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HomeMy WebLinkAbout1981-04-07 Council minutesS" - L." COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES APRIL 7, 1981 Iowa City Council regular meeting, 4/7/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts. Absent: Vevera. Staffinembers present: Berlin, Stolfus, Helling, Parrott, Scholten. Council minutes tape-recorded on Tape 81- 1, Side 2, 1189-2283. Mayor Balmer proclaimed April 6-12, 1981, as week of the Young Child and April 11, 1981, as Muscular Dystrophy Day, April 12-18, 1981, as "Clean Reflections Week" in Iowa City, and April 5-11, 1981, as National Auctioneers Week. Employee Service Awards were given to the following people by the Mayor and their supervisor: Pollution Control -Roland Schump, 20 yrs.; Cemetery -James Wonick, 15 yrs.; Finance -Margaret Hootman, 5 yrs.; Program & Planning Dev.-Doug Boothroy and Marianne Milkman, 5 yrs.; Parks -Robert Howell, 5 yrs.; Police Dept. -James Hazlett and Bill Cook, 15 yrs.; Cheryl Stevens and Harvey Miller, 5 yrs.; and Richard Lee, 30 yrs.; Administration - Neal Berlin, Dale Helling and Lorraine Saeger, 5 yrs. Other employees not in attendance included: Water -Cleo Kron, 35 yrs.; Ruth Walters, 15 yrs., Art Hining, 5 yrs.; Police -Daniel Moore and Danny Sellers, 10 yrs., Becky Neuzil and Michael Goldberg, 5 yrs.; Pollution Control -Charles Zinkula and John Funk, 20 yrs., William Halstead and Glenn Vineyard, 15 yrs.; Fire -Ken Irving, 20 yrs., Larry Kinney, 15 yrs., David Loney, Frank Dolezal and Dennis Henry, 10 yrs., Elmer Beckler and Rick Kibbee, 5 yrs.; Parking -William Stoner, Mary Fischer, Paula Secrest, 15 yrs.; Transit -Malcolm Powers, 10 yrs., Sylla Lowther, 5 yrs.; Finance -Janet Burr, 15 yrs., Regina Schreiber, 10 yrs., Barbara Coffey and Jeanne Somsky, 5 yrs.; Recreation -Robert Bogs, 10 yrs.; Streets -Bud Stockman, 10 yrs., Roger Slagle, 5 yrs.; Equipment - Dan Fountain and Steve Reichardt, 5 yrs.; Engineering -Ed McGinness, 5 yrs.; Library -Michael McGuire and Joanne O'Mara, 5 yrs.; Housing Inspection -Glenn Siders, 5 yrs. Moved by Perret, seconded by Roberts, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted, as amended by addition of Resolution for Issuance of Dancing Permit and for Resolution to Authorize Sale of Abandoned Bicycles, as noted by the Mayor: Approval of Official Council Actions, reg. Council meeting, 4/24/81, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards & Commissions: Senior Center Comm. -3/6/81; Housing Comm. -3/4/81; Riverfront Comm. -3/4/81; Housing Appeals Board -2/18/81; Human Rights Comm. -2/23/81; Resources Conservation Comm. -3/10/81; Parks & Rec. Comm. -3/11/81; Civil Service Comm. -3/12/81. Permit Motions and Resolutions: Approving Class A Liquor License for Knights of Columbus Bldg. Ass'n., 328 E. Washington St.; Approving Class C Liquor License for Pamela Hanes dba The Kitty Hawk, 800 S. Dubuque. RES. 81-62, Bk. 66, p. 160 ISSUING CIGARETTE PERMIT. RES. 81-63, Bk. 66, p. 161 ISSUING DANCING PERMIT. MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES Council Activities April 7, 1981 Page 2 Setting Public Hearings: On 4/21/81, to amend Sec. 605, 705, 805, 905, 1005, 1205(a), 1207(a), 3305(j) and Table 29A of the 1979 Edition of the Uniform Building Code edited by Intl Conference of Bldg. Officials. On 4/21/81 to receive citizen comments concerning recommendations of the Committee on Community Needs for the use of Community Dev. Block Grant (CDBG) funds for three year period, '82-'84. Correspondence: Memo from Board of Appeals re change in bylaws. Memos from Traffic Engineer re parking prohibition on Seventh Ave. at Jackson St., and re loading zone in 200 block of Iowa Ave. Robert Welsh appeared regarding policy for use of loading zone on Sundays and evenings. Berlin advised that the loading zone was enforced 24 hrs. a day, 7 days a week, but will check into alternatives for hours of enforcement. Applications for use of Streets and Public Grounds: Mary Gates to have K101 car parked in front of Pentacrest on 4/23/81, from 12:15 to 1:30 P.M. as part of the Riverfest celebration (approved). Muscular Dystrophy Superdance Committee for permission for dancers to parade through downtown on 4/11/81, from 3:30 to 5:30 P.M. (approved). Muscular Dystrophy Superdance Committee to accept donations in the downtown area on 4/11/81, from 11:00 A.M. to 1:00 P.M. (approved). To hold Greek Week Relay on 4/30/81, from 4:00 to 5:00 P.M. (approved). Wauhawk District Boy Scouts 9 for the use of Elm Grove Park for camping and activities on 5/7-081, City Manager has waived 10:30 P.M. curfew for 5/8/81 (approved). John Kilpatrick to hold Capitol Criterium on 4/26/81, from 10:00 A.M. to 7:00 P.M. (approved). Applications for City Plaza Use Permits: Application from Jeffrey Lint for the use of City Plaza for filming a scene for a movie. (Approved pending receipt of information from the University regarding liability t coverage.) ! I Resolution: RES. 81-64, Bk. 66, p. 162, AUTHORIZING ABANDONED BICYCLE SALE, May 3, Chauncey Swan Parking Lot. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Mayor Balmer repeated the public hearings as set. Moved by Neuhauser, seconded by Perret, to refer the Board of Appeals bylaw change to the Council Rules Committee for recommendation. Motion declared carried, 6/0, Vevera absent. Recommendation from Planning & Zoning Comm. to approve the amended final large scale residential dev. plan of Lot 96, a subdivision of Lot 90, Ty'n Cae Part 2, noted. Moved by Roberts, seconded by Lynch, to adopt RES. 81-65, Bk. 66, p. 163, APPROVING THE PRELIMINARY PLAT OF DEER HILL ESTATES. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-66, Bk. 66, p. 164, APPROVING THE PRELIMINARY PLAT OF LINDER VALLEY SUBDIVISION. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. MICROFILMED BY 'JORM MICROLAB LEOAR RAPIDS -DES MOINES � buncil Activities April 7, 1981 Page 3 Moved by Roberts, seconded by Neuhauser, to adopt RES. 81-67, Bk. 66, p. 165, TO DENY THE PRELIMINARY PLANNED DEVELOPMENT PLAN OF 1750 ROCHESTER. Neuhauser explained the reason for the denial. The applicant wanted to construct a road thru the stormwater detention pond. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Perret, seconded by Roberts, to set a public hearing for 5/5/81, to consider the vacation of right-of-way along the original alignment of Foster Road and St. Ann's Drive between Buresh Ave. and Prairie du Chien Road. Motion declared carried, 6/0, Vevera absent. Moved by Perret, seconded by Lynch, to set a public hearing for 4/21/81, to consider the preliminary and final Planned Area Development Plan of Regency Gardens. Motion declared carried, 6/0, Vevera absent. Moved by Perret, seconded by Roberts, to set a public hearing for 4/21/81, to consider amending the Planned Area Development ordinance. Motion declared carried, 6/0, Vevera absent. Exec.Director of Elderly Services of Johnson County, Lucy Luxenberg, intersection, eared re notbingms Of the additi nal timeisneededin . Others appearediincludingnRod Blair, who has made a videotape of the problem; Lily Christian, Capitol House Apts., and others who related several concerns including problems caused by right turn on red, and the speed of vehicles. Councilmembers and the City Manager outlined short-term solutions to be presented in two weeks, and long- term solutions available for discussion in approximately three months. Helen Brom, 409 Melrose Court, appeared regarding the situation on Melrose Ct. and requested traffic surveillance. Roberts commented that this information was not the information provided Berlin to the Melrose Ave. Committee. City Mgr. outlined the enforcement policy of the Police Dept. Tom Gelman, representing the Environmental Concerns Committee of the Chamber of Commerce, explained the city-wide clean-up program proposed and presented a brochure outlining the system by which they are proposing to keep downtown clean. He called attention to the fact that the City will need to help occasionally. Mayor Balmer commended the Committee for their efforts. Public hearing was held on the application for twenty-five additional units Of Sec. 8 existing family units. No interested persons appeared. Publichearing was held on the plans, specifications, and form of contract and cost estimate for the construction of the Iowa City Downtown Electrical Revisions, Phase II. No interested persons appeared. ed et, seconded 166-167, APPROVING rPLANS, SPECIFICATIONS auser, to FORM OF CONTRACT AND COST ESTIMATE FOR THE CONSTRUCTION OF THE IOWA CITY DOWNTOWN ELECTRICAL•REVISIONS, PHASE II, AND AUTHORIZE BIDS TO BE RECEIVED MAY 6, 1981. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved Ave. and Thomas oHeaney, s368nSamoa yPlace, totfillpvacanciiesoint Horstfor dfiJoranve1year8turesh erms MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES r Council Activities April 7, 1981 Page 4 expiring 5/1/86 on the Planning and Zoning Commission. Motion declared carried, 6/0, Vevera absent. Moved by Roberts, seconded by Lynch, to reappoint Leonard Vander Zee, 2813 Friendship and appoint Michael Farran, 51 Gleason Drive, to fill vacancies for three-year terms expiring 5/1/84 on the Housing Commission. Motion declared carried, 6/0, Vevera absent. Mayor Balmer called attention to the passage of an amendment by the Iowa House of Representatives which would give the City the authority to reverse decisions made by the Liquor Control Dept. It was moved by Neuhauser, seconded by Perret, that the Council go on record as approving of this measure, and that the legislators be notified of this approval. Motion declared carried, 6/0, Vevera absent. Balmer suggested consideration of a roll-out stop -sign to be f used at Southeast Jr. High School crossing. Berlin advised that the School Committee would be reporting on alternatives and costs. Perret questioned when the traffic signal for Iowa/Gilbert would be installed, and if a four-way stop could be used until the sign is in. The traffic light will be installed in the next construction season, 1982. Bechtoldt's six alternatives are being reviewed by the Traffic Engineer. Moved by Perret, seconded by Lynch, to adopt RES. 81-69, Bk. 66, p. 168, AUTHORIZING THE FILING OF A GRANT APPLICATION BY THE CITY OF IOWA CITY WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR STATE AND FEDERAL TRANSIT ASSITANCE. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Perret, seconded by Roberts, to adopt RES. 81-70, Bk. 66, p. 169, ESTABLISHING A PUBLIC HEARING ON MAY 5, 1981, ON THE CITY OF IOWA CITY'S FY82 STATE AND FEDERAL TRANSIT ASSISTANCE APPLICATION. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-71, Bk. 66, p. 170, AWARDING THE CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE CONTRACT FOR THE SCOTT BOULEVARD PAVING IMPROVEMENT PROJECT, PHASE I TO METRO PAVERS, INC. OF IOWA CITY for $893,334.50. Roberts pointed out the benefit to the City of this low bid. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Perret, seconded by Neuhauser, to adopt RES. 81-72, Bk. 66, p. 171, AWARDING THE CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE CONTRACT FOR THE BYINGTON ROAD AND GRAND AVENUE INTERSECTION IMPROVEMENTS TO JAMES T. FOX CONTRACTING CORP. OF MARION, IA., $36,494. City Manager Berlin stated that the Legal Department advised that there is no basis under State Law for the City to not award the contract to the lowest bidder. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Erdahl, to defer the Resolution adopting and levying the final schedule of assessments and providing for the payment thereof for the 1979 BDI Second Addition Improvements. Motion declared carried, 6/0, Vevera absent. MICROFILMED BY 'JORM MICROLAB -CEDAR RAPIDS•DES MOINES -.7 Council Activities April 7, 1981 Page 5 Moved by Perret, seconded by Erdahl, to adopt RES. 81-73, Bk. 66, pp. 172- 174, ESTABLISHING INCOME LIMITS FOR THE IOWA CITY HOUSING AUTHORITY PUBLIC HOUSING PROGRAM, SEC. 8. Resolution declared adopted, 5/1, with the following division of vote: Ayes: Neuhauser, Perret, Roberts, Erdahl, Lynch. Nays: Balmer. Absent: Vevera. Moved by Perret, seconded by Neuhauser, to adopt RES. 81-74, Bk. 66, pp. 175-188, AUTHORIZING THE CITY MANAGER TO EXECUTE THE DEVELOPMENT PROGRAM AND THE DEVELOPMENT COST BUDGET FOR HOUSING PROJECT IA -22-3. Resolution declared adopted, 5/1, with the following division of vote: Ayes: Perret, Roberts, Erdahl, Lynch, Neuhauser. Nays: Balmer. Absent: Vevera. Moved by Neuhauser, seconded by Perret, to adopt RES. 81-75, Bk. 66, pp. 189-191, SETTING PUBLIC HEARING FOR THE SALE OF REAL PROPERTY OWNED BY THE CITY OF IOWA CITY TO SOUTHGATE DEVELOPMENT FOR THE PURPOSE OF DEVELOPING PUBLIC HOUSING PROJECT 22-3, (333 S. Lucas, 921h N. Dodge, 1900 F St., 1200 Highland Ave., 2721 and 2727 Muscatine Ave.). Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Perret, seconded by Neuhauser, to adopt RES. 81-76, Bk. 66, pp. 192-195, AMENDING PREVIOUS RESOLUTION OF THE CITY COUNCIL ENTITLED: 'RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (MARK HENRI LTD. OF IOWA CITY PROJECT) OF THE CITY OF IOWA CITY, IOWA IN THE AGGREGATE PRINCIPAL AMOUNT OF $150,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR MARK HENRI LTD. OF IOWA CITY, AN IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN AGREEMENT WITH FIRST NATIONAL BANK, IOWA CITY, IOWA, PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH MARK HENRI LTD. OF IOWA CITY PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS' Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. This resolution reduced the amount of bond to $70,000. Moved by Lynch, seconded by Roberts, to adopt RES. 81-77, Bk. 66, pp. 196- 201, AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (CARDS ET CETERA, LTD. PROJECT) OF THE CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $100,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR CARDS ET CETERA, LTD., AN IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN AGREEMENT WITH IOWA STATE BANK & TRUST COMPANY, IOWA CITY, IOWA PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH CARDS ET CETERA, LTD. PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS; and RES. 81-78, Bk. 66, pp. 202- 207, AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (ROSJA, LTD. PROJECT) CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $70,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR ROSJA, LTD., AN IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN AGREEMENT WITH IOWA STATE BANK & TRUST COMPANY, IOWA CITY, IOWA PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH ROSJA, LTD. PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS; and RES. 81-79, Bk. 66, pp. 208-213, AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (LENOCH & CILEK, INC. PROJECT) CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $150,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR LENOCH & CILEK, INC. PROJECT, AND IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I,— L ^council Activities April 7, 1981 Page 6 AGREEMENT WITH IOWA STATE BANK & TRUST COMPANY, IOWA CITY, IOWA PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH LENOCH & CILEK, INC. PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Roberts, seconded by Neuhauser, to adopt RES. 81-80, Bk. 66, p. 214-216, AUTHORIZING THE MAYOR TO EXECUTE AND THE CLERK TO ATTEST AGREEMENTS WITH SUNRISE ENTERPRISES, INC. AND ROBERT AND ERMA WOLF REGARDING ACCESS TO SCOTT BOULEVARD. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Perret, that the rule requiring that Ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORDINANCE NO. 81-3019 Bk, 18, pp. 7-8, AMENDING ORDINANCE NO. 2584 OF THE CITY OF IOWA CITY BY DELETING ACTUAL AMOUNTS OF LIABILITY INSURANCE REQUIRED AND PROVIDING FOR INSURANCE AMOUNTS BY RESOLUTION be voted upon for final passage at this time. Affirmative ., roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Perret, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Roberts, that the ORDINANCE ESTABLISHING A USER CHARGE SYSTEM IN THE CITY OF IOWA CITY, COUNTY OF JOHNSON, STATE OF IOWA, TO PROVIDE FUNDS NEEDED TO PAY FOR ALL EXPENSES ASSOCIATED WITH THE CITY'S WASTEWATER TREATMENT WORKS, be considered and given first vote for passage. Motion to consider adopted 6/0. Affirmative roll call vote on first passage unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Perret, to adjourn, 8:48 P.M. Motion declared carried. A/DD HN R. BALMER, MAYOR ATTEST: a(z� .C1� ABBIE STOLFUS, CITY ERK i MICROFILMED BY 'JORM MICROLAB .CEDAR RAPIDS -DES MOVIES -.7 .1 INFORMAL COUNCIL DISCUSSION MARCH 16, 1981 INFORMAL COUNCIL DISCUSSION: March 16, 1981, 1:30 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Vevera, Perret, Neuhauser, Erdahl 1:40 PM, Lynch 1:50 PM. Absent: None. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED: Reel N81-5, Side 2, 777-2135. Mayor Balmer announced that discussion of the new zoning ordinance would be delayed until all Councilmembers were present. COUNCIL TIME 1. Neuhauser called. attention to the meeting scheduled on Wednesday with the Housing Commission and Committee on Community Needs with.Cushing. Dolbeare, Pres. of Nat. Low Income Housing Coalition. 2.. Berlin advised that all Councilmembers were invited to the meeting on Tuesday with IDOT. Discussion of the Benton/Riverside intersection and,.the Basketball Arena road will be part of the discussion.' 3. Roberts questioned if there was any agreement with the request to allow parking on one side of Village Green Boulevard, east to the - dead-end, until the road is cut thru. Several agreed to consider a motion allowing at the next Council meeting. C it ;E d hl i d 1 40 PM ounc man r a arr ve 4. Perret called attention to the meeting set for March 22nd at the Trinity Episcopal Church at 2PM by members of Conaress Watch to discuss with Congressman Leach the impact of budget cuts in our area. 5. Balmer questioned why the Airport Commissioners were not allowed.toa, succeed themselves, as stated in the Municipal Directory, as it is not a State Code provision. Several agreed with deleting this requirement. 6. Berlin commented that a tour of the Senior Center next week would show space allocations, and would be added to the informal agenda. Councilman Lynch arrived, 1:50 PM. NEW ZONING ORDINANCE Atty. Hayek, P&Z Comm. Blum; Boothroy, Schmelser' Haye -out fined the process by which the new zoning ordinance would be brought to.Council for consideration. As it will be a major piece of legislation that Council will consider, and it will have a significant impact on the City, he recommended that his successor conduct a careful review, probably requiring five or six months, as this person will defend the ordinance against litigation. Balmer noted that he would like to keep litigation to a,minimum. Blum stated that no matter how much opportunity for input has been schedu'.ed, many citizens will not be aware of the effects of the ordinance. Hayek advised that although his resignation date was flexible, it would not include time necessary for the zoning ordinance. Berlin pointed out that Hayek would still be involved with finalizing current litigation and urban renewal after resignation. The effect of this legislation on the upcoming Council election was discussed. There was general agreement to support Hayek's position. ATTORNEY JOB VACANCY NOTICE Carroll present. Berlin called attention o the March 5th memo from Atty. Hayek. This memo MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO VIES 777-837 837- Page 2 Informal Council March 6' 1981 will be given to all applicants. Balmer Commented that the 1970 study and report is still valid. Althoughsome Councilmembers wished to include pro- vision for consideration of a full-time position in the vacancy notice, a majority agreed to retain the present system and advertise for a part-time Position. Any exceptions can be dealt with in the interview process. Hayek commented, from the view of a previous City Attorney, the dependency and objectivity that results from the part-time position. Berlin suggested clarifying the duties by adding the initial time demands required for working on the zoning ordinance. The hourly rate for compensa- tion will be negotiated with Council. Balmer stated that Council would receive all applications but proposed establishing a review committee, consisting of three attorneys, two Councilmembers and two citizens who would review the applications and make at least two, but not more than five recommendations to Council. Neuhauser suggested that one attorney be from the University Law Faculty, one from the Bar Association and one a previous City Attorney. By Charter, these positions would be advertised for 30 days, as will the advertisement for the City Attorney vacancy. Council - members agreed. Neuhauser and Balmer were chosen as Council's representa- tives, with Roberts as an alternate. Perret suggested that in the Vacancy Notice under Application Procedure, where submission of the most complex brief is requested, that substitution of other areas of general writing be considered. Berlin suggested insert- ing the phrase 'preferably relating to'. There were no objections. Hayek observed that he would be happy to talk with an Perret added that during the interview an applicant shouldebeiwillingitotes. disclose financial holdings and business relationships in the community. Hayek thought that this was reasonable. Berlin stated that the applicants will be provided with the process that will be used, and a redraft of the Job Vacancy notice will be provided to Council. HUMAN SERVICES PLANNING - FY '82 PROGRAM REVIEW Erdahl commented that JCCOG thought that the City should review the 2710-2135 program, because we are the ones who use the services. Councilmembers are pleased with Ramser's services. Berlin stated that we should be going in the direction outlined in the program. Ramser present, 3:25 PM, EXECUTIVE SESSION: Conference Room, 3:25 PM, Tape Recorded on Reel 21, e 6• Moved by Neuhauser, seconded by Vevera to adjourn to executive session under Section 28A.5(b) to discuss strategy with counsel in matters that are presently in litigation or where litigation is immin- ent where its disclosure would be likely to prejudice or disadvantage the Position of the governmental body in that litigation, specifically the threatened litigation regarding the Tort Claim filed on November 14, 1980 by College Plaza Development Co, and High Country with respect to the sale of the Urban Renewal Parcel 64-7, the purpose of the discussion is to discuss strategy with legal counsel concerning the tort claim and the response of the City to the Tort Claim. and under Section 20, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations, as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call unanimous, all Councilmembers present, 7/0. Staffinembers present: Berlin, Stolfus, Helling Scholten, Chiat, Carroll, Hayek. Collective Bargaining discussionnclue Plice andFNotionndeclared carried, 7ire cotracts. Move�0. 4:40 P.M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 11 INFORMAL COUNCIL DISCUSSION MARCH 18, 1981 INFORMAL COUNCIL DISCUSSION: March 18, 1981, 4:00 P.M. in the Conference Room at the Civic Center. Joint meeting with Housing Comm. and Committee on Community Needs with Cushing Dolbeare, Pres. Low-income Housing Coalition. COUNCILMEMBERS PRESENT: Neuhauser, Roberts, Vevera, Balmer. Staff present: Berlin, Stolfus, Helling, Seydel, Hillis, Hencin, Milkman, Murray, Keller, Schmeiser, Kucharzak, Woito. HOUSING COMMISSIONERS PRESENT: Koenig, Klaus. COMMITTEE ON COMMUNITY NEEDS: Barker. Tape-recorded Reel 81-5, Side 2, 2135 -End, 81-6, Side 1, 1-661. Introduction of those present was made. Neuhauser presented a biography of her guest, Cushing Dolbeare, President of the National Low Income Housing Coalition. Dolbeare would like to see housing be dealt with as a non-political matter. She thought that funding under this administration would be consolidated into new block grants. She elaborated on financing of the Section 8 program, and explained the Housing Voucher system, and gave statistics regarding housing available, housing needed, deductibility of mortgage interest, and suggested a cap for homeowner's deductions. Dolbeare noted that multi- family housing has remained constant because of the condominiums. Questions were asked by those present, and discussion included limiting of income tax deduction of interest, consideration for mobile homes, industrial housing, assistance for home ownership for low-income, cuts in farming programs (disaster assistance loans), further explanation of the Housing Voucher Program, fair market rents, rent income ratio increase from 25 to 30%, how students can aid the program (contact Congressmen, be involved in neighborhood groups), and eliminating of tandem financing. Neuhauser and the other Councilmembers thanked Dolbeare for sharing her time for the discussion. Meeting adjourned, 5:45 PM. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES INFORMAL COUNCIL DISCUSSION MARCH 23, 1981 INFORMAL COUNCIL DISCUSSION: March 23, 1981, 2:15 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl, Roberts, Neuhauser, Perret, Vevera. Absent: Lynch. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED: Reel N81-6, Side 1, 661 -End. Side 2, 1-20. APPLICATIONS TO PLANNING AND ZONING COMMISSION 661-1413 Boothroy, Schmelser, Schmadeke, Famer, MR, Hencin, Milkman present. 1750 Rochester Alternatives for extension of Windsor Court were discussed w t t e eveloper, Bruce Glasgow, after being described by Boothroy. Glasgow objected to provisions for detention basins, and did not agree with the staff.concept for a street south of the detention basin as shown on a map that was distributed. He would lose space for two units and had already given r -o -w for Seventh Avenue from this tract. Pat Harding owns three lots along the staff,'s proposed route. Council will vote on.April 7th meeting on the final application which shows extension of the street thru the detention. basin (not approved by either the staff or P3Z Comm.). Vacation'of R -0-W Ori inal Ali nment Foster Road and St. Ann's Drive, between ures an ra r e u en. oo roy explainedthe past history of this street.and as Council has decided to move Foster Road to a more northerly alignment, presented current proposal for this street,disposing of 5y' to existing,property owners on each side, and renaming the street ((by amending the ordinance). Rural Development Standards Boothroy called attention to his memo in the paccet and presented t Tnterim policy for application as accepted by P&Z. Councilmembers were not satisfied with the suggested policy. Erdahl sug- gested consideration of the proposal made by the City/County Fringe Committee. Their recommendation is awaiting review by the City and County legal depart- ments, 8 awaiting suggestions for accomplishing what the Fringe Committee wants to do. Further consideration of the policy was tabled until discussion can be scheduled with City Atty. Hayek. Staff will present three alternatives for standards. Linder Valley and Deer Hill Estates will be deferred for two weeks. Amendment to Com rehensIS Plan - Foster Road The resolution should be correc e n a e en o the first sentence to read 'Road' instead of Street. AGENDA Carroll present 1413-1582 1) Berlin called attention to the Reclassifying a Position in the this item later in the meeting. addition to the agenda of the Resolution Recreation Dept. Further discussion of COMMITTEE ON COMMUNITY NEEDS RECOMMENDATIONS on Prel. CDBG Budget 1982-1984. Commis overs Haldeman, ec na, oo cGee, Whitlow, VanderZee present. V.Chrp. Haldeman called attention to the memo in the packet with Staff and MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Page 2 Informal Council March 23, 1980 CCN recommendations. Two new programs were listed, 1) Family -Life Home Project (frail elderly) and 2) Independent Living Center. Although repre- sentatives of each program presented some detail, Council asked that Human Services Planner present more information. Berlin commented on the HUD grant received by the Intl City Managers' Assn. regarding what cities can do for handicapped citizens. Hencin pointed out that the Public Housing Site Acquisition for '82 was only if Ralston Creek had extra funding. Housing, Rehab and Winterization projects were recommended by Staff. 'Com- mercial Rehab was not in CCN recommendations. SBA loans were discussed. The Committee wanted additional staff research and input. Hencin advised that two persons have been reduced from their Staff and administrative funding was discussed. The Committee pointed out that they did not devote all the funds to Ralston Creek. Councilmembers commended the Committee and Staff on the proposal and on the lead time given on the two new proposals. AGENDA 1) Item 9, Resolution on construction of island on Harrison St. for mailboxes for eastbound traffic. Councilmembers suggested turning one of the present boxes around and adding another box. Berlin will check on.the possibility. 2) Items ,l2, 128, 13, 14, 15, Resolutions on reclassifications.— Council - members questioned the exact additional cost for FY81. Staff will provide clarification. 3) The Mayor questioned where the revenue from the Board of Library Trustees auction goes. Councilmembers thought that the building and the furnishings revenue was to go into the City General fund. City Manager Berlin will check. 4) Berlin announced that the Budget discussion will be moved to the next informal meeting. Several Councilmembers thought that it worked so well this year that no changes were needed. Berlin advised that Finance Dir. Vitosh had some suggestions. Meeting adjourned, 4:45 P.M. to tour the Senior Center. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 2793 -End Side 2, 1-20 MINUTES OF OFFICIAL ACTIONS OF COUNCIL - 3/24/81 The cost of publishing the following proceedings .& claims is $ . Cumulative cost for this calendar year for said publication is $ owa City Council reg. mtg., 3/24/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Neuhauser (7:38), Perret, Roberts, Vevera. Absent: Lynch. Staffinembers present: Berlin, Helling, Woito, Carroll, Stolfus, Karr. Council minutes tape- recorded on Tape 81-1, Side 2, 570-1189. Mayor, Balmer proclaimed April 1, 1981, as Robert Lucas Day. Moved by Roberts, seconded by Vevera, that the following items and recommendations in the Consent and/or adopted Calendar be received, or approved, as presented: Approval of Official Council Activities, reg. Council mtg., 3/10/81, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commission: Bd. of Library Trustees -2/26/81; Planning and Zoning and Telecommunications communications Comm. -2/17/81; Resources Conserva3/12/81; Mayor'Is - Youth Aiort EmployCo m nt d•- 2/28/81. Permit Motions and Resolutions: Approving Class B Beer Permit and Sunday Sales for Iowa City Racquet Club, I-80 & N. Dodge. Approving Class C Beer Permit and Sunday Sales for Leo's Standard Service, 130 N. Dubuque. Approving Class C Liquor License for Towncrest Inn Restaurant, 1011 Arthur. Approving Class C Liquor License for The Gas Company Inn, 2300 Muscatine. Approving Class C Liquor License for Wilke's, 122 Wright Street. Approving Class C Liquor License for Silver Saddle, 1200 Gilbert Court. RES. 81-48, Bk. 66, p. ISSUE DANCING PERMIT. Motion: Approving disbursements on the amount oi' $2,284,231.19 for the period of 2/1/81 through 2/28/81 as recommended by the Finance Director, subject to audit. SETTING RES. 81-49, Bk. 66, p. PUBLIC HEARING FOR 4/7/81 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Official Actions OF COST FOR THE CONSTRUCTION OF THE IOWA CITY March 24, 1981 DOWNTOWN ELECTRICAL REVISIONS, PHASE II, Page 2 DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID SPECIFICATIONS, ETC., ON FILE FOR PUBLIC INSPECTION. Correspondence: Civil Service Commission submitting certified lists of applicants for the positions of Information Specialist, Maintenance Worker I, Assistant Transportation Planner, Parking Enforcement Attendant, Treatment Plant Operator I. President Willard Boyd regarding his resignation from the University of Iowa. Della Grizel re Congregate Meals, referred to the City Manager for reply. Affirmative roll call vote unanimous, 5/0, Lynch and Neuhauser Absent. Motion declared carried. Recommendation of the Planning and Zoning Commission to deny the preliminary planned area development plan of 1750 Rochester, and regarding the vacation of right-of-way along the original alignment of Foster Road and St. Ann's Drive between Buresh Avenue and Prairie du Chien Road, noted. Mayor Balmer announced that these matters would be acted upon at the next formal meeting. Moved by Roberts, seconded by Vevera, to adopt RES. 81-50, Bk. 66, p. 125, NOT TO AMEND THE IOWA CITY COMPREHENSIVE PLAN FOR LAND USE, TRAFFICWAYS, AND COMMUNITY FACILITIES WITH REGARD TO FOSTER ROAD. Affirmative roll call vote unanimous, 5/0, Lynch and Neuhauser absent. Motion declared carried. Moved by Vevera, seconded by Perret, to defer for two weeks resolutions approving the preliminary plat of Linder Valley Subdivision and of Deer Hill Estates. Motion declared carried, 5/0, Lynch and Neuhauser absent. Mayor Balmer welcomed Cablevision to the Council meetings and stated that the success or failure of 'the venture depended on the partici- pants. Neuhauser arrived 7:38 P.M. Gregory Wright, 741 Oakland Avenue, appeared re CCN recommendation to fund Independent Living program. Mayor Balmer announced one vacancy for a three-year term expiring 4/21/81 on the Mayor's Youth Employment Board. This appointment will be made at the 4/21/81 City Council meeting. Vevera requested that the cablevision company not go into neighboring cities until all of Iowa City has been hooked up. City Manager Berlin will report back. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111ES Official Actions Moved by Vevera, seconded by Erdahl, to defer March 24, 1981 consideration of a resolution authorizing the Page 3 placement of an island east of the existing island in the 200 block of Harrison Street for mailboxes. Motion declared carried, 6/0, Lynch absent. Moved by Roberts, seconded by Vevera, to adopt RES. 81-51, Bk. 66, p. 126, REINSTALLING PARKING ON THE SOUTH SIDE OF VILLAGE ROAD EAST OF VILLAGE GREEN BOULEVARD. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Neuhauser, seconded by Erdahl, to adopt RES. 81-52, Bk. 66, p. 127, AUTHORIZING AND DIRECTING THE SOLICITATION OF OFFERS TO PURCHASE LAND FOR PRIVATE REDEVELOPMENT (ALL OR A PORTION OF ELM :GROVE PARK). Affirmative _ roll. call vote unanimous, 6/0,— Lynch absent. Motion declared carried.. Councilmember Perrot and Mayor Balmer commended the staff on the Prospectus.. . Moved. by Neuhauser, seconded by Perret, to adopt RES. 81-53, Bk. 66, pp. 128-129, •RECLASSIFYING ONE PERMANENT FULL-TIME POSITION IN THE PARKS AND RECREATION DEPARTMENT - PARKS DIVISION. City Manager Berlin stated that the additional information Council requested on all the reclassifications was contained in the memo from Dir. Carroll. Resolution declared adopted, 5/1, with the .following . division of;.vote: Ayes: Perret, Vevera, Balmer, Erdahl, Neuhauser. Nays: Roberts. Absent: Lynch. Moved by Neuhauser, seconded by Perret, to adopt RES. 81-54, Bk. 66, pp. 130-131, RECLASSIFYING ONE PERMANENT FULL-TIME POSITION IN THE PARKS AND RECREATION DEPARTMENT - RECREATION DIVISION. Resolution declared adopted, 5/1, with the following division of vote: Ayes: Vevera, Balmer, Erdahl, Neuhauser, Perret. Nays: Roberts. Absent: Lynch. Moved by Neuhauser, seconded by Erdahl, to adopt RES. 81-55, Bk. 66 pp. 132-133, RECLASSIFYING ONE PERMANENT FULL-TIME POSITION (DEPUTY CITY CLERK) IN THE CITY CLERK'S OFFICE. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Neuhauser, seconded by Perrot, to adopt RES. 81-56, Bk. 66, pp. 134-135, RECLASSIFYING ONE PERMANENT FULL-TIME POSITION IN THE FINANCE DEPARTMENT - PARKING DIVISION. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Axf MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Official Actions Moved by Perret, seconded by Neuhauser, to March 24, 1981 adopt RES. 81-57, Bk. 66, pp. 136-137, Page 4 RECLASSIFYING ONE PERMANENT FULL-TIME POSITION IN THE EQUIPMENT SERVICE DIVISION. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-58, Bk. 66, pp. 138-151, AMENDING THE RESOLUTION OF NECESSITY FOR THE 1979 BDI SECOND ADDITION IMPROVEMENT PROEJCT AND APPROVING AMENDED PRELIMINARY SCHEDULE. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Roberts, seconded by Neuhauser, to adopt RES. 81-59, Bk. 66,_ pp. 152-153, ACCEPTING THE WORK FOR PART C OF THE PARKVIEW CONST. CO. FOR THE '1979 BDI SECOND ADDITION IMPROVEMENT PROJECT, SEWER WORK. Affirmative roll call vote, unanimous, 6/0, Lynch absent: Motion declared carried. . Moved by Perrot, seconded by Vevera, to adopt RES. 81-60, Bk. 66, pp. 154-155, ACCEPTING THE COMPLETED WORK FOR BDI SECOND ADDITION IMPROVEMENT PROJECT, INCLUDING PARTS A, B AND C. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Perrot, seconded by Vevera, to adopt RES. 81-61, Bk. 66, pp. 156-159, DIRECTING THE ENGINEER TO PREPARE FINAL PLAT AND SCHEDULE OF ASSESSMENTS FOR THE 1979 BDI SECOND ADDITION IMPROVEMENT PROJECT.Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Neuhauser, seconded by Roberts, to adjourn 7:55 P.M. Motion declared carried. A more complete description of Council activities is on file in the office of the City Jerk �'! JOHN R. BALMER, MAYOR s/ABBIE STOLFU , CIT CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES March 24, 1981 Iowa City Council reg. mtg., 3/24/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Neuhauser (7:38), Perret, Roberts, Vevera. Absent: Lynch. Staffinembers present: Berlin, Helling, Woito, Carroll, Stolfus, Karr. Cbuncil minutes tape-recorded on Tape 81-1, Side 2, 570-1189. Mayor Balmer proclaimed April 1, 1981, as Robert Lucas Day. Moved by Roberts, seconded by Vevera, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Activities, reg. Council mtg., 3/10/81, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commission: Bd. of Library Trustees - 2/26/81; Planning and Zoning Comm. -2/5/81 & 2/23/81; Broadband -Telecommunications Comm. -2/17/81; Resources Conservation Comm. - 2/17/81; Airport Comm. -3/12/81; Mayor's Youth Employment Bd.- 2/28/81. Permit Motions and Resolutions: Approving Class B Beer Permit and Sunday Sales for E.J. Corp. dba Iowa City Racquet Club, I-80 & N. Dodge. Approving Class C Beer Permit and Sunday Sales for Leo Lenoch dba Leo's Standard Service, 130 N. Dubuque. Approving Class C Liquor License for Towncrest Inn Ltd. dba Towncrest Inn Restaurant, 1011 Arthur.. Approving Class C Liquor License for Richard and Marcene Myers dba,The Gas Company Inn, 2300 Muscatine. Approving Class C Liquor License for Christopher Wilke dba Wilke's, 122 Wright Street. Approving Class C Liquor License for James Burmeister dba Silver Saddle, 1200 Gilbert Court. RES. 81-48, Bk. 66, p. 123, TO ISSUE DANCING PERMIT. Motion: Approving disbursements on the amount of $2,284,231.19 for the period of 2/1/81 through 2/28/81 as recommended by the Finance Director, subject to audit. RES. 81-49, Bk, 66, p. 124, SETTING PUBLIC HEARING FOR 4/7/81 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY DOWNTOWN ELECTRICAL REVISIONS, PHASE II, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID SPECIFICATIONS, ETC., ON FILE FOR PUBLIC INSPECTION. Correspondence: Civil Service Commission submitting certified lists of applicants for the positions of Information Specialist, Maintenance Worker I, Assistant Transportation Planner, Parking MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101PIES Enforcement Attendant, Treatment Plant Willard Boyd regarding his resignation from Della Grizel re Congregate Meals, referred reply. Council Activities March 24, 1981 Page 2 Operator I. President the University of Iowa. to the City Manager for Affirmative roll call vote unanimous, 5/0, Lynch and Neuhauser absent. Motion declared carried. Mayor Balmer repeated the public hearing as set. Recommendation of the Planning and Zoning Commission to deny the preliminary planned area development plan of 1750 Rochester, noted. Mayor Balmer announced the matter would be acted upon at the next formal meeting. Recommendation from the Planning and Zoning Commission regarding the vacation of right-of-way along the original alignment of Foster Road and St. Ann's Drive between Buresh Avenue and Prairie du Chien Road, noted. Mayor Balmer announced that the matter would be acted upon at the next formal meeting. Moved by Roberts, seconded by Vevera, to adopt RES. 81-50, Bk. 66, p. 125,- NOT TO AMEND THE IOWA CITY COMPREHENSIVE PLAN FOR LAND USE, TRAFFICWAYS, AND COMMUNITY FACILITIES WITH REGARD TO FOSTER ROAD. ::Affirmative, roll call vote unanimous, 5/0, Lynch and Neuhauser absent. Motion declared carried. Moved by Vevera, seconded by Perret, to defer for two weeks resolu- ti.ons approving the preliminary plat of Linder Valley Subdivision and of Deer Hill- Estates. Motion declared carried, 5/0, Lynch and Neuhauser absent. Mayor Balmer welcomed Cablevision to the Council meetings and stated that.the success -or failure of the venture depended on the participants. He was pleased that City government would reach more people. Neuhauser arrived. 7:38 P.M. Gregory Wright, 741 Oakland Avenue, appeared re CCN recommendation to, fund Independent Living program and urged Council consideration to fund. Mayor Balmer announced one vacancy for a three-year term expiring 4/21/81 on the Mayor's Youth Employment Board. This appointment will be made at the 4/21/81 City Council meeting. Councilmember Neuhauser introduced a guest from Japan. Coulcilmember Vevera stated he had received complaints from people living on the west side re the statement that Cablevision wouldn't be available to them until July. Vevera requested that the cablevision company not go into neighboring cities until all of Iowa City has been hooked up. City Manager Berlin will report back. Moved by Vevera, seconded by Erdahl, to defer consideration of a resolution authorizing the placement of an island east of the existing island in the 200 block of Harrison Street for mailboxes. Motion declared carried, 6/0, Lynch absent. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES Council Activities March 24, 1981 Page 3 Moved by Roberts, seconded by Vevera, to adopt RES. 81-51, Bk. 66, p. 126, REINSTALLING PARKING ON THE SOUTH SIDE OF VILLAGE ROAD EAST OF VILLAGE GREEN BOULEVARD. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Neuhauser, seconded by Erdahl, to adopt RES. 81-52, Bk. 66, p. 127, AUTHORIZING AND DIRECTING THE SOLICITATION OF OFFERS TO PURCHASE LAND FOR PRIVATE REDEVELOPMENT (ALL OR A PORTION OF ELM GROVE PARK). Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared Prospectus, City Mgr• Berlin answer Perret and red commended by Councilmembershe Moved by Neuhauser, seconded by Perret, to adopt RES. 81-53, Bk. 66, pp. 128-129, RECLASSIFYING ONE PERMANENT FULL-TIME POSITION IN THE PARKS AND RECREATION DEPARTMENT - PARKS DIVISION. City Manager Berlin stated that the additional information Council requested on all the reclassifi- cations was contained in the memo from Dir. Carroll distributed this evendivision of votein Ayes: Perret, lution declared Balmer, Erdahlit Neuhauser. Nawh the ys: Roberts. Absent: Lynch. Councilman Roberts explained why he was objecting to the reclassifications in the Parks and in the Recreation departments. Moved by Neuhauser, seconded by Perret, to adopt RES. 81-54, Bk. 66, pp. 130-131, RECLASSIFYING ONE PERMANENT FULL-TIME POSITION IN THE PARKS AND RECREATION DEPARTMENT - RECREATION DIVISION. Resolution declared adopted, 5/1, raIPerret. Nay: the following sd division of vote: Roberts, Absent: Ayes: Lynch. Balmer, Edhl, Neuhauser, Moved by Neuhauser, seconded by Erdahl, to adopt RES. 81-55, Bk. 66 pp. 132-133, RECLASSIFYING ONE PERMANENT FULL-TIME POSITION (DEPUTY CITY CLERK) IN THE CITY CLERK'S OFFICE. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Neuhauser, Seconded by Perret, to adopt RES. 81-56, Bk. 66, pp. 134-135, RECLASSIFYING ONE PERMANENT FULL-TIME POSITION IN THE FINANCE unanimous, 6/0, DEPARTMENT absent. Motion declaredAffirmative roll call vote carried. Moved by Perret, seconded by Neuhauser, to adopt RES. 81-57, Bk. 66, pp. 136-137, RECLASSIFYING ONE PERMANENT FULL-TIME POSITION IN THE EQUIPMENT SERVICE DIVISION. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-58, Bk. 66, pp. 138-151, AMENDING THE RESOLUTION OF NECESSITY FOR THE 1979 BDI SECOND ADDITION IMPROVEMENT PROEJCT AND APPROVING AMENDED PRELIMINARY SCHEDULE. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Roberts, seconded by Neuhauser, to adopt RES. 81-59, Bk. 66, pp. 152-153, ACCEPTING THE WORK FOR PART C OF THE PARKVIEW CONST. CO. FOR MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Council Activities March 24, 1981 Page 4 THE 1979 BDI SECOND ADDITION IMPROVEMENT PROJECT, SEWER WORK. Affirmative roll call vote, unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Perret, seconded by Vevera, to adopt RES. 81-60, Bk. 66, pp. 154-155, ACCEPTING THE COMPLETED WORK FOR BDI SECOND ADDITION IMPROVEMENT PROJECT, INCLUDING PARTS A, 8 AND C. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. Moved by Perret, seconded by Vevera, to adopt RES. 81-61, Bk. 66, pp. 156-159, DIRECTING THE ENGINEER TO PREPARE FINAL PLAT AND SCHEDULE OF ASSESSMENTS FOR THE 1979 801 SECOND ADDITION IMPROVEMENT PROJECT. Affirmative roll call vote unanimous, 6/0, Lynch absent. Motion declared carried. ' Moved by Neuhauser, seconded by Roberts, to adjourn 7:55 P.M. Motion dec la carried.' JON R. BALMER, MAYOR MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOIRES .r Cleo Kron (water) Richard Lee (police) Roland Schump (pollu Charles Zinkula (pol John Funk (refuse) Kenneth Irvinq (fire i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOIRES INFORMAL COUNCIL DISCUSSION MARCH 23, 1981 INFORMAL COUNCIL DISCUSSION: March 23, 1981, 2:15 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl, Roberts, Neuhauser, Perret, Vevera. Absent: Lynch. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED: Reel #81-6, Side 1, 661 -End. Side 2, 1-20. APPLICATIONS TO PLANNING AND ZONING COMMISSION 661-1413 Boothroy, Schmeiser, Schmadeke, Farmer, Chiat, Hencin, Milkman present. 1750 Rochester Alternatives for extension of Windsor Court were discussed with the -developer, Bruce Glasgow, after being described by Boothroy. Glasgow objected to provisions for detention basins, and did not agree with the staff concept for a street south of the detention basin as shown on a map that was distributed. He would lose space for two units and had already given r -o -w for Seventh Avenue from this tract. Pat Harding owns three lots along the staff's proposed route. Council will vote on April 7th meeting on the final application which shows extension of the street thru the detention basin (not approved by either the staff or P&Z Comm.). Vacation of R -O -W Ori final Ali nment Foster Road and St. Ann's Drive, between Bures an Prairie u C ien. Boot roy explained the past history of this street and as Council has decided to move Foster Road to a more northerly alignment, presented current proposal for this street, disposingg of 5,' to existing property owners on each side, and renaming the street (by amending the ordinance). Rural Development Standards Boothroy called attention to his memo in the packet and presented the interim policy for application as accepted by P&Z. Councilmembers were not satisfied with the suggested policy. Erdahl sug- gested consideration of the proposal made by the City/County Fringe Committee. Their recommendation is awaiting review by the City and County legal depart- ments, & awaiting suggestions for accomplishing what the Fringe Committee wants to do. Further consideration of the policy was tabled until discussion can be scheduled with City Atty. Hayek. Staff will present three alternatives for standards. Linder Valley and Deer Hill Estates will be deferred for two weeks. Amendment toCom rehensive Plan - Foster Road The resolution should be correcte in. . at the en o the first sentence to read 'Road' instead of Street. AGENDA Carroll present 1413-1582 1) Berlin called attention to the addition to the agenda of the Resolution Reclassifying a Position in the Recreation Dept. Further discussion of this item later in the meeting. COMMITTEE ON COMMUNITY NEEDS RECOMMENDATIONS on Prel. CDBG Budget 1982-1984. Commissioners Haldeman, Pecina, Coo McGee, Whitlow, VanderZee present. V.Chrp. Haldeman called attention to the memo in the packet with Staff and MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L". 7 Page 2 Informal Council March. 23, 1980 CCN recommendations. Two new programs were listed, 1) Family -Life Home Project (frail elderly) and 2) Independent Living Center. Although repre- sentatives of each program presented some detail, Council asked that Human Services Planner present more information. Berlin commented on the HUD grant received by the Intl City Managers' Assn. regarding what cities can do for handicapped citizens. Hencin pointed out that the Public Housing Side Acquisition for '82 was only if Ralston Creek had extra funding. Housing, Rehab and Winterization projects were recommended by Staff. Com- mercial Rehab was not in CCN recommendations. SBA loans were discussed. The Committee wanted additional staff research and input. Hencin advised that two persons have been reduced from their Staff and administrative funding was discussed. The Committee pointed out that they did not devote all the funds to Ralston Creek. Councilmembers commended the Committee and Staff on the proposal and on the lead time given on the two new proposals. AGENDA 2793 -End 1) Item 9, Resolution on construction of island on Harrison St. for Side 2, mailboxes for eastbound traffic. Councilmembers suggested turning 1-20 one of the present boxes around and adding another box. Berlin will check on the possibility. 2) Items 12, 12B, 13, 14, 15, Resolutions on reclassifications. Council - members questioned the exact additional cost for FY81. Staff will provide clarification. 3) The Mayor questioned where the revenue from the.Board of Library Trustees auction goes. Councilmembers thought that the building and the furnishings revenue was to go into the City General fund. City Manager Berlin will check. 4) Berlin announced that the Budget discussion will be moved to the next informal meeting. Several Councilmembers thought that it worked so well this year that no changes were needed. Berlin advised that Finance Dir. Vitosh had some suggestions. Meeting adjourned, 4:45 P.M. to tour the Senior Center. MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES L.,. �1 U" RC1 INFORMAL COUNCIL DISCUSSION APRIL 6, 1981 INFORMAL COUNCIL DISCUSSION: April 6, 1981, 2:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Roberts, Neuhauser, Erdahl, Perret, Vevera, Lynch, 2:05 PM. Absent: None. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE RECORDED: Reel #81-6, Side 2, 20 -End. RURAL SUBDIVISION STANDARDS 20-655 Boothroy, Schmeiser, Schmadeke, Farmer present. Update from Boothroy, 4/3, in packet, was noted. Schmeiser related the five issues re acceptance of an involuntary annexation, noting that the staff wished to continue the dedication of streets and assessment waivers. Boothroy discussed the criteria for the 3 levels of the interim policy for application of the rural development standards. Schmadeke explained the difference between the proposed standards and what is now required, and costs. It was suggested that the legal staff needs to address the question regarding use of subdivision standards to prohibit development. Observa- tions were made regarding drainage, annexation policy, considerations of Fringe Comnittee, difference between urban and rural cross-sections, possible encouragement of leapfrogging of development, problems with assessment waivers, standards for beyond Interstate 80, standard widths for City streets, provision of parking spaces. Staff recommended the 6" stone base with chipseal for Linder Valley and Deerhill Estates submissions. There was general Council agreement, after deletion of item H3, to replace the former rural subdivision standard of 6" concrete with the suggested standard of 6" rolled -stone base with chipseal, 22' wide. New plats will be drawn and resolutions corrected for the above subdivisions. APPLICATIONS TO PLANNING AND ZONING COMMISSION 655-750 Amendment to LSRD Ty'n Cae, Part II, Lot 90 Boothroy explained the request for amendment, parking has been constructed underneath. The developers request the amendment so there will be no cloud on the title. P& Z considered the change an improvement in design. Prel. PAD for 1750 Rochester Staff understood that Council wanted to deny the preliminary PAD. Glasgow does not want to change the submission, but wants Council to vote on the resolution. PAD Prel. & Final for Regency Gardens Request from attorney to set public hearing discussedalong with the amend- ment to the PAD ordinance, regarding zero lot lines. The only objection has been from the Homeowner's Association. An escrow fund to assist with a proper closeout has been suggested. Staff will check legal papers. AGENDA - COUNCIL TIME 750-1173 1) Award of bid to Fox Construction for the Byington Road Project was dis- cussed. City Manager Berlin advised that this company had performed satisfactory work for the City of Cedar Rapids and was qualified to be bonded. 2) The Mayor called attention to the minutes of the Human Relations Comm. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Page 2 Informal Council April 6, 1981 regarding letters to the legislators on pending legislation, noting that previously it had been decided that Council would correspond with legislators. Berlin added that this applied to matters regarding Polity, but that is was all right to give input on administrative questions. 3) The City Manager reported that the letter regarding the Board of Appeals bylaws change, was to clarify the appointment procedure and length of term, and the matter can be referred to the Rules Committee. 4) Several Councilmembers thought that the amount of parking space being removed on Seventh Avenue was excessive. Mose will check with Brachtel. 5) Roberts questioned why the Building Code was being amended again, and had specific questions which will be answered by the Staff. 6) Berlin explained that in Item 26, changes regarding insurance could then be made by resolution instead of an ordinance. 7) For item 25, Scott Boulevard Paving, Vevera asked where the entry for Wolf property would be located. Berlin stated that it was not yet known, but an entry would need to be provided later on. 8) A large amount of money will be saved because of the low bid received for the Scott Blvd. paving, and could be used for paving north of American Legion Road. Notice of extra city costs of $216,000 for drainage on the new Highway 1 Reconstructed, has been received. Staff will pursue alternatives for funding. 9) Berlin called attention to the article distributed, which appeared in the Cedar Rapids Gazette concerning the time alloted by the traffic signal for the crossing of Burlington Street. Protest by elderly citizens could be made at the Tuesday night meeting. Brachtel has been asked to report on recommendtions later. Erdahl suggested that the left turn signals turn yellow after green instead of turning red. Berlin advised that there are no easy solutions, as so many needs are conflicting. 10) Erdahl pointed out the new logo for the City of Iowa City as chosen at the Chamber of Commerce contest, noting it had not been approved by Council. As some Councilmembers disagreed with it, Mayor Balmer suggested a presentation be made to Council. 11) The Rules Committee stated that they would be holding the meeting as posted, to discuss P&Z bylaws. 12) Helling announced that each Council meeting televised would begin at 7:32 P.M. after a two minute introduction and asked that all microphones be turned on. APPOINTMENTS 1173-1274 A ma— J—'ority of Councilmembers agreed to appoint Horst Jordan and Thomas Heaney to the Planning and Zoning Commission, and appoint Leonard Vander Zee and Michael Farran to the Housing Commission. OVERVIEW TRANSIT GRANT APPLICATION Lundell, Mose present 1274-1559 Lunde ca a attention to is memo of 4/2 in the packet. By May, the City should know whether or not the possibility of a one time funding of $221,984 from Sec. 18 is a reality. If not, the City Manager will then recommend a standby position. Increase in evening ridership was explained. As Saturday night has the least ridership, businessmen have suggested a trade-off for Sunday service, however it was pointed out that many hospital workers use the Saturday night bus service. The request for funding for SEATS has increased $2,500 this year. They have one lift -equipped van. Staff was asked to find out how often the lift was used. The vans requested will probably not be purchased this year, and the funding will be carried over. It costs approximately $38,000 to air-condition the buses for a season. The Mayor questioned why the City needs an Assistant MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L". Page 3 Informal Council April 6, 1981 Transit Manager, as we now have Lundell to help Hugh with the grant appli- cations. Staff will provide information on duties in each area. BUDGET PROCESS Vitosh present 1559-1636 Memo from Vitosh in the packet was noted. All agreed that the new descrip- tion re revenue was very clear. It was suggested that instead of using the words, 'General Fund Subsidy', as in the Transit example, that the words, 'Property Tax' be shown, or possibly the use of both descriptions. Vitosh commented on regulations in general accounting principles. Berlin added that the State and Federal governments are interested in the city's accounting for expenditures and pushed to have Transit operated as an Enterprise. If there is a transit levy, it could be listed separately from the subsidy. The Mayor stated that the budget process had gone much smoother this year. PUBLIC HOUSING DEVELOPMENT PROGRAM AND BUDGET Seydel present 1636-1923 Sey del called attention to his memo in the packet and reviewed each sheet of the development program application for public housing, IA -22-3, comment- ing on several areas including utilities, insurance approximately $20 per month per unit), supplemental operating subsidies ow average monthly gross rent is figured and administrative costs. Total cost limit is $993,200. The Southgate proposal is $1,069,280, which is 1.07% over cost limit, so has to have HUD approval. Budget figures were taken from the submission from Southgate Development to construct 32 units for $1,586,114, on the five parcels we sell to them plus the one parcel they already own. Total development cost of the project is $1,736,878 that the City will need to finance the project. Temporary notes and interest of 7% is explained on supplemental page N4. Three structures have to be redesigned because of excess square footage. The time schedule can still be met. The contract of sale with Southgate can be signed the middle of June, and construction started, with completion by May 1982. PROPOSED COMPENSATION POLICY ADMINISTRATION/CONFIDENTIAL Carroll present. 1923 -End Mary Jo Small, Joe Pugh, members of the Management Advisory Panel were present. City Manager Berlin called attention to the material distributed in the packet regarding establishing of policy for management compensation and specific recommendations as to management compensation by the Panel, and the survey by the Staff. Carroll reviewed the process used by the Panel in setting up the framework and procedures, with the staff setting specific figures. Because Management and Administration do not move thru steps like all other employees, the provision of the 5% pool, and the 2% for correction of salary discrepancies (in comparison to the marketplace and because of in- ternal compression), were explained. Carroll discussed the hiring of the Hays/ Hill Inc. for the reevaluation of the classification system. M. Small related the University's experience with this firm. Pugh commented on the cafeteria approach to benefits as a way to provide a difference between Administration and the rest of the bargaining units without giving a bargaining position away, commenting that Council should look for ways to provide differences for administrative and confidentials and not follow what is decided elsewhere. Berlin stated that 1) Council will have a policy to establish salaries from year to year based on the recommendations from the Panel, and 2) the Hays/Hill work will provide a better way to relate actual decisions to what is taking place in the marketplace..The computer will aid in administration of the cafeteria approach to benefits. Mayor Balmer announced general approval of the proposed compensation policy submitted by the Management Advisory Panel and the FY82 compensation adjustments. The panel members were thanked for their wort: on this area. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Page 4 Informal Council April 6, 1981 COUNCIL BUSINESS Berlin called attention to the chart of the projects currently being worked on in Public Works. It will be updated periodically. EXECUTIVE SESSION 5:10 P.M. Moved by Erdahl, seconded by Perret to adjourn to executive session under Sec. 20, to discuss as a public employer, strategy regarding collective bargAining with City employee organizations, as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17.(3), and under Sec. 28A.5(b) to discuss strategy with counsel in matters where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 7/0. Absent: None. Staffinembers present: Berlin, Helling, Stolfus, Carroll, Vitosh, Scholten. Tape-recorded on Reel N21, Side 2, 2270-2730. Moved by Erdahl, seconded by Perret to adjourn. Motion carried unanimously, 5:30 P.M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES -MOINES L"