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HomeMy WebLinkAbout1982-12-07 Bd Comm minutesr MINUTES OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION MEETING Iowa City Civic Center November 18, 1982 Members Present: Saeugling, Schmeiser, Tiffany Members Absent: George, Redick Staff Present: Zehr, Wright Guests Present: C. Neuzil, E.K. Jones Chairman Saeugling called the meeting to order at 7:30 p.m. The minutes of the October 7th meeting and the October 27th Public Hearing for the Proposed Master Plan were considered and approved. Manager Zehr presented the bills for the month and explained them briefly. The bills were approved for payment as presented. Following the agenda, Manager Zehr reported the renter of the United Hangar office space is again in arrears with the rent, however he expects a report regard- ing future plans soon, and it was decided to wait for that development before taking any action regarding the lease. Zehr reported he has located a generator which could be purchased for $1,500 to $2,000 in a 50/50 arrangement with the state, and which could then be used to provide standby power in case of an emergency outage. The opportunity was discussed at length. Mr. Schemiser moved to direct Zehr to spend up to $3,000 for the generator and repairs, if Zehr's inspection shows the unit to be suitable, Mr. Tiffany seconded the motion, and all members present voted aye. In regard to the proposed budget for FY '84, Zehr asked the Commissioners to consider the Program Division Statement, which included goals and objectives. The budget also includes expanded service to provide additional temporary employees for mowing help in the summer and police officers during home university football games. Also proposed is the purchase of a snow blower to aid in snow removal. Zehr suggested the installation of a security fence along Highway 218 to protect the field and the lights, once Runway 24/6 becomes the preferred runway and is lighted at night. This proposal was discussed at length, but not resolved. Schmeiser suggested a committee be formed to discuss the proposed budget before it is reviewed with the City Council on January 6; Schmeiser and Tiffany will serve on that committee. Zehr reported he plans to attend a meeting on the Airport and Airway Improvement Act of 1982 in Kansas City on November 19, Chairman Saeugling mentioned plans for industrial expansion in the airport area which are currently being discussed by community groups, including the Planning and Zoning Board. Zehr reported the Pilot Briefing Room in the Terminal Building is now much improved, and invited the Commissioners to inspect it. The installation of the NDB has been approved by the FAA, and it will be installed during the coming summer. Zehr also reported success in his effort to obtain a $2,000 tax refund on the corporate hangar. The meeting was adjourned at 9:00 p.m. Recorder: Priscilla Wright 111CRUILMEo BY JORM MIC Rlati L ' CEDAR RAPIDS •DES M0 1BES J aD36 v� \1 r L MINUTES CIVIL SERVICE COMMISSION NOVEMBER 17, 1982 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Maxwell, Orelup, Walker STAFF PRESENT: Carroll, Morris, Chief Bob Keating, Battalion Chief Arthur Kloos, Lieutenant Ron Whittaker SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:04 p.m. by Chairperson Arletta Orelup. 2. Discussion of Police and Fire Promotional Testing: Anne Carroll, Human Relations Director, stated that all promotional lists within the Fire and Police Departments have expired, except for a current preferred Fire Lieutenant's list. Due to the death of Captain Jon Delsing earlier this fall, the development of a Fire Captai,n's promotional list is of high priority. Carroll recommended the use of the Iowa Fire Extension Services' written exam and an assessment center to test potential candidates for the Captain's position. Lieutenant Whittaker and Battalion Chief Kloos briefly explained the merits of using the Ames test. The Commission asked the Fire officers present about other selection criteria which should be considered and skills in personnel management, supervision and public relations were suggested. The Commission decided to proceed with Carroll's recommendation to use both the Fire Extension Service test and an assessment center provided that the assessment center is scheduled by January 25, 1983, and if this is not possible, will substitute an interview for the assessment center. The following test participation and administration guidelines were established: (a) Any current Fire Department employee may take the written exam. A score of 70 percent is passing. (b) All current lieutenants with a passing score will be eligible to participate in the assessment center and the top scoring firefighters, up to a total of ten firefighters and lieutenants, will also be eligible to participate in the center if the firefighters have completed two years of service and theoretically could meet the eligibility requirements for Captain during the term of the list. (c) Test weights for certification purposes: 61031 141CRDEILI-IED DY J JORM MICRbLAB- CEDAR RAPIDS • DES MOVIES I l J 4 r I I MINUTES CIVIL SERVICE COMMISSION NOVEMBER 17, 3982 PAGE 2 501 - Written Exam 50% - Assessment Center or Interview (d) Assessors will be Maxwell, Walker and two outside technical experts. Recommended sources for experts are the City of Davenport, Iowa; City of Des Moines, Iowa; City of Cedar Rapids, Iowa, and the Fire Extension Service. Assessor training and administration of the center will take about one week. Carroll will contact Ames to schedule te written exam and will get h back to the Commission regarding City Council's approval for the assessment center. Carroll recommended that an assessment center be used in establishing the Police Captain's promotional list. No appropriate written examination has been found. The week of March 14th was tentatively scheduled for the Police Captain Assessment Center. In addition to the assessment center, educational efforts, past performance and community involvement will be evaluated. The test weights are as follows: 85% - Assessment Center 15% - Educational Efforts Past Performance Community Involvement One year of service as a Police Sergeant will be necessary to weekicinatApril the wase in tetentativelyssscheduledPolice forPolice Captain. tPoliThSergeant promotional examinations. Testing weights: 45% - Mini Assessment Center 40% - Written Exam (as yet to be determined) 15% - Educational Efforts Past Performance Community Involvement The Commission recommended that announcements be sent to the Fire and Police Departments as early as possible to inform them of the upcoming promotional exams. ;037 MICROFILMED BY �• JORM MIC R4'1LA0 ' L 1 � CEDAR RAPIDS •DES MOINES I i .r V r r - MINUTES CIVIL SERVICE COMMISSION NOVEMBER 17, 1982 PAGE 3 3. Discussion of Firefighter Entry Level Testing: Spring of 1983 has been tentatively scheduled for Firefighter Entry Level Examinations with interviewing targeted for the first week of May. 4. The Commission invites attendance and input in the development of agenda items for Commission discussion from all City employees. 5. The meeting was adjourned at 9 p.m. by Chairperson Arletta Orelup. J i 141CROFILIIED DY 1 - JORM MIC RBL A S 1 � CEDAR RAPIDS DES MINES R03 J MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 18, 1982 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bartley, Bovbjerg (arrived 4:30), Cavitt, Drum, Gritsch, Wallace, Zastrow MEMBERS ABSENT: Grimes, Lyman STAFF PRESENT: Eggers, Jehle, Jackson, Cranny, Craig President Zastrow called the meeting to order at 4:05 PM. Minutes of the Regular Meeting of October 28, 1982 were approved. Drum/Wallace. Minutes from the joint meeting of the Planning Committee/Library Board were accepted with the following correction: a change in date from November 7 to November 9, 1982. Disbursements for November 1 and November 15, 1982 were approved. Gritsch/Bartley. The Director reported on the following: 1. The Myron J. Walker Trust annual distribution to the Library for 1982 was $3,300.00. 2. The Director and the President are working on a letter to send to the Johnson County Board of Supervisors regarding the FY84 fee for service. 3. The Director has been asked to join the National Policy Committee of CL Systems, the Library's computer firm. The first meeting is in Los Angeles in December. 4. There will be a 2 1/2 day meeting following the ALA mid- winter conference in January on the national study of on-line catalogs. Iowa City Public Library was a participant in this study and has been asked to make a presentation. 5. The Iowa delegates to the White House conference on libraries form the nucleus of a new group, Iowans for Better Libraries. This is an organized citizen lobby working to develop both public awareness and legislative action to address the need for improved library service in Iowa. Iowa is one of a minority of states that does not provide direct state aid to public libraries. Membersh'p blanks are available at the Library. 6. Last Friday, November 12, there was a nasty incident of vandalism at the Library - primarily obscene words written on public walls and furniture in several places. The police are investigating and two young suspects have been questioned. Following a discussion of the water line break in the cable TV control room on Monday, November 15, the Director was advised to consult with the City Attorney on all aspects of the problem. The President reported on his attendance at the Iowa Library Association Planning meeting held at Springbrook State Park, November 8 and 9. He is helping to plan meetings for trustees at the ILA conference next October. Randall Bezanson and Louanne Newsome, both former Iowa City Public Library PoICROCI LFICD DI' ' JORM MIC ROLA CEDAR RAPIDS DES M019ES i i _ a A0319 v A MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 18, 1982 4:00 PM ADMINISTRATIVE CONFERENCE ROOM PAGE 2 Board members have agreed to speak at the conference. Jean Bartley reported for the Foundation. The auction grossed $2940 and the Foundation has now raised just over $16,000. This does not include several in-kind gifts the Foundation has received from local businesses. Carolyn Cavitt, Chair of the Planning Committee, described the Planning Committee/Library Board Meeting of November 9. The Planning Committee requested that the Board adopt the following resolution: To approve the extension of the Planning Committee until July, 1983 in order to address the five pending issues listed in the Committee's preliminary report (which are as follows): 1. Make a determination of specific priorities; which services or resources could be reduced if funding is cut or reallocated to meet higher current priorities without funding increases. 2. Determine areas for collection emphasis and information needs. 3. Determine new and special services and resources which should be added when funds are available. 4. Determine under what circumstances fees for services should be adopted. 5. Determine specific service needs of elementary and secondary school students (to be identified after the student survey data are analyzed). and to develop goals, objectives, priorities and strategies. Anne Bovbjerg asked that the resolution be amended to add "on page 9" after the word "listed". The motion was approved as amended. Wallace/ Gritsch. The meeting was adjourned at 5:03 PM. NOTE: The next regular meeting of the Library Board of Trustees will be held on December 16, 1982 at 4:00 PM in the.Administrative Conference Room. Joan Jehle, Record MICROFILM B1' i JORM MIC R6LAB J ( CEDAR RAPIDS DCS MOINES j i i r MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 3, 1982 12 NOON IOWA CITY PUBLIC LIBRARY, ROOM A MEMBERS PRESENT: Bonney, Becker, VanderZee, Lauria, Leshtz, Hirt, McGee, Cook, Whitlow MEMBERS ABSENT: (excused) Lockett, Dodge STAFF PRESENT: Milkman, Hencin, Keller, Behrman, Brennan COUNCILPERSONS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: 1. That the City Council find funds to resolve the problems of the Creekside area. 2. That two houses for handicapped children be funded from sources other than CDBG funds, or that Systems Unlimited be encouraged to apply for CDBG funding next year. 3. That surface and drainage improvements on Kirkwood Circle be a high priority of the Public Works capital improvements program. SUMMARY OF DISCUSSION: Bonney called the meeting to order. The minutes of October 13, 1982, were amended as follows: -Page 2, paragraph 8, after the words "discussion and recommendations for 1983 CDBG funding," put an asterisk and at the bottom of the page another asterisk stating that the voting had not been consistent at the October 13th meeting and had been corrected at the October 19th meeting. The minutes of October 13, 1982, were approved as corrected. Milkman announced that the Citizen Participation Plan had been adopted at the last City Council meeting as official City policy. Review of Application Forms for CCN Members: McGee expressed the concern that although the information regarding whether or not the applicant was a member of any of the following categories (elderly, handicapped or disabled, racial or ethnic minority, and low- or moderate -income), was voluntary, the applicant would think that they need not apply if they were not representative of any of those categories. Bonney agreed and asked how the City Council would keep track of how many persons in those categories already served on CCN. VanderZee took exception to the phrase "if you are representative," stating it was J„ 141DROTILMED BY j JORM MIC R(SL? I CEDAR RAPIDS DESMOV YES � I i ao3 4 1 L< ,. L COMMITTEE ON COMMUNITY NEEDS NOVEMBER 3, 1982 PAGE 2 better to say "belong." Milkman explained the intention of that phrase. Bonney reminded the members that the original concern expressed by CCN was that its applicants be representative of specific residential areas. Bonney stated that this application form did not address this issue. Leshtz stated that he hoped that these groups would be represented on any committee the City appointed, not just CCN. McGee suggested that the entire application form be redefined for the application process. Becker suggested that the information be obtained in a method other than a "check -off category" format. McGee agreed, suggesting that this question appear at the end of the application form. Lauria pointed out that the information regarding geographic location was needed. ,He stated there was a need for this section in the application and agreed that it should appear at the end of the application. Lauria stated that this information was crucial, if CCN was to be representative of the community; this application form was a way of monitoring that. Cook stated that, if people were appointed representing different areas of the City, the chances would be that that would represent the cross-section of the population. Lauria disagreed, stating that Iowa City was not really geographically segregated. McGee stated that if any of these categories were included, they should be on all City forms and should appear as broader questions: age, race, marital status, personal profiles. Becker agreed. Bonney stated she was uncomfortable with the use of these categories because CCN does not review all the applications and make recommendations each time on the appointment of new applicants. Brennan asked if CCN had an interview process for its new applicants. Milkman explained the appointment process. Hencin pointed out that these categories were derived from the HUD guidelines. Hencin explained that these four categories are used in HUD statistics to determine the benefit to these persons of HUD monies. VanderZee suggested the following wording change: are you a member of, have an interest in or serve as an advocate for any of the following groups? McGee moved that CCN add a personal profile section in the application form on page two after the question concerning contributions. This personal profile would consist of the following categories: age, racial or ethnic minority, income level, geographic location, marital status, handicapped or disabled, others. Becker seconded the motion. McGee also suggested the inclusion of a paragraph stating that this response was voluntary. VanderZee offered a friendly amendment, suggesting that the section geographic location be deleted and income level be further broken down into "low, medium and high." VanderZee also suggested that marital status not be included. Leshtz stated that the more specific the application became, the more opposed he became. Leshtz suggested that the applicant be asked to include any personal factors such as these categories under experience. Leshtz further suggested that this request for further information be included not as a checklist form but suggested in parenthesis. Both Cook and Bonney felt that would be more appropriate. 111CROCILMED BY JORM MICROLAB CEDAR RAPIDS • DES 'd0INC 5 �A J v r C COMMITTEE ON COMMUNITY NEEDS NOVEMBER 3, 1982 PAGE 3 McGee withdrew her motion and Becker withdrew her second. Leshtz moved that the four HUD criteria categories be included in a general form on page two of the application. Cook seconded the motion. Lauria called for the question and suggested that the wording be left to staff. The motion carried unanimously. Lauria moved that CCN set up a subcommittee to review the applications and make recommendations to the City Council on what CCN feels is needed to represent the community. The motion died for lack of a second. Status Report on 1982 CDBG Program; Hencin presented an overall perspective on the status of 1982 CDBG projects. A project description and its accomplishments were reviewed. McGee questioned the high salary of the housing inspector and Hencin explained the salary plan. Referrals for 1983 CDBG Proposals: Bonney stated that 19, 1982, hearing the November 9th Bonney address the budget process. CCN needed to review its proposal list from the October and requested that as many members as possible attend City Council Public Hearing. It was suggested that public at this hearing and present a background of the Bonney stated that, as a number of proposals were not recommended for funding, it would be appropriate for CCN to refer the request to another appropriate committee. Regarding the Creekside creek improvements, the consensus of CCN was that the City should work to find funds to resolve the problems of the Creekside area. McGee suggested that a flier be sent to the Creekside neighborhood telling them of the committee that was formed to resolve the sewer problem and CCN's decision not to fund sidewalks and street -paving, but the storm sewer project instead. It was also suggested that the Creekside neighborhood be made aware of the recommendation to the Housing Commission regarding the eligibility of contract home buyers for housing rehabilitation loans. Regarding the proposal from Family Life Home, it was the consensus of CCN that the proposal be referred to the Housing Commission. VanderZee explained that CCN had decided to allocate money to Congregate Housing, a similar project which would help more people. With regard to Hospice, Inc., McGee stated that this group had received funding from a Presbyterian Church foundation. She said that she had opposed funding this project because she felt it had not met the criteria. FIICROEILMED BY JORM MICR6LAB CEDAR RAPIDS • DES MOVIES 1 J to L. COMMITTEE ON COMMUNITY NEEDS NOVEMBER 3, 1982 PAGE 4 Regarding Systems Unlimited, Inc: McGee suggested that CCN recommend to the City Council that they fund two houses or refer them to an appropriate source or have them reapply next year. Regarding the River City Housing Collective Proposal: McGee suggested that a reapplication with more operational information might be favorably considered. It was the consensus of CCN that neither Willow Creek or Rocky Shore Drive be considered because they had been assured by the City Council that they would take care of those projects. Regarding Kirkwood Circle: Bonney stated that the problem had been brought to the attention of the City Manager and agreed that something needed to be done. Bonney stated that the project was very expensive and benefitted few persons. As such, it was not rated a high priority. Bonney urged that the people on Kirkwood Circle make the City Council aware of their problem. It was the consensus of CCN that the Kirkwood Circle project be included by the City Council in its regular public works program as a high priority. CCN felt that both the College Street sidewalk project and the Hemstead Wall projects were not eligible for CDBG funds. The Creekside projects were again discussed, and Bonney stated that the CCN recommendation to the City Council with regard to Creekside had been received. Bonney stated that CCN had allocated money for storm drainage improvements but had determined that, as creekbed improvements would not alleviate the main problem in the neighborhood (sanitary sewer problems), monies were only allocated to storm drainage improvements. Appointment of Subcommittee to Review Program Administration Budget: VanderZee, Hirt and Whitlow agreed to serve on this subcommittee. Bonney asked if the members would be interested in taking a bus tour of projects funded with CDBG monies. High interest was expressed. The meeting adjourned at 1:26 P.M. Taken by: Sara Behrman, Minute Taker it ..;n 111CRDEILPIED BY JORM MICROLA13 CEDAR RAPIDS • DES MOINES ao39 J J