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HomeMy WebLinkAbout1981-01-27 Council minutesCOMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 27, 1981 Iowa City Council, reg. mtg., 1/27/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts, Vevera (7:35). Absent: none. Staffinembers present: Berlin, Helling, Scholten, Meisel, Benz, Knight, Karr. Council minutes tape-recorded on Tape 81-1, Side 1, 364-735. Mayor Balmer proclaimed the week of January 25-31, 1981, as Welcome the Hostages Week, and the month of February, 1981, as Children's Dental Health Month. Vevera arrived 7:35 P.M. Moved by Lynch, seconded by Perret, that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted as presented: Approval of Official Actions, reg. Council mtg., 1/13/81, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm. -1/14/81 & 1/19/81; Committee on Community Needs -1/7/81; Senior Center Comm. - 12/4/80 & 12/19/80; Bd. of Library Trustees -12/18/80 & 1/5/81; Mayor's Youth Employment Bd.-1/13/81; Resources Conservation Comm. - 12/9/80; City Conference Bd.-1/12/81; Gov. Lucas Square Comm. - 1/12/81. Permit Motions: Approving Class C Beer Permit and Sunday Sales Permit for Krause Gentle Oil Corp. dba Iowa City Sav-Mor Kerr-McGee Stationstore #104, 1104 S. Gilbert. Approving Class C Beer Permit and Sunday Sales Permit for Quik Trip Corp. dba Quik Trip #509, 225 S. Gilbert. Approving Class C Beer Permit and Sunday Sales Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #3 and Drugtown #2, 1201 N. Dodge. Approving Class B Beer Permit and Sunday Sales Permit for Jose Elizondo dba El Fronterizo Restaurant, 1200 S. Gilbert. Approving Class C Liquor License for Crow's Nest, Inc. dba The Crow's Nest, 328 E. Washington. Approving Class C Liquor License and Sunday Sales Permit for All American Deli, Inc. dba All American Deli, #269 Old Capitol Center. RES. 81-10, Bk. 66, p. 17, ISSUING DANCING PERMIT FOR CROW'S NEST, INC. DBA THE CROW'S NEST, 328 E. Washington. Setting public hearings: Public hearing set for 2/10/81 for an ordinance amending Appendix Chapter 7, Section 712(f) of the 1979 Edition of the Uniform Building Code edited by the International Conference of Building Officials re access to exits in covered malls. Setting a public hearing for 2/24/81 on a resolution declaring that public convenience and necessity require the proposed renewal of taxicab service applied for by Hawkeye Cab Company. Setting a public hearing for 2/24/81 on a resolution declaring that public convenience and necessity require the proposed renewal of taxicab service applied for by A Better Cab Company. j MICROFILMED BY `JORM MICRO_ LAB .CEDAR RAPIDS•DES MOINES Council Activities January 27, 1981 Page 2 Correspondence: Bruce Glasgow re Virginia Drive, staff to proceed in accordance with Council direction. Pat Dowst of the Women's Resource and Action Center expressing appreciation for Council's unanimous approval of the Affirmative Action Policy. Johnson County Assn. for Retarded Citizens, Linda Lawrence of the Behavioral Learning Center, Kirkwood Elementary School, Division of Developmental Disabilities of the University of Iowa, Grant Wood School, and Home and Community Resource for Families expressing support for the Mayor's Youth Employment Program. i Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion delcared carried. Mayor Balmer repeated the public hearings as set. 1 Recommendation of the Planning and Zoning Commission to approve the preliminary plat, planned area development, and large scale residential development plan of Hunter's Run, noted. I Recommendation of the Planning and Zoning Commission to approve the preliminary and final large scale non-residential development plan of Procter & Gamble Manufacturing Company, noted. I Mr. Cellv S. Trandafar, 2260 Davis Street, appeared and requested that the City buses run until midnight. Councilmember Lynch expressed concern in maintaining the current service level with rising costs. There was discussion re possible duplications and trade-offs with the CAMBUS and Coralville systems. Councilmember Perret requested information re the ? additional costs incurred by running the system until midnight. Moved by Vevera, seconded by Lynch, to appoint John K. Seward, 1704 Ridgeway Drive, to the Planning and Zoning Commission for an unexpired 1 term ending 5/1/83. Motion declared carried, 7/0, all Councilmembers present. Councilmember Lynch said it had been brought to his attention that drivers were passing stopped school buses on city streets. City Manager Berlin referred the matter to the Police Department and will issue a press release re the problem. i Recommendation of the Senior Center Commission noted in re to supporting the City Council in their plans to remodel the third floor, and use it temporarily until needed by the Senior Center according to the guidelines of the proposed City Council resolution: "That the City agrees to vacate this portion of the premises at such time and to whatever extent is deemed necessary for allowing the normal expansion of the Senior Citizens Center facilities into this area. That the space needs of the Senior Citizens Center will be reviewed annually by the City Council and the Senior Center j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES L", V_ L, Council Activities January 27, 1981 Page 3 Commission as a part of the normal budget review process for the purpose of assessing anticipated needs of the facility for expansion." Mayor Balmer announced that this recommendation would be discussed at the budget session tomorrow evening. Recommendation of the Governor Lucas Square Commission noted: Although the resolution establishing the Governor Lucas Square Commission provides that the Commission shall be dissolved and go out of existence on February 7, 1981, the Commission recommends that the City Council extend the life of the Commission for the period of six months beyond February 7, 1981, so that the Commission can observe and supervise the start-up of the Fountain, can complete the purchase and installation of a plaque dedicating the Fountain, can conclude financial matters, and can deal with any remaining issues. Moved by Perret, seconded by Vevera, to adopt RES. 81-11, Bk. 66, p. 18, EXTENDING THE LIFE OF THE GOVERNOR LUCAS SQUARE COMMISSION A PERIOD OF SIX MONTHS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-12, Bk. 66, pp. 19-23, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH C & C INVESTMENTS AND AUTHORIZING THE CONVEYANCE TO C & C INVESTMENTS OF A PORTION OF VACATED SAND LAKE DRIVE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Perret, seconded by Roberts, to adopt RES. 81-13, Bk. 66, pp. 24-25, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS. Resolution adopted, 5/2, with the following division of vote: Ayes: Neuhauser, Perret, Roberts, Balmer, Lynch. Nays: Vevera, Erdahl. Councilmember Neuhauser announced she would vote for the resolution at this time because the transit service was in operation. Moved by Roberts, seconded by Vevera, to adopt RES. 81-14, Bk. 66, pp. 26-30, DIRECTING THE DELIVERY OF CONSTRUCTION WARRANTS IN PAYMENT OF CONTRACT to Parkview, in the amount of $22,180.49, for work on 1979 BDI Second Addition Improvements. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Lynch, to adopt RES. 81-15, Bk. 66, pp. 31-32, TO CONSIDER PROPOSAL TO CONVEY VACATED LINN STREET RIGHT-OF-WAY LOCATED AT 805 SOUTH GILBERT STREET, TO SET A PUBLIC HEARING ON FEBRUARY 10, 1981, AND TO AUTHORIZE CITY CLERK TO PUBLISH NOTICE OF HEARING TO CONSIDER SAID CONVEYANCE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Council Activities January 27, 1981 Page 4 33-35, ESTABLISHING seconded HING JUSTCOMPtadopt Vevera, to ENSATION FORRES. 81-16 kHEACQUIS TIONOF6�REAL PROPERTY FOR PHASE III OF THE LOWER RALSTON CREEK REVITALIZATION PROJECT (PARCELS 16-$500; 17-$40,000; 18-$24,500; 19-$40,000; 20-$40,000). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Neuhauser, to adopt RES. 81-17, Bk. 66, pp. 36-46, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TWO CONSTRUCTION EASEMENTS AND ONE PERMANENT SANITARY SEWER EASEMENT WITH L. L. PELLING COMPANY, INC. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Perret, seconded by Neuhauser, to adopt RES. 81-18, Bk. 66, pp. 47-48, AUTHORIZING THE MAYOR TO EXECUTE IDOT RIGHT-OF-WAY ASSURANCE STATEMENTS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Neuhauser, seconded by Perret, to adjourn at 8:05 P.M. Motion declared carried. HN R. BALh1ER, M YOR 4U3-- ATTEST: la u�,J —/• 76R 2 MAR AN KANN, DEPUTY CITY CLERK j MICROFILMED BY 'JORM MICROLAB CEOAR RAPIDS -DES MOINES INFORMAL COUNCIL DISCUSSION JANUARY 12, 1981 INFORMAL COUNCIL DISCUSSION: January 12, 1981, 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Lynch, Roberts, Vevera, Erdahl, Perret. Absent: None. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED on Reel #80-25, Side 1, 1003 -End, and Side 2, 1-413. AGENDA AND COUNCIL BUSINESS 1003-1141 1. In response to the addition of two permanent positions, City Manager Berlin explained that the Union had raised the question, and staff thought it was appropriate to make these positions permanent. It does not increase the payroll. 2. Berlin stated he would find out what the business is, for which a grant is being sought by U.A.Y. Neuhauser advised that she had toured the U.A.Y. operation and was impressed with the orderly way the organization was run. 3. City Mgr. Berlin called attention to amendments to be made to the Resolser ges for exenses of settinglic hearing on Hearinguwillcberset for 3/1the 0/81, and notice will be published twice. The Resolution will be corrected for the formal meeting. 4. Lynch questioned the cost of processing taxicab applications. Clerk stolfu5. Veverasadviseded the that acosts noticenoftaenohsmokines gasignywhichthe taxiab hadcnotcbeenies. n posted had been overlooked. 6. Balmer commended the City Manager and staff for being on top of the pro- posed changes by the State in the rules regarding soil -erosion plans, as explained in the memo in the packet. Lacket sent to th each, Seo Jepsen &7. almer alcalledtSen. Grass leyhe fromto tter theiCityeManager regarding ep objections to the rule changes for Section 8 Housing program. The response from NAHRO was researched by the Iowa City legal staff. Balmer commented that these changes are contrary to the proposed policy that the Federal Government be less interfering. Neuhauser advised that according to the League of Municipalities, many bills were being introduced in the state legislature which mandate City. procedures but provide no funding. 8 ifberts therecalled would betention to duplicationeofel's memo on services by thewCityoand,and asked County. Berlin explained the transition problems from the old to the new aing would notnpro,vide services ifat the someone �elselcould. Equipment agreed that to City and recalled to be transferred was purchased with CDBG funds. 9. Balmer requested a decision be made regarding the tornado warning siren located at Lincoln School. Berlin explained that although the school administration did not view adversely the moving of the site west along the fence line, there was no concensus from the neighbors. After dis- cussion of liability and previous efforts to modify the sound, a majority of Councilmembers agreed to activate the siren by Spring. 10. Neuhauser thanked staff present, Hencin and Milkman, for work done on the Small Cities Lower Ralston Creek Neighborhood Project, and related one citizen's positive comments on dealing with City staff. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Page 2 Informal Council January 12, 1981 11. Vevera questioned how the new telephone numbers would help the City. Berlin advised that the proposed changes regarding charges for areas away from the Civic Center would have been more costly. 17.. Roberts stated that he thought it would be profitable to use small buses for transit, and if 1/3 of the transit route miles were driven by small buses, according to the figures presented by Mose, a possible $75,000 could be saved, as well as rental for used buses. Neuhauser pointed out that costs are predicated on a full bus. Berlin called attention to maintenance problems, storage space, time needed to get grant and delivery of buses. Through COG a better utilization of the three systems could be explored. Balmer commented that there would be further discussion with the budget discussion on the 26th. TRANSIundeT INTERCHANGE Mose & Lundell present. 1441-1745 La vise tat buses had started to use the new bus interchange areas today. He distributed information regarding the ribbon -cutting ceremony on 1/20/81. Guests will include the Director of U.M.T.A., Kansas City,,Lee 6laddleton and Director I.D.O.T., Public Transit, Joanne Short. Other events are scheduled. Neuhauser suggested a sign advising motorists to keep to the right, as the barricades in front of the bus stop have been removed. Berlin will check with the Traffic Engineer. APPOINTMENTS 1745-1765 omn ttee on omnunity Needs -Council agreed to defer this appointment until February 24th, when there will be two other vacancies to fill. Human Rights Commission -Balmer called attention to distribution of an,addi- tional application from Rusty Barcelo. All agreed on the appointment of Barcelo. CITY ATTORNEY SELECTION PROCESS 1765-2281 e ayor suggeste tat Counc 1 should determine if the position should be filled on a full-time status or as previously, with an outside attorney. Council discussed various aspects of the memo from the City Manager in the packet. Several agreed to formation of a committee, (some agreed to the inclusion of the City Manager, some wanting more than one Councilmember,) to screen applications, but the majority of Councilmembers agreed that the Council should choose from several recommendations, not just one. Other Councilmembers wanted the Council to screen applications and choose the attorney. Several Councilmembers preferred the present set-up, a supervisory City Attorney, outside the Civic Center. Others wished to leave the options open, or set a salary for a full-time position. Several agreed that Council - members should discuss the position with applicants, not as stated in 'c' of the memo. Others suggested that the workload of the department and the qualifications for the City Attorney should be reviewed. The salary for Hayek from 1964-1980 varied from 27 to 31 thousand. Because of the question asked regarding the attorney's review of the new zoning ordinance, Berlin advised that a meeting would be scheduled with Hayek present. Legal is preparing an opinion regarding the process to be used under the open meetings laws. It is understood by Council that in any discussion with applicants that Councilmembers will make no commitments. The City Manager will provide additional information to Council regarding the process. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Informal Council Page 3 January 12, 1981 REVISED AFFIRMATIVE ACTION POLICY 2281 -End Task orce a ers, else cCart, Yates, Orelup, Eggers, Kucharzak, Keating, Miller, Morris, Carroll, Woito, Helling present. Absent: Marcus. Meisel explained the actions and deliberations of the Task Force resulting in the Draft Affirmative Action Policy. The persons assembled then viewed a slide presentation, "A Tale of '0"', (Of being different). Side 2 Berlin noted interim measures to be taken which will require reports from 1-218 Department Heads on actions taken regarding construction or service contracts to comply with our 6.2 commitment to HUD regarding City minority business contracts. Phyllis Williams will work with the staff to develop a policy and a program in this area for Council adoption later. Council discussed the option of city employees filing a complaint against the City with the Human Rights Commission. Berlin related concerns from the legal staff, advising that they do not recommend this procedure. An alternative is to clarify the ordinance, or say that this avenue is not available to City employees. Woito explained that the grievance procedure included is not a remedy at law, only a personnel procedure. City Mgr. Berlin pointed out that although in 1972 the City efforts were accepted by the Federal E.E.O.C. as a policy and program, it is not adequate for today's needs, and that this draft is a policy, and institution of it will carry it into a program which will be written by the Director of Human Relations. Erdahl noted his pleasure that Morris had called attention to the City's lack of a real program. Morris commented on the definition of policy, and of program; need for statistics on minority recruitment and hiring for higher positions; and commended the Task Force for their good job on the policy, and offered their group's assistance (NAACP) in implemen- tation. Others present had comments and questions. Lynch asked how 'sexual orientation' was to be implemented. Eggers replied that as used an Page 1, Sec. 11, it means that this is not a protected class under this document. The resolution will be added to Tuesday night's agenda. Balmer commented on the report showing that the City had a very good record regarding efforts in hiring of minorities. IOWA CITY CONFERENCE BOARD 218-312 The informal meet ng recessed so that the meeting of the Iowa City Conference Board could be held. Minutes of this meeting are written up separately. BUDGET SCHEDULE 312-413 s ync w e out-of-town on January 14th, and others had prior commitments, it was agreed that the meeting would be moved to Thursday, January 15th, at 7:00 P.M. Balmer noted that the School Board was considering cutting their funding of the school crossing -guard program. Neuhauser suggested that a letter be written to the advisory group, making them aware of the changes to be made in funding. Council agreed that they would not be increasing City funding beyond the figure presented in the budget, and would not increase the level of service. Meeting adjourned, 4:45 P.M. MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES MINUTES OF OFFICIAL ACTIONS OF COUNCIL -1/13/81 The cost of publishing the following proceed- ings & claims is $_ CumulaLive cost for. Lhi} rallendar yea foi said pubIicaLioil Is 'h Iowa City Council, reg. mtg., 1/13/81, /:30, P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts, Vevera. Absent: none. Mayor Balmer proclaimed January, 1981, as Alien Address Report Month and the week of January 18-24,.1981, as Jaycee Week. Mayor Balmer announced one change to the Consent Calendar, in Item 3d, the date of a public hearing for a user charge for the City's waste water treatment works should be March 10, 1981. Moved by Roberts, seconded by Neuhauser, that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted as amended: Approval of Official Actions, reg. Council mtg., 12/30/80, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Broadband Telecommunications Comm. -12/16/80; Parks & Recreation Comm. -12/10/80; Human Rights Comm. -11/24/80; United Action for Youth -10/20/80. Motions: Approving refunding cigarette permits; Approving Class C Beer for Seaton's Cash & Carry Market, 1331 Muscatine; Approving Class C Liquor License for Studio 114 Enterprises, Inc., 114 Wright St.; Approving Class C Liquor License for Rosebud, 505 E. Burlington St.; Approving Class C Liquor License for Smith & Company, 1210 Highland Ct. RES. 81-1, Bk. 66, p. 1, SETTING PUBLIC HEARING ON 3/10/81 .ON AN ORDINANCE ESTABLISHING A USER CHARGE SYSTEM TO PROVIDE FUNDS NEEDED TO PAY FOR ALL EXPENSES ASSOCIATED WITH THE CITY'S WASTE WATER TREATMENT WORKS. RES. 81-2, Bk. 66, pp. 2-3, ACCEPTING THE WORK FOR STREETSCAPE IMPROVEMENT ,PROJECT, PHASE II -B. Correspondence: Robert J. Stika re service from Hawkeye Cablevision referred to the Broadband Telecommunications Specialist for reply. Johnson County Association for Retired Persons re use of third floor of the Senior Center, referred to the Senior Center Commission for reply. Memo from the Traffic Engr. re parking on Village Road. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Official Actions Alfirmative roll call vote unanimous, 7/0, all January I3, 1981 Councifinembers present. Motion declared carried. Page 2 Mayor Balmer repeated the public hearing as set. Moved by Erdahl, seconded by Lynch, that the rule requiring that ordinances must be considered and voted on for passage two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived, and that ORDINANCE 81-3017, Bk. 17, pp. 1-3, AMENDING THE SIGN REGULATIONS FOR THE CBS ZONE, be voted upon for final passage at this time. Motion declared carried, 6/1, Perret voting "no". Affirmative roll call vote, 6/1, with the following division of vote: Ayes: Erdahl, Lynch, Neuhauser, Roberts, Vevera, Balmer. Nays: Perret. Motion declared carried. Moved by Neuhauser, seconded by Lynch, to adopt the above ordinance. Ordinance declared adopted, 5/2, with the following division of vote: Ayes: Lynch, Neuhauser, Roberts, Vevera, Balmer. Nays: Perret, Erdahl. John Suchomel, 330 N. Lucas, appeared and recommended past Asst. City Attorney Robert Bowlin as a possible successor to City Attorney Hayek. Robert Morris, 231 N. Riverside, appeared and commended City Atty. Hayek and also questioned when the Affirmative Action Policy would be discussed. Mayor. Balmer announced the Policy would be discussed during Council Business. Councilman Perret, stated that it had been a privilege to serve on Council. while John Hayek was City Attorney. j A public hearing was held on the Lower Ralston Creek/Small Cities Grantee Performance Report for the first program year ended October 31, 1980. A public hearing was held on a proposed j conveyance of real property owned by the City of Iowa City (a portion of vacated Sand Lake Drive). A public hearing was held on a proposed resolution declaring that public convenience and necessity require the proposed additional taxicab service applied for by Hawkeye Cab Company. Moe Toomer, Sr., City Cab Company, appeared requesting that a penalty be inculded in the ordinance to deter companies from acting illegally, City Atty. Hayek pointed out that illegal acts are punishable as a misdemeanor. Nancy Draper, A Better Cab Company, appeared requesting clarification of the complaint procedure. City Mgr. Berlin stated that any complaints should be written listing specific dates, times and places and delivered to either the City Clerk, Police Dept., or his office. Moved by Roberts, seconded by Vevera, to adopt RES. 81-3, Bk. 66, pp. 4-5, DECLARING THAT PUBLIC CONVENIENCE AND NECESSITY REQUIRES ISSUANCE OF CERTAIN TAXICAB CERTIFICATES (4) TO HAWKEYE CAB COMPANY. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES L.. Official Actions Affirmative roll call vote unanimous, 7/0, all January 13, IgBI Councilmembers present. Motion dPclared C,irriud. Page 3 Recommendation of Lhe Human Rights Conunh,sion nolod that the Council consider Lhe lollowing Commission weaknesses in making new appointments: (1) Hispanic; (2) prior experience in handling grievances; (3) blue collar worker; (4) lawyer. Mayor Balmer announced the following vacancies: one vacancy for an unexpired term ending 4/15/83 on the Mayor's Youth Employment Board; three vacancies for two-year terms expiring 3/1/83 on the Committee on Community Needs; two vacancies for three-year terms expiring 3/13/84 on the Broadband Telecommunications Commission. These appointments will be made at the February 24, 1981, City Council meeting. Mayor Balmer announced the appointment to the Committee on Community Needs would be deferred until February 24, 1981, and be made at the time the other two full terms would be filled. Moved by Ferret, seconded by _Vevera, to appoint Rusty Nancy Barcelo, 1220 Third Street, to the Human Rights Commission for an unexpired term ending 1/1/83. Motion declared carried, 7/0, all Councilmembers present. Moved by Erdahl, seconded by Neuhauser, to adopt RES. 81-4, Bk. 66, p. 6, APPROVING AND FORMALLY ADOPTING AN AFFIRMATIVE ACTION POLICY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Councilmember Neuhauser expressed disappointment with the coverage by the Press -Citizen. Mayor Balmer thanked the Committee for their efforts in formulating the Policy. Because of prior commit- ments of Councilmembers, it was agreed to cancel the budget meeting scheduled for Thursday evening. Moved by Vevera, seconded by Perret, to adopt RES. 81-5, Bk. 66, pp. 7-9, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A 28E AGREEMENT WITH JOHNSON COUNTY FOR THE OPERATION OF THE IOWA CITY SENIOR CENTER. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Roberts, seconded by Neuhauser, to adopt RES. 81-6, Bk. 66, p. 10, AMENDING THE NUMBER OF AUTHORIZED PERMANENT POSITIONS IN THE STREETS - SANITATION DIVISION OF THE PUBLIC WORKS DEPARTMENT, addition of a Maintenance Worker I. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-7, Bk. 66, p. 11, AMENDING THE NUMBER OF AUTHORIZED PERMANENT POSITIONS IN THE PLANNING AND PROGRAM DEVELOPMENT DEPARTMENT, a one-fourth MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 1" - L.". Official Actions time position to allow staff support to the January 13, 1981 Riverfront Commission. Resolution adopted 6/1 with Page 4 the following division of vote: Ayes: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts. Nays: Vevera. Motion declared carried. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-8, Bk. 66, pp. 12-14, AUTHORIZING THE CITY MANAGER TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE ACQUISITION OF REAL PROPERTY FOR THE LOWER RALSTON CREEK NEIGHBORHOOD REVITALIZATION PROJECT (PROJECT 13) OWNED BY ALBERT AND WILFRIEDA HIERONYMUS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-9, Bk. 66, pp. 15-16, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CERTIFICATE OF COMPLETION TO FIRST FEDERAL SAVINGS AND LOAN OF IOWA CITY, AND FURTHER CERTIFYING THAT THE REDEVELOPER'S MORTGAGE IS AN AUTHORIZED LOAN PURSUANT TO THE TERMS OF THE CONTRACT FOR SALE OF LAND. Affirmative roll call vote unanimous, 7/0, I all Councilmembers present. Motion declared I carried. Moved by Roberts, seconded by Vevera, to adjourn 8:10 P.M. Motion declared carried. A ' more complete description of Council j—activities is on in the office of the City C erk 1f�,.,SLj0 R. BALMER, MAYOR s/ B E STO U Y CLERK bmitted on 1/2 81 I I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 13, 1981 Iowa City Council, req. mL(. .1/13/01, /:30, P.M. at the Civic (.enter. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts, Vevera. Absent: none. Staffinembers present: Berlin, Helling, Hayek, Schmadeke, Meisel, Carroll, Hencin, Milkman, Stolfus, Karr. Council minutes tape-recorded on Tape 81-1, Side 1, 1-364. Mayor Balmer proclaimed January, 1981, as Alien Address Report Month and the week of January 18-24, 1981, as Jaycee Week. i Mayor Balmer announced one change to the Consent Calendar, in Item t 3d, the date of a public hearing for a user charge for the City's waste f water treatment works should be March 10, 1981. Moved by Roberts, seconded by Neuhauser, that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted as amended: Approval of Official Actions, reg. Council mtg., 12/30/80, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Broadband Telecommuni- cations Comm. -12/16/80; Parks & Recreation Comm. -12/10/80; Human t Rights Comm. -11/24/80; United Action for Youth -10/20/80. i Motions: Approving refunding cigarette permits; Approving Class C Beer for Clyde Seaton dba Seaton's Cash & Carry Market, 1331 Muscatine; Approving Class C Liquor License for William Bock, Jr, dba Studio 114 Enterprises, Inc., 114 Wright St.; Approving Class C Liquor License for Grand Daddy's of Iowa City, Inc. dba Rosebud, 505 E. Burlington St.; Approving Class C Liquor License for Lorna Smith dba Smith & Company, 1210 Highland Ct. RES. 81-1, Bk. 66, p. 1, SETTING PUBLIC HEARING ON 3/10/81 ON AN ORDINANCE ESTABLISHING A USER CHARGE SYSTEM TO PROVIDE FUNDS NEEDED TO PAY FOR ALL EXPENSES ASSOCIATED WITH THE CITY'S WASTE WATER TREATMENT WORKS. RES. 81-2, Bk. 66, pp. 2-3, ACCEPTING THE WORK FOR STREETSCAPE IMPROVEMENT PROJECT, PHASE II -B. Correspondence: Robert J. Stika re service from Hawkeye Cablevision referred to the Broadband Telecommunications Specialist for reply. Johnson County Association for Retired Persons re use of third floor of the Senior Center, referred to the Senior Center Commission for reply. Memo from the Traffic Engr. re parking on Village Road. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Mayor Balmer repeated the public hearing as set. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Council Activities January 13, 1981 Page 2 Moved by 1'1•dahl, seconded by Lynch, that rule rule requiring Lhal. urdivances mu:,l. be rmc,idered and voted un Illy, passage two assed4be meetings prior- to the meeting at which it is to be finally phat suspended, that the second consideration 3, AMENDING^d vote THE SIGN FORe waived and tTHE ORDINANCE 81-3017, Bk. 17, pp. CBS ZONE, be voted upon for final passage at this time. Motion declared carried, 6/1, Perret voting "no". Affirmative roll call vote, 6/1, the following division of vote: Ayes: Erdahl, Lynch, Neuhauser, Roberts, Vevera, Balmer. Nays: Perret. Motion declared carried. Moved by Neuhauser, seconded by Lynch, to adopt the above ordinancedeclared adote, 5/2, witthe fllowinvision of vote: . Ordinance Neuhauser, Robertsi Veverah Balmer. Nays:di Perret, Erdahl. Ayes: Lynch, John Suchomel, 330 N. Lucas, appeared and recommended past Asst. City Attorney Robert Bowlin as a possible successor to City Attorney Hayek. Attorney Hayek will confer with Bowlin re the position and report to Council. Robert Morris, 231 N. Riverside, appeared and commended City Atty. Hayek on his fine job and also questioned when the Affirmative scussed. Mayor Balmer announced the Policy would Action Policy would be di ed during Council Business. Councilman Perret stated that it be discuss had been a privilege to serve on .Council while •John'Hayek was City Attorney. A public hearing was held on the Lower Ralston Creek/Small Citieer s Grantee Performance Report for the first program year ended 1980. No one appeared. A public hearing was held on a proposed conveyance of real property owned by the City of Iowa City (a portion of vacated Sand Lake Drive). No one appeared. A public hearing was held on a proposed resolution declaring that public convenience and necessity require the Company. proposed additional taxicab s service applied for by Yr requested the commentary be kept at a high level. City Mgr. Berlin stated that ,the purpose of the public hearing was on the necessity to have more cabs and that any complaints should be ttenn andthe police g that would investigate. Moe Toomer, Sr., City Company, appearedq a penalty be included in the ordinance to deter companies from acting illegally. City Atty. Hayek pointed out that illegal actsare unishale as a'misdemeanor. Nancy Draper, A Better Cab Company, apprequesting clarification of the complaint procedure. City Mgr. Berlin stated that any complaints should be written listing specific dates, times and places and delivered to either the City Clerk, Police Dept., or his office. Moved by Roberts, seconded by Vevera, to adopt RES. 81-3, Bk. 66, pp. DECLARING THAT PUBLIC CONVENIENCE AND NECESSITY REQUIRES ISSUANCE OF CERTAIN TAXICAB CERTIFICATES (4) TO HAWKEYE CAB COMPANY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declarer) carried. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES L", Council Activities January 13, 1981 Page 3 Recommendation of the Human Rights Commission noted that the Council consider the following Commission weaknesses in making new appointments: (1) Hispanic; (2) prior experience in handling grievances; (3) blue collar worker; (4) lawyer. Mayor Balmer announced the following vacancies: one vacancy for an unexpired term ending 4/15/83 on the Mayor's Youth Employment Board; three vacancies for two-year terms expiring 3/1/83 on the Committee on Community Needs; two vacancies for three-year terms expiring 3/13/84 on the Broadband Telecommunications Commission. These appointments will be made at the February 24, 1981, City Council meeting. Mayor Balmer announced the appointment to the Committee on Community Needs would be deferred until February 24, 1981, and be made at the time the other two full terms would be filled. Moved by Perret, seconded by Vevera, to appoint Rusty Nancy Barcelo, 1220 Third Street, to the Human Rights Commission for an unexpired term ending 1/1/83. Motion declared carried, 7/0, all Councilmembers present. ._ Moved by Erdahl,•seconded by Neuhauser, to adopt RES. 81-4, Bk. 66, p. 6, APPROVING -AND FORMALLY ADOPTING AN AFFIRMATIVE ACTION POLICY. Affirmative roll call vote unanimous, 7/0, all CouncilMeMbers present. Motion declared carried. . Councilmember• :Neuhauser.- expressed disappointment with the coverage by ,the Press -Citizen. Mayor Balmer thanked the Committee for their efforts in formulating 'the Policy. Because of prior commitments of Councilmembers, it was agreed to cancel the budget meeting scheduled for Thursday evening. Moved by Vevera, seconded by Perret, to adopt RES. 81-5, Bk. 66, pp. 7-9, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A 28E AGREEMENT WITH JOHNSON COUNTY FOR THE OPERATION OF THE IOWA CITY f SENIOR CENTER. Councilmember Neuhauser questioned if the third floor + office space was included in negotiation of this agreement. City Mgr. Berlin stated that this agreement excepts the third floor. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. f Moved by Roberts, seconded by Neuhauser, to adopt RES. 81-6, Bk. 66, p. 10, AMENDING THE NUMBER OF AUTHORIZED PERMANENT POSITIONS IN THE STREETS -SANITATION DIVISION OF THE PUBLIC WORKS DEPARTMENT, addition of a Maintenance Worker I. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-7, Bk. 66, p. 11, AMENDING THE NUMBER OF AUTHORIZED PERMANENT POSITIONS IN THE PLANNING AND PROGRAM DEVELOPMENT DEPARTMENT, a one-fourth time position to allow staff support to the Riverfront Commission. Resolution adopted 6/1 with the following division of vote: Ayes: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts. Nays: Vevera. Motion declared carried. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES 3'^ +Council Activities January 13, 1981 Page 4 Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-8, Bk. 66, pp. 12-14, AUTHORIZING THE CITY MANAGER TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE ACQUISITION OF REAL PROPERTY FOR THE LOWER RALSTON CREEK NEIGHBORHOOD REVITALIZATION PROJECT (PROJECT 13) OWNED BY ALBERT AND WILFRIEDA HIERONYMUS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-9, Bk. 66, pp. 15-16, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CERTIFICATE OF COMPLETION TO FIRST FEDERAL SAVINGS AND LOAN OF IOWA CITY, AND FURTHER CERTIFYING THAT THE REDEVELOPER'S MORTGAGE IS AN AUTHORIZED LOAN PURSUANT TO THE TERMS OF THE CONTRACT FOR SALE OF LAND. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Roberts, seconded by Vevera, to adjourn 8:10 P.M. Motion declared carried. J HN R. BALMS , ATTEST: ABBIE STOLFUS, CIT CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES L" INFORMAL COUNCIL DISCUSSION January 19, 1981 INFORMAL COUNCIL DISCUSSION: January 19, 1981, 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Perret, Vevera, Roberts, Neuhauser, Erdahl, Lynch (1:35 PM). Absent: None. Staffinembers present: Berlin, Stolfus, Helling, Vitosh. Others present for certain discussions, as noted. TAPE-RECORDED: Reel #80-25, Side 2, 413 -End, and Reel #81-2, Side 1, 1-601. APPLICATIONS TO PLANNING AND ZONING COMMISSION Boothroy present. Hunters Run Subdivision Boothroy noted approval of the plan with two conditions, by P&Z. This is the first phase of an eight or nine year schedule. He outlined the area on the map, pointing out the triangular area that IDOT is interested in purchasing for r -o -w for Freeway 518. Area to be dedicated as parkland, sewer capacity in Johnson County Care Facility Sewer, provison of water, 30' easement for walkway/518, road structure and functions, provision for neighborhood commercial area, costs for upgrading ofexisting roadway, agreement needed regarding storm water/Lot 8, eventual link of Rohret Road to Melrose -West of 518, concern regarding distance between accesses for residences, need to re -do Comprehensive Plan because of addition of sanitary sewer in that area, were explained and discussed. Parks and Recreation approved acceptance of the parkland area as it was flat and provision could be made for ballfields. This parkland is also the area for the two detention basins. Developers were present. COUNCIL TIME 1. Mayor Balmer reminded all of the ceremony for the Transit Interchange on Tuesday at noon. 2. Neuhauser questioned timing for funding of audio-visual needs as ex- plained by the memo from Shaffer for Cable TV. These will be discussed along with the FY82 budget. Neuhauser suggested that the new zoning ordinance be explained during televised council meetings. 3. City Manager Berlin explained the problem holding up the opening of the second ramp. The contractor, Carl Walker Assoc, had not completed all of the work. Berlin also had requested a final inspection by another firm. Council discussed ramifications of present bidding pro- cedures and payment of services which were not performed. Berlin has requested input from staff and local engineering and architectural firms regarding bidding and hiring of consultants. Some Councilmembers re- ported dissatisfaction with the entrances for the first ramp. 4. Neuhauser called attention to new regulations regarding revenue sharing. Berlin will check them out. 5. Neuhauser also pointed our certain regula'H ons for hospitals in the hirinc of handicapped persons and requested clarification regarding the hiring of addicts, etc. Berlin advised that the City requires medical evidence for certain jobs. 413-911 911-1123 FY82 BUDGET DISCUSSION Vitosh commented that capital projects would be discussed February 9th. 1123 -End She directed attention to the Section of the budget entitled, 'Budget In MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES F Informal Council Page 2 January 19, 1981 Brief'. Altho the total requested City levy is 5.6% higher this year, there was an increase in the taxable assessed valuation due to new construction, of 6.8% (taxable assessed valuation is 75% of total assessed valuation), and after the rollback which is figured over the whole state, the actual tax rate will be lower this year. The City share of total property taxes is 32%. Vitosh distributed computations for figuring tax on commercial, residential and industrial property. 25% of all property is commercial, 63% is residen- tial and 71-,% is industrial. Gen. Fund is at the 8.10 limit for tax levy. Funding for transit operations has been moved out of the General Fund to an Enterprise Fund. FICA & IPERS for Transit have moved from Trust and Agency to Enterprise fund also. Revenue increases for the general fund include Library Service Contracts, Housing Inspections, Senior Center/Other Govt. Agencies, Administrative Expense reimbursement, Gen. Revenue Sharing, Road Use Tax. There was also $160,000 in fund balances carried over and property tax was up $469,000. Expenditure changes in several areas were outlined. Vitosh will 'furnish written material for these revenues: and expenditure changes. Proposed funding for salary increases was explained. Parking revenue funds will be increasing as the $2 parking fines will be transferred back into the general fund. Computation for the fire contract for the University was explained. New census figures will not be used to compute revenue sharing funding. Comparisons for funding of JCCOG vs Regional Planning were made. Availability of Federal funding for transit was discussed. Road Use Tax was divided between the Street System Maintenance and Traffic Engineering. An additional $390,000 of property tax will be needed for Traffic Engineering. City Attorney Hayek, Scholten present 1818-2340 j The City Attorney's salary is budgeted under Services and Charges, and for FY81, $30,000 plus $5,000 for court fees was budgeted; for FY82, $33,000 plus $6,000 court fees was proposed. Berlin advised that he and Atty. Hayek would submit some written guidelines for a job descrip- tion for Council discussion. Human Relations Dept. Carroll and Williams present The salary for the outside negotiator is under the City Manager's budget, so the amount for Services and Charges is down. The Director's salary has decreased from last year. City Council Councilman Perret distributed a suggestion for raising Councilmember's salaries. Council agreed to have the Management Compensation Team consider the proposal. Survey of comparable situations and salaries will be made. City Clerk Addition of $18,000 election costs was noted. City Manager The Management Compensation team will present recommendations for adminis- trative salaries to Council later. Neuhauser questioned salary for Asst. City Mgr. compared with longevity of other dept. heads. Lynch complimented Berlin for administration of the whole City with just two employees in his area. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES I40INES Page 3 Informal Council January 19, 1981 Planning and Program Development Schmeiser, Chiat, Boothroy, Lundell, 2340 -End Milkman, Ramser and Franklin present. Berlin stated that after discussion with JCCOG, Don Schmeiser will be proposed to be appointed as the Director of the department. Salary will be recomputed. The Planning Technician is i for the City and 2 for COG. The ; Analyst is a 15 hour employee for Riverfront Commission. Commis- sioners Knight and Sokol were present.and called attention to their request for $500. Information on proposed expenditures will be provided later. Franklin advised Councilmembers not to rely on federal funding for the Rocky Shore Bikeway project. In Development Programs, salaries will not be paid from CDBG funding, as this funding is running out. Milkman pointed out that HUD had.said to finish the current 3 -year program before any new program was started. Disposal of the Library property is not under urban renewal, but disposal of Small Cities properties is under CDBG. Allocation of the additional $22,000 was discussed and staff will present additional information regarding use of CDBG funds. Chiat advised that he was proceeding with acquisition of property for the sewage treatment plant. The Asst. Transportation Planner is being selected, salary ($15,816) will be covered under payment by Intergovernmental revenues. After several questions regarding funding of Regional Planning costs vs JCCOG, and the City's share of JCCOG budget, staff offered to provide a comparison of PPD budget with Reg. Planning and now with JCCOG, and to present detail showing Iowa City's share of JCCOG FY82 proposed budget. Energy Conservation Tinklenberg present. Council discussed whether or not there were any results from implementation of recommendations resulting from.the walk-thru audits. Tinklenberg advised that the Recreation Center was making a serious effort to comply; the Cemetery Building needs rewiring before insulating. The Fire Chief is investigating cost for insulating of the multi-purpose room. Councilmembers requested narrative on what the coordinator had actually accomplished so far this year. Berlin advised that the 2 solar projects were completed and demonstrations had been well attended. It was suggested that rather than so many objectives, it would be better to do one and do it well. Tape 81-2 Side 1, 1-257 257-601 Input from department heads regarding saving of energy was discussed. Berlin stated that one person was need to organize efforts. Use of natural gas in City cars will cut the actual cost to 41t per gallon, although each division will be billed for the price of regular gas to pay back the cost of imple- mentation of the program. Tinklenberg advised that recommendations for energy saving are divided between 1) no cost items to be implemented in 30 days, 2)low cost items, and 3) capital costs (over $400). There is a possibil- ity that in the future, hours for 'the coordinator's position can be reduced. A constant effort is needed for employee awareness re saving of energy. Mercy Hospital hired three engineers for a year, with assistance of eleven maintenance men to implement their program. The school system replaced windows with money from a Federal grant. Berlin stated that he thought that the program would pay off in the long run for the City. Mayor Balmer reminded Councilmembers of the next budget meeing, Tues. nite at 7 PM, and of the opening program for the transit interchange at noon on Tues. Meeting adjourned, 5:20 P.M. FIICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES 140INES y,:.. i -:) INFORMAL COUNCIL DISCUSSION JANUARY 20, 1981 INFORMAL COUNCIL DISCUSSION: January 20, 1981, 7:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Lynch, Neuhauser, Perret, Roberts, Vevera, Erdahl (7:30 PM). Staffinembers present: Berlin, Stolfus, Helling, Vitosh. Others present for certain discussions as noted. TAPE-RECORDED: On Reel N81-2, Side 1, 601 -End, and Side 2, 1-279. AIRPORT COMMISSION 601-650 City Manager Berlin called attention to the request from the Airport Comm. to discuss leases with Council. Berlin advised that Council had already given the Commission an answer, and that they had the opinion of the City Attorney (three years ago) regarding the legitimacy of the lease with Jones. Lynch offered to attend a couple Airport Comm. meetings. Council - members accepted his offer. FY 82 BUDGET DISCUSSIONS 650-927 Fire Department Keating present. Vitosh advised that all divisions had been combined under one budget. Keating explained the effect of combining duties of Fire Marshall with those of Training Officer as resulting in less training so far this year. i Goal performance measurements were discussed. Keating advised that in- vestigation of University alarms by University personnel from IOPM to I 7 AM has helped their department. Council discussed the deletion of funding for rebuilding the pumper. This project would add 14 years to the life expectancy of the pumper. Staff will have a recommendation to rebuild or purchase within the next two years. Overtime deleted was for ! studies of validation for entrance exams, oral interviews and agility exams. Previous problem regarding agility test was noted. Records of tests could be kept. Lawnmowers are needed for outlying stations because the Cemetery area will not be furnishing them. This expenditure can be substituted for the chain hoist which has already had to be purchased. Vitosh reminded all that compensation for meals is now budgeted in Commodities. There are 40,000 miles on the 7 year old Fire Marshall's car, and the equipment superin- tendent has recommended replacing it. A smaller car will be sought. Police Department_ Miller present. 927-1700 Chief Miller explained 'directed patrol'. It was suggested that a charge be made for answering alarm calls (or false alarms) over a certain number. This could also be done by the Fire Dept. Miller noted that newer cars are move difficult to unlock. A memo regarding replacement of police cars' was distributed. Service charges had increased. Issues to consider included the number of months of service for patrol cars, and when to budget funding. Addition of a dispatcher was objected to. Council will reconsider this item after all budgets have been reviewed. Crossing -Guard funding will be held at amount proposed, $24.750. Use of volunteer help was suggested. The word 'all' is to be deleted from the Division Purpose. j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES I— Page 2 Informal Council January 20, 1981 Animal Control Horton, Miller present. 1700-2211 New —iicensi g procedure will be in use this year, and on computer within six months. Reduction in revenue from licenses explained. Several Council - members objected to Division Objective N1, Disaster Plan. Training given by the Animal Control Academy was discussed. This is the only training re- source available. Civil Defense Counc�an Erdahl requested an update on Civil Defense and what is happening with disaster planning in Iowa City. Chief Miller would like to be involved also. Vevera will report later. Equipment Division Daley present. Neuhauser commended Daley on his good objectives. Berlin announced that Daley had resigned and would be going to Seattle. Daley predicted a 75% raise in the cost of fuel by FY82, and pointed out the need for fuel storage and fuel monitoring equipment for rationing, as several gallons of fuel are not accounted for with the present method. Daley explained the plan for replacement and sharing of vehicles and equipment and whys various pieces of equipment were needed. The vehicle replacement fund is $330,000 and is divided between various departments (not including transit), and is included in Services and Charges. A list showing this will be furnished. The auditors requested that vehicle replacement fund not be shown as Capital Outlay but moved to Services and Charges. Increase in Personal i Services was due to 11% union contract and 4% step raises. Berlin advised that altho the certification of mechanics had been eliminated, it had a higher priority than anything else, if funding is available. Only one j mechanic is certified now. If( Cable Television Shaffer, Helling present. Roberts related problems encountered with hookups. Balmer called attention to the Helling memo regarding need for extra equipment which will aid in televising Council meetings (possible in 90 days). These costs will be 4 paid back with revenue from the CATV franchise fee within three years. Vevera objected to purchase. Interns will aid in producing the Council meetings. All administrative costs will be covered by the payback,. k Berlin noted that all departments have tightened up on estimates for operating expenses. Vitosh advised that department heads had been told not to budget for the worst possible situations. If there is really an emergency, the Finance Dept. will have to come up with the money. EXECUTIVE SESSION Moved by Roberts, seconded by Vevera to adjourn to executive session under Sec. 20.17.3 Negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliberative process of arbitrators shall be exempt form the provisions of Chapter 28A. Affirmative roll call vote unanimous, 7/0, all Councilmembers present, 9:55 P.M. Staffinembers present: Berlin, Stolfus, Helling, Rynecki, Scholten, Carroll. Tape-recorded on Reel 1120, Side 2,1029-2040. Fire Dept. and Police Dept. issues were discussed. Councilman Erdahl left the meeting, 10:30 PM. AFSCME issues were then discussed. Moved by Roberts, seconded by Vevera to adjourn, 11:00 PM. Motion declared carried, 6/0, Erdahl absent. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES I40INES L". 2211 -End Side 2, 1-92 92-279 I— INFORMAL COUNCIL DISCUSSION JANUARY 22, 1981 INFORMAL COUNCIL DISCUSSION: January 22, 1981, 7:00 P. M., in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCItMEMBERS PRESENT: Balmer, Neuhauser, Roberts, Perret, Lynch. Absent: Vevera, Erdahl. Staffinembers present: Helling, Stolfus, Vitosh. present for certain discussions, as noted, Others TAPE-RECORDED on Reel 81-2, Side 2, 279-1888 Mayor Balmer announced that City Manager Berlin would not be present, and expressed Council's sympathy for the death of his mother. LIBRARY Eggers and nine trustees present. Ostedgaard reported on the construction of the new Library, with opening date 279-650 of June 15, 1981. They hope to remian open the same hours as FY81 (which was a 7% increase over FY80) with 2 fewer persons. To provide Sunday service would require two extra full-time persons. She explained how service circulation. Bezanson advised that the finalizing of thcontracts with other agencies were figured. Use by the County accounts for 10% of the e County contract was being negotiated consistent with the principle that full costs be borne equally. Vitosh explained the accounting procedure which results in a negative balance. Moving costs were allocated in the building construction budget. Neuhauser called attention to the proposed salary for the Director, stating that it was out of line for the time served and responsibility. Balmer questioned the salary for the 30 hr. Senior Librarian. Staffing for cable access was explained. Mayor Balmer commended the Library for their fund-raising efforts. 20% of acquisitions are gifts. Eggers explained her Objective 4A, establishing a task force for planning process as developed by King Research. PUBLIC Kucharzak present. Administration -Council will discuss theposition of the Director when the 650-998 City Manager is present. Vitosh distributed a new page 161-162. Streets- Stockman present. Their program includes mud -jacking. Perret called attention to an area on Greenwood and Roberts to an area on Third Ave. Greenwood is on the overlay program.The mild winter has resulted in less overtime; and time to do the crack_ sealin plained a proposed set-up for overlay program to sealing work Stoctoabeedone by doing one section of town at one time, so equipment moving costs can be lowered. Process for utility patching was explained. Kucharzak reported on an upcoming meeting with Ia-I11. & the University regarding scheduling of capital improvements. Perret suggested an amendment to the Division Purpose by addition of the words, 'people and services.' after the phrase, 'for orderly transport of goods'. Stockman outlined use of employees for snow removal and for leaf Pickup. Stoddard advised that leavesare needed at the Landfill to keep the soil from freezing. Neuhauser questioned timing of Linn St. Improve- ments, from Burlington to Iowa. Street crews are keeping record of sand recovered by the sweeper and are tearing down houses for the Small Cities program. Charges for personnel and equipment are made to that program. MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOVIES Page 2 Informal Council January 22, 1981 Refuse -Stoddard present. Kucharzak reported on commendation from D.E.Q. 998-1251 regarding maintenance at the Landfill and its approaches. Vitosh pointed out a raise in fees from 5.10 a ton to 6.10, and distributed projections for rates from FY80-FY84 for landfill operation, advising also that there were 34 years of life remaining at the Landfill, because of the compaction process used. No industrial waste is taken from other communities. Buying a scraper for the landfill has been discussed. White goods salvage is taken by Russell Salvage. Costs for pickup of white goods and maintenance of downtown noted. Transfer of funding from CBD maintenance to Refuse to cover work at the Plaza was noted. Balmer called attention to the Division Analysis. Kucharzak explained the problem and solution by consultant Willis. Dike repairs will be budgeted in Landfill Reserve. FINANCE Administration-Vitosh distributed a new page 23, with transfer corrections, calling attention to the lump sum for health and life insurance for all departments except Transit, which has been made an Enterprise Fund. She explained how they determined splitting this insurance figure between Trust and Agency and the General Fund. As they were balancing, they took out the ending balance (approximately $700,000) and payment for the property for the Rec. Center, and the balance remaining was allocated for General Fund, and $80,000 left over was added to Trust and Agency. Accounting-Vitosh noted that the budget was up substantially because of data processing. She distributed additional information regarding data processing costs and present and future distribution of costs. Central Procurement -This includes a new press in the print shop. 1.4 million copies are made each year. The new mail scale should save in one year with its accurate readings, what it will cost to purchase it. Cost for postage in FY80 was $27,000, projected for FY81 is $32,000 (with 20¢ postage) and FY82, $34,000. Treasury -Services and Charges are down because of removal of data processing charges. The cash register purchased in 1976 is always down for repair, so it will be changed for a computer terminal with an attachment that will give a receipt. Risk Management -Page 30 shows cost for insurance premiums and damage claims against the City. Vitosh explained that the City had, in FY80, been refunded $5,360 of premiums by the insurance company after the Mishak affair, and the insurance company had made good all insurance coverages. Tort Liability -We now have comprehensive general liability with $50,000 de- ductible, at a cost of $38,000 and umbrella coverage of l.million/5 million. Neuhauser pointed out that City Mgr. Berlin was on the League of Iowa Munic- ipalities Insurance Committee studying liability coverage, and investigating advantages of pooling. The smaller cities will probably be taken care of initially. We have 2 million fire ins. coverage, at a cost of $47,000, with a $5,000 deductible. Some Councilmembers disagreed with this coverage. Vitosh will be attending an insurance seminar in Feb. regarding municipal government insurance coverage and employee benefit insurance. Previous re- serve built up was used completely in FY82 budget, and Vitosh advised that the figure should stabilize around $250,000. in succeeding years. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES L". 1251-1888 F Informal Council Page 3 January 22, 1981 Word Processing -City departments will not now be charged for work brought to this department. (JCCOG will.) Although the workload is increasing, they want to stay under 4 hours for turnaround. Parking -Page 131, In transfers, $1,735,000 will be transferred to Capital Projects Fund for the construction of the ramps. Possibly $120,000 of $2 parking fines revenue can be transferred to the General Fund. There is one attendant at the 2nd parking ramp which opened Monday, and parking systems offices are at this ramp. Exit lanes in Ramp 1 have been altered and the Clinton Street exit has been closed for better traffic flow. There was at least 35% more traffic from Clinton than had been expected. Council did not want to discuss any interim uses of College St. Parking Lot at this time. INFORMATION Vitosh distributed additional information on items previously discussed including major revenue increases, and major expenditure increases, and breakdown for transit funding sources. The FY81 revenue figure for University Heights is for 3/4 of the year. Lynch asked if Staff would have a list of cost-saving measures. Vitosh commented that several cost-saving measures were incorporated throughout the budget presentations, such as bulk buying of tires and doing replace- ment in-house by the Equipment Division, the conversion of fuel, the purchase of the computer, etc. Neuhauser suggested a program for employee suggestions for cost-saving measures. Helling noted that he did have material on such a program. Vitosh advised that JCCOG information will be sent in the packet and dis- cussed next Monday. Meeting adjourned, 9:30 PM. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES 1576-1888 m'I INFORMAL COUNCIL DISCUSSION JANUARY 22, 1981 INFORMAL COUNCIL DISCUSSION: January 22, 1981, 7:00 P.M., in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Roberts, Perret, Lynch. Absent: Vevera, Erdahl. Staffinembers present: Helling, Stolfus, Vitosh. Others present -for certain discussions, as noted. TAPE-RECORDED on Reel 81-2, Side 2, 279-1888. Mayor Balmer announced that City Manager Berlin would not be present, and expressed Council's sympathy for the death of his mother. LIBRARY Eggers and nine trustees present. 279-650 Ostedgaard reported on the construction of the new Library, with opening date of June 15, 1981. They hope to remian open the same hours as FY81 (which was a 7% increase over FY80) with 2 fewer persons. To provide Sunday service would require two extra full-time persons. She explained how service contracts with other agencies were figured. Use by the County accounts for 10% of the circulation. Bezanson advised that the finalizing of the County contract was being negotiated consistent with the principle that full costs be borne equally. i Vitosh explained the accounting procedure which results in a negative balance. Moving costs were allocated in the building construction budget. Neuhauser called attention to the proposed salary for the Director, stating that it was out of line for the time served and responsibility. Balmer questioned the salary for the 30 hr. Senior Librarian. Staffing for cable access was explained. Mayor Balmer commended the Library for their fund-raising efforts. 20% of acquisitions are gifts. Eggers explained her Objective 4A, establishing a task force for planning process as developed by King Research. PUBLIC WORKS Kucharzak present. 650-998 Administration -Council will discuss the position of the Director when the City Manager is present. Vitosh distributed a new page 161-162. Streets- Stockman present. Their program includes mud -jacking. Perret called attention to an area on Greenwood and Roberts to an area on Third Ave. Greenwood is on the overlay program. The mild winter has resulted in less overtime, and time to do the crack -sealing program. Stockman ex- plained a proposed set-up for overlay program to allow more work to be done by doing one section of town at one time, so equipment moving costs can be lowered. Process for utility patching was explained. Kucharzak reported on an upcoming meeting with Ia-Ill. & the University regarding scheduling of capital improvements. Perret suggested an amendment to the Division Purpose by addition of the words, 'people and services.' after the phrase, 'for orderly transport of goods'. Stockman outlined use of employees for snow removal and for leaf pickup. Stoddard advised that leaves are needed at the Landfill to keep the soil from freezing. Neuhauser questioned timing of Linn St. Improve- ments, from Burlington to Iowa. Street crews are keeping record of sand recovered by the sweeper and are tearing down houses for the Small Cities program. Charges for personnel and equipment are made to that program. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES r°— Informal Council Page 2 January 22, 1981 Refuse -Stoddard present. Kucharzak reported on commendation from D.E.Q. 998-1251 regarding maintenance at the Landfill and its approaches. Vitosh pointed out a raise in fees from 5.10 a ton to 6.10, and distributed projections for rates from FY80-FY84 for landfill operation, advising also that there were 34 years of life remaining at the Landfill, because of the compaction process used. No industrial waste is taken from other communities. Buying a scraper for the landfill has been discussed. White goods salvage is taken by Russell Salvage. -Costs for pickup of white goods and maintenance of downtown noted. Transfer of funding from CBD maintenance to Refuse to cover work at the Plaza was noted. Balmer called attention to the Division Analysis. Kucharzak explained the problem and solution by consultant Willis. Dike repairs will be budgeted in Landfill Reserve. FINANCE Administration-Vitosh distributed a new page 23, with transfer corrections, calling attention to the lump sum for health and life insurance for all departments except Transit, which has been made an Enterprise Fund. She explained how they determined splitting this insurance figure between Trust and Agency and the General Fund. As they were balancing, they took out the ending balance (approximately $700,000) and payment for the property for the Rec. Center, and the balance remaining was allocated for General Fund, and $80,000 left over was added to Trust and Agency. Accounting-Vitosh noted that the budget was up substantially because of data processing. She distributed additional information regarding data processing costs and present and future distribution of costs. Central Procurement -This includes a new press in the print shoo. 1.4 million copies are made each year. The new mail scale should save in one year with its accurate readings, what it will cost to purchase it. Cost for postage in FY80 was $27,000, projected for FY81 is $32,000 (with 20Q postage) and FY82, $34,000. Treasury-S2rvices and Charges are down because of removal of data processing charges. The cash register purchased in 1976 is always down for repair, so it will be changed for a computer terminal with an attachment that will give a receipt. Risk Management -Page 30 shows cost for insurance premiums and damage claims against the City. Vitosh explained that the City had, in FY80, been refunded $5,360 of premiums by the insurance company after the Mishak affair, and the insurance company had made good all insurance coverages. Tort Liability -We now have comprehensive general liability with $50,000 de- ductible, at a cost of $38,000 and umbrella coverage of 1 million/5 million. Neuhauser pointed out that City Mgr. Berlin was on the League of Iowa Munic- ipalities Insurance Committee studying liability coverage, and investigating advantages of pooling. The smaller cities will probably be taken care of initially. We have 2 million fire ins. coverage, at a cost of $47,000, with a $5,000 deductible. Some Councilmembers disagreed with this coverage. Vitosh will be attending an insurance seminar in Feb, regarding municipal government insurance coverage and employee benefit insurance. Previous re- serve built up was used completely in FY82 budget, and Vitosh advised that the figure should stabilize around $250,000. in succeeding years. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 1251-1888 Ia Informal Council Page 3 January 22, 1981 Word Processing -City departments will not now be charged for work brought to this department. (JCCOG will.) Although the workload is increasing, they want to stay under 4 hours for turnaround. Parking -Page 131, In transfers, $1,735,000 will be transferred to Capital Projects Fund for the construction of the ramps. Possibly $120,000 of $2 parking fines revenue can be transferred to the General Fund. There i is one attendant at the 2nd parking ramp which opened Monday, and parking systems offices are at this ramp. Exit lanes in Ramp 1 have been altered and the Clinton Street exit has been closed for better traffic flow. I There was at least 35% more traffic from Clinton than had been expected. Council did not want to discuss any interim uses of College St. Parking Lot at this time. I INFORMATION 1576-1888 Vitosh distributed additional information on items previously discussed including major revenue increases, and major expenditure increases, and breakdown for transit funding sources. The FY81 revenue figure for University Heights is for 3/4 of the year. Lynch asked if Staff would have a list of cost-saving measures. Vitosh commented that several cost-saving measures were incorporated throughout the budget presentations, such as bulk buying of tires and doing replace- ment in-house by the Equipment Division, the conversion of fuel, the purchase of the computer, etc. Neuhauser suggested a program for employee suggestions for cost-saving measures. Helling noted that he did have material on such a program. Vitosh advised that JCCOG information will be sent in the packet and dis- cussed next Monday. ! Meeting adjourned, 9:30 PM. i 1 - I i I I� i I i 1 j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES INFORMAL COUNCIL DISCUSSION January 28, 1981 INFORMAL COUNCIL DISCUSSION: January 28, 1981, 7:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl (7:10), Lynch, Neuhauser, Perret, Roberts, Vevera. Tape -Recorded: On Reel # 81-3, Side 1, 1888 -End, and Side 2, 1-1028. FY 82 BUDGET DISCUSSIONS AIRPORT Zehr, Dieterle, Redick, Saeugling, George 1888-2205 Commission chairperson Dieterle stated that the budget appeared high but stated that repairs had piled up at the airport & that the money had to be allotted at this time to get some things done. Difference in Depart- ment proposal and Administrative budget proposal were discussed. Vitosh stated that the basic difference is the master plan of $53,600 which is explained more in detail in Zehr's memo. Zehr stated that this amount was removed for lack of a current ADAP (Airport Development Assistance Program) and probably wouldn't be needed until a year from July. Clarification of the $82,969 amount tranferred this current year. Travel expenses noted. I SENIOR CENTER Arneson, Kattchee, Carlton, Clover, Scott, Benz, Meisel 2205 -End (1' Balmer explained that the operating budget would be discussed first, followed 1- 28 (2 by the third floor occupancy question. Berlin stated that the charges for heat and lights are estimates based on compariables. Council discussed plans for the distribution of the newsletter. Benz stated that the Commission had been turned down in their request for bulk mailing but would re -apply. There was clarification of the operating budget as far as the City's portion of 80% and the County at 20%. Berlin stated that the arrangement would be looked at as time goes by. Service charges were explained as gas, electric, phone, postage, etc. Commission members explained they were contacting agencies at this present time to establish space allocations. General discussion re usage of the third floor for City offices. Balmer, 28-490 j Roberts, and Lynch expressed a desire to renovate into City offices. Neuhauser and Erdahl wanted to wait a year before making a decision. Vevera was opposed to the renovation.for City offices. General discussion regarding space needs for the next decade for City employees and possible alternatives for Senior Center third floor were discussed. City Manager Berlin stated that it was clear there were not four votes to use the third floor for offices so staff will proceed to include rent in next year's budget and not proceed with change orders to complete third floor. CEMETERY AND FORESTRY Hauber and Showalter present 490-1028 Hauber explained the breakdown of the $57,542 budget for the tree program.and also plans for starting a new program of tree planting behind the sidewalk on private property. General discussion of tree planting upon request, trimming and spraying of trees, publications and services provided by department. Hauber reported on new cemetery fence and grave -by -grave survey completed thus far. OTHER BUSINESS - Brief discussion re filling City Attorney vacancy. Meeting adjourned, 9:30 P.M. MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES