Loading...
HomeMy WebLinkAbout1981-02-24 Council minutesF COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 24, 1981 7:30 P.M. Iowa City Council, reg. mtg., 2/24/81, 7:30 P.M., at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts, Vevera. Absent: None. Staffinembers present: Berlin, Helling, Woito, Schmadeke, Farmer, Stolfus, Karr. Council minutes tape-recorded on Tape 81-1, Side 1, 1427 -End, and Side 2, 1-138. Mayor Balmer gave his State of the City Message. Mayor Balmer proclaimed March 8-14, 1981, as Girl Scout Week. Mayor Balmer announced the addition of a Class C Liquor License for Magoo's to the Consent Calendar. Moved by Neuhauser, seconded by Perret, that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted as amended: Approval of Official Actions, reg. Council mtg., 2/10/81, as published, subject to correction, as recommended by the City Clerk. e Minutes of Boards and Commissions: Human Relations Comm. - 1/26/81; Airport Comm. -2/5/81 & 2/12/81; Bd. of Library Trustees - 1/22/81; City Conference Bd.-2/9/81; Broadband Telecommunications t Comm. -1/20/81; Civil Services Comm. -1/20/81; Housing Comm. -2/4/81; Design Review Comm. -1/8/81 & 1/28/81; Committee on Community Needs - 2/4/81; Riverfront Comm. -1/7/81. RES. 81-30, Bk. 66, p. 75, ISSUING CIGARETTE PERMIT. Approving 4 Class C Liquor License for Magoo's Inc. dba Magoo's, 206 N. Linn. 6 Approving disbursements in the amount of $3,154,712.83 for the period of 1/1/81 through 1/31/81, as recommended by the Finance Director, subject to audit. i Correspondence: Della Grizel re the Congregate Meal Program, r referred to the City Manager for reply. Notice of Oral Argument from Chief Justice Reynoldson of the Supreme Court, Des Moines, re Oakes Construction Company vs. City of Iowa City (concerning property adjacent to Moose Lodge). Ted Pacha, Hawkeye Medical Supply, re problems with his new building, City Manager's reply attached. Patricia Hicks re "no parking anytime" signs on a section of Village Road, referred to the City Manager for reply. Memos from Traffic Engineer noted re stop sign installation at Spencer Drive, re stop sign on Lafayette Street at Clinton Street, re parking prohibition in the 500 block of South Capitol Street, and re commercial vehicle loading zone - 500 block of South Capitol Street. J _) MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES Council Activities February 24, 1981 Page 2 Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Erdahl, seconded by Perret, to forward a recommendation to the Coralville City Council denying Part 1 and approving Part 2 of the preliminary and final plat of the resubmission of Spring Valley Subdivision, consistent with the Planning and Zoning recommendation. Motion declared carried, 7/0, all Councilmembers present. A recommendation of the Planning and Zoning Commission to approve the preliminary plat of Linder Valley, noted. Mayor Balmer announced that the recommendation would be acted upon in two weeks. Moved by Neuhauser, seconded by Lynch, to defer for two weeks a resolution approving the preliminary plat of Deer Hill Estates. Motion declared carried, 7/0, all Councilmembers present. John Kammermeyer, 116 Ferson, appeared and explained the Planning and Zoning Commission recommendation re street standards for Deer Hill Estates. Harold Bechtoldt, 1152 E. Court Street, appeared re new pet regulations, hours of the Animal Shelter, and the late fee charge. City Manager will report back to Council. A public hearing was held on budget estimate for the fiscal year 7/1/81 through 6/30/82. The following people appeared: Iva Hilleman re housing inspection fees; Marian Van Fossen, Martha Barker, Pam Ramser, re Elderly Services Agency; Wendy Grombeck and Janet Martin re PALS; Bruce Hagemann, representing Student Senate, re Crisis Center; John Suchomel re Domestic Violence Program; Bob Welsh re Human Services, school crossing - guards, Senior Center, snow removal downtown, and suggestions for other procedures. Harold Bechtoldt re traffic signs and signals. Moved by Neuhauser, seconded by Perret to accept and place on file letters from Elderly Services re funding and Peter Harstad, Iowa State Historical Society, re Gilbert Street/Iowa Avenue intersection. Motion declared carried, 7/0, all Councilmembers present. A public hearing was held on final plans, specifications, form of contract and estimate of cost for the Byington Road and Grand Avenue intersection improvements. No one appeared. Moved by Neuhauser, seconded by Lynch, to adopt RES. 81-31, Bk. 66, pp. 76-77, APPROVING FINAL PLANS, SPECIFICATIONS, AND FORM OF CONTRACT FOR THE BYINGTON ROAD AND GRAND AVENUE INTERSECTION IMPROVEMENTS; DIRECTING THE CITY CLERK TO PUBLISH NOTICE TO BIDDERS; AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS AT THE CIVIC CENTER FOR 3/26/81 AT 10:00 A.M. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Perret, authorizing the Public Works Director to sign an application to do grading within the highway right-of- way in conjunction with the Byington-Grand Avenue intersection. Motion declared carried, 7/0, all Councilmembers present. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES L., �1 Council Activities February 24, 1981 Page 3 A public hearing was held on a proposed resolution of necessity declaring that public convenience and necessity require the proposed renewal of taxicab service applied for by A Better Cab Company, seven cabs. No one appeared. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-32, Bk. 66, pp. 78-79, DECLARING THAT PUBLIC CONVENIENCE AND NECESSITY REQUIRE THE PROPOSED TAXICAB SERVICE FOR WHICH APPLICATION HAS BEEN MADE BY A BETTER CAB COMPANY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. A public hearing was held on a proposed resolution of necessity declaring that public convenience and necessity require the proposed renewal of taxicab service applied for Hawkeye Cab Company, four cabs. No one appeared. Moved by Vevera, seconded by Neuhauser, to adopt RES. 81- 33, Bk. 66, pp. 80-81, DECLARING THAT PUBLIC CONVENIENCE AND NECESSITY REQUIRE THE PROPOSED TAXICAB SERVICE FOR WHICH APPLICATION HAS BEEN MADE BY HAWKEYE CAB COMPANY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Mayor Balmer announced the following vacancies: two vacancies for five-year terms on the Planning and Zoning Commission expiring 5/1/86 and two vacancies for three-year terms on the Housing Commission expiring 5/1/84. These appointments will be made at the 4/7/81 meeting of the City Council. Moved by Neuhauser, seconded by Perret, to appoint Dave Bayless, 324 Samoa, to the Mayor's Youth Employment Board for an unexpired term ending 4/15/83. Motion declared carried, 7/0, all Councilmembers present. Moved by Vevera, seconded by Perret, to re -appoint Pat (Cora) McCormick, 230 E. Fairchild, and appoint Sandra Lockett, 2535 Bartelt Road, Janet Cook, 1128 Prairie du Chien Road, to the Committee on Community Needs for two-year terms expiring 3/13/84. Motion declared carried, 7/0, all Councilmembers present. Moved by Perret, seconded by Erdahl, to re -appoint William Terry, 415 -7th Avenue N. and appoint Nicholas Johnson, 1010 W. Benton, to the Broadband Telecommunications Commission for three-year terms expiring 3/13/84. Motion declared carried, 7/0, all Councilmembers present. Councilmember Erdahl commended Jim Hall for the two terms served on the Committee on Community Needs. Mayor Balmer requested a letter be sent thanking him for his service. Councilmember Perret expressed concern re filling of vacancies on the Planning and Zoning Commission, noting that continuity was important in light of the redraft of the zoning ordinance. City Manager Berlin and Council will discuss the matter with City Attorney Hayek. Councilmember Perret also expressed concern re annexation and urban fringe policies. Moved by Perret, seconded by Vevera, to adopt RES. 81-34, Bk. 66, p. 82, ADOPTING SUPPLEMENT SEVEN TO THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Council Activities February 24, 1981 Page 4 Moved by Neuhauser, seconded by Perret, to adopt RES. 81-35, Bk. 66, pp. 83-84, AUTHORIZING MAILING OF CITY POSITION LETTER REFERENCE SAM HERSHBERGER SUBDIVISION TO WILLIAM MEARDON. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Roberts, seconded by Vevera, to adopt RES. 81-36, Bk. 66, pp. 85-86, ACCEPTING FIVE PARCELS OF RIGHT-OF-WAY FROM IOWA DOT FOR ACCESS AND FRONTAGE ROADS TO HIGHWAY 1 AND 518. Resolution declared adopted, 4/3, with the following division of vote: Ayes: Vevera, Balmer, Lynch, Roberts. Nays: Erdahl, Neuhauser, Perret. Moved by Lynch, seconded by Vevera, to adopt RES. 81-37, Bk. 66, p. 87, NAMING DEPOSITORIES,and increasing maximum deposit limit at three local banks to $8,000,000. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Perret, to defer for two weeks the resolution amending the resolution of necessity for the 1979 BDI Second Addition Improvement Project and approving amended preliminary schedule. Motion declared carried, 7/0, all Councilmembers present. Moved by Roberts, seconded by Neuhauser, to adopt RES. 81-38, Bk. 66, pp. 88-93, AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (STEPHENS PROJECT) OF THE CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $100,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR STEPHENS OF IOWA CITY, INC., AN IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN AGREEMENT WITH IOWA STATE BANK & TRUST COMPANY PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH STEPHENS OF IOWA CITY, INC. PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Lynch, seconded by Perret, that the rule requiring that ordinances must be considered and voted on for passage two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived, and that ORD. 81-3018, Bk. 17, pp. 4-6, AMENDING APPENDIX CHAPTER 7, SECTION 712(f) OF THE 1979 EDITION OF THE UNIFORM BUILDING CODE EDITED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS, be voted upon for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Lynch, seconded by Perret, that the above ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES L", Council Activities February 24, 1981 Page 5 Moved by Perret, seconded by N hauser, to adjourn 9:30 P.M. Motion declared carried. OHN R. BALMER, MAYO CUL �j ABBIE STOLFUS, CIT CLERK 0 -, I --1 STATE OF THE CITY ADDRESS Presented by John R. Balmer, Mayor, at the regular meeting of the City Council of Iowa City February 24, 1981 Last year my State of the City address included an overview of the perceived role of government in the 1980's. As we now begin to move through this decade, I believe that the recent election serves as an indicator of people's concerns relating to the rapid growth of government in general, and the relationship of that growth to increasing inflation and taxation in particular. Certain decisions of this Council during the past year reflect our recognition of those concerns. Our posture has been to hold the line on growth of local government and to restrict tax increases to a minimum. Indeed, local taxes have not increased at nearly as dramatic a rate as they have on the State and Federal levels. Nevertheless, 1980 has seen significant changes in our economy ravaged by inflation and higher taxes which have exacerbated fiscal problems at all governmental levels. Shrinking revenues and reductions in some programs have forced governmental entities to be more introspective in assessing their methods of operation. For example, this Council made some very difficult and unpopular decisions in 1980 in the area of budget cuts for the current fiscal year. We were forced to choose between either cutting $600,000 from the FY81 budget or raising local taxes significantly to cover this amount. Consequently, we elected to trim the operating budget by approximately $150,000 across the board, and additionally to reduce personnel costs by an amount exceeding $400,000 through the reduction of 20 equivalent permanent positions as well as funding for temporary and seasonal employees. An immediate hiring freeze at the time that this decision was made, along with some very minor staffing adjustments subsequently approved by this Council, allowed us to accomplish this reduction in force almost entirely through attrition and without a noticeable reduction in the level of services provided. While our fiscal prospects for FY82 are i not as we would like them to be, I believe the decisions made last year during our budget deliberations have resulted in our avoiding the necessity of even greater cutbacks now. This has made the budgeting process for FY82 much less difficult and frustrating for this Council as well as for our City staff. It is my assessment that the current trend toward restricted growth and spending in government will persist as we move through the 1980's. It promises to be an era of fiscal restraint. Recently announced revised financial policies at the Federal level will directly and significantly affect our operation locally. It is quite clear that the theme of the decade will be one of holding the line on taxes and on government I spending. Our efforts to enhance the quality of governmental service will necessarily be directed toward increased efficiency and demonstrated ingenuity within our organization. The variety of contemplated funding cutbacks at the Federal and State levels continues to confront us with a degree of uncertainty regarding the future of intergovernmental revenues. Two such areas of great concern to Iowa City are funding assistance for mass transit operations and for our new Wastewater Treatment Facility. As was the case last year, fiscal concerns continue to dominate our considerations regarding future a4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES L, improvement of our Mass Transit System. We have yet to receive confirmation of our eligibility for Section 5 federal operating assistance and have thus been forced to seriously consider the possibility of a transit fare increase. However, it must be recognized that even a 154 fare increase would not generate enough additional revenue to offset the loss of Section 5 funding. Additional options will necessarily be considered if we are to maintain the current level of transit service in the absence of anticipated additional funding. Further, expansion of the transit system to accommodate greater demands resulting from both the rising popularity of the transit system as well as from normal growth of the community, constitutes a separate financial problem which we must address in the very near future. It is quite apparent that we cannot continue to provide the current level of service without additional revenues if the use of this system continues to increase as dramatically as it has in the recent past. In the event that significant cutbacks adversely affect the level of Federal funding for our local Wastewater Treatment Facility, the impact on Iowa City's currently approved $57 million project could be devastating. This Council has already acknowledged the necessity of significantly increasing normal sewage charges in order to finance the City's share of this major construction project and continued operation of the facility. This assumes that we will receive the federal aid we have been promised. I believe that it would be unfair to ask our citizens to shoulder additional construction costs beyond those which are now expected. Consequently, we will be confronted with extremely critical decisions regarding the continuance of this project in the event that Federal j funding is significantly reduced. Despite persisting uncertainties, I continue to view the overall financial future of Iowa City with optimism. Our City government is quite capable of dealing with the problems at hand and we have begun to examine possible alternatives both for raising additional revenues and for cutting back expenses. We will continue to explore the possibility of bringing before the voters local option tax issues such as the Hotel -Motel Tax and local option sales tax in order to offset limitations or reductions in our general taxing authority. This Council has also expressed interest in improving our economic development strategies to allow for expansion of our tax base through the attraction of desirable commercial and industrial interests to Iowa City. In 1980 the City, the University of Iowa, and the Iowa City Chamber of Commerce formed an Economic Development Committee to explore possibilities in this area and to promote Iowa City in a harmonious fashion. The City simultaneously developed and adopted a policy for the issuance of Industrial Development Revenue Bonds to assist commercial and industrial firms during redevelopment, expansion, or the introduction of new facilities to this area. Several recent undertakings by the City aimed at cost saving are noteworthy. The City and the University of Iowa are jointly involved in a study to determine the feasibility of converting the City's solid waste to fuel for the University's power generation operation. If this project is ultimately pursued, it could provide cheaper fuel for the University, reduce local landfill consumption significantly and prolong the life of that facility, and could even reduce operating costs at our sewage treatment plant if accumulated sludge can be converted to usable fuel. This project is but one example of how we can utilize existing local l�_ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES C1 14 resources such as the University of Iowa in a cooperative effort to benefit all our community. Other recent projects aimed at increased efficiency and cost reduction to the City include the following: Reorganization of the Johnson County Regional Planning Commission into the Johnson County Council of Governments and consolidation of staff with the City Planning and Program Development Department. This action will help to minimize administrative costs, avoid duplication of effort, and allow elected policy makers of participating governmental agencies greater control and direction over regional planning activities. Adoption of a City energy program for the current fiscal year and redirection of the Energy Coordinator's efforts toward a compre- hensive City energy conservation policy. It is estimated that this program can ultimately result in a minimum reduction of 15% in total energy usage within the City government operation. Conversion of police vehicles to burn compressed natural gas is nearing completion and this will result in very significant reduction in fuel costs and will provide us with a fuel distribution system which will allow further expansion of this conversion program. Purchase of a new computer system which will eliminate increasing expenses associated with our use of the computer service bureau while allowing much greater capacity for computer utilization by City operations. It is estimated that this unit will have paid for itself in cost savings alone after approximately two years with the expanded capacity being a valuable bonus for those departments which have been denied computer use due to the cost prohibition. I should mention a variety of other major projects which either were completed during 1980 or which have experienced significant progress during that time toward completion. The City Council has approved a revised Affirmative Action Policy of a much more comprehensive nature than has existed in the past. Responsibilities for development of a revised implementation program are an integral part of this policy and the Council will monitor closely the results of the program. Repeal of the State Housing Code (Chapter 413) allowed us to rewrite our own Housing Code and to tailor it specifically to our local needs. This task was completed during 1980 by a citizen task force representing both tenant and landlord interests. I am proud to say that the fruit of their extensive and dedicated effort was a consensus document approved unanimously by the City Council. This accomplishment is especially significant in that it reflects a measure of progress in improved tenant -landlord relations which could only have been accomplished through such a cooperative effort based upon mutual understanding and consideration. These citizens certainly deserve our graditude. Continued progress in the rewriting of the Iowa City Zoning Ordinance during 1980 also merits recognition for those citizens and staff members, especially members of the Planning and Zoning Commission, who continue to dedicate countless hours to this complex and difficult task. We anticipate that this ordinance will be finalized and adopted by Council this year. aid MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1" - Downtown redevelopment continues to progress. The Old Capitol Center shopping mall is near completion. In addition, we anticipate that construction will begin on the Block 64 Hotel -Department Store project and that parcel 82-1b as well as the old Library site will be sold for redevelopment. Phase I of the Scott Boulevard Improvement Project between Muscatine Avenue and Highway 6 east will be completed this year and the South Gilbert Street relocation project was completed in the fall of 1980. Construction work at the new Senior Citizen Center has progressed rapidly and an opening date of July, 1981 is projected. The new Library will open in June, 1981, and promises to be a facility of which we can all be extremely proud. The Iowa City Cable Television system was approximately 90% complete at the end of 1980 and subscriptions far surpass those projected at the time the franchise was awarded in 1979. Scheduled construction of Freeway 518 through Iowa City is currently uncertain due to financial problems at the State level and we anxiously await a decision from the Iowa Department of Transportation regarding the future of this project. It is my hope that this project will continue to merit a high priority and that it will be completed in a time frame consistent with that of the original project schedule. I am proud to say that Iowa City continues to provide a quality level of service to its citizens despite rising costs and shrinking revenues. Continuing this service will be our ultimate objective given our current financial parameters. While I philosophically agree with restraining the growth of government and the reduction of government spending, caution must be exercised in order to avoid any crippling effect on our system of basic service delivery. We have some very important decisions awaiting our consideration this year. We must select a new City Attorney. We will review and ultimately adopt a new comprehensive zoning ordinance, probably our most difficult and most important task for 1981. We will decide on such key issues as the future expansion of our Mass Transit System and our Wastewater Treatment Facilities Plan in accordance with funding decisions yet to be made at the federal and state levels. We will reestablish certain priorities in conjunction with our FY83-FY87 Capital Improvements Program and our FY83 operating budget. The future represents a challenge for this Council and for our City administration charged with the implementation of our decisions. It will be a difficult, often frustrating, but nevertheless exciting and rewarding experience for us in facing this challenge of the 80's. We are prepared to accept this responsibility with great anticipation for the future of Iowa City. MICROFILMEO BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Aq r r INFORMAL COUNCIL DISCUSSION FEBRUARY 3, 1981 INFORMAL COUNCIL DISCUSSION: February 3, 1981, 7:00 P.M. in the Council Chambers Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Perret, Erdahl, Neuhauser, Lynch, Vevera. Absent: None. Staffinembers present: Berlin, Stolfus, Ramser. TAPE-RECORDED: Reel N81-3, Side 2, 1028 -End. Reel N81-4, Side 1., 1-234. BUDGET DISCUSSION OF AID TO AGENCIES 1028 -End Human Services Planner Pam Ramser distributed information on agency requests and allocations from United Way and Johnson County. She commented that she based her recommendations on the requests by the agencies, as included in Jan. 30th packet memo. United Action for Youth Jim Swaim present. Staff recommended funding of $30,000. Problems re un ng exp ained, and increase in number of contacts noted. mayors Youth Jack Robinson present. Staff recommended funding of $21,000. App cat on for grant from Dept. Substance Abuse explained. Elderly Services Lucy Luxemberg present. Replaced J.C. Council On Aging in 81, staff recommended funding of $21,400. Previous County funding was ex- plained. Luxemberg distributed information sheets regarding services. The FY82 County payment of approximately $27,000 is 20% of the Senior Center operating costs, (separate funding for Elderly Services, Congregate Meals and SEATS.) E.S. provided 2,552 units of service last year, about $4.25 a ! unit cost, amounting to $78. a day. Pals Jan Peterson present. Staff recommended $19,000 funding, a 22% increase. Peterson outlined present and proposed programs. No funding was received from United Way for '82. Ra a Victim Advocac Terry Kelly present. Staff recommended funding of $8073. They lave rete ve 53 more calls this past year. Crisis Center/Transient Program David Schuldt /Kay Duncan present. Staff recommended un ngs of X7,600/2,500. Crisis Center needs clerical staff. They have also attended a CCN meeting to request CDBG money for office space needs. She reported that they are making better decisions re spending money of the Transient Program. Staff costs for T.P. are donated by the Crisis Center. It was suggested that inclusion of volunteer hours/dollar equivalents on the budget forms was confusing. Willowcreek Nei hborhood Center Royal Benjamin present. Staff recommended f� ng o 00. Benjamin noted an increase in Indo-Chinese refugees at Mark IV. Instructors from Kirkwood are teaching adult English classes. He discussed attendance at the summer recreation program at Willow Creek by Mark IV children, suggesting that the program should be at Mark IV. The City Manager will discuss this issue with Dir. Showalter. Youth Homes Ronald Henderson present. Staff recommended no funding. Other funding was discussed, and present program outlined. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110INES 11 Informal Council Page 2 February 3, 1981 Domestic Violence Program Susan Dickerson present. Staff recommended funding 1181-4 of $4750. This was prey ously the Aid and Alternatives to Victims of Spouse Side 1, Abuse Program. Expected federal funding of $14,000 was not authorized. They 1-234 will cut expense of $8,000 office worker and not pay FICA for other staff, $2000. Roberts and Neuhauser had visited the Home. Swaim reported possible effect on Law Enforcement personnel, reducing their time spent on domestic issues. Dickerson reported that 1/2 of those aided have gone out on their own, 1/2 have returned home under certain conditions. Councilmembers were please with the evaluation and recommendations from the Human Services Planner. The Mayor advised that it would not be appropriate to give final recommendation on funding for the agencies until the City's operating budget was finalized. Criteria to be used to base decisions for the funding of the agencies was discussed. Balmer pointed out that the University of Iowa does not allow direct solicitation of its employees by - United Way. -A summary showing amounts contributed by schools in the Big 10 University,Conference was distributed along with figures showing the per- centage of use of these 'agencies'by the University community. If the University would re-evaluate their decision, more funding would be available. Meeting adjourned, 9:25 PM. i L., MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES LEGISLATIVE COMMITTEE JOINT MEETING IOWA LEGISLATORS LEGISLATIVE COMMITTEE JOINT MEETING WITH IOWA LEGISLATORS: February 7, 1981 At the Hlghlander. Mayor John Balmer presiding. LEGISLATIVE COMMITTEE PRESENT: Balmer, Neuhauser. Absent: Perret. IOWA LEGISLATORS PRESENT: Senator Arthur Small, Dist. 37; Representative Jean Lloyd -Jones, Dist. 74; Representative Minnette Doderer, Dist. 73. STAFFMEMBERS PRESENT: Berlin, Stolfus, Helling, Carroll. Press -Citizen representative, Sandra Stonar. Open meetings requirements met. Mayor Balmer questioned whether or not the funding of Municipal Assistance would be continued. Lloyd -Jones called attention to a chart listing ending balances for various cities. Iowa City shows a balance of 18 million. City Manager Berlin advised that this included pension funds, construction funds, and this figure was irrelevant, had nothing to do with operating funds. He will provide a breakdown of amounts used to come up with Iowa City's figure. Lloyd -Jones advised that the Municipal Assistance would probably not be eliminated. Small noted that it was still in the Governor's budget, and Doderer thought that budget would be followed. Lloyd -Jones stated that the Legislature was still working on cuts for FY81 budget and:had not worked much on the new budget. Doderer called attention to the change in Chapter 411 re pensions, with the addition of the second widow for benefits, the city would pay, and it would be costly for some cities. Probably neither the House of the Senate will be working on local option tax this year. Sales tax has been discussed. Small advised that the votes were not there for a percentage -of -pump gas tax. Director of Human Relations Anne Carroll outlined revisions to the Civil Service Chapter being drafted by representatives from eleven cities in conjunction with Atty. Sueppel and the League of Iowa Municipalities. Changes are supported by PFSCME, but not Police and Fire Unions. The Iowa City Civil Service Commission is agreeable to the changes. One revision is to amend the veteran's preference by using the State's point system on entry level. The final draft might not be submitted before the deadline, but could be presented the next year. Neuhauser called attention to the bill on sidewalks which sets a precedent, (City of Des Moines lost its case). Could be the tip of the iceberg regarding number of potential suits. Discussion included how to enforce provision of handicapped parking on private property. Helling stated that $5 tickets are issued now on a complaint basis. Small suggested a $15 fine. Lloyd -Jones is on the Transportation Committee and will be working on that bill. Balmer pointed out problems cities are having with binding arbitration. Doderer advised that if the State doesn't have the money, they do not have to pay the arbitrator's award. Small commented that the State can take the matter to court, if the arbitrator has gone out of his MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Page 2 February 7, 1981 Legislative Committee bounds and the State has to cut essential services to pay the award. Doderer added that for additional State income, some taxes could be raised, such as cigarette stamps, duplicates for certificates, maybe sales tax. Neuhauser pointed out that the Federal bill to fund Spouse Abuse had not passed, and as virtually all of those aided were results of alcohol or drug abuse, questioned if liquor profits could be used for rehabilitation and extended to Spouse Abuse. City Clerk Stolfus commneted that she had questioned state liquor officials several years ago, and was told to pursue it, but the legal department had not followed up. Berlin stated that staff would look into it again. Balmer asked if.the Legislators had anything to bring to the Council's attention. Doderer reported on the proposal for addition to Oakdale. Small thought a medical center was needed at Ft. Madison. Neuhasuer. supported getting rid of mandatory sentencing. Lloyd -Jones would h for community correction and earlier parole. It was pointed out that the' facility -at Mt.- Pleasant didn't relieve :the situation.' Balmer 'advised that if it was necessary.for another meeting in.a month, an agenda,would.be forwarded to the Legislators.: Meeting adjourned, 10-00 A.M. i MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES INFORMAL COUNCIL DISCUSSION FEBRUARY 9, 1981 INFORMAL COUNCIL DISCUSSION: February 9, 1981, 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Lynch, Neuhauser, Vevera, Erdahl. Absent: Perret. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED: Reel N81-4, Side d, 234 -End. APPLICATIONS TO PLANNING AND ZONING COMMISSION Boothroy Hunters Run Subd. The Resolution has outlined the two conditions, BUDGET DISCUSSION FY82 Housing and Inspection Services Kucharzak, Siders, Steinbach present. Mayor Balmer called attention to the memo from Steinbach,1/19 and the memo from Kucharzak, 1/27. Kucharzak explained different inspection procedures. All but three apartment complexes have been inspected 'pre viously" Several Housing Task Force members were present. Council discussed whether or not to pay the inspection fee in a lump sum or spread it Out over each year, and whether the length of the permit should be tied to when inspected. Discussion will continue at 4:00 P.M. on Thursday afternoon: Change of meeting ,date. Instead of meeting Thursday evening, the Council will meet from 4:0O P.M. to 7:00 P.M.,on.Thursday, February 12th. Council then discussed training of firefighters as housing inspectors for maintenance inspections, possible procedures, comparisons of workload and fees generated, and budget projections. Councilman Erdahl left the meeting, 2:25 P.M. Mayor Balmer declared that there was a consensus to use firefighters as housing inspectors, as discussed. Housing Assistance Program Seydel present. Addition of one employee, mandated by the Fed. Govt., is'tied into the assumption that the City will get the 32 unit housing program, and the i whole program will be funded by the Annual Contributions Contract (Fed.). APPOINTMENTS Board of'Appeals-Consensus to appoint Robert Carlson. Planning and Zoning Commission -Majority agreed to appoint John McDonald. BUDGET Vitosh called attention to two lists, one showing changes to proposed budget, the other listing nine items on which decisions were needed. Regarding Item 8, Berlin reported on meeting with Harpster, League of Ia. Municipalities and with legislators at the Legislative Committee meeting. The consensus was that Municipal Assistance was still in Governor Ray's budget and he had not recommended any changes, so the City will count on MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES 234-245 245-938 938-1025 1025- 1213 Page 2 Council Informal receiving same amount as last February 9, 1981 federal transit assistance foryoperatingarding expensreceite, Berlinfsuggestted having a fall -back position. Neuhauser and Balmer will contact Representative Leach at the February NLC meeting for his help. Council discussed the possibility of raising transit fares (to match Coralville the extra 15t would bring in $240,000.), and other fees (garbage). A lower minimum for amount of water used is projected for use with the new water rate schedule. This should aid the single person unit. Concensus was that staff should schedule discussion of fees in June if necessary. Item 1 -Aid to Agencies Balmer asked for decisionson each agency. Neuhauser stated that she favored the recommendations as proposed by Human Services Dir. Ramser, noting that they were well thought out. Roberts favored the recommendations if there is enough money. A majority agreed to fund United Action for Youth, $30,000; Mayor's Youth, $21,000; Elderly Services, $21,400; Rape Victim Advocacy, $8,073; Transient Program, $2,500; Youth Homes, $0; Domestic Violence (AAVSA), $4,750. They agreed to reduce PALS to $11,000, Crisis Center to $6,000 and 11illow Creek to $5,800. Ramser present at 3:20 PM for discussion of Willow Creek and - Domestic Violence. Neuhauser commented on possibility of using liquor Profits_for.funding of Domestic Violence. Staff.!•;i'il investigate. Item,2-Berli6 reported on consideratidn of raising Coun cil salaries has been discussed by the Management Advisory. Team, whichwill meet.later to hear Perret.s views. The Clerk has provided information regarding reasoning behind the 1975 raise. Item 3 -Police Dispatcher Berlin advised that addition of the dispatcher was not unreasonable, otherwise police personnel would have to be used. Council agreed to add unless expected Federal and State funding is not received, then any items added will have to be looked at again. Item 4 -General approval was given to funding being added to the PY'82 budget-for'the'police Icars. It was -pointed out that last year, it had been decided that for the budget wrap-up all decisions would be made by a majority of those present for the discussion, and this same decision held for this year. Item 5 -Funding of the Health and Life Insurance was divided 1/3 from Trust and Agency and 2/3 from General Fund. The majority agreed to fund all from General Fund, thus reducing the year-end balance._ This would leave .$785,000 which includes an amount o f $200,000 for purchase of railroad property for. the Recreation Center. Item 6 -Fueling Facility This is not the compressed gas project, but is for purchase of larger gas storage tanks to save monemps. Ity by buying in aslamtransfee and rrf omiFinancegAdministrationent for etouthe project.1nthe b9et requested to get an estimate of division of costs betwStaffwas the pumps and the tanks, Berlin pointed out that after analysis of all 8300 accounts, Travel and Education and Tuition, it might be possible to $7,5100. reduce the account by MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1213-1819 Page 3 Informal Session February 9, 1981 CHANGES TO BUDGET To the unrestricted balance of $829,588, the following changes were dis- cussed; to Planned Administration, Riverfront Commission expenses of $500 subtracted. Additions of income included: $1,500 -deletion of carpeting. The carpet actually needed will be installed and funded from year-end balances this year. $10,000 -deletion of blueprint machine, it will have to be purchased this year. Fire/elimination of chain hoist $600, but addition of two mowers, $500= $100. Development Programs will fund 1/4 personnel services with CDBG funds for $10,160. Property taxes have been increased as per updated evaluation received from the County, $8,666. AGENDA -COUNCIL TIME 1) Neuhauser reported scheduling of a meeting on Wednesday, March 18th, at 4 PM with the Director of Low -Income People's Housing Coalition in Washington D.C. for a discussion of innovative ways to provide housing for low-income people, and an insight on the Reagan adminis- tration. The Housing Commission will be invited. 2) Roberts reported a safety problem at the corner of Burlington/Governor, and to remedy it suggested hanging a sign in the middle of the street. Berlin will investigate. 3) The matter of the bus stop area will be discussed in two weeks. 4) Balmer called attention to Attorney Meardon's letter regarding rezoning near the Bon Aire Trailer Court. This matter will be brought up later. 5) Lynch questioned if there were any problems with the Planning and Zoning Commission Bylaws. None were mentioned. CONFERENCE BOARD MEETING See separate minutes 1819-1900 1900-2107 Berlin questioned whether or not it made sense to have a City and a County 2107-2160 Assessing Board, and suggested it could be an issue for the Management Advisory Panel to review. This could coincide with Belger's retirement (April 1982). There were no objections. ENERGY CONSERVATION Tinklenberg present. 2160 -End Balmer called attentionto Tinklenberg's memo of January 30th summarizing action. Tinklenberg explained the new process for handling of his recom- mendations. Council would like to be apprised of what action is taken after a recommendation is made. Use of the new computer will be needed to make comparisons between past and present. COUNCIL TIME Berlin outlined the plan for the Byinton/Grand project on the map. Roberts questioned the purpose of the grade stakes on North Dubuque, East side, north -bound lane in front of the Mayflower. Berlin will check. Meeting adjourned, 4:30 PM MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES INFORMAL COUNCIL DISCUSSION FEBRUARY 12, 1981 INFORMAL COUNCIL DISCUSSION: February 12, 1981, 4:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Neuhauser, Vevera, Lynch, Erdahl, Perret, (4:20 P.M.). 7/0 Staffinembers present: Berlin, Stolfus, Helling, Vitosh. Others present for certain discussions, as noted. TAPE-RECORDED: Reel N81-4, Side 2, 1 -End. The Mayor announced that until Perret was present, Council would start with the CIP items, then go back and discuss funding for Aid to Agencies. CAPITAL IMPROVEMENT PROJECTS Schmadeke, Brachtel, Kucharzak, Steinbach, Sey a Ch at Camp Cardinal Bridge -no change in schedule or funding. 1-142 Iowa Avenue Bridge-Schmadeke noted that study would be made in FY82, no ._ change in schedule or funding. Burlington Street Bridge -probably no state or federal monies. No change . in schedule or funding. Summit Street Bridge-Schmadeke advised that the steel is on hand to make the repair -in FY82, and the bridge will be closed for sixty days; No change in schedule or funding. As the railroad sale is not finalized; no funding can be realized from the new owners. Scott Boulevard -Phase I -proceedings were on last week's agenda. No change, in schedule or funding. Scott Boulevard -Phase II -Construction will be done later this summer. No change in schedule or funding. Melrose Avenue Corridor Traffic Improvements -Discussion deferred until Perret is'preseot. Iowa Avenue/Gilbert St. Signalization-Brachtel advised that the signal for Church/Dubuque should be in before the start of FY82. No change in schedule or funding. Councilman Perret arrived, 4:20 P.M. The Mayor announced reconsideration 142-342 of the,funding for the three agencies which had received cuts from the Human Services Director's recommendation for funding; PALS, Crisis Center, and Willow Creek Park, at the previous Aid to Agencies discussion. A' majority.of Councilmembers agreed to fund as discussed on Feb. 9th: - PALS, '$17,000; Crisis Center, $6,000 and Willow Creek, $5,800. Mayor Balmer noted that Council had not decided on the Housing in Fee Schedule and would now discuss it. He suggested a different licensing structure. Each Councilmember presented suggestions. City Manager Berlin suggested.that because of the individual philosophies and divergence of view on Council regarding the timing of inspections and fees, that today Council should just estimate the amount of revenue to put into the budget, and an informal discussion of the matter will be scheduled later. It was decided to put the figure of $50,000 in the budget for revenue. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Page 2 "T. Informal Council February 12, 1981 Civic Center Handicapped Accessibility and Space Study Kucharzak and Berlin outlined funding and extent of the three phases of the project; $30,000 for the study; $150,000 for Accessibility; and Renovation of Police Dept. Suggestions were made regarding use of HCDA funds, changes in energy and handicapped regulations and addition of affirmative action process; whether or not to renovate Civic Center; inadequacy into oldPollution Control aBldg. BerlinnFire ars�advisedlthatvtheostaffiand rdepartment heads would identify all needs for space, and at that point could hire someone on the outside to put the information in some.kind of framework looking at the alternatives. Funding of $15,000 from operating revenues would be added to FY82 budget for the study. Council will discuss before other monies are allocated. Fueling Facility -Detail costs were requested. No change in schedule or funding. Salt Dome -Alternative solutions were requested. No change now in schedule or funding. Police Indoor Firing Range -Will be incorporated in the study of the Civic Center and space needs. Public Housing Site Acquisition -This money was allocated prior to establish- ment of CCN. However CCN will be asked to review this project. , By May 18, Seydel will know what the cost: for 32 units is. The City will apply to, change the remaining dollars into an acquisition type program to preserve those dollars for Iowa City. If no action by June, HUD will de -obligate us. Seydel explained how the use of this money would permit the City to provide site developments or acquisition of a site and land -banking it for awhile. Melrose Avenue Corridor Traffic Improvements-Schmadeke advised that if the Melrose Diagonal were built, most of the Byington/Grand project work would be replaced. Perret & Roberts had attended a meeting of the Task Force, whose recommendation might be available in April. Balmer stated that the Council had made'a commitment to improve the corner and that he thought the diagonal was the best solution to other area traffic (hospital -sports - indicated ythat Halthough tthey ed hhad at raocommitment ftoesolveithis probleml also, the money allocated was not a specific amount for a specific problem. $300,000 will be allocated for FY83. Railroad Crossing. Improvements -There was a short discussion on the possible' funding from the railroad. No change in schedule or funding. Benton/Riverside Intersection-Schmadeke advised that he had talked with State officials. They would look at moving the project ahead. Council wishes to get going on this project. Sand Road Improvement Project -Council discussed assessing costs to adjacent property owners." It will service a 150 lot trailer -court. Schmadeke stated that the new outfall sewer will tear up the road. A small culvert can be installed instead of a bridge. Asphalt overlay repair was suggested. Schmadeke will supply costs for asphalt overlay and a culvert. Lower Ralston Creek Channelization and Facility Improvement -No change in schedule or funding. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES 342-831 831-1090 Page 3 Informal Council February 12, 1981 Central Business District Alley Projects-Schmadeke outlined location of this year's project, two alleys south of Burlington, and FY82 project of four alleys downtown. Storm drains are being replaced in these alleys. No change in schedule or funding. Linn St. Improvements -Dubuque St. Improvement•Clinton St. Improvements- 1090-1580 Berlin advised that the Dubuque and Clinton projects had never been dis- cussed. Neuhauser questioned doing all three projects in '83. Participa- tion in costs by adjacent businesses (sidewalks and vaults) was discussed. Several Councilmembers wanted to view the areas. Roberts asked if the area could be designated as a revitalization area so general obligation bonds would not have to be used. Project to be referred to CCN. The Dubuque St. improvements moved up to FY82, others left for FY83, and source of funding to indicate G.O. plus private contributions. Property owners will be contacted regarding their participation in costs/Dubuque. City/School Swimming Pool- The School Board has decided to not go ahead with this project this year. Council will leave the amount in the CIP to show their commitment, but will look at renovation of the City Park pool, Showalter has contacted the contractor who will have an opinion on how to stop the leaks, probably 4-6 weeks. Showalter advised there was no way to use HCDA monies. Neuhauser suggested a minimum fee for low-income persons.. Showalter advised that it would be hard to administer. Miller Park / Neuzil Park -Showalter noted that use of Block Grant money was being investigated by CCN for purchase of Miller Park. Balmer suggested joint use of land with Roosevelt School. A majority of Councilmembers agreed to remove Neuzil Park from the CIP. Southwest Park- Site, use for sports, need for parking and implementation of the Comprehensive Plan were discussed. Berlin noted that money could be reserved for a park in that area. Council wishes to meet with the Parks and Recreation Commission to discuss issues and funding for park acquisition. Southwest Park was put on the pending list. 1580-2050 Iowa Avenue Restoration -Berlin pointed out that Nancy Sieberling, Robert Welsh, and Dr. Long were present to discuss this item which is in the pending list. Rev. Welsh presented a letter.asking for -deletion of this item from the CIP, because of the removal of parking spaces. Sieberling spoke of plans, and interest by Univ. Pres. Boyd, in returning the street to its original condition (removing center parking for boulevard). Alternatives for pro- vision of parking in this area, problems for others in area, were discussed. The majority of Councilmembers agreed to leave the project on the pending list, no year is designated. Words could be added to the description of the project, "When alternative parking spaces nearby can be found." Accessible Vans -Council will discuss this item along with the discussion scheduled for the Transit Mall;;Use of small buses; Transit Garage. Rocky Shore Drive East Iowa River Bikeway/Pedestrian Way - River Corridor Buffer and Trail System- If there is no federal funding, there are no projects. Water Plant Solids Disposal -Project has been mandated by Federal Govt. No change in schedule or funding. East Side Water Storage Tank -Property across from Sumy has been purchased. No change in schedule or funding. Wastewater Treatment Facility- Project is funded 80% Fed./20% City. Vitosh advised that GO. bonds had already been sold for the acquisition of land, FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M0114ES Page 4 Informal Council February 12, 1981 as it was not an eligible expenditure under the grant. Reports as presented in the packet will be a continued practice. Page 47 was corrected as follows: Prior FY82 funding is OR/G0, and FY82, FY83, FY84 funding will be RB/FA/SA. Council will decide whether GO or RB bonds are used. Our debt limit is 24 million, and there are approximately 12 million outstanding bonds, however if GO bonds are chosen for this project, it would push os to the top of the limit. CIP PENDING LIST Vitosh stated that Council could delete items or have suggestions to add. Discussion was as follows: Blackhawk Mini -Park Take off the pending list. A majority did not want to make repairs. Outdoor Police Firing Range -Keep on pending list. Addition to Recreation Center -The University will be adding several racquet- ball courts when the Fieldhouse is renovated. The land purchase is not finalized. Traffic Engineering Facility and Machine Shop & Parts Facility- Leave on pending.list. Keokuk/Hollywood Intersection Impr. Study -Take off pending list. Downtown Bikeway and Bikeway System -Leave on pending lista Southgate,Ave..Extension-Leave on pending.list. Kirkwood -Gilbert Intersection Widening- Brachtel noted 8000 cars a day. The number of left -turners on Gilbert is significant. Necessity for one- way around the Armory was discussed. Traffic flow in that area is smooth. now: Take off -the -pending list. Boyrum Street Improvement -Leave on pending list. _.,,Airport Parking Lot Expansion -Leave on•pending list. Airport Master Plan -Council would like to know the local share of costs. Leave on pending list. Parks -Caroline Park, Scott Park, Foster Road Park. Leave on pending list. Equipment Storage Facility. Needed, but no funding available'. Leave on pending list. Airport T -Hanger -Leave on pending list. Public Housing -Staff had no detail for costs. Transit -The next discussion will be in three weeks. Meeting adjourned, 7:15 PM. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2050 -End COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 10, 1981 Iowa City Council, reg. mtg., 2/10/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl (7:32), Lynch, Neuhauser, Perret, Roberts, Vevera. Absent: none. Staffinembers present: Berlin, Melling, Hayek, Knight, Stolfus, Karr. Council minutes tape-recorded on Tape 81-1, Side 1, 735-1427. Mayor Balmer proclaimed Saturday, February 14, 1981, as Salute to Hospitalized Veterans Day. Mayor Balmer announced the addition of the Woodfield's dancing permit to the Consent Calendar. Moved by Neuhauser, seconded by Vevera, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Activities, reg. Council mtg., 1/27/81, as published, subject to correction, as recommended by the City Clerk. , Minutes of Boards and Commissions: Airport Comm. -1/29/81; I.C. Housing Comm. -1/7/81; Resources Conservation Comm. -1/13/81; Parks and Recreation Comm. -1/14/81; United Action for Youth -11/24/80; City Council Rules Committee -1/27/81. - Permits: Approving Class C Liquor License for W. Marcus Hansen dba Gilbert Street Tap, 1134 Gilbert Street. Approving Class C Liquor License for Ambrose-Lovetinsky, Inc. dba Woodfield's, 223► Washington Street. Refunding a portion of a Liquor License. RES. 81-19, Bk. 66, p. 49, ISSUING CIGARETTE PERMIT. RES. 81-20, Bk. 66, P.;50,aISSUING DANCING PERMIT TO AMBROSE-LOVETINSKY dba WOODFIELD'S, 223h Washington Street. Setting public hearings: RES. 81-21, Bk. 66, p. 51, SETTING PUBLIC HEARING, FOR ,2/24/81 ON BUDGET ESTIMATE FOR THE FISCAL YEAR 7/1/81 THROUGH 6/30/82. RES. 81 -22, -Bk. 66, p. 52, SETTING PUBLIC HEARING FOR 2/24/81 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE BYINGTON ROAD AND GRAND AVENUE INTERSECTION IMPROVEMENTS, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. Approving disbursements in the amount of $2,290,758.58 for the period of 12/1/80 through 12/31/80 as recommended by the Finance Director, subject to audit. .Correspondence: Robert Henley, IDOT, re flume removal project on ,Highway 1, no reply necessary. Atty. Wm. Meardon re proposed rezoning of Bon Aire Mobile Home Court and surrounding land, referred to the City Manager for reply. Atty. Charles Traw requesting MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES Council Activities February 10, 1981 Page 2 information re Urban Renewal Parcel 64-1, City Atty. will respond. Wilfreda Hieronymus and Atty. Jay Oehler re development of Urban Renewal Parcel 64-1. City Atty. John Hayek re proposed Highlander Lift Station, no action required. Patrice Sayre, Johnson County/Iowa City N.O.W., thanking Council for adopting Affirmative Action policy, no reply necessary. Dorothy Paul, United Nations Association of the U.S.A., re use of the City Plaza flag poles, referred to the City Manager for reply. Maurice Toomer, Sr., re retention of a cab stand, City Clerk will respond after Council discussion. Joseph Curtis, Iowa Department of Social Services, re continued support for the Mayor's Youth Employment Program, no reply necessary. Jan Souter, Director of Johnson County Juvenile Division, re continued support for United Action for Youth. Traffic Engr, re removal of two meters from the 200 block of S. Linn Street and replacement with "No Parking Anytime" signs, noted. Letters previously sent to Council re continued support for agencies placed on file and no reply necessary: Joanne McDonald re Domestic Violence Project; Rita Sorenson re Crisis Center; Rhoda Harvey re Domestic Violence Project; Mark Eglseder re Mayor's 'Youth Program; Jill Kromminga re United Action for Youth- Russ Coleman and Dave Bayless re Mayor's Youth Program; Louise Eastland re Mayor's Youth Program; Ronald Eide re Mayor's Youth Program and United Action for Youth. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Mayor Balmer repeated the public hearings as set. Moved by Roberts, seconded by Vevera, to adopt RES. 81-23, Bk. 660 Pp. 53-55,APPROVING THE PRELIMINARY PLAT, PLANNED AREA DEVELOPMENT, AND LARGE SCALE RESIDENTIAL 'DEVELOPMENT PLAN OF HUNTER'S RUN. Resolution declared >adopted,.A/1 , with the following division of vote: Ayes: Erdahl, Lynch, Neuhauser, Roberts, Vevera, Balmer. Nays: Perret. Gary Sanders, 778 Oakland, appeared requesting a policy on future growth. Moved by Roberts; seconded 'by'Vevera, to adopt RES. 81-24, Bk. 66, Pp.' 56-58, APPROVING THE PRELIMINARY AND FINAL LARGE SCALE NON- RESIDENTIAL DEVELOPMENT PLAN OF PROCTER & GAMBLE MANUFACTURING COMPANY. Affirmative' roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera; seconded by Neuhauser, to refe of the Planning and Zoning Commission to the Rules r the proposed by-laws Committee for review. Motion declared carried, 7/0, all Councilmembers present. Cellv Trandafir, 2260 Davis, appeared re his request for extension of bus service until midnight. He presented figures re collection and revenue from parking tickets, and also presented suggestions for increasing revenue by selling advertising, multi -month bus passes. Councilmembers responded by relating present efforts and problems. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r Council Activities February 10, 1981 Page 3 A public hearing was held for an ordinance amending Appendix Chapter 7, Section 712(f) of the 1979 Edition of the Uniform Building Code edited by the International Conference of Building Officials. No one appeared. A public hearing was held on a proposed conveyance of real property owned by the City of Iowa City (a portion of vacated Linn Street). No one appeared. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-25, Bk. 66, pp. 59-60, AUTHORIZING THE CITY MANAGER TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH PHILIP C. CARY, AND AUTHORIZING THE CONVEYANCE TO PHILIP C. CARY OF A PORTION OF VACATED LINN STREET RIGHT-OF-WAY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Mayor Balmer announced the following vacancies: One vacancy on Committee on Community Needs for an unexpired term ending 3/1/82 and one vacancy on Mayor's Youth Employment Board for a three-year term ending 3/24/84. These appointments will be made at the 3/24/81 City Council meeting.; A .letter was received from Bruce Washburn re his resignation from Broadband Telecommunications Commission. Vacancy has already been announced and the appointment will be made at the 2/24/81 City Council meeting. Moved by Vevera, seconded by Roberts, to appoint John McDonald, 116 S. Dubuque Street, to the Planning and Zoning Commission for an unexpired term,, ending 5/1/83. Motion declared carried, 7/0, all Councilmembers present: Moved by Vevera, seconded by Roberts, to appoint Robert Carlson, 1122 Penkridge, to the Board of Appeals for a term ending 12/31/84. Motion declared carried, 7/0, all Councilmembers present. Mayor Balmer questioned the re -opening of the Clinton Street entrance to Ramp A. City Manager Berlin will investigate and report back. Councilmember Erdahl commented on timing of informal voting on the funding for Aid to, Agencies .when .he and Perret were absent yesterday from the discussion on finalizing the FY82 Operating Budget. Neuhauser noted that a public hearing will be held on the proposed budget,.and depending on any vote taken then, changes could be made in finalizing the budget. City Manager Berlin noted that a decision would have to be made Thursday afternoon re the fees and charges for housing services. He also announced that there would be no trash pick-up Wednesday morning due to the weather. Recommendation noted from the Parks and Recreation Commission re: 1) that the Parks and Recreation Plan 1981-1985 be approved, and 2) that the proposed parkland in the Hunter's Run Subdivision be accepted. Moved by Perret, seconded by Neuhauser, restricting parking on the west side of the 500 block of South Capitol Street and directing the Traffic Engineer to install the appropriate signs designating this area MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Council Activitie'i February 10, 1981 Page 4 "Restricted Parking - Police Vehicles Only". Motion declared carried, 7/0, all Councilmembers present. Moved by 61-64, APPROVING Vevera,seconded sPRELIMINARY PRELIMINARY PLANSt FOR SIGNAGEBFk. OR URBAN RENEWAL PARCEL NO. 102-3, 4 (FIRST FEDERAL SAVINGS AND LOAN ASSOCIATION). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Perret, to adopt RES. 81-27 Bk. 66, p. 65, DIRECTING THE CITY CLERK TO PUBLISH NOTICE TO BIDDERS AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS FOR THE SCOTT BOULEVARD IMPROVEMENT PROJECT - PHASE I AT THE CIVIC CENTER FOR 3/26/81 AT 10:00 A.M. Resolution declared adopted, 6/1, with the following division of vote: Ayes: Roberts, Vevera, Balmer, Lynch, Neuhauser, Perret. Nays: Erdahl. Moved seconded Pp. 66-70,DIRECTING THE DELIVERY OFoCONSTRUCTIONDto WARRANTSt RES.8IN2PAYBk.MENT6OF CONTRACT to Metro Pavers for $5,060.50, 1979 BDI Second Addition Improve- ments Construction Project. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Roberts, seconded by Vevera, to adopt RES. 81-29, Bk. 66, pp. 71-74, AUTHORIZING PAYMENT OF TAXES - URBAN RENEWAL TAX SETTLEMENT ON FIRST FEDERAL PARCEL, in the amount of $1,306.81. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Neuhauser, seconded by Vevera, that the Council adjourn to executive session, 8:23'P.14.9 under Section 20.17.3 Negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliverati the provisive process of arbitrators shall be exempt from ons of Chapter 28A. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. - Staffinembers present: Berlin, He ping, Carroll; Stolfus, Karr, Rynecki. Fire Department issues. Councilmember Erdahl left the meeting. discussed. AFSCME iwere issues were then discussed. Moved by Vevera, seconded by Perret, to `adjourn, 9:30 P.M. Motion declared carried, 6/0, Erdahl absent. ATTEST: L , MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES OF OFFICIAL ACTIONS OF COUNCIL -2/10/81 The cost of publishing the following proceed- ings b claims is $Cumulative cost for this calendar year r said publication is $ Iowa City Council, reg. mtg., 2/10/81, 7:30 P.M. at•the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl (7:32), Lynch, Neuhauser, Perret, Roberts, Vevera. Absent: none. Mayor Balmer proclaimed Saturday, February 14, 1981, as Salute to Hospitalized Veterans Day. Mayor Balmer announced the addition of the Woodfield's dancing permit to the Consent Calendar. Moved by Neuhauser, seconded by Vevera, that the i following items and recommendations in the Consent Calendar be received, or approved, and/or adopted j as amended: j Approval of Official Council Activities, I reg. Council mtg., 1/27/81, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm. -1/29/81; I.C. Housing Comm. - 1/7/81; Resources Conservation Comm. 1/13/81; Parks and Recreation Comm. -1/14/81; United Action for Youth -11/24/80; City Council Rules 1 Committee -1/27/81. Permits: Approving Class C Liquor License for W. Marcus Hansen dba Gilbert Street Tap, 1134 Gilbert Street. Approvin Class C Liquor License for Woodfield's, 223 Washington Street. Refunding a portion of a Liquor License. RES. 81-19, Bk. 66, p. 49, ISSUING CIGARETTE PERMIT. RES. 81-20, Bk. 66, p. 50, ISSUING DANCING PERMIT TO WOODFIELD'S. Setting public hearings: RES. 81-21, Bk. 66, p. 51, SETTING PUBLIC HEARING FOR 2/24/81 ON BUDGET ESTIMATE FOR THE FISCAL YEAR 7/1/81 THROUGH 6/30/82. RES. 81-22, Bk. 66, p. 52, SETTING PUBLIC HEARING FOR 2/24/81 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE BYINGTON ROAD AND GRAND AVENUE INTERSECTION IMPROVEMENTS, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. Approving disbursements in the amount of $2,290,758.58 for the period of 12/1/80 through 12/31/80 as recommended by the Finance Director, subject to audit. ee MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401MES r February ,1981 Actions 10 February l0, 19Correspondence: Robert Henle IDOT re Page 2 flume removal project on Highway 1, no reply necessary. Atty. Wm. Meardon re sed rezoning of Bon Aire Mobile Home Court nand surrounding land, referred to the City Manager for reply. Atty. Charles Traw requesting information re Urban Renewal Parcel 64-1, City Atty. will respond. Wilfreda Hieronymus and Atty. Jay Oehler re development of Urban Renewal Parcel 64-1. City Atty. John Hayek re proposed Highlander Lift Station, no action required. Patrice Sayre, Johnson County/Iowa City N.O.W., thanking Council for adopting Affirmative Action policy, no reply necessary. Dorothy Paul, United Nations Association of the U.S.A., re use of the. City. Plazaflagpoles,, referred to the City Manager for reply. Maurice Toomer, Sr., re retention of a cab stand, City Clerk will respond after Council discussion. Joseph Curtis, Iowa Department of Social Services, re continued support for the Mayor's Youth Employment Program, no reply necessary. Jan Souter,. Director of Johnson County Juvenile Division, re continued support for.United Action for Youth.- Traffic Engr, re removal of two.meters from the 200 block of S. Linn Street and replacement with "No Parking Anytime signs, noted. Letters previously sent to Council re continued support for agencies placed ..on file , and no reply necessary: Joanne McDonald re Domestic Violence Project; Rita Sorenson re Crisis Center; Rhoda Harvey re Domestic Violence Project; Mark Eglseder re Mayor's Youth Program; Jill Kromminga re United Action for Youth; Russ Coleman and Dave Bayless re 1 .. Mayor's Youth Program; Louise Eastland re Mayor's.Youth Program; Ronald Eide re Mayor's Youth Program and United Action for Youth. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by. Roberts, seconded by Vevera, to adopt RES. 81-23,. Bk. 66, pp. 53-55, APPROVING THE PRELIMINARY PLAT, PLANNED AREA DEVELOPMENT, AND LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF with ER the RHUNT'SUfollowing u diva ionla of vote: Ayes: Erdahl, Lynch, Neuhauser, Roberts, Vevera, Balmer. Nays: Perret, Gary Sanders, 77A Oakland, appeared requesting a Policy on future growth. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES F Official Actions Moved by Roberts, seconded by Vevera, to adopt February 10, 1981 RES. 81-24, Bk. 66, pp. 56-58, APPROVING THE Page 3 PRELIMINARY AND FINAL LARGE SCALE NON-RESIDENTIAL DEVELOPMENT PLAN OF PROCTER & GAMBLE MANUFACTURING COMPANY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Neuhauser, to refer the proposed by-laws of the Planning and Zoning Commission to the Rules Committee for review. Motion declared carried, 7/0, all Council - members present. Cellv Trandafir, 2260 Davis, appeared re his request for extension of bus service until midnight. He presented figures recollection and r revenue from parking tickets, and also presented suggestions for increasing revenue. 'Councilmembers responded,by relating present efforts and problems, A public was for an amending AppendixaChapter 7,h eld Section 712(f)dnce ofathe 1979 Edition of the Uniform Building Code edited by ! the International Conference of Building Officials, A public hearing was held on a conveyance of real property owned by the City proposed ed of Iowa City (a Portion of vacated Linn Street). !Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-25, Bk. 66, pp, 59-60, AUTHORIZING THE CITY MANAGER TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH PHILIP C..CARY, AND AUTHORIZING THE CONVEYANCE TO PHILIP C. CARY OF A PORTION OF VACATED LINN STREET RIGHT-OF-WAY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. 'Motion declared carried. ayor ; vacanciieas: One vvaacancynonunced Committeeeon Community Needs for an unexpired term ending 3/1/82 and one vacancy on Mayor's Youth Employment Board for a three-year term ending 3/24/84. These appointments will be made at the 3/24/81 City Council meeting. A letter was" received from Bruce Washburn re his resignation from Broadband Telecommunications Commission, the appointment will be made at the 2/24/81 City Council meeting. Moved by .Vevera, seconded by Roberts, to appue Streetto theoint John Plan Planning andMcDonald, ommission116 S. bfor an unexpired term ending 5/1/83. Motion declared carried, 7/0, all Councilmembers present. Moved by Vevera, seconded by Roberts, to oint RDbert sarfoora term ending n, lt22 Pge12/31/84to • Board ofAppeal MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 11 11 Official Actions Motion declared carried, 7/0, all Councilmembers February 10, 1981 present. Page 4 Recommendation noted from the Parks and Recreation Commission re: 1) that the Parks and Recreation Plan 1981-1985 be approved, and 2) that the proposed parkland in the Hunter's Run Subdivi- sion be accepted. Moved by Perret, seconded by Neuhauser, restricting parking on the west side of the 500 block of South Capitol Street and directing the Traffic Engineer to install the appropriate signs designating this area "Restricted Parking - Police Vehicles Only". Motion declared carried, 7/0, all Councilmembers present. Moved by Vevera, seconded by Erdahl, to adopt RES. 81-26, Bk. 66, pp. 61-64, APPROVING THE PRELIMINARY DESIGN PLANS FOR SIGNAGE FOR URBAN RENEWAL PARCEL NO. 102-3, 4 (FIRST FEDERAL SAVINGS AND LOAN ASSOCIATION). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Motion declared carried. Moved by Vevera, seconded by Perret, to adopt S TOPUBL SH NOTICE,TO BIDDERS ANDNG THE CITY FIXING TIME LERK AND PLACE FOR RECEIPT OF BIDS FOR THE SCOTT BOULEVARD IMPROVEMENT PROJECT - PHASE I AT THE CIVIC CENTER FOR 3/26/81 AT 10:00 A.M. Resolution declared adopted, 6/1, with the following division of vote: _Ayes: Roberts, Vevera, Balmer, Lynch, Neuhauser, Perret. Nays: Erdahl. Moved by Vevera, seconded by Roberts, to adopt RES. 81-28, Bk. 66, pp. 66-70, :DIRECTING THE DELIVERY -OF CONSTRUCTION WARRANTS IN PAYMENT OF CONTRACT to Metro Pavers for $5,060.50, 1979 EDI Second Addition Improvements Construction Project. Affirmative roll call vote unanimous, 7/0, all Councile.embers present. Motion declared carried. Moved by Roberts, seconded by Vevera, to adopt .REOFSTAXES 9- URBAN6RENEWAL1T X, AUTHORIZING PYMENT SETTLEMENT ONAFIRST FEDERAL PARCEL, in the amount of $1,306.81. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Neuhauser, seconded by Vevera, that the Council adjourn to executive session, 8:23 P.M., under Section 20.17.3 Negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliverative process of arbitrators shall be exempt from the provisions of Chapter 28A. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES Official Actions Staffinembers present: Berlin, Helling, Carroll, February, 10, 1981 Stolfus, Karr, Rynecki. Fire Department issues Page 5 were discussed. Councilmember Erdahl left the meeting. AFSCME issues were then discussed. Moved by Vevera, seconded by Perret, to adjourn, 9:30 i P.M. Motion declared carried, 6/0, Erdahl absent. For amore detailed & complete description of until Activities & Disbursements, see Office of C' y r nc Department. cry R. BALMER, MAYOR MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FS INFORMAL COUNCIL DISCUSSION FEBRUARY 12, 1981 INFORMAL COUNCIL DISCUSSION: February 12, 1981, 4:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Neuhauser, Vevera, Lynch, Erdahl, Perret, (4:20 P.M.). 7/0 Staffinembers present: Berlin, Stolfus, Helling, Vitosh. Others present for certain discussions, as noted. TAPE-RECORDED: Reel 8814, Side 2, 1 -End. The Mayor announced that until Perret was present, Council would start with ? the CIP items, then go back and discuss funding for Aid to Agencies. t' CAPITAL IMPROVEMENT PROJECTS Schmadeke, Brachtel, Kucharzak, Steinbach, Sey e , Chiat Camp Cardinal Bridge -no change in schedule or funding. Iowa Avenue Bridge-Schmadeke noted that study would be made in FY82, no t change in schedule or funding. Burlington Street Bridge -probably no state or federal monies. No change in schedule or funding. Summit Street Bridge-Schmadeke advised that the steel is on hand to make the repair in FY82, and the bridge will be closed for sixty days. No change in schedule or funding. As the railroad sale is not finalized, 1 no funding can be realized from the new owners. Scott Boulevard -Phase I -proceedings were on last week's agenda. No change in schedule or funding. w Scott Boulevard -Phase II -Construction will be done later this summer. No change in schedule or funding. Melrose Avenue Corridor Traffic Improvements -Discussion deferred until Perret is present. Iowa Avenue/Gilbert St. Signalization-Brachtel advised that the signal for Church/Dubuque should be in before the start of FY82. No change (' in schedule or funding. Councilman Perret arrived, 4:20 P.M. The Mayor announced reconsideration of the funding for the three agencies which had received cuts from the Human Services Director's recommendation for funding; PALS, Crisis Center, and Willow Creek Park, at the previous Aid to Agencies discussion. A majority of Councilmembers agreed to fund as discussed on Feb. 9th: PALS, $17,000; Crisis Center, $6,000 and Willow Creek, $5,800. Mayor Balmer noted that Council had not decided on the Housing Inspection Fee Schedule and would now discuss it. He suggested a different licensing structure. Each Councilmember presented suggestions. City Manager Berlin suggested that because of the individual philosophies and divergence of view on Council regarding the timing of inspections and fees, that today Council should just estimate the amount of revenue to put into the budget, and an informal discussion of the matter will be scheduled later. It was decided to put the figure of $50,000 in the budget for revenue. MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES L.,. 1-142 142-342 �11 Informal Council Page 2 February 12, 1981 Civic Center Handicapped Accessibility and Space Study 342-831 Kucharzak and Berlin outlined funding and extent of the three phases of the project; $30,000 for the study; $150,000 for Accessibility; and Renovation of Police Dept. Suggestions were made regarding use of HCDA funds, changes in energy and handicapped regulations and addition of affirmative action process; whether or not to renovate Civic Center; inadequacy of Police and Fire areas, possible move for Engineering to old Pollution Control Bldg. Berlin advised that the staff and department heads would identify all needs for space, and at that point could hire someone on the outside to put the information in some kind of framework looking at the alternatives. Funding of $15,000 from operating revenues would be added to FY82 budget for the study. Council will discuss before other monies are allocated. Fueling Facility -Detail costs were requested. No change in schedule or funding. Salt Dome -Alternative solutions were requested. No change now in schedule or funding. - Police Indoor Firing Range -Will be incorporated in the study of the Civic Center and space needs. Public Housing Site Acquisition -This money was allocated prior to establish- ment of CCN. However CCN will be asked to review this project. By May 18, Seydel will know what the cost: for 32 units is. The City will apply to change the remaining dollars into an acquisition type program to preserve those dollars for Iowa City. If no action by June, HUD will de -obligate us. Seydel explained how the use of this money would permit the City to provide site developments or acquisition of a site and land -banking it for awhile. Melrose Avenue Corridor Traffic Improvements-Schmadeke advised that if the Melrose Diagonal were built, most of the Byington/Grand project work would be replaced. Perret & Roberts had attended a meeting of the Task Force, whose recommendation might be available in April. Balmer stated that the Council had made a commitment to improve the corner and that he thought the diagonal was the best solution to other area traffic (hospital -sports - University). He suggested that r -o -w at Woolf be acquired. Council indicated that although.they had a commitment to solve this problem also, the money allocated was not a specific amount for a specific problem. $300,000 will be allocated for FY83. Railroad Crossing Improvements -There was a short discussion on the possible 831-1090 funding from the railroad. No change in schedule or funding. Benton/Riverside Intersection-Schmadeke advised that he had talked with State officials. They would look at moving the project ahead. Council wishes to get going on this project. Sand Road Improvement Project -Council discussed assessing costs to adjacent property owners. It will service a 150 lot trailer -court. Schmadeke stated that the new outfall sewer will tear up the road. A small culvert can be installed instead of a bridge. Asphalt overlay repair was suggested. Schmadeke will supply costs for asphalt overlay and a culvert. Lower Ralston Creek Channelization and Facility Improvement -.No change in schedule or funding. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Page 3 17 Informal Council February 12, 1981 Central Business District Alley Projects-Schmadeke outlined location of this year's project, two alleys south of Burlington, and FY82 project of four alleys downtown. Storm drains are being replaced in these alleys. No change in schedule or funding. Linn St. Improvements -Dubuque St. Improvement•Clinton St. Improvements- 1090-1580 Berlin advised that the Dubuque and Clinton projects had never been dis- cussed. Neuhauser questioned doing all three projects in '83. Participa- tion in costs by adjacent businesses (sidewalks and vaults) was discussed. Several Councilmembers wanted to view the areas. Roberts asked if the area could be designated as a revitalization area so general obligation bonds would not have to be used. Project to be referred to CCN. The Dubuque St. improvements moved up to FY82, others left for FY83, and source of funding to indicate G.O. plus private contributions. Property owners will be contacted regarding their participation in costs/Dubuque.- City/School osts/Dubuque:City/School Swimming Pool- The School Board has decided to not go ahead with this project this year. Council will leave the amount in the CIP to show their commitment, but will look at renovation of the City Park pool. Showalter has contacted the contractor who will have an opinion on how to stop the leaks, probably 4-6 weeks. Showalter advised there was no way to use HCDA monies. Neuhauser suggested a minimum fee for low-income persons. s Showalter advised that it would be hard to administer. Miller Park / Neuzil Park -Showalter noted that use of Block Grant money was being investigated by CCN for purchase of Miller Park. Balmer suggested joint use of land with Roosevelt School. A majority of Councilmembers agreed to remove Neuzil Park from the CIP. Southwest Park- Site, use for sports, need for parking and implementation of the Comprehensive Plan were discussed. Berlin noted that money could be reserved for a park in that area. Council wishes to meet with the Parks and Recreation Commission to discuss issues and funding for park acquisition. Southwest Park was put on the pending list. 1580-2050 Iowa Avenue Restoration -Berlin pointed out that Nancy Sieberling, Robert Welsh, and Dr. Long were present to discuss this item which is in the pending list. Rev. Welsh presented a letter.asking for deletion of this item from the CIP, because of the removal of parking spaces. Sieberling spoke of plans, and interest by Univ. Pres. Boyd, in returning the street to its original condition (removing center parking for boulevard). Alternatives for pro- vision of parking in this area, problems for others in area, were discussed. The majority of Councilmembers agreed to leave the project on the pending list, no year is designated. Words could be added to the description of the project, "When alternative parking spaces nearby can be found." t Accessible Vans -Council will discuss this item along with the discussion scheduled for the Transit Mall;:Use of small buses; Transit Garage. Rocky Shore Drive East Iowa River Bikeway/Pedestrian Way - River Corridor Buffer and Trail System- If there is no federal funding, there are no projects. Water Plant Solids Disposal -Project has been mandated by Federal Govt. No change in schedule or funding. East Side Water Storage Tank -Property across from Sumy has been purchased. No change in schedule or funding. Wastewater Treatment Facility- Project is funded 80% Fed./20% City. Vitosh advised that GO. bonds had already been sold for the acquisition of land, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Informal Council February -12, 1981 Page 4. as it was not ah.eligible expenditure under the grant. Reports as presented in the packet will be a continued practice. Page 47 was corrected as follows: Prior FY82 funding is OR/G0, and FY82, FY83, FY84 funding will be RB/FA/SA. Council will decide roG or mately 12nds are millionuoutstanur ndingebonds, however limit is 24 million, and there are re appapp if GO bonds are chosen for this project, it would push as to the top of the limit. 2050 -End CIP PENDING LIST Vitosh stated that Council could delete items or have suggestions to add. Discussion was as follows: Blackhawk Mini -Park. -Take off the pending list. A majority did not want to make repairs. Outdoor Police Firing Range -Keep on pending list. Addition to Recreation Center -The University will be adding several racquet- ball courts when the Fieldhouse is renovated. The land purchase is not finalized. Traffic Engineering Facility and Machine Shop & Parts Facility- Leave on pending list. Keokuk/Hollywood Intersection Impr. Study -Take off pending list. Downtown Bikeway and Bikeway System -Leave on pending list. Southgate Ave. Extension -Leave on pending list. Kirkwood -Gilbert Intersection Widening- Brachtel noted 8000 cars a day. The number of left -turners on Gilbert is significant: Necessity for one- way around the Armory was discussed. Traffic flow in that area is smooth. now. Take off the pending list. Boyrum Street -Improvement -Leave on pending list. Airport Parking Lot Expansion -Leave on pending list. Airport Master Plan -Council would like to know the local share of costs. Leave on pending list. Parks -Caroline Park, Scott Park, Foster Road Park: Leave on pending list. Equipment Storage Facility. Needed, but no funding available. Leave on pending list. Airport T -Hanger -Leave on pending list. Public Housing -Staff had no detail for costs. Transit -The next discussion will be in three weeks. Meeting adjourned, 7:15 PM. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L'. . T•a•�.cc Fv�+e¢ Gcvc�cc.lwr fl.ai 111 1; r•la1 ppb v2,----------------------------- ----------- - ------- ------------------ MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES _ kin L.,. INFORMAL COUNCIL DISCUSSION FEBRUARY 23, 1981 INFORMAL COUNCIL DISCUSSION: February 23, 1981, at 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Neuhauser, Perret, Lynch, Erdahl, Vevera. Absent: None. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED, Reel N81-5, Side 1, 1-2444. APPLICATIONS TO PLANNING AND ZONING Boothroy, Schmeiser, Schmadeke, Farmer 1-650 Spring Valley Subd. Prel. & Final Boothroy noted previous concern over adequate access. As Coralville had requested an indication from the Council on a recommendation, the concensus was to deny Part I and approve Part II as recommended by Planning and Zoning and Staff. Linder Valle Subdivision Prel. Johnson County is waiting for the City's recommen anon. Tie applicant was willing to provide an access along the East property line for future extension of the Street. The County Board of Health has approved a redrawing of lot sizes which will allow use of septic tanks. Council discussed the requirement for provision of rural development standards for the streets and decided to require compliance from this Subdivision, but asked for relooking at the standards for the streets. River Crest Estates/Deer Hill Estates Dr. Hershfield and Dennis Sauegling present. Although this subdivision is within the Iowa City area of juris- diction, the likelihood of annexation is very remote (30 years), as the area is north of the Iowa River. Dedication for future easements and detention basin will be provided. The letters regarding the water distri- bution system and storm water management have been received. After further discussion of requiring of rural development standards for the proposed private drive, Council asked that the matter be removed from the County's agenda. Staff will come back with recommendations for revision of rural development standards for Council discussion on March 9th. OAKES SUBDIVISION Oakes present. Mayor Balmer called attention to memo 650-820 from Schmadeke,-2/19, regarding lift station for Oakes Subdivision drainage area. Schmadeke noted that this area will always need a lift station. There will be no provision of sewer north of Interstate 80 for 40 years. There is enough land within the City limits now for 200,000 population. By using Prairie du Chien Sewer to connect to the River Corridor System, the capacity will be exceeded for the Prairie du Chien Sewer. It handles 68 acres now, would increase to capacity for 230 acres. The Prairie du Chien sewer will need to be upgraded in the future anyway. A lift station has a life of 20 years, is paid for by the subdivider and will be the City's responsibility after 20 years. The Mayor noted that a majority agreed to use of the lift station, Perret & Erdahl objecting. FOSTER ROAD East of Prairie du Chien Road. The Planning and Zoning Comm. 820-1030 recommended not amending the Comprehensive Plan Map, leaving Foster Road in, but agreed to an offset at Prairie du Chien. Boothroy presented a preliminary sketch for Oakes Third Addition showing access to Prairie du Chien thru Lot 7, and northerly alignment for Foster Road. This concept MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Informal Council Page 2 February 23, 1981 was agreeable to Council. They did not wish to amend the Comprehensive Plan Map by deletion of Foster Road. The sketch as discussed was filed with the City Clerk. Oakes expressed concern that they would be providing a short-cut thru their subdivision. Alternatives regarding purchase of property for the Dubuque/Prairie du Chien portion will be provided soon. TRANSIT ISSUES Mose, Lundell 1030-1447 Washington Street Transit Interchange The Mayor reported that he did not favor t e recommen ation TrOM the City Manager and Transit Manager to close Washington St. to automobile traffic in front of the Mall. A majority of Councilmembers agreed. Representatives from Downtown Assdciation, Lehman and Crum, asked consideration to leave the street open, and offered other suggestions. Parking enforcement and use of island by passengers was discussed. Council was urged to view the problem area at 5 P.M. Staff was requested to look at operational procedures and report on practical alternatives to minimize the problems. A representative for the bus drivers noted their preference for closure of the street to automobiles. Lundell called attention to a study by graduate students of the problem. Small Buses Mose summarized conclusions shown in charts submitted with Is memo. Hours for drivers on most routes are either 6AM to 2PM or 2PM to IOPM. Councilmembers discussed use of small buses with the large buses at peak hour, 4PM, and running until 6:30 when large buses would stop, small buses continuing to IOPM. If small buses were decided on, Council favored purchase of good quality buses. Funding alternatives were suggested. Staff will report on alternatives for funding using the small buses and prepare a budget. Capital Improvements Projects 1447-1990 Accessible Vans Page 40 CIP. It was noted that the University would like to get out of providing accessible vans for the students. This item will remain in the CIP. New Transit Garage Concensus was to move this item up to FY84. BusFleet Ex ansion/Re lacement Buses have not converted to natural gas use. Deese is used In summer and H2 used in winter, for a savings of $30,000. This item will remain in the CIP. MANAGEMENT ADVISORY PANEL City Manager Berlin asked if Council had any add- itions to the agen a est of panel priorities and procedures. Regarding i12, Discussion of Council Salaries, Neuhauser stated that she would not support a raise for Councilmembers, but would support a decrease; and would support a raise for the Mayor because of the number of hours worked by a Mayor, but would limit the term to be served. She also opposed the proposed raise for the County Supervisors. After discussion, the Mayor advised that a majority of Councilmembers were not in favor of an increase in Council salary. However, Perret will appear before the Management Advisory Panel regarding the issue. APPOINTMENTS Mayor's Youth Employment Board, Council agreed to appoint 1990-2080 Dave Bayless; to Committee on Community Needs, Sandra Lockett, Janet Cook, and reappoint Pat (Cora) McCormick; to Broadband Telecommunications Comm., William Terry and Nicholas Johnson. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L.,. Page 3 Informal Council February 23, 1981 AGENDA AND COUNCIL BUSINESS 2080-2444 1. Berlin asked whether or not there were any objections to the request from City Cab Co. for a cab stand in front of Wilsons on College St. for the period from Mar. 81 to Mar. '82. As there were no other written requests for space or objections to this request, Council agreed to approve the request. 2. Regarding Item #20, acceptance of five parcels of right-of-way from IDOT for access and frontage roads to Highways 1 and 518, Berlin advised that it was appropriate to accept the parcels at this time. 3. John Willers, Shive-Hattery, was present to discuss proceedings for amending 1979 BDI Second Additions Improvement Project. As there was a question regarding setting public hearing, staff will look into the matter. 4. The City Clerk advised that there would be addition of a Proclamation and an approval of a liquor license to the agenda. 5. Roberts questions proposed action to be taken regarding Dr. Hicks request regarding parking on Village Road. Berlin advised that the item had been referred to Traffic Dept., and he would report back. 6. Lynch reported noticing that school buses do not put out their 'STOP' arm when stopped, and questioned if this meant that cars could go around the stopped bus. Staff will report. 7. Erdahl questioned procedures regarding excessive charges at the Animal Shelter. Berlin will check. He also advised that the March 15th dead- line for purchase of licenses will be extended for this year. 8. Vevera commented on the poor signs for exiting of cars from Parking Ramp B. 9. Vevera reported on a storm water drainage problem in the Oakcrest area, and repair suggested by Nate Moore. Staff will investigate. 10. Neuhauser commented on problems aired at the meeting of the Northside residents, especially when several different city departments would have jurisdiction over the problems reported by citizens. Berlin suggested that a complaint be filed with HIS who could coordinate all compliance, or all complaints could be directed to him. Meeting adjourned, 4:40 P.M. L.,. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES a