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HomeMy WebLinkAbout1981-04-21 Council minutesCOMPLETE DESCRIPTION OF COUNCIL ACTIVITIES April 21, 1981 Iowa City Council reg. mtg., 4/21/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Lynch, Neuhauser, Perret, Roberts, Vevera. Absent: Erdahl. Staffinembers present: Berlin, Scholten, Hencin, Keller, Milkman, Hillstrom, Siders, Farmer, Stolfus, Karr. Council minutes tape-recorded on Tape 81-1, Side 2, 2283 -End and Tape 81-7, Side 1, 1-721. Mayor Balmer proclaimed the week of April 19-25, 1981, as Private Property Week; April 20-24, 1981, and April 23, as Arbor Week and Arbor Day respectively; May, 1981, as Month of the Arts for the Handicapped; and April 19-25, 1981, as School Safety Patrol Appreciation Week. Several members of the All -School Safety Patrol were present to accept the signed proclamation. City Clerk Stolfus announced the addition to the Consent Calendar of a letter from Bruce Glasgow re leasing of the Davis Building. Moved by Vevera, seconded by Perret, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions, reg. Council mtg., 4/7/81, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Planning & Zoning Comm. - 3/19/81 & 4/2/81; Housing Comm. -4/1/81; Committee on Community Needs -3/4/81, 3/16/81, 4/1/81; United Action for Youth -2/23/81; Design Review Committee -3/18/81; Resources Conservation Comm. - 3/24/81; Broadband Telecommunications Comm. -3/17/81; Riverfront Comm. -4/1/81; Airport Comm. -4/9/81. Permit motions and resolution: Approving Class B Beer Permit and Sunday Sales for Four Cushions, Inc. dba Control Tower Bar, 18-20 S. Clinton. Refunding a portion of a Liquor License. Approving Class C Liquor License and Sunday Sales for Hilltop Lounge, Inc. dba Hilltop Lounge, 1100 N. Dodge. Approving Class C Beer -Wine License for Eicher's Inc. dba Amelia Earhardt Deli, 223 E. Washington. RES. 81-81, Bk. 16, p. 217, ISSUING A CIGARETTE PERMIT. Motion to approve disbursements in the amount of $1,651,718.41 for the period of March 1 through March 31, 1981, as recommended by the Finance Director, subject to audit. Resolutions setting publing hearings, Bk. d6: RES. 81-82, p. 218, FOR 5/5/81, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SUMMIT STREET BRIDGE DECK REPLACEMENT PROJECT AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, MICROFILMED BY !JORM MICROLAB 4 CEDAR RAPIDS -DES 1401NES . r) Council Activities April 21, 1981 Page 2 C ON FILE NSPECTION. RES. FORM OF CONTRACT8AND3ESTIMATE EFR 5/581 STIMATE COST/FOR THE CBD ALLEY PAVING - PHASE I, BLOCKS 102 & 103 O.T., DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, DIRECTING CITY ENGINEER TO PLACE SAID SPECIFICATIONS, ETC. ON FILE FOR PUBLIC INSPECTION. RES. 81-84, P. 220, FOR 5/5/81, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE PARKING RAMP "A" EXIT LANE, FY81, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID SPECIFICATIONS, ETC., ON FILE FOR PUBLIC ON SPECIFICATIONS,RES FORM OF CONTRACT ANDIESTIM TE FFORSCOST FOR THEPLANS CITY DOWNTOWN ELECTRICAL REVISIONS - PHASE III, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING AND DIRECTING CITY ENGINEER TO PLACE SAID SPECIFICATIONS, ETC., ON FILE FOR PUBLIC INSPECTION. RES. 81-86, pp. 222-223, FOR 5/5/81, ON THE SALE OF REAL PROPERTY OWNED BY THE CITY OF IOWA CITY AND LOCATED IN EAST IOWA CITY (VACATED PICKARD STREET R.O.W. BETWEEN HIGHLAND STREET AND FRIENDLY AVENUE.) Correspondence: Robert Stika re alleged damages caused by Hawkeye CableVision, referred to the City Manager for reply. Nine members of the Southeast Junior High School PSTO re school crossing guard at First Avenue and Bradford Drive, referred to the City Manager for reply. Iowa DOT re bridge deck repair project, no reply necessary. Thomas Hafer re cable television service, referred to the City Manager for reply. Joe Haefner re traffic at the intersection of Myrtle Avenue and Greenwood Drive, referred to the City Manager for reply. Bruce Glasgow re lease of the Davis Building for City offices. Applications for Use of Streets and Public Grounds: Julia Palestrina to have a May Day Parade for Disabled Persons on 5/1/81, from 12:00 noon until 1:00 p.m., approved. Gregory Deacon to have the Iowa City Jaycees Walk for Mankind on 5/2/81 from 7:30 a.m. to 4:30 p.m., approved. Neal Everist to have a 10,000 meter run on 4/24/81 from 8:00 to 10:00 a.m. in conjunction with Riverfest Weekend, approved. Application for City Plaza Use Permit: Pat Stoll of Free Environment to have a table and banner to publicize "Save the Whales" benefit on 4/16 and 4/17/81, approved. (Blackhawk Minipark) Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Mayor Balmer repeated the public hearings as set. Moved by Neuhauser, seconded by Vevera, setting a public hearing for 5/19/81 to consider the preliminary and final Planned Area Development Plan of Regency Gardens. Motion declared carried, 6/0, Erdahl absent. Moved by Perret, seconded by Vevera, setting a public hearing for 5/19/81 to consider amending the Planned Area Development Ordinance. Motion declared carried, 6/0, Erdahl absent. i { MICROFILMED BY 'JORM MICROLAB `$EOAR RAPIDS -DES MOINES �1 Council Activities April 21, 1981 Page 3 Moved by Perret, seconded by Vevera, to adupt RES. 81-87, Bk. 16, p. 224, APPROVING THE AMENDED FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF LOT 96, A SUBDIVISION OF LOT 90, TY'N CAE PART 2. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. i Moved by Perret, seconded by Vevera, to defer the resolution releasing Agreement to Dedicate Right-of-Way for the Extension of West Benton Street. Motion declared carried, 6/0, Erdahl absent. Randy Parkinson, 431 E. Market, appeared opposing the proposed increase from Iowa-Illinois Gas & Electric. A public hearing was held to receive citizen comments concerning P1 recommendations of the Committee on Community Needs for the use of Community Development Block Grant (CDBG) Funds for a three year period 1982-84. Staffinembers Hencin, Keller, Milkman and Hillstrom made a presentation on past accomplishments and the proposal for '82-'84. The following people appeared re Independent Living Program: Grace Rose, Beverly McClelland, Sam Robertson, Marti Milani, Tom Gartland, and Betty McKray. Dan Reece and Kathy Johnson appeared re the Family Life Home Program. A public hearing was held to amend Section 605, 705, 805, 905, 1005, 1205(a), 1207(a), 3305(j), and Table 29A of the 1979 Edition of. the Uniform Building Code edited by the International Conference of Building Officials. Robert Carlson, Bd. of Appeals member, appeared requesting y adoption of the amendment. I f A public hearing was held for the sale of real property, 5 parcels, - owned by the City of Iowa City to Southgate Development for the purpose of developing Public Housing Project 22-3. No one appeared. 1 r Mayor Balmer announced two vacancies for terms of indefinite length on the Design Review Committee. The appointments will be made at the 6/2/81 meeting of the City Council. Mayor Balmer requested that letters of appreciation be sent to the two members resigning, Annette Lilly and Brian Gutheinz. Moved by Perret, seconded by Vevera, that the following appointments be made to the City Attorney Selection Advisory Committee; Philip Jones, ; 3201 Muscatine; William Hines, 12 Hawthorne; Robert Ogeson, 305 Woodridge; William Tucker; and William Meardon, 122 S. Linn. Motion declared carried, 6/0, Erdahl absent. Councilmembers Neuhauser and { Balmer will also serve with this committee, j I Councilmember Roberts requested clarification of parking meter 7 I removal on Madison Street south of Burlington. City Manager Berlin will ( investigate. City Manager reported that the City had paid $22,500 for the } Clinton Street modulars purchased by the City. Mayor Balmer questioned the excavation work being done on First Avenue along Ralston Creek. City Manager will check with Engineering re necessary permits. Councilmember � I � I j MICROFILMED BY IJORM MICROLAB hCEDAR RAPIDS•DES'MOINES _ 11 1. ' L.,. Council Activities April 21, 1981 Page 4 Perret inquired re Council involvement into the rate increase for Iowa - Illinois. After discussion, Council decided not to intervene and discuss rates when the franchise comes up for renewal, & called attention to workload for new attorney. Mayor Balmer wished Asst. City Attorney Scholten best wishes in his new endeavor. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-88, Bk. b6, pp. 225-228, RESOLUTION OF NECESSITY AUTHORIZING THE CITY OF IOWA CITY TO EXTEND THE BOUNDARIES OF THE LOWER RALSTON CREEK NEIGHBORHOOD REDEVELOPMENT PLAN. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Lynch, seconded by Vevera, setting a public hearing for 5/5/81 to receive citizen comments concerning the extension of the boundaries of the Lower Ralston Creek Neighborhood Revitalization Plan. Motion declared carried, 6/0, Erdahl absent. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-89, Bk. 66, pp. 229-230, AUTHORIZING AMENDMENT ONE TO THE CONTRACT BETWEEN THE CITY OF IOWA CITY AND SHOEMAKER & HAALAND, PROFESSIONAL ENGINEERS, INC. re Lower Ralston Creek Improvement Project. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Lynch, seconded by Perret, to adopt RES. 81-90, Bk. 66, pp. 231-239, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF AGREEMENT WITH HENRY LOUIS INCORPORATED. City Manager Berlin stated that the application had been reviewed by staff and the fiscal analyst and found to be in order subject to review of Henry Louis financial statement. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Vevera, seconded by Perret, to adopt RES. 81-91, Bk. 66, pp. 240-245, SETTING A PUBLIC HEARING ON 5/19/81 ON PROPOSED INDUSTRIAL DEVELOPMENT REVENUE BONDS (HENRY LOUIS INC.). Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Vevera, seconded by Lynch, to adopt RES. 81-92, Bk. A6, pp. 246-256, DIRECTING THE DELIVERY OF CONSTRUCTION WARRANTS IN PAYMENT OF CONTRACT, to Business Development, Inc. (BDI), for $2,500, for work done on 1979 BDI Second Addition Improvements. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Vevera, seconded by Lynch, to adopt RES. 81-93, Bk. 16, pp. 257-261, DIRECTING THE DELIVERY OF CONSTRUCTION WARRANTS IN PAYMENT OF CONTRACT, to Shive-Hattery & Associates, for $41,275.60, for work done on 1979 BDI Second Addition Improvements. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Vevera, seconded by Lynch, to adopt RES. 81-94, Bk. 66, pp. 262-275, ADOPTING AND LEVYING FINAL SCHEDULE OF ASSESSMENTS AND PROVIDING FOR THE PAYMENT. THEREOF FOR THE 1979 BDI SECOND ADDITION IMPROVEMENTS. j Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 0 -I Council Activities April 21, 1981 Page 5 Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-95, Bk. 66, pp. 276-279, AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT FOR WATER MAIN EXTENSION WITH ROBERT W. STEVENS, Rochester Ave. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-96, Bk. 66, pp. 280-283, AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT FOR WATER MAIN EXTENSION WITH JAMES A. CLARK, Rochester Ave. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Vevera, seconded by Neuhauser, to adopt RES. 81-97, Bk. 1;6, p. 284, AUTHORIZING THE PLACEMENT OF ADDITIONAL CONVENIENCE MAILBOXES IN THE EAST END OF THE EXISTING ISLAND IN THE 200 BLOCK OF HARRISON STREET. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Neuhauser, seconded by Vevera, to adopt RES. 81-98, Bk. 166, pp. 285-286, AUTHORIZING ACCEPTANCE OF A FINAL ACCOUNTING OF INCOME AND EXPENSES FOR THE FINANCIAL CLOSE-OUT OF THE CLINTON STREET MODULAR UNITS. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Lynch, seconded by Neuhauser, to adopt RES. 81-99, Bk. A6, pp. 287-290, APPROVING AND FORMALLY ADOPTING A COMPENSATION POLICY FOR ADMINISTRATIVE AND CONFIDENTIAL EMPLOYEES, as prepared by the Management Advisory Panel. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Perret, seconded by Vevera, to adopt RES. 81-100, Bk. 66, p. 291, ADOPTING SUPPLEMENT EIGHT TO THE CODE OF ORDINANCES OF THE CITY OF. IOWA CITY, IOWA. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. Moved by Lynch, seconded by Neuhauser, to adopt RES. 81-101, Bk. A6, p. 292, ADOPTING THE PARKS AND RECREATION PLAN 1981-1985, FOR THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Motion declared carried. City Manager Berlin advised that wording changes as requested by Council had been made. Moved by Vevera, seconded by Perret, to defer consideration of a resolution establishing fees for certificates of structure compliance and rental permits as part of the Iowa City Housing Code. Motion declared carried, 6/0, Erdahl absent. Moved by Neuhauser, seconded by Vevera, that the ORDINANCE ESTABLISHING A USER CHARGE SYSTEM IN THE CITY OF IOWA CITY, COUNTY OF JOHNSON, STATE OF IOWA, TO PROVIDE FUNDS NEEDED TO PAY FOR ALL EXPENSES ASSOCIATED WITH THE CITY'S WASTEWATER TREATMENT WORKS, be considered and given second vote for passage. Motion to consider adopted, 6/0, Erdahl absent. Affirmative roll call vote on second vote for passage unanimous, 6/0, Erdahl absent. Motion declared carried. MICROFILMED BY 'JORM MICRO_ LAB I CEDAR RAPIDS•DES MOINES 7 i i 'Council Activities April 21, 1981 Page 6 i i i Moved by Neuhauser, seconded by Perret, to adjourn 9:20 P.M. Motion declared carried. JOHN R. BALMER. MAY Z- - 0" Y', J_ , �Z� ABBIE STOLFUS, CITY C E f MICROFILMED BY f (JORM MICROLAB I CEDAR RAPIDS -DES �MOINES INFORMAL COUNCIL DISCUSSION APRIL 6. 19111 INFORMAL COUNCIL DISCUSSION: April 6, 1981, 2:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT:. Balmer, Roberts, Neuhauser, Erdahl, Perret, Vevera, Lynch, 2:05 PM. Absent: None. Staffinembers present: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE RECORDED: Reel #61-b, a0oe L, ""' 20-655 RURAL SUBDIVISION STANDARDS Boot roy, Sc melser, Schmadeke, Farmer present. Update from Boothroy, 4/3, in packet, was noted. Schmeiser related the five issues re acceptance of an involuntary annexation, noting that the staffwished to continue the dedication of streets and assessment waivers. Boothroy wi discussed the criteria for the 3 levels of the interim policy for application of the rural development standards. Schmadeke explained the difference between the proposed standards and what is now required, and costs. 'It was,suggested that, the legal staff needs to address the question regarding use'of subdivision' standards to prohibit development. Observa- tions were made regarding drainage, annexation policy, considerations of Fringe'Comnittee, difference'between urban an& rural cross-sections, possibleencouragement' of - leapfrogging 'of development' problems with' assessment waivers; standards for beyond Interstate 80, standard widths for City streets,, provision of parking spaces.- Staff recommended the 1 stone base with chipseal for Linder Valley and Deerhill.Estates submissions. There was general Council agreement, after deletian.of item #3 to replace the former rural subdivision standard. of 6" concrete,with.the suggested standard of 6" rolled -stone base with chipseal, 22'- wide ...New plats will be drawn and resolutions.corrected for_ the above subdivisions. - APPLICATIONS, TO. PLANNING AND ZbNING %OM+IISSION 655-750 Amendment to LSRD T 'n Cae, Part II, Lot 90 BDothroy exp ained the request for amendment, parking has been constructed underneath. The developers request the amendment so there will be no cloud on the title. P&Z considered the change an improvement in design. Prei. PAD for 1750 Rochester Staff understood that Council wanted to deny the preliminary PAD. Glasgow does not want to change the submission, but wants Council to vote on the resolution. PAD Prel & Final for Regency Gardens Request from attorney to set pu lIc nearing discussed along with the amend ment to the PAD ordinance, regarding zero lot lines. The only objection has been from the Homeowner's Association. An escrow fund to assist with a proper closeout has.been suggested. Staff will check legal papers. 750-1173 AGENDA - COUNCIL TIME 1) Award of bid to Fox Construction for the DhRoad Project was dis- tis co cussed. City Manager Berlin advised that this company had performed satisfactory work for the City of Cedar Rapids and was qualified to be bonded. 2) The Mayor called attention to the minutes of the Human Relations Comm. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r-� Page 2 Informal Council April 6, 1981 regarding letters to the legislators on pending legislation, noting that previously it had been decided that Council would correspond with legislators. Berlin added that this applied to matters regarding polity, but that is was all right to give input on administrative questions. 3) The City Manager reported that the letter regarding .the Board of Appeals bylaws change, was to clarify the appointment procedure and length of term, and the matter can be referred to the Rules Committee. 4) Several Councilmembers thought that the amount of.parking space being removed on Seventh Avenue was excessive. Mose will. check with Brachtel. 5) Roberts questioned why the Building Code was being amended again, and ` had specific questions wM ch will be answered by the Staff. 6) Berlin explained that in Item 26, changes regarding insurance could then be made by resolution instead of an ordinance. 7) For item 25, Scott Boulevard Paving, Vevera asked where the entry for Wolf property would be located. Berlin stated known, tated that it was.not yebut. an entry would need to be provided later on. 8) A large amount of money,will be saved because of the low bid received for.. the Scott Blvd, paving, and could be used:for paving north of American Legion Road: Notice of extra city costs of $216,000 for drainage on the new::Highway;l:Reconstructed, has been received Staff will pursue., alternatives -.for. -funding. 9) Berlin called attention to.:the article distributed,.,which appeared in the Cedar'Rapids.Gazette concerning the ,time alloted by the traffic signal for the crossing of .Bu rlington,Street..Protest ;by elderly , citizens could be made at the Tuesday,night meeting. Brachtel- has been asked to report on recommendtions later. Erdahl suggested that the left turn'si,gnals turn yellow after green instead of turning red Berlin advised that4 there are no easy `solutions, as so many needs are conflicting: 10) Erdahl pointed out the new logo for the City of dlow I not bee as chosen ' at the Chamber of'Commerce contest, not it had not been approved Council. As some Councilmembers disagreed with it, Mayor Balmer sugggee sted a presentation be made to Council. 11) The Rules Committee stated that they would be holding the meeting as ' posted, to discuss P&Z bylaws. evised would.beginat 12) Helling announced that each Council meeting tel 7:32 P.M: after a two minute; introduction and asked.that all microphones be turned on. ; 1173-1274 APPOINTMENTS A ma— jo-of Councilmembers agreed to appoint Horst Jordan and Thomas,; Heaney to.the.Planning and Zoning Commission, and appoint.Leonard Vander Zee and Michael Farran to the Housing Commission. OVERVIEW TRANSIT GRANT APPLICATION Lundell, Mose present .:1274-1559 Lune ca a attention to is memo of 4/2 in the packet. By May, the City .. should know whether or not; the possibility of a one time funding of $221.964 from Sec. 18 is a reality. If not, the City Manager will then recomnend,a standby position.. Increase in evening ridership wasexplained. As Soff turday night has the least ridership, businessmen have suggested Sunday service, however it was pointed out that many hospital workers use the Saturday night bus service. The request for funding for SEATS has increased outho this year. They have one lift -equipped van. Staff was asked to find out how often the lift was used. The vans requested will probably not ba purchased this year, and the thedbusesiforba season. oThe Mayorcquestionedxwhytthe City0needs anrAssistantn MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES MR Page 3 Informal Council April 6, 1981 Transit Manager, as we now have Lundell to help Hugh with the grant appli- cations. Staff will provide information on duties in each area. BUDGET PROCESS Vitosh present' 1559-1636 Memo from Vitosh in the packet was noted. All agreed that the new descrip- tion re revenue was very clear. It was suggested that instead of using the words, 'General Fund Subsidy', as in the Transit example, that the words, 'Property,Tax' be shown, or possibly the use of both descriptions. Vitosh` commented on regulations in general accounting principles. Berlin added that the State and Federal governments are interested in the city's accounting; for expenditures and pushed to have Transit operated as an Enterprise. If there is .a transit levy, it could be listed separately from the subsidy. The Mayor stated that the budget process had gone much smoother this year. PUBLIC HOUSING OEVELOPMENT.PROGRAM AND BUDGET Seydel present 1636-1923 Seydel ca a at en ion. o Is memo in the packet and reviewed each sheet of the development program application for public housing; IA -22-3, comment ing on several areas including utilities, insurance (approximately $20 per month per unit), supplemental operating subsidies, how average monthly gross rent is figured and administrative costs. Total cost limit is $993,200. The Southgate proposal is $1,069,280, which is 1.07% over cost limit, so has to have HUD approval. Budget figures were taken from the submission from Southgate Development to construct 32 units for $1,586,114, on the five parcels we sell to them plus the one parcel they already own. Total development cost of the project is $1,736,878 that the City will need to finance the project. Temporary notes and interest of 7% is explained on' supplemental page N4. Three structures have to be.redesigned because of excess square footage. The time schedule can still be met. The contract of sale with Southgate can be signed the middle of June, and construction started, with completion by May 1982. rnvrvacu wmrpaniium YULILT Aum1NIbIKAIIUN/CUNFIUENTIAL. Carroll present. 1923 -End Mary Jo Small, Joe Pugh, members of the Management Advisory Panel were present. City Manager Berlin called attention to the material distributed in the packet regarding establishing of policy for management compensation and specific recommendations as to management compensation by the Panel, and the survey by the Staff. Carroll reviewed the process used by the Panel in setting up the framework and procedures, with the staff setting specific figures. Because Management and Administration do not move thru steps like all other employees, the provision of the 5% pool, and the 2% for correction of salary discrepancies (in comparison to the marketplace and because of in- ternal compression), were explained. Carroll discussed the hiring of the Hays/ Hill Inc. for the reevaluation of the classification system. M. Small related the University's experience with This firm. Pugh commented on the cafeteria approach to benefits as a way to provide a difference between Administration and the rest of the bargaining units without giving a bargaining position away, commenting that Council should look for ways to provide differences for administrative and confidentials and not follow what is decided elsewhere. Berlin stated that 1) Council will have a policy to establish salaries from year to year based on the recommendations from the Panel, and 2) the Hays/Hill work will provide a better way to relate actual decisions to what is taking place in the marketplace. The computer will aid in administration of the cafeteria approach to benefits. Mayor Balmer announced general approval of the proposed compensation policy submitted by the Management Advisory Panel and the FY82 compensation adjustments. The panel members were thanked for their work on this area. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES a .... r�) --I Informal Council Page 4 April 6, 1981 COUNCIL BUSINESS Berlin called attention to the chart of the projects currently being worked on in Public Works. It will be updated periodically. EXECUTIVE SESSION 5:10 P.M. Moved by ErdAl, seconded by Perret to adjourn to executive session under Sec ..20,.to.discuss,.as a public employer, strategy regarding collective bargaiining'with' City,employee organizations, as such discussion is -exempted ' from the provisions of, Chapter 28A according to.Chapter 20.17.(3), and under Sec.,28A.5(b) to discm strategy with cou.nseVin matters where litigation is imminent where its disclosure would be likely to prejudice or disadvantage' the position of the governmental body in that litigation. Affirmative roll call vote unanimous,.7/0. Absent: None. Staffmegbers,present:, Berlin, Helling, Stolfus, Carroll, Vitosh, Scholten. Tape-recorded oh;Reel..#21, Side 2,,2270-2730. Moved by Erdahl seconded.by Perretto adjourn..'.'' Motion .carried .'unanimously, 5:30 PA MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES 140INES 7 �^ 6 O IOWA CITY COUNCIL EXECUTIVE SESSION EXECUTIVE SESSION: April 10, 1981, 2:30 P.M. in the Conference Room at the Civic Center. Mayor Pro tem Glenn Roberts presiding. COUNCILMEMBERS PRESENT: Erdahl, Lynch, Neuhauser, Roberts, Vevera. Absent: Balmer, Perret. STAFFMEMBERS PRESENT: Berlin, Stolfus, Helling, Chiat, Hayek TAPE-RECORDED: Reel #22, Side 1, 1-741. Moved by Lynch, seconded by Vevera. to ad.iourn to executive seacinn'unAer j MICROFILMED BY 1JORM MICROLAB j1 iCEDAR RAPIDS -DES MOINES L'. MINUTES OF OFFICIAL ACTIONS OF COUNCIL - 4/7/81 The cost of publishing the following proceedings and claims is $ . Cumulative cost for this calendar year ford publication is Iowa City Council regular meeting, 4/7/81, 7:30 P.M. at the Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts. Absent: Vevera: Mayor Balmer proclaimed April 6-12, 1981, as weekof the Young Child and April 11, 1981, as Muscular Dystrophy Day, April 12-18, 1981, as "Clean Reflections Week" in Iowa City, and April 5- 11, 1981, as National Auctioneers Week. Employee Service Awards were given to the following people by the Mayor and their supervisor: Pollution Control -Roland Schump, 20 yrs.; Cemetery - :James Wonick, 15 yrs:; Finance -Margaret Hootman, 5 yrs.;- Program & Planning Dev.-Doug Boothroy and Marianne Milkman, 5 yrs:; Parks -Robert Howell, 5 yrs.;^.Police Dept. -James -Hazlett and Bill Cook, 15 Cheryl Stevens and Harvey Miller, 5 yrs.; and Richard Lee, 30 yrs.; Administration -Neal Berlin; Dalel,Helling and` Lorraine; Saeger, 5 yrs. Other employees not in attendance included: Water -Cleo Kron, 35. yrs.; Ruth Walters, A 5 -yrs., Art Hining, 5 "yrs.; Police -Daniel Moore and;Danny Sellers, 10 yrs., Becky 'Neuzil-and Michael; Goldberg, 5 yrs.; Pollution Control -Charles Zinkula and John Funk, 20 yrs.;- William Halstead'and Glenn Vineyard, 15 yrs.; Fire -Ken Irving, 20 yrs.,,Larry Kinney, 15 yrs., David` Loney, Frank Dolezal and Dennis Henry, 10 yrs.,. Elmer Beckler -and Rick Kibbee; 5 yrs.; Parking -William Stoner, Mary Fischer, Paula Secrest; 15 yrs i; -Transit -Malcolm Powers, 10 yrs., Syl16 Lowther;' 5 yrs. ; Finance -Janet Burr, 15 yrs. , Regina Schreiber, 10 yrs., Barbara Coffey and Jeanne Somsky;, 5'yrs. ; Recreation -Robert Bogs, 10 yrs.; Streets -Bud Stockman, 10 yrs., Roger Slagle, 5 yrs. ;1Equipment-Dan Fountain and Steve Reichardt, 5 yrs.; Engineering -Ed McGinness, 5 yrs.; Library - Michael McGuire and Joanne-O'Mara,;5 yrs.; Housing Inspection -Glenn Siders', 5 yrs. Moved by Perret, seconded by Roberts, that the following'items and recommendations in the Consent Calendar be received, or approved, and/or adopted, as'amended by addition of Resolution for Issuance of Dancing Permit and for Resolution to Authorize Sale of Abandoned Bicycles, as noted by the Mayor: Approval of Official .Council Actions, reg. Council meeting," 4/24/81, as published, subject to correction, as recommended by the City Clerk. 4� i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V_ L' Official Actions Minutes of Boards & Commissions: Senior April 7, 1981 Center Comm. -3/6/81; Housing Comm. -3/4/81; Page Two Riverfront Comm. -3/4/81; Hous irig Appeals Board -2/18/81; Human Rights Comm. -2/23/81; Resources Conservation Comm, -3/10/81; Parks & Rec. Comm. -3/11/81; Civil Service Comm. - 3/12/81. Permit Motions and Resolutions: Approving Class A Liquor License for Knights i of Columbus Bldg. Ass'n., 328 E. Washington St.; Approving Class C Liquor License for The Kitty Hawk, 800 S. Dubuque. RES. 81-62, Bk. 66, p. 160 ISSUING CIGARETTE PERMIT. RES. 81- 63,:Bk. 66, p. 161 ISSUING DANCING PERMIT. 1 Setting Public Hearings: On 4/21/81, to amend Sec. 605, 705, 805, 905, 1005, 1205(a), 1207(a),,3305(i) and Table 29A of the 1979 Edition of the Uniform Building Code edited by Int l- Conference of Bldg.. Officials. On 4/21/81'to receive citizen comments concerning recommendations of, he Committee on Community 'L 0 Block �- Needs::for, the. .use of Commune y,- ev. Grant.(CDBG) funds for three, year. period, '82- - .'84. I Correspondence: :Memo from.; Board of Appeals: re .change in bylaws.,: Memos from Traffic;;Engineer;!re :parkingprohibition on Seventh Ave.:;.at Jackson St.,.and,,re loading zone: -in 200.block of:Iowa Ave..:.: Robert Welsh appeared regarding policy for use .of loading zone on Sundays: and evenings., Berlin will check !into alternatives for,; hours of enforcement. Applications for use of . Streets and Public, Grounds:. Mary. Gates,to.,have K101 car parkedin-front,of,Pentacrest on 4/23/81,.from 12:15 to 1:30 P.M. as part of the Riverfest celebration (approved). Muscular. Dystrophy Superdance Committee .for permission for dancers to.parade through downtown on 4/11/81, from 3:30 to+5:30 P.M.r,(approved)i Muscular Dystrophy. Superdance .Committee to accept Idonations in the downtown area on 4/11/81, from 11:00 A.M.[ to, 1:00 P.M. .(approved). To „ hold Greek Week Relay on 4/30/81, from 4:00 to 5:00.1 P.M. (approved). . Wauhawk District Boy Scouts. for ,the, use ,of Elm . Grove Park for camping and .activities on 5/7-8/81, City Manager has waived 10:30 P.M. curfew for 5/8/81 .(approved). John Kilpatrick to hold Capitol Criterium on 4/26/81, from 10:00 A.M. to 7:00 P.M. (approved).. Applications for City Plaza Use Permits: Application from Jeffrey -Lint for the use of City Plaza for filming a scene for a movie. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 W I Official Actions (Approved pending receipt of information from April 1, 1981 the University regarding liability coverage.) Page Three Resolution: RES. 81-64, Bk. 66, p. 162, AUTHORIZING ABANDONED BICYCLE SALE, May 3, Chauncey Swan Parking Lot. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Perret, to refer the Board of Appeals bylaw change to the Council Rules Committee for recommendation. Motion declared carried, 6/0, Vevera absent. Recommendation from Planning & Zoning Comm. to approve the amended final large scale residential dev. plan of Lot 96, a subdivision of Lot 90, Ty'n Cae Part 2, noted. Moved by Roberts, seconded by Lynch; to adopt RES. "81-65, Bk. 66, p. 163, APPROVING THE PRELIMINARY PLAT OF DEER HILL ESTATES. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. `'- " Moved by Neuhauser,' seconded by Roberts, to adopt RES. 81-66, Bk. 66, p. 164, APPROVING THE PRELIMINARY- PLAT OF LINDER _VALLEY SUBDIVISION. Affirmative'roll call vote unanimous, 6/0, Vevera ! I absent. Motion declared carried. i I �Moved1by Roberts, seconded' by Neuhauser, to adopt RES: 81-67; Bk. 66, p. 165, TO DENY THE j PRELIMINARY PLANNED DEVELOPMENT PLAN OF 1750 ROCHESTER. 'Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Perret; seconded by Roberts, to set a public hearing for 5/5/81, to consider the vacation "'of right-of-way along the original alignment of Foster Road and St. Ann's Drive between Buresh Ave. and ` Prairie;'du Chien Road. Motion' declared carried; 6/0, Vevera absent. Moved by Perret, seconded by Lynch, to set a public hearing for 4/21/81, to consider the preliminary and final Planned Area Development Plan of Regency Gardens. Motion declared carried, 6/0, Vevera absent. Moved by Perret, seconded by Roberts, to set a public hearing for 4/21/81, to consider amending the Planned Area Development ordinance. Motion declared carried, 6/0, Vevera absent. Exec. Director of Elderly Services of Johnson County, Lucy Luxenberg, appeared re problems of the elderly in crossing the Burlington/Clinton intersection, noting additional time is needed. Others appeared including Rod Blair, Lily Christian, Capitol House Apts., and others who related several concerns. Councilmembers and the City Manager outlined short-term solutions to be presented in two weeks, and long-term solutions available for discussion in approximately three months. MICROFILMEO BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 4� IF Official Actions Helen Brom, 409 Melrose Court, appeared April 7, 19111 regarding the situation on Melrose Ct. and Page four requested traffic surveillance. Roberts commented that this information was not the information provided to the Melrose Ave. Committee. City Mgr. Berlin outlined the enforcement policy of the Police Dept. Tom Gelman; representing the Environmental Concerns Committee of the Chamber of Commerce, explained the city -wide -clean-up program proposed and presented a brochure outlining the system by which they are proposing to keep downtown clean. Mayor' Balmer commended the Committee for their efforts. Public hearing was held on the application for twenty-five additional units of Sec.. 8 existing family units. Public hearing was held on the plans, specifications, and .form of contract and cost estimate for the construction of the ,Iowa City Downtown Electrical, Revisions, Phase II. Moved by, Perret, seconded by, Neuhauser, to 'adopt RES. 81-68, Bk. 66, pp. 166-167, APPROVING PLANS, SPECIFICATIONS; FORM OF; CONTRACT, AND COST ESTIMATE" FOR THE CONSTRUCTION. OF THE ;IOWA CITY DOWNTOWN ?ELECTRICAL :REVISIONS; PHASE. II, AND AUTHORIZE ..BIDS TO: BE :.RECEIVED., MAY 6, 1981. Affirmative roll call vote unanimous, 6/0, Vevera absent. ;Motion declared carried. - Moved- by Roberts, seconded by. Perret, to appoint Horst. Jordan, 1433 -Suresh Ave. • and Thomas Heaney, 368 .;Samoa Place,; to fill- vacancies for five-year,;,terms expiring 5/1/86 on the Planning and Zoning Commission. Motion declared carried, 6/0, Vevera absent. Moved by Roberts, seconded by Lynch, to, reappoint, Leonard Vander Zee, 2813 Friendship and.•appoint Michael Farran,;51 Gleason Drive; to fill vacancies for, three-year terms expiring 5/1/84 on the Housing Commission. Motion declared carried, 6/0, Vevera absent, Mayor Balmer.called attention ;to the passage of an amendment by the Iowa House of Representatives— whichwould give the City the authorityto reverse decisions made by the Liquor Control Dept. It was moved by Neuhauser, seconded by Perret, ,that the Council go on ,record as approving of this measure, and that the legislators be notified of this approval. Motion declared carried, 6/0, Vevera absent. Balmer suggested consideration of a roll-out stop -sign to be used at Southeast Jr. High School crossing. Berlin advised that the School Committee would be reporting on alternatives and costs. Perret questioned when the traffic signal for Iowa/Gilbert would be installed. Bechtold's six alternatives are being reviewed by the Traffic Engineer. j MICROFILMED BY 'JORM MICROLAB CEOAR RAPT DS -DIS I40INES 0 i Official Actions Moved by Perret, seconded by Lynch, to adopt April 7, 1981 RES. 81-69, Bk. 66, p. 168, AUTHORIZING THE FILING Page Five OF A GRANT APPLICATION BY THE CITY OF IOWA CITY WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR STATE AND FEDERAL TRANSIT ASSITANCE. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Perret, seconded by Roberts, to adopt RES. 81-70, Bk. 66, p. 169, ESTABLISHING A PUBLIC HEARING ON MAY 5, 1981, ON THE CITY OF IOWA CITY'S FY82 ',STATE, AND FEDERAL TRANSIT ASSISTANCE APPLICATION. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. .,Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-71, Bk. 66, p. 170, AWARDING THE CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE CONTRACT FOR THE SCOTT BOULEVARD PAVING. IMPROVEMENT PROJECT, PHASE I TO METRO PAVERS, INC.' OF IOWA CITY for $693,334.50. Affirmative roll call vote unanimous, 6/0, Vevera "absent. 'Motion declared carried. Moved by Perret, seconded by Neuhauser, to adopt` RES. 81-72,` Bk` 66, 'pi ; 171, AWARDING THE CONTRACT AND AUTHORIZING THE MAYOR TO"'SIGN AND THE CITY:CLERK TO ATTEST THE CONTRACT FOR THE BYINGTON 'ROAD'AND GRAND'AVENUE' INTERSECTION`IMPROVEMENTS TO 'JAMES ",T..'FOX CONTRACTING CORP. 6F' MARION, IA., $36,494. Affirmative' roll ''call vote"'unanimous, 6/0;;Vevera absent. .,Motion declared carried. Moved by 'Neuhauser,`Seconded by Erdahl, to defer the Resolution` adopting and levying the final schedule of assessments and providing for the payment thereof 'for "the '1979 BDI Second Addition Improvements:.' Motion declared carried, 6/0, Vevera absent.' Moved by Perret,' seconded by Erdahl, to adopt RES.. 81-73,' Bk. 66, pp. 172-174, ESTABLISHING INCOME LIMITS FOR'.THE IOWA CITY HOUSING AUTHORITY PUBLIC'- HOUSING PROGRAM, SEC. 8. -Resolution declared adopted, 5/1, with the following division of 'vote:. .Ayes:., Neuhauser,. Perret, Roberts, Erdahl, Lynch. Nays: "Balmer. Absent: Vevera. Moved by Perret, seconded by Neuhauser, to adopt.RES, 81-74, Bk 66, pp. 175-188, AUTHORIZING THE CITY MANAGER TO EXECUTE THE DEVELOPMENT PROGRAM AND THE DEVELOPMENT COST BUDGET FOR HOUSING PROJECT IA -22-3. Resolution declared adopted, 5/1, with the following division of vote: Ayes: Perret, Roberts, Erdahl, Lynch, Neuhauser. Nays: Balmer. Absent: Vevera. Moved by Neuhauser, seconded by Perret, to adopt RES. 81-75, Bk. 66, pp. 189-191, SETTING PUBLIC HEARING FOR THE SALE OF REAL PROPERTY OWNED BY THE CITY OF IOWA CITY TO SOUTHGATE DEVELOPMENT FOR THE PURPOSE OF DEVELOPING PUBLIC HOUSING C /a MICROFILMED BY 'JORM MICROLAB ' CEDAR RAPIDS -DES MOINES Official Actions April 1981 PROJECT 22-3. Affirmative roll call vote Page Sixix unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Perret, seconded by Neuhauser, to adopt RES. 81-76, Bk. 66, pp. 192-195, AMENDING PREVIOUS RESOLUTION OF THE CITY COUNCIL ENTITLED: 'RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (MARK HENRI LTD. OF IOWA CITY PROJECT) OF THE CITY OF IOWA CITY, IOWA IN THE AGGREGATE PRINCIPAL AMOUNT OF $150,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR MARK HENRI LTD. OF IOWA CITY, AN IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN AGREEMENT WITH FIRST NATIONAL BANK, IOWA CITY, IOWA, PROVIDING THE TERMS AND SALE OF .SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH MARK HENRI LTD. OF IOWA CITY PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS: Affirmative .roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. This resolution reduced the of amount bond to $70,0,00.' Moved by Lynch, seconded by,Roberts, to adopt RES.; 81717, Bk. 66,. pp. 196-201, AUTHORIZING THE ISSUANCE AND SALE OF ,AN INDUSTRIAL'*DEVELOPMENT REVENUE BOND.: (CARDS. ET. CETERA, LTD. PROJECT) OF THE CITY :OF IOWA`CITY; IOWA,' IN THE PRINCIPAL AMOUNT OF $100,000; TO FINANCE THE ,'COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR CARDS ETCETERA, LTD.,_,AN ;IOWA CORPORATION;'.THE EXECUTION OF'A LENDER LOAN AGREEMENT WITH `IOWASTATE BANK & TRUST COMPANY, IOWA CITY, IOWA •PROVIDING THE TERMS AND SALE OF SUCH .BOND;. THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH CARDS ET CETERA, LTD.,PROVI0ING .,-FOR THE REPAYMENT OF THE LOAN OF;THE PROCEEDS OF SUCH,BOND, AND RELATED MATTERS; and RES. 81-78, Bk. 66, pp. 202-207, AUTHORIZING THE ISSUANCE AND SALE OF AN -INDUSTRIAL DEVELOPMENT' REVENUE BOND (ROSJA, LTD. PROJECT) CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $70;000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR .,ROSJA, LTD.,, AN IOWA CORPORATION;'THE EXECUTION OF .A LENDER •LOAN ,AGREEMENT WITH'IOWA STATE BANK & .TRUST COMPANY, IOWA CITY, IOWA PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OFA LOAN AGREEMENT,WITH:ROSJA, LTD.,PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS; and RES. 81-79, Bk. 66, pp. 208-213, AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (LENOCH & CILEX, INC. PROJECT) CITY OF IOWA CITY, IOWA, IN THE ,PRINCIPAL. AMOUNT OF $150,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR LENOCH & CILEX, INC. PROJECT, AND IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L,. A' I— Official Actions April 7, 1981 Page Seven i AGREEMENT WITH IOWA STATE BANK & TRUST COMPANY, IOWA CITY, IOWA PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH LENOCH & CILEK, INC. PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Roberts, seconded by Neuhauser, to adopt RES. 81-80, Bk. 66, p. 2147216, AUTHORIZING THE MAYOR TO EXECUTE AND THE CLERK TO ATTEST AGREEMENTS WITH SUNRISE ENTERPRISES, INC. AND ROBERT AND ERMA WOLF REGARDING ACCESS TO SCOTT BOULEVARD. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Perret, that the rule requiring that Ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that _ ORDINANCE NO. 81-3019 Bk, 18, pp. 7-8, AMENDING ORDINANCE, NO. 2584 OF THE. CITY OF IOWA CITY BY DELETING ACTUAL, AMOUNTS OF LIABILITY INSURANCE REQUIRED AND PROVIDING FOR INSURANCE AMOUNTS BY RESOLUTION be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared.carried.. Moved by Neuhauser, seconded by Perret, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. .Moved by Neuhauser, seconded by Roberts,.that the ORDINANCE ESTABLISHING A USER CHARGE SYSTEM IN THE CITY OF IOWA CITY, COUNTY OF JOHNSON, STATE OF. IOWA, TO PROVIDE FUNDS NEEDED TO PAY FOR ALL EXPENSES ASSOCIATED WITH THE CITY'S WASTEWATER TREATMENT WORKS, be considered and given first vote for passage. Motion to consider adopted 6/0. Affirmative roll call vote on first passage unanimous, 6/0, Vevera absent. Motion was adopted. Moved by Neuhauser, seconded by Perret, to adjourn, 8:48 P.M. Motion declared carried. A more complete description of Council ac ivi ies n in .the office of the City C1 rk Ire f3OF411 R BALMER, MAYOR /ABBIE STOLFUS, ITY CLERK Submitted on 4/17/81. MICROFILMED BY ' JORM MICROLAB CEDAR RAPIDS•DES MOINES G, COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES APRIL 7, 1981 Iowa City Council regular meeting, 4/7/81, 7:30 P.M. at the.Civic Center. Mayor Balmer presiding. Councilmembers present: Balmer, Erdahl, Lynch, Neuhauser, Perret, Roberts. Absent: Vevera. Staffinembers present: Berlin, Stolfus, Melling, Parrott, Scholten: Council minutes tape-recorded on Tape 81- I, Side 2, 1189-2283. Mayor Balmer proclaimed April 6-12, 1981; as week -of the Young Child and April 11, 1981, as Muscular Dystrophy Day, April 12-18, 1981, as "Clean Reflections Week" in Iowa City, and April 5-11, 1981,.as National.. Auctioneers Week. Employee Service Awards were given to the following people by the Mayor and their. supervisor: Pollution Control -Roland Schump, 20 yrs.; Cemetery -James Wom ck,=15 yrs.; Finance -Margaret Hootman, 5 yrs.; Program & Planning Dev.-Doug �Boothroy'and Marianne Milkman, 5 yrs.; Parks -Robert Howell, 5,yrs.; Police Dept; -James Hazlett and Bi 11 Cook, 15. yrs.;. Cheryl Stevens .and Harvey,, Miller, 5 yrs;; and'.Richard lee, 30 yrs.; Administration -Neal Berlin;'. Dale Melling and Lorraine`Saeger`, 5 yrs.`'Other employees not -in attendance: included: Nater -Cleo Kron,`35'yrs.; Ruth Walters, 15 yrs., Art Hining,.5 yrs.; Police -Daniel Moore -`,and Danny Sellers, 10 yrs. , Becky :Neuzil and Michael Goldberg,,5 yrs.q Pollution " Control -Charles Zinkula'and 'John Funk, 20 yrs. ,'William Halsteadand Glenn Vineyard, 15 yrs.; Fire -Ken Irving, 20 yrs., Larry Kinney;•15 yrs., David Loney, Frank Dolezal and Dennis Henry, 10 yrs., Elmer Beckler and. Rick Kibbee, 5 yrs.; Pa rki ng=Wi I I i am 'Stoner, - Mary Fischer, Paul a 'Secrest, 15' yrs.;; Transit -Malcolm Powers, 10, yrs. SylIa- Lowther; 5 yrs.; Finance -Janet Burr., .15 yrs:, Regina Schreiber, 10 yrs., Barbara Coffey and Jeanne Somsky, 5 yrs.; Recreation -Robert Bogs, 10 yrs.; Streets -Bud Stockman, 10 yrs., Roger 'Slagle, 5 yrs.; Equipment - Dan Fountain and Steve Reichardt, 5 yrs.; Engineering -Ed McGinness, 5 yrs.; Libiary-Micfiael''McGuire •and 'Joanne' O'Mara,::5 yrs.; Housing Inspection -Glenn Siders, 5 yrs. , Moved" by Perret, seconded •by Roberts, that the following items .and recommendations in the Consent Calendar be .received; or approved; and/or adopted; as amended by addition of Resolution for Issuance of Dancing Permit and for Resolution to Authorize Sale of Abandoned Bicycles, as noted by the Mayor: Approval of Official Council Actions, reg. Council meeting, 4/24/81, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards & Commissions: Senior Center Comm. -3/6/81; Housing Comm. -3/4/81; Riverfront Comm. -3/4/81; Housing Appeals Board -2/18/81; Human Rights Comm. -2/23/81; Resources Conservation Comm. -3/10/81; Parks & Rec. Comm. -3/11/81; Civil Service Comm. -3/12/81. Permit Motions and Resolutions: Approving Class A Liquor License for Knights of Columbus Bldg. Ass'n., 328 E. Washington St.; Approving Class C Liquor License for Pamela Hanes dba The Kitty Hawk, 800 S. Dubuque. RES. 81.62, Bk.' 66, p. 160 ISSUING CIGARETTE PERMIT. RES. 81-63, Bk. 66, p.'161 ISSUING DANCING PERMIT. I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES �1 Council Activities April 7, 1981 Page 2 Setting Public Hearings: On 4/21/81, to amend Sec. 605, 705, 805, 905, 1005, 1205(a), 1207(a), 3305(j) and Table 29A of the 1979 Edition of the Uniform Building Code edited by Intl Conference of Bldg. Officials. On 4/21/81 to receive citizen comments concerning recommendations of the Committee on Community Needs for the use of Community Dev..Block Grant (CDBG) funds for three year period, '82-184. Correspondence: Memo from Board of Appeals re change in .bylaws. Memos from Traffic Engineer re parking prohibition on Seventh Ave. at Jackson St., and re loading zone in 200 block of Iowa Ave. Robert Welsh appearedregarding policy for use of loading zone on Sundays and evenings. Berlin advised that the loading zone was enforced 24,hrs. a day, 7 days a week, but will check into alternatives for hours of enforcement. Applications for use of Streets and Public Grounds: Mary Gates to have K101 car parked in front of Pentacrest on 4/23/81, from 12:15 to 1:30 P.M.:as.part of the Riverfest celebration (approved). - Muscular. Dystrophy Superdance Committee for permission for dancers to parade throughSdowntown on 4/11/81,> from 3:30 to 5:30 P.M. .(approved).. Muscular. Dystrophy Superdance Committee to-accept-:donations.in.the downtown area on14/.11/81, 'from ;11:00 ,A.M.: to .1:00 P.M. (approved).. To ,hold Greek.Week:Relay on 4/30/81;,from,4:00!to 5:00'P.M.:(approved) Wauhawk District Boy Scouts ' for<the use of Elm -Grove Park; for, camping and activities:on 5/7-8/81,.City Manager. haswaived, 10:30. P.M. •curfew for 5/8/81 (approved).,,:.John Kilpatrick ?to.hold`Capitol Criterium on 4/26/81, from 10:00,A.M.,,to.7:00 P;M: (approved): AppLint forlicathetionsuse of r City Plaza Use Permits: Application from.Jeffrey City Plaza for filming a, scene for a movie. (Approved pending 'receipt .of .information from the University regarding ;liability coverage.) Resolution: RES. ,81- 64, Bk. 66, p. 162,. AUTHORIZING ABANDONED, BICYCLE SALE, May 3, Chauncey Swan Parking Lot. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Mayor Balmer repeated the public hearings as set. Moved by.Neuhauser, seconded by.Perret, to refer the Board of Appeals bylaw change to the Council .Rules' Committee .for recommendation. Motion declared carried, 6/0, Vevera absent. Recommendation from Planning & Zoning Comm. :to approve the amended final large ,scale residential dev. plan of Lot 96, a subdivision of Lot 90, Ty'n Cae Part 2, noted. Moved by Roberts; seconded by Lynch, to adopt RES., 81-65,;Bk.•66, p. 163, APPROVING THE PRELIMINARY PLAT OF DEER HILL ESTATES. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carrigd. Moved by Neuhauser, seconded by Roberts, to adopt RES. 81-66, Bk. 66, p. 164, APPROVING THE PRELIMINARY PLAT OF LINDER VALLEY SUBDIVISION. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES 1„- L'. ,;ouncil Activities April 7, 1981 Page 3 Moved by Roberts, seconded by Neuhauser, to adopt RES. 81-67, Bk. 66, p. 165, TO DENY THE PRELIMINARY PLANNED DEVELOPMENT PLAN OF 1750 ROCHESTER. Neuhauser explained the reason for the denial. The applicant wanted to construct a road thru the stormwater detention pond. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Perret, seconded by Roberts, to set a public hearing for 5/5/81, to consider the vacation of right-of-way along the original alignment of Foster Road and St. Ann's Drive between Buresh Ave. and Prairie du Chien Road. Motion declared carried, 6/0, Vevera absent. Moved by Perret, seconded by Lynch, to set a public hearing for 4/21/81, to consider the preliminary and final Planned Area Development Plan of Regency Gardens. Motion declared carried, 6/0, Vevera absent. Moved by Perret, seconded by Roberts, to set a public hearing for 4/21/81, to consider amending the Planned Area Development ordinance. Motion declared carried, 6/0, Vevera absent. Exec.Director of Elderly Services of Johnson County, Lucy Luxenberg, appeared .re : problems ,of, the elderly ,in crossing the. Burlington/Clinton intersection' noting additional time is needed.Others appeared including, Rod ;`.Blair','. who has made'�a videotape of the problem; Lily: Christian;;:Capitol-House Apts,.­ and:'others who related several concerns including problems .caused by right turn on red, and the speed of vehicles. Councilmembers and,r.the,-City Manager outlined short-term solutions to be presented in two weeks, and long- term Solutions'available'for discussion in approximately three months. eared Helen Brom; 409 Melrose Court, appeared regarding the situation on Melrose Ct. and requested traffic surveillance. ..Roberts commented. that' this: -information was not the information provided to the Melrose Ave. Committee. City Mgr. Berlin outlined the enforcement policy of ,the Police Dept. :Tom Gelman, -representing'the` Environmental Concerns Committee of the Chamber,of,Commerce, �6xplaioe&'the:+city=wide clean-up program .proposed andvpresented. & brochure outlining the system by which they are proposing to keep downtown clean.' He called attention to the fact .that the City will need to help occasionally. Mayor Balmer commended the Committee for their efforts. Public hearing .was held on the application for twenty-five additional units of Sec. 8 existing family units.. No interested persons appeared. Public hearing was held on the plans, specifications, and form of contract and cost estimate for, the construction of the Iowa City Downtown Electrical !Revisions; Phase II. No interested persons appeared. Moved by Perret, seconded by Neuhauser, to adopt RES. 81-68, Bk. 66, pp. 166-167, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND COST ESTIMATE FOR THE CONSTRUCTION OF THE IOWA CITY DOWNTOWN ELECTRICAL REVISIONS, PHASE II, AND AUTHORIZE= BIDS TO BE RECEIVED MAY 6, 1981. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Roberts, seconded by Perret, to appoint Horst Jordan, 1433 Buresh Ave. and Thomas Heaney, 368 Samoa Place, to fill vacancies for five-year terms MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES 1401NES Council Activities April 7, 1981 Page 4 expiring 5/1/86 on the Planning and Zoning Commission. Motion declared carried, 6/0, Vevera absent. Moved by Roberts, seconded by Lynch, to reappoint Leonard Vander Zee, 2813 Friendship and appoint Michael Farran, 51 Gleason Drive, to fill vacancies for three-year terms expiring 5/1/84 on the Housing Commission. Motion declared carried, 6/0, Vevera absent. Mayor Balmer called attention to the passage of an amendment by the Iowa House of Representatives which would give the City the authority, toreverse decisions made by the Liquor Control Dept. It was moved by Neuhauser, seconded by Perret, that the Council go on record as approving of this measure, and that the legislators be notified of this approval. Motion declared carried, 6/0, Vevera absent. Balmer suggested consideration of a roll-outstop-sign to be used at Southeast Jr. High School crossing. Berlin advised that the School Committee would be reporting on alternatives and costs. Perret questioned when the traffic signal for Iowa/Gilbert would be installed, and if a four-way stop could be used until the sign is in. The traffic light wi.11,be,installed in the next construction season, 1982. Bechtoldt's six alternatives are being reviewed by the Traffic Engineer. Moved by Perret, seconded by Lynch, to adopt RES. 81-69, 8k..66, p:,;168, AUTHORIZING THE FILING OF A GRANT•APPLICATION BY.THE CITY OF IOWA',CITY WITH THE IOWA- DEPARTMENT- OF. TRANSPORTATION FOR STATE AND FEDERAL TRANSIT-ASSITANCE. 'Affirmative' roll call vote unanimous, 6/0, Vevera absent. Motion declared carried:,; Moved by Perret,. seconded by _Roberts, to adopt RES. 81-70, Bk. 66, p; 169, ESTABLISHING A PUBLIC HEARING ON MAY 5, 1981, ON THE CITY OF IOWA CITY'S FY82 n STATEOAND FEDERAL TRANSIT ASSISTANCE APPLICATION.:; Affirmative roll call vote animous, 6/0,•Vevera absent: Motion declared carried. Moved by Neuhauser, seconded by Roberts, to -adopt RES. 81-71; Bk. 66, p. 170, AWARDING THE CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST 'THE, CONTRACT FOR THE SCOTT BOULEVARD, PAVING IMPROVEMENT PROJECT, PHASE 1 -`TO, METRO PAVERS, INC. OF IOWA CITY for $893,334.50. Roberts pointed out the benefit to the City of this low bid. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried._ Moved by Perret, seconded. by Neuhauser, to adopt RES. 81-72, Bk. 66, p. 171, AWARDING THE CONTRACT AND AUTHORIZING THE MAYOR TO SI,GN AND THE CITY CLERK TO ATTEST THE CONTRACT FOR THE BYINGTON ROAD AND GRAND AVENUE INTERSECTION IMPROVEMENTS TO JAMES T. FOX CONTRACTING CORP. OF MARION, IA., $36,494. City Manager Berlin stated that the Legal Department advised that there is no•basis under State Law for the City to not award thecontract. to the, lowest bidder. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Neuhauser, seconded by Erdahl, to defer the Resolution adopting and levying the final schedule of assessments and providing for the payment thereof for the 1979 BDI Second Addition Improvements. Motion declared carried, 6/0, Vevera absent. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 1 .:ouncil Activities April 7, 1981 Page 5 Moved by Perret, seconded by Erdahl, to adopt RES. 81-73, 8k. 66, pp. 172- 174, ESTABLISHING INCOME LIMITS FOR THE IOWA CITY HOUSING AUTHORITY PUBLIC HOUSING PROGRAM, SEC. 8. Resolution declared adopted, 5/1, with the following division of vote: Ayes: Neuhauser, Perret, Roberts, Erdahl, Lynch. Nays: Balmer. Absent: Vevera. Moved by Perret, seconded by Neuhauser, to adopt RES. 81-74, Bk. 66, pp. 175-188, AUTHORIZING THE CITY MANAGER TO EXECUTE THE DEVELOPMENT PROGRAM AND THE DEVELOPMENT COST BUDGET FOR HOUSING PROJECT IA -22-3. Resolution declared adopted, 5/1, with the following division of vote: Ayes: Perret, Roberts, Erdahl, Lynch, Neuhauser. Nays: Balmer. Absent: Vevera. Moved by Neuhauser, seconded by Perret, to adopt RES. 81-75, Bk. 66, pp, 189-191; SETTING PUBLIC HEARING FOR THE SALE OF REAL PROPERTY OWNED .BY THE CITY OF IOWA CITY TO SOUTHGATE DEVELOPMENT FOR THE PURPOSE, OF DEVELOPING, PUBLIC HOUSING PROJECT 22-3, (333 S. Lucas, 921k N. Dodge, 1900 F St., 1200 .Highland Ave'.', 2721 and -2727 Muscatine Ave.). Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Moved by Perret, seconded by Neuhauser,.to adopt RES. 81-,76jBk. 66, pp. 192-195, AMENDING PREVIOUS RESOLUTION.OF THE CITY COUNCIL, ENTITLED: }RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (MARK HENRI LTD. OF IOWA CITY PROJECT) OF THE CITY OF IOWA'C1TY,-,IOWA,IN THE AGGREGATE PRINCIPAL AMOUNT OF $150,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT 'ANDiLEASEHOLD'IMPROVEMENTS FOR MARK HENRI LTD:. OF IOWA•CITY, AN IOWA CORPORATION; THE :EXECUTION�OF A LENDER LOAN AGREEMENT WITH FIRST NATIONAL BANK, IOWA' :CITY,''IOWA, PROVIDING•THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF, A LOAN AGREEMENT WITH MARK HENRI LTD. OF. IOWA .CITY ,PROVIDING, FOR THE REPAYMENT OF THE LOAN OF ,THE PROCEEDS OF SUCH BOND, AND RELATED: MATTERS' Affirmative roll call. vote unanimous, 6/0, Vevera absent.: Motion,declared carried. This resolution reduced the amount of bond to $70,000. Moved by Lynch, seconded by Roberts, to adopt RES. 81-77,;Bk. .66,.pp.;196- 201, AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (CARDS ET CETERA, LTD. PROJECT) OF THE CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $100,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR CARDS ET CETERA, LTD., AN IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN AGREEMENT WITH IOWA STATE BANK & TRUST COMPANY, IOWA CITY, IOWA PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH CARDS ET CETERA, LTD. PROVIDING FOR THE REPAYMENT OF THE: LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS; and RES. 81-78, Bk. 66, pp. 202- 207, AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (ROSJA, LTD. PROJECT) CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $70,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR ROSJA, LTD., AN IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN AGREEMENT WITH IOWA STATE BANK & TRUST COMPANY, IOWA CITY, IOWA PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH ROSJA, LTD. PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS; and RES. 81-79, Bk. 66, pp. 208-213, AUTHORIZING THE ISSUANCE AND SALE OF AN INDUSTRIAL DEVELOPMENT REVENUE BOND (LENOCH & CILEK, INC. PROJECT) CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $150,000, TO FINANCE THE COSTS OF CERTAIN EQUIPMENT AND LEASEHOLD IMPROVEMENTS FOR LENOCH & CILEK, INC. PROJECT, AND IOWA CORPORATION; THE EXECUTION OF A LENDER LOAN HICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES L" L." Council Activities April 7, 1981 Page 6 AGREEMENT WITH IOWA STATE BANK & TRUST COMPANY, IOWA CITY, IOWA PROVIDING THE TH TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WI LENOCH & CILEK, INC. PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. d bRobert sconde by Neuhauer to adot RES. 81-80, Bk. p. 214-2116yeAUTHORIZINGSTHEeMAYOR aTO EXECUTESAND THE CLERK TO ATTEST, AGREEMENTS WITH SUNRISE ENTERPRISES, INC. AND ROBERT AND ERMA WOLF REGARDING ACCESS TO SCOTT BOULEVARD. Affirmative roll call vote unanimous, 6/0, Vevera absent. Motion declared carried. Movedby Neuhauser, seconded by Perret, that the rule requiring that Ordinances must be 'considered and voted on for passage at two Council meetings prior' to the meeting at which it is to be finally ended, that the first "and second consideration and vote be waived andsth t ORDINsed be ANCE NO. 81-3019 Bk, 18, pp. 7-8, AMENDING ORDINANCE NO. 2584 OF THE CITY OF IOWA CITY BY DELETING ACTUAL AMOUNTS OF LIABILITY INSURANCE REQUIRED AND, PROVIDING: FOR `INSURANCE AMOUNTS BY RESOLUTION be voted upon for final passage at this time. Affirmative roll.;-call"vote, unanimous, 6/0, Vevera absent: -Motion declared carried.` Moved by•Neuhauser, seconded by Perret, that'the'ordinance be'finally'adopted at this time. '•Affirmative roll call vote unanimous, 6/0, Vevera absent Motion declared carried. i Moved by.Neuhauser, seconded by Roberts, that the: ORDINANCE'ESTABLISHING A USER CHARGE -SYSTEM IN THE CITY OF IOWA CITY, COUNTY OF JOHNSON, STATEiOF: IOWA, TO i PROVIDE FUNDS NEEDED`TO"PAY FOR" -ALL' EXPENSES ASSOCIATED 'WITH! THE' CITY'S WASTEWATER TREATMENT WORKS,'be considered and 'given';first vote for 'passage. j Motion�to-consider adopted 6/0. Affirmative roll call vote on first passage i unanimous, 6/0, Vevera absent. Motion declared carried. -":declaMove byedeuhauser, seconded by Perret, to adjourn, 8:48 P.M. Motion JOHN R. .MER, MA OR i i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES y -Li INFORMAL COUNCIL DISCUSSION APRIL 73, 1981 INFORMAL COUNCIL MEETING: April 13, 1981, 3:00 P.M. in the Conference Room at the Civic Center. Mayor John Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Erdahl, Neuhauser, Perret, Roberts, Vevera (3:20 PM). Absent: Lynch. Staffinembers present: Berlin, Stolfus, Helling Others present for certain discussions, as noted. TAPE-RECORDED: Reel N81-8, Side 1, 7-1135. COUNCIL TIME 1. Roberts questioned design plans for Summit St. Bridge as listed on I-100 the projects chart. Berlin advised that the City would have to hire someone to do it, as the Staff and Street Division would not have the time. Farmer commented that some materials have been purchased. 2. Neuhauser noted a conflict with a university class she will be taking next fall, and requested consideration of starting the Monday meetings at 3PM. Others agreed, if the meeting is not scheduled beyond 5PM. Staff will try to schedule items in that time period. Berlin suggest- ed scheduling executive sessions dealing with collective bargaining after the formal Tuesday meetings. FY82 ASPHALT RESURFACING PROGRAM Farmer present. Farmer called attention to the first street on the list as submitted in the 100-300 packet. It should read, "Van Buren members called attention to other arfrom Kirkwood to Benton St.". Council - Greenwood Drive between eas of the City needing repairs, including: railroad to Myrtle; a 1/2 block between 3rd Ave. & Friendship; cracks between seams on S. Lucas or S. Johnson; Court Street east past Hoover School past Dunlap Ct.; All of Friendship Street; Sycamore St., N blocks south of Lower Muscatine; from Benton St. west to Oaknoll. Problems caused by vibrations from bus use of the street were discussed. Councilman Vevera arrived, 3:20 PM. Farmer pointed out that the staff had grouped streets needing work together in an area. This is a large-sized project. He stated that Iowa City's street Fabest commented thataststate. in the FriendshipStreet ewould beuaclarge bproject, $120,000 and North Dubuque from Iowa to the Mayflower, $260,000, they could be combined for a CIP project next year with bonds sold for financing. Several Council - members wanted to drive the streets. The issue will be discussed and decided on next Monday. NEAR NORTHSIDE STUDY Hencin, Hillstrom The memo and the study as distributed in the packet were noted. Hencin 300-687 explained that this would be a followup to the Northside Preservation Study. This project has been discussed with the neighbors and the Committee on Com- munity Needs. Hilstrom reviewed the state of the housing included in the project, the boundaries being Brown St.,Jefferson St., Dubuque St., and Governor St. The need for historic inventory is so that a Historic District can be designated. The advantages and disadvantages to homeowners were discussed. Hillstrom has viewed the Dubuque project. Council could give a Historic Preservation Commission as much power as they want to. They will establish reasonable standards. Other elements of the Northside Study were mentioned. General approval was given to proceed with this phase. I MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES L.,. 7 Page 2 Informal Council April 13, 1981 PARKS AND RECREATION FIVE-YEAR PLAN, 1981-1985 Showalter present Copy of the Plan in the packet was noted. Showalter related work com- pleted under the previous Plan. The brick pavers at City park ponds are working well and were installed with City labor at great savings. Approval of this plan is needed to be able to apply for and be eligible for federal funding from a Land & Water Conservation grant. The shelter at Hickory Hill is being funded with Revenue Sharing monies. Use of Camp Cardinal Park was discussed. Mesquakie Park is built over an old landfill, and this area at the end of Riverside Drive will be used as open space for possibly 20-50 years because of the methane gas. The gazebos at Sturgis Ferry Park have wooden floors to let the gas evaporate. Use of Mesquakie Park for a sports area was discussed. There was Council concern with the statement on Page 27 of the Plan, where it was stated that the department disagreed with the recommended buffer. Showalter explained the reasons why. Berlin noted that this sentence could be reworded. Park dedication will be scheduled for discussion in May. The schools are not interested in co-op agreements for use of school fields. Heavy use of Mercer Park and the construction of the new facility were mentioned. There has been heavy vandalism of the trees in this park. Showalter outlined this Spring's work as underway -the gazebos at Sturgis Ferry, the softball diamonds at Napolean Park, the shelter at Hickory Hill, and fixing leaks at City Park pool. The building at Mercer Park will be built by City crews in Sept./Oct. Regarding construction of the sewer line at Napoleon Park, the diamonds will be placed 150' away from the utility poles on the west. When the sewer is constructed, it will knock out the existing softball diamond, but will not bother the four girls' softball areas. CITY MANAGER EVALUATION PROCESS Berlin questioned whether or not to continue with the procedure used last year, stating that the evaluation is useful to him. Some Councilmembers commented that they would individually discuss their concerns with him. Neuhauser commented that the more she sees of people elsewhere, she is reminded of the excellent job that Neal is doing. Congressman Leach has told her that when he wants information about what things are going to cause problems for cities, and how to do things, he always relies on Iowa City, and that Iowa City, in his opinion, is the best managed city in the U.S. Berlin added that this happens because Council and Staff work to- gether. 687-1076 1076-1135 EXECUTIVE SESSION Moved by Neuhauser, seconded by Vevera to adjourn to executive session under Sec. 20.17.3 -Negotiating sessions, strategy meetings of public employers or i employee organizations, mediation and the deliberative process of arbitrators shall be exempt from the provisions of Chapter 28A, and under Sec. 28A.5(b) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to pre- judice or disadvantage the position of the governmental body in that litiga- tion. Affirmative roll call vote unanimous, 6/0, Lynch absent, 4:50 PM. Staffinembers present: Berlin, Stolfus, Helling, Scholten. Tape-recorded on Reel N22, Side 1, 741-1042. Moved by Perret, seconded by Erdahl to f adjourn. Motion declared carried, 6/0, 5:20 PM. I j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES jfA 0