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Home My WebLink About1981-02-10 Info PacketV° _ L". City of Iowa City MEMORANDUM DATE: January 30, 1981 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule February 2, 1981 Monday NO INFORMAL COUNCIL MEETING February 3, 1981 Tuesday 7:00 - 9:30 P.M. FY 82 Budget Review - Council Chambers Aid to Agencies Overview - Human Services Planner Aid to Agencies - Council Review February 7, 1981 Saturday 8:30 - 9:45 A.M. Highlander Inn Meeting of City Council Legislative Committee with Area Legislators February 9, 1981 Monday 1:00 - 5:00 P.M. Conference Room 1:00 P.M. - Review zoning matters 1:15 P.M. - Council agenda, Council time, Council committee reports 1:40 P.M. - Consider appointments to Planning and Zoning Commission and Board of Appeals 1:45 P.M. - Executive Session - Collective Bargaining 2:30 P.M. - FY 82 Budget Review 2:30 P.M. - Department of Housing and Inspection Services 3:30 P.M. - Discuss FY 82 Capital Projects 4:00 P.M. - Public Hearing on City Assessor's Budget 4:30 P.M. - Finalize FY 82 Operating Budget February 10, 1981 Tuesday 7:30 P.M. - Regular Council Meeting - Chambers February 12, 1981 Thursday 7:30 - 9:30 P.M. FY 82 Budget Review - Conference Room 7:30 P.M. - Discuss five-year Capital Improvement Program 9:00 P.M. - Summary PENDING ITEMS Area Transportation Study Economic Development Program Highlander Lift Station Byington Road Improvements Appointments to Committee on Community Needs, Mayor's Youth Employment Board, and Broadband Telecommunications Commission - February 24, 1981 Appointment to Committee on Community Needs - March 24, 1981 MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES Nil .i . City of Iowa City MEMORANDUM DATE: January 29, 1961 TO: City Council FROM: Clll pager RE: Aid to Agencies Attached are proposed funding level recommendations for Aid to Agencies. The City Manager concurs with these proposals which were prepared by the Human Services Planner. Because of changing financial circumstances and community needs, the Manager recommends that the City Council consider funding the Domestic Violence Project. MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES /73 ■ 0 L, Agency United Action for Youth Mayor's Youth Elderly Services Pals Rape Victim Adv. Crisis Center Willow Creek Transient Pgm. Youth Homes Domestic Violence Project** Boys Baseball Babe Ruth Girls Softball Friends of the Children's Museum I JCCOG 1/21/81 AID TO AGENCIES FUNDING FOR FY 80 & FY 81 REQUESTS AND RECOMMENDATIONS FOR FY 82 ---------- FY 82 ----------- FY 80 FY 81 Request Proposed % Diff. $30,000 $30,000 $32,000 $30,000 -6.7 23,133 20,000 22,000 21,000 -4.5 19,800* 20,000 23,400 ' 21,400 -8.6 13,763 15,500 20,000 19,000 -5.0 9,515 9,515 8,073.34 8,073 ---- 5,000 51000 81000 7,600 -5.0 5,615 4,800 8,000 7,600 -5.0 2,500 2,500 2,500 2,500 ---- 8,000 ----- 3,500 0 ---- TOTAL ----- ----- 5,000 4,750 -5.0 1,284 11100 *** ----- ---- 1,284 1,100 *** ----- ---- 1,284 1,100 *** ----- ---- 2,140 *** ----- ----- $123,318 $110,615 $132,439 $121,839 -8.0 *This amount allocated to Johnson County Council on Aging; the Elderly Services Agency replaced it is FY 81. **Aid and Alternatives for Victims of Spouse Abuse has Changed its name to the Domestic Violence Project. ***Funding for this program is now budgeted in the Parks and Recreation Department. NOTE: This listing does not include funding for JCRPC which was budgeted for FY 80 and FY 81, since this would skew the picture regarding the agency funding. I MICROFILMED BY 'JORM MICRO_ LAB "CEDAR RAPIDS -DES MOINES JCCOG 1/21/81 AID TO AGENCIES RATIONALE FOR FY 82 FUNDING RECOMMENDATIONS United Action for Youth Although LAY received a substantial decrease from its United Way funding request (requested $10,000; received $5,640 - same as for 1980) and some potential funding is still undecided at the present time, I believe, through my discussions with Jim Swaim, that funding at the FY81 level would not impair the Outreach Program. Statistics show that the number of contacts for the Outreach Program have increased somewhat over last year's (256/240, or 6.7%) and the agency has refined its recordkeeping so that it now keeps a count only of clients that it works with at a more in-depth level than the counts previously kept. Despite this slight increase in clients served, I believe that $30,000 is adequate support. Mayor's Youth Employment Program The money from Iowa City (together with other local funding) is used as a match for State funds for wages for youth employed through MYEP. Because of the decrease in FY81 funding, nearly $4,000 less was received from the state. The program is, thus, attempting to return to its previous funding level through an increase in Iowa City funding and through funding requests from new sources. (United Way will provide $750 to the program for 1981 and $3,000 has been requested from Johnson County for FY82.) The program has recently been innovative through attempts to develop job sites in the private sector and through extending the program to include summer programming with a Channel I IDSA grant. (Regarding this last, see my memo to Council of January 16, 1981.) An increase of at least $1,000 (as recommended) is appropriate. Elderly Services Agency This agency originally requested $21,400 from Iowa City and has recently revised its request. The request of $23,400 represents a 17% increase over FY81 funding and is based on receiving a 17% increase in United Way funding for 1981; the $2,000 increase would cover most of a $2,500 match for $2,500 in CETA funds which ESA recently received for a half-time volunteer coordinator. While this agency should be commended for its organization of services and its efforts to date, I feel that the need for the additional $2,000 from Iowa City is less crucial than the needs of other agencies at this time. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES L" /7-3 Pals The demand for this program's services is growing at a tremendous rate, which is the reason for the increased funding required for FY82. Pals originally projected 90 matches to be maintained as its FY82 goal; it will exceed that goal by the end of FY81. The agency now projects 120 matches by the end of FY82 and will require an additional halftime slot to meet this demand. If this additional slot cannot be provided, the result will be an increase in the number on the waiting list and an increase in wait to be matched. (The wait was one year a year ago and now is down to four months.) The Pals program is in the process of establishing two ongoing fund raising activities which may provide funding for FY83 and beyond, so that it can be less dependent on outside funding sources in the future. Also, Pals originally requested $5,000 from United Way, $18,000 from Iowa City, and $6,000 from Johnson County but was not eligible for United Way funding and so increased its Iowa City and Johnson County requests by $2,000 each, absorbing the other $1,000. Rape Victim Advocacy Program The Rape Victim Advocacy Program is requesting nearly $1,500 less than it received in FY81. The same amount is being asked from Johnson County. The program has been working toward the same level of funding from Iowa City and Johnson County and has achieved it in this year's request. Crisis Center As with the Pals program, I feel that the Crisis Center is in a unique situation this year. The extent of the increase over the FY81 allocation is due to two needs of the agency: the need for an additional halftime staffperson to assist in providing services and the need to find an accessible and more appropriate office space. The Center has been struggling along on small increases in past years, and the larger increase this year is to make up for increased demand for services not covered in the past. The Center has recently experienced large growth in the number of volunteers to.be trained, supervised, and maintained (100/120, or 20%) and is experiencing an increased demand for services due to current economic conditions and resulting stresses on individuals and families. The current staff has been unable to assure adequate training of volunteers, minimize turnover resulting from "burnout", and to keep up with changes in referral information and statistics/record keeping. The present office space is accessible only by climbing steep stairs and is quite rundown in appearance due to lack of staff or volunteer time and money for maintenance. The Crisis Center received $3,000 of a requested $5,200 increase in funding from United Way for 1981 which, with the proposed increase from Iowa City (and an increase requested from Johnson County), would enable it to meet its needs at least partially. 173 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Willow Creek Neighborhood Center The Willow Creek Neighborhood Center has submitted a budget which includes $265/month to keep the Center open (not including staff), $120/month for work/study match, and about $1165/month for the Director's salary. The extent of the increase in the FY82 request stems largely from a desire to make the Director's salary more competitive ($12,000 currently, the lowest annual agency director's salary among City -funded agencies); the Willow Creek Neighborhood Center Board of Directors would like to increase it to $14,000) in order to lessen turnover. I feel that the Center has improved tremendously in the last few years and continues to be innovative in meeting the changing needs of the Mark lv area community. Kirkwood Community College now holds all its basic level English classes for foreign -speaking persons at the Center, due to the number of Indo-Chinese (and, more recently, Cuban) residents. The Center has devoted more time recently to working with young people, as well as with the emigres. The Center has also recently received a grant in the amount of $7,046 (not reflected in the submitted budget) to hire a half-time social worker to work with Indo-Chinese area residents. This will involve more supervisory responsibility on the part of the director as well as allowing for creation of more activities for the other residents of the complex. Transient Program The proposed budget will provide about the same level of service provided in the past. This program continues to meet a need for transient persons coming to the hospitals and stranded in the area for various reasons. The Crisis Center reports that more families are being served through the program than previously. Youth Homes Youth Homes has a much larger budget than any of the other agencies requesting funds and, thus, the $3,500 requested is not as crucially needed as is the funding requested by the other agencies. In addition, several questions regarding the agency's programs have been brought to my attention. Concerns about a lack of a positive program of self -development, including appropriate disciplinary measures and incentives for behavior change, have been voiced by several persons who work with youth locally and by other community members. Some concern has also been expressed regarding the new Independent Living/Aftercare (counseling) program as a duplication of services being offered by Lutheran Social Service (LSS). The Independent Living portion of the program is a unique service in the area. LSS also provides aftercare counseling. I have not yet been able to further investigate the aforementioned concerns. However, based on the less crucial need of the agency for City funds, coupled with these concerns, I recommend that the Council not fund Youth Homes for FY82. /73 MICROFILMED By 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 4 Domestic Violence Project This agency is on a very tight budget; the budget includes two staff positions plus operating expenses for the shelter program. The shelter has often been filled to capacity. In the less than four months since the program has been in operation, it has provided shelter to 48 persons (25 women and 23 children). Other direct services, including counseling, referral, and an ongoing support group, have been provided to 55 additional persons, and 180 persons have been reached through community education presentations. The Domestic Violence Project, having recently changed its name from Aid and Alternatives to Victims of Spouse Abuse, is now increasing outreach and education efforts in Iowa City and the surrounding area. The amount of money which the City is being asked to provide to keep the shelter open so that it can continue to assist women and children who are subjected to violence in their own homes is very small. I recommend funding of $4,750 for FY82. I i j I I iI i I I /7-3 _i j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES I— City Of Iowa Chi MEMORANDUM Date: January 29, 1981 To: City Council From: Cit)er Re: Washlington Street Transit Interchange Approximately a year and one-half ago, when plans for the Washington Street Transit Interchange were being finalized, the City Council decided that traffic should be permitted in the eastbound direction, at least on a trial basis. Although the original concept called for the area to be used exclusively by buses, in the interest of providing better auto access through the downtown area, general traffic was permitted. Now that the Downtown Transit Interchange has opened, the transit system is experiencing some serious problems in its operation. Virtually all of these difficulties stem from the basic incompatibility of auto traffic in an area that was designed for transit vehicles and pedestrians: Some of the problems that have been encountered already include: 1. Pedestrian Safety. Passengers boarding and alighting from buses cross the street at several mid -block locations in accordance with the planned use. Bus riders, seeing seven or more buses on both sides and in the center of the street, appear to forget that they are crossing the street against through traffic. Drivers have already reported more than one "close call" which resulted from a passenger getting off the bus and immediately crossing the street, right into the path of an oncoming automobile. 2. Deliveries Bein Made in the Bus Area. When commercial or other private veM c es use the curb lane at the entrance to the Mall for deliveries or other short-term parking, buses have no choice but to "double-park" in the traveled lane. When this happens either west- bound traffic is blocked completely or the buses are forced to maneuver in very close quarters. The conflict between buses and delivery vehicles has caused considerable hostility between delivery persons, bus operators, and inconvenienced drivers, and we have already experienced two minor collisions as buses jockeyed around illegally parked vehicles. While this problem will decrease as the mall stores are completed, it will remain somewhat of a problem as long as Washington Street is open to general traffic. 3. Conflict with East -bound Traffic Alonu the Bus StoD Island. Each day the transit staff has put out traffic control cones to keep east- bound vehicles from occupying the lane immediately south of the bus stop island. The cones are a makeshift solution, but without them we have found that eastbound traffic wishing to turn left onto Clinton Street will occupy the lane next to the island and keep our west- bound buses from reaching their proper bus stops. This occurs despite the double yellow line marking. A more permanent type of barrier might resolve the problem with left -turning vehicles, but any barrier will seriously impede the maneuverability of the buses as they enter and leave their designated spots. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES /7 -I Buses Merging with East -bound Traffic. When a queue of vehicles has developed east -bound at the Clinton Street traffic signal, it is very difficult for buses to re-enter the traffic flow. Because the center lane west of Clinton Street aligns with the right-hand lane east of the intersection, buses in the curb lane by the Old Capitol Center have nowhere to go once they cross the intersection. Although no sideswipe collisions have yet been reported, a dangerous situation nonetheless exists. Difficulty of Approaching the Island Bus Stop. The presence of vehicles waiting for the traffic signal precludes buses south -bound on Clinton Street from turning into the island stop, as the buses cannot swing wide enough to make the turn. This means only buses entering downtown from the south can use the island bus stop and its shelters, which reduces their effectiveness. Inadequate Sidewalk by Old Capitol Center. The sidewalk along the north side of the Mall (south side of Washington Street) is much too narrow. The construction area was constricted by the fact that the north curbline could not be moved. Several years ago the Pentacrest, to the curbline, was designated a historic site. The sidewalk along the Mall is only eight feet wide, and this space is further constricted by benches; trees and trash cans. The elimination of auto traffic would increase the availability of the sidewalk for bus patrons as autos would not be loading and unloading passengers. In addition to the foregoing, the opening of Washington Street to east- bound traffic has in effect created an unplanned east -bound arterial. The traffic plan for downtown Iowa City did not envision this as through traffic east and west was to use the Jefferson -Market couplet or Burlington Street. The removal of auto traffic from the Transit Interchange will not only bring downtown traffic patterns into closer conformance with the original plan, but by doing so may well reduce some of the congestion problems that have persisted east of Clinton Street. The decision that traffic be allowed east -bound on Washington.Street was made in the interest of improving traffic circulation at a time when Clinton Street was constricted by construction and the remaining modulars. Now that Clinton Street has been completely rebuilt four lanes wide, it would seem somewhat less essential that Washington Street be open to east -bound auto traffic. Furthermore, the Transit Interchange concept was developed on the assumption that no auto traffic would be permitted. Although physically the traffic may fit, functionally it does not work. Therefore, it is recommended that the City Council rescind its earlier decision to permit traffic eastbound through the Transit Interchange. The City Manager, the Transit Manager, the Traffic Engineer and the Transportation Planner concur in this recommendation. The American Federation of State, County and Municipal Employees (AFSCME), which represents the bus drivers, also supports this position, as per the attached letter. bj3/7-9 L'." MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /7y —.7 1„_ L.,. 1/0 AVSC r;qE/J0WA Suit v..,iheJ • �'J SIJ P.eI ' Suite "C' Public Employees Council 61 DesM6-262.Iowa 509„ Muai i.fi 515/266-2622 2 i American Federation of State, County and Municipal Employees, AFL-CIO January 16, 1981 Mr. John A. Lundell Transportation Planner Johnson County Council of Governments 410 E. Washington Street Iowa City, Iowa 52240 Dear Mr. Lundell: Regarding your January 12 letter to Mr. Wayne Johnson inviting a representative of the Transit Drivers' Union to participate in the dedication ceremony of Iowa City's new transit interchange, we have decided not to send a representative on January 20. We are boycotting this ceremony to protest what we believe to be a major design flaw in the interchange. The design flaw we would like to call your attention to is the movement of vehicular traffic eastbound in a one lane, one block area bordered by Capital and Clinton Streets. We feel this is an unsafe and unworkable situation for several reasons. First and foremost is the potential danger pedestrians face in crossing the street in the one block area. This includes bus riders transferring to other busses, as well as shoppers, students, and other persona in the area. With busses sitting stationary in their downtown stops, pedestrians seem to get a false sense that there is no other traffic movement in the area. And cars coming through on the one lane are blind to pedestrians stepping out from between the busses. Several close calls have been observed. Another potential accident situation are busses merging left from their downtown stops on the south side of the street into the moving lane of traffic. As of this date at least one such accident has occured. Futhermore, leaving the one eastbound lane open to all traffic creates much congestion and confusion in the interchange area that impedes schedule performance. \'•I�.••Inthepu vice j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES•MOIMES /7y 1 >�nII�S�<C� -/IIS V000 W.,lk,., t;, h...�.. •'"�� Pub lic Employees Council 61 American Federation of State, County and Municipal Employees, AFL-CIO In the first week since It has been open, it has taken the better part of the Transit Manager's and his assistant's time to keep things in order. And it has not been without problems. In closing, we would like to add that the drivers are very supportive of the transit interchange idea. We will do our utmost to make it function, but it will only do so properly and safely, when all traffic except busses are banned from the area. We wish you good weather for the 20th. Sincerely, Rill Peterson AFSCME Local 183 Transit Steward i ��ln' thepubi4��. MICROFILMED BY ',JORM MICROLAB rCEDAR RAPIDS -DES MOINES I— L'." City of Iowa CII.„ MEMORANDUM Date: January 30, 1981 To: City Council From: Assistant City Manager Re: Meeting with Area Legislators A meeting of the City Council Legislative Committee with our three area legislators has been scheduled for Saturday, February 7, 1981, at 8:30 A.M. at the Highlander Inn. An agenda will be prepared for this meeting to include the following: 1. Iowa City Statement of Concern regarding League of Iowa Municipalities Legislative Policy (copy attached). 2. Local Government Tort Liability (a copy of a communication from an Assistant City Attorney in Des Moines regarding this matter is attached). 3. Other items of concern currently before the Legislature. 4. Future meetings with Area Legislators. I will be sending copies of the agenda along with supportive materials to our Area Legislators and hope to have these in the mail by 4:00 PM on Monday, February 2. If you have other suggestions regarding issues to be discussed or if you wish the proposed agenda to be modified in any way, please contact me before noon on February 2. Also note that this, item has been included on your informal agenda and, as in the past, will be conducted in accordance with the Iowa Open Meetings Statute. bc5/7 i MICROFILMED BY ',JORM MICROLAB CEDAR RAPIDS•DES MOINES 175 1.1 STATEMENT OF CONCERN (Attach additional sheets if necessary) TO: League Resolutions Committee Flom:]Lv�irvera Name u City j SUBJECT: The following Statement(s) of Concern is (are) submitted for j consideration by the League Resolutions Committee: (Type or print -- leave space between individual statements) The City of Iowa City (believes, supports, opposes...) SUPPORT$ 1. Additional local option taxing authority as an alternative to limitations on property taxing. 2. Continued and increased funding assistance for local mass transit systems. 3, Modification of the Iowa Open Meetings Law to eliminate certain procedural constraints which impede even normal public discussions of pressing issues and/or require excessive and costly recording and documentation procedures. 4, Continue funding of the Municipal Assistance program as a revenue sharing vehicle between the State and municipal governmental subdivisions. 5. Mandatory multi-year (2) public sector contracts for collective bargaining agreements, 6. Continued legislative efforts to improve and enhance interstate and intra- state rail passenger and freight service. 7. State legislation to control and regulate the movement of hazardous materials and the disposal of hazardous wastes. OPPOSES 11 Further reduction or limitation of property taxing authority.. 2. Imposition of any constitutional spending limits on municipalities. 3. Any legislation which wculd reduce below 10% the amount of retainage fees which may be withheld on public construction and improvement contracts or which would diminish public authority to control and disburse those funds. 4. Further reduction in funding from the road use tax which will result if current taxing formulas and exemptions are, retained. MICROFILMED BY .JORM MICROLAB CEDAR RAPIDS•DES MOINES L." /7s FBI V 4" " LOCAL GOVERNMENT TORT LIABILITY BILL J.M. Sullivan Assistant City Attorney Des Moines, Iowa The League of Iowa Municipalities, the State Association of Counties, and the Iowa Municipal Attorneys Association have proposed a bill to amend the Local Government Tort Liability Act, Chapter 613A, The Code. There are four major areas covered by the bill: (1) Inspection liability; (2) Punitive damages; (3) Defense and indemnification of employees; and (4) Discretionary functions. INSPECTIONS In Wilson v. Nepstad, 282 N.W. 2d 664 (Iowa 1970), the Supreme Court made local governments liable for injuries caused by conditions in privately owned buildings. Although local governments do not control privately owned buildings, the Supreme Court has treated local governments as if they did. It did so on the theory that in the enforcement of State and local building codes, local governments assume liability for defective conditions and can be held liable for the failure to inspect a building as well as for a negligent inspection of the building. Extraordinary Risks This decision means that local governments face extraordinary risks. For example, Des Moines is being sued for the deaths of five people in the Coronado apartment fire. This fire was set by an arsonist who placed gasoline in two different parts of the building. In a catastrophe, such as an apartment fire, the potential damages are very high. Practical ImDossibilities Faced with these risks, local governments have a strong incentive to minimize, the risks. The first step is to review existing inspection procedure to sec: if any- thing can be done to improve the procedure. Although this may reduce some of the risk, there is no reasonable expectation that this will be sufficient. Local governments simply do not have the funds to perform the duty created by the Supreme Court. Local governments do not have the funds to employ inspectors to monitor buildings constantly. R j MICROFILMED BY '.JORM MICROLAB CEDAR RAPIDS -DES MOINES 170 -2 - Faced with the practical impossibility of performing this inspection duty, local governments will naturally try to eliminate as marry inspection programs as possible. Ilia first step is to repeal local building codes and other measures adopted fur tine safety of the public. Furthermore, local governments will certainly be reluctant to adopt any new code for the protection of the public. Finally, local governments will eliminate every inspection program they can. It is dif- ficult to see how the elimination of these locally initiated safety codes and inspections will protect the public. In fact, the incentive to eliminate such programs shows the perverse effect of Wilson V. Nepstad. Uninsurable Hi -,k Even with the elimination of many inspections and safety codes, local governments will still he faced with duties which the Supreme Court has construed from state statutes. In facing the risks from these duties, prudent local governments will seek to obtain insurance. However, they will encounter substantial problems in doing so, because they do not control the buildings where the risks arise. The fundamental mistake in Wilson v. Nepstad is that the court failed to recognize the fact that local governments do not control privately owned buildings. Although the Suprene Court did not appreciate the practical significance of this fact, in- surance underwriters will. No sensible insurance underwriter would write a Policy where the insured faces catastrophic losses in a building without control over the building. Without insurance, local governments must levy property taxes to pay the judgment. One can easily foresee great hardships for many communities in Iowa in levying sufficient taxes to pay'a judgment arising out of a catastrophic fire. t After observing the predicament of local governments which has been created by Wilson v. Nepstad, one naturally doubts that this case could be good law. It is not. As Justice McCormick noted in his special concurrence, the court's opinion rims against the view of the majority of courts. Wilson, 282 N.W. 2d at 674-675. Solution is Legislation In Illinois and Indiana, this subject is treated by statute. 'Ilia inspection .im- munity in the proposed bill is taken from those statutes. In proposing this legislutidnn, local governments are seeking thu same treatment which the Legislature has given insurance company inspectors. In the past, fhe Supreme Court held th;it insurance companies could be sued for negligent inspections of insured property. Afterward, the Legislature made insurance companies immune from suit for such inspections. Local governments are seeking to he treated in the same way. 171 i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 Ism PUNITIVE DAMAGES Local Governments The proposed bill provides that local governments are immune from claims for punitive damages. These damages are awarded to penalize the wrongdoer and to deter others from similar conduct. In most states, punitive damages can- not be awarded against local governments for the misconduct of local government employees. Instead, punitive damages can be awarded against the local govern- ment employee. This is understandable, because the innocent taxpayers are not the wrongdoers. Instead, it is the local government employee. Furthermore, the persons to be deterred from this conduct are other local government employees, not the taxpayers. Itecently, the Supreme Court 'interpreted Ch. 013A to allow punitive damages against the local governments. As a result, innocent taxpayers may be rorced to pay the judgments for punitive damages which should have been paid by the wrongdoer, tile local government employee. There is no good reason to penalize the innocent taxpayers for the intentional malicious acts of a local government employee. It is certainly difficult to understand how freeing local government employees from responsibility for punitive damages will deter them from intentional acts of malice. The State is already immune from claims for punitive damages. Iowa Code Section 25A.4 (1979). Local governments are seeking to be treated in the same way. Employees iIntentional acts of malice by local government employees are rare. However, it is common for plaintiffs to sue for punitive damages against local government employees. i These plaintiffs rarely, if ever, have proof of "actual malice", i.e. actual ill - will or hatred. Instead, they seek to prove the employee acted maliciously, bc- cause the employee committed an intentional tort, such as false arrest by n peace officer. 'this proof depends upon "legal malice" which is an inference of malice from an intentional tort. The reason for this inference is that ordinary people do not make false arre•,ts without some hostility toward the victim. This reason does not justify an inference of malice against peace officers based upon an arrest. Unlike ordinary citizens, it is their duty to make arrests. As a result, the in- ference of malice from an arrest penalizes peace officers for performing their duties. If they make a mistake in performing their duties, the act may be false arrest, but it is not an act of malice. An act of malice is much more than simply a mistake, and it is improper to treat a mistake as an act of malice. This bill clarifies the law on punitive damages against local government officers and employees by requiring proof of "actual malice" to obtain punitive damages. DEFENSE AND INDEMNIFICATION OF EMPLOYEES The proposed bill also clarifies the duties to defend and to indemnify local govern- ment employees. The bill provides that local governments will defend their employees in all cases arising out of the scope of their employment and will pay the actual damages awarded against these employees. Under the present law, /%j i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M0IMES 01 -4 - some insurance companies have construed the language to be deleted as the basis for denying coverage for intentional torts. Most of the actions against police officers are for intentional torts, such as false arrest and assault and battery. Police Officers must he defended in such actions. (bre cannot reasonably expect Policu officers to enforce the law vigorously if they are, abandoned by local guvcnuncnts and left to defend themselves in lawsuits for doing su. Although local governments will be obligated to defend employees against all claims, including actual and punitive damages, local governments will not be obligated to indemnify employees for awards of punitive damages. This qualifi- cation on the duty to indemnify is made to use the prospect of punitive damages as a deterrent against malicious acts by employees. no duty to indemnify is also qualified by the requirement that the employee cooperate in the defense of the case. A lack of cooperation is a rare problem, but when it occurs :it is substantial. No lawyer can do a good job defending a Person who never helps in the defense. This problem usually occurs when the employee is no longer employed by the local government, especially after he or she has been fired. The requirement of cooperation is a reasonable solution to this problem. DISCRE71ONARY FUNCTION The proposed hill gives local governments an exemption for discretionary functions This exemption does not pertain to ordinary torts, such as false arrest, or to mandatory duties, such as street repair. Instead, it pertains to decisions in which elected officials decide which policy alternative is best for their com- munity. In a democracy, we believe these decisions should be made by duly elected officials. However, under the law now, these decisions can be overruled by a judge or a jury, This is wrong. Neither the judge nor the jury is elected. In order to be sure that elections are meaningful in our democracy, the courts should not have the power to second guess elected officials on public policy decisions. The State already has this exemption. Iowa Code Section 2SA.14(1) (1979). Again, local governments are seeking to be treated in the same way. CONCLUSION The proposed bill will not solve all Of the problems with local government tort liability law. However, the bill is it constructive effort to improve the law. it is certainly reasonable for the Legislature to treat local governments in the same way it has treated insurance companies and the State of lowrn. 17X I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES ...7 7 City of Iowa City MEMORANDUM DATE: January 27, 1981 TO: Advisory Management Panel FROM: Cit19 4111 ger RE: Meeting of Advisory Management Panel 1. The next meeting of the Advisory Management Panel will be held on Monday, February 2, 1981, at 7:30 P.M., in the City Manager's Conference Room. 2. Agenda: a. Review and approval of recommendations of Subcommittee (Mary Jo Small and Joe Pugh) on administrative/confidential salaries (a copy of the proposal is enclosed), and also review of salary of Library Director referred by City Council on January 26. (7:30 - 8:00 P.M.) b. Report on recruitment for Public Works director (8:00 - 8:15 P.M.) c. Discussion of City Council salaries - referred by City Council (8:15 - 8:45 P.M.) d. Discussion of study of equipment maintenance and purchasing functions (8:45 - 9:00 P.M.) e. Discussion of FY 82 budget. Staff will be prepared to respond to questions (9:00 - 9:15 P.M.) cc: City Council Rosemary Vitosh L." j MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES MOINES /%6 City Of Iowa Cif MEMORANDUM Date: January 29, 1981 To: Staff From: Cit Maerr Re: Con ultant Selection/Contract Provisions The City employs consultants, primarily architects and engineers, for various City projects and, as a result, prepares both service contracts and ultimately construction documents for the projects. There have been controversies about the criteria used for consultant selection, the method and the amount of payment, and questions of whether local or out-of-town consultants should be used. In addition, standard clauses which should be included in contracts frequently are overlooked and many times we seem to start from scratch in preparing construction contracts. Because of the foregoing problems, I believe it is time for a staff task force, perhaps with several sub -task forces, to be established which will: (a) establish criteria and procedures for the selection of consultants, and (b) establish acceptable consultant and construction contract language. As the first step in this process, you are requested to attend a meeting in the City Manager's Conference Room on February 10, 1981 at 3:00 P.M. The purpose of this meeting is to determine what problems exist. Be prepared to present your problems and issues. At this meeting you will receive written information on this subject which has been solicited from local architects and engineers. Your cooperation in this matter will be greatly appreciated. Below are listed staffinembers whom I believe should attend. If I have overlooked someone, use your own judgment in assigning staff members to this project. Dale Helling Linda Woito Fred Zehr Phyllis Williams Mike Kucharzak Roger Scholten Glenn Siders Rosemary Vitosh Don Schmeiser Larry Chiat Dennis Showalter Andrea Hauer Jim Hencin Marianne Milkman Bruce Knight Chuck Schmadeke Pat Keller Dennis Gannon Lee Tippe Frank Farmer Harry Boren Cleo Kron Hugh Mose Jim Brachtel Information Copy: City Council John Hayek /77 j MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES V_ CITY OF IOWA C CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180D January 28, 1981 Mrs. Michael Olney 2104 H Street Iowa City, Iowa 52240 Dear Mrs. Olney: Thank you for the letter voicing concern over the failure of motorists to stop when approaching a school bus from the front or rear when the bus has its red lights flashing and stop arm extended. As you know, the law pertaining to stopping for a loading or unloading school bus under these conditions was changed by the 1980 session of the Iowa General Assembly. Now vehicles approaching from either the front or rear of the bus, stopped with its red lights flashing and stop arm extended, are required to come to a complete halt and to remain stopped until the extended stop arm is retracted. Prior to this date, only those vehicles approaching the bus from the rear were required to stop. Obviously some motorists are unaware of this change even though the local papers and news media publicized the amendment quite widely at the start of the 1980-81 school year. The Police Department regularly contacts motorists of the violation upon receiving the license numbers of reported offenders and issues citations when the violation is observed by a police officer. Another attempt will be made to inform the public of the statute and the Police Department will step up enforcement when violations of this nature occur in their presence. All of us share your concern for the safety of all children within Iowa City. We will do our best to see that motorists are aware of the statute and do not violate it. Thank you for bringing this matter to my attention. Sinc rel ours, Neal G. Berlin City Manager cc: City Council Police Chief Harvey Miller Captain John Ruppert Captain Richard Lee i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES ... 700 a V,_ City of Iowa CI. MEMORANDUM Date: January 30, 1981 To: Members of City Council and City Manager From: Michael Kucharzak Re: Recent Landfill Publicity Recently members of Free Environment conducted an experiment in which they attempted to enter the Iowa City landfill under the guise that they were delivering hazardous wastes. The experiment was successful in the sense that the load was not challenged at the scale when it was identified as electrical waste. In a recent meeting with the City Manager and myself members of Free Environment organization shared with us the reasons for the experiment, procedures used and documents indicating, through photographs and other exhibits, how the actual experiment was conducted. Although the experiment only resulted in metal drums containing water entering the landfill it did, in fact, point up some weaknesses in the operations of the landfill generally and resulted in additional security measures being taken at the Iowa City landfill to reduce the possibility of similar circumstances from happening in the future. As a result of this experiment additional signs have been posted at the landfill notifying users of the legal requirements for.obtaining Department of Environmental Quality approval prior to dumping any hazardous or toxic wastes into the landfill. In addition, all landfill users are further put on notice by another sign that not only must they weigh their load but they must identify the contents to the scale operator. Personnel at the landfill have received a directive informing them of the proper procedures to use in determining potentially hazardous or toxic wastes and have been instructed in its understanding and intent. While the experiment of Free Environment was indeed a valuable method of uncovering a weakness in our landfill operation, their desire to seek publicity will no doubt encourage others to "experiment" with similar tests of security and may cause legitimate haulers to use similar schemes in an attempt to avert Department of Environmental Quality or Iowa City landfill safety standards. This City is quite concerned with the safety of the employees at the landfill from exposure to toxic or hazardous wastes that may cause burns, injury, long-lasting suffering or death and we are equally concerned about the welfare of all Iowa Citians and the environment, however, in discussing the experiment with Department of Environmental Quality, they concurred with us that it is impossible to completely safeguard a public landfill and still allow entry for sanitary deposit of wastes so as to minimize improper disposal along highways, in the sewer system or in our bodies of water. We plan to meet again with members of Free Environment to enlist their help in the development of public information devices such as cable TV programs, brochures, etc. that can better educate the public on the proper MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES i7f ...7 t 74 methods of disposal of hazardous and toxic wastes both in the small quantities generated by households such as unused pesticides, paint removers, battery acid, etc. as well as the larger quantities that can be generated by farmers, hobbyists, etc. While the intent of the activities of Free Environment is certainly a lofty goal we look forward to directing their efforts into a positive approach to helping us correct deficiencies and find solutions to known problems and help us prevent a real disaster. bj5/13-14 MICROFILMED BY 1JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES .yip ... 1 I I' i-1 City of Iowa CV MEMORANDUM Date: January 30, 1981 To: Landfill Personnel From: Michael Kucharzak, Acting Director, Public Works Re: Waste Disposal Procedures All persons utilizing the Iowa City landfill are obligated to inform the scale attendant of the contents of the load at the time they pass over the scales. The landfill attendant shall determine, according to the contents of this memo, whether or not the delivery contains prohibited or toxic wastes. To help personnel in determining whether or not to allow entry into the landfill the following guidelines are presented and are hereby established as policy for the operation of the landfill: No industrial sludge or toxic and hazardous wastes shall be delivered to nor disposed of in the Iowa City landfill unless explicit instructions are first obtained the Iowa Department of Environmental Quality. Hazardous wastes may be brought to the sanitary landfill from many sources and may be in the solid, semi-solid or liquid state. Any time the scale operator receives questionable material, he/she has to decide -- will the waste be illegal or endanger myself, my fellow workers or the environment if it 'is included in the sanitary landfill? If there is any question, Don Stoddard or Bud Stockman should be contacted immediately. The normal sequence of events involving a questionable or potentially toxic or hazardous waste should be as follows: 1. A problem waste such as an unknown sludge, powder, liquid or other suspicious waste is seen by the operator; 2. Request the name of the generator of the waste from the hauler and inform the hauler you cannot accept the waste until you have proper instructions from your supervisor. (Accepting the hazardous waste for dispoal without permission from the Department of Environmental Quality through your supervisor is a violation of the rules.) 3. Either your supervisor, or if so instructed, you will contact the company or person generating the suspect waste and tell them they should contact the Department of Environmental Quality. Do not handle a waste if you feel there is any danger. If possible, make generator or hauler keep the waste until you receive instructions from your supervisor, even if this means telling the driver of a loaded truck that he cannot unload it. You are advised to make written recorb of the incident noting the time, the vehicle identificatior„ driver, the material that caused you to be I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES L." T 11 i 2 suspicious of the load (i.e., drums full of unknown liquids, large quantity of white powder, etc.), the time of day, the date, whether or not you were able to discuss this with a supervisor, and your name or initials. By and large the operation of the landfill has been maintained in a safe manner in accordance with the directives of the Department of Environmental Quality, however, in the interest of safety of our own employees and in the protection of the public and the environment, it is a requirement that all employees adhere to these rules. Should any questions arise regarding their interpretation or their implementation, please discuss them immediately with your supervisor. When approved Special Waste Authorization instructions are received from the Iowa Department of Environmental Quality indicating the instructions for the disposal of a specific waste, the supervisor of the landfill must be present to assure that the procedures outlined in said Special Waste Authorization are followed to the letter. bj/sp j MICROFILMED BY JORM MICROLAB :'CEDAR RAPIDS•OES MOINES r-) City of Iowa Gilt MEMORANDUM Date: January 27, 1981 To: City Council From: Michael E. Kucharzak Re: Fee Schedule, Housing Inspection The resolution establishing fees for Certificates of Structure Compliance and Rental Permits is being proposed in accordance with the provisions of the new Iowa City Housing Code. The fees for multiple dwellings have been raised by $1 per apartment. Fees for rooming houses have been increased from $25 for .a Type I Rooming House to $30. Fees for Type II Rooming Houses change from $45 to a new fee of. $50. The fee schedule has been expanded to include a $15 licensing fee for single family rental dwellings and a $25 fee for duplex structures. In addition, it is proposed that a one-time $20 per structure fee be required prior to the issuance of a Certificate of Structure Compliance. This fee is required to help offset the additional costs for establishing a public record on the structure, including field measurements and sketches of floor plans. It should be noted that the existing fees have not changed since their inspection in 1978. It is intended that fees will be collected according to the established monthly billing cycles and each structure would be licensed and charged a fee on a yearly basis. bj2/17 MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOI11ES Ell .1 -.7 RESOLUTION NO. RESOLUTION ESTABLISHING FEES FOR CERTIFICATES OF STRUCTURE COMPLIANCE AND RENTAL PERMITS AS PART OF THE IOWA CITY HOUSING CODE. WHEREAS, on December 16, 1980, the City Council adopted a revised Iowa City Housing Code as Ordinance No. 80- 3014, hereinafter referred to as the Code; and, WHEREAS, the Code provides for inspection and licensing of all multiple dwellings, rooming houses, duplexes, and single family rental dwellings; and, WHEREAS, the Code requires that a fee in an amount set by the City Council be paid prior to the issuance of a Certificate of Structure Compliance and Rental Permit. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF 'THE CITY OF IOWA CITY, IOWA, THAT: The annual Rental Permit fees and one-time Certificate of Structure Compliance fees for licensing multiple dwellings, rooming houses, duplexes, and single family rental dwellings shall be as follows: Certificate of Structure Compliance - $20.00 per structure. Single Family Rental Dwelling Permit. - $15.00 for 12 consecutive calendar months. Duplex Rental Permit - $25.00 for 12 consecutive calendar months. Rooming House Rental Permit (for rooming house being let to more than two (2) but not more than eight (8) roomers) - $30.00 for 12 consecutive calendar months. Rooming House Rental Permit (for rooming house being let to nine (9) or more roomers) - $50.00 for 12 consecutive calendar months. Multiple Dwelling Rental Permit - $25.00 plus $2.00 for each dwelling unit contained within a structure and for 12 consecutive calendar months. j MICROFILMED BY 'JORM MICROLAB `CEDAR RAPIDS•DES MOINES L'. .10 V_. It was moved by and seconded by the Resolution be adopted, and upon roll call there were: j AYES: NAYS: ABSENT: _ Balmer _ Erdahl Lynch Neuhauser Perret Roberts Vevera Passed and approved this day of 1980. MAYOR ATTEST: CITY CLERK Received b Approved B Tho Lega! Dcp,rimenf MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES /80 a— RESOLUTION NO. RESOLUTION ESTABLISHING THE FREQUENCY OF REGULAR RENTAL INSPECTIONS AS REQUIRED BY THE IOWA CITY HOUSING CODE. WHEREAS, on December 16, 1980, the City Council adopted the Iowa City Housing Code as Ordinance No. 80-3014, and WHEREAS, the Housing Code provides for regular rental inspections and licensing of multiple dwellings, rooming houses, duplexes, and single C family rental dwellings, and WHEREAS, the Housing Code requires that the frequency of regular rental inspections be determined by resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Regular rental (maintenance) inspections on residential property in accordance with Section 17-7 of the Code of Ordinances of Iowa City, Iowa, shall be conducted as follows: Multiple dwelling units Every 2 years Rooming houses Every 2 years j Duplexes Every 3 years Single family rental dwellings Every 4 years It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: I Balmer Erdahl Lynch I Neuhauser _ Perret Roberts Vevera I Passed and approved this day of 1981. MAYOR I ATTEST: s CITY CLERK Reoehod $ Approved BY The legal Department `ng I/Is/ 1 J/ 7 T f i 1V MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES '^amity of Iowa City - .MEMORANDUM Date: January 19, 1981 To: City Council From: Terry Steinbach Re: Frequency of Housing Inspections The resolution establishing the frequency of regular rental inspections is being submitted for the Council's consideration as per the requirements of the new Housing Code. The frequency shown on the resolution is consistent with the minimum frequency requirements of the new Housing Code. In December, 1980, the Housing Commission forwarded a recommendation to the Council that the frequency of regular inspections be every two years for all rental property. This recommendation was based on a theory of equal code enforcement. bj5/9 j MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES Im. 7 ty of Iowa City__ MEMORANDUM Date: January 21, 1981 To: Neal Berlin and Members of City Council From: Michael Kucharzak Re: Implementation of the Housing Code As of January 1, 1981, the City of Iowa City will be enforcing the new Housing Code developed by the Task Force of the Housing Commission. The new ordinance is a comprehensive document which, like the previous Housing Code regulates maintenance and occupancy of all dwellings within the City. However, unlike the previous Housing Code, the new ordinance obligates the City to a program of inspection and licensing of approximately 1000 rental single-family structures and 800 duplex structures, along with the 837 rooming houses and apartment buildings presently inspected and licensed annually. DECEMBER 15, 1980 TO JUNE 30, 1981 During the research development stages of the new ordinance, the Department of Housing and Inspection Services had completed the process of implementing City Council directives to reduce the inspection staff to current service levels which include two full-time housing inspectors, one senior housing inspector, and one secretary shared by'eight other divisions as well as departmental administration. While the new ordinance eliminates a lot of the old Housing Code, which was mandated by State law, the additional burden of inspecting duplexes and single -families necessitates that a restructuring of the enforcement and administrative procedures of the Housing Ordinance be undertaken immediately upon its adoption. This work is currently underway and the two existing housing inspectors are presently being trained in the content of the new Housing Code and its enforcement procedures. During the remainder of this fiscal year, necessary procedural steps to revamp the permit billing and issuing system would be undertaken along with the development and implementation of new survey forms, violation orders, rental certificates and other necessary administrative support systems so that by the beginning of fiscal year 1982 the existing staff will be fully trained and functioning in enforcement of the new ordinance and all necessary support systems will be in place. Existing housing inspection staff will concentrate the remainder of this fiscal year on completing compliance activities on cases presently open, hopefully, we will bring' all the "old Code" work to completion by the end of this fiscal year. JULY 1, 1981 to JUNE 30, 1982 Housing and Inspection Personnel New Code activities will focus in on bringing some 1,200 single-family and duplex structures into compliance with the Code such that they are granted a Certificate of Structure Compliance which, although a one-time certificate, is the most time consuming step in the entire inspection process and requires additional expertise and training. It is expected that all rental properties will have received their certificate of structure compliance by completion of calendar year 1984. This will allow for a balancing of the workload and still IIICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS•DES 170111ES live up to the expectations of the ordinance which requires that apartments and rooming houses be inspected every two years, duplexes inspected once every three years and single-family rental dwellings once every four years. With the completion of the in-service training for the firefighters and with a number of the apartment buildings and rooming houses entering into their first scheduled maintenance inspection in 1983, significant shifts in the responsibility and contributions of firefighters to the preservation of the Iowa City rental housing inventory will be realized since the trained firefighters will be performing the maintenance inspection responsibilities. The staff is well -pleased with the work performed by the Task Force in developing a reasonable and logical housing ordinance and are encouraged by the support received by the administration and the Council. The staff now looks forward to a cooperative, professional involvement of the firefighters in preserving good work done during the last 15 years' code enforcement in Iowa City and we are confident the changes being suggested and implemented will not only accomplish the intent of the City Council to preserve the quality of housing to safeguard the health and welfare of Iowa City residents but will also demonstrate responsive, prudent fiscal management. As we begin the first phase of program execution, we will keep the Council and the public informed as to the progress that is being made along with a report of some of the innovative techniques being utilized such as computerization of record keeping and billing systems, improved public information aides such as brochures and pamphlets and, of course, any citizen feedback, pro and con, regarding the code and its enforcement. i Firefighters r 1. i During fiscal year 1982, a concerted effort will be made to train Iowa City firefighters in the content and administration of the Housing Code so that once trained, the firefighters can be assigned the responsiblity of performing scheduled and regular maintenance inspections on licensed rental properties. The addition of firefighters to the housing inspection workforce will significantly contribute to the City's ability to comply with the requirements of the ordinance. It is expected that the maintenance inspections will deal with the correction of deficiencies caused by wear and tear on the building and will require notification to responsible parties of violations often the result of deferred maintenance. Firefighting personnel will be responsible for performing necessary reinspections to assure that any violations cited are satisfactorily brought into compliance. i The ability to use firefighter personnel is a unique benefit from the new Code which places such demanding tasks as measurement of rooms, floor plans, identification of paths of egress and maximum permissible occupancy as one time calculations from which a Certificate of Structure Compliance is issued. Once under certification, a rental structure need only be inspected for those limited sections of Code which require that the structure be maintained in a condition of good repair. This "common sense" approach to inspections can be readily taught to professional firefighters who are already trained and disciplined to perform /8/ MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES fire safety inspections and both maintenance and fire safety inspections could be performed in a single structure visit. As necessary, firelighter personnel will perform routine staff assistance for appeals by the public to actions or decisions made while interpreting and enforcing the Housing Code as well as any necessary court appearances. Since the area of citizen complaints will also deal with sections of code addressing normal maintenance and upkeep, we expect that the firefighters will assist the existing housing inspection staff by investigating and taking appropriate action as necessary on any citizen complaint requests. It is difficult to say with any certainty just how many firefighters would be involved in Housing Inspection activities, however the personnel requirements anticipated by staff projection indicate that the equivalency of two full-time w persons will be required. IMPLEMENTATION s The details as to how best to involve the firefighters have not been worked out. 3 06ce the concept is endorsed by the City Council, the Fire Chief will be asked to present an outline of the method or a variety of methods under which the 1 selection, training, scheduling and assigning of responsibilities can be worked I out. Hopefully, with mutual cooperation, a system of procedures and policy can be drafted such that the unique requirements of firefighters, their equipment needs and the inherent demands for accurate records, follow through and J supervision which make for a successful inspection program can be realized. j It is expected that by May 1, 1981, the details and proceedings will have been worked out to the satisfaction of the City Manager and training of firefighters can begin. With the more than tripling of the licensed rental structure inventory, the City should receive an appropriate increase in permit revenues to offset, in part, actual operating costs. i Although no funds have been budgeted in the Housing Inspection program to compensate firefighters, monies could be added to Housing Inspection Program with a corresponding savings in the Fire Department budget. If the Council should choose not to exercise the option of utilizing firefighters, then the equivalent of two more full time Housing Inspectors would have to be added to perform the Council approved inspection and enforcement program. The projected cost of adding two additional Housing Inspectors is estimated to be $38,750 for FY1982. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L",. V 3�. V_ City of Iowa Ci., MEMORANDUM Date: January 29, 1981 To: City Manager and City Council From: Hugh Mose, Transit Manager Re: Evening Service Until Midnight (// Iowa City Transit evening service consists of seven buses operating until approximately 10:00 PM. Service until midnight would require these seven buses to operate two additional hours, or fourteen more bus-hours/day. The cost of transit service per bus hour is calculated as follows: Drivers' Wages (@ $6.25/hr. + benefits) $ 7.50 Maintenance (724/mile) $ 8.64 Administration & Servicing (@ $50/day) $ 3.57 Total $19.71 At this rate the additional cost will be $275.94/day, or $84,162/year. Additional revenue will be in the vicinity of $20,000/year. bj4/2 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES -� City of Iowa C14V I Date: January 30, 1981 To: City Manager and City Council From: Hugh Mose, Transit Manager. Re: Small Buses In an effort to demonstrate the relationship between the theoretical per - hour cost of small buses and their real cost in daily operation, the Transit staff has prepared the attached graphs and calculations. Each graph represents one bus on a typical Iowa City Transit route, from the time it goes into service at 6:00 a.m. until it comes off line at 10:00 p.m. The per -hour costs are translated from the per -mile figures presented in the Small Buses memo dated January 7, 1981; the 1/4 hour pull-out and turn -in times are based on past experience. d To summarize, Graphs I -A and I -B show the comparative costs of providing evening service with a full-size coach that has been used during the day, or replacing it with a small bus. It can be seen that the savings which accrue in the operation of the small bus are more than offset by the cost of replacing the large bus with a small one. Graphs II -A through II -D show costs involved with several different bus assignment strategies which match capacity to passenger loads. It appears that adding a small bus to increase rush-hour capacity is indeed the least costly alternative, as shown in Graph II -A. However, a comparison of costs (Graph II -D) reveals that using a large bus will cost only 2.8% more. In addition to these economic considerations, the use of small buses for urban transit service will include the following advantages and disadvantages: Advantages of Small Buses: 1. Productivity. Small buses will be "less empty" during periods of low ridership, and will therefore appear to be more productive. 2. Smaller Capital Outlay. New small buses generally cost less than one-half the cost of a new full-size coach. 3. Availability. Small bus manufacturers promise delivery in six months or less; new large coaches take approximately one year. i 4. Aesthetics. Small buses.are.attractive, make less noise, and will be gentler on streets and neighboring houses. i 5. Maneuverability. Small buses can operate on narrower streets and around tighter corners. l�3 MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES 4 L.'. 2 Disadvantages of Small Buses: I. Growth Potential. Small buses will be able to absorb very little ridership growth; a relatively small increase in peak period or even nighttime ridership will cause overcrowding of the small vehicles. 2. Lack of Flexibility. At rush-hour a small bus must operate in tandem with a large bus, rather than be used to provide more frequent service. This is very inefficient. 3. Unavailability of Federal/State Assistance. Neither UMTA nor IDOT are likely to provide funding assistance; both agencies are very skeptical of the use of small buses in urban transit. 4. Reliability. Small buses have historically been prone to failure under heavy use, because the buses are really not designed for urban transit service. 5. Lack of Interchangeability. In many cases small buses cannot be substituted for large buses; dispatching will be complicated both in routine assignments.and in emergencies. 6. Additional Parts Inventory. Any new type of bus will require investment in parts and a place to store them. With limited facilities for parts storage, this will be a particular problem for Iowa City Transit. 7. Rider Comfort. Small buses are not as accessible as large coaches; steps are often awkward, the aisle is narrow, the seats are tight. Overall ride quality is only fair. In light of the above, it would appear'that'the very small cost savings to be generated by the use of small buses is unlikely to offset the considerable disadvantages (particularly the inability to accommodate ridership growth) inherent in their operation. It is clear, however, that if the City is to successfully meet the growing demand for transit service, additional buses will be needed. A more attractive alternative may be to purchase and rebuild several used GMC transit coaches. (Perhaps Iowa City could join with the City of Ames, which is now negotiating to purchase used buses from Puerto Rico.) Older buses, purchased this spring and rebuilt this summer, would provide a very cost-effective solution to next winter's bus shortage, and would minimize those problems associated with fleet expansion in our limited facilities. bdw/sp MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS•DES MOINES �1 T 1 Using large buses during the day, small buses at night: No Extra Peak Period Service, 90 80 700 60 SO ul 40 030 � W 40 10 d 0 9USES AT `CRUSH CAPACIir o IA 6 O Q r LARGE aUS CAPAtirr= 6o (assume 15 standees) 5MALL BUS CAPACITY=30 (ossume 5 standees) .PASSENGERS ON BDARD TIME AT MAX. LOAD POWT. I = LARGE 8U5 j = WALL BU5 L_J 45 PASSENGERS 25 PA55ENGER S a COST : Assume Large Dus @ � 22.0 8'/142. Assume Small Bus D � 19.3 2/ HR. Assume %4 HR. star+ -up when bus goes into 5erviee � g '/4 NR, tur►1-in when bus returns to barn. TOTAL DAILY COST: LARGE DU5= (%4t 13t %4) X $22.08, = $z98 08 SMALL BUS= ('/4 1-'14) x $19.32 = $67.62 R 298.0 � t 676L = X365, 70 I I these rates include capital COSTS i MICROFILMED BY `,JORM MICROLAB CEDAR RAPIDS -DES MOINES 43 .I I•B Using large buses ALL W and in the Evening No Extra peak Period Service. TIME COST', Assume Large Ouse 622,09/HR. Assume I/4 HR. start-up and turn -in TOTAL PA II_Y C05T' 4 22.0 8 X C %4 16 + %4) $ 364.32 j. MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES MOINES BUSES At "CRUSH" WAtIT.Y Box o 0 70 4 0 60 __ ______ __ ___ BUS CAPACITY= 60 so I (assume 15 standces) to 401 1 n 30 1 I W 20 „ 10 if—PASSENWS ON DDARD d O AT MAX. LAA a POI N r. TIME COST', Assume Large Ouse 622,09/HR. Assume I/4 HR. start-up and turn -in TOTAL PA II_Y C05T' 4 22.0 8 X C %4 16 + %4) $ 364.32 j. MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES MOINES V_ r r"� II •A U;in9 LARGE ME5 dwin9 the pAY SMALL buses at MIGHT SMALL buses to suPlalemeni' PEAK IJOUR SERVICE 49 n OO 0 O O 90 O n a a 803E °LARGE 13US PLUS 5NIALL. ��60,0 0 Du5 cAPACIrY = 90 .so -LARGE EW CAW ITY= 60 acl ?%I'�\PMSENGERS (assume 15 standees) WA I iZ�,f MALL 13U5 cgpAGIrY-30 N tlo(assume 5 standees)44 s ON 60ARV TIME Ar MAX. LOADING POINT COST: Assume Large 8uS @ �22.0e/N2 Assume Small 13us Assume '/4 N2. 6fart-up vid turd -in TOTAL DAILY C05r; ' SMALL 13US: (%¢+2 t'/4f-I/4+2 f -%+%4+-3+%4)X619.32 _ 164,22- LARGE 64.22LARGE 13US= ('/4 fi 13't %) X 622-09' $ 164-.27- + $ 298W= � 462.30 MICROFILMEO BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 X13 _-I V-. ■ d Using LARGE and SMALL busy during diffcrent times f0 fii- CAM 'rY and LOAD 0,5 much a5 Passible 90 so44 700 600 Sol 40 30 I W 20 wn 10 s 0 0 0 K 0 a 0 0 4 4 II•B �— LARGE 8US pIU5 SMALL, 0 6U5 GAPAclrY= go 0 al- LAPOE OUS GAPACI7,r:60 0 (assume 15 standees) I; "f -SMALL OUS GAVA617-y=30" a (assume 5 Sfahc%eS) TIME ,PASSEIVURs ON WARD Al MAX. POINT 0057: A5Surne ,Large ays @ �22.0y'/yQ. Assume Sma.11.13us @ $19.32 /He. Assume %4. y2. Star1-Up and tueN-/N TOTAL DAILY COST: SMALL 8u6 (%'-,2 g 7" 2 f 47L t3 _ X X 19.32 =X260.8'2 LARGE 5US = (�¢ d- � -1 1/1 f Y4 X �ZZ. 08�= ,$209.7( E�2-0.�2 f , Zo9.76 = �70.5�� MICROFILMED BY 'JORM MICRO_ LAB 'CEDAR RAPIDS -DES MOINES 153 0, 7 II•C using small buses ALL DAY and in the Evening, with Large buses added of Pw Hours. TIME I IL 0 o LARGE OU5 PLUS SMALL BUS CAPACITY= 90 I I I d I I o° I I •• 0 ^ cosi: Assume Large bus @ $ 22•WNQ Assume Small Ous & 419.32/11K Assume 4 119% Starf-Up ana f trn-lr SMALL OUS CAPACITY = 30 (assume 5 5tandm) PASSENGERS ON DOARO AT Max. LOAD PONT. TOl"Al. QMLY COST; SMALL 8U5 = 04 ►-16 f '/4) X 419.32 = X314 791 LARGE 8U3= (I/4-�3%zf 3 1 ff. 7t t 19 , 72 = X517.50 MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES I401NES 18'3 KI f o ° cl 90 I j 80 70 I 60 I I oij 40Q1 j i3 300 W ZO a 10 IL 0 TIME I IL 0 o LARGE OU5 PLUS SMALL BUS CAPACITY= 90 I I I d I I o° I I •• 0 ^ cosi: Assume Large bus @ $ 22•WNQ Assume Small Ous & 419.32/11K Assume 4 119% Starf-Up ana f trn-lr SMALL OUS CAPACITY = 30 (assume 5 5tandm) PASSENGERS ON DOARO AT Max. LOAD PONT. TOl"Al. QMLY COST; SMALL 8U5 = 04 ►-16 f '/4) X 419.32 = X314 791 LARGE 8U3= (I/4-�3%zf 3 1 ff. 7t t 19 , 72 = X517.50 MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES I401NES 18'3 KI F I II•D Using large buses during the W LARGE; bus in the EYEN►NG and EXTRA- LA966 hu5e6 at PEAK PE:9100. X f 00 4 0 o° 0 140 �— ' a--0�_ 110 LARGE OUS PLUS LARGE I I j bcis eYlMeirr = 120 100 1 I I 90fj I I I IL 80 49 1 I I 0 70 co I I I c I 60--_-- _ I---- LARCE 5US Gpmrr-60 I W suoe 15 s tarl9ees) i W 40 W30 ZO i Ull 10 PASSENGERS ON 00 Rp IL 0 Ar MAx• LOADING POINT TIME COST-: Assume Lorge,N5 Assume % HR. start-up and turn -1t) TOTAL DAILY COST: LHRGE Bus = �g f l6 f �¢ f �g fZ t �g f �j fZ f �4>X �5Z2.0t = 0474.72 - 474.7ZMICROFILMED MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES t- IG I� _ _MEMORANDUM IOWA CITY PUBLIC LIBRARY TO: City Council Members� FROM: Lolly Eggers ��'11/ / R Ee Library fines for Board members DATE: January 29, 1981 The policy on Library Board members paying library fines has a checkered and mostly undocumented history. I'm sure the non-payment of fines was originally granted as a small courtesy to Board members in return for their service to the Library. According to our most senior employee, Hazel Westgate, Board members never paid fines until the early 601s. At that time, she believes that the Board formally decided they should pay fines, but it was evidently never recorded. The policy.has been enforced unevenly since then. Until investigating for this memo, I never knew about the 1960 decision and had carried forward the informal policy of telling Board members they were not required to pay fines. At their December 18 meeting, the issue was raised informally in relation to another matter. After brief discussion, it was decided that Board members should not have special privileges and voted to discontinue the policy of no fines. In my memory, no Board member has ever abused the policy nor accrued more than minimal fines. MICROFILMED BY JORM MICROLAB 'CEDAR RAPIDS -DES MOIRES /$7 IG MEMORANDUM IOWA CITY PUBLIC LIBRARY TO: City Council Members R FROM: Lolly Eggers, Library Director R E e Review of the Mayor's Youth Employment Program at:the Iowa City DATE: January 27, 1981 Public Library Jack Robinson asked if I would review the Library's experience with the Mayor's Youth Employment Program in connection with your budget hearing for this agency on February 3rd. The Mayor's Youth Employment Program has been placing young people in positions at the Iowa City Public Library since the inception of the program. There were Neighborhood Youth Corps participants at the Library in 1965 and since that date the Library has employed and counseled a steady stream of young people through Mayor's Youth and other employment programs. We currently have two regular library employees who originally started with Mayor's Youth programs more than 10 years ago. Many of these young people have made important contributions to the work of the Library and we feel we have frequently made important contributions to the life'of the participants. We have helped them develop job skills and provided role models not only for daily work habits but for expanded educational and career goals. Many times the day-to-day contact with library supervisors has provided counseling and support which was more stable and reliable than what was currently available at the student's home. The young people have shelved books, prepared mailings, processed books and performed a variety of clerical tasks which have helped lessen work loads of regular employees. some special projects would not have been possible without their assistance. Not all students have had a successful work experience; a few times we have had to "give up" on a young person and request that they leave. The majority, however, of the more than 100 students that have worked at the Library since 1969 when my personal experience with the program begins, have learned, grown and contributed. We are proud of the part we have sometimes played in their lives and are satisfied that the funds allocated to this program have been well spent. 8.S j MICROFILMED BY 'JORM MICROLAB I CEDAR RAPIDS -DES MOINES .1 V_ Iowa Department of Social Services DISTRICT 10 ROBERT D. RAY 510 Executive Plaza Building GOVERNOR 4403 - Iat Ave. S.E. Cedar Rapids, Iowa 52402 MICHAEL V. REAGEN COMMISSIONER January 28, 1981 Mayor John Balmer Iowa City Civic Center Iowa City, Iowa 52240 Dear Mr. Balmer, I am writing a letter of support for Iowa City's United Action for Youth Program. I work for the Department of Social Services as a Youth Service worker. My clientele consists of young people who are placed in Iowa's State in- stitutions (Eldora, Toledo, Mitchellville), from the Iowa City area. These are young people who have generally very long histories of family and personal difficulties and UAY has been extremely helpful in working with them. United Action for Youth provides an alternative that is invaluable in keeping kids out of trouble and out of institutions. The staff has con- sulted with me on several cases and I have found their insights useful and have observed their hard work, expertise, and dedication. It is vital that we have such community-based programs available. Thank you for supporting UAY and I hope they will continue to have Iowa City's backing. Sincerely, n :�c'i lo7JZ•l726� 11 Kro nga, outh Service Worker III cc: United Action for Youth JK/fa i I r 17VJA r01HIMI. r)IJ 7)GIAI. S111VIGL',> fVncw I nPAn Joan I rpakl bolph I'ulhnm 1 .1W Ibdd", lArm:'.1 (Cedar flupnis) (Do., Mn11u•.1 IV&nnlYl MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES -MOINES Mndapnur Inan•,Vud Il lnvonpnr 11 ta/ 7 1L3WA CITY COMMUNITY SCHOOL DISTRICT i fhwul L. t:runin tion+'nnomdrnl C01`114UNITY LIUUCATI0P1 CL•'PJTLr SRC014DARY ,c, 1040 William Simi 509 S. Dubuque ^,l'. j OOL Iowa Cily. Iowa 5=111 i . 'IID__•• ty, IOWA 52240 1JR:lI,RS UOIIII Ilalmer Civic Confer 410 I:. washing ton Iowa City, Iowa 52240 IJcar Sir, I am writing this letter to encourage your continued support of two Youth serving agencies, I.layor's Youth Program and United Action for Youth. For the past five years CCC has worked closely with these agencies and, as a result, many young people skills and the self-esteem necessary have acquired fundamental job finding/keeping to help th"m become. Productive citizens. Without tiro services provided by Player's Youth and UAY the .problems,, with some of Iowa City's youth would be more serious and probably much more expensive. Tho rapport established between NYp, UAY and CCC in many ways works as One agency - nn snme common goaln - keeping kids busy, trouble. in school, and out of I urge you to help maintain the integrity of this operation bysupp I•layor'n Youth Program and United Action for Youth. orting Sincerel , �Leide '+ Iconald L. L•'id Coordinator RLU/ps Cc: Jim Swaim United Action For Youth 311 N. Linn Iowa City, Iowa 52240 Jack Robinson 620 S. Dubuque Iowa City, Iowa 52240 j MICROFILMED By JORM MICRO_ LAB 'CEDAR RAPIDS -DES MOINES /O 7 .I West Senior High School DUWAYNC D. CARNES. PRINCIPAL January 26, 1981 Iowa City City Council Civic Center 410 E. Washington Street Iowa City, Iowa 52240 re: Mayor's Youth Employment Program To Whom It May Concern: I want to say a few words about the Mayor's Youth Employment Program. First of all, I believe it has a director (Jack Robinson) who is totally dedicated and committed to working with young people with problems. His approach is positive and warm, yet he appears to have just the right amount of interceding to allow the students to accept and solve their own personal problems. I have personally worked with Jack recently in referring two students, both of whom have made significant steps forward. One young lady from a foster home who appeared at the beginning to be full of anger and belligerence has especially made positive changes. She has been placed in a work situation which has brought her feelings of self- worth and importance, and as a result, we find her a more motivated and concerned student. A year ago she was bordering on the possibility of being a school drop-out. Today she to only weeks away from graduation. Another young lady was literally held together as a result of being supported and provided a work experience by the Mayor's Youth Employment Program. Last summer work was provided for several students - some coming from Southeast Asian backgrounds and others from "difficult to place" backgrounds. I would encourage support of this program in Iowa City for the work it is doing for the disadvantaged youth, who might otherwise cost many tax dollars in negative behavior or encounter a demeaning rather than productive experience. LE/pc C. Jack Robinson r 1 0 Sincerely, Q * e e &_ 41,1-' -y� d0'L1 Louise Eastland Counselor 2901 MELROSE AVENUE / IOWA CITY. IOWA 32240 / TELEPHONE 319 3514530 MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES MOINES V: - JOBfr SERV/CE Of IOWA APW i 1-26-80 Mayor John R. Balmer 10 Princeton Ct. Iowa City, Iowa 52240 Dear Mayor Balmer; Robert D. Ray, Governor Colleen Shearer, Director Iowa Department of Job Service Phone:319-351-1038 Would like to congratulate you and coamend a local civic organization, Mayor's Youth. In working at Job Service, we get a good look at the employment problems of young people; many of whom need in depth support, guidance and follow-up, which Job Service with the volume of people that it handles simply cannot provide. It is reasurring to have Mayor's Youth to help young people - the handicapped, the disadvantaged, understand their employment problems, aptitudes and interests -and help them realize their potentials and the benefits and obligations of work. Would hope to see Mayor's Youth continue to grow with the interests of our youth and our community. Thank Youl i i I /Jab Placement Job Insurance L,, Best Wishes; rUUyJ G�it'H-- Ruse Coleman -Manager Iowa City Job Service 1810 Lower Muscatine Rd. Io{,wwa City, Iowa 52240 Dave B 13�M's Youth Committee Iowa City Job Service MICROFILMED BY 'JORM MICRO_ LAB 'CEDAR RAPIDS -DES MOINES F- i For hnson County Health Department i Board of Health PH Jean Brown Charles deProsse. MD Kellh Hemingway Evelyn C. Weeber January 21, 1981 Orval Yaler The Honorable John Balmer Mayor of Iowa City Civic Center Iowa City, IA 52240 Re: Mayor's Youth Program Dear Mayor Balmer and Members of the Council: For the past two years, the Health Department has been involved with your program. I believe that it has a number of positive aspects and I would like to expound on a few of them for you. 1) The program allows the recipient to have meaningful employment while sharpening his/her own skills on site at a reasonable pace. 2) It provides a public agency an extra hand which they cannot afford unless supported by you. This extra assistance if very helpful to us now. 3) It provides the students an opportunity to earn and help support themselves and/or their families on a consistent basis. Most of these students, we would guess, would not be able to secure a job. in the marketplace by themselves and therefore, would probably be unemployed. On a personal note, Iowa City and I have two refugee students this year who were sponsored by a local church where I am a member. I personally have knowledge that without this service, the family would be receiving financial assistance from DSS, because all they earn goes to support their families. As a result, they are not receiving cash assistance or food stamps. I£ I can clarify anything for you, I would be happy to do so. Thank you for your support. Sincerely, Lee G. D eron, M.P.H. Director I LS L2 ? D cc: Jack Robinson llurL JAN2 6 1981 D LGD/mek ABB1E STOLFUS CITY CLERK n Health Center 1105 Gilbert Court Iowa City, Iowa 52240 (319) 351-3085 MICROFILMED BY 'JORM MICROLAB CEOAR RAPIDS -DES -MOINES 7 V Community Education Center 509 South Dubuque Street Iowa City, Iowa 52240 January 22, 1981 The Honorable John Balmer, Mayor of Iowa City Civic Center Iowa City, Iowa 52240 Dear Mayor Balmert As a teacher at CEC, I believe that the Mayor's Youth Employment program has been a valuable service for our students, the school and, ultimately, the community. Jack Robinson has assisted many of our students in finding jobs. Since having a job is extremely important to the majority of our students, the employment program has aided us in motivating them. Jack works closely with the CEC staff, regularly informing us of the progress of our students in their jobs and checking their progress in school. He has often come to CEC for conferences with me and my advisees. I hope to see the Mayor's Youth Employment program continue. It is important to maintain such programs as community support for our young people. Sincerely, Marsha Knapp IUf_ JAN2 6 1 98 1 DD ABBIE STOLFUS CITY CLERK ,. MICROFILMED BY :JORM MICROLAB CEDAR RAPIDS -DES MOINES Iql i V:_ L, January 28, 1981 John Balmer, Mayor Civic Center 410 East Washington Iowa City, Iowa 52240 ^.ECEIVED J^,N ; D 1981 Mark Eglseder Guidance Counselor Central Junior High School Irwa City, Iowa 52240 Dear Mayor Balmer: As the guidance counselor at Central Junior High the past four years I have seen many students benefit from the Mayor's Youth &Qloyment Program. Locating jobs for disadvantaged young people is no small task in a university community like Iowa City. I would hope that the prvgrem i;i allowed to continue as it provides a vital.service to many of our students. A number of Central Junior High students have gained self-confidence and increased self-esteem as a direct result of their work experiences. Our students have worked at Mercy Hospital, Horece Mann School, Longfellow School, Central Junior High School, The National Guard Armory, etc., and have gained experience-iand maturity they simply cannot receive from school. Jack Robinson, has been very ambitious and aggressive in making the school work.officinlHe has istablisnderely hope odd rappmt the Mayor Youth the kids , and with Program receives sufficient funding to continueservingthe cecmDunnity. c.c. Jack Robinson MEEtvp MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Respectfully, / ��4f'1t1_ CI V"e� Mark E. Eglseder 2E7 s L.,. i 5 November 17, 1960 Mr. Dennis Showalter i Director of Recreation City of Iowa City 220 S. Gilbert Street Iowa City, IA 52240 Re: City Park Pool Iowa City, Iowa Dear Mr. Showalter: Responsive to your instructions we have completed a physical examination and preliminary engineering evaluation of the city's municipal swimming pool located In City Park. The following discussion is a brief f summary of that investigation and presents our recommendations relative i to further action. As we have previously discussed, the nature of this investigation was to be informal and, as a result, we have not included extensive written evaluation of the facilities, their condition, or the specifics of the suggested renovation. Following your review of this material we would'be pleased to meet with you and your staff to discuss this information and provide more detailed information. A. General. The purpose of this preliminary engineering study was to examine the structural condition and general adequacy of the city park municipal swimming pool to provide information necessary for future decisions regarding possible renovation of the facilities. Concern relative to continuously increasing maintenance and operation costs, includinq the loss of approximately 750,000 gallons of water per season, and the generally deteriorated condition of certain parts of the facility prompted this evaluation. For purposes of this examination we have proceeded on the basis that the city recreation staff intended an investigation of the potential for upgrading of the existing swimming pool facilities through significant renovation. Such renovation is not a repair process but entails MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES l93 -2- reconstruction of a facility, or segments of a facility, in order to bring it into, or as close to as possible, conformance with current standards of design and construction. Due to significant economic advantages renovation is often preferred, in lieu of replacement, when the condition of the existing facility will so permit. Renovation of this nature is considered to essentially reestablish a new service life cycle for a facility and is not simply a minimal extension of the existing service cycle. Similar renovation projects have been successfully undertaken at other locations and are becoming Increasingly common due to rapidly rising costs of construction. We have reviewed the original construction drawings for the project and have also inspected the facilities with Mr. Robert Lee and Mr. Paul Crutchfield. Our evaluation has included their input relative to experiences in operation and maintenance problems and their suggested emphasis in renovation for the correction of these items. In the design of renovation work extensive consideration must be given to the relationship or "fit" of those portions of the existing facility which are to be replaced relative to those that are to remain. In instances where project budgets may limit the scope of reconstruction it is advisable to minimize any partial renovation of parts of a facility which would require significant renovation at a later date; particularly if that partial renova- tion would restrict renovation of those facilities which are of major concern at the present time. Based upon conversation with the Recreation Department staff, the emphasis of our review has been concentrated upon the renovation of the swimming pool and related facilities, generally excluding the bathhouse facility. B. Condition of the Pool and Related Facilities. The structural integrity and general condition of the swimming pool tank is exceptionally good, particularly in consideration of the facility's age, and no significant repairs to the concrete work would be anticipated. Some localized surface deterioration has occurred and repair of these would be a fairly straightforward operation. Based upon our investigation we believe that a project entailing the following general items would correct the major deficiencies in the existing facility. Recommended Project Scope: 1. Complete removal and reconstruction of the pool tank expansion and MICROFILMED BY JORM MICROLAB b SOAR RAPIDS•DES MOINES -3 - control joints with permanent elastomeric joint material. 2. Abandonment of the existing pool water recirculation piping system and installation of new recirculation piping including provisions for recirculation of the overflow gutter water which is presently wasted to the sanitary sewer. 3. Replacement of all pool decks and sidewalks necessary as a result of the installation of recirculation piping. 4. Renovation of the existing water filtration system. 5. Replacement of deteriorated deck equipment with stainless steel equipment. 6. Miscellaneous reconstruction, replacement, site restoration, etc. necessary to complete these items. As would be expected, other items must also be removed to permit the renovation construction and replacement of these items is necessarily Included as part of project. Although complete renovation of the existing bathhouse facility was excluded from the project scope an allowance has been included to provide for minimal renovation necessary to meet certain anticipated project requirements. C. Estimated Project Costs. As previously discussed, to avoid the expense of a written preliminary report an extensive written review of our investigation and preliminary design suggestions was not prepared as part of this submittal. We have developed a renovation project scope in accordance with the concerns of your staff and our experience with the requirements of similar renovation projects. The following figures are our estimates of the cost for this renovation based upon recent construction bids. Additional detail can be provided in our review of this submittal. Estimated Project Cost: A. Renovation including sandblasting and repainting of the pool tank, concrete surface deterioration repairs, complete pool tank and deck joint reconstruction, complete reconstruction of pool water recirculation system, complete replacement of pool decks and sidewalks necessitated due to recirculating piping replacement, renovation of the existing water filtration system, allowance for necessary miscellaneous bathhouse renovation, site repairs, construction contingency, and construction overheads....................................................$ 273,600.00 193 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES ►91 -4- B. Administrative project overheads include preliminary engineering services, final engineering design, preparation of plans and specifications, bond attorney and other legal services, Interium financing expenses, construction contract administration, grant administration, construction inspection, materials testing and so forth. These items generally range from 16% to 20% of the construction cost of a project with renovation oriented projects generally falling within the higher percentage requirements due to the labor intensive nature of the project. For preliminary purposes an approximate administrative overhead figure of 20% has been used ................................................ $ 54.700.00 Total Estimated Project Cost ............. $ 328,000.00 Although the estimated project costs for this work may appear to be high in relation to other major construction projects this is the result of the ad- ditional difficulties involved in renovation work including the demolition of existing structures, restrained working conditions, protection of adjacent existing facilities, requirements for making new work fit with old, and similar constraints. The unit costs utilized for these estimates, while only estimates, have been based upon similar work currently under construction. An allowance for inflation through the second quarter of 1981 has been included in the estimates to allow for the normal schedule of events in a - project of this type. D. Conclusions. Based upon our investigation of the existing swimming pool facilities it is our opinion that Certain aspects of the facility have reached the end of their useful service life and require replacement. The structural condition of the swimming pool is exceedingly good and above that which would normally be expected. Therefore it is our recommendation that renovation sould be emphasized In lieu of consideration of total replacement. Additionally, construction cost for a totally new facility, of a similar design, size, and location to that which presently exists, has been estimated to be approximately $1,115,000.00. The suggested renovation project should provide a new service life cycle for the facility of at least 40 years, E. Recommendations. As a result of the current conditions relative to availability in the 50% cost sharing grant program through the Heritage Conservation and ', MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES V -5- Recreation " _5_Recreation Service it is our recommendation that consideration be given to application for a grant to share in the cost of this renovation. To be eligible for consideration in the grant program it is necessary for the city to tentatively allocate their 50% matching share of the funds. If such funds are to be provided through issuance of general obligation bonds, it is necessary that the bond issue election process have already been completed. Should another funding source be utilized, it is necessary that the City confirm that their share of the funds would be available should the grant be approved. Grant application review is completed on a quarterly basis with the next I quarter's deadline being December 31st. Should a decision be made to proceed with these improvements, it is recommended that the city move as quickly as possible in this matter as the winter quarters have generally had a lower number of competing grant applications. We have prepared a series of successful applications for similar projects and, of course, would be pleased to complete the application package and supporting documents. We have briefly summarized our preliminary evaluation and following your review of this material we would be pleased to meet with you and your staff to discuss the suggested renovation details and our recommendations relative to subsequent action by the city in this matter. Thank you. Respectfully submitted, I c ar . uss, ... I I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 193 .1 L, CITY OF IOWA CITY CIVIC C: MER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.1800 January 27, 1981 PRESS RELEASE Contact person: Marianne Milkman, Dept, of Planning & Program Development, 356-5245 On Thursday, January 22, 1981, the Committee on Community Needs (CCN) held a public meeting to hear citizens' ideas on how the City should best spend approximately $2.4 million in federal Community Development Block Grant funds over the next three years. The City expects to begin receiving these funds in January 1982. The overall intent for use of these funds is the elimination of slums and blight, and the provision of decent housing, a suitable living environment and economic opportunities for persons of low and moderate income. About 25 persons attended the public meeting and made a variety of suggestions. Proposals for the use of CDBG funds included grants to low income persons for the installation of solar heating units, a continued i housing code enforcement program, stabilization of the riverbanks, i particularly at Rocky Shore Drive, to allow the construction of a bikeway, construction of sidewalks in heavily traveled areas, tree planting, landscaping of the Lower Ralston Creek area after creek widening, improvements in the Iowa Avenue and College Street areas through the creation of a historic district, acquisition of the Rock Island Railroad depot, and purchase and rehabilitation of a house to be used for the "Independent Living" program for handicapped persons. 17� j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES S�- N 2 CCN will be reviewing these and other proposals at their next meeting on Wednesday, February 4, 1981, at 12:00 noon in the Iowa City Recreation Center. Persons who were unable to attend the previous meeting are welcome to present their proposals at the February 4 meeting. Proposals may also be made in writing to: Margaret Bonney, Chairperson, Committee on Community Needs, 410 E. Washington St., Iowa City, Iowa 52240. I MICROFILMED BY :DORM MICROLAB CEDAR RAPIDS•DES MOINES THE saver NEWS Number 7 CITY OF IOWA CITY RENOVATION AT IMPROVI NG ENERGY CIVIC CENTER Renovation of the new Heating, Ventilating, and Air Conditioning (HVAC) system for the Civic Center began in earnest last month. Jones Heating and Plumbing of Iowa City started by removing the air handlers on top of the roof. Michael Kucharzak warned Civic Center employees that this action could be an inconvenience. Since the new equipment will not be operational until next year, employees in the building can expect some areas to be hot and stuffy and other areas to be chilly. This is not really much different from the situation that the old system presented as many employees will vouch for! The first phase of the project calls for work on the air conditioning system and the duct work in the Civic Center. This job should be finished by sometime in late Spring, just in time for the air conditioning season. Once the building is switched from heating and air conditioning, work will begin on the heating system and the whole project 'should be done by August 1981. The complete system is expected to cost $167,400. It will consist of a 50 ton central electric chiller on the roof with new piping and distribution controls; a new air handling -more on P8962 - EFFICIENCY IN EXISTING HOUSES In the past two issues of ESN, ways to improve energy efficiency in new homes have been explored. Specifically, some of the design techniques used in home construction today were discussed. However, energy efficiency can also be improved in existing housing. There are several low or no cost steps that the owner of an existing house can follow to save money and energy. First, savings can be achieved in the area of the home's hot water supply. Hot water leads the list of low-cost opportunities, both because it is a very expensive commodity and because it's costs can be easily and inexpensively reduced by about 50 percent. One way to cut the costs of hot water is to set back the thermostat on the hot water heater. If the thermostat is at a setting of 1400 to 160° or "high" reduce the setting to 1100 to 120° or "low". This could save as much as $20 a year for electric water heaters and $10 a year for a gas water heater. Also, if you put insulation on all exposed surfaces of the water tank a savings of $20 a year for electric water heaters and $10 a year for gas water heaters can be achieved. When insulating the water heater, be sure you don't cover the drain faucet, the thermostat access panel, or the relief valve at the top of the electric heaters. On gas heaters do not cover air inlets, pipes, controls, relief valves, or the flue at the top of the heater. Cooling the wash is another way to reduce the cost of hot water. If you run the rinse cycle on warm you could save approximately $25 a year for electric heaters and $10 a year for gas heaters by changing this cycle to cold water. Also, instead of running the wash cycle on hot change it to warm and save another $25 a year for electric and $10 a year for gas heaters. Besides hot water, there are other items in the home that could be improved upon to achieve an energy savings. Most fireplaces have gaps when the damper is closed which are costly in terms of -more on peg* 2 - Energy Conservation Program, 410E. Washington, Iowa City, Iowa 51240 (.319) 354-1800 I9s MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES ENERGY SAVEF-1ews Page 2 HOME ENERGY EFFICIENCY... CIVIC CENTER.. energy loss. One answer is to stuff the gap with insulation, or if it is too large to insulate, cover it with a board. The stuffing or covering of the insulation must be removed before the fireplace is used. In a cold climate you can plug the damper and save $45 a year with electric resistance heat, $20 a year with gas heat, and $30 a year with oil heat, depending upon where the thermostat is set and the size of the gap. Holes in the attic also present an energy loss. Major heat leaks are found not only in uninsulated attics, but also in insulated ones where gaps and holes have been left. It is common to find large openings where pipes, ducts, or exhaust fans are cut through the attic floor. Gaps between the wood framing of the house and the furnace stack or the chimney are also a problem area. Fireproof insulation can be stuffed in these gaps. The attic door is another leak area. Many people forget this, but the door should also be covered with insulation. This measure alone can save $20 a year for electric heat, $8 a year for gas heat, and $12 a year for oil heat. It can also save on air conditioning costs. If all these gaps are properly insulated, a savings of $25 to $80 a year in heating costs can be realized. Other areas to save money involve insulating and ceiling duct work, caulking or insulating holes where plumbing pipes and telephone wires enter the house, and plugging gaps around exhaust fans and dryer vents. Also, turning off unnecessary Power uses can save money. For example, the anti -sweat heater on your refrigerator can be turned off and a savings of about $10 off your annual electric bill will be achieved. If you turn off the pilot light on gas furnaces during non -winter months you could save another $10 a year. These are a few of the ways that with little or no investment You can reduce your energy bill. If there are any questions about these or other energy conservation methods, please contact the Energy Conservation Office. Saver Ti psle Energy conservation means the elimination of energy waste -- a return to self reliance in energy matters that do not slow down economic growth but instead creates jobs. Here are some things to remember about saving energy: 1. Turn off portable electric heaters and portable fans when not needed or during 2. Turn off humidifiers whenever the buied ilding is closed for extended periods of time, except when process or equipment requirements take precedence. 3. Shut off lights in unoccupied rooms. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES system; new steam humidifiers; conversion from steam boilers to hot water boilers; improved light fixtures. These improvements are expected to reduce energy costs and the irritating breakdown problems of the old system. Savings on energy costs are expected to be around $10,500 per year. Energy cost savings are not the only reason for installing the new HVAC system. Much of the old system was worn out and had to be replaced anyway. Cost savings from the new system are just pleasant benefits from a necessary project. Hopefully, once the system is operating, life around the Civic Center should be more comfortable. The extreme variations in temperature and frequent breakdowns endured under the old system should soon be gone. Yea ft""569" N6W§ A 40�wett fluorescent0tibulb pion w much Ilght n TOO.w�tt 11�" Innnd�tant bulb. II NOTE: The Energy Conservation Office of Iowa city wal- coaes any and all infor- laation, correspondence, or suggestions concerning the ENERGY SAVER NEWS. Please send them to the address listed on the first page. Thank you. ...7 S" M T W TH F S / z s r 7 8AM-Magistrate LOAM -Staff Meeting (Conf Room) AM -Magistrate Court (Chambers) lOAM-Senior Center. lOAM-Meeting g Court (Chambers 12noon-CCN (Rec Ctr Comm (Conf Rm) with local 7:30PM-Mgm Adviso 7PM-Council Budget 3:30PM-Housing Co legislators Panel (Conf Room) Session (Conf Rm) (Conf Room) :30PM-Formal P&2 (Chambers) 7:30PM-Informal 7:30PM-Riverfront (Chambers) P&Z (Law Library) Comm (Conf Room) 8 9 in N /,t / SAM i 3PM-Staff Meeting (Conf Room) LOAM -Staff MeetingAM-Magistrate (Conf Room) Court (Chambers) 1:30PM-Informal 4:30PM-Resources 3:3OPM-Housing Co 5 AM -Housing Appeals Council (Conf Rm) Conservation Comm Workshop (Conf Rm) Board (Conf Room) (Conf Room) 7PM-Parks & Rec Comm (Rec Center) •30PM-Airport Comm 7:30PM-Council (Law Library) (Chambers) ssiCfBudg n(on tSe Rm) /S /6 /7 / if . LOAM -Staff Meeting 8AM-Magistrate 4:30PM-Broadband (Conf Room) Court (Chambers) HOLIDAY Telecommunication Comm (Conf Room) 7:30PM-Formal P&Z 7:30PM-Informal (Chambers) P&Z (Law Library) I 7:3OPM-Council Budget Session (Ccnf Rm) �^ �.2 3�- 8AM-Magistrate 4:3OPM-Resources OAM-Staff Meeting SAM -Magistrate ,I Court (Chambers) Conservation Comm (Conf Room) Court (Chambers) (Conf Room) 1:30PM-Informal Council (Conf Rm) 7:30PM-Council 4PM-Library Board 7:30PM-Human Right (Chambers) (Storyhour Room) Comm (Conf Rm) I I I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES -MOINES City of Iowa City MEMORANDUM DATE: February 4, 1981 TO: City Council FROM: CI Wager RE: Re ort on City Attorney Position Attached is a 1970 report prepared by a committee of local attorneys which provides additional background information for your consideration in the employment of a new city attorney. The City Attorney and I met this past week and are in the process of pre- paring additional materials for your review. As soon as these materials are ready, we will schedule this matter for informal discussion. MICROFILMED BY '.JORM MICROLAB 'CEDAR RAPIOS•OES MOINES 197 February 4. 1981 City Council City Manager Report on City Attorney Position Attached is a 1970 report prepared by a committee of local attorneys which Provides additional background information for your consideration in the employment of a new city attorney. The City Attorney and I met this past week and are in the process of pre- paring additional materials for your review. As soon as these materials are ready, we will schedule this matter for informal discussion. j MICROFILMED BY (JORM MICROLAB 'CEDAR RAPIDS -DES MOINES i97 ■ City of Iowa Cit: MEMORANDUM DATE: February 3, 1981 TO: Neal FROM: Abbie RE: Report on City Attorney Position Feb. 3, 1970 City Atty..Honohan requested a committee of former City Attorneys and a Court Judge be appointed to discuss the question of a full time attorney, the salary schedule and the need for an assistant city attorney. March 3, 1970 Mayor appointed special committee to report and recommend, at the earliest practicable date, on the advisability of making the position of city attorney a full-time position. Committee was Atty. William Bartley Atty. Willliam Sueppel Atty.Edward Lucas Atty. William Meardon Atty. Philip Leff July 28, 1970 Chairman Leff presented the report as attached. I MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS•DES MOINES 147 "I IM 1QgN H L9116/. AYDY A1349 LXVr 6640..1 0 111/ 11111UIN INN 111111 /0.1.11 NOft II M". torwr, Iu 1tt14'fD•MIW 1.1 % • . 1 r v �» �ffY 4dili Lf! ��..0 .".0609 July 14, 1910 VM M6ya ad city crustal Clvt6 enter lows city, two $1140 b1 Nepal of arttt46 a city Allorsty Patti" tl"tl"M 1 1 w 486161168 havals a 6r4A1961 "d 410 409146 of the fL°uar/6y 00 committee which you have 0ppolot4d t0 atudy ad 4atb rG4tc4664u1639 aa41or61y t4 yooltlu6 el th6 city Attorney$ 1, a Chairman 61 the 44carltt6t, will be happy to lust with you Is ttDm tutu" to 6saun cry questions dout ills roprt or to 4144329 160 as satire awlU66 to met with y" 11 you as alumo1 Very truly ywr0, zim Nally A: Left ► ine salt9uroo 1 j MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS•DES 140INES JUL =01!10 197 'J 1"" WORT TO CITY COUNCIL IN REt CITY ATTORNEY I. HISTORICAL SYNOPSIS In order to place the Report to the City Council concerning the duties of the City Attorney in a proper perspective, the Committee believes that it is important to review the expansion of the City Attorney's duties over the pest fifteen (15) year$. During the first part of this period, the affairs of the City were conducted in the old City Hall. The City Council met once a month with an occasional special meeting; the City Hanager did not have m "Distant; there was one City Engineer for Iowa City; the docket of the police Court was considerably below the present level; and urban renewal and other Federal aid program were not available. Following the removal of City offices to the present location there occurred coincidentally; (1) the purchase of the water company a" the establishment of the sewage and water operation as a municipal enterprise; (2) the filing of the electric and gas rate come which extended over a period of four (4) years; (3) the enactment of a now comprehensive zoning ordinance and the enactment of the first Iowa City subdivision ordinance; (4) a period of explosive growth in the City; and (5) an extensive street and sidewalk paving program. These developments resulted in a cootinwl Increase of municipal services which resulted in additional duties for the City Attorney. During the letter part of this period there have been further developments which involve the services of the City Attormsyt (1) council meetings are hold weekly; (2) the activities of the planing and Zoning Board MICROFILMED BY JORM MICROLAB f CEDAR RAPIDS -DES MOINES 197 Vl_ L, -2- have multiplied{ (3) changes in the State law increased City liability In civil causal (4) the establishment of driver's license suspension regulations and improved traffic safety enforcement resulted in a sub- stantially greater number of contested traffic charged and (S) Joint planning with the University, other cities, and the county and the school board intensified. A variety of Federal - City programs, including urban renewal, required close attention to detailed rules and regulations by the City Attorney. From a historical perspective the question &class as to why prior City Councils did not either retain a full-time City Attorney or hire additional help for the City Attorney's office. Comsnclag in 1961, the City did grant the City Attorney's office a part-time research. assistant from the law school at the University of Iowa. The problem was partially alleviated by the use of independent legal counsel in certain areas of city government, such.as the Airport Commission and urban renewal. Further- more, the City increased the amount of insurance coverage for municipal tort liability, thereby decreasing the number of cases involving.the City Attorney. A second legal research assistant was also employed. This is the first time that the council has made a comprehensive review of the overall duties, responsibilities and compensation of the office of City Attorney. The committee feels strongly that the duties of the City Attorney have increased so dramatically in number and complexity that one attorney cannot perform them. MICROFILMED BY JORM MICROLAB CtDAR RAPIDS -DES -MOINES 117 �1 -3- There hes been an increase in the amount of compensation paid to the City Attorney and a change in the procedure by which compensation Is determined. At one time the salary of the City Attorney was basad on a fixed annual salary but compensation is based now on an annual salary plus extraordinary ooapensation for certain stated duties. The Committee believes that compensation for legal services should be based upon the duties and responsibilities set forth later in this Report. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES R E -3- There hes been an increase in the amount of compensation paid to the City Attorney and a change in the procedure by which compensation Is determined. At one time the salary of the City Attorney was basad on a fixed annual salary but compensation is based now on an annual salary plus extraordinary ooapensation for certain stated duties. The Committee believes that compensation for legal services should be based upon the duties and responsibilities set forth later in this Report. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES R , The Committee believes the following questions have boon raised by the City Council's assignment for the Committees 1. Who doss the City Attorney represent? 2.' What are the duties of the City.Attorney? 3. Is a full-time City Attorney necessary# is a part-time City Attoraay.sufficisntg or to ammo combination of -the two required to -properly fulfill the dutiss'of.the City .Attorney? 4. Should the City Attorney be the counsel for the local planning agency in the Urban Renewal Program? 5. what salary.should be paid to the City Attornay's.staff oo recmanded•by.this Committee? . MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 I i i jj 1 , I 1 r t F The Committee believes the following questions have boon raised by the City Council's assignment for the Committees 1. Who doss the City Attorney represent? 2.' What are the duties of the City.Attorney? 3. Is a full-time City Attorney necessary# is a part-time City Attoraay.sufficisntg or to ammo combination of -the two required to -properly fulfill the dutiss'of.the City .Attorney? 4. Should the City Attorney be the counsel for the local planning agency in the Urban Renewal Program? 5. what salary.should be paid to the City Attornay's.staff oo recmanded•by.this Committee? . MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 I i i jj 1 , I 1 I ; i t W -s- III. COgCLUBI0118 The Committee hes reached the following conclusions in answer to these questional 1. The City Attorney represents the cittseas of Iowa City acting through its City Council, and is not legal counsel for the City Manager or Department Heads. It is particularly important that the City Attorney retain and maintain an independent status free from the control of the administration and answer- able only to the City Council. 2. The Committee experienced great difficulties in defining the duties of the City Attorney, and it is apparent that no clear definition of theme dutiee.exists. Por the benefit of the Council, the applicable provisions of the'.Iwa.Code and the Municipal Ordinance are met forth in Exhibit "A" attached hereto. The Committee has asked the City Attorney to list the ectivities'in which he has, in fact, participated.as legal counsel for tho'City. These may be aummarired as follwal A. Attendance at all formal, and most informal, meetings of the City Council. B. Attendance -at special meetings of the City.Council when requested by the Council or City Manager', such.ea meetings with the University, .8thobl. Board, Planning i Zohiag, and other municipal organisation .when'combined with-natiogs of the City Council. i C. Attendance at Board ead•Comission meetings when requested, Including Library Board, Airport.Commiasion, Planning and Zoning Commission, Board of Adjustment, and participation as a umber of the Police and nre.Peuaion Boards and Chairman of the Joint Boards, - D. Settlement of claims of less thao 81,000'.00,in amount, or litigation of the same where necessary. E. Performance as prosecutor for charges in Police Court, based upon violations of the City ordimmnces when the saw are assigned for trial. Ibis includes review with citineoa who may wish to file charges themselves. .... ....................................y., .... ... . 19? i MICROFILMED BY `JORM MICROLAB 'CEDAR RAPIDS -DES MOINES 1"" -6 - Fe Consultation with the Police Department for opinions on ordinances, cosplsiats, in-service training programs, and the preparation of various forma utilised in Police work. G. Extensive work with the Public Works Department in Preparation of cootractet letting of bidai preparation of easements, quit Claim Deeds, and supporting resolutions, conferences necessary.to support public improvew3ut pro- grams, plus the collection of unpaid water'snd sower bills. H. Attendance.at conferences on request for the organizations listed hereafter. Provising opinions is the Community Development Department, including Building Inapector and Housing Inspectors Low -gent Housing Coordinator,. and Planning Staff. Preparation and filing of cllorgas'for violation of these•housiog ordinances. opinion are given regularly to the.Board of Adjustment and to ths.stoff of the Law -gent Houaing Agency on eligibility under' tho'Pro- gram, and related matters. Preparation of.leaaes.for the Low -Rent Housing Agency. Participation has been active in the -Urban Renewal Program. I. General opinions, preparation of resolutions, and general inquiries for the Fire -Department, City Clark, Finance Department, Parks Depirtment, and City Hanger.. It -Is the Co®ittee's opinion that a clear-cut definition of these duties is important.to determine uhich'functions or duties are within the regular salary of the City Attorney, and -which duties are .the basis.for extraordinary,compenbation. It is the conclusion of the Committee that the -City Administration have unneceaearily rogbired time expanditure.by the City.Attorney and have oftan.sought his opinion on mattere.not.requirlag legal counsel, but involving general administrative discretion. 3. The Coumittes recommeoda.that the City retain a part -tine "corporate counseV with •a full-time. uaistant, .1hi'time bx- peaditure records subuLtted.by the present City Attornsy clearly indicate that the.work,load caa readily be divided between.a "Chief Legal Counsel" who eervos.aa an advioor.to.the City Council, and deals with the "highei-loval" poliey.daeidags, and soother attorney to give general lagai.caunsal'.to tho.adalnia- trative sections of the suoleipal government on the day -today routine problems which arise in its administration. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L", IT7 I .7 - The Committee believes that a full-time corporate counsel or "Chief Legal Counsel" to not feasible for the'.followilg reesonsi A. The need for independence in representation and freedom from subservienceto the City Manager and other adminis- trative offices. i B. The lack of tanure.ind legal inability of the City to f provide tenure prevents qualified personnel from being available for this position. Itis the Committee's opinion that -the "Chief'.Legal Counsel" for the City must bean attorney with experience in representing municipal govero- mants and highly -qualified in general legal abilityp•to the same extant that•& private corporation of the financial mar nituds of the City of Iw& City would demand. It. is.the Committee's opinion that a.youag lawyer without adequate. experience would not be qualified for thia.position# and. that the hieing of a single full-time City Attorney.would result in an.inferior quality of services.for.the City.. The Committeo proposes that the duties of a full-time.ossistant attorney, who could be a young attorney without the experience and maturity of the "Chief Legal Counsel" could be defind'. u follows i A. Advice to City Manager and Department Heads on routine administrative matters. I B. Representation of the'City on small claims. I C. Maintaining. the Municipal.Code in current status. D. Representimg.the Low -Rout Housing Agency. R. Representing•tbe City.es prosecutor in.Police.Court. i P. Providing the Police -and Vire-Departments with educational training when requested. U. Presence when required'at meetings of the 'various commission of'ths City. It is the Committee's opinion that the full-time City Attorney should be under the direction and control of the "Chief Legal Coumeel". The Committes.recommends that the full -ties attorney keep careful time records of his oxpsndituresp both for the purposes of evaluating his duties, and his compensation. 1 i 1 11 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES 4- 4, It is the Committee's opinion that neither the "Chief Lmpl Counsel" or the full-time City Attorney should serve as legal counsel for the local Planning Agency under the Urban Renewal Program, and thet said Planning Agency should be ropr000nted by separate counsel accountable to the'Planning Agency only. !. The Committee recommends that the compensation arrangement for the positions of "Chief Legal Counsel" and the full-time City Attorney should be as follwss A. Pull-t!me Gitv'Attorncvt An initial salary•of from 89,000.00 to lis ,000.00, annuslly, depooding upon the experience of the applicant. The City should furaish,tho full-time attorney with a private office, secretarial services, and a basic low library, all located within the Civic Center. It is anticipated that the "Chief Legal Counsel" would not have any law library• furnished. by the City, but would utilize' the services of the -Law Library in the Civic Center. j B,Chief i.eael'Couasdlt The retainer fee should be between 812, 000'.00.to.8Iv,ou0,.00 per year, without office - allowance -This retainer fee should be a minimum annual fee,.and the Chief Legal Counsel.should maintain.and submit annually his actual time expenditure records*- In the.event the time ' expenditure records, computed. at the current. Johnson. County Bar Aosociation Minimum Fee .Schedule produces a faa'in excess of the annual retainer'fee, said excess should be.paid to the Chief Legal Counsel.aa.additional compensation- .It is contemplated that the time expenditures' -should be' submitted annually, and -the additional feast if.any, paid.st.the and of each year. 6. The Committee also foals that it will be necessary for the City Council to hire aaparate.lapl.counael.in highly -specialised areas, and that it should not expect the Chiaf'.Legal Counsel to be experienced and competent in.a11.1e991 problemsinvolving the municipal goveL'nment. Ths Committee will be pleased to most with the City Council to discuss theme recommandationa in further detail, or to answer questions posed by the Council or City Administration. ly�submit )pd, •• t ip A�L'oL'P, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FOR L10.1—LI10A Chapter 2.10 CITY ATTORNEY sections$ 2.10.1 General Dudes •2.10.2 Council Advisor 2.10.7 Prosecution 2.10.4 Records 2.10.1 General Duties. no City Attorney shall act to protect the interest of the City. 2.10.7 Council Advisor. no City Attorney shall advise the Council or any City officer, when requested, upon all legal questions aridog in the conduct of business. He shall prepare or revise ordinances when so requested by the City Council or City Manager; Siva his opinion upon any legal mat- ter or question submitted to him by the City Council, boards and eomnds- cions of the City or by tiny city administrative of er; attend all Council meetings In their endrely for the purpose of giving the Council any legal advise requested by its members; and preppre for execution all contracts and Instruments to which the City Is it party and shall spprova, a to form, all bonds to be submitted to the City. The City Attorney shall have charge of all legal services auxiliary to council action In connection with the appropd- sung of property of public use and leveling of assessments. 7.10.7 Prosecute Offeaders. Prepare all charges and complaints egelost, and shalt appear In the appropriate court in the prosecution of every person charged with the violation of a city ordinance or of any regulations adopted under the authority of the city, or with the comadssion of a mode- meanor as declared by city ordinances. In any prosecution for violation of a city ordinance or of any regulations adopted under the authority of the city, or with the commission of a misdemennor as declared by city ordinances. In any prosecution for violation or regulation adopted by any board or cm - mission created under the authority of the City Council, 7.10A Mattie Reports. A. REPORT OF DECISION, Report the outcome of any litigation of which the city bas an Interest to the city council. B. ANNUAL REPORT OF PENDING LITIGATION, Make an an- nual report to the City Council as of the W day of January, of all ponding "Wolloo to which this city has a Istarea will Wes codon thoseof. , 91IHIBIT °A° i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES /9? -2 - MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES EXHIBIT "A" (cont'd.) Provisions from the Coda of Iowa - 19661 jjj. Jurisdiction--attorney--decision. The civil service com- mission shall have jurisdiction to hear and determine all matters involving the rights of civil service employees, and may affirm, modify or reverse any case on its merits. The City attorney or solicitor shall be the attorney for the commission or when requested by the commission shall present any matters con- cerning civil service employees to the commission, except the commission in cities of over one hundred thousand population may hire a counselor or an attorney on a per diem basis to represent them other than the city attorney 4 or solicitor when in the opinion of the commission there is a conflict of interest between the commission and the city council. 7 v t 366A.1(11.) Defend employees. Have power to direct the city attorney, or to employ an attorney, to.defend any municipal officer or employees in any cause of action arising out of or in the course of the performance of the duties J' of his office or employment and to pay the costa of such defense. t 410.2 and 411.5. The city attorney shell be a member of the Fireman's and Police Pension Boards. k 441.41 I.emal counsel. In the case of cities having an assessor, the city legal department shall represent the assessor and board of revim in all litigation dealing with assessments. In the case of counties, the county attorney shall represent the assessor and board of review in all litigation dealing with assessments. Any taxing body interested in the taxes received }; from such assessments may be represented by an attorney and shall be required to appear by attorney upon written request of the assessor to the presiding t officer of any such taxing body. The conference board may employ special counsel to assist the city legal department or county attorney as the case may j be, MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES TO: FROM: RECEIVED ; ED City of Iowa City MEMORANDUM Neal Berlin, City Manager John Hayek, City Attorney RE: City Attorney selection pr ess Neal: DATE: February 4, 1981 You have asked for a formal legal opinion as to what extent, if any, the proposed "blue ribbon" panel would be subject to the open meetings law and similarly, to what extent the City Council search for a new City Attorney is governed by the open meetings and public records law. It is my understanding that the City Council proposes to appoint an advisory "blue ribbon" panel to review and screen applications for the position of City Attorney. Further, this panel would interview applicants and would thereafter make recommendations to the City Council of a certain number of applicants for final consideration by the City Council. Further, the City Council would of course retain final authority to make selection of the City Attorney. I believe that clearly the panel would be subject to the provisions of Chapter 28A of the Code of Iowa. It would be a multimembered body formally and directly created by the City Council and therefore would fit the definition of a "governmental body" as that term is defined in Section 28A.2 of the Code Of Iowa. I believe that the panel would therefore be subject to the requirements of Chapter 28A. However, I also believe that the panel is authorized by the statute to consider applications in executive session. I think it highly likely that in the review process the panel will be called upon on many occasions to discuss matters of a sensitive nature concerning various applicants. These matters may well include such things as the following: the competence or incompetence of a particular applicant; alleged breaches of ethical conduct by a particular applicant; claims of dependency upon alcohol or controlled substances by a particular applicant; grievances and complaints filed by clients concerning a particular applicant; opinions of peers and colleagues concerning an applicant's personal and professional life and practices. It is my own personal experience that matters of this sort frequently arise when discussing and considering applicants for professional Positions. I have gained this experience not only in handling the hiring of assistant City Attorneys on many occasions over the years but also in my work on the Sixth Judicial District Nominating Commission. That Commission interviews and recommends persons to the Governor for appointment to the office of District Court Judge in our district. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L_'. 5 1981 /9a V V_ L.". --, Neal Berlin Page Two February 4, 1981 I therefore believe that a screening panel could legitimately vote to go into executive session under the provisions of Section 28A.5(i) if the panel finds the conditions of that sub -paragraph to exist and further if the applicant or appli- cants under consideration request closed session. The same rationale and authority for holding a closed session with respect to the screening panel would, of course, also exist with respect to the considerations by the City Council itself and I believe that the City Council could and should conduct its investigations and hold its discussions in execu- tive session except for the final designation of the City Attorney, which of course should be made in open session. As indicated above, a necessary prerequisite to con- sidering a person's application is that the person applying for the position requests that his or her application be con- sidered in closed session. I would suggest that appropriate provisions be made upon the application forms for the applicant to request a closed session if he or she desires. I believe that the application forms themselves are public records under the provisions of Chapter 68A and should be open to public inspection. I recommend that each applicant be advised that his or her application will be considered a public record by the City. On the other hand, in my opinion personal infor- mation concerning an applicant obtained from other sources or from the applicant himself or herself which is of a potentially damaging nature of the sort discussed above, which information might be received in the form of correspondence or written reports from governmental agencies or individuals should be treated as confidential personal information and should not be open to public inspection. I would appreciate, Neal, if you would forward a copy of this memorandum to the City Council for their information. JWH:pl cc: Linda Woito John Hayek j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES /9$ L V I 1.1_s '_� City of Iowa Cl.--,, MEMORANDUM Date: February 5, 1981 To: The Honorable Mayor and Members of the City Council From: Linda N. Woito, Assistant City Attorney Re: City Plaza Fountain - Public Liability Insurance Coverage You have asked whether the City's insurance coverage includes the fountain area located in City Plaza. I have reviewed the City's insurance policies and find that the City Plaza, including the fountain, is covered by our current public liability insurance contracts. This means that the present insurance coverage protects the City against claims for injuries sustained in the City Plaza area. This would include the play equipment as well as the fountain. Our underlying coverage has a $50,000 deductible and insures against claims up to $450,000 for any one occurrence. The City's umbrella insurance coverage extends to $5 million for any one occurrence. This means that the City self -insures against injuries up to $50,000. If a person is injured in the fountain area and files a claim for over $50,000, the Empire Fire and Marine Insurance Company has the responsibility to defend and indemnify the City for claims up to $5 million. The City and the Company, of course, work closely together in such situations. Needless to say, any claim filed as a result of persons injured in the City Plaza area must establish some type of fault in order to successfully recover against the City. tp4/1 MICROFILMED BY ,JORM MICROLAB CEDAR RAPIDS -DES MOINES / 99 City of Iowa CI''' MEMORANDUM Date: February 4, 1981 To: City Manager and City Council From: Lyle Seydel dul Re: Turnkey Public Housing I. A Developers Conference was held in Des Moines on February 2, 1981. Participants included representatives from Southgate Development, Inc., Hallmark Homes, City of Iowa City and HUD. A detailed Memorandum of Understanding will be provided by HUD. Essential items agreed upon at the conference are noted below and provided for your information at this time. bj3/6 a. We will have a project containing 32 units on six sites. (1) 333 S. Lucas - duplex 3 -bedroom each side (2) 921h N. Dodge - duplex 4 -bedroom each side (3) 1900 F Street - single family 4 -bedroom (4) 1200 Highland - single family 4 -bedroom (5) 2700 Muscatine - two 4 -plea buildings, eight 2 -bedroom (6) 1926 Broadway - 2 buildings, eighteen 3 -bedroom b. Tentative purchase price is $1,493,752.00. This may be adjusted based on revisions requested by HUD and the Authority. C. Detailed working drawings and specifications to be prepared by Southgate and submitted to the Authority not later than March 20, 1981. d. Development Budget and Program to be prepared by the Authority and submitted to HUD not later than April 3, 1981. e. Negotiation conference to determine final purchase price to be held May 4, 1981. f. Contract of Sale scheduled for May 18, 1981. Consummation of this document will permit start of construction. g. Project can be completed and accepted in three phases. Specific sites and buildings to be determined prior to March 20. h. Several minor changes have been directed. HUD will not permit the proposed garages for the eighteen 3 -bedroom town houses. i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES Lam_ � _,1..•, parks 8e recreation MEMO department to: City Council and City Manager from: Dennis E. Showalter re. Proposed Parkland and Water date: January 28, 1981 Detention Area in Hunters Run Subdivision /lNF�1� iJ There are three parcels of land, totaling 11.5 acres, which are scheduled to become parkland in the subdivision. Two of these areas, which are 2.3 acres and 4.1 acres, are water detention areas which have limited use as parkland, but have some value as open space. It would be possible to install play equipment at the upper end of these areas. The larger parcel, 5.1 acres, is usable parkland. Willow Creek runs through this parcel. There is still enough open area for neighborhood open field games - softball, football, soccer, frisbee, etc. The area is not large enough or level enough for league games. The 11.5 acres will provide parkland for the immediate neighborhood, but will not be an acceptable substitute for the proposed southwest park or other proposed neighborhood parks. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 301 F01 yr- �� A tacj eA� MICROFILMED BY ;JORM MICROLAB CEDAR RAPIDS -DES MOINES V, - I MICROFILMED By `JORM MICROLAB CEDAR RAPIDS•DES MOINES 7 -lL' LL�fC. <�•-C I i�f C -,CL _LLIf ii1:C2ct 0/ /'./,'� ��cC'�U _�•C2 C E �i .. el-Ctccue �.CcKr'Gao,c . /"r �LGu .•:JCCi,C.�t,aC/yQ ./�'•t�.�(LC%c�2.LCc"o L�Y� - � -. le �C.CE I -a a,,)CU' .I'/.�CtC% /_(-cc��£� /.ICIJC!•L[/•vi K'::�'J:Lzj (,q,-&XIC '. (f'!2 ..L-�iC01'•L4'.2 14.L.t,yLO _Y�-Ck.�`L>t!/,<c�C`L!' �'1.1n+C.fICC( ��C��!L.L2a0 ..L•l ;.��/ ti' �G/v'[xtC-GdI..1d/1.L1.2 �fZf./Gr,r� j�!c4>.; ,�L�ic.. � .:.,,:/CCk�.Ct�j .G�� .L/G �/CdlL,c..�t/�hlo�rCt�.'.C!(�-? QJ:.:•_Cc-tL.7LI%CC4!IL l�L��CIL�% �.c.L L..' //CG//Jt� ✓�7.'.C(t C��Z.Lit?c%�GTa SCC-I.:L✓�C(-G!/ /(7C[%.,(%I/'(I-G`�=-JtL �7 I led, I,- -ZCLZ /J7P47etL7l LG VJ_,ay( dc_ Z,,zelz CttiY��4OgMv f V-Lc•�L�(-f. �U�T'.CC'[:l C2 'f'LZLG(C..:i. ..Lt�I�L-LtG(�C t,.(cca(LIIL•7 ,,17.:lLII.-� - d =»:;,/�✓JILr�L2cua-ale. �cti•L�,c.( �� (�/ % � / ;•, l .� ✓'�;C (< C L /L7LCVGW :-4CQ�CtoLO( '�<c „(C�QLt��i�.i/. /C�-fC2U✓..G/11rC�0C ��'tcinc(y (�. Cd➢_C/.t� �.,'/I C%CLL(C�(. � •a - 6ZCel ,,CY /CC%�j IIIEnL4 t7QJ�.rL C1 Glf��r=(_i Lti wi c i �JICc/CLG(Aw ',1LtLL"I i�.iC:CL'�J. F.✓GCCZY-Jc. �..L[`CL'JC�.C( .rEC%.t ,.QI,.C21Cc//%1,✓f CU ;'- is CC:L(J' n'LCLC�LZE�O_C.°f . X� .t%CCO .�c.'ct',,;o C�''J.:C•3G.Ctl'iL�• �.:t` �\ _C(�l•�-iC(t (�.tb� (LCC GCCCL,)C� .0/LLi .(cYCJ _1,7'n.CckVo- Lr/ �,7)rattC/! _/`tLL✓ /CL�tLi dl C :J' C!LcC6/ I .� i' .A7 v �l• lm,(.�22uez'C aj,,C�LC/ Cty;p l%r>r A- _rTCi;:t' � <crslc�%,iel MICROFILMED BY `.JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES'MOINES L,• -I— , (jfi�c,tj'l S 4l-vckL - , kL lt. ✓. i;LC (Zc'-! C/ x t ara`�c'Cr .�� t ++c✓ .{��•¢ ✓r rte(. �.(� .t/e�.�cCY/�_C/Cu�.(.c,�i ��./„�• is •j' � !'C ,'76G G 9i_i. _lOC�J C�/:C)'p� LC .�:..G� moi'>:i . /UL2/ 4�/_C�✓lc�Q ift 60 27C0l %' c J tC• .%%. !Y :21L1�/l•labXL/'� Ci'1!J ` ..LO •��Z.t( �Ji 2.2,c/i.:1. W _/: G!C¢ �N_.lt,"F c� cc>< lt%ii�o , �:C� ,K.�_' 1 i ,�;� fLLu•%�c�o�><L7.`,.�:.,/c�[y,2nr..(�: �2.canz`..rt�r�,�,r...,C.,�i.t�1�: ylaz/ ,cJo'k�/ /2.,i�j.`••r.�/../✓�>c:.�' _Cct� l��/li[c'.'aJ Y 7iCC.:?„ z 4<,P t ✓ (it JCC! �I/ 2CG � � . < Jt iJ :16-1ZC .V-/CGC�GG .C4 a. 1 �Cl�(.O.C., J J; ✓'Ja��^....CUc'oJCE9.C• /b=%c�`�,ll / li? C297J �2000C�C .r /L��iiy'-!L/.l-ZS( -LG 7';L!aL(j•�Lzio9;., ral f a� i' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES'MOINES L,• -I— Johnson C67-ity Council of Governn -lts 410E.WThmgtonSt bACClty,Iw052240 rr 00 0 February 69 1981 T0: Iowa City Council FROM: Pam Ramser, Human Services Planner RE: History of City Funding of United Action for Youth Per your request, I have researched the history of funding allocated to United Action for Youth by Iowa City. I have been able to deter- mine amounts funded for FY 77 through the present. Records prior to FY 77 are incomplete; amounts allocated during the period from FY 74 through FY 76 are shown below insofar as I have been able to determine them. Prior to FY 76, funding was allocated on a six-month basis. Time Period Amount Jan -June 1974 $14,132 July -Dec 1974 $17,004 Jan -June 1975 $22,340 FY 1976 $49,390* FY 1977 $24,560 FY 1978 $25,780 FY 1979 $27,327 FY 1980 $30,000 FY 1981 $30,000 *Records for FY 76 were available for the first six months (Jan -June) only. It appears that the amount allocated during that time ($24,695) was half of the total allocated for FY 76. j MICROFILMED BY 'JORM MICROLAB' CEDAR RAPIDS -DES MOINES L'. ao3 IF I,— L,. W, DOMESTIC VIOLENCE PROJECT In-kind Contributions BUC'9 Leather Clark Foam Products Foster Maytag Frohwein Office Supply Gilpin's Paint & Glass Hy -Vee Foods Inner Space PPG Plexiforms Steve's Typewriter Technigraphics Tom's Carpets & Vinyls Unique Cleaners Wall's Alive Briskey Cabinet Co. Merchants Coffee -maker, first-aid kit wall -hangings Foam mattresses - 6 Washer & Dryer Credit Paint & Wallpaper 10% disc ount Fold -away foam couch/bed Paint . Discount -security Discount -file cabinets Credit Carpet squares cleaning -draperies Wallpaper Counter -top Private Contributions Home Furnishings Clothing Y' Y Food Direct Mail Campaign -Jan. '81 $125.00 240.00 411.00 50.00 6o.00 on-going 295.00 112.00 63.00 74.00 125.00 50.00 35.00 6o.00 50.00 $1,750.00 3,000.00 700.00 250.00 1,625.00 5,575.00 TOTAL . . . . . . . . $7,325.00 I MICROFILMED BY IJORM MICRO_ LAB CEDAR RAPIDS -DES MOINES ao `f Ir- -- City of lbws cr'► MEMORANDUM Date: February 6, 1981 To: Members of City Council From: Anne Carroll, Director of Human Relations Re: Revisions to Iowa Civil Service Code Revision of the Iowa Civil Service Code have been completed through the efforts of the League of Municipalities - Municipal Employee Relations Council and will be proposed to the Iowa legislature during this session. The Civil Service Code has not been subject to major revisions since 1937, and at that time modern personnel administration practices, federal EEO requirements, public employee bargaining, and the changing organizational structure of cities could not have been contemplated. Major areas of revision include the following: 1. Cities would be required to adopt a personnel ordinance assigning responsibility for the promulgation and administration of rules and regulations governing recruitment, posting and advertising job vacancies, selection, testing, appointment and promotion. These responsibilities are currently held by the Civil Service Commission, but following revision would be assigned to the City personnel department, or as designated by ordinance. 2. The Civil Service Commission would continue to hear appeals involving suspension, demotion or discharge. Procedures for the appeal of any other covered personnel action would be outlined by ordinance. Seniority and layoff procedures would continued to be defined by State code. 3. Additional exemptions from Civil Service coverage include the positions of principal assistant and principal secretary to each department head. The exemption of department heads from Civil Service coverage is clarified. 4. Veterans' preference in appointment \,is modified from absolute preference to the award of eligibility points to veterans and disabled veterans. Enactment of the proposed revisions will allow cities the flexibility to develop personnel systems that meet their needs, while assuring the principles of merit employments are upheld. bj5/1 I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES in th, I Passed Senate, Date Vote: Ayes Nays Approved Sh;NATE' -W 11, HOUSE' FILL•; BY Passed House, Date Vote: Ayes Nays A BILL FOR An Act Relating to Civil Service for Cities. BE IT ENACTED BY THE GENERAL ASSEMBLY OF Tm., STATE OF IOWA; DRAFT COPY MICROFILMED BY rJORM MICROLAB ICEDAR RAPIDS•DES'MOINES S. F. H. F. Section 1. Chapter four hundred (400) Code 1979, is .emend- ed by adding the following new section: NEW SECTION. PUBLIC POLICY. The General Assembly declares that it is the public policy of the state to promote harmonious and cooperative relationships between city governments and their employees; to protect the citizens of the cities by assuring ef- fective and order!y operations of government in providing for their health, safety, and welfare; and to provide for personnel systems based on sound principles of public employment. Section 2. Chapter four hundred (400) Code 1979 is amend- ed by adding the following new section: NEW SECTION. APPLICABILITY -EXCEPTIONS. The provisions of this chapter shall apply to all permanent full-time appointive positions in cities having a population of more than fifteen thousand and all permanent full-time police officers and fire fightors in cities having a population of more than eight thous- and, except: 1. Persons appointed to fill vacancies in elective offices and members of boards and commissions. 2. The city clerk, chief deputy city clerk, city attorneys, city treasurer, city auditor, city engineer, and city health officer. 3. The city manager or city administrator and assistant city managers or assistant city administrators. 4. The head and principal assistant of ouch dupnrtmenL, except as otherwise provided for, the police chief and the fire - I DRAFT COPY i MICROFILMED BY JORM MICROLAB 'CEDAR RAPIDS -DES 1101flES L.'. Q 05 S. F. H. F. thiol' in suctions 400.13 and 400.14 5. The principal secretary to the city manager or city administrator, the principal secretary to the mayor, and the principal secretary to each of the department heads. 6. Employees of boards of trustees or commissioners established pursuant to state law or city ordinances and G granted the powers necessary for management, control, and i government of their responsibilities unlesssaid employees have been granted civil service rights by city ordinance or by resolution of said board or commission. Section 3. Chapter four hundred (400) Code 1979 is amend- ed by adding the following new section: NEW SECTION. ORDINANCE AND RULES AND REGULATIONS REQUIRED. Within one year of the date of this chapter becomes ap- plicable to any city, the city shall adopt a personnel ordinance The ordinance shall assign responsibility for the promulgation and administration of rules and regulations governing recruit- ment, posting and advertising job vacancies, selection, testing, appointment, promotion, discharcle, suspension, demotion, lay- off, and appeals thereof. Copies of the personnel ordinance and the rules and regulations shall be available ror public inspection in the ofrice or the city clerk and shall be followed in all personnel decisions Involving the civil service rights of employees covered by the provisions of this chapter. Section 4. Section tour hundred point ono. (400.1) Code 1979 is amended by striking the section and inserting in lieu I.horeol' Lhe following: DRAFT CC°Y MICROFILMED BY ( `JORM MICROLAB CEDAR RAPIDS•DES MOINES L.,. aos s L., S.F. II. F. 400.1 APPOINTMENT OF COMMISSION. Cities sub,jecl Lo this chap - Lor shall establish by ordinance a civil service commission of three (;ommissioners, appointed by the mayor, with approval of the council, for six year terms which expire on the first Monday in April of even numbered years. The original appointments shall be respectively, to terms expiring on the first Monday in April of the next even numbered year, the: first Monday in April of the second even numbered year, and the first Monday in April of the third even numbered year. Section 5. Section four hundred point two (400.2) Code 1979 is amended by striking the section and inserting in lieu thereof the following: 400.2 QUALIFICATIONS. The commissioners must be citizens of Iowa, eligible electors of the city, and shall serve with- out compensation. No person while on said commission, shall hold or be a candidate for any political office. Section 6. Section four hundred point four (400.4) Code 1979 is repealed and replaced by the following new section: NEW SECTION. 400.4 CHAIRMAN, RECORDS. The commission shall elect from its members a chairman. The commission shall keep a record of all its meetings. When duly certified by the clerk, of the commission, copies of all records and entries or papers pertaining to said records shall. be admissable in evidence with the same force and effect as the originals. Section 7. Section four hundred point five (400.5) Code 1979 is amended by striking the section and inserting in lieu t.horoof the following: I- DRAFT COPY j MICROFILMED BY �JORM MICROLAB CtDAR RAPIDSOES-MOINES OW -51 r S.F.-H. F. 400.5 FACILITIES, EQUIPMENT, CLERK AND COUNSEL. The city shall provide the commission with the facilities and erluipment necessary to enable it to properly perform its duties. The city clerk or his or her designated representative shall be clerk of the commission. The commission may hire an attorney other than the city attorney when in the opinion of the com- mission there is a conflict between the commission and the city council. Section 8. Section four hundred point seven (400.7) Code 1979 is amended by striking the section and inserting in lieu thereof the following: 400.7 PREFERENCE BY SERVICE. Any person regularly serv- ing in or holding a position at the time each such position becomes subject to the provisions of this chapter, shall retain such position and have full civil service rights therein, provided: 1. The employee meets the minimum qualifications establish- ed for the position held, and has completed the required proba- tionary period for the position. 2. The employee who does not meet the minimum qualifications established for the position held, but who has given satisfactory service in the position for a period equal to the probationary period of the position, and paxsos a qualifying non-competitive examination for the position. 3. The employee who has not completed the required proba- tionary period but who otherwise meets the requirements of sub- section one (1) or two (2) of this section shall receive full DRAF"i CDPY j MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES MOINES aas S. F. H. F. civil service rights in the position on the completion of the probationary period. Appointments made subsequent to the time this chapter becomes applicable in any city shall be subject to the provisions of this chapter. i Section 9. Section four hundred point eight (400.8) Code 1979 is amended by striking the section and inserting in lieu Lhoruof the following: 400.8 EXAMINATION -APPOINTMENTS. The city's personnel ordinance shall require that examination be held for the purpose of determining the qualifications of applicants for positions under civil service, which examination shall be practical in character and shall relate to such matters as will fairly test the mental and physical ability of the applicant to discharge the duties of the position to which the applicant seeks appoint- ment. Physical examination of the applicants for the appointment to the positions of police officer or fire fighter shall be held under the direction of and as specified by the respective board of trustees of the fire and police retirement system established in section 411.5. The cost of the physical examination required under this section shall be paid from the trust and agency fund of the city. Section 10. Section four hundred point ten (400.10) Code 1979 is amended to read as follows: 400.10 PREFERENCES. Notwithstanding the provisions of section seventy point one (70.1), In all examinations and ap- pointments under the provisions of this chapter, other than -5- DRAFT COS=Y V L'. MICROFILMED BY 'JORM MICRO_ LAB .CEDAR RAPIDS -DES MOINES 0765 S. F. If. F. promotions and appointments of chief of the polico department and chief of the fire department, honorably discharged men and women from the military or naval forces of the United States in any war in which the United States was or is now engaged, i including the Phillippine Insurrection, China Relief Expedition and the Korean Conflict at any time between June 25, 1950 and January 31, 1955, both dates inclusive, and the Vietnam Conflict beginning August 5, 1964, and ending on the date the armed forces of the United States are directed by formal order of the government of the United States to cease hostilities, both I dates inclusive, and who are citizens and residents of this state, shall be-given-the-pre€ereeee;-is€-etherw#se-gna4i44ed have five points added to the grade or score attained in qualify- ing ualif -ing examinations for appointment to ,jobs. i Veterans who have a service -connected disability or are receiving compensation disability benefits or pension under i laws administered by the veterans administration shall have ton points added to the grades attained in qualifying examinations i A veteran who has been awarded the Purple Heart for disabilities s incurred in action shall be considered to have a service -con- nected disability. For the purposes of this section World War II shall be from December 7, 1941 to December 31, '946, both dates in- clusive. ! Section 11. Section four hundred point eleven (400.1.1) 's Code 1979 is amendod by striking the soction and inserting in lieu thereof the fallowing: -6- DRAFT CCPy i MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES L", a es I I L,. r, S. F. H. F. 400.11 NAMES CERTIFIED -TEMPORARY APOINTMENTS. The personnel ordinance shall require a certified list of the names of persons who qualify as a result of each examination for the position they seek to fill in order of their standing and all vacancies in positions which shall occur before the beginning of the next examination for such positions shall be filled from said list, or from the preferred list existing as provided for in case of diminution of employees. Section 12. Section four hundred point twelve (400.12) unnumbered paragraph three (3), Code 1979, is amended to read as follows: A list of all civil service employees shall be prepared and posted in the city hall by-the-alvil-serv#ee-eemmiss#en on or before July 1 of each year, indicating the civil service stand- ing of each employee as to his seniority. Section 13. Section four hundred point seventeen (400.17) Code 1979 is amended by striking the section and inserting in lieu thereof the following: 400.17 EMPLOYEES UNDER CIVIL SERVICE -QUALIFICATIONS. Recruiting, selecting, retaining, and promoting employees shall be on the basis of their relative abilities, knowledge., and skills and no person shall be appointed to any position which is governed by civil service, until such person shall have passed a civil service examination and has been certified as being eligible for employment provided, however, that in cases of emergency in which the peace and order of the city is threatened by reason of fire, flood, storm, or mob violonev, -7- DRAFT COPY j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES a1 3'_ S. F. Il. F. making additional protection of lil'e and property necessary, the, person having the appointing power may make temporary appointments without examinations. Section 14. Section four hundred point eighteen (400.18) Code 1979 .is amended by striking the section and inserting in lieu thereof the following: 400.18 REMOVAL, DEMOTION, OR SUSPENSION. No person hold- ing civil service rights as provided in this chapter shall be removed, demoted, or suspended except for neglect of duty, disobedience, misconduct, failure to properly perform his duties, or other proper cause. Section. 15. Section four hundred point twenty (400.20) Code 1979 is amended by striking the section and inserting in lieu thereof the following: 400.20 APPEAL. Any person holding civil service rights may appeal his or her suspension, demotion, or discharge to the civil service commission. Said appeal shall be made in writing no later than twenty days after said employee has received written notice of said suspension, demotion, or discharge by filing a notice of appeal in writing, signed by the employee, with the clerk of the commission within twenty days after said employee has received written notice of said suspension, demotion or discharge. Seetton 16. Section four hundred point twenty-two (400.22) Code 1979 is amended by striking the section and inserting in Ileu theroof the following: DRAFT COPY i MICROFILMED BY 'JORM MICROLAB LEDAR RAPIDS•DES.MOIIIES L". *2oS V: L" V I I_ • r S.F. H.F. 400.22 CHARGES. Within five days of the filing of such notice of such appeal the city shall file with the commission written specifications of the charges and grounds upon which the suspension, demotion, or discharge was based. If such charges are not so filed the person suspended, demoted, or discharged may present an affidavit to the commission setting I'or•th this fact, and the commission shal.i forthwith enter an order reinstating the person suspended, demoted, or discharged. Section 17. Section four hundred point twenty-four (400.24) Code 1979 is amended to read as follows: 400,24 OATHS -BOOKS AND PAPERS. The presiding officer of the commission er-the-eeaneij -se-bks-ease-may-be shall have power to administer oaths in the same manner and with like effect i under the same penalties as in the case of magistrates exercising criminal or civil jurisdiction. The eeenell-er presiding officer of* the commission shall cause subpoenas to be issued for such witnesses and the production of such books and � I papers as either party may designate. The subpoenas shall be signed by the ekale- man presiding officer of the commission, as the case may be. Section 18. Section four hundred point twenty-five (400.25) Code 1979 is amended to read as follows: 400.25 CONTEMPT. In case a witness is duly subpoenaed and refuses to attend, or in case a witness appears and refuses to tostiGy or to produce required books or papers, the effle#al body-heaf4M9-4:he-apfpea+ commission shall, in writing, report such r01•usal to the district court of thu county, and said court -9- DRAFT COPY i MICROFILMED DY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES ins .-I .1 L,. S.F. 11. F. shall proceed with said person or witness as though said refusal had occurred in a proceeding legally pending beforo said court. Section 19. Section four hundred point twenty-six (400.26) Code 1979 is amended by striking the section and inserting in lieu thereof the following: 400.26 PUBLIC TRIAL. The trial of all appeals shall be public, and the parties may be represented by counsel. The record before the civil service commission shall in- clude the notice of appeal, the written specifications, any pleading, motions, or intermediate rulings, all evidence received or considered and all other submissions, a statement of matters of- ficially noticed, questions and offer., of proofs, and objections and rulings thereon, and the decision of the commission. Oral proceeding shall be recorded either by mechanized means or by certified shorthand reporter. Oral proceedings or any part thereof shall be transcribed at the request of any party with the expense of transcription charged to the requesting party. The recorded proceedings shall be maintained by the commission for at least five years from the date of the decision. Findings of fact shall be based solely on the evidence in the record and on matters officially noticed in the record. Section 20. Section four hundred point twenty-seven (400.27) Code 1979 is amended by striking the section and in- serting in lieu thereof the following: 400.27 APPEAL TO DISTRICT COURT. The city or any civil service employee shall have a right to appeal to the district court of the county in which the city is located from the final ruling or decision of the civil service commission. -10DRAFT COP - j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES M0114ES abs' all m 1 V,- -1 r. S.1 . If.F. The appeal shall be perfected by riling a notice of appeal with the clerk of the district court and with the clerk of the commission within thirty days from the date of the final decision. Within thirty days after the notice of appeal is filed, or within Further time allowed by court, tt.e commission shall transmit to the district court the original or certified copy of Lhe entire record made before the commission. By stipulation of all parties, the record may be shortened, and a party un- reasonably refusing to so stipulate may be taxed by the court for the additional cost. The district court shall not hear any further evidence with respect to those issues of fact determined by the commission. The court shall review the record made before the commission and may affirm the commission; or the court shall reverse, modify, or grant any other appropriate relief from the commission action, if substantial rights of the appellant have been prejudiced I because the commission decision violates constitutional., or statutory provisions, was made upon unlawful procedure, was affected by other error of law, was unsupported by substantial evidence in the record viewed as a whole, or was unreasonble, arbitrary, or capricious. In the event the ruling or decision appealed from is reversed by the district court, the appellant, if it be an employee, shall then be reinstated as of the date of the said suspension, demotion, or discharge and shall be entitled to i MICROFILMED BY 'JORM MICROLAB . CEDAR RAPIDS -DES MOINES DRAFT GO")Y aos F V_ L.. S.I+, ff.F. eomponsaLion from the date of such suspension, demotion, or discharge. Section 21. Section four hundred point twenty-eight (400.28) unnumbered paragraph one (1) is amended to read as follows: Whenever the public interest may require a diminution of f [ employees in any classification or grade under civil service, b the city council,- by- Peso Iut#en-end-set#ng-4n-geed-€a3th,-and situ-nets€yang-the-eemm#esen-a€-eneh-aet#es- may either: Section 22. Section four hundred point twenty-eight I (400.28), subsection two (2), unnumbered paragraph three (3), is amended to read as follows: In case of such removal or suspension, the e4yll-serviee eawaiss"a city shall issue to each person so affected a 9 G certificate showing his comparative seniority or length of service in each classification or grade from which he is so a @ removed and the fact that he has been honorably removed, and his name shall be carried for a period of not less than three years after such suspension or removal on a preferred list and all appointments or promotions made during said period C to his former duties in such classification or grade shall be made in the order of greater seniority from such preferred lists. I- Section 23. Sections 400.3, 400.6, 400.9,400.15, 400.16, 400. 19, 400.21, and 400.31, Code 1979, are ropi,alod. Serl.Ion 24. This acL shall be off'ecLivu on July 1, 1981. r _ i2- DRAF"T COPY dos I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES m1 P S.F. H.F. EXPLANATION Since the last revision of the civil service law in 1937, many changes affecting personnel administration have taken place. This bill amends the civil service law: 1) to allow cities flexibility to develop personnel systems that meet their needs, 2) to make it more compatible with the State Merit System of Personnel Administration Law and Public Employment Relations Law and 3) to require city personnel rules, regulations, policies, and procedures to protect the due process and employ- ment rights of their employees as they are defined by state, federal, and local laws. -13- MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES DRAFT CCS —I VEENSTRA & KIMM, INC. ENGIN[ Ef?S Y+ I'I ANNL RS 9M Vll'.I 11@IN 111111 Mril; 1691 .M1,'.IRILI NI "T 1'( 1, 610Rll'. 11,'UA 59164 i February 3, 1981 t f Charles J. Schmadeke City Engineer City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 PROGRESS REPORT NO. 2 PLANS AND SPECIFICATIONS NEW WATER POLLUTION CONTROL PLANT NEW OUTFALL SEWER ASSOCIATED TASKS EPA PROJECT NO. C190830 03 This is the second in a series of progress reports on the preparation of plans and specifications for a new water pollution control plant and outfall sewer and associated tasks. A previous progress report was submitted on October 7, 1980. WATER POLLUTION CONTROL PLANT 1. The site for the new water pollution control plant has been surveyed and topography of the site has been plotted. Negotiations for the purchase of the site continue. The property survey of the site has not been completed but is in progress. 2. Layouts of the plant units have been made and are under consideration. The layouts for all plant units have been reviewed with you and Harry Boren at varous meetings between October, 1980 and to date. A second layout of the primary clarifiers and aeration tanks has been requested. 3. Preliminary layouts of all treatment units and buildings have been accepted except for the primary clarifiers and aeration tanks. The design outline containing the preliminary layouts has been furnished to Stanley Engineering for their review prior to the first Value Engineering session. Changes may result from the Value Engineering session. i MICROFILMED BY 'JORM MICRO_ LAB 'CEDAR RAPIDS -DES MOVIES L,,, clog ...7 Charles J. Schmadeke February 3, 1981 Page 2 4. Selection of equipment for the new plant is completed except for items relating to automation. Equipment considered is being selected on the basis of plant visits where the equipment is in operation. Additional plant visits have been made since the last report to confirm selections made. Additional plants visited include the following: a. Stamford, Connecticut b. Pittsboro, North Carolina c. Summerset, Kentucky Water Treatment Plant d. Georgetown, Kentucky e. Sioux City, Iowa f. Fort Dodge, Iowa g. Indianola, Iowa h. Warrensburg, Missouri There is still need to visit a plant where lime stabilization of sludge is being done. Also, an installation employing automation of the activated sludge process. 5. Price cost information on various pieces of equipment continues to be collected. Cost-effective analysis of the aeration system, the solids handling equipment, type of lime to be used ultra -violet disinfection and fine screening are in progress. 6. Detailed drawings, specifications and other information on various pieces of equipment is being obtained. 7. Solids handling equipment sizing remains tentative because of questions regarding disposal of University water plant sludge. We are proceeding with the design of solids handling at the new water pollution control plant site. This will continue unless informed otherwise. 8. A pre -design conference has been held with IDEQ personnel. A number of questions raised by IDEA will have to be answered. The plant design includes some proprietary items. These will have to be cleared through IDEQ following EPA guidelines. 9. Investigation of various equipment and unit design reliability continues. Investigation will continue throughout the project as needed to insure that the best possible equipment and design are used in the plant. 10. Engineering design of plant structures is proceeding. Drafting on plant structures has not yet started. We are reluctant to spend drafting time on the plant until after the first Value Engineering session. ae6 j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Charles J. Schmadeke February 3, 1981 Page 3 OUTFALL SEWER 1. Routing of the outfall sewer from the old water pollution control plant to the new water pollution control plant and from the new plant to the river has been completed. i 2. The selected route for the two sections of the outfall sewer has been ; surveyed. 3. A meeting was held with B&B Engineering on design of the outfall sewer January 28, 1981 and they are progressing satisfactorily. It is estimated that the design is 60 to 70% complete. Design of the sewer from the new water pollution control plant to the river is not possible until elevations at the new water pollution control plant are finally set. p PROPERTY ACQUISITION, EASEMENTS AND RIGHTS -OF -MAY } 1. Property surveys for acquisition of the water pollution control plant site are in progress. 2. Negotiations for purchase of the plant site property are in progress. 3. Property surveys for land acquisition relating to the outfall sewer have not been started. F PRELIMINARY PLAN OF OPERATION c S 1. There has been no work on the preliminary plan of operation. This is f not required until the plans and specifications are completed. SUBSURFACE SOIL INVESTIGATIONS 1. Subsurface soil investigations have been completed for the outfall sewer and new water pollution control plant. E y VALUE ENGINEERING { 1. A design outline has been completed and sent to Stanley Engineering s for their review prior to the first Value Engineering session. The first Value Engineering session has been scheduled for the week of February 23, 1981 in our office. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L 0206 i L, Charles J. Schmadeke February 3, 1981 Page 4 USER CHARGE SYSTEM 1. A user charge ordinance has been prepared : tewed by the City. A public hearing has been set for 7:30 P.M., h 10, 1981. INDUSTRIAL COST RECOVERY SYSTEM 1. Industrial cost recovery has been dropped from the federal law. Regulations concerning the affects of this change on Proctor and Gamble are being investigated. SEWER USE ORDINANCE 1. A sewer use ordinance has been prepared by the City and reviwed by our office. The completed ordinance has been submitted to EPA for their approval. PRETREATMENT PROGRAM 1. There has been no work on the pretreatment program to date. The writer plans to start on the pretreatment program in the latter part of February or the first part of March depending on the workload. IMPLEMENTATION SCHEDULE A revised schedule for implementing the Facility Plan is presented in the following tabultation: Item Completion Date Step 2 Grant for Recommended Additional Trunk Sewers and Sewer Rehabilitation February 1, 1981 Construction of River Corridor Sewer System August 1, 1981 Sewer Use Ordinance January 1, 1982 Pretreatment Program Approval January 1, 1982 Plans and Specifications for Water Pollution Control Plant and Value Engineering; Plans and Specifications for Additional Sewers and Rehabilitation and Outfall Sewer March 31, 1982 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES C206 .1 1"_ Charles J. Schmadeke February 3, 1981 Page 5 Item Completion Date Regulatory Review of Plans and Specifications, Water Pollution Control Plant and Outfall Sewer Step 3 Grant July 1, 1982 User Charge System Approval July 1, 1982 Regulatory Review of Plans and Specifications for Additional Sewers and Sewer Rehabilitation and Step 3 Grant July 1, 1982 Contract Awards for Water Pollution Control Plant and Outfall Sewer December 1, 1982 Contract Awards for Additional Sewers and Sewer Rehabilitation December 1, 1982 Final Plan of Operation Approval September 1, 1983 Construction of Additional Sewers and Rehabilitation June 1, 1984 Construction of Water Pollution Control Plant and Outfall Sewer September 1, 1984 Start-up and Fine Tuning of Nater Pollution Control Plant May 1, 1985 The above completes Progress Report No. 2 on this project. Should you have any questions or comments, please contact our office. VEENSTRA�& KIMMM, INC. A; M. L. Thornton MLT:das 11650 cc: Harry Boren, City of Iowa City MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES C 2 1--i- in fo - raial "' Informal Council Meeting January 12, 1981 r DEPARTMENT REFERRALS MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES O LU SUBJECT DATE REFERRED WJE DUE COMMENWSTATW REVD TO Lincoln School Siren 1-12 Finance/ Repair and reactivate. City Mgr Provide cost analysis for use f backup service and night service I rSrallses 1-12 Transit Also address maintenance costs and necessityfor buses to be ke t inside) Propose sign scheme to keep eastbound traffic to the right Transit Interchange 1-12 Traffic (south) of the island. Engineer Provide recommendation to Council City Attorney recruitment 1-12 City Mgr after meeting with City Attorney re. recruitment, zoning ordinance, i Public hearing informal meeting City Assessor's Budget 1-12 Asst City Mgr/City Cle Include in next year's budget City Assessor's Budget 1-12 Finance measures to include City Assessor in the process. Contact advisory committee re. School Crossing Guards 1-12 City Mgr funding reduction & City's position. What is the "business" in reference U.A.Y. Minutes 1-12 to a grant for business addresses. 1-12'City Clerk/ Public hearing set for 3-10-81 Public Hearing -Wastewater treatment Lorraine instead of 1-27-81. user charge MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES urCouncil Meeting January 13, 1981 DEPARTMENT REFERRALS Jan SUBJECT o REFERREDDUE ~ W 11 M C0 8M/STATUS Sign regulation ordinance amendment 1-13 City Clerk/ Lorraine Waived 2nd consideration - Passed and adopted. s Council budget meetings 1-13 Finance/ City Clerk Reschedule beginning Monday, January 19, 1981 j MICROFILMED BY ' JORM MICROLAB CEDAR RAPIDS -DES MOINES V— L, MINUTES OF STAFF MEETING January 21, 1981 Referrals from the informal Council meeting were distributed to the staff for review and discussion (copy attached). Items for the agenda of January 27 include: Appointment to Planning and Zoning Commission Resolution setting just compensation for 5 parcels in the Small Cities Project Planning and Zoning recommendation regarding LSNRD for Procter and Gamble Resolution authorizing transit agreement with University Heights The City Manager informed the staff that the City Council had discussed energy conservation. He requested that the department heads continue to work with their departments to institute conservation measures. The Library Director gave an update on the schedule for the new library. The opening date is June 15. Five to six hundred volunteers will be needed to move into the new library. The library will be closed two and a half weeks during this period. The Human Relations Director advised that the Civil Service Commission had passed the policy and procedures that will be used in testing and certification of applicants. The Commission will implement this policy. The article about management was briefly reviewed by the Parks and Recreation Director. He emphasized the interdependency of city departments. It was suggested that the staff get together and talk about these matters. The City Manager requested that the staff put together a list of subjects to be considered at such a meeting. This subject will be put on the agenda for next week's staff meeting. Pre ared by: c o --ILA Lorraine Saeger I i i MICROFILMED BY ,JORM MICROLAB CEDAR RAPIDS -DES MOINES �D� s Informal Council Meeting January. 19, 1981 DEPARTMENT REFERRALS 9 j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES O lu DATE REFERRED DATE ♦- � OOI�AMENTS/STATUS SUBJECT RECT TO DUE Be sure Mike Katchee can be present Meisel/ when Senior Center budget is Senior Center 1-19 Vitosh scheduled for discussion. i Is park area substitute for �i ,Hunters Run Subdivision 1-19 Showalter Southwest playing fields? vision 1-19 Schmeiser/ Contact DOT re. walk under 8518 rParkingRamps Schmadeke 1-19 Legal Discuss with City Manager - Knutson/Walker liability. lcoholics and drug addicts - 1_19 Anne Carrot i Question from Mary Neuhauser - hiring practices. s7 Submit summary given to City —' fo on major revenue and Vitosh Council.nges red 1-19laries 1-19 Berlin Refer to Management Advisory Panel - 81 vs 82 1-19 Vitosh Check budget and report back to City Council. Provide Council with written Riverfront Commission 1-19 Schmeiser request for $500 for Riverfront Commission j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES Informal Council Meeting January 19, 1981 Paae 2 DEPARTMENT REFERRALS SUBJECT i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES DATE REFERRED DATE DUE OONAMENTS/STATUS P&PD 1-19 Schmeiser Write memo to City Council/Manager re. how much Block Grant funding can be used for redevelopment budget JCCOG 1-19 t, MO Vitosh Prepare comparison of JCRPC vs �, JCCOG budgets and JCCOG budget breakdown by unit of government. Energy Program 1-19 Helling i Prepare detailed memo to City Council I I I i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 11 I MINUTES OF STAFF MEETING January 28, 1981 Referrals from the informal and formal Council meetings were distributed for review and discussion (copy attached). Items for the agenda of February 10, 1981, include: Resolution setting public hearing on budget for February 24 Appointments to Planning and Zoning Commission and Board of Appeals The Human Relations Director gave an update on the Affirmative Action Policy. A memorandum went to the staff yesterday. A meeting will be held next Monday at 10:30 A.M. at the Recreation Center to explain the policy and to talk about the responsibilities of the Human Relations Director and other department heads. Changes in procedures will also be discussed. The memorandum was sent to department and division heads. However, other employees should be included in the meeting if necessary. Following the meeting, copies of the Affirmative Action Policy will be handed out for all employees. Department and division heads should make sure each employee is given a copy and that it is explained to each employee. The City Manager added that department heads should monitor the distribution and the explanation of the policy. The Human Relations Director stated that information regarding Civil Service status would be furnished to the staff which will include information on new Civil Service Commission procedures. A seniority list will be completed by Monday and employees will be asked to verify the accuracy of the information. The City Manager recalled the discussion at last week's staff meeting regarding the possibility of have a meeting to deal with management issues. The staff had been asked to prepare a list of some ideas for discussion at such a meeting. The following ideas were submitted: 1. Management/employee shared responsibilities in establishing and administering policy. 2. Establishing consistent policy and images of policy in the Iowa City government. 3. How is policy established, priorities set and articulated to employees and the public. Interdependency of departments. 4. How can a department heads get "close to the action" and still carry on his/her management functions? 5. Best mechanisms and techniques for presenting a "positive" view of City policies, priorities and operations. 6. Cost savings and priorities for cuts. 7. How to plan and manage with fewer resources. aa7 j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 140 RIES -.7 8. Are there organization and system changes that could be made. 9. Look at long term - where should City be and what are things we should be doing. 10. Discuss where department heads see their departments in the next 3 - 5 years. 11. Proposal for the improvement in quality of working life. These suggestions will be added to the agenda for next week's staff meeting. The staff is asked to again consider the list for clarification or additions. It was agreed that it would be a good idea to have someone outside the City government to participate in the meeting of department heads. It was also agreed that the meeting should be structured and should be result oriented. A question was raised as to whether or not division heads should be included in the meeting, and it was determined that the first meeting should consist of just department heads and the City Manager. It was suggested that the first item in such a meeting would be for department heads to define their roles and their relationship with the City Manager and then move ahead with other discussions. The Fin . s has en the agendaeforrtheobudgetunced that discussioncfortal Wednesdaytnight.beTheeliminated S fftiorCenter, Airport and the Cemetery will be discussed. Capital projects will be scheduled for the second week in February. Material regarding the capital projects will be made available to the staff by the end of the week. Pre ared by: �QD C ` 0-h A_ OA. JL Lorraine Saeger j MICROFILMED BY `JORM MICROLAB 'CEOAR RAPIDS -DES MOINES R1 io V ..Informal Council Meeting January 26, 1981 DEPARTMENT REFERRALS MICROFILMED BY 'JORM MICROLAB CEOAR RAPIDS -DES MOINES W SUBJECT DATE REFERRED DATE DUE ~ COMMENTS/STATUS RECD TO W Does City liability insurance cover Governor Lucas Fountain 1-26 Legal us for injury, etc.? I Contract with Zuchelli to spec Library Site Redevelopment 1-26 P&PD for private redevelopment only. Are there trade-offs we could make ti Virginia Drive/Foster Road 1"Virginia 1-26 P&PD acquirei Foster Road right-of-way?I Drive R -O -W - Disposition 1-26 P&PD Proceed as proposed. Contact Bruce Glasgow. Campion Property 1-26 P&PD I Prioritize acquisition. Traffic Street Lights 1-26 Engineering/ Identify areas where street i Energy Coord lighting could be reduced. Develop plan for purchase of Small Bus Acquisition 1-26 Transit 3-5 small coaches and provide cost data, etc., for Council for City Park Swimming Pool 1-26 Parks & Re Copies of recent report to Council. Cost out minimal repair program. i Washington Street Gutter Cleaning 1-26 Parks & Re Debris accumulating in gutters. Use Green Machine if possible. MICROFILMED BY 'JORM MICROLAB CEOAR RAPIDS -DES MOINES Informal Council Meeting January 26, 1981 Page 2 DEPARTMENT REFERRALS SUBJECT DATE RECD REFERRED M DATE DUE O ~ COMMENTS/STATUS Parking - Village Green Road 1-26 Traffic Engineering Initiate action toward providing temporary lifting of parking restrictions east of Village Green Mad until street fujIL;t1uns- collector. b' Library Fines 1-26 Library Note to Council regarding history of Board members exemption and rationale for changing policy now. Park Land Acquisition 1-26 Parks & Re Discuss further with City Manager and send recommendation to Council. C� MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES I,,- -Regular „ Regular Council Meeting January 27, 1981 DEPARTMENT REFERRALS MICROFILMED By 'JORM MICROLAB CEDAR RAPIDS -DES MOINES O uu DATE REFERRED DATE SUBJECTREc D To DUE COMMENTS/STATUS us Include in small bus memo the cost Night Bus Service 1-27 Transit of expanding service to midnight. Was vacancy filled the one vacr 3 P&Z Vacancy 1-27 Lorraine by Oegsen or Lehman? Environmental Impact Statement 1-27 P&PD E.I.S. on Freeway 518 for MaryNeuhauser. I 1. Press release re. illegal to Passing School Buses 1-27 Police pass school bus when stoppedand light flashing. determine policy in city limits. i `i I I MICROFILMED By 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Fire Hazard Code Violations Cause Most Big Fatal Blazes, Safety Officials Say Loose Policing, 'Tradeoffs,' Waivers Undercut Laws; Exits Are Often I,bcked Disputed Sprinklers in Dallas By RN:n ARD B. RUSTIN aW/ RewW o/ TM WALLeTtasrJ0o1X" The MGM Grand Hotel fire, which killed 84 people In las Vegas last November, is the most recent dramatic example of an old fire-fighter's maxim: The toughest fire code Is wanhlem unless It's enforced. "Almost every building fire with heavy loss of life resulted from violations of the codes," says Howard D. Boyd, former fire marshal of Nashville. Tenn., and currently a fireaatety consultant. "There's no way any fire department can protect peopleIn a building that's inadequately cons[mcted or The U.S. Fire Administration and Clark County inspectors found hundreds of code A. oladons In the lux- ury MGM hotel after the Nov. 21 blaze. Among the more se, nous: holes punched in wells that allowed smoke from the ground floor to seep upward and kill about TO persons on upper sones: Fire Safety poorly marked exits, and Inadequate emergency lighting. The Ian Vegas fire Is still fresh In the public's mind, but there have been even more horrible holocausts In recent year for meentilly the same reasons. In the sixth - on enough exits even was loaded with tection Association, a Bosto group that Investigated the 11 era] government. There are many reasons v mmdties and building owner attitude toward fire codes, Is down to one thing: money. A to attract business and Improt base, often grant variances to Ing codes, or press fire Insp the other way on seemingly tints. Sometimes Inspectors bribes. U Fire Pro- ased safety for the led - to \'S _ THE WALL STREET JOURNAL, Monday, February 2. 1981 But am when a community Is well. nwateg, pinched budgets and heavy work• loads can matte code -enforcement in Ineu• task, large hotel complexes "are aw—hiija titles," says Don gYtsprald, a county fire official In lam Vegas. "We don't have sough Inspector$ to trawl through ev ery nook and cranny." He urges Nat build• Ing owners hire their own safety luspechm to police codes, as required N New York Budden and architects are quick to as• seri that many codes are so restrictive that I* discourage new construction. As a to- sidt, spats often crop up betwFen building and Eresafety, people. Many times these can be settled only by drawnout appeals, which discourage many fire -safety people from going to the mat with builders lu' to. lure cases. Getting Grins Saye Robert B. Smith, executive secre- tory of the Fire Marshals Association of North America: "The reason for breakdown in enforce - meet is that In most platy there Is no pro- vision for criminal prosecution of fire -code violations. When all else falls, an Inspector may say he's going to tum the case over to the city or county attorney. But that's the latgaR pin•geKer„ btr fktdih explains that mutt' pnseeu- ton aro too May to handle such matters. "They Wow them In the trash can, or the stuff sits an their desks for six or eight moothb" he says. "And many judges say, 'Don't you bring these things Into my court. rosen., ., Even supply safe buildings can be- cam eecome firetraps by the tum of a key. Into of- ficials In Atlanta and Mlaml Beach, for ex- ample, my It's common practice at hotels In highcMte area for emergency doors to be locked. Observes Mr. Smith: The most common type of violation deals with exits. During the last movie show, a theater manager may want to get a jumpon going home. So he locks some doors early. And the tlepartment•store owner will tell you: 'I've been robbed four times, but I haven't had a fire yet.' " "The Pelee of the Community" Nashville's Mr. Boyd asks that "very few municipalities understand what they adopt" in the way of fire codes. How strongly they want to enforce them "is something that's in the pulse of the community," he adds. About five years ago, when he was still fire marshal, Mr. Boyd did something to quicken Nashville's pulse. He warned that his Inspectors would arrest any owner or op• eraor of a building where fire doors were found W.W. Caught In the net were four high-school principals who had bolted gym doors at bat• ketball games to stop gate-crashers. The ed• ucators were sentenced to attend classes of fire safety and write a report. The economics of fire safety have encour- aged some communities to lace their codes with elastic• a practice known as "trading old." Fbr example, on the assumption that a building with sprinklers is safer than one MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES without than, codes may allow such struc- tures to be made of ler timreaLtut mate- rials, ato-rials, have greater travel distances to exits and mote space between fire-redstutt walls. But the practice U controversial, no. where more so that In Duras, site of the new Plug of the Americas high -ria com- plex, which Includes two 25 -story of les low• en and a SYrstory hotel. Some flra•sahry groups have alleged In meetings and In let- ters to city officials that the city traded oft several crucial safety features for an inade- quaff sprinkler system, and that the com- plex therefore violates the Dallas building code. city officials and the project's nun• agement say the sprinklers are adequate and that the buildings comply with the code. However, the state agency that rates bulldhrgs for insurance purposes has clad - Ned the Plass of the Amerieu m umpria.. klemd because designers never have snbmlt- ted sprinkler platy for approval, Therefore. tenagte must pay a higher fire-Innrraece rate. And at lead one office tenant has had Its premiums doubled because Ite lasarer, Insurance Co. of North America, says the structure violate@ the Duras building code. The ga a� Olaf tradeoffs i detailed In rtdmrtes act's Witt H�awardd X SSmith k Part• nen lac.. and J. Tan Jere, Dow senior building official. on m. According to the minutes, prepared by a member of the arehieeWnl firm, Nr. Jonas said "the sprinkler systems required by ... the Building Code depended too much on rigid. Inflexible rules resulting In systema that exceeded what he felt was necessary for adequate protection." The following mouth, according to a later MOW by the architect. Mr. Jones approved a "modified" sprinkler system and "walved" Como code requirements. The ltwIflWylar teArrudnMok noflreresduttdam except than Into stairwells sed no smoke. Dred enclosures In the stairwells. Inmodety people say the modified sys- tem has An avenge of one sprinkler bead for each 600 square feet of floor space, four tbtw the area alknrsd by the city code, They doubt whether such a system can ads. quately douse a blaze. Morever, they soy the system violates the code because It doesn't have an Independent source of water sup• ply: rather, It operates off the buildings' regular cold -water system. Dan IN playlet "Rolla roulette" with fire safety, according to Edward J. Reilly, kpresident of the National Automatic tr le n Control Assoclabos, a trade RMP consisting mainly of sprinkler mak. ers, Mr. Jones, the senior building orf tial, ori r certain tizat clreapa WKM am bcthewde. dim to speclf r do shreanistanem. Clow 'rice president of the us"sareot company, nays the M "extremely valuable safety Including a sophisticated rval system and "op drawer" role to spot end hely fight fires. are juei a place" 01 the WOW • :A Mr. Collins concedes that the sprinkler system doesn't have Its own water eap�iy but says: "If I had two button to past. I stiff think I'd push the one that I'm positive I'm going to get water from." 'Our tenants are Number 1 with us, like patients In a hoepl W, ' he adds. Tragedy In Greece, N.Y. The tram of Greece, N.Y.. a sprawling suburb of 90,600 persons Just west of Roches- ter, never had Dallas' luxury of an aca- demic debate over code enforcement. IAM one windy and bitterly cold November night In 1979, the question of code enforcement was brought home to the town with tragic force. About 200 guests In the 91 -room HOW Inn were Weep who a fire broke out. It stand among paper goods and cleaning materials In a storage closet at the bottom of a stairwell finktsa the motel's two whip. Fueled by highly Inflammable acrylic Plastic paneling on the stairway walls, the fire leaped upward to a matter of seecada. When flames reached the points where tke two wings of the two-story building fiat, they breached out In both dlreetlou. The fire traveled down both floors of one wing because fire doors on each floor had door stops, and the doors were blocked open. It raced down the other wing becarw there weren't any doors at all to atop It. Early In Its travels, the blaze Named out the w1Ang of the mold's fire•alarm system. Il was a manual setup designed to ring is the motel but not In the local nrekouae. Somas set off the alarm, but In a few mo- meats It was Killed. Then the ughts wast at. Awaheeed by nreme s The alarm woke a far people, but etre thought It was a clock or a telephone and went back to sleep. Some smelled smoke or saw the fire through the windows of the Ir shaped building. For some, the first warning was the sound of firemen banging on their doors or breaking widows. A passerby had alerted the fire depart• ment over hie two-way car radio. Wilkie 10 minutes, ee firefighters, mostly voluesrs, were on the scene with six pumpers, a lad- der took aW a rescue vehicle. only • of the 200 guests bad Mumbled to safety by then. N the meetime, the fire rolled thrargb long, hollow spaces between the l*&w ceiling aW the roof. As pats end upper Mary rooms, they saw fire Jut overhsed. Is a few minutes the Rama ate tbmr.gh sod Of the rod. The blaze was so Intense that firemen had to battle it from outdoors, where the temperature was 16 degrees Fahrenheit. It took two hours to put It out. Some 160 guests were led to safety by firemen wearing sdfconWnd broatWng units. Ten guests died, all tom smote ala• ladon and carbon monoWde polsoang. A.d M people were hurt, half of them firemen, The NFPA investigated. It said the blaze was so devastating for several mayor rea- sons: the storage closet under the sutra, the flammable paneling, the open and the ab - amt doors, the lack of emergency pgtidAg AW the fire alarm that wasn't linked to the Orebose. All were violations of the fire code Greece had adopted four years earlier, the NFPA said. Confadm Over Reapomdbmty No official responsibility has been shad j for the breakdown In code enforcement. At ' Me these of the fire, the Jobs of tonWWWW (who bitllle[ vadm plans) and fire b�e tld code estaar) were combined. James Cady, who wow bells Eau In IM, " be hal dela. ptod rasr,n bwty for IwWdons to the W al firs department. But Mr. Cady, who left town to veer to, became buddlew Ieseacar In away Ogden, N.Y., admits that the Bir men suffered from "lack of training" aW that 'they weren't aware of cods vlole- tim., Kensib Vollurnar.' then MW sow hal firs Chid, agrees. Bat be says It im'l.the kb of firemen to uphold the cede. Ilk wide: "Wit Inspect salve Ira ale Of�mldleap to hmllladn oar•. tmerpacy., It's a kind of hltsid•mis deal. We do It Y a aurgey to the tengarere• At no time doald the town have asemed we were UMNltlea" The NotWay In had been inspected a mad Mote the fire. Chid Vdkmar ea• anise ret "see thing we "M bm asoot was do door stops attached be tM doss," Ones the &MW 4� pudtar Is at slain k, he epi 'Nair _M liwlt OU a rlslsliew, YsmptlrMrd aday itis sons the W town Ila blied a ttu•f se tiroJames B. Flom who says he dor a lot of lupsothg' a W own nowadays. But he says It's a tough pardadarly when It comes to,pusetassel owners to W by updated ended. .. - to 8dW t* W "Ttsy tau me the It they were In ar• pfiamce five or 10 years cep, and were gtvea a osMlficate of oceupsmy the, why shouldn't they still have oast" Yr.. Plam aaya "In some aur, W bra aW to get dsytee centers to put In more exits, th WWW sW smote deteetors, But u for meet Pepe, if push cams to shove, I dn't loner whist the result would ba„ "TM most frmetrating part of my Job is that people think: 'It can't happen to me.' " IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOINES 0 City of Iowa City MEMORANDUM Date: January 30, 1981 To: City Council Q� From: Roger Tinklenberg, Energy Program Coordinator'` Re: Energy Conservation Program I. PAST CITY ENERGY CONSERVATION EFFORTS Because the City of Iowa City has had an interest in energy conservation for a number of years, a variety of energy conservation measures were adopted without the benefit of an energy conservation "program". For an example, at one time plastic stickers which said "conserve energy and taxes" were placed on most of the light switches in the Civic Center. Some of the stickers still exist. Methane has been used in the Pollution Control Plant for about 3 years, to provide some of the heat required to keep the digestion process working. A preventive maintenance program was established for the motor vehicle fleet. Preventive maintenance is an essential part of vehicle energy conservation. More recently, standard sized autos in the Parking Division and the Administrative Pool were replaced with subcompact vehicles. Also, bicycles have been provided at the Civic Center and Recreation Center for employees to use for short trips. Both of these measures were proposed as part of the Energy Conservation Program at one time or another, but were not implemented as a direct result of those recommendations. II. ENERGY CONSERVATION PROGRAM A. PROGRAM BACKGROUND 1. FY78 CDBG On April 5, 1977, the City Council established the Resources Conservation Commission (RCC). The Commission's first meeting was in May, and in June, 1977, I was assigned to staff the RCC as an unpaid administrative intern. At the end of my summer internship I was hired part-time to continue to staff the RCC. This work involved minute - taking, preparing the meeting packets, and research. From August 1977, to August 1978, my part-time position was paid for totally out of CDBG Advance Planning funds. During that period my time was totally absorbed by the work of the RCC. Activities ranged from investigating the effect of the 1977 water shortage on Iowa City to proposing a model energy code for City Council adoption. During this time the first Civic Center HVAC study was reviewed, a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L.,. a// V- 2 pilot can recycling project was proposed, tested, reviewed, and dropped, a City-wide energy conservation week was sponsored, two energy fliers were published and mailed to 20,000 postal customers, and an energy conservation seminar was sponsored for the City Council and City employees. In November 1977, the RCC and I recommended the hiring of an engineer to head up a City conservation program. This recommendation was not approved. In the following FY79 budget cycle four projects were approved for funding and a one-half time staff position was provided from CDBG. Meanwhile, a one-quarter time position was approved in the General Fund to continue my intern position. Therefore, in the spring of 1978, I attempted to pull the four proposed CDBG projects (the pilot solar demonstration, heat loss identification, energy monitoring, and public awareness projects) and the activities proposed for the General Fund together into one program. I recommended that the two part-time positions be combined into one full-time position and that a coherent program be established. This was done for FY79 and I was hired full-time on September 4, 1978. 2. FY79 And FY80 CDBG FY79 marks the beginning of an Energy Conservation Program in Iowa City. However, the first two years of the program differed drastically from the present program. Because of the original combining of two part-time positions, funding distribution was 70% provided by CDBG funds and 30% from the General Fund. Therefore, 70% of my time was spent on the CDBG projects. None of these four projects had been attempted before in any other U.S. city that I knew of. a. As a result, a procedure for implementing the heat loss identification project had to be developed from scratch. This involved trial and error in using the infrared scanner in an energy inspection of the residences. By the winter of FY80, the bugs had been worked out of the project and 284 homes were scanned for heat loss. A small follow-up survey indicated that 50% of the people had followed the recommendations almost immediately and that the rest planned to do so "soon". Homes being rehabilitated under the Housing Rehabili- tation Program were also scanned. In one case, the scanning revealed that the contractor had not filled the wall cavities with insulation as the contract called for and as he was paid for. When notified the j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES av// -. . 3 contractor completed the job. Another side benefit was that once the project was underway we were contacted by several cities asking for information to help them set up infrared scanning programs in their cities. b. Also, guidelines governing the awarding of the solar demonstration grants had to be prepared. When the various problems with this project were resolved, the availability of the grants was publicized. Over 40 families expressed interest, from which two families were selected to receive the grants. Bids, on the two projects, were solicited during FY80. However, all bids were rejected because they were above cost estimates. Unfortunately, this, coupled with previous delays, forced the carry-over of this project into FY81. C. The energy monitoring project, as well as the public awareness project, took a second priority to getting the solar and heat loss projects implemented. During the fuel shortage of early 1979 community transportation energy use was investigated to determine the effects of the shortage. The lack of reliable data hampered this. However, it was i1 estimated that local gasoline consumption was I slightly over 3 gallons per vehicle per day and would need to be cut by one-third if the federal government rationed gasoline. During FY80, the electric and natural gas consumption data for the Iowa City area was assembled and an intern began an analysis of the information. His report is nearing completion now. d. As stated above, the public awareness project was a lower priority item. Advertising was done and presentations made to promote energy conservation, recycling, and solar energy. However, additional fliers were not published because the community had received two during FY78, because of the expense involved, and because there was not a direct benefit to low and moderate income families. e. In addition to the programmed activities, many other issues arose. For example, during FY79, the newspaper recycling program collapsed. In an effort to save it, different alternatives were analyzed on behalf of the RCC. 3. FY79 And FY80 General Fund The slightly over ten hours per week available for General Fund activities were programmed for conducting City I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 4 building energy audits. This was a totally unrealistic projection for the approximately 45 heated buildings and total of over 100 structures owned by the City; particularly when many of the City's records were incomplete. a. One of the first things I did was to make a complete list of the City buildings and determine their size, age, and construction type. The next step was to assemble the past energy use information for the main buildings. Again, there were incomplete and inaccurate records. When this information was completed it was submitted to the State to participate in their energy audit grants program. x b. Because of the fuel shortage in FY79 I was directed to y investigate the federal fuel allocation system and the State fuel set-aside program to see where the City stood in terms of obtaining fuel for essential services. At this time the City Manager and department heads were advised that the shortage was getting worse and the prices were increasing rapidly. Department and division heads were asked to cut their fuel use immediately by 5% and prioritize their remaining use to facilitate cutting use by another 10% and 20% if the shortage worsened. I assisted the Transit Manager in prioritizing the Transit System's fuel use and schedule. This resulted in my recommendation to eliminate idling at each end of the bus routes. The savings were i estimated to be $11,611.00 per year. This recommendation was implemented for four months during the summer of 1979, because of the shortage. c. The shortage hit the Transit System the hardest in terms of getting diesel fuel when necessary. The Transit System never did run out, but it came within a day or two of doing so. My role was to locate fuel and put pressure on the State and our supplier to fulfill their obligation mandated by federal law. They were required to treat mass transit systems as the number one priority in terms of supplying fuel and they were not doing so. d. An attempt was made to monitor the gasoline and diesel fuel use by each division. However, none of the City's records were in a format which would allow this to be done quickly. Rather than spend the tremendous amount of time required on this, it was ` postponed. e. In June, 1979, I was requested to give an opinion to the Housing Appeals Board concerning the a✓� 1 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES a L.,, 7 justifiability of the storm door and window provision in the Housing Code. This was done at a considerable investment of time. f. In July, 1979, President Carter imposed the Emergency Building Temperature Restrictions on the country. These regulations mandated that a building could not be heated over 65° F in winter or cooled below 78° F in the summer. I informed the City staff of the regulations, assisted them in complying, and checked on the compliance effort. g. During the third quarter of FY80 walk-through energy audits were conducted in three City buildings. Recommendations were made for each of these buildings. Most of the recommendations made for the Recreation Center were implemented between August and October of 1980. The results of those measures will show up in the November and December 1980, fuel bills. h. The plans for the Civic Center HVAC and the Senior Center renovation were reviewed and suggestions for energy conservation were made. An example of the f benefits of these reviews is that the walls of the 1. Senior Center are now insulated, where it was questionable before whether they would be. i. The FY81 Energy Conservation Program was prepared. This marks the first time that the City has had a concerted effort to save energy in the City's buildings and operations. 4. FY79 And FY80 Results So that is what was done during the first two years of the Energy Conservation Program. What was the result of all this? What benefit did the City realize? For a number of the activities I can only answer those questions with additional questions. What is the benefit of having a complete and accurate record of the City buildirgs for the risk management program? What is the benefit of obtaining diesel fuel for the Transit System and preventing a shutdown of the system? What is the benefit of having. a person to serve as an "in-house consultant" on issues like the storm door and window provision in the Code? Or of complying with federal law in the case of temperature restrictions? For many of these, no monetary benefit can be attached. On the other hand, the total gallons of gasoline and diesel fuel used by the City has dropped in FY80 and is projected to drop again in FY81. The FY80 savings were about $1,900. I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES The elimination of bus idling during the summer of '79 saved approximately $3,800. The Recreation Center's energy use dropped by 16% and the Cemetery Office Building's energy use dropped 30.5% during FY80 compared to FY79, Meanwhile, the Civic Center's use decreased 12%. The Civic Center's decrease was due to the mild weather, not lower temperature settings, because its HVAC system could not be controlled. Therefore, using the Civic Center's 12% reduction as a base it can be assumed that a 12% decrease occurred, due to the mild weather, in the other buildings also. Then, because no other energy conservation measures were taken in the buildings, the remaining 4% of the Recreation Center's decrease and 18.5% of the Cemetery Office Building's decrease was due to compliance with the Emergency Building Temperature Restrictions. This means a savings of $1,760 for the two buildings during FY80. The total for these three items listed above is $7,462.00. The FY79 and FY80 total City cost of the Energy Conserva- tion Program was $11,525.00. These three items were listed because savings information was readily available. There are other cases where energy was saved also. It should be pointed out that the fuel use is projected to drop again in FY81, for an estimated savings of $10,000. In addition, there were (and are) many things done in the City which can never be attributed directly to the Energy Conservation Program. Yet it could be legitimately argued that many of the proposals for conserving energy by different individuals come about because of a heightened awareness of the need to conserve and that the heightened awareness is due to the efforts of the Energy Conservation Program. II. B. FOCUS AND PURPOSE OF PRESENT PROGRAM In contrast to previous years, the FY81 Energy Conservation Program is funded almost totally with General Fund money and its focus is on conserving energy in the City buildings and operations. As established in the FY81 program plan, the primary focus of the Energy Conservation Program is on City buildings. City buildings hold the largest potential for energy savings because of their complexity and the lack of a supervised maintenance program. City vehicles, on the other hand, are currently fairly well maintained. This is not meant to rule out vehicle energy conservation since changes in vehicle assignment, use, and size purchased will have significant results. The exception to the 100 percent City funding and 100 percent focus on City buildings and operations was the completion of the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES u L', 7 Pilot solar demonstration project. As explained above, delays and bids over cost estimates prevented the completion of this project during FY80. This project has been successfully completed at this time. Two solar systems were installed and over 125 people attended the two seminars held at the solar sites. Below I will discuss what work has been done during the first six months of FY81 and the status of each of the objectives, and what the results are and expected to be. II. C. PAST SIX MONTHS ACCOMPLISHMENTS I. Building Energy Consumption Analysis FY81 Objective: Update building inventory and analyze the energy consumption of buildings, July -September. Building fuel use data was updated since it was originally assembled for the Iowa Energy Policy Council. This data was keypunched with volunteer labor. The time and expertise necessary to develop the computer program and to analyze the data is also being donated by John Houck, a former Resources Conservation Commission member. While this objective is behind schedule, it is expected to be completed by February. 2. Building Energy Audits FY81 Objective: Conduct walk-through energy audits, September -April. a. A procedure governing the implementation of recommen- dations made in the energy audits was prepared and approved. This procedure clearly spells out respon- sibilities and timetables for department and division heads to minimize misunderstandings and it places the authority of the City Manager's Office behind approved recommendations (copy of procedure attached). b. A checklist was compiled and the appropriate State energy audit forms were assembled to facilitate the energy audits. The State forms are necessary to obtain matching funding from the State for an 1 engineering analysis of the worst City buildings (the City has $7,850 budgeted for its share). C. Energy audits were conducted in four buildings: Recreation Center, Cemetery Office Building, Southeast Fire Station, and West Side Fire Station. Significant progress was made in the Recreation Center since the energy audit last spring. Some progress was made in the Cemetery Office Building and Southeast Fire Station. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 0 Eight buildings were scheduled to be completed by December. By the end of February, auditing should be back on schedule. 3. State Grants For Energy Audits FY81 Objective: Arrange for Technical Audits (professional engineering audits) of buildings, timetable undetermined. i Correspondence with the Iowa Energy Policy Council took up a considerable amount of time during July and August. During FY79 and FY80 the energy use and occupancy data for each City building was sent to the Iowa Energy Policy Council. They were to use this information to rank all city -owned buildings in the State in order to award grants to match one-half of the cost of conducting energy audits in the worst buildings. To make a long story short - the State lost the City's data. As a result, the City's buildings were not ranked and Iowa City received no grant funds. We are now awaiting Cycle III which will start in March or April. Therefore, funds for Technical Audits will not be available until FY82 and the City will not spend the $7,850 budgeted in FY81 for matching the State grants. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L 4. Motor Vehicle Record Keeping FY81 Objective: Update division vehicle assignment and establish fuel use data base, July -September. a. A revision was proposed for the equipment maintenance x system computer printout to make monthly monitoring y of each division's fuel use possible. Sta-Fed quoted t the City an estimate of $1,050 for the programming alone. This was an unreasonably high cost estimate and I decided to wait until the City's in-house 1 computer is functioning. This fuel use data base p should be established by the end of June, 1981. b. Motor vehicle fuel purchases were compiled, by type, for FY78, 79, and 80, to provide a method of performance measurement for the Energy Conservation Program. Projections of fuel use for FY82 were made. 5. Motor Vehicle Operations FY81 Objective: Identify vehicle assignment and operating changes, October -December. a. Dave Daley's equipment replacement proposal for FY82 was reviewed. I endorsed his proposals to replace the pickups in the administrative pool with subcompacts and in turn distribute those pickups to other departments needing new pickups. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L i-� b. The present fuel dispensing system is inadequate because the meters are inaccurate and fuel sometimes is not reported when pumped. I began making inquiries and assembling information on automated fuel dispensing systems. Some work was done on this objective, as shown above. In a sense, this objective should never be completed since vehicle assignment and operation should be reviewed continually. I am exploring obtaining energy conserving drivers' training for the City staff through a program sponsored by the Department of Energy Motor Vehicle and Fuel Purchase FY81 Objective: Explore alternative fuel and smaller vehicle purchase, August -December. a. As discussed above, the pickups in the administrative pool are being replaced with subcompact vehicles. b. I worked with Dave Daley on assembling information, making contacts, and assessing the feasibility of converting the Police fleet to compressed natural gas. My review of the costs and benefits of the change -over showed a net benefit of $35,850 per year (at current prices) after the initial 21 month payback. I investigated whether federal financial assistance would be available for the conversion. There was none. C. I also checked into the possibility of changing the design of the new Pollution Control Plant to generate methane gas and using that in place of commercial natural gas. The cost of the equipment required to clean up the gas would be $85,000 to $135,000. Because of this cost it is not economically feasible to use the methane gas for the motor vehicles. An alternate use of the sewage sludge, pelletising and burning it, looked like a better option to investigate. (The consultant, for the Pollution Control Plant, also proposed investigating this at about the same time). d. City staff asked me whether the City could change gasoline supplies without jeopardizing 'its base period allocation which is crucial for shortage situations. The question was prompted by a price difference between our fuel supplier and other area suppliers. I found that the City can either switch suppliers or purchase "surplus" fuel from the other suppliers without jeopardizing its base period allocation. Savings could be $3,000 per year if the price difference held all year. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 10 Again, while much work has been done on this objective, it can never be fully completed. 7. Solar Demonstration Project FY81 Objective: Monitor solar collector performance, ongoing for entire year. i After the first unsuccessful bid taking, in FY80, the plans and specifications for the two solar grant projects were revised and bids again taken. Bids were reviewed and the contracts awarded to Easton Solar Works of Independence, Iowa, to install the roof -mounted liquid collector on the Anderson home at 742 Dearborn, and to McCormick Construction, Iowa City, to construct the solar greenhouse attached to the Moen and Dee residence at 633 Reno. Both projects were completed by November and seminars were held at each site. Approximately 50 people attended the November 8 neighborhood seminar held at the Anderson home to explain the roof -mounted liquid system. Over 75 people attended the seminar on November 15 at the Moen and Dee home to learn about the solar greenhouse. The performance of the two systems is being monitored on an ongoing basis. 1 During the first six months of FY81, 177.5 hours or 18.5 6� percent of my staff time was spent on the solar project. From January to June, only one hour per week is necessary for the monitoring, for a total of 26 hours. All this a staff time, as well as the solar project itself, is being paid for out of a CDBG fund carryover to FY81. 1 8. Employee Energy Conservation Information FY81 Objective: To disseminate energy conservation information to City employees, as needed. Issues of the "Energy Saver News" have been prepared and distributed by interns each month, June through November. The newsletter is distributed to all departments and divisions for posting so all City employees can read it. New interns are again preparing these newsletters for January through May. 9. Unprogrammed Activities Additional activities not programmed in the fiscal year objectives were carried out in response to staff assistance requests and to meet needs as they arose. i air j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES V- 11 a. Computerized Energy Management System (EMS) In response to a request from the City Manager, I inquired to the Community Technology Initiatives Program concerning a low cost EMS (energy management system) reportedly installed in Spartenburg, South Carolina, at a cost of $11,000. The reason for the expected low cost of the Spartenburg system is because they are installing a microprocesser system to control the energy using systems (lights, motors, boilers, etc.) rather than using a mainline computer system. Information is being assembled on EMS varieties. The consensus of all the material available is that it is best to wait with installing an EMS until the low and no cost energy conservation measures are taken in a building. b. Interns Supervision was provided for two unpaid interns during the summer and one during the fall. These interns provided research and staffing for the RCC and prepared the energy conservation newsletters for the City staff. C. Civic Center HVAC System The plans and specifications for the new HVAC system were reviewed. d. Capital Improvements Program I participated in the Capital Improvements Program review process. II. D. PROGRAM RESULTS So what has been the result of all that activity? Primarily, the groundwork has been layed for the energy audits to be completed during the second half of FY81. That is the primary task of the Energy Conservation Program. Four buildings were audited and additional items were found in the three which had been audited before. I have not yet had a chance to attach a monetary value to the energy conservation opportunities found. Again, I must emphasize that in terms of a concerted effort to save energy in the City buildings, the program is only six months old. And, one of those six months was used up in completing the solar project, which was a success. There are two items for which a dollar figure can be given. First, in spite of colder weather, October through December, in FY81 than in FY80, the electricity and natural gas use in the Recreation Center has dropped another three percent when comparing July to December of FY81, to July to December of FY80. MICROFILMED BY 'JORM MICROLAB CCOAR RAPIDS -DES MOINES 12 By contrast, the energy use in the Civic Center increased by 16 percent during the same timeframe. In fact, the Recreation Center's three percent drop, over the six months, is deceiving. The entire drop actually occurred during November and December; after the recommendations made in the first energy audit were implemented. Relative to the weather conditions, the energy use dropped by 9.5 percent in November and 14.4 percent in December, for a 12 percent average. Based on this decrease, the Recreation Center's energy cost avoided for FY81, will be $2,790 over FY80. The total energy savings for FY81 over FY79, due to the benefits of the temperature restrictions and the audit recommendations discussed above, are $7,840 for the Recreation Center. Second, Dave Daley and I worked together on the proposal to convert the police fleet to compressed natural gas (CNG). Originally, I sent him material on using propane for powering vehicles. He then found information concerning CNG which looked far more attractive than propane. I explored the CNG avenue and obtained additional information concerning it, which was relayed to him. This information included examples of organizations having years of experience with CNG and the name of Gas Service Company in Kansas City. From that point on, he pretty much carried the ball and obtained bids from Dual Fuels and Gas Service Company. I did review the cost and savings figures and there will be a net yearly benefit of $35,850 at current prices, after the initial 21 month payback period. While this is not necessarily an energy conservation item, it definitely is a cost saving item. By citing the CNG conversion, I certainly do not want to claim the credit, for that project, solely for myself. Dave played the primary role in the project once the information was assembled and did a very good job of handling it. I cite it to illustrate the fact that the Energy Conservation Program does not save energy by itself. Only by working with the rest of the staff, sometimes leading, sometimes supporting, sometimes prodding, is energy saved. Other people will continue to suggest changes for energy conservation and they should be encouraged to do so. The expected savings during FY81 are $17,840 just from the decrease in fuel use and the efforts in the Recreation Center. These are part of the results of past efforts now showing up this year. The savings resulting from the FY81 program are projected in the FY81 program plan, which you received before, to be $52,000. Those savings will show up during FY82. It takes tine for the audits to be translated into recommendations and additional time for each department to implement the recommendations. Once the recommendations are carried out, several months of energy use data must be monitored to gain an idea of the actual results. That points out the importance of energy use monitoring. a/ / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES _3 �_l 13 III. FY82 BUDGET So how does the FY82 budget relate to all this? FY82 is first and foremost a follow-up to FY81. Follow-up is necessary to consolidate and maintain the gains made the previous year. The City must make sure that the recommendations are followed. Also, additional items can usually be found each time a building is audited. I also expect to obtain State grants for 50% of the cost of technical audits (engineering analysis) in the worst energy use buildings. Monitoring of the energy use, as pointed out above, plays an integral role in maintaining the gains made. Unless there is constant feedback to department and division heads on the energy being used by them, there is little chance of them making the operational changes permanent. Monitoring is also the only means of enforcing the 90 percent fuel allocation system proposed in the Equipment Division FY82 budget program division statement. As the City's computer system gets up and running and the energy use data for the buildings and the vehicles is plugged in, it will become possible to measure the performance of any department or division and the Energy Conservation Program in terms of the energy use recorded on the quarterly reports. This brings us to the long-term direction of Iowa City's Energy Conservation Program. IV. LONG-TERM DIRECTION My goal is that by the end of FY82, each department and division will have its performance judged partially by the amount and cost of the energy it uses to carry out its task. Just as it is relevant to know how efficient a division is in terms of the number of people required to do a job, so it is relevant to know how efficient that division is in terms of the amount of energy required to do a job. It is possible to perform the same tasks with less energy. Two examples out of many cases in U.S. industry prove this point. Texas Instruments has increased its plant area by 87 percent since 1973, while energy use has increased by only 23 percent. Deere and Company improved its energy consumption per ton of product by eight percent in 1979. This allowed the company to cut its total energy use by 1.4 percent while expanding production. When each department and division is responsible for the amount of energy its uses, 'there still will be a need for someone to monitor the energy use. The level and status of that staffing is something which will need to be assessed in the future. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 14 V. CONCLUSION A quick comparison of the City's energy costs for the past five years shows why energy use cannot be ignored by the City. FY80 FY79 FY78 FY77 FY76 Electricity & Natural Gas $467,812.32 $409,820.82 $342,453.47 $339,969.22 $323,326.38 Diesel Fuel & Gasoline TOTAL Percent of 316 177.98 83,990.30 172 314.00 582,134.82 162 097.78 504,551.25 136,746.62 119 231.12 9476,715.84 442,557.50 General Fund Budget 9.99% 6.87% 6.79% 6.63% 7.04% Two things are happening. First, the total cost of energy has shot up by 35 percent (primarily because diesel fuel and gasoline costs rose 83 percent in spite of an actual decrease in the total gallons used between FY79 and FY80). Second, the percentage of the General Fund budget taken by energy costs has increased dramatically. Price increases are going to be a way of life for all of us for some time to come. With the decontrol of domestic oil and natural gas, continued OPEC pressure for price increases, continued Mid East political instability, and continued demands for higher prices for the natural gas exported to us by Canada and Mexico, there is no place for the prices to go - except up. And, almost all economists and energy experts agree that the price increases will be larger than the inflation rate. In the face of this type of future, the City has no choice other than to reduce its energy consumption in order to maintain an effective level of services. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES ail I BUILDING ENERGY AUDIT PROCEDURE I. Walk-through energy audit conducted. II. Recommendations prepared and ranked to prioritize highest return over lower return items: III. Presentation of recommendations to department or division with items divided into three categories - No Cost, Low Cost, Capital Cost. IV. Implementation by appropriate division: A. No -Cost: No -cost items must be implemented by the department/division head immediately with a maximum of 30 days to complete. These include items where only staff time is necessary to implement or where work can be done in-house. B. Low Cost: Less than $400. Department/division heads must report to the Assistant City Manager within 15 days of receiving the low cost recommendations concerning their implementation plan: 1. Projected costs. 2. Source of funding. 3. Completion date, not to exceed 30 days after approval by the Assistant City Manager, unless granted an extension. C. Capital Cost: More than $400. Within 30 days of the receipt of the recommendations, the department/division head will report to the Assistant City Manager concerning the capital cost item: 1. Cost estimates and if funds are available. 2. Source of funds. 3. Time frame for completion. 4. Council action necessary? Within 45 days after receiving the recommendations, the department and/or division head, Assistant City Manager and Energy Program Coordinator will meet to establish the plan of action and timetable for completion of the recommendations. Follow-up inspections will be made to monitor implementation of the recommendations and relative success. Energy Program Coordinator monthly report to the City Manager to contain information on actions taken. i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES 7 1 'CI c Y U Z W LD Q � vl O w a ✓wi � C Y W J N F=- Y z J O � s w 0 J w 7771_.,1-i. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES I N 41 U Q) O L {J f I+ C 11 Y N 0) Oi N if 1 1 O Q) N U N U � v O 0 4. +1 O ' O i C I = 9 C. > a It c W y •-. 0. . . L U > � 4- = N >, O x Lo o aoi ¢ o n �- > N O L W O cr L C= O N N L N N 0 > N o. r O cc O rIIN C��III I I rl z t 3 S M vi I rl N .0 Y V N r C m N N JII � O CvJ Q C a N > > 1.. W w` N cr z U N L O w C O >, c In N-0 O. 4-• O U N J �JJI N .0 O Y 1 C t 41 M C O �I NI ~I to MI v ro O J L LL N r-{ > .1 at Z {-, r U Ow w N to N N O C v L L r m 4 N U ro L N r� C w L C U L L L.L.11 N N N N L m o o = OE •L .c .c V{ N ; H z Cl! N r b IJ {J O Se L W 40- U LL LL O O U O O 7 C NINl +I b O Fes- C •• o1I N L t L L N „y 4J Ln 41 c r = mi riI,1IM r 3 3 t Q �k 0 ce 7771_.,1-i. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES I Ii / L Q) O I� f I+ C 11 Y 0) j if 1 1 O Q) N U N U C O 0 4. +1 O ' O i C I o C. > a •-. W 4-t CL •-. 0. . . .C, U > � = o >, O Lo o aoi ¢ o �- > x .-• LL L W O C= O to L N 0 o. rIIN C��III I I rl OI M vi I b\ .0 M O N N JII � CvJ 1.. w` N cr z O w ++ .H I �JJI Q 1 t a M C O �I NI ~I 1 MI v U N r-{ > .1 L. F- Ow to O v L 0 m N O N N w N U o v > m u ro 0) > N N L 4J L C N z 4- O O 7 C O +I b O b C •• {J N L t L L N „y 4J W 41 c r r 3 3 3 0 0 Q �k 0 ce w u w w W w i + O J ro O I 1111 �I OI OOI L11I col J 2 0 u I,1 Lo NN H M LD u > w ri a W O ILL uj LJ to .U-• Ix u ro H��II K ui S Y L VI •. L _"a O V7 4 U •• •• U N O N 'u I- LL a O L N N U Q O np I- >. N K .. IJ IJ ro ro •• .. V) H. o Ic E m i R o L al K O I -m O - �O N > 11 .c I - " .J .n N 'O 7 1.) IJ .: n: .:r. O 0 1`-- 7771_.,1-i. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES I w I I I I I D I. I I I, I Ii / L f O I� f I+ C 11 0) j if 1 1 Q) N U N U C O 0 4. +1 O ' O i C I o C. > a •-. W 4-t CL •-. 0. . . cn U > � = o >, Lo o aoi ¢ o �- > x .-• LL L O C= O to L 0 o. rIIN C��III I I rl OI � I I .0 M N JII w` N cr O w ++ .H I �JJI Q 1 t a C O a v v U N > .1 L. to O v L 0 L N O N N N U o v > u ro 0) > N N L 4J L C N 4- O O 7 C O b O b C •• {J N L t L L N „y 4J W 41 r r 3 3 3 0 0 Q �k w I I I I I D I. I I I, I Ii / f �Y I� f I+ 11 j if 1 1 i 1 I t i i C I 0 I. INFORMATION & REFERRAL* ## UNITS OF SERVICE: I & R: -,436 CHORE: 1nU OUTREACH:40q VOLUNTEER: 3q F) ADVOCACY:— 7 * Numbers are a duplicated count. II. NU14BER OF SERVICES REQUESTED Chore: 64 Volunteers: 25 Respite Care: 24 Advocacy: 10 Outreach: 38 Other: 5 TOTAL: 166 III. NUMBER OF CLIENTS WHO RESIDE IN: live alone: with elderly spouse or relative with adult child: with non -relative: other: ELDERLY SERVICES AGENCY MONTHLY REPORT TOTAL: 2,352 NUMBER OF CLIENTS SERVED (Intake) 53 22 14 32 3 131 (80%) PRIVATE HOMES RENTAL UNITS OTHER —, R —� IV .� MONTH OF: The percentage of clients who re following locations; 9610 Iowa City; Coralville, Univ 2% North Liberty; Solon, bills 2% Rural residents V. NUMBER. OF REFERRALS MADE BY: 59 Clients 18 Family 10 Friends 38 Other agencies 5 Others: Neighbors VI. Visitina Nurse Assoc._ "- 1 VA Hospital "60 Plus Place" Iowa City rare (.,enter Family Practice ## A Unit of Service is a direct contact with a senior either in person or by telephone, I MICROFILMED BY ':JORM MICRO_ LAB :CEDAR RAPIDS -DES MOINES t. ELDERLY SERVICES AGENCY MONTHLY REPORT TOTAL: 2,352 NUMBER OF CLIENTS SERVED (Intake) 53 22 14 7 32 3 131 (80%) PRIVATE HOMES RENTAL UNITS OTHER 10- _5- tive: 93 _2 1L mm MONTH OF:_J,,1 y-llPrPmhPr 1980 VI IV. The percentage of clients who reside in the following locations; 9610 Iowa City; Coralville, University Heights 2% North Liberty; Solon, Hills, Oxford, etc. 2% Rural residents V. NUMBER, OF REFERRALS MADE BY: 59 Clients 18 Family 10 Friends 38 Other agencies 5 Others: Neighbors VI. AGENCIES WHO MADE REFERRALS AND NUMBER OF: Wces— a Visitina NIrsP Assoc, United Way 2 Congrenate Meals —2 Meals on Wheels 3 VA Hospital 1 "60 Plus Place" 2 Iowa City rare Center 1 Family Practice 1 lirect contact with a senior either in person or by telephone, n1y4 iirr'J+e4'+'.�. .1. ! A:�IiV�Ai 34:Lr•M.1,�.'.a. v t .. �. �. , ' ._:._ .. � � , . ... MICROFILMED BY 'JORM MICROLAB )) CEDAR RAPIDS -DES MOINES FBI I,— .1DERLY SERVICES AGENL of Johnson County 1105 Gilbert Court Iowa City, IA 52240 319/354-2505 Lucy Luxenburg-Execudue Director Madan VonFossen-President INFORMATION & REFERRAL: 1) informs elders of Johnson County about resources in the community which are available to meet their needs; 2) refers elders to those resources if the ESA cannot provide them; s 3) conducts a follow-up on each client referred. { THE OUTREACH PROGRAM: 8 1) makes home visits to those elderly who need emotional support, stimulation, and assessment; 2) stimulates neighborliness and mutual helpfulness in neighborhoods where the elderly live; 3) provides immediate response to elderly persons in the community who are encountering stressful or crisis situations to provide relief through advocacy, I & R, and reassurance counseling. THE ADVOCACY PROGRAM: 1) the ESA represents elderly interests and concerns at meetings of 3 community groups, governmental and educational meetings; 4 2) advocates on behalf of an individual or a group of elders when requested; 3) participates on the Organization of Service Providers to share . information about current, changing and proposed programs for the elderly. THE CHORE SERVICE PROGRAM: i 1) provides chore assistance "from soup to nuts" to any elder in I Johnson County. Charges for services depend on the income of the person requesting the service. Respite care is available with at least one week prior notice; 2) provides Free snow removal for low-income elderly and handicapped; THE VOLUNTEER PROGRAM: 1) provides trained volunteers who will: a. visit an elderly person, assist with shopping, ing, P rovide respite care, call on a daily basis, assist with transportation; b, assist on a limited basis with chore work. j MICROFILMED BY IJORM MICRO_ LAB CEDAR RAPIDS -DES MOINES X12 I"- 2/3/81 COUNCIL BUDGET DISCUSSION TIMETABLE 1 February 3 (Tuesday) 7:30 - 9:30 Aid to Agencies February 9 (Monday) 2:30 - 3:30 Housing & Inspection: Administration Building Inspection Housing Inspection I Assisted Housing 3:30 - 4:00 Capital Projects: Civic Ctr. Handicapped Accessibility & Space Study Fueling Facility Dome for Road Salt Storage Area Police Indoor Firing Range Reconstruction Public Housing Site Acq. 4:00 - 4:30 Public Hearing: City Assessor's Budget 4:30 - 5:00 Finalize Operating Budget February 12 (Thursday) 7:00 - 9:00 j MICROFILMED BY 'JORM MICROLAB '.CEDAR RAPIDS•DES'1401NES Capital Projects: Camp Cardinal Road Bridge Iowa Avenue Bridge Burlington Street Bridge Summit Street Bridge Repair Scott Boulevard -Phase I Scott Boulevard -Phase II i Melrose Avenue Corridor Traffic ! Improvement Iowa Avenue/Gilbert Street Signalization Railroad Crossing Improvements Benton/Riverside Intersection Sand Road Improvement Project I Lower Ralston Creek Channelization & Facility Improvement CBD Alley Project Linn Street Improvement Project Dubuque Street Improvements Clinton Street Improvement Project City/School Swimming Pool Miller Park Acquisition Neuzil Tract Acquisition Southwest Park Accessible Vans New Transit Garage Bus Fleet Exansion/Replacement Rocky Shore Drive & East Iowa River Bikeway/Pedestrian Way a13 i -2- River Corridor Buffer & Trail System Water Plant Solids Disposal East Side Water Storage Tank Wastewater Treatment Facilities Improvement Pending List: Outdoor Police Firing Range Addition to Recreation Center Swimming Pool -City Park Traffic Engineering Facility Machine Shop & Parts Facility Keokuk -Hollywood Intersection Improvement Study Blackhawk Mini -Park Rehabilitation Iowa Avenue Restoration Downtown Bikeway Bikeway System Southgate Avenue Extension Right -of -Way Acquisition Kirkwood -Gilbert Intersection Widening Boyrum Street Improvement Project Airport Parking Lot Expansion Airport Improvements Project (Master Pik) Caroline Park Scott Park Foster Road Park Equipment Storage Facilities Airport T -Hangar ,. Public Housing 9:00 - 9:30 Summarize I i i j MICROFILMED BY 'JORM MICROLAB CtDAR RAPIDS•DES 1401NES i "%N PROPOSEMAD (; A 1' I TAL M P1tOV1:MEN1, PROClrRAM TY 19112 -1t6 MICROFILMED BY JORM MICROLAB LERAR RAP IDS -DIE I101M I l a13 j MICROFILMED BY !JORM MICROLAB CEDAR RAPIDS -DES MOINES 01 CAPITAL IMPROVEMENT PROGRAM FY1982-86 TABLE OF CONTENTS PAGE Introduction . . . . . . . . . . . 1 Fiscal Policy . . . . . . . . . . . 3 General Obligation Bond Issues . . . . . . . 6 Program Summary: CIP Schedule . . . . . . . . . . . 7 CIP Funding . . . . . . . . . . . 11 Source of Funding: Abbreviations . . . . . . . . . . . 14 Civic Center Handicapped Accessibility & Space Study . . . . . . . . 15 Fueling Facility . . . . . . . . . 16 Dome for Road Salt Storage Area . . . . . . . 17 Police Indoor Firing Range Reconstruction . . . . . . . . 18 Public Housing Site Acquisition . . . . . . . 19 Camp Cardinal Road Bridge . . . . . . . . . . 20 Iowa Avenue Bridge . . . . . . . . . . . 21 Burlington Street Bridge . . . . . . . . . . 22 Summit Street Bridge Repair . . . . . . . . 23 Scott Boulevard -Phase I . . . . . . . . . . . 1 Scott Boulevard -Phase II . . . . . . . 24 25 Melrose Avenue Corridor Traffic Improvements. . . . . . . . . . . 26 Iowa Avenue/Gilbert Street Signalization . . . . . . . . 27 Railroad Crossing Improvements . . . . . . . 28 Benton/Riverside Intersection . . . . . . . 29 Sand Road Improvement Project . . . . . . . 30 Lower Ralston Creek Channelization & Facility Improvement . . . . . . . . . . . 31 CBD Alley Project . . . . . . . . 32 Linn Street Improvement Project . . . . . . 33 Dubuque Street Improvements . . . . . . . 34 Clinton Street Improvement Project . . . . . 35 City/School Swimming Pool . . . . . . . . . 36 Miller Park Acquisition . . . . . , . . . , . 37 Neuzil Tract Acquisition . . . . . . . . . . 38 Southwest Park , . , . . , , , , , , 39 Accessible Vans . . . . . , . .40 New Transit Garage , , , , , , , , , , 41 Bus Fleet Expansion/Replacement . . . . . . . 42 Rocky Shore Drive & East Iowa River Bikeway/Pedestrian Way . . . . . . 43 River Corridor Buffer & Trail System . . . . 44 Water Plant Solids Disposal . . . . . . . . 45 J East Side Water Storage Tank . . . . , . . . 46 Wastewater Treatment Facilities Improvement , , , , , , . , , , , 47 a13 j MICROFILMED BY !JORM MICROLAB CEDAR RAPIDS -DES MOINES 01 V,_. PAGE Pending List: Outdoor Police Firing Range . . . . . . . 48 Addition to Recreation Center . . . . . 48 Swimming Pool -City Park . . . . . . . 48 Traffic Engineering Facility . . . . . . 49 Machine Shop & Parts Facility . . . . . . 49 Keokuk -Hollywood Intersection Improvement Study . . . . 49 Blackhawk Mini -Park Rehabilitation . . . 50 Iowa Avenue Restoration . . . . . . . . . 50 Downtown Bikeway . . . . . . . . . . 50 Bikeway System . . . . . . . . 51 Southgate Avenue Extension Right -of -Way Acquisition . . . . . . . . 51 Kirkwood -Gilbert Intersection Widening . . . . . . . . 52 Boyrum Street Improvement Project . . . . . . . 52 Airport Parking Lot Expansion . . . . . 52 Airport Improvements Project (Master Plan) . . . . . . . . . . 52 Caroline Park . . . . . . . . . . 53 Scott Park . . . . . . . . . . 53 Foster Road Park. . . . . . . 53 Equipment Storage Facilities . . . . . . 53 Airport T -Hanger . . . . . . . . . . 53 Public Housing . . . . . . . . . . 53 j MICROFILMED BY IJORM MICROLAB `CEDAR RAPIDS -DES MOINES o713 CAPITAL IMPROVEMENT PROGRAM INIRODUCIION Capital improvement programming is the planning, coordination and scheduling of public fiscal improvements for a community over a period of years. The scheduling is developed according to priorities based on need, desire and importance of such improvements to the community within the constraints .of the City's ability to finance, as well as having the staffing to design and administer the projects. Essentially, the CIP is a legislative and management tool to facilitate the scheduling, planning and execution of a series of public improvements over a five year period. The preparation process this year involved input from all departments. Initially, all department heads were requested to submit proposed capital improvement projects. These were compiled and reviewed in group meetings with representatives of all departments. A smaller CIP committee then compiled a CIP Budget for FY82-86. This budget was merged with the capital improvement projects currently in progress and then reviewed by the City Manager. This proposed CIP is now presented to the City Council for review and modification. The Summary CIP Schedule which follows lists all projects in progress as of FY81 and all proposed future projects. Project descriptions are provided for only those projects scheduled for FY82-86. II. FISCAL POLICY CONSIDERATIONS A concept of sound financial planning is of equal importance to fiscal planning, and is critical for the success of any program whether it be public or private. As a result, the Capital Improvement Program is a determination of 1) the levels of capital projects, and 2) the source of financing of those projects. In determining the scheduling of programs for completion within the next five years, it was necessary to deal with the City's financial resource limitations, as well as those limitations that have been established by State law, and those that have been adopted as policy by the City Council as a guide to future City expenditure and indebtedness. It is the latter limitation to which the City Council addressed itself in 1973 by the formal adoption of a fiscal policy that it aimed at controlling and regulating the property tax levy for debt service on general obligation bonds used to finance capital expenditures. The 1979 revised fiscal policy provides a more comprehensive method of financing the many capital projects which the City needs. al? i MICROFILMED BY 'JORM MICROLAB .CEDAR RAPIDS•DES MOINES '.J III. APPLICATION OF FUNDS The funding of the projects included in the FY82-86 CIP can be categorized into the four major categories of: 1. Operating revenue 2. Bond issues (general obligation, revenue) 3. State and federal grants or assistance 4. Special revenue (revenue for which use is restricted to specific types of projects) The City tries to secure and utilize funds other than operating revenue and general obligation bonds to the maximum extent practical, and utilize general obligation debts within the parameters of its fiscal policy. As the FY82-86 CIP Schedule which follows illustrates, operating revenue and general obligation debt account for 11.5% of the funding for the five year FY82-86 CIP. Of the remaining sources, state and federal grants account for 70.1% of the five year total, revenue bonds account for 17.9% and miscellaneous revenue account for the remaining 0.5% of the projected five year total of $72,761,188. 2 I MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS-DES� MOINES aL3 FISCAL POLICY ANNUAL OPERATING EXPENDITURES 1. BALANCED BUDGET: The budget of the City of Iowa City shall be drawn so that es- timated revenues and anticipated expenditures are equal. (State law requirement) 2. TAX CEILING: The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating fund does not require a tax levy in excess of the limit established by State law. CAPITAL EXPENDITURES 1. DEFINITION: A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and other attachments or improvements to land which are intended to remain so attached such as storm drains, sewers. and streets. i Capital improvements have four characteristics: (1) They last a long time. ` (2) They are relatively expensive. (3) They usually don't recur annually. (4) They result in fixed assets. i B. Capital Expenditures - Those expenditures for public improvements and their preliminary studies and the acquisition of property or equipment for new public improvements. Capital expenditures are expenditures for capital improvements and shall be financed under the provisions of this fiscal policy and planned in terms of the five year Capital Improvement Program. Excluded from capital expenditures are operating expenditures; those annual expenditures which are necessary to the maintenance of the city, the rendering of services, and providing for normal operations. 2. PROJECT ANALYSIS: Capital improvement projects for the five year period shall be analyzed for the following: (1) Compatibility with the Comprehensive Plan. (2) Revenue source - A clear distinction shall be made between tax supported and self -supported bonds (G.O. versus revenue bonds). All projects supported by revenue bonds must 3 113 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES J' 1-\ 1 demonstrate ability to develop sufficient income to repay their costs and costs associated with financing. In addition, proposed revenue sources shall be analyzed in terms of whether the revenue can be used for the proposed project and the probability that the revenue will be available. (3) Compatibility with the City Council's goals. 3. MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS: The following two maximum limitations shall apply to general obligation bonds: A. Debt Limit: Debt incurred as a general obligation of the City of Iowa City shall not exceed constitutional or statutory limits: presently 5% of the market value of the taxable property within the corporate limits as established by the City Assessor. (State law requirement) B. Borrowing Reserve: A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies, and if so used, the bonds shall be retired as soon as reasonably possible in accordance with the provisions of this fiscal policy. 4. CEILING ON DEBT SERVICE: 5 Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year. FINANCING: As a general rule financing of capital improvements shall meet the following guidelines: A. General property tax and operating revenues, to the extent available, shall be used for capital project financing. B. When general property tax and operating revenues are not available under the maximum tax rates permitted by law or deemed advisable by the Council, financing of capital projects and replacements may be accomplished by the use of bonds as outlined in Section 6 hereof. C. Every effort shall be made to seek out state or federal grants or assistance to offset a portion of the cost of capital projects. -J t 4 MICROFILMED BY ' JORM MICROLAB _.CEDAR RAPIDS -DES NOINES als 7 I— 1"" 6. BOND ISSUES: A. General obligation bonds - Bonds shall be.pf a serial type and general obligations of the City of Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide for level principal amortization payments insofar as practicable. B. Revenue Bonds - Revenue bond financing shall be determined after first reviewing whether the use of revenue bonds could be more advantageous than financing with general obligation bonds. Revenue Bonds shall be issued in accordance with the following: (1) Amortization of principal and interest shall require no more, including reserves, than approved estimates will provide from net revenues to be available. (2) In so far as possible, debt service, after the project has been completed and in operation for one full fiscal year, shall be level within practical constraints each year. (3) All revenue bonds for public purposes shall be sold at public competitive bidding in accordance with the requirements of Chapter 76, Code of Iowa as amended. The first fiscal policy was adopted by motion of the City Council at its regular meeting on June 5, 1973. This revised policy was adopted by Council motion on June 19, 1979. 5 �l3 I MICROFILMED BY JORM MICROLAB �'CEDAR RAPIDS -DES MOINES i 8 -� 1 i 7 6 BONDS 5 ISSUED IN $ MILLIONS 4 -} 3 2 I I i 74 75 76 77 78 79 M K 82 83 84 85 86 72 73 FISCAL YEARS = G.O. BONDS PAID FOR WITH PROPERTY TAXES % = G.O. BONDS PAID FOR WITH PROPERTY TAXES AND SUBJECT TO i VOTERS APPROVAL 0 = G.O. BONDS ABATED BY ENTERPRISE FUNDS REVENUES' _i j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I i ' 1 r-_ CITY FACILITIES IMPROVEMENTS Civic Center H.V.A.C. Civic Center Roof Repair Civic Center Handicapped: Accessibility & Space Study Fueling Facility Dome for Road Salt Storage Police Indoor Firing Range: Reconstruction K Cl: SCHEDULE F782 - FY86 TOTAL PRIOR TO AFTER COST _-FY81__ _FY81- _FY82- -FY83_ _FY84- _FYS5_ -FY86- -FY86- $ $ S S S $ S $ S 200,162 17,762 182,400 -- -- -- 88,000 -- 88,000 -- -- -- 430,000 -- -- -- 180,000 250,000 65,000 -- -- 65,000 -- -- 80,500 -- -- -- 80,500 -- 35,000 -- -- -- 35,000 -- 898,662 17,762 270,400 65,000 295,500 250,000 PUBLIC HOUSING IMPROVEMENTS " Public Housing Site Acq. 250,000 -- -- 250,000 -- -- -- -- BRIDGE IMPROVEMENTS Camp Cardinal Road Bridge 250,000 -- -- -- -- -- 250,000 -- Iowa Avenue Bridge 920,000 -- -- 70,000 850,000 -- -- -- Burlington St. Bridge 1,035,000 -- -- -- 92,000 943,000 -- -- City Bridge Repair Projects 1,036,174 796,247 239,927 -- -- -- -- -- S it St eet Brid a Re air 66 000 -- 16 000 50 000 -- -- -- -- 3,307,174 796,247 2550927 120,000 942,000 943,000 250,000 -- - MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES -- 315,000 635,000 -- -- STREET IMPROVEMENTS South Gilbert Street . 2,074,331 831,314 1,243,017 -- Scott Boulevard -Phase I 1,307,725 5,725 300,000 1,002,000 1 Scott Boulevard -Phase II 600,960 960 -- 600,000 Melrose Corridor Improvements 760,000 -- 261,660 498,340 Ia. Ave./Gilbert St. Signal 20,800 -- -- 20,800 Railroad Crossing Improvement 100,000 -- -- 100,000 City Share Extra -Width Paving 25,741 -- 25,741 -- SU Benton/Riverside Intersection 950,000 -- -- -- - MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES -- 315,000 635,000 -- -- Page 2 CIP SCHEDULE FY82 - FY86 TOTAL PRIOR TO AFTER COST __FY8l__ _FY81_ _FY82_ _FY83_ _FY84_ -FY85- -FY86_ _FY86_ S S S S S $ S S $ STREET IMPROVEMENTS CONTINUED Dubuque & Church Signalization 15,000 -- 15,000 -- -- -- -- Sand Road Improvements 435,000 -- -- -- 435,000 -- -- - ; 6.289,557 837,999 1.845.418 2,221.140 435,000 315,000 635,000 j RALSTON CREEK IMPROVEMENTS j North Branch Detention Struc. 917,679 8,229 909,450 -- -- -- -- Lower Ralston Creek Channel 2,000,000 283,972 1,021,028 695,000 -- -- -- i 2,917,679 292,201 1,930,478 695,000 -- CENTRAL BUSINESS DISTRICT IMPROVEMENTS co CBD Alley Project 200,000 53 39,947 120,000 40,000 Linn Street Improvements 250,000 -- -- -- 250,000 Dubuque Street Improvement 173,000 173,000 Clinton Street Improvement 123,000 123,000 CBD Streetscape-Phase I 1,759,411 1,659,411 100,000 CBD Streetscape-Phase II 1,912,003 794,772 1,117,231 f 4,417,414 2,454,236 1,257,178 120,000 586,000 PARKS & RECREATION IMPROVEMENTS Mercer Park Restrooms 35,000 135 34,865 -- -- j Swimming Pool-City/School 250,000 -- -- -- 250,000 Miller Park 90,000 -- -- 90,000 -- Neuzil Track 75,000 -- -- 75,000 -- Southwest Park 80,000 -- -- 80,000 -- i 530,000 135 34,865 245,000 250,000 TRANSIT Bus Stop Shelters Accessible Vans New Transit Garage (W I 24,000 -- 24,000 43,520 -- -- 3,421,000 -- -- all 43,520 -- -- MICROFILMED BY 'JORM MICROLAB ,CEDAR RAPIDS -DES MOINES 1,038,000 2,383,000 -- i Page 3 CIP SCHEDULE j FY82 - FY86 TOTAL PRIOR TO AFTER COST__FY81 _FY81 FY82 FY83 FY84 FY85 FY86 FY86 ------ ------ ------ ------ S S S S S S S $ S TRANSIT CONTINUED Bus Fleet Expansion/ Replacement 3,445,415 6,933,935 BIKEWAYS Bikepaths-Rocky Shore & East Iowa River 150,000 River Corridor Buffer & Trail 286,170 ,0 436,170 LIBRARY Library Construction & -- -- -- -- -- 3,445,415 -- 24,000 43,520 -- -- 1,038,000 5,828,415 -- Conversion 3,809,194 1,602,064 2,207,130 PARKING FACILITIES -- 120,000 30,000 -- -- -- -- 51,300 72,800 82,500 56,680 22,890 -- 171,300 102,800 82,500 56,680 22,890 Parking Facility #1 4,910,450 4,523,498 386,952 -- -- -- -- -- - Parking -Facility N2 2,903,418 1,256,483 1,646,935 -- -- -- -- -- -- 7,813,868 5,779,981 2,033,887 -- -- -- -- -- -- WATER IMPROVEMENTS Water Plant Solids Disposal 1,012,000 East Side Water Storage Tank 885,000 1,897,000 I MICROFILMED RY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES -- 1,012,000 -- -- 885,000 -- 1,012,000 885,000 Page 4 .� CIP SCHEDULE FY82 - FY86 TOTAL PRIOR TO AFTER COST FY81 FY81 FY82 FY83 FY84 FY85 FY86 FY86 ------------- ------ ------ ------ ------ ------ ------ ------ S $ 5 S S $ $ S $ POLLUTION CONTROL IMPROVEMENTS River Corridor Trunk Sewer 6,406,642 2,170,141 4,236,501 -- -- -- Wastewater Treatment Facility 57,175,667 25,667 2,226,667 12,510,000 23,373,333 19,040,000 63,582,309 2,195,808 6,463,168 12,510,000 23,373,333 19,040,000 -- MISCELLANEOUS Governor Lucas Square Foundation 110,800 94,436 16,364 -- -- -- -- 0 TOTAL PRIOR TO AFTER COST FY81 FY81 FY82 FY83 FY84 FY85 FY86 FY86 GRAND TOTAL 103.193,762 14,070,869 16,338,815 16,269,660.L6,053,133 20,6502800 3,017,500 6,770,095 22,890 TOTAL FY82-FY86 72,761,188 j MICROFILMED BY 'JORM MICRO_ LAB '.CEDAR RAPIDS -DES MOINES CIP FUNDING SOURCES j FY82 - 86 TOTAL FY82-86 FY82 FY83 FY84 FY85 FY86 $ $ $ $ S S GENERAL OBLIGATION BONDS (GO) Camp Cardinal Road Bridge 250,000 -- -- -- 250,000 -- Iowa Avenue Bridge Burlington Street Bridge 920,000 1,035,000 70,000 -- 850,000 92,000 -- 943,000 -- -- -- -- Summit Street Bridge 50,000 50,000 -- -- -- -- a Scott Boulevard-Phase I 1,002,000 1,002,000 -- -- -- -- Scott Boulevard-Phase II 600,000 600,000 -- -- -- -- Melrose Corridor Improvements 498,340 498,340 -- -- -- -- Ia. Ave./Gilbert St. Signalization 20,800 20,000 -- -- -- -- j Railroad Crossing Improvements 100,000 100,000 -- -- -- -- Benton/Riverside Intersection 475,000 -- -- 157,500 317,500 -- Sand Road Improvements 435,000 -- 435,000 -- -- -- CBD Alley Project 160,000 120,000 40,000 -- -- -- Linn Street Improvements 250,000 -- 250,000 -- -- -- °' Dubuque Street Improvements 173,000 -- 173,000 -- -- -- Clinton Street Improvements 123,000 -- 123,000 -- -- --. Swimming Pool-City/School 250,000 -- 250,000 -- -- -- SUBTOTAL 6,342,140 2,461,140 2,213,000 1,100,500 567,500 -- FEDERAL AID (FA) - Accessible Vans 34,816 34,816 -- -- -- -- { j New Transit Garage 2,736,800 -- -- -- 830,400 1,906,400 Bus Fleet Expansion/Replacement 2,756,332 -- -- -- -- 2,756,332 - Bikepaths-Rocky Shore b East ! Iowa River 111,000 -- 90,000 21,000 -- -- i` River Corridor Buffer d Trail 130,060 -- 25,650 40,320 351-750 28,340 -Wastewater Treatment Facility 41,087,500 9,277,500 17,530,000 14,280,000 -- -- SUBTOTAL 46,856,508 9,312,316 17,645,650 14,341,320 866,150 4,691,072 w I ' 1, MICROFILMED BY ' `,JORM MICRO_ LAB 'CEOAR RAPIDS-DES MOINES t Page 2 - CIP Funding Sources - FY82-86 TOTAL FY82_86 5 __FY82_ _FY83- _FY84_ _FY85_ _FY86- S S $ S S -- 157,500 317,500 -- 4,352 -- -- -- -- 7,000 -- "- 618,500 1,168,667 952,000 622,852 1,168,667 1,116,500 317,500 -- -- 80,500 __ -- 1,012,000 -- __ 885,000 2,614500 4,674,666 3,808,000 2.614,000 4,674,666 3,808,000 1,012,000 885,000 250,000 695,000"- 945,000 180,000 250,000 65,000 35,000 -- 4,352 -- "- y MICROFILMED BY JORM MICROLAB 'CEDAR RAPIDS -DES MOINES 207,600 476,600 STATE AID (SA) Benton/Riverside Intersection 475,000 Accessible Vans 4,352 Bikepaths-Rocky Shore & East Iowa River 7,000 Wastewater Treatment Facility 2,739,167 SUBTOTAL 3,225,519 ROAD USE TAX (FUT) Dome for Road Salt Storage I 80,500 N REVENUE BONDS (RB) Water Plant Solids Disposal 1,012,000 East Side Water Storage Tank 885,000 Wastewater Treatment Facility 11,096,666 SUBTOTAL 12,993,666 f HOUSING & COHIIUNITY DEVELOPMENT ACT (HCDA) Public Housing Site Acquisition 250,000 I_. Lower Ralston Creek Channelization 695,000 SUBTOTAL 945,000 OPERATING REVENUE (OR) Civic.Ctr. Handicapped Accessibility & Space Study 430,000 Fueling Facility 65,000 Police Indoor Firing Range Reconstruction 35,000 Accessible Vans 4,352 New Transit Garage 684,200 W __FY82_ _FY83- _FY84_ _FY85_ _FY86- S S $ S S -- 157,500 317,500 -- 4,352 -- -- -- -- 7,000 -- "- 618,500 1,168,667 952,000 622,852 1,168,667 1,116,500 317,500 -- -- 80,500 __ -- 1,012,000 -- __ 885,000 2,614500 4,674,666 3,808,000 2.614,000 4,674,666 3,808,000 1,012,000 885,000 250,000 695,000"- 945,000 180,000 250,000 65,000 35,000 -- 4,352 -- "- y MICROFILMED BY JORM MICROLAB 'CEDAR RAPIDS -DES MOINES 207,600 476,600 Page 3 - CIP Funding Sources - FY82-86 OPERATING REVENUE CONTINUED Bus Fleet Expansion/Replacement Bikepaths-Rocky Shore & East Iowa River River Corridor Buffer & Trail SUBTOTAL LAND SALES PROCEEDS (LS) Miller Park Neuzil Track Southwest Park w SUBTOTAL i CONTRIBUTIONS (CO) Bikepaths-Rocky Shore & East Iowa River GRAND TOTAL TOTAL FY82_86 FY82 FY83_ FY84 FY85 _FY86 i S --- S $ S S S __ -- 689,083 689,083 -- -" 20,000 -- 20,000 25,650 -- 32,480 46,750 28,340 133,220 -- 2,060,855 69,352 260,650 282,480 254,350 1,194,023 90,000 90,000 75,000 75,000 80,000 80,000 245,000 245,000 12,000 -- 10,000 2,000 72,761,188 16,269,660 26,053,133 20,650,800 3,017,500 6,770,095 j MICROFILMED BY !DORM MICROLAB !CEDAR RAPIDS -DES MOINES The following abbreviations which appear on the project descriptions indicate the source of funding: G. 0. General Obligation Bond RUT Road Use Tax OR Operating Revenue RB Revenue Bond LS Land Sale Proceeds FA Federal Aid SA State Aid HCDA Housing & Community Development Act CO Contribution 14 MICROFILMED BY IJORM MICROLAB tCEDARRAPIDS•DES MOINES ac? _f CIVIC CENTER HANDICAPPED ACCESSIBILITY n AND SPACE STUDY PROJECT DESCRIPTION: This project provides for a comprehensive study of City administrative office space needs for the next 20 years and provides for more immediate renovation to make the entire existing facility totally accessible to the handicapped. In addition, it would facilitate further renovation of the Civic Center, with the Police Department as a priority, based upon the findings of the study for the purpose of meeting future office space needs. RELATIONSHIP TO COMPREHENSIVE PLAN: This project relates to the community facilities objective of the Comprehensive Plan in making necessary improvements to the Civic Center to facilitate government functions (page 35, B.7). FUTURE YEAR BUDGET IMPACTS: This project will identify future available office space both within and outside the Civic Center complex and facilitate the most cost-effective transition at that time. PRIOR COUNCIL ACTION: Council has requested information on office space needs. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 180,000 OR FY84 250,000 OR FY85 -- FY86 -- After FY86 -- TOTAL 430,000 15 I MICROFILMED BY `.JORM MICROLAB CEDAR RAPIDS•DES-140INES as L, FUELING FACILTY PROJECT DESCRIPTION: This project provides for the purchase of larger fuel storage tanks and fuel pumps which would automatically record fuel usage by City divisions. The larger tanks (10,000 gallon capacity as compared with our current tanks of 500 gallon capacity) would allow for the purchase of tanker quantities of fuel and decrease the cost per gallon by two to three cents or approximately $4,000 annually. The fuel pumps would allow for regular monitoring of fuel usage by division and provide a system for fuel rationing if ever necessary. The current fuel usage recording system is an honor system and a large quantity of fuel does not get recorded. RELATIONSHIP TO COMPREHENSIVE PLAN: This project is related to the comma;4*.y facilities objective of the Comprehensive Plan in making necessary improvements to the Equipment Service Building to facilitate gavernmelit functions. FUTURE YEAR BUDGET IMPACTS: This project will provide for immediate fuel cost savings and for the establishment of a fuel usage monitoring program. PRIOR COUNCIL ACTION: N/A YEAR $ SOURCE OF FUNDING ^� Prior FY82 -- FY82 65,000 OR FY83 -- FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL 65,000 16 X13 I MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES Id01NES DOME FOR ROAD SALT STORAGE AREA PROJECT DESCRIPTION: 11iis project will provide a dome cover for the road salt stored at t.n, City Service Complex premises. RELATIONSHIP TO COMPREHENSIVE PLAN: N/A FUTURE YEAR BUDGET IMPACTS: It is anticipated that construction of this dome would significantly reduce the amount of salt lost by protecting it from the elements and minimizing the amount washed away. Recent increases in the price of salt relate to limited availability, a problem which will likely remain in the immediate future with an estimated annual loss of 5% due to unprotected exposure to the elements. A cost savings for the future would occur if this project is completed. PRIOR COUNCIL ACTION: Council has expressed concern regarding the sustained loss of salt due to washing away and its subsequent entrance into the Iowa River as a pollutant. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 $ 80,500 RUT FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL $ 80,500 17 i MICROFILMED BY LJORM MICROLAB CEDAR RAP IDS- DES MOINES L" 12' POLICE INDOOR FIRING RANGE RECONSTRUCTION PROJECT DESCRIPTION: This project provides for the design and installation of an adequate air exchange system; replacement of backstops, sand trays, and target frames; new lighting; and reconstruction of target exchange systems and shooting bays. This project is necessary to facilitate adequate firearms training for Police Officers. Certain liabilities may accrue if officers are not properly trained in the use of firearms. In its present condition, the range is inadequate in terms of both physical structure and improper air exchange. RELATIONSHIP TO COMPREHENSIVE PLAN: N/A FUTURE YEAR BUDGET IMPACTS: Normal maintenance expenses will be incurred if the range is to be maintained at an acceptable service level. PRIOR COUNCIL ACTION: Investigate costs associated with renovation and explore possiblities of construction of an outdoor range. YEAR $ SOURCE OF FUNDING Prior FY82 FY82 "" FY83 $ 35,000 OR FY84 "" FY85 FY86 After FY86 -- TOTAL $ 35,000 IY] j MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES -MOINES a -A9 PUBLIC HOUSING SITE ACQUISITION r. PROJECT DESCRIPTION: This project provides for the use of Community Development Block Grant entitlement funds for the purpose of writing down the cost of planned acquisition for the Public Housing program. The City has experienced difficulty in meeting its HAP goals for the past two years. A contributing factor has been the high cost of acquisition of acceptable building sites. HUD has urged the use of CDBG funds to assist in meeting HAP goals. These funds may be utilized to write down the cost of either planned acquisition or subsequent site { preparation. RELATIONSHIP TO COMPREHENSIVE PLAN: The Public Housing program seeks to provide dwelling units through development within the dictates of current zoning regulations and consistent with all applicable codes and ordinances. It attempts to provide public housing on a scattered site basis so as not to impact certain existing neighborhoods with large multiple -unit dwelling structures. FUTURE YEAR BUDGET IMPACTS: Funding would come from CDBG entitlement funds and these funds would then be unavailable for other Block Grant programs. However, utilization for this purpose would significantly improve our performance record and thus reduce any risk of future loss of funds due to poor performance. Opportunities for future funding should be enhanced as a result of our pursuing this project consistent with recommendations from HUD. PRIOR COUNCIL ACTION: Informal discussion. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 $250,000 HCDA FY83 -- FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL $250,000 I i 19 aU _1 i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES I CAMP CARDINAL ROAD BRIDGE PROJECT DESCRIPTION: This project would completely replace the existing bridge on Camp Cardinal over Clear Creek. RELATIONSHIP TO COMPREHENSIVE PLAN: Camp Cardinal Road is projected as a collector from 218/6 to Melrose Avenue in the Comprehensive Plan. The transportation goals and objectives state that trafficway improvements should be made which will facilitate the safe uncongested flow of traffic (page 24, A.1; page 26, B. 1). FUTURE YEAR BUDGET IMPACTS: Normal maintenance costs. PRIOR COUNCIL ACTION: The decision was to continue ahead with this project. Staff was to investigate the possibility of a special assessment process for the property owners and report the results to the Council. For long-range, consider deannexing this area. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 -- FY84 -- FY85 $250,000 GO FY86 -- After FY86 -- TOTAL $250,000 20 j MICROFILMED BY `JORM MICROLAB CEOAR RAPIDS•DES MOINES ai3 V,.. r IOWA AVENUE BRIDGE PROJECT DESCRIPTION: This project would completely rehabilitate the existing Iowa Avenue bridge over the Iowa River. RELATIONSHIP TO COMPREHENSIVE PLAN: This bridge is located at the intersection of Iowa Avenue, and Riverside Drive (Highway 218 and 6). Burlington Street and Riverside Drive are existing arterial streets and j are shown as such in the Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS: An expenditure of this amount will reduce the maintenance cost in the future. PRIOR COUNCIL ACTION: Continue with this project as is. YEAR $ SOURCE OF FUNDING Prior FY82 -- BURLINGTON STREET BRIDGE PROJECT DESCRIPTION: This project will provide for a study to determine needs and for the subsequent design and reconstruction of the eastbound bridge over the Iowa River on Burlington Street. RELA11ONSHIP TO COMPREHENSIVE PLAN: This bridge is located at the intersection of Burlington Street, Grand Avenue, and Riverside Drive (Highway 218 and 6). Burlington Street and Riverside Drive are existing arterial streets while Grand Avenue is projected as an arterial street in the Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS: There will be a reduction in future year maintenance costs. PRIOR COUNCIL ACTION: Continue with this project as is. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 $ 92,000 GO FY84 $ 943,000 GO FY85 -- FY86 -- After FY86 -- TOTAL $1,035,000 22 j MICROFILMED BY ,DORM MICROLAB CEDAR RAPIDS•DES ROINES 1 SUMMIT STREET BRIDGE REPAIR PROJECT DESCRIPTION: This project provides for the installation of metal grating on the bridge deck and the overlaying with asphalt of the surface. It also includes the installation of a handrail or guardrail along the bridge on both sides, if deemed necessary. RELATIONSHIP TO COMPREHENSIVE PLAN: Summit Street functions as a collector street. Transportation goals and objectives in the Comprehensive Plan state that trafficway improvements should be made which would facilitate the safe and uncongested flow of traffic (page 24, A. l ; page 26, B. 1). FUTURE YEAR BUDGET IMPACTS: The current necessity for frequent maintenance work on this bridge would be reduced significantly. PRIOR COUNCIL ACTION: None. YEAR Prior FY82 FY82 FY83 FY84 FY85 FY86 After FY86 TOTAL $16,000 50,000 66,000 23 i MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS•DES-MOINES SOURCE OF FUNDING GO GO Z-7 I SCOTT BOULEVARD -PHASE I PROJECT DESCRIPTION: This project will provide a 31 foot wide roadway from 1 Highway 6 to American Legion Road. This road is needed to provide access from the developed areas on Leh east edge of the City north of American Legion Road to the industrial development on the south. RELATIONSHIP TO COMPREHENSIVE PLAN: This project is a specific recom- mendation of the Comprehensive Plan to develop a truck routing network around Iowa City (page 25, B.2). FUTURE YEAR BUDGET IMPACTS: N/A. PRIOR COUNCIL ACTION: Continue this project as is. D SCOTT BOULEVARD - PHASE II PROJECT DESCRIPTION: This project will provide 31 foot wide paving between Muscatine and Court and from Scott Boulevard west to existing paving on Court. RELATIONSHIP TO COMPREHENSIVE PLAN: This project is a specific recommendation of the Comprehensive Plan to develop a truck routing network around Iowa City (page 25, B.2). FUTURE YEAR BUDGET IMPACTS: N/A. PRIOR COUNCIL ACTION: Continue ahead as the project had been scheduled in the CIP for FY80-85. Phase I extends from Highway 6 to American Legion Road. Phase II will provide for a road from American Legion Road to Court Street. f MELROSE AVENUE CORRIDOR TRAFFIC IMPROVEMENTS PROJECT DESCRIPTION: This project would improve the Melrose Corridor either by constuction of the Melrose Diagonal or by reconstruction on South Grand, Byington, Grand, and Melrose. RELATIONSHIP TO COMPREHENSIVE PLAN: This project is a specific recommendation of the Planning and Zoning Commission and is consistent with the Comprehensive Plan's transportation policy of providing trafficway improvements which will facilitate the safe, uncongested, flow of traffic (page 26, B.1). FUTURE YEAR BUDGET IMPACTS: N/A. PRIOR COUNCIL ACTION: Explore alternatives, seek recommendations from Melrose Corridor Committee. YEAR $ SOURCE OF FUNDING Prior FY82 $261,660 GO FY82 $498,340 GO FY83 -- FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL $760,000 26 j MICROFILMED BY 'JORM MICROLAB "CEDAR RAPIDS•DES MOINES X13 I IOWA AVENUE/GILBERT STREET SIGNALIZATION PROJECT DESCRIPTION: This project provides for the installation of traffic signals at the intersection of Iowa Avenue and Gilbert Street. Engineering studies of this intersection indicate that signalization warrants as defined in the Manual of Uniform Traffic Control Devices are now established. RELATIONSHIP TO COMPREHENSIVE PLAN: Contributes to increased safety for both vehicular and pedestrian movement on a secondary arterial street in the CBD. FUTURE YEAR BUGET IMPACTS: Estimated annual electrical cost is $1,000. PRIOR COUNCIL ACTION: Include in CIP. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 $ 20,800 GO FY83 -- FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL $ 20,000 27 ( MICROFILMED BY ':JORM MICROLAB CEDAR RAPIDS•DES MOINES RAILROAD CROSSING IMPROVEMENTS PROJECT OLSCRIPIION: This project provides for the installation of new railroad crossings on Gilbert Street at Lafayette, on First Avenue south of Bradford, and on Kirkwood at Maiden Lane and Gilbert Court. RELATIONSHIP TO COMPREHENSIVE PLAN: This project would contribute to the overall goal of safe and efficient traffic flow on major city streets. FUTURE YEAR BUDGET IMPACTS: Completion of this project would minimize future maintenance costs and reduce the potential for liability resulting from claims of damage to vehicles. PRIOR COUNCIL ACTION: Council has informally expressed concerns prompted generally by the receipt of complaints from motorists regarding deteriorating railroad crossings. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 $100,000 GO FY83 -- FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL $100,000 28 �. MICROFILMED BY `JORM MICROLAB 'CEDAR RAPIDS•DES-MOINES i i ala J T T� BENTON/RIVERSIDE INTERSECTION PROJECT DESCRIPTION: This project provides for turn lanes and resignalization of the Benton/Riverside intersection. It is to be completed in conjunction with improvements to Highway I West which the 1DOT will undertake as part of its F-518 program. RELATIONSHIP TO COMPREHENSIVE PLAN: The Comprehensive Plan's transportation goals and objectives, policy and recommendations of providing trafficway improvements which facilitate the safe, uncongested flow of traffic (page 24, A.1 and B.2; page 25, B.1; page 26, B.1). FUTURE YEAR BUDGET IMPACTS: N/A. PRIOR COUNCIL ACTION: Proceed with this project with the State providing 50 percent funding. City staff will provide the design work for this project and the State will do right-of-way acquisition. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 -- FY84 $315,000 GO/SA FY85 $635,000 GO/SA FY86 -- After FY86 -- TOTAL $950,000 ........... 29 o713 1 j MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 1^— SAND ROAD IMPROVEMENT PROJECT PROJECT DESCRIPTION: This project provides for the repaving of Sand I Road to a width of 28 feet from Waterfront Drive to Hilltop Trailer Court, and for related storm sewer work and replacement of the wooden bridge with a culvert. This project would be done in conjunction with the construction of the Outfall Sewer to the new Wastewater Treatment Plant. I j RELATIONSHIP TO COMPREHENSIVE PLAN: This project would replace a portion of very badly deteriorated road, much of which will have to be rebuilt in some fashion as it provides the only access to currently developed commercial and residential land in that area. i FUTURE YEAR BUDGET IMPACTS: This road has deteriorated to the extent that future maintenance costs would be significant. PRIOR COUNCIL ACTION: Informal discussion. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 $435,000 GO �i FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL $435,000 30 j, MICROFILMED BY `JORM MICROLAB f CEDAR RAPIDS•DES MOINES a13 u LOWER RALSTON CREEK CHANNELIZATION AND FACILITY IMPROVEMENT PROJECT DESCRIPTION: This project provides for the acquisition of property along the west bank of Ralston Creek from Harrison Street to Kirkwood Avenue, and for the relocation of residences and businesses in order• to clear properties. It also provides for the excavation and expansion of the west bank of the creek and the construction of a new railroad bridge at Lafayette Street, and the. construction of a new culvert at Benton Street. RELATIONSHIP TO COMPREHENSIVE PLAN: It would implement recommendations found in the Ralston Creek Watershed Management Plan. FUTURE YEAR BUDGET IMPACTS: The creek channel improvements will require periodic maintenance costs which at this point are unknown. Energy consumed in periodic cleanup operations, as are presently experienced, will likely be reduced. PRIOR COUNCIL ACTION: Continue with this project as is with all funding being provided by the Small Cities Comprehensive Grant from HUD. YEAR $ SOURCE OF FUNDING Prior FY82 1,305,000 HCDA FY82 695,000 HCDA FY83 -- FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL 2,000,000 31 a 13 j MICROFILMED BY "JORM MICROLAB CEDAR RAPIDS•DES MOINES L T 3' CBD ALLEY PROJECT I PROJECT DESCRIPTION: This project will replace and/or resurface alleys in blocks 61,62,65, 81, and 82. RELATIONSHIP TO COMPREHENSIVE PLAN: This project is consistent with the stated goals and objectives of the Urban Renewal Plan - which is a part of the City's adopted plan. FUTURE YEAR BUDGET IMPACTS: N/A. PRIOR COUNCIL ACTION: Continue project as is. YEAR $ SOURCE OF FUNDING Prior FY82 40,000 GO FY82 120,000 GO FY83 40,000 GO FY84 -- FY85 -- FY86 -- C After FY86 -- TOTAL 200,000 i 32 j MICROFILMED BY 'DORM MICRO_ LAB 'CEDAR RAPIDSIDES MOINES -I LINN STREET IMPROVEMENT PROJECT PROJECT DESCRIPTION: This project provides for the reconstruction of Linn Street between Burlington Street and Washington Street. It includes necessary sanitary sewer repair, installation of new inlets, necessary replacement of storm sewer pipe, removal of all paving and sidewalks and construction of new paving and sidewalks, installation of traffic signals at College and Linn, and installation of new street lights. The second phase includes a streetscape program with limited amenities including new trash receptacles, pedestrian lights, bicycles racks, and other trees and plantings. RELATIONSHIP TO COMPREHENSIVE PLAN: It is consistent with the Comprehensive Plan since it is a part of the Urban Renewal Plan as well as being a collector street which will serve the new library, hotel - department store complex, and the Block 64 parking ramp. FUTURE YEAR BUDGET IMPACTS: N/A PRIOR COUNCIL ACTION: Include in CIP. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 250,000 GO FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL 250,000 33 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES ass i ..1 3 DUBUQUE STREET IMPROVEMENTS PROJECT DESCRIPTION: This project provides for the rehabilitation of Dubuque Street from Iowa Avenue to Washington Street including asphalt overlay, sidewalk and sidewalk vault replacement, and limited amenities. RELATIONSHIP TO COMPREHENSIVE PLAN: Project area is adjacent to the Urban Renewal area. Rehabilitation is consistent with general maintenance policy which preserves safe and pleasant facilities in the CBD area. FUTURE YEAR BUDGET IMPACTS: None. PRIOR COUNCIL ACTION: Informal discussion. YEAR $ SOURCE OF FUNDING Prior FY82 -- i FY82 -- FY83 $173,000 GO FY84 -- -� FY85 -- .J FY86 -- After FY86 -- TOTAL $173,000 I 34 a� MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES' MOINES ..7 J I ;�) ►`l CLINTON STREET IMPROVEMENT PROJECT PROJECT DESCRIPTION: This project provides for the rehabilitation of sidewalks and curbs, and for the replacement of sidewalk vaults on Clinton Street from Iowa Avenue to Washington Street. RELATIONSHIP TO COMPREHENSIVE PLAN: Project area is adjacent to urban renewal area. Rehabilitation is consistent with general maintenance policies for the preservation of safe and pleasant facilities in the CBD area. FUTURE YEAR BUDGET IMPACTS: None. PRIOR COUNCIL ACTION: Informal discussion. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 $123,000 GO FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL $123,000 35 MICROFILMED BY '.JORM MICRO_ LAB CEDAR RAPIDS -DES 140INES 213 1.. !-N t.1 CITY/SCHOOL SWIMING POOL PROJECT DESCRIPTION: This project is an indoor swimming pool to be located on the west side of the city to geographically balance existing Pools. (City to pay one-fourth of construction and maintenance costs). RELATIONSHIP TO COMPREHENSIVE PLAN: This project is consistent with the stated goals and objectives of the Comprehensive Plan for community facilities (page 35, A, 8.1 and 8.2). FUTUE YEAR BUDGET IMPACTS: If the City only operates the pool in the summer the impact on energy usage will be small. Pool revenues should pay a major portion of the operating expenses. PRIOR COUNCIL ACTION: Continue this project as is with the City's share of the project being one-fourth of the total cost and to be funded by general obligation bonds. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 $250,000 GO FY84 -- FY85 FY86 After FY86 -- TOTAL $250,000 36 j MICROFILMED DY '.JORM MICROLAB CEDAR RAPIDS•OES MOINES 213 N lrtfr MILLER PARK ACQUISITION PROJECT DESCRIPTION: This project provides for the acquisition of approximately 8 acres of land for park use. This land is located west of Miller Avenue between Highway 1 and Benton Street. It would serve as a neighborhood park for current area residents as well as for proposed high density area development south of Benton and West of Miller. RELATIONSHIP TO COMPREHENSIVE PLAN: This project is consistent with the Comprehensive Plan which recommends approximately 23 additional acres of park land over and above that which currently exists in this area. FUTURE YEAR BUDGET IMPACTS: Annual maintenance cost of $3,000 to $5,000; capital outlay of $4,000 for park equipment and fixtures. PRIOR COUNCIL ACTION: Council had informally considered purchase of additional park land with revenues from the sale of Elm Grove Park. Such acquisition is dependent upon favorable economic conditions. Council has been informed that Miller Park is the first priority in parkland development for both the Parks and Recreation Department and the Parks and Recreation Commission. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 $ 90,000 LS FY83 -- FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL $ 90,000 37 I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES 140INES X13 NEUZIL TRACT ACQUISITON PROJECT DESCRIPTION: This project provides for the acquisition of approximately 3 acres of park land adjacent to the Eastern corporate limits of University Heights south of Melrose Avenue. Utilization would be as a neighborhood park for that area. RELATIONSHIP TO COMPREHENSIVE PLAN: This tract is in the same area described in the Comprehensive Plan in which Miller Park exists and which is described as being deficient in park land by 23 acres. FUTURE YEAR BUDGET IMPACTS: Annual maintenance cost of $2,000 to $4,000; capital outlay of $2,000 for equipment. PRIOR COUNCIL ACTION: Council has informally considered purchase of additional parkland with revenues from the sale of Elm Grove Park. Such acquisition is dependent upon favorable economic conditions. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 $ 75,000 LS FY83 -- FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL $ 75,000 I � I I 38 a 13 MICROFILMED BY 'JORM MICROLAB " CEOAR RAPIDS -DES -MOINES L' I SOUTHWEST PARK PROJECT DESCRIPTION: This project provides for a new neighborhood park of approximately 8 acres in southwest Iowa City. It is situated near Willow Creek Park and is needed to provide additional park land and a sports field in that rapidly expanding area. Because of the nature of Willow Creek Park, it is preferable to have open field sports activities in another location. RELATIONSHIP TO COMPREHENSIVE PLAN: The Comprehensive Plan addresses the need for an additional 10 acres of park land over and above what currently exists in that area. FUTURE YEAR BUDGET IMPACTS: Annual maintenance cost of $4,000 to $6,000; capital outlay of $2,000 for equipment. PRIOR COUNCIL ACTION: Council has informally considered purchase of additional park land with revenues from the sale of Elm Grove Park. Such acquisition is dependent upon favorable economic conditions. YEAR $ SOURCE OF FUNDING i Prior FY82 __ l FY82 $ 80,000 LS I ^•1 FY83 -_ FY84 -- FY85 FY86 j After FY86 -- TOTAL $ 80,000 t j i 39 j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES -MOINES 0113 ACCESSIBLE VANS PROJECT DESCRIPTION: This project provides for the acquisition of two wheelchair accessible vans with which Iowa City will implement a dial -a - ride transit system for the handicapped. Section 504 of the Rehabilitation Act of 1973 (49 CFR, part 27) requires that transit systems be made accessible to the handicapped. As an interim measure, a system of wheelchair accessible vans may be substituted for fully accessible buses. An "interim" accessible service must be provided to handicapped citizens beginning July 1, 1982. RELATIONSHIP TO COMPREHENSIVE PLAN: The Comprehensive Plan calls for efforts to maximize the use of mass transit within the community by all citizens and citizen groups. FUTURE YEAR BUDGET IMPACTS: Annual operating costs for this service will be approximately $74,000 starting in FY83. If these vans are not acquired and comparable service cannot be provided by other means, Iowa City will risk the loss of Federal funding for mass transit. PRIOR COUNCIL ACTION: Informal discussion and a general consensus that Federal funding is a necessity which cannot be jeopardized. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 43,250 OR/FA/SA FY83 -- FY84 -- FY85 -- FY86 -- After FY86 -- TOTAL 43,250 40 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES _ L" a/7 7 y'P NEW TRANSIT GARAGE PROJECT DESCRIPTION: This project provides for the construction of a new transit storage and maintenance facility with adequate office, mechanical, and bus storage space for a fleet of 40 coaches. the present facility functions at total capacity and offers no room for expansion. RELATIONSHIP TO COMPREHENSIVE PLAN: The Comprehensive Plan recommends maximization of use of mass transit. Objectives include making transit available to 90 percent of Iowa City residents within three blocks of their home. In addition, it recommends an increase in headways and hours of operation as ridership and financial capabilities permit. FUTURE YEAR BUDGET IMPACTS: Expanded service will necessitate increased operational costs. Some savings should result from increased efficiency* in operations and maintenance from a modern, centralized facility. A new garage will incorporate energy conservation into its design. PRIOR COUNCIL ACTION: Council has discussed and acknowledged the need for such a facility if transit operations are expanded in the City. YEAR $ SOURCE OF FUNDING Prior FY82 -- !1 FY82 FY83 _ FY84 FY85 $1,038,000 OR/FA/SA FY86 $2,383,000 OR/FA/SA After FY86 -- TOTAL $3,421,000 41 X13 I, a MICROFILMED BY ' JORM MICRO_ LAB jCEDAR RAPIDS•DES MO RIES BUS FLEET EXPANSION/REPLACEMENT r'1 PROJECT DESCRIPTION: This project provides for the acquisition of 12 new transit coaches. In 1986, our original 12 coaches will be 15 years old and at the end of their service life. Replacing these buses with new units will improve the quality of transit service. Retaining the old coaches for use during peak periods will allow the operation of 15 or 20 minute headways. RELATIONSHIP TO COMPREHENSIVE PLAN: The Comprehensive Plan calls for maximization of the use of mass transit. It recommends transit service to 90 percent of Iowa City residents within three blocks of their homes. It also recommends that hours of operations increase and headways be reduced as ridership and financial capabilities permit. FUTURE YEAR BUDGET IMPACTS: Expansion of the transit system will result in significant increases in operational costs. Certain savings may be realized through increased efficiency of operation and reduced maintenance and fuel consumption for new coaches. PRIOR COUNCIL ACTION: Council has informally discussed the need for increased service levels in mass transit, especially during peak ridership periods. Council has also indicated that significant expansion of the system not occur until the City becomes eligible and is receiving Federal funding for operational expenses. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 -- FY84 -- FY85 -- FY86 $3,445,415 OR/FA/SA After FY86 -- TOTAL $3,445,415 u L.,. 42 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES-MOINES oZ� L." ROCKY SHORE DRIVE AND EAST IOWA RIVER BIKEWAY/PEDESTRIAN WAY PROJECT DESCRIPTION: This project provides for connecting links between the Finkbine and City Park bike paths, and similar links between the Dubuque Street and University trails. The Rocky Shore Drive bike path will provide a vital link in a viable commuter trail which extends from North Dubuque Street to Manville Heights to the west side of Iowa City. The East Iowa River path will provide a comparable connection from the North side of Iowa City to the University campus and the downtown area. RELATIONSHIP TO COMPREHENSIVE PLAN: The Comprehensive Plan calls for a system of continuous bikeways and walkways which will encourage the use of these alternate forms of transporation by persons of all age groups for both travel and recreational purposes. FUTURE YEAR BUDGET IMPACTS: Maintenance costs should be minimal, requiring mowing and brush trimming along the paths and guardrail or fence maintenance as necessary. PRIOR COUNCIL ACTION: Prior Council decisions have focused on the use of Federal or State funding for bike path construction. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 $120,000 OR/FA/CO FY84 $ 30,000 OR/FA/CO FY85 -- FY86 -- After FY86 -- TOTAL $150,000 43 i MICROFILMED BY !JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES CA /3 —T� W RIVER CORRIDOR BUFFER & TRAIL SYSTEM PROJECT DESCRIPTION: The project would provide a continuous trail along the Iowa River south of Iowa Avenue. (With the construction of bikeway trails on Rocky Shore Drive, City Park and the East River Trail, there will be a continuous trail north of Iowa Avenue). Some funds (approximately $100,000) for this project may be available from Federal Aid Highway Bikeway monies and "BOR" funds. RELATIONSHIP TO COMPREHENSIVE PLAN: N/A. FUTURE YEAR BUDGET IMPACTS: N/A. PRIOR COUNCIL ACTION: Staff is to investigate the possibility of federal funding for this project. The project will be left in the CIP as originally scheduled. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -- FY83 $ 51,300 OR/FA FY84 $ 72,800 OR/FA FY85 $ 82,500 OR/FA FY86 $ 56,680 OR/FA After FY86 $ 22,890 OR/FA TOTAL $286,170 44 MICROFILMED BY JORM MICROLAB P CEDAR RAPIDS -DES MOINES a113 , I L, WATER PLANT SOLIDS DISPOSAL PROJECT DESCRIPTION: This project provides for the construction of two holding tanks to equalize flow for the alum sludge discharge and filter back wash discharge waste generated by the water treatment plant. These tanks will discharge alum waste to the river corridor sanitary sewer and lilter• back wash will be recycled through the water treatment plant. RELATIONSHIP TO COMPREHENSIVE PLAN: This project relates to the environmental goals and objectives of the Comprehensive Plan in providing a stable and healthful environment and specifically to preserve streams and channels and control water pollution (page 48 A.1 and B.2). FUTURE YEAR BUDGET IMPACTS: Operation and maintenance cost for handling of the alum sludge at the sewage treatment plant is estimated to be $40,000 per year. There will be no impact on the Water Division's operating budget. PRIOR COUNCIL ACTION: Continue this project as is. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 -' FY83 -- FY84 -- FY85 $1,012,000 RB FY86 -- After FY86 -- TOTAL $1,012,000 45 MICROFILMED BY �JORM MICRO_ LAB ' CEDAR RAPIDS -DES MOINES a13 i 1 EAST SIDE WATER STORAGE TANK PROJECT DESCRIPTION: This project provides for the construction of a 2,000,000 gallon water tank on the north side of Rochester at Post Road. RELATIONSHIP TO COMPREHENSIVE PLAN: This project is consistent with the community facilities goals and objectives of the Comprehensive Plan in providing adequate community facilities in suitable locations to meet the needs of residents providing adequate fire protection by maintaining appropriate facilities, and to efficiently provide utility services (page 35, A.1, 0. 4, and B. 8). i FUTUE YEAR BUDGET IMPACTS: This project will have a small positive effect on the operating budget and energy usage. Water can be pumped to the storage tank during the nighttime hours and pressure will be maintained in the area by a small auxilliary pump at the tank site i rather than maintaining pressure with the high head pumps at the water plant. PRIOR COUNCIL ACTION: Continue this project as is. YEAR $ SOURCE OF FUNDING Prior FY82 -- FY82 FY83 I FY84 -- FY85 I j FY86 $885,000 RB , After FY86 -- TOTAL $885,000 i i 46 Q13 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES WASTEWATER TREATMENT FACILITIES IMPROVEMENT PROJECT DESCRIPTION: This project is the revision of a previously submitted CIP based on the most recent cost data provided by Veenstra and Kimm for our Sewer Improvement Project. It includes construction of the new Wastewater Treatment Facility and completion of the Southeast Interceptor system, the University Heights system improvement, the Outfall Relief system, and certain system maintenance. RELATIONSHIP TO COMPREHENSIVE PLAN: This project is specifically recommended in the Comprehensive Plan under Community Facilities (page 37, H.1). FUTURE YEAR BUDGET IMPACTS: N/A. PRIOR COUNCIL ACTION: Continue this project as is. YEAR Prior FY82 FY82 FY83 FY84 FY85 FY86 After FY86 TOTAL $ 2,252,334 12,510,000 23,373,333 19,040,000 57,175,667 47 MICROFILMED BY 'JORM MICROLAB `CEDAR RAPIDS -DES -MOINES SOURCE OF FUNDING OR/FA/SA OR/FA/SA OR/FA/SA OR/FA/SA a13 L'. C.I.P. PENDING LIST ESTIMATED PROJECT PROJECT COST OUTDOOR POLICE FIRING RANGE 144,500 Description - This facility would provide an adequate facility to train Iowa City police officers in the proper and safe use of handling of police arms. The range would be used for police qualification firing and would include target frames; hardware; cement and earthern work; range house; control tower; electrical work; fencing and parking. Land acquisition would also have to be considered unless City property might become available. The Department has the personnel and ability to properly train in this and all aspects of police •ork but surely needs this facility. Prior Council Action - Staff is to investigate the possibility of a ,joint project between the City, County, University and Coralville. In addition, the possibility of doing this project in phases 'over a period of several years, with the possibility of land and labor for the project being donated, should be reviewed by staff. This project will be placed on a CIP pending list. ADDITION TO RECREATION CENTER 175,000 Description - This project would provide for the design and construct on of four racquetball/handball courts, each 20' x 40', as an addition to the Recreation Center. Additional handball courts are the most needed sports facility for Iowa City, as identified by citizen and user surveys, and comments to the staff. The addition can be heated by the existing boilers. The site must be secured from the Rock Island Railroad. Some of the existing parking spaces would be eliminated, and the addition would need to be flood -proofed since it is in the Ralston Creek flood plain. Prior Council Action - Place this project on the CIP pending list until land ownership is settled. SWIMMING POOL - CITY PARK 1,115,000 Description - This project would replace the existing pool at City Park with a new outdoor pool. The existing pool is 32 years old, and has been leaking water badly. The normal life of an outdoor pool is 25-30 years. At any time, a major breakdown, such as collapse of return pipe, which is under the center of the pool, or failure of the filter system (which was replaced in 1957) could make it impractical to repair, and re -open the pool. Prior Council Action - Place this project on a CIP pending list. 48 a 13 j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES I40INES 7 Y_ ESTIMATED PROJECT PROJECT COST TRAFFIC ENGINEERING FACILITY 200,000 Description - This project provides for complete renovation of the former vehicle and equipment service area at the City service building complex. The area to be renovated was vacated when the new equipment maintenance facility was completed. Completion of this project would allow for some additional space for the Traffic Engineering Division. It includes new heating and electrical systems installation, new floor, and removal of old overhead doors and replacement with a wall. Moving and installation of Traffic Engineering equipment would be done "in-house". The space is now available and this move would allow the space occupied by Traffic Engineering to be utilized by the Equipment Division for a parts and machine shop (see Equipment Division proposal below). Prior Council Action - Include in C.I.P. MACHINE SHOP AND PARTS FACILITY 200,000 Description - This project provides for conversion of the area now occupie y Traffic Engineering and the open storage building to a machine shop and parts facility. This area would interface with the proposed new transit garage bus repair facility to allow for consolidation of all maintenance operations, including buses. Parts storage and machine shop services would be consolidated here for all City equipment. This will contribute greatly to efficiency of operation and supervision in the equipment maintenance area. This project is contingent upon the relocation of Traffic Engineering into the old vehicle maintenance area. Prior Council Action - Include in C.I.P. KEOKUK-HOLLYWOOD INTERSECTION IMPROVEMENT STUDY 20,000 Description - This project provides for a study to determine alternatives to the existing one-way designation of Hollywood at - Keokuk. Determination of such alternatives is necessary in order to remedy the problem of street traffic on Hollywood using the K -Mart parking lot as a westbound access to Keokuk. The K -Mart lot is private property and the owner has requested that the City take measures to eliminate this problem. ._ ; Prior Council Action - None. I 49 a 1.3 i MICROFILMED DY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES .1 PROJECT BLACKHAWK MINI -PARK REHABILITATION Description - This project provides for the upgrading and rehab litation of the Blackhawk Mini -Park so as to make it more i consistent in design and quality with the City Plaza. This site was developed to serve as a temporary park and is now in serious disrepair. It presents an undesirable contrast with the adjacent I City Plaza. This project would include surface replacement, plantings, and certain other amenities and would require future maintenance similar to that in the remainder of the City Plaza. IIPrior Council Action - This parcel has been formally deleted from the Urban Renewal Plan as a parcel designated for disposal for private redevelopment. IOWA AVENUE RESTORATION Description - This project provides for the rehabilitation of Iowa Avenue from Gilbert Street to Clinton Street. It includes construction of a landscaped median in these three blocks which - would result in the elimination of the parking in the middle of the street. Limited on -street parking would be retained. Completion of this project will restore Iowa Avenue in this area to its original boulevard design. Some private funding may be available for plantings within the landscaped median if this project is undertaken. Prior Council Action - Include in C.I.P. DOWNTOWN BIKEWAY Description - This project provides for the establishment of a downtown bikeway to facilitate bicycle traffic flows through the downtown area and to serve as a link between the East and West sides of the City. It includes planning, construction, and signage of bicycle routes. Completion of this project would help reduce air and noise pollution downtown by encouraging the use of bicycles and it would make bicycling safer in this area by reducing the amount of automobile -bicycle conflict. Prior Council Action - Informal discussion. ESTIMATED PROJECT COST 215,000 185,000 15,000 50 0113 I MICROFILMED BY 'DORM MICROLAB CEDAR RAPIDS -DES MOINES L" , .I PROJECT ESTIMATED PROJECT BIKEWAY SYSTEM ' 464,000 Deo - This project provides for a skoletical bikeway system for Iowa City as outlined in the Bikeways Report and Plan. This system is needed to provide for the safety of an increasing number of people who have turned to bicycle transporation as an economic and environmentally sound alternative to auto travel. Such a system is consistent with the Iowa City Comprehensive Plan encouraging development of a safe, continuous bikeway system which will encourage the use of the bicycle. Prior Council Action - Bikeways Report and Plan adopted by Council on April 1, 1980, as an amendment to the Comprehensive Plan. SOUTHGATE AVENUE EXTENSION - RIGHT-OF-WAY ACQUISITION f 90,000 Description - This project provides for the acquisition of right- of-way to extend Southgate Avenue westward from Sand Road to Gilbert _ Street at some future date. All property to be acquired lies east of the CRI&P Railroad right-of-way. It is suggested that this project be pursued before development occurs within the proposed right-of-way. Prior Council Action - None. i KIRKWOOD-GILBERT INTERSECTION WIDENING 690,000 Description - This project provides for the widening of Gilbert Stre— e- tat Kirkwood for the purpose of constructing designated left turn lanes. Movement through this intersection is slow and inefficient due to the number of vehicles making left turns from Gilbert onto Kirkwood. Engineering for this project will be done in-house. The project also includes right-of-way acquisition and paving construction costs. Prior Council Action - Informal discussion. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 V, - ESTIMATED PROJECT PROJECT COST BOYRUM STREET IMPROVEMENT PROJECT 182,000 Description - This project will tie the two ends of Boyrum Street together and provide access south to Southgate Avenue. It will provide an alternative route from the Commercial property along Hollywood Boulevard to the South, and reduce traffic congestion at Keokuk and Hollywood, thereby providing better circulation in the area. Right-of-way should be acquired before development takes place in that area. Prior Council Action - Informal discussion. AIRPORT PARKING LOT EXPANSION 17,500 Description - This project provides for the resurfacing of the existing parking lot for an additional 16 parking stalls and a loading zone in front of the Terminal building. There are only 12 parking positions in front of the Terminal and they are always full. There are no provisions for taxis to load and unload their passengers in this area. Since the parking lot is generally used to capacity, vehicles are being parked in the grass area around the Terminal building causing increased destruction of the turf. Prior Council Action - None. AIRPORT IMPROVEMENTS PROJECT (MASTER PLAN) 706,000 Description - This project provides for general improvements recommended by the Master Plan to include: overlay of runway 17-35 ($170,000), taxi ways and turnaround ($360,000), aprons ($123,000), navaids (N.D.B) ($25,000), segmented circle ($6,000), taxi way edge lighting ($100,000), land acquisition and runway relocation ($260,000). Failure to implement this project will result in continued deterioration of the airport physical plant. It may eventually become unsafe for users as well as the surrounding community. Prior Council Action - Informal discussion. 52 -11.3 j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES W PROJECT n CAROLINE PARK Description - This project would provide a new neighborhood park in northeast Iowa City, east of Caroline Court, 1h blocks east of Prairie du Chien. There is no park in this area to serve residents. The site is mostly wooded, and is an excellent wildlife habitat. An "xcollent nature tralI could be developed here. A small area of the park should be developed as a playground, and the balance preserved for its ecological significance. SCOTT PARK Description - This project is needed to provide a new neighborhood park approximately 5/8 mile east of Mercer Park. The park is located west of Scott Boulevard, and approximately 1,100 ft. north of the railroad tracks. The area between the park and railroad tracks is a proposed storm water detention area for Village Green South. There is no park in the immediate area, the closest being Mercer Park, which is over used. The area would serve as a neighborhood park and sports field. ESTIMATED PROJECT COST 70,000 100,000 FOSTER ROAD PARK 80,000 Description - This project is needed to provide a new neighborhood park north of the proposed Foster Road extension, and south of I-80, west of Prairie du Chien. There is no neighborhood park in the area at present. The park contains some existing shade and is well suited for a neighborhood park containing open play fields. .- EQUIPMENT STORAGE FACILITIES 335,000 Description - The City currently has storage at the Equipment Service Building for a total of six vehicles. Outside storage detracts from the useful life of a piece of equipment and it is estimated that inside storage could add one year to the life of every piece of equipment resulting in an average savings of over $40,000. Prior Council Action - None AIRPORT T -HANGER 110,000 Description - The Iowa City Airport is in need of storage facilities or lova y based aircraft. These aircraft are currently being stored outside in the weather. The Airport Commission has a waiting list of aircraft owners who are willing to rent T -hangars if they were available. This project would construct a ten unit T -hangar. These hangars could rent for $75-$85 per month. PUBLIC HOUSING 2,125,000 Description - This project would provide public housing units for low-l'ncome families. The need is established through Housing Assistance Plan submitted in support of CDBG applications. Failure or poor performance in meeting HAP goals could result in reduction or withholding of CDBG monies. More specifically, this project would allow for the acquisition of property on which Public Housing units could be constructed. Most of the costs involved would be returned to the City through an annual contributions contract over a period of 40 years. 53 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES a13 V7, s� INFORMAL COUNCIL DISCUSSION FEBRUARY 3, 1981 INFORMAL COUNCIL DISCUSSION: February 3, 1981, 7:00 P.M. in the Council. Chambers Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Perret, Erdahl, Neuhauser, Lynch, Vevera. Absent: None. Staffinembers present: Berlin, Stolfus, Ramser. TAPE-RECORDED: Reel k81-3, Side 2, 1028 -End. Reel k81-4, Side 1, 1-234. BUDGET DISCUSSION OF AID TO AGENCIES_ 1028 -End Human Services Planner Pam Ramser distributed information on agency requests and allocations from United Way and Johnson County. She commented that she based her recommendations on the requests by the agencies, as included in Jan. 30th packet memo. United Action for Youth Jim Swaim present. Staff recommended funding of $30,000. Problems re funding explained, and increase in number of contacts noted. Mayors Youth Jack Robinson present. Staff recommended funding of $21,000. Application for grant from Dept. Substance Abuse explained. Elderly Services Lucy Luxemberg present. Altho not previously funded by the City, staff recommended funding of $21,400. Previous County funding was ex- plained. Luxemberg distributed information sheets regarding services. The FY82 County payment of approximately $27,000 is 20% of the Senior Center operating costs, to be divided between Elderly Services, Congregate Meals and SEATS. E.S. provided 2,552 units of service last year, about $4.25 a unit cost, amounting to $78. a day. Pals Jan Peterson present. Staff recommended $19,000 funding, a 22% increase. Peterson outlined present and proposed programs. No funding was received from United Way for '82. Rape Victim Advocacy Terry Kelly present. Staff recommended funding of $8073. They have received 53 more calls this past year. Crisis Center/Transient Pro ram David Schuldt /Kay Duncan present. Staff recommen ed fun Ings of 7,600/2,500. Crisis Center needs clerical staff. They have also attended a CCN meeting to request COBB money for office space needs. She reported that they are making better decisions re spending money of the Transient Program. Staff costs for T.P. are donated by the Crisis Center. It was suggested that inclusion of volunteer hours/dollar equivalents on the budget forms was confusing. Willowcreek Nei hborhood Center Royal Benjamin present. Staff recommended funding of 7,600. Ben,7amin noted an increase in Indo-Chinese refugees at Mark IV. Instructors from Kirkwood are teaching adult English classes. He discussed attendance at the summer recreation program at Willow Creek by Mark IV children, suggesting that the program should be at Mark IV. The City Manager will discuss this issue with Dir. Showalter. Youth Homes Ronald Henderson present. Staff recommended no funding. Other funding was discussed, and present program outlined. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES Informal Council Page 2 February 3, 1981 Domestic Violence Program Susan Dickerson present. Staff recommended funding #81-4 of $4750. This was previously the Aid and Alternatives to Victims of Spouse Side 1, Abuse Program. Expected federal funding of $14,000 was not authorized. They 1-234 will cut expense of $8,000 office worker and not pay FICA for other staff, $2000. Roberts and Neuhauser had visited the Home. Swaim reported possible effect on Law Enforcement personnel, reducing their time spent on domestic issues. Dickerson reported that 1/2 of those aided have gone out on their own, 1/2 have returned home under certain conditions. Councilmembers were please with the evaluation and recommendations from the ' Human Services Planner. The Mayor advised that it would not be appropriate to give final recommendation on funding for the agencies until the City's operating budget was finalized. Criteria to be used to base decisions for the funding of the agencies was discussed. Balmer pointed out that the University of Iowa does not allow direct solicitation of its employees by United Way. A summary showing amounts contributed by schools in the Big 10 University Conference was distributed along with figures showing the per- centage of use of these agencies by the University community. If the University would re-evaluate their decision, more funding would be available. Meeting adjourned, 9:25 PM. j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•OES MOINES LEGISLATIVE COMMITTEE JOINT MEETING IOWA LEGISLATORS LEGISLATIVE COMMITTEE JOINT MEETING WITH IOWA LEGISLATORS: February 7, 1981 At the Highlander. Mayor John Balmer presiding. LEGISLATIVE COMMITTEE PRESENT: Balmer, Neuhauser. Absent: Perret. IOWA LEGISLATORS PRESENT: Senator Arthur Small, Dist. 37; Representative Jean Lloyd -Jones, Dist. 74; Representative hlinnette Doderer, Dist. 73. STAFFMEMBERS PRESENT: Berlin, Stolfus, Hell ing, Carroll. Press -Citizen representative, Sandra Stonar. Open meetings requirements met. Mayor Balmer questioned whether or not the funding of Municipal Assistance would be continued. Lloyd -Jones called attention to a chart listing ending balances for various cities. Iowa City shows a balance of 18 million. City Manager Berlin advised that this included pension funds, construction funds, and this figure was irrelevant, had nothing to do with operating funds. He will provide a breakdown of amounts used to come up with Iowa City's figure. Lloyd -Jones advised that the Municipal Assistance would probably not be eliminated. Small noted that it was still in the Governor's budget, and Doderer thought that budget would be followed. Lloyd -Jones stated that the Legislature was still working on cuts for FY81 budget and had not worked much on the new budget. Doderer called attention to the change in Chapter 411 re pensions, with the addition of the second widow for benefits, the city would pay, and it would be costly for some cities. Probably neither the House of the Senate will be working on local option tax this year. Sales tax has been discussed. Small advised that the votes were not there for a percentage -of -pump gas tax. Director of Human Relations Anne Carroll outlined revisions to the Civil Service Chapter being drafted by representatives from eleven cities in conjunction with Atty. Sueppel and the League of Iowa Municipalities. Changes are supported by AFSCME, but not Police and Fire Unions. The Iowa City Civil Service Commission is agreeable to the changes. One revision is to amend the veteran's preference by using the State's point system on entry level. The final draft might not be submitted before the deadline, but could be presented the next year. Neuhauser called attention to the bill on sidewalks which sets a precedent, (City of Des Moines lost its case). Could be the tip of the iceberg. regarding number of potential suits. Discussion included how to enforce provision of handicapped parking on private property. Helling stated that $5 tickets are issued now on a complaint basis. Small suggested a $15 fine. Lloyd -Jones is on the Transportation Committee and will be working on that bill. Balmer pointed out problems cities are having with binding arbitration. Doderer advised that if the State doesn't have the money, they do not have to pay the arbitrator's award. Small commented that the State can take the matter to court, if the arbitrator has gone out of his MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L., Page 2 February 7, 1981 Legislative Committee bounds and the State has to cut essential services to pay the award. Doderer added that for additional State income, some taxes could be raised, such as cigarette stamps, duplicates for certificates, maybe sales tax. Neuhauser pointed out that the Federal bill to fund Spouse Abuse had not passed, and as virtually all of those aided were results of alcohol or drug abuse, questioned if liquor profits could be used for rehabilitation, and extended to Spouse Abuse. City Clerk Stolfus commneted that she had questioned state liquor officials several years ago, and was told to pursue it, but the legal department had not followed up. Berlin stated that staff would look into it again. Balmer asked if the Legislators had anything to bring to the Council's attention. Doderer reported on the proposal for addition to Oakdale. Small thought a medical center was needed at Ft. Madison. Neuhasuer supported getting rid of mandatory sentencing. Lloyd -Jones would push for community correction and earlier parole. It was pointed out that the facility at Mt. Pleasant didn't relieve the situation. Balmer advised that if it was necessary for another meeting in a month, an agenda would be forwarded to the Legislators. Meeting adjourned, 10:00 A.M. i i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES .1