 45, and the elderly and retired community, to identify reasons they are not using the public library in proportion to their numbers in the population -Consider whether current policy, resources or services limit use by non -student households earning incomes below $10,000 a year. i 111CRDEILnED BY JORM MICR6LA6 CEDAR RAPIDS - DES MOINES 1 ?58' J L r L Information Services Since over half of all Library users come to the library primarily to obtain information or materials for personal interest, educational or job-related needs, information services should be the highest priority. Every attempt should be made to improve basic telephone reference service. This is currently treated as second priority to in -building service and should be raised to equal status as soon as possible. A community information needs survey should be conducted Pater this fiscal year to further define the core information needs of the community and basic Library resources which meet these needs. Collections Seventy percent of the time library users can find the specific item for which they are searching. Collection availability should be increased by purchasing more copies or titles, and by improving the speed, accuracy and efficiency of handling current collections. Only the number of copies of potentially short-lived "best sellers" should be reduced if reductions are required. Magazine and newspaper subscriptions should be maintained or increased. More audiovisual equipment should be available for loan, since current users are denied access at least 50% of the time because the equipment is already in use. Equipment and materials for use in the building should generally be emphasized more than circulating collections, but the deciding factors should be cost, efficiency and user - effectiveness of the alternative methods. Basic information resources should have the highest priority for funding, but recreational materials are also in very high demand and should be maintained. English -as -a- Second- Language (ESL) and easy reading materials for newly literate adults are also important. Audiovisual materials are being used at significantly higher rates than are other collections or services by males, the handicapped, the young and ethnic/minority groups. An appropriate proportion of library resources should be established for the acquisition, main- tenance, circulation and training in the use of AV materials. This proportion should be re-evaluated regularly. Circulation Services With about 15% of the collection unavailable because of loss, misshelving or reshelving backlogs, it is important to streamline and improve routines and staffing in this area as much as possible. Of additional concern are the length of wait to check out materials, and the quality of contact between users and staff. Since 35-40% of all people who enter the building check out materials, while many fewer ask for assistance at other public service desks, circulation employees may be the only staff members with whom many users come in contact. The public relations functions of circulation staff are extremely important. In addition, their training and supervision must promote maximum efficiency and accuracy. Computer Services Computer services support information, collection, and circulation functions. It is unclear at this point whether, or what kind, of additional terminals or enhancements are needed to increase public satisfaction, but a significant number of those surveyed and of those i MICROFILMED BY JORM MICR6LAB j CEDAR RAPIDS • DES MOINES, 1858 J r who turn in suggestions daily at the service desks, indicate a need for improvement. Similar to circulation, users seem unwilling to wait for this service. A keyboard terminal has been made available to the public within the past month, and its impact is yet unknown. Results of a national survey are still pending; past surveys have been only partially satisfactory and further specific information is needed. Other Current Services Programs for adults are currently a low priority and should remain at that level until further studies are completed. Efforts should continue to carry as many special programs as possible on cable TV channel 20. Deposit collections should be discontinued at locations where residents can come to the library, but other outreach services should be continued as long as they are used. Awareness of them should be promoted. 2. Increase Awareness of Current Resources and Services. The Committee recommends that major efforts be made to increase awareness of current services, resources and programs; especially targeting users under -represented in proportion to their numbers in the population, and educating all of the community regarding services which are not traditional to libraries but which are increasingly central to an information -based society. By increasing the public's knowledge of the library, people may choose among those services and collections which best meet their needs. The library should expand its efforts to promote awareness of specific services, collections or programs, using all media and means available. Resources should be reallocated if necessary in order to do more in this area. Alternatives to be explored include: contributed advertising (for example, sponsored by Friends of the Iowa City Public Library), direct mailings and special newsletters for target groups (for example, "Roadways" for county residents and the senior citizen newsletter), and increasing the use of cable TV channel 20 to promote awareness of a broader range of library services. Groups to target with information about appropriate services include: rural residents (half of rural county residents are not aware of many services that are available), the elderly, those needing special assistance to use the library, adults with less than a college education, new English-speaking or newly literate adults. Campaigns to promote awareness of the homebound services and the full range of AV formats available should be initiated. Instruction should be provided in the use of the library -- tours, pamphlets, brochures, audiovisual aids and other devices -- identifying what is the most helpful to each Library user. It is important to educate the community about the relevance of audiovisual and other technologies, for example microcomputers and databases, to the library's mission. Library users who most need to be educated about the extent and limits of the public library are University of Iowa students. The library should contact officials of the University and local schools about the purposes of the public library, and enlist their cooperation to improve the understanding of students about the differing roles of each type of library. MICROFILMED BY JORM MICR6LAB i ! CEDAR RAPIDS • DES t101RES I S.$8 J r 0 Compared to people surveyed in national polls, the Iowa City Public Library's clientele is very aware of major library services: 94% in the Iowa City area are aware of reference, 96% aware of magazines and newspapers, 90% aware of records, 83% aware of movies and films. Barely half of the community, however, are aware of the availability of large print books, audiovisual equipment loans, interlibrary loans or adult programs. 3. Add and Extend New Information Services as soon as Possible. A large portion of the community responded positively to new types of information services which might be offered. New services should be provided when funding increases are available. Those most central to the information function are national database searches, public microcomputers and telephone reference when the library is closed. Special programs for people with special needs, and a number of extended delivery services are also needed. Extended delivery services include mail-order catalogues, mail book services, expanded community information on cable TV, the Library catalog on cable TV or remote computer terminals and services to homebound library users. A test program is nearing implementation to determine what use the schools might make of the catalog via cable; further plans should await these results. The library should consider using cable TV and information by telephone to reach those with less than a college education; they are presently not using the library in proportion to their population. A vehicle and delivery staff or volunteers for personal assistance should be considered to facilitate the use of outreach services. ISSUES PENDING FURTHER ANALYSIS 1. Determination of specific priorities; which services or resources could be reduced if funding is cut or reallocated to meet higher current priorities without funding increases 2. Specific areas for collection emphasis and information needs 3. Determination of new and special services and resources which should be added when funds are available 4. Under what circumstances fees for services should be adopted, and 5. Specific service needs of elementary and secondary school students (to be identified after the student survey data are analyzed). Fees How and when to pursue funding increases to support new or improved services has not yet been addressed, but there was a substantial discussion about fees to use library services. It was agreed fees should not be charged for basic library services; any fees should only be a last resort. All services should be available free in some form. If fees are to be charged, they should be for extra levels of service. Examples: 1. Currently all books can be checked out free; a rental collection of best sellers might be offered for those unwilling to wait. MICROFILMED BY JORM MICR46LAB J j CEDAR RA PIDS • DES MOINES i J 18'S8 r I_ �4 10 2. A minimum pool of AV equipment is available for loan; those who are unwilling to wait a lengthy time before a booking date opens might be offered access to additional equipment earlier, but for a fee. 3. Those who do not wish to spend their time searching print indexes might be provided with a computerized search of the same database for a fee. Since a significant proportion of those in low income groups do not presently use the library, fees for basic services would possibly pose further barriers to their use. 1 j 141CROEILMED BY I_ -JORM MICRbLAB- If CEDAR RAPIDS • DES MOINES I Issy 7 F J� ,� fr PROPOSED IOWA CITY PUBLIC LIBRARY MISSION STATEMENT The mission of the Iowa City Public Library is to enable all residents of our service area to have free and equal access to the intellectual resources which can satisfy their needs and interests, to provide diverse means for all residents to easily obtain and effectively use these resources, to promote aware - Bess among all residents of the relevance of these resources to their needs for information. t nICROEILMED BY 1 � --JORM MICR46LAB ..I CEDAR RAPIDS DES MOINES a 185 $ r �1 COMMITTEE ON COMMUNITY NEEDS APPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. The City Council announces Advisory Board/Commission vacancies 90 days prior to the date the appointment will be made. This period provides for a 30 -day advertising period and a 60 -day training period for new members. The training period allows new members to become familiar with the responsibilities and duties of the advisory board/commission before becoming a full voting member. After a vacancy has been announced and the 30 -day advertising period has expired, the Council reviews all applications during the informal work session. The appointment is announced at the next formal Council meeting. Appointees serve as unpaid volunteers. Council prefers that all applications must be submitted to the City Clerk no later than one week prior to the announced appointment date. PLEASE USE A BLACK INK PEN. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR 3 MONTHS ONLY. NAME ADDRESS OCCUPATION EMPLOYER PHONE NUMBERS: RESIDENCE BUSINESS xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx THE FOLLOWING INFORMATION IS BEING REQUESTED FOR THE SOLE PURPOSE OF MAKING THE COMMITTEE ON COMMUNITY NEEDS REPRESENTATIVE OF THE COMMUNITY AND THE GROUP(S) WHICH IT SERVES. YOUR RESPONSE IS VOLUNTARY. YOU WILL BE CONSIDERED FOR APPOINTMENT WHETHER OR NOT YOU CH65SETO ROVIDE THIS INFORMATION. If you are representative of any of the following categories, please check. ELDERLY (age 62 or over) HANDICAPPED OR DISABLED RACIAL OR ETHNIC MINORITY LOW OR MODERATE INCOME xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Iors9 MICROFILMED BY JORM MIC R46LAB 1 CEDAR RAPIDS •DES MOINES nj [r L... .1 7 Page 2 - CCN Application EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALITY YOU FOR THIS POSITION: WHAT I6 YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS 00 YOU FEEL YOU'CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? Specific attention should be directed to possible conflict of interest as defined in Chapters 362.6, 403.16, and 403A.22 of the Code of Iowa. Should you be uncertain whether or not a potential conflict of interest exists, contact the Legal Dept. Will you have a conflict of interest? YES NO If you are not selected, do you want to be notified? YES NO This application will be kept on file for 3 months. Oct. 1982 J, MICROFILMED BY j JORM MICR46LA13 ' 1 CEDAR RAPIDS • DES M014ES j _ J I �rS'tq 1 r Odober 8r 1982 f i Vniversity, city: Mutual interests, mutual .benefits EDITOR'S NOTE: The Granter lour City Area Chamber of Commerce recently adopted a plan for economic development. The plan calls for "a moderate rate of growth in employment and income of types consistent with the. character and quality of life desired, by the community." To develop support for and interest in the plan, the chamber on Sept. 17 held a luncheon and invited 411 111 departmental executive officers. fyi thought its readers might be interested in the exchange of remarks that took place that,day between. John. Hughes, Chamber of, Commerce..., . President, and President Freedman,' John, Hughes: On behalf of the Greater Iowa City Area Chamberof Commerce, we are pleased to welcome our guests from the University here today. We appredate.this opportunity to get to know aB.of you better and to have an opportunity to share some of our goals with you. The Chamber of Commerce is not designed merely to promote the_. business interests of our members. Our goal and our role in this community is to work to enhance the quality of life for all of the people of the Greater Iowa City Area, 'and to that end we strive to make this a better community in which to live and a better community in which to work. All of us in the Iowa City area speak frequently of the quality of life that we enjoy. When we stop to.analyze that quality of life, we are quick to realize that perhaps the number -one ingredient to that quality of life is The University of Iowa and the benefits to outcommunity as a result of having this fine institution of higher learning located fi Iowa City. All of us in,the Chamber of Commerce fully realize how dependent we are on the University. You are not only by far and away our largest employer, but you provide the bulk of the customers for many of our businesses, and provide educational, cultural, and recreational opportunities for all of us to enjoy. As we in the Chamber of Commerce strive to carry out our goals, we firmly believe that.we can do a better job if we work with you people from the University and capitalize on the number -one asset in our community. L With that as some background for our meeting today, I would now like to call on a man that the Chamber of Commerce has appreciated getting to know, a man that has cooperated in every way possible with the Chamber of Commerce, and a man who we know will be a great leader of a great University, President Freedman. /President Freedman: I am grateful for the opportunity tc address such a distinguished gathering of leaders from the community and the University. 1 enjoyed the reception that the chamber gave for me last spring and appreciated the opportunity it afforded me to start the process of becoming acquainted with the leadership of our business community. . This luncheon is yet another opportunity to continue that process. It is also an indication of the cordial relationship that exists between the city and the University and that I hope will continue to exist for many,years to come. Iowa City and The University of Iowa have developed together. At the time tlarthe State Capitol was moved to Des Moines, there were those who feared that the future of Iowa City was in jeopardy, that Iowa City might become simply another quiet county seat. But the founding of the University gave new definition to the city's purpose and generated new opportunities for the city's.growth. During the past century and a quarter, millions of people and billions of dollars have moved through Iowa City because of the presence of the University. As the University has grown from a local institution to an international one, the city has become a vibrant center of, cultural diversity. And during that same century and a quarter, Iowa City has provided a hospitable environment, with progressive civic leadership and imaginative business suppprt, in which the University could flourish. The quality of life in the Iowa City community has been of. central importance to the success of our efforts to attend faculty, students, and staff to the community. MILRX ILMID 8"' JORM MICROLA6 CEDAR RAPIDS • D6 '-MMES The community and the University thus have had a long and cordial relationship. We each have a common stake in the future. Because our relationship has worked so well in the past, it is.important.that we take occasions like this to give continuing attention to the features that make it so special. 1 appreciate this opportunity to acknowledge the enthusiasm and hard work of the chamber's Economic Development Committee. I have need its recent report Carefully and congratulate the chamber on its mbvement toward an active and thoughtful approach to economic development in Iowa City. None of us would want the University to alctate the directions that that development should take, and we have carefully avoided doing so. The - University is; a(terall, a state university and is only one member of the Iowa City community. It would be _ inappropriate for the University, to take one example, to be an active partner in soliciting businesses to develop or locate here. But we do want to continue to cooperate fully, as we have in the past, wiih the course set by the city, and to provide information and assistance in every way that is consistent with the University's basic mission as an educational institution. The report ofthe chamber's.corrunkee is properly premised on the existence of a mutuality of interest between the University and the broader Iowa City community. sy taking advantage of this mutuality of interest, we have the opportunity to act effectively to insure the well-being of both the University and Iowa City in the years ahead. The University has recently acknowledged the importance of the business community in several concrete ways. First, President Boyd asked Duane Spriestersbach to.serve as the "broker," if you will, between the local business community and the University. In his role as Vice President for Educational Development and Research, Sprie has /$60 J r agreed to continue to represent the University in these matters. As an educational leader within the University, and as a. resident of Iowa City for more than 40 years, Spde is the ideal person to undertake this responsibility. As,, evidence of his support for this commitment, Sprie nominated three members of his staff to serve as members of the chambees Ecanomie-Development. Committee. Second, two years ago, the University established an ad hoc Committee of ' Business, industry, and University Persons to explore common interest and concerns.- The third annual meeting of this committeemill be held in October. Third, last fail, the University, in partnership with Governor Ray, sponsored a votderence entitled Building B" of the Ws. Thisconference brought together people from the state's business community, the legislature, . and academe. Fourth, the University has recently compleied a survey of each of our, colleges, as part of a report for the State - Baud of Regent on the status of.our I relationsltips with bnainesi and industry. One of the gratifying findings of that. survey was the fact that so many facvity members recognized the desimbility.of extending and enhancing the University's relationships with business and industry. These am but a few of the many activities which reflect the mutuality, of interestd that exists between the business community and thi University. By working together effectively, we can fu theestrengthen our city and our University. I hope that the Chamber of Commerce and the,.business community will always feel free to pursue ideas and. suggestions with me, with Vice President Spriestersbach, with Vice President Bemnson, and with our colleagues. I appreciate the concern of the - Chamber of Commdrce for our mutual well-being. I am excited by your commitment. I am confident that we will always be good citizens and good'. neighbors together. And I look fon and to working with you In the.years ahead. MICROFILMED BY i JORM MIC146LAO CEDAR RAPIDS •DES MOIRES 1860 It J City of Oowa City MEMORANDUM DATE: October 26, 1982 TO: City Council FROM: Rosemary vitosh, Director of Finance RE: Project Costs for the Highway al Improvement For the Highway 41 Improvement, Iowa City's share of the project costs is as follows: Storm Seller: 244,931 Storm Sewer Relocation (87% of total cost) $ Additional Storm Sewer Work (100" of total cost) 118,000 5 362,931 Highway 6, 218 & 1 Intersection Lighting 6,338 Sanitary Sewer Relocation 16,200 Water Main Relocation 60>000 Total Estimated Cost $ 445,469 i The storm sewer relocation cost is that work which must be funded locally. The additional storm sewer work came from the decision to put a storm sewer in along the City Service Building instead of having an open ditch. The total estimated cost is somewhat tenuous because it was not based upon actual field measurements. The project was fast -tracked and estimates were not refined to a great degree. Therefore, the project was put in the bond issue at $500,000 to allow for any cost increases. Any funds that are not needed for this project can be used for cost overruns on any of the other projects funded by the bond issue or transferred to the Debt Service Fund to pay off the bonds. i 186DOL, I11CRDr IL11ED BY �CORM MIC RbIIN B- 1 ,•� I CEDAR RAPIDS •DES t1DIHE5 7 I I