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HomeMy WebLinkAbout1982-11-09 Council minutesr I I COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 9, 1982 Iowa City Council, reg. mtg., 11/9/82, 7:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, McDonald, Neuhauser, Perret. Absent: Erdahl, Lynch. Staffinembers present: Berlin, Jansen, Milkman, Franklin, Knight, Hencin, Keller, Stolfus, Karr. Council minutes tape-recorded on Tape 82-18, Side 2, 1565 -End and Tape 82-23, Side 2, 1- 1277. Mayor Neuhauser proclaimed November 7-13, 1982, as Youth Appreciation Week and Radiologic Technology Week. Moved by Perret, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions, reg. mtg., 10/26/82, and special mtg., 11/1/82, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm. -10/27/82; Resources Conservation Comm. -9/2/82 & 9/16/82; Committee on Community Needs -10/13/82 & 10/19/82 (spec. mtg.); Bd of Adjustment -9/1/82 & 10/6/82; Planning and Zoning Comm. -9/23/82; Housing Appeals Bd.-10/12/82; Housing Comm. -10/6/82 & 10/11/82 (cont.); Library Bd. of Trustees -10/28/82; Riverfront Comm. - 10/13/82. Motions: Authorizing the City Engr. to sign an application for use of highway right-of-way for utilities accommodation to Iowa -Illinois Gas and Electric Company for Highway 218 (Riverside Dr.) just south of service building entrance. Resolutions: RES. 82-266, Bk. 74, p. 988, APPROVING IOWA CITY'S 1983 THROUGH 1988 STREET CONSTRUCTION PROGRAM. Correspondence: Bill Ackerman requesting parking be removed from United Valley Avenue, referred to the Traffic Engr. for recommendation. Way requesting opportunity to discuss with Council the possibility of United Way moving to the third floor of the Senior Center, City Manager will reply after Council consideration. Systems Unlimited, Inc. re funding, no reply necessary. Charles Wunder re winter maintenance of Park Road, referred to City Manager for reply. Department of Social Services re CDBG funding for Independent Living, no reply necessary. Memos from the Traffic Engr. re no right turn on red from Rocky Shore Drive at U.S. Highway 6; stop sign on Dover Street at Muscatine Avenue; and parking prohibition on Washington Street east of Dartmouth Street. Applications for Use of Streets and Public Grounds: Jeffrey Renander for permission to picket, 2 to 10 persons, in front of Emma Goldman Clinic every Saturday in November from 9 a.m. to 12 noon, approved for November 6. MICROFILMED BY CORM MIC REIL AB F CEDAR RAPIDS DES !4OIYES i i r I Council Activities November 9, 1982 Page 2 Applications for City Plaza Use Permits: Molly Lusk and Somebody Goofed to take polaroid snapshots using space in front of Somebody Goofed on 10/29 and 10/30, approved. Affirmative roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, to set a public hearing for 12/7/82 on a proposed ordinance amending the Zoning Ordinance by adding the Residential Neighborhood Conservation Zone (RNC -20). The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. Moved by McDonald, seconded by Dickson, to set a public hearing for 11/23/82 on a proposed ordinance vacating the west 60 feet of the east 160 feet of the alley in Block 47, located directly to the west of the existing hospital building, as requested by Mercy Hospital. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. Moved by Dickson, seconded by McDonald, to set a public hearing for 12/7/82 on the proposed rezoning of certain property located at 1411 Waterfront Drive from M2 and C2 (Applegate's). The Mayor declared the motion carried unanimously, 5/0, Erdhal and Lynch absent. A public hearing was held on the proposed rezoning of certain property located in the southwest quadrant of the intersection of Rochester Avenue and Amhurst Street from RIA to R1B (Lumpa). No one appeared. A public hearing was held on a proposed ordinance establishing an historic preservation commission for the City of Iowa City, Iowa, and providing the procedures for the establishment of historic preservation districts, and defining powers and duties in association therewith. City Clerk noted the ordinance had been changed to include one member from Planning and Zoning, on the Historic Preservation Commission, per Council request. No one appeared. A public hearing was held on the proposed rezoning of the moratorium area which was established by ordinance and is known as the "College Hill Park/South Dodge Street Neighborhood." The following people appeared for discussion: John Hayek, representing David and Jan Loney, Will Hayek Estate, and Hayek Partnership; Donald MacFarlane, 943 Iowa Avenue; Sherman Paul, 903 E. College; Donna Fae Park, 816 E. College; Kate Head, Alpha Phi Sorority, 906 E. College; Jan Loney, 200 S. Summit; George Swisher, 805 E. Washington; Jeff Cox, 112 S. Dodge; Dennis Malone, 1022 E. College; Margaret Nowysz, 1025 River St., Lorna Mathes, 109 S. Johnson; John Seward, Planning and Zoning member, 1704 Ridgeway; staffinember Karin Franklin. The Mayor announced that a special Council meeting will be held on Monday, with Planning and Zoning members present, to consider the recommendation re the moratorium area. The Council may consider one or more changes in the Planning and Zoning recommendation and in that event the changes will be incorporated into a motion by Council to refer the changes back to Planning and Zoning for further consideration by that body. Moved by Balmer, seconded by McDonald, that ORD. 82-3086, Bk. 20, pp. 178- 180, REZONING 2.5 ACRE TRACT LOCATED SOUTH OF AND ADJACENT TO THE IOWA CITY CORPORATE LIMITS NEAR THE INTERSECTION OF WILLOW CREEK DRIVE AND HIGHWAY 1 FROM COUNTY HIGHWAY COMMERCIAL TO C2 (Sladek), be passed and adopted. Affirmative i MICROFILMED BY CORM MIC ROLAB ' LF... 1 j CEDAR RAPIDS DES MOINES i ii Council Activities November 9, 1982 Page 3 roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by Dickson, that ORD. 82-3087, Bk. 20, pp. 181- 183, REZONING CERTAIN PROPERTY LOCATED AT 603 S. DUBUQUE STREET FROM C2 TO R36 (Lepic/Ambrose), be passed and adopted. Affirmative roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the ordinance adopted. City Attorney Jansen announced that an extraordinary vote would be needed for passage of four rezoning ordinances re mobile homes and noted that not enough councilmembers were present. Moved by McDonald, seconded by Dickson, to defer until November 23, 1982, consideration of an ordinance rezoning Forest View Trailer Court from RIA to RMH, an ordinance rezoning Towncrest Mobile Home Park from C2 to RMH, an ordinance rezoning Hilltop Mobile Home Park from C2 to RMH, and an ordinance rezoning Bon Aire Mobile Home Lodge from C2 to RMH. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. A public hearing was held to receive citizen comments concerning the proposed program statement of community development objectives and projected use of 1983 Community Development Block Grant (CDBG) funds. The following people appeared for discussion: Margaret Bonney, chairperson CCN, 1021 Wylde Green Rd.; Beth Ringgenberg, representing the Housing Commission, 822 Juniper Dr.; Jane Hartman, Hillcrest Branch Director; Susan Lear, Coralville; Barbara Elliott, 1127 Dill Street.; Rev. David Schuldt, 202 N. Westminister; Dr. Lowell Luhman, 2035 Rochester Ct.; Joe Holland, 617 S. Clinton; Marty Hahn, 619 Dearborn St.; Jim Hynes, 621 Dearborn SL.; Mark Brown, 2 Gilmore Ct.; Janette Ockenfels, 19 Broadway; Jesse Bromsen, Rt. 2, Kalona; Shiela Landfair, 714 N. Linn; Dennis Gordon, Rt. 6; Don Schaeffer, 1517 Ridge Street; Roger Stutzman, Rt. 1, Riverside; and staffinember Jim Hencin. Moved by Perret, seconded by McDonald, that the following correspondence be received and placed on file: Carol Thompson, Iowa Dept. of Social Services, re Hillcrest Family Services; Marjorie Braunger, University Psychiatric Hospital, re Hillcrest Family Services; Joyce Eland, Community and Home Health Service Agency, re Hillcrest Family Services; Joan Murphy, University Psychiatric Outpatient Clinic, re Hillcrest Family Services; Fred Krause, Housing Commission, re Systems Unlimited; Loretta Kantor, re street and drainage problems on Kirkwood Circle; Frank Gersh, clinical psychologist, re Hillcrest Family Services; Janet Johnson, Mental Health Center, re Hillcrest Family Services; and Hills Bank and Trust re Hillcrest mortgage. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent, and advised that Council consideration on the recommendations would be scheduled soon. Recommendations of the Boards and Commissions noted as follows: Committee on Community Needs regarding the allocation of 1983 CDBG funds: Housing Rehabilitation and Weatherization - $165,000; Creekside Storm Drainage Improvements - $100,000; North Dodge Area Sidewalks - $27,680; Independent Living Center - $70,000 (CCN recommends that CDBG funding for Independent Living, Inc., in the amount of $70,000, be allocated subject to the following conditions: that Independent Living, Inc. clearly demonstrate that they will have an income in the next three years adequate to allow them to meet the costs of maintenance and operation of a house prior to its purchase, by July 1, 1983. If Independent Living, Inc. is unable to establish fiscal reliability, the $70,000 will be allocated to another project(s) after July 1, 1983.); Hillcrest Family Services Transitional Facility for Chronically Mentally Ill Adults - MICROFILMED BY JORM MIC R('OV I i CEDAR RAPIDS DCS M?IO1:IE5 r I L Council Activities November 9, 1982 Page 4 $73,500; Assisted Housing Acquisition and Development - $75,000; Congregate Housing - $50,000; General Program Administration - $102,170; Contingency/Property/Disposition - $11,610; Total - $674,960. A resolution regarding the allocation of CDBG funds will be presented at the Council meeting of November 23, 1982. Recommendation of the Riverfront Commission that the wording of recommendation #4 of the Peninsula Area Study in the Comprehensive Plan be revised to read: 4. Reservation of open space along the Iowa River should be required according to the specifications of the River Corridor Overlay Zone. Moved by Dickson, seconded by Perret, to refer the Riverfront Commission recommendation to the Planning and Zoning Commission. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. A public hearing was held on the issuance of $2,700,000 General Obligation Bonds. The City Clerk noted that no written objections had been filed. No oral objections were received. No one appeared. Moved by Balmer, seconded by Perret, to adopt RES. 82-267, Bk. 74, pp. 989- 994, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF $2,700,000 GENERAL OBLIGATION BONDS. Affirmative roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the resolution adopted. A public hearing was held on proposed Industrial Development Revenue Bonds, Series 1982 (Iowa State Bank & Trust Company Project). No one appeared. The Mayor announced that bond counsel had requested the hearing be adjourned two weeks. Moved by Perret, seconded by Dickson, to adjourn the public hearing to 11/23/82, 7:30 P.M. in Council Chambers. The Mayor declared the motion carried, 5/0, Erdahl and Lynch absent. Moved by Balmer, seconded by Perret, to appoint Thomas O'Brien, 2007 Glendale Rd., to the Board of Police Trustees for a four-year term ending 11/9/86. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. Moved by Balmer, seconded by Dickson, to appoint Thomas O'Brien, 2007 Glendale Rd., to the Bd. of Fire Trustees for a four-year term ending 11/9/86. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. The Mayor noted the memo from the Riverfront Commission re clearing and mowing of waterfront federal land along the Coralville reservoir, and the proposed letter to the U.S. Army Corps of Engineers. Moved by Dickson, seconded by Perret, to rewrite the letter for Mayor's signature with more definite language re the affect on City water supply. The Mayor declared the motion carried, 5/0, Erdahl and Lynch absent. The Mayor requested any input on the report re massage parlors. Consensus of Councilmembers was no interest at this time to consider an ordinance. Moved by Perret, seconded by Dickson, to adopt RES. 82-268, Bk. 74, pp. 995-996, TO SET A PUBLIC HEARING FOR 12/7/82 TO CONSIDER WHETHER THE CITY SHOULD SUSPEND OR REVOKE THE CLASS C LIQUOR LICENSE ISSUED TO CHRISTOPHER S. WILKE, D/B/A WILKE'S, 122 WRIGHT STREET, IOWA CITY, IOWA. Affirmative roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the resolution adopted. 111LROCILMED BY JORM MICRdLAB • � j CEDAR RAPIDS DES !a01,aLS L r Council Activities November 9, 1982 Page 5 Moved by Balmer, seconded by McDonald, to adopt RES. 82-269, Bk. 74, pp. 997-1003, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND NNW, INC. FOR ENGINEERING SERVICES FOR THE CAMP CARDINAL ROAD BRIDGE REPLACEMENT PROJECT. Affirmative roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the resolution adopted. Moved by Perret, seconded by McDonald, to adopt RES. 82-270, Bk. 74, pp. 1004-1008, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE IDOT ESTABLISHING GUIDELINES FOR DESIGN AND MAINTENANCE OF THE BENTON STREET -RIVERSIDE DRIVE INTERSECTION IMPROVEMENTS. Councilmember Balmer noted concern re the pedestrian activated signal but would vote for the much needed improvement. Affirmative roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Balmer, to adopt RES. 82-271, Bk. 74, pp. 1009-1010, TO ADOPT AN AMENDMENT TO THE INDUSTRIAL REVENUE BOND POLICY FOR THE CITY OF IOWA CITY, IOWA, ENLARGING THE CHAPTER 403 AREA ELIGIBLE TO APPLY FOR INDUSTRIAL REVENUE BONDS, to include 515 E. Burlington St. property. Affirmative roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Perret, to adopt RES. 82-272, Bk. 74, p. 1011, NAMING A CERTAIN AREA IN CITY PARK (LITTLE LEAGUE BASEBALL DIAMONDS) BOBBY OLDIS FIELDS. Affirmative roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the resolution adopted. City Manager announced that a Bobby Oldis memorial fund has been established at First National Bank to help construct a building to house restrooms and concessions at City Park. Moved by Balmer, seconded by McDonald, to adopt RES. 82-273, Bk. 74, pp. 1012-1013, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND HIGHLANDER, INC., FOR SEWER FACILITIES. City Attorney Jansen distributed new copies of the agreement noting changes. Affirmative roll call vote unanimous, 5/0, Erdahl and Lynch absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Perret, that the ordinance amending certain paragraphs of Section 23-189 of the Code which deals with specific speed regulations in the City of Iowa City (lowering speed limit for trucks on Benton Street Bridge), be considered and given first vote for passage. Individual Councilmembers expressed their concerns re enforcement and congestion. The Mayor declared the ordinance defeated, 0/5, with the following roll call vote: Ayes: none. Nays: McDonald, Neuhauser, Ferret, Balmer, Dickson. Absent: Erdahl, Lynch. There was Council consensus for staff to pursue federal funding for bridges and wastewater treatment with our congressional delegation. Moved by Balmer, seconded by Dickson, that the ORDINANCE AMENDING CHAPTER 17, THE HOUSING CODE (re Type III apartments with their own kitchen but with shared bathroom), be considered and given second vote for passage. Affirmative roll call vote unanimous, 5/O, Erdahl and Lynch absent. The Mayor declared the motion carried. L` 111CR0(ILnED BY JORM MICR6LAB CEDAR RAPIDS • DES 1101: E5 1 J Council Activities November 9, 1982 Page 6 rn 70:30 P.M. The Mayor I Lynch absent. 1SER, MAYOR MICRor ILMED BY -JORM MICR#LA13 L�F.,. J � CEDAR RAPIDS - DES MOINES I I r L. INFORMAL COUNCIL DISCUSSION OCTOBER 7, 1982 INFORMAL COUNCIL DISCUSSION: October 7, 1982, 2:00 P.M. in the meeting room at the Public Library. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Dickson, Lynch, Perret-2:40 PM, McDonald, 2:45 PM. Absent: Erdahl. Staffinembers present: Berlin, Stolfus, Helling, Jansen. City Manager Berlin stated that the meeting was being held so that the Department Heads could provide background information of use at Council's goal -setting session. It will include what is currently going on in the department, the problems, any major issues, and future proposals. The Mayor added that the Department Heads had expressed interest in being a part of the goal -setting process, and these sessions should help the budget process later on. Those taking part in the presentation and some observations made are as follows: AIRPORT COMMISSION Manager Fred Zehr. Accomplishments -Two grants received, completion of minimum operating standards ordinance, and completed Master Plan, public hearing to be 10/27. Problems-1)Flooding from Willow Creek, can be a CIP project, $120,000 for cleaning out and deepening, and additional funding for equipment to maintain it. 2)Snow removal equipment is not large enough, a second hand unit $30,000/40,000, which could be used by other city departments also. 3)a need to increase temporary help after the cutback in CETA employees. It will be possible to receive $40,000 in ADAP funds next year for reconstruction of runways. Neuhauser pointed out that the Airport does not charge for parking. Enforcement is a problem. There are two parcels of land available for revenue producing uses. PARKS -RECREATION -GOVERNMENT BUILDINGS -FORESTRY CEMETERY, Director Dennis Showalter. The new heating/air conditioning system is installed at the Civic Center. Altho there is high acceptance of the City Plaza by adjacent businesses, he noted that clean-up and vandalism on Friday and Saturday nights 1-2:15 AM, necessitate a request for additional police protection.. Three pieces of equipment are requested so that Forestry can do more of their own work and contract out less. Recreation is requesting funding at the current level. Aerobic Dance Classes have been well -attended. A $44,000 Special Populations grant will allow hiring of three people. Supt. Bob Lee is planning to retire in five months. Showalter is working to get a service club sponsor for � the costs for Napoleon Park restroom. Balmer encouraged seeking out service clubs who are looking for projects to fund. More soccer fields are needed. A recommendation from Parks and,Rec. Comm. will be forthcoming to have Council consider using a portion of hotel/motel tax receipts for replacement of the City Park pool. Neuhauser commented that the revenue can be used to pay off a bond issue. Regarding parkland to be acquired, Council wants the specific uses for which each park would be acquired. The new Forester is on duty. Revenue changes and projections have'been worked on with Finance. Showalter noted that cemetery fees and charges had not been raised since 1977. Use of the 20 acre portion of the Sewage Treatment Plant land as a park and buffer zone was suggested. Councilman Perret arrived, 2:40 PM. nicaonu+ED By JORM MICROLAO CEDAR RAPIDS • DES MOON S J r L. Council Informal Page 2 October 7, 1982 HOUSING -INSPECTION SERVICES, Director Mike Kucharzak Kucharzak reported on Assisted Housing, Building Inspection and Fire Inspection. In assisted housing to average 97% leasing of the 409 units, 630 families are dealt with. Fair market rents are too low. There will be a change in the Federal policies to the voucher system. Councilmember McDonald present, 2:45 P.M. Concerning building inspections, this was the biggest year for multi -family dwelling construction. Iowa City is one of the busiest cities for construction. Fees allow recovery of 82% of the cost of inspection. Since mid May, fire personnel have given the equivalent time of one full-time inspector (actually six firefighters) doing re -inspections and maintenance of files. Three fire- fighters will be retained this year and the other three will train three new firefighters. Altogether twenty firefighters have been involved in the program. Kucharzak would like to automate the billing procedure for permits. In answer to the question, Keating stated that the Fire Department can't take on additional duties without paying for it in some way, maybe a slight delay in response, or an insufficient number of people on a rig, and in their area, there is no margin for error. There is a procedure to follow if a firefighter is on inspection and leaves for a fire call. This firefighter would complete or reschedule the work. Kucharzak noted that the quality of reinspection was very high. Federal funding for one inspector is very uncertain. Berlin com- mented that this should be discussed early on with CCN, so there is no gap. Berlin explained Fire Marshal Kinney's liason role. Computerizing records would improve the quality of the records and aid in retrieval. FIRE DEPARTMENT, Chief Bob Keating Keating advised that 90% of their budget is spent on salaries. Some equipment needs replacing. A new aerial ladder demonstration has shown that more can be done with less people. Although it would cost $300,000, a certain amount can be budgeted each year. Also a heavy-duty van is needed instead of the station -wagon. Smoke detectors have been required in new house trailers since 1976 and in rental units. The Chief will discuss requiring of smoke detectors in homes, and requiring sprinklers in commercial buildings over a period of time, with Council later. Some buildings are exempted. The Library is tied into the fire department system. The prospectus for the new hotel requires the entire building to be sprinklered and have smoke detectors. All commercial buildings are inspected once a year, with follow up on problem areas. If recommendations aren't followed, they can be inforced by going to Court, which hasn't happened, yet. Everyone in the Department is trained for their First Responder Program. Keating outlined the training sessions provided. To compensate for loss of the Training Officer's time, each month one officer is assigned to be respon- sible for one training session. POLICE DEPARTMENT, Chief Harvey Miller Miller stated that because of the dedication of personnel, over 237 days had walking patrol some portion of the day. The huge number of arrests and tickets have generated a volume of records. Computerizing licensing of animals has generated additional revenue and regulated the licensing. The Department's problem is an inability to field sufficient officer strength for programs. There is no reserve of people to draw from. A new law requires provision of a truant officer (paid by the School District, but the person is not available for duty in the Police Dept.). He also called attention to the need to I41CROrILMEn as JORM MIC R6LAB cemnm RAPIDS •nes ,aoir,Es 1 r L ­ Page 3 Council Informal October 7, 1982 comply with standards for jails , or just have a detention facility. For traffic control in neighborhoods, he thought the best device was radar. He suggested forming a Cadet Corp for parking, bicycles, etc., to relieve officers for more important duties. Lynch suggested they be not young people, and be used also for traffic control, and questioned if there were some functions that should not be in the police area. The Mayor agreed, and suggested that the City Manager offer some alternatives. The City Manager replied that service levels and computerizing, or other equipment providing on-line capacity, would be discussed at budget time. Miller wants officers to review present ordinances with the legal staff regarding enforceability, to try to make life as simple as possible. Nehhauser called attention to the number of bars downtown. Miller stated there were several ways of controling proliferation. They are reviewing all Sunday Sales licenses to see if the establishments comply to regulations for having the license. The City Manager thought Council should talk with legislators regarding local control. Miller commented that pari -mutual gambling might pass this year and will need regulation. Regarding the new drunk driving law, they are comfortable with it. Officers do have to go in for suspension hearings and are paid overtime for it. He reported that the new firing range is working. Perret asked for an idea of what percent of police time is spent doing the various kinds of things. FINANCE DEPT., Director Rosemary Vitosh After listing previous accomplishments, Vitosh noted the ripple effect of projects and programs on the workload in her departments. Billing of landfill has been added. The number of delinquent water bills has increased. She outlined the need for two additional employees, one to be paid from.enterprise funds. Balmer asked that Council discuss water billing and legal basis for it. In the Parking Divison, use of ramps has in- creased slowly. A maintenance worker acts as cashier from 10 PM to 2 AM. In answer to Lynch's question, Vitosh stated that there are consultants who special- ize in management overview. She commented that each year as she reviews budgets she is amazed at the services departments provide. Berlin added that our person- nel levels are low compared to national standards, and that is where the costs are. Not all department applications for use of the computer have been analysed. Vitosh and Berlin are looking at the request from Housing. The new financial analysist is looking at the 5 year revenue and expenditure projections. In Central Procurement, staff is gathering data on noise levels in equipment, also looking for space for a central storehouse for supplies. PUBLIC WORKS DEPT., Director Chuck Schmadeke. Several projects have been com- pleted. Problems include: funding for the new sewer treatment plant; changes by DEQ regarding disposal of sludge which will require additional eauipment; maintenance of bridges -the concrete deck overlay on Park Road bridge process is acceptable; patching of pot holes, the department wishes to purchase a hot -mix machine which can be used in the winter. Projection for '84, the Ralston Creek projects, and all three bridges over the Iowa River. There is no cut in FAUS funding. Iowa City has borrowed ahead $130,000, however. When Dubuque Street is done, probably three years, it will be total reconstruction, and not a repair, and eligible for funding. Schmadeke noted that FAUS funds could be used for completion of Scott Blvd., Foster Road from Dubuque to Prairie du Chien and for extension of Melrose to 518. Next summer DOT is planning to work on Hwy. 1 from Solon to the Interstate. In their long-range plan, is the section from Interstate to Dodge/Governor. Money will be avail- able for renovation of bridges in about 3 years for the Iowa Ave. bridge there will be 80% federal and 20% city funds, with a maximum for the City at 5500,000. with City paying the design costs. He noted that the Benton St. Bridge is in bad condition, too. To enhance development potential near the River Corridor MICRonuaED By JORM MICROLAB LE U(.k NFPIDS • UES TINES it J r Page 4 Council Informal October 7, 1982 Sewer, one developer is willing for a moratorium on East, if construction of sewer occurs on Taft Speedway, and if the 24" line is installed NE along Foster Road. PLANNING. AND PROGRAMMING DEPT./JCCOG, Director Don Schmeiser. Schmeiser dis- tributed a statement on accomplishments and opportunities for the Planning Division, CDBG, Transportation and Human Services, noting they would like to get involved in helping other departments with their planning and asking for Council direction on opportunities as listed. In answer to McDonald's question, he stated that their staff is a source of information for businesses seeking space. The Transportation Division has been very successful, as shown in the statement. JCCOG is considering establishing a technical ad- visor to the Human Services Planning. Councilmembers thought the present system was working well. Planning would like access to the computer to estab- lish a property data bank. The Mayor commented that it would not be con- sidered for this year. TRANSIT DIVISION. Manager Larry McGonagle. Three new buses have been received. There is over -crowding on Lakeside/Mark IV and Towncrest/Oakcrest routes. Another 'tripper' has been added to Hawkeye and Eastside routes, with others to be added this winter. The system had the highest ridership last year, and this year will be about 9% over that. They will be working on plans for equipment for the new maintenance facility. Problems include establishing a fare policy and meeting equipment needs. Remanufacturing of 12 old buses, $50,000 each, buys approximately 10 years of life. He saw a need to educate the public who do not use the bus, on the money saved by having a transit system. He would like to see a recognition program for employees, not only recognizing when they are wrong. Balmer suggested that Councilmembers con- verse with IDOT regarding state and federal funding. Neuhauser asked that material be put together so our people could show other people.' SENIOR CENTER. Coordinator Bette Meisel. She reported that it was quite a change from planning the Center and actually being open. In one year, use has doubled. She reported on the volunteer program, 131 regulars giving 9368 volunteer hours; the Eldercraft project with 125 consigners and publishing of The Post. 29 service agencies provide outreach services. One problem is 5-at—Staff is accountable for everything that happens and has none of the authority. Berlin added that is something is wrong, the public views it as a City issue. Meisel revealed that they are still having complaints about the parking for service providers and instructors. They have a need for a volunteer coordinator, and also would like to get on the computer. PUBLIC I ARYDirector Lolly Eggers. Eggers complimented Vitosh on the great service given by,the Finance Departments. Projects completed were noted. The increase in staff has allowed a reduction in backlog regarding shelving turn -around. She stated that without the increased number of volunteers, they wouldn't get the work done. Their problem is with rising expectations of the public. The public is impatient when the lines are long. There is in- creased use of the Library by University students. The need for establishing an equipment replacement fund was noted. Eggers called attention to the Auction on October 29th. Berlin noted the article in the October issue of the Library Journal on the new Library. Perret thought additional access terminals were needed and asked.the policy regarding the number of clerks for check-out. Eggers advised that if over 8 patrons are waiting, usually two employees check out books. Meeting adjourned, 6:20 P.M. L MICROFILM V JORM MICR6LA13 CEDAR RANDS • DES !dDIAES J r L. INFORMAL COUNCIL DISCUSSION OCTOBER 18, 1982 INFORMAL COUNCIL DISCUSSION: October 18, 1982, 4:30 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Neuhauser, Balmer, McDonald, Lynch, Dickson, Perret- 4:36 PM, Erdahl-4:55 PM. Staffinembers present: Helling, Stolfus, Jansen, Shaffer, Kucharzak. TAPE-RECORDED: Reel 82-21, Side 1, 70-1008. CABLE TV COMMISSION RECOMMENDATIONS BTC Chrp. Terry present. Regarding the Universal Service Clause, Balmer questioned when the 61 dwellings, as listed in the memo, would be served, and if the extension policy had been formalized. Terry replied that some of the units fall under the required extension policies or the service clause. Sterling Ct. should not have been wired until Dec. 31st of this year. Terry related previous efforts and stated the Commission has submitted a draft policy to ATC even though it was a requirement that ATC submit it, but they have not answered the letter. He explained the problem in Block 80, and the applicant might ask for a variance to bring the cable overhead. Helling called attention to the language in the Ordinance regarding under - grounding, alluding to the cable company being legally and reasonably able to supply service. The question is one of reasonableness, is the cost to provide a reasonable cost of return. McDonald stated that Joes has now built their own dish. Yutkin of ATC will be asked to attend a BTC meeting. Councilmembers had no concerns regarding the ordinance changes listed in the memo, (4), in 10/6/82 memo from Terry. In relation to the material received regarding the TriAnnual Review, Balmer pointed out the success of the local access channels. Hawkeye has purchased a third porta-pack and camera, and have hired more people than they said they would. Terry commented that the only problem was the different answers given to each question by different office members. Councilman Erdahl arrived, 4:55 P.M. The Commission's suggestions for better use of the channels are on page 19 of the August 1982 Triannual Review Report. Neuhauser suggested a show interview- ing Chairpersons of Boards and Commissions, or presenting a 5 to 10 minutes commentary before Council meetings, by the City Manager or someone else, on items citizens might be particularly interested in. Terry said Access Iowa City group could follow up on this idea. He also complimented those volunteers on their work. He suggested a program showing the public what housing inspect- ors look for during an inspection. Terry commented that they could go to the University as a source, maybe a pre -Council show could be a project for a film class. Shaffer advised that there is no mechanism to have the cable company justify a raise in the monthly charge, but he is investigating along with the finance dept. personnel. Terry noted the Commission had asked for notice of any rate increase by Hawkeye, at least 30 days prior to a BTC meeting. Another concern of the. Commissioners is that Iowa City is sharing, at their expense, some of the benefits with Coralville, University Heights and the University, as they MICkOrILMED BY JORM MICR46LAB CEDAR RAPIDS • DES MOVIES 70-516 J r L Page 2 Council Ir'formal October 18, 1982 use the Access equipment. He pointed out that Hawkeye can only come to the Council to increase the base fee. INSPECTION OF OWNER -OCCUPIED DUPLEXES Memoranda from uc arza an tty. ansen noted. Councilmember Erdahl asked that he not be involved in the decision on this issue, as it affects the value of his home. Neuhauser questioned if all the exemptions listed are required for a rental unit. Council discussed provisions which could be exempted for owner -occupied units, except for health and safety aspects. Kucharzak called attention to the liability for the City for negligent in- spection if deficiencies are not picked up in inspection of an owner -occu- pied portion of a duplex. The strongest resistance is to the fee, and it is costing the City to inspect. Owners have no monetary benefit, such as with the rental units. He suggested setting fees by class --single family, duplex, etc., regardless of ownership. He explained how sales or conversions could be handled. Neuhauser summarized Council's agreement to maintain the inspections, allow the appeal process for owner -occupied dwellings as long as they are owner -occupied, and reducing the fee. Kucharzak will draft a resolution on fees. COUNCIL SALARIES Erdal ed ttention to the assumption in his July 1982 proposal that the 1976 salary was a fair salary at that time. He suggested establishing a mechanism to consider a modest increase in Council salary every two years. He called attention to the heavy demands on time, meetings 5 out of 10 nights. Balmer agreed on difficulty of being away from your family, it is a heavy burden, but stated a monetary figure could not be put on that issue. He does not want to see the salary attractive enough to make it a profession. He did agree that the Mayor's salary should definitely be increased. McDonald agreed that the demand on time was great. He called attention to the fact that Council had been congratulating themselves that they raised taxes only 4% last year. Now they are contemplating a transit levy. He would not vote for a pay increase. Lynch was basically against much of, or any, increase. He wanted an independent body to make a judgement. He pointed out that Council does not pay Boards and Commissions for their assistance. Neu- hauser asked if the City Manaqer's Advisory Panel could function. Asst. City Manager Helling advised that it could. Neuhauser thought it would be helpful to establish a review process, and establish an appropriate spread between Council and Mayor salaries. Helling advised a meeting would be set with Balmer and Neuhauser discussing the role of the Mayor with the Panel. Lynch wanted a survey of salaries in other Iowa cities. 516-706 706-1008 FRINGE COMMITTEE REPORT Erdahl reported on his meeting with Sehr, Donnelly and McDonald for discussion of the water main 28E agreement and the urban fringe issues at their recent Fringe Committee meeting. The Board of Supervisors have concerns with the length of the proposed 28E agreement, and say they do not want to bind future boards for a long period of time. They also say they do not intend to develop. Mayor Neuhauser left the meetinq, 5:55 P.M. The watermain 28E agreement will be redrafted for a term of two years, or until the overall urban fringe 28E agreement is passed. In 5 years, when the Comprehen- sive Plan is redone, the issue can be reviewed. Erdahl thought the City 111CR0f ILMED B5 JORM MIC R46LA13 CEDAR RAPIDS • DES VINES 1 J r 1 Page 3 Council Informal October 18, 1982 should rely on the good faith of the County Board of Supervisors, and work toward getting the Urban Fringe Agreement worked out and signed before the water main agreement expires. He discussed Attorney White's contention that the City was required to put water out to the area, as the City had annexed the area. McDonald added that he felt positive that after January 1, 1983 details could be worked out on the whole area. City Attorney Jansen advised that the proposed 20 years was keyed -to the policy for development, and there was no harm to shorten it. -There were no objections from Councilmembers, and as the Mayor was not present for the discussion, she will be consulted at tomorrow night's meeting to see if she agrees to the proposal Erdahl presented. COUNCIL BUSINESS 1. Balmer stated that an agenda for discussion of the comprehensive plan issues would be helpful, especially if there is an area to make a decision on. 2. Councilmember Balmer advised he would not be present the week of November 15th. 3. Helling called attention to the earlier starting time of the informal meeting on the 25th. There will be a tour of the wastewater treat- ment facilities. A bus will go from the Civic Center. Balmer will meet the group there. Meeting adjourned, 6:30 P.M. 141CROE1LMED BY 1 -J JORM MICREILA13 CEDAR RAPIDS DES M014ES � i r L ­ INFORMAL COUNCIL DISCUSSION OCTOBER 19, 1982 INFORMAL COUNCIL DISCUSSION: October 19, 1982, 7:00 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Neuhauser, McDonald, Erdahl, Balmer, Dickson, Perret. Lynch. Absent: None. Staffinembers present: Stolfus, Jansen, Boothroy, Franklin. TAPE-RECORDED on Reel #82-21, Side 1, 1008 -End. IOWA CITY COMPREHENSIVE PLAN LAND USE UPDATE - DEVELOPMENT SEQUENCE 1008 -End Balmer stated that it would be helpful to have an agenda. Erdahl pointed out his concern that Council might be making decisions without realizing they are making decisions. Boothroy stated that the new format for the development sequence would be discussed tonight. Franklin reported that the Planning and Zoning Commission had suggested shifting the emphasis of the whole document away from the W.P.C.P. to alternative solutions for the wastewater management problems, and asked if Council agreed. Neuhauser said that one alternative could be delay, Staff agreed. Any time -frame for the Wastewater Pollution Control Plant is hard to predict. Balmer suggested that Council should look at two areas: 1) PhasesI & II which can be handled by the present plant, 2) the situation of the problem areas in the 'horseshoe' and areas we are obligated to take care of. Franklin cited a correction to the first assumption to say that the Phase III time period is dependent on completion of the WPCP or some alternative solution. She explained how each area study was scored for the development sequence (page 25) resultinq in the map on page 26iii. The base year on all documents, computations, and all analysis is 1980. Any phase will be, shifted forward if the previous phase is not finished. 1980 was used as the base year for starting the phases as it is a known population figure, census 1980. Erdahl stated that as a body, one of the important legal points Council is dealing with is that they are fulfilling a projected phasing and reasonably supply- ing substantial services, so they want a deadline they can easily meet. Jansen agreed. Erdahl asked what was the harm in kicking in Phase II at '83-'88, using '80-182 as a data gathering period. Jansen stated that the '80 fix was very important from the standpoint of working with approved plats. Results of installing trunk sewers were discussed. Boothroy stated that the Plan indicates that short of any alternative system or any solution to the sewer problems, there are areas which can develop for eight years or so. Page 26iii is the long range development plan after the three phases. Boothroy explained the agreement signed by Hunters Run developers that they would allow the City to reconsider their zoning in five years, and downzone it appropriately or change it. P&Z's concern was that there should be continual review of PAD's. The appropriateness of an agreement regarding zoning vs. an ordinance was discussed. Boothroy explained that for the area south of Sycamore, a trunk sewer would have to be installed, with lift station. Some of the land near Sand Road would need the WPCP to be sewered. The Highlander will dump into the 'horse- shoe'. P&Z has strong reservations approving new subdivisions proposed there over what is committed to, given the problems in the Rundell St. area. This could lead to a policy dealing with new subdivision plants. Some applications 1 14ICRpf ILMED BY JORM MICROLAB CEDAR RAPIDS • DES MDIAES NMMWi 1 J r Page 2 Council Informal October 19, 1982 from the West Branch Road area and Village Green area have been received. A color map showing the densities of areas was shown and explained. Perret stated that he had reservations regarding statements in the Inner City area. Franklin replied that P&Z also wanted further input. Regarding public lands, Lynch noted his pet peeve was that schools, city or University did not have to follow the Comprehensive Plan or zoning. Boothroy cited comments regarding the maintenance facility on First Avenue. The Airport Commission has said they will make agreements regarding use of their unused land. The intensity of University uses is not shown. Neuhauser thought an agreement regarding edges of University property was being discussed. Lynch would like to see what the University short-range and long-range plans are, so the City could assess the impact on transportation, utilities, etc. An overlay could be an internal planning tool for the City, but not a part of the document. Boothroy noted that specific industries are not shown on the map either. Staff is developing material in the Economic Development section dealing with the University and some of its projections, and things that may be of mutual interst between the City and the University,so the text may be expanded as opposed to the map. Cooperative planning thru the 28E Agreements should be pursued. Erdahl, Neuhauser and Dickson will be meeting with University representatives soon. The Comprehensive Plan will be sent to School, County, University for review. These agencies might not make public statements, but will discuss with staff. The map on Page 27i will be changed. The CIP schedule will have to be revised. A comment on page 30 regarding lift stations was pointed out. Neuhauser thought that it reflected reality. The second sentence, Franklin noted, reflects directly on the situation at the Highlander and lift station proposed east of Prairie du Chien. The engineers say this is a desireable situation. URBAN FRINGE COMMITTEE -CONSIDERATION OF POTENTIAL 28E AGREEMENT 2721 -End Neuhauser noted that she had talked with the Supervisors, and/perfectly agreeable to going ahead, to get the fringe agreement finally done. Erdahl pointed out that rather than make the agreement for two years, to put language in to extend it to five .years. A draft will be furnished to Council. City Attorney Jansen advised that the Clerk had received the payment for the water -main from Supervisor Donnelly this afternoon, who pointed out that all Supervisors had signed the warrant. AIRPORT OVERLAY Toothroy noted that the County legal staff is looking into the necessity for a joint Planning and Zoning Commission to enforce the airport overlay zone in the county. It could be handled with a 28E agreement, too. Meeting adjourned, 8:50 P.M. L' nICROFILMED BY JORM MICR46LAB ' CEDAR RAPIDS • DCS MOINES 1 r L INFORMAL COUNCIL DISCUSSION OCTOBER 25, 1982 INFORMAL COUNCIL DISCUSSION: October 25, 1982, 3:30 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Neuhauser, Balmer, Lynch, Erdahl, Dickson, Perret, McDonald. Absent: None. Staffinembers present: Berlin, Stolfus, Boothroy Jansen - 5 PM, Schmadeke, Farmer, Boren. Consultant Kinin. Franklin, Vitosh. TAPE-RECORDED: Reel #82-21, Side 2, 1-950. TOUR OF WASTEWATER TREATMENT PLANT Supt. Harry Boren gave Councilmembers, Staff, news media and interested citizens a tour of the facility, and answered several. questions. AGENDA - COUNCIL BUSINESS 1. Balmer asked if a new assistant City Attorney had been hired, if so, he would like a written memorandum. Other Councilmembers agreed. Later in the meeting City Attorney Jansen stated that Dick Boyle, 1st Asst. City Atty. would be attending the executive session, and he would introduce him then. 2. Balmer called attention to the new stop sign on Bowery/Summit. Berlin explained that because of a letter from the neighbors, they had investi- gated, and this was the best interim solution. 3. Perret commented that he did not think enough care was given to the placement of the brick in front of the Library. Berlin advised that the letter in the packet was the Staff answer to this concern. Several Councilmembers wished to view the site. 1-30 REDEVELOPMENT PROPOSAL, 505 E. Burlinqton 30-427 Developer Moreland and partners Miller and Apel presented a preliminary plat for development of 40-44 apartments on this parcel, a cost of two million dollars. A portion of the present building will be torn down, the histori- cal portion remaining. They have applied for R3A zoning, (which could allow 60 units), are asking for an extension of boundary for the revitalization area so they can apply for use of lh million in Industrial Revenue Bonds. The open space concept was noted. Perret commented that housing nearer to downtown was desireable, but his concern was that there is no policy for issuing IRS's for housing, and was also disturbed over expanding the revital- ization district,on a case by case basis. Erdahl pointed out that this zon- ing could be the transition area to the zoning to the east. Councilmembers McDonald and City Attorney Jansen present at 5:00 P.M. The apartments will have balconies. The feasibility of using the old build- ing was discussed, also the question of the set -back if it is torn down. Effect of the flood plain, and effect of North Branch Dam on this area when finished, and this resulting effect on certification for the City Section 8 housing units was questioned. The planning staff was asked to report on changing the boundaries of the revitalization district, in- cluding the area south of the business district, and the engineering dept. to report on where the 100 year flood line is and effect of the Dam. 1 n1CRonuaEo ar i JORM MICREfLAB CEDAR RAPIDS • DCS MDIYES J Council Informal Page 2 October 25, 1982 LUMPA SUBDIVISION . 427-500 Robert Lumpa appeared and presented a letter requesting a discussion of their proposed subdivision plat in the SW quadrant of intersection of Rochester Blvd. and Amhurst St. Boothroy said that this area would be served by the Rundell St. Sewer and P&Z Comm. had strong reservations on allowing any development on the East Side. City Attorney Jansen was aware of this issue, and of the decision on the Steven's litigation in 1979. Council asked for a report from the City Attorney as soon as possible. ZONING APPLICATIONS 500-562 Planning and Zoning's recommendation on rezoning of College Hill/South Dodge St. moratorium area noted. Council will meet on Monday night, November 1st, 7-9 PM, to discuss this matter only. There will be no informal afternoon meeting that day, and no informal meeting on Tuesday that week. City Attorney Jansen has reviewed and concurs with P&Z recommendations. Staff is to alert citizens regarding this meeting. PROPOSED GERM OBLIGATION BOND ISSUE_ 562-600 Memo in packet from Vitosh noted. This bond issue would fund projects in this fiscal .year. To sell bonds now, the interest rate would be 81i%; and if the market holds, the City could save 4400,000 over interest costs of the prior year. In the meantime internally funded projects speaks well for the City's financial management, Balmer stated. Councilmembers questioned the total cost for the Highway 1 improvements. Staff will provide a break- down. The cost of the Airport T -hangars will be abated with revenue from the rentals. The 4920,000 figure for Ralston Creek North Branch Dam is for acquisition of land, design costs and sewer costs. AGENDA 600-720 1) Balmer, McDonald and Dickson will be attending the Human Services Agency budget hearing on Thursday. Budget forms are available from the City Manager. 2) The Mayor called attention to the letter from the University of Iowa Services for the Handicapped regarding their special day on Oct. 28th. Lynch will be at the ECICOG meeting; and the Mayor in Des Moines at a HUD meeting. Erdahl considered attending the kickoff. Dickson com- mented that she had heard that some of the handicap cuts on the side- walks are steep and severe. Location of these should be supplied to the City Manager so they can be checked. 3) City Manager Berlin reminded Council of their goal -setting session on November 3rd at 2:30 P.M. 4) Perret requested permission to attend the National League of Cities convention in Los Angeles, Nov. 27th. The Mayor is on the Board of Directors, but doesn't have time to attend all the sessions, and said she would welcome some assistance. There were no objections. Neuhauser commented that any Councilmember should bring to Council's attention any meeting relating to City business that they are interest- ed in attending. URBAN FRINGE COMMITTEE 720-950 Erdahl reported on their meeting discussing the 28E agreement in connection with the water main for the County Home; a 2 -year time period with a 2 -year automatic renewal. If the fringe agreement isn't done in two years, we'd 611CROEILMED BY JORM MIC RI'>SLAB CEDAR RAPIDSDES MO 1:IES L� r L Page 3 Council Informal October 25, 1982 have another two years on the agreement. He was confident the details would be worked out. Neuhauser asked if the main would be installed before winter. Erdahl replied that he thought the details of -the,agree- ment were close to being worked out, and would hope we could proceed with whatever needs to be done with the water main and not hold it up. Neuhauser suggested a meeting with the Supervisors, before budget time, similar to goal -setting, with Ringgenberg as moderator, to set direction. Lynch commented that this would be helpful with Coralville and University Hts. councils also. Erdahl noted that work on the urban fringe agreement will begin after election. Lynch suggested discussing at goal session, and setting down precisely what Council will be doing the next few months. Others agreed. The City Manager asked if Council agreed with Erdahl's comment that the watermain construction not be held up. Neuhauser stated that she would not agree until water main contract is worked out. Lynch commented that the Mayor had missed that discussion at the last meeting. Erdahl ex- plained that the 28E agreement was not, as he understood it, a contract for the provision of the water, but an agreement going along with our provison of the water, and he has dealt with the Board under this assumption. He agreed to calling a special meeting to deal with the 28E agreement, on Monday, Nov. 1 at 6:45 PM. APPOINTMENTS TO BOARDS AND COMMISSIONS The Clerk advised that the appointments to the Senior Center had been postponed until November 23, so that the vacancies could be listed in the Post, so should not be considered by Council today. Board of Plumbers Examiners -all agreed on the appointment of Ira Anderson. Resources Conservation Comm. Balmer noted that Levy is a representative of Iowa -Illinois Gas &'Elec. and Hotka was their representative whose term has ended. Councilmembers agreed on Howe, Levy and McPeak. Board of Adjustment -The City Attorney is arranging a meeting with members of this committee and the Mayor. Council decided to defer the appointment until after this meeting. Neuhauser pointed out that one person wanting to apply for this board could work only afternoons. Berlin suggested finding some way to know more about the applicants. Human Rights Commission -all agreed to reappoint• Barcelo, app and readvertise one vacancy. Parks and Recreation Commission -Berlin advised that Showalte that the appointee represent a broad perspective, not just o Council agreed to appoint Mitchell and Willis. Meeting adjourned to executive session, 6:15 P.M. / I-0ICROEILMED B1' JORM MICR6LAB CEDAR RAPIDS • DES MOINES 1 r EXECUTIVESESSION OCTOBER 25, 1982 EXECUTIVE SESSION: October 25, 1982, 6:15 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perret. Absent: None. Staffinembers present: Berlin, Helling, Stolfus, Jansen, Boyle, Carroll, Eggers, Grimes, Vitosh, Rynecki. TAPE-RECORDED on Reel °26, Side 2, 1133 -End. Reel N27, Side 1, 1-78. Moved by Lynch, seconded by Perret to adjourn to closed session under Section 28A.5(b) to discuss strategy with counsel in matters that are presently in litigation where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation, and under Section 20, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Councilman Erdahl left the meeting when discussion of collective bargain- ing started. Moved by Perret, seconded by Dickson to adjourn the meeting, 8:00 P.M. The Mayor declared the motion carried, 6/0, Erdahl absent. i r s I 111CRUILMED BY JORM MICROLAB - j CEDAR RAPIDS • DES MOINES i i; r MINUTES OF OFFICIAL COUNCIL ACTIONS - 10/26/82 The cost of publishing the following proceed- ings & claims is $ Cumulative cost for this calendar year for said publication is S Iowa City Council, reg. intg., 10/26/82, 7:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perrot. Absent: None. Mayor Neuhauser proclaimed October 24-29, 1982, as Iowa City Salutes Industry Week. Councilmember Perret requested item 3e.1, a resolution accepting the work for the library plaza brick installation project, be considered separately from the other items on the Consent Calendar. Moved by Perret, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions, reg. mtg., 10/12/82, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm. -10/7/82; Housing Appeals Bd.- 9/14/82; Parks and Recreation Comm. -9/8/82; Library Bd.-10/14/82 (spec. ntg.); Senior Center Comm. -9/20/82. Permit Motions as recommended by the City Clerk: Approving Class C Beer Permit and Sunday Sales for Kirkwood 76, 300 Kirkwood Avenue. Approving Class B Beer Permit and Sunday Sales for Pizza Hut, 1921 Keokuk Street. Setting public hearings: To set a public hearing for 11/9/82 to receive citizen comments concerning the proposed program statement of community development objectives and projected use of 1983 Community Development Block Grant (CDBG) funds. RES. 82-258, Bk. 74, pp. 961-967, FIXING DATE FOR A PUBLIC HEARING ON 11/9/82 ON THE PROPOSITION OF THE ISSUANCE OF $2,700,000 GENERAL OBLIGATION BONDS (FOR AN ESSENTIAL CORPORATE PURPOSE) OF IOWA CITY, IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. RES. 82-259, Bk. 74, p. 968, DECLARING THE CELLS OPERATED BY THE IOWA CITY POLICE DEPARTMENT AS A TEMPORARY DETENTION FACILITY. Correspondence: Norman Bailey re responsibility of water bills for tenants, subject scheduled for informal discussion. Memo from the Traffic Engr. re stop signs on Bowery at Summit Streets. Memos from the MICROFILMED By JOR"d MIC ROLA B CEDAR RAPIDS • DES M018ES r Official Actions Civil Service Comm. submitting certified lists October 26, 1982 of applicants for the following positions: Page 2 Administrative Secretary/H&IS and Public Works; Human Services Coordinator/Planning and Program Development; Asst. Treatment Plant Operator/Pollution Control; Maintenance Worker• II/Parking Systems; Maintenance Worker I/Parking Systems; Parking Cashier/Parking Systems; Maintenance Worker III/Landfill. Applications for Use of Streets and Public Grounds: Iowa Socialist Party for use of Blackhawk Minipark to register voters on October• 19-23, approved. Iowa Abortions Rights Action League to set up a literature table in Blackhawk Minipark on 10/16 and 10/30 and 11/13, approved. Regina High School for a Homecoming Parade on 10/14, approved. Interfraternity Council • for closure of Ridgeland Avenue for a picnic, 10/16, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by McDonald, to adopt RES. 82-260, Bk. 74, p. 969, ACCEPTING THE WORK FOR THE LIBRARY PLAZA BRICK INSTALLATION PROJECT AS CONSTRUCTED BY WOLF CONSTRUCTION, INC. OF IOWA CITY, IOWA. The Mayor declared the resolution adopted, 5/2, with the following division of roll call vote: Ayes: Lynch, McDonald, Neuhauser, Balmer, Dickson. Nays: Erdahl and Perret. The Mayor repeated the public hearings on the Consent Calendar as set. The recommendation submitted to the Council by the Planning & Zoning Commission on the rezoning of the College Hill/South Dodge St, moratorium area, noted. Mayor Neuhauser announced the subject will be discussed at the informal Council meeting 11/3. Councilmember McDonald publicly thanked the Planning & Zoning Commission for their time and effort re the moratorium. Moved by Balmer, seconded by McDonald, to adopt RES. 82-261, Bk. 74, pp. 970-972, APPROVING THE FINAL PLAT OF KENNEDY'S WATERFRONT ADDITION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Perret, seconded by McDonald, that consideration of an ordinance rezoning certain property located at 603 S. Dubuque Street from C2 to R3A be deferred until later in the Council meeting. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Balmer, seconded by Perret, that the ORDINANCE REZONING CERTAIN PROPERTY KNOWN AS FOREST VIEW COURT FROM RlA TO RMH, be considered and given second vote for passage. Affirmative roll call MICROFILMED BY JORM MIC ROLA B- i CEDAR RAPIDS DES MOINES. I 1 Official Actions vote unanimous, 7/0, all Councilmembers present. October 26, 1982 The Mayor declared the motion carried. by Dickson, that the Page 3 Moved by Perret, seconded ORDINANCE REZONING CERTAIN PROPERTY KNOWN AS TOWNCREST MOBILE ROME PARK FROM C2 TO RMH, be considered and given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Perret, that the ORDINANCE REZONI14G CERTAIN PROPERTY KNOWN AS HILLTOP MOBILE HOME PARK FROM C2 TO RMH, be considered and given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Perret, seconded by Dickson, that the ORDINANCE REZONING CERTAIN PROPERTY KNOWN AS BON AIRE MOBILE HOME LODGE FROM C2 TO RMH, be considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present and Erdahl abstaining. The Mayor declared the motion carried. Moved by Erdahl, seconded by Perret, to make the following appointments, or re -advertise or defer the appointments as stated: to appoint David Levy, 23 Durham Ct., Henry Howe, 118'1 S. Dubuque, and Michael McPeak, 1029 N. Summit, to the Resources Conservation Commission for three-year terms ending 1/1/86; to defer until 11/23/82 the appointment to the Senior Center Commission; to defer the appointment to the Board of Adjustment until after the City Attorney's meeting with the Board; to reappoint Nancy Rusty Barcelo, 715 N. Gilbert, and appoint Ann Scupham, 431 Oakland Ave., to the Human Rights Commission for three-year terms ending 1/1/86, the other appointment to the Human Rights Commission will be re -advertised; to appoint Ira Anderson, 1608 Court Street, to the Board of Examiners of Plumbers for a master plumber for a two-year term ending 12/31/84; to appoint Craig Willis, 333 Magowan, to the Parks and Recreation Commission to complete an unexpired term of two months plus a four-year term ending 1/1/87. Jerry Mitchell, 133 Green Mt. Drive, was re -appointed to the Parks and Recreation Commission for a four-year term beginning 1/1/83 and ending 1/1/87. The Mayor declared the preceding motion regarding appointments, deferrals, and re -advertisements carried unanimously, 7/0, all Councilmembers present. Mayor Neuhauser noted the letter distributed to Council from Tim Brandt re naming the City Park baseball fields in memory of Bobby Oldis, Jr. MILROf ILMED B1' I ,J JORM MICROLAB ' � CEDAR RAPIDS • DES MDIYES a r I I L III CR01 I LIIED V JORM MIC RbLAB L ! CEDAR RAPIDS - DCS 14014[5 j i Moved by Perret, seconded by McDonald, to prepare a Official Actions 26, 1982 resolution for the next Council meeting naming the October present Little League Baseball Diamonds, located at Page 4 the west end of City Park, Bobby Oldis Fields. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Mayor Neuhauser explained the hotel/motel tax that will appear on the November 2nd ballot. All Councilmembers urged people to support the tax. Councilmember Lynch Council's requested the issue of the need for negative Planning extraordinary vote on overturning & Zoning votes be looked into. After discussion, moved by Lynch, seconded by McDonald, that this matter be referred to the City Attorney for a report and recommendation re amending the ordinance to conform to state law. The Mayor motion carried unanimously, /0, all Councilmembers the present. Councilmember Lynch also requested City Attorney formalize the Council voting policy re abstentions. Consensus of the members was that it should be treated as if the member was absent. Councilmember Balmer requested an update on the negotiations re the Old Library. The City Manager stated that the bidder had requested information on use of the parking lot, the information had been provided, and the City is trying to close as soon as possible. Councilmember Balmer noted the art object placed near the equipment maintenance facility. The City Manager replied that the artist was a City employee using scrap pieces for the work. City Attorney Jansen reported on the rezoning of 603 S. Dubuque Street deferred from earlier in the meeting. He stated that the original applica- & tion had requested R3A zoning but that Planning Zoning had suggested R3B. The applicant, Tom Lepic, appeared for discussion. Moved by Balmer, seconded by Lynch, that the ORDINANCE REZONING CERTAIN PROPERTY LOCATED AT 603 S. DUBUQUE STREET FROM C2 TO R3B, be considered and given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. opt Moved by Balmer, seconded 977D�AUTHORIZINGckson, to dTHE RES. 82-262, Bk. 74, pp. MAYOR TO SIGN DTHE CITY R ATTEST AN AGREEMENT WITH THE ROCK ISLAND ANDPACIFIC RAILROAD COMPANY AND THE CHICAGO, MILWAUKEE, ST. PAUL AND PACIFIC RAILROAD COMPANY, for maintenance of railroad crossing and signals on Scott Blvd. 7/0, all Affirmative roll call vote unanimous, The Mayor declared the Councilmembers present. resolution adopted. III CR01 I LIIED V JORM MIC RbLAB L ! CEDAR RAPIDS - DCS 14014[5 j i r I I Official Actions Moved by Perret, seconded by Erdahl, to adopt October 26, 1982 RES. 82-263, Bk. 74, pp. 978-980, ADOPTING A Page 5 CITIZEN PARTICIPATION PLAN AS A POLICY GUIDE FOR CITIZEN PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN IOWA CITY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Councilmember Erdahl noted that this policy represents a lot of effort on the part of CCN and thanked them for the time spent. Moved by Balmer, seconded by Lynch, to adopt RES. 82-264, Bk. 74, p. 981, APPROVING COMPENSATION FOR A FLOWAGE EASEMENT FROM GENEVA LINDEMANN AND GENEVA LINDEMANN, TRUSTEE FOR THE JOHN R. LINDEMANN TRUST, FOR THE SOUTH BRANCH RALSTON CREEK STORMWATER DETENTION PROJECT, in the amount of $2,000. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Dickson, that the ORDINANCE AMENDING CHAPTER 17, THE HOUSING CODE (re Type III apartments with their own kitchen but with shared bathroom), be considered and given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Ferret, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that revised ORDINANCE NO. 82-3085, Bk. 20, pp. 175-177, DELETING THE REFERENCES TO PERMANENT STRUCTURES IN ORDINANCE NO. 82-3058 WHICH AMENDED CHAPTER 9.1 OF THE CODE OF ORDINANCES OF IOWA CITY, IOWA, PROVIDING FOR THE REGULATION OF PUBLIC AND PRIVATE USE OF CITY PLAZA, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/O, all Councilmembers present. Moved by Balmer, seconded by Perret, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by Erdahl, to adjourn 8:30 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A more complete description of Council activi- ties is on�f,i�le� in the office of the City Clerk. 1"a C,''�/LW.lA1U.AdAJ@/MARY C. NEUHAUSER, MAYOR s/A��B yy���h"�-`-OLF S, C TY CLERK Submitted for publication on 11/5/82. 111CROEILMED BY JORM MICR4)LA13 � �bEDAR RAPIDS DES I.101YES 1 99 L COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES OCTOBER 26, 1982 Iowa City Council, reg. mtg., 10/26/82, 7:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perret. Absent: None. Staffinembers present: Berlin, Helling, Jansen, Farmer, Stolfus, Karr. Council minutes tape-recorded on Tape 82-18, Side 2, 817-1565. Mayor Neuhauser proclaimed October 24-29, 1982, as Iowa City Salutes Industry Week. esolution epting the Councir lQuested item 3e.1, a brick installationrproject, becconsidered work for thehe library ppaza separately from the other items on the Consent Calendar. Moved by Perret, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions, reg. mtg., 10/12/82, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm. -10/7/82; Housing Appeals Bd.-9/14/82; Parks and Recreation Comm. -9/8/82; Library Bd.-10/14/82 (spec. mtg.); Senior Center Comm. -9/20/82. Permit Motions as recommended by the City Clerk: Approving Class C Beer Permit and Sunday Sales for, Inland Transport Co. dba Kirkwood 76, 300 Kirkwood Avenue. Approving Class 8 Beer Permit and Sunday Sales for Pizza Hut of America, Inc. dba Pizza Hut, 1921 Keokuk Street. Setting public hearings: To set a public hearing for 11/9/82 to receive citizen comments concerning the proposed program statement of community development objectives and projected use of 1983 Community Development Block Grant (CDBG) funds. RES. 82-258, Bk. 74, pp. 961-967, FIXING DATE FOR A PUBLIC HEARING ON 11/9/82 ON THE PROPOSITION OF THE ISSUANCE OF $2,700,000 GENERAL OBLIGATION BONDS (FOR AN ESSENTIAL PROVIDING FORPUBLICATIONOOFTNOTICEPTHEREOFF IOWA CITY, IOWA, AND RES. 82-259, Bk. 74, p. 968, DECLARING THE CELLS OPERATED BY THE IOWA CITY POLICE DEPARTMENT AS A TEMPORARY DETENTION FACILITY. Correspondence: Norman Bailey re responsibility of water bills for tenants, subject scheduled for informal discussion. Memo from the Traffic Engr. re stop signs on Bowery at Summit Streets. Memos from the Civil Service Comm. submitting certified lists of applicants for the following positions: Administrative Secretary/H&IS and Public Works; Human Services Coordinator/Planning and Program Development; Asst. Treatment Plant Operator/Pollution Control; Maintenance Worker II/Parking Systems; Maintenance Worker / nICRUILMED BY JORM MIC ROLAB CEDAR RAPIDS DCS '401AE5 C Council Activities October 26, 1982 Page 2 I/Parking Systems; Parking Cashier/Parking Systems; Maintenance Worker III/Landfill. Applications for Use of Streets and Public Grounds: Iowa Socialist Party for use of Blackhawk Minipark to register voters on October 19-23, approved. Iowa Abortions Rights Action League to set up a literature table in Blackhawk Minipark on 10/16 and 10/30 and 11/13, approved. Regina High School for a Homecoming Parade on 10/14, approved. Interfraternity Council for closure of Ridgeland Avenue for a picnic, 10/16, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by McDonald, to adopt RES. 82=260, Bk. 74, p. 969, ACCEPTING THE WORK FOR THE LIBRARY PLAZA BRICK INSTALLATION PROJECT AS CONSTRUCTED BY WOLF CONSTRUCTION, INC. OF IOWA CITY, IOWA. The Mayor declared the resolution adopted, 5/2, with the following division of roll call vote: Ayes: Lynch, McDonald, Neuhauser, Balmer, Dickson. Nays: Erdahl and Perret. The Mayor repeated the public hearings on the Consent Calendar as set. The recommendation submitted to the Council by the Planning & Zoning Commission on the rezoning of the College Hill/South Dodge St. moratorium area, noted. Mayor Neuhauser announced the subject will be discussed at the informal Council meeting •11/3. Councilmember McDonald publicly thanked the Planning & Zoning Commission for their time and effort re the moratorium. Moved by Balmer, seconded by McDonald, to adopt RES. 82-261, Bk. 74, pp. 970-972, APPROVING THE FINAL PLAT OF KENNEDY'S WATERFRONT ADDITION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Perret, seconded by McDonald, that consideration of an ordinance rezoning certain property located at 603 S. Dubuque Street from C2 to R3A be deferred until later in the Council meeting to allow the City Attorney time to clarify whether the applicant was requesting R3A or R3B zoning. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Balmer, seconded by Perret, that the ORDINANCE REZONING CERTAIN PROPERTY KNOWN AS FOREST VIEW COURT FROM RIA TO RMH, be considered and given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Perret, seconded by Dickson, that the ORDINANCE REZONING CERTAIN PROPERTY KNOWN AS TOWNCREST MOBILE HOME PARK FROM C2 TO RMH, be considered and given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Perret, that the ORDINANCE REZONING CERTAIN PROPERTY- KNOWN AS HILLTOP MOBILE HOME PARK FROM C2 TO RMH, be 11ICRUILMED BY JORM MIC ROLAB CEDAR RAPIDS • DES TINES i/ r L Council Activities October 26, 1982 Page 3 considered and given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Perret, seconded by Dickson, that the ORDINANCE REZONING CERTAIN PROPERTY KNOWN AS BON AIRE MOBILE HOME LODGE FROM C2 TO RMH, be considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present and Erdahl abstaining. The Mayor declared the motion carried. Moved by Erdahl, seconded by Perret, to make the following appoint- ments, or re -advertise or defer the appointments as stated: to app oint David Levy, 23 Durham Ct., Henry Howe, 118h S. Dubuque, and Michael McPeak, 1029 N. Summit, to the Resources Conservation Commission for three-year terms ending 1/1/86; to defer until 11/23/82 the appointment to the Senior Center Commission; to defer the appointment to the Board of Adjustment until after the City Attorney's meeting with the Board; to re- appoint Nancy Rusty Barcelo, 715 N. Gilbert, and appoint Ann Scupham, 431 Oakland Ave., to the Human Rights Commission for three-year terms ending 1/1/86, the other appointment to the Human Rights Commission will be re - advertised; to appoint Ira Anderson, 1608 Court Street, to the Board of Examiners of Plumbers for a master plumber for a two-year term ending 12/31/84; to appoint Craig Willis, 333 Magowan, to the Parks and Recreation Commission to complete an unexpired term of two months plus a four-year term ending 1/1/87. Jerry Mitchell, 133 Green Mt. Drive, was re -appointed to the Parks and Recreation Commission for a four-year term. beginning 1/1/83 and ending 1/1/87. The Mayor declared the preceding motion regarding appointments, deferrals, and re -advertisements carried unanimously, 7/0, all Councilmembers present. Councilmember Erdahl announced he would not be present for the Council meeting of November 9th. Mayor Neuhauser noted the letter distributed to Council from Tim Brandt re naming the City Park baseball fields in memory of Bobby Oldis, Jr. Moved by Perret, seconded by McDonald, to prepare a resolution for the next Council meeting naming the present Little League Baseball Diamonds, located at the west end of City Park, Bobby 01dis Fields. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Mayor Neuhauser explained the hotel/motel tax that will appear on the November 2nd ballot. She explained that 25% of the tax would be used for a convention and tourist bureau; 25% for a high priority recreation project, possibly a swimming pool; and the remaining 50% for additional police protection. The Mayor announced that the same question will appear on the Coralville ballot and that both cities have agreed not to implement the tax unless it passes in both communities. All Councilmembers urged people to support the tax. Councilmember Lynch requested the issue of the need for Council's extraordinary vote on overturning negative Planning & Zoning votes be looked into. After discussion, moved by Lynch, seconded by McDonald, that this matter be referred to the City Attorney for a report and recommendation re amending the ordinance to conform to state law. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers 111CROf 1L14ED BY JORM MICR40LAO CEDAR RAPIDS • DESMOINES 1 J 1-4 L r C Council Activities October 26, 1982 Page 4 present. Councilmember Lynch also requested the City Attorney formalize the Council voting policy re abstentions. Consensus of the members was that it should be treated as if the member was absent. Councilmember Balmer requested an update on the negotiations re the Old Library. The City Manager stated that the bidder had requested information on use of the parking lot, the information had been provided, and the City is trying to close as soon as possible. Councilmember Balmer noted the art object placed near the equipment maintenance facility. The City Manager replied that the artist was a City employee using scrap pieces for the work. City Attorney Jansen reported on the rezoning of 603 S. Dubuque Street deferred from earlier in the meeting. He stated that the original application had requested R3A zoning but that Planning & Zoning had suggested R3B. The applicant, Tom Lepic, appeared for discussion. Moved by Balmer, seconded by Lynch, that the ORDINANCE REZONING CERTAIN PROPERTY LOCATED AT 603 S. DUBUQUE STREET FROM C2 TO R3B, be considered and given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, to adopt RES. 82-262, Bk. 74, pp. 973-977, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE ROCK ISLAND AND PACIFIC RAILROAD COMPANY AND THE CHICAGO, MILWAUKEE, ST. PAUL AND PACIFIC RAILROAD COMPANY, for maintenance of railroad crossing and signals on Scott Blvd. Councilmembers discussed the malfunction of signals on First Avenue. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Perret, seconded by Erdahl, to adopt RES. 82-263, Bk. 74, pp. 978-980, ADOPTING A CITIZEN PARTICIPATION PLAN AS A POLICY GUIDE FOR CITIZEN PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN IOWA CITY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Councilmember Erdahl noted that this policy represents a lot of effort on the part of CCN and thanked them for the time spent. Moved by Balmer, seconded by Lynch, to adopt RES. 82-264, Bk. 74, p. 981, APPROVING COMPENSATION FOR A FLOWAGE EASEMENT FROM GENEVA LINDEMANN AND GENEVA LINDEMANN, TRUSTEE FOR THE JOHN R. LINDEMANN TRUST, FOR THE SOUTH BRANCH RALSTON CREEK STORMWATER DETENTION PROJECT, in the amount of $2,000. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Dickson, that the ORDINANCE AMENDING CHAPTER 17, THE HOUSING CODE (re Type III apartments with their own kitchen but with shared bathroom), be considered and given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by. Perret, that the rule requiring that ordinances must be considered and voted on for passage at two Council nICROEILMED BY JORM MICROLAB CEDAR RAPIDS • DES -001NES J r ■ •: 1-1 Council Activities October 26, 1982 Page 5 meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that revised ORDINANCE NO. 82-3085, Bk. 20, pp. 175-177, DELETING THE REFERENCES TO PERMANENT STRUCTURES IN ORDINANCE NO. 82-3058 WHICH AMENDED CHAPTER 9.1 OF THE CODE OF ORDINANCES OF IOWA CITY, IOWA, PROVIDING FOR THE REGULATION OF PUBLIC AND PRIVATE USE OF CITY PLAZA, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Perret, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by Erdahl, to adjourn 8:30 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. MARY C. NEUHAUSER, MAYOR ABBIE STOLFUS, CITY CLERK 1 MICROFILM BY I JORM MIC R4ILAB CEDAR RAPIDS DES I.101Y[S � � f i % I r I I �F MINUTES OF OFFICIAL COUNCIL ACTIONS - 11/1/82 The cost of publishing the following proceed- ings & claims is $ Cumulative cost for this calendar year for, said publication is Iowa City Council, special meeting, November 1, 1982, 6:55 P.M. in the Conference Room at the Civic Center. Mayor Neuhauser presiding. Council - members present: Balmer, Erdahl, Lynch, Neuhauser. Absent: Dickson, McDonald, Perret. The Waiver of Call of Special Meeting was signed by all Councilmembers. Moved by Erdahl, seconded by Lynch, to adopt RES. 82-265, Bk. 74, pp. 982-987, AUTHORIZING THE EXECUTION OF THE JOHNSON COUNTY CARE FACILITY LAND USE AGREEMENT BETWEEN JOHNSON COUNTY AND THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 4/0, Dickson, McDonald, Perret absent. The Mayor declared the resolution adopted. City Manager Berlin distributed his memo re water main installation at the Johnson County Home and noted that a portion of the IDOT work would not be completed until spring. Also distributed was a map showing portion of the City work that could not be completed until then. Moved by Balmer, seconded by Lynch, to adjourn to informal session, 7:00 P.M. The Mayor declared the motion carried unanimously, 4/0, McDonald, Perret, Dickson absent. A more complete description of Council activi- ties is oA j.e�in the office of the City Clerk. MA"U.1�luttAtrWYs/MARY C. NEUHAUSER, MAYOR s/ABBBI TOLFUS, CITY CLERK AB Submitted for PulicAtion on 11/10/82. I MICROFILMED BY JORM MICROLA6 ? CEDAR RAPIDS • DCS MOINES �� r COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 1, 1982 Iowa City Council, special meeting, November 1, 1982, 6:55 P.M. in the Conference Room at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser. Absent: Dickson, McDonald, Perret. Staffinembers present: Berlin, Helling, Jansen, Boothroy, Franklin, Stolfus. The Waiver of Call of Special Meeting was signed by all Councilmembers. Tape recorded on Tape 82-21, Side 2, 950-960. Moved by Erdahl, seconded by Lynch, to adopt RES. 82-265, Bk. 74, pp. 982-987, AUTHORIZING THE EXECUTION OF THE JOHNSON COUNTY CARE FACILITY LAND USE AGREEMENT BETWEEN JOHNSON COUNTY AND THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 4/0, Dickson, McDonald, Ferret absent. The Mayor declared the resolution adopted. City Manager Berlin distributed his memo re water main installation at the Johnson County Home and noted that a portion of the IDOT work would not be completed until spring. Also distributed was a map showing portion of the City work that could not be completed until then. Moved by Balmer, seconded by Lynch, to adjourn to informal session, 7:00 P.M. The Mayor declared the motion carried unanimously, 4/0, McDonald, Perret, Dickson absent. ATTEST: MARY C. NEUHAUSER, MAYOR ABBIE STOLFUS, CITY CLERK IIICROFILI41D 81' JORM MIC R(SL AES - 1 � CEDAR RANDS - DES MOVIES I i _ J 7 I r 7 r_ 7 / INFORMAL COUNCIL DISCUSSION! NOVEMBER 8, 1982 t�4 INFORMAL COUNCIL DISCUSSION: November 6, 1982, 4:30 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser• presiding. COUNCIL14EMBERS PRESENT: Balmer, Neuhauser, Dickson, Perret, McDonald -4:35 PM, Erdahl-4:40 P11, Lynch 4:42 PM. Staffinembers present: Berlin, Stolfus, Helling, Boothroy, Knight, Franklin, Jansen, Hencin, Vitosh, Uthe, Kimble TAPE-RECORDED on Reel 82-21, Side 2, 2124 -End, and Reel 82-22, Side 1, 1-1487. APPLICATIONS TO PLANNING AND ZON114G COMMISSION 2124-2352 RNC 20 "lone Ordinance Boothroy called attention to the memo in the packet last week concerning the time schedule needed for consideration of this ordinance. Vacation/Alley Block 47, Mercy Flosjital Knight pointed out that both P&Z Commission and Staff favor the vacation. Additional information will be forthcoming prior to the public hearing. Rezoning Applegates, 1411 Waterfront Drive/C2 Both P&Z C6 ion and staff recommend the rezoning. Neuhauser asked if it was because of the sign requirements. Knight thought it probably was. Country Kitchen, to the north, is also zoned C2. Rezoning Rochester/Amhurst, Lumpa They have amended their request to RIB zone, and Staff has approved this zone. Knight called attention to P&Z Commission's concern that no policy regarding subdivisions in that area was available (availability of sewer). Six houses could be built on this property. Jansen advised he was working on the legal question (effect of Stephens lawsuit). Councilman McDonald present: 4:35 P.M. Ordinance Establishing Hi s t rrshiic Preservation Commission Balmer r qu oned the membership of the Commission, stating that he thought a P&Z Commission member was to be specifically designated as a member of this commission. • Several Councilmember•s agreed. Berlin noted that as long as Council felt that way, a memo would be prepared regarding the amendment. College Hill Park/South Dodge St. Neighborhood Moratorium Area, Rezoning Franklin noted the provision of information and maps showing non -conforming uses existing under P&Z Comm. recommendation of 10/14/82. She added that the Commission had looked at specific areas that Council had requested. There will be a P&Z Commission member at Council's meeting tomorrow night to answer questions. The Commission does not feel that at this time they want to make any changes in their recommendation. Rezoning of Sladel: property Franklin advised that approval from the City Conference Board on the annex- ation had been received, so Council could go ahead with the rezoning. Rez2 i9i9 6035. Oubuque Ynight reported that the request is now to change from C2 zone to R3R zone. Councilman Erdahl present, 4:40 P.M. H,ICROU LnED BY -J i -JORM MICRd�L AB I CEDAR RAPIDS •DES MOINES ' I a ,a L r Page 2 Courlr.iI informal November 8, 1982 ENERGY COOROiNATOR p -A Asst. City Manager Helling introduced the ne;r Energy Coordinator, Rick Webb, who will work afternoons. Neuhauser noted the 7:30 P.M. meeting tonite, to receive citizen input on possible provisions for a new franchise with Iowa -Illinois. Councilman Lynch present, 4:42 P.M. ECONOMIC DEVELOPMENT REPORT The Mayor introduced Marty Kelly, Norm Bailey and Keith Kafer of the Economic Development Committee of the Chamber of Commerce. The City Manager stated that the Chamber would present their report today. Neuhauser noted the similarity with Hauer's report. Kelly advised that the Economic Development Report had been presented to the University representatives and President Freedman. Freedman spoke out very positively toward the Plan and to working with the Committee and the City. Kelly received a lot of positive input from University personnel, who were interested in continuing the dialogue. He was asked to sit as a member of the ad hoc committee on high technology. Tire State is interested in developing a corridor between Iowa City and Cedar Rapids re high technology industries. Kelly asked Council for their input and suggestions, so the Plan can be implemented. The Plan was in the packet of Nov. 5th. McDonald stated that for the Plan to be effective,all three groups (City, University and Chamber) would have to do more than give lip service. Council had given a commitment to move forward in this area, during their goal -setting session, the Mayor stated. Lynch commented on working with what we have already in Iowa City. Kelly called attention to the four parts of the Plan, no order of importance in the report. Kafer advised that most of the industries here are growth industries. Neuhauser thought that citizens should be made aware of these growths. Balmer stated that all communities are after the high technical, clean industries. Kelly responded that industries are seeking states other than California to expand to, looking to the Midwest, areas where stable and highly productive work forces are available. Neuhauser thought the next step was an action plan, to set priorities on how to proceed. If all groups are really serious on carrying Out the Plan, they need to figure out what it will cost to get it started, who is going to pay, and who are the people who are going to see that the steps are followed through. Berlin thought that all three bodies should initially be looking at what the mechanism is for moving on from here. Dickson called attention to the structure of future coDunittees, asking if they would include more women and minorities. Kelly stated they could use anyone who would con- tribute to the Plan, and advised that now the =1 priority from each of the four groups would be requested, for a Plan of action. 2352 -End Neuhauser commented that the City Manager needed to v:ork with the group re- garding location of land available and the infrastructure. Bailey suggest- ed a coordinating group be formed. Council agreed that the City Manager would represent them. Perret asked if the City had enough industrial park and office research land. Kafer said it was important to have some sites ready to go. Kelly stated that the State had to ma4:e a reconmlendation on the corridor concept. Kafer thought. it should be a trianrlle, by inclusion of the Quad Cities. Erdahl questioned the effect of the Cedar kapids Airport and Kelly stated that it was a priority item. Kelly explained building for j. 111CROEILMED OY i ' JORM MICR46LAB 1 CEDAR RAPIDS • DES MOINES Reel 82.-22 Side 2, 1-320 1 J L`. Page 3 Council informal November 8, 1982 speculation in office -park areas. Erdahl explained the change in tax laws which would allow the City's cooperation. Bailey noted that Iowa City has f`A more unemployed white-collar workers than blue-collar workers. Kelly out- lined a possible step to get certain industries interested in Iowa City would be to have the Mayor and the Task Force visit them. Kelly thought that the facts about Iowa City are not known. Erdahl asked regarding new businesses based on patents held by the University of Iowa Research Founda- tion, what the difference was between the Foundation and Stanford Research Institute. Bailey explained that the University Foundation is a patent screening and marketing arm and not a research institute. Stanford does contract research. The Mayoradvised that a formal resolution would be presented to Council in two weeks, endorsing the concept of an Economic Development Plan, and it would designate the City Manager as the Council's representative. BIDS RECEIVED FOR THE HOTEL 320-419 City Manager Berlin reported receipt of two proposals for the hotel on Block 64. Integra Built, Bloomington, Minn., representing Sheraton, cost of project, 8.7 million, and Vernon Beck & Assoc., Minneapolis, Minn., on behalf of Mid City Dev. Assoc., representing Hilton, approximately 10 million. He advised that he would have in the next packet, the process outlined prior to Council's consideration and disposition. The 60 days will end January 8th, so fie asked Council's schedule during the Christmas season. Mayor Neuhauser and Council - member Perret each will be gone one week. The Vernon Beck proposal indicates they are interested in working with Aronstrongs in financing of the department store, and time has been scheduled for a meeting in Cedar Rapids tomorrow. HIGHLANDER SEWER AGREEMENT As representatives were present, Council discussed the if the City is not able to work out an agreement with the additional financial obligation for the City would Jansen explained there would be slight wording changes and by Attorney Mullin, and a new copy of the agreement tomorrow night. FINAi1CIAL STATUS REPORT AND ACCRUAL )REPORT issue. Berlin noted Westinghouse and Glasgow, be 517,500. City Attorney agreed to by engineering would be distributed Vitosh introduced auditors Dave Johansen and Jane Lindell who were present, and gave credit to Monica Lithe who was responsible for• the accrual financial reports. She explained the correction in computation of police and fire personnel pensions due to new legislation, and advised that segregation of duties in the cash disbursement cycle had been accomplished. J. Lundell reported some small things were corrected during the audit process. The utility system, the parking system, landfill and payroll systems come on line (computer) after this report, and process will be reported on at next year's audit. Regarding the Financial Status Report at the end of FY%2, and the five-year projections (memo in October 29 packet) Vitosh noted that they had been con- servative in estimates of receipts and expenditures. Good news was that regarding rollback factors on the assessed valuation of property by the State, it was better than Vitosh had expected and computed when the report was put together. So the City will pick up an additional $239,104. Vitosh distrib- uted Revised FY'84 Tax Projections sheet. There was no rollback factor for industrial property in FY84. 11ICROERMED BY i JORM MIC REILAB 1 CEDAR RAPIDS DES MOINES t 419- 1059 it Council Informal Page 4 November 8, 1982 Vitosh explained that if we levy at the 8.10 maximum, there will be a $300,000 shortfall, not taking into consideration the proposed transit #iA levy, moving Trust and Agency, or phasing out of general revenue sharing, so these policy decisions will need to have input from Council in the next few weeks, and policy decisions made. The City Manager commented that if Council doesn't give a general direction, he would be inclined to start reducing the extent we depend on general revenue sharing for operating costs of the transit system, putting that (GRS) into capital items, and corning up with some combination in Trust and Agency and transit levy. Vitosh saw the levy going down because Tort Liability was down and Debt Service was down. Berlin commented that the largest operating expense after personnel services was energy. Increases in energy cost are pro- jected. The City will have a new transit facility coming on line. Next week Vitosh will discuss the transit levy. Balmer noted Ire would be gone but liked Option 1. Several budget issues will be discussed in the next 3 or 4 weeks. AGENDA - COUNCIL BUSINESS 1059-1487 1. Balmer proposed an amendment to delete the activated signal at the Benton/Riverside intersection. Ncuhauser and Dickson noted that they had compromised on the fifth lane for tile activated signal. 2. Balmer requested he be allowed to move the adoption of the Resolution regarding the naming of the baseball fields for Bobby Oldis. 3. Balmer called attention to the letter from United Way asking for dis- cussion of renting the space at the Senior Center. All Councilmembers had been contacted. Council discussed whether or not to refer the issue to the Senior Center Commission. Ncuhauser noted that their volunteer coordinator could take on the position fleisel has asked for to coordinate volunteer's services, in order to comply with the requirement for delivery of services to the elderly. It was decided that representatives of the Senior Center Commission and of United Way be asked to come to an informal meeting for discussion with Council. 4. Perret questioned if a rationale and policy for extension of revital- ization area had been pr•epared.' Berlin noted that a memo was being prepared. One property to the south has an appeal to the Board of Adjustment. Erdahl noted that Council had agreed to make it possible for the project to be approved, and would have time to look at the whole area. Berlin noted that there were questions regarding the other area, but no decision made. Neuhauser called attention to the letter received from Sturgis area, noting it would be discussed in the context of a policy. 5. City Attorney Jansen explained the item added to the agenda regarding suspension of Wilkie's liquor permit, because of gambling. Procedure was discussed. A hearing will be set on December 7th. 6. Assistant City Manager Helling pointed out that a special Council meeting will need to be held on Nov. 30th for the sale of general obligation bonds. 7. Berlin asked if Council was receptive to the proposal for advertising on bus benches. No one was. B. The Mayor pointed out the Red Cross's request for a special hearing. Berlin recommended not starting this procedure. Council agreed. 9. Councilmembers agreed to appoint Tom O'Brien to the Boards of Police and Fire Trustees. Meeting adjourned, 7:12 P.M. 111CROrILMED BY J JORM MICROLAB f CEDAR RAPIDS • DES MOVIES I � r if INFORMAL COUNCIL DISCUSSION NOVEMBER 15, 1982 INFORMAL COUNCIL D[SCUSSION: November 15, 1982, 5:50 P.M. in the Conference Room at the Civic Center. Mayor, Mary Neuhauser presiding. COUNCIL14EPIBERS PRESENT: Neuhauser, Lynch, Dickson, Perret, Erdahl, McDonald. Absent: Balmer. Staffinembers present: Berlin, Stolfus, Helling, Jansen, Davidsen, Vitosh, McGonagle, Prior, Farmer, Kucharzak. TAPE-RECORDED on Reel 7182-22, Side 1, 30-723. OAKNOLL REPORT 30-120 Special Attorney Hayek reported on the Oaknoll lawsuit. The question is whether or not the residents should pay property taxes. The Board of Review thought they should. The existing facility owned by Christian Retirement Services is valued at two million. The District Court ruling was that the Oaknoll facility, except for the infirmary which is 20-25% of the taxable value, is subject to tax. The new facility is valued at three million dollars. Hayek noted the valuable assistance he had received from Asst. Atty. David Brown on the case. MELROSE COURT IMPROVLMENTS 120-396 City Manager Berlin called attention to the material provided in the packet including the detailed cost estimate. Perret gave the background of the issue and the recommendations from the Committee. Pedestrians come from several apartments and residencesin the surrounding areas. The street and sidewalk improvement can be included in the CIP and could be done the next construction year, if Council chooses, Berlin said. City Engineer Farmer pointed out that no funding was included for easements needed from property owners for the 5' sidewalk (will abut the curb). Utility poles will be in the sidewalk. Council discussed undergrounding them or moving them. If the utility company undergrounds service, the cost will be added to the rate base, and spread across the City. The alternatives can be explored. It was point- ed out that the property owners should be notified specifically what could happen to their property. Lynch questioned if there was a policy for assess- ment of cost of the improvements. The Mayor agreed that Council should set a policy on when there is to be a special assessment and when the City assumes the responsibility. Berlin advised that property owners could be advised that there are two sets of circumstances, and asked what their position would be if the City pays, or if they had to pay. A resident noted residents had, a few years ago, improved their sidewalks, and called attention to an area where water pools on the west side of Melrose Court halfway between Brookland Park and Melrose Avenue. One of the recommendations, the pedestrian -activated crossing light would be at the end of Melrose Ct/Melrose Ave. where the City buses and Cambus have stops. The cost should be investigated, the Mayor stated. It was pointed out that the proposed new University Law School will not pro- vide parking, except for 15 spaces, access off Byington. Faculty and staff parking will be at the Fieldhouse. Enforcement of traffic laws at the island was discussed. Berlin advised that it is difficult to control unless a police officer is there. TRANSIT FARE/REVENUE POLICY 396-486 The Mayor asked if anyone had any problems with what was originally present- IIICROFIL14ED BY JORM MICRQLAB i CEDAR RAPIDS • DES MOINES 1 J r L 1 Page 2 Council Informal November 16, 1982 ed: a two-step increase in fare, 40C in Jan. 1983 and 50C in Jan. 1986, beginning to phase out revenue sharing, and implementing the transit levy, and maintaining local level of support at what it is now (40%). Staff was directed to schedule a public hearing on the fare increase. Council had previously agreed on use of the 20 -ride permit, the reduced Saturday fare, and these options will be noted at the hearing. Vitosh explained they were not projecting increases in ridership. Neuhauser commented that Council owes John McDonald a vote of thanks for this policy. Councilman Erdahl left the meeting, 6:30 P.M. NOISE VARIANCE PERMIT FEES 486-560 Kucharzak explained the reasoning for the fees suggested. Neuhauser thought people would rather risk a vitiation at 512. Berlin advised that the $50 fee was for sound trucks and there was not much interest in having sound trucks. Council decided to try the proposed fees. Berlin stated that if it didn't work, he would let Council know. COUNCIL TIME 560-723 1) Lynch reported on the meeting of the Wastewater Facility Committee and noted material distributed in the packet. For the City to fund the present plan, it would require a 900% increase in fees (from S40 a house- hold to $400 a household), so Consultant Kimni will be preparing alterna- tives and costs. Their next meeting is in January. 2) City Attorney Jansen reported on the public hearing held in August by the Environmental Quality Commission regarding allocations for sewer treatment plant funds available to Iowa. The City responded, but the outcome was that it retained it's ranking of 26th, but funding was held at 75% instead of the reduced 55%. One outgrowth of the hearing was an administrative rule regarding the priority system, and it will take effect on 11/17, and if the City wants to challenge, it must file by Wednesday. Des Moines is getting the majority of the funding. Jansen thought there were many problems and did not recommend challenging. Berlin agreed, noting that the City will keep the plan it has, but will go ahead with other alternatives. Neuhauser questioned if Council should look at buying the land for the plant. Berlin advised that staff and Kimm will address this later. Council agreed they would not challenge the ruling. It was pointed out that no City downstream is using the river for drinking water. Meeting adjourned, 7:15 P.M. MICROFILMED BY J JORM MICR4ILAB I ceonrs Rnlaos • m[s IaoraEs I