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HomeMy WebLinkAbout1981-02-24 Bd Comm minutesMINUTES IOWA CITY HUMAN RELATIONS COMMISSION JANUARY 26, 1981 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Barcelo; Baumgartner; Portman; Reyes; Turner; Watson; Yates MEMBERS ABSENT: McCartt (excused); McGuire (excused) STAFF PRESENT: Helling; Mejia; Scholten; Williams RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Williams to send follow-up letter to both parties in case NE/R, 7-10-7906; Williams to check previous Commission minutes regarding Civil Rights Workshop; staff to update brochure and have printed; Williams to revise and send letter regarding speaking engagements; Watson to contact stations regarding public service announcements; Williams to arrange training dates with State Commission; Williams to write press release; Turner to represent Commission at JCCOG meeting. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order at 7:35 p.m. by Dick Yates. 2. Portman moved and Reyes seconded that the minutes of November 24, 1980, be approved as submitted. Motion passed unanimously. 3. New Commissioners, Isabel Turner, Nancy Baumgartner, John Watson and Rusty Barcelo, were introduced. 4. Complaints pending: a. E/S, 5-2-7905. Respondent will send new information by February 1. New members on the Conciliation 'Team will be assigned by McGuire. b. E/R, 7-10-7906 and E/R, 7-10-7907. No response from either party. Williams to send follow-up letter. C. E/R, 9-18-7809. In conciliation. j MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES alb MINUTES IOWA CITY HUMAN RELATIONS COMMISSION JANUARY 26, 1981 PAGE 2 d. E/R & S, 9-25-1910. Team to decide action. e. H/S, 7-17-8001. Commission wants to conciliate. Pre- determination settlement to be sent. 5. Complaints closed: I a. PA/R & C, 2-11-8001. Conciliated by State. Administratively j closed by local Commission. 1, Public Service Announcements. Written and ready to go. John to make initial contact with radio stations. 7. Civil Rights Workshop - March, 1981. No decision made. Williams to check previous minutes. € B. Brochure. Original to be updated and printed for distribution. 9. Speaking Engagements. Williams to revise letter and send to the schools regarding speaking engagements. 10. Council Rules Committee. Made a deletion in the By-laws regarding j recommendations to Council on new appointments. Would accept these f on an informal basis but would not approve provision 3A on a formal basis. Reyes moved and Portman seconded that the By-laws be approved with the deletion. Motion carried unanimously. 11. Commission Training - State Program. Tentative dates to be discussed with Des Moines are March 15 or 22. Alternate date March 14. Williams to arrange with State. 12. Press release regarding new Commissioners. Williams is to write press release and distribute. The possibility of using cable TV to introduce the Commission and its function was discussed. Portman moved and Baumgartner seconded that the intern working with cable TV be invited to the next meeting to discuss this issue. Motion passed iunanimously. 13. Bill in legislature. This bill would require a complainant to post bond. Commissioners felt they needed to comment on this. Turner is to represent the Commission at the February 6 meeting of JCCOG. 14. Quiz. As a training tool, a quiz was given covering some of the points of the local ordinance and other aspects of civil rights. The i answers were then discussed to help Commissioners become more knowledgeable of the issues. 15. Next Commission meeting scheduled for February 23, 1981 at 7:30 p.m. in the City Manager's Conference Room. Agenda setting - February 13, i 1981. 16. Portman moved and Baumgartner seconded that the meeting adjourn. Passed unanimously at 9:35 p.m. ai4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 j:,— 1. IOWA CITY MUNICIPAL AIRPORT South Riverside Drive Iowa City, Iowa 52240 Office Phone (319) 354.1800 Ext. 357 IOWA CITY MUNICIPAL AIRPORT COMMISSION MEETING FEBRUARY 5, 1981 MEMBERS PRESENT: DIETERLE, REDICK, SAUEGLING, GEORGE MEMBERS ABSENT: PHIPPS STAFF PRESENT: ZEIIR, BROWN GUESTS PRESENT: BARKER, ABBOUD(KXIC) Manager Zehr informed the Commission thrt the Air -Care unit had not reached a discission on the proposed hangar lease. The commission's discission was to not impose a time limit on the responce from the Air -care service. It was hoped that we would hear from them by the next meeting. Zehr informed the commission that the master plan was on hold waiting for the FAA to do a cost study of the proposed MALS/ Localizer installation and that he would be getting estimates for the relocation of the Old United Hangar, The airport land east of highway 218 was discussed and Zehr informed the commission that the city staff to currently working up a program to present to the commission. The leases with the Iowa City Flying service were discussed at length. Mr, Barker indicated that Mr. Jones would be willing to discuss the leases at the commission's next meeting. Dieterle formally invited Mr, Jones and Mr. Barker to attend the next meeting, February 12, to discuss the pointe of conflict in the lease, No other action was taken and the meeting was adjourned at 9:00 A.M. j MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES -MOINES air IOWA CITY MUNICIPAL AIRPORT COMMISSION Iowa City Civic Center February 12, 1981 Members Present: Dieterle, Sauegling, Redick Members Absent: Phipps, George Staff Present: Zehr, Brown, Wright Guests Present: E. K. Jones, Mrs. Jones, Charles Barker, Theresa Bries, Barb Beckwith, Ann Mittman, Cathy Carlyle (KXIC) The meeting was called to order at 7:35 p.m. The minutes of the meetings of January 14, 19, 29, and February 5 were considered and approved. Manager Zehr presented the month's bills, which included nothing extra- ordinary, except for the January gas bill of only $329. The total cost for heating fuel so far this winter is only $984. This Is a considerable saving when compared with last year. It appears that the expense of the furnace conversion from oil to gas will be made up in no more than two years in savings in fuel costs. Redick moved to approve the bills; second by Sauegling; the bills were approved. Zehr reported the University of Iowa has still not reached a decision regarding the lease which has been offered by the Commission for use of part of the new corporate hangar building by the Air Care helicopter. The University Is still performing cost analysis. Chairperson Dieterle asked Zehr to read, for the benefit of those assembled, the minimum operating standards required by the FAA. The possibility of imposing a time limit on the lease offer was suggested, and it was decided to formally request a decision by the University, through'a letter written by Attorney Brown, by March 12, 1981, the date of the next regular Airport Commission meeting. Redick so moved; second by Sauegling; the motion passed. Brown was instructed to check on the legality of putting the University on such notice. Regarding the lease with the Iowa City Flying Service, Zehr reported having talked with Roger Scholten, who could not find his notes from previous discussions about said lease. Zehr suggested two Items of importance should be resolved: (1) the boundaries of the property leased should be properly defined, and- (2) the minimum operating standards should be taken out of the lease and made a part of the city ordinance Instead. A lengthy discussion ensued regarding the problem of fueling the Air Care helicopter, the lease with the Iowa City Flying Service, and the minimum operating standards. Dieterle -suggested the Commission write up a lease that would seem fair and then offer it to the Flying Service for their comments and suggestions. Mr. Charles Barker, legal representative for Mr. E. K. Jones of the Iowa City Flying Service, was asked to explain the company's position. Mr. Barker stated that there are currently no exceptions to the fueling standards in the MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES R/7 I I", Iowa City Municipal Airport Commission Page 2 February 12, 1981 I i State of Iowa. However, the Iowa City Flying Service will cooperate in making a concession to the Air Care Service if it can be determined that such a special concession would be legal. Mr. Barker further stated that he and the Flying Service are open to any procedure in negotiating a new lease. He has no objection to placing the minimum operating standards in the city ordinance instead of in the lease. He also suggested the Commission put its requirements in writing so that the Flying Service can then deal with them and cooperate in working out the problems. Dieterle asked, if it could be legally done, would the Flying Service be willing to make an exception in price for supplying the University with fuel for the Air Care helicopter. Mr. Jones responded that the costs involved make the pumping of fuel an unprofitable business. It was decided the Commission will meet in a working session to revise the lease with the Iowa City Flying Service on Thursday, February 19, at 7:00 a.m. at the On Iowa restaurant. The meeting adjourned at 9:00 p.m. Recorder: Priscilla Wright MICROFILMED BY ' JORM MICROLAB CEDAR RAPIDS -DES -MOINES 0117 7 ff V ­ L." MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING January 22, 1981 -- 4:00 P.M. Storyhour Room MEMBERS PRESENT: Bartley, Cavitt, Gritsch, Hyman, Immermann, Ostedgaard, Richerson, Zastrow MEMBERS ABSENT: Bezanson STAFF PRESENT: Eggers, Tiffany, McGuire OTHERS PRESENT: Charles Drum, FRIENDS of ICPL Liaison I SUMMARY OF DISCUSSION President Ostedgaard convened the meeting at 4:10 P.M. Minutes from the Regular meeting of December 18, 1980, and the Special meeting of January 5, 1981, were unanimously approved. Zastrow/Richerson. Minutes of two Owner/Contractor (Building Committee M1) were reviewed - December 17, 1980 and January 14, 1981. The disbursements from January 1 and 15, 1981 were unanimously approved. Richerson/Bartley. The New Building Gift Fund report through January 18 was reviewed. Pledges received total $35,155.00. DIRECTOR'S REPORT The Director reported on the following: - The second quarter report will be postponed until February. Illness and general workload made it impossible to prepare for today's meeting. - The general staff reorganizational plan was presented to the full permanent staff on Monday, January 19. Under the reorganized administrative structure the Director, Technical Services Coordinator and an Assistant to the Director for Public Services will form the top administrative team. The five public service coordinators (Youth, Information, Audio Visual, Community & Circulation Services) will report to the Assistant Director for Public Services. The Assistant Director for Public Services will also serve as one of the public service coordinators. Many new job assignments at non -administrative levels will be made following completion of appointments to the rearranged administrative positions. All permanent employees will fill out a preference sheet about job assignments. Since there are no openings nor any additional staff positions, this is entirely an internal reorganization. All new job assignments will be completed by April 10. j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES alb MINUTES IOWA IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES JANUARY 22, 1981 Page 2 - Based on revised construction schedules, a new post- construction/move schedule has been completed. This new schedule moves the library's opening day to Monday, June 15 with preopening ceremonies on Saturday, June 13 and Sunday, June 14. This is now a very generous schedule and should not need any revision unless there is a major setback or delay. The old library will close about May 27. - The strategy for moving the book collection and the day-to-day schedule during the 2h week move period have been planned. The collection move will use up to 700 volunteers on two weekends and the strategy decided upon minimizes the use of any mechanical devices to assist in moving the collection. Boxes, hand dollies and teams of volunteers filling, carrying and pushing proved to be the fastest, cheapest and most simple method. There was no President's Report For Building Committee N1's report see the Owner/Contractor Minutes from December 17 and January 14. The latter set explains the need for the postponement of the completion date of the new building from February 1 to March 1. Richerson reported that the ad hoc Art Placement Committee met for a brief tour of the new building on January 20 and will meet on February 3 for a discussion of the needs. Richerson appointed Marsha Wegman, Joyce Summerwill and Naomi Schadl to the Committee. Minutes will be prepared of the February 3 meeting. There was no new report from Building Committee M3. Following a review of the plans prepared by Cavitt and Spaziani about the opening/dedication ceremonies for the new building, the Board unanimously approved a $1500 allocation from the Gifts and Bequests Fund for necessary expenses. Richerson/Bartley. The FRIENDS will pay for any expenses needed for the Open House. Because the Board feels the number estimated to attend the Sunday afternoon open house was too low, they recommended dropping refreshments, organized tours, and receiving line from the list of recommended activities. They also recommended considering an alternative location for the dedication program. The Board reviewed the status of their FY1982 budget proposal and presentation to be made at the City Council hearing at 7:00 P.M. January 22. Key issues to be stressed are: The services and additional workload absorbed by the library staff despite the loss of 24 staff during FY81. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES i L.'. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES JANUARY 22, 1981 Page 3 2. The amount of money the Library continues to raise through contributions, grants, volunteers and gift materials. 3. The reduced per square foot cost for overhead and maintenance of the new building. 4. The Library Board's priorities beyond the current service level; more dollars to build the collection and more service hours (in that order). Additional service hours, would require replacement of lost staff At their informal meeting on January 20 with the Johnson County Board of Supervisors, the Director and President discussed the proposed contractual phase-in of the increased costs over a four-year period. The next step in the negotiations process will be to review any counter proposals offered by the Supervisors. The Board unanimously approved a budget request which authorized spending the $5000 Sunrise Optmist Gift received in February, 1980, according to the following breakdown: $1000 will be spent on a piece of equipment or furniture for the Children's Room; $2000 will be spent on AV materials geared to pre-schoolers and $2000 will be spent on materials requested for the Parenting/Child Resource Cneter. Richerson/Immermann. The Board unanimously approved a resolution which authorized the President and Secretary to sign necessary documents which empowered the sale of 25 share of Gannett stock given to the Library by W.T. Hageboecke. Bartley/Richerson. The meeting was adjourned at 5:55 P.M. yu/r /e/tom Susan McGuire, Recorder MICROFILMED BY 'JORM MICROLAB -CEDAR RAPIDS -DES MOINES a►8 CITY CONFERENCE BOARD FEBRUARY 9, 1981 CITY CONFERENCE BOARD: February 9, 1981, at 4:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presided as Chairman. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, Vevera, Roberts, Lynch (a majority) i JOHNSON COUNTY SUPERVISORS: Cilek, Donnelley, Langenberg (a majority) I IOWA CITY COMMUNITY SCHOOL BOARD: Hoyle, Cannon (not a majority) i iSTAFFMEMBERS PRESENT: Belger, Hudson, Stolfus, Berlin Chairman Balmer advised that as a majority of two bodies was present, there was a quorem. He then noted that this was the time set for public hearing on the proposed FY82 City Assessor's budget, as published in the Press - Citizen on January 17, 1981. No interested citizens appeared. Moved by the City, seconded by Johnson County, to approve the proposed FY82 City Assessor's budget. Motion declared carried, 2/0. Assessor Belger requested a motion authorizing the Mayor to sign the contract for the special appraisal. Moved by the City, seconded by Johnson County, to authorize the Mayor to sign the contract for the special appraisal with Vanguard Appraisal, after legal approval. Motion declared carried, 2/0. A problem with the health insurance will be taken care of. Meeting adjourned, 4:05 P.M. i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES ai9 V. r MINUTES CIVIL SERVICE COMMISSION JANUARY 20, 1981 LAW LIBRARY MEMBERS PRESENT: Anderson, Walker MEMBERS ABSENT: Orelup STAFF PRESENT: Carroll, Morris, Scholten SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:34 p.m. by Chairperson Jane Anderson. 2. Report from the Human Relations Director: Director Anne Carroll gave a status report of City employees' awareness of their pending Civil Service coverage. bue to language discrepancies in the Civil Service Code and the AFSCME contract, determining employee seniority dates have become a problem requiring more time in compiling the seniority .list. Once compiled, the seniority list will be sent to all departments for employee verification. Commissioners agreed that ten working days from distribution of the seniority list, all employees should be able to verify employment dates. Employee complaints over seniority dates will be resolved by the Human Relations Director. City Manager Neal Berlin recommended that the blanketing of City employees under Civil Service be by action of the Civil Service Commission and notification to the City Council instead of by resolution. The Commission agreed. Certification Procedures: Director Anne Carroll stated that the uman eat ons epartment has been working with departments in establishing testing procedures for their position vacancies. These tests have been in the form of scored oral interviews and some essay problems. The Commission prefers to be involved in the selection procedures for division heads depending upon what the situation is and be notified as vacancies of these positions occur. Notification of police and fire vacancies was discussed and tabled for further discussion. Lees�e u__e of Iowa Municipalities: The Civil Service Reform Bill will bee To the Legislature. It remains essentially the same --delegating Personnel Administration responsibilities to Personnel Departments or whom the City or City Council designates with the approval of the Civil Service Commission. 3. Discussion of Civil Service Commission Policies anO ProceCOUres: Bruce Walker questioned the definition o emergencys tua ons" sited in the "Policies and Procedures". Anne Carroll stated it was defined in the Civil Service Code, #400.17 as "providing, however, MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES - CIVIL SERVICE COMMISSION JANUARY 20, 1981 LAW LIBRARY PAGE 2 that in cases of emergency in which the peace and order of the City is threatened by reason of fire, flood, storm or mob violence making additional protection of life and property necessary in which case the person having the appointing powers may deputize additional persons without examination." The Commission agreed to use this definition when referring to "emergency situations" as stated in the "Iowa City Civil Service Commission Policies and Procedures." The Commission agreed that Administrative Assistants to the City Manager not be covered under Civil Service. Certification of Eligibles: M3, The Commission changed the wording to read: mPromotional sts for positions covered under the AFSCME contract will be limited to the applicant with the highest seniority only where applicants are relatively equal in skills, abilities and experience." The Commission decided to omit under "Testing Procedures" statement M2; "no civil service examination will be conducted during a regular meeting of the Civil Service Commission" from the "Civil Service Policies and Procedures." Interviewin forositi�on vacancies: Bruce Walker expressed opposit on to ntervl—e-wing peopleof pubTic, but not be in violation with the Open Meetings Law. This was discussed and tabled for the next meeting's agenda. Bruce Walker moved to adapt the Policies and Procedures as amended to be circulated to City employees along with the seniority list for employee verification. Jane Anderson seconded the motion. The motion carried. Roger Scholten moved to authorize the Chairperson of the Civil Service Commission to review the seniority list and upon her approval, submit the list of employees who will be under Civil Service coverage to the City Council. Bruce Walker seconded the motion. The motion carried. The seniority list will be mailed to the Commission prior to their approval. 4. Exam S�cheduliin : Director Anne Carroll stated that the Police Chief would like to schedule police entry examinations in April and police promotional examinations for Sergeants and Captains in May. The police entry examinations was tentatively scheduled for April 4, 1981 at the Recreation Center. Discussion of promotional exam and scheduling was tabled until the next meeting. Anne Carroll and Jane Anderson will meet to discusss advertising sources and testing procedures. 5. Introduction of Civil Service Clerk: Phyllis Morris was introduced tote Commission as the appo me ivil Service Clerk. 6. The meeting was adjourned at 9:00 p.m. The next scheduled meeting is March 10, 1981, Law Library, at 7:30 p.m. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L". aal 3j MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, JANUARY 20, 1981 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Eskin, Pepper, Madsen, Terry. I MEMBERS ABSENT: None. OTHERS PRESENT: Dr. Brenda Cruikshank, University of Iowa Hospitals; Marlene Perrin, Press -Citizen; Connie Tiffany, Iowa City Public Library; Mr. Blough, Eva Dahm, Kalergis of Hawkeye Cablevision. STAFF PRESENT: Shaffer RECOMMENDATIONS TO CITY COUNCIL: None. MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: Two Broadband Telecommunications Commission members positions expire in March, 1981. On February 24, 1981 appointments should be made to the Broadband Telecommunications Commission by the Council. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Shaffer announced that he is speaking at "The Cable and Consumer" conference in Washington on February 26, 1981. Dr. Brenda Cruikshank voice a concern over Hawkeye's sales tactics and the showing of R rated movies during early evening hours on cable TV. Shaffer reported workshop projections (targeting for 30+ year old people) and the complaint situations over the last month. Hawkeye reported marketing phase IV; a total passing figure of 12,100, with 4,000 subscribers to date. Kalergis presented an update report on Hawkeye's proposed and actual access support progress. MEETING CALLED TO ORDER: Meeting called to order at 4:36 PM. MINUTES: Moved by Terry, seconded by Eskin, to approve minutes. Minutes approved unanimously. F�Z i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES Broadband Telecommunications Commission January 20, 1981 Page 2 ANNOUNCEMENTS: The next BTC meeting is February 17, 1981 at 4:30 PM in the Conference Room of the Civic Center. Shaffer reported two of the BTC members' terms will expire in March, 1981. They are Bill Terry's and Bruce Washburn's terms. These positions will be advertised for and filled February 24, 1981. Shaffer reported (a consumer and cable) conference sponsored by the Federal Trade Commission, the National Citizens Committee on Broadcasting and the National Federation of Local Cable Programmers will take place February 26 to March 1, 1981. Shaffer will be speaking at this conference. PUBLIC DISCUSSION: Dr. Brenda Cruikshank expressed two concerns she has to the BTC. The first thing deals with what she considers to be the unfair marketing sales tactics of Hawkeye Cablevision. That is, when she was sold cable TV by a Hawkeye sales person she says she was not told she could receive basic service for $7.95. She was told the cable package was $21.95. She felt citizens should be told of all the options available to them, including the basic service cable TV rate of $7.95. Her second concern involving presentation of R rated movies on cable TV during early evening hours. It is particularly the violence of such shows that she objects to. It was suggested that Hawkeye make citizens aware that parental lock devices are available with pay cable TV. Also that at the time of sales Hawkeye sales personnel make it clear that some movies on the pay channels are R rated and exhibit violence and sex. Pertaining to the concern over sales techniques used by Hawkeye salespersons, the BTC acknowledged that this was a problem, and Pepper requested the full rate structure for cable television be put on the government access channel. Pepper requested Hawkeye should rectify the situation (so that all citizens approached know of the rate options) and in February report back to the BTC with what action had been taken to reach this objective. Eskin suggested that some kind of printed material listing the rate structure should be distributed at the time of sales. SPECIALIST'S REPORT: Shaffer read over two memos he sent out during the last month. One went to the City Council describing Hawkeye's construction progress; projecting City franchise fee revenues and querying Council on how they would feel about the cable casting of their meetings. Also the topic of purchasing necessary equipment for such cable casting was broached. The other memo was directed to City department and division heads requesting memos from those departments indicating that they had uses for the government channel character generator, but could not do so now because of limited space available on the current 16 -page character generator. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES I401NES L.,. aao Broadband Telecommunications Commission January 20, 1981 Page 3 Shaffer stated the majority of persons going through workshops are between 15 and 30 years of age. Future advertising efforts to recruit workshop participants will be targeted for those over 30 Years of age. Shaffer stated he had received 14 complaints over the last month, most dealing with underground cable problems. Several have beer resolved by the BTC meeting time, while a few remained. Shaffer will continue to work with Blouhh to resolve the remainder of these cases. Several complaints were received from persons who have not yet received cable TV. Shaffer requested from Hawkeye: 1) maps designating those areas that cannot be reached by cable TV until at least spring; 2) a letter from Hawkeye stating when they reach the 90% penetration level as required by the Ordinance and 3) filing their extension policies with the City Clerk (as dictated by the Ordinance, Section 1478) regarding those persons living beyond 200 feet of the existing cable TV network yet are within City limits. j HAWKEYE�PORT: Blough reported Hawkeye is now marketing in phase 4 (this is Manville Heights). Hawkeye should be ready to market phase 5 soon. 100 passings are completed. Blough estimated Hawkeye now has 14,000 subscribers. There are certain areas of Iowa City (affecting approximately 600 to 700 homes) that Hawkeye will not be able to wire until spring due to 2)underground e there are e p oblems getting easement i permissions and 3) there is a need to redesign the system in that area due to housing construction expansion. Hawkeye is getting ready to let bids on necessary items for the new Public library. University Hospitals are going ahead with Hawkeye to wire their buildings. One of the Commissioners brought up concerns to resolve about the accuracy of the weather channel. Blaugh said he would try Hawkeye getting the new CBS ther acable nnel problems. e services and Blouger queriedreplied athat had not been resolved yet. Kalergis presented a report covering her activity as the community Programing director during the last year and this same report covered Hawkeye's proposed and actual access support progress (see the BTC. IClerk ts purpoor a se is to compof this aretwhatThis Hawkeye has ort was accomplished to what was promised in Hawkeye's proposal. Included in this report are the number of production people employed by Hawkeye, workshops that are being given by Hawkeye, a list of equipment owned by Hawkeye and offered dsfob access programming, and the Iowa City groups given P y Hawkeye. Kalergis also requested the BTC accept a change in the access rules. This change involves video tape being MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOLLIES L.. 7 T , L 7 't Broadband Telecommunications Commission January 20, 1981 Page 4 i loaned out for access production purposes. If this tape is not j returned within three months of checkout from Hawkeye'the access producer is asked to return it or supply the same number of tapes of equal quality. In addition, a monthly check in after the first j month's check out of this video tape is necessary from the access producer involved. NEW BUSINESS: Eskin brought up a concern about the Optional Release Clause of the Cablecast Request Form. It was decided the final paragraph on the Cablecast Request Form page should be moved to follow the text at the top half of the page. Also that the optional release form be more decidedly divided from the rest of the page by space and asterisks. ADJOURNMENT: Moved by Terry, seconded by Madsen, to adjourn. Unanimously aroved. Adjournment at 6:43 PM. Respec ully sub tted, William Drew Shaffer, Broadband Telecommunications Specialist I I I I i Sao r I y MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES -MOINES MIMIPTiS OF T014A 11011SINC CDMTSSTON MFf rTNG fT-1,D WEDNESDAY, FEBRIJARY 4, 1981 3:30 P.M. CONFERENCE ROCM CIVIC CENTER MERBIMS PRESENT: HAENDFL, ACTING CRAIRPFR,SON, ORAE, KORNIG, KARS'TIT1S, VANDER ZHE, DENNIS, KLAUS STAFF PRESF.N'f: SFYDEL, FLINN, BROWN, STFTNBACH, BARNES, HFNCIN I. Meeting was called to Order by Acting Chairperson Haendel at 3:30 p.m. ff. Minutes of Meeting of January 7, 1981 were approved 6/0 on motion by Graf, seconded by Karstens. fff. Coordinator's Report Seydel reported rent naid on 362 units February 1, 1981 for $57,977.00 find - I 22 new applications submitted for approval. He indicated that lack of j available units was making it difficult to keep the Section 8 emits full. Public Housing - Seydel reported the Developer's Conference took place on 1 {' 6 Monday, February 2, 1981 with renresentatives of Southgate Development .Inc., Hallmark Homes, City of Iowa City and HUD, and that [IUD has nccepted the preliminary proposal. He reported on the timetable to Contract of Sale and i ( start of construction. i j TV. Budget Hearings - the latest schedule for budget hearings was announced. P V. I Rehabilitation Program � t Small Multifamily Rental Property Rehabilitation Demonstration Program - Ilencin reported that Pat Keller is attending conference on project, and that determina-tion will be made whether or not to submit an apnlication after more information is secured. He solicited input from Housing Commission members and reported 1 a March 6, 1981, deadline for applying. p Forgivable Loan - Barnes renorted estimate for repair costs should be change(] to $10,400 to reflect current rates. Moved by VanderZee, seconded by Graf ] that Application be approved. Approved 6/0. u VI. Housing Appeals Board Workshop - Brown requested that date be changed to February 18, 1981 at 3:30 p.m. Commission members concurred. i. VTT. (lousing Inspections - Resolution Establishing Frequency of Inspections was noted. Steinbach reported it would be considered by Council when they act on the budget. The question of enforcement and adequate staffing wns raised. Steinbach reported on proposals to CCN for funding of up to one ndditionnl housing inspector, perhaps to be shared with Rehah. Tn response to inquiry ! he reiterated his helief that additional fees generated from the now (lousing Code would bring in sufficient revenue for two additional stnff persons. i Commissioners questioned the utilizntion of fire fighters ns inspectors and were referrer! to Michael Kucharzak's Memorandum of .innuary 21, 1981 relative to the proposed utilization. Discussion centered around concerns for fire MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES L.'. Vw. - 2 (lousing Commission 2-4-81 safety, logistics of inspections in case of fire, equipment utilization, and ability to adequately enforce code requirements. Vill. CCN - Vander Zee VanderZeo reported on several NSA areas that are being considered for improvements and associated problems. Ile reported that the proposals directly related to housing :included purchasing properties for public housing, proposal for rehab loans and additional staffing help to pro- cess loans, and adding to insnect.ion staff. The ramifications of fail- ure to meet (IAP goals were again reiterated. IX. Adjournment - Moved by Karstens, seconded by Klaus, that meeting adjourn. Approved 7/0. Adjourned 4:45 n.m. Approved by: Coidene liaendel Acting Chairperson MICROFILMED DY JORM MICROLAB CEDAR RAPIDS -DES -MOINES Jerry Meis of Lenoch and Cilek presented the preliminary design plans for t signage explaining that the company hoped to use the True Value logo superimposed with the Lenoch and Cilek logo. The proposed sign will be j two overlapping ovals of beige plexiglass with brown letters raised G approximately two inches. The sign will be face -lit. The proposed size j for the 'True Value" oval is three feet long and for the Lenoch and Cilek oval, four feet. Meis proposed placing one sign above the entrance on the F Plaza and the other sign above the entrance on College Street. He stated I, that the sign above the Plaza entrance door would be centered, leaving is approximately two inches of molding exposed above and below the sign. i Members made a number of suggestions. They pointed out that the sign to be located above the Plaza entrance was rather large for the space it would occupy. They pointed out that the sign might be placed on the brick and facia exterior at the northwest end of the building. This placement might accommodate the size of the proposed sign in a better fashion and simultaneously tie together the two elements (brick and tile) used in the building's exterior. Meis agreed to investigate the possibility of changing the placement. CIA MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES L.,. 4 MINUTES DESIGN REVIEW COMMITTEE JANUARY 8, 1981 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Sinek, Seiberling, Summerwill, Haupert, Lilly, Wegman i y MEMBERS ABSENT: Wockenfuss, Lafore, Alexander STAFF PRESENT: Hauer, Chiat, Tyler GUEST PRESENT: Jerry Meis FORMAL ACTION TAKEN: The Committee recommends the approval of the preliminary design plans for signage submitted by Lenoch and Cilek. The Committee further recommends that one sign be located on the north end of the west wall in such a way as to project over both the brick and tile facade of the building and the second sign be located over the door on the College Street entrance, that Lenoch and Cilek not use reflective materials in the sign, and that the proposed brown lettering and beige background be retained with the stipulation that the beige match the brick and not be pink in tone. (In r order to assure proper color control, the Committee suggests that Lenoch and Cilek send a color chip matching the brick color to their sign manufacturer.) SUMMARY OF DISCUSSION I Minutes of December 4, 1980 were approved as circulated. DISCUSSION OF THE PRELIMINARY DESIGN PLANS OF LENOCH AND CILEK Jerry Meis of Lenoch and Cilek presented the preliminary design plans for t signage explaining that the company hoped to use the True Value logo superimposed with the Lenoch and Cilek logo. The proposed sign will be j two overlapping ovals of beige plexiglass with brown letters raised G approximately two inches. The sign will be face -lit. The proposed size j for the 'True Value" oval is three feet long and for the Lenoch and Cilek oval, four feet. Meis proposed placing one sign above the entrance on the F Plaza and the other sign above the entrance on College Street. He stated I, that the sign above the Plaza entrance door would be centered, leaving is approximately two inches of molding exposed above and below the sign. i Members made a number of suggestions. They pointed out that the sign to be located above the Plaza entrance was rather large for the space it would occupy. They pointed out that the sign might be placed on the brick and facia exterior at the northwest end of the building. This placement might accommodate the size of the proposed sign in a better fashion and simultaneously tie together the two elements (brick and tile) used in the building's exterior. Meis agreed to investigate the possibility of changing the placement. CIA MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES L.,. 4 yr - MINUTES DESIGN REVIEW COMMITTEE JANUARY 8, 1981 PAGE 2 Meis stated that the company was especially anxious to retain the two ovals in the sign as this has been the logo used by Lenoch and Cilek in all their advertising for several years. Haupert stated that he was sympathetic to the company's desire to retain their logo. Meis pointed out that the transient population of the University would not immediately identify Lenoch and Cilek which made the company feel that a consistent logo was especially important. Seiberling questioned the use of plexiglass as the main sign material. She stated that a shiny surface might not be very attractive. Members suggested that the plexiglass might be treated in various ways or a flat or enamel paint be used in order to avoid a shiny surface. Members cautioned Meis to match the beige color in the sign with the color in the brick to avoid a pinkish cast. They recommend sending a color sample to the sign company to help control the color in the sign. Meis indicated that the company would be able to control the color. Haupert moved and Sinek seconded that the Committee recommend the approval of the preliminary design plans for signage submitted by Lenoch and Cilek. The Committee further recommends that one sign be located on the north end of the west wall in such a way as to project over both the brick and tile facade of the building and the second sign be located over the door on the College Street entrance, that Lenoch and Cilek not use reflective materials in the sign, and that the proposed brown lettering and beige background be retained with the stipulation that the beige match the brick and not be pink in tone. (In order to assure proper color control, the Committee suggests that Lenoch and Cilek send a color chip matching the brick color to their sign manufacturer.) Motion carried unanimously. SIGNAGE FOR THE PARKING RAMP Members questioned Chiat about the interior signage in the parking ramps. r He informed them that the signage was part of the contract. He added that he thought that Carl Walker and Associates had probably designed the interior signage. Several members complained that the lettering was difficult to read I because of the letter face and the poor location. They stated that the City needs to establish a graphic system for the City rather than using a haphazard, inadequate system. Seiberling suggested that the City consult an architectural graphic designer rather than relying on a graphics person who was on the staff but was not necessarily an architectural expert, Chiat pointed out that the ramps were constructed under the supervision of the Public Works Department. Members discussed communicating with the City Manager concerning this matter. MICROFILMED DY 'JORM MICROLAB `CEDAR RAPIDS -DES 1401IIES L, X13 MINUTES DESIGN REVIEW COMMITTEE JANUARY 8, 1981 PAGE 3 ROLE AND IMAGE OF THE DESIGN REVIEW COMMITTEE The Committee deferred discussion on this topic until the next meeting. Prepared by: Andrea Tyler�T:4 Minute Taker ( MICROFILMED BY `JORM MICRO_ LAB iCtDAR RAPIDS -DES MOINES I � f I I aa3 MINUTES DESIGN REVIEW COMMITTEE JANUARY 28, 1981 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Lilly, Lafore, Alexander, Seiberling, Wockenfuss, Haupert, Wegman MEMBERS ABSENT: Summerwill, Sinek STAFF PRESENT: Chiat, Hauer, Tyler GUESTS PRESENT: J. Bradley Rust, Duane Swartzendruber, Bernie Wright RECOMMENDATIONS TO COUNCIL The Committee recommends the approval of the preliminary design plans for signage for First Federal Savings and Loan Association. J. Bradley Rust, project architect, Duane Swartzendruber of First Federal, and Bernie Wright of NESPER Sign Company, presented the signage proposal. Rust stated that the proposed sign will be bank bronze letters made of aluminum with a durinotic bronze finish on a white plastic background. The sign will be internally lighted with flourescent lights so that only the letters appear at night. Rust stated that the proposed size is within the sign regulation requirements. The sign will be ten feet wide and five feet high resting on a 12 foot high pole. The pole will be the aluminum material covered with durinotic bronze. The sign will be located in the north end of the parking lot, between two aisles of parking. A timer will control the lighting. Wintertime lighting will be 5:00 P.M. to 10:00 P.M. i Haupert moved and Alexander seconded that the Committee recommend the f approval of the preliminary design plans for signage for First Federal Savings and Loan Association. The motion carried unanimously. f DISCUSSION OF UNITED FEDERAL SAVINGS AND LOAN Lilly asked why no design plans for United Federal had been submitted to the Committee. Chiat stated that except for urban renewal properties, there was no ordinance requiring that the Design Review Committee approve design plans before a building permit is issued. Chiat stated that he would contact Siders and request that he contact Chiat whenever a building r permit is requested in the downtown area. The members stated that they f did wish to compliment UFS on its design and signage. r MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES I40INES L" aa3 MINUTES DESIGN REVIEW COMMITTEE JANUARY 28, 1981 PAGE 2 Haupert left at this point. L•1T, Chiat presented drawings indicating the color, placement, and size of the proposed exterior signage for the parking ramps. He pointed out that two types of signs were being presented: one to identify the ramps and one to direct traffic to the entrances. The identifying signs are proposed to be 6 feet high by 48 feet long with two feet high lettering, which will be Van Dyke brown. The proposed material is painted metal. The Exit -Enter signs will be 4.5 feet by 8 feet and 4.5 feet by 10.5 feet with 1.5 foot high lettering. The positioning on these signs is not set; it is possible to have one sign positioned over both entrances or to have two signs with one sign positioned over each entrance. Seiberling questioned the need for borders on the signs, pointing out that graphic designers use signs which rely on the positioning of the lettering and size and do not use borders. Wockenfuss asked if clear plastic might be used so that only the letters would be visible. Wegman suggested metal letters attached directly to the building. Chiat stated that the production details of the signage were not set out and that he would check on these various possibilities. After discussion, Committee members agreed that the signage should be of equal size on both ramps and that the Enter -Exit signs should be lowered. They suggested using one sign with directional arrows indicating the two entrances. In response to questions about the interior signage, Chiat stated that there had not been a public outcry over the signage. He stated that he had not seen the interior signage on the new ramp. LENOCH AND CILEK (OLD J.C. PENNEY BUILDING) Seiberling stated that she had examined the exterior and found the facia in poor repair. She pointed out that it would be unfortunate for Lenoch and Cilek to place a new sign on material in such bad shape. Members agreed that it is not within Design Review Committee's authority to require changes to be made on an existing structure. Wegman and Seiberling agreed to discuss informally the situation with Jerry Meis. DESIGN REVIEW COMMITTEE ROLE AND IMAGE Lilly expressed that many of the members had at various times felt frustrated with the accomplishments of the Committee. She added that at least one member of the City Council had expressed disappointment in the Committee's recomemndation on the Old Capitol logo which had stated that the Committee approved the concept of the logo but not the color. The Councilmember stated he would have preferred a definite yes or no. She further stated that• she was not worried about how various members of the aa3 I MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES .1 MINUTES DESIGN REVIEW COMMITTEE JANUARY 28, 1981 PAGE 3 public viewed their decisions as long as they were following the Council's directives. Seiberling pointed out that the Committee, at the very least, supported design standards for the community. She stated that this was an important role that could open new vistas for people in Iowa City. She pointed out to the October 1980 Symposium at Old Brick as an activity which helped educate people to design possibilities. Alexander stated that he had observed a change in attitude since the completion of City Plaza. He felt people were satisfied with the project. Lafore agreed, saying he had not heard a single complaint about the pedestrian mall. Lilly added that it was well -used. Meeting adjourned. Prepared by: n rea y er Minute Taker j MICROFILMED BY 'JORM MICROLAB ' CEDAR RAPIDS•DES MOINES 0 kV II MINUTES - COMMITTEE ON COMMUNITY NEEDS FEBRUARY 4, 1981 IOWA CITY RECREATION CENTER ROOM A MEMBERS PRESENT: Bonney, VanderZee, Hall, Baker, McGee, McCormick, Whitlow (12:45) MEMBERS ABSENT: Haldeman, Pecina GUESTS: Theresa Bries, The Daily Iowan; Kay Duncan, Iowa City Crisis Center; Linda Koenig; John G. Kolp; Dan 4 Reece; Tom Walz i i OFFICIAL ACTION TAKEN: The Committee moved that a letter be sent to the City Council clarifying that CCN's responsibility did not include decisions concerning the utilization of the Senior Center nor mediation between staff, the senior community and the Senior Center Commissioners. The Committee also wished ( to express their concern with the apparent communication problems among the persons concerned. 1. The Committee moved to draft, a letter to the Iowa City School Board opposing the closing of Central Junior High. I' SUMMARY OF DISCUSSION Chairperson Bonney called the meeting to order. The minutes of January 7, 1981, were amended as follows: i Page 2, paragraph 3, insert "He asked if there had been any changes in views since then" at the end of line 2. Page 3, add after "Election of officers" section..."Jim Hall received a standing ovation for his service as Chairperson." Minutes were approved as amended. i Minutes of the January 22, 1981, meeting were approved as circulated. i Bonney announced Wayne Draper's resignation. Bonney stated that she felt the memo CCN members received from the City Manager concerning responsibilities in regards to the Senior Center was 1 out of line. She agreed with the stand outlined in the memo, that CCN was not responsible for reviewing action taken by the Senior Center Commission. Several members expressed negative feelings about the memo stating that the CCN was responsible to the City Council not the City I Manager. k 9 McCormick pointed out that it raised an important question concerning where CCN's responsibility ended when they made financial commitments. 3 i aa4 MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES -MOINES L". l" - L, MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 4, 1981 IOWA CITY RECEREATION CENTER She stated that the intent of granting funding to the Senior Center was to provide a place for seniors to meet and pursue activities of their choice. Until that goal is met, CCN does have responsibilities to the Senior Center. However, it is not the CCN's responsibility to decide on the utilization of the building, nor. to monitor whether or not the responsible people are doing their jabs. McCormick moved and VanderZee seconded that CCN sent a letter to the City Council clarifying that CCN's responsibility does not include decisions concerning the utilization of the Senior Center space nor mediation between staff, the senior community and the Senior Center Commissioners. However, CCN is concerned about the apparent communication failure among the various groups, and questions whether the Senior Center Commission is truly representative of Johnson County senior citizens. The motion carried unanimously. Milkman announced that the Senior Center Commission had invited CCN to their upcoming meeting to discuss the issues with the Council of Elders, the guests who had attended the last CCN meeting and the Commissioners. Baker stated that she had attended a budget meeting at which the City Manager's memo to CCN had been discussed with City Councilmember Erdahl. Erdahl requested that Baker encourage the CCN to call a meeting with the SCC and the dissatisfied people in the community. The members agreed not to pursue that course of action. McCormick stated that she wanted to go on record thanking Bonney and the CCN for the letter sent to the School Board opposing the closure of Horace Mann. , WORKSHOP I, Members discussed having representatives from Civic Action Institute, a HUD sponsored professional group, provide a workshop to inform CCN on possibilities for citizen participation programs. Meeting with represen- tatives from Council Bluff's equivalent to the CCN was also discussed. VanderZee moved and McGee seconded that staff arrange for the Civic Action Institute to provide a half-day workshop in March. Motion carried (. unanimously. (This motion was later rescinded). LOWER RALSTON CREEK Hencin spoke in reference to his memo (for full text see attached). He pointed out.that four significant improvements are required to achieve the desired results on Ralston Creek. They are: 1. Highway 6 Bypass/Ralston Creek Culvert MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110INES aas- MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 4, 1981 IOWA CITY RECEREATION CENTER 2. Kirkwood Avenue Culvert 3. Benton Street Culvert 4. Channel Excavation. He stated that either all the work should be done or nothing. He added that the estimated costs would be $184,000 over the original cost estimates. PUBLIC DISCUSSION OF PROPOSALS FOR FUTURE PROJECTS TO BE FUNDED WITH CDBG FUNDS Y John Kolp of Central Junior High PTO requested support from the CCN for keeping Central Junior High open. He suggested a letter similar to the one written in support of Horace Mann. He pointed out that preservation of schools was key to the preservation of a neighborhood. I VanderZeeuestioned whether taking g positions on the closing of schools was within CCN's domain as the members are not privy to the budget and other considerations of the School Board. McCormick moved and Baker seconded that a letter be drafted to the Iowa City School Board opposing the closing of Central Junior High. The motion carried 6 to 1 with VanderZee voting nay. Kay Duncan of the Iowa City Crisis Center stated that this service was currently housed above Lorenz Boot Shop where access for the handicapped and elderly was poor. She stated that the Food Bank Program sponsored by the agency was used by the handicapped and elderly. She asked the CCN to consider funding for rent. Dan Reece and Tom Walz of the Iowa Gerontology Project spoke about the need to provide aid to the frail elderly who cannot live alone but are not ready to live in a nursing home. They suggested approaches that included expansion of home day care and providing a family -home type environment such as the Marion Foundation. They stated that they estimated 500-600 elderly might possibly need this type of service. They further stated that they did not have a specific proposal but believed that ongoing program could be self-financing if the initial capital investment could be obtained. Bonney pointed out that the Committee is on a time schedule and needs to make funding decisions by April. She encouraged people seeking funding to submit written proposals to the Committee as soon as possible. POSSIBLE NEIGHBORHOOD STRATEGY AREAS Milkman stated that members should have received four staff reports outlining the four proposed neighborhood strategy areas (NSA). For full texts of the reports see attached. d i aa� i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L,. MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 4, 1481 IOWA CITY RECEREATION CENTER Hillstrom reported on the North Dodge Street NSA He stated that the main problems were housing, lack of public facilities,and street conditions. Possible projects cited were housing rehabilitation, street paving, sidewalk repair and installation, and possibly A site for public housing. Milkman reported on the Showers Addition. She stated that this was the one area of Iowa City that was truly needy. However, she stated that there was little the Committee could do at this time because the area could not be provided with city sewer. She pointed out that a voluntary relocation program could be set up. She also noted that the area could be targeted as a potential strategy area now. Milkman also reported on the Creekside Neighborhood, pointing out that it is the largest of the four proposed NSA's. This is part of the old CDBG area. It has housing needs, stormwater sewer and sanitary sewer problems, need for street paving and some sidewalk needs. The Iowa Avenue area has formerly been an NSA. It has some housing needs, but the fact that many houses are rentals limits the amount of housing rehabilitation in the area. McGee asked about the possibility of purchasing and renovating old houses for public housing sites. Milkman responded that it was possible but might be too costly. CITY STAFF PROPOSALS FOR FUTURE PROJECTS TO BE FUNDED WITH CDBG FUNDS Members of the City staff made numerous proposals, the full texts of which are attached. Lyle Seydel, the Coordinator for Assisted Housing, requested $250,000 for the public housing program. The Transit Director requested funds for more bus shelters. Pam Barnes of Housing Rehabilitation requested $125,000 for the forgivable laon program and possible expansion of the existing program. Members were reminded that CCN is behind in the area of housing assistance. Milkman pointed out that HUD emphasizes the need for staffing in programs such as this. The Iowa City Riverfront Commission requested $110,000 for riprapping and construction of the Rocky Shore Drive Bike Trail. They also requested funds for riverbank restoration. The Development Coordinator, Larry Chiat, requested funding for three projects that concentrated on the development of the downtown business district. a. The Dubuque Street Improvement Project which would improve the streets and sidewalks between Washington Street and Iowa Avenue. The project would cost $150,000 and would be partially funded by CDBG, partially by the City. C20 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES ..7 V;_ L, MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 4, 1981 IOWA CITY RECEREATION CENTER A revolving loan program for interests in the downtown area. businesses and commercial C. Economic Development Assistance Program which would be a grassroots level operation encouraging economic development by providing financial assistance to local interests such as non- profit community groups, minority businesses and small businesses. $50,000 initial funds were requested. Dennis Showalter and Jim Berry of Parks and Recreation requested funds to purchase land for Miller Park which would be located in a possible NSA. SHowalter pointed out that the Comprehensive Plan indicates the area as parka Possible problems are that it would take some farmland out of production and the access might be a little difficult. However, it is the only suitable parcel of land in the area and there are no parks for some distance. Terry Steinbach of Housing Inspection offered his services to the Committee in order to help determine NSA's. He requested that the Committee consider the amount of staff time that would be necessary in any given NSA. He stated that his department may possibly lose an inspector which would impact on housing work in an NSA. He encouraged the Committee to support Pam Barnes' request for funding of additional staff. Roger Tinklenberg, the Energy Coordinator, made four requests: a. Funding for Housing Rehabilitation Weatherization Assistance forgiveable loans. The program would require one half time staff person and cost approximately $99,500. b. A heat loss scanning program which has been successfully implemented in the past. Amount requested was $5,610. C. A Community Energy Monitoring Program which would cost $500. d. An energy planning program which would attempt 'to begin a comprehensive energy plan for the city. It would include a town meeting process and hopefully produce a policy statement and program. Cost would be $1,100. Milkman read a list of requests from the public which had been directed to the Committee either in the form of letters or phone calls. They were: 1. Bus shelters. 2. Weatherization, solarization, heat loss identification. 3. Sidewalks 4. Retaining wall repair 5. Alley paving 6. Tree planting at College Green Park 7. Housing rehabilitation 8. Ralston Creek Flood Control MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES aaq MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 4, 1981 IOWA CITY RECEREATION CENTER 9. Street lighting 10. Public toilets downtown 11. Halfway house from hospital 12. Improvements in traffic flow 13. Assistance with a swimming pool 14. Traffic lights at Iowa Avenue and Gilbert Street Other Business A meeting was set for February 11, 1981 at which the members will, prioritize the requests. VanderZee moved and Hall seconded that the motion to invite the Civic Action Institute be rescinded in light of the heavy work schedule the CCN will have in February and March. The motion carried unanimously. The Chair adjourned the meeting. Prepared by:�1 M r1 �� �. ��� -�Oor) , ndrea Tyler Minute Taker MICROFILMED BY :DORM MICROLAB CEOAR RAPIDSOES MOINES L, aa� MINUTES RIVERFRONT COMMISSION JANUARY 7, 1981 CITY MANAGER'S CONFERENCE ROOM i MEMBERS PRESENT: Johnson, Lewis, Knight, Baker, Fountain, Sokol i MEMBERS ABSENT: Oehmke, Boutelle, Vetter, Muldoon, Wooldrik STAFF PRESENT: Franklin, Tyler GUEST PRESENT: Bonney I I SUMMARY OF DISCUSSION Chairperson Knight called the meeting to order. Minutes of December 3, 1981 were amended as follows: Members Absent should include Baker and a note stating "Sokol and Oehmke failed to receive notice of the meeting." page 2 paragraph 7, sentence 2, "Members discussed the fact that the County Health Officer has enforcing rights over installation of septic tanks but that..." page 2, paragraph 1 last sentence Parks and Recreation should be j substituted wherever P&Z appears. `[ Minutes were approved as corrected. s RIVERFEST 1981 Johnson reported that she attended an organizational meeting for Riverfest which is scheduled for April 24 through 26, 1981. The Committee has approximately $5,000 to spend and expects 3,000 people to attend. Kayak races and sailing expeditions are planned. Johnson agreed to keep in touch with Sheldon Shur who is the director. i — Sokol reported that he and Oehmke and Vetter attended the hearing. He stated t that many of the property owners who would be affected by the plan objected y to the possible cut back of land uses. His feeling was that the plan was pretty much rejected. He felt that any plan which would be accepted would have to deal with aspects which most everyone could agree on such as controlling septic tanks, lot size, and services. J Lewis asked if the County Planning and Zoning -Commission could zone in a round -about way by controlling where through.r'oads were placed and by setting I priorities on service implementation. Sokol responded that they still would need a basis for denying an application and that such priority setting would not give them that basis. aas MICROFILMED BY 'JORM MICRO_ LAB fCEDAR RAPIDS•DES MOINES G I,— RIVERFRONT COMMISSION January 7, 1981 Page 2 RELATIONSHIP BETWEEN RIVERFRONT COMMISSION AND THE JCCOG Franklin explained that the Council of Governments takes the place of the Regional Planning Commission as the new county planning agency. The present ! members are the University of Iowa, Iowa City, Coralville, Hills, Shueyville, Swisher, Tiffin and North Liberty. She added that any local government which j accepts the by-laws and pays the dues may belong. The Council of Governments is comprised of two boards, the Board of Directors and the Rural Policy Board. i Franklin pointed out that the Riverfront Commission has representatives from Coralville and the County as well as Iowa City, but only advises the Iowa City Council. She suggested that the Commission discuss the possibility of pursuing an advisory position with the Council of Governments. She noted that, financially, Iowa City was the largest contributor to the COG and therefore would still be the main funding source for the RFC. Members stated that it might be sensible to work with the COG since the river E is not contained only within the Iowa City limits. However, they felt that there di.a any eal iniestaawith the Rg Planning ComnssionTeCommissondecddtostaywareof theCOG'saendas and contact them if any riverfront issues came up. BUDGET FY82 0 Knight read a memo from City Manager Berlin (for full text see attached) thank- ing the Commission for its work and assuring the Commission that funding for G Staff would be asked for in the budget. Knight stated that she felt the memo was encouraging but not a guarantee of funding. She suggested sending a letter to the City Council enumerating the work done by the Riverfront Commission dur- ing the past year and outlining proposed activities for the coming year. (See attached for full text). Members discussed several revisions. Members determined that they would request funding for visits to other areas in order to survey work similar commissions had done around the state. Barker moved and Johnson seconded that the revised letter should be sent to the City Council. The motion carried unanimously. r WATER QUALITY ISSUES Franklin stated that she had talked to Dan Kramer of the County Board of Health about the septic tank regulations. He related to her that septic permits are granted to new buildings partially on the basis of an informal agreement between Iowa City, the County, and the Board of Health that no building permit is issued without a septic permit. The County Board of Health can deny a permit if the plan is inadequate. However, once the tank is in place, no inspection procedure exists unless a complaint is registered. There is no fee for inspection and no ongoing inspection. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES L, aa� ..7 7 F , RIVERFRONT COMMISSION January 7, 1981 Page 3 Franklin stated that she is now receiving the McDonald report on a monthly basis. It includes the plankton count upstream from McBride, at three depthsin the reservoir and at one mile below the dam. It also includes a physical and chemical analysis of the water. Franklin stated that a representative from the County Board of Health would be present at the February 4th meeting and that she would try to have McDonald also be present. RESPONSE PROCEDURES Franklin reported that she had called the Police Department and discussed their procedures when a river problem is reported. She was informed that the police investigate and determine if the County Health Department should be called. She discussed possible roles the RFC could play in the procedure. The Police Department felt the Riverfront Commission's role would be most appropriate as educator of the public on the procedure. An article in the newspaper explaining what the police do in this area and what the Riverfront Commission does was one possibility suggested. M3mbers mentioned the Iowa City Press Citizen articles about water and the nitrate levels in the river. Knight stated that getting an awareness program going might have an impact on the community. Johnson suggested that Cedar Rapids and Waterloo's procedures be investigated. COMMITTEE ASSIGNMENTS Knight stated that each year members are assigned to special committee or "watch -dog" positions. She announced the following assignments: Baker Boutelle Oehmke, Fountain and Johnson Johnson Lewis Muldoon Vetter Wooldrik PUBLIC DISCUSSION Coralville and Water Quality University concerns County Dam site report to the Bd.of Supervisors Trails and Bikeways Water Quality Planning and Zoning Parks and Recreation Baker stated that a local snow mobile club had made a snow mobile path at the north edge of the Coralville Reservoir without submitting an environ- mental impact statement and with the possible illegal use of State equipment. He stated that they had haphazardly bulldozed through some of the best wood- land. Activity was stopped when an investigation was called for. i MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 2— -M 7 RIVERFRONT COMMISSION January 7, 1981 Page 4 Knight stated that she had attended a meeting with the Corp of Engineers at which the request to make this trail was made. She had been told she would be notified about upcoming meetings, but never received notification. Meeting adjourned. Prepared by Andrea Tyler - MICROFILMED BY ( ' JORM MICROLAB MOINES CEDAR RAPIOS•DES aa.5