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Home My WebLink About1981-02-10 Council minutesF. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 10, 1981 Iowa City Council, reg. mtg., 2/10/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl (7:32), Lynch, Neuhauser, Perret, Roberts, Vevera. Absent: none. Staffinembers present: Berlin, Helling, Hayek, Knight, Stolfus, Karr. Council minutes tape-recorded on Tape 81-1, Side 1, 735-1427. Mayor Balmer proclaimed Saturday, February 14, 1981, as Salute to Hospitalized Veterans Day. Mayor Balmer announced the addition of the Woodfield's dancing permit to the Consent Calendar. Moved by Neuhauser, seconded by Vevera, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Activities, reg. Council mtg., 1/27/81, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm. -1/29/81; I.C. Housing Comm. -1/7/81; Resources Conservation Comm. -1/13/81; Parks and Recreation Comm. -1/14/81; United Action for Youth -11/24/80; City Council Rules Committee -1/27/81. dba Gilbert Street Approving Class Gilbert Streeuor t for provinguClasHansenC {tti Liquor License for Ambrose-Lovetinsky, Inc. dba Woodfield's, 223' Washington Street. Refunding a portion of a Liquor License. RES, 81-19, Bk. 66, p. 49, ISSUING CIGARETTE PERMIT. RES. 81-20, Bk. 66, P. 50, ISSUING DANCING PERMIT TO AMBROSE-LOVETINSKY dba WOODFIELD'S, 223' Washington Street. Setting public hearings: RES. 81-21, Bk. 66, p. 51, SETTING PUBLIC HEARING FOR 2/24/81 a 7/1/81 THROUGH 6/30/82. RES. 81-22, BUDGET k ESTIMATE FOR THE FISCAL YEAR ETTING PUBLIC HEARING FOR 2/24/81 ON PLANS , SPECIFCATIONS, FORM2OFSCONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE BYINGTON ROAD AND GRAND AVENUE INTERSECTION IMPROVEMENTS, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID i PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. Approving disbursements in the amount of $2,290,758.58 for the period of 12/1/80 through 12/31/80 as recommended by the Finance Director, subject to audit. roect on Highway Correspondence: reply bnecessary. Atty. Wert Henley, IDOTm. flume ardon ore 1proposed rezoning of Bon Aire Mobile Home Court and surrounding land, referred to the City Manager for reply. Atty. Charles Traw requesting I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Council Activities February 10, 1981 Page 2 information re Urban Renewal Parcel 64-1, City Atty. will respond. Wilfreda Hieronymus and Atty. Jay Oehler re development of Urban Renewal Parcel 64-1. City Atty. John Hayek re proposed Highlander Lift Station, no action required. Patrice Sayre, Johnson County/Iowa City N.O.W., thanking Council for adopting Affirmative Action policy, no reply necessary. Dorothy Paul, United Nations Association of the U.S.A., re use of the City Plaza flag poles, referred to the City Manager for reply. Maurice Toomer, Sr., re retention of a cab stand, City Clerk will respond after Council discussion. Joseph Curtis, Iowa Department of Social Services, re continued support for the Mayor's Youth Employment Program, no reply necessary. Jan Souter, Director of Johnson County Juvenile Division, re continued support for United Action for Youth. Traffic Engr. re removal of two meters from the 200 block of S. Linn Street and replacement with "No Parking Anytime" signs, noted. Letters previously sent to Council re continued support for agencies placed on file and no reply necessary: Joanne McDonald re Domestic Violence Project; Rita Sorenson re Crisis Center; Rhoda Harvey re Domestic Violence Project; Mark Eglseder re Mayor's Youth Program; Jill Kromminga re United Action for Youth; Russ Coleman and Dave Bayless re Mayor's Youth Program; Louise Eastland re Mayor's Youth Program; Ronald Eide re Mayor's Youth Program and United Action for Youth. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Mayor Balmer repeated the public hearings as set. Moved by Roberts, seconded by Vevera, to adopt RES. 81-23, Bk. 66, pp. 53-55, APPROVING THE PRELIMINARY PLAT, PLANNED AREA DEVELOPMENT, AND LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF HUNTER'S RUN. Resolution declared adopted, 6/1, with the following division of vote: Ayes: Erdahl, Lynch, Neuhauser, Roberts, Vevera, Balmer. Nays: Perret. Gary Sanders, 778 Oakland, appeared requesting a policy on future growth. Moved by Roberts, seconded by Vevera, to adopt RES. 81-24, Bk. 66, pp. 56-58, APPROVING THE PRELIMINARY AND FINAL LARGE SCALE NON- RESIDENTIAL DEVELOPMENT PLAN OF PROCTER & GAMBLE MANUFACTURING COMPANY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Neuhauser, to refer the proposed by-laws of the Planning and Zoning Commission to the Rules Committee for review. Motion declared carried, 7/0, all Councilmembers present. Cellv Trandafir, 2260 Davis, appeared re his request for extension of bus service until midnight. He presented figures re collection and revenue from parking tickets, and also presented suggestions for increasing revenue by selling advertising, multi -month bus passes. Councilmembers responded by relating present efforts and problems. MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•DES MOVIES Council Activities February 10, 1981 Page 3 A public hearing was held for an ordinance amending Appendix Chapter 7, Section 712(f) of the 1979 Edition of the Uniform Building Code edited by the International Conference of Building Officials. No one appeared. A public hearing was held on a proposed conveyance of real property owned by the City of Iowa City (a portion of vacated Linn Street). No one appeared. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-25, Bk. 66, pp. 59-60, AUTHORIZING THE CITY MANAGER TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH PHILIP C. CARY, AND AUTHORIZING THE CONVEYANCE TO PHILIP C. CARY OF A PORTION OF VACATED LINN STREET RIGHT-OF-WAY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Mayor Balmer announced the following vacancies: One vacancy on Committee on Community Needs for an unexpired term ending 3/1/82 and one vacancy on Mayor's Youth Employment Board for a three-year term ending 3/24/84. These appointments will be made at the 3/24/81 City Council meeting. A letter was received from Bruce Washburn re his resignation from Broadband Telecommunications Commission. Vacancy has already been announced and the appointment will be made at the 2/24/81 City Council meeting. Moved by Vevera, seconded by Roberts, to appoint John McDonald, 116 S. Dubuque Street, to the Planning and Zoning Commission for an unexpired term ending 5/1/83. Motion declared carried, 7/0, all Councilmembers present. Moved by Vevera, seconded by Roberts, to appoint Robert Carlson, 1122 Penkridge, to the Board of Appeals for a term ending 12/31/84. Motion declared carried, 7/0, all Councilmembers present. Mayor Balmer questioned the reopening of the Clinton Street entrance to Ramp A. City Manager Berlin will investigate and report back. Councilmember Erdahl commented on timing of informal voting on the funding for Aid to Agencies when he and Perret were absent yesterday from the discussion on finalizing the FY82 Operating Budget. Neuhauser noted that a public hearing will be held on the proposed budget, and depending on any vote taken then, changes could be made in finalizing the budget. City Manager Berlin noted that a decision would have to be made Thursday afternoon re the fees and charges for housing services. He also announced that there would be no trash pick-up Wednesday morning due to the weather. that the oParks aand nParks noted from the Recreation P1 n1981-1985Rberapproved, and eation s2) that the proposed parkland in the Hunter's Run Subdivision be accepted. Moved by Perret, seconded by Neuhauser, restricting parking on the west side of the 500 block of South Capitol Street and directing the Traffic Engineer to install the appropriate signs designating this area MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I— Council Activities February 10, 1981 Page 4 "Restricted Parking - Police Vehicles Only". Motion declared carried, 7/0, all Councilmembers present. Moved by Vevera, seconded by Erdahl, to adopt RES. 81-26, Bk. 66, pp. 61-64, APPROVING THE PRELIMINARY DESIGN PLANS FOR SIGNAGE FOR URBAN RENEWAL PARCEL NO. 102-3, 4 (FIRST FEDERAL SAVINGS AND LOAN ASSOCIATION). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Perret, to adopt RES. 81-27, Bk. 66, p. 65, DIRECTING THE CITY CLERK TO PUBLISH NOTICE TO BIDDERS AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS FOR THE SCOTT BOULEVARD IMPROVEMENT PROJECT - PHASE I AT THE CIVIC CENTER FOR 3/26/81 AT 10:00 A.M. Resolution declared adopted, 6/1, with the following division of vote: Ayes: Roberts, Vevera, Balmer, Lynch, Neuhauser, Perret. Nays: Erdahl. Moved by Vevera, seconded by Roberts, to adopt RES. 81-28, Bk. 66, pp. 66-70, DIRECTING THE DELIVERY OF CONSTRUCTION WARRANTS IN PAYMENT OF CONTRACT to Metro Pavers for $5,060.50, 1979 BDI Second Addition Improve- ments Construction Project. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Roberts, seconded by Vevera, to adopt RES. 81-29, Bk. 66, pp. 71-74, AUTHORIZING PAYMENT OF TAXES - URBAN RENEWAL TAX SETTLEMENT ON FIRST FEDERAL PARCEL, in the amount of $1,306.81. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Neuhauser, seconded by Vevera, that the Council adjourn to executive session, 8:23 P.M., under Section 20.17.3 Negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliverative process of arbitrators shall be exempt from the provisions of Chapter 28A. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Staffinembers present: Berlin, Helling, Carroll, Stolfus, Karr, Rynecki. Fire Department issues were discussed. Councilmember Erdahl left the meeting. AFSCME issues were then discussed. Moved by Vevera, seconded by Perret, to adjourn, 9:30 P.M. Motion declared carried, 6/0, Erdahl absent. HN R. BALMER, MAYO �J1 , ATTEST:�C A OL S, C L MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES INFORMAL COUNCIL DISCUSSION January 19, 1981 INFORMAL COUNCIL DISCUSSION: January 19, 1981, 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Perret, Vevera, Roberts, Neuhauser, Erdahl, Lynch (1:35 PM). Absent: None. Staffinembers present: Berlin, Stolfus, Helling, Vitosh. Others present for certain discussions, as noted. TAPE-RECORDED: Reel N80-25, Side 2, 413 -End, and Reel N81-2, Side 1, 1-601. APPLICATIONS TO PLANNING AND ZONING COMMISSION Boothroy present. Hunters Run Subdivision Boothroy note Yp_p_r_0_va7 of the plan with two conditions, by P&Z. This is the first phase of an eight or nine year schedule. He outlined the area on the map, pointing out the triangular area that IDOT is interested in purchasing for r -o -w for Freeway 518. Area to be dedicated as parkland, sewer capacity in Johnson County Care Facility Sewer, provison of water, 30' easement for walkway/518, road structure and functions, provision for neighborhood commercial area, costs for upgrading of existing roadway, agreement needed regarding storm water/Lot 8, eventual link of Rohret Road to Melrose -West of 518, concern regarding distance between accesses for residences, need to re -do Comprehensive Plan because of addition of sanitary sewer in that area, were explained and discussed. Parks and Recreation approved acceptance of the parkland area as it was flat and provision could be made for ballfields. This parkland is also the area for the two detention basins. Developers were present. COUNCIL TIME 413-911 911-1123 1. Mayor Balmer reminded all of the ceremony for the Transit Interchange on Tuesday at noon. 2. Neuhauser questioned timing for funding of audio-visual needs as ex- plained by the memo from Shaffer for Cable TV. These will be discussed along with the FY82 budget. Neuhauser suggested that the new zoning ordinance be explained during televised council meetings. 3. City Manager Berlin explained the problem holding up the opening of the second ramp. Th; contractor, Carl Walker Assoc. had not completed all of the work. Berlin also had requested a final inspection by another firm. Council discussed ramifications of present bidding pro- cedures and payment of services which were not performed. Berlin has requested input from staff and local engineering and architectural firms regarding bidding and hiring of consultants. Some Councilmembers re- ported dissatisfaction with the entrances for the first ramp. 4. Neuhauser called attention to new regulations regarding revenue sharing. Berlin will check them out. 5. Neuhauser also pointed our certain regularions for hospitals in the hiring of handicapped persons and requested clarification regarding the hiring of addicts, etc. Berlin advised that the City requires medical evidence for certain jobs. FY82 BUDGET DISCUSSION 1123 -End Vitosh commented that capital projects would be discussed February 9th. She directed attention to the Section of the budget entitled, 'Budget In MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Page Brief'. Altho the total requested City levy is 5.6% higher there was an increase in the taxable assessed valuation due construction, of 6.8% (taxable assessed valuation is 75% of valuation), and after the rollback which is figured over the the actual tax rate will be lower this year. The City share property taxes is 32%. on commercial, residential commercial, 63% is residen- 8.10 limit for tax levy. of the General Fund to moved from Trust and Vitosh distributed computations for figuring tax and industrial property. 25% of all property is tial and 7k% is industrial. Gen. Fund is at the Informal Council January 19, 1981 this year, to new total assessed whole state, of total Funding for transit operations has been moved out an Enterprise Fund. FICA & IPERS for Transit have Agency to Enterprise fund also. Revenue increases for the general fund include Library Service Contracts, Housing Inspections, Senior Center/Other Govt. Agencies, Administrative Expense reimbursement, Gen. Revenue Sharing, Road Use Tax. There was also $160,000 in fund balances carried over and property tax was up $469,000. Expenditure changes in several areas were outlined. Vitosh will furnish written material for these revenues and expenditure changes. Proposed funding for salary increases was explained. Parking revenue funds will be increasing as the $2 parking fines will be transferred back into the general fund. Computation for the fire contract for the University was explained. New census figures will not be used to compute revenue sharing funding. Comparisons for funding of JCCOG vs Regional Planning were made. Availability of Federal funding for transit was discussed. Road Use Tax was divided between the Street System Maintenance and Traffic . Engineering. An additional $390,000 of property tax will be needed for Traffic Engineering. City Attorney Hayek, Scholten present The City Attorney's salary is budgeted under Services and Charges, and for FY81, $30,000 plus $5,000 for court fees was budgeted; for FY82, $33,000 plus $6,000 court fees was proposed. Berlin advised that he and Atty. Hayek would submit some written guidelines for a job descrip- tion for Council discussion. Human Relations Dept. Carroll and Williams present The salary for the outside negotiator is under the City Manager's budget, so the amount for Services and Charges is down. The Directors salary has decreased from last year. City Council Councilman Perret distributed a suggestion for raising Councilmember's salaries. Council agreed to have the Management Compensation Team consider the proposal. Survey of comparable situations and salaries will be made. City Clerk Addition of $18,000 election costs was noted. City Manager The Management Compensation team will present recommendations for adminis- trative salaries to Council later. Neuhauser questioned salary for Asst. City Berlingr. forcompared with administration oflongevity thwholeof ther Citydwith Justt. stwoLemployeench lincomplimented his area. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES 1818-2340 I— Informal Council January 19, 1981 Page 3 Planning and Program Development Schmeiser, Chiat, Boothroy, Lundell, 2340 -End Milkman, Ramser an Franklin present. Berlin stated that after discussion with JCCOG, Don Schmeiser will be Salary will proposed to be appointed as the Director of the department. is 3, for the City and , for COG. be recomputed. The Planning Technician The 4 Analyst is a 15 hour employee for Riverfront Commission. Connis- sioners Knight and Sokol were present and called attention to their request for $500. Information on proposed expenditures will be provided later. Franklin advised Councilmembers not to rely on federal funding for the Tape 81-2 Rocky Shore Bikeway project. Side 1, In Development Programs, salaries will not be paid from CDBG funding, as had to 1-257 this funding is running out. Milkman pointed out that HUD said finish the current 3 -year program before any new program was started. is under urban renewal, but disposal Disposal of the Library property not of Small Cities properties is under CDBG. Allocation of the additional $22,000 was discussed and staff will present additional information he with regarding use of CDBG funds. Chiat advised that was proceeding acquisition of property for the sewage treatment plant. The Asst. Transportation Planner is being selected, salary ($15,816) will After several be covered under payment by Intergovernmental revenues. JCCOG, and questions regarding funding of Regional Planning costs vs offered to provide a comparison the City's share of JCCOG budget, staff dnow WFY82ith J of PPD budget dbudgto e wIowa ith RCity's ashare ofnning detail) showing JCCOG proposed budget. t Energy Conservation Tinklenberg present. 257-601 Council discussed whether or not there were any results from implementation of recommendations resulting from the walk-thru audits. Tinklenberg advised that the Recreation Center was making a serious effort to comply; the Cemetery Building needs rewiring before insulating: The Fire Chief is investigating cost for insulating of the multi-purpose room. Councilmembers requested narrative on what the coordinator had actually accomplished so far this year. Berlin advised that the 2 solar projects were completed and demonstrations had well betbetter totdoaoneuands odithat rather than wel statedinput irom thatdonertment personhwassneedatotorganizegof efforts1.gyUsesofinatural gas seinin City cars will cut the actual cost to 41¢ per gallon, although each division will be billed for the price of regular gas to pay back the cost of imple- mentation of the program. Tinklenberg advised that recommendations for energy saving are divided between 1) no cost items to be implemented in 30 days, ')low cost items, and 3) capital costs (over $4,00). There is a possibil- ity that in the future, hours for 'the coordinators position can be reduced. A constant effort is needed for employee awareness re saving of energy. Mercy ar, with maintenancetal menhtoed three implementntheirrs for a program.yeThe schoolssystemceleven replaced windows with money from a Federal grant. Berlin stated that he thought that the program would pay off in the long run for the City. e at Mayor PM,Balmer ofreminded openingCouncilmembers for thethe transitbudget interchange9atTues. t noon on Tues. Meeting adjourned, 5:20 P.M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES INFORMAL COUNCIL DISCUSSION JANUARY 20, 1981 INFORMAL COUNCIL DISCUSSION: January 20, 1981, 7:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Lynch, Neuhauser, Perret, Roberts, Vevera, Erdahl (7:30 PM). Staffinembers present: Berlin, Stolfus, Helling, Vitosh. Others present for certain discussions as noted. TAPE-RECORDED: On Reel H81-21 Side 1, 601 -End, and Side 2, 1-279. AIRPORT COMMISSION 601-650 City Manager Berlin called attention to the request from the Airport Comm. to discuss leases with Council. Berlin advised that Council had already given the Commission an answer, and that they had the opinion of the City Attorney (three years ago) regarding the legitimacy of the lease with Jones. Lynch offered to attend a couple Airport Comm. meetings. Council - members accepted his offer. FY 82 BUDGET DISCUSSIONS 650-927 Fire Department Keating present. Vitosh advised that all divisions had been combined under one budget. Keating explained the effect of combining duties of Fire Marshall with those of Training Officer as resulting in less training so far this year. Goal performance measurements were discussed. Keating advised that in- vestigation of University alarms by University personnel from IOPM to 7 AM has helped their department. Council discussed the deletion of funding for rebuilding the pumper. This project would add 14 years to the life expectancy of the pumper. Staff will have a recommendation to rebuild or purchase within the next two years. Overtime deleted was for studies of Validation for entrance exams, oral interviews and agility exams. Previous problem regarding agility test was noted. Records of tests could be kept. Lawnmowers are needed for outlying stations because the Cemetery area will not be furnishing them. This expenditure can be substituted for the chain hoist which has already had to be purchased. Vitosh reminded all that compensation for meals is now budgeted in Commodities. There are 40,000 miles on the 7 year old Fire Marshall's car, and the equipment superin- tendent has recommended replacing it. A smaller car will be sought. Police Department Miller present. 927-1700 Chief Miller explained 'directed patrol' It was suggested that a charge be made for answering alarm calls (or false alarms) over a certain number. This could also be done by the Fire Dept. Miller noted that newer cars are move difficult to unlock. A memo regarding replacement of police cars was distributed. Service charges had increased. Issues to consider included the number of months of service for patrol cars, and when to budget funding. Addition of a dispatcher was objected to. Council will reconsider this item after all budgets have been reviewed. Crossing -Guard funding will be held at amount proposed, $24.750. Use of volunteer help was suggested. The word 'all' is to be deleted from the Division Purpose, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i" - Page 2 Informal Council January 20, 1981 Animal Control Horton, Miller present. 1700-2211 New icensing procedure will be in use this year, and on computer within six months. Reduction in revenue from licenses explained. Several Council - members objected to Division Objective kl, Disaster Plan. Training given by the Animal Control Academy was discussed. This is the only training re- source available. Civil Defense ounc man rdahl requested an update on Civil Defense and what is happening with disaster planning in Iowa City. Chief Miller would like to be involved also. Vevera will report later. Equipment Division Daley present. 2211 -End Neuhauser commended Daley on his good objectives. Berlin announced that Daley had resigned and would be going to Seattle. Daley predicted a 75% raise in the cost of fuel by FY82, and pointed out the need for fuel storage and fuel monitoring equipment for rationing, as several gallons of fuel, Side 2, are not accounted for with the present method. Daley explained the plan 1-92 for replacement and sharing of vehicles and equipment and why various pieces of equipment were needed. The vehicle replacement fund is $330,000 and is divided between various departments (not including transit), and is included in Services and Charges. A list showing this will be furnished. The auditors requested that vehicle replacement fund not be shown as Capital Outlay but moved to Services and Charges. Increase in Personal Services was due to union contract and 4% step raises. Berlin advised that altho the certification of mechanics had been eliminated, it had a higher priority than anything else, if funding is available. Only one mechanic is certified now. Cable Television Shaffer, Helling present. 92-279 Roberts related problems encountered with hookups. Balmer called attention to the Helling memo regarding need for extra equipment which will aid in televising Council meetings (possible in 90 days). These costs will be paid back with revenue from the CATV franchise fee within three years. Vevera objected to purchase. Interns will aid in producing the Council meetings. All administrative costs will be covered by the payback. Berlin noted that all departments have tightened up on estimates for operating expenses. Vitosh advised that department heads had been told not to budget for the worst possible situations. If there is really an emergency, the Finance Dept. will have to come up with the money. EXECUTIVE SESSION Moved by Roberts, seconded by Vevera to adjourn to executive session under Sec. 20.17 .3 Negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliberative process of arbitrators shall be exempt form the provisions of Chapter 28A. Affirmative roll call vote unanimous, 7/0, all Councilmembers present, 9:55 P.M. Staffinembers present: Berlin, Stolfus, Helling, Rynecki, Scholten, Carroll. Tape-recorded on Reel N20, Side 2, 1029-2040. Fire Dept. and Police Dept. issues were discussed. Councilman Erdahl left the meeting, 10:30 PM. AFSCME issues were then discussed. Moved by Roberts, seconded by Vevera to adjourn, 11:00 PM. Motion declared carried, 6/0, Erdahl absent. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES INFORMAL COUNCIL DISCUSSION JANUARY 22, 1981 INFORMAL COUNCIL DISCUSSION: January 22, 1981, 7:00 P.M., in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Roberts, Perret, Lynch. Absent: Vevera, Erdahl. Staffinembers present: Nelling, Stolfus, Vitosh. Others present for certain discussions, as noted. TAPE-RECORDED on Reel 81-2, Side 2, 279-1888. Mayor Balmer announced that City Manager Berlin would not be present, and expressed Council's sympathy for the death of his mother. LIBRARY Eggers and nine trustees present. 279-650 Ostedgaard reported on the construction of the new Library, with opening date of June 15, 1981. They hope to remian open the same hours as FY81 (which was a 7% increase over FY80) with 2 fewer persons. To provide Sunday service would require two extra full-time persons. She explained how service contracts with other agencies were figured. Use by the County accounts for 10% of, the circulation. Bezanson advised that the finalizing of the County contract was being negotiated consistent with the principle that full costs be borne equally., Vitosh explained the accounting procedure which results in a negative balance. Moving costs were allocated in the building construction budget. Neuhauser called attention to the proposed salary for the Director, stating that it was out of line for the time served and responsibility. Balmer questioned the salary for the 30 hr. Senior Librarian. Staffing for cable access was explained. Mayor Balmer commended the Library for their fund-raising effortsr 20% of acquisitions are gifts. Eggers explained her Objective 4A, establishing a task force for planning process as developed by King Research. PUBLIC WORKS Kucharzak present. 650-998 Administration -Council will discuss the,position of the Director when the City Manager is present. Vitosh distributed a new page 161-162. Streets- Stockman present. Their program includes mud -jacking. Perret called attention to an area on Greenwood and Roberts to an area on Third Ave. Greenwood is on the overlay program. The mild winter has resulted in less overtime, and time to do the crack -sealing program. Stockman ex- plained a proposed set-up for overlay program to allow more work to be done by doing one section of town at one time, so equipment moving costs can be lowered. Process for utility patching was explained. Kucharzak reported on an upcoming meeting with Ia-I11. b the University regarding scheduling of capital improvements. Perret suggested an amendment to the Division Purpose by addition of the words, 'people and services.' after the phrase, 'for orderly transport of goods'. Stockman outlined use of employees for snow removal and for leaf pickup. Stoddard advised that leaves are needed at the Landfill to keep the soil from freezing. Neuhauser questioned timing of Linn St. Improve- ments, from Burlington to Iowa. Street crews are keeping record of sand recovered by the sweeper and are tearing down houses for the Small Cities program. Charges for perscnnel and equipment are made to that program. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Informal Council January 22, 1981 Page 2 from 998-1251 Refuse -Stoddard present. Kucharzak reported on commendationVitosh poi. regarding regarding maintenance at the Landfill and its appm out a raise in fees from 5.10 a ton to 6.10, and distributed sprthattions were for rates from F'180-FY84 for landfill operation, advising 34 years of life remaining at the Landfill, because of the compaction process used. Noindullrhas beenediscussed.is taken frWhiteom hgoods salvageer s is taken9by Russell Sfor alvage. Costs for pickup of white goads and maintenance of downtown noted. Transfer of funding from CBD maintenance to Refuse to cover work at the Plaza was noted. Balmer called attention to the Division Analysis. Kucharzak explained the problemland ll desolution by consultant Willis. Dike repairs will be 1251-1888 FINANCE Adminisration-Vitosto hthe dtriblumpusum for health and life insurance e 23, with transfer cfor eall ons, departments except Transit, which has been made an Enterprise Fund. She explained how they determined splitting this insurance figure between outTrust.ande Agency and the (approximately $700,000eral Fund, As ) andepaymentifor they took out the, ending balance (app property for the Rec. Center, and the balance remaining was allocated for General Fund, and $80,000 left over was added to Trust and Agency. e of data processing. Sheed that the distributedbadditionalet was uinformation regarding dings data processing costs and present and future distribution of costs. 1.4 rint o. Central are rocure achTyearhis incTheenew mails a new pscaleress ishouldn the psave inone yearwithmillion copies ase it. purch accrate readings what it ;rojected for1FY81tiso$32 000 (with 20dspostage)t for sande FY82, $34,000. Treasury -Services shand Charges ister purchasednine1976eisfalways adown for l of arepairs ssso9 icharges. The t will be changed for a computer terminal with an attachment that will give a receipt. ost for insurance premiums and damage claims Risk Management -Page 30 shows cin against the City. Vitosh explained that theafter the�Mishak8affairr, andunded $5,360 of premiums by the iisurance company the insurance company had made good all insurance coverages. Tort Liability -We now have comprehensive general liability with $50,000 de- Tort at cost of $38,000 and umbrella coverage ofl million/5 million. duc,Neuhauser pointed out that City Mgr. Berlin is on the League investigating Munic- ipalities Insurance Committee studying Y advantages of pooling. The smaller cities will probably be taken care of initi OOydedue have ctible.2 SomeiCouncilmemberson fire ins. odisagreedtwith thiscost fcoverage. with Vitosh will be attending an insurance seminar in Feb. regarding municipal government insurance coverage and employee benefit insurance. Previous re- itosh advised that et, and V serve up use$250,000. inesucceeding years MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Page 3 Word Processing -City departments will not now be charged for work brought to this department. (JCCOG will.) Although the workload is increasing, they want to stay under 4 hours for turnaround. Parking -Page 131, In transfers, $1,735,000 will be transferred to Capital Projects Fund for the construction of the ramps. Possibly $120,000 of $2 parking fines revenue can be transferred to the General Fund. There is one attendant at the 2nd parking ramp which opened Monday, and parking systems offices are at this ramp. Exit lanes in Ramp 1 have been altered and the Clinton Street exit has been closed for better traffic flow. There was at least 35% more traffic from Clinton than had been expected. Council did not want to discuss any interim uses of College St. Parking Lot at this time. INFORMATION Vitosh distributed additional information on items previously discussed including major revenue increases, and major expenditure increases, and breakdown for transit funding sources. The FY81 revenue figure for University Heights is for 3/4 of the year. Lynch asked if Staff would have a list of cost-saving measures. Vitosh commented that several cost-saving measures were incorporated throughout the budget presentations, such as bulk buying of tires and doing replace- ment in-house by the Equipment Division, the conversion of fuel, the purchase of the computer, etc. Neuhauser suggested a program for employee suggestions for cost-saving measures. Melling noted that he did have material on such a program Vitosh advised that JCCOG information will be sent in the packet and dis- cussed next Monday. Meeting adjourned, 9:30 PM. L�" MICROFILMED BY !JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES Informal Council January 22, 1981 1576-1888 r I INFORMAL COUNCIL DISCUSSION JANUARY 26, 1981 INFORMAL COUNCIL DISCUSSION: January 26, 1981, 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Lynch, Roberts, Vevera, Perret (1:35 PM) Erdahl (1:35 PM), Neuhauser (1:39 PM). Staffinembers present: Helling, Karr, Vitosh. Others present for certain discussions, as noted. TAPE-RECORDED on Reel N81-2, Side 2, 1888 -End, and Reel N81-3, Side 1, 1-1888. APPLICATIONS TO PLANNING AND ZONING COMMISSION Boothroy present. 1888-2035 Hunters Run Boothroy gave a short presentation. P&Z approved subject to s gnatures eing executed. Agreement and easement explained: Procter and Gamble Mf LSNRD Boothroy explained the ordinance provisions for time m tat ons regar ng temporary buildings. P&G has requested use of the building as a permanent structure. The stormwater management area has been.changed..Any altered or amended LSNRD must be resubmitted to P&Z. Boothroy stated, that in this instance he would have recommended placement of the building if the.location had been permanently known in the beginning.'' APPOINTMENT TO PLANNING AND ZONING COMMISSION 2035-2161 ma or y o ouncilmembers agreed to appoint John Seward. Mayor Balmer noted that there were several good applications. COUNCIL AGENDA AND COUNCIL TIME Woito, Chiat, Knight present. 2161 -End 1. Balmer called attention to the Library Board minutes regarding Board members paying for overdue materials. Vevera agreed that no one on Boards or Commissions or Council should get special treatment. Balmer also questioned why the Board did not cash in the shares of stock received as a gift. 2. Balmer noted the suggestion regarding insurance coverage at the Gov. Lucas Square, in minutes of 1/12/81. Atty. Woito commented that it should be covered under the current insurnace coverage, 3. Lynch suggested giving specific guidance to Staff regarding sale of the Old Library and getting 1t back on the tax rolls. Chiat reported that in the,letter to. consultants inviting proposals, it did indicate that the site.was to be .used for private redevelopment. This item will be on the next agenda and proposed contract will be prepared. 4. Letter from Glasgow regarding Virginia Drive noted, Chiat advised that there was nothing definite regarding possible trade-off for property for Foster Road. As Virginia Drive has been appraised, Staff will send letters to all property owners and ask them to respond regarding purchase of area adjacent to their property. 5. In response,to the question of timing for signing of the University Heights Transit contract, Deputy Clerk Karr advised that the amount had been paid, but the document for signing had been sent first to University Heights, and had just now been returned for the City's signature. 6. Vevera requested clarification regarding appraisal of Campion property, Knight replied that the $40,000 was appraisal for property and work done so far. Woito added that IF property is condemned, it will be appraised at the hearing date, so could be worth more then, if more has been invested, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Informal Councll Page 2 January 26, 1981 BUDGET FY82 Vitosh present. Pro ram and Plannin Development Schmeiser, Boothroy, Chiat, Hencin, Lundell #80-3 Schmeiser str ute memo answering three questions regarding use of CDBG Side 1, funds. Chiat commented on using 1/8 staff time in FY82 for urban renewal 1-239 administration activities. The $22,000 in Metro Entitlement grant is in- tended to be used for completion of Lower Ralston Creek project. Chiat and Schmeiser explained the reason for allocating 1/8 of Development Division staff time. It would be in the category of eligible planning and administrative activities and could be funded from CDBG funds thru metro entitlement program. Council agreed with the basic thrust of the memo. Johnson County Council of Governments Mayor Balmer called attention to Schmeiser's JCCOG letter of 1/23/81, and questioned #5, closeout of funding for Johnson County Regional Planning Comm. Vitosh stated that if the JCRPC bills exceed the funding, the staff would go to the JCCOG present account, as they budgeted for 12 months, but will only be in operation for 9 months. Vitosh distributed figures outlining city administrative costs in the General Fund allocated to JCCOG as compared with JCRPC budget, showing a savings for FY 82 in salaries of $24,068, and - $4,221 in.employee benefits. She then distributed a comparison of costs for PPD under JCRPC and JCCOG. Vitosh explained computations of Director's salary.. Schmeiser called attention to the funding requested by the River front,Comm. of $500. Engineering Schmadeke, Kucharzak Vitosh commented that at the end of the fiscal year, she goes thru all the divisions and zeroes out the ending balances, then lumps them together' in the General Fund as the beginning balance. Capital outlay is for print - Ing machine. The Grand Ave./Byington project is scheduled for this Spring. Vitosh advised that a separate budget with a five year breakdown of Capital Projects would be distributed latera Traffic Engineering Brachtel Traffic light at Church/Dubuque will be installed this Spring. Brachtel commented that it would cost more to use sodium lights rather than mercury vapor because of the rate structure. Helling explained the proposed energy coordinator's study. Brachtel commended on the experience in using plastic lane arrows and markings. Pollution Control Rate.increase is anticipated for July 1st, with a set-up similar to water charges. EPA is withholding funds for River Corridor Sewer until the City's action on a rate change. Procedure if loss of federal or state funding for the Sewage Treatment Plant was discussed. A new plant will require double the number of employees. Perret called attention to need for a process for reporting of problems by citizens over the week -end when offices are closed. Boren noted that they are open 24 hours every day. Boren 239-394 394-531 Water Department Kron 531-580 Balmer commended the department on their operation. There is no increase in the amount of chemicals used, but the cost has gone up. Kron reported 9000 outside water meters have been installed, and will need about two more years to complete the project. Transit_ Mose, Kucharzak, Lundell 580-1060 Vitosh explained the computation of the number of positions (not full time equivalents, as previously used). Council discussed several issues including: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140 DIES Page 3 Infornal Council January 26, 1981 Transit continued redesign of system evening routes; need for more buses at rush hours; use of small buses; scheduling for repair of buses; cutting night service effect on D.O.T. funding; renting buses for experimental project; Section 5 funding tenta- tive; expected aid from technical and researching abilities of the transpor- tation planners of JCCOG; need to modifiy arrangements with Coralville for exchange of transfers, as they have raised bus fare to 50t. The figure of $21,180 in Reserves, is the City's share of purchase of three buses ordered three years ago. In response to the suggestion that information be given on how some of the above can be accomplished (not whether or not it should), Kucharzak was directed to instigate research. PARKS AND RECREATION Showalter; Comm. Crum, Humbert, Berry 1060-1868 Recreation Lee Parks Howell Showalter commented on a consultant's estimate for repair of City Park Pool. He will furnish copies of the report. Council requested options for pro- longing life of the pool. Lee commented that the proposed school pool should not be considered a replacement for City Park Pool. 50% of all pool attend- ance is from City Park Pool. Showalter discussed number of employees and divisions he was responsible for. Further combining of positions, if other ' positions become vacant, was suggested. Even though it was a CIP item, there was discussion of establishing a park fund for acquisition of park land, but not for development.- A fund for land -banking could be started with the sale of Elm Grove Park. C011MtilmemberS had no objections to the City Manager's recommendation to fund Boys Baseball, Girls Softball and Babe Ruth from Recreation Budget instead of Aid to. Agencies. Vitosh stated that an expanded service level of burner replacements for boilers had been denied, however one burner went out so the City Manager granted a request to have themrgplaced this year. Several Councilmembers did not wish to raise fees again this year. Commissioner Berry suggested use of monies from a portion of Hotel/Motel Tax. It was suggested that Iowa City could go ahead and levy a tax even if Coralville didn't want to, and that the value of such a tax could be explained to Coralville as in the future, it might be a problem getting State funds. Government Buildings The drop in Capitol Outlay shows the completion of the roof repair. Service Charges include electricity, heating, rental of the Davis Building. Two custodians are for Civic Center and Davis Building only. Councilmembers requested that only areas that need to be re -carpeted be scheduled. Show- alter noted compliance with Energy audit recommendations at Rec. Center. Central Business District Maintenance Transfer of $17,000 out of CBD to Re use and Parks & Rec. is for garbage collection downtown, & show as income in those budgets. Neuhauser expressed concern regarding the appearance of wooden trash cans on Washington St. and old barrels 1n the mini -park. Replacements would cost $400 each. The $1150 for trees and shrubs would replace about 4 trees in the Plaza, allow- ing for a 2% mortality rate. Neuhauser also suggested sweeping up debris from Washington St. The Green Machine could be used in early morning before cars are parked in the stalls. Cemetery/Forestry Budget will be discussed on Wednesday night. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES Informal t&uncil Page 4 January 26, 1981 COUNCIL BUSINESS Roberts related a request from citizens for removal of no -parking signs on the dead-end portion of Village Green Boulevard. Brachtel advises that Council would have to make an exception. Councilmembers will investigate. Vifneh dietrihufad twn nanarc ranardina the Aironrt Budaet. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES L.,. E ii — INFORMAL COUNCIL DISCUSSION January 28, 1981 INFORMAL COUNCIL DISCUSSION: January 28, 1981, 7:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl (7:10), Lynch, Neuhauser, Perret, Roberts, Vevera. Tape -Recorded: On Reel H 81-3, Side 1, 1888 -End, and Side 2, 1-1028. FY 82 BUDGET DISCUSSIONS AIRPORT Zehr, Dieterle, Redick, Saeugling, George 1888-2205 Commission chairperson Dieterle stated that the budget appeared high but stated that repairs had piled up at the airport & that the money had to be allotted at this time to get some things done. Difference in Depart- ment proposal and Administrative budget proposal were discussed. Vitosh stated that the basic difference is the master plan of $53,600 which is explained more in detail in Zehr's memo. Zehr stated that this amount was removed for.lack of a current ADAP (Airport Development Assistance Program) and probably wouldn't be needed until a year from July. Clarification of the $82,969 amount tranferred this current year. Travel expenses noted. SENIOR CENTER Arneson, Kattchee, Carlton, Clover, Scott, Benz, Meisel 2205 -End (1) 1- 28 (2) Balmer explained that the operating budget would be discussed first, followed by the third floor occupancy question. Berlin stated that the charges for heat and lights are estimates based on compariables. Council discussed plans for the distribution of the newsletter. Benz stated that the Commission had been turned down in their request for bulk mailing but would re -apply. There was clarification of the operating budget as far as the City's portion of 80% and the County at 20%. Berlin stated that the arrahgement would be looked.at as time goes by. Service charges were explained as gas, electric, phone,; postage, etc. Commission members explained they were contacting agencies at this present time to establish space allocations. General discussion re usage of the third floor for City offices. Balmer, 28-490 Roberts, and Lynch expressed a desire to renovate into City offices. Neuhauser and Erdahl wanted to wait a year before making a decision. Vevera was opposed to the renovation for City offices. General discussion regarding space needs for the next decade for City employees and possible alternatives for Senior Center third floor were discussed. City Manager Berlin stated that it was clear there were not four votes to use the third floor for offices so staff will proceed to include rent in next year's budget and not proceed with change orders to complete third floor. CEMETERY AND FORESTRY Hauber and Showalter present 490-1028 Hauber explained the breakdown of the $57,542 budget for the tree program and also plans for starting a new program of tree planting behind the sidewalk on private property. General discussion of tree planting upon request, trimming and spraying of trees, publications and services provided by department. Hauber reported on new cemetery fence and grave -by -grave survey completed thus far. OTHER BUSINESS - Brief discussion re filling City Attorney vacancy. Meeting adjourned, 9:30 P.M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MINUTES OF OFFICIAL ACTIONS OF COUNCIL -1/27/81 The cost of publishing the following proceedings & claims is $ . Cumulative cost for this calendar year for said publication is Iowa City Council, reg. mtg., 1/27/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts, Vevera (7:35). Absent: none. Mayor Balmer proclaimed the week of January 25-31, 1981, as Welcome the Hostages Week, and the month of February, 1981, as Children's Dental Health Month. Vevera arrived 7:35 P.M. Moved by Lynch, seconded by Perret, that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted as presented: Approval of Official Actions, reg. Council mtg., 1/13/81, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissibhs: Airport Comm. -1/14/81 & 1/19/81; Committee on Community Needs -1/7/81; Senior Center Comm. - 12/4/80 & 12/19/80; Bd. of Library Trustees 12/18/80 & 1/5/81; Mayor's .Youth Employment Bd.-1/13/81; Resources Conservation Comm. - 12/9/80; City Conference Bd.-1/12/81; Gov. Lucas 'Square Comm. -1/12/81. Permit Motions: Approving Class C Beer Permit and Sunday Sales Permit for Iowa City Sav-Mar Kerr-McGee Stationstore #104, 1104 S. Gilbert. Approving Class C Beer Permit and Sunday Sales Permit for Quik Trip #509, 225 S. Gilbert. Approving Class C Beer. Permit and Sunday Sales Permit for Hy -Vee Food Store #3 and. Drugtown #2, 1201 N. Dodge. _Approving Class B Beer Permit and Sunday Sales Permit for E1 Fronterizo Restaurant, 1200 S. Gilbert. Approving .Class C Liquor License for The Crow's Nest, 328 E. Washington, Approving Class C Liquor License and Sunday Sales Permit for All American Deli, #269 Old Capitol Center. RES. 81-10, Bk. 66, p. 17, ISSUING DANCING PERMIT FOR THE CROW'S NEST, 328 E. Washington. Setting public hearings: Public hearing set for 2/10/81 for an ordinance amending Appendix Chapter 7, Section 712(f) of the 1979 Edition of the Uniform Building Code edited by MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Off Lc Lal Actions .January 27, 1981 Page 2 the International Conference of Building Officials re access to exits in covered malls. Setting a public hearing for 2/24/81 on a resolution declaring that public convenience and necessity require the proposed renewal of taxicab service applied for by Hawkeye Cab Company. Setting a public hearing for 2/24/81 on a resolution declaring that public convenience and necessity require the proposed renewal of taxicab service applied for by A Better Cab Company. Correspondence: Bruce Glasgow re Virginia Drive, staff to proceed in accordance with Council direction. Pat Dowst of the Women's Resource and Action Center expressing appreciation for Council's unanimous approval of the Affirmative Action Policy. Johnson County Assn. for Retarded Citizens, Linda Lawrence of the Behavioral Learning Center, Kirkwood Elementary School, Division of Developmental Disabilities of the University of Iowa, Grant Wood School, and Home and Community Resource for Families expressing support for the Mayor's Youth. Employment Program. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Recommendation of the Planning and Zoning Commission to approve the preliminary plat, planned area development, and large' scale residential development plan of Hunter's Run and to approve the preliminary and final large scale non-residential development plan of Procter & Gamble Manufacturing Company, noted. Mr. Cellv S. Trandafir, 2260 Davis Street, appeared and requested that the- City buses run until midnight. There was discussion re possible duplications and trade-offs with the CAMBUS and Coralville systems. Councilmxmber Perret requested information re the additional costs incurred by running the system until midnight. ^Moved by Vevera, seconded by Lynch, to appoint John 'K. Seward, 1704 Ridgeway Drive, to the Planning and Zoning Commission for an unexpired term ending 5/1/83. Motion declared carried, 7/0, all Councilmembers present. Recommendation of the Senior Center Commission noted in re to supporting the City Council in their plans to remodel the third floor, and use it temporarily until needed by the Senior Center according to the guidelines of the proposed City Council resolution: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES F Off Lc Lal ActLone January 27, 1961 "Thai the City agrees to vacate this Page 3 portion of the premises at such time and to whatever extent is deemed necessary for allowing the normal expansion of the Senior Citizens Center facilities into this area. That the space needs of the Senior Citizens Center will be reviewed annually by the City Council and the Senior Center Comlhls- sion as a part of the normal budget review process for the purpose of assessing anticipated needs of the facility for expansion." Mayor Balmer announced that this recommendation would be discussed at the budget session tomorrow evening. Recommendation of the Governor Lucas Square Commission noted: Although the resolution establishing the Governor Lucas Square Commission provides that the Commission shall be dissolved and go out of existence on February :,7, 1981, the Commission recommends that the City Council extend the life of the Commission for.the period of six months beyond February 7, .,1981, so that the Commission can observe and supervise the start-up of the ;Fountain, can complete the: purchase and installation of a plaque dedicating the Fountain, can conclude financial matters, and can deal with any remaining issues. Moved by Perret,.seconded by Vevera, to adopt RES. 81-11, Bk. 66, p. 18, EXTENDING THE LIFE OF THE GOVERNOR LUCAS SQUARE COMMISSION A PERIOD OF SIX MONTHS. Affirmative roll call vote unanimous, 7/0, all, Councilmembers;, present. Motion declared carried. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-12, Bk. 66, pp. 19-23, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH C & C INVESTMENTS. AND AUTHORIZING THE CONVEYANCE TO C & C INVESTMENTS OF A PORTION OF VACATED SAND LAKE DRIVE. � Affirmative roll call vote unanimous, 7/0,, al.1 ,Coun6ilmembm present. Motion declared carried. Moved by Perret, seconded by Roberts, to adopt RES. 81-13, Bk. 66, pp. 24-25,AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS. Resolution adopted, 5/2, with the following division of vote: Ayes: Neuhauser, Perret, Roberts, Balmer, Lynch. Nays: Vevera, Erdahl. N� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES ^i Offlclal Actions January 27, 1981 Moved by Roberts, seconded by Vevera, to adapt Page 4 RES, 81-14, 8k. 66, pp, 26-30, DIRECTING THE DELIVERY OF CONSTRUCTION WARRANTS IN PAYMENT OF CONTRACT to Parkview, in the amount of $22,180.49, for work on 1979 801 Second Addition Improvements. Affirmative roll call vote unanimous Councilmembers present. , 7/0, all Motion declared carried. Moved by Vevera, seconded by Lynch, to adopt RES. 81-15, Bk. 66, pp. 31-32, TO CONSIDER PROPOSAL TO CONVEY VACATED LINN STREET RIGHT-OF-WAY LOCATED AT 805 SOUTH GILBERT STREET, TO SET A PUBLIC HEARING ON FEBRUARY 10, 1981, AND TO AUTHORIZE CITY CLERK TO PUBLISH NOTICE OF HEARING TO CONSIDER SAID CONVEYANCE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Lynch, seconded by Vevera, to adopt RES. 81-16, Bk. 66, pp. 33-35, ESTABLISHING JUST COMPENSATION FOR THE ACQUISITION OF REAL PROPERTY FOR PHASE III OF THE LOWER RALSTON REVITALIZATION PROJECT CREEK (PARCELS 16-$500; 17- $40,000; 18-$24,500; 19-$40,000; 20140,000). Affirmative roll call vote unanimous7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Neuhauser, to THE adopt MAY RS To SIGN AND THE CITY CLERK6TOAATTESTZTWO CONSTRUCTION EASEMENTS AND ONE PERMANENT SANITARY SEWER EASEMENT WITH L. L. PELLING COMPANY, INC. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Perret, seconded by Neuhauserto THE PMAYOR TOl-18 13k EXECUTE IDOT PP. 47-4, A,SSURANCE STATEMENTS. Affirmative roll call vote unanimous, 7/0, all Councilmembers Present. Motion declared Carried. Moved by Neuhauser, seconded by Perret, to adjourn at 8:05 P. M. Motion declared carried. A more complete description of Council activi- t, o e office of the City Clerk. Y A ,AN K. JOHN R. BALMER, MAYOR DEPUTY CLERK Submitt on 2/6 8� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L." COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 27, 1981 Iowa City Council, reg. mtg., 1/27/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts, Vevera (7:35). Absent: none. Staffinembers present: Berlin, Helling, Scholten, Meisel, Benz, Knight, Karr. Council minutes tape-recorded on Tape 81-1, Side 1, 364-735. Mayor Balmer proclaimed the week of January 25-31, 1981, as Welcome the Hostages Week, and the month of February, 1981, as Children's Dental Health Month. Vevera arrived 7:35 P.M. Moved by Lynch, seconded by Perret, that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted as presented: Approval of Official Actions, reg. Council.mtg., 1/13/81, as published, subject,to correction, as recommended by .the City Clerk. Minutes of Boards and Commissions: 'Airport Comni.-1/14/81 & 1/19/81;. Committee. on Community, Needs -1/7/81; Senior -Center Comm. - 12/4/80 & 12/19/80;. Bd., of Library, Trustees -12/18/80 & 1/5/81; Mayor's -Youth Employment Bd.-1/13/81; ,Resources Conservation Comm.'- " 12/9/80; City Conference Bd.-1/12/81; Gov. Lucas Square Comm. - Permit Motions: Approving Class C Beer Permit and Sunday Sales Permit for Krause Gentle Oil Corp. dba Iowa City Sav-Mor Kerr-McGee Stationstore #104, 1104 S. Gilbert., Approving Class C Beer. Permit „. and Sunday Sales Permit,for,Quik.Trip Corp. dba Quik Trip #509, 225 S. Gilbert.Approving Class C Beer Permit and Sunday. Sales Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #3 and Drugtown #2; 1201 N. Dodge. Approving Class,B Beer. Permit and Sunday Sales Permit for Jose Elizondo ,dba ,El Fronterizo .Restaurant, 1200 S. Gilbert. ,.Approving Class ,C:Liquor License for Crow's Nest, Inc. dba The Crow's Nest, 328 E. Washington. Approving Class C.Liquor License and Sunday Sales Permit for All American Deli, Inc, dba All American Deli, #269 Old Capitol Center. RES. 81-10, Bk.,66, p. 17, ISSUING DANCING PERMIT FOR CROW'S NEST,. INC. DBA THE CROW'S NEST, 328 E. j Washington. Setting public hearings: Public hearing set for 2/10/81 for an ordinance amending Appendix Chapter 7, Section 712(f) of the 1979 Edition of the Uniform Building Code edited by, the International Conference of Building Officials re access to exits in covered malls. Setting a public hearing for 2/24/81 on a resolution declaring that public convenience and necessity require the proposed renewal of taxicab service applied for by Hawkeye Cab Company. Setting a public hearing ,for .2/24/81 on a resolution declaring that public convenience and necessity require the proposed renewal of taxicab service applied for by A Better Cab Company. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES r— Council Activities January 27, 1981 Page 2 Correspondence: Bruce Glasgow re Virginia Drive, staff to proceed in accordance with Council direction. Pat Dowst of the Women's Resource and Action Center expressing appreciation for Council's unanimous approval of the Affirmative Action Policy, Johnson County Assn. for Retarded Citizens, Linda Lawrence of the Behavioral Learning Center, Kirkwood Elementary School, Division of Developmental Disabilities of the University of Iowa, Grant Wood School, and Home and Community Resource for Families expressing support for the Mayor's Youth Employment Program. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion delcared carried. Mayor Balmer repeated the public hearings as set. Recommendation of the Planning and Zoning Commission to approve the preliminary plat, planned area development, and large scale residential development plan of Hunter's Run, noted. Recommendation of the Planning and Zoning Commission to approve the preliminary and final large scale non-residential development plan of Procter & Gamble Manufacturing Company, noted. Mr.`Celly S. Trandafar, 2260 Davis Street, appeared and requested -that the City buses run until midnight. Councilmember Lynch expressed concern in maintaining the current service level with rising costs. There was discussion re possible duplications and trade-offs with the CAMBUS and Coralville systems. Councilmember Perret requested information re the additional'costs incurred by running the system until midnight. Moved by Vevera, seconded by Lynch, to appoint John K. Seward, 1704 Ridgeway Drive, to the Planning and Zoning Commission for an unexpired term ending 5/1/83. Motiondeclared carried, 7/0, all Councilmembers present. Councilmember Lynch said it had been brought to his attention that drivers were passing stopped school buses on city streets. City Manager Berlin referred the matter to the Police Department and will issue a press release re the problem. Recommendation of the Senior Center Commission noted in re to supporting the City Council in their plans to remodel the third floor, and use it temporarily until needed by the Senior Center according to the guidelines of the proposed City Council resolution: "That the City agrees to vacate this portion of the premises at such time and to whatever extent is deemed necessary for allowing the normal expansion of the Senior Citizens Center facilities into this area. That the space needs of the Senior Citizens Center will be reviewed annually by the City Council and the Senior Center MICROFILMED BY ,DORM MICROLAB CEDAR RAPIDS -DES I401NES .7 L—, Council Activities January 27, 1981 Page 3 Commission as a part of the normal budget review process for the purpose of assessing anticipated needs of the facility for expansion." Mayor Balmer announced that this recommendation would be discussed at the budget session tomorrow evening. Recommendation of the Governor Lucas Square Commission noted: Although the resolution establishing the Governor Lucas Square Commission provides that the Commission shall be dissolved and go out of existence on February 7, 1981, the Commission recommends that the City Council extend the life of the Commission for the period of six months beyond February 7, 1981, so that the Commission can observe and supervise the start-up of the Fountain, can complete the purchase and installation of a plaque dedicating the Fountain, can conclude financial matters, and can deal with any"remaining issues. i Moved by Perret, seconded by Vevera, to adopt RES. 81-11, Bk. 66, P. - 18, EXTENDING THE LIFE OF THE GOVERNOR LUCAS SQUARE COMMISSION A PERIOD OF SIX MONTHS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Neuhauser,..seconded by Vevera, to adopt RES. 81-12, Bk. 66, pp. 19-23, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN i AGREEMENT WITH C'& C INVESTMENTS AND AUTHORIZING THE CONVEYANCE TO C & C INVESTMENTS OF A PORTION OF VACATED SAND LAKE DRIVE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Perret, seconded by Roberts, to adopt RES. 81-13, Bk. 66, pp. 24-25, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS. Resolution adopted, 5/2, with the following division i of vote: Ayes: Neuhauser, Perret, Roberts, •Balmer, Lynch. Nays: Vevera, Erdahl. Councilmember Neuhauser announced she would vote for the resolution at this time because the transit service was in operation.' j Moved by Roberts, seconded by Vevera, to adopt RES. 81-14, Bk. 66, pp. 26-30, DIRECTING THE DELIVERY OF CONSTRUCTION WARRANTS IN PAYMENT OF CONTRACT to Parkview, in the amount of $22,180.49, for work on1979 BDI Second Addition Improvements. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Lynch, to adopt RES. 81-15, Bk. 66, pp. 31-32, TO CONSIDER PROPOSAL TO CONVEY VACATED LINN STREET RIGHT-OF-WAY LOCATED AT 805 SOUTH GILBERT STREET, TO SET A PUBLIC HEARING ON FEBRUARY 10, 1981, AND TO AUTHORIZE CITY CLERK TO PUBLISH NOTICE OF HEARING TO CONSIDER SAID CONVEYANCE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES Council Activities January 27, 1981 Page 4 Moved by Lynch, seconded by Vevera, to adopt RES. 81-16, Bk. 66, pp, 33-35, ESTABLISHING JUST COMPENSATION FOR THE ACQUISITION OF REAL PROPERTY FOR PHASE III OF THE LOWER RALSTON CREEK REVITALIZATION PROJECT (PARCELS 16-$500; 17-$40,000; 18-$24,500; 19-$40,000; 20-$40,000). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Neuhauser, to adopt RES. 81-17, Bk. 66, pp. 36-46, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TWO CONSTRUCTION EASEMENTS AND ONE PERMANENT SANITARY SEWER EASEMENT WITH L. L. PELLING COMPANY, INC. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Perret, seconded by Neuhauser, to adopt RES.. 81-18, Bk. 66, pp. 47-48, AUTHORIZING THE MAYOR TO EXECUTE IDOT RIGHT-OF-WAY ASSURANCE STATEMENTS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Neuhauser, seconded by. Perret, to adjourn at 8:05 P.M. Mo tiondeclared carried.' r JON .BALM R, MAY ATTEST. ///QAini 7fnaai MARIAN KARR, DEPUTY CITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES ice I _,j- _ ...7 i L', �- 9 INFORMAL COUNCIL DISCUSSION FEBRUARY 9, 1981 INFORIML COUNCIL DISCUSSION: February 9, 1981, 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Lynch, Neuhauser, Vevera, Erdahl. Absent: Perret. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED: Reel #81-4, Side 1, 234 -End. APPLICATIONS TO PLANNING AND ZONING COMMISSION Boothroy Hunters Run Subd. The Resolution has outlined the two conditions. BUDGET DISCUSSION FY82 Housing and Inspection Services Kucharzak, Siders, Steinbach present. Mayor Balmer called attention to the memo from Steinbach,1/19 and the memo from Kucharzak, 1/27. Kucharzak explained different inspection procedures. All but three apartment complexes have been inspected pre- viously. Several Housing Task Force members were present. Council discussed whether or not to pay the inspection fee in a lump sum or spread it out over each year, and whether the length of the permit should be tied to when inspected. Discussion will continue at 4:00 P.M. on Thursday afternoon. Change of meeting date. Instead of meeting Thursday evening, the Council will meet from 4:00 P.M. to 7:00 P.M. on Thursday, February 12th. Council then discussed training of firefighters as housing inspectors for maintenance inspections, possible procedures, comparisons of workload and fees generated, and budget projections. Councilman Erdahl left the meeting, 2:25 P.M. Mayor Balmer declared that there was a concensus to use firefighters as housing inspectors, as discussed. 234-245 245-938 Housing Assistance Program Seydel present. 938-1025 Addition of one employee, mandated by the Fed. Govt., is tied into the .assumption that the City will get the 32 unit housing program, and the whole program will be funded by the Annual Contributions Contract (Fed.). APPOINTMENTS Board of Appeals-Concensus to appoint Robert Carlson. Planning and Zoning Commission -Majority agreed to appoint John McDonald. BUDGET 1025-1213 Vitosh called attention to two lists, one showing changes to proposed budget, the other listing nine items on which decisions were needed. Regarding Item 8, Berlin reported on meeting with Harpster, League of Ia. Municipalities and with legislators at the Legislative Committee meeting. The concensus was that Municipal Assistance was still in Governor Ray's budget and he had not recommended any changes, so the City will count on MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOVIES 7 Page 3 CHANGES TO BUDGET To the unrestricted balance of $829,588, the following changes were dis- cussed; to Planned Administration, Riverfront Commission expenses of $500 subtracted. Informal Session February 9, 1981 Additions of income included: $7,500 -deletion of carpeting. The carpet actually needed will be installed and funded from year-end balances this year. $10,000 -deletion of blueprint machine, it will have to be purchased this year. Fire/elimination of chain hoist $600, but addition of two mowers, $500= $100. Development Programs will fund 1/4 personnel services with CDBG funds for $10,160. Property taxes have been increased as per updated evaluation received from the County, $8,666. AGENDA -COUNCIL TIME 1819-1900 1) Neuhauser reported scheduling of a meeting on Wednesday, March 18th, at 4 PM with the Director of Low -Income People's Housing Coalition in Washington D.C. for a discussion of innovative ways to provide housing for low-income people, and an insight on the Reagan adminis- tration. The Housing Commission will be invited. 2) Roberts reported a safety problem at the corner of Burlington/Governor, and to remedy it suggested hanging a sign in the middle of the street. Berlin will investigate. 3) The matter of the bus stop area will be discussed in two weeks. 4) Balmer called attention to Attorney Meardon's letter regarding rezoning near the Bon Aire Trailer Court. This matter will be brought up later. 5) Lynch questioned if there were any problems with the Planning and Zoning Commission Bylaws. None were mentioned. CONFERENCE BOARD MEETING See separate minutes Berlin questioned whether or not it made sense to have a City and a County Assessing Board, and suggested it could be an issue for the Management Advisory Panel to review. This could coincide with Belger's retirement (April 1982). There were no objections. ENERGY CONSERVATION Tinklenberg present. Balmer called attentionto Tinklenberg's memo of January 30th summarizing action. Tinklenberg explained the new process for handling of his recom- mendations. Council would like to be apprised of what action is taken after a recommendation is made. Use of the new computer will be needed to make comparisons between past and present. COUNCIL TIME Berlin outlined the plan for the Byinton/Grand project on the map. Roberts questioned the purpose of the grade stakes on North Dubuque, East side, north -bound lane in front of the Mayflower. Berlin will check. Meeting adjourned, 4:30 PM L.", MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 1900-2107 2107-2160 i 2160 -End ,_V 3 CITY CONFERENCE BOARD FEBRUARY 9, 1981 CITY CONFERENCE BOARD: February 9, 1981, at 4:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presided as Chairman. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Vevera, Roberts, Lynch (a majority) JOHNSON COUNTY SUPERVISORS: Cilek, Donnelley, Langenberg (a majority) IOWA CITY COMMUNITY SCHOOL BOARD: Hoyle, Cannon (not a majority) STAFFMEMBERS PRESENT: Belger, Hudson, Stolfus, Berlin Chairman Balmer advised that as a majority of two bodies was present, there was a quorem. He then noted that this was the time set for public hearing on the proposed FY82 City Assessor's budget, as published in the Press - Citizen on January 17, 1981. No interested citizens appeared. Moved by the City, seconded by Johnson County, to approve the proposed FY82 City Assessor's budget. Motion declared carried, 2/0. Assessor Belger requested a motion authorizing the Mayor to sign the contract for the special appraisal. Moved by the City, seconded by Johnson County, to authorize the Mayor to sign the contract for the special appraisal with Vanguard Appraisal, after legal approval. Motion declared carried, 2/0. A problem with the health insurance will be taken care of. Meeting adjourned, 4:05 P.M.. i j MICROFILMED BY 'JORM MICRO_ LAB CtDAR RAPIOS•DES 140INES