Loading...
HomeMy WebLinkAbout1981-03-24 Bd Comm minutes*1 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 26, 1981 4:00 PN STORYHOUR ROOM MEMBERS PRESENT: Bartley, Cavitt, Gritsch, Immermann, Ostedgaard, Richerson MEMBERS ABSENT: Bezanson, Hyman, Zastrow STAFF PRESENT: Eggers, Tiffany, Westgate, Carter., Jehle, McGuire OTHERS PRESENT: Charles Drum - FRIENDS liaison; Don Sehr and Dennis Langenberg - Johnson.County Board of Supervisors SUMMARY OF DISCUSSION: The meeting was convened at 4:15 PM by President Ostegaard. The agenda was amended to allow time for discussion of the Johnson County contract for library services. The proposal offered by Johnson County supervisors was a 20% increase from last year, or $62,000. They requested the Library Board review this offer and reply by March 15. The amount offered falls some $20,000 short of the proposed figures which were calculated according to a long-standing formula adjustment which allows for debt services repayment for the new building. It was also less than the Library Board's alternate proposal based on a 4 year contract. The matter was referred to the budget committee who will report back to the full Board at a special meeting set for Thursday, March 5, at 4:00 PM. The minutes from January 22's regular meeting were approved with the following correction on page 2 at the end of the longest paragraph: "They also recommended considering an alternative location within the new building." Richerson/Cavitt. Minutes of the Owner/Contractor meeting of February 4 and the Art Placement Committee of February 3 were also reviewed. Disbursements from February 1 and 15 were approved. Richerson/Bartley. The New Building Gift Fund through February 16 was reviewed. An additional $250 has been pledged since the report was received. After the Board reviewed the Materials Expenditure Report of January 31, the Director was authorized to transfer funds to the library materials budget if there are any surplus amounts in the remaining parts of the budget. Director's Report 2-26-81 MICROFILMED BY 'JORM MICRO_ LAB (CEDAR RAPIDS•DES MOINES 355 V"_ Public Library Board of Directors February 26, 1981 Page 2 The Director reported on the following: -There have been no emergencies so far this budget year so our, financial condition is healthy. -Ihe staff will cease ordering new materials on 5-1-81 and probably will not begin again until 7-15-81. We will then need to dip heavily into the FY82 materials budget to make up for the 10 week hiatus. Therefore there will probably be a request for a special grant from Gifts and Bequest or other source by the end of the year if demand in the new building is as heavy as expected. -Hawkeye Cablevision has paid 90% of their share of change orders to the building as requested. They will pay the final amount after we make final payment to the contractors. -At a meeting with the City Manager, Assistant City Manager, Cable Coordinator, AV Librarian and Library Director about the issues related to cable addressed in the Board's memo to the City Manager of December 18, 1980 there was informal agreement to wait until the next budget cycle to make any formal decisions or agreements between the City and the library. By then cable activity will be less focused on construction and the libary staff and cable staff will have had a few months of experience in the new building. Several possible administrative and exchange of service arrangements were discussed and will be pursued. The organization to direct the move to the new building is in place and meeting regularly. Howard Jones and Mildred Wilslef have been appointed oieiteENDS tcoordinate with librin ary planning recruiting for the book ollectonmoeJne6and 7.Th Homebuilders Association and Auxilliary have taken full responsibility for recruiting and scheduling the 100 people needed for the smaller collection move on May 30 and 31. The carpet is here and installation begins March 11. Part of the shelving is here and the rest is due to be shipped in 2-3 weeks. Most of the furniture ordered through Younkers has arrived and is stored in their warehouses in Des Moines. At this time, there are no known severe delays on equipment and furniture orders. The first appointments under the library's reorganizational plan have been made. Connie Tiffany will become the Assistant to the Director for Public Services. All public service coordinators (Circulation, Information, Community Services, Youth Services, Audiovisual Services) will report directly to her. She will continue as the Audiovisual Coordinator. Judy Kelley is the new Youth Services Coordinatcr. She will coordinate all services to children and young adults. Both jobs are effective March 16. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ...7 1— Public Library Board of Directors February 26, 1981 Page 3 Bela Hatvany, President of CL Systems, visited ICPL today to observe his company's on-line catalog and to visit with key staff members about the effectiveness of the system. He presented a plaque to the library, "an innovator in library automation" as the first library in the nation to provide full bibliographic records to the pubic via on- line terminals. The other CLS1 staff members will be visiting next week. The President reported on the following: 1. Credit is due to the Fund-raising Committee (Building Committee N3) for the fine ,lob being done. 2. It is time to begin thinking about forming a trust or foundation and conducting an annual fund drive so that people who are interested will have an opportunity to consider the library in their long-term financial plans. 3. An Evaluation Committee has been formed to work on the Director's evaluation. Linda Gritsch was appointed the Chair with Tom Immermann and Dick Hyman to assist as committee members. 4. The President appointed herself as liaison member for the Board on the library's Move Committee. She attended the most recent meeting and was impressed by the amount and depth of planning which had already occurred. Cavitt reported for Building Committee #1 on the changes since the last meeting (see Minutes of Owner/Contractor meeting of February 4). The President, under prior authorization, signed Change Order q3. Today's 'inspection was to review the building room by room by the owners, contractors and architects in order to write a "punch list". When this list is completed and approved the Certificate of Substantial Completion will be signed. The certificate is a legal document which identified items which need to be done or redone and also lists items which haven't been received, including warranties, training manuals, etc. The building is then turned over to the Library. The Board approves the final funds for the contractors after all the work has been completed as documented on the punch list. There was no report from Building Committee H2 or Building Committee U. Cavitt reported that the FRIENDS have authorized expenditures to meet, their share of the expenses for the opening ceremonies of Lhe new building. The City's legal department has ruled that alcoholic beverages may not be served in the library at the pre -opening party on Saturday, June 13. The Second Quarter Report on FY82 Goals and Statistics was reviewed. The Director again pointed out that we are able to do more with less staff, largely due to the effectiveness of the computerization of the circulation i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 355 ...7 Public Library Board of Directors February 26, 1981 Page 4 libraries nationwbiderbecause allglibrariesearepbuyinglfewer titles. with The Board unanimously approved adding $10 onto the fee of an y overdue notices which must be sent to the Cit y Attorney -s The City Attorney's office will start charging back courtoffice andrpo tagetfee* to the library in FY82, This surcharge will cover these costs. The Board acted upon the recommendation prepared by Ron Prosser, Circulation Services Coordinator. Richerson/Immermann. The Board also unanimously approved expenditures of up to $100 from the Gifts and Bequests Fund to pay for volunteer recognition awards. There are eight volunteers with over 80 hours of service who will have the opportunity to select an item valued up to $25.00 for the collection. The remaining $100 will be funded by the FRIENDS of ICPL. The Board reviewed the policy on disposal of library property. Plans now are to have an auction or closed bid acceptance to dispose of surplus property from the old building in late August or September. The Board agreed that putting a notice in the monthly newsletter which goes to public libraries in the state would be one good way of letting those know Who might be most inclined to purchase some of the equipment, The Board approved a motion whicspecialized library h will amend the current Policy by giving the Director discretionary authority to sell surplus property with a per/item value of less than $500. Bart ley/Richerson. 'The Library Board reaffirmed a commitment from the written Building Program to allocate a minimum of one-half of 1% of the construction budget for purchase of original art for the new building. Purchases will be approved at a later date following the move. Immermann/Bartle Board also unanimously and enthusiastically approved a motion which will allocate up to $1000 to hire Donna Friedman as a muralist for the alley The wall of the new building. Ostedgaard/Cavitt. The meeting was adjourned at 6:30 PM. �-. an I% uire, 11ULUruer I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 MINUTES PLANNING AND ZONING COMMISSION FEBRUARY 5, 1981 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jakobsen, Horton, Vetter, Ogesen, Seward, Kammermeyer, Blum MEMBERS ABSENT: None STAFF PRESENT: BooLhroy, Woito, Knight, Tyler RECOMMENDATIONS TO COUNCIL: S-8102. That Council deny the application submitted by Spring Valley eiveiopment Company for preliminary and final plat approval of the Resubdivision of Spring Valley Subdivision Part I, located two and one-half miles north of the city on County Road W-66 (Old Highway 218). S-8102. That the Council approve an application submitted by Spring Valley eD veTopment Company for preliminary and final plat approval of the Resubdivision of Spring Valley Subdivision Part II, located two and one-half miles north of the city on County Road W-66 (Old Highway 218). S-8018. That the Council approve the application submitted by Ernest and nTnegret Hierschbiel for a preliminary plat of Deer Hill Estates located along the east side of old Highway 218 one-quarter mile north of the Butler bridge subject to: rural development standards for street cross-sections being waived; 2) receipt of a letter of approval for water system from North Liberty; 3) compliance with the water system requested by North Liberty; and 4) Engineering's approval of the figures submitted concerning the Storm Water Detention system which will be built at some future date according to a legal agreement with the City. S-8101. That Council approve the application submitted by Furman Construction To-mpany for the preliminary plat of Linder Valley Subdivision located along the north side of Linder Road west of Prairie du Chien Road subject to the plat complying with the Storm Water Management ordinance, the RDS for streets, and work with staff on revising the alignment of the curve with the understanding that the road can be located at one edge of the easement. SUMMARY OF DISCUSSION Jakobsen called the meeting to order. She explained that the Commission would take items out of order, beginning with S-8102 and then proceed to Z-8003 S-8102. Public discussion of an application submitted by Spring Valley Development Company for preliminary and final plat approval of the Resubdivision of Spring Valley Subdivision Parts I and II, located two and one-half miles north of the city limits on County Road W-66 (Old Highway 218); 45 -day limitation period: 3/3/81. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 356 Planning and Zoning Commission February 5, 1981 Page 2 Boothroy reviewed that the preliminary and final plats had been previously considered by the Commission in accordance with a 1972 agreement with the City of Coralville by which P&Z reviews and forwards recommendations to Council who in turn send the recommedations to Coralville. He pointed out that the Commission recommended denial of the plat approved by Coralville and that the staff had consistently recommended denial because of inadequate access. Stouffer, representing Spring Valley, stated that the developer was making efforts to provide additional access and that they were providing easements for future access in the southwest, southeast, and northeast areas of the development. However, the County still was unwilling to allow improvement of the existing access road. Vetter responded that she had no doubts that the developer was working on the situation, nevertheless, the Commission was being asked to approve a dangerous situation. She stated that the main point of access was onto a blind S curve. Blum asked for a procedural change in the Commission's method for making motions. He pointed out that the Commission always states motions in the affirmative and then approves or denies the motion. He stated that he thought that denial might be construed as no action at all and therefore asked that whenever a positive motion is denied, that a second motion be made specifically stating that the Commission recommends denial. Woito agreed that this procedure would clarify the Commission's actions. Boothroy clarified that the plat presented Parts I and II. He stated that the parts should be considered separately and that there were no objections to Part II which was just one lot. The Chair moved that the Commission recommend approval of an application submitted by Spring Valley Development Company for preliminary and final plat approval of the Resubdivision of Spring Valley Subdivision Part I, located two and one-half miles north of the city on County Road W-66 (Old Highway 218). The motion failed 6-1 with Blum voting aye. Blum stated that the developer had gone out of the way to satisfy the recommendations made by Staff and that it was I the County s pedestrian thinking that disallowed proper access. Kammermeyer moved and Vetter seconded that the Commission recommend denial of the application submitted by Spring Valley Development Company for preliminary and final plat approval. The motion carried 6-1 with Blum voting no. The Chair moved that the Commission recommended approval of an application submitted by Spring Valley Development for preliminary and final plat approval of Spring Valley Subdivision Part II. Motion carried unanimously. Seward moved and Horton seconded that a Staff report be that the Commission's concern over the necessity for Carriage Road be relayed. The motion carried unanimously. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L", sent to the County and secondary access to 356 L� Planning and Zoning Commission February 5, 1981 Page 3 ZONING ITEM Z-8003. Public discussion of an application by Bjornsen Investment Corporation for rezoning a 2.6 acre tract of land from RM to PC, located on the southeast corner of the intersection of Highway 6 and Lakeside Drive; 45 -day limitation period 3/13/81. Boothroy explained that the item had been continued from the January 15 meeting. Knight who prepared the report explained that the Staff recommended denial of the application primarily for reasons dealing with the intent of the Comprehensive Plan. He explained that the intent of the Plan was to encourage the establishment of a Neighborhood Commercial Center (NCC) farther to the south. Although the Comprehensive Plan is flexible as to the exact location, this location would not be suitable for the various services envisioned in a NCC. He further pointed out that the Comprehensive Plan shows the intent to down zone adjacent property from commercial to residential. This down zoning is desired in order to avoid strip development. Staff felt that if this parcel were to be re -zoned commercial, they would have a difficult time justifying down zoning the adjacent property. He also pointed out that the sewer problems mentioned by the applicant were short-term and that a sewer capacity could very well be provided to that parcel within five years. Angela Ryan, speaking for Bjorenson, stated that the developer felt that a Quik Trip would be beneficial to the neighborhood. She stated that since the City encouraged bike and pedestrian use, a local convenience store would complement this policy. She pointed out that the nearest convenience store was 2 miles away and that Highway 6 By-pass effectively cut the neighborhood off from easy access to Randall's. With 13,000 workers in nearby industry, the convenience store might provide a spot for them to stop and buy supplies rather than turning right and going on into town. She stated that this might in deed help the traffic situation. Ryan continued that the site would be attractively landscaped. She stated that at present a dry use is the only one possible and that if, in the future, the sewer were put in, with PC zoning the owner would have to come back to the City to get approval for any additional building. In terms of the Comprehensive Plan, she pointed out that the Plan encourages the most reasonable use of the land. Ryan stated that with the current zoning 100 dwelling units would be placed on the land, except for the sewer problem. Randy Flemming of Regal Lane presented a petition with approximately 300 signatures from neighbors in the Lakeside Fairmeadows neighborhoods objecting to rezoning of this area. Flemming listed the following reasons for the objections: I. A convenience store would create an undesireable attraction for the children. 2. It would add to traffic. 3. Problems would be caused by the lack of sidewalks and pedestrian crossing in the area. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Planning and Zoning Commission February 5, 1981 Page 4 Neighbors feel there is already an adequate shopping area in the vicinity. Construction of the store would increase the likelihood of more commercial development in the area. Chuck Buboltz of 28 Amber spoke against the rezoning stating that he was concerned with safety aspects and the aesthetic impact. He asked if the store would have gas pumps. He stated that he didn't feel the present inadequate sewer was a basis for amending the Comprehensive Plan as would be required in order for this rezoning to take place. He submitted traffic counts indicating that east turning traffic from the present industrial area accounted for very small amount of the overall traffic. He postulated that location of QuikTrip here would increase the traffic. Tom Whitmore of 2403 Nevada stated that the convenience store was not being built to help the neighborhood and in fact the developer would want to draw traffic into the area. He stated that the building would be directly across from a children's playground and would encourage children to cross the street. He pointed out that traffic was not well controlled in the neighborhood and the increased traffic caused by the store would require a stoplight the expense of which the City would have to bear. He pointed out that at factory shifts, the intersection was already dangerous. Greg Rockwell stated that he was against the rezoning. Weble of 23 Amber Lane stated that since QuikTrip sold beer, pedestrian traffic across the highway would probably increase, especially at noon when the factories were on lunch break. Members stated. that the adjoining property to the east is zoned commercial and the Comnssion is recommending that it be down zoned to residential. Some Perceived a conflict in down zoning one property while rezoning an adjacent parcel for commercial. They felt that rezoning this parcel would give the owner to the east grounds for maintaining the present commercial zoning. This would require an amendment to the Comprehensive Plan. Ogesen pointed out that if the applicant wishes to pursue the subject request, he would have to go to considerable expense in preparing the LSNRD plan. He asked that the Commissioners state how they would vote so that the applicant could make an informed decision on which course of action to take. Kammermeyer stated that he would vote denial for the following reasons: 1 The land use map discourages commercial spillover into residential neighborhoods 2 QuikTrip would create an attractive nuisance 3) This rezoning might very well encourage strip zoning 4) Development here might jeopardize the viablility of a future southeast Neighbor- hood Commercial Center. Vetter stated she was abstaining. Horton stated that he was inclined to vote for approval. He asked Legal to clarify who would determine whether or not the Comprehensive Plan would need to be amended. Boothroy responded that the Commission would make that decision. Legal indicated that Legal would. Woito also stated that more specifics were needed on the Plan- ned Neighborhood Center in order to ascertain how it would be distinguished from commercial development on this location and why commercial development at this site would not satisfy the NCC. 350 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PLANNING AND ZONING COMMISSION FEBRUARY 5, 1981 page 5 Vetter pointed out that the Comprehensive Plan does not simply state what is the best use of land now, but what will be the most desireable use in the future. She pointed out that at a later date residential development for this property will be possible. Blum stated that he was undecided. He stated that the Commission must address the land to the southeast which the new Comprehensive Plan shows as residential. He pointed out that those ten acres may always be commercial since the current owner is opposed to rezoning. The NCC might be located there whether the Com- mission likes it or not. He stated that he was also concerned with appropriate present and future zoning. He added that formerly he had thought that rezoning this property PC would give the Commission some additional control over the area including the 10 acreas, but now he was unsure. Ogesen stated he was abstaining. Seward stated that at the present time he would vote for denial but that his vote could change. Jakobsen stated she would vote against the rezoning because she was concerned for the safety of the neighborhood. She stated that she was also concerned with the attractive nuisance QuikTrip could provide to children and criminals. Jakobsen stated that further discussion could 1 take place at the next meeting of February 23. SUBDIVISION ITEM S-8018. Public discussion of an application submitted by Ernest and Annegret H erschbiel for preliminary plat approval of Deer Hill Estates located along the east side of old Highway 218 one-quarter mile north of the Butler bridge; 45 -day limitation period: 2/14/81. The application proposed a subdivision of a 15 acre tract, on which the applicant's residence is located, into 5 lots. There are two existing points of access onto old Highway 218. A letter submitted by the applicant requests waiver of the rural development standards for streets. The location of two Storm Water Manage- ment basins are shown on the plat. The Engineering Division has not yet had an opportunity to complete their review but that an agreement could be made that the basins will be installed at some time in the future, probably if the area Is ever annexed. The following deficiencies were cited: 1 Rural Development Standards are not met on the streets 2 A fire rating letter from the fire protection district (North Liberty) for mains, hydrants, and pressure has not been recieved. 3) Necessary calculations and information regarding future stormwater detention basins should be provided to Engineering for their approval MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L.,. 3.506 7 PLANNING AND ZONING COMMISSION FEBRUARY 5, 1981 page 6 Boothroy pointed out that the proposed water system is not shown on the plat. Jakobsen stated that she was concerned that the water system was not shown. Herschbiel explained that this was not a development. He stated that he had raised his family on the acreage and that his children had now expressed an interest in building on the acreage and that is the reason for seeking the subdivision. Kammermeyer moved and Seward seconded that the Commission recommend approval of the application submitted by Ernest and Annegrat Heirschbiel for a preliminary plat of Deer Hill Estates located along the east side of old Highway 218 one- quarter mile north of the Butler Bridge subject to: 1) rural development standards for street cross-sections being waived 2) receipt of a letter of approval for water system from North Liberty 3) compliance with the water system requested by North Liberty and 4) Engineering's approval of the figures submitted con- cerning the Storm Water Detention system which will be built at some future date according to a legal agreement with the City. Motion carried unanimously. S-8101. Public discussion of an application submitted by Furman Construction Company for preliminary plat approval of Linder Valley Subdivision, located along the north side of Linder Road west of Prairie du Chien Road; 45 -day limitation period: 3/1/81. Boothroy explained that this is a seven lot subdivision located on a proposed cul de sac. The Staff's main concern regards Linder Valley Drive which could provide future access to the east and north of the subject subdivision so that in effect, Linder Valley Drive could function' as a future collector street for future developments in the area. To accomodate this concern, the applicant should provide an access easement to the adjacent property owner to the east. Also the street alignment should be changed to provide a more gradual curve by increasing the radii of the reverse curves proposed near the entrance to the subdivision. Boothroy pointed out that the applicant is willing to give the easements and has made some attempt to lessen the severity of the curve. He added that the applicant had provided easements for the Storm Water Management Engineeringhbut theiplattshowsoap6" main whichrwillrcomplyywithpRDSv(Rural Development Standards). Deficiencies remaining are: 1) Compliance with Storm Water Management ordinance ? Rural Development Standards 3 Realignment of curves. Boothroy added that since the subdivision is so close to the City Limits that the Commission should seriously consider applying the RDS. 3.516 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES I40INES PLANNING AND ZONING COMMISSION FEBRUARY 5, 1981 page 7 Members agreed that RDS should be applied. They pointed out that a 50 foot right-of-way would be adequate and further that the street could be set to one side of the right-of-way to avoid cutting too deeply into the front yard of a lot on the curve. Blum .moved and Kammermeyer seconded that the Commission recommend a roval of the application submitted by Furman Construction Company for the prenlim�i�ary plat of Linder Valley Subdivision located along the north side of Linder Road west of Prairie du Chien Road subject to the plat complying with Storm Water Manage- ment ordinance, the RDS for street, and work with Staff on revising the alignment of the curve with the understanding that the road can be located at.. one edge of the easement. Motion carried unanimously. OTHER BUSINESS Robert Ogesen informed the Commission that this would be his last meeting after serving on the Commission for nine years. He addressed the Commission stating that it was an honor to serve on P&Z. He pointed out that the work P&Z does is important. He urged that the members carefully study and give thought to their decisions .keeping the idea of what is best for the City foremost in their minds. He encouraged the Comnision to investigate the possible use of public access cable vision to announce meetings and as a tool for explaining maps and pending action. Finally, he encouraged the Commission to work with the new Comprehensive Plan and new Zoning Ordinance and make them work. ELECTION OF OFFICERS Jane Jakobsen was re-elected Chairperson. Richard Blum was elected Vice Chairperson. Loren Horton was elected secretary. PARKS AND RECREATION FIVE YEAR PLAN Vetter mentioned that the Riverfront Cammissioo was concerned with the document as they were not consulted on its writing even though their work and plans are included in it. Blum suggested that the Commission send a note of appreciation stating that they were looking forward to working with Parks and Recreation in the future. MELROSE CORRIDOR COMMITTEE Kammenneyer reported that many ideas had been presented and discussed. Committee is now looking at primarily three ideas: 1) a modified traffic circle 2 the Melrose Diagonal without a median 3 the feasibility of the traffic circle as a short term solution and i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L"' The the 91 PLANNING AND ZONING COMMISSION FEBRUARY 5, 1981 page 8 diagonal as a long term solution. He stated that it was important to have a recommendation made by April since both he and Vetter would be leaving the Commission in May. Jakobsen directed Kammettmeyer to work on an early forthcoming decision before the terms expire. Jakobsen adjourned the meeting. Prepared by Q n Andrea Tyler Minute Taker Approved by 4/44.&A -A44, Loren Forton Secretary i MICROFILMED BY 'JORM MICROLAB I'6EOAR RAPIDS•DES'MOINES j J i j i- 35'6 MINUTES PLANNING AND ZONING COMMISSION FEBRUARY 23, 1981 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Kammermeyer, Horton, Jakobsen, Blum, Seward, McDonald MEMBERS ABSENT: Vetter STAFF PRESENT: Scholten, Boothroy, Knight, Tyler REOUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: A request for staff assistance in drawing up a proposed mobile home park zone amendment to the Zoning Ordinance. RECOMMENDATIONS TO COUNCIL: None SUMMARY OF DISCUSSION: Chairperson Jakobsen called the meeting to order. Minutes of December 18, 1980 and January 15, 1981 were approved as circulated. q80 (ILItl6143F; Z-8003. Public discussion of an application submitted by Bjorensen nT vestment Corporation for rezoning a 2.6 acre tract of land from R3A to PC, located on the southeast corner of the intersection of Highway 6 and Lakeside Drive; 45 -day limitation period: 3/13/81. Boothroy explained that the item was an amended application for rezoning. He stated that at the last Commission meeting members of the public had been told that this item would be discussed at the February 23 meeting. However, since the last meeting, the lawyer for the applicant had Indicated that Quik Trip is no longer interested in building on the site. The lawyer had not yet been directed by the applicant to discontinue the application process so the lawyer has not been able to withdraw the application. If no further action has been taken by the next meeting, the Commission will be forced to vote on the uncompleted application. Z-8004. Public discussion of an application submitted by Albrecht nI vestments, Incorporated, for rezoning of the Forestview Trailer Court and adjacent property from RIA to C2 both of which are located south of I- 80 and west of Laura Drive; 45 -day limitation period: 3/12/81. MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 3,5'6 -.7 MINUTES PLANNING AND ZONING COMMISSION FEBRUARY 23, 1981 PAGE 2 Knight explained that the application is to C2 of approximately 26 acres of land. acres is being used as a mobile home park vacant land. The surrounding uses are : a request for rezoning from RIA Currently approximately sixteen and the remaining ten acres is to the north - I-80 to the east - single-family dwellings zoned RIA to the south - multi -family dwellings zoned R3A to the west - undeveloped land zoned RIA. The application raises two issues. First, that the applicant wishes to make the existing mobile home park a conforming use. Under the present Zoning Ordinance, mobile home parks are allowed only under commercial zones. Second, the applicant wishes to rezone an additional ten acres in order to expand the mobile home park (MHP). The Comprehensive Plan shows a somewhat larger area than the existing mobile park to be designated for 16 to 24 dwelling units per acre. The Comprehensive Plan further indicates that MHP's are allowed in a density of either 8 to 16 or 16 to 24 dwelling units per acre. In view of the Comprehensive Plan, the staff finds the rezoning of the existing MHP in order to make it a conforming use acceptable. However, the staff does not agree with a rezoning of this land to C2. Since the current Zoning Ordinance only allows MHP's in a commercial zone, the staff recommends that the current Zoning Ordinance be amended to include a mobile home zone. In regard to the rezoning of the additional ten acres, the real question appears to be one of appropriateness. The visual impact, increased traffic flow and general increase in the level of activity must be considered in analyzing the appropriateness of rezoning. The large amount of timber and relative isolation of the MHP would allow the visual impact and increased level of activity to be mitigated through the LSRD process. The traffic increase will be more difficult to alleviate because of the limited access to the mobile home park. Another consideration is whether the infrastructure will support the higher density. Water may be a problem since there is only one six inch line and there is a potential for over 400 units. Difficulties exist in extending sewer to the area. The largest problem is the street system. No means of secondary access exists. At present time, the streets represent a poor situation and increased traffic flow will aggravate the problem. The staff recommends that the application for C2 concerns previously named are dealt with, the Chapter 22 of the Zoning Ordinance not be amended parcel. Staff also suggested possibly using a PAD to RX MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES be denied. Unless the staff recommends that to rezone the subject and rezoning the area MINUTES PLANNING AND ZONING COMMISSION FEBRUARY 23, 1981 PAGE 3 Boothroy and Kammermeyer agreed that a mobile home park zcne is needed and would be useful in the future. Boothroy stated that the staff is currently working on a draft of the amendment, attempting to address the many issues raised in Chapter 22. Scholten pointed out that the Department of Health also has a lengthy list of regulations concerning mobile home parks. Members of the public spoke against the rezoning, Irene Murphy of 74 Forest View read a statement the full text of which is attached. She stated that rezoning to C2 would create more problems than it would solve. She encouraged the establishment of a mobile home park zone. Mr. Fahr of 6 Knollwood Lane spoke against rezoning because it would conflict with the Comprehensive Plan. He pointed out that citizens of Iowa City had been active in helping create the Comprehensive Plan and that many hours of staff time had also gone into its creation. He especially objected to the rezoning of the south ten acres which would increase the area of non -conformity. In regard to the existing mobile home park, he encouraged the area be left as it is. He pointed out that rezoning that area to C2 would allow uses other than just the mobile home park. Pam Stalnaker of 30 Forest View stated that water problems already existed in the trailer court. She stated that the nonconforming use should be made conforming but that C2 was not the appropriate zoning. She pointed out that people who live in the area view it as a housing area, not a commercial area. She encouraged the Commission to draft a mobile home park zone. Seward stated that he was opposed to C2 zoning and would be interested in evaluating a mobile home park zone. McDonald stated that he was opposed to C2 zoning. Blum stated that he was concerned with the existing park being non- conforming but would also like to see the standards upgraded. He stated that he was interested in the possibility of using a PAD which would bring the MHP up to current standards. He added that simply rezoning the area even with a mobile home park zone might not bring the park up to standard. The PAD would be more flexible and allow the Commission more control. Kammermeyer stated that he was opposed to C2 zoning. He indicated that a long-term goal would be zoning which would make the court conforming and also improve its standards. He stated that he would be willing to look at a PAD. He also encouraged the staff to work on a draft for a mobile home park zone. He added that the water and traffic problems were too great to expand the park to the additional ten acres. 3606 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V_ L." MINUTES PLANNING AND ZONING COMMISSION FEBRUARY 23, 1981 PAGE 4 Horton stated that he agreed with Kammermeyer's statement. Jakobsen stated that she was opposed to C2 zoning. She added the PAD had some appearance of acceptability. She approved the staff's pursuance of drafting a mobile home park zone amendment. Scholten asked for clarification on the amendment, stating that he feared many problems existed in the format for the current draft of the mobile home park zone in the proposed new Zoning Ordinance. Boothroy responded that Knight was pulling together information from many sources and that the staff draft would be different from the draft in the proposed new ordinance. Kammermeyer moved and Horton seconded that the Commission request staff assistance in drawing up a proposed mobile home park zone. Motion carried unanimously. Jakobsen stated that discussion of the rezoning would be on the agenda of the next formal meeting, March 5, 1981. OTHER BUSINESS Boothroy reported that the City Council had discussed Foster Road. He will place an item on the agenda requesting an amendment to the Comprehen- sive Plan to delete Foster Road. He stated that he anticipated the Council voting that amendment down. He added that the Council also agreed to extending sewer service to Oakes Third Addition through use of a lift station. The Council liked Boothroy's proposal for secondary access to Oakes Third Addition through Lot 7. Mr. Oakes has tentatively agreed to the proposed access. Meeting adjourned. Prepared by: Andrea Tyler Minute Taker � Approved by: 444-,� /1/1 _4 Loren Horton Secretary MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 3 5� I MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, FEBRUARY 17, 1981 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Madsen, Pepper, Eskin, Terry. MEMBERS ABSENT: None. 1 OTHERS PRESENT: Glenn Dickinson from University of Iowa Urban and Regional Planning Department; Newbern and Blair from Synthesis Young Arts Workshop; Nicholas Johnson; Theresa Bries from the Daily Iowan; Dahm, Blough and Kalergis from Hawkeye Cablevision. STAFF PRESENT: Shaffer. RECOMMENDATIONS TO CITY COUNCIL: None. MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Educational Consortium, the body of persons developing the educational access channel, is reportedly progressing well. Synthesis Young Arts Workshop reported on their program and production efforts with young people and cable in Iowa City. Maps were recieved from Hawkeye showing all areas in Iowa City not yet cabled. Shaffer presented documentation for the need for a larger City character generator capacity from Hawkeye. Hawkeye reports they have met and exceeded the April 18, 1981 ordinance required deadline of 90% dwelling units .passed. Hawkeye now has over 5000 subscribers. Kalergis is putting together the program advisory committee and asks for suggestions. Hawkeye reported on how they have dealt with marketing problems concerned with cable TV options available, which include the staff meetings with those involved with the sales. MEETING CALLED TO ORDER: Meeting called to order at 4:33 PM. MINUTES: Moved by Terry, seconded by Eskin, to approve minutes. Minutes approved unanimously. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 3X7 Broadband Telecommunications Commission February 17, 1981 Page 2 ANNOUNCEMENTS: Shaffer will attend and speak at the "Consumer and Cable TV" conference in Washington, D.C. February 27 to March 1, 1981. The next BTC meeting is March 17, 1981, 4:30 PM in the Civic Center Conference Room. Eskin reported the educational consortium had approved their articles and were electing officers to their board. They are meeting weekly and scheduling up to three hours of programming per week. PUBLIC DISCUSSION: Newbern and Blair wanted to report on a regular basis about young people's programming, especially specifics about programming the Synthesis youth �! are doing. Blair also spoke on projects he is working on with senior citizens. SPECIALIST'S REPORT: Shaffer pointed out receiving and sending to each BTC member maps from s Hawkeye showing each section of the City not yet cabled along with how many and which homes this affects in Iowa City (about 700 homes of Iowa F City's 16,500 total homes). Shaffer reported and Council approved the purchase of playback deck, monitor and other peripheral equipment for City Council cablecasts and other productions from the franchise fee revenue the City will receive by March 31, 1981 from Hawkeye. Shaffer reported some problems with NTIA "National Telecommunications Information t Administration". It seems NTIA is now saying they do not wish to fund parts of the grant they accepted from the City/Library last summer. Shaffer will be trying to work out these problems as soon as possible. Shaffer stated a Program Division statement is needed from the BTC. Pepper and Shaffer will work on this. Shaffer passed out outlines of the upcoming conference in Washington, D.C. so they would know what is happening there. Shaffer distributed his quarterly report to the BTC. Shaffer said he had received five complaints in the last month, which was down from the preceding month. Shaffer brought up the necessity of having a company extension policy on file with the City. Blough will be sending Hawkeye's extension policy to Shaffer in the next few weeks. The extension policy is for those people who live within the City limits but live more than 200 feet from an existing cable network (generally these areas are not wired right away). Shaffer presented five letters to Blough from City departments stating they would like a larger character generator capacity and require additional pages to put all the information on cable i they'd like to. Blough will send these letters to Denver, Colorado headquarters starting the process of getting a larger capacity character generator. Shaffer reported a call from a person who wished to say they are very happy to hear the City Council meetings will be on cable TV. HAWKEYE'S REPORT: Blough congratulated Synthesis on the good job they've done in production of programming. Blough proceeded to go over the maps sent the BTC showing 35 7 MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES 1401NES �1 Broadband Tele�„mmunications Commission February 17, 1981 Page 3 problem areas and completing cable TV construction (available from the BTS). Problems include easement issues, tree damage, underground sections, etc, most of which are projected to be completed in the spring, 1981. The BTS and BTC received a letter dated January 26, 1981, which states Hawkeye Cablevision has over 95% of the dwelling units in Iowa City, passed by serviceable cable. This meets Hawkeye's April 18, 1981 ordinance requirement of 90% of the dwelling units passed by cable TV. The BTC will send a letter of recognition to Hawkeye pertaining to this ordinance requirement. Hawkeye now has over 5,000 subscribers. Hawkeye projects that 10,000-12,000 subscribers could be the number of subscribers Hawkeye could expect from Iowa City. Blough expressed the problems of getting cable into a two block area in the urban renewal redevelopment area of downtown. Kalergis asked BTC for names of people who could sit on the program advisory committee. This is a committee that would distribute Hawkeye's $5,000 grant per year for two continuous years to support local programming efforts. The BTC requested a written response from Hawkeye about how cable is being marketed in Iowa City. This concerns whether citizens are being made aware of all options in purchasing cable TV. It was brought up the work order handed every subscriber after installation includes the options and their prices. Hawkeye reported holding a meeting with its sales staff to make sure none were misrepresenting their services. The BTC received a written response from Hawkeye pertaining to their efforts to publicize their rates for cable TV (this was in response to criticisms and complaints from persons reportedly not receiving all the rate information). BTC asked and Hawkeye agreed to include in all new work orders printed the availability of parental lock devices. ADJOURNMENT: Moved by Eskin, seconded by Terry to adjourn. Unanimously approved. Adjournment at 6:10 PM. Respectifully submitted, A.r—n.,54 William Drew Shaffe Broadband Telecommunications Specialist 356-5046 3Yy MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES 4YJ^J 5 MINUTES RESOURCES CONSERVATION COMMISSION FEBRUARY 17, 1981 4:30 P.M. CIVIC CENTER ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Fett, Gartland, Hamilton, Hotka, Sanders, Sheehan. MEMBERS ABSENT: Schwab. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN HOW called the meeting to order. Sanders moved, Hamilton seconded, to { approve the minutes of the January 27 meeting as read. Approved I unanimously. Election of Officers i. Sanders was elected as Chairperson, Sheehan as Vice -Chair, and Fett as Secretary by acclamation. Zoning Ordinance Sheehan moved, Sanders seconded that the Resources Conservation Commission recommend that the Planning and Zoning Commission include a provision in the Zoning Ordinance allowing special exceptions in building and setback lines, side yard and rear yard requirements for solar energy systems (passive and active) or other energy efficient systems. Sheehan volunteered to work on the Neighborhood Commercial Zone size and parking area requirements. Report on CCN Meetil!g Tinklenberg reported on the proposals submitted to the Committee on 1 Community Needs. Sheehan moved, Hamilton seconded, that the Resources Conservation Commission recommend to the Committee on Community Needs that they fund both the Energy Conservation Program and the Housing Rehabilitation Weatherization Program for their full amounts. These programs will benefit not only the recipients but also local businesses and the community as a whole. Approved unanimously. 3S8 MICROFILMED BY `JORM MICROLAB i `CEDAR RAPIDS -DES MOINES 3 Westside Apartment Development Discussion was postponed until the next meeting. RCC Program Division Statement Sanders moved, Fett seconded, to approve the statement of purposes (Program Division Statement). Approved unanimously. The next meeting is scheduled for March 3, 1961. The meeting adjourned at 6:40 P.M. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. MICROFILMED BY 'JORM MICROLAB 'ttDAR RAPIDS -DES 140INES IOWA CITY MUNICIPAL AIRPORT COMMISSION March 12, 1981 Iowa City Civic Center Members Present: Dieterle, Phipps, Redick, Sauegling Members Absent: George Staff Present: Zehr, Brown, Wright Guests Present: Barb Beckwith, Joe Rohret, Rick Kelly, Kathering Hull, Theresa Bries, Steve Eiglen, Zack Miller The minutes of the meetings of February 12, 19, and 23 were considered. Redick moved to accept the minutes of the February 12 and 19 meetings; second by Phipps; those minutes were approved. Approval of the minutes of the February 23 meeting was deferred because there were not three members present who had attended that meeting. The election of new officers was deferred until the end of the meeting, and Manager Zehr proceeded with his presentation of bills and reports. Zehr explained the bill for snow removal and the first payment to Henningson Construction Company of $6,633 for construction of the corporate hangar, in accordance with their contract. There was also a payment of $399 to Heath Company for the new weather instrument. Zehr reported he has completed construction and initial testing of the unit, and it will be operational when calibration is completed. Zehr reported the total heating bill for the winter was $1,200, compared to $4,000 the previous year. Phipps moved to approve the bills as presented; second by Redick; all voted aye and the motion passed Moving to Item (a) of the agenda, Zehr said the City Manager has asked the Engineering Department to prepare the industrial site for building, in exchange for the airport's land on the east side of Highway 218. Zehr reported he had still not received a response from the University regarding the proposed lease for the Air Care helicopter. He had received a letter from the FAA granting permission to extend fueling privileges to the University for the Air Care helicopter. Attorney Brown advised the Commission to allow him to discuss the point with the Iowa City Flying Service attorney before offering the fuel farm to the University. Redick moved that, following receipt of the March 3, 1981, letter from the FAA stating that the Commission is within its legal rights to grant an exception to Air Care to fuel Its own helicopter at the airport, Fred Zehr be asked to approach Air Care and ask them to consider whether they would or would not accept a lease with the fueling provision, with the additional provision that they would carry hangar keeper's insurance, and that they give us an answer to this question in two weeks. At the same time, Brown, the attorney for the Commission, will contact Mr. Barker, attorney for the Flying Service, and advise him of the contents of the March 3, 1981, letter from the FAA, and remind them of their statement on February 12, 1981, that if the Commission received legal permission to grant an exception to Air Care to fuel its helicopter, the Flying Service would MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES L", 35Q —.7 3: - Iowa City Municipal Airport Commission March 12, ;1981 Page 2 have no objection. Sauegling seconded the motion; all voted in favor and there were none opposed; the motion was passed. On the subject of the lease with the Iowa City Flying Service for its portion of the new corporate hangar, Zehr explained an amendment had been written to add a provision for the 48 foot door and increasing the rent accordingly. Zehr read the amendment. Phipps moved to authorize the chairperson to sign the amendment, second by Sauegling, and the motion passed. Chairperson Dieterle and Vice -Chairperson Redick signed the amendment. In regard to the Master Plan, Zehr reported he has received bids for moving the Old United Hangar for about $280,000. The building has been appraised at $200,000. About $40,000 will be required to finish off the back side of the remaining office building, once the hangar is removed. L. R. Kimball is recommending the Commission accept the appraised value from the FAA and let them remove the hangar completely. The $200,000 could then be used to rebuild a new maintenance shop for the Flying Service at a new location. Phipps suggested consideration of a plan to build a new low building on the old slab, where water and sewer are already available, to be used for T -hangars. Zehr will meet with L. R. Kimball to further discuss these developments in April. Zehr read his list of Goals and Objectives for the coming fiscal year, as follows: 1. Complete the corporate hangar building. 2. Complete the noise abatement study. 3. Finalize the plans for the MALS and localizer installation. 4. Construct taxiways to Runways 35 and 30. 5. Repair runway surfaces. 6. Construct a segmented circle if ADEP funding permits. Chairperson Dieterie stated she wanted arriving at new leases with the Iowa City Flying Service to be the first objective, and that was agreed to. Manager Zehr read the results of the bids taken for the work to be done in finishing the offices in the new corporate hangar building. There were two bids for the electrical work. Phipps moved to accept Town and Country Electric's low bid; second by Redick; all voted in favor of the motion. Zehr had received six bids for the construction portion of the offices. Redick moved to accept the low bid from Gordon Construction; second by Sauegling; all voted in favor and none were opposed. There were six bidders for the heating contract. The low bid was from Bowker and Sons of Cedar Rapids. Sauegling moved to accept that bid; second by Redick; all were in favor and the motion passed. For the plumbing contract there were three bids. While Bowker and Sons' bid at $3,776 was not the lowest, Zehr recommended accepting it, since that company will be doing much of the other work in the building. The commission members agreed. Redick moved to accept that bid; second by Phipps; all voted aye. Zehr recommended the sending of monthly statement for rent due the Commission in the future, since the renters will be more numerous. The members agreed. Zehr will procure the stationery necessary to accomplish this. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES 359 Iowa City l unicipai Airport Commission Page 3 March 12, 1981 Attorney Brown reported on the Dooley law suit, stating the city attorney's office is preparing a stipulated agreement, in which two of the three accounts would be dropped and there would be no fine imposed. His report was noted. Manager Zehr reported on a pending law suit involving an accident which occurred when a nose wheel fell into a badger hole at the airport. Attorney Brown is of the opinion that there is no liability involved by the Commission; the matter is now between the two insurance companies. The Manager's reports being complete, Chairperson Dieterle opened the meeting for nominations for officers for the coming year. Phipps nominated Redick to be the next chairperson, second by Sauegling. Sauegling moved to close nominations; second by Phipps. Dieterle called for a vote and three members voted aye. Redick nominated Sauegling to be the next vice -chairperson; second by Phipps. Phipps moved to close nominations; second by Redick. Dieterle called for a vote and three members voted aye. Chairperson Dieterle thanked the members for their cooperation and service over the past year and gave the chair to Redick, who commended the outgoing chairperson for a job well done. The meeting adjourned at 9:15 p.m. 315(9 i, MICROFILMED BY !JORM MICROLAB .CEDAR RAPIDS -DES MOINES :ayo•'s YOULI Li.,.luymLnt Advi,lory Foard i-leet 1,g February 28,19b1 4.LU Board Present: Mark Weaver, Dave Bayless Peg mc(lroy, Judy Kelley, Classic 11olc, Judi, Jehle Royal Benjamin Wayne Johnson Staff Present: Jack Robinson- Director, Roxanne Ward- Assistant Director Minutes for the January 13th meeting were approved. CIIAI�iNLL I UPUATL The hew coordinator of Channel I is Rose Shu h. Crepes have been decided Upou as the staple fuQJ for the cart. The next meeting for Channel I is scheduled for March iI 19ul. The cart will be open in May or early June. United Action for Youth is involved in viueotaping the project in action. BOARD UPDATE Joe 5—rtis and Judy Kelley resigned from the board. Jehle was aporuved as a board memeber. Royal was nominated to take over as chair of the board by the nominations committee; the board voted in favor. Royal stated he wished to maintain tine Financial Committee and the Personnel and fiominations Committee that now stand. Mark Weaver volunteered to serve on the Personnel and Nominations Committee FU'IUI111; $$$ The state GYOP program was cut back 4.6%. Johnson County is not funding any nl.w programs so we were unable to receive nur re,luest of $1,500. United Way of Johnson County awarded MYE $750. other amount of funding received is the City of Iowa City $21,000. PROGRAM WEWS {(programs may nut be in existence after October 31 1981 due to budget cuts. MYE is now in search of free office space to replace our office supplied by IIACAP. 35 students are currently on the program. The director evaluation was approved: it should be completed by the March board Mectin(.l. A jobs clearinghouse was discussed. board member, will be needed to pur:.ue private and public sector employment. More specific; will be discussed at the I,ext board meeting. 150 +***************** AGLIIUA****************** for March 1901 4:00p.m. -Board member elections for United Way Board -Channel I progress report -Jobs clearinghouse progress report, -Program News for MYE -MISCELLANEOUS 34040 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES