Loading...
HomeMy WebLinkAbout1981-01-27 Bd Comm minutesyI L" Minutes -f the Meeting of the IOWA CITY AIRPORT COMMISSION January 14, 1981 7:30 P.M. Members Present: Dieterle, Phipps, Redick, George, Sauegling Staff Present: Zehr, Brown, Wright Guests Present: Wayne Overman, Cathy Carlyle (KXIC) Chairperson Dieterle called the meeting to order and noted attendance and guests. The minutes of the December 11, 1980, meeting were considered and approved. Fred Zehr requested an addition to the minutes of the October 22, 1980, meeting, asking that it read, "The Airport Manager is authorized to dispense the funds of the EPA grant.” Redick moved to make that correction; second by George; the motion was approved. Manager Zehr presented a brief explanation of the month's bills, noting that the heating bill was $316 for the month of December. The commissioners considered this reasonable. $250 was spent for two new Lawn Boy 20 -inch mowers. George moved to approve the bills; second by Redick; the motion passed. Zehr explained the paint color which had been chosen for the outside of the new corporate hangar is no longer available and asked the commissioners to choose a color from a new color chart. George moved to choose the "Desert Tan" color recommended by Zehr; second by Sauegling; all members voted aye. Zehr also asked the commissioners to approve a change order for a fourth 48 -foot door in the new hangar, at an additional cost of $3,900. The rent for that unit would then be increased from $170 to $225 per month. Sauegling moved to approve the change order; second by Phipps; all voted in favor of the motion. Chairperson Dieterle and Secretary Redick then signed the contracts to build the hangar, which had previously been approved. Zehr informed the members that the University of Iowa had again declined the proposed lease for space in the new hangar for the air care helicopter, asking that three changes be made. Zehr explained that one request, for unrestricted use of the hangar, could not be granted because of restrictions in the airport's hangar keeper's insurance. A second request, for installation of the University's own fuel farm, also could not be legally granted. The third request, for a ten-year lease instead of five years, could be negotiated, and It was decided that Manager Zehr, Commissioner Phipps, and Attorney Brown would try to meet with the University representatives on Thursday, January 15, to explain that decision and try to negotiate the lease. If the negotiation fails, the airport representatives were authorized to offer to rent land to the University for the purpose of building their own hangar. It was i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES ss Iowa City Airport Commission January 14, 1981 Page 2 noted that the hangar space in question can be rented to another party, who would require less liability insurance, for $385 per month. Zehr explained the contractors are making plans to start construction of the new hangar early in the spring. Regarding the FY -82 Budget, Zehr explained $4,800 will be added for hangar keeper's insurance. Phipps suggested trying to find insurance for less, and Zehr will investigate. The commission is scheduled to meet with the City Council on January 28, 1981, at 7:00 p.m. to discuss the budget. Zehr then itemized some changes which had been made in the line -item budget. These included a $8,000 cut in construction supplies, excluding the painting of the Old United Hangar, the maintenance shop, and the terminal building. A reduction of $72,100 was made in repair and maintenance to improvements, excluding the addition to the parking lot and $53,600 in Master Plan matching funds. The cuts totaled $81,591, leaving a total budget of $138,168. Zehr will draft a letter to the Council describing how the cuts will affect the condition and operation of the airport. Moving to item 3-c of the agenda, the Master Plan, Zehr explained he has received work from L.R. Kimball Associates that the addition of 2% maximum grading at the end of the runway will permit the displacement of the threshold of runway 6/24 far enough to clear the Old United Hangar. Combined with the installation of the MALS light lane and the localizes, this will allow the designation of this runway as the preferred one, thus solving long-standing traffic and noise problems. The FAA will pay for only the MALS light lane and the localizes, and not for the runway extension. The final report on Mr. Zehr's agenda concerned the airport's weather station, which is virtually obsolete. The wind speed generator has been broken three times in the past two years, and has been replaced once. Zehr has contacted the state, which is willing to enter into a 50/50 grant to buy a new computerized weather station which will give wind direction, wind speed, barometric pressure, and figure wind-chill factor, for a cost of about $200 to the Airport. Zehr will build and install the Heathkit instrument himself. George moved to approve the grant agreement, second by Redick, and all members voted aye. The Chairperson had nothing to report. The meeting adjourned at 8:45 p.m. Recorder: Priscilla Wright MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES 55 a _i ADDENDUM To the Minutes of the Meeting of The IOWA CITY AIRPORT COMMISSION October 22, 1960 Add: The Airport Manager is authorized to dispense the funds of the EPA grant. i MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES 3yti L.,. IOWA CITY MUNICIPAL AIRPORT COMMISSION Special Meeting January 19, 1981 Iowa City Civic: Center - Members Present: Dieterle, Phipps, Redick, George Member Absent: Sauegling Staff Present: Zehr, Brown, Wright Guests Present: Sipia Thomas (Daily Iowan), Mary (KXIC) Chairperson Dieterle called the meeting to order at 8:10 a.m. and asked Commissioner Phipps to report on the meeting between himself, Manager 'Lehr, and Attorney Brown with University of Iowa representatives concerning the proposed lease for air care helicopter space in the new hangar. Phipps explained that the University is willing to concede on the items other than the fuel farm. They would be willing to restrict use of the hangar to the air care helicopter only, and also would agree to a five-year lease with option to renew based on increased expenses. However, the University wants to dispense its own fuel for the helicopter, and would agree not to dispense fuel to any other party or aircraft. Phipps felt this was a reasonable request and that every effort should be made to accomodate the request, since the logical place for the helicopter base would be the airport. Dieterle then asked Attorney Brown for his position on the issue. Brown reiterated the position of the City legal staff, which had been stated in a memorandum to the commissioners dated January 16, 1981. That memo advised the Airport Commission not to enter into a lease with the University of Iowa if such lease contains a provision whereby the lessee is permitted to dispense fuel. Further, entering into such a lease might result in serious liability problems for the Airport Commission because of the outstanding lease between the Commission and the Idwa'City Flying Service, Inc. Phipps stated that the University will surely place the helicopter base at another location if their request is denied. This, he feels, would be a disservice to the community and the citizens of Iowa. lie further explained the requested "fuel farm" would simply be a small fuel truck which would service the helicopter away from the hangar, at any place selected by the Commission. The University might also want to bury a fuel tank at some time in the future, with the permission of the Commission. Chairperson Dieterle stated emphatically her agreement with Phipps' position. She also felt that the Commission should not be controlled by the existing lease, which has hamstrung the Commission on numerous issues. She reminded the members that the city attorney had stated in a previous opinion that the open-ended lease might not be valid. Redick stated her opinion that the entire Commission should be present before a vote is taken on this important Issue. George suggested the Commission could ask for the Flying Service's specific objections to the proposed fuel MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES 1101RES 5 -I Iowa City Municipal Airport Commission Special Meeting Page 2 January 19, 1981 i farm. Phipps suggested asking the City Council for their opinion on the matter, and also getting input from the public. Redick moved to ask the City Council for their opinion; second by George; all members present voted aye. Tehr was instructed to draft a news release asking for public opinion and to try to schedule a meeting with the City Council. The meeting adjourned at 9:05 a.m. Recorder: Priscilla Wright j MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES MOINES .55 , IOWA CITY MUNICIPAL AIRPORT South Riverside Drive Iowa City. Iowa 52240 Office Phone (319) 354.1800 Ext 357 DATE: January 19, 191 TO: CITY COUNCIL FROM: IOWA CITY MUNICIPAL AIRPORT COMMISSION REF: AIR -CARE LEASE A lease has been successfully negotiated with the University of Iowa Air Care Unit, except for one point. Fuel Dispensing Services. The University want to be able to dispense their own fuel (by installing a fuel farm or with a fuel truck). A number of pointe have been raised in favor of and against the proposal. The foremost problem being the possible legality (contravention of terms of lease with I.C. Flying Service) of such an agreement verses the logical location of the airport as the base for the Air -Care Unit. The Commission would like to discuss these matters with you before reaching a decision.. u ss I MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES City of loves City MEMORANDUM DATE: January 16, 1981 TO: Carolyn Dieterle, Chairperson, and the Members of the Iowa City Municipal Airport Commission FROM: David E. Brown, Assistant City Attorne RE: Lease with University of Iowa Hospital `l'/ The purpose of this memorandum is to reiterate the position of the City legal staff in reference to a fuel dispensing provision in the prospective lease which is currently being negotiated with the Univer- sity'of Iowa. I do hereby advise the Airport Commission not to enter into a lease with the University of Iowa if such lease contains a provision whereby the lessee is permitted to dispense fuel. To enter into such a lease may result in serious liability problems for the Airport Commission because of the outstanding lease between the Comm- ission and the Iowa City Flying Service, Inc. For your information, Mr. Charles Barker, legal counsel for Iowa City Flying Service, telephoned me today to express his client's concern and position for the record. Mr. Barker informed me that if the Air- port Commission enters into such a lease, his client will consider it a serious breach of their contract and will take appropriate action to object and resist. cc: John Hayek, City Attorney Neal Berlin, City Manager MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L. ss MINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 7, 1981 IOWA CITY RECREATION CENTER MEMBERS PRESENT: Hall, Draper, McGee, McCormick, Bonney, Barker, Vander7.er., Pecina, Haldeman, Whitlow MEMBERS ABSENT: None STAFF PRESENT: Milkman, Tyler, Vezina, Keller, Knight, Hillstrom, Hencin GUESTS PRESENT: Ellen Kuennen, Lucy Luxenberg, Joella Antes, Bernice Holub, Thea Sando, Mary Rock, James Lapitz RECOMMENDATION TO COUNCIL: 1. That the Committee on Community Needs recommends to the City Council that the Grantee Performance Report be approved and forwarded to HUD. PUBLIC DISCUSSION Chairperson Hall called the meeting to order. Gina McGee, the new committee member, was introduced. Minutes of December 5, 1980 were amended. "Staff stated that CDBG funds had not been used for poles in the plaza." should be added to the discussion of the banner poles on page 1. Minutes were approved as amended. Mary Rock of AARP and the Council of Elders introduced herself and stated that she was at the meeting to express her concern over the City's plan to move some of their offices to the third floor of the Senior Center. She stated that members of the elderly community have not been asked whether or M not they approve of this move. She stated that she and others have informally taken a survey and the majority of those polled disapprove of the move. She t listed a number of objections: having offices on the third floor would gener- ate too much traffic; the third floor has the best lighting and if the City uses the space, the seniors will be relegated to the basement which is the darkest spot; the available space on the first and second floors and mezzanine are completely allocated leaving no space for a rest area or any expansion of programming; the seniors cannot be sure that the City will move the offices j in 3 to 5 years. Finally she stated that the monies had been allocated for renovation of the Senior Center and should be spent on services to the elderly. SJoella Antes suggested renovating the old library building and using it as office space. Draper responded that the library was slated for sale and the funds to be generated by that sale were already committed. 56 MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES �10 COMMITTEE ON COMMUNITY NEEDS JANUARY 7, 1981 Page 2 Luxenberg, from the Elderly Services Agency stated that she felt the issue was the rights of the elderly to their own place which they could use as they see fit. She supported the contention that the third floor should be left for future expansion of the Senior Center. Thea Sando of the Senior Volunteer Program asked that CCN review the process that took place in setting up the Senior Center. Specifically, she requested a review of the organizational chart, recommendations made by the consultant, the standards set by the National Council of Senior Centers, and individual recommendations made on the operation of the Senior Center. Hall stated that he had attended several of the planning meetings for the Center and felt that the needs expressed by the elderly had been addressed. Rock responded that people had been naive in the early stages and that now that they were getting down to the nitty-gritty of actually setting up the Senior Center, they realized there was no room for expansion. Sando stated that she and others had been pleading for a workshop which would train the elderly to develop programs, set up organizational charts, and handle funding but that the request had been ignored. } Meisel explained that when the Senior Center was first planned, budget re- strictions held planning to the basement (first floor) and second floor. After the Senior Center Commission was formed, the Commission successfully p obtained funds to install the elevator, heating and cooling in the third + floor. Additional funding also became available which allowed the building w completion of the mezzanine. This was more than they had ever planned for. In addition the Senior Center will have access to 839 square feet on the third floor which will be used as an exercise room. She stated that Sando had brought up the issue of the workshop in the Senior Center Commission and that the idea had been voted down by the Commission. Meisel indicated that the Commission felt that the priority now was to get a the Senior Center open on schedule and that to remodel the third floor and change the established construction plans would delay opening. She agreed { that the situation was not ideal but she pointed out that the Senior Center would be one of the very best, if not the best in the state, even as it is planned now. She added that she had just finished a 15 county survey at Neal Berlin's request which substantiated the superiority of the Iowa City Senior Center over those of the rest of the state. She stated that she would send copies of the survey to CCN. Haldeman stated that it sounded as if the elderly felt that there was no space for them to actually control. He stated that even though it may be a very nice building, the structure would not be very meaningful unless the people were able to use it. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES COMMITTEE ON COMMUNITY NEEDS JANUARY 7, 1981 Page 3 Bonney requested that Meisel submit a report to CCN outlining how decisions were reached in the planning of the Center. Meisel requested that the Senior Center Commission be invited to whatever meeting the CCN set up in order to discuss this issue. Meisel also requested that CCN submit a list of questions which they would like answered. Lapitz requested that the Council of Elders be invited to the meeting. 1 Members tentatively scheduled a special meeting for February. McCormick moved and Bonney seconded that a special meeting be set up to discuss the Senior Center. Motion carried unanimously. I } ELECTION OF OFFICERS s Hall nominated and McCormick seconded Margaret Bonney for Chairperson. Draper nominated and Pecina seconded Ken Haldeman for Chairperson. k Bonney was elected Chairperson and Haldeman Vice -Chairperson. i Bonney then took over the chairmanship of the meeting. GRANTEE PERFORMANCE REPORT Milkman explained that this was the report of the first year of the Small Cities program. She noted that during the first year more had been spent on acquisition and less on administration than had been budgeted for. She i also pointed out the sections indicating that the funds had been spent in conformance with the application which showed that some of the funds had been used to benefit low and moderate income individuals or to eliminate urban blight. She further noted that the eventual benefit from the program ° to low and moderate income persons would be much greater once the majority I of the funds had been spent on Ralston Creek improvements. Finally, she t announced that there would be a public hearing on the Grantee Performance Report at the City Council meeting on January 13, 1981. McCormick moved and Hall seconded a motion that the Committee recommend to the City Council that the Grantee Performance Report be approved and forwarded to HUD. Motion carried unanimously. £ POTENTIAL AREAS AND PROJECTS FOR A 3 YEAR CDBG PROGRAM s r Hencin suggested that the members look at the schedules, selection criteria and maps sent out in their packets. He explained that the schedule indicates the necessary steps in preparing an application for the next 3 years. He pointed out that Iowa City now qualifies for $792,000 per year beginning January 1982. In order to pre- pare the application, a number of public hearings, neighborhood meetings and possible meetings with other commissions will be necessary. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L." S9 7 1"- COMMITTEE ON COMMUNITY NEEDS JANUARY 7, 1981 Page 4 He stated that Staff needed direction from CCN so that they would know which areas and projects to study in depth. Milkman explained that in addition to the basic intent to develop and maintain viable urban communities and benefit low and moderate income persons, the selection criteria for projects included citizen partici Plan n community development and housing planning, and a Housing Assistance (HAP) which would include provision of housing opportunities for low income individuals and families. She noted that the range of eligible activ- ities was rather wide with the only real limitation being that the activity benefit low and moderate income persons. The.City is committed to finish- ing the railroad trestle and some rehabilitation in the Lower Ralston Creek area. She also stated that HUD had commented that Iowa City was falling behind in its HAP and should consider using CDBG funds to acquire sites for assisted housing. VanderZee responded that the problem with housing assistance is not lack 3 of desire but the expense of appropriate sites. He noted that if public housing is lagging, other federal funds might not be forthcoming. He mentioned the possibility of creating a fund so that property could be purchased when it became available. Milkman presented a series of maps indicating areas where 50% or more of the individuals or families in the area were of low or moderate income and showing the distribution of rental units. (See attached). S The Committee then discussed the 4 areas shown on the attached map as potential Neighborhood Strategy areas. Haldeman suggested that the Staff further investigate Area I extending the boundaries to include the stretch of land along Ralston Creek to just east of 1st Avenue. The Committee was not interested in pursuing improvements in Area II, the proposed Urban Revitalization area. Areas III (Showers) and IV should receive more detailed study in view of the large number of low and moderate income persons in these areas. VanderZee suggested that the area around Governor, N. Dddge intersection also be investigated. re Draper moved and McCormick and theded tthe N. Dodgefarea atdtheonexteCCNled information on Areas I, meeting. Motion carried unanimously. Members agreed to call at least one evening meeting so that the public can express their views on possible projects and priority areas for future community development projects. They tentatively agreed on Thursday, ! January 22, 1981 for the meeting. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 514 COMMITTEE ON COMMUNITY NEEDS JANUARY 7, 1981 Page 5 McCormick brought the Committee's attention to the grave impact that the closing of Horace Mann School would have on the Northside area. She Pointed out that CDBG funds had been spent in the area and that it would be contrary to the intent to preserve the area if the school were to be closed. Haldeman moved and McGee seconded that Bonney write a letter to the School Board stating the Committee's strong objections to the closing. Motion carried unanimously. Members mentioned that this might be an initial step in encouraging the School Board to work more closely with the City in planning facilities. Meeting adjourned. L, Prepared by Gfilll�<«< I��-� Andrea Tyler �— Minute Taker i MICROFILMED BY 'JORM MICROLA13 CEDAR RAPIDS -DES MOINES r 1 \ LOCATION OF LOW 4 LOW/MODERATE INCOME INDIVIDUALS C1970 Census Data) rrrroalratt trait IOWA CITY o®� O N 0 ,c21n1, 31 M7 00 Eumerstion District W 50x i svcr Law lmmM 141""6 50% low LOWIM . Income Ird ak ols t r, Low Income - 50% or Iwa of WOW Income Moderate Income - 80% or less of Median Income 33 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i 35b 22 IE 49 50 r EXTENT & LOCATION OF RENTAL UNITS (Survey of 1979 R.C.Polk Data) An46n■Ait teAu IOWA CITY 0 1 bn, r*14�®1P%L 0 ut 35 oo Enumeration District 100% - 877. Renter N 82%-57% Renter :: 41%-27% Renter r 22 J 31 26 23 30 .:24: 32 46 33 34 >2? ..':38 46 51 37 '52:: �57 �. �5 9' E' e 60 35h MICROFILMED BY JORM MICROLAB -CEDAR RAPIDS -DES MOINES MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOIRES -7� mod -p-1 jq MINUTES SENIOR CENTER COMMISSION CITY MANAGER'S CONFERENCE ROOM DECEMBER 4, 1980 PRESENT: L. Carlton, M. Clover, M. Kattchee, G. Scott, J. Williams. ABSENT: D. Hebert, W. Summerwill. STAFF: L. Benz, B. Meisel. GUESTS: None. Chairperson Scott called the meeting to order. Clover moved and Carlton seconded a motion to accept the minutes as mailed. Unanimously approved. PUBLIC DISCUSSION None. OPEN DISCUSSION Scott asked for an update regarding use of the Senior Center as an emergency fire exit by Ecumenical Housing. Meisel read a letter from Tom O'Meara, architect. The letter states that Ecumenical Housing meets all the HUD requirements for housing the handicapped including the identified fire exits - the elevator and stairways. Exit will not be through the Senior Center. Meisel questioned the realistic use of these exits should a fire occur. Would the Senior Center be viewed by Ecumenical Housing as a logical exit despite the HUD requirements? The connecting doorway opens out into the Senior Center. Only the Senior Center Coordinator and the Fire Chief will have master keys to open it. Kattchee recommended that the City acknowledge that the doorway could become a fire exit despite Ecumenical's official position. To deter unnecessary use of this exit Kattchee suggested installing a breakable fire alarm on the door rather than issuing keys. Clover described an alarm system which connects the entire building with the Fire Department as another alternative. Consensus of the discussion was that access to the Senior Center could not be controlled if keys were issued. Kattchee moved and Carlton seconded a motion that Meisel ask the City Attorney to send a letter to the Ecumenical Housing Corporation board in order to make them aware and clarify that the Senior Center will not be a fire exit. The letter should request a formal acknowledgement of the matter from the Ecumenical board. Unanimously approved. Meisel reported that the Fire Chief has recommended that two fire hoses be placed on every floor of the Senior Center. The City Fire Code does not require installation of the hoses. However, considering the characteristics of the population using the facility, the hoses would be an added fire safety measure. At a minimum, the Fire Chief recommends hoses on the ground floor where fire dangers may be greater. The City Manager feels the hoses are unnecessary since they are not required in the Fire Code. The ground floor will have a sprinkler system, and all other floors will have smoke detectors. There will be fire extinguishers throughout the building. The additional cost of adding the pipes and eight hoses is $8,000. Discussion followed regarding the degree of fire MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 57 ""Y j._ Senior Center Commi.' )n December 4, 1980 Page 2 r-. safety that could be realistically expected. Kattchee stated that the Fire Chief needs to determine whether the hoses are really needed for safety. Installation of the hoses after the construction is completed would be much more costly and inconvenient. Carlton moved and Kattchee seconded a motion to recommend that pipes to the fire hose site be installed during the construction phase, subject to another review by the Fire Chief and City Manager. Unanimously approved. COMMISSION VACANCY Don Hebert, who was appointed to complete Bill Ambrisco's term on the Senior Center Commission, does not plan to reapply. His term expires on December 31, 1980. Scott reported that she, Williams, and Summerwill met on December 2, 1980, to discuss potential Commission members. A list of seven names was drawn up. Scott briefly reviewed each person. Kattchee stated that the list reflects a good range of candidates who would all be assets to the Commission. He recommended that the Commission approach one person at a time. When they reach an individual who agrees to apply for the position, the Commission should recommend that name to the City Council. Each candidate should be made aware of the Commission's duties and responsibilities, and the philosophy behind the multi-purpose Senior Center concept. Williams stated that the Council of Elders could be a resource for Commission candidates. She feels that it is important to have representation of users of the Senior Center on the Commission. Discussion followed regarding the City Council's request to have at least two applicants for Commission positions so that there can be a selection process. Kattchee proposed presenting the list to the City Council before making any contacts to determine whether they have any objections. If not, the Commission could then proceed. The Commission asked Meisel to prepare a memo to the City Manager informing him of the proposed plan. If the City Council agrees to the list, the Commission committee would make the contacts beginning at the top of the list. COUNCIL OF ELDERS Benz reported on the activities of the Council of Elders. Recently, several members have terminated for different reasons: lack of time, loss of interest, and one individual passed away. As a result, two committees have been formed. The Nominations Committee is establishing guidelines for nominating replacements and future candidates. Another committee is reviewing and making recommendations to update the standing rules which are two years old. In addition, the committee is reviewing a draft of specific duties and responsibilities of Council of Elders members. The two committees are working closely together since the areas of concern overlap. These activities should help the organization to more clearly define and understand their role relative to the Senior Center. As a result, the group should be better able to identify program and operations areas with which they wish to be involved. Questions have been raised by members of the Council of Elders and an agency representative regarding the need for and appropriateness of the Council of Elders to establish and be involved with program committees before the Center opens. The staff does not see the Council of Elders program committees as duplicating or being in competition with existing advisory groups or agencies. Rather, the committees are viewed as forums where the elderly community and their elected representatives on the Council of Elders continue to explore activities and services that they want to occur at the Senior Center. The committees also provide the opportunity to plan and carry out tasks which result in the provision of those services/activities either by the elderly, community MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•DES MOINES Senior Center Commi >n December 4, 1980 Page 3 resources, or combination of the two. If the Council of Elders decides not to develop program committees, the staff will need to determine how to initiate basic programs such as outreach, volunteers, the newsletter, and a publicity campaign. OPERATIONAL HANDBOOK Benz distributed a draft of Part 4 of the Operational Handbook to the Handbook Committee. Carlton, Clover, and Scott will meet with Benz and Mary Rock, Council of Elders, on December 9, 1980, to review the draft and a revision of Meisel's job description. I STAFF WORK PLANS i For the Commission's information, Meisel distributed plans identifying work activities for long and short-term projects during the next eight months. The Commission will be kept informed of staff's progress. CONSTRUCTION UPDATE S I Stricter security measures have been instituted since the stink bomb was discovered in the Senior Center. The concrete for the kitchen floor is being poured, and the roof is now being replaced. Construction is still on schedule. i WINTER COMMISSION MEETINGS Schedules of Commission members were discussed. Scott will be unavailable until February 6, 1981, and Clover will be gone in January. Summerwill will be gone y until April 1. Williams has a scheduling conflict until June, and cannot meet 9 Thursday afternoons. The Commission decided not to hold a January meeting unless Commission action is needed on a matter. From February through May, Commission meetings will be held on the first Friday of the month at 9:00 A.M. Te meeting wa adjourned at 4:45 P.M. Pleeppred by/La i BenzVSQfiior Cater Program Specialist. 1 MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES 57 MINUTES SENIOP CENTER COMMISSION DECEMBER 19, 1980 - 8:30 A.M. DAVIS BUILDING LIBRARY PRESENT: A. Arneson, M. Kattchee, L. Carlton, J. Williams ABSENT: W. Summerwill, G. Scott, M. Clover STAFF: B. Meisel, L. Benz GUESTS: Thea Sando RECOMMENDATION TO CITY COUNCIL To support the City Council in their plans to remodel the third floor, and use it temporarily until needed by the Senior Center according to the guidelines of the proposed City Council resolution: "That the City agrees to vacate this portion of the premises at such time and to whatever extent is deemed necessary for allowing the normal expansion of the Senior Citizens Center facilities into this area. That the space needs of the Senior Citizens Center will be reviewed annually by the City Council and the Senior Center Commission as a part of the normal budget review process for the purpose of assessing anticipated needs of the facility for expansion." THIRD FLOOR OF SENIOR CENTER Meisel distributed past minutes of the Senior Center Commission where the third floor has been discussed. Discussion was cited in the minutes of May 2, 1979; June 6, 1979; and November 6, 1980. The minutes do not contain an explicit endorsement of use of space for City offices on the third floor. However, the minutes do not indicate any disagreement by the Commission with this proposed use. Williams recalled that the Commission had indicated a desire to finish the third floor while the major construction was occurring. Berlin had discussed with the Commission the possibility of the City renovating the third floor if the City could use the space for offices for three to five years. Williams stated that, at the time, the Commission discussed and endorsed the idea as a means of renovating the third floor. She feels this decision is still appropriate. Carlton raised the question of whether the City would vacate the building in three to five years. Kattchee responded that he has no problem with the proposal that the City occupy part of the third 5� MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES a�1 MINUTES `� �-+q SENIOR CENTER COMMISSION DECEMBER 19, 1980 PAGE 2 floor for offices. Kattchee stated that he had assumed that the use Of the third floor was integrated into the overall plan. He believes that the City has demonstrated a commitment to the Senior Center, and that additional space will be provided as the need arises. Kattchee emphasized that, based on his experience, City Councils are influenced by citizens reminding them of prior Councils' commitments. He felt that the City of Iowa City will always be sensitive to the needs of senior citizens. Kattchee stated that his main concern centers on the extent to which City staff and the public that come to their offices would interfere with or disrupt activities at the Senior Center. He recommended that City staff and their visitors use the north and south entrances to minimize this potential problem. Meisel explained that the City's Planning Department was specifically considered for relocation because they do not have a high degree of community traffic. Assisted Housing will have a higher rate of usage by the public. However, 50% of their clients are elderly. Commissioners discussed the possibility of requiring City Planning and Housing staff to agree not to hold meetings in the exercise room, and not to hold large Public meetings on the third floor. This should minimize disruption of activities. Williams emphasized the continuing need to educate the general public about the elderly and aging. This cannot be accomplished if the elderly are segregated, and the public is discouraged from any interaction. Williams clarified that she is not suggesting that the building should be thrown open to the entire public. However, the Commission needs to be aware of the image and message that is conveyed through a segregation approach. Sando commented that she anticipates problems in controlling who is coming into the building, and the number of people coming in for City business. Meisel stated that Senior Center staff will not monitor the entrances, but a plan is being prepared so that participants will be counted as they enter the building. Meisel also pointed out that the Planning staff could be used in case of any emergency. Sando also feels that the elderly need an environment with natural light. Sando recommended that all activities be moved to the third floor from the ground floor. Kattchee stated that he has no opposition to intermingling by the elderly and the public, but there needs to be a means of control, if control becomes necessary. Arneson stated that the Commission should work with the City Council in a positive fashion so that all needs can be considered. Meisel described the City's contribution in remodeling the third floor. The $52,888 will be used to purchase and install carpeting, additional electrical outlets, window blinds, and moveable partitions. No structural changes will occur. The Senior Center budget will cover the heating, cooling, and janitorial service for that area. Arneson stated that the remodeling is a bonus to the Senior Center. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES SENIOR CENTER COMMISSION DECEMBER 19, 1980 PAGE 3 Meisel also reported that citizen objections to use of the third floor have resulted in a request by the City Manager that staff check with other Iowa cities to determine the level of City support for programs and centers for the elderly. The Witwer Senior Center in Cedar Rapids was cited as an example. Linn County has 23,000 elderly. Cedar Rapids contributed $19,000 to remodel 10,000 square feet of space for a senior center. The City contributes nothing towards the operating budget which totals $19,000. Kattchee stated that statistics should reflect all City supported programs for the elderly, including recreational centers for the elderly. He cited Ambrose, Green Square and Lincoln School as examples. Sando stated that satellite centers such as Jane Boyd in Cedar Rapids should be included. Williams responded that the staff should identify City supported services to the elderly rather than privately supported opportunities such as Jane Boyd. Kattchee stated that Iowa City is assuming a substantial part of the operating costs - at least $100,000 per year. He felt that if the Senior Center Commission had made a recommendation about the third floor to the City Council prior to its formal consideration, it would not have been as difficult for the City Council to make a decision. Meisel pointed out that the City is making a significant commitment to the elderly by funding the Senior Center at a time when many services are being cut. Meisel explained to Arneson that 80% of the operational funding will come from the City and 20% from the County. Kattchee stated that the County -appointed Commissioners need to report to the County on the status of the Senior Center and funding needs. Williams moved and Carlton seconded a motion that the Senior Center Commission support the City Council in their plans to remodel the third floor, and use it temporarily until needed by the Senior Center according to the guidelines of the proposed City Council resolution: "That the City agrees to vacate this portion of the premises at such time and to whatever extent is deemed necessary for allowing the normal expansion of the Senior Citizens Center facilities into that area. That the space needs of the Senior Citizens Center will be reviewed annually by the City Council and the Senior Center Commission as a part of the normal budget review process for the purpose of assessing anticipated needs of the facility for expansion." [Unanimously approved.] COUNCIL OF ELDERS Benz summarized the action taken by the Council of Elders at their December meeting. She was primarily concerned with the following: 57 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES SENIOR CENTER COMMISSION DECEMBER 19, 1980 PAGE 4 1. The decision to leave three positions vacant until the Senior Center opens; 2. The intent to delay the annual election from May until the Center opens; 3. The intent to abolish the section of the standing rules which establishes program committees to reflect the interests of the elderly and promote participation in programming. Current members believe that adding new members by election or appointment will be detrimental since these people will require additional time to learn about the Senior Center and the Council of Elders. They would like to act as one large advisory committee by reviewing community services. Benz stated that the Council of Elders seems to have confused its role with that of the Senior Center Commission. The Council of Elders would like to be more involved with recommending policies than with the development of program areas. Despite an effort by staff to help identify specific duties and responsibilities of the Council of Elders, nothing has been adopted. The staff seems to be perceived as adversaries with a hidden agenda for providing direct services, even though input and participation relative to programming has been actively solicited. Williams stated that the Council of Elders have an important role in getting the elderly to feel that the Senior Center is theirs. This is why programming input and participation is important. Kattchee commented that the Commission, with the Council of Elders input, adopted flexible, open goals and objectives which would encourage the type of programming that the elderly want to occur. However, the elderly need to identify those interests. Kattchee concurred with Carlton that the Council of Elders may feel frustrated because of the long planning period that has delayed direct programming activities. Sando agreed that the staff should help the elderly identify programs that they want in the Senior Center. She feels that an educational approach is needed, and she suggested a training workshop by the National Institute of Senior Centers. Benz replied that a training session would only be useful after the Council of Elders members had evaluated their interest in and made a commitment to being actively involved in program development as representatives of the elderly community. Williams stated that any educational session should include the duties and responsibilities associated with being an advisory board member. Meisel commented that the Council of Elders is being asked to start the process of reflecting what the elderly want in terms of programs. The Commission needs to clarify their function and relationship to the Council of Elders. The Council of Elders need to accurately and actively represent the elderly relative to programming. Williams gave an example of a situation which she felt the Council of Elders would be particularly helpful. She stated that activities need to MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES L,'. MINUTES SENIOR CENTER COMMISSION DECEMBER 19, 1980 PAGE 5 occur which will prepare the elderly at two congregate meal sites to transfer to the Senior Center. Benz replied that based on their recent comments, Robert Welsh and Mary Rock would probably object to this as a duplication of effort which can be done by the Nutrition Site Council. Williams stated that community agencies and organizations need to broaden their base of input from the elderly. The Commission agreed to. send representatives to the next Council of Elders meeting on January 14 in order to clarify roles. The meeting was adjourned at 10:20 A. M. Prepred by Lori nz 'Pro r m Spe ialist Miiiattch ecretary ME MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 57 _1 V- L„ 3b� MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF, TRUSTEES REGULAR MEETING December 18, 1980 Storyhour Room 4:00 PM MEMBERS PRESENT: Bartley, Cavitt, Gritsch, Hyman, Ostedgaard, Richerson, Zastrow MEMBERS ABSENT: Bezanson, Immermann c STAFF PRESENT: Eggers, McGuire, Tiffany SUMMARY OF DISCUSSION President Ostedgaard called the meeting to order at 4:10 PM. Minutes of the Regular meeting, November 20, 1980 were unanimously approved. Zastrow/Richerson. Minutes of the November 19, 1980 Owner/Contractor meeting were reviewed. Disbursements of December 1 and 15, 1980 were unanimously approved. Zastrow/Richerson. Reports on the library materials expenditures, the Gifts and Bequest Fund and the New Building Fund were reviewed. The Director reported on the following: 1. Gifts to the New Building Fund have been coming in at an increased pace recently with over $3000 added since the monthly report was prepared December 15. 2. Board members can expect to get complaints from the public regarding the dropping of income tax form distribution. Although this was necessary because of staff cutbacks in FY1981, few remember the decision when it was made last winter or even understand why it should take staff time to provide the service! A news release was issued this week. J. Nearly 200 people attended the special demonstration sessions for the on-line catalog in early December. There was a gond amount of local media coverage and reports to general and library news services are in preparation. 4. When bids for AV equipment are opened on December 29, all bids for equipment for the new building will have been completed. The rest of the miscellaneous furniture and equipment will be acquired on an informal basis and informal bids and quotations will be used. 5. it is recommended that the target date for opening the new library be moved back to May 11. Three weekends in a row are needed to complete the move: two for moving the collection with help from volunteers, one for opening ceremonies. Under the old schedule, Easter Sunday was the first weekend of the 3 -week cycle and this was considered unacceptable. Under the revised schedule, the lant day the old library will be open will be sometime between April 18 and April 22. (over) ;. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V. Ir - L,. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING December 18, 1980 Page 2 6. A meeting on December 6 with the City Manager and other key staff members produced a plan to deal with the exterior improvements outside the new library which considers library needs for solid surfaces near the new building before and after moving. I have also requested short-term parking on Linn in front of the library. Under the proposed plan, the College Street Plaza will be partially completed in the Spring and summer of 1981 but Linn Street will not be recon- structed until the summer of 1982. 7. A plan which makes major changes in the library's organiza- tional structure and reassigns responsibilities to enable the staff to function and serve in the new building will be announced to the staff in mid-January. This plan builds on the staff task force plan for reorganization developed last spring but is less sweeping because of the limitations of working within current budget and staffing levels. _ Following the Director's report, there was a brief discussion on staff. and Board members payment of fines. A motion was unanimously approved that beginning January 1, 1981, all Board members would pay fines for their overdue materials. Zastrow/Cavitt. President Ostedgaard reported on the recent meeting she and Director Eggers held with the Johnson County Board of Supervisors regarding the FY1982 contract for library services. Two basic problems were identified: 1.) The Board did not fully understand the formula used to calculate the fees for library services and 2.) They do not understand why the Library Board feels it necessary to include city administrative costs in the formula. They were surprised that the county accounted for 10% of the library's circulation and 10% of the current cardholders. They indicated an interest in discussing a phased -in, multi-year contract. Following the meeting, the Supervisors toured the new building. The Library Board tentatively supported the phase-in/multi-year contract idea and scheduled a special meeting for January 5, 1981 at 4:00 PM in the Director's office to discuss it further. 'fhe Director will prepare figures based on use and cost projections. Cavitt, reporting for Building Committee 01, reviewed the OwnerA'ontractor meeting of December 17, 1980. The contractors are still waiting for the sloped glazing at the entrances and skylights and also for the diffusers needed to finish the HVAC system. All else is basically on schedule. During the Board's review of the tentative building move schedule distri- buted at the meeting, a request was made that the Director consider issuing more press releases as members were beginning to receive many inquiries about the completion and opening dates. The Board agreed that the Director should allocate some of the new building funds move budget toward some staff hours for a Move Coordinator and support staff as needed. The FRIENDS will name their move coordinator (continued) MICROFILMED BY ' JORM MICROLAB CEDAR RAPIDS -DES 1401NES MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING December 18, 1980 Page 3 next month. The Board agreed with the recommendation of the Director and the staff programming committee that the library will severely limit programming and special services until the fall when a special month of programs to showcase the building is planned. This will also be a good time to begin the often postponed long range planning project. There are no plans to open the AV Media Lab in FY1982. Richerson reported for Building Cononittee #2 that the carpet sample had been approved. There has been no recent meeting. Zastrow reported on the fund-raising activities of Building Committee 113. It was noted that Dick Hyman's efforts have been especially productive in recent months. As noted in the report, nearly $35,000 has now been pledged. Cavitt received authorization from the Board to plan some type of recog- nition for the staff during the opening period of the new building. She will present a proposed budget for opening ceremonies at the next Board gg' meeting. 8 The need for an agreement between the Library Board and the City regarding + cable TV was discussed. The Broadband Telecommunications Specialist will F not be added to the library staff in FY1982 as was tentatively planned a year ago. While this seems to be a wise decision, with the large invest- ment of space, equipment and programming in cable that the Library Board y has made in the new building, the Board felt it must have some ongoing input into policy and staffing decisions which affect cable. In addition, there should be operating a.greements to insure a harmonious relationship between library and cable staff. The Board expressed their support of a drafted memo to be sent to the City Manager. They also supported the idea that the Board be given representation on,or the authority to appoint a voting member to the Cable TV Commission. Y Change order #2 in the amount of $6,423.90 for 22 items was unanimously I approved. Zastrow/Gritsch. The Board also unanimously approved awarding the signage contract to Spanger Brothers of Chicago, Illinois in the amount j of $19,502.00, upon the recommendation of the signage consultant. This ` was the lowest of four bids and wan nearly $10,000 under the architect's estimate. The suggestion to establish an Art Placement Committer. to advllte on the acceptance and placement of works of art in the now building was npproved. Bartley/Richerson. The meeting was adjourned at 6:00 PM. Susan McGuire, Recorder 150? MICROFILMED BY 'JORM MICROLAB .CEDAR RAPIDS -DES 1401 CIES y MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETING January 5, 1981 Director's Office 4:00 PM MEMBERS PRESENT: Bezanson, Cavitt, Gritsch, Imnermann, Ostedgaard, Richerson MEMBERS ABSENT: Bartley, Hyman, 2astrow OTHERS PRESENT: Dan Murphy, WMT TV; Charles Drum, FRIENDS of ICPL SUMMARY OF DISCUSSION The meeting was convened at 4:10 PM. Following a review of the AV bids received, the Board approved acceptance of the sole bid from Pratt which came in under the estimate. Richerson/ Cavitt. They also approved the expenditure of $5200 for additional quantities of bid items. The Board considered their options on whether to hold or sell the Library's 25 shares of Gannett stock. A decision was postponed until the Regular Board meeting by which time the certificates will have arrived. The Board set Wednesday evening, January 21, 1981 as their preferred date for the Budget Hearing with the City Council. The alternate date would be the Wednesday evening of January 14, 1981. Next the Board discussed Johnson County contract fees for FY1982. After reviewing the arguments in favor of the multi-year contract, the Board reached a concensus regarding their offer to the Board of Supervisors. They agreed on the need to reach a mutual agreement with the Supervisors on the concept of the formula fee and the need to receive the formula amount at the end of the contract period. They expressed a desire to remain flexible during the negotiations as they appreciate the Supervisors concern about the size of the increase. The proposal would allow a phasing in of the projected increases. Debt service costs, the chief reason for the substantial increane in the contract fee, could be computed on an actual or an average basis. The Board agreed to consider a similar multi-year contract with North li.bur.ty. The meeting was adjourned at 5:15 PM. d IGS(tli►.. Susan McGuire, Recorder MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES I" - Mayor's Youth Employmei.- BOARD MLETING / PUT LUCK UINNER January 13, 1981 6:OOp In. Board Present: Dave Bayles Royal Benjamin Judy Kelley, Jan Lown, Wayne Johnson, Peg McElroy Others Present: Mark Weaver- Work Experience Counselor at Grantwood AEA, Daphne Bowen -Mayor's Youth Enrollee, Katy Showalter -Mayor's Youth Enrollee, Jack Robinson -Director MYE, and Roxanne Ward -Assistant Director. BOARD UPDATE lac recieved a board application form Joan Jehle-Iowa City Public Library and Mark Weaver-Grantwood AEA. Mark Englesaer resigned as a member of the MYE board. Classie Hoyle -Iowa City School Board suggested a change in the meeting times since she was unable to attend Tuesday afternoon meetings. The Board agreed to change the meeting times to Mondays. The next meeting will be held Monday, February 16,1981 at 4:00 p.m.* !Mson Shave been completed and the results are known for United re not known 1ed st for calendarryearn1981; checksFareibeginningfrom ntoohnson moved that MYE open a bank account to Tdraw interests on the funds. Peg seconded the motion. The motion was carried. GYOP funding on the state level for allocations will begin soon. The board 1s needed to advocate the MYE program, to the state legislators. Staff wwill ritework to lettersencourage to local and state,Jobsite governmentuofficiaerviso ls; and parents to PRIVATE SECTOR EMPLOYMENT Jack Advisory Board, This could serve veasft avehicle tohe Iowa tpSchool's rombteprivatetional sector employoient for those with barriers tb employment. CHANNEL I Yo—uTF`iM begin training in the Business area in early Spring. The cart building will be underway soon. The meeting was adjourned at 7:15 AGENDA Febrary 230, 4:00 p.m. - annel I report -Nominations for board members and committee members -Program update for MYE * The meeting time has since been moved to February 23rd, 1981, 4:00p,m. MICROFILMED BY ' JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES Sy MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES L. '. 66 MINUTES RESOURCES CONSERVATION COMMISSION DECEMBER 9, 1980 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Gartland, Hamilton, Hotka, Sanders, Schwab, Sheehan. MEMBERS ABSENT: None. STAFF PRESENT: Brown, Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL None. i, REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN E Hotka called the meeting to order and welcomed Thomas Gartland to the RCC. Sheehan moved, Hamilton seconded to approve the minutes of the November 25 meeting as read. Approved unanimously. 1 } Enercly Directory - t t Sheehan moved, Hamilton seconded, to include Kirkwood Community Education Center in the Energy Directory. Approved unanimously. s Other minor changes were suggested and a final draft will be presented at j, the next meeting. Fett reported that the government classes 'in the Iowa City School District would like copies of the directory. r' Zoning Ordinance The Commission discussed items such as the granting of special exceptions for solar systems, neighborhood commercial zones, height of structures, the street tree requirements, parking lot shading, etc. It was then + decided t o invite Don Schmetser, Acting Director of the Planning and Program Development Department to the next meeting to discuss these concerns prior to presenting them to the Planning and Zoning Commission. FY82 Goals and Objectives Sanders moved, Schwab seconded, that the Public Awareness objectives be: a. Community Energy Education Project. ( b. RCC self-evaluation. C. RCC receive input by specialists and other area interest groups. I Approved unanimously. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES L. '. 66 Io - Resources Conservatiq^Commission Page 2 Gartland suggested that RCC sponsor films on Cable TV. It was pointed out that, unfortunately, no one on the Commission had the time and staffing was not available to order, preview and run films on a regular basis, such as weekly. An occasional film may be possible. Schwab left at 6:35 PM. Sheehan moved, Fett seconded Lo approve Lhp. ,goals and objecLives as changed. Approved unanimously. 1. Energy Policy. a. Plan energy policy. 2. Public Awareness. a. Community Energy Education Project. b. RCC self -education. C. RCC receive input by specialists and other area interest groups. 3. Transportation. a. Promote better traffic flow. b. Promote bicycling. C. Extend bus service. i. Sunday service. ii. Shuttle buses to Coralville Reservoir and to football games from perimeter parking. iii. Encourage bus use and carpooling by Iowa City employers. 4. Review of City Energy Conservation. a. Monitor building energy audits. b. Monitor Civic Center HVAC progress. C. Monitor waste incineration plant feasibility study. d. Review new Pollution Control Plant plans. 5. Energy Conservation by Design. a. Zoning and related codes. b. Building codes. C. City energy code. 6. Weatherization. 7. Recycling. a. Oil. The meeting adjourned at 7:00 P.M. Respectfully submitted, Roger Tinklenberg Pat Fett, Secretary MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY CONFERENCE BOARD JANUARY 12, 1981 CITY CONFERENCE BOARD: January 12, 1981, 4:15 P.M. in the Conference Room at the Civic Center. MEMBERS PRESENT: CITY: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts, Vevera. COUNTY: Cilek, Sehr, Donnelley. SCHOOLBOARD: Karagan, Cannon. Balmer declared a quorum was present. Staffinembers present: Belger, Hudson, Berlin, Stolfus, Vitosh, Helling. TAPE-RECORDED on Reel N80-25, Side 2, 210-312. As Chairman of the Conference Board, Mayor Balmer declared a quorum was present. The purpose of the meeting --to discuss the Iowa City Assessor's proposed budget for 1981-1982. City Assessor Vic Belger discussed his proposed budget. He has proposed a.10% raise in salaries. Two changes were noted: 1) the Blue Cross expendi- ture should be reduced from $7,200 to $6,700, and 2) Computer should be raised from $2,500 to $3,000. The total budget is 5% higher than last year. Belger announced that he would be retiring in April of 1982. He s explained the Special Appraisal Fund, and the need to reappraise the commercial and industrial property ata cost of $78,000, E61,000 to be new G thiseeffort, sothewholeecountyswillobe nhtheosame basissor will duplicate k Neuhauser commended Belger for his many years of excellent work. She suggested that next year the budget be structured to match the City budget structure. Belger noted that he also conforms to the County budget process. The new assessor will be recommended from the Examining Board, and will be hired from a State list. It was moved by the Schoolboard, seconded by the City to approve the assessor's budget as proposed and amended by the two changes. Upon unanimous affirmative roll call vote, 3/0, motion declared carried. It was moved by the City, seconded by the County to set a public hearing on February 9, 1981, at 4:00 P.M. in the Conference Room at the Civic Center on the proposed City Assessor's budget. Upon unanimous affirmative roll call vote, motion declared carried. It was moved by the City, seconded by the County to adjourn, 4:30 P.M. Motion declared carried, 3/0. M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I L'.,, i MINUTES GOVERNOR LUCAS SQUARE COMMISSION JANUARY 12, 1981 ENGINEERING CONFERENCE ROOM MEMBERS PRESENT MEMBERS ABSENT: STAFF PRESENT: GUESTS PRESENT: SUMMARY OF DISCUSSION: Wegman, Fisher, Eckholt None Chiat Robert Satter, Planned Environments A meeting of the Governor Lucas Square Commission was held on January 12, 1981, at 10:00 A.M., in the Engineering Conference Room. The following matters were discussed: I. Fountain Safetv The members of the Commission were each given a copy of a memorandum, dated December 3, 1980, from John Hayek to Michael Kucharzak, concerning the safety of the Governor Lucas Square Fountain. In response to concerns raised about the safety of the Fountain, the Commission members made the following comments and suggestions: A. The issue of the safety of the Fountain is of concern to the Commission. However, similar concerns as to safety also have been and will be raised by the City Plaza playground equipment, and by playground equipment and installation throughout the City's parks. The Commission recommended that the City's insurance policies be made applicable to the Fountain area, in the same way that such policies are in effect for the City's parks. B. The Commission believes that most water fountains are directly accessible to people and the Lucas Square Fountain was also designed to be accessible to people. The Commission stressed that any fencing, if installed around the Fountain would absolutely destroy the basic concept of the Fountain. The Commission recalled that safety issues were considered at the time of the design of the Fountain, and indicated that narrow, 4 inch wide risers were used for the Fountain in order to achieve effects in the operation of the Fountain, but also so that the narrow riser width would help to deter climbing on the Fountain. It was also pointed out that the depth of the water at the base of the Fountain was intentially minimized in order to avoid the risk of people, and especially small children, swimming in the fountain. It was also pointed out that anti -algae chemicals are designed to be regularly injected into the Fountain water supply from a reserve tank which is part of the system, in order to prevent the development of algae in and around the Fountain. This system should result in the reduction of slipperiness around the Fountain. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 4 Governor Lucas Squ Commission Page 2 C. The Commission agreed that the installation of warning signs around the Fountain would not be at all effective in informing very small children not to play in the Fountain, or in deterring older children or adults who will play in the area regardless of any sign prohibiting such activity. D. The Commission recommended that the police officers who are on regular patrols through City Plaza, should be instructed to look out for unreasonable behavior by children, teenagers, or adults in the area of the Fountain, in order to discourage any undesirable uses of the Fountain. E. The Commission strongly believes that the Fountain is functioning as it was intended and desined to function, and it is a very attractnow clear that the ive feature of City Plaza, I. Li htin Satter explained that the light fixtures on the three poles in the Governor oo close Lucas Square are not functioning properly, the lithatthtslfrom beinghts aretproperly to each other on the poles, thus preventing 9 aimed and targeted. The suggested solution to this problem, according to Satter, is to remove the middle two light fixtures on each pole to allow the proper operation of the remaining fixtures on each pole. This would result in a total of four light fixtures per pole, rather than six. Satter indicated that the lighting system can be programmed properly so that the intensity of light in Governor Lucas Square will not be lessened. Satter stated that Midwest Electrical will be removing the be light fixtures` from the three light poles in the near future. III. Use of Remaining Funds for Governor Lucas Square Fountain e The Commission recommended that the remaining funds in the Governor Lucas Square Fountain project account be used as follows: A. That Satter be retained to inspect, review, and coordinate the start- up and operation of the Fountain in Spring, 1981. i B. That the Commission proceed to obtain a placque dedicating the Fountain. jC. That any remaining funds be turned over to the City and applied toward the ongoing maintenance of the Fountain. IV. Termination of the Commission: Although the resolution establishing the Governor Lucas Square Commission provides that the Commission shall be dissolved and go out of existence on February 7, 1981, the Commission recommends that the City Council extend the life of the Commission for the period of six months beyond February 7, 1981, so that the Commission can observe and supervise the start-up of the Fountain, can complete the puchase and installation of a placque dedicating the Fountain, can conclude financial matters, and can deal with any remaining issues. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Governor Lucas S Page 3 q Commission RECOMMENDATION TO THE CITY COUNCIL Although the resolution establishing the Governor Lucas Square provides that the Commission shall be dissolved and go out of existence on February 7, 1981, the Commission recommends that the City Council extend the life of the Commission for the period of six months beyond February 7, 1981, so that the Commission can observe and supervise the start-up of the Fountain, can complete the puchase and .installation of a placque dedicating the Fountain, can conclude financial matters, and can deal with any remaining issues. I i Prepared by: arry Chiat j MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES 140INES t OR