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HomeMy WebLinkAbout1981-04-07 Bd Comm minutesMINUTES SENIOR CENTER COMMISSION MARCH 6, 1981 1:30 P.M. COUNCIL CHAMBERS IOWA CITY CIVIC CENTER MEMBERS PRESENT: A. Arneson, L. Carlton, M. Clover, M. Kattchee, G. Scott, J. Williams MEMBERS ABSENT: W. Summerwill STAFF PRESENT: L. Benz, N. Berlin, B. Meisel GUESTS: Lee Poynter, Bernice Holub, Lorna Mathes, Thea Sando, Kathryn O'Brien, Ruth Muir, C.F. Mighell, Betty Ockenfels, Agnes Kuhn, Rachel Dennis, Dr. Lorraine Frost, Stanley Good, Marge Mintle, Glenn Fountain, Martha Barker, Kay Cain, Leo Cain, Doris M. Jones, Robert Welsh Chairperson Scott called the meeting to order and welcomed the guests. She invited the two Council of Elders representatives to join the commissioners at their table. Carlton moved and Kattchee seconded a motion to approve the minutes of the Commission meeting of February 6, 1981, as mailed. Unanimously approved (5 yes - 2 absent). Motion declared passed by the chair. PUBLIC DISCUSSION Bob Welsh asked if this was the appropriate time to share the report from the Senior Center Service Providers. Scott stated that it would be better to discuss this in relation to space applications which is an agenda item. OPEN DISCUSSION Meisel distributed a letter from Margaret Bonney (Committee on Community Needs) that was sent to the City Council regarding their referral of Senior Center concerns to the Senior Center Commission. Meisel also asked the Commission to review a division statement for the Senior Center and that goals of the Senior Center Commission. The statement and goals are attached to the budget that goes to the City Council, The City publishes this information and it is made available to the public. The rural outreach effort and the organization of the Eldercraft Shop are the only additions to the Division Statement. Meisel clarified that the performance measurements relating to data collection will be reviewed quarterly. B. Welsh asked how the Commission plans to secure this data. Clover replied that the space application asks service providers about their data collection system. Welsh stated that congregate meals has no means test, and would be concerned about collecting the data identified under the performance measurements. Kattchee stated that he was not particularly concerned about data collection methods at this time because these can be reviewed regularly. Furthermore, operations would not be curtailed if the data can't be supplied. Scott stated that a commission subcommittee is currently qa? MICROFILMED BY JORM MICROLAB CEDAR RANDS•DES 1401NES Senior Center Commission March 6, 1981 Page 2 reviewing the data collection system which the Senior Center will implement, Williams emphasized that statistical reporting about who is using the center is needed to be accountable to the City and the community. Welsh asked that division goal #2 be explained. He feels that the goal implies that the Commission would do more than provide a facility for service providers to use. Clover replied that coordination of activities is the key to understanding this goal. Williams stated that the Commission, staff, and the City Council have made it very clear that the Senior Center's purpose is to coordinate and facilitate services, not to provide direct services. Kattchee remarked that none of the documents under discussion are unchangeable if the need arises. Kattchee moved and Carlton seconded a motion to insert the Division Statement in the appropriate document to be submitted to the Iowa City City Council. Unanimously approved (6 yes - 1 absent). Motion declared passed by the chair. COUNCIL OF ELDERS UPDATE Leo Cain reported that the Council of Elders toured the Senior Center on February 18, 1981, and that they were pleased with the facility. Building plans and the potential use of rooms was reviewed at that meeting. Now they would like senior citizens to come forward with ideas about what they would like at the Senior Center. One recommendation of the Council of Elders is that the basic use of the Senior Center be restricted to senior citizens and their guests. The definition of what constitutes "guest" is still open to discussion. The Recreation Center identified for the Council of Elders the senior activities that it provides. Cain stated that some of these activities can be transferred to the Senior Center such as the Golden Age Club; others can be duplicated. Another recommendation of the Council of Elders is that they concur with both of the service providers reports. The Council of Elders is pleased to have commissioners attending their meetings and promoting communication. Kattchee stated that the Commission should comply with the Council of Elders' recommendation regarding the basic use of the Senior Center. Kattchee asked the staff to begin working on sample suggestions regarding the definition of a guest which can be reviewed by the Commission and the Council of Elders. Doris Jones asked if the disabled who are 55 year of age can use the Senior Center. Kattchee stated that if you are 55 years of age or older you are eligible to use the Senior Center, regardless of ones physical condition. Williams added that different service providers have different definitions of what constitutes a "senior citizen". Kattchee stated that any activities that can be conducted by senior citizens should be conducted at the Senior Center. Cain inquired whether shuffle board could be played in the dining room. Meisel replied that it could be Fainted over the wood floor in the dining room. Scott asked about the status of the Council of Elders standing rules. Cain stated that he would prefer deferring comment until the Council of Elders has worked further on the document. Kattchee stated that the new proposed standing rules essentially do away with the Council of Elders in terms of the way the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Senior Center Commission March 6, 1981 Page 3 Commission currently views the Council of Elders. The Council of Elders are specifically advisory to the Commission but this isn't mentioned in the new proposed standing rules. However, the Council of Elders has the option of changing its organization any way that members wish. Cain stated that he was unaware of this but that the Council of Elders has no intention of changing its purpose. The main change is to remove the eight standing committees, and, instead, appoint ad hoc committees. Kattchee asked if the Council of Elders still wants staff to come to their meetings. Cain stated that staff are invited to attend on a regular basis. Scott and Carlton will represent the Senior Center Commission at the Council of Elders meeting on March 11. ELDERLY SERVICES AGENCY LETTER Berlin stated that the letter from Elderly Services Agency was presented to the City Council and discussed with Elderly Services Agency board members. The questions raised in the letter are policy issues, and Berlin is in the process of responding on behalf of the Council. The Commission was invited to provide any suggestions as part of that response. Kattchee recommended that the City Council be allowed to respond first since the letter is addressed to them. Kattchee moved and Williams seconded a motion to receive the letter and await the City Council's response. Unanimously approved (6 yes - 1 absent). Motion declared passed by the chair. APPLICATIONS FOR SPACE Clover reported that some changes were made by the subcommittee, specifically in Section 9. Also, an introductory paragraph explaining why the information is needed was added. Scott suggested that on the last page, "full-time" be used instead of "permanent" in items no. 9 and 10. Williams recommended three categories describing use of the space: 1) scheduled (not regular); 2) regular - part-time; and 3) full-time. All three categories have to have the time arranged for use of the space. Kattchee recommended that applicants be allowed to attach documents in response to questions. This should be explained in @ cover letter. Clover stated that the application is available to anyone who wants to use the space. The form is to be used by both agencies and organizations. Meisel stated that a press release can be prepared which informs the public that applications are available. B. Welsh reported that at the Service Providers meeting on February 13, 1981, the providers decided to pursue the concept of lead agency in order to inform the Commission of space needs. He explained the criteria of selecting a lead agency, and how it would function in the Senior Center. The lead agency's task would be to work with all other interested groups and agencies within a given service area, and to develop a comprehensive program for the review of the service providers and the Council of Elders. The lead agency would also identify space needs for their category of service. This would be transmitted to the Commission for review. The Service Providers would like to have the Commission approve the lead agency concept before proceeding with further work. y07t? MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I— I Senior Center Commission March 6, 1981 Page 4 Arneson asked about the City Recreation Department which was identified as a lead agency. Welsh confirmed that the Recreation Department would be viewed as coordinating recreation activities at the center. Clover asked who would be responsible for completing the space applications under this concept. Welsh responded that the lead agency would work out the coordination of use of space with other interested service providers in a particular service category. This information would then be presented to the Commission. Scott asked if the lead agency would determine space allocations. Welsh replied that they would not. Williams asked what is the anticipated role of Senior Center staff. Welsh stated that this has not been discussed by the service providers. Williams stated that she did not feel the list of services that was presented in the report is complete - there is no counselling, legal services, etc. She stated that it is essential to have the cooperation of the Service Providers. Williams expressed concern that the lead agency concept presents the potential for a conflict of interest. The lead agency would potentially have a great deal of control over other providers and organizations. Welsh replied that although the plan is not perfect, it provides and effective mechanism for the involvement of the service providers. If a lead agency isn't responsive, either their peers or ultimately the Commission could handle this. Williams replied that she recognizes that dialogue is essential, but she questions this method of dialogue. She identified her perception of the role of staff: professional staff has been hired to administer and coordinate the services in the Senior Center. Staff is expected to go to those resources that have the expertise in any particular field to arrange and coordinate those services needed at the Senior Center without building in the mechanism of a lead agency. Williams stated that the concept presented seems to be a cumbersome, additional structure that isn't needed. Welsh replied that the lead agency structure would serve to channel dialogue and make for levels of accountability on the part of agencies. Kattchee agreed with Williams statements. His input to the Council of Elders is that he does not agree with the proposal. One of his main concerns is that there is a big difference between lead agencies and committees. Coordination of activities would be one step removed from the staff and Commission. Coordination is the staff's function. Kattchee stated that, at this time, he sees no reason why there can't be coordination directly with the agencies. Kattchee moved and Carlton seconded a motion that the Senior Center Commission receive the service providers report. Unanimously approved (6 yes - 1 absent). Motion declared passed by the chair. The Commission expressed its thanks to the• individuals who worked on the report. Williams moved and Arneson seconded a motion that the space application form be accepted with the subcommittees and the commissions revisions. Unanimously approved (6 yes - 1 absent). Motion declared passed by the chair. Scott suggested that a commission subcommittee be prepared to begin reviewing the applications. The forms can be distributed next week. Kattchee moved and Williams seconded a motion that April 14th be the deadline to submit space applications for preliminary consideration. Unanimously approved (6 yes - 1 absent). Motion declared passed by the chair. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES a•m.s� Senior Center Commission March 6, 1981 Page 5 PUBLICITY PLANNING Kattchee stated that since the Commission was granted a third class bulk mailing rate, a newsletter needs to be created soon. He suggested that the staff with Commission input prepare a sample newsletter. The sample should be taken to the Council of Elders and solicit their input. The service providers should also be consulted. Meisel expresed her thanks to L. Cain for his advise on the bulk mailing application. CONSTRUCTION UPDATE Meisel reported that drywalling has begun on the first and second floors. Bathroom tiling is in progress. The elevator work will begin again on Monday. It was delayed because quick sand was found. There will two-level water fountains. Information about the additional costs of adding gas and electric meters has been sent to the County. A change order is being prepared to add glass to the library on the mezzanine in order to minimize the noise. Additional storage space has been located on the mezzanine. It is hoped that the service providers will be able to tour the building in April. Scott thanked everyone for attending the meeting and declared the meeting adjourned. Prepared by yW MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES I401NES K L.,. MINU'fFS OF THE IOWA CITY ROUSING C%NISSION MARCH 4, 1981 NFM PRS PRESENT: Karstens, Graf, Koenig, Dennis, VanderZee, Klaus MIiLIIiHILS A1951MI': Ilnondol 5'I'ArF PRESENT: Brown, Soydel, Flinn, Steinbach, Siders, Keller, Hencin Recommendations to Council: That the Housing Commission recommend to Council t at t ey approve the request for 25 additional Lmits Section 8 Existing Housing. 1. Meeting was called to order by Temporary Chairperson Karstens at 3:40 p.m. 2. Minutes of Meeting of February 4, 1981 were approved as mailed on motion by Koenig, second by Dennis. Approved 4/0. 3. Update Revitalization District - lfencin reviewed proposed area. He asked the lousing Commission to select two persons to serve on an I'd hoc joint subcOnNittee for revitalization program. Following discussion relative to program, moved by VanderZoe, second by Marstons that Koenig and Graf dlo ap- pointed to subcommittee concerning revitalization district, Approved 6/0. 4. Update - Small Multifamily Rental Property Rehabilitation Demonstration Pro- gram - Keller distributed a concept of the demonstration program and ex- plained rationale for not participating in the program at this time. He in- dicated that low vacancy rates as well as the fact that rehabilitated units cannot exceed the fair market rent limits set by HUD would not make the program feasible at this time. 5. Committee on Community Needs (CCN) - VanderZee reported on strategy areas under consideration with Ralston Creek the highest priority. In response to question relative to how much has been expended on Ralston Creek, flencin indresponded that over i�r or cated that the CCNrecommendations wouldnbedgo ng o1Council ainoApril. 6. rorgivable loans - Siders presented the Applications for Porgivable Loans on property at 1029 East Bloomington and 417 F Benton and answered questions regarding the loans. VanderZee moved, Graf seconded, that both applications be approved. Approved 6/0. 7. Coordinator's Report - Seydel reported rent paid on .165 existing units on March 1, that he anticipated 6 late starts, and that 36 applications were being submitted for approval. Application No. 2397 was discussed. Commis- sioners were advised this was a female head -of -household with one child who on a previous tenancy left program with a lot of damage. Concerns were raised, but application was approved. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES #a9 Minutes (lousing Commission ALirch 4, 2981 -2 Coordinator's Report (Continued) - Seydel reported that Mike Kucharzak has requested that the Housing Commission sponsor a workshop on Congre- gate (lousing. Formal action to he taken at April meeting. Redistribution of distribution of units. Section 8 on fie indicated thatea IN deviationeis allowable, but that the program has had a substantial decrease in the number of elderly applicants. HUD Allocation Plan Metro II. Seydel presented request for 25 additional units. Following discussion, Dennis moved, VanderZee seconded, that the Housing Commission recommend to the City Council that they approve a re- quest for an additional 25 units Section 8 Existing Housing. Approved 6/0. Public Housing - Seydel reported that the project is proceeding on schedule and it looks like they will be able to meet March deadline for .final pro- posal. Bids have been received from 3 architects for inspecting architect. The money has been received for the additional Preliminary Loan. Had clos- ing on property at 2700 Muscatine. NAHRO - State MIRO Spring Conference will be held in Ames ❑t QIteway Cen- ter on April 16, 17, and lA. Commissioners interested in attending should advise Coordinator's office within next two weeks for travel arrangements. Seydel in Des Moireported eattending neson April 29throughMaa y1Seminar hathenwillshandlle training nford5 Southeast Iowa with expenses other than time paid for by NAHRO State Chapter. 8. Appointments Housing Commission/Board of Appeals will be made April 7, 1981. Persons wishing to apply should do so prior to that time. 9. Housing Inspection - Steinbach referred to Minutes of Iowa City Housing Commission (Housing Appeals Board) February 28, 1981 as mailed, and nn- nounced formal action would be taken at April meeting. Ile solicited re- quests for additional workshops. Steinbach reported Appeals Board would meet March 12 to hear 4 appeals. Steinbach reported he would be meeting with Apartment Owners Association on Monday, March 9, to hear their suggestions for handling fee schedules. Commissioners requested a copy of Apartment Owners proposal. Steinbach agreed to provide. Steinbach reported that status of fee schedules is undetermined at this time, and that no formal action is anticipated in the immediate future. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Minutes Housing Commission March 4, 1981 3 i 10. Announcement - Klaus announced that Cushing Dolheare of the Low Income People's Housing Coalition would be speaking in the Conference Room of the Civic Center at 4:00 p.m, on Wednesday, March 18, 1981; that she was being brought to Iowa City by Jim Harris Department of Urban Plan- ning. 11. Adjournment - Moved by VanderZee, seconded by Graf that meeting be ad- journed. Adjourned 5:10 p.m. APPROVED: M. Diane Klaus, Chairperson j MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES MOINES MINUTES RIVERFRONT COMMISSION MARCH 4, 1981 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Wooldrick, Lewis, Fountain, Vetter, Johnson, Knight, Boutelle, Muldoon MEMBERS ABSENT: Oehmke, Sokol, Baker STAFF PRESENT: Franklin, Tyler, Showalter i GUESTS: Sheila Johnson, County Health Dept.; Sheldon Schur, Riverfest '81 Coordinator FORMAL ACTION TAKEN: The Riverfront Commission supports the intention of the Parks and Recreation Plan 1981-85 to gain funding for Parks and Recreation Projects. However, the Commission would like to comment on the following items: 1. Since inconsistencies exist between the 5 Year Plan and the Stanley Plan, the Commission would wish to review the policies expressed in both plans before unequivocally accepting the 5 Year Plan so as not to risk negating the policies of the Stanley Plan. 2. The Riverfront Commission supports the concept of a 100 foot natural buffer along the river corridor and cannot endorse the Department's statements to the contrary (p. 27). 3. The Commission requests that, in the future, review of the 5 Year Plan take place at the draft stage. 4. The Commission also requests that in the spirit of cooperation and with an eye to future joint funding endeavors involving public and private bodies, a statement be added to page 7 of the plan acknowledging the Riverfront Commission and Project GREEN. 5. The Commission has asked the Department Director to add the hard surface bike trail in City Park to the list of accomplishments and the Director has agreed to do so. The Riverfront Commission reiterates its commitment to seek the cooperation of the Parks and Recreation Commission in areas of mutual interest in the future. SUMMARY OF DISCUSSION Minutes of the February 4, 1981 meeting were amended to show Muldoon as present. "Burlington Street" was inserted before "bridge" on page 2 under discussion of Oehmke's presentation before CCN. Minutes were approved as amended. 4130 i MICROFILMED BY 'JORM MICROLAB -CEDAR RAPIDS -DES MOINES -.7 V— March 4, 1981 Page 2 PARKS AND RECREATION FIVE YEAR PLAN Showalter explained that the 5 year plan was required for funding purposes and must be approved by the Iowa State Conservation Commission. He stated that it was meant as a running guide rather than a rigid plan. He explained that the Riverfront Commission had been included in the plan because the riverfront is part of the park and open spaces system in Iowa City. After drafting the report, Showalter took it to Neal Berlin and Parks and Recreation Commission for approval. Franklin questioned the statements of funding for the Riverfront Commission listed on page 25 noting that in the past the Riverfront Commission only used CDBG funds and not GO bonds or revenue sharing as indicated in the plan. Showalter responded that by mentioning these additional sources of funding the RFC would be able to draw on them in the future. He assured the Commission that mention of these sources of funding would in no way limit the Commission to only those sources. Knight requested that Franklin and Showalter investigate the question and seek a second opinion. Members of the Commission stated that they were concerned that the Commission had not been presented with the plan until it was in its final form. Showalter responded that it was still in draft form and could be changed. Members emphasized that they wished to continue a cooperative spirit with the Parks and Recreation department and that cooperation could be encouraged by Riverfront having input into the report at an early stage since the Commission is mentioned several times. Members also pointed out that the bike trail is not mentioned as an accomplishment. Showalter stated that he would include the bike trail in a revision of the plan. Boutelle pointed out that the plan disagrees with the Riverfront Commission's goal of obtaining a 100 foot buffer along the river. She noted that the RFC had recommended that this be a natural vegetative buffer. Showalter responded that the buffer would be subject to the weed ordinance and that money would have to be spent maintaining it which might go towards purchasing park land. He mentioned the possibility of designating natural areas, and pointed out that the department would still need to respond to complaints. Boutelle asked if City Council approval of the 5 Year Plan would replace their earlier approval of the Stanley Plan. Showalter stated that he did not know but that he had used previous plans as proof of Council's approval of certain concepts such as Camp Cardinal. Showalter stated that he would like to have the Commission approve the plan as soon as possible. At this point Showalter left. Members discussed severjl points of disagreement between the goals of the Commission and the proposed 5 Year Plan. They voiced their concern that approval of the plan might limit their sources of funding and possible future projects which were not mentioned in the plan. They also expressed concern that the Council might see the Commission as a part of Parks and Rec rather than an independent Commission. Woodrick noted that Parks and Rec had recently made a statement upholding the RFC's autonomy. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES 409 S"' March 4, 1981 Page 3 Muldoon moved and Vetter seconded that the Commission send a statement to Parks and Recreation supporting the intention of gaining funding through the 5 Year Plan, but requesting that the Commission be consulted in the future before a plan appears in final form and withholding final approval of the current proposed plan until some resolution was reached on the points of inconsistency with the Stanley Plan. Motion failed. The commission was reluctant to delay the planning and funding efforts of Parks and Recreation, however they wanted to express their reservations about the Plan. 8outelle moved and Johnson seconded the following statement be sent to Parks and Recreation: The Riverfront Commission supports the intention of the Parks and Recreation Plan 1981-85 to gain funding for Parks and Recreation Projects. However, the Commission would like to comment on the following items: Since inconsistencies exist between the 5 Year Plan and the Stanley Plan, the Commission would wish to review the policies expressed in both plans before unequivocally accepting the 5 Year Plan so as not to risk negating the policies of the Stanley Plan. 2. The Riverfront Commission supports the concept of a 100 foot natural buffer along the river corridor and cannot endorse the Department's statements to the contrary (p. 27). 3. The Commission requests that, in the future, review of the 5 Year Plan take place at the draft stage. 4. The Commission also requests that in the spirit of cooperation and with an eye to future joint funding endeavors involving public and private bodies, a statement be added to page 7 of the plan acknowledging the Riverfront Commission and Project GREEN. 5. The Commission has asked the Department Director to add the hard surface bike trail in City Park to the list of accomplishments and the Director has agreed to do so. The Riverfront Commission reiterates its commitment to seek the cooperation of the Parks and Recreation Commission in areas of mutual interest in the future. Motion carried unanimously with Wooldrick abstaining. WATER QUALITY ISSUES Sheila Johnson from the Johnson County Health Department reported to the Commission on the septic tank system situation in Johnson County. She stated that sewer disposal regulations had been enacted in 1965 and that inspectors were first hired in 1970. Inspection is required when a new system is installed. Old systems are not inspected on a regular basis, but only when a complaint is received. The application and initial inspection fee is $35. None of the new septic system can be installed until an inspection has been made. MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES X30 March 4, 1981 Page 4 However, since there are no well regulations, a new well can be constructed without approval by the Department. If a well is in existence, a septic system cannot be constructed within 50 feet of the well. However, a new well can be placed anywhere. Members pointed out that farmers seem to object to well regulations but that currently the State Health Department is attempting to set up well regulations. Fountain stated that many of the farmers objected to the regulations because of problems in the law, not because they didn't care about safe water supplies for themselves. Muldoon, Lewis and Vetter pointed that stock well pollution posed a threat to a aquifers. Johnson noted that the Department has been concerned with pollution problems from Indian Lookout Mobile Home Park caused by their lagoon leaking. She stated that River Heights might begin experiencing septic failure since it was 15-20 years old. She pointed out that pumping a system every 3 years extends the life of the septic system and that pumping is absolutely necessary for a system to continue working. She added that the Department does not license waste haulers and that at times there have been problems with them dumping in inappropriate places. Sheila Johnson also mentioned that she did not know how the Corps of Engineers handled dumping systems for trailers. She noted that private sites are licensed. Knight pointed out that the Corps of Engineers has a plan for I expanded camping sites. Johnson stated that she thought the Corps tries to li follow proper procedures. I Muldoon asked about the possibility of the state being divided into sewer districts and periodic inspections and pumping being required. She noted that an assessment could be levied to pay for the service. Johnson responded that the County Health Department was working on Twin River Heights being designated as a sewer district. She stated that Twin River Heights was a bad situation with septic systems on very spall lots. She further noted that 2500 permits had been issued in Johnson County since 1965 and that to inspect every septic system would be a monumental job. However, recently the department had been requiring manhole covers to be placed in the new septic system to facilitate pumping. RIVERFEST Sheldon Schur reported on plans for the fourth annual Riverfest. He stated that students involved hoped that the Riverfest would become the major festive event of the year. He reported that Friday evening events will include a nightclub act at the Union and a lecture. Saturday activities will include a $10,000 meter run (the River Run), music, food, poetry, plays, games, a Thieve's Market and a canoe race. Sunday the main event will be a bike criterion. This year's Riverfest will be held April 24-26. Members expressed interest and approval. Lewis did suggest contacting the Fire Department so they could have a boat on the water in case of an accident, T3O MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES March 4, 1981 Page 5 Wooldrich stated that he would report to the Parks and Recreation Commission about the planned events. OTHER BUSINESS Lewis reported that the bike trail had met with little enthusiasm at the last CCN meeting. Other projects were set as priorities over the trail. Franklin stated that the Buffer and Trail System has to be formally approved by the City Council. She noted that it should be reviewed by Parks and Rec before being sent to Council. Johnson reported that she had written to several cities in Iowa asking for reports from their Riverfront Commissions. She brought a brochure from Cedar Rapids entitled "25 Years of Progress". She -also reported that a problem was developing at Windrum Bluffs with people cutting timber close to the river. Brush and timber has been falling into the river causing snags. Johnson stated, legally no one is allowed to cut timber within 15 feet of the river bank. letter to the Windrum Bluffs HomeownJohnson volunteered to write an informative ers Association. Meeting adjourned. Prepared by: Andrea Tyler MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES MOINES uWA MINUTES IOWA CITY HOUSING COMMISSION (HOUSING APPEALS BOARD) FEBRUARY 18, 1981 MEMBERS PRESENT: Haendel, Dennis, Karstens, Graf, Koenig MEMBERS ABSENI: Klaus, VanderZee STAFF PRESENT: Hoard, Malone, Steinbach The purpose of this meeting was to provide legal guidance and general discussion for the Housing Appeals Board when considering housing appeals. Meeting to order 3:35 P.M. General discussion; led by Assistant City Attorney David Brown regarding specific variances and general variances. Much of the "variance language" is taken from zoning definitions since there is not a great deal of case history concerning housing code variances. Examples of code provisions which might possibly be considered for specific and general variances were discussed as were the standards which need to be met in order to grant either type of variance. Attorney Brown presented the Commission with a written ,guideline for variances which may be used as reference at a later date. Meeting adjourned a 4:45 P.M. adjourned .l4aX4&1 Approved by:. Goldene Haendel j MICROFILMED DY `JORM MICROLAB CEDAR RAPIDS -DES MOINES P NX MINUTES IOWA CITY HUMAN RIGHTS COMMISSION FEBRUARY 23, 1981 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Barcelo; Baumgartner; McGuire; Portman; Reyes; Turner; Yates MEMBERS ABSENT: McCartt (unexcused) STAFF PRESENT: Carroll; Helling; Mejia; Scholten; Williams GUESTS PRESENT: Phil Hart; Yolanda Waller RECOMMENDATIONS TO CITY COUNCIL: RECOMMENDATIONS TO CITY MANAGER AND STAFF: I Legal is requested to give an opinion on who has access to the case files once a case is closed. Turner to draft follow-up letter regarding Tyrell's bill on civil rights law. Baumgartner to write letter regarding Tyrell's bill on prisoner's assistance clinic. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting called to order at 7:35 by Chairperson Linda McGuire. I 2. Minutes of January 25, 1981 approved by acclaimation. I 3. Anne Carroll, Director of Human Relations, explained what efforts were being made to recruit minorities and females for the Firefighter and Police Officer vacancies. She requested the Commission's help in i referring interested women and minorities to the Human Relations Department. 4. Linda McGuire read a letter the Commission received from the Gay Peoples Union (GRNL) urging support and endorsement of civil rights legislation at any level for lesbians and gay men. 5. Election of officers. Yates nominated Portman for Chairperson; Watson seconded. Yates moved nominations be closed; Barcelo seconded; passed unanimously. Portman nominated Yates for Vice - Chair; Yates declined. Reyes nominated McGuire; Yates seconded. Barcelo nominated Turner; Turner declined. Portman moved and Reyes seconded that nominations be closed; passed unanimously. Turner j nominated Williams for secretary; Yates seconded. Reyes moved and Yates seconded that nominations be closed; passed unanimously. Yates moved and Watson seconded to appoint the nominees (Portman, McGuire, Williams) by acclaimation; passed unanimously. At this time, Portman took over the meeting. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L, �1 MINUTES IOWA CITY HUMAN RIGHTS COMMISSION FEBRUARY 23, 1981 PAGE 2 6. Compliants pending. H/S, 7-17-8001. Respondent deadline is 2-24- 81. If the party signs, the case is closed; if they don't sign, it is ..up to the Commission to decide to pursue. 7. Cases closed. E/R, 3-12-8001. Complainant changed her mind. E/D, 1-5-8101, no jurisdiction over federal institution. PA/N0, 6-6- 8006, withdrew due to administrative difficulties. Commissioners questioned who has access to the files once a case is closed. Legal is to respond. 8. Public Service Announcements. Watson presented the idea of aiming announcements toward employers to help provide assistance to avoid discrimination. It was decided that it was permissable for Commissioners to tell people where to go to get information but they should not in any way help formulate policy. 9. Civil Rights Workshop. Williams reported that previous minutes said nothing about a workshop to be held in March 1981. The Housing Workshop will fulfill this portion of the FY81 Goals and Objectives. 10. Speaking Engagements. A letter regarding speaking engagements was sent to the schools. Three topics which may be requested are 1) how we view the changes over the past 25 years; 2) status of affirmative action in Iowa City; 3) what are the problem areas in Iowa City. Commissiuners volunteering to speak on these topics were: 1) Barcelo, Baumgartner, Yates; 2 & 3) McGuire, Portman, Reyes. Commissioners also suggested topics they would be willing to address; Barcelo - bi-lingual issues; Baumgartner - immigration laws; McGuire - gay rights; Watson - employment and public accommo- dations for the handicapped. 11. Commission Training. Scheduled for Sunday, March 15, 1981, 8:30- 5:00 at the Rec Center. 12. Bill by Tyrell. Turner spoke to area legislators at local meeting. Turner will draft follow-up letter. 13. Commission Goals. The goals were drafted by Williams and reviewed by the Commission. Language changes were suggested to read 1) that Commissioners were to become knowledgeable on civil rights issues and laws, and 2) that the Commission is committed to aiding and supporting the City's efforts to implement and maintain an effective affirmative action program. Commissioners also felt that an objective of coordinating a civil rights workshop tailored to the needs of the Iowa City Commission should also be included. McGuire and Portman will discuss with the City Manager the possibility of adding funding for a hearing officer. McGuire moved and Baumgartner seconded that the Goals and Objectives be adopted as amended; passed unanimously. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L", 44TA MINUTES IOWA 23 CITY HUMAN RIGHTS COMMISSION FEBRUARY PAGE 3 14 The Bill by Tyrell regarding prisoner assistance clinic at the law legislatures on behalf of the Commission voicing opposition to this school was discussed. Baumgartner is to write letter to are bill. tool. 15. A quiz was given to Commissioners as a training 1981 at 7:30 p• setting is March .m. 30, 16. Next Commission meeting is Room. Agenda is scheduled for March •m in the City Manager's 1981.adjourn. Passed 17• Turner moved an9d5WOatson seconded that the meeting unanimously at MICROFILMED BY 'JORM MICROLAB I CEDAR RAPIDS -DES MOINES L,,. J i it i II i 1 s I i j ,I #A11 J MINUTES RESOURCES CONSERVATION COMMISSION MARCH 10, 1981 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Fett, Hamilton, Hotka, Sanders, Schwab, Sheehan. MEMBERS ABSENT: Gartland. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL: None. REQUESTS TO THE CITY MANAGER: None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Sanders called the meeting to order. Hamilton moved, Hotka seconded, to approve the February 17 minutes as read. Approved unanimously. Hunter's Run Apartment Development There was a discussion of the development and the effect of spreading the City and its services too far out, by jumping over undeveloped areas. Hamilton suggested that the RCC develop a position paper dealing with this type of thing. In response to a question of whether there is a diminishing return with the expansion of a city, Sheehan offered to research the subject and report back at the next meeting. Better coordination with other commissions was also discussed. Neighborhood Commercial Zones Sheehan presented a report. Sheehan moved, Hamilton seconded, to recommend that the maximum size of a Neighborhood Convenience Center Zone be set at 1.5 acres. Approved five ayes, one nay by Sanders. This recommendation and the one concerning special exceptions for solar systems approved on February 17 will be sent to the Planning and Zoning Commission in a letter from the Chairperson. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES �f33 I Resources Conservation Commission March 10, 1981 Page 2 Energy Fair Tinklenberg reported that Rich Huber, Science Coordinator for the Iowa City Community School District, was interested in another Alternative Energy Fair. The RCC felt it was important to reach a broader audience. Although not interested in conducting another energy fair, the RCC offered to contact the groups who participated in last year's Alternative Energy Fair to compile a list of organiza- tions willing to make presentations at the various schools and make that list available to interested teachers. Discussion of RCC Goals and Direction Sanders offered to contact community organizations in order to set up better communications between groups. A bi-monthly workshop for the general public on a single practical energy conservation topic was suggested. Topics such as weather- stripping, wood burning stoves, heat pumps, insulation, etc. would be dealt with. Each Commissioner is to bring a list of topics and experts to contact for consideration at the next meeting. Staff was asked to check whether the RCC can send recommendations directly to other governmental bodies - such as the Iowa Assembly. Other Business Sanders read from an editorial in the March 4, 1981, Des Moines Register. Tinklenberg reported that the CCN will decide on an allocation of the CDBG money on March 16. The next meeting will be held on March 24. The meeting adjourned at 6:55 P.M. Respectfully submitted, Roger Tinklenberg. I Pat Fett, Secretary. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES ■ . L'. MINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER, ROOM B MARCH 11, 1981 MEMBERS PRESENT: Berry, Crum, Dean, Hillman, Humbert, Riddle, Robertson, Wooldrik MEMBERS ABSENT: Phelps STAFF PRESENT: Lee, Howell, Christner, Harney GUESTS PRESENT: Pat Fleming, Dave Selder, Brad Grogg RECOMMENDATIONS TO THE CITY COUNCIL None SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Crum, seconded by Robertson that the January 14 minutes be approved. Unanimous. Chuck Schmadeke, City Engineer, discussed the proposed dam project on the north branch of Ralston Creek. The dam would be located on Regina High School property adjacent to Hickory Hill Park, and would relieve the problem of flooding down- stream. The city is hoping to purchase 43 acres of wooded land along the creek from Regina High School, and add that area to the existing Hickory Hill Park. Estimated cost of the dam is $527,000; federal monies are available for land purchase, and the city will fund the remainder of the project. I i CHAIR REPORT Berry reported that the joint use pool project is on a temporary hold because of i the economy. DIRECTOR'S REPORT The City Council will hold a meeting with the Parks and Recreation Commission at 4:00 p.m. on March 23 to discuss park land acquisition, The gazebos have been started at Sturgis Ferry Park. All picnic facilities have been put out in the various parks. Park crew staff is also remodeling part of the lower level of the Civic Center. COMMITTEE REPORTS Hillman reported that the city recently met with the Ralston Creek Committee, but she was not able to attend. Wooldrik reported that the Riverfront Commission had met and discussed the Parks and Recreation Five Year Plan. They withheld endorsement for several reasons: 1. On page 1 the Riverfront Commission is not listed. i MICROFILMED BY JORM MICROLAB .CEDAR RAPIDS•DES I401NES a�. I 0 March 11 Minutes, Page 2 r 2. On page 9 - past projects - for 117, the Parks and Recreation Department should not take credit because they were Riverfront projects. 3. On page 27 - the Riverfront Commission prefers the Stanley Plan, and does not like the disagreement clause. 4. The Riverfront Commission was not consulted while the Plan was in the drafting stage. The Riverfront Commission also discussed the April 25 spring festival, Riverfest, which is university -based. Wooldrik will gather more information on Riverfest to present at the next meeting. OTHER BUSINESS Joyce Harney, Cultural Arts Supervisor, presented slides and information on her responsibilities and programs at the Recreation Center. These duties include all arts and crafts classes, aerobic dance, halloween parade, Undergrounds, play- grounds, building decoration, potter studio, kilns, etc. Fred Riddle announced that McDonalds has agreed to have a McDonalds Night benefit at both locations, with proceeds going to the youth basketball program. They will have members of the Iowa basketball team available to autograph team pictures There have been 150-200 kids per Saturday attending the programs. Hopefully the program can be run at three or four schools next year; Sunrise Optimist may aid In providing balls. Meeting adjourned, 8:50 p.m. V(d11 i l ! y u.Ul.f' uU V Karen C ristner Please note: the March 23 meeting with the City Council has been cancelled. MICROFILMED BY 'JORM MICROLAB CEOAR RAPIDS•OES 140IRES L", MINUTES CIVIL SERVICE COMMISSION MARCH 12, 1981 LAW LIBRARY MEMBERS PRESENT: Anderson, Orelup, Walker MEMBERS ABSENT: None STAFF PRESENT: Carroll, Morris, Scholten SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:34 p.m. by Chairperson Jane Anderson. 2. The minutes of January 22, 1981, were approved as read. 3. Discussion of Craig Appeal: In all future appeal proceedings, Scholten recommended that actual findings of fact be made by the Commission and specified in their rulings. The Commission will stand reminded that this procedure be taken under consideration in future appeal proceedings. 4. Discussion of Open MeetinLaw and Oral Interview: Scholten recommended that if agst least two Commissioners will be participating in the oral interviewing, the "open meetings" statute should be complied with and the interviews should be open. A session can be closed only if the subject matter discussed causes irreparable harm to the individual if made public and the individual requests a closed session. How and when the Commission could close the session is outlined in the Iowa Code, Section 28A. Notice will be sent to applicants prior to the oral interviews informing them that the interviews will be open to the public. The Commission also decided that certification deliberations should comply with the "Open Meetings Law." Scholten will prepare a memo outlining specific recommendations to be forwarded to the Commission. It was decided that Commissioners could at their discretion disqualify themselves from scoring oral examinations of applicants they know personally, in which case, the average score of the other raters will be used for the disqualified rater. The Commissioners decided that all other applicants will be excluded from oral interviews. I MICROFILMED BY 'JORM MICROLAB `CEDAR RAPIDS -DES MOINES 413,T MINUTES CIVIL SERVICE COMMISSION MARCH 12, 1981 PAGE 2 5. Discussion of Fire and Police Department Recruiting: Recruiting efforts for both departments are basically the same. The Firefighter's position has been advertized for the last two weeks with an application deadline of March 20, 1981. Applications for police officer will be taken from March 16, 1981 to April 3, 1981. The Human Relations Department has distributed approximately 225 Firefighter applications to date and have received 104 completed applications. Carroll along with Police Officer Vickie Strommer attended a meeting of the local branch of the National Organization for Women; and along with Police Officers Becky Neuzil and Vernon Coates and Firefighter Dave Loney attended a meeting of the NAACP and discussed job duties, working atmosphere and each officer gave a personnel account of how they obtained their current positions. Len th of Certified List. Scholten stated that municipalities with F opluatlons of 0 + shall hold a second list of the ten next highest scoring applicants to be certified for appointment eligibility if the first certified list is exhausted within one year. Testing. The Commission agreed to use a cut-off score for the Agility Test. Applicants falling in the bottom 1/3 will not be interviewed. Applicants falling in category IV of the "MMPI" test will not be interviewed. (Following the meeting, Chairperson Anderson received the recommendation of Dr. Jacob Sines, test administrator, that applicants falling into category III could not reliably be eliminated on that basis and inclusion in the interviewing was recommended). Commissioners agreed to score the oral interviews independent of the agility and aptitude tests. The applicant's previous work experience will be addressed in the interview format. Testing Weights: Fire - Interview - 30% Agility - 40% IPMA Test - 30% Police - Interview - 40% Agility - 30% IQ Test - 30% multiplied by the applicant's actual score. multiplied by the applicant's actual score. All tests will be T -scored for equivalency. Orelup moved to follow the testing procedures for Fire and Police as outlined above. Walker seconded the motion. The motion carried. Orelup moved that the Chairperson, using her discretion, appoint the number of Commissioners to participate in the oral interviews. Walker seconded the motion. The motion carried. F3� MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES w1 F MINUTES CIVIL SERVICE COMMISSION MARCH 12, 1981 PAGE 3 Previous Certified List: As further clarification, Walker moved that the August 6, 1979 certified list for Firefighter was nullified effective December 22, 1980 when procedures began to establish a new list. The following policy with regard to standing of certified lists was established. "All newly created offices or other vacancies in positions under civil service which shall occur before the beginning of the next examination for such positions shall be filled from said lists, or from the preferred list existing as provided for in case of diminution of employee." 7. Content of Firefighter Interview: Carroll will provide lists of topics which should not be included in interviews, i.e., applicant's race, sex, marital status, religion, etc., to all Commission 7 s' members. Carroll distributed an interview format and rating scale previously used by the City of Davenport, Iowa, for the Commission's review. The Commission decided to use this format for Fire and wait to see how well it does before approving for Police. It was decided to ask for suggestions from current sworn officers in Fire and Police in formulating interview questions. An invitation will be extended f to the Fire and Police Departments to attend the interviews once the interviewing dates have been established. Oral interviews were t tentatively scheduled for Fire - 4/8-9/81; Police - 5/6-7/81. 8. Civil Service Compliance: The seniority list of employees covered under Civil Service will go to the City Council next week. The City Manager has sent a Metter to the State Ombudsman stating that the City of Iowa City is now in full compliance with the Civil Service Code. 9. Certification of Em to ment Eligibility Lists: The Commission i signed and certified the employment eligibility lists for Assistant { Transportation Planner/Planning, Program & Development; Information !{ Specialist/Finance; Maintenance Worker I/Tranist; Parking Enforcement Attendant/Parking; Treatment Plant Operator I/Pollution Control. i10. The meeting was adjourned at 10:00 P.M. by Chairperson Jane Anderson. Scheduling for the next meeting will be decided the date of the Fire testing, 3/22/81. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /I/g ...7