HomeMy WebLinkAbout1981-04-21 Info Packeta.
F parks & recreation
department MEMO
to: Mayor and City Council from. Dennis E. Showalter
e
re. Parks and Recreation Plan dat e . April 9, 1981
1981-1985
Attached is a copy of the Parks and Recreation Plan 1981-1985. The
Plan has been approved by the Riverfront Commission and the Parks
and Recreation Commission. It has been reviewed by the Planning
and Zoning Commission; although they didn't feel that it was proper
for them to approve or disapprove it, generally agree that the Plan
is consistent with good urban planning, and in accord with the
Comprehensive Plan.
The proper procedure is for you to vote on the resolution adopting
the Plan. If your vote is favorable, a copy of the Plan will be
forwarded to the Iowa Conservation Commission, and we will be
eligible for Land and Water Conservation Fund federal funding.
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TABLE OF CONTENTS
Key Personnel . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .
Department Philosophy . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2
Goals and.Objectives . . . . . . . . . . . . . . . . . . . . ... . ... . . . . . . .
4
Department Schematic . . . . . . . . . . . . . . . . . . . . . . . . . .
7
Past Project Completions . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Current Recreational Resources
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Park Lands and Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . .
10
II
Recreational Facilities . . . . . . . . . . . . . . . . . . . . . . . .
11
Coralville Parks and Recreation Department .. . . . . . . . . . . . . . . . . . .
12
Population . . . . ... . . . . . . . . o . . . . . . . . . . . . . . . . . . . . ... ..
14
Iowa City Riverfront Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . ,
17
Iowa River Corridor Study . . . . . . . . . . . . . . . . . . 6 . . . . . . . . . . . .
19
U
Phase 1 1975 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
22
Phase 11 1975 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
25
Phase 111 1976 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
28
IV
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Regional Plan for Parks, Recreation,.and Open Space Proposed by the Johnson County
Regional Planning Commission (1977) . . . . . . . . . . . . . . . . . . . . . . .
. 31
Leisure Needs Surveys (1976-1980) . . . . . . . . . . . . . . . . . . . . . . . . . .
. 34
The Iowa City Plan (1978) . . . . . . . . . . . . . . . . . . . . .. . . . . . .
36
Recomimendations
Proposed Parks . . . . . . . . . . . . . . . . .
. 39
Facility Improvements . . . . . . . . . . . . . . . . . . . . . . . ... . ... .
. 45
51
Funds and Fiscal Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. 48
Bibliography . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. 51
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PREPARED FOR THE CITY OF IOWA CITY BY THE PARKS AND RECREATION DEPARTMENT
City Council
I
lin Balmer, -Mayor
r.
Clemens Erdahl
Larry Lynch
Mary Neuhauser
David Perret
Glenn Roberts
Ro , bert Vevera
cel',
N
Planning and Zoning Commission
Richard Blum
Jane.Jakobsen
Loren Horton
up
Ernest Lehman
John Kammermeyer
Robert Ogesen
Juanita Vetter
�1
City Manager
Parks and -Recreation Commission
Neal Berlin
James Berry,
Robert Crum ,
Betsy Hillman
Barbara Humbert
John McLaughlin
Parks and Recreation Department
Dorsey Phelps
Dennis Showalter, Director*
Fred Riddle
Robert Lee
Rachel Robertson
Billie Hauber
David Wooldrik
Robert Howell
Sheri Nigg
,Karen Christner, Secretary
*Project. Planner
'Plan Research: Dennis Courtnage
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DEPARTMENT PHILOSOPHY
"The good Lord is makin' more people, but he ain't makin' no more land." . Will Rogers
It is estimated, at a minimum, that one million acres of land in its natural state is bulldozed w f
each year for private and commercial development. This is equivalent in size to the state of ^+
Rhode Island. Such a loss of "natural" surroundings dramatizes the importance of immediate
"planning" by,the local community for natural and functional park lands.
"This is not just happening to 'other people'; it is everybody's local problem. In
the Midwestern corn and soybean belt, tree cover is at a premium. The town of Urbana, !
Illinois, once stood as an exception, for it was blessed with 6,400 acres of prime
forest - its "Big Grove" Today, only 300 acres remain and much of this is scheduled
to go under to make way for industrial development. So, muscled out -of land well I
suited to their needs, park agencies are left with naught but flat and barren fields. `
Frederick Law Olmstead first emphasized the park and recreation movement in the United States
during the 1850's when he designed Central Park in New York City. His -talent provided the abilityI
to blend man-made objects into the existing landscape, a rural landscape where people could go, to
escape the sights -and sounds of the city. His idea of essential recreation needs was enjoying the -
aesthetics of naturalized passive retreats, "PARKS". As the nation grew, so did the physical"1
education movement. The proponents of this movement saw that recreation could also come from
exercise, skill development, and competitive activities. Recreation areas such as playgrounds,
court areas, and sports fields appeared. The two factions of recreation needs, one of "passive" �!
means and the other "active", competed for the demand of the public. Today, in the light of
upward economic expansion, population pressures, and increases in leisure time, the responsibility
of both factions has fallen under one administrative roof. This department fully recognizes its r
dual responsibility, and the additional requirement of minimizing duplicate service efforts with
other public and private agencies.
1Rutledge, Albert F., Anatomy of a Park, McGraw-Hill Book Company, New York, 1971, p. 11
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Our basic philosophy can be condensed into "Serving the Needs of the Public". This Plan tends to
serve as a guide for the growth of this important service. Tight budgets and inflationary times
dictate strict use of available funds, full utilization of popular activities, proper.delegation
J� of authority to responsible staff personnel, and a well -researched and planned program for
development (such is the purpose of this Plan, as well as for funding requirements).
"One of the tenets of democratic doctrine is that stability can be achieved only when
the basic needs of all the peopll constituting that society are expanding and are
finding increased satisfaction.
I( As to our sense of purpose and our values of service, it may be apropos to quote from Danford:
"In the leisure of our people lies a great opportunity for man to recreate himself,
to escape, at least temporarily, from the suffocating weight of things and
responsibilities, and become once again what Nature intended him to be - a human
being, happy and contented, reaching his full stature in a world designed to satisfy
rather than thwart his fundamental needs. It is in tis concept that recreation
° finds its sense of direction, its major orientation.".
trr
2Amidon, Beulah, ed., 1. Democracy's Challenge to Education, Farrar and Rinehart, Inc., New York,
1940, p. 20. Section by Eduard C. Lindemann entitled "The Goal of American Education".
3Danford, Howard G., Recreation in the American Community, Harpers and Brothers, New York,
1953, p. 96.
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Purpose
Goal 1:
This Plan lists the overall capabilities of the Iowa City Parks and Recreation
Department for the next five years and identifies the projects and proposals
necessary to upgrade and maintain its services to Iowa City and surrounding
communities. This Plan, in itself, becomes an item of eligibility for most
federal, state, and local funding sources. The Plan, and any necessary revisions,
will, hopefully, make clear to both public and private.parties the current scope
and future growth of the Iowa City Parks and Recreation Department.
To provide sufficient open space and recreational facilities for outdoor leisure
time activities.
Objectives: 1. Maintain the city parks with a high degree of quality care and
cleanliness.
2. Continue to improve and/or upgrade the outdoor facilities
currently in use.
3. Acquire one neighborhood park per year to meet the expanding
population needs.
4. Complete the construction of four softball diamonds for girls
at Napoleon Park:
5. Acquire tracts of land within.the Iowa River Corridor south of
the Napoleon Park complex for future park development.
6. Add two tennis courts at Willow Creek Park.
7. Build a new outdoor swimming pool at City Park to replace the
old facility.
Goal 11: To provide a high quality year-round program of recreational and cultural activities,
which will meet the needs of a population having varied characteristics and interests.
Objectives: 1. Include in the expansion of the Recreation Center four 20' x 40,
racquetball courts.
2. Continue to monitor activity requests and attendance in order to
program for the immediate needs of the community.
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3.
Revitalize existing programs as needed for interest and appeal.
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4.
Add new programs and services as possible within budgetary
constraints to meet current trends.
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Goal III: To provide
a wide
variety of parks and recreation services within the appropriate
budget for
the
department.
Objectives:
1.
Evaluate all eligible Capital Improvement Plan projects for
H.C.R.S. 50%federal funding in order to extend available
H.C.D.A. and local funds.
2.
Avoid duplication of services with other city departments and
private organizations.
3.
Provide open channels of communication with the City Council,
City Manager, and other city officials to disseminate information
expediently.
4.
Expand the Recreation Center to include a more safe and adequate
loading/unloading area, racquetball courts, and additional
maintenance shop space and storage space.
Goal IV: To maintain
established Cemetery/Forestry programs and serve the public through
proper maintenance
of facilities.
Objectives:
1.
Supervise cemetery care, street tree care, and enforce the weed
ordinance.
y
2.
Provide proper record-keeping of all programs and projects.
3.
Provide a successful public relations program through attractive
cemetery grounds maintenance and public dissemination of
information.
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City
Council
-Parks andRecreation�
City
Manager
Commission
L_ —"— — — — — —
Parks
and Recreation Department, Director
Secretar
Go—ver ve n tT.Cemetery/Forestry teryllores
try
Superintendent
Recreation
Superintendent
P.ouildings
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Operations
Maintenance/
Construction.
Special POPII ationsOffice
Center
SupervisorCull
Su
Involvement visor
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PAST PROJECT COMPLETIONS
1
The Five Year Plan serves as a guide to city administrators for directing money and attention
to those projects and programs that will better serve the expansion of the Parks and
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Recreation Department and the needs of the community. Listed below are the project com-
pletion results that fall within the previous Five Year Plan (1976-1980). This period has
_
proven to be a highly successful and expansive time for our department.
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<:
A. City Park
1. New lights installed at the swimming pool.
2. Log cabins.renovated and used as a children's museum.
3. Children's spray pool renovated and put back into operation.
4. Small kiddies playground installed by the pool.
5.Tennis courts resurfaced and lighted.
6. Over. 100 new trees added to both levels.
7. Zoo phased out.
8. One new additional parking lot constructed and main parking.lot surfaced with, .
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9. Flower beds added.(
10. New wooden play equipment installed.
11. Both pond banks stabilized.
12. Some.facilities modified for handicapped use.
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B. Recreation Center
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1. Elevator installed for the elderly and handicapped.
2. Temporary moveable wall installed in social hall.
C. Miscellaneous L
1. 26 acres of land purchased in south river corridor and established as a sports
complex and public vegetable gardens, and named Napoleon Park.
.2. Two softball diamonds constructed at Napoleon Park. C
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3. Diamonds #2 and 413 lighted at Mercer Park.
4. Tennis courts lighted at Mercer Park.
5. Evergreen trees for wind screen and aesthetics added around pool at Mercer Park.
6. Play equipment, a gazebo shelter, a basketball court, and a security light added to
Oak Grove Park.
7. A boat ramp (funded by the Riverfront Commission) and flowering crab trees added to '
Sturgis Ferry Park.
8., Play equipment, a gazebo shelter „ and over 100 trees added to Villa Park.I
9: A large shelter with restrooms, a nature trail, play equipment, a fitness trail,-."''
and soccer fields added to Willow Creek Park.
10. Play equipment added to Highland Park.
11. Flying area for the Aerohawks model airplane club and a BMX kids bicycle racing
track added to West Landfill.
12. South park renamed Wetherby Park and developed into a functional park with, garden
plots, a shelter with restrooms, a fitness trail, play equipment, trees, a softball
diamond, and a soccer field..f
13. Northeast park renamed Pheasant Hill Park nd developed into a functional' park with
a gazebo shelter, play equipment, a tree house, and a hillside slide. 1
14. Wooden play equipment and north bank ground cover added to College Green. Park.
15. Arboretum started in north Hickory Hill Parka -
16. Wooden play equipment added to Creekside Park.
17. Completion of downtown Mall area. j
18. Asphalt 8' wide bike trail completed in City Park (funded by the Riverfront
Commission).
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Name
1. Black Springs Circle Park
2. Brookland Park
3. City Park
4. College Green Park
5. Court Hi11 Park
6.: Creekside Park
7. Elm "Grove Park' -
8. Fairmeadows Park
9. Glendale Park`"
10. Happy Hollovi Park
11. Hickory Hill Park
12. Highland Park
13. Mercer Park
14. Mesquakie Park .
15. Napoleon Park
16. North Market Square Park
17. Oak Grove Park
18. Pheasant Hill Park
19. Reno Street Park
20. Sturgis Ferry'Park
21. Terrill Mill Park
22. Tower Court Park
23. Villa Park
24. West Landfill
25. Wetherby Park
26. Willow Creek Park
27. Camp Cardinal (leased)
28. Crandic Park (leased)
29. I-80 Strip (leased)
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Location
Dill St. & Black Springs Circle
Myrtle & Melrose
Park Road & Iowa River
Washington & Dodge Streets
2825 Friendship Street
Muscatine & 5th Avenue
Benton & Clinton Streets -
Western Road
Glendale Road & E. Ralston Creek
Brown' & Governor Streets
Davenport & 7th Avenue
Highland & Keokuk Streets
Bradford & Dover Streets
S. Riverside Drive
Sand Road
Fairchild & Johnson Streets
Page Street
Green Mountain Drive
Reno Street '
S. Riverside Drive
N. Dubuque Street
Tower Court
Westgate Street
Melrose Avenue/IWV Road
Taylor Drive
West Benton Street.
S. of Hwy. 6/218, Coralville
Rocky Shore Drive & Dill Street
East of A.C.T.
TOTAL
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Acres
U., EM
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IOWA CITY PARK LANDS AND FACILITIES n cL -� ~
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1909
Location
Dill St. & Black Springs Circle
Myrtle & Melrose
Park Road & Iowa River
Washington & Dodge Streets
2825 Friendship Street
Muscatine & 5th Avenue
Benton & Clinton Streets -
Western Road
Glendale Road & E. Ralston Creek
Brown' & Governor Streets
Davenport & 7th Avenue
Highland & Keokuk Streets
Bradford & Dover Streets
S. Riverside Drive
Sand Road
Fairchild & Johnson Streets
Page Street
Green Mountain Drive
Reno Street '
S. Riverside Drive
N. Dubuque Street
Tower Court
Westgate Street
Melrose Avenue/IWV Road
Taylor Drive
West Benton Street.
S. of Hwy. 6/218, Coralville
Rocky Shore Drive & Dill Street
East of A.C.T.
TOTAL
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1975
Acres
Acquired
O a &n an d 1Y1 N
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A.D.1967
.9
1909
X X
X X
3.8
1924
X X X X
-
105.2
1906
X X X X X X X
X
2.4
1839
X X X
1972
8.6
.1959
X X X X X
6.5
2.3
1951
- X X X X X
X `.✓
1.4 .
1939
X X X X
4.9
1966. ..
X X X
1?
.8
1966
X X
1972
3.3
1945
X -X X X X
23.0
97.5
-1967
X X X
7.
_..4
1972
X X X
-
27.1
1966
X X X X X X
1972
64.0
1972
X X
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26.0
1978.
X. X
'
1.5
1839
X X X'
1.6
1973
X
X X
X
-, ,
3.3
1975
X.
X X
X
L
A.D.1967
X
X X
X X
37.9-
1972
X
X X
17.6
1966
X
X
.4
1972
X
X
X
6.5
1970
X
X X
X `.✓
30.0
1972
X
r"il
14.0
1975
X
X X X
X
27.2
1972
X
X X
X .
23.0
1978
X
�-
5.2
1967
X
X
X X
6.5
1972
X
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Recreation Center
1 2
__
Black Springs Circle Park
_
x
rookland Park
x
City Park '
x
x x x X x
X x Ix x
College Green Park
X
X
Court Hill Park
x X
�reekside Par
Elm Grove Park
X
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Fairmeadows Park
X X
Glendale Park
X
Happy Hollow Park
X
x % X I
Hickory Hill Park
X
X xi
X X X Xi Ii
Highland Park
X
XXX
X
Xtxx
; !
XIX 2
Mercer Park
s uaki Park
Napoleon Park
X xX
x
X I
North Market Square Park
x
Oak Grove Park
X
x
X
Pheasant Hill Park
X
X
_ -_I
Reno Street Park _ __
x
%
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Sturgis Ferry Park
X_
X X I
Terrill Mill Park
X
X X X %
X X X _ X
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_
Tower Court Park
X
X %
__
_
Villa Park
X
X X X
Hest Landfill - - ----
- ----
—_%-- -
X_
—
Wetherby Park
X x
-
Willow Creek Park_
x_%
% X
X X X % !_
2
Cardinal
_
_x_
X
!
__
X X X �i
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Irandic Park i
xi I X1 X! I7X—XF-fl%
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1-80 Strip
X
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CORALVILLE PARKS AND RECREATION DEPARTMENT
The City of Coralville is often considered synonymous with Iowa City as a community area
because of the proximity and attached developed areas of the two cities: Many of the
residents of Coralville actually commute to work in Iowa City or to the University of
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Iowa as students. The 1980 estimated population of Coralville is 7,000. Consequently,.
- the facilities and park lands offered to the public by the Coralville Parks and Recreation
—
Department are an important, asset to the community needs: It is important that both cities
coordinatetheir activities in the future to augment programming and prevent any duplication
of. unnecessary efforts and expenses. Special events particularly fall into this category.
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_ Coralville park lands include:
S. T. Morrison Park 30 acres
F.
Edgewater Park 28 acres
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Central Park 5 acres
Clear Creek Park 5 acres .
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Kiddie Corral 1 acre
Total 69 acres
Futureland acquisition includes the consideration of purchasing 5 to 10.acres of land
1,
north of Interstate 80 for use as a park.
,
Coralville's recreation facilities include:
1. Recreation Center with a gymnasium, game room, craft room, and one racquetball court
2. 6 ball diamonds
3.' 5 -tennis courts
4. 1 outdodr swimming pool
5. Playground equipment, shelter, and picnic areas
6. Morrison Park has a pond for fishing
7. Edgewater Park has a campground and boat launch
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POPULATION
It.is essential to predict and understand population growth patterns if, proper service
for parks and recreation is to be provided in the future. Iowa City is a many -faceted
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community of people. One must consider the University of Iowa student population, the
community of University Heights, and the City of Coralville besides the general populace
of Iowa City when compiling population numbers. Additionally, the area, attracts people
from surrounding communities because of -University activities.
It is the purpose of this section to approximate current population figures and predict
future growth or decline. These figures can be applied to standards to judge the
capabilities of this department in serving -the park and recreation needs of the public.
The preliminary 1980 census figures show the following populations:
Iowa City 49,489
University Heights 1,068
Total 50,557
Coralville 7,696
The University of Iowa student population makes up a large percentage of the total
The following data was by Ms. Elizabeth Stroud of the Office
population. provided
of the Vice President for Academic Affairs:
Fall 1979 Enrollment Fall 1980 Projected Enrollment - 23,559
hien 12,293
Women 11,056 Projected 1984 Enrollment - 21,907
Total 23,349 Projected 1989 Enrollment - 19,680
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JCRPC 7/14/79
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�OI LA750
b,eeo ml MWA CITY
nl EITENDED
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IOWA CITY
ADDED 3073 j
. 41,10 MEM OW"LIND _
UNITS
41,660
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CORALVILLE
-4
Taos
%•1,T0D len. my 0.S,cl Nsus
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ADDED 499 MouseS V 110 MOeuE NONE!
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47,000
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IOWA CITY
ADDED 3073 j
. 41,10 MEM OW"LIND _
UNITS
41,660
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CORALVILLE
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This decrease in enrollment is projected because of the national trends of stabilizing
Population growth and dropping college enrollments. The University explained the small
increase in enrollment in 1980 as a temporary reaction to the poor condition of the
economy. The rationale is that high school graduates are turning to college because of
the poor job market. Continued bad economic conditions could prove future enrollment
projections wrong.
7
Mr. Bruce Knight of the Iowa City Department of Planning and Program Development provided
the following estimates of population. These.figures were computed by doing a linear
regression on past growth patterns. The figures include the populations of Iowa City,
the University, and University Heights.
1980
51,746
1985
- 54,894
1990
58,042
1995
61,190
2000
64,338
These figures are open to a standard error of 1,714 in 5 years.
The graph included within this section shows a projection of the 1980 census population
figures for Iowa City and Coralville. This data was computed by the Johnson County.:
Council of Governments. The graph shows the estimated combined Iowa City population to
be about 50,770 for 1980. The estimate for Coralville for 1980 is 7,500. The graph
also shows a projected increase in population of Iowa City to the year 2000. This rate
of increase is about 500 per year, somewhat lower than the previous estimate.
All figures do point to an Iowa City population slightly over 50,000 in 1980 and a
continued increase to over 60,000 by the year 2000.
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IOWA CITY RIVERFRONT COMMISSION
The Iowa City Riverfront Commission was implemented in 1971 by the City Council and held its
i
first meeting on March 9, 1972. Its purpose is to advise the City Council by making -
recomnendations, conducting studies, and assisting in the preparation of ordinances for
regulating activities along and in the Iowa River. The Iowa River Corridor Study, conducted _
in 1975 and 1976, was intended to provide guidance to and establish an overall objective for
a
the commission. This study is reviewed in Section VIII of this plan.
Commission goals:
1. To protect and preserve the Iowa River as a natural drainageway and source of water.
s
2. To make the most of the scenic potential and aesthetic values of the Iowa River and
the flood plain adjoining it.
3. To develop the recreational capacity of the river and flood plain. —,
4. To heighten awareness of the Iowa River corridor as an important asset of this
community.
5. To ensure that the river can be enjoyed in the safest possible way.
6. To promote and develop the use of adjacent land along the river for overall
compatibility with the preceding goals.
Pertinent commission objectives include:
1. Preserve and increase open spaces along both banks of the river to provide a continuous
green buffer.
2. Establish priorities for acquisition and development of public lands in all parts of
'
the Iowa River corridor.
3. Provide greenway linkages between riverfront activities so as to furnish uninterrupted
walking and cycling along the river flood plain.
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This department fully appreciates the assigned function of
imp rtance that commission projectsandfunding research be
the commission. it is of utmost
Recreation
Commission and this department. Our service to
associated with the Parks and
the
commission's
purpose of providing recreational environments
community parallels the
and allowing
use of the
river.
pleasurable, active
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IOWA RIVER CORRIDOR STUDYI
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The Iowa River Corridor Study was conducted for the purpose of identifying specific objectives
and providing guidance for a comprehensive riverfront plan to be used by the Iowa City
Riverfront Commission. In particular, this study recommends means and ways of future develop-
ment along the river. The study was commissioned to Stanley Consultants, Inc., of Muscatine,
Iowa.
The study area contains about 13 miles of. the Iowa River, from the Coralville Dam north of
Iowa City to about l mile south of the southern city limits. The 100 year flood plain is
within the limits of the corridor (see maps).
The study was a three-phase project designed to create a comprehensive river corridor plan.
'Each of the phases can be broken down as follows, and each is addressed in subsequent pages.
Phase I - Inventory, Survey, and Analysis of Factors Contributing to the Present Condition
and Future Potential of the River.
Phase II - Criteria for Plan Development, the River Corridor Plan, Summary and Recommendations.
Phase III - Southern Corridor Master Plan, Southern Corridor Design, Summary and Action Program.
lAll extracts within this section of the Plan were taken directly from the Iowa River Corridor
Study completed May, 1916 by Stanley Consultants, Inc., for the Iowa City Riverfront
Commission and the Iowa City Department of Community Development.
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IOWA RIVER CORRIDOR fig. I
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NORTH
.15 ACR
IOWA RIVER CORRIDOR fig. I
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100 YEAR FLOOD PLAIN fig.2
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VC1 ERTRACTIONOPERA���,Offs,
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RAILROAD AND INDUSTRIA
j, STORAGE OPERA71ONS 1 •_:
OLD COflALVIIIE POWER DAM
VISUAL INTERPRETATION (INTERIOR) fig -14
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PHASE II
Phase II of the study provides some guidelines for preserving, developing, and managing
the corridor area. It specifically -delegates responsibility to public agencies to acquire,
develop, and operate these lands for the welfare of the public. Phase II was presented _.
in December, 1975.
It particularly emphasizes the parks, recreation, and open space objectives of the Johnson
County Council of Governments. Of particular note and in agreement with this department's
objectives are:
1. Encourage developers :to dedicate appropriate neighborhood open space for each new
residential area in the region.
2. Provide for a vigorous program of land acquisition in preparation for the
establishment of a land bank to create open spaces in advance of the development
of urban areas and to direct development in a more flexible and advantageous
manner.
3. Investigate the full range of financial resources available to implement the plan
and determine priorities for acquisi.tion and development.
Funds for acquisition and development by the Riverfront Commission are extremely limited
now, and all indicators point to tight monetary times in the future. Funds and fiscal
policy of this department are covered in Section IV of this plan. It is sufficient to say
fund sources are currently limited to Federal General Revenue Sharing Funds and to local,
General Obligation Bonds for commission projects.
The corridor area is broken down into three unit areas, the northern corridor unit, the
urban/university unit, and the southern corridor unit. This Plan particularly associates
with the latter of the three areas.
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The urban/university unit has several recommendations made to it in the study. Generally,
they i ncl ude :
,
1.
Boat ramps at all existing and proposed riverfront parks.
2.
A linear trail/walkway system along the east side of the river from Interstate 80
to Park Road, and on both sides from Park Road to U. S. Highway #6.
3.
Alinear trail
from Coralville over the river at the old power dam site via apedestrian
��
4.
A riverfront park across from the old power dam on the east side of the river.
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5.
A neighborhood park west of the river in the vicinity of Taft Speedway.
-The
6.
removal of residential dwellings from flood -prone areas.
7.
Better commercial development between Burlington Street and U. S. Highway #6, and
with better river access for public.
8.
Parkway designation for:
a.- Dubuque Street from Interstate 80 to Park Road
b. Park Road from Dubuque Street to Riverside Drive
c, Riverside Drive from Park Road to the junction of U. S. Highway #6 and U. S.
Highway. #218
d, U. S. Highway N6 from the U. S. Highway #218 junction to Sand Road
The southern corridor unit recommendations include:
1.
A 200 to 300 acre major south -end community park. (Napoleon Park currently fulfills
II,'
part of this recommendation. Future land acquisition is planned for this area.)
..
2.
Continuation of proposed linear trail system from U. S. Highway #6 to Napoleon Park
and Mesquakie Park, and to additional south -end park land.
w
The study again stresses the responsibility of public agencies for acquiring new lands.
lands:
.These
1.
Provide needed or anticipated recreational opportunity.
2.
Provide access for river activities.
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3. Preserve historic site(s).
4. Protect unique natural scenery and desirable scenic views.
5. Protect steep hills subject to erosion.
27
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6. Provide educational opportunities.
1
7. Maintain flood storage capacity.
An area of the study in which this department disagrees concerns the recommended buffer
of land along the river.-
The study suggests.a 100, foot (minimum) wide buffer of land
all along the corridor.
be left on both ,sides of the river as a natural, uncleared sector
tw ownership of a 100' minimum buffer, or. public
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This department has no objection private
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ownership if feasible.
his department agrees with the study's recommendations on acquiring and developing
public lands, in general. This includes acquisition priority be based on:
1. The degree to which recreation needs can be satisfied.
2. Accessibility.
3. Scenic quality. ,
4:Potential for'gaining matching funds.
This Plan also supports the policy that condemnation be used only as a last resort to
gain residential propertyfor public use.,
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This department endorses the conclusions in Phase II that additional park land be
is to satisfy anticipated future
acquired, but we feel that 80 to 100 acres sufficient
residential development.
7
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PHASE III
Phase III was presented in May, 1976. It culminates the three-phase study and addresses
southern corridor design. Its purpose is to outline specific private and public development
possibilities which respond to the unique nature of the river environment.
The 'study limits park and open space development only to the extent that buildings, roads,
be outside of the
an other intensive uses (i.e. tennis courts, ball fields, etc.) planned
this conclusion.
100 year flood plain. This department concurs with
F,i
_
The recommendation that Sturgis Ferry Park be developed as a passive open space in design area
the study's
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two has already been completed. The department is in total disagreement with
tennis courts, or
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recommendation that monitoring stations, information station, restrooms,
be at Sturgis Ferry Park.- This site is
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any facility with a platform or fiat base constructed
landfill, and leaking methane gas and settling soil prevent any construction of this
an old
type.
The proposed uses put forth by the study for design area three do not seem practical or -
Park is being dedicated as open space and ball diamond
financially possible. Napoleon primarily
use. Mesquakie Park will be left as open space. The extreme south end of this area was
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designated to`be`acquired and developed into a day camp, and west of the river as an area for
forms an S-shaped path,
cottages and stables. This department feels this area, where the river
land within the corridor. Section XIII.B. details the department's
is the best nature preserve
proposed usage for this area (see map).
The study estimates the cost of developing the corridor, as put forth in the phased project,
it is hoped
to be over $3 million. At a time of little or no money available for expansion,
that a more feasible land use program is contained within this Plan.
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1 J
REGIONAL PLAN FOR PARKS, RECREATION,AND 0 EN SPACE PROPOSED BY THE JOHNSON COUNTY
REGIONAL PLANNING COMMISSION 1977 (NAME CHANGED TO JOHNSON COUNTY
COUNCIL OF GOVERNMENTS IN 1960
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The goals of the Johnson County Regional Planning Commission's (now Johnson County Council
of Governments).five year plan do coincide with this department's goals and with the i
philosophies previously listed. The:1977 plan lists these goals as: j
1. Preserve the remaining woodland areas, scenic vistas, and historic sites from
destruction and encroachment by urban development and highways. .Where such
encroachment is inescapable, to landscape those areas which are altered by
development.
j
2. Provide a complete range of parks, recreation facilities, programs, and open
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space areas for the present and future people of Johnson County, distributed j
according to population density, suitability of sites, and accessibility.
3. Protect natural drainage courses and waterways, especially the Iowa River, from
encroachment by urban development and from pollution; to repair the damage of
the past where possible, and utilize them as linkages in an open space network
to aid in structuring future urban development.
4. Emphasize the immediate opportunity to improve the environment for the. purpose
of lending a sense and schedule of urgency in the implementation of these goals
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and objectives.
It should be noted here that the Johnson County Conservation Board is the only natural
resource management agency in the county which has county -wide authority.
IAII extracts within this section of the Plan were taken directly from the "Regional Plan
i
for Parks, Recreation, and Open Space" of January, 1977, by the Johnson County Regional
Planning Commission. i
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The Johnson County Council of Governments serves as a community -sponsored planning and
advising agency, and acts as a clearinghouse for federal and state funds directed to
agencies within the county. Two of their listed objectives pertain particularly to our
plans for future park land acquisition. The Conservation Board did not approve the
first objective, as listed below.
1. Provide a system of regional parks, primarily to the east, west, and south of
Iowa City, to alleviate user pressure on Lake Macbride and Coralville Reservoir
facilities.
The Board disagreed with this objective because of the administering agency's possible
inability to operate and maintain a new facility in a quality manner. Iowa City must
keep this aspect of development in consideration with all new acquisitions.
2. Provide for additional parks, recreation, and open space areas in high density
and low income areas, including plazas and rest pockets in the urban core.
Their five year plan reveals only about 1,200 acres of park, recreation,and open space
land owned by Johnson County. Approximately.25,000 acres is state or federally owned.
From the Johnson County Council of Governments' research of population growth, leisure
time, income, educational levels, and recreation preferences (which the Iowa Conservation
Commission surveys through participation every 5 years), it draws the following' conclusions:
1. Passive recreational pursuits, such as driving for pleasure, sightseeing, walking
for pleasure, picnicing, and attending outdoor sports, are a dominant form of
recreational activity.
2. Activities showing significant growth over the past few years include: natural
environment swimming, softball and baseball, camping, nature walks, horseback
riding, and motorcycling.
3. The high growth activities are generally of an active type.
4. The smallest increase in participation was recorded for driving for pleasure,
fishing, golfing, boating, water skiing, and birdwatching.
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The Johnson County Regional Planning Commission Plan includes reference to the 1975 East.
Central Iowa Association of Regional Commissions report, "A Survey of Park and Open
Space Plans in the East Central Region". An excerpt from that report follows.
"The Iowa River south of Iowa City could use some additional attention
in terms of its potential for open space use. This would be a
complimentary extension to Iowa City's riverfront plan into the rural
parts of Johnson County."
This statement is in agreement with our proposal to acquire .land south of the Napoleon
Park complex, which is detailed later in this Plan. This department also agrees with
the Council's belief that further delay in acquiring open space will increase the
I
possibility that targeted areas will be purchased for non -open space purposes and
upward rising prices of real estate will increase eventual costs.
The Johnson County.Regional Planning Commission Plan suggests that one possibility of
acquiring recreation areas is the method of mandatory dedication of park land by developers.
It lists the cities of North Liberty, Coralville, and Iowa City as considering this method
and as actively investigating the factors involved. The city and this department should
continue to query developers on such possibilities. New housing areas,ay
accessible
neighborhood parks only through this dedication process, since monies may not be available
for city purchase of lands.
This department generally concurs with the 1975 Johnson County Regional Planning Commission
Plan in the areas of land acquisition and facility improvements. Agreement between the
two agencies lends additional significance to our proposals put forth in this Plan..
5,74
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LEISURE NEEDS SURVEYS (1976-1980)
—
The leisure needs surveys are designed to accumulate community interest in leisure time
activities. The surveys have a three -fold purpose: (1) to find out if Iowa Citians are
satisfied with the department's services; (2) to discover the community's leisure time
-
priorities so that we can program accordingly; (3) to determine if we are reaching the public
`'�
adequately. The surveys were conducted as follows:
P
Survey #1 - Summer, 1976
Survey #2 - November, 1976
Survey #3 - August, 1977
Survey #4 - February, 1978
_!
Survey #5 - December, 1978
Survey #6 - May, 1980
C
The total number of people surveyed was 622, taken from 47 city block areas selected at
random from various areas of the city to prevent bias from income levels or ethnic interests.
Of"the most recent four surveys, 73% were female respondents.
'The top 'five of the most popular leisure activities of all surveys were:
1. Reading 205 responses
2. Television 149 responses
Ci
3. Swimming 136 responses
4. Biking 54 responses (#1 in 1980 survey)
5. Sewing 41 responses
It is unfortunate that three of the top five activities are passive in nature.
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The
top five comments or suggestions of all surveys were:
1. The Parks and Recreation Department is doing a good job.
64 responses
2. City needs more racquetball courts.
25 responses
21.responses
3. Disagree with the closing of the zoo.
12 responses
4. The parks are kept clean.
5. Need more tennis courts and bike paths.
5 responses each
The
most recent surveys place emphasis on the construction of new racquetball courts. Heavy
use
of university, facilities and shortagezof private facilities warrant serious considerationin
of
this project in the near future. Disagreement over the closing of
-the zoo City Park
has
waned almost completely in the last two surveys. Complete survey
results are on file with
li
the
department for public viewing upon request.
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THE IOWA CITY PLAN (1978)1
Under resolution X18-197, this Comprehensive Plan was adopted by the City Council of Iowa
City to provide a basis for decisions in the regulation of land use and the construction of
trafficways and community facilities. Although the plan is directed to a twenty year time
frame, it is subject to review every three to five years.
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The community facilities findings section of this plan lists its second objective as:
2. To provide a complete range of parks, open space, and recreation opportunities for
the .residents of Iowa City, distributed according to population density, suitability
IT
Il;r.
of sites, accessibility, and neighborhood needs.
Under the parks area of this section, the following recommendations were made:
1. Provide a system of green belts for use as bikeways and walkways to public facilities.
2. Provide riverfront parks which have access to the river and serve canoeists, bicyclists,
?'
hikers, fishermen, and others using the river and its banks for recreation.
3. Prepare a study of present and future needs -for recreational equipment and facilities,
to set priorities for the provision of improvements.
4. Purchase or otherwise acquire the necessary amount of usable open space to establish
a ratio of 12 acres per 1,000 population, with 5 acres serving as neighborhood park
—
and 7 acres as community- and city-wide park.
5. Establish a financial management system to carry out acquisition of parkland and open
space requirements for neighborhood parks, or by other means.
lAll extracts within this section of the Plan, unless referenced, were taken directly from the
Iowa City Plan of May 30, 1978, by the Department of Community Development.
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These recommendations and the community facilities policies contained within the Iowa City
Plan closely parallel the department's goals, objectives, and expansion plans.
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As mentioned earlier in this Plan, it will become extremely difficult in the future for
this department to upgrade facilities and acquire new parklands. Higher overhead costs,
higher land and equipment costs, and a tighter fiscal budget will severely restrict the
�-
hopes for expansion to meet the public needs. The environmental section of the Iowa City
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Plan does stress the importance of not -only the need for space, but for the importance of
protecting the fragile environmental areas that are still in their natural state. This
particularly includes developers moving into these areas. It is quite necessary to convince
these developers that planned unit development is vital for such preservation and that
mandatory dedication of land may be enforced in new subdivisions. Chapter 409 of the Code
of Iowa is not specific in this area, but it is the city's opinion that such land dedication
j
is enforceable if the following standards.are met:
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1. The park required must be included in our comprehensive or general. plan.
2. The subdivision(s) exaction must be considered reasonable, with regard to the
subdivision in question.
3. The requirements must be attributable to the specific needs of the subdivisions
If
1,
in question..
4. The advantage gained from the requirement must be used to the direct benefit of
people in that subdivision.
Jthe
It is hoped that this department's Five Year Plan clearly identifies our park and land
acquisition plans. The environmental section of the Iowa City Plan closely adheres to
the Stanley "Iowa River Corridor Study", Section VII, as referenced earlier in this Plan.
The Iowa Co2servation Commission's standard for municipal park land is 15 acres per 1,000
population. Generally, 10 acres per 1,000 population is a standard raw goal to be
established. 3
2Johnson County Regional Planning Commission, "Regional Plan for Parks, Recreation, and
{�
Open Space", January 1977, p. 45.
3Rutledge, Albert F., Anatomy of a Park, McGraw-Hill Book Company, New York, 1971, p. 143.
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The park allocation section of the Iowa City Plan suggests that an allocation of 7 acres of
community- and city-wide park land per 1,000 population and 5 acres of neighborhood park land
per 1,000 population be established as goals. This latter proposal takes into account the
University of Iowa open space and recreation areas, Coralville Reservoir, Lake Macbride State
Park, Kent Park, and numerous private recreation areas which are not included in total park
acreage. Rounding the 1980 estimated population of Iowa City to 50,000, the city.currently
possesses 10.5 acres of total park land per 1,000 population. Rutledge categorizes parks as:4
'City Park . 100-200 acres
Community Park 15-25 acres
Neighborhood Playground/Park2-10 acres
Mini Park 0-2 acres
The Iowa City Plan proposes limiting neighborhood parks to 5 acres. This department recognizes
the need for more neighborhood parks. Our parks falling into the neighborhood park guidelines
total 81 acres per 1,000 population. This is well under the established goal of the city,
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even though "the total park acreage is very acceptable. Our recommendation for acquisition of,
.
one neighborhood park per year in the lowa'City Plan is intended to help remedy this deficiency.
{^
Small park acquisition remains the only feasible economic program for the city in the next
five years.
Finally, the Iowa City Plan suggests that a minimum of 10 acres of park land should be located
adjacent to each potential school site. Multiple use of such park lands is both economical
- '
and use efficient. Generally, the Iowa City Plan follows the proposals put forth in this Plan.
4Ibid., pp. 146-147.
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PROPOSED PARKS
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Park land acquisition is one of two major phases of parks and recreation capital improvements.
Because of tight city budgets and inflationary land costs, the most feasible way to purchase
land is in small plots on an annual or routine basis. These small areas should fall into the
size category of neighborhood parks (1 to 10 acres) and serve an area within a 1/3 mile radius.
It is highly desirable, and probably economical, to purchase neighborhood park land before
housing is started in the area of the site. Each of the proposed sites listed below is
identified as park land on the Iowa City Plan of May 30 ,.1978. The assigned names are only
for the purpose of identification with that plan. Each site is listed in order of suggested
acquisition and each, is assigned a fiscal year in which acquisition is recommended. Each park
number corresponds to a number located on the map at the end of this section, where easy
reference to location can be made. The following parks fall under the revenue source of
General Obligation Corporate Purpose Bonds.
1. Southwest Park - FY '81 - 8 acres. This site is located 3/8 mile southeast of Willow
Cree ar ying east of Willow Creek. The site is relatively level and free of trees.
It is well suited for sports fields, which are badly needed in this rapidly expanding area
of the city. This site will make an excellent neighborhood park -
Suggested C.I.P. total project cost: $80,000
2. Miller Park - FY '82 - 8 acres. This site is located west of Miller Avenue between Highway 1
and Benton Street. There are already many people living in this neighborhood, but there is
no park or open space south of Benton. Some of the area adjacent to the park is.zoned for j
high density housing. The site has a small level area close to Miller, but for the most
part has a slope to the east of up to 20%. Some of the site has existing shade and is
easily adaptable to park land. This site will make an attractive, functional park.
Suggested C.I.P. total project cost: $90,000
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and adjacent to Village Green South storm water detention area, which
;
.The
lies between the
site and the railroad tracks. Ball diamond construction is possible
on the detention
acreage. The site is suitable for sports fields and, with some ,tree
planting, could be developed as a passive neighborhood park. -
suggested C.I.P.
total project cost: $100,000
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5. Foster Road Park
- FY '85 - 8 acres. This project is needed to provide a neighborhood
park north of the
proposed Foster Road extension, south of Interstate 80, and west of
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existing shade and is suited for a neighborhood park containing some play fields.
C ..
Suggested C.I.P.
total project cost: $80,000
Ell
,
the majority of city expanse will occur toward the south of Iowa City,
.Indications
along the Iowa River.
This Plan agrees with the previously discussed Iowa River Corridor
Study that more park
land and open space should be acquired in this area.
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3. Prairie du
Chien Park -
FY '83 - 10 acres.
This site lies in the northeast section
of
n
I
Iowa City,
east of Caroline Court and 1; blocks
east of Prairie
du Chien Road.
No park
exists in
this area at
present. The site
is mostly wooded and is
an excellent
wildlife
habitat.
An excellent
nature trail could
be developed here. A
small area of
the park
should be
devoted to a
playground and the
balance preserved for
its ecological
significance.
1
t st• $70
000'
Suggested C.I. . to a proec co ,
4. -Scott Park - FY 184 - 8 acres. This site is located in the.southeast part of. Iowa City.' i
The proposed park is west of Scott Boulevard and approximately 1,100 feet north of the
1 d t ks It is a roximately 5/8 mile from Mercer Park, which is over -crowded.
ral roa rac
area is level
PP
and adjacent to Village Green South storm water detention area, which
;
.The
lies between the
site and the railroad tracks. Ball diamond construction is possible
on the detention
acreage. The site is suitable for sports fields and, with some ,tree
planting, could be developed as a passive neighborhood park. -
suggested C.I.P.
total project cost: $100,000
5. Foster Road Park
- FY '85 - 8 acres. This project is needed to provide a neighborhood
park north of the
proposed Foster Road extension, south of Interstate 80, and west of
Prairie du Chien
Road. No park exists in this area at present. This site contains some
existing shade and is suited for a neighborhood park containing some play fields.
C ..
Suggested C.I.P.
total project cost: $80,000
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are that
the majority of city expanse will occur toward the south of Iowa City,
.Indications
along the Iowa River.
This Plan agrees with the previously discussed Iowa River Corridor
Study that more park
land and open space should be acquired in this area.
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Acquisition of larger plots of land tend to set aside land for future use. This assures
availability of usable park lands at a later period when development is both feasible and
economical. These lands should be considered for their natural offerings and kept as close
to their existing state as possible. Our proposal includes acquisition of lands that make
up approximately 88 acres of flood plain woods in the extreme south end of the Iowa River
corridor put forth in the Iowa River Corridor Study. (See design area three map.)
The. first land parcel lies east of the river and includes most of the area within the bottom
half, of the s -shaped curvature of .the river in this plot (see map). The site is accessible
by private road off Sand Road and contains some structures and an abandoned gravel pit pond.
This area is approximately 55 acres in size and contains a large river frontage. It is
proposed that this land be used primarily as open space. The gravel pit pond should be cleaned
and then stocked with pan fish and catfish for public fishing, primarily for children and
senior citizens. This area would be fenced and access controlled. A parking lot would-be Out
adjacent to the pond, and picnic areas placed in the surrounding area. The existing buildings
would not lie on proposed park land and would serve no purpose if acquired. It would be
necessary to arrange a contract with private land owners to use the private road to gain access
to the area. Such an agreement might include use of the road in return for city maintenance of
the road.
The second parcel of land lies east of the first parcel, but west of the river in the upper
half of this s -shaped river path taken through this area (see map). It is also proposed that -
this site remain primarily as is,.as a nature preserve. This department considers this parcel
of land to be the best flood plain woods within the Iowa River corridor. This site is
approximately 33 acres in size. It is feasible to put some bridal trails through this wooded
expanse. River frontage is extremely large on this land, as in the first parcel. Access to
this site would require use of a small stretch of private road. Again, contractual agreement
for use would have to be made with the private land owner.
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LAND
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S coTTArAs
AND STABLES
Xa SAND AND
3�
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GRAVEL EXTRACTION
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Acquisition of these lands is in agreement with the proposals made by the Iowa River
Corridor Study. As mentioned in Section VIII.C. of that plan, the study's recommendations
for development are not considered feasible by this department. The 88 acre land acquisition
would strive to meet the 200 acres of south -end park also recommended by the study, and fall
in line with proposals made by the Johnson County Regional Planning Commission in their 1977
regional plan.
The.last land purchase recommendation is not directly associated with park land use. It
is recommended that 22 acres of Regina High School property be acquired as a site .for the,, -,-
cons Lructi-on of a new storm water detention dam. This project would be part of the program
-to control flooding on Ralston Creek. This acreage would become a part of Hickory Hill
Park.
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FACILITY IMPROVEMENTS
I. The following recommendations include facility improvements that were not
categorized
J�
as major projects. Funding for these items will be directed to requests
for federal
_
matching funds. These funds, in particular, should be requested from the
Heritage
Conservation and Recreation Service (H.C.R.S.). The 50' base amount can
come from general
J.
revenue sharing monies, the operating budget, or donations.
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A. Existing Parks
I.
1. Napoleon Park: Restrooms and water well
$15,000
_
Parking lot (crushed rock and ail seal)
4,000
Four girls softball diamonds
8,000
J
Boat ramp
25,000
2. Mercer Park: New storage building with restrooms and
concession stand .
$35,000
3. West Landfill: Archery range
$ 3,000
Golf driving range
2,000
B. Proposed Parks
1. Miller Park: Backstop
$ 11000
Play equipment
3,000
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2. Southwest Park:. Two backstops
$ 2,000 I
3. Prairie du Chien
[
If
Park Play equipment
$ 2,000
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4. Scott Park: Play equipment $ 2,000
—
Trees 1,000
Gazebo shelter 2,000
5. Foster Road Park: Play equipment $ 2,000
Backstop
r
2,000
II. The following recommendations have been included in the proposed Capital Improvements
I
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Program. The FY81 through FY85 C.I.P. is an expression of the City Council's .legislative -
L
intent for future projects and planning for the City of Iowa City. This schedule is subject
to applicable laws and elections, and to the financing available.
Under the C.I.P.'s five year authorization schedule, a new indoor swimming pool is allotted
I
$250,000 in FY82. This is one quarter of the estimated cost. The remainder of the pool
will be financed by the Iowa City school system, which will jointly use, maintain, and
operate the pool. The city has agreed to provide one quarter of the maintenance and operating
L i
budget. The site has not yet been selected.
Completion of the City Park bikeway is underway now with use of FY80 funds. This project
is also listed under the FY81 authorization schedule of the C.I.P. at a cost of $25,000.
_
The rest of the department's major projects are listed in the.C.I.P.'s pending list, but
remain intact. They include:
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A. Addition to Recreation Center. This project would provide for the design and construction U
of four racquet a an a courts, each 20' x 40', as an addition to the Recreation
Center. Additional handball courts are the most needed sports facility for Iowa City,
as identified by citizen and user surveys, and comments to the staff. The addition can
be heated by the existing boilers.. The site must be secured.from the Rock Island -
Railroad. Some of the existing parking spaces would be eliminated, and the addition
would need to be flood -proofed since it is in the Ralston Creek flood plain. —
Total project cost: $150,000
Funding: General Obligation Corporate Purpose Bond
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1. SwiRming Pool at City Park. This project would replace the existing pool at City Park
with a new outdoor pool. The existing pool is 31 years old and has been leaking water
badly.The normal life of an outdoor pool is 25-30 years. At any time a major
breakdown, such at the collapse of a return pipe, which is under the center of the
pool, or failure of the filter system (which was replaced in 1957) could make .it
impractical to repair and re -open the pool.
Total project cost: $750,000
Funding: General Obligation Corporate Purpose Bond
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ae
FUNDS AND FISCAL POLICY
It is with purpose that this section be placed last in the Plan. The vision and desires
for expanding public service presented in preceding pages are impossible without funds for
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implementation. It is one matter to propose ideas; it is another to follow them up and work.
to gather the resources to turn them into realities.
Monies for departmental use generally come from three sources:
Budget
2. Capital�I
Improvement Program
�II�
3. Donations
The operating budget basically is the lifeline of the entire department. It is recommended,
,j'j
approved, and appropriated on a year-to-year basis. Its.modified zero -based system requires
an efficient and accurate item -to -cost association. Consequently, sound fiscal policy is a
requirement of all department divisions. The operating budget totally subsidizes programs
and facilities such as children's playgrounds, the gymnasium, the game room, the weight'room;
and the racquetball court. Many activities and special events are partially subsidized by
the operating budget. It is the policy of this department to make all activities costeffective.
Activities showing poor attendance or low registration will be cancelled. Trips must pay for
II
themselves. Attempts are made to have outdoor pool fees cover 80 to 100 percent of operating
costs.
It is departmental policy to have Parks and Recreation employees perform as much repair and
maintenance of facilities as possible: As little as possible equipment maintenance is farmed
out to outside agencies or private business. During the off-season (generally after grass
mowing and before snow removal), department personnel perform city-wide maintenance services.
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.-_1--_,_!111'11_1
The department strives, and will continue such efforts, to purchase larger and more efficient
equipment. An example of this time and money saving policy would be to buy larger and more
maintenance -free grass mowers for our park system. It is also policy to use people across
division lines within the department. Cross -training has been recognized as an effective
and cost efficient use of personnel.
The upcoming year's budget is normally based on that of the previous year. Additionally, a
lean budget is presented, which is generally 10% below this request, and an expandable budget
is offered, which is approximately 10% above the middle line budget. The department's
proposed budget is submitted for approval by the Parks and Recreation ComDission. It is then .
sent on for City Manager modification/approval. Final budget approval is made by the City.
Council. The department's fiscal policy for the future must concentrate on making the most of
what is available. All departmental revenue is returned to the city's general fund; thus, it
has no direct connection to the operating budget. The city taxpayers provide the operating
budget. Itis to their best interest that the department manage their money appropriately.
The primary source of money for large projects comes from the city's Capital Improvements
Program. (Refer to Section XII.) These monies currently are available from one of two sources,
as mentioned previously in the Plan. They are:
1. General Obligation Bonds - voted by public
2. General Revenue Sharing Funds - provided by federal government
This Plan puts forth the information necessary to qualify for such funds. It is recommended
that all energy be exhausted to research the availability of monies for C.I.P. projects.
Future growth is dependent upon this department's ability to acquire outside funds.
The last source of funds is donations. Civic and private organizations have an interest in
the welfare of the community. This department has a great deal of ability to improve the.
welfare and health of the citizens of Iowa City. Designated monies and specific project funds
should be sought to fulfill the smaller projects that might otherwise go unfunded. Cooperation
with such agencies and identification of facility needs must be an ongoing policy.
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BIBLIOGRAPHY
Amidon, Beulah, ed., Democracy's Challenge to Education, Farrar and Rinehart, Inc.,
New York, 1940.
Batts, Howard W. and Lang, Tom, Iowa City Parks and Recreation Department Leisure
Needs Survey, 1976.
City of Iowa City, Iowa, Capital Improvements Prooram for FY ''81='85, 1980.
City of Iowa, City,.Iowa, Operating Budget —FY1980, March, 1979.
Danford, Howard G., Recreation in the American community, Harpers and Brothers Publishers,
New York, 1953.
Fenzlein, Laurie, Iowa City Parks and Recreation Department Leisure Needs Survey, 1976.
Iowa City Department of Community Development, Iowa City Plan, May, 1978.
Iowa City Parks and Recreation Department, Park and Recreation Plan 1976 - 1980, 1975
Iowa City Riverfroni Commission, Iowa River Corridor Study, (Phases I -III), Stanley
I.
Consultants, Muscatine Iowa, 1975-1976.
Johnson County Regional Planning Commission, Regional Plan for Parks, Recreati n' and
Open Space, 1977.
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Lee, Robert A., Iowa City Parks
and Recreation Department Leisure Needs Survey,
August,
1977.
II
Mellecker, Piper A., Iowa City
Parks and Recreation Department Leisure Needs Survey,
May, 1980.
Ottaviano, Jeffery P., Iowa City
Parks and Recreation Department Leisure Needs
Surve.y.
February, 1978.
Ray, Tabor J., Iowa City Parks
and Re creation Department Leisure Needs Survey,
December,
1978.
I
Rutledge, Albert J., Anatomy of
a Park, McGraw-Hill Book Co., New York, 1971.
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City of Iowa City
MEMORANDUM
Date: April 8, 1981
To: City Council and City Manager
From: Don Schmeiser, Director of Planning & Program Development
Re: Near North Side Study/Historic Preservation District
In October 1980, the City Council authorized Planning staff to review the
University's "North Side Neighborhood Preservation Study" in order to determine
whether any of the ideas presented in it might be useful to the City. Since
December 1980, Doug Hillstrom from our staff has been reviewing the study and
gathering additional information on housing conditions, parking problems,
traffic, and public facilities and services in the North Side. Two neighborhood
meetings, one concerning "housing and historic preservation," and the other on
the subject of "parking regulations," have been held in the North Side.
Attached to this memo is the first portion of the "Near North Side Study" to be
completed. Its subject matter is the state of housing in the North Side. After
reviewing the "North Side Neighborhood Preservation Study," and gathering
additional data on housing conditions in the North Side, no convincing evidence
was found to indicate that housing conditions in the North Side are worsening.
However, although housing (on the whole) may not be deteriorating, much could be
done to improve housing conditions. Staff has considered several different
programs which might be useful in the "North Side".
One of the most promising programs, and the least costly, is the designation of
the North Side as an historic district. At the North Side neighborhood meeting
of February 18, 1981, several persons expressed interest in the concept of the
historic district, and a few suggested that another neighborhood meeting be held
to discuss, in greater detail, the establishment of the district.
In order to designate the North Side as an historic area, the first step which
must be taken is to inventory all of the historic structures in the area. The
"North Side Neighborhood Preservation Study: Historic Structures Inventory"
will be used as the starting point for the survey. The historic structures
inventory would include the address of each property, its owner's name, type of
construction, a picture, architectural significance, historical significance,
and several other pieces of information. This inventory would be used to
determine the boundaries of the district and to aid an historic district
commission, if such a commission were established. It would be needed if the
district were to be considered for the National Register of Historic Places.
Recommendation
Staff recommends that the historic structures inventory be conducted during the
summer of 1981. One planning intern would be hired for a 12-14 week period to
work on the project. The intern would be assisted by existing Planning staff
and other City staff as necessary. The project would cost approximately $3,000,
which could be drawn from the Community Development Planning account. Part of
the intern's salary may also be deferred by a Resource Development Internship
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Project grant which the staff is presently seeking. CCN concurs with the use of
CDBG funds for this purpose.
While the historic structure inventory is being assembled, the staff will draft
an historic preservation ordinance. This ordinance would have to be submitted
to the State Office of Historic Preservation and then pifssed by the City Council
before it could become law. During the summer, staff also hopes to assemble the
necessary materials to qualify the North Side for inclusion on the National
Register of Historic Places, if such inclusion is appropriate.
bj4/11-12
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NEAR NORTH SIDE STUDY
"HOUSING AND HISTORIC PRESERVATION"
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HOUSING
,-
HOUSING CONDITIONS IN THE NORTH SIDE
The purpose of this report will not be to present abstract statistics
concerning the number of housing units in the North Side, the percent of
owner -occupied units, etc. Such statistics are useful, to be sure, but
only when they address concrete policy questions, which must be proved or
disproved. The housing section of this North Side report will address
three questions: (1) "Is the North Side a blighted or deteriorated area?"
(2) "Is there any evidence that housing in the North Side is
deteriorating?" and (3) "What programs and/or policies could be adopted by
the City to preserve and improve the quality of housing in the North
Side?"
Is the North Side a blighted or deteriorated area?
In 1979 an exterior building conditions survey was conducted in
portions of Iowa City. Approximately 645 parcels were surveyed in
the near North Side neighborhood. Of the structures surveyed, 94%
were either sound or had minor deficiencies; 6% (a total of 40
structures) had major deficiencies. Since the time the survey was
conducted, housing conditions have almost certainly improved, due to
the City's Housing Code enforcement program. Objectively, the North
Side can hardly be called "blighted" although it might be considered
as such if compared with some other Iowa City neighborhoods.
2. Is there aan evidence that housing in the North Side is
deter ting?
If this question is approached conceptually, rather than
empirically, one might question whether the North Side is
deteriorating. The neighborhood is located near the University and
downtown employment opportunities. In a time of rising
transportation costs, the neighborhood should be increasingly
desirable. The North Side also has a large number of lower cost
homes (the average assessed value of owner -occupied structures in
1979 was $27,140 versus $34,417 for owner -occupied structures in the
City as a whole) which should prove attractive to the "baby boom"
generation which has just begun to enter the single-family housing
market. Finally, recent zoning changes will protect single-family
housing in the North Side from the encroachment of large apartment
complexes which occurred in recent years. It must be acknowledged,
however, that certain "blighting" influences (excessive traffic,
parking congestion, negative impacts created by large multi -family
structures) continue to affect the neighborhood. These problems may
counteract the positive attractions of the neighborhood enumerated
above.
No empirical evidence could be found which supports the proposition
that the North Side is a declining or deteriorating neighborhood,
which is not to say that neighborhood conditions could not be
considerably improved. Indicators of neighborhood decline which
were examined included: a) Changes from owner to renter status of
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single-family structures from 1974 to 1979, b) Increases in the
assessed values of property from 1974 to 1979, c) Speculation in
North Side property, and d) Changes in the ownership of single-family
dwellings.
A. Changes from owner to renter status of single-family structures
—�-- —
� from 1974 —to 1979:
The conversion of a large number of owner -occupied single-
family structures to rental units is sometimes looked upon as a
harbinger of neighborhood decline. In an effort to find out
whether owner -occupied units are being converted to rental
units, 1970 Census figures were compared with data gathered
from the 1979 R. L. Polk Directory. The 1970 Census counted 474
owner -occupied single-family units in the four enumeration
districts encompassing the North Side. The R.L. Polk survey
found only 388 units, or 81.9% of the 1970 total. However, only
2,353 owner -occupied units were counted in the City as a whole,
or 81.5% of the 1970 Census total of 2,887 owner -occupied units.
Therefore, one can conclude either that the R.L. Polk Directory
undercounts owner -occupied units OR that the entire city is
experiencing a decline in owner -occupancy. In any case, the
North Side is not experiencing a greater decline in owner -
occupancy than the city as a whole.
In order to pinpoint structures which have changed from owner to
renter -occupied status, the R.L. Polk Directory, 1980 Homestead
Exemption cards, 1974 tax lists, and the 1979-80 tax lists were
surveyed. A total of 19 structures which were owner -occupied in
1974 were renter -occupied in 1979, or about 5% of the 361 owner -
occupied structures. However, in the same time period as many
as 17 structures which were renter -occupied in 1974 may have
become owner -occupied in 1979. Thus, there does not seem to be
any significant trend toward converting owner -occupied units to
rental units.
B. Assessed value of properties:
To see whether property values in the North Side have kept up
with those in the City as a whole, a random sample of properties
from the entire City was compared with a sample of North Side
neighborhood properties. The data on assessed valuations was
gathered from the 1974 and 1979-80 tax lists. From 1974 to 1979
assessed values in the City as a whole increased 538% while
property values in the North Side increased approximately 522%.
The differences in increases is not statistically significant.
Increases in assessed valuations in the North Side seem to have
kept up with other neighborhoods in Iowa City.
C. Property speculation:
The "North Side Neighborhood Preservation Study" found moderate
rates of property turnover which did not appear threatening to
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the neighborhood. The study also concluded that "the forms of
speculation' (in property) that can be seen in the North Side
do not appear notably threatening..."
D. Turnover of single-family owner -occupied dwelling units:
In order to determine how long most owner -occupants remain in
the North Side, a sample of homeowners was taken from the 1974
R. L. Polk Directory and compared with the 1979 Directory.
Approximately 83% of the North Side homeowners in 1974 were
still living in the same houses in 1979. In the City as a
whole, only 74% of the homeowners in 1974 were still living in
the same structures in 1979. Thus, home ownership in the North
Side appears to be at least as stable as in the City as a whole.
North Side residents may even be more committed to their homes
than other City residents.
3. What programs and/or policies could be adopted � the Cit to
reserve and improve the uQ a tty o� hous a rn the North 3ide�
As has been demonstrated in the proceeding sections, the North Side
is not a "blighted" area. Nor is there any evidence that the North
Side is deteriorating. This does not mean that housing assistance
should not be offered to neighborhood residents. The North Side
should, of course, be included in any City-wide housing program. But
there does not seem to be any reason to single out the North Side for
an intensive or costly housing program. Housing improvement efforts
in the North Side should either be part of a larger City-wide
program, or, if the program is to be concentrated in the
neighborhood, it should not be costly to the City. A number of
policies and programs which might be useful in the North Side are
discussed in this section.
A. Community Development Block Grant Funds.
CDBG funds have been used in the past to rehabilitate and
weatherize homes in the neighborhood, and to provide
improvements such as bus shelters, park facilities, and alley
graveling. Although the North Side could be designated as a
CDBG Neighborhood Strategy Area, neither planning staff, North
Side residents, nor the City's Committee on Community Needs
seem to feel that North Side housing problems are great enough
to warrant the use of Block Grant funds. Certainly the North
Side should be part of any City-wide housing
rehabilitation/weatherization program; numerous applications
from North Side residents could probably be expected.
B. Housing Code Enforcement.
The demand for rental housing in the North Side is extremely
strong. Many persons are willing to pay high rents in order to
live near downtown and the University. Since North Side
landlords are able to collect ample rents to maintain their
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properties and make a fair profit, housing code enforcement is
an inexpensive means of insuring that landlords DO maintain
their properties. The City should sustain and, if possible,
strengthen its housing code enforcement department. Strong
housing code enforcement will greatly benefit the North Side,
since the area contains a large number of rental units.
i
C. Neighborhood Housing Services Program.
The NHS program was conceived in 1974 by the Federal Home Loan
Bank Board and HUD. The purpose of the program is to revitalize
neighborhoods through the cooperative efforts of neighborhood
groups, banks, and city government. Neighborhoods selected for
the program should show signs of housing deterioration and
withdrawal of lending activity; they should also have viable
neighborhood organizations. The substance of the program j
includes: A) A commitment by public officials to provide
additional public investments and services in the neighborhood; a
B) An agreement by bankers to make loans in the neighborhood and i
finance a high-risk loan fund; C) A commitment by the City to
conduct a concentrated code enforcement program in the
neighborhood.
Although some North Side housing does show signs of
deterioration, the neighborhood as a whole does not seem to be
deteriorating. There are no apparent signs of a withdrawal of
lending activity in the neighborhood. The North Side does have
a viable neighborhood organization and bankers would probably {
agree to make regular and high-risk loans in the neighborhood. {
However, it is doubtful whether the City could fund many E
additional public services or a special code enforcement
program in the neighborhood.
The program seems to be just a bit off the mark as far as the
North Side is concerned. Although the NHS idea might work in
the North Side, the amount of time and effort needed to
establish the program does not seem warranted to produce
limited results.
D. The Iowa Urban Revitalization Act.
The Iowa Urban Revitalization Act was signed into law in 1979.
The purpose of the Act is to "attract development to specific
areas of the city (which otherwise might continue to
deteriorate), thereby stabilizing or perhaps even increasing
the tax base in these areas." The purpose of the Act, then, is
to provide tax incentives to owners to upgrade their properties
OR to provide tax incentives for redevelopment of an area to a
different type of land use. The City should not designate an
area as an Urban Revitalization District if the area is not
deteriorated or deteriorating, or if the the existing land use
is appropriate.
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l . Cost to the Com:
Implementation of the tax abatement provisions on the
Urban Revitalization Act would deprive the City of
additional property tax revenues, assuming of course that
many improvements would be made in the absence of the Act.
Since most of the structures in the North Side are in good
condition, relatively few owners would receive tax
abatements for bringing their properties up to Housing
Code standards. Most improvements would either be
additions or other improvementsrelatedateod to comfort
m g n "general
luxury rather than health,
Y
welfare". It is questionable whether the City should
sacrifice tax dollars for improvements made by landlords
or relatively affluent homeowners, especially since
homeownership appears stable and the assessed valuations
of property have increased along with those in other
portions of the City.
_I
2. The Urban Revitalization Act does not address the causes
of off ne�9h orhood dec ne, onthe svmotoms:
Neighborhoods decline for a number of reasons. Some of
these include large increases in traffic, transition from
residential to commercial uses, or the large scale
redevelopment of the neighborhood to multi -residential
uses. All of these problems may precipitate neighborhood
decline. However, the Urban Revitalization Act does not
deal with ANY of these problems. It merely attempts to
encourage property owners to invest in their properties IN
F these problems.
THE FACE OIn the case of the North Side
it makes much more sense to 'deal with the neighborhood's I
problems directly, rather than to grant tax abatements
which will merely address problem symptoms (i.e., lower
property values, housing deterioration, etc.).
3. No low-interest loan fundsare currentl available for
Urbanev t_ a i� n Areas:
In 1980 the Iowa Housing Finance Authority disbursed $7
million in low-interest (8%) loans for new construction
and rehabilitation of owner -occupied homes in Urban
Revitalization Areas. Due to recent legislation passed by
Congress, and record high interest rates, no additional
funds will be available in the near future. If interest
rates do not drop, funds will be unavailable for an
indefinite period of time. Industrial Revenue Bond
provisions of the Urban Revitalization Act would not be
especially useful in the North Side neighborhood.
Industrial Revenue Bonds are generally issued by cities at
the request of industrial, commercial or housing
development
Sidean
concern
only a fewcommercials. Thre theNestablishments.
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Since large scale housing development is not economically
feasible in the North Side, IR bonds would not be useful in
this area. A revolving fund for housing rehabilitation
could be established with IR bonds, but the amount of
rehabilitation such a fund might encourage would be small,
since interest rates on IR funds would only be slightly
lower than on market -rate funds.
4. The Urban Revitalization Act would notrp otect the North
She's historic 'structures--. —
Many of the historic structures in the North Side have been
altered so as to diminish their historical significance.
The Urban Revitalization Act would provide incentives for
ALL types of rehabilitation, even rehabilitation which
diminishes the historic value of structures. A program
which would encourage the rehabilitation and restoration
of historic structures would be much more attractive.
E. Creation of an Historic District.
Recently, the Iowa State Legislature made it possible for
cities to establish Historic Preservation Districts. As has
been documented in the "North Side Neighborhood Preservation
Study: Historic Structures Inventory", the North Side was one
of the earliest portions of Iowa City to be settled; it
encompasses part of the area settled by the Czechs, often
referred to as "Goose Town." Although it contains few opulent
homes, the area "displays the range of domestic and commercial
American architecture from the 1840's onward." The North Side
has many architecturally and historically distinctive homes.
1. Creation.of the historic district would not result in the
sauce of an tax revenues by the
If the historic district was placed on the National
Register of Historic Places, owners of commercial and
rental structures within the district would be eligible
for favorable tax treatment, such as accelerated
depreciation made available by Section 2124 of the Tax
Reform Act of 1976. These tax benefits would be made
available by the federal government rather than by the
City.
2. An historic district would probably encourage higher
levels of omeowner vestment.
i
The mere designation of an area as an historic district
tends to heighten the confidence of homeowners in the
future of the neighborhood. Property values have risen
dramatically in historic districts of many cities, largely
because of the growing interest in historic homes and the
realization that these neighborhoods will be protected
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from unsightly, inappropriate development. Since an
historic district would include design guidelines which
would prevent drastic changes in the character of the
neighborhood, restoration and rehabilitation can occur
without the danger that new construction would detract
from restoration efforts.
3. Historic preservation can serve as a vehicle for citizen
involvement inneighborhood lap nn g.
There is a high level of interest in historic preservation
in Iowa City due to the historic nature of the North Side,
interest in the University community, and the presence of
the Iowa State Division of Historic Preservation in Iowa
City. This high level of awareness of historic
preservation can be used to establish an effective
historic preservation commission and to approach other
neighborhood problems. For instance, the historic
preservation commission might wish to study the use of
brick streets, which might be used to slow traffic in
certain sections of the North Side.
4. Planning and administrative funds will soon go directly to
cities which he e—avstabTi hed h toric districts.
Last year, the National Historic Preservation Act was
reauthorized by Congress for another seven years.
Provisions of the Act require that State Historic
Preservation Officers grant cities with historic districts
ten percent of their funds for historic preservation
activities. Establishment of an historic district in the
North Side would allow the City to take advantage of these
funds. Little, if any, money would be available if the
Reagan budget reductions are approved.
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Summary and Recommendations
Several programs and policies have been examined which might help preserve
housing and historic structures in the North Side. Of all of these
programs, the creation of an historic district seems to be the most
worthwhile. The district would probably encourage higher levels of
investment in the neighborhood; establishment of the historic district
would not result in the sacrifice of any tax revenues by the City. In
order to create such a district, the City would have to undertake the
following activities:
1. Conduct an historic structures inventor . The "North Side Neighbor-
hood Perservation Study: Historic Structures Inventory" was the
first attempt to catalog the historic structures in the
neighborhood. This document is in many ways incomplete, but would
serve as a starting point for a more comprehensive inventory. The
historic structures inventory would identify the street location,
owner and use of each building in the North Side. It would include a
photograph and description of each structure, and a determination of
the architectural and historical significance of the buildings. The
inventory would be used to determine which structures might qualify
for inclusion on the National Register of Historic Places, which
contribute to the historic identify of the neighborhood, and which
are not historic structures. After the inventory has been completed, j
it would be used to determine the boundaries of the historic
district; these boundaries may or may not coincide with the
boundaries which have been used in this study to define the North
Side.
2. Draft an historic district ordinance. An historic district
ordinance would be drafted and �rewed by the State Office of
Historic Preservation. After this, it could be considered by the
City Council. The. historic district ordinance would legally
establish the boundaries of the historic district. The ordinance
might also establish an historic preservation commission to regulate
exterior changes to structures of historical significance, although
this is not required by law. The historic preservation commission
would review all applications for building permits in the North Side
to insure that historic structures are not demolished or destroyed by
flagrantly inappropriate alterations. The historic preservation
commission could also provide valuable advice to home owners and
landlords on how to properly rehabilitate their properties.
3. Submit the district for inclusion on the National Register of
Historic Places. After the boundaries of the d strict have been
establ shed, the City would submit materials describing the district
to the Iowa State Office of Historic Preservation. This office would
make a recommendation as to whether the district should, or should
not, be placed on the National Register. If the district was given
National Register status, owners of historically significant
properties would be eligible for the tax incentives previously
described in this report.
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RFCF?bJ!".r) ?n 319E
i League of Iowa Municipalities
Sults 100 •000 Des Moines Street, Des Moines, lows 60318 • 616/4668961
Outline the fact that the provisions of the legislation
could seriously weaken zoning power of cities and would strike a
serious blow at home rule.
You can reach your senator by calling; (515) 281-3371.
A copy of the bill is enclosed.
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April 2, 1981 /lli)
-
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PRESIDENT
I
Rldwd D. SInel.l.n
TO: Iowa City Managers and Adminstrators Ki
M.rym
_
Gun..N11.
I
VICE PRESIDENT
FROM: Robert W. Harpster, Executive Director /
E. J. olova..ttl
SUBJECT: SF 482 -BILLBOARDS
Mayor
Urlwnnd.
_ /
Immediate Action Re nested pl}�V
------------------------------------------------------
PASTPRESIDENT
6
DatotM VM Hon
Councn
coum.n
O"""'
The Iowa Senate Transportation Committee has approved
a bill which would force local governments to compensate bill -
DIRECTORS
board owners when their signs violate zoning ordinances and have
Dow
William R'ARarnnY
Cily
to be removed.
PNunw.
vAt.
c.wmPamommMwnM
(,l" il
The bill states that a city would have to pay a bill-
D.I^"'"•
boarl owner the full value of the sign plus any related costs if
A, Mail
connCIIMwI1M
Cov
the structure were removed or taken through zoning or any other
M.,ln. R..4power
of that government.
M.ry N.Aw..
Crrnrn;ewrmmu
1.,w. G11Y
Those approving the bill believe that billboard companies
P.w J. Nl.bw
have a right to be compensated for the loss of their property.
On, AdmIM.talor
t.e. ,L.w
E&I S. Nwlon
The sole focus of the bill is on 11off-premise" advertising
Mel°:y
devices - billboards. Owners of other types of signs would get no
W.Ito W. PVPo. J,.
compensation.
Mayor
C.".01 elulh
'
D..IAJ.SWIr
Whether a city is legally obligated to pay a billboard
City M.n.p.r
RM ma
R
company after reasonable compliance period to remove them is a
K.nnob E.e'mith
question that is presently before the Polk County District Court.
Mayor
I...nk,nu4
"
Even that case has now been postponed until the U.S. Supreme Court
Elim Slymoni.k
acts in a California case involving the concept of delayed onfor•ce-
Cowadwnm.n
ment without compensation.
no M.Ino
CM,Im J. V*Wht
Mayor
The bill in question, SP 482, has now been steered to n
D.r..Pa„
debate calendar and could come up for consideration at any time.
EXECUTIVE DIRECTOR
Because the financial implications of this legislation could be
Robot W. Hwpt.,
enormous to cities, ou should contact your state senator and ask
t em to a er ebate on this subiect until t e courts ave rule
Outline the fact that the provisions of the legislation
could seriously weaken zoning power of cities and would strike a
serious blow at home rule.
You can reach your senator by calling; (515) 281-3371.
A copy of the bill is enclosed.
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P`�
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SENATE FI
E TE LE
BY COMMITTEE ON TRANSPORTATION
(FORMERLY SSS 314)
Passed Senate, Date Passed House, Date
Vote: Ayea Nays Vote: Ayes Nays
Approved_
A BILL FOR
1 An Act providing for compensation to owners of advertising
2 devices and lessors of property upon which advertising
3 devices are located when the advertising device is removed
4 or taken by the state or a political subdivision of
9 the state.
6 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA:
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
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1 Section 1. Chapter 306C, division II, Code 1981, is amended
2 by adding the following new section:
3 NEW SECTION. Before any off -premise advertising device
4 is removed or taken through the use of zoning or any other
5 power of a political subdivision of the state, the value of
6 the advertising device shall be determined under procedures
7 provided in chapter 472. The value shall not be reduced by
8 reason of the use of any advertising device during any
9 amortization period permitted by law, ordinance, or rule which
10 requires the advertising device to be removed or taken. The
11 owner of the advertising device shall be paid the full value
12 of the advertising device and any costs for removing the
13 advertising device. The owner of the real property upon which
14 the advertising device is located shall be paid the reasonable
15 remaining value of any lease which the owner has on the
16 advertising device.
17 This section does not apply to the removal or taking of
18 any advertising device which is unlawfully erected,.insecurely
19 fixed, or inadequately maintained, in a manner which
20 constitutes a danger to the public health or safety, or which
21 has been abandoned, or not used for a period of at least six
22 months-.
23 EXPLANATION
24 The bill provides that owners of off -premise advertising
25 devices which are taken, removed, or condemned by a political
26 subdivision of the state shall receive just compensation for
27 the advertising device. The bill is not applicable to
28 unlawfully erected advertising devices or to advertising
29 devices which are abandoned or which are not adequately
30 maintained. The bill takes effect July 1 following enactment.
31
32
33
34
35
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LSB 13835 69
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City of Iowa City
MEMORANDU -r
Date: April 1, 1981
To: Neal Berlin, City Manager \I�
From: Hugh Mose, Transit Manager j
1
Re: Air Conditioning on Transit Buses
Once again this year the question of air conditioners on the buses
has come up. The mechanics would prefer not to maintain them. The
drivers are split on the matter, probably with a majority favoring
air conditioning. I believe the public prefers the comfort, but not
enough to pay extra for it.
The Equipment Superintendent believes that we can save about $38,000
per year in maintenance costs by not running the air conditioners. I
have not yet gotten a breakdown of these costs - mechanics' labor,
parts, fuel saved, etc. - but I will try to do so. ,
In any event, I think this is something we should seriously consider.
It appears that we will not be getting Section 5 money but that we
will get Section 18. This will leave us a budget shortfall of
something less than ;100,000. If we could institute some cost
savings to offset this shortage of transit assistance perhaps we
could forestall a fare increase.
We need to make a decision on this by May 1 so, if the air
conditioners are to be used, the mechanics can start ordering parts
and begin to put the apparatus in working condition.
tp 2/5
cc: Terry Reynolds, Equipment Superintendent
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Apy, t ro r3,%� r
At this point, Council should give direction to the Public Works
Department to adopt the program as outlined above or make changes.
Engineering plans to bid this project so that the work will begin in July.
If the bids come in lower than expected, additional streets could be added
to the program at that time, provided the funding is available.
bc5/15
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City of Iowa City
.. = MEMORANDUM -
Date: April
6, 1981
To: City Manager and City Council
From: Michael
Kucharzak '
Z
�
Re: FY82 Asphalt Resurfacing Project
ryj
Council allocated $275,000 in FY82 capital outlay for
The program will be for Hot Mix Overlay
asphalt resurfacing
only, which consists
two to three inches of asphaltic concrete to existing
ridability and
of applying
streets to improve
correct
Engineering is as
structural defects. The list as recommended by
follows:
✓ILw (7uvvv
Webster Street -
Kirkwood Avenue to Benton St.
$ 10,565
Kirkwood Avenue -
Gilbert Street to Van Buren Street
23,301
Kirkwood Court -
Pickard St. to East
Greenwood Drive -
Benton St, to Myrtle St.
5,575
Benton Street -
38,480
Greenwood Dr. east to existing asphalt 4,462
Prairie du Chien -'
Caroline Ave. to Kimball Ave.
22,722
Caroline Avenue
Prairie du Chien Rd. to Oaklawn
17,594
Seymour Avenue.-
Oakland Avenue to Clark St.
17,018
Ash Street-
Highland Avenue to Deforest'St.
9,920
Franklin St. -
Deforest St. to 100' N_ of Highland
Ave. 11,536
First Avenue -
Bradford Or. to "H" St:
22'945
W ne Avenue -
4N
First Ave. thru Wade and Williams to
Arthur North
14,900
Bancroft Drive -
Tracy Lane to Crosby lane
5'860
Tracy
Trac Lane -
Taylor Dr. thru Bancroft Dr,
13,315
Crosby Lane -
Bancroft or, to Sycamore St,
21,800
Arizona Ave. -
Miami Dr. to Union Rd.
15,780
Hollywood Blvd. -
Union Rd. to 2016 Hollywood Blvd.
19.013
TOTAL
$274,866
At this point, Council should give direction to the Public Works
Department to adopt the program as outlined above or make changes.
Engineering plans to bid this project so that the work will begin in July.
If the bids come in lower than expected, additional streets could be added
to the program at that time, provided the funding is available.
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CITY OF
CIVIC CENTER 410 E. WASHINGTON ST.
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April 6, 1981
To All Friends of Trees:
OWA CITY
IOWA CITY IOWA 52240 (319) 354.180
The City of Iowa City has scheduled an Arbor Day Observance on
Thursday, April 23, 12:30 PM at Upper City Park. We would very much
like to have you join us.
—It's a special, occasion for the City of Iowa City has been selected
to receive a Tree City USA award from the National Arbor Day
Foundation.
Governor Robert Ray has promised to be on hand as we receive our
award. We would be very honored to have you and your friends attend
also and share this exciting occasion with us.
Respectfully yours,'
Billie Hauber
City Forester
bjl/6
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POLICE DEPARTMENT REPORT
G March, 1981
a.
Citizen generated requests for police services totaled 2169
in March, up from 1912 requests in February, 1981 and 2149 recorded
in March, 1980. Substantial increases were recorded in several
serious crime categories.
Reported Crime Com ared to Previous Month and One Year Prior i
Marc
Marc1981_ February, 1981 BO
�---
Category
14 23 15 (+ 1)
Assault 115 143 (-32)
Larceny/Theft 175 (+60) 17 (+5)
12 (-1) 13
MV Theft 2 1 (-7)
8 (+6)
Arson 69 144 (+33)
Vandalism 111 (+42) 5 (-6)
` 11 (+1) 10
Sex Offenses 26 36 (+1)
Family E Children Offenses 35 (+9) 21 21 (-9)
OMVUI 30 (+9) 30 (+3)
Intoxication 27 (+13) 14145 (-6) 151 119 (-26)
22'(_12)
Disorderly Conduct 34 (+17) 17
Juvenile 200 154 (+2.9)
MV Accidents 125 (-75)
ests, citations and tickets
The Department totaled 3087 arri. ,sued
during, March, 1981..
Traffic viosticketstwere ed oissued candtthe
s
being issued. A total of 2271 parking
balance is accounted for in one hundred fourteen arrests.
the Iowa
In personnel matters, Officer Frank Johnson resigned from
City Police Department to become Chief of Police for Fairfield, Iowa.
Sergeant Patrick Harney successfully completedthe
twelve
lverweek course
at the F.B.Z. National Academy at Quantico, at the Division
or
Dave Harris cOmP iminal Investigatipletediscy Laboratorntific y in1Des1Moines. Various officers
were featured speakers at nine local events during the month of March,
speaking to an estimated 300 people.
ties continued at a high level during the month.es have been issued over the past fe
Licensing activiw weeks.
An estimated 2500 licens
Statistical reports are attached.
t
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POLICE DEPARTMENT REPORT
G March, 1981
a.
Citizen generated requests for police services totaled 2169
in March, up from 1912 requests in February, 1981 and 2149 recorded
in March, 1980. Substantial increases were recorded in several
serious crime categories.
Reported Crime Com ared to Previous Month and One Year Prior i
Marc
Marc1981_ February, 1981 BO
�---
Category
14 23 15 (+ 1)
Assault 115 143 (-32)
Larceny/Theft 175 (+60) 17 (+5)
12 (-1) 13
MV Theft 2 1 (-7)
8 (+6)
Arson 69 144 (+33)
Vandalism 111 (+42) 5 (-6)
` 11 (+1) 10
Sex Offenses 26 36 (+1)
Family E Children Offenses 35 (+9) 21 21 (-9)
OMVUI 30 (+9) 30 (+3)
Intoxication 27 (+13) 14145 (-6) 151 119 (-26)
22'(_12)
Disorderly Conduct 34 (+17) 17
Juvenile 200 154 (+2.9)
MV Accidents 125 (-75)
ests, citations and tickets
The Department totaled 3087 arri. ,sued
during, March, 1981..
Traffic viosticketstwere ed oissued candtthe
s
being issued. A total of 2271 parking
balance is accounted for in one hundred fourteen arrests.
the Iowa
In personnel matters, Officer Frank Johnson resigned from
City Police Department to become Chief of Police for Fairfield, Iowa.
Sergeant Patrick Harney successfully completedthe
twelve
lverweek course
at the F.B.Z. National Academy at Quantico, at the Division
or
Dave Harris cOmP iminal Investigatipletediscy Laboratorntific y in1Des1Moines. Various officers
were featured speakers at nine local events during the month of March,
speaking to an estimated 300 people.
ties continued at a high level during the month.es have been issued over the past fe
Licensing activiw weeks.
An estimated 2500 licens
Statistical reports are attached.
t
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U.S. Department of Health and Human Services
Office of Human Development Services
Office of Public Affairs
Hamm Dtvelopmnl News, February 1981
The Shrinking Dollar And The Future
r _= --
5-. ;r0.,
4,1w- A
The human services office that I
manage in Dallas is exactly that.
It's a management office respon-
sible for both city and community services
and related kinds of activities. We do not
provide direct services. We contract for
those services and then manage the agencies.
Essentially, we tell people what is expected
of them and then hold them responsible. So
my perspective is that of a manager rather
than a service deliverer.
The city of Dallas has been faced, like
many other urban areas, with both shrinking
dollars and a demand for expanded services.
We anticipate that conditions will continue
in the future. I would like to explain some
thing% we have already done and then make
some observations about what we might do
in the 1980's to maintain the level of delivery
of human services.
In 1978, the Depl. of Human Services was
staffed by 75 professionals, Twenty-four
million dollars was our annual budget. That
broke out to S22 million in CETA funds, S I
million generated locally in human develop-
ment funds and general tax dollars and $I
million in community development ac-
tivities.
Countywide in that same year, over $726
million was dedicated and directed to
human service needs of various kinds. By
1980, our staff had dropped to 48. Our
annual budget was 516.2 million. Of that
amount, S16 million was from a CETA
grant. Here it should be said that in 1979,
based on staff reports from my office, the
city council chose not to receive the entire
CETA grant, but rather to reduce the
amount of funding and concentrate on those
programs the city felt we could effectively
-1-'.'71—,'-.'
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put in place. 1 think that war a foresightedeleeislon since most of the money we did not
receive would have come from title VI. (Am a
footnote to that decision, our planning for
fucd year 1981 turned out to be almost
identical to our grant which was for SIS, -
089,080.)
Along with the $16 million from CETA,
only 5120,000 war generated loallyand $80,
000 was our fair share of community
development. AB of this represents a decline
in 2 years of 32 percent in funding levels.
Countywide, estimated budget figura were
$278 million—a decline of 17% percent.
How has my office dealt with those
problems in an era when we had to continue
services and when more and more groups
wen identifying themselves and asking—
and certainly needed—to be hard at City
Hall?
We have taken our community develop.
ment funds and rather than provide on.
going services we have attempted to put
those funds into demonstration projects of
very short duration. For example, were
midway through a 2 year industrial child
an program where industry provides the'
physical sins and we provide the technical
staffand helpthemset up. Wedidnotappeal
to the private sector for support of this
project on humanitarian grounds, but rather
on profit and lose. We have set up three such
ants. One involves three small plants who
worked together to provide a single child
are site; the second is located in A moderate-
ly large pbni and the third is in a very large
industry. So far, the results have been very
promising and I predict that we will be
successful in demonstrating that a child are
site for an industry that employs wormn with
children an increase its productivity by
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by Stanley H. Scott. Ph.D.
reducing absenteeism simply by making a
small but significant investment in on-site
child are facilities. When the project is over,
we will report its effectiveness to the private
sector throughout the late of Texas.
We have Ww anticipated the future by
making the active involvement o(the private
actor ofhumm services in the city of Dallis.
In 1978, mayor Robert Folsom was
foresighted enough to appoint a blue ribbon
committee on unemployment. They, con-
cluded that perhaps the major barrier to
employment was lack of transportation.
There am numerous jobs in Norah Dallas,
for example, but our unemployed ciliaem
who need those jobs are generally in South
Dallas. Connecting the people with jobs
became a chief Wk of myoffrce. Under Title
VII of the CETA grant we developed a
demonstration project with Dallas tailblt.
Dallas has what is known as' parking lot bus
flyer' which provide transportation during
rush hours from the outer loops to the
antral business district. Simply by awning
the flow to that buss an from the business
district to the outer loops --a matter ofabout
30 minutes earlier and later than the old
schedule—we think we have solved one part
of the problem. I ay "think" bemuse sults
are hard to determine due to a transit strike
we had earlier this year.
The nucleus of Qat blue ribbon committee
has continued to serve the city on various
human services commi elons. The predomi-
nant bard would be the private industry
council but they've abe served on the
planning commission and in other human
service areas.
Another thing we have done is to expand
our planning and evaluation rota both
within the city and the general community.
This bit year, the Daws Independent
School District reviewed and attempted to
evaluate a series of magnet schools they had
set up throughout the inner city. They asked
the Dept, of Human Servicesto conduct that
examination and to review the success
ratiosof graduates coming out to those
schools, They also requested our recommen-
dations for a long-term planning process.
ft
,70 7
As a result of our evaluation, we
recommended some modifications of the
magnet schools. One suggestion was to move
the Fine Arts cluster into one school. They
will still be taught, but not at every school.
Training in the Arts may produce talented
people, but except for a very few, they are
generally unemployable. Whereas, there are
many jobs in the data processing field, for
Instance. We recommended re -targeting
training goals toward known industrial
needs. We expect these and other
suggestions to be acted on during the next
school year.
Despite the drop in funding, our place-
ment rate for persons we train and move to
the private sectors has increased from 41
percent in 1978 to 68 percent in 1980. Also,
the retention rate of those still on the job at
the end of one year has increased from 38•
percent to 76 percent. We served 9,000
clients in 1980 and we served 7,000 clients for
more dollars in 1978. The conclusion is that
our costs have dropped from $3,800 per
client to $2,100.
Where does that lave us forthe futurcand
what kinds of predictions might I make?
Although 1 have no "inside' information
about what will become of bunion services,
nor anything about tbe.changing federal
Investment at the local level, I think some
things are obvious. If we use some of the
results of our own experiences and learn
from them, 1 believe one phrase will be the
fey to the does of the 1980's.71ut phrase
is "cooperation and consolidation of set.
Vim."
A good illwtration of the necessity for
cooperation and consolidation occurred in
the course of our work after the reduction in
funding. We discovered that we were
duplicating—and have been duplicating
services from a whole variety of funding
sources. The test, it seems to me, in
stretching those services at the local level
depends on how well we can coordinate our
services with institutional units pike the
United Way), and the various foundations
that already exist within our communities.
In Texas it alsome+u coordination with the
county social welfare department and the
state rehabilitation commissions and, of
course, the federal government,
If I'm correct in predicting this shift, 1
think several things are very likely to occur.
a Agencies and local government will both
be vying for private sector support in human
service programs. That could crate at last a
potential conflict. How that conflict is
resolved will depend on a government's
historic record of cooperation with City
Hall, the private sector and local foun-
datiom. When we began to evaluate the
within my office we found that
time, the SI county and
Linsutuuona�re funiin
very difficult task. It took us three years to
ger a computerized system in my office that
would simply identify five entries an a print-
out: source of funds, purpose of funds,
nature of them and to forth. We couldn't
demand that kind of information from
private groups or the county. They had to
release the information to us.
• That and other experiences convinces
me that JQCgI government should play_ a key
y4nnma a canon o
There are skilled persons on every
City Hall staff to assist in citywide planning
and delivery of services. One of the things we
are trying to set up now in Daws is;a
carefully chosen human services commission
to function in the same way as our long
established planning commission functions.
We hope that every piece of proposed
activity.that comes to the city council and
relates to human services will first be heard
by the commission and 0en by stiff with the
potential of two independent reports moving
on to the city council.
w 1'd like to predict a move to spial
impmvemenkmixes by City Hall with
expanded social service centers that are
strategically located throughout ttie area of
the city which need services. In Dallu this is
already happening. a rovide the site and
sublet the s to agencies who s
t s
planning community centers based on this
philgsophl, and in 1981 will develop a
recreation anter for the haudiapped.
R-Amoull.tability, already on the tie in
human services wee con nue o e
'_pc;UaJ,1 think human se s r
most visible and most cites eritized arca in
City Hall. I can serve 9AWTepple and if a
$50 cost is at question, that—and not the
9,000 people—gets the attention.
01 would hone to see a rise in volunteers,
aYbauah it had been our experience that
with inflation and fuel cosh t eprogra
that aId use volunteers have a res y
son their num n
a Finally,expo will be critical if
we want our service delivery programs to
continue, to •ry rw thr reality of joint
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Dr. Scott is director. Department of
Human Servlcsifor theeltyofDallas, Texas
and functions as assistant to the ,'try
manager as well. He has bared this steiry on
remarks he made at the Natlona( veogw of
Clues Annual Cogjnence of }Ofizr In
Atlanta, Georgia.
..-7
(24
Q s,i98/
Problems of elderly `exaggerated'
IOWA CITY (AP) — Contending
individuals from 1948.78 through actively employed middle-aged and
the problems of the nation's elderly
statistics from the University of faster than the rate of Inflation,
are "greatly exaggerated," a Unlver.
Michigan Survey Research Center He also says more people are
ally of Iowa professor says on the
and the U.S, Bureau of the Census. retiring because of an increased
average, the status of senior citizens
He then compared how those char. demand for leisure time. He says his
has Improved markedly in the last
acterlatics and other variables have study found retirement rates would
30 years.
changed over the years. have risen even it the pension
Fred Pampel, U of I assistant
One major changer he says, is that income for the retired had not.
Professor of sociology, says, the
the Income of the aged has in- Increases in retired and Income
conception of the elderly as a bored,
creased, Independent of such back- have helped make the aged more
lonely lot that has been kicked into
ground changes as better education alike as a group, he says. Develop•
retirement is inaccurate. *
or increased retirement rates: menu In the part 30 years have
In his recently published book
'While the elderly still have a lowered thb number of very poor
"Social Change and the Aged."
campratively lower standard of and very rich elderly, and lessened
Pampel reports that a greater pro.
living, Pampel says their Income has large differences In Income of blacks
portion of the aged are retired, more
risen faster than the income of the and whites, and males and females.
are living Independently and the
average Income of the elderly has
risen faster than the income of
young and middle-aged Americans.
"The problems of the aged are
greatly exaggerated," Pampel mid,
"We have a mistaken vision of them
as ravaged by Inflation, forced out of
work and isolated from their fami.
lies. The misperceptions create !alae
and negative stereotypes.
"This can be very harmful," he
added. "We worry . about what
growing old will be like, when in
fact, old people seem to find It very
nice."
Pampel analyzed chafacteristics
of the seed as a group and as
-
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City of Iowa Chy
MEMORANDUM
DATE: April 17, 1981
TO: City Council
FROM: City Manager
RE: Material in Friday's Packet
Memorandum from the City Manager regarding Burlington Street Signalization/
Senior Citizen crossing. 5
Copy of letter from Mayor Balmer to local legislators regarding proposed
,legislation.
Copy of letter from Roger Scholten'submitting his resignation. _•S A 7
Memorandum from Jim Hencin and Chuck Schmadeke regarding preliminary plans
and budget for Lower Ralston Creek Project, S Q�
Second quarter reports for the Legal Department and Finance Department.
Operating Budget for FY 82.
Invitation to attend panel discussion sponsored by SE Chapter of
National Association of Social Workers. 590a
Memo from City Manager inviting Council to aprticipate in Old Capitol
Criterium Bike Races. 590b
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City of Iowa City
MEMORANDUM
Date: April 17, 1981
To: City Council
From: G__ager
Re: Burlington Street Signalization/Senior Citizen Crossing
This memorandum is divided into four parts. The first part will
define the problem, the second part will describe the existing
system, the third part will outline immediate action, the fourth part
will describe more detailed long-term work.
1. PROBLEM DEFINITION:
The following problems have been identified:
A. Many senior citizens consider the walk -light timing to
cross Burlington Street north and south to be
insufficient.
B. There are conflicts between pedestrians and north/south-
bound vehicles exercising left and right turn movements
with the green light.
C. There are conflicts between pedestrians and vehicles
making right turn on red movements both from Dubuque
Street and from Burlington Street.
D. The speed of vehicular traffic on Burlington Street
appears to exceed the posted limit.
E. There is concern that after the walk button is pushed it
takes too long to activate the walk light.
2. DESCRIPTION OF EXISTING SYSTEM:
The existing interconnected system on Burlington Street
attempts to provide as much right-of-way to Burlington Street
as possible because of its designation as a major arterial.
"Minor movements" such as north/south streets, left turn
movements and pedestrian movements are granted right-of-way
when their presence is detected through various detection
systems, including walk buttons. When a request for a minor
movement right-of-way is detected it is sequenced into the
cycle in a manner which is the least disruptive to progression
along Burlington Street. This is the reason for the delay
between pushing the walk button and the appearance of the walk
light. The time required for the walk light to appear depends
upon the phase which the system is in at the time the pedestrian
pushes the button. The same timing condition exists at every
crosswalk at any particular time.
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I The Manual on Uniform Traffic Control Devices (MUTCD) requires
the City to provide a minimum of seven seconds of walk together
with sufficient time of "flashing don't walk" to walk from the
curb to the middle of the farthest traveled lane. For
Burlington Street walking north or south the time for "flashing
don't walk" should be 14 seconds. (Most pedestrians do not
understand the meaning or intent of the "flashing don't walk"
signalization. If a pedestrian is in the crosswalk when the
"flashing don't walk" begins the "flashing don't walk" does
provide adequate time to cross to the middle of the farthest
traveled lane. It is intended to alert pedestrians who have not
started to cross to wait until the next cycle begins.) Based on
the requirements of the MUTCD the City provides 21 seconds total
for pedestrian crossing Q seconds of walk, 14 seconds of
"flashing don't walk"). In addition, another 3 seconds are
provided for a transition with the amber light.
3. IMMEDIATE ACTION:
A. Reduce the amount oftime re wired for the walk li ht
to cycle. he cycle length could be changed with a 50-50
split giving 50% of the time to the north/south streets and
50% of the cycle to Burlington Street. The effect of this
change would be to reduce very slightly the amount of time
it takes for the walk light to cycle after the button is
pushed. This change will tend to impede the flow of
traffic on Burlington Street and provide more
opportunities for cross street traffic.
B. Increase the amount. of time to rwnce nunl;onto c+. ..♦ .......
With the change implemented in M1 above, it is possible to
increase the length of the walk cycle. The north/south
could be expanded from 7 seconds walk, 14 seconds
"flashing don't walk", 3 seconds amber (total 24 seconds)
to 13 seconds walk, 14 seconds "flashing don't walk", 3
seconds amber (total 30 seconds). This should provide
some additional relief to the senior citizens.
C. Prohibit right turns on red.
Right turn ,on red could be prohibited for northbound
traffic turning east and westbound traffic turning north.
D. Increase police enforcement with innovative enforcement measures.
It is clear that when Police presence is obvious there is
virtually no speeding on Burlington Street or no problems
with vehicles taking the pedestrian right-of-way from
senior citizens. The Police Department will soon
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I The Manual on Uniform Traffic Control Devices (MUTCD) requires
the City to provide a minimum of seven seconds of walk together
with sufficient time of "flashing don't walk" to walk from the
curb to the middle of the farthest traveled lane. For
Burlington Street walking north or south the time for "flashing
don't walk" should be 14 seconds. (Most pedestrians do not
understand the meaning or intent of the "flashing don't walk"
signalization. If a pedestrian is in the crosswalk when the
"flashing don't walk" begins the "flashing don't walk" does
provide adequate time to cross to the middle of the farthest
traveled lane. It is intended to alert pedestrians who have not
started to cross to wait until the next cycle begins.) Based on
the requirements of the MUTCD the City provides 21 seconds total
for pedestrian crossing Q seconds of walk, 14 seconds of
"flashing don't walk"). In addition, another 3 seconds are
provided for a transition with the amber light.
3. IMMEDIATE ACTION:
A. Reduce the amount oftime re wired for the walk li ht
to cycle. he cycle length could be changed with a 50-50
split giving 50% of the time to the north/south streets and
50% of the cycle to Burlington Street. The effect of this
change would be to reduce very slightly the amount of time
it takes for the walk light to cycle after the button is
pushed. This change will tend to impede the flow of
traffic on Burlington Street and provide more
opportunities for cross street traffic.
B. Increase the amount. of time to rwnce nunl;onto c+. ..♦ .......
With the change implemented in M1 above, it is possible to
increase the length of the walk cycle. The north/south
could be expanded from 7 seconds walk, 14 seconds
"flashing don't walk", 3 seconds amber (total 24 seconds)
to 13 seconds walk, 14 seconds "flashing don't walk", 3
seconds amber (total 30 seconds). This should provide
some additional relief to the senior citizens.
C. Prohibit right turns on red.
Right turn ,on red could be prohibited for northbound
traffic turning east and westbound traffic turning north.
D. Increase police enforcement with innovative enforcement measures.
It is clear that when Police presence is obvious there is
virtually no speeding on Burlington Street or no problems
with vehicles taking the pedestrian right-of-way from
senior citizens. The Police Department will soon
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implement enforcement activities, in this area and other
problem locations in the community, which are less obvious
to either the motorist or the pedestrian.
E. Provide safety flags for senior citizens.
Another community has experimented with providing safety
orange flags for senior citizens as they cross busy
streets. These flags increase the visibility of the
pedestrian and increase the sense of security of the
person crossing the street. These safety flags, which are
relatively inexpensive, could be available in Capitol
House Apartments and from the cashier in the parking ramp.
ONGOING WORK:
Since early 1981 the Traffic Engineering Division has been
working in cooperation with the University of Iowa's College of
Engineering. The University's College of Engineering is using
two computer programs that have been developed by the Federal
Highway Administration (FHWA) for use in signal systems. The
first program known as TRANSYT attempts to optimize progressive
signal system timings. It does this through certain measures of
effectiveness which can be used to analyze how successful the
optimization of one progression scheme is versus another.
A second FHWA computer program is the Signal Operations
Analysis Program.(SOAP). It is designed to optimize individual
intersection timings. Both computer programs require
considerable knowledge of on -street traffic conditions. To
that end the Traffic Engineering Division has been making 16 -
hour manual counts' at the intersections along Burlington
Street. These counts were completed during the week of March
30, 1981. This data now has been reduced into a format which
can be used by the computer programs.
In four week's time, preliminary results from computer runs
should be available. An additional minimum of three months will
be required to analyze a large number of possible timings.
These computer simulations will be used to determine the effect
of various changes. When these are known, decisions can be made
knowing what the trade-offs will be between various
alternatives. Once this analysis is completed and the
projected results of changes can be determined then the City
Council can make its decisions based upon a better
understanding of the trade-offs involved in any change from the
existing condition. If changes are made at this time, it may be
necessary to modify those changes or make additional changes
when the effects of those changes are known.
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I . .
CITY
CIVIC CENFER
OF
410 E. WASHINGION ST
April 14, 1981
OWA CITY
IOWA (-,IIv, IOW1.')2240 (319) 350-5C(M
^1 7
(c" :.
The Honorable Arthur Small
State Senator (37th District)
State House
Des Moines, Iowa 50319
Dear Senator Small:
The legislative committee of the City Council of Iowa City wishes to
communicate the City's position on various issues and specific
proposed legislation currently being considered by the Iowa
Legislature. Concerns of highest priority are included under
numbers one and two below.
1. The City supports:
a. Expansion of local option taxing authority to include
local sales tax. The sales tax provision should be
included in SF 544 and we urge passage of that legislation.
b. Maintenance of Municipal Assistance allocations at the
current 1 eve 1,
C. Measures which ease the provisions for compliance with
Chapter 28A, Open Meetings Law. We specifically urge
passage of SF 438 (HF 307 companion bill) which makes all
applications for public employment confidential and
further allows a City Council or other public body to go
into closed session for the purpose of discussing the
appointment or hiring of a public employee.
d. Legislation which limits clearly the exposure of cities to
tort liability claims. Specifically, we urge passage of
SF 474 clarifying which liabilities cities may incur
regarding inspections, punitive damages, defense, and
indemnification of employees. We also urge passage of SF
374 which clarifies the duties of a City and those of
private property owners regarding snow removal
responsibilities.
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April 14, 1981
Page 2
e. HF 781 and subsequent amendments which delegate to local
governments final authority for the control of liquor
license issue within that governmental subdivision.
2. The City opposes:
a. Legislation which will further reduce or limit local
taxing authority. An example of such legislation is HF 511
which would limit total property tax levy to a maximum of
1% of actual value of said property. Another example is
SSB291 for counties which impose a dollar tax increase
limit.
b. Adoption of any spending limitations on local governments,
especially those based upon set percentage figures.
C. Any legislation which mandates additional costs to local
governments without providing a source of revenue for
offsetting those costs.
3. The City takes the following positions relative to specific
pieces of proposed legislation. We consider these to lie
important but of a lower priority than the above.
a. Supports SF 445 which provides for an increase in gasoline
and diesel fuel taxes. Such legislation would be of
significant value in offsetting recent drastic reductions
in the amount of Road Use Tax returned to cities.
b. Supports HF 455 which would establish a Housing Court
within the district court for the purpose of hearing
landlord -tenant disputes and actions arising under the
Housing laws.
C. Supports HF 290 which provides for a mandated maximum
sentence for Assault for any person who is convicted of
assaulting a peace officer.
d. Supports SF 13 (HF 454 companion bill) which removes the
ceiling on investment of public funds.
e. Supports SF 354, a substantial rewrite of the current
civil service law.
M
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page 3
f. Supports HF 757 which provides that easements obtained by
cities for public utilities prior to January 1, 1950, give
continued easement rights for repair and maintenance of
said utilities.
g. Supports HF 275 which would allow City Department Heads to
opt out of the state IPERS program in favor of other
existing retirement programs.
h. Supports SF 262 which revises the statute which requires a
soil erosion control plan approved by the soil district
commissioners for a land disturbing activity ina
political subdivision requiring a building or zoning
authority. This revision provides that an affidavit be
filed with the permit -issuing authority' stating that the
project will not exceed the soil loss limits instead of the
filing of the soil erosion control plan.
i. We oppose SF 482 which requires cities to reimburse
billboard companies the full value of billboards taken by
zoning or other City authority.
j. We oppose SF 225 which would reduce from 10% to 5% the
amount of retainage now allowed to be withheld on
construction projects.
k. We oppose HF 797 (SF 476 companion bill) which mandates
extension of the duration of a civil service promotional
list from two years to three years. Such legislation would
force a stronger emphasis on seniority and would very
conceivably undercut affirmative action efforts 'toward
promotions.
1. We oppose SF 311
collective bargaining rcby would de
adopting NLRB stathe ndard
specifying wages, hours, and other terms of employment as
mandated bargaining topics. We much prefer that
bargainable items continue to be more clearly specified as
now provided in Chapter 20.
m. We oppose HF 102 which would allpw the Governor to remove
the director of the Civil Rights Commission and which
would mandate that a complainant post a bond at the time a
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Page 4
complaint is filed with the Civil Rights Commission which
would be forfeited if the complaint were dismissed. It is
quite clear that if such a complaint is sufficiently
frivolous or malicious, a respondent has adequate civil
remedies. This legislation would serve to place an undue
financial burden on a person who believes his/her rights
have been violated and who wishes to pursue available
remedies.
n. We oppose SF 483 which deletes the restrictions on*outside
earnings of disability retirees under police and fire
retirement systems.
If you wish further input or clarification of the City's position on
these or any other issues, please do not hesitate to contact
committee members Mary Neuhauser, David Perret, or me either
personally or through the City Manager's office.
Sincerely yours,
John R. Balmer
Mayor
cc: City Council
D
Same letter mailed to
Representatives Jean Lloyd -Jones
and Minnette Doderer.
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CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180D
15 April 1981
Mr. John Hayek
City Attorney
110 E. Washington Street
Iowa City, Iowa 52240
Mr. Neal Berlin
City Manager
Civic: Center ,
Iowa City, Iowa 52240
Dear John and Neal:
It .is with sincere regret that I must inform you of my decision to
resign my position as Assistant City Attorney. I have received an offer
to join the legal staff of Maytag Company, and after a long and difficult
struggle I have decided to accept the position.
I have enjoyed working with both of you and the rest of the City staff,
and have benefited greatly from that association. However, to further
develop my professional skills and knowledge I have decided to give the
private sector a try.
Tentatively, I am scheduled to begin my new responsibilities on May 18.
However, since I would like to take a vacation before beginning, I am
proposing May 1 as the effective date of my resignation. Although I apologize
for such short notice, I believe I can conclude many of the matters I have
pending before 'I leave. I am also confident that we can implement a smooth
transition in spite of the short time frame.
Sincerely,
egv;noIten
Assistant City Attorney
RKS:kw
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City of Iowa City
MEMORANDUM
Date: April 16, 1981
To: City Manager and City Council
From: Jim Hencin and Chuck Schmadeke
Re: Preliminary Plans and Budget for Lower Ralston Creek Project
Since last November, the City's consulting engineers have been engaged in the
analysis and design of improvements for the Lower Ralston Creek Area. The
ultimate goal has been to design a system which would contain a 100 year flood
within the channel and right-of-way of Ralston Creek.
1
I
At this point, the design parameters for the project have been determined. Much
i of the project will conform to the original plans as outlined in the 1979
Ralston Creek Stormwater Management Plan. However, after careful analysis and
examination of alternatives, the following changes have been determined in order
to achieve the desired results:
II. Kirwood Avenue Culvert. Construct an additional 10h feet by 20 feet
culvert and a 50 foot bottom width channel 200 feet downstream.
2. Project Deletions. The sheet pile retaining wall and stormwater pumps at
Benton Street and the National Copy Center site would be eliminated.
Deletion of the stormwater pumps reflects a long term saving in maintenance
costs for the City. But more important, the expansion of the Kirkwood Avenue
culvert
anea thpen�bermdrainage
galonthe west ntire bank ofethe lston c eekCreek area and facingithout creati
the potentia
problem of interior water ponding during extreme flood conditions. Without the
expanded Kirkwood Avenue culvert, 100 year flood protection in the project area
cannot be accomplished.
Revised project cost estimates are attached. Much of the $201,000 increase over
previous cost estimates is accounted for by the Kirkwood Avenue culvert. The
result is that up to $481,300 from the second year (1982) Metro Entitlement may
be needed to complete this project.
In the last year, we have gone on the premise that a portion of the 1982 Metro
Entitlement would be needed for the Lower Ralston Creek project. We are
confident that these preliminary cost estimates are high and ultimately will not
require the entire increase in funding that is presently indicated. However,
CCN has been apprised of the additional work and the projected increase in
costs. The Committee's recommendations on 19812-84 CDBG funding do, in fact,
include allocations for this project.
With your concurrence, we are proceeding with final plan preparation. We
anticipate bidding the construction of the three major structures (Benton Street
culvert, Lafayette Street railroad bridge, and Kirkwood Avenue culvert) this
i
June.
tpl/5
s8d
i
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
"
t
PROJECT COSTS
BUDGET SUMMARY: LOWER RALSTON CREEK PROJECT
(CREEK IMPROVEMENTS)
I. Channel Improvements
Excavation
Channel Protection -
Rip Rap & Sod
Relocation of Water
& Sewer Lines
General Landscaping
II. Major Structures
Lafayette Street Trestle
Benton Street Culvert
Kirkwood Avenue Culvert
III. Other Improvements
.Sheet Piling at National
Copy Center
Prentiss St. Sidewalks
& Handrails
Benton St. Resurfacing
Stormwater Pumps.
National Copy Center
Benton Street
IV. Engineering and Contingencies
Engineering & Design
Contingencies
TOTAL
PROJECT FUNDING
Second Year Small Cities CDBG*
First Year Metro Entitlement CDBG*
Second Year Metro Entitlement CDBG
TOTAL
*Funding already authorized.
PRELIMINARY
ESTIMATE 3/80
$ 231 ,000
$ 132,000
$ 8,000
$ 15,000
$ 147,000
$ 125,000
$ -0-
$ 40,000
$ 20,000
$ 65,000
$ 28,000
$ 66,000
$ 100,000
$80 000
,'00
$ 198,000
$ 664,100
$ 194,300
$1,057,000
iMICROFILMED BY
t ;DORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
REVISED
ESTIMATE 4/81
$ 200,000
$ 132,000
$ 20,000
$ 15,000
$ 193,000
$ 130,000
$ 280,000
$ 20,000
$ 60,000
$ -0-
$ -0-
$ 119,000
$ 89 000
W-
$ 106,000
$ 670,700
$ 481,300
$1,258,000
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GROVE RALSTON CREEK
P IMPROVEMENTS
i CREEK EXCAVATION,RIP RAP,, SOD '
®1 ADDITIONAL CULVERT
. f EMII /ENTON SLRESURFACINO
0 III ADDITIONAL CULVERT
DIV RECONSTRUCT RAILROAD BRIDGE
11/ D TRESTLE
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•:�, OSIDEWALK STIM►ROVEMENTf
PROJECT BOUNDARY
i �VACATED $TS.
BLOCK NUMBER
iET. CLOSED TO TRAFFIC
"C CITY OF IOCITY
nr� WA SCALE, a®men '
REVISED,,.r.G
I MICROFILMED BY
!JORM MICROLAB
!CEOAR RAPIDS•DES MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: LEGAL QUARTER: SECOND:
DECISION UNIT: LEGAL
Fiscal Year Objectives:
1. Continue the preventative law program (ongoing).
2. Attend meetings of the City Boards and Commissions in order to improve
procedures and aid members to understand the legal context in which
the Board or Commission functions (ongoing).
3. Gain further expertise in property acquisition and certain areas of
litigation, particularly personal injury and land use; gain greater
familiarity with federal statutes and regulations pertaining to
federally funded city programs.
4. Improve administrative procedures to include regular meetings with
certain departments.
Work Completed:
1. Litigation: Settlement in City vs. Iowa -City Cleanup and Transfer;
Investigation of Augustine vs. City; Settlement attempts - Young vs.
City; Miller vs. City - negotiations continued; negotiations nearly
completed - City vs. Johnson County; Gate City Steel vs. City -
dismissed.
Continued property acquisition on Small Cities, Lower Ralston Creek,
Phase I and II; Completion of property acquisition for Ralston Creek
South Branch Dam; Continued Scott Boulevard right-of-way acquisition;
Contract negotiations with 3 bargaining units; Review and development
of industrial revenue bond policy; Lease negotiations, Airport Comm-
ission.
Unit Goal:
To provide the City Council and City departments with legal advice to
enable them to comply with Federal, State and local laws and to represent
the City effectively in litigation, administrative hearings and other
matters.
Expenditures: Budget. This Quarter %
6000 88,599 36,253.22 40.918
7000 3,363 1,599.29 47.555
8000 46,337 13,573.86 29.294
9000 0 0 0
Total: 138,299 51,583.70 37.299
MICROFILMED BY
(JORM MICRO_ LAB
�{ `CEDAR RAPIDS•DES MOINES
d
S89
i
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: 2nd
DECISION UNIT: FINANCE ADMINISTRATION
FISCAL.YEAR OBJECTIVES:
1. Continue to improve financial control by refining the financial
information system for capital improvement projects (throughout fiscal
year).
2. Assure adequate budgetary control by reviewing and controlling all
budget amendments and continuing to monitor all receipts and
expenditures (throughout fiscal year).
3. Provide accurate and timely financial information by preparing and
distributing a quarterly financial report within 15 working days of the
end of the quarter (throughout fiscal year).
4. Continue to provide risk management program of risk analysis, insurance
purchasing, and claims analysis (throughout fiscal year).
5. Continue to refine budget preparation procedures and coordination of
the annual budget process (September 30, 1980).
WORK COMPLETED:
1. Capital projects status reports are now being prepared on a quarterly
basis for Finance Administration and Public Works Administration.
2. Budget amendments and problem areas in either receipts or expenditures
are discussed with the City Manager as needed.
3. A quarterly financial report was determined to be unnecessary because
financial information is provided with all quarterly MBO reports.
4. Preparation of a five year historical claims listing was begun.
5. Budget process proceeded on schedule.
ANALYSIS:
The majority of f=inance Administration's time during the quarter was spent on
a budget process and the computer acquisition, remodeling and installation.
EXPENDITURES BUDGET YEAR-TO-DATE %
6000 $ 60,579 $ 37,339 61.6
7000 871 420 48.3
8000 10,772 4,031 37.4
9000 251,089 115,833 46.1
TOTAL $323,311 $157,623 48.8
SP9
_i
MICROFILMED BY
'JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
1
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE
QUARTER: SECOND
DECISION UNIT: ACCOUNTING
Fiscal Year Objectives:
1. Distribute monthly receipt and expenditures reports to departments by
the 10th working day of the next month. (ongoing)
2. Initiate Accounts Receivable billings within 30 days of the date of
sale, service or damage. (ongoing)
3. Prepare annual financial report on the accrual basis. (August 1980)
Work Completed:
1. We are accomplishing this about 35% of the time.
2. Complete.
3. Approximately 90% complete.
Analysis:
1, There are many contributing factors causing the lateness of distribution.
Many times, these cannot be predicted nor prevented but must be dealt
with individually when they occur.
2. This has become the normal routine.
3. Reprioritization of workload was necessary due to conflicting schedules
of budget, computerization and financial reports. The prepared report
can now be expected sometime in early spring.
Expenditures Budget This Quarter %
6000 $127,730.00 $ 56,739.32 44.4
7000 1,370.00 545.38 39.8
8000 99,810.00 26,205.78 26.3
9000 218 190.00 75 616.60 34.7
Total 44 ,1 N. 1,1 33.6
MICROFILMED BY
',JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
s8'9
I
n
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE
DECISION UNIT: CENTRAL PROCUREMENT QUARTER: SECOND
AND SERVICES
Fiscal Year Objectives:
I. To implement job standards for Central Procurement and Services
division employee performance. (August, 1980)
2. To establish a reporting system of the Central Procurement and
Services division. (September 1980)
3. To implement the evaluation of the Print Shop. (June 1980)
Work Completed:
1. Initial job standards are being implemented within the Central
Procurement and Services division.
2. A reporting system,has been established and was completed for fiscal
year 1980. First and second quarter FY81 is attached.
3. Current equipment pricing being gathered as well as job duties and
production records are being evaluated for the Print Shop operation.
Analysis:
Purchasing Agent's activities were centered around the computer
acquisition, remodeling and installation and buyer's activities were
centered around new telephone installation.
Expenditures Budpet Year -to -Date' %
6000 84,667 45,544 53.79
7000 1,419 658 46.36
8000 38,685 13,446 34.76
9000 12,675 0 0
Total 137,446 59,648 43.40
MICROFILMED BY
JORM MICRO_ LAB
� CEDAR RAPIDS -DES MOINES
r
CITY OF IOWA CITY
CENTRAL PROCUREMENT AND SERVICES DIVISION
CUMULATIVE QUARTERLY REPORT - FY 81
OUTSIDE PRINTING
Y81
QUARTERLY TOTAL
TOTAL
FY8,
YEAR-TO-DATE TOTAL
yd'j
YEAR-TO-DATE TOT L
YEAR-TO-DATE TOTAL
Actual Charge Cam arative Costs
Number of to Depts. Copier Outside
Impressions @,015 @.05 @.10
L: # of Total Actual comparative Costs
i # of
Total
Actual om aratiive
Costs
`j Jobs Qty.
Cost Next Low
Bid
Hi h Bid
" Jobs
Qty.
Cost Next Low Bid
Hi h Bid
4
Cost
%*
Cost %*
3
Cost %* I
Cost
15.920 22 $ 6.440 33
8
44 33
2 4.462 23 5,213 44
2 29
199.607
8.455 10,382 23
11,653 38
3 1 Is
3
4
4
=z aDove awaraea Dia.
I
PRIN SHOP
FY81
OUARTERLY
TOTAL
FY8,
YEAR-TO-DATE TOTAL
FY81
YEAR-TO-DATE TOT L
L:
.,
Actual Charge Cam arative Costs
Number of to Depts. Copier Outside
Impressions @,015 @.05 @.10
L Number of
,�
Impressions1
v Costs
Outside
Actual Charge Com arative Costs
to Dents. Print Shop Outside
@.0. @.015 @.10
5 835 21 923 43 847
1 43 ,47
REM
2
2.497
1
3
T
3
4
4
a
II� COPIERS
81 OUARTERL'
TOTAL
FY8i
FY8,
YEAR-TO-DATE TOTAL
j.:
"
Number of
Impressions
Actual Charge
to Depts.
@.
Com arative Costs
1
Number of
Impressions*
Actual Charge Com arative Costs
to Dents. Print Shop Outside
@.0. @.015 @.10
Print Shop Outside
@. @.10
3 973 4 612 25
8
3 389 3 728 372
2.497
1
E
T
—91,53854
4
a
3
3
4
I *Based on five (5) in-house copiers. CENTRAL SUPPLY
FY8 ' OU RTERLY TOTAL
FY8i
YEAR-TO-DATE TOTAL
cy
Comparative Costs
Actual Charge 10% Off*
to Depts. List Price List Price**
"
Com arative Costs
Actual Charge 10% Off*
to Depts. List Price List Price
1
,
1
3 973 4 612 25
2
3 389 3 728 372
2.497
3
3
4
a
*Standard local discount
**29% above actual charge to departments.
I�
.......... ._._
j MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
5-80
CITY OF IOWA CITY
CENTRAL PROCUREMENT AND SERVICES DIVISION
CUMULATIVE QUARTERLY REPORT - FY81
Na.1no rnIIIDMFNT R SFRVT U-1;
F
8QUARTERLY
TOTAL
FY8 YEAR-TO-DATE TOTAL
Number of
Items
Actual Com arative Costs
15% Off*
Cost List Price List Price
F
81
YEAR-TO-DATE
TOTAL
2 6
1 354 1.675 1,970
Types of Actual Com arative Costs
y
Types of Actual Com arative
Costs
CY
Orders
Cost
Cost
%*
H'
Cost %*
60
Orders
Cost
x w
Cost I
i
%* I
High Bi
Cost %*
1
13 354 904 S 373,95712 380,356 1 16
1
13 354 904 373.957 2 9
380.356, 16
2
6 375 168 396 850 6 47�32526
2
19 730 072 170 807 6
352,681 17
3
3
4
4
' *% above low bid.
OFFICE FURNISHINGS
FY8 1 QUARTERLY TOTAL
TOTAL
FY&I YEAR-TO-DATE TOTAL
FY8 YEAR-TO-DATE TOTAL
Number of
Items
Actual Com arative Costs
15% Off*
Cost List Price List Price
� Number of Actual
Items Cost
Com arative Costs
15% Off*
List Price List Price
1
2 6
1 354 1.675 1,970
1 6 1 354
1
2
6 193 $ +
172 255 300
8 1 526
1 930 2,270
3
34
3
60
q
3
20,727
4
1 _1QF;
is *Standard local discount.
TELEPHONE CHANGES
I
t
t
FY81 OUARTERL'
TOTAL
FY8 YEAR-TO-DATE TOTAL
i Number of B of Lines/
Orders Stations/etc.
Nonrecurring
Charges*
Change in
Monthly Bill.
Other
Cost*
Number of
Orders
N of Lines/ Nonrecurring Change in
Stations/etc. Charges* Monthly Bill.
2 6
193
+39.75
1
2
6 193 $ +
6 28
300
- 1.408
'4744
34
3
60
3
20,727
7122
1 _1QF;
3
4
3
*One—time charges for phone installation, move, cAIZVUFILMING
FY81 OUARTERLY
TOTAL
FY
.1 YEAR -TO- E TOTAL
Number of
Images
Filming
Cost
Other
Cost*
Total
Cost
C
4JImages
Number of
Filming Other
Cost Cost*
Total
Cost
1
112
'4744
2 -
--
60
2
20,727
7122
1 _1QF;
3
3
4
4
G_an
*Materials and document preparation.
j MICROFILMEO BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
1. In
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE QUARTER: FIRST
DECISION UNIT: TREASURY
Fiscal Year Objectives
- To review and improve present utility computer system by examining
available computer programs in comparable cities by May 1981.
- To compile data from cities collecting parking fines through Court to
assess Iowa City's program by May 1981.
- To increase interest income to 9.5% by investment of idle funds for
maximum period at highest interest rate - ongoing.
Work Completed:
- No action taken on utility computer program.
- Have discussed procedures with Cedar Rapids, Sioux City and Des Moines.
Will be addressing computer program with Des Moines County Clerk of
Court and follow how they have developed attachment of fines to renewal
of driver's licenses.
- The 14 day Certificate of Deposit has made available for City
investments. This CO and the "Repo" work well for short term
investments - less than 30 days.
Analysis:
- None.
- Information gained will be used for programming traffic fines and for a
recommendation on feasibility of a County/city venture with shared
costs and efforts in collection of traffic fines.
- As the yield on investments has averaged 13 to 15% in the past 2h
months, these short range instruments give us the benefit of market
value. The savings accounts should only be used until an investable
amount can be accumulated or for 5 days or less on maturities which
cannot be,reinvested due to cash flow needs.
EXPENDITURES BUDGET THIS QUARTER %
6000 $176,490 $ 87,412 49.5
7000 1,959 780 39.8
8000 50,436 12,406 24.6
9000 240 206 86.0
TOTAL $229,125 $100,805 44.0%
j MICROFILMED BY
'JORM MICROLAB
I. CEDAR RAPIDS -DES -MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE
QUARTER: SECOND FY81
DECISION UNIT: PARKING SYSTEMS
Fiscal Year Objectives:
1. To provide scheduled maintenance to the Capitol and Dubuque Street
parking ramps.
2. To maintain a high level of coverage in the metered permit areas.
3. Maintain an ongoing maintenance program of meters.
Work Completed:
1. A long-range maintenance program has not been provided by Carl Walker
& Associates to date. Currently maintenance is being done by the City
staff upon an as -needed basis. No long-range preventative
maintenance is being done at this time.
2. The number of parking tickets issued during the second quarter of FY81
increased from 21,506 FY80 to 25,553 FY82. Meter revenue decreased
from $64,585 FY80 to $60,659 FY81. The municipal parking lot revenue
showed a slight decrease from $28,589 FY80 to $28,034 FY81. The
Capitol Street parking ramp generated $49,024 FY81 compared to $4,762
FY80. Total parking systems revenue increased from $97,937 FY80 to
$137,718 FY81.
3. During the second quarter FY81 40 parking meters were rebuilt compared
to 50 FY80. The number of meters reported faulty decreased from 422
FY80 to 343 FY81,and there was a slight decrease in the number found
faulty from 247 FY60 to 223 FY81.
Analysis:
Parking Systems is continuing to meet its goals during FY81. During the
second quarter normal operations have been disrupted by moving the meter
shop from one location to another, thus decresing the number of meters
rebuilt. The Capitol Street parking ramp is placing increased demands on
the current staff. The results of the preventative maintenance to the
parking meters has decreased the demand for time on the street and
increased our time that "can spent in the parking ramps.
Expenditures Budget Year -to -Date %
6000 260,792 104,693 40.1
7000 13,725 4,775 34.8
8000 219,850 54,360 24.7
9000 11,633 1,685 14.5
Total 506,000 165,513 32.7
z
j MICRDFILMED BY
'JORM MICROLAB
CEDAR RAPIDS•DES MOINES
I
MANAGEMENT BY OBJECTIVES
DEPARTMENT: FINANCE
DECISION UNIT: WORD PROCESSING QUARTER: SECOND
Fiscal Year Objectives:
I. Train new staff members on word processing equipment and procedures -
July, 1980 and ongoing.
2. Maintain an average monthly turnaround for centrally dictated work
for 4 hours - July, 1980 and ongoing.
3. Have no more than 4% of total lines returned to Center for correction
of typographical errors only - July, 1980 and ongoing.
4. Implement job standards for operator performance. June, 1981.
Work Completed:
1. New staffinembers continue to be given an orientation to the Word
Processing Center before they begin using the system.
2.Objectives met this quarter, turnaround now averaging 3.5 hours.
3. Objective met this quarter, now less than half of goal.
4. Upon completion of a work measurement study, production is now being
measured in pages rather than lines, which speeds the checkout process
while still a valid standard of measurement. After several months of
history, this data will be averaged to arrive at a standard of
performance for operators.
Expenditures Budget Year -to -Date %
6000 65,947 31,277 47.4
7000 3,440 1,208 35
8000 16,605 9,568 58
9000
Total 85,992 42,053 49
MICROFILMED BY
'JORM MICROLAB
-CEDAR RAPIDS -DES -MOINES
MANAGEMENT BY OBJECTIVES
DEPARTMENT: Finance
Quarter: Second
DECISION UNIT: Equipment Division
FISCAL YEAR OBJECTIVES:
1. To maintain equipment so that the economic life of equipment will be one
to two years longer than our current fleet.
2. To establish an "equipment labor report" which will analyze the
percentage of mecahnics' time which is charged to work orders and the
ratio of the mechanics' repair performance to factory flat rate
standards.
WORK COMPLETED:
1. Compared like types of equipment, older to newer models, using EMS
computer printout for the end of December, 1980. This would show the
quarter October -December, 1980. Using this data, we can observe that
our oldest compact auto (a '74 Maverick) costs us just $.02 per mile
more to operate than one of our newest compact autos (a '78 Aspen). One
of our oldest h ton pickup trucks (a '74 Dodge) costs us just $.02 per
mile more than one of our newest (a '79 Chevrolet). One of our oldest
3/4 ton utility trucks (a 174 Dodge) costs us just $.01 per mile more
than one of our newest (a '80 Chevrolet). On the other hand, we see that
our new Diesel engine, standard transmission dump trucks save us $.67
per mile over our old gasoline engine, automatic transmission dump
trucks ($.11/mile against $.78/mite) and our new Diesel engine street
sweeper saves us $6.07 per mile over our old gasoline engine sweeper
($.94 against $7.01). We are saving money by phasing out the older
less efficient equipment and replacing it with more efficient
equipment. And we are saving money by keeping equipment longer when it
is in good condition and costs about the same to operate as newer
equipment.
2. Using the December 1980 EMS printout we find, for the second quarter of
FY81, that the fourteen maintenance personnel performed work in a total
of 134.8 hours less time than the standard rate. (3,284 actual hours
against 3,418.8 standard rate hours). This is outstanding performance!
ANALYSIS:
Our current system of replacement with more efficient equipment and keeping
equipment longer is paying off and our maintenance personnel are saving us
money by doing the work faster than the flat rate charged on the outside.
Expenditures Budpet This Quarter %
6000 $ 280,569 $ 138,718 49.4
7000 717,058 379,547 52.9
8000 125,396 71,780 57.2
i MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
L,.
D
5"p9
9000
TOTAL
196.059
1,319,082
213,898
803.943
109.1
60.9
i
7
707
_t
MICROFILMED BY
JORM MICROLAB
y6 ;CEDAR RAPIDS•DES-140INES
i
i
i
L
i,
i
1
707
_t
MICROFILMED BY
JORM MICROLAB
y6 ;CEDAR RAPIDS•DES-140INES
■ --
Ciry of Iowa City
OPERATING
BUDGET
FY82.
JULY 1,19f11 -JUNE 3O,1982
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
,sIfa
5,0
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
OPERATING BUDGET
FISCAL YEAR 1982
JULY 1, 1981 TO JUNE 30, 1982
CITY OF IOWA CITY, IOWA
CLEMENS ERDAHL
LARRY LYNCH
I4ARY NEUHAUSER
CITY COUNCIL
JOHN BALMER
MAYOR
DAVID PERRET
GLENN ROBERTS
ROBERT VEVERA
CITY MANAGER_
NEAL G. BERLIN
MICROFILMED BY
!,JORM'MICROLAB
!-CEDAR RAP IDS- DES MOINES,
A
^CITY OF IOWA
CNIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240
C"{
I"
April 10, 1981
CITY
(399) 356-5000
City Council
City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240
Mayor and Councilmembers:
Submitted herewith, incompliance with the provisions of Article IV,
Section 4.04(9) of the Charter, is the Operating Budget for the°City
of Iowa City for the period July 1, 1981, through June 30, 1982.'
In accordance with Chapter 384 of the Code of Iowa, the City Council
established the budget hearing date on February 10, 1981, held the
hearing on February 24, 1981, and approved the budget on
March 10, 1981.
Proposed expenditures are balanced with projected revenues and at
the end of FY82 a General Fund unrestricted working balance_ of
$765,478 has been provided. A portion of that unrestricted balance
has been designated for the purchase of the Recreation Center parking
lot.
The FY82 Budget is precariously balanced with a small reduction in
the property tax levy. If actual revenue from State Municipal
Assistance or Federal Transit Operating Assistance is found to be
less than projected in the FY82 Budget, it may be necessary to review
the Budget for increases to other revenues, decreases to
expenditures, or a combination of both in order to balance the Budget
and provide for an unrestricted year-end balance of approximately
$700,000. The estimate for expenditures and the allocation of
resources have been made in accordance with the Council's
deliberations and discussions of departmental goals, objectives, and
programs.
The FY82 Budget was prepared using a program budgeting format. More
emphasis was placed on the development of meaningful performance
measurements which will provide a tool to monitor performance on
program objectives. Because the increase in revenues continues to
lag behind the increase in expenditures, each department was asked to
provide only basic services delivery for FY82. There is little
flexibility in this year's budget to accommodate unanticipated
service changes and it will be up to each of us to hold the line on
expenditures.
j MICROFILMED BY
f 1JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
S90
r --
I
t
I
I
I"
April 10, 1981
CITY
(399) 356-5000
City Council
City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240
Mayor and Councilmembers:
Submitted herewith, incompliance with the provisions of Article IV,
Section 4.04(9) of the Charter, is the Operating Budget for the°City
of Iowa City for the period July 1, 1981, through June 30, 1982.'
In accordance with Chapter 384 of the Code of Iowa, the City Council
established the budget hearing date on February 10, 1981, held the
hearing on February 24, 1981, and approved the budget on
March 10, 1981.
Proposed expenditures are balanced with projected revenues and at
the end of FY82 a General Fund unrestricted working balance_ of
$765,478 has been provided. A portion of that unrestricted balance
has been designated for the purchase of the Recreation Center parking
lot.
The FY82 Budget is precariously balanced with a small reduction in
the property tax levy. If actual revenue from State Municipal
Assistance or Federal Transit Operating Assistance is found to be
less than projected in the FY82 Budget, it may be necessary to review
the Budget for increases to other revenues, decreases to
expenditures, or a combination of both in order to balance the Budget
and provide for an unrestricted year-end balance of approximately
$700,000. The estimate for expenditures and the allocation of
resources have been made in accordance with the Council's
deliberations and discussions of departmental goals, objectives, and
programs.
The FY82 Budget was prepared using a program budgeting format. More
emphasis was placed on the development of meaningful performance
measurements which will provide a tool to monitor performance on
program objectives. Because the increase in revenues continues to
lag behind the increase in expenditures, each department was asked to
provide only basic services delivery for FY82. There is little
flexibility in this year's budget to accommodate unanticipated
service changes and it will be up to each of us to hold the line on
expenditures.
j MICROFILMED BY
f 1JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
S90
a.,
Mayor and City Council
April 10, 1981
Page 2
The budget provides for a total appropriation of $23,573,855 which is
comparable to an estimated expenditure figure for FY81 of
$26,972,803. The significant decrease is,due to reductionswithin
the Community Development Block Grant program (CDBG) and a reduction
of $1.7 million in the Parking Systems budget. The FY81 CDBG Budget
included approximately $3 million in carryovers from prior years'
grants. The larger budget in FY81 for the Parking Systems was due to
the parking ramp construction which was occurring during that year.
Revenues of $22,866,007 include $7,802,216 in property tax. The levy
for agricultural buildings and land remains at $3.004 per $1,000
.assessed value. The levy for all other properties will be $12.241
per,$1,000 assessed value, a decrease of 2.2% under the prior year's
levy.
Sincerely ours
Neal G. Berlin
City Manager,
tp/sp
MICROFILMED BY
JORM MICRO_ LAB
CEDAR RAPIDS•DES MOINES
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APPRECIATION
This budget includes the ideas and recommendations of many citizens,
the City Council and the City staff. During the year many
suggestions are received from citizens in City Council hearings and
j informal,contacts. The major impact of the City Council upon this
proposed budget is in the priorities and programs adopted by the City
Council during the current year.
While all departments were intensely - involved in the budget
J preparation, most of the credit for the budget document goes to the
members of the Finance Department. Particular gratitude is
expressed to the Director of Finance and the Accounting Division.
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While we surely appreciate all contributions to this budget, it must
_' be remembered. that, the real thanks must go to the City employees who
J on a daily basis transform this document into citizen services.'
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1 CEDAR RAPIDS•DES MOINES
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RECORD OF PUBLIC BBARING AND ADOPTION OF BUDGLT
February 21 IMI, the C ndi of the sits of Iwo CItY. Iwo
wt far fke Purport of tanduttlnt a Public hearing on the prvpaad INla Budget ne puWlahed
(foaled). A quorum w praeant.
NMke of Ueae and piece of hearing had kap puWL hd an _ February 19 IMI,
10 W _ _Ian CItjPrest Citizen
cad the d ldaelt of publication wu avdlable to foe dtb the Ceuay Audita.
Node of the Unca and VIM of beating bad keep posted an
Ig the followlgs kasum:
. Thin budget wdmats nae WateidBd sed taggeat sod dab,, brad :ar A agelpd add "=to
MfeBewe; two Mtllewn n housing Inspection fees; Marian Van passer. Nertha Barker,
Pw Reiner, re Elderly Services Agency: Wendy Grabeck and Janet Martin a PALS•
1-W ft nn representing Student Senate, re Crisis Center; John Suchgwl re
Qos,{sig Ytolence Proann: Bob Yelsh n Human Servlces_sdool crossing-guirdzs.
jgnyr linter. snot reaowl domtovn; Harold Bechtoldt re traffic signs and slinals.
Mitten tiro, Elderly Svvlces re funding and Peter Itntad. Iwo State HlttorfuI
Safety. re rt $Erect wa venni—i-nFenec on p oc on e:
After giving opportunity for all destring to be heard, the Council, on Harch 10, 1991,
adopted the follalng budget resolution:
Rsdudn Ne._.3z41w_
A IOU. fe70N A0017Ui0 THE ANNUAL
10. 1Mg. BUDGET FOR THE FISCAL YEAR ENDING NNE
MIt■oW"d by the Coad of the Cly of.. __ ;Ay g_Sity_ _..____-._fan:
The annual budget fa the oral Year ending lune M IM; u It forth In the Budget Bumawy
Crrtintsts and In the dotilld budget In support thereof showing the rsvaus "deuton and appo.
Wath atpndltunt and allrang Wr
Uato Prams and adfrltlam for sold ftW year Ii adopted, sed
Oe clerk Is directed t make the tillage required by law and to net up his books In aonatIonce with
the summery and detal4 as adopted.
Foamed and approved on __ILASely�10 INI, by the folbdng vat: (List wma)
Ayos:... RSdAUa 1jM5.B.aJ_s ere t. Key, Nf aos
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MICROFILMED BY
`JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
590
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MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
CITY OF IOWA CITY -
FISCAL YEAR 1982
OPERATING BUDGET
TABLE OF CONTENTS
PAGE
BUDGET -IN -BRIEF:
Revenues . , , , , , ,
, , . . , , 1
Expenditures , , , , , , , , , ,
, , , , , , 5
General Fund Balance , , , , , , , , , ,
, , , , , , 7
GENERAL FUND:
Fund Summary , , , , , , , , , ,
, , , , , , g
Policy & Administration Program:
Program Summary . . . . . . . . . .
. . . . . .10
City Council . . . . . . . . . .
. . . . . .11
City Clerk . . . . . . . . . .
. . . .13
City Attorney
.16
.'City Manager . . . . . . . . . .
. . . . . .19
Human Relations , , ,
, , .21
Civil Rights Specialist . . . . . . ... . .
. . . . . .24
Civil'Service Commission . . . . . . . . . .
. . . . . .25
Human Rights Commission . . . .
. . . . .26
Broadband Telecommunications
,27
`Broadband Telecommunications Commission.
30
Finance Administration' . . . . . . . . . .
. . . . . .31
Accounting . . . . . . . .
. . . . . . 33
- CentralProcurement Services . . . .
. .35
Treasury . . . . . . . . . .
. . . . . .37
Risk Management , , , . . , , , ,
, , , ,39
Word Processing . . . . . . .
. . . . .40
Parking Enforcement . . , . ,
, , , , ,4P
`Government Buildings43
Home and Community Environment Program:
Program Summary , , , , , , , , , ,
, , , , , ,45
Planning and Program Development:
Function Summary . . . . . . . . . .
. . . . . .46
Administration . . . . . . . . . .
. . ..47
Plan Administration . . . . . . . . . .
. . . . . .49
Development Programs . . . . . . . . . .
. . . . . .52
Riverfront Commission . . . . . . . . . .
. . . . . .55
Design Reyiew Committee . . . . . . .
. . . . . .56
Planning & Zoning Commission. . . . . . , . . .
. , .57
Engineering:
Function Summary . . . . . . . . . .
. . . . . .58
Public Works Administration:
Function Summary . . . . . . . . . .
. . . . . .61
C.B.D. Maintenance:
Function Summary . . . . . . . . . .
. . . . . .64
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Energy Conservation:
67
Function Summary • • • • • • • • '
72
Resources Conservation Commission . . . . . . . .
. .
Johnson County Council of Governments:
73
Function Summary • • • • • ' ' . • • .
74
Administration . • • • • • • • • • •
• '
77
77
Transportation Planning • . • • • • • • • • '
' • 80
Rural Planning • • • • • • • • ' ' '
• • '
Community Protection Program:
82
Program Summary • • • • • • • ' • • '
. ' '
Police:
Function Summary • • • • ' • ' ' • • .
• .83
' 84
Administration • • • • • • • • • • '
• . 87
Patrol . . • ' • • • . • • •
' . . . 89
Criminal Investigation . . • • • • • • • • •
• ' • • 92
Records and Identification . . . . . . . . . . .
• • 94
Crossing Guards • • • • • • • • • • •
• '. 96
Emergency Operations . • • • • • • • • • •
• • ' 97
Fire, Function Summary • • • • • • . • ' • •
• . .
101
Animal Control, Function Summary .
•
Housing & Inspection Services:
10 5
Function Summary • • • • ' ' ' ' ' • •
. .
105
Administration • • • • ' • ' . ' • .
• . . . 1 06
Building Inspection • • • • • • ' . ' ' '
. 108
10
Housing Inspection • • • • ' • • . ' • •
. . . . 113
Housing Commission/Board of Appeals . . • . • '
' • 114
Snow Removal • • • • • • • • ' • •
•
• ' '
Transportation Program:
115
Program Summary ' ' • ' ' • • ' • • '
.
. 116
Traffic Engineering, Function Summary. . . • • • • .
• ' •• 119
Street System Maintenance, Function Summary. . . . .
. .
Physical Environment Program:
122
Program Summary ' • ' • • ' • ' • ' •
. 123
Cemetery/Forestry, Function Summary. . . . . . . . .
. ' 127
Recycling, Function Summary . . . . . . . . . . .
. .
Human Development Programs:
29
1.
Program Summary ' • ' • ' ' •
Parks & Recreation Admin., Function Summary. • • • •
. . 129
30
' ' ••
Recreation, Function Summary . . • • • • • ' ' • •
' . . 133
137
1137
Parks, Function Summary • • • ' . . . ' •
. . . .
40
Parks & Recreation Commission . . • • • • • . ' • '
• . .
14 1
Library, Function Summary • • • • • • ' ' ' '
. • •
141
Senior Center, Function Summary. . • • • • • . • ' '
• ' . 152
Senior Center Commission . . • • • • • • • • •
•
ENTERPRISE FUNDS: . 153
Fund Summary • • • • ' • • • ' • ' '
Parking Revenue; . 154
Fund Summary • ' • ' ' ' • • ' • • . .155
Parking Operations, Fund Summary . • • • • • • • • • . 158
Parking Reserves, Fund Summary . . . . . . . . . . . .
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CEDAR RAPIDS -DES MOINES
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Sewer Revenue:
Fund Summary
. . . . . .
Sewer Operations, Fund Summary
. 160
. . . . . . . . . .
Sewer Reserves, Fund Summary
. . . . . 161
. . .
Water Revenue:
' ' ' ' 165
Fund Summary
. . . . . . ,
Water Operations, Fund Summary . . . . .168
. . . .
. 167
.
Water Reserves, Fund Summary . . .
' ' 172
.
Refuse Collection Operations:
. ' ' '
Fund Summary
Landfill:
. 174
Fund Summary
. .177
Landfill Operations, Fund Summary. . . .
.
178
Landfill Reserves, Fund Summary
.
181
Airport:
.
Fund Summary
. , , , , , , ,
Airport Operations, Fund Summary . . . ..
. 183
184
Airport Reserve, Fund Summary . . .
. . ' 187
Mass Transportation:
,
Fund Summary
Mass Transportation Operations, Fund Summary . . .
188
189
Mass Transportation Reserves, Fund Summary . , . . ,
. . . . .
, . . . 193
DEBT SERVICE FUND:
Fund Summary
. : .
Summary of Expenditures
. 194
. . . . . . . . . . .
. . . . 195
TRUST AND AGENCY FUND:
Fund Summary, Pension and Retirement. . .
196
Summary of Expenditures _
i96
SPECIAL REVENUE FUNDS:
Fund Summary198
Revenue Sharing, Fund Summary . . . . . . . ' '
' '199
Road Use Tax, Fund Summary -
201
CDBG, Fund Summary
.
CDBG Hold Harmless Grant, Fund Summary . . . . . . .
203
204
. .
CDBG Small Cities Grant, Fund Summary . , , .207
. . . .
Committee on Community Needs
209
Special Assessment, Fund Summary , , , , , , , , , , ,
.
, , , , 210
INTRAGOVERNMENTAL SERVICE FUND:
Assisted Housing
. , . ,
Equipment Division
212
. . . . . . . . ,
. 214
CHARTS AND SUMMARY INFORMATION:
All Funds Comparison
. . ,
Summary of Expenditures & Receipts. . ..
. . 217
P18
Projected Financial Summary, FY81 . . . . . . .
. . . ,
2100
Projected Financial Summary, FY82 . . .
,
2P
Reconciliation of Transfers
Personnel
222
. . . . . . . . . . .
. . . . 226
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BUDGET IN GRIEF
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIRES
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BUDGET IN BRIEF
REVENUES
Consistent with the practice of previous years, all revenue
estimates are conservative. In budget preparation it is important to
ensure that the level of revenue projected will actually
materialize.
A. Property Tax:
The City's property tax request of $7,802,216 for FY82 will be levied
as follows:
V I _d._._
FY81 FY82
Assessment Assessment
Dollars Per $1,000 Dollars Per $1,000
General Fund 4,840,154* 8.100 5,170,566* 8.100
Tort Liability 110,544 .187 258,126 .407
Debt. Service 1,500,648 2.533 1,409,065 2.222
Trust & Agency 1,006,264 1.699 958,634 1.512
7,457,610 12.519 7,796,391 2.241
Ag. Bldgs. & Land 5,783 3.004 5,825 3.004
Total 7,463,393 7,802,216
*Includes montes and credits of $28,416 and military credit of
$13,715 in FY81; in FY82, monies and credits of $28,494 and military
credit of $6,500 are included.
This levy of $12.241 reflects a decrease in the tax rate required for
FY82 and represents $423.92 per year on the assessed value of the
average residential property in Iowa City. As of January 1, 1980,
the City Assessor computed the assessed value for the average
residential property, after the rollback, to be $34,631. This
compares with the prior year's assessed value of $33,437.
The total assessed value upon which taxes are levied in Iowa City has
increased from $592,348,513 to $634,021,232 as of January 1, 1980.
City services are financed from many sources and these sources have
limitations both as to amount and use. The General Fund property tax
levy can be used for the suppport of General Fund services, such as
police, fire, park and recreation services. The levy cannot exceed
$8.10 per $1,000 of assessed valuation.
As in FY81, the City's assessed valuations (the values upon which the
property tax levy is based) are being subjected to a rollback. In
FY81 this rollback was .643801 on residential property and for FY82
the rollback will be .667355 on residential property. The rollback
on certain commercial and utility properties was .889872 in FY81 and
will be .931854 in FY82.
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FY81 FY82
Assessment Assessment
Dollars Per $1,000 Dollars Per $1,000
General Fund 4,840,154* 8.100 5,170,566* 8.100
Tort Liability 110,544 .187 258,126 .407
Debt. Service 1,500,648 2.533 1,409,065 2.222
Trust & Agency 1,006,264 1.699 958,634 1.512
7,457,610 12.519 7,796,391 2.241
Ag. Bldgs. & Land 5,783 3.004 5,825 3.004
Total 7,463,393 7,802,216
*Includes montes and credits of $28,416 and military credit of
$13,715 in FY81; in FY82, monies and credits of $28,494 and military
credit of $6,500 are included.
This levy of $12.241 reflects a decrease in the tax rate required for
FY82 and represents $423.92 per year on the assessed value of the
average residential property in Iowa City. As of January 1, 1980,
the City Assessor computed the assessed value for the average
residential property, after the rollback, to be $34,631. This
compares with the prior year's assessed value of $33,437.
The total assessed value upon which taxes are levied in Iowa City has
increased from $592,348,513 to $634,021,232 as of January 1, 1980.
City services are financed from many sources and these sources have
limitations both as to amount and use. The General Fund property tax
levy can be used for the suppport of General Fund services, such as
police, fire, park and recreation services. The levy cannot exceed
$8.10 per $1,000 of assessed valuation.
As in FY81, the City's assessed valuations (the values upon which the
property tax levy is based) are being subjected to a rollback. In
FY81 this rollback was .643801 on residential property and for FY82
the rollback will be .667355 on residential property. The rollback
on certain commercial and utility properties was .889872 in FY81 and
will be .931854 in FY82.
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'JORM MICRO_ LAB
CEDAR RAPIDS -DES 1401NES
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The City will also receive revenue from taxes on agricultural
buildings and land. As provided by state law the tax on this land is
$3.00375 per $1,000 of assessed value. The assessed value for ag —
land Is $1,939,227 and will yield revenue of $5.825.
In FY82, $5,135,572 in property tax revenue (the General Fund levy —
amount net of monies and credits and military credit) has been
appropriated in the General Fund. The General Fund property tax
amount is an increase of seven percent over the FY81 State -approved
budget of $4,798,023. (The FY81 General Fund levy amount net of
monies and credits and military credit.)
Another source of revenue that can be used for General Fund
operations is the monies and credits replacement fund. Formerly a
State law levied a tax on certain monies and credits and monied
capital. This tax was repealed and the State established a —
replacement fund which provides to cities the appropriate amount of
revenue they were receiving at the time the tax was repealed. In
FY82, the City will receive $28,494.
A military service credit replacement has been established by the
State which returns to cities part of the property tax lost through _
the military service tax credit. In FY82, this fund will return
;6,500 to Iowa City for General Fund purposes. These monies are
apportioned to cities by the State Treasurer in proportion to the
money allocated by the State for the military service tax credit.
The City also levies property tax for other purposes. These include
debt service, trust and agency, and tort liability. These funds can
be utilized only for the purpose for which they are levied.
The debt service levy provides funds for the payment of the principal
and interest on general obligation bonds of the City. It can also be —
utilized to fund the payment of any judgments against the City, _
unless other funding sources are provided by State. law.
A special property tax levy, called Trust and Agency, is established
for the payment of pension and employee benefits. These include
social security, the Iowa Public Employees Retirement System, the
Police and Fire Pension contributions of the City, workmen's
compensation insurance premiums, unemployment compensation. —
A special levy, tort liability, is provided to pay the cost of
certain insurance coverages. This includes comprehensive general
liability, motor vehicle liability, public official liability, —
errors and omissions and false arrest insurance. The tort liability
levy of $258,126 reflects the cost of insurance premiums and antici-
pated judgments for FY82. The lower levy amount in FY81 was due to
the availability of a fund balance of $205,030 which could be used
for funding expenditures; the projected fund balance available for
FY82 is $25,474. The large fund balance in FY81 resulted from the —
elimination of the insurance reserve and the decision to use the
accumulated balance in that reserve for annual insurance premiums.
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B. Intergovernmental Revenue:
_ Assistance from other governments agencies is a major source of
revenue. This includes both Federal and State assistance.
1. The bank franchise tax is a state tax levied on the net income
of financial institutions. The state retains 55% of this tax
with the remainder divided 60% for the cities and 40% to the
county within which it originated. The FY82 receipt projection
($50,100) is based on actual receipts in FY80 of $46,270 and
i information received from local banks.
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_ 2. The FY82 Budget includes Section 5, UMTA funding of $270,000 for
transit operations. This is tentative as conflicting reports
have been received on when the City will be eligible for such
financing (this projection assumes receiving funding for the
last nine months of the fiscal year). Transit will also receive
$55,496 of Section 18, UMTA funding for operations in FY82
State operating assistance for the fiscal year is projected at
1 $100,000, as compared with actual State assistance in FY81 of
$155,070. This decrease is due to the fact that it is expected
that the State will allocate less State assistance monies to the
City when it becomes eligible for federal transit assistance
j - monies.
3. Liquor profits are 10% of gross revenue of State liquor stores.
In FY81, the estimate equaled $5.75 per capita and in FY82 the
estimate is $6.00 per capita. ($296,934)
4. State Municipal Assistance distributes state :revenues on a
ratio of each city's population to total state population,
- which can't exceed one-half of the city's property tax levy.
The FY82 projection is based on $6.55 per capita. ($324,153)
There is some discussion that the State legislature may
eliminate this source of revenue for cities.
5. In past years, regional planning activities were funded with a
City contribution (budgeted under the City Council's budget) to
the Johnson County Regional Planning. Commission (JCRPC).
Beginning in FY81, JCRPC was replaced with Johnson County
Council of Governments (JCCOG) and the City of Iowa City was
made responsible for maintenance of all financial records. The
JCCOG budget has been included within the General Fund budget.
Revenues expected from other government agencies in FY82 to
fund JCCOG amount to $98,908, with Iowa City's share of the
funding equaling $73,510.
6. General Revenue Sharing is received by the City quarterly.
Recent legislation extended the General Revenue Sharing program
thru September 30, 1983. The FY82 projection for the City is
$594,000.
7. Road Use Tax collected by the State from the registration of
motor vehicles, fuel tax, license fees and the use tax on motor
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vehicles, trailers and accessories and equipment is apportioned
to each city based upon a ratio of the city's population to all
Iowa cities. The per capita estimate for FY82 is $28.50. This
is $1.00 less than the FY81 per capita estimate. Although more
cars are being licensed, many of these are fuel economy models
which use less gasoline.
C. Enterprise Funds:
The enterprise funds include parking, sewer, water, refuse, landfill
and the airport and are utilities or services supported primarily
from revenues for services provided. In FY82, transit has been taken
out of the General Fund and is included as an Enterprise Fund. Both
State and Federal accounting guidelines for transit systems
recommend that they be accounted for as Enterprise Funds. Parking,
sewer and water revenues are used to pay bonds and interest on
revenue bond issues of the City. In FY82, $379,458 of sewer revenue
and $114,750 of water revenue will also be used to pay general
obligation bond issues which were sold to finance sewer and water
projects.
Minimal rate increases are projected for both water and sewer rates.
Rate studies are now being done to determine the necessary rates to
support operating and debt service costs; actual rate increases will
be. finalized prior to the beginning of FY82.- The refuse collection
fee will remain at the FY81 level of $2.00 per month per dwelling
unit or apartment and $1.00 per month per sleeping room. Landfill
fees will increase from $5.10 per ton to $6.10 per ton on July 1,
1981.
Under the Transit budget, bus fares will remain at 354 with monthly
bus passes at $12 resulting in total fare revenue of $625,000 in
FY82. In FY81, fares funded 43% of total operating costs, GRS funded
20%, property taxes funded 24%, State transit assistance funded 11%,
and miscellaneous revenue funded 2%. While in FY82 funding is
projected as 38% from fares, 27% from GRS, 7% from property taxes, 6%
from State transit assistance, 20% from Federal transit assistance,
and 2% from miscellaneous revenue.
Parking revenue includes $120,000 for $2.00 overtime parking fines,
$510,000 from the parking ramps and $252,700 from on -street and off-
street meters, permit lots and building rentals for a total of
$882,700. This compares with FY81 revenue projections of $122,500
for overtime parking fines, $309,000 from the parking ramps,
$309,100 from the other sources, $50,000 from interest income and
$20,000 from sale of land to the Ecumenical Corporation for a total
of $810,600.
0. General Fund - Other Revenue:
Under the charges for services category, the Fire Department's
revenues include the Fire Protection Contract with the University of
Iowa ($270,000 to the General Fund and $75,000 to the Trust and
Agency Fund for a total of $345,000), and Library services include
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$82,000 for services to Johnson County. Recreation revenue of
$117,672 includes admissions, lessons, entry fees and pool revenue.
Miscellaneous revenue is derived from activities such as police
escort service, animal control fees, zoning and subdivision fees.
In FY82, revenue from licenses and permits is budgeted at $243,530.
Most of this revenue will come from building and rental permits or
beer and liquor permits and licenses. Other sources of revenue are
bike, peddlers, electricians, plumbers and animal licenses and
- burial permits.
iThe FY82 budgeted revenue from fines and forfeitures of $212,500
— includes $122,500 for $5.00 illegal parking fines, library fines
($20,000) which are assesed for overdue or damaged property, and
fines collected by Magistrate Court ($70,000) for violation of the
_ City or State codes such as motor vehicle violations and animal
control violations.
Use of money and properties revenue comes from various sources.
Interest income is projected at an 11% interest yield.
— General Fund miscellaneous revenues are composed of refunds,
reimbursement of expenses and damages, miscellaneous sales, and
commissions or concessions. The reason for the decrease from FY81 to
FY82 is that the FY81 Budget included a workmen's compensation
_ premium refund ($45,000) while the FY82 Budget does not include a
refund.
EXPENDITURES
I
The recommended budget for all operating funds in FY82 is
$23,573,855.
i The proposed general fund budget is $9,729,063 or an increase of 10%
over the estimated expenditures for FY81. Budget increases in the
General Fund expenditure budget were minimized as much as possible
because of limited revenues in the General Fund. A comparison of
percentage change by major classification of expenditure appears as
follows:
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Actual Estimate % Budget %
FY80 FY81 Change FY82 Change
Personal Charges $4,855,113 $5,433,749 11.9 $5,861,945 7.9
Commodities 384,967 514,368 33.6 638,350 24.1
Services & Charges 1,873,279 2,116,456 13.0 2,222,911 5.0
Capital Outlay 443,618 536,006 20.8 531,430 (0.8)
Transfers 291,407 242,538 (16.8) 492,027 102.9
TOTAL $7,848,384 $8,843,117 12.7 $9,729,063 10.0
Personal Services
Personnel costs are primarily controlled by collective bargaining
agreements. Employees of the City are represented by three unions:
AFSCME (Local 183), the Iowa City Police Patrolman's Association,
and the International Association of Firefighters (Local 610).
The majority of City employees are represented by AFSCME. The Union
is comprised of two bargaining units, one composed exclusively of
Library employees and the other composed of City employees in all —
other departments. All supervisor, confidential, temporary and
other employees who are excluded by law in Chapter 20 of the 1979
Code of Iowa are excluded from the units and from the terms, _
conditions, or application of the, Agreement. Sworn police officers
and firefighters are also excluded.
Sworn police officers are represented by the Iowa City Police
Patrolman's Association. The bargaining unit is composed of all Iowa _
City police officers. Exempt from the unit are the police chief,
deputy chief, captains, sergeants and other- confidential, —
administrative, supervisory and less than half-time employees, and T
those excluded:by Chapter 20, Code of Iowa.
The firefighters are represented by the International Association of y
Firefighters. The bargaining unit is composed of firefighters, -
lieutenants, and captains. Exempt from -the unit are the fire chief,
fire marshal/training officer, battalion chiefs and other employees
excluded by Chapter 20. _.
All three union contracts are currently being negotiated for FY82 and
compensation increases included in the FY82 budgets are estimates.
Employees who are administrative, supervisory or otherwise _
ineligible for collective bargaining are covered by the Personnel
Rules and Regulations. Some are eligible for Civil Service.
Salaries and benefits are determined by the City Council upon the
recommendation of the City Manager. Guidelines for increases are set
by the City Manager with the amount of the increase determined by the
department head, with the approval of the City Manager.
I —
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Other Expenditures
Commodities, Services and Charges, and Capital
Outlay continue to be
affected by inflationary
increases.
Budget cuts
made in these three
areas demonstrate a hold -the -line
effort
while attempting to
minimize service level reductions.
Included in Services and
Charges is
the budget
for Aid to Agencies.
FY82 allocations approved
by the Council are as
follows:
Agency
FY80
FY81
FY82
United Action For Youth
$ 30,000
$ 30,000
$ 30,000
Mayor's Youth
23,133
20,000
21,000
Johnson County Council
on Aging
19,800
--
-
Elderly Services
--
20,000
21,400
Pals
13,763
15,500
17,000
Rape Victim Advocacy
9,515
9,515
- 8,073
Crisis Center
5,000
5,000
6,000
Willow Creek
5,615
4,800
5,800
Transient Program
2,500
2,500
2,500
Youth Homes
8,000
--
Domestic Violence Project
--
--
4,750
Boys Baseball
1,284
1,100
**
Babe Ruth
1,284
1,100
**
Girls Softball
1,284
1,100
**
Friends of the Children's
Museum
2,140
**
--
TOTAL
$123,318
$110,615
$116,523
**Funding for this program
is now budgeted in the Recreation
Budget.
General Fund Balance
The General Fund balance projected for
June 30,
1982 is $1,305,702,
with the following restricted amounts:
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Restricted:
Litigation Escrow $174,000 _
FY81-Encumbrances 77,440
Carryovers 78,304
Amendments 46,100 _
Revenue Reductions -
State's Cutbacks 52,526
RUT Reduction 47,744 —
$476,114 -.
Unrestricted 765,478
$1,241.592
A portion of the unrestricted balance has been designated for the —
purchase of the Recreation Center parking lot. This compares with aprop_
1981ose unrestricted balance of $886,780 projected for June 30, _
e FY81
If 'actual revenue .from State Municipal Assistance orfederal Transit
Operating Assistance is found to be less than projected in this r
budget, ..the Council is committed to.reviewing;the,.FY82 Budget for
increases to other revenues, decreases to expenditures, or a
.,combination of both in order to balance the budget and provide for an
unrestricted year-end balance of approximately $700,000. 1
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CLASSIFICATION
BEGINNING BALANCE
GENLKAL FUND
FUND SUMMARY
i
ACTUAL ESTIMATE BUDGET
FY 80 FY 81 FY 82
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers
TOTAL RECEIPTS
EXPENDITURES:
Personal Services
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 1,124,519 $ 1,834,524 $ 1,548,993
$ 4,675,034 $ 4,618,977 $ 5,434,517
228,145
I
236,980
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—
215,400
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CLASSIFICATION
BEGINNING BALANCE
GENLKAL FUND
FUND SUMMARY
i
ACTUAL ESTIMATE BUDGET
FY 80 FY 81 FY 82
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers
TOTAL RECEIPTS
EXPENDITURES:
Personal Services
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 1,124,519 $ 1,834,524 $ 1,548,993
$ 4,675,034 $ 4,618,977 $ 5,434,517
228,145
I
236,980
i
243,530
244,961
215,400
212,500
709,982
787,620
913,374
622,371
749,846
795,594
113,919
79,870
108,820
197,311
108,750
78,927
1,766,666
1,760,143
1,634,400
$ 8,558,389
$
8,557,586
$
9,421.662
$ 4,855,113
$
5,433,749
$
5,861,945
384,967
514,368
638,350
1,873,279
2,116,456
2,222,911
443,618
536,006
513,830
291,407
242,538
492,027
$ 7,848,384
$
8,843,117
$
9,729,063
$ 1,834,524
$
1,548,993
$
1,241,592
MICROFILMED BY
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PoucY & aDAuNisnRAnoN
City Council
City Clerk
City Attorney
City Manager
Broadband
Telecommunications
Human Relations
Finance
Government Buildings
MICROFILMED BY
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CEDAR RAPT DS•DLS 1101 HIS
CLASSIFICATION
BEGINNING BALANCE
RECEIPTS:
PROGRAM SUMMARY
ACTUAL
FY 80
GENERAL FUND
POLICY & ADMINISTRATION
ESTIMATE BUDGET
FY 81 FY 82
$ 653,155 $ 1,666,567* $ 1,639,945
Property Taxes
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$ 347,533
$ 272,699
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27,792
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74,382
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Fines & Forfeitures
I
197,400
192,500
'I ,
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300,836
I
Intergovernmental Revenue
620,351
665,393
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106,310
70,000
CLASSIFICATION
BEGINNING BALANCE
RECEIPTS:
PROGRAM SUMMARY
ACTUAL
FY 80
GENERAL FUND
POLICY & ADMINISTRATION
ESTIMATE BUDGET
FY 81 FY 82
$ 653,155 $ 1,666,567* $ 1,639,945
Property Taxes
$ 1,405,677
$ 347,533
$ 272,699
Other Receipts:
27,720
27,792
36,803
Licenses & Permits
74,382
76,000
83,930
Fines & Forfeitures
229,339
197,400
192,500
Charges -for Services
242,339
300,836
351,016
Intergovernmental Revenue
620,351
665,393
671,187
Use of Money & Property
106,310
70,000
102,000
Miscellaneous Revenue,
120,019
53,500
32,648
Transfers
283,765
307,999
116,135
TOTAL RECEIPTS
$ 3,082,182
$ 2,018,661
S 1,822,115
EXPENDITURES:
Personal Services
$ 949,143
$ 840,693
$ 889,006
Commodities
27,720
27,792
36,803
Services & Charges
822,723
843,214
792,993
Capital Outlay
6,660
96,695 .,
26,700
.Debt Service
--
--
Transfers
291,407
236,889
474,966
TOTAL EXPENDITURES
$ 2,097,653
$ 2,045,283
$ 2,220,468
ENDING BALANCE
$ 1,637,684
$ 1,639,945
$ 1,241 592
*The Recycling Account was closed out as of 6/30/80. The balance of
$28,883 was transferred to this account.
j MICROFILMED BY
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PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY COUNCIL
PROGRAM: POLICY & ADMINISTRATION DIVISION: CITY COUNCIL
DIVISION PURPOSE:
formulate City policy and
The City Council is a representative body elected by the citizens to
provide general direction to the City Manager
policy.
for implementation of that -
DIVISION GOALS: —
Maintain and establish policy for the City administration to ensure
effective planning and efficient operation of all facilities, services
and public improvement programs consistent with the Comprehensive Plan.
DIVISION OBJECTIVES: _
I. Continue basic services at current level.
2. Timely completion of Capital Improvement Program projects.
3. Review Comprehensive Plan.
4 Completion of Urban Renewal. _
5. Implementation of Economic Development Strategy.
6. Develop City Government Revenue Strategy.
1•-- Analyze City space needs and alternatives. I
8. Continue to implement Energy Conservation Program measures,
reeare
9. Expand housing rehabilitation program in Ralston Creek
10. Implement Transportation Plan. a.
PERFORMANCE MEASUREMENT:
1. No reduction in basic services.
2. C. I. P. schedules maintained.
3. Comprehensive Plan updated - necessary amendments adopted.
4. Block 64 and Parcel 82-1b developed and alley improvements
completed.
5. Implementation policy adopted.
6. New revenues limited to non -property tax sources.
7. Space needs assessed
old Library and U -Smash -'Em building
utilized or disposed of.
8•Reduction in City energy use by 15% below FY80 level.
9• Additional eligible properties rehabi
10. Implementation policy adopted. litated.
DIVISION ANALYSIS:
City Council policy is carried out by all departments under direction of
the City Manager. Achievement of specific objectives is measured in the
Performance of departments/divisions individually and collectively.
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CITY OF IOWA CITY
j
FY82 BUDGET
DEPARTMENT:
CITY COUNCIL ACCOUNT N: 1111.0
DIVISION:
CITY COUNCIL FUND: GENERAL
ACTUAL
BUDGET FY82 DEPT. ADMIN.
i
BUDGET
FY80
FY81 PROPOSAL PROPOSAL
FY82
Personal
Services $
30,263
$ 30,000 $ 30,000 $ 30,000 $
30,000
Commod-
ities
362
550 565 565
565
Service
Charges
1
182,390
186,965 131,460 131,260
131,246
Capital
_I Outlay
24
-
--
Transfers
_
--
-- -- --
TOTAL $
213,039.-.
$. 217,515 $ 162,025 $ 161,825 $
161,811
-�
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL
POSITIONS POSITIONS
$
Mayor
—I
4,800
Councilperson
6 6
25,200
1
7 7
30,000
CAPITAL OUTLAY
None
_
TRANSFERS
J
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None
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PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY CLERK
PROGRAM: POLICY & ADMINISTRATION DIVISION: CITY CLERK
DIVISION PURPOSE:
As a Council -appointed recording and record-keeping officer of the
City, the City Clerk and employees exercise all the powers and perform
all the duties provided or prescribed by state law, the charter,
provisions of the Municipal Code, including preparation, maintenance
and dissemination of records of Council meetings and resulting
proceedings by publishing notices, minutes and ordinances, recording
legal papers and plats at the County Recorder's office; by processing
contracts, easements, beer and liquor and cigarette licenses; by
microfilming appropriate records; by filing and safekeeping of deeds,
abstracts, contracts; by keeping Resolution and Ordinance books; by —
cross-indexing all Council activity items and packet information.
Other responsibilities include issuance of cemetery deeds, permits, `
taxicab and peddler licenses; responding to citizen inquiries and _
retrieving information for use by the City Council, City Manager,
Department Heads, Staff and general public; providing election services
as required; keeping project folders; receiving, routing and finalizing
- of all. submissions to the Planning and Zoning Commission. We are _
custodians of the City Seal, certify or notarize legal documents, and
testify in court if necessary. —
DIVISION GOALS:
To provide an adequate legal level of service for the services listed in
the above Division Purpose within existing regulatory standards and
budgetary constraints.
DIVISION OBJECTIVES: _
1. To continue basic services at the current level. _
2. To meet necessary legal requirements. _.
PERFORMANCE MEASUREMENTS: _
Ia. Attending workshops and investigating and implementing new
procedures to improve the delivery services without reducing
services.
b. Modifying or eliminating or delegating present procedures.
2a. Provision of timely retrieval of records by microfilming records _
by March 1982, keeping indexing up-to-date, keeping filing up-to-
date, having project folders and subdivision folders up-to-date,
to comply with state law regarding public records and their
availability.
b. Maintain codification of ordinances by providing ordinances to
codifier and distributing supplements on a quarterly basis.
c. Meet legal deadlines for publications of notices, minutes and
ordinances, and keep necessary records of publication, weekly. _
d. Receive, route and finalize legal papers and plats for all
submissions to the P&Z Commission, as approved by Council.
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Attend regular, special, informal Council meetings and
executive
sessions.
f. Compliance with Open Meetings Laws by posting agenda and
additions
_
j..j
to agendas for all Council meetings.
DIVISION ANALYSIS:
W
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Any further reduction in personnel will result in reduction
of basic
I
services and non-compliance with legal regulations.
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CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: CITY CLERK
ACCOUNT #
DIVISION: CITY CLERK FUND:
1112.0 71
GENERAL
-1
ACTUAL
BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81 PROPOSAL
PROPOSAL
FY82
Personal
Services 48,539
52,753 53,730
53,730
56,376
Commod-
ities 1,243
1,680 1,907
1,907
1,907
Service
Charges 36,600
21,045 22,643
40,443
40,259
Capital
Outlay 385
1,000
1,000
1,000
Transfers
TOTAL 86,767
75,478 79,280
$ 97;080
$ 99,542
PERSONNEL
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
—POSITIONS
POSITIONS
$
City Clerk
Deputy
24,831
City Clerk
1
1
15,251
L
Administrative Senior
Clerk Typist
1
12,798
3
3
52,880
Overtime
500
Temporary
Longevity
350
Health & Life Insurance
2.64
Total
_56,376
CAPITAL OUTLAY
Typewriter
1,00
TRANSFERS
None
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PROGRAM DIVISION STATEMENT
I
FUND: GENERAL DEPARTMENT: CITY ATTORNEY
PROGRAM: POLICY & ADMINISTRATION
DIVISION PURPOSE:
The City Attorney's office represents the City in all litigation in
which the City or an employee is a party and in all administrative
hearings before state and local agencies. The legal staff advises the
City Council, City Manager, department heads, City boards and
Commissions, and staff on all the various legal questions pertaining to
the operation and administration of the municipal function.
DIVISION GOALS:
To provide the City Council, City departments and commissions with
reliable and timely legal advice to further the interest of the City and
the community; to effectively represent the City in the various forms,
including Magistrate Court, Iowa District Court, administrative
hearings and federal district court, as well as the negotiation of j
various contracts and land disposition/acquisition.
DIVISION OBJECTIVES:
1. Gain further expertise and knowledge in the expanding area of I
municipal tort liability and federal civil rights litigation. i !
2. Continue the preventive law program aimed at limiting and
containing the City's potential liabilities.
3. Attend meetings of the City Boards and Commissions in order to
improve procedures and aid members to understand the legal context
in which the board or commission functions. l
4. Continue responding to citizen inquiries concerning municipal
regulations, with emphasis being placed upon training the staff
secretary to handle routine questions and referrals.
5. Improve administrative procedures to include the implementation of
a research and brief filing system by January, 1982.
PERFORMANCE MEASUREMENTS:
Since the timing of legal controversies is often beyond the control of
the City, performance measurements are difficult to establish for a
particular fiscal year. Some potential, though certainly inexact
measurements include:
QUARTER FY82
I
1 2 3 4
Actions/Claims Filed vs. City
Actions Initiated by the City
Negotiated Settlements
Parcels of Land Acquired/Disposed
Commission/Staff Meetings Attended
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DIVISION ANALYSIS:
It is important to note that the staff time expended to maintain such a
numerical based system must be balanced against the limited performance
Picture such numbers provide. Moreover, such numbers should not be used
as a measurement of Department efficiency, but only as a measure of the
Department's caseload. For in effect, the measure of the legal staff's
effectiveness is our ability to meet the needs of Council and staff. _
17
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CEDAR RAPIDS•DES-MOINES
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DEPARTMENT:
DIVISION:
r-,
CITY OF IOWA CITY
FY82 BUDGET
CITY ATTORNEY
CITY ATTORNEY
ACTUAL BUDGET
FY80 FY81
ACCOUNT M: 1113.0
FUND: GENERAL
FY82 DEPT. ADMIN. BUDGET
PROPOSAL PROPOSAL FY82
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Personal
Services
$ 72,316 $
79,490
$
81,353
$
81,353
$ . 84,908
Commod-
ities
3,120
3,363
3,989
3,989
3,989
-�
Service
Charges
56,288
46,337
54,707
50,533
50,336
Capital
Outlay
234
--
--
--
--
Transfers
$
�I
TOTAL
$ 131,958 $
129,190
$
140,049
$
1354875
139,233
iFY81
AUTHORIZED
FY82
PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
„ Assistant
Attorney III
Attorney I
1
2
0
3
--
65,006
Assistant
Secretary
II.
1
1
15,672
4
4
80,678
Overtime
525
Temporary.
-
Longevity
.
150
Health &;Life
Insurance
3,555
Total
84,908
CAPITAL OUTLAY
_.
None
TRANSFERS
None
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PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: POLICY & ADMINISTRATION DIVISION: CITY MANAGER
DIVISION PURPOSE:
The City Manager a) facilitates implementation of policy and procedure
as directed by the City Council through the coordination and supervision
of operations in all City Departments for the purpose of promoting
efficiency and effectiveness, and b) advises the City Council on matters
relating to the planning, development, implementation, and current
status of all City operations.
DIVISION GOAL:
To professionally advise, direct and evaluate Department Heads and
other management personnel in their respective functions in a manner
consistent with current and future community needs and in conformity
with the dictates of existing laws, established policies and
procedures, and the City's Comprehensive Plan.
DIVISION OBJECTIVES:
1. Develop and administer City fiscal program through preparation of
the Capital Improvements Program and the FY83 Operating Budget for
certification by March 15, 1982.
2. Timely dissemination of relevant information to City Council,
staff, and the general public.
3. Advise and direct department and division administrators to
facilitate timely and efficient completion of assigned projects
and programs according to the dictates of City Council policy.
4. Quarterly evaluation of all departmental progress and annual
evaluation of all Department Heads.
5. Solicit citizen input into the governmental process.
PERFORMANCE MEASUREMENT:
1. Balanced budget certified by City Council by March 15, 1982.
2. Completion of a new Administrative Operations Manual by September
30, 1981 and continued updating to reflect revised policies. All
departments will maintain the manual in current status.
3. Quarterly reports evaluated and sent to City Council within 45 days
after end of each quarter.
4. A minimum of 100 citizen questionnaires sent out monthly.
DIVISION ANALYSIS:
General measurement of performance is reflected in the performance
level of all departments and divisions.
i
19
MICROFILMED BY
IJORM MICRO_ LAB
CEDAR RAPIDS -DES I401HIS
S?o
r
L
j
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: CITY MANAGER ACCOUNT N: 1121.0
DIVISION: CITY MANAGER FUND: GENERAL
CAPITAL OUTLAY
None
TRANSFERS
None
MICROFILMED BY
!JORM MICROLAB
7CEDAR RAPIDS -DES MOINES
SOO
ACTUAL
BUDGET
FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81
PROPOSAL
PROPOSAL
FY82
Personal
Services $
99,910
$ 91,729
$ 95,632
$ 94,832
$ 97,571
Commod-
ities
963
1,900
1,900
1,600
1,600
Service
Charges
12,397
12,000
30,100
29,650
29,278
Capital
Outlay
596
--
--
__
Transfers
TOTAL $
113,866 '
$ 105,629
$' 127,632-.
; 126,082
$—_128,449
PERSONNEL
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
POSITIONS
POSITIONS .:
$
City Manager
1
1
46,015
Assistant City Manager
1
1
25,425
Adminsitrative Secretary
1
1
16,942
3
3
88,382
Overtime
Temporary
1,000
Supplemental
Retirement
5,000
Longevity
Health & Life
Insurance
450
2,739
Total
97,571
CAPITAL OUTLAY
None
TRANSFERS
None
MICROFILMED BY
!JORM MICROLAB
7CEDAR RAPIDS -DES MOINES
SOO
1 .
1
i
1
PROGRAM DIVISION STATEMENT —
FUND: GENERAL DEPARTMENT: HUMAN RELATIONS
PROGRAM: POLICY & DIVISION: HUMAN RELATIONS —
ADMINISTRATION
DIVISION PURPOSE:
The purpose of the Human Relations Department is the furtherance of a
work environment in which the public service contribution of all City
employees is optimized.
The Human Relations Department provides technical and support services
to City departments, which include: employee recruitment and
selection, administration of the classification, compensation,
performance evaluation systems, and the Affirmative Action program;
coordination of employee training and development, employee assistance _
services and related personnel activities. The Human Relations
Department works in conjunction with the Civil Service Commission. —
DIVISION GOALS:
To more effectively administer the City's personnel functions, with
emphasis on improvements in the timeliness with which all services are
provided; to provide for equity in job classification and compensation
systems, and consistency in the application of personnel policies and
procedures; to provide employees with the training necessary to perform
more effectively; to maximize the effects of Affirmative Action and to
maintain compliance with Civil Service procedures in all personnel -
actions.
DIVISION OBJECTIVES:
1. Revise non -bargaining unit pay plans by 12/81.
2. Revise performance evaluation system by 10/81.
3. Review and revision of all Police and Fire promotional
examinations, as vacancies arise, to more effectively indicate
applicant qualifications, utilizing assessment center concepts, by
6/82. _
4. To provide suitable applicant pools on a timely basis following
notice of position vacancy.
5. Furtherance of the principles of Affirmative Action in City _
employment through assisting in the establishment and attainment
of Affirmative Action goals and objectives for every department by
2/82, and through the preparation of quarterly reports on
Affirmative Action progress throughout FY82. —
i 6. Provide a minimum of 20 hours of in-house staff training covering _
personnel procedures, Affirmative Action, managerial, supervisory
and human relations skills. —
1. Respond to all employee inquiries and/or requests for assistance
on a timely basis.
I
I
21
MICROFILMEO BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
L,
7
0
I
MICROFILMED BY
IJORM MICROLAB
tCEDAR RAPIDS•DES'MOINES
PERFORMANCE MEASUREMENT:
FY81 FY82
Applications Processed
Applicant Pool Minority Representation (%)
Entry -Level Vacancies
r
I
Promotion/Transfers
�+
Avg. Position Vacancy Processing Time (days)
Reclassification Requests
Training Conducted (hours)
DIVISION ANALYSIS:
I '
Economic conditions may have a substantial effect on City work force
stability, and hence on department employment-related activity.
rl
Staff time will also be devoted to achieving Civil Service Commission
J
objectives.
J
1,
J
!,
•, i.
i
i
_ ; J
j
I
MICROFILMED BY
IJORM MICROLAB
tCEDAR RAPIDS•DES'MOINES
LW
23
MICROFILMED By
�iJORM MICROLAB
CEDAR RAPIDS -DES MOINES
I IN
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: HUMAN
RELATIONS ACCOUNT
#: 1122.0
DIVISION: HUMAN
RELATIONS FUND:
GENERAL
ACTUAL
FYBO
BUDGET FY82 DEPT. ADMIN.
FY81
PROPOSALBUDGET
PROPOSAL
FY82
Personal
Services $ 84,659
77,402 $ 72,180 $ 72,180
$
75,715
Commod-
ities 8,801
3,120 3,535 4,885
4,885
Service
Charges 40,128
32,957 21,757 19,467
19,112
Capital
Outlay 1,487
Transfers
TOTAL E 135.075
113,479 $ 97L472 $ 96
$
_.,532
99.712
PERSONNEL
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
POSITIONS —POSITIONS
Human Relations Director
1
Personnel Assistant
1
2
23,107
Civil Rights Specialist
2
1
33,087
1
44
15.986
Overtime
Temporary
Longevity
Health & Life Insurance
3.535
Total
75,715
CAPITAL OUTLAY
None
TRANSFERS
None
23
MICROFILMED By
�iJORM MICROLAB
CEDAR RAPIDS -DES MOINES
I IN
■
1"-
I
I
J
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HUMAN RELATIONS
PROGRAM: POLICY & DIVISION: CIVIL RIGHTS SPECIALIST
ADMINISTRATION
DIVISION PURPOSE:
The Civil Right Specialist investigates complaints of unlawful
discrimination made to the Iowa City Human Rights Commission, monitors
the City's Minority Business Enterprise (MBE) program, and provides
staff liaison for the Human Rights Commission.
DIVISION GOAL:
Effectively represent the interest of the City and the Human Rights
Commission as these relate to the local Non -Discrimination and Human
Rights ordinances, Affirmative Action and Minority Business Enterprise
policies and programs, and efforts by the Human Rights Commission to
further the cause of equal opportunity awareness and consideration for
all citizens in the community.
DIVISION OBJECTIVES:
1. Investigate all formal complaints and make recommendations to the
Human Rights Commission within 120 days.
2. Resolve informal complaints independently or in conjunction with
the Human Rights Commission within 30 days.
3. Attend all Human Rights Commission meetings and provide staff
support for the Commission in carrying out related programs and
projects.
4. Identify MBE vendors, contractors, and consultants available to
the City and maintain a current list of MBEs for reference by City
departments and/or consultants, and develop a central monitoring
system for achieving MBE goals.
PERFORMANCE MEASUREMENTS:
FY78 FY79 FY80 FY81 FY82
1. Routine referrals -- -- --
2. Formal complaints
_ cases opened 14 24 18
_ cases closed 17 19 11
average time to closure 10.7mo. 4.6mo. 7.2mo.
3. Informal complaints -- - --
_ received
_ resolved
average time to resolution
4. MBE's on list (average) -- -- --
5. Percent of total City
purchasing from MBE's. -- -- --
24
j MICROFILMED BY
IJORM MICROLAB
`CEDAR RAPIDS -DES I40INES
5,910
MICROFILMED BY
'JORM MICROLAB
.CEDAR RAPIDS -DES I101NES
I
I
C�
PROGRAM DIVISION STATEMENT
i
FUND: GENERAL DEPARTMENT: HUMAN RELATIONS
PROGRAM: POLICY & DIVISION: CIVIL SERVICE COMMISSION
ADMINISTRATION
DIVISION PURPOSE:
I
The function of the Civil Service Commission is the implementation of
the
r
Iowa Civil Service Code for City employees in covered positions.
The Commission is
empowered to certify applicants as qualified for
appointment to Civil Service positions within City employment
and to
provide appeal rights for covered employees in all matters related to
suspension, demotion
or discharge.
_
DIVISION GOALS:
i To work in conjunction with the Human Relations Department in certifying
candidates as eligible to
fill vacant City positions; to conduct
hearings upon appeal of disciplinary actions; and other activities
i
as
specified by Iowa Civil Service Code.
i DIVISION OBJECTIVES:
1. Continued evaluation of positions subject to Civil Service and
implementation of certification
I
procedures.
2. Conduct hearings upon notice of appeal• and within time limits
I
specified by Iowa Code.
r
3. To increase the expertise of Commission members in recommending
and participation in
selection procedures.
i
DIVISION ANALYSIS:
r
Full compliance with Iowa Civil Service Code will substantially
increase Civil
Service Commission work load.
J
!j
i
�J
2e
MICROFILMED BY
'JORM MICROLAB
.CEDAR RAPIDS -DES I101NES
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HUMAN RELATIONS
PROGRAM: POLICY & ADMINISTRATION DIVISION: HUMAN RIGHTS COMMISSION
COMMISSION PURPOSE:
To enforce the Human Rights Ordinance in an objective and responsible
manner, and increase the community's awareness on the availability of
the Commission as a resource on civil rights issues.
i
COMMISSION GOALS:
I
The Commission has four predominant goals: 1) to advise citizens of
their rights; 2) resolve formal complaints and answer informal
inquiries in a timely manner; 3) as a Commissioner, become knowledgeable
on civil rights issues and laws; and 4) aid and support the City's
efforts in implementing and maintaining an effective affirmative action
program.
COMMISSION OBJECTIVES:
1. Conciliate complaints within 8 weeks of receiving the
investigator's report.
2. Attend one area civil rights workshop annually.
3. Use the media for disseminating information, issue a 'newsletter
and other printed material, reach the public through cable TV and
public service announcements on the radio.
4. Speak as a panel., on civil rights issues, to several Iowa City
organizations upon request.
5. Coordinate a civil rights workshop designed to meet the needs of
the business community.
PERFORMANCE MEASUREMENTS:
FY78 FY79 FY80 FY81 FY82
1. Number of cases conciliated
2. Average time to complete
conciliation
P6 59d
I
MICROFILMED BY
'JORM MICROLAB
`f `CEDAR RAPIDS -DES NOINES
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: POLICY & ADMINISTRATION
DIVISION PURPOSE:
DEPARTMENT: CITY MANAGER
DIVISION: BROADBAND TELECOMMUNICATIONS —
SPECIALIST
The Broadband Telecommunications Specialist (BTS) facilitates and
oversees the completion of construction and continued operation of the
Broadband Telecommunications Network (BTN) for the City in cooperation
with Broadband Telecommunications Commission (BTC) so as to ensure the
resulting BTN best benefits the City and community.
DIVISION GOALS:
To facilitate and coordinate the completion of BTN construction; to
develop BTN uses, especially access channel programming services.
DIVISION OBJECTIVES:
1. Continued investigation of citizen complaints regarding BTN.
2. Monitor BTN progress; continued recommendations to BTC. regarding
BTN.
3. Investigate, advise and coordinate any interconnections with BTN.
4. Assure all pertinent BTN information is available for public
inspection upon reasonable request.,
5. Advise, assist, facilitate and promote the funding, operation and
usage of access channels.
6. Identify, contact, train or assure training of potential access
channel users; ascertain wants and needs of users and, produce,
supervise and/or assist in the production of community
communications and programming.
7. Continued fund raising for further access channel and access
system innovations.
PERFORMANCE MEASUREMENTS:
I. Complaints resolved or recommendations for resolution made within
thirty (30) days of receipt of complaint.
2. BTN is 100% completed by April 18, 1982; grantee complies with
ordinance.
3. All network interconnections with BTN successfully completed as
dictated by Iowa City needs and wants.
4. All public requests for information responded to within two
working days.
5. City character generator capability expanded and maintained 24
hours daily (with additional uses implemented); rise in visual
programming output to 6 hours per week with some repeated
programming and internal use of video medium initiated with City;
Libary access programming up to 20 hours per week with 24 hour
micro -computer or character generator capability. Public access
channel programming up to 18 hours per week and educational access
up to 6 hours per week (all channels will have repeated programming
which is figured into the hourly totals above).
27
i MICROFILMED BY
JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
� 6. Continued City department training and support, 150 organizations
1E and individuals in Iowa City trained, continued library training
' and support.
t E
Complaints (per month)
Projection
FY80
FY81
Information Requests (per month)
krTraining
20
8
persons through
150
workshops (number per month)
4
15
i„
Training organizations
2
(number per month)
10
80
ii
Equipment reserves checked out
10
through BTS office per month
(
Hours per month spent monitoring
60
cable system, meeting with.
IE
cable company
Hours per month spent consulting
& advising on technical matters,
pre -production, production & .
i
post -production assistance
J
Program hours per month on access
channels. Hrs. given are total
J
projections for which I am in
part responsible:
_.�
-Public access channel
-Government access channel
—
(City channel does have a
24 hr. a day character gener-
ator that transmits data.)
_
-Library access channel
-Educational access channel
Equipment troubleshooting and
J
repair (hrs. per month)
j
J
Funds raised through grantwriting
Speaking engagements (per month)
J
Development of access channel
and access system (including
city) policies & system design
i
I
(hrs. per month)
26
0
Estimate
Projection
FY80
FY81
FY82
5
20
8
25
150
250
4
15
8
1
2
1
10
80
175
5
10
7
10
25
60
0
48
72
0
16
24
0
56
80
0
12
24
1
7
15
$37,000
0
$50,000
3
1
1
40
30
5
j MICROFILMED BY
4JORM MICROLAB
�6EDAR
RAPIDS -DES MOINES
_-I
I _'
i",
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: CITY MANAGER ACCOUNT #: 1123.0
DIVISION: BROADBAND TELECOMMUNICATIONS FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ $ 20,770 $ 19,961 $ 21,192 $ 21,604
Comod-
ities 781 1,520 1,624 1,778 1,778
Service
Charges 2,631 2,866 3,268 4,228 4,036
Capital
Outlay 112
Transfers
TOTAL $ 3,524 $ 25,156 $ 24,853 27,198, $ 27,418
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL POSITIONS POSITIONS
Broadban d Telecommunications
Specialist 1 1 18,892
Overtime
Temporary 2,300
Longevity
Health & Life Insurance
412
Total 21,604
7
CAPITAL OUTLAY
None.
TRANSFERS
None
J
29
MICROFILMED By
JJORM MICRO_ LAB
'CEDAR RAPIDS- DES -MOINES
--I
J
L."
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: CABLE TV DIVISION: BROADBANDTELECOMMUNICATIONS
COMMISSION
DIVISION PURPOSE:
The function of the Broadband Telecommunications Commission (BTC) is to
serve as an advisory body to the City Council. The BTC shall review,
evaluate, research, recommend policies, rules, regulations ordinances,
and budgets relating to matters involving cable TV and the grantee and
provide recommendations and reports to the City Council on the actions
of the Commission. The Commission shall resolve disputes between all
conflicting parties concerning cable TV. The Commission shall ensure
all rules, records, rates pertaining to cable TV are available for
public inspection. The Commission shall exercise broad responsibility
for the development of cable TV policies, especially ensuring maximum
utilization of the local access cable TV programming of the public,
government and educational access channels.
DIVISION GOALS:
1. Review cable TV policy.
2. Resolve cable TV conerned disputes. _
3. Public awareness.
4. ;Develop cable, TV policies.
DIVISION OBJECTIVES:
1. Ongoing review of rates, regulations, rules concerning cable TV
.and grantee and recommend action to City Council.
2. Provide forum for resolution of disputs and act as mediator as
necessary.
3. Ensure all rates, rules, regulations, policies involving cable TV
are available for public inspection.
4. Develop ongoing rules and policies as necessary to ensure the best
cable system and access channel usage for the Iowa City community.
in
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES I40INES
59,40
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: POLICY & ADMINISTRATION
DEPARTMENT: FINANCE
DIVISION: FINANCE ADMINISTRATION
DIVISION PURPOSE:
To provide supervisory and secretarial support for the Finance
Department, coordinate the annual budget process and coordinate risk
management for all City Departments.
DIVISION GOALS:
To supervise the preparation of accurate and timely financial
information which can be utilized effectively by the City Council and
City staff in making managerial decisions, to supervise and monitor
centralized support services and the Parking Systems.
DIVISION OBJECTIVES:
1• Assure adequate budgetary control by reviewing and controlling all
budget amendments and continuing to monitor all receipts and
expenditures,
2. Coordinate risk management program of risk analysis, insurance
3• MonitoreSFananceclaims
Divasionsss�
Objectives. s.
Performance on respective Division
PERFORMANCE MEASUREMENT:
1. Timely reports to City Manager on budget amendment requests and any
Problem areas in receipts or expenditures.
2. Coordination with Safety Committee, annual analysis of insurance
portfolio, quarterly claim reports with analysis of losses.
3. Performance of Finance Divisions on the respective objectives..
DIVISION ANALYSIS:
Completion of these objectives will allow the Finance Department to
effectively attain its goals and provide support to the City Council and
City staff.
31
{ - MICROFILMED BY
'JORM MICROLAB
�CEDAR RAPIDS -DES -MOINES
590
DEPARTMENT:
DIVISION:
CITY OF IOWA CITY
FY82 BUDGET
FINANCE ACCOUNT /1: 1131.0
ADMINISTRATION FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
164 380 $ 70 922 $ 53,937 $ 219,569 $ 55,750
—
j
DEPARTMENT:
DIVISION:
CITY OF IOWA CITY
FY82 BUDGET
FINANCE ACCOUNT /1: 1131.0
ADMINISTRATION FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
164 380 $ 70 922 $ 53,937 $ 219,569 $ 55,750
—
Services $
Commod-
ities
772
1,021 994
994
994
Service
Charges
10,967
9,702 8,073
8,073
7,898
—
J
Capital
Outlay
126
4,700 "-
I
--
e -Transfers
291,407
236,889 --
424.166
424.166
TOTAL $'
467,652 $
323,234. $ 63.004
$ 652.802.
$ 488.808
FY81 AUTHORIZED FY82 PROPOSED,
TOTAL
-
PERSONNEL
POSITIONS
_--
POSITIONS
$
1
1
36,919
J
Finance Director
1
1 _
16,118
Secretary:
2
2
53,037
J
-
Overtime
Temporary
Longevity
Health & Life Insurance
J Total
CAPITAL OUTLAY
None
TRANSFERS
Transfer to Transit
Transfer to Refuse
Transfer to Airport
Transfer to Capital Projects (Fueling Facility)
Total
j MICROFILMED BY
'JORM MICRO_ LAB
C<DAR RAPIDS -DES MOIRES
100
500
300
1,813
55,750
110,459
154,291 i
94,416
65.000
424,166 j
i
590
Vi -
a
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
PROGRAM: POLICY AND ADMINISTRATION DIVISION: ACCOUNTING & REPORTING
DIVISION PURPOSE:
The purpose of the Accounting and Reporting Division is to provide
accounting, data processing, budget analysis, payroll, and accounts
payable services for all city departments and divisions.
DIVISION GOALS:
To continue to provide financial support services for all city
departments and divisions in a highly efficient manner.
DIVISION OBJECTIVES:
1. Intradivisional job orientation and training to provide the
necessary relief required within the division during any extended
absence of one or more of the personnel. (January, 1982)
2. Decrease the number of accounts payable checks which are hand
issued to under 3% of the total checks issued. (Ongoing)
3. Department heads will schedule new systems for the in-house
computer. At that point our goal will be to complete the systems'
development in a minimal time period based on the panel's
recommendations.
PERFORMANCE MEASUREMENTS:
1. Objective will be completed when each of the six accounting and
reporting personnel has attained a general working knowledge of
the other five positions job duties.
2. Currently 3.89% of all the accounts payable checks issued are hand
typed. Therefore, our objective will be completed when that is
reduced to 2.99%.
3. Performance measurement will be based on the development schedule
compared to the progress we have made.
DIVISION ANALYSIS:
Completion of the division objectives will serve to enhance the superior
quality of in-house support services provided to all city departments
and divisions by the Accounting and Reporting Division.
33
j MICROFILMED DY
IJORM MICROLAB
CEDAR RAPIDS -DES -MOINES
,90
..-
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: FINANCE ACCOUNT N: 1132.0
DIVISION: ACCOUNTING FUND: GENERAL
ACTUAL
BUDGET
FY82
DEPT.
ADMIN.
BUDGET
FY80
FY81
PROPOSAL
PROPOSAL
FY82
Personal
Services $ 84,060
$ 96,418
$
121,352
$ .121,352
$ 128,357
Commod-
ities 1,094
1,220
3,855
5,855
5,855
Service
Charges 46,441
68,030
67,660
64,410
64,270
Capital
Outlay 649
580
350
1,150 -.,
1,150
Transfers --
--
--
50,800
50.800
TOTAL $ 132.244
$ 166.248
$
193,217
$ 243,567-;
S 250,432
FY81.AUTHORIZED. FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS ,, _
$
Controller -
1
1
22,189
Accountant
1
11
16,665
Information Specialist
1
1
16,665
Administrative Account
Clerk
2
2
32,057
Senior Account Clerk
1
1
15,731
Account Clerk
1
1
13,606
Keypunch Operator (3 months)
1
1
3,089
8
8
120,002
Overtime
300
Temporary
_.
Longevity
1,050
Health & Life Insurance
7,005
Total
128,357
CAPITAL OUTLAY
Calculators
Microfilm Reader
Total
TRANSFERS
Transfer to Pollution Control
MICROFILMED BY
'DORM MICRO_ LAB
''CEDAR RAPIDS -DES MOINES
350
800
1,150
50,800
-S9O
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
PROGRAM: ADMINISTRATION DIVISION: CENTRAL PROCUREMENT & SERVICES
DIVISION PURPOSE:
The function of the Central Procurement and Services Division is to
provide all departments of the City with centralized support services
including purchasing, telephone, printing and mail.
DIVISION GOALS:
The goal of the Central Procurement and Services Division is to provide
its varied support services in such a manner that the operating
efficiencies of the City as a whole and each division as a unit are
enhanced.
DIVISION OBJECTIVES:
1... Reorganize duties of Purchasing staff for same specialization with
the intent of increasing bids for items/services used by all
divisions.
2. Evaluate specific City central services: Print Shop, mail and
microfilm; define current technology and functions as they apply
to specific central services and explore their impact and
application and any future trends.
3. Work with the Civil -Rights Specialist to develop procedures for
monitoring the use of Minority Business Enterprises in the City's
purchasing activities.
PERFORMANCE MEASUREMENTS:
1. Designate areas of specialization for three (3) purchasing staff
members.
Define past purchases, present needs and combine divisional
purchases increasing the Purchasing annual bid process by 10%.
2. Provide reports on central services with recommendation for
change.
3. Assist the Civil Rights Specialist in the preparation of a report
regarding the City's utilization of Minority Business Enterprises.
DIVISION ANALYSIS:
A quarterly report of Central Procurement and Services was established
in FY80. The report defines present functions but does not address the
potential for centralized purchasing expansion as the reorganization
for some specialization is intended to point out. Central Services
functions are in need of keeping up with the changing automation and
electronic environment. Changes with compatibility is the goal of the
Central Services study.
35
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS•DES MOINES
59O
7
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT:
i
I
J
ACCOUNT N: 1133.0
DIVISION:
CENTRAL
PROCUREMENT
FUND:
GENERAL
AND SERVICES
J
i
ACTUAL
BUDGET
i
J
DEPT.
i
J
BUDGET
FY80
J
PROPOSAL
PROPOSAL
FY82
Personal
i
J
i
I
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT:
FINANCE
ACCOUNT N: 1133.0
DIVISION:
CENTRAL
PROCUREMENT
FUND:
GENERAL
AND SERVICES
DIVISION
ACTUAL
BUDGET
FY82
DEPT.
ADMIN.
BUDGET
FY80
FY81
PROPOSAL
PROPOSAL
FY82
Personal
Services E
71,441
$ 75,707
$
81,647
$ 81,647 $
86,876
Commod-
ities
1,093
1,419
1,634
1,450
1,450
Service
Charges
34,838
38,485
43,175
42,350
42,265
Capital
Outlay
2,031
175
19,550
19,550:
19,550
Transfers
--
TOTAL $
109,403
$ 115,786
3
146,006
$ 144,997, $
150,141
FY81 AUTHORIZED
FY82 PROPOSED- TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
Purchasing Agent
1
1
22,601
Buyer,,1
1
16,907
Senior lerk
Typist
1
1
13,623
Duplicating
Machine Operator
1
1
13,690
Clerk Typist
(2 @ 1/2)
2
2
14,076
6
6
80,897
.Overtime
100
Temporary
Longevity
650
Health & Life Insurance
5,229
Total
86,876
CAPITAL OUTLAY
Press 18,000
Dehumidifier 50
Electronic Mail Scale 1,500
Total 19,550
TRANSFERS
None
i MICROFILMED BY
`JORM MICRO_ LAB
CfOAR RAPIDS -DES MOINES
5940
0
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
PROGRAM: POLICY & ADMINISTRATION DIVISION: TREASURY
DIVISION PURPOSE:
The Treasury coordinates the banking and investment functions, receipt
of city monies, and the billing, collection and maintenance of records
for water customers and traffic violators.
DIVISION GOALS:
To provide comprehensive, accurate and timely information for billings
and collections, reports and records to reflect current status and
historic data for the operation of the banking, traffic and utility
programs.
DIVISION OBJECTIVES:
1. To implement the traffic violations computerized program and the
training of employees involved with the program. (August 30, 1981)
2. To aid administrative staff in the development of and
implementation of an effective utility computer program. (October
- 311981)
3. To refine investment program for easier administration and
increased interest income. (December 31, 1981)
PERFORMANCE MEASUREMENTS:
1. Successful implementation of computer program.
2. Preparation of investment earnings rate of return which can be used
to monitor annual investment performance.
DIVISION ANAYLSIS:
The Treasury Division provides ongoing services to a high proportion of
the Iowa City population. We strive to improve those services through
employee experience and customer response. The proposed computer
programs will result in increased productivity and responsiveness of
the utility and traffic employees.
37
4 MICROFILMED By
JORM MICRO_ LAB
_CEDAR RAPIDS•DES MOINES
1"'.
I
MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS•DES•MOINES .
590
i
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT:
FINANCE
ACCOUNT M: 1134.0
I
DIVISION:
TREASURY
FUND: GENERAL
i+
ACTUAL
BUDGET FY82 DEPT. ADMIN.
BUDGET
FY80
FY81 PROPOSAL PROPOSAL
FY82
Personal
Services $
140,251 $
154,307 $ 152,305 $ 152,305
$ 161,025
Commod-
.J
ities
1,248
1,959 2,010 1,935
1,935
Service
JCharges
33,055
46,806 50,415 21,375
21,259
Capital
j
Outlay
651
240 3,500 3,500
3,500
Transfers71
, t.
_ '----- TOTAL $
•`175.205 $
203,312 $ 208.230S.._ 179,115
$ 187,719
=
PERSONNEL
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
_i
POSITIONS POSITIONS
$
Treasurer
1 1
Senior Account
Clerk
2 2
24,9 99
Account Clerk
3 3
30,999
Senior Clerk Typist
1 1
41,068
Clerk Typist
3 3
14,165
39.724
_
10 10
150,355
J
Overtime
Temporary
150_
Longevity
J
Health 8 Life
Insurance
1,800
8,720
Total
161,025
CAPITAL OUTLAY
t
Cash Register
3,500
TRANSFERS
None
I
MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS•DES•MOINES .
590
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: FINANCE ACCOUNT #: 1135.0
DIVISION: RISK MANAGEMENT FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ $ $ $
Commod-
ities
Service
Charges 279,790 294,734 283,600 283,600 283,600
Capital
Outlay
Transfers
TOTAL $ 279,792 JS 294A734$ 283.600` 283 600
J_ 283.600
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL
POSITIONS POSITIONS $
F_ i
None
CAPITAL OUTLAY
None
TRANSFERS
None
39 590
MICROFILMED BY
(JORM MICROLA13
'MOINES
CEDAR RAPIDS -DES
a
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
PROGRAM: POLICY & ADMINISTRATION DIVISION: WORD PROCESSING
DIVISION PURPOSE:
The function of the Word Processing Center is to provide centralized
dictation and typing services to City departments.
DIVISION GOALS:
To produce typewritten documents for City departments in an efficient,
accurate and timely manner through the use of text editing typewriters
and trained correspondence specialists.
DIVISION OBJECTIVES:
Maintain an -average monthly turnaround time for
centrally dictated
-1...
work of 4 hours, based on a 25%
sampling. July
81 and ongoing.
returned to WPC for
2. `' Have' 66'more than' 3%.of total
correction of typographical
pages produced
errors only
(excluding draft
documents) July 81, ongoing.
3. " Maintain past production ,levels or exceed
them depending on
workload received.
PERFORMANCE MEASUREMENTS:
Year -to -Date Projected
FY79 FY80
FY81
FY82
Avg. Turnaround
(Hours) 3.0 3.3
3.2
3.5
% of Total Production
Returned for Typo
.Correction Only N/A N/A
2.0%
2.5%
Avg. Total Monthly
Production in
Pages 1,116 1,193 1,237
1,250
DIVISION ANALYSIS:
Effort this fiscal year will be directed toward maintaining the level of
service currently provided plus gradual refinement of operating
procedures to improve efficiency.
40
j MICROFILMED BY
'JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
Piz
i MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES-IdOINES
CITY OF IOWA CITY
;
FY82 BUDGET
DEPARTMENT: FINANCE
ACCOUNT p: 1136.0
DIVISION: WORD PROCESSING
FUND:
GENERAL
ACTUAL BUDGET FY82
DEPT.
ADMIN. BUDGET
FY80 FY81 PROPOSAL
PROPOSAL FY82
—
Personal
Services $ 47,521 $ 59,574 $
59,795
$ 59,795 $ 63,296
_
Commod-
ities 2,391 3,440
3,720
3,720 3,720
Service
Charges 16,348 16,605
18,357
18,357 18,295
Capital
_
Outlay 125 --
--
'- --
Transfers -- --
TOTAL $ 66,385 $ 79,619 E
81,872
$ 81,872 E 85,311
FY81 AUTHORIZED
FY82 PROPOSED TOTAL
PERSONNEL POSITIONS
POSITIONS $
r,
Word Processing Supervisor 1
1 18,963,'
u
Word Processing Operator 3
3 40,432
_
4
4 59,395
— i
Overtime
250
Temporary
Longevity
150
-
Health & Life Insurance
3,501
Total
63,296
_
CAPITAL OUTLAY
None
-
TRANSFERS
-C.
None
_ I
J I
590
r
aI
J
i MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES-IdOINES
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: FINANCE ACCOUNT N: 1137.0
DIVISION: PARKING ENFORCEMENT FUND: GENERAL.
*In FY81, this activity was included in the Enterprise Fund, Parking
Revenue, Operation & Maintenance.
4�
590
42
MICROFILMED BY
�JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
i
I
_I
I
ACTUAL
BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81* PROPOSAL
PROPOSAL
FY82
Personal
Services
S 86,635
$
Commod-
ities
423
Service
Charges
7,559
Capital
Outlay
Transfers
--
-
TOTAL
$ 94,617
FY81 AUTHORIZED
FY82 PROPOSED.::.
TOTAL
PERSONNEL
POSITIONS
POSITIONS
S
None
CAPITAL OUTLAY
_
None
TRANSFERS
None
*In FY81, this activity was included in the Enterprise Fund, Parking
Revenue, Operation & Maintenance.
4�
590
42
MICROFILMED BY
�JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
i
I
_I
I
1
I
's
1
I
L. ,
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: POLICY & ADMINISTRATION DIVISION: GOVERNMENT BUILDINGS
DIVISION PURPOSE:
The function of the Government Buildings Division is to provide
cleaning, general maintenance, and light repair services for the Civic
Center, (with the exception of the Fire Department, which does some of
these` services in their part of the building), and other assigned
downtown buildings.
DIVISION GOALS:
To provide a satisfactory and economical level of maintenance for
assigned buildings.
DIVISION OBJECTIVES:
I. Implement use of a building cleaning survey to be completed
monthly. Areas will be graded Poor, Fair, Good, or Excellent.
Specific jobs measured will include floor maintenance, room
......... .
cleaning, toilet care, and miscellaneous' jobssuch as window
cleaning, etc. -
2. Start recording legitimate complaints as basis for future
comparison.
PERFORMANCE MEASUREMENT:
1. Reduce expenditure to heating and air conditioning businesses for
service and repairs through better preventative maintenance
better employee training. and
$6-F,4-17 $5—,2-66 $8-.W $B3D sFrbp
(est.)
2. Building Survey. The overall objective for the year is to have all
areas rated good or excellent 90% of the time. Any time any area
is rated Poor or Fair, it must improve to good or excellent the
next month. The survey will be implemented January 1, 1981 to
provide basis for FY82 comparison.
3. Complaints. The number of legitimate complaints will be recorded
each quarter, starting January 1, 1981, as basis for comparison for
FY82. We will attempt to reduce legitimate complaints 5% per
quarter for FY82 or 20% for complete year.
i
43
j MICROFILMED BY
IJORM MICROLAB
CEDAR RAPIDS -DES MOINES
M
MICROFILMED BY
�JORM MICROLAB
1 CEDAR RAPIDS- DES MOINES
�A
-1
n
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT:
PARKS &
RECREATION
ACCOUNT #: 1151.0
DIVISION:
GOVERNMENT BUILDINGS
FUND: GENERAL
ACTUAL
BUDGET FY82
DEPT. ADMIN.
BUDGET
FY80
FY81 PROPOSAL PROPOSAL
FY82
Personal
Services $
19,169
$ 30,921 $
24,450 $ 25,790
$ 27,528
Commod-
ities
5,429
6,600
8,100 8,125
8,125
Service
Charges
63,290
67,382
59,159 81,154
81,139
Capital
Outlay
240
91,000
1,500 9,000
1,500
Transfers
--
--
TOTAL $
86,128
195,903 $
93,209 $ 124,069
$ 118,292
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
Maintenance Worker 1
2
2
24,050
_j
Overtime
400
Temporary
11340
Longevity
--
Health & Life
Insurance
1,738
Total
27,528
CAPITAL OUTLAY
Floor Buffer
- Carpet Cleaner
__1,500
TRANSFERS
i _�
None
I
M
MICROFILMED BY
�JORM MICROLAB
1 CEDAR RAPIDS- DES MOINES
�A
-1
n
HOME & COMMUNITY
ENVIRONMENT
.Public Works Administration
Engineering
Planning & Program
Development
CBD Maintenance
Energy Conservation
Johnson CountyCound I
of Governments
5f0
MICROFILMED BY
JORM MICROLAB
CEDAR RAI' IDS•Ig5 F101N[:,
GENERAL FUND
HOME & COMMUNITY ENVIRONMENT
45
MICROFILMED BY
!JORM MICROLAB
!CEDAR RAPIDS -DES MOINES
t
PROGRAM
SUMMARY
ACTUAL
ESTIMATE
BUDGET
_
i
CLASSIFICATION
FY 80
FY 81
FY 82
7
i
BEGINNING BALANCE
$
109,915
$
79,775
$
1,041
=RECEIPTS:
j
Property Taxes
$
385,590
$
412,256
$
591,238
Other Receipts:
Licenses & Permits
2,655
8,880
1,300
I
Fines & Forfeitures
--
-
--
y
Charges for Services
27,296
31,365
42,634
Intergovernmental Revenue
-
81,635
99,607
Use of Money & Property
--
--
Miscellaneous Revenue
2,152
13,000
525
JTransfers
--
43,696
10,160
TOTAL RECEIPTS
$
417,693
$
590,832
$
745,464
EXPENDITURES:
Personal Services
$
382,775
$
548,914
$
605,037
J
Commodities
10,555
19,890
21,109
Services & Charges
48,477
93,062
101,013
Capital Outlay
6,026
7,700
2,285
j
Debt Service
--
--
--
Transfers
--
--
17,061
TOTAL EXPENDITURES
$
447,833
$
669,566
$
746,505
i
I
--j
ENDING BALANCE
$
79,775
$
1,041
$
--
45
MICROFILMED BY
!JORM MICROLAB
!CEDAR RAPIDS -DES MOINES
t
R, .
46
MICROFILMED By
!JORM MICROLAB
CEDAR RAPIDS -DES MOINES
UL..-KAL rums —
HOME & COMMUNITY ENVIRONMENT
PLANNING &
PROGRAM DEVELOPMENT
FUNCTION SUMMARY
_
CLASSIFICATION
ACTUAL
FY 80
ESTIMATE
BUDGET
FY 81
FY 82
BEGINNING BALANCE $
52,569
; 47,069
$ 20.445
RECEIPTS:
Property Taxes $
114,466
$ 105,335
; 132,669
Other Receipts:
Licenses & Permits
--—
Fines & Forfeitures
--
--
Charges for Services
Intergovernmental Revenue
2,872
--
10,250
__ v
16,050
Use of Money & Property
--
_
_-
--
Miscellaneous Revenue
437
12,500
--,
Transfers
TOTAL RECEIPTS $
117.775
$ 128.085
; 148.719
n
EXPENDITURES:
—
ersona Services $
Commodities
110,104
$ 132,099
$ 145,099
Services & Charges
1,529
11 642
4,465
3,753
Capital*Outlay
�
18,145
20,312
Debt Service
Transfers
--
TOTAL EXPENDITURES $
123.275
$ 154.709
$ 169.164
ENDING BALANCE $
47,069
$ 20.445
$ __
46
MICROFILMED By
!JORM MICROLAB
CEDAR RAPIDS -DES MOINES
■
I",
FUND: GENERAL
PROGRAM DIVISION STATEMENT
DEPARTMENT:
PROGRAM: HOME & COMMUNITY DIVISION
ENVIRONMENT
PLANNING & PROGRAM
DEVELOPMENT
ADMINISTRATION
imp emented and monitored throughout the remaining part of the
^I fiscal year.
4. Overall performance shall be measured by the performance of the
individual divisions.
i
J DIVISION ANALYSIS:
The effectiveness of this division will be directly dependent upon the
time allocation necessary for the support of the activities for the
Johnson County,Council of Governments.
I
47
MICROFILMED BY
JORM MICRO_ LAB
CEDARRAPIDS•DES MOINES
DIVISION PURPOSE:
To provide administrative direction and support to the various
divisions of this department and to coordinate the efforts of this
department in providing staff support to other departments and agencies
_
responsible for direct public services.
DIVISION GOAL:
To provide an effective and efficient level of management in the support
and completion of the departmental divisions' objectives and a high
level of staff support to other departments and agencies in the
J
provision.of public services. _ -
_
- DIVISION. OBJECTIVES:
=�
1. Appropriate allocation of staff resources within each division.
2. Ensure the timely completion of the divisions' objectives and
i
individuals' work assignments.
3. Adopt departmental policies to increase the level of work
efficiency within the department and the coordination of
activities with other departments and agencies.
-'
PERFORMANCE MEASUREMENTS:
1. Weekly meetings with division heads will be held to identify
-.
staffing problems. The assignment or coordination of staff
activities will be made on a weekly basis as problems are
identified.
2. Long-term projects will be monitored quarterly and short-term
projects will be monitored as frequently as is necessary to ensure
that projects and work assignments are completed on schedule. "
J
3. Within three (3) months of the beginning of the fiscal year, an
analysis will be made to determine the methods by which to insure
work efficiency within the department and the coordination of
efforts with other departments and agencies. Upon completion of
J
the analysis, departmental policies will be formulated,
1
imp emented and monitored throughout the remaining part of the
^I fiscal year.
4. Overall performance shall be measured by the performance of the
individual divisions.
i
J DIVISION ANALYSIS:
The effectiveness of this division will be directly dependent upon the
time allocation necessary for the support of the activities for the
Johnson County,Council of Governments.
I
47
MICROFILMED BY
JORM MICRO_ LAB
CEDARRAPIDS•DES MOINES
_f
i
MICROFILMED BY
JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
l'
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PLANNING &
PROGRAM DEVELOPMENT
ACCOUNT M:
1211.0
DIVISION: ADMINISTRATION
FUND:
GENERAL
ACTUAL BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81 PROPOSAL
PROPOSAL
FY82
-
Personal
Services $ 33,058 $
47,211 $ 38,764
$ 41,961
$ 43,868
_
Commod-
ities 662
1,715 1,845
1,879
1,879
_
Service
Charges 3,471
8,070 8,690
5,290
5,086
—
Capital
'"
_.
Outlay --
-- --
--
j Transfers
TOTAL $ 37,191 $
56,996 S 49,299
$ 49030
$ 50,833
1
FY81 AUTHORIZED
FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
Director
.75R
.40
14,400
_
� Secretary
.50 *
.50*
7,013
'
j Technical Assistant
1
1
16,291
Senior Clerk Typist (►s)
500*
X28*
3 882!
Overtime
225
Temporary
_
150
Longevity
1 907
Health & Life Insurance
Total
3. 68
CAPITAL OUTLAY
None
i1
TRANSFERS
L
f None
- I
*Remainder of position is
funded by CDBG or by J.C.C.O.G.
i
i
590
48
_f
i
MICROFILMED BY
JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
l'
a.
a�.
L,.
J
J
v
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT
PROGRAM: HOME AND COMMUNITY DIVISION: PLAN ADMINISTRATION
ENVIRONMENT
DIVISION PURPOSE:
Implement (interpret, apply and amend) the Comprehensive Plan and other
related plans, policies, and ordinances and to continue the
comprehensive planning process as well as to provide technical
assistance to the City Council, City Manager, Boards and Commissions,
and other departments.
DIVISION GOALS:
Administer and implement, the Comprehensive Plan and related plans and
Policies necessary to safeguard the public health, morals and safety and
promote the public welfare.
DIVISION OBJECTIVES:
1. Review, analyze and prepare recommendations on all applications
submitted making a determination whether development proposals
complement or conflict with the Comprehensive Plan and other plans
and policies.
2. Prepare appropriate amendments to the Comprehensive Plan and
implementation ordinances to reflect any changes in the City
Council's development policies.
3. Develop plans and policies at a micro -level.
4. Respond to citizen questions regarding Zoning Ordinance and
subdivision development.
PERFORMANCE MEASUREMENTS:
P. Staff reports will be prepared within the required time frames
specified in established review procedures or ordinances and
accurately reflect the level of consistency of development
proposals with the Comprehensive Plan.
2. Amendments to the Comprehensive Plan and implementation ordinances
will be prepared for presentation to P & Z within specified time
frames upon a determination by Council of a change in development
Policies.
3. Completion of assigned projects and schedules prescribed by the
City Manager.
4. Micro -analysis of specific areas will be prepared within specified
time frames in response to P & Z at City Council requests.
49
j MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
590
T
S"-
5. Activities:
Year
to
Date
—
FY79
FY80 FY81 FY82*
A. Subdivisions:
—
(1) Preliminary plats
11
11
(2) Final plats
13
10
-
B. Large Scale Residential
_
Developments:
(1) Preliminary plans
3
3
(2) Final plans
3
6
- C. Large Scale Non -Residential
-
Developments:
_
(1) Preliminary plans
9
1
(2) Final plans
9
2
D. Planned Area Developments:
(1) Preliminary plans
5
—
(2) Final plans
--
3
E. Street Vacations
--
B
F. Auditor's Plat
--
G. Annexation
1
H. Amendments to Code:
—
(1) Zoning
2
9
(2) Subdivision
--
1
(3) Comprehensive Plan
I. Rezonings
6
1
J. Special Reports/Micro-analysis
2
2
K. Variances
4
5
L. Special use permit
1
2
17
I i
M. Special exceptions
--
1
a
N. Interpretations
1
2
1
*The level of activity for the present and future fiscal years
cannot be
II
projected, however, it is assumed to
continue
near the FY80
and FY81
levels for FY82. Presently the FY81
level of activity is
compiled
annually and not quarterly. Starting
in fiscal year '82,
level of
j
activity will be compiled on a quarterly
basis.
50
MICROFILMED BY
'JORM MICRO_ LAB
i CEDAR RAPIDS -DES MOINES
i"„
590
J
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT ACCOUNT M: 1212.0
DIVISION: PLAN ADMINISTRATION FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 53,421 $ 54,679 $ 55,740 $ 55,740 $ 58,813
Commod-
ities 701 1,050 1,302 874 874
Service
Charges 5,926 3,925 6,115 6,078 6,453
Capital
Outlay -- -- __
Transfers" -
TOTAL $ 60,048 S 59,654 S 63.157 S 62.692 S 66,140
FY81 AUTHORIZED FY82 PROPOSED TOTAL,
PERSONNEL POSITIONS POSITIONS $
Senior Planner 1 1 24,738
Planner/Program Analyst I 1 1 19,081
'Planning Technician 1 0
Planning Technician 0 .50* 7,586
Planner/Program Analyst 1 (14) 1 1 4 185
4 x.50
Overtime --
Temporary 150
Longevity
Health & Life Insurance 3,073
Total 58,813
CAPITAL OUTLAY
None
TRANSFERS
None
*Remainder of position is funded by JCCOG.
c+
MICROFILMED BY
IJORM MICROLAB
1, -MOINES
MOINES.
590
J
J
J
i
J
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT ACCOUNT M: 1212.0
DIVISION: PLAN ADMINISTRATION FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 53,421 $ 54,679 $ 55,740 $ 55,740 $ 58,813
Commod-
ities 701 1,050 1,302 874 874
Service
Charges 5,926 3,925 6,115 6,078 6,453
Capital
Outlay -- -- __
Transfers" -
TOTAL $ 60,048 S 59,654 S 63.157 S 62.692 S 66,140
FY81 AUTHORIZED FY82 PROPOSED TOTAL,
PERSONNEL POSITIONS POSITIONS $
Senior Planner 1 1 24,738
Planner/Program Analyst I 1 1 19,081
'Planning Technician 1 0
Planning Technician 0 .50* 7,586
Planner/Program Analyst 1 (14) 1 1 4 185
4 x.50
Overtime --
Temporary 150
Longevity
Health & Life Insurance 3,073
Total 58,813
CAPITAL OUTLAY
None
TRANSFERS
None
*Remainder of position is funded by JCCOG.
c+
MICROFILMED BY
IJORM MICROLAB
1, -MOINES
MOINES.
590
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PROGRAMGDEVELOPMENT
PROGRAM: HOME & COMMUNITY DIVISION: DEVELOPMENT PROGRAMS
ENVIRONMENT
DIVISION PURPOSE:
The Development Division has three primary purposes: (1) Planning and
administration of the downtown redevelopment program; (2) Design and
implementation of the City's Economic Development Program in accordance
with City Council decisions; (3) Administration of all City land
acquisition and disposition activities.
DIVISION GOALS:
The Division's goals are to facilitate and achieve the timely completion
of the downtown redevelopment program and to increase the City's indus-
trial/commercial tax base through community economic development.
DIVISION OBJECTIVES:
la. Complete disposition of urban renewal parcels 64-1 and 82-1b in
FY82.
b. Complete disposition of Old Public Library parcel in FY82.
c. Complete planning of remaining streets to be included in CBD Street
Improvement Projects.
2. Design and implement an Economic Development Program and assist
private sector groups which seek to encourage the economic
development of the City.
3. Carry out all land acquisition/disposition activities in a timely
manner and consistent with all applicable laws and regulations.
PERFORMANCE MEASUREMENT:
1. Completion of projects described in Division Objective #1
according to project schedules.
2. Achievement of Unit Objective #2 on the schedule adopted by the
City Council in FY81, contingent upon the availability of staff.
3. Tax Base for City of Iowa City (Assessed Valuation):
Assessed Valuation Assessed Valuation
as of 1/1/79 as of 1/1/80
A.Commercial $202,148,210 $210,162,674
B. Industrial $ 29,942,864 $ 31,514,293
i
52
i MICROFILMED BY
JORM MICROLAB
'CEDAR RAP] DS -DES -1401 NES
i
1
I
L',
4. Land Acquisition Projects: Estimated Projected
FY8O FY81 FY82
1. Number of Land
Acquisition Projects 2
2. Total Number
of Parcels 14
3. Total Acres 51.82
4. Total Land
Acquisition Payments $1,087,391
5. Negotiated acquisitions 9
6. Condemnation acquisitions 5
DIVISION ANALYSIS:
Continued monitoring of existing public improvements and planning of
additional improvements will be necessary to protect the substantial
public and private investments in the downtown and to maintain the
vitality of the CBD. City budgetary constraints may adversely impact on
these efforts.
Final 6 sposition of parcels 64-1 and 82-1b and the Old Library parcel
are linked to private sector actions and the prevailing local, regional,
and national economic climates, all of which can impact on the City's
objectives.
Design and implementation of an Economic Development Program in FY82
will be dependent upon Council action in FY81 and the availability of
staff and resources.
Land acquisition is frequently a complex, time-consuming process.
Completion of land acquisition/disposition projects within reasonable
time periods, without interruptions due to procedural defects, and
within reasonable budgetary limits, require cooperation from all
involved City departments and the availability of adequate staff time
within the Development Division.
Actual data presented is that of two major FY80 projects, South Gilbert
Street Improvement Project and South Branch Ralston Creek Stormwater
Detention Project. Major projects to be completed in FY82 include land
acquisition for the North Branch Ralston Creek Stormwater Detention
Project and the Wastewater Treatment Plant Project.
53
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS•DES MOINES
590
I
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT ACCOUNT N: 1213.0 _
DIVISION: DEVELOPMENT FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGE]
FY80 FY81 PROPOSAL PROPOSAL FY82 —
Personal
Services $ 23,625 $ 30,209 $ 40,639 $ 40,639 $ 42,418
Commod-
ities 166 1,700 1,950 1,000 1,000
Service
Charges 2,245 6,150 6,940 8,960 8,773
Capital
Outlay
Transfers -- -- 1
TOTAL $ 26,036 $ 38,059 $ 49.529 $ 50,599 $ 52.191 —
I
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL POSITIONS POSITIONS, $
Oevelopment,.Coordinator .75 1 22,397
Planner/Program Analyst I .75 1 18,242 — '
1.50 2 40,639 u
Overtime
Temporary -
Longevity --
Health & Life. Insurance 1,779
Total
42,418
CAPITAL OUTLAY
None
TRANSFERS
None
*Remainder of position is funded by CDBG.
54 596 —
MICROFILMED BY
JORM MICROLAB
CtDAR RAPIDS -DES MOINES
L'
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEV.
PROGRAM: HOME AND COMMUNITY DIVISION: RIVERFRONT COMMISSION
DEVELOPMENT
DIVISION PURPOSE:
To advise the City Council on all matters directly or indirectly
affecting the Iowa River and land adjacent to it.
DIVISION GOALS:
1. Maintain and monitor an erosion control program along the Iowa
River channel and floodplain, through public and private
cooperation.
2. Preserve and increase open spaces and green areas along both banks
of the river to provide a continuous green buffer, with
uninterrupted walking and cycling along the river floodplain.
-Pursue river corridor land acquisition and trail construction
as recommended in the Iowa River Corridor Buffer and Trail
System.
Construction of the Rocky Shore Drive bicycle trail.
-Use of easements, dedications, and donations as alternative
means of providing public land use access to the Iowa River.
Provide access for boating and fishing.
-Construction of a boat ramp above Burlington Street.
DIVISION ANALYSIS:
Any erosion control program will require a liaison between the
monitoring group --the Riverfront Commission, the private landowners,
and the public institutions --the ,City, the County, the Iowa Natural
Resources Council, etc. Public lands which abut the river will incur
maintenance costs; however, erosion control measures can be instituted
which require minimal maintenance expenditures.
The greatest obstacle to completion of the buffer and trail system, as
outlined in the plan, is scarcity of funds for land acquisition and
trail construction. Maintenance costs may also be a factor.
Cooperation between the Riverfront Commission, the Parks and Recreation
Commission and Department, and the Department of Public Works and
continued staff support are mandatory for the completion of the goals
outlined.
55
i MICROFILMED BY
,JORM MICROLAB
CEDAR RAPIDS -DES MOINES
590
r„_.
PROGRAM DIVISION STATEMENT -
FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM
DEVELOPMENT
PROGRAM: HOME & COMMUNITY DIVISION: DESIGN REVIEW COMMITTEE
ENVIRONMENT
DIVISION PURPOSE:
The Design Review Committee will review and make recommendations to the
City Manager regarding public and private construction in and adjacent
to the Central Business District of Iowa City. This includes the review
of redevelopment which occurs on Urban Renewal parcels, the review of
public improvements to be constructed, and the review of private
development and redevelopment which occurs within and adjacent to the
CBD.
DIVISION GOALS:
To encourage and promote the acceptability, attractiveness,
cohesiveness, and general design compatibility of new construction and
rehabilitation, both public and private, within and adjacent to the —
Central Business District of Iowa City, and to enhance the overall —
quality of design within the downtown area by working cooperatively with
developers throughout project planning.
DIVISION OBJECTIVES: _
1. To review, in a timely manner, the preliminary design plans for all i
Urban Renewal redevelopment parcels.
2. To review, in a timely manner, the plans for all public
improvements to be constructed within and adjacent to the CBD.
3. To establish a system for reviewing all plans for development or
redevelopment within and adjacent to the Central Business
District. -
4. To review plans for construction in Zones 1 and 3 in City Plaza.
_ I
PERFORMANCE MEASUREMENT:
1. Review of all Urban Renewal redevelopment plans within the time _
limits established in the schedule, so that City Council action may
occur within 40 days. —
2. Review of all public improvements within the time limits specified
in the pre -established schedule.
3. Review of all City Plaza construction within the time limits of the _
ordinance.
i
i
I
590 -
56
j MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT
PROGRAM: HOME AND COMMUNITY DIVISION: PLANNING AND ZONING COMMISSION
DEVELOPMENT
DIVISION PURPOSE:
Advise the City Council on all matters pertaining to the physical
development of the community and conduct a bi-annual review of the
.Comprehensive Plan.
DIVISION GOALS:
Recommend to the City Council appropriate action on matters pertaining
to the Comprehensive Plan, implementation ordinances, and other related
plans and programs.
DIVISION OBJECTIVES:
1. Review and recommend to the City Council the acceptability of
applications submitted for rezoning, subdivision or site
development plan approval.
2. Maintain and keep current a comprehensive plan and ordinances
implementing the plan.
1 Coordinate and. cooperate where applicable with other :City
commissions and boards.
4.' Prepare a biennial report to the City Council on the status of the
Comprehensive Plan and progress on its implementation.
PERFORMANCE MEASUREMENTS:
1. Review within 45 days of their filing date, applications submitted
for rezoning, subdivision and site development plan approval or as
otherwise prescribed by state and local ordinances.
DIVISION ANALYSIS:
The Iowa City Planning and Zoning Commission has the authority conferred
by Chapter 414 of the Code of Iowa. The Commission's ability to carry
out these goals and objectives is directly dependent upon the staff's
ability to provide technical assistance to the Commission in the
performance of their activities.
57 590
MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDSOES MOINES
I",
FUNCTION SUMMARY
I`
ACTUAL
i
I.
I
FUNCTION SUMMARY
MICROFILMED BY
!DORM MICRO_ LAB
'CEDAR RAPIDSoDES 140INES
GENERAL FUND
HOME & COMMUNITY ENVIRONMENT
ENGINEERING
ESTIMATE BUDGET —
FY 81 FY 82
$ 34,530 $ 18,272
$ 245,955 $ 242,512
8,880 1,300
400 7,945
500 -- 25
i,
$ 255,735, $ 251,782
I'
$ 238,535 $ 237,961 _
6,975 7,760 I
24,483 23,798
2,000 535
$ 211,993 $ 270,054
$ 18,272 S --
�I
i
J ,
I I
"I
I ;
610 r
ACTUAL
CLASSIFICATION
FY 80
BEGINNING BALANCE
$
52,430
RECEIPTS:
Property Taxes
$
203,660
Other Receipts:
Licenses & Permits
2,655
Fines & Forfeitures
--
Charges for Services
2,980
Intergovernmental Revenue
--
Use of Money & Property
--
Miscellaneous Revenue
1,050
Transfers
-
TOTAL RECEIPTS
$
210,345
EXPENDITURES:
Pe—rso�-Services
$
200,247
Commodities
4,896
Services & Charges
22,729
Capital Outlay
373
Debt Service
--
Transfers
--
TOTAL EXPENDITURES
$
228,245
ENDING BALANCE
$
34,530
MICROFILMED BY
!DORM MICRO_ LAB
'CEDAR RAPIDSoDES 140INES
GENERAL FUND
HOME & COMMUNITY ENVIRONMENT
ENGINEERING
ESTIMATE BUDGET —
FY 81 FY 82
$ 34,530 $ 18,272
$ 245,955 $ 242,512
8,880 1,300
400 7,945
500 -- 25
i,
$ 255,735, $ 251,782
I'
$ 238,535 $ 237,961 _
6,975 7,760 I
24,483 23,798
2,000 535
$ 211,993 $ 270,054
$ 18,272 S --
�I
i
J ,
I I
"I
I ;
610 r
_
PROGRAM DIVISION STATEMENT
I _
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: ENGINEERING
DIVISION PURPOSE:
The Engineering Division directs and performs engineering work in
connection with the planning, design, construction and inspection of
all municipal public works improvements; reviews plans submitted by
subdividers and contractors; provides assistance
—
to other -City
departments on engineering related matters; makes technical
recommendations to other divisions within the Public Works Department;
maintains Public Works
construction records; and performs contract
administration for various consultant
i
services.
_.
DIVISION GOALS:
i
To provide technical assistance, design capability, inspection
services, and maintain
accurate records of Public Works construction to
provide for the present and future needs of the City Administration
general public. and
-
DIVISION OBJECTIVES:
1. Continue implementation of Waste Water Facilities Plan.
2) Project administration, design and inspection of Scott Boulevard
Phase I
and Phase II.
3) Project administration of North Branch Dam.
-
4) Project administration and inspection of Lower Ralston Creek
improvements.
5) Support other divisions on engineering related matters.
PERFORMANCE MEASUREMENTS:
1A) Obtain EPA approval of waste water treatment plant design.
B) Obtain
_
i_
EPA approval of the southeast interceptor system, the
University Heights system improvements,
the outfall relief system
improvements and the sewer system rehabilitation project.
2. Completion of Scott Boulevard Phase I improvements by October 1981
amd Phase II improvements by July 1, 1982.
3. Completion of the North Branch Dam by November 1981.
4. Completion of Lower Ralston Creek improvements by November 1981,
Jj
DIVISION ANALYSIS:
i
None.
i
_
59
s ..
MICROFILMED BY
'
'JORM MICROLAB
y`
CEDAR RAPIDS•DES MOINES
i
1 MICROFILMED BY
JORM MICRO_ LAB
j CEDAR RAPIDS -DES MOINES
c.
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PUBLIC WORKS ACCOUNT M:
1220.0
DIVISION: ENGINEERING FUND:
GENERAL
_
ACTUAL BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80 FY81 PROPOSAL
PROPOSAL
FY82
—
Personal
Services $ 200,247 $ 238,535 $ 235,054
$ 228,204
$ 237,961
_
Commod-
ities 4,896 6,975 8,165
7,760
7,760
_
Service
Charges 22,729 24,483 26,810
24,260
23,798
Capital
Outlay 373 2,000 10,535
10,535
535
Transfers
TOTAL $ 228,245 S 271.993 $ 280,564
$ 270.759
$ 270.054
'^i
FY81 AUTHORIZED FY82PROPOSEDTOTAL
PERSONNEL POSITIONS
POSITIONS -
$
}
City Engineer 1
1
1
28,668
25,484
Assistant City Engineer 1
2
39,638
Civil Engineer 2
1
20,318
Chief Construction Inspector 1
3
54,629
I�
Senior Engineering Technician 3
45 367
Engineering Technician
TF
Tr
r�
Overtime
9,000
I
Temporary
3,9001,200
�AI
Longevity
Health & Life Insurance
9,757
Total
237,961
t
CAPITAL OUTLAY
Chairs
535^i
1
TRANSFERS
r
None
i
590
-
60
1 MICROFILMED BY
JORM MICRO_ LAB
j CEDAR RAPIDS -DES MOINES
c.
a - „.
GENERAL FUND
j MICROFILMEO BY
JORM MICROLA13
(CEDAR RAPIDS -DES MOINES
HOME & COMMUNITY ENVIRONMENT
PUBLIC WORKS
ADMINISTRATION
FUNCTION
SUMMARY
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION
FY 8D
FY 81
FY 82
BEGINNING BALANCE
S
--
$ (11,132)
$ (7,332)
RECEIPTS:
roperty Taxes
$
30,475
$ 34,240
$ 43,762
i
Other Receipts:
Licenses & Permits
--
Fines &Forfeitures
--
Charges for Services
21,444
20,715
18,639
Intergovernmental Revenue
--
'-
Use of Money & Property
--
--
--
Miscellaneous Revenue
172
--
--
i
Transfers
_-
--
--
!
TOTAL RECEIPTS
i
52.091
$ 54:955
$ 62,401
EXPENDITURES:
ersona Services
$
51,121
$ 45,250
i.. 48,899
I
Comodities
234
650
408
.
Services & Charges
11,868
5,255
5,762
'
Capital'Outlay
Debt Service
--
-"
--
Transfers
TOTAL EXPENDITURES
$
63,223
$ 51,155.
'$ 55,069
ENDING BALANCE
S 11 132)
(7,332)
S -�
i ..
i
i
I
j
I
61
S90
i
_t
j MICROFILMEO BY
JORM MICROLA13
(CEDAR RAPIDS -DES MOINES
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION —
DIVISION PURPOSE:
The function of the departmental administration division is to provide
basic administrative direction and leadership to the department, and to
coordinate the various programs and activities of the department with _
one another and with other City departments, as well as providing
technical assistance to the City Council, City Manager and other _
governmental entities.
DIVISION GOALS:
To provide an effective level of administration of all departmental _
programs and activities so as to improve the quality of life in Iowa
City by maximizing departmental accomplishments and impact upon the —
physical, economic and social development of the community.
DIVISION OBJECTIVES:
1. To promote a higher level of supervisory and administrative
performance by all division heads.
2. To complete approved projects in a timely manner.
3. To respond to new program requests assignments and requests for _
information in a timely, professional manner.
PERFORMANCE MEASUREMENTS:
1. Performance of administrative function is measured to a
significant degree in the performance of the divisions within the
department. —
2. Submission of all federal and state grant applications within
prescribed time schedules with a minimum number of audit findings —
or exceptions on federally funded projects.
3. Adoption of policies and programs consistent with the
recommendations of the Comprehensive Plan, and the City Council's -
Goals and Objectives statement.
4. Completion of all assigned projects and schedules prescribed by
the City Manager.
DIVISION ANALYSIS:
None. -
I
A
62
_t
MICROFILMED BY ,
'JORM MICROLAB
CEDAR RAPIDS•DES 1401NES
A
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PUBLIC WORKS ACCOUNT 111: 1230.0
DIVISION: ADMINISTRATION FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 51,121 $ 45,250 $ 46,959 $ 47,523 $ 48,899
Commod-
ities 234 650 738 408 - 408
Service
Charges 11,868 5,255 6,244 5,977 5,762
.Capital
Outlay
Transfers
TOTAL $ 63,223 S 51,155 $ 53.L941 $ 53,908 $ 55.069
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL POSITIONS POSITIONS
Director 1 1 39,597
Secretary 11 .50* .50* 7,851
1.50 1.50 47,448
Overtime
Temporary
-Longevity 75 II
Health & Life Insurance 1,376
Total 48,899
CAPITAL OUTLAY
None
TRANSFERS
None
*Remainder of position funded by H.I.S. Administration,
590
MICROFILMED BY
IJORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
--I
J
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PUBLIC WORKS ACCOUNT 111: 1230.0
DIVISION: ADMINISTRATION FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 51,121 $ 45,250 $ 46,959 $ 47,523 $ 48,899
Commod-
ities 234 650 738 408 - 408
Service
Charges 11,868 5,255 6,244 5,977 5,762
.Capital
Outlay
Transfers
TOTAL $ 63,223 S 51,155 $ 53.L941 $ 53,908 $ 55.069
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL POSITIONS POSITIONS
Director 1 1 39,597
Secretary 11 .50* .50* 7,851
1.50 1.50 47,448
Overtime
Temporary
-Longevity 75 II
Health & Life Insurance 1,376
Total 48,899
CAPITAL OUTLAY
None
TRANSFERS
None
*Remainder of position funded by H.I.S. Administration,
590
MICROFILMED BY
IJORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
--I
w
FUNCTION SUMMARY
CLASSIFICATION ACTUAL
FY 80
BEGINNING BALANCE $ 4,916
RECEIPTS:
PropeYtY Taxes $ 29,381
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
miscellaneous Revenue 493
'Transfers
TOTAL RECEIPTS $ 29
_ ,874
EXPENDITURES:
—7irsRai—jervices S16,332
Commodities
Services & Charges 3,820
1,745
Capital outlay
5,653
Debt Service
Transfers
TOTAL EXPENDITURES S 27,550
ENDING BALANCE
64
MICROFILMED BY
IJORM MICROLAB
CEDAR RAPIDS -DES 140INES
A
-I
GENERAL FUND
HOME & COMMUNITY ENVIRONMENT
CBD MAINTENANCE
ESTIMATE
BUDGET
FY 81
FY 82
$ 7.240 S
2,324
$ 26,726 S
43,151
Soo
10.160
26,726 $ .....
53,811
22,671 i
27,099
4,500
5,843
4,215
4,382
250
2,750
_17,061
31,642 $
56,135
$ __2,324
7
L,
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: LEISURE & CULTURAL OPP. DIVISION: CBD MAINTENANCE
DIVISION PURPOSE:
To provide cleaning, maintenance and horticultural services to assigned
downtown areas, including the Plaza, Washington Street and Streetscape
II areas.
DIVISION GOALS:
To provide a satisfactory and economical level of maintenance for
assigned areas in all types of weather.
DIVISION OBJECTIVES:
1. Provide year-round interest and color in some horticulture display
areas by using spring flowering bulbs, summer annuals, fall mums
and Christmas trees.
2. Reduce mortality rates and increase health and vigor of trees and
shrubs by implementing a general horticultural care system consisting
of proper watering and fertilization, diagnosis and treatment of
diseases and pests, and proper pruning.
3. Establish procedures to ensure high quality maintenance and cleanliness
of areas.
PERFORMANCE MEASUREMENT:
1. Start a formal system for visual inspection of facilities on a
biweekly basis for high use season, April 15 thru October 30, and
rate each area Poor, Fair, Good or Excellent. Specific areas
checked are those listed in the Plaza Maintenance Manual, including
sweeping, cleaning spills, % of water in soil in planters, fountain
operation, snow removal, etc. The overall goal istohave-all.
areas rated Good or Excellent 90% of the time for the complete
year. Any time that an area is rated Poor or Fair, it must improve
to Good or Excellent on the next survey.
2. For the Plaza, survey each adjacent business semi-annually for
effectiveness ratings, and ideas for improvement. The survey will
begin in May of 1981 as basis for future comparison. The goal for
FY82 will be 93% of businesses satisfied with our performance. The
goal for implementing ideas for improvement, assuming that they are
practical and possible to do within the current budget, will be
80%.
3. Reduce mortality rate of trees. The goal will be no more than 4%
annual mortality rate (excluding vandalism).
DIVISION ANALYSIS:
The Plaza area has received a high degree of acceptance by the public.
With the expansion of this small division to include Streetscape II,
close monitoring of maintenance will be necessary to insure that the
maintenance of existing areas, Plaza, Washington Street, Chauncey Swan,
etc., does not fall below the level of previous years.
65
j MICROFILMED BY
' JORM MICRO_ LAB
' CEDAR RAPIDS -DES MOINES
590
MICROFILMED BY
`JORM MICROLAB
CEDAR RAPIDS•DES•MOINES
i
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT:
PARKS AND
RECREATION
ACCOUNT N:
1240.0
DIVISION:
CBD MAINTENANCE
FUND:
GENERAL
_
ACTUAL
BUDGET
FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81
PROPOSAL
PROPOSAL
FY82 —
Personal
Services $
16,332 $
22,677
$ 23,250
$ 26,700
$ 27,099 _
Commod-
ities
3,820
4,500
4,921
5;843
5,843
Service
Charges
1,745
4,215
2,394
4,394
4,382 _
Capital
Outlay
5,653
250
1,750
1,750
_.
1,750
Transfers
-
--
--
17,061
17,061
TOTAL $
'
27,550 $
31,642
S 32,315
$ 55.748
$ 56,135
u j
FY81
AUTHORIZED FY82 PROPOSED
TOTAL ^_
PERSONNEL
POSITIONS
POSITIONS
$
Maintenance
Worker II
1
1
13,658 _
Overtime
400
-Temporary
12,642
Longevity "
399
Health & Life Insurance
_
Total
27,099
CAPITAL OUTLAY
Trees & Shrubs
1,750 `
TRANSFERS
Transfer to
Refuse
13,793 _
Transfer to
Parks
3.268 -
I
Total
17.061
i
590
66
MICROFILMED BY
`JORM MICROLAB
CEDAR RAPIDS•DES•MOINES
i
FUNCTION SUMMARY
ACTUAL
CLASSIFICATION FY 80
BEGINNING BALANCE $ --
GENERAL FUND
HOME & COMMUNITY ENVIRONMENT
ENERGY CONSERVATION
ESTIMATE BUDGET
FY 81 FY 82
S 2,068 $ (32,668)
RECEIPTS:
Property Taxes
$
7,608
$
--
$
56,786
Other Receipts:
Licenses & Permits
--
--
--
Fines & Forfeitures
--
--
--
Charges for Services
--
--
--
Intergovernmental Revenue
--
--
Use of Money & Property
--
--
--
Miscellaneous Revenue
--
--
--.
Transfers'--
JOTAL RECEIPTS
$ 7,608
;
--
S
56,786
EXPENDITURES:
e�T-Services
S
4,971
S
17,586
;
19,336
Commodities!
76
'600
645
Services & Charges
493
11;100
4,137
Capital Outlay
--
5,450
--
Debt Service
--
--
--
Transfers
--
--
TOTAL EXPENDITURES
;
5,540
$
34,736
;
24,118
" ENDING BALANCE
;
2,068
$ (32,668)
S
--
67
MICROFILMED BY
`JORM MICRO_ LAB
CEDAR
RAPIDS -DES MOINES
5090
1
I
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: HOME & COMMUNITY
ENVIRONMENT
DEPARTMENT: CITY MANAGER
DIVISION: ENERGY CONSERVATION PROGRAM
DIVISION PURPOSE:
To monitor ongoing energy use in City operations, analyze energy use in
terms of past use, make recommendations on energy conservation _
measures, provide staff training and direction.
DIVISION GOALS: —
Reduce energy use in City buildings, streetlighting, and vehicles.
DIVISION OBJECTIVES:
1. Complete follow-up energy audits of 45 City buildings to check if
recommendations from first energy audits were followed, check for
new problems, and ensure compliance with Emergency Building
Temperature Restrictions. —
2. Adapt the existing building energy use computer monitoring program _
to the City's in-house computer, by September 30, 1981.
3. Provide monthly monitoring of energy use to determine _
effectiveness of energy conservation measures and feedback to
divisions comparing their energy use to their past use and energy —
budget. Electricity and natural gas use reports to 18 divisions
and compressed natural gas, diesel fuel, and gasoline use reports —
to 14 divisions. (96 reports per quarter starting second quarter.) —
4. Assist the building maintenance crew in establishing a preventive
maintenance program.
5. Adapt., vehicle maintenance system computer printout, by
September 30, 1981, to facilitate energy consumption monitoring.
6. Assist Equipment Supt. in investigating a motor fuel distribution _
system, recommendations made by end of first quarter.
7. Review existing street light system, lighting needs, electric rate -
structure, electricity use, and cost; review alternatives; and
present analysis to City Council by end of second quarter.
S. Apply for federal energy planning funds to develop and implement an _.
- energy-plan,.if available.
9. Provide technical assistance for the City staff on the Emergency
Building Temperature Restrictions, fuel supplies and the
government allocation system, etc. with one week or less response ;
time. —
10. Sponsor a "Town Energy Meeting" in March, 1982, to obtain community 1
leader input on an energy policy. Arrangements made by interns.
J
1
68
j MICROFILMED BY
'JORM MICROLAB
-CEDAR RAPIDS -DES MOINES
Electricity KWH*
BTU/sq. ft/Ave. Temp.
Natural Gas Therms*
BTU/sq. ft/Ave. Temp.
TOTAL BTU
Regular Gasoline gal. 86,675 82,111 59,202 61,631.7 48,403.5
MPG*
L -F Gasoline gal 821554 67,719 87,510 72,256.3 28,180.5
MPG
Diesel /1 gallons 146,386 157,955 167,131.9 169,788.8 169,788.8
MPG
Diesel K2 gallons 49,037 59,448 51,248.9 54,106.6 54,630.1
MPG
Compressed Nat. Gas xxx xxx xxx 7 52,044.8
MPG xxx xxx xxx
TOTAL GALLONS
OR EQUIV. 364,652 367,233 365,092.8 357,783.4 353,047.7
*This information is not available; will be reported as it becomes available.
DIVISION ANALYSIS:
- Fuel amounts vary due to trading vehicles of different fuel types.
- Follow-up is necessary to ensure that there is no erosion of the
energy conservation gains made and to identify new energy
conservation opportunities.
- Monitoring and constant feedback is an integral part of any
successful energy conservation program. Monthly reports depend on
success of computer application to divisional energy use
monitoring.
- A preventive building maintenance program is necessary to obtain
the full useful life of the HVAC systems.
j MICROFILMED BY
'JORM MICROLAB
CEDARRAPIDS•DES MOINES
5M
PERFORMANCE MEASUREMENTS:
FY78
Actual
FY79
Actual
FY80
Actual
FY81
Pro ected
FY82
Goal
Buildings Audited xxx
xxx
3
45
45
Energy Use Reports xxx
xxx
xxx
xxx
32/month
Electricity KWH*
BTU/sq. ft/Ave. Temp.
Natural Gas Therms*
BTU/sq. ft/Ave. Temp.
TOTAL BTU
Regular Gasoline gal. 86,675 82,111 59,202 61,631.7 48,403.5
MPG*
L -F Gasoline gal 821554 67,719 87,510 72,256.3 28,180.5
MPG
Diesel /1 gallons 146,386 157,955 167,131.9 169,788.8 169,788.8
MPG
Diesel K2 gallons 49,037 59,448 51,248.9 54,106.6 54,630.1
MPG
Compressed Nat. Gas xxx xxx xxx 7 52,044.8
MPG xxx xxx xxx
TOTAL GALLONS
OR EQUIV. 364,652 367,233 365,092.8 357,783.4 353,047.7
*This information is not available; will be reported as it becomes available.
DIVISION ANALYSIS:
- Fuel amounts vary due to trading vehicles of different fuel types.
- Follow-up is necessary to ensure that there is no erosion of the
energy conservation gains made and to identify new energy
conservation opportunities.
- Monitoring and constant feedback is an integral part of any
successful energy conservation program. Monthly reports depend on
success of computer application to divisional energy use
monitoring.
- A preventive building maintenance program is necessary to obtain
the full useful life of the HVAC systems.
j MICROFILMED BY
'JORM MICROLAB
CEDARRAPIDS•DES MOINES
5M
I � ,
A new fuel distribution system is necessary for both increased —
storage and control over fuel dispensing. Improved fuel
dispensing alone will save an estimated 10% of the fuel used.
Streetlighting made up over 29% of the electricity and natural gas
cost in FY79 and there are more efficient lights in use in many
cities. The cost-effectiveness of installing an alternative
system must be investigated. This project can only be completed
with additional help; either a part-time employee or interns.
If federal funds become available, then the work on the
streetlighting system review will be deferred while an application
for the federal funds is prepared. j
{
— E
i
I I
i L �
I
i
i
iI
i.
j � r
i
_ I
590 -
70
I MICROFILMED BY
'JORM MICROLAB
'CEDAR RAPIDS•DES MOINES
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: CITY MANAGER ACCOUNT M: 1250.00
DIVISION: ENERGY CONSERVATION PROGRAM FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 4,971 $ 17,586 $ 18,213 $ 18,213 $ 19,336
Comnod-
ities 76 600 645 645 645
Service
Charges 493 11,100 4,204 4,204 4,137
Capital
Outlay -- 5,450
Transfers
TOTAL $ 5-540. i 34,736 $ 23.062 $ 23.062 $ 24.118
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL POSITIONS POSITIONS $
Energy Program Coordinator 1 1 18,213
Overtime
Temporary --
Longevity --
Health 6 Life Insurance 1.123
Total 19,336
CAPITAL OUTLAY
None
TRANSFERS
None
j MICROFILMED BY
? ;JORM MICROLAB
CEDAR RAPIDS -DES MOINES.
590
i
r
i
-
i
I
i
JI
—
Ji
i
J
i
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: CITY MANAGER ACCOUNT M: 1250.00
DIVISION: ENERGY CONSERVATION PROGRAM FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 4,971 $ 17,586 $ 18,213 $ 18,213 $ 19,336
Comnod-
ities 76 600 645 645 645
Service
Charges 493 11,100 4,204 4,204 4,137
Capital
Outlay -- 5,450
Transfers
TOTAL $ 5-540. i 34,736 $ 23.062 $ 23.062 $ 24.118
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL POSITIONS POSITIONS $
Energy Program Coordinator 1 1 18,213
Overtime
Temporary --
Longevity --
Health 6 Life Insurance 1.123
Total 19,336
CAPITAL OUTLAY
None
TRANSFERS
None
j MICROFILMED BY
? ;JORM MICROLAB
CEDAR RAPIDS -DES MOINES.
590
i
r
r
I
I
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: HOME AND COMMUNITY DIVISION: RLSOURCES SIONCONSERVAH ON
LNVIRONMENI
DIVISION PURPOSE:
The function of the Resources Conservation Commission is to serve as an
advisory body to the City Council. The Commission shall research,
review, and recommend policies, rules, regulations, ordinances, and
budgets relating to matters of energy and resourse conservation and
provide recommendations and reports to the City Council on the
activities of the Commission. The Commission shall exercise broad
responsibility for the development of resource conservation policies
and shall pay special attention to long-range planning and programming.
DIVISION GOALS:
1. Develop a community energy policy.
2. Promote public awareness of energy conservation.
_ 3. Study.- strengths and .weaknesses of Iowa City's transportation
system.
4. Review of City energy conservation program.
5. Promote energy conservation by design by City Code provisions such
- as the Zoning, Subdivision, and Building Ordinances.
6. Encourage weatherization of homes and commercial buildings.
7. Encourage recycling.
DIVISION OBJECTIVES:
1. Develop energy policy.
2. a. Conduct community energy education project.
b. RCC self -education.
C. RCC receive input from specialists and area interest groups.
3. a. Study means to promote better traffic flow patterns:
b. Study promotion of bicycling as a viable transportation mode.
C. Research the future expansion of bus service.
i. Sunday service.
ii. Shuttle buses to Coralville Reservoir and to football
games from perimeter parking.
iii. Greater bus use and carpooling by Iowa City employers.
4. a. Monitor building energy audits.
b. Monitor Civic Center HVAC progress.
C. Monitor waste incineration plant feasibility study.
d. Review new Pollution Control Plant plans.
5. a. Promote energy conservation by recommending changes in the
zoning and related ordinances and the building codes.
b. Explore development of City energy code.
6. Investigate oil recycling potential in the Iowa City area.
DIVISION ANALYSIS:
The Commission has been plagued by rapid turnover and prolonged
vacancies; hopefully that will not recur during FY82. The Commission
has only minimal staffing and is somewhat limited by that.
72
i MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES 1401NES
L. ,
a...
GENERAL FUND
HOME & COMMUNITY ENVIRONMENT
JOHNSON COUNTY COUNCIL OF
GOVERNMENTS
FUNCTION SUMMARY
ACTUAL ESTIMATE BUDGET
CLASSIFICATION FY 80 FY 81 FY 82
BEGINNING BALANCE ; -- ; -- ; -0-
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
.Miscellaneous Revenue
Transfers
TOTAL RECEIPTS
EXPENDITURES:
ersona Services
Commodities
Services & Charges
Capita) Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
-- S -- S 72,358
81,635 99,607
-- 43.696
- 125:331 171`965
92,767 ; 126,643
-- 2,700 2,700
-- 29,864 42,622
E -- E 125.331 E 171.965
73
j MICROFILMED BY
JORM MICRO_ LAB
(CEDAR RAPIDS -DES I40IMES
i
I'
i
i
III
I
I
514
PROGRAM DIVISION STATEMENT
FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING & PROGRAM
DEVELOPMENT
PROGRAM: JOHNSON COUNTY DIVISION: ADMINISTRATION
COUNCIL OF GOVERNMENTS
DIVISION PURPOSE:
To provide administrative direction and support to the staff of the
Johnson County Council of Governments and to coordinate the efforts of
the staff in providing support to member agencies.
DIVISION GOALS:
1. To provide an effective and efficient level of management in the
support and completion of the divisions' objectives.
2. To ensure a high level of staff support to member agencies in the
provision of services.
•DIVISION OBJECTIVES:
1. To provide an administrative level of support to the divisions
within the department by the appropriate allocation of staff
resources:
2. To ensure the timely completion of the divisions' objectives and
individuals' work assignments.
3. To adopt departmental policies to increase the level of work
efficiency within the department and the coordination of
activities with member agencies.
PERFORMANCE MEASUREMENTS:
1. Weekly meetings with division heads will be held to identify
staffing problems. The assignment or coordination of staff
activities will be made on a weekly basis as problems are
identified.
2. _ Long-term projects will be monitored quarterly and short-term
projects will be monitored is frequently as is necessary to ensure
that projects and work assignments are completed on schedule.
DIVISION ANALYSIS:
74
j MICROFILMED BY
',JORM MICROLAB
CEDAR RAPIDS -DES 1401NES
L.,
7
I - -
,
L.r,
PROGRAM DIVISION STATEMENT
FUND: INTERGOVERNMENTAL
PROGRAM: JOHNSON COUNTY COUNCIL OF
GOVERNMENTS
DIVISION GOALS:
DEPARTMENT: PLANNING 6 PROGRAM
DEVELOPMENT
DIVISION: ADMINISTRATION
(HUMAN SERVICES PLANNING)
1. To provide local policymakers with the information necessary to
make sound decisions regarding alloc.3tion of resources to meet
current needs.
2. To provide locally funded human service agencies with the
necessary tools for fiscal and program management and assessment.
3. To provide assistance with service coordination and planning at
all levels of the service system.
DIVISION OBJECTIVES:
1. To study the feasibility of centralized handling of certain local
human service agency functions (e.g., clerical, Xerox, statistical
tabulation and analysis).
2. To explore the possibility of providing a grants and fund raising
information and assistance service for local human service
agencies through this office.
3. To publish brief status reports on services and community need in
the 13 areas studied by the 1977-79 JCRPC Human Services Study.
4. To provide an update to the FY81 Human Service Funding Analysis, to
include additional information as recommended in the analysis and
amendments of outdated information from the FY81 report.
S. To refine and update the Johnson County Services Index and to make
it available locally.
6. To continue to provide staff assistance in the following areas:.
-joint human service funding hearings
-human service agency forum and information exchange
-agency fiscal and program management
PERFORMANCE MEASUREMENT:
1. Report analyzing resource needs and effectiveness of various means
of centralizing each of several agency functions; adoption of
study recommendations by JCCOG Board of Directors.
2. Recommendation outlining several levels of grants information and
assistance, and resources needed for each, adopted by JCCOG Board
of Directors.
3. Report on each of 13 service areas distributed to relevant sectors
of the local community for their information and use.
4. Comprehensive and current information on local funding sources
available for human services; information on non -local funding
sources available for local use.
5. Comprehensive listing of agencies and resources providing human
services to Johnson County residents.
6. Annual human service funding hearings; quarterly human service
agency forums; agency understanding and proper application. of
principles of fiscal and program management accounting.
MICROFILMED BY
'JORM MICROLAB
'CEDAR RAPIDS•DES MOINES
590
a.
Research Assistant O 1 1 10,4592 500
_
2 1
Overtime — I
Temporary -- `
FICA & IPERS' -'
Health & Life Insurance 4,285
Longevity 1,717 —
Total
42.980 i' i
CAPITAL OUTLAY
None
TRANSFERS
i
None `
*Remainder of position is funded by PPD Department, General Fund. —
76
_i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
CITY OF
IOWA CITY
FY82
BUDGET
DEPARTMENT:
JCCOG
ACCOUNT
N: 1261.0
DIVISION:
ADMINISTRATION
FUND:
GENERAL
ACTUAL
FY80
BUDGET
FY81
FY82 DEPT.
ADMIN.
BUDGET
PROPOSAL
PROPOSAL
FY82 —
Personal
Services $
-- $
14,062
$ 43,150
$ 43,150 $
42,980
Commod-
ities
--
400
400
400
400
Service
Charges
--
15,300
15,378
15,378
15,373
Capital
—
Outlay .
-.
--
_-
Transfers
TOTAL i
-- S
29,762 S
58.928
j 58.928 j
58753
PERSONNEL
FY82 AUTHORIZED FY82 PROPOSED
TOTAL '
.
POSITIONS
POSITIONS'
Director .'
0
Secretary
•40"
14,400
Senior Clerk Typist (h)
p
•30k
4,208
Technical Assistant
0..,
•25
1,618
Human Services
Planner O
'25
3,793
Research Assistant O 1 1 10,4592 500
_
2 1
Overtime — I
Temporary -- `
FICA & IPERS' -'
Health & Life Insurance 4,285
Longevity 1,717 —
Total
42.980 i' i
CAPITAL OUTLAY
None
TRANSFERS
i
None `
*Remainder of position is funded by PPD Department, General Fund. —
76
_i
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
PROGRAM DIVISION STATEMENT
FUND: INTERGOVERNMENTAL
PROGRAM: JOHNSON COUNTY COUNCIL OF
GOVERNMENTS
�. DIVISION GOALS:
L'.
DEPARTMENT: PLANNING & PROGRAM
DEVELOPMENT
DIVISION: TRANSPORTATION
PLANNING
1. To foster cooperation and coordination between JCCOG member
agencies regarding transportation related issues and provide local
policymakers with the information necessary to make sound
decisions regarding transportation projects.
2. Satisfy all planning requirments which enable JCCOG and member
agencies to maintain eligibility for state and federal
transportation programs.
3. Suggest methods which would increase the operating efficiency of
local transportation systems as well as encourage alternative
transportation modes.
DIVISION OBJECTIVES:
1. Develop a Transportation Systems Management (TSM) report, which is
a five year short range plan for multiple transportation modes, a
Transportation Improvement Program (TIP), which is a five year
program of transportation projects, a FY83 Unified Planning Work
Program, and update the Section 504 Transition Plan.
2. Accomplish all necessary administrative tasks of the JCCOG
Transportation Planning Division (i.e. UMTA quarterly reports,
management by,, objective reports, time sheets, and numerous
bookkeeping functions).
3. Assist in the procurement of capital equipment for the area transit
systems.
4. Satisfy requirements and complete applications for UMTA Section
5/18 funds and State Transit Assistance.
5. Schedule Transportation Technical Advisory Committee meetings for
the purpose of discussing transportation projects.
6. Provide to decisionmakers staff reports addressing transportation
issues.
7. Within the transit short range planning process identify areas for.
increases in operating efficiencies.
8. Maintain staff communication with the East Central Iowa Council of
Governments staff in ragards to the Johnson County SEATS transit
service.
9. To the degree which the Board of Directors desires, address
alternative modes of transportation (i.e. ridesharing, bicycling,
etc.).
10. Address other transportation issues as they arise and as directed
by the Board of Directors.
PERFORMANCE MEASUREMENT:
1. Update and receive JCCOG endorsement of the Section 504 Transition
Plan, TSM short range plan, TIP and FY83 Unified Planning Work
Program by June 30, 1982.
1
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
590
..7
7
.y
a.--"
2. Submit FY83 UMTA Section 5/18 and State Transit Assistance
applications before the deadlines established by the funding
agency.
3. Areas for increased operating efficiency. will be identified,
alternatives formulated, and recommendations submitted to the
Board of Directors by April 1982.
4. All administrative tasks, scheduling of meetings, staff reports,
staff communication, and policy analyses in regard to
transportation planning shall be performed on a continuous basis,
within prescribed deadlines, or as otherwise desired by the Board
of Directors.
4�
ID
4 MICROFILMED BY
'JORM MICROLAB
�CEDAR RAPIDS -DES -MOINES
—
Personal
CITY OF
IOWA CITY
—
i
FY82
BUDGET
$ 53,576
DEPARTMENT: JCCOG
$ 52,098
ACCOUNT M:
1262.0
DIVISION: TRANSPORTATION
PLANNING
FUND:
GENERAL
ACTUAL
BUDGET
FY82 DEPT.
ADMIN. BUDGET
_.I FY80
FY81
PROPOSAL
PROPOSAL FY82
—
Personal
—1
Services $ -- S
38,688
$ 53,576
$ 53,576
$ 52,098
Commod-
ities --
1,500
1,500
1,500
1,500
Service .
J
Charges --
16,782
16,879
16,879
16,866
Capital
—
Outlay --
--
--
--
--
-
Transfers --
--
--
--
-
-
TOTAL $ -- S
56.970
$ 71,955
$ 71.955
i 70,464
FY81
AUTHORIZED
FY82 PROPOSED'
TOTAL
PERSONNEL
POSITIONS
POSITIONS`'`'
$
Transportation Planner
1
1
22,693
_.
Assistant Transportation
Planner
1
1
17,438
Research Assistant (2 @ 4)
2
2
5 ODO
'T
Overtime
i =!
Temporary
--
FICA & IPERS '
4,834
Health & Life Insurance
2,133
JLongevity
--
,I
Total
52,098
=1
CAPITAL OUTLAY
_ None
--i TRANSFERS
I
None
MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS -DES 1401NES
_; -
s90
PROGRAM DIVISION STATEMENT
FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING AND PROGRAM
DEVELOPMENT
PROGRAM: JOHNSON COUNTY COUNCIL OF DIVISION: RURAL PLANNING
GOVERNMENTS
DIVISION PURPOSE:
To provide, planning assistance for local units of government to promote
orderly growth and planned development of necessary community services.
DIVISION GOALS:
To prepare and implement land use policies, to secure and administer
grants in aid where available and to provide ongoing advisory services
for local government management.
DIVISION OBJECTIVES:
1. Provide zoning and subdivision analysis and staff services.
. Update of county zoning ordinance. -
3. Prepare new county zoning maps.
4. Administer CDBG programs and other grants as necessary.
5. Prepare COBG applications for fiscal year ',82.
6. Commence Urban Fringe Study - Johnson County/Hills. _
7. Complete Urban Fringe Study - Johnson County/Coralville/North
Liberty.
8. Provide research and advisory staff services to member
communities.
9. To assist member communities in special projects as determined by
the Rural Policy Board.
PERFORMANCE MEASUREMENT:
1. Complete study and provide recommended agreements to Johnson
County, Coralville and North Liberty.
2. Completion and adoption of zoning ordinance amendments. -
3. Completion and adoption of new county zoning map.
4. Scheduled CDBG project completion and CDBG fund utilization.
5. Complete research and preparation of reports for Urban Fringe
Study - Johnson County/Hills.
6. Adoption of necessary code or ordinance changes to address needs
identified by member communities.
DIVISION ANALYSIS:
The Rural Planning Division work program and hence its objectives is
subject to both adoption and change by the Rural Policy Board.
Similarly, most of the program objectives are continued on bilateral or
multi -lateral policy agreements and their success is thus subject to the —
acceptance of the parties involved.
80 59b
i. MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
L'
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: JCCOG ACCOUNT k: 1263,0
DIVISION: RURAL PLANNING FUND: GENERAL
ACTUAL
BUDGET
FY82 DEPT.
ADMIN.
BUDGET
FYBO
FY81
PROPOSAL
PROPOSAL
FY82
Personal
Services $ -- E
27,467
$ 30,355
$ 30,355
$ 31,565
Commod-
ities --
800
800
800
800
Service
Charges --
10,332
10,380
10,380
10,383
Capital
Outlay --
--
--
--
--
Transfers --
--
--
--
--
TOTAL $ -- S
38.599
$ 41,535
$ 41,535
$ 42,748
FY81
AUTHORIZED FY82
PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
Community Assistance Coordinator
1
1
17,628
Secretary
-
.10
1,403
Technical Assistant
.25
.25*
3,793
Senior Clerk Typist (h)
.50
.25*
1,618
Research Assistant (fit)
1
1
2 500
2.7
2.60
2,9A2
Overtime
--
Temporary
--
FICA b IPERS
3,038
Health 6 Life Insurance
1,585
Longevity
--
Total
31,565
CAPITAL OUTLAY
None
TRANSFERS
None
*Remainder is funded by P.P.D. Department, General Fund.
j MICRDFILMED BY
IJORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
d90
COMMUNITY PROTECTION
Police
Fire
Animal Control
Housing & Inspection
.590
S90
MICROFILMED BY
JORM MICROLAB
CEDAR RAI'IDS•DES MOIRES
S90
MICROFILMED BY
JORM MICROLAB
CEDAR RAH DS -DIS t101 NES
PROGRAM SUMMARY
ACTUAL
CLASSIFICATION FY 80
BEGINNING BALANCE $ 296,969
GENERAL FUND
COMMUNITY PROTECTION
ESTIMATE BUDGET
FY 81 FY 82
$ 11,520 $ (127,158)
_I RECEIPTS:
i
i
i
Property Taxes
$
1,701,815
$
2,260,424
$
2,626,642
Other Receipts:
Licenses & Permits
144,705
145,100
151,800
_ Fines & Forfeitures
--
-
--
Charges for Services
264,588
268,1D0
301,100
Intergovernmental Revenue
Use of Money & Property
--
.7
300
Miscellaneous Revenue
27,617
22,150
20,745
Transfers
55,500
--
90,000
TOTAL RECEIPTS
$
2;194,225
$
2,695,774
$
3,190,587
:.j EXPENDITURES:'..
e�57Services
$
2,122,566
$
2,420,952
$
2,594,360
Commodities
109,230
147,274
175,506
Services & Charges
155,681
189,099
189,348
Capital Outlay
92,197
77,127.
. 104,215
Debt Service--
--
--
Transfers
--
--
--
- TOTAL EXPENDITURES
$
2,479,674
$
2,834,452
$
3,063,429
ENDING BALANCE
$
11,520
$ (127,158)
$
--
MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS -DES MOINES
00
i
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FUNCTION SUMMARY
83
MICROFILMED BY
!JORM MICROLAB
�'CEDAR RAPIDS -DES MOINES
GENERAL FUND
ACTUAL
CLASSIFICATION
PROTECTION
FY 80
BEGINNING BALANCE
$
165,741
ESTIMATE
RECEIPTS:
BUDGET
Property Taxes
$
1,007,325
Other Receipts:
$ (2,948)
$ (125,260)
Licenses & Permits
$ 1,323,955
$
Fines & Forfeitures
Charges for Services
2,697
Intergovernmental Revenue
--
Use of Money & Property
--
Miscellaneous Revenue
18,244
Transfers
18,030
55,500
TOTAL RECEIPTS
$
1,083,766
$ 1,350,555
EXPENDITURES:
1,744',076
Personal Services
$
1,021,404
Commodities
$ 1,204,274,
70,226
Services & Charges
79,858
Capital Outlay
112,481
80,967
Debt Service
--
Transfers
--
TOTAL EXPENDITURES
$
1,252,455
ENDING BALANCE
$ (2,948)
$
83
MICROFILMED BY
!JORM MICROLAB
�'CEDAR RAPIDS -DES MOINES
GENERAL FUND
COMMUNITY
PROTECTION
POLICE
ESTIMATE
BUDGET
FY 81
FY 82
$ (2,948)
$ (125,260)
$ 1,323,955
$
1,632,546
8,250
3,500
18;350
18,030
90,000
$ 1,350,555
$
1,744',076
$ 1,204,274,
$
1,314,756
106,255
112,481
95,568
101,309
90,270
$ 1,472,867
$
1,618,816
125 260)$
I
I
r
I
0
I
I
L,,
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION
DIVISION PURPOSE:
The Police Administration unit provides management services for all
divisions within the Police Department and is responsible for the
discipline, maintenance of good order and training of all members of the
Department. Finally, the unit is responsible for the prevention of
crime and delinquency, the apprehension of offenders and the
enforcement of the laws and ordinances of the State and City.
DIVISION GOALS:
To provide a high level of management and training that assures the best
allocation of available resources that will enable the line divisions to
perform their functions to the maximum of their abilities.
DIVISION OBJECTIVES:
A set of tabular measurements will be developed for all divisions to
assess departmental productivity. At the onset of this activity the
data base will include raw, unanalyzed data as gross measurement
devices, but should become more sophisticated and discrete as the
technique and electronic data processing undergo additional
development.
PERFORMANCE MEASUREMENTS:
Performance will be measured and indicated quarterly in tabular form
using workload measurements such as called for services;
investigations; reported accidents; arrests and incident occurrences by
type, etc. for the past two fiscal years as compared to FY82. In
addition, ratio comparisons will be attempted indicating the workload
accomplished as compared to the dollar costs of each selected activity.
Finally, an attempt will be undertaken to establish a first year data
base to be used in future comparisons as efficiency indicators
indicating such discrete variables as percent of duty time available for
patrol; percent of called for services screened -out by dispatch;
percent of follow-up investigations completed. Divisional performance
will thus be assessed and analyzed.
84
j MICROFILMED BY
`JORM MICROLAB
CEDAR RAPIDS -DES I40INES
770
.1
T
GwY
.
"
1
Calls for
Service Not Including Car Unlocks Alarms &
Towing _
Quarter
FY78 FY80
FY81
FY82*
1
2
__ __
__
7,500
7,800* —
3
__
_
6,715*
7,000*
4
__
10,600*
_
10,600*
__
9,000*
81900* —
Total
25,192 30,043
33,815*
34,300*
*estimated
DIVISION ANALYSIS:
A need for
comparisons
the construction of a rational
exists. Consequently, the
data base for
development
the suggested
indicators
is contingent upon establishment
of the base.
of efficiency -
i
I
__.
85
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_i
'
MICROFILMED BY
'
�JORM MICROLAB
CEDAR RAPIOSADES'MOINES
,
. -L
71
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: POLICE ACCOUNT N: 1311.0
DIVISION: GENERAL SUPERVISION FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 57,335 $ 79,790 $ 83,022 $ 83,022 $ 85,745
_ Commod-
ities 696 3,164 3,717 850 850
Service
Charges 8,034 17,692 16,605 15,550 14,234
Capital
Outlay -- -- 100 --
i'
Transfers -- -- -- -- --
TOTAL S '''66,065 i 100,646 $ 103,444 $ :99,422• $ 100,829
_ FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNELPOSITIONS POSITIONS $
. Police Chief 1 1 37,770
— Assistant Chief 1 1 28,392
Secretary II 1 1 16,360
2 3 3 82,522
Overtime --
Temporary --
'Longevity 500
Health & Life Insurance 2,723
Total 85,745
CAPITAL OUTLAY
None
TRANSFERS
None
MICROFILMED BY
IJORM MICRO_ LAB
'CEDAR RAPIDS•DES MOINES _
i. � •L. s _.. _.� �. ._ - Ate._. Vii..__ _.-_ ' � � _ale-ti�-�� _.. - _ _ -'� _ _' _"_ ___f �-
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L.,.
PROGRAM DIVISION STATEMENT _
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: PATROL —
DIVISION PURPOSE:
The Patrol Division provides general police services in Iowa City.
These tasks include accident investigation; speed and traffic control; _
preliminary and some follow-up criminal investigations; general
preventive patrol and the provision of a host of public services.
DIVISION GOALS: _ The Division will attempt, with available resources, to provide a
reasonably prompt and acceptable level of response to all called for —
services while reducing the number of reported accidents and incidents
involving criminal and delinquent behavior.
DIVISION OBJECTIVES: —
A strategy of "directed patrol" will be selectively substituted for the —
random sector patrol presently in use in the department. Directed
patrol will emphasize_ patrol alertness to called for services and
occurrences that indicate the development of crime patterns within
selected areas and neighborhoods. Performance will be measured
selectively using, celled for services (CFS); crimes cleared by patrol
officers; accident occurrences; citations, arrests and tickets issued. —
An example is offered below.
Called for Services (CFS) Compared to Arrests Citations 6 Tickets Issued (ACT)
Quarte r CFS FY79 ACT CFS FY80 ACT CFS FY81 ACT CFS FY82 ACT —
1 -- 7500/8000 7500/8000*
2 -- 8600/9600* 8600/9600*
3 -- 10,600/8500* 10,600/8500*
4 -' 9000/6400* 9000/6400* -
Total 25,192/27,519 30,043/42,699 35,700/32,500* 35,700/32,500*
*estimated —
DIVISION ANALYSIS:
Called for Services (CFS) may not accurately reflect the nature of the
crime or occurrence following the informational phase of the
preliminary investigation. However, available data relating to
performance measurements will be offered quarterly in tabular form as
indicators of progress and for use as an analytical tool.
87
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
5% -
.7
L I
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: POLICE ACCOUNT N: 1312.0
DIVISION: PATROL FUND: GENERAL
Overtime
Temporary
Longevity
Health & Life Insurance
Total
CAPITAL OUTLAY
Autos.(10)
TRANSFERS
None
*One Captain position was funded for six months only.
^ MICROFILMED BY
`JORM MICROLAB
(CEDAR RAPIDS -DES MOINES
7,450
35,711
934,894
90,000
049
ACTUAL
BUDGET
FY82 DEPT.
PROPOSAL
ADMIN.
PROPOSAL
BUDGET
FY82
FY80
FY81
Personal
Services $
693,456
$ 852,460
$ 859,804
$ 899,183
$ 934,894
Commod-
ities
65,684
86,451
89,339
104,006
104,006
Service
Charges
43,493
47,870
53,220
72,565
72,565
Capital
Outlay
67,436
66,500
93,500
90,000
90,000
Transfers
TOTAL $
870,069
$ 1,053,281
$ 1,095,863
$ 1,165,754
$ 1,201.465
FY81
AUTHORIZED FY82 PROPOSED:;
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
3A
2
51,846
Captains
6
6
141,934
Sergeants
32
32
677,953
Officers
_
_
41
40
871,733
20,000
Overtime
Temporary
Longevity
Health & Life Insurance
Total
CAPITAL OUTLAY
Autos.(10)
TRANSFERS
None
*One Captain position was funded for six months only.
^ MICROFILMED BY
`JORM MICROLAB
(CEDAR RAPIDS -DES MOINES
7,450
35,711
934,894
90,000
049
h° -
i',"
1-1
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: CRIMINAL INVESTIGATION
DIVISION PURPOSE:
The ,Criminal Investigation Division initiates and performs initial
and/or follow-up investigations in all felonies and many serious mis-
demeanors; attempts to insure the arrest of all offenders of these
offenses or the clearance of offenses through investigative processes.
DIVISION GOALS:
To attempt to provide a high level of investigative services that will
optimize the probabilities for the arrest and successful prosecution of
offenders while assuring that the critical needs of crime victims are
satisfied through the promotion of close personal and professional
contacts with the various helping agencies.
DIVISION OBJECTIVES:
1. To continue to provide investigative and referral services equal
to the level provided in FY81.
2. To continue to improve investigative support to other line police
services including crime prevention activities.
PERFORMANCE MEASUREMENTS:
1. Selected target crimes will be compared on a quarterly basis
(FY81/FY82 ).
2. With the initiation of crime prevention measures in selected
neighborhoods, rates of increase/decrease of crime; numbers of
called for services, etc, will be compared by designated target
areas and adjacent control areas using FY81 statistics vs FY82
figures. This technique will be applied as a pilot project
initially in the area included in the Northend Lighting Project.
3. The numbers of cases assigned to the Division will be tabularly
compared to the clearance of assigned cases by investigation and
arrest comparing prior years to FY82-
Investigations Assigned (A) as Compared to Clearance Rates (C)
Quarter (A) FY79 (C) (A) FY80 (C) (A) FY81 (C)(C) (A) FY82 (C)
1 - - 228/143 230/150*
2 - - 316/171 300/200*
3 - -- 187/109** 200/150*
4 - - 145/26* 220/160*
Total 630/30i 728 402 8 6 49*0 6 O*
89
MICROFILMED BY
JORM MIGROLAB
CEDAR RAPIDS -DES M01 NIS
n
,
**investigation in progress *estimated
DIVISION ANALYSIS:
Certain crimes such as larceny, burglary and sex offenses will be
targeted and graphically portrayed for three calendar years using data
gathered in 1978, 1979 and 1980 and extending into FY82. Data will be
_ gathered and reported by actual numbers assigned of the targeted crimes
compared to clearance rates.
90
MICROFILMED BY
IJORM MICROLAB
11' -CEDAR RAPIDS•DES-MOINES
i
i
i
90
MICROFILMED BY
IJORM MICROLAB
11' -CEDAR RAPIDS•DES-MOINES
i
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: POLICE ACCOUNT M: 1313.0
DIVISION: CRIMINAL INVESTIGATION FUND: GENERAL _
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82 —
Personal
Services $ 116,455 $ 132,658 $ 130,148 $ 131,266 $ 136,619
Commod-
ities 2,297 13,865 13,865 51350 5,350 _
Service
Charges 11,971 11,925 12,675 4,075 4,075
Capital
Outlay 11,568 -- -- -- --
Transfers -- -- -- -- --
TOTAL $ 142,291 S 158,448 $ 156.688 $ 140.691 $ 146,044
FY81 AUTHORIZED FY82 PROPOSED" TOTAL
PERSONNEL POSITIONS POSITIONS $ ji
Sergeants 2 2 47,197 i 1
Officers 4 4 81,469
6 6 128,666 .
Overtime 2,000 _
Temporary --
Longevity 600 —
Health & Life Insurance 5,353
Total 136,619
.y
CAPITAL OUTLAY
None —
rl
TRANSFERS
None
J
91
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j. MICROFILMED BY
'JORM MICROLAB
!CEDAR RAP] DS•DES�MOINES
j
W
W
.1
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: RECORDS & IDENTIFICATION
DIVISION PURPOSE:
Records and Identification attempts to maintain accurate documentation
of all departmental activities; makes available statistical summaries,
as needed; retains records required by state and federal law; assures
proper staffing of radio and telephone communications; and performs
polygraphic, photographic and other identification services as needed.
DIVISION GOALS:
The Division will provide accurate, up-to-date information and reports
on cases, past offenses, etc.; will assure the provision of adequate and
timely communication and identification services.
DIVISION OBJECTIVES:
1. The division will attempt to produce timely and accurate reports
and necessary statistics required for operational purposes and as
demanded by law.
2. Operators within the division will assist in the programming,
installation and operation of the Police portion of the City
computer.
PERFORMANCE MEASUREMENTS:
The number of actual reports and records generated in prior years will
be compared to the total generated in FY82 as a positive appraisal of
work product. In addition, a similar process will be used to evaluate
internally and externally generated requests for documents, records and
identification services dsage.
Documents Filed (DF) & Reports Requested by All Agencies (Req.)
Quarte r OF FY78 Req. OF FY80 Req. OF FY81 Req. OF FY82 Req.
1 -- - 35,000/1650 35,000/1650*
2 -- -- 35,700/1180 35,700/1180*
3 -- - 35,700/1275* 35,700/1.215*
4 -- - 37 100/1635* 37 100/1635*
Total 100,768 3217 120,172 3840 142,800 5740* 142,800 5740*
*estimated
DIVISION ANALYSIS:
Analysis will be attempted to tabularly depict the volume of complaints
received and processed by the Division over the past four years and into
FY82, thus indicating crude workload measurements. Workload, however,
is not precisely measured by this gross technique. It is only accurate
as an indicator of one discrete variable. It does not indicate internal
use by City agencies other than the Police Department.
92
l MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
SQo
.7
L,
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: POLICE ACCOUNT N: 1314.0
DIVISION: RECORDS & IDENTIFICATIONS FUND: GENERAL
;.I
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 124,251 $ 116,866 $ 110,927 $ 124,934 $ 132,748
Commod-
ities 1,547 2,775 2,775 2,275 2,275
Service
Charges 11,102 18,081 19,381 6,435 6,435
Capital
Outlay 1,963 270 270 270 270
Transfers -- -- -- - -_
TOTAL $ 138,863 $___137L992 $ '133,353 $ 133,914 $ 141,728
FY81 AUTHORIZED FY82 PROPOSED' 'TOTAL
PERSONNEL POSITIONS POSITIONS S )�
Senior Dispatcher 1 1 14,983 I
Radio Dispatcher 2 3 42,033
Senior Clerk Typist 1 1 14,166
Clerk Typist 3 3 39,086
Clerk Typist (2 @ 112) 2 2 13,241 %.
8 9 123,509
Overtime — 500 _
Temporary --
Longevity 925 r,
Health '& life Insurance 7,814
Total 132,748
i
,CAPITAL OUTLAY `
Chair for Dispatchers Desk 270
TRANSFERS
None "I
J
93
MICROFILMED BY
'JORM MICROLAB
;CEDAR RAPIDS•DES MOINES
i MICROFILMED BY
!DORM MICRO_ LAB
t :'CEDAR RAPIDS -DES MOINES
- _
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
I
PROGRAM: COMMUNITY PROTECTION DIVISION: CROSSING GUARDS
DIVISION PURPOSE:
Provide within the limits of avail able resources an adult Crossing Guard
I
program at particularly hazardous crossings used by school children. j
DIVISION GOALS:
J
To assist in maintaining the safe and orderly passage school aged
children as they cross
�
streets deemed to present unusual hazards. ' I
-
DIVISION OBJECTIVES: i
j
Maintain an adult Crossing Guard program -that can be adequately
supported with available
resources.
PERFORMANCE MEASUREMENT:
Number of Guards Regularly Employed + Number of Requests for
Additiona L Guards & Disposition of Requests
School Year Regulars
�_ Requests & Dispositions
1'
1978-79 ` 73 - no supervisor 3 - none, added ! 1
1979-80
12 + l supervisor 2 - l temp. added
1980-81 12 + 1
supervisor 0 - 0
I
DIVISION ANALYSIS:
—,
At this time analysis. is impossible because of the uncertainties in the
Crossing Guard
—
program occasioned by the withdrawal of financial
support from the Iowa City Community School District.
t
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i MICROFILMED BY
!DORM MICRO_ LAB
t :'CEDAR RAPIDS -DES MOINES
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: POLICE
DIVISION: OTHER/CROSSING GUARDS
ACCOUNT N: 1315.1
FUND: GENERAL
i
( MICROFILMED BY
!JORM MICROLAB
!CEDAR RAPIDS -DES -MOINES
MICROFILMED BY
�JORM MICROLAB
CEDAR RAPIDS -DES MOINES
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT:
POLICE
ACCOUNT #: 1315.2
DIVISION:
EMERGENCY
OPERATIONS FUND: GENERAL
ACTUAL
BUDGET FY82 DEPT. ADMIN. BUDGET
_FY80
FY81 PROPOSAL PROPOSAL FY82
Personal
Services $
$
$ $
Commod-
ities
Service
JI
Charges
5,258
4,000 4,000 4,000
Capital
Outlay
Transfers
TOTAL S
5,258
4,000 4L000 S 4j080
PERSONNEL
FY81 AUTHORIZED FY82 PROPOSED :;.-TOTAL
POSITIONS POSITIONS
None
p
.CAPITAL OUTLAY
None
TRANSFERS
Noneis
MICROFILMED BY
�JORM MICROLAB
CEDAR RAPIDS -DES MOINES
CLASSIFICATION
BEGINNING BALANCE
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permit
GENERAL FUND _
COMMUNITY PROTECTION
FIRE —
FUNCTION
ACTUAL ESTIMATE
FY 80fY 81 BUDGET -
FY 82
$ 47.605 L__(38 987) = 50 857)
$ 639,618
s --
Fines & Forfeitures
Charges for Services 231,398
Intergovernmental Revenue
Use of Money & Property --
Miscellaneous Revenue 4,434
Transfers
TOTAL RECEIPTS $ 875.450
EXPENDITURES:
ersona Services ; 888,962
CORWOdities, 30,576
Services & Charges 34,338
Capital Outlay 81166
Debt Service
Transfers
TOTAL EXPENDITURES
$ 962,042
ENDING BALANCE 1_1384987)
IN
i MICROFILMEO BY
f 'JORM MICROLAB
"CEDAR RAPIDS -DES MOINES
$ 784,561
$ 885,810
250,000
210,000
-
II_
300
115
--
._
J
S 1,034,861
$ 1,155
`925
,I
$ 967,419
$ 1,000,125
31,083
49,998
—
39,879
41,345
8,350
13,600
1
$ 1.046.731
$ 1.105,068
I
$ 50 857)
S -_
,—
~
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FIRE
PROGRAM: PUBLIC SAFETY
DIVISION PURPOSE:
To provide protection to the citizens of Iowa City through prevention
and suppression of fire and immediate response to all requests for �
emergency first aid. /
DIVISION GOALS: '
Tn ,educe the threat of danger from fire to the lives and property of
the citizens of Iowa City.
DIVISION OBJECTIVES:
l. Develop an equipment rebuilding plan by October, 1981.
2. Continue the current level of Fire Prevention programs. �
3. Continue to provide the current level' of educational and technical �
opportunities for selected members nfthe department.
4. Continue the department training program at the current level.
5. Integrate Housing Inspection duties into general duty program. .
'
PERFORMANCE MEASUREMENTS:
,
FY78FY79 FY80 FYOI FY82
---_ ---_
l. Total number of alarms 671 904 1006 1060 1050
2. Total number offirst
responder calls 46 60 244 240 250
3. Total number of fire }
|
inspections 2193 2065 2786 3008 3800 /
4. Total number of fire
safety programs 34 48 44 40 40
� S. Total number of training |
drills 2387 2523 2407 2000 2000
! !
. �.
6. Total number of drill !
hours 7161 7570 7220 6000 6000 i !
�
�
DIVISION ANALYSIS:
'
� '
Due to FY81 budget cuts the duties of training and prevention were �/
combined
� }
and assigned to the Fire Marshal.
. .
The above figures reflect the anticipated efforts of the department to
maintain the current level of inspection despite these cuts and with �
only a slight drop in total number of training drills.
'~ ~
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J���K�I������' | !`"`'`"-^���'—�
�Ct0AKRAPIDS-DES MOINES
�
_
^/
`
' |
!
l
|
'
~
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FIRE
PROGRAM: PUBLIC SAFETY
DIVISION PURPOSE:
To provide protection to the citizens of Iowa City through prevention
and suppression of fire and immediate response to all requests for �
emergency first aid. /
DIVISION GOALS: '
Tn ,educe the threat of danger from fire to the lives and property of
the citizens of Iowa City.
DIVISION OBJECTIVES:
l. Develop an equipment rebuilding plan by October, 1981.
2. Continue the current level of Fire Prevention programs. �
3. Continue to provide the current level' of educational and technical �
opportunities for selected members nfthe department.
4. Continue the department training program at the current level.
5. Integrate Housing Inspection duties into general duty program. .
'
PERFORMANCE MEASUREMENTS:
,
FY78FY79 FY80 FYOI FY82
---_ ---_
l. Total number of alarms 671 904 1006 1060 1050
2. Total number offirst
responder calls 46 60 244 240 250
3. Total number of fire }
|
inspections 2193 2065 2786 3008 3800 /
4. Total number of fire
safety programs 34 48 44 40 40
� S. Total number of training |
drills 2387 2523 2407 2000 2000
! !
. �.
6. Total number of drill !
hours 7161 7570 7220 6000 6000 i !
�
�
DIVISION ANALYSIS:
'
� '
Due to FY81 budget cuts the duties of training and prevention were �/
combined
� }
and assigned to the Fire Marshal.
. .
The above figures reflect the anticipated efforts of the department to
maintain the current level of inspection despite these cuts and with �
only a slight drop in total number of training drills.
'~ ~
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� [ M7�KVF7LN��8Y
/�
J���K�I������' | !`"`'`"-^���'—�
�Ct0AKRAPIDS-DES MOINES
�
_
1�•
In the future as the overall costs of fire protection continues to rise, it
will become increasingly necessary to place more emphasis on fire prevention J
and the development of a plan supporting the rebuilding of fire apparatus.
Housing Inspection duties will be assumed consistent with future policy —
decisions and performance measurement will be developed.
MICROFILMED BY
1 ;JORM MICRO_ LAB
��COAR RAPI MODES MOINES
i
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;I
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i
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i
99
MICROFILMED BY
1 ;JORM MICRO_ LAB
��COAR RAPI MODES MOINES
i
DEPARTMENT:
DIVISION:
L: r
CITY OF IOWA CITY
FY82 BUDGET
FIRE DEPARTMENT
FIRE
ACCOUNT N: 1320.0
FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $
888,962 $
967,419
$
973,865
$
955,865
4;1,000,125
Commod-
ities
30,576
31,083
51,703
49,998
49,998
Service
Charges
34,338
39,879
43,350
41,640
41,345
Capital
Outlay
8,166
8,350
13,700
13,700
13,600
Transfers
--
TOTAL $
962,042 $
1,046,731
$ 11082,618
$ 1,061,203
$ 1,105,068
--
FY81
AUTHORIZED FY82 PROPOSED'
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$ -
Chief
1
1
33,725
Fire Marshal"
1
1
3
25,388
76,165
Battalion Chief
3
3
3
63,144
Captains
6
6
115,890
Lieutenants
Fire Fighters
36
36
'!T
627,953
50942,265
Overtime
2,000
Temporary
11,600
Longevity
Health & Life
Insurance
44,260
Total
1,000,125
CAPITAL OUTLAY
Fire Marshal's Car
2 Lawn Mowers
400' A" hose
500' 2h" hose
300' 4" hose
5 salvage tarps
1 vacuum cleaner
Furniture Replacement
Total
MICROFILMED BY
JORM MICROLAB
;CEDAR RAPIDS -DES MOINES _
7,000
500
600
1,000
2,400
500
600
1,000
13,600
qo
K
GENERAL FUND _
COMMUNITY PROTECTION
ANIMAL CONTROL
FUNCTION SUMMARY
ACTUAL ESTIMATE BUDGET
CLASSIFICATION FY 80 FY 81 FY 82
BEGINNING BALANCE E 11.842 $ 6.898 $ 9.142
RECEIPTS: -
-Troperty Taxes ; 54,872 E 55,548 $ 54,800
Other Receipts: _
Licenses & Permits 7,110 11,500 10,000
Fines & Forfeitures -- -- _
Charges for Services 9,129 9,850
11,500
Intergovernmental Revenue - Use of.Money & Property -- -- 300
Miscellaneous Revenue3,901 3,500 2,000 _
Transfers -- --
TOTAL RECEIPTS S 75,012 S 80.398 $ 78:600 '
EXPENDITURES: _
e� rso�—Services S 62,396 ; 58,881 S 62,246
i Commodities 4,825 5,350 9,112
Services & Charges 12,462 12,723 16,039
Capital Outlay 273 1,200, 345
Debt Service --
Transfers
I
TOTAL EXPENDITURES $ 79.956 $ 78.154 S 87.742 ^i
ENDING BALANCE S 6.898 S 9.142 S --
j'
i
;
I
i I
e 101 S90 J
M1eROFILMED BY _
'JORM MICROLAB
"MOINES
CEDAR RAPIDS -DES
L"
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY SAFETY DIVISION: ANIMAL CONTROL
DIVISION PURPOSE:
To provide for the continual operation of the animal shelter facility,
programs, and enforcement of the City ordinance relating to animal
control.
DIVISION GOALS:
To provide community protection and animal services through
administration of the new animal control ordinance,, effective
enforcement and progressive shelter management.
DIVISION OBJECTIVES:
1. Computerized procedures to improve the pet licensing program will
be developed. (2nd quarter, FY82)
2. The division will attempt to be certified by the Humane Society of
the United States. (3rd quarter, FY82)
3. One officer will be graduated from the Animal Control Academy.
(4th quarter, FY82)
PERFORMANCE MEASUREMENTS:
Division performance will be measured not only through the attainment of
the Division Objectives stated above, but also by workload measurements
such as total complaints received, number of animals impounded, adopted
or otherwise disposed of and a comparison of the success of the
licensing program with prior years.
Number of Licenses Sold and Revenue (L = Licenses, R = Revenue)
Quarte r (L) FY78 (R) (L) FY79 (R) fL FY80 (R) (L) FY81 (R) (L) FY82 (R)
1 263/ 294/$1716 299/$1759 232/$1409 175/$831*
2 118/ 160/$1055 204/$1262 179/$898 175/$831*
3 193/ 330/$2048 352/$2241 1824/$8660* 1895/$9001*
4 263/376/$2180 326/$2126 175/$831* 150/$712*
Total 837 1160 6999 1181 7388 2410 11,798* 2395/$11,375*
*estimates
102
j MICROFILMED BY
!JORM MICRO_ LAB
CEDAR RAPIDS•DES MOINES
5yo
■
........._... .
Number of Responses to Complaints on Dogs and Cats (D = Dogs, C = Cats)
fQuarte r (D) FY78 (C) D FY79 C (D) FY80 (C) (D) FY81 (C) D FY82 C
2 285/ 67 276/ 44 319/ 53 300/ 62 320/ 6*
235/ 62 230/ 0
I` 3 348/ 51 302/ 26 317/ 36 283/ 35* 322/ 370*
4 337/ 63 389/ 63 374/ 94 370/ 80*
*esti 136-4727-7 1321 216 13-7-57241 1188 239*- 1252aou/03
247*
*estimates
DIVISION ANALYSIS: —
Due to a late implementation of the revised calendar year license
program a true calculation of the program's efficiency might be somewhat
delayed.
MICROFILMED BY
1JORM MICROLAB
F CEDAR RAPIDS•DES'MOINES '
MICROFILMED BY
'JORM MICROLAB
(CEDAR RAPIDS -DES MOINES
A,
—I
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT:
POLICE
ACCOUNT #: 1330.0
DIVISION:
ANIMAL CONTROL
FUND:
GENERAL
ACTUAL BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81 PROPOSAL
PROPOSAL
FY82
Personal
Services $
62,396 $
58,881 $
58,750
$ 58,750
$ 62,246
Commod- ities
4,825
5,350
6,758
9,112
9,112
Service Charges
12,462
12,723
21,292
16.000
16,039
Capital
Outlay
273
1,200
1,395
345
345
7
Transfers
TOTAL $
79,956
78,154
88,195
84,207
S 87,742
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
Control
Supervisor
17,608
39 992
.,Animal
Animal Control
Officer
3
t�
_ 57 FO
1,000
Overtime
--
Temporary
150
Longevity
3,496
Health & Life
Insurance
62,24
Total,
CAPITAL OUTLAY
150195
Shelfing
Replace Table
345
Total
TRANSFERS
None
MICROFILMED BY
'JORM MICROLAB
(CEDAR RAPIDS -DES MOINES
A,
—I
ls,
�
j
GENERAL
FUND
_
COMMUNITY PROTECTION
HOUSING & INSPECTION SERVICES
FUNCTION SUMMARY
ACTUAL
ESTIMATE
BUDGET —
CLASSIFICATION FY 80
FY 81
FY 82
I
BEGINNING BALANCE ; 71,781
;
46,557
$
—
39,817
RECEIPTS:
'-
Property Taxes ; --
$
96,360
$
53,486
Other Receipts:
—
Licenses & Permits 137,595
133,600
141,800
Fines & Forfeitures --
--
--
Charges for Services 21,364
--
16,100
Intergovernmental Revenue --
--
--
Use of Money & Property --
--
--
,,
Miscellaneous Revenue 1,038
--
600
Transfers_
-
TOTAL RECEIPTS ; 159,997
;
229,960
$
211,986 —
t:
I,
EXPENDITURES:
e� rsonarServices ; 149,804
;
190,378
$
217,233
Commodities 3,603
4,586
3,915
Services & Charges 29,023
40,929
30,655
Capital Outlay 2,791
807
--
Debt Service --
--
--
Transfers—
TOTAL EXPENDITURES ; 185,221
;
236,700
$
251,803
ENDING BALANCE S 46,557
i
$
39,817
;
--
i
� 105
MICROFILMED BY
' !JORM MICRO_ LAB
-CEDAR RAPIDS -DES MOINES
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES
PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION
DIVISION PURPOSE:
To provide supervisory direction and secretarial support for the
Department of Housing and Inspection Services and the appropriate
boards and commissions related to the department including the
Electrical Board, Plumbing Board, Board of Appeals, Housing Board of
Appeals and the Housing Commission.
DIVISION GOALS:
To provide the supervision and clerical support necessary to enforce the
—j Codes and ordinances of the City of Iowa City and the State of Iowa
requiring approval, consent or interpretation by the building official,
the building inspector or the housing inspector.
J
DIVISION, OBJECTIVES:
J 1'. To assist all divisions within the department in meeting their
- I objectives and to promote and nurture a higher degree of
supervisory, administrative and professional development and
performance by all division: heads.
I` J PERFORMANCE MEASUREMENTS:
I. Submission of all Federal and local reporting requirements on
time.
2. Adoption of departmental policies and programs consistent with
City Council goals and objectives, the Comprehensive .Plan and
programs of the various Boards and Commissions.
3. Completion of all assigned projects and schedules prescribed by
the City Manager.
DIVISION ANALYSIS:
None.
ln6
MICROFILMED BY
`JORM MICROLAB
�C�DAR PAPIDS•DES MOINES
L'
S96
N
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: HOUSING & INSPECTION SERV. ACCOUNT M: 1341.0
i
j DIVISION: ADMINISTRATION FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82 —
Personal
Services $ 27,398 S 40,838 ; 46,959 $ 44,316 $ 45,692
Commod-
ities 129 460 506 454 454
Service
Charges 3,543 8,824 10,224 8,208 7,921
Capital _
Outlay 588 292 307 -- --
Transfers—
TOTAL $ 31,658 S 50,414 $ 57,996 $ 52,978 $ 54,067
FY81 AUTHORIZED FY82 PROPOSED TOTAL ' r
PERSONNEL POSITIONS POSITIONS
Director 1 1. 36,390
Secretary II 50 50* 7 851 ;
1.0 ,
Overtime _ is
Temporary
'Longevity. 75 I
Health & Life Insurance 1,376 7
Total 45,692
CAPITAL OUTLAY —
None
TRANSFERS —
None
*Remainder funded by Public Works Administration.
107
MICRDFILMEDBY
'JORM MICRO_ LAB
'CEDAR RAPIDS -DES MOINES
I
J
J
L-
PROGRAM DIVISION STATEMENT
FUND: GENERAL VLPARTMENI: IIOUSING & INSPECTION SERVICES
PROGRAM: COMMUNITY PROTECTION DIVISION: BUILDING INSPECTION
DIVISION PURPOSE:
To provide required inspection, permitting, licensing and enforcement
measures as required by all City regulatory codes and the State
regulatory codes. To provide assistance to the City Clerk in
inspections for liquor licenses, dance permits and smoking ordinance.
To assist the City Manager and Council in developing new ordinances. To
provide technical support to housing inspectors and federally assited
housing programs.
DIVISION GOALS:
To maintain enforcement of all codes regulated by this division.
Continue to keep number of appeals at a low level and research methods
to reduce citizen complaints.
DIVISION OBJECTIVES:
I : To conduct plan review for all but the most complex plans with the
quickest possible turnaround time.
2. To, document ,current non -conforming uses and conversions in
conjunction with the new zoning ordinance by March 1, 1982. .
3." To -maintain and provide the public with information on building
safety.
4. To instruct and certify one inspector within their .job
classification.
PERFORMANCE MEASUREMENTS:
1. Number of justified complaints received from the public and people
fn the building trade.
2. Length of turnaround time for plan review.
3. Number of violations cited, orders issued, compliances, reports
issued, code changes and length of time to provide enforcement.
DIVISION ANALYSIS:
Data is currently being gathered regarding number of plans checked,
average turnaround time, number of permits issued, violation orders
issued, number of compliances, number of inspections made, and number of
phone calls and information requested at the counter.
Dependent on numbers of permits issued, complexity of buildings
erected, priority referrals from Council and administration, amount of
citizen complaints, snowfall for winter sidewalk inspection, added job
duties resulting from policy changes or new codes, some enforcement may
be reduced to a complaint basis or difficult to enforce in a timely
manner with the present staff level.
108
I MICROFILMED BY
IJORM MICROLAB
•CEDAR RAPIDS -DES MOINES
SAO
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: HOUSING & INSPECTION SERV. ACCOUNT M: 1342.0
DIVISION: BUILDING INSPECTION FUND: GENERAL
ACTUAL
BUDGET
FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81
PROPOSAL
PROPOSAL
FY82 —
Personal
Services S 98,392 S
95,139
$ 96,146
$ 96,146
$ 100,577 _
Commod-
ities 2,406
2,050
2,205
2,050
2,050
Service
Charges 21,424
19,420
20,490
15,534
15,224
Capital
Outlay 500
--
--
--
--
Transfers --
--
--
--
—
TOTAL $ 122,722 S
116.609
$ 118.841
$ 113,730
$ 117,851 -
j
FY81 AUTHORIZED FY82 PROPOSED `
TOTAL _
PERSONNEL
POSITIONS
POSITIONS
$
Senior Building Inspector
1
1
23,393,
Building Inspector
2
2
35,369 —
Plumbing Inspector
1
1
18,192 _
Electrical Inspector
1
1
11888 11992 l
Overtime—
Temporary
--
Longevity
1,000
Health & Life Insurance
4,431 —
Total
100,577 —
i
— I
CAPITAL OUTLAY
j
7j
'None
-
TRANSFERS
i
None
i
00 ..
109
i
MICROFILMED BY
JORM MICROLAB
CEDAR RAP IDS -DES •140111ES
I
J
7
J
J
PROGRAM DIVISION SIAIIMINI
FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION
SERVICES
PROGRAM: COMMUNITY PROTECTION DIVISION: HOUSING INSPECTION
DIVISION PURPOSE:
The purpose of the Iowa City Housing Inspection Division is to ensure,
through Code enforcement, that housing facilities and conditions are of
the quality necessary to protect and promote the health, safety, and
welfare of not only those persons utilizing the housing, but the general
public as well.
DIVISION GOAL:
To provide enforcement of the Housing Code by inspecting rental units in
accord with the Council prescribed schedule for inspection and
licensing of rental dwellings. To investigate citizen complaints to the
satisfaction of the community and to provide licensing of rental'units
as provided by the Housing Code. To continue to restructure procedures
Ind staffing to utiliie fire fighters and building inspectors to perform
inspections and enforcement duties.
DIVISION OBJECTIVES:
To supply a level of service which would not allow the quality of rental
housing nor owner -occupied housing to deteriorate from the level which
has been achieved to this date. The division will strive to meet the
needs of the property owners and property renters by providing services
including, but not limited to, the following:
1. Accurate housing inspections.
2. Reasonable and equal Code interpretation and enforcement.
3. Access to the Housing Appeals Board.
4. Support services to other departments and divisions.
5. Public relations to all members of the community.
6. Report of first years experience in enforcing revised Housing
Code.
PERFORMANCE MEASUREMENTS:
1. Number of violations cited, orders issued, certificate of
structure compliances and rental permits issued, referral to
Legal, court findings, rent escrow administration and citizen
responses to amount of time necessary to do said tasks.
lin
j MICROFILMED BY
JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
5ye
i
2. Number of appeals requested - granted/denied. 1
3. Revenues generated compared to cost of administrating program.
DIVISION ANALYSIS:
In exploring alternative methods of meeting these minimum requirements,
it appears that an impact study would be valuable in making decisions —
concerning budget and staffing.
Ill
MICROFILMED BY
JORM MICROLAB
1L.LtDAR RAPIDS -DES 140INES
"7 "
I
II
,I
590
i
r
i
I
;r
1'
1
�
I
II
,I
590
F,
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: HOUSING & INSPECTION SERV.
DIVISION: HOUSING INSPECTION
ACCOUNT #: 1343.0
FUND: GENERAL
MICROFILMED BY
!JORM MICROLAB
'RAPIDS -DES -MOINES
)y 'CEDAR
ACTUAL
BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81 PROPOSAL
PROPOSAL
FY82
Personal
Services 23,301 $
54,401 $ 56,083
67,473
S 70,964
Commod-
ities 1,040
2,076 2,317
1,411
1,411
Service
Charges 3,527
12,685 10,323
7,660
7,510
Capital
Outlay
515
Transfers
TOTAL $ 27,868 S
69,677 $ 68,723..,
S 76,544
S. 79,885
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
Senior Housing Inspector
1
1
20,987
Housing Inspector
2
2
34,746
-3
Clerk Typist
11 590
z
Overtime
Temporary
Longevity
150
Health & Life Insurance
3,491
Total
70,964
'CAPITAL OUTLAY
None!
MICROFILMED BY
!JORM MICROLAB
'RAPIDS -DES -MOINES
)y 'CEDAR
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES
PROGRAM: COMMUNITY PROTECTION DIVISION: HOUSING COMMISSION/BOARD
OF APPEALS
DIVISION PURPOSE:
The purpose of the Housing Commission is to promote clean, decent and
safe housing for the residents of Iowa City and act as the Board of
Appeals for the Minimum Housing Code.
DIVISION GOALS:
The Commission will study, investigate and make recommendations to the
City Council on matters relating to fulfillment of the Commission's
purpose. This will be accomplished by regular monthly meetings and
special meetings as may be necessary. Appeals will be heard as soon as
practical.
DIVISION OBJECTIVES:
1. The Commission will have a continuing role in overviewing the
Section 8 Existing Housing Program and will assist in obtaining
additional units as funding availability from HUD permits.
2. Aggressively pursue completion of 68 units of Public Housing.
3. Continue'to study and encourage private enterprise participation
in federally assisted housing programs.
4. Hear appeals as necessary to insure fair and impartial
interpretations and enforcement of the Housing Maintenance and
Occupancy Code.
5. Continue overseeing Housing Code and Housing Inspection.
PERFORMANCE MEASUREMENTS:
1. Number of meetings held.
2. Recommendations to City Council.
3. Number of units assisted.
DIVISION ANALYSIS:
Success of the federally assisted housing units is beyond the capability
of the Commission as funding by the Federal Government is a key factor.
It is not anticipated that the funding level will be increased therefore
expansion of programs is questionable. Implementation of the new
Housing Maintenance and Occupancy Code may increase the load of appeals
that must be heard.
0
1
113
j MICROFILMED BY
'JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
■
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: HOUSING $ INSPECTION SERV,
nTV ICTMi. _.
ACCOUNT k: 1344.0
I
4 MICROFILMED BY
JORM MICROLAB
'CEDAR 'RAPIDS -DES -MOINES
M
\� � L, s � _ i _ _ �. � � �,� - �_ i� \ . _ —1 —rte u�_ -�1. •' � �_.�
i
I
I �
f
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: HOUSING $ INSPECTION SERV,
nTV ICTMi. _.
ACCOUNT k: 1344.0
I
4 MICROFILMED BY
JORM MICROLAB
'CEDAR 'RAPIDS -DES -MOINES
M
\� � L, s � _ i _ _ �. � � �,� - �_ i� \ . _ —1 —rte u�_ -�1. •' � �_.�
TRANSPORTATION
Traffic Engineering
Street System Maintenance
S90
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOIRES
CLASSIFICATION
I�BEGINNING BALANCE
4,250
r
$ --
Other Receipts:
�I
Licenses & Permits
--
I
--
t
8,838
Intergovernmental Revenue
2,020
Use of Money & Property
540
Miscellaneous Rgvenue
22,259
Transfers
1,318,741
TOTAL RECEIPTS
$ 1,352,398
i
f
i•�
i
C
7
�
4N
i
CLASSIFICATION
I�BEGINNING BALANCE
PROGRAM SUMMARY
ACTUAL
FY 80
$ (18,368)
RECEIPTS:
4,250
i
J
$ --
Other Receipts:
$ 1,752,997
Licenses & Permits
--
I
PROGRAM SUMMARY
ACTUAL
FY 80
$ (18,368)
RECEIPTS:
4,250
Property Taxes
$ --
Other Receipts:
$ 1,752,997
Licenses & Permits
--
Fines & Forfeitures
--
- Charges for Services
8,838
Intergovernmental Revenue
2,020
Use of Money & Property
540
Miscellaneous Rgvenue
22,259
Transfers
1,318,741
TOTAL RECEIPTS
$ 1,352,398
r:EXPENDITURES:.''
Persona Services
Commodities
-� Services & Charges
_ Capital Outlay
Debt Service
Transfers
!
TOTAL EXPENDITURES
i
ENDING BALANCE
$ 376,087
165,006
564,616
228,321
$ 1,334,030
1 1 r
'MICROFILMED -By
JORM MICROLAB
� LEDAR RAPIDS•DES MOINES
GENERAL FUND
TRANSPORTATION
ESTIMATE BUDGET
FY 81 FY 82
$ -- $ 11,468
$ 220,577 $ 331,588
6,000,: 6,722
2,100
4,250
1,408,448
1,410,437
$ 1,637,125
$ 1,752,997
$ 481,066.
$.; 494,387 .
230,325
304,820
655,516
686,338
258,750
;. _ 278,920
$ 1,625,657
$ 1,764,465
$
11,468
$ --
S90
t,_.tERAL FUND
TRANSPORTATION
I MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
TRAFFIC ENGINEERING
—
FUNCTION
SUMMARY
I
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION
FY 80
FY 81
FY 82
s
BEGINNING BALANCE
$
--
$
--
$ (2,425)
I
RECEIPTS:
Property Taxes
3
--
$
165,577
$
331,588
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
4,837
3,000 .
3,122
Intergovernmental Revenue
280
Use of Money & Property
Miscellaneous Revenue
11,527
1,600
1,500
Transfers
354,084
268,746
141.283
TOTAL RECEIPTS
$
370.728
S
438,923
S
477,493
EXPENDITURES:
e sone Services
$
123,516
$
151,007
S:
155,364
Comoodities
43,939
72,525
75,620
J
Services & Charges
193,278
214,066
240,164
Capital Outlay
9,995
3,750
—3,920
;
Debt Service
--
.-
Transfers
TOTAL EXPENDITURES
S
370,726
$
441,348
$
475,068
I
ENDING BALANCE
S
--
$ (2,425)
i
j
'•'I I
J
116
I MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
PROGRAM: TRANSPORTATION DIVISION: TRAFFIC ENGINEERING
DIVISION PURPOSE:
The purpose of Traffic Engineering is to install and maintain traffic
signs, pavement markings, traffic signals and the City -owned street
lighting system.
DIVISION GOALS:
To provide effective corrective and preventative maintenance to
existing traffic control systems.
DIVISION OBJECTIVES:
1. Continued reduction of signal and street light corrective
maintenance call outs.
2. Continued aggressive signal controller preventative maintenance.
3. Continued review of existing sign system for maintenance needs.,
4. Continued street marking at current level.
5. Continued traffic and accident location analysis to determine
- trends and problems and proposed corrective action.
6. Signalize Gilbert Street/Iowa Avenue by June 1982.
7. Assist ;Energy Coordinator, in reviewing street lighting
_ installations and policies.:
.., ..... -.
PERFORMANCE MEASUREMENTS:
FY82
Year to
FY80 FY81 Date
1. Number of Call Outs 407
2. Hours spent on P.M. program 238
3. Hours spent surveying system 740
4. Hours spent street striping 620
5. Hours spent on accident
analysis 550
6. Installation completed
117
MICROFILMED BY
'JORM MICROLAB
I' CEDAR RAPIDS•DES MOINES
S'PD
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PUBLIC
WORKS
ACCOUNT M: 1410.0
DIVISION: TRAFFIC
ENGINEERING
FUND: GENERAL
ACTUAL
FY80
BUDGET
FY82 DEPT. ADMIN.
BUDGET
FY81
PROPOSAL PROPOSAL
FY82 -
Personal
Services $ 123,516
$ 151,007
$ 151,820 $ 148,320
$ 155,364 -
Convnod-
sties 43,939
72,525
_ 76,225 75,620
75,620
Service
Charges 193,278
214,066
242,437 240,485
240,164
Capital
Outlay 9,995
3,750
3,920 3,920
3,920
Transfers
TOTAL' S 370:728
$ 441.348
$ 474.402 $ 468.345
$ 475.068
PERSONNEL
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
POSITIONS POSITIONS
$ -
Traffic Engineer
1 1
-
Senior Engineering Technician
1 1
26,109
Electrician
2 2
18,083
Electronics Technician
1 114,824
33,814
Maintenance Worker III
1 1
-
Maintenance Worker II
2 2
15,730 -
26,660
8 8
135,220 -
Overtime
-
Temporary
4,000
Longevity
8,000
Health 8 Life Insurance
1,100
7,044
Total
-
155,364
CAPITAL OUTLAY
- L
Spare Poles, Heads 8 Controllers
r;
3,920
TRANSFERS
-
None
.i
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MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
■
MICROFILMED By
1,JORM MICRO_ LAB
"_CEDAR RAPIDS -DES MOINES
GENERAL
FUND
TRANSPORTATION
STREET
SYSTEM
MAINTENANCE
w.
FUNCTION SUMMARY
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
$ (18,36
$
$
13,893
RECEIPTS:
Property Taxes
$
$
55,000
$
Other Receipts:
Licenses & Permits
Fines & Forfeitures'
Charges for Services
4,001
3,000
3,600
Intergovernmental Revenue
1,740
--
Use of Money & Property
540
Miscellaneous Revenue
10,732
500
2,750
Transfers
964,657
1,139,702
1,269,154
TOTAL RECEIPTS
$ 981,670
$ 1,198.20
$ 1,275,504
EXPENDITURES:
Personal Services
$ 252,571
$
330,059
$
339,023
Commodities
121,067
157,800
229,200
Services & Charges
371,338
441 ,450
446,174
_j
Capital Outlay
218,326
255,000
275,000
Debt Service
--
Transfers
TOTAL EXPENDITURES
$ 963,302
$ 1,184,309
$ 1,289,397
ENDING BALANCE
$
$
13,893
$
MICROFILMED By
1,JORM MICRO_ LAB
"_CEDAR RAPIDS -DES MOINES
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
PROGRAM: TRANSPORTATION DIVISION: STREETS
DIVISION PURPOSE:
To provide paved streets, curbs, bridges and sidewalks to facilitate
orderly transport for people, goods, and services.
DIVISION GOALS:
To clean, repair and maintain the City's streets, alleys, bridges,
curbs, gutters and sidewalks in all types of weather. --
DIVISION OBJECTIVES: i
I
1. To increase the crack sealing program in order to complete 20 miles
- of streets by June 15, 1982.
2. To further expand the asphalt overlay program in 'order to limit
liability claims, particularly for bicycle accidents.
PERFORMANCE MEASUREMENTS: —
FY79 FY80 FY81 FY82
. No.. of blocks overlayed-
I No..of miles crack sealed 8 12 15 20
Sweeping: curb miles 10 12 12 15.
per unit per day !
I Labor hours per inch 32 37 42 46 y
of snow
i No. of spot repairs per -- 1420 1545 1610
year
DIVISION ANALYSIS: —
Although road -use tax revenues are not keeping pace with inflation it is
imperative that major preventive maintenance projects be continued to —
avoid major repair costs in the future.
Due to the addition of new streets, the number of labor hours will
increase each year for snow removal.
V,
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j MICROFILMED BY
IJORM MICROLAB
CEDAR RAPIDS -DES MOINES
i
K
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PUBLIC WORKS ACCOUNT M: 1430.0
DIVISION: STREET SYSTEM MAINTENANCE FUND: GENERAL
I
I
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 252,572 $ 330,059 $ 332,490 $ 322,914 $ 339,023
I
Commod-
ities 121,067 157,800 235,000 229,200 229,200
Service
Charges 371,338 441,450 448,949 446,299 446,174
Capital
Outlay 218,326 255,000 275,000 275,000 275,000
Transfers -- -- -- -- --
1
TOTAL $ 963,303 $ 1,184,309 $ 1,291,439 $ 1,273,413 $ 1,289,397 I
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL POSITIONS POSITIONS $
Superintendent 1 .50" 11,677
Assistant Superintendent 1 1 20,954
Maintenance Worker III 6 6 91,797
Maintenance Worker II 5 5 69,364
Maintenance Worker I 3 5 57,261
Clerk Typist 1 1 13,241
17 18_50 264,294
Overtime 27,500
Temporary
28,320
Longevity 2,800
Health & Life Insurance 16,109
Total 339,023
CAPITAL OUTLAY
Asphalt Overlay Program 275,000
TRANSFERS
None
"Remainder of position funded by landfill and by refuse collection.
...........
I MICROFILMED BY
'JORM MICROLA13
jj( .'CEDAR RAPIDS -DES I40INES
D
PHYSICAL
Cemetery
'Recycling
ENVIRONMENT
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES 1101 MCS
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MICROFILMED BY
JORM MICROLAB
CEDAR RAP IDS -DES MOINES
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CLASSIFICATION
BEGINNING BALANCE
PROGRAM SUMMARY
ACTUAL
FY 80
$ 32,524
RECEIPTS:
i
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Property Taxes S
139,605
Other Receipts:
6,700
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CLASSIFICATION
BEGINNING BALANCE
PROGRAM SUMMARY
ACTUAL
FY 80
$ 32,524
RECEIPTS:
6,500
Property Taxes S
139,605
Other Receipts:
6,700
Licenses & Permits
6,403
Fines & Forfeitures
$>' 134,183
Charges for Services
12,040
Intergovernmental Revenue
10,811
Use of Money & Property
160
Miscellaneous Revenue
6,802
Transfers
5,478
TOTAL.RECEIPTS $:
170,488
EXPENDITURES:
e� rsona Services
Commodities,`
Services .& Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 73,721
7,040
27,241
21,003
$ 129,005
S 74,007
GENERAL FUND
PHYSICAL ENVIRONMENT
ESTIMATE BUDGET
FY 81 FY 82
S 45,124* $ 29,988
$ 117,086: $ 116,533
7,000
6,500
150
50
7,150
6,700
--
4,400
$ 131,386
$>' 134,183
$ 80,201
$ 85,799
10,553
10,811
45,368
57,411
10,400
10,150
$ 146,522 $ 164,171
$ 29,988 $ --
*The Recycling Account was closed out as of 6/30/80. The balance of $28,883
was transferred to Policy and Administration.
MICROFILMED BY
JORM MICROLAB
�CEDAR RAPIDS -DES MOINES
l
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.-NERAL FUNU
PHYSICAL ENVIRONMENT
CEMETERY/FORESTRY
FUNCTION SUMMARY
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
$
25,908
$
45,124
$
29,988
RECEIPTS:
Property Taxes
$
117,088
$
117,086
$
116,533
Other Receipts:
Licenses & Permits
6,403
7,000
6,500
Fines & Forfeitures
--
--
--
Charges for Services
63
150
50
Intergovernmental Revenue
--
--
--
Use of Money & Property
160
--
--
Miscellaneous Revenue
6,802
7,150.
,:
6,700
Transfers
5,478
--
4,400
TOTAL RECEIPTS
_
135,994
$
131,386 .;.°S
"134,183
EXPENDITURES:
e�na rServices
$
63,530
$
80,201
S
85,799
Comodities
7,040
10;553
10,811
Services & Charges
25,205
45,368
57,411
Capital Outlay
21,003
10,400
10,150
Debt Service
--
--
--
Transfers
--
--
--
TOTAL EXPENDITURES
$
116,778
$
146,522
$
164,171
ENDING BALANCE
$
45,124
$
29,988
$
--
123
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`JORM MICRO_ LAB
:CEDAR RAPIDS -DES MOINES
i
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PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: PHYSICAL DIVISION: CEMETERY/FORESTRY/TURF
ENVIRONMENT
DIVISION PURPOSE:
To provide a dignified, well maintained setting for interments and to
keep all cemetery records current. To assist with other City maintenance
projects as time permits. The Forester instigates and monitors a tree
planting and maintenance program for City trees and acts as a consultant
to other City departments in landscaping projects. The Turf Official
administers the Weed Control Program between June 15 -October 15 annually.
DIVISION GOALS:
To improve the level of maintenance within the cemetery. To develop a
program for public tree planting designed to eliminate long-term maintenance
costs. To continue the public tree care program according to the dictates
of Council and within the limits of the budget.
DIVISION OBJECTIVES:
1. Introduce and acquire Council approval of a specialized planting
program for specific areas by March 1, 1982.
2. Continue a realistic approach to the entire public tree maintenance
program during the year.
3. Modify the Weed Ordinance by August 15, 1981 to reduce unnecessary
administrative expenditures.
4. Reduce by 40% the amount of time spent by the cemetery crew outside
the cemetery and increase cemetery maintenance projects proportionately
during 1982.
PERFORMANCE MEASUREMENT: FY79 FY80 FY81 FY82
1. No. of street trees planted 0 309 223 30
2. No. of cemetery trees planted 0 7 8 10
3. No, of street trees planted on - - - 40
back side of sidewalk
4. Additional public plantings 0 45 44 57
5. No. of hours spent by Turf Official 108 216 288 144
administering Weed Ordinance
6. Percentage of time spent outside 13.58 19.33 22.66 13.6
the Cemetery by crew
7. No. of cemetery graves repaired 120 20 35 120
8. No. of monuments repaired by crew 5 2 2 50
9. No. of monuments repaired by 20 40 50 45
contract
10. No. of graves pinned out 0 0 0 50
DIVISION ANALYSIS:
The Cemetery Superintendent, the Turf Official, the Forester and the
City's Landscape Project Consultant are all the same person. There is a
three member cemetery crew with a basic assignment, that of keeping the
124
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CEDAR RAPIDS•DES'MOINES
.7
1
cemetery in good condition. There is no City forestry crew. There are
no weed inspectors. —
In an effort to participate in the City-wide trend for increased
efficiency, reduced spending and greater output, the cemetery crew, for
the past several years, has been working outside the cemetery on various
City projects - spending less than 80% of the average monthly working
time at the cemetery. _
Measurement items 6-10:
Steady deterioration of the cemetery's physical properties strongly
indicates the need for a change of priorities. Increasing the time
spent in the cemetery will eventually result in needed grounds
renovation (including pest control),•a..more effective monument repair
program, a reduction of weekday vandalism problems and allow for the
development of additional grave site areas - thereby extending the _
useful life of the facility.
Measurement item 85: --
i
Modification of the Weed Ordinance with the intent being to bring it
more nearly in line with the enforcement practices of the other current
City inspection services should cut the administrative load by about J
i 50%.. Time desperately needed for cemetery/forestry projects. —
Measurement items OM1 -4:
The reduction of available tree planting sites on City right-of-way has
resulted in the creation of an entirely new concept of public tree —
planting - planting on private property. The number of trees in the _
initial project must be small as the program is developed, led through
legal and administrative processes, presented to the public, sites ;
chosen, contracts let and inspected by one person, the Forester. At the
same time the Forester must originate, award and regularly inspect the
contract work done for other City tree maintenance projects.
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125 590 r
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JORM MICROLAB
} `CEDAR RAPIDS•DES'MOINES
r
CITY OF IOWA CITY
FY82 BUDGET
j DEPARTMENT: PARKS & RECREATION ACCOUNT p: 1520.0
ff
DIVISION: CEMETERY/FORESTRY FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 63,530 $ 80,201 $ 82,270 $ 82,270 $ 85,799
I
Commod-
ities 7,040 10,553 11,185 10,811
10,811
Service
Charges 25,205 45,368 40,537 57,542
57,411
Capital
Outlay 21,003 10,400 11,150 10,150
10,150
Transfers -- --
TOTAL _$ 116,778 $ 146,522 $ 145,142
$__160j773 ,$ 164.171
-i I
1
PERSONNEL FY81 AUTHORIZED FY82 PROPOSED TOTAL
POSIT_
POSITIONS'' $
Superintendent
Senior Maintenance Worker 1 1 25,108
Maintenance Worker III 1 16,907
Maintenance Worker II1 15,731
1 1, 12.960, I
4 4 70,706
Overtime
Temporary
Longevity
Health & Life Insurance
Total
CAPITAL OUTLAY
Trees
Fence
Landscaping in Cemetery
Total
TRANSFERS
None
MICROFILMED BY
! !JORM MICROLAB
!� CEDAR RAPIDS -DES' I401NES
500
10,314
750
3,529
i
_85 799
I
t
8,400
1,150
600
10,150
574
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DIVISION: CEMETERY/FORESTRY FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 63,530 $ 80,201 $ 82,270 $ 82,270 $ 85,799
I
Commod-
ities 7,040 10,553 11,185 10,811
10,811
Service
Charges 25,205 45,368 40,537 57,542
57,411
Capital
Outlay 21,003 10,400 11,150 10,150
10,150
Transfers -- --
TOTAL _$ 116,778 $ 146,522 $ 145,142
$__160j773 ,$ 164.171
-i I
1
PERSONNEL FY81 AUTHORIZED FY82 PROPOSED TOTAL
POSIT_
POSITIONS'' $
Superintendent
Senior Maintenance Worker 1 1 25,108
Maintenance Worker III 1 16,907
Maintenance Worker II1 15,731
1 1, 12.960, I
4 4 70,706
Overtime
Temporary
Longevity
Health & Life Insurance
Total
CAPITAL OUTLAY
Trees
Fence
Landscaping in Cemetery
Total
TRANSFERS
None
MICROFILMED BY
! !JORM MICROLAB
!� CEDAR RAPIDS -DES' I401NES
500
10,314
750
3,529
i
_85 799
I
t
8,400
1,150
600
10,150
574
..-NERAL FUND
PHYSICAL ENVIRONMENT
RECYCLING
FUNCTION SUMMARY
i
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..-NERAL FUND
PHYSICAL ENVIRONMENT
RECYCLING
FUNCTION SUMMARY
i
ACTUAL
ESTIMATE BUDGET
CLASSIFICATION
FY 80
FY 81 FY 82
BEGINNING BALANCE
$
6,616
$--
RECEIPTS:
Property Taxes
$
22,517
$--
Other Receipts:
Licenses 8 Permits
--
Fines & Forfeitures
--
-- --
Charges for Services
11,977
-- --
Intergovernmental Revenue
--
-- --
Use of Money & Property
--
-- --
Miscellaneous Revenue
--
-
Transfers
--
-- .-
TOTAL RECEIPTS
S
34,494
EXPENDITURES:
e� rsonarServices
$
10,191
--
Commodities
--
Services & Charges
2,036
-- --
Capital Outlay
--
-- --
Debt Service
--
-- --
Transfers
--
TOTAL EXPENDITURES
$
12,227
$--
ENDING BALANCE
$___28L883
$--
'The Recycling account was closed out as of 6/30/80. The balance of
$28,883 was transferred to Policy and Administration.
127
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ICEOAR RAPIDS -DES MOINES
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MICROFILMED BY
L JORM MICROLAB
,CtDAR RAPIDS -DES MOINES
q
CITY OF
IOWA CITY
FY82
BUDGET
DEPARTMENT:
PUBLIC WORKS
ACCOUNT: 1530.0
DIVISION:
RECYCLING
FUND: GENERAL
iA
ACTUAL BUDGET
FY82 DEPT. ADMIN.
BUDGET
FY80 FY81
PROPOSAL PROPOSAL
FY82
Personal
Services $
10,191 $
$
Commod-
ities
Service
Charges
2,036
On
Capital
Outlay
--
Transfers
TOTAL S
12,227
FY81
AUTHORIZED FY82 PROPOSED
TOTAL
71
PERSONNEL
POSITIONS POSITIONS
$
None
CAPITAL OUTLAY
None
TRANSFERS
None
7
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MICROFILMED BY
L JORM MICROLAB
,CtDAR RAPIDS -DES MOINES
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MICROFILMED BY
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CEDAR RAI'IDS•DES MOIRES
590
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GEI RAL FUND
HUMAN DEVELOPMENT
PROGRAM SUMMARY
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--1
CLASSIFICATION
FY 80
i
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GEI RAL FUND
HUMAN DEVELOPMENT
PROGRAM SUMMARY
j
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ACTUAL
r
I
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i
ESTIMATE
BUDGET
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
$
50,324
$
31,538
$ (6,291)
RECEIPTS•
arty Taxes
$
1,042,347
$
1,261,101
$
1,495,817
Other Receipts:
Licenses & Permits
--
--
--
Fines & Forfeitures
15,622
18,000
20,000
Charges for Services
154,881
181,169
"'
211,852
Intergovernmental Revenue
--
2,818
24,800
Use of Money & Property
6,909
9,870
6,520
Miscellaneous Revenue
18,462
10,850,.
.,,.
14,059
Transfers
103,182
--
— 3,268
TOTAL RECEIPTS
$
1,341,403
$
1,483,808
$
1,776,316
EXPENDITURES:
Personal-Servicese
$
950,821
$
1,061,923
$
1,193,356
Commodities —.
65,416
789534
89,301
Services & Charges
254,541
290,197
.395,808
Capital Outlay
89,411
85,334
91,560
Debt Service
--
--
--
Transfers
--
5,649
--
TOTAL EXPENDITURES
$
1,360,189
$
1,521,637
$
1,770,025
ENDING BALANCE
$
31,538
$ (6,291)
$
--
j MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
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GENERAL FUND
HUMAN DEVELOPMENT —
PARKS R RECREATION ADMINISTRATION
■
a.
L"
FUNCTION
SUMMARY
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
$
4,752
$
91505
$
2,993
RECEIPTS:
Property Taxes
$
43,752
$
41,925
$
50,712
Other Receipts:
Licenses & Permits
--
--
--
Fines & Forfeitures
--
--
""
Charges for, Services
--
--
""
Intergovernmental Revenue
' Use of Money & Property'
--
--
""
Miscellaneous Revenue _.,
100
--
--
Transfers--
-- TOTAL RECEIPTS -
$ `
43,852
$
41,925
$"
50,712
EXPENDITURES:
Personal Services
$
37,090
$
45,197
$
50,825
Commodities
276
915
449
Services & Charges
1,733
2,3252
2,431
:. Capital,Outlay
--
--
__
Debt Service
Transfers"
-
TOTAL EXPENDITURES
$
39,099
$
48,437
$'
53,705
ENDING BALANCE
$
9,505
$
2,993
$
--
130
MICROFILMED BY
JORM MICROLAB
'CEDAR RAPIDS -DES -MOINES
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: LEISURE & CULTURAL OPP. DIVISION: ADMINISTRATION
DIVISION PURPOSE:
Direct and coordinate operations in the department's five divisions:
Recreation, Parks, Cemetery- Forestry -Weed Control, Government Buildings
and Central 'Business District Maintenance; and provide staff liaison
for the Parks and Recreation Commission.
DIVISION GOALS:
To provide a wide variety of Parks and Recreation services and programs
through the efforts of a well -motivated, efficient work force at a level
of service desired by the City Council.
UNIT OBJECTIVES:
1. Prompt dissemination of information from .the Council, City
Manager, Parks ,and Recreation Commission, and other departments
and divisions to appropriate division heads and divisions.
2. Systematic monitoring of divisions to ensure that each is
functioning at capacity for the complete budget year.
3. Avoid duplication of services within city government, and attempt
to. avoid duplication of parks and recreation services that are
offered by. other governmental units or private enterprise.
4. Conduct the ,seventh in a series of citizen surveys, each covering
an eight block area, to determine citizen satisfaction with the
Department, and what additional services the citizens desire.
PERFORMANCE MEASUREMENT:
FY78 FY79 FY80 FY81 FY82
1. Regarding citizen survey Satisfied: 96 80 97 74 90
% of citizens satisfied
with services of the Not
department: Satisfied: 3 3.8 - 2.4 5 3
2. Continue recording legitimate complaints, on a monthly basis for
present and future comparison.
3. Start a formal system for visual inspection of facilities on a
monthly basis (during season) and rating each area Poor, Fair,
Good, or Excellent.
DIVISION ANALYSIS:
With fewer personnel and less maintenance money than previous years, it
will be important to closely monitor each division to maintain, as
closely as possible, the current level of service.
Additional gathering and recording of data for comparison purposes will
begin in the second half of FY81. Citizen questionnaires used to
measure % of'satisfaction.
j MICROFILMED BY
JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
006
a. _..
MICROFILMED BY
f ' JORM MICROLAB
"CEDAR RAPIDS -DES MOINES
CITY OF
IOWA CITY
FY82
BUDGET
DEPARTMENT:
PARKS &
RECREATION
ACCOUNT #:
1650.0
DIVISION:
ADMINISTRATION
FUND:
GENERAL
ACTUAL
BUDGET
FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81
PROPOSAL
PROPOSAL
FY82 —
Personal
Services $
37,090
$ 45,197
$ 49,025
$ 49,025
$ 50,825 _
Commod-
ities
276
915
1,014
449
449
Service
Charges
1,733
2,325
2,656
2,525
2,431
Capital
Outlay
--
--
--
--
-- -
Transfers
-
--
--
-
--
TOTAL S
39,099
S 4B,437
S 52,695
$ . 51,999`
$ 53,705 —
FY81
AUTHORIZED FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
Director;l
"
1.,
34,515
Senior Account Clerk
1144,00660
Overtime
300_
Temporary
-
Longevity
150
Health & Life Insurance
1,800
Total
50,825
CAPITAL OUTLAY
—
None
TRANSFERS
I
I �
None
II ,
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132
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MICROFILMED BY
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"CEDAR RAPIDS -DES MOINES
CLASSIFICATION
BEGINNING BALANCE
i
= RECEIPTS:
GENERAL . dND
HUMAN DEVELOPMENT
RECREATION
FUNCTION SUMMARY
ACTUAL ESTIMATE BUDGET
FY 80 FY 81 FY 82
S 2,855 $ 34,035
property Taxes $ 354,958
JOther Receipts:
Li &
$ 307,396
S 2,105
$ 372,621
censes Permits
Fines & Forfeitures
--
--
EXPENDITURES:
Charges for Services
109,449
116,200
117,672
Intergovernmental Revenue
-
--
Capital Outlay
Use of Money &'Property6,602
Debt Service
9,400
6,170
-
Miscellaneous Revenue
9,375
4,300
5,765
Transfers
11:604
-
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i. TOTAL RECEIPTS $
491 988
3 437 296
S 502,228
$ 327,592 $ 337,488 $ 351,739
29,130 36,800 41,150
103,320 94,238 106,864
766 -_ 700 4,580
$ 460,808 $ 469,226 $ 504,333
S 34,035 $ 2,105 $ --
MICROFILMED BY
'JORM MICRO_ LAB
`CEDAR RAPIDS•DES MOINES
EXPENDITURES:
ersona Services
_
Commodities
Services & Charges
i
Capital Outlay
Debt Service
Transfers
i-
TOTAL EXPENDITURES
J
-
J
ENDING BALANCE
I �
j
!
S 502,228
$ 327,592 $ 337,488 $ 351,739
29,130 36,800 41,150
103,320 94,238 106,864
766 -_ 700 4,580
$ 460,808 $ 469,226 $ 504,333
S 34,035 $ 2,105 $ --
MICROFILMED BY
'JORM MICRO_ LAB
`CEDAR RAPIDS•DES MOINES
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS AND RECREATION
PROGRAM: HUMAN DEVELOPMENT DIVISION: RECREATION
—
DIVISION PURPOSE:
To provide a leisure time service of organized recreation programs and
facilities operation designed to
meet the various interests and needs of
all the citizens regardless of ability.
DIVISION GOALS:
To continue providing all services at the current level of quality and
quantity while increasing the
number of special activities, events, and
programs.
DIVISION OBJECTIVES:
—
i
I. To expand the Halloween program to include four pre -parade
activities by 11/1/81.
_
2. Offer two more cultural arts trips by.6/82.
3. Conduct'a spring or early, summer festival at Children's Museum by
7/82., .
4. Hold ten special arts programs in the Recreation Center game room
area for junior and senior high.
y
5. Expand playday activities to include nature awareness and
. rhythm/movement by 4/82.
6. Conduct five music activities in the plaza area by 11/81.171
PERFORMANCE MEASUREMENTS:
n
i
FY79 FY80 FY81 FY82
I
1. Percent of persons satisfied
with services (random sampling) 97% 93X. :.:: gp�
-2. Number of paid swimming admits y
(calendar year) 154,336 158,000 152,000 150,000
3. Number attending Recreation
Center (calendar year) 196,062 186,000 180,000 180,000
4. Number attending neighborhood
_
-
activities (calendar year) 69,203 72,000 73,000 74,000
5. Number borrowing equipment
—
(calendar year) 593 650 750 800
6. Number attending playgrounds
(calendar year) 12,897 10,497 10,000 10,000
7. Number attending Children's
Museum (calendar year) 2,460 5,756 6,000 6,000
8. Pre -parade Halloween
j� f
program 0 0 1 4
Y
'J
I
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MICROFILMED BY
'.JORM MICROLAB
(CEDAR RAPIDS -DES MOINES _
FY82
3
10
(�.
fY79
FY80
FY81
9. Cultural arts trips - expansion 1
1 2
10. Special arts in game room 0
0 3
Attendance figures in our recordkeeping system
have
been recorded
according to seasons, including the summer, which overlaps a fiscal
year. They are, however, converted to the fiscal
year
beginning with
_
FY81, and will continue to be reported in this
manner
for effective
measurement and application to budgets.
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135
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FY82
3
10
T
4M Y
C.
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•yrs.
�
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PARKS & RECREATION ACCOUNT #: 1610.0
DIVISION: RECREATION FUND: GENERAL
ACTUAL BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80 FY81 PROPOSAL
PROPOSAL
FY82 -
Personal
Services $ 327,592 $ 337,488 $ 342,952
$ 342,952
$ 351,739 _
Commod-
ities 29,130 36,800 41,250
41,150
41,150
Service
Charges 103,320 94,238 103,729
103,729
106,864
Capital
Outlay 766 700 980
4,580
4,580
' Transfers
t
I -
j
TOTAL $ 460,808 ; 469,226 $ 488,911
$ 492,411
$ 504,333
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
PERSONNEL POSITIONS
POSITIONS
;
Recreation Superintendent 1
1
27,865
Recreation Program
Supervisor II 4
4
64,114
Senior Maintenance Worker 1
1
14,826
Maintenance Worker I 2
2
_
25,222
Secretary II 1
1
16,360
Senior Clerk Typist 1
1
14165
Overtime
300 -
Temporary
179,000 _
<;
Longevity
1,100
• Health & Life Insurance
8,787
Total
_
351,739 _
r
CAPITAL OUTLAY
Paint City Park Pool
3,600 -
Filter Elements (2)
800
Calculator
180
Total
4,580
TRANSFERS
None
S9a r
136
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"CEDAR RAPIDS -DES MOINES
_.
CLASSIFICATION
BEGINNING BALANCE
GENERAL FUND
HUMAN DEVELOPMENT
PARKS
FUNCTION SUMMARY
ACTUAL ESTIMATE BUDGET
FY 80 FY 81 FY 82
$ 71,198 $ 19,907 $ 10,972
RECEIPTS:
arty Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers
TOTAL RECEIPTS
EXPENDITURES:
Persona TServices
Comaodities
Services '& Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 261,808 $ 332,545 $ 343,912
307 470 350'
4,646 3,850 3,300
1,800 -- 3,268
$ 268,561 $ 336,865 S 350,830
$ 198,537 $ 214,429 $ 226,256
24,387 28,079 29,872
81,372 99,092 101,174
15,556 4,200 4,500
$ 319,852 $ 345,800 $ 361,802
$ 19,907 $ 10,972 $ --
MICROFILMED BY
'JORM MICROLAB
-MOINES
CEDAR RAPIDS -DES
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS
DIVISION PURPOSE:
To provide and maintain places and facilities for quality leisure time
opportunities for the residents in public parks and other public areas.
DIVISION GOALS:
To maintain all parks and their facilities based upon necessity and user
demand, and in accordance with the resources available; to repair and
maintain other public facilities as assigned.
DIVISION OBJECTIVES:
1. Provide new floral displays at Creekside and Court Hill parks by
May 31, 1982.
2. Schedule mowing operations of park areas according to type and
usage during FY82.
PERFORMANCE MEASUREMENTS:
1. No. of shelter.reservations FY79 FY80 FY81 _ 082
per season: 1055 1224141015 5
2. No. of flower beds planted: 12 14 16 18
3. No. of acres of parkland owned: 527 527 *527 *535
4.No. of labor hrs. spent on projects
for other City Dept.'s: 2252 2784 *2950 *2900
5. No. of days per season spent on
.— snow removal operations: 54 23 *36 *43
6. No."of labor hrs. spent on
mowing per season: 5043 4910 *5189 *5360
DIVISION ANALYSIS:
Shelter reservations are increasing drastically due in part to the
economy and fuel prices. Floral displays provide beauty spots to park
areas, and are enjoyed by all age groups. Many hours are spent on various
projects for other departments by park personnel. Snow removal operations
vary considerably as shown in above figures. The number of hours spent
on mowing operations will vary according to growing conditions.
*These are projected figures for FY81 and FY82.
138
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1".
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CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PARKS & RECREATION ACCOUNT #: 1620.0
DIVISION: PARKS FUND: GENERAL
W-_
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES 140INES
1""
4,500
S140
ACTUAL
BUDGET
FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81
PROPOSAL
PROPOSAL
FY82
-
Personal
Services $ 198,537
$ 214,429
$ 215,722
$ 215,722
$ 226,256
Commod-
-
ities 24,387
28,079
31,653
29,872
29,872
Service
Charges 81,372
99,092
102,450
101,257
101,174
Capital
I
Outlay 15,556
4,200
4,500
4,500
4,500
Transfers --
--
--
--
--
TOTAL $ 319,852:
S - 345,800
$ 354,325
$ 351,351,;
$ 361,802
FY81 AUTHORIZED FY82
TOTAL I
PERSONNEL
POSITIONS
,PROPOSED
POSITIONS
$
J
Park Superintendent
l
1
24,815
-
Senior Maintenance Worker
3
3
49,358
Maintenance Worker III
3
3
47,050
Maintenance Worker II
4
4
57,889
_j
Maintenance Worker.I
1
1 -
12,088
12
12
191,200
-I
Overtime
-
-
2,500
i
Temporary
19,472
Longevity
2,550
_j
Health &Life Insurance
10,534
J
Total
226,256
.�
CAPITAL OUTLAY
Replacements & Additions
to Arboretum
& City Parks
1,000
Trailer
2,200
Mower
500
J
Auger
800
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES 140INES
1""
4,500
S140
a, -
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
COMMISSION
C MMISSION
PROGRAM: HUMAN DEVELOPMENT UNIT: PARKS & RECREATION 0
DIVISION PURPOSE:
1. Recommend and review policies, rules,
a rods regulations,
ation ,ord recreational services,
and
budgets relating to the parks, p
lay
and cultural functions of the City.
2. To make reports to the City Council as the Commission deems in the
public interest.
3. Plan the promotion of the general beauty of the City and its
approaches.
4. Strive to integrate programs with other governmental agencies,
of Iowa, Johnson County and surrothe Iowa Ciunding municipalities. School the Uiversity
DIVISION GOAL:
To provide.a year-round progrcatam of recreation and cultural activities
needsacoflta
facilities at
pulat on various having swidelythroughout
varied -characteristics to ict and
interests.
DIVISION OBJECTIVES:
1. To expand the Halloween program to. include four pre -parade
activities by 11/1/81.
2. Offer two more cultural arts trips by 6/82.
3. Conduct a spring or early summer festival at Children's Museum by
7/82.
4. Hold ten special arts programs in the Recreation Center game room
area for junior and senior high.
5. Expand playday activities to include nature awareness and
rhythm/movement by 4/82.
6. Conduct five music activities in the plaza area by 11/81.
7. Provide new floral displays at Creekside and Court Hill Parks by
5/82.
140
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_1 CLASSIFICATION
BEGINNING BALANCE
FUNCTION SUMMARY
ACTUAL
FY 80
GENERAL FUND
HUMAN DEVELOPMENT
LIBRARY
ESTIMATE BUDGET
FY 81 FY 82
$ (28,481) $ (31,909) $ - (22,811)
RECEIPTS:
--Froperty Taxes $ 381,829
Other Receipts:
Licenses & Permits --
Fines &'Forfeitures 15,622
Charges for Services 45,432
f Intergovernmental Revenue --
Use of Money _& Property --
Miscellaneous Revenue 3,766
Transfers 86,173
TOTAL RECEIPTS $ 532,822
EXPENDITURES:
20,000
PersonServices
$ 387,602
Commodities '
11,623
Services &'Charges
64,611
Capital Outlay
72,414
Debt Service
--
Transfers'
--
J TOTAL EXPENDITURES
$ 536,250
Jj ENDING BALANCE
$ (31,909)
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$ 538,685 $ 626,209
18,000
20,000
64,969
94,180
2,200
4,494
$ 623,854
$ 744,883
$ 442,892
$`' 492,148
12,065
13,630
79,945
134,294
79,854
82,000
$ 614,756 $ 722,072
$ (22,811) $ --
00
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PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: LIBRARY
PROGRAM: HUMAN DEVELOPMENT
DIVISION PURPOSE:
Provide residents of the service area with user -oriented information
resources and library services.
DIVISION GOALS:
1. New Building; Adjust staffing, policies, procedures and
expenditures to meet requirements of new building, effects of
automation and a greatly increased level of use.
2. Collection: Enlarge and develop collections to meet minimum
standards and community needs.
Services: :Increase resources available to support increased use
of Information and special services.
4. Planning: - Begin long-term planning process to assess community
needs for library services.
DIVISION OBJECTIVES:
i.
1. A. Provide resources to clean and maintain new building
adequately.
B. Review current and develop new policies for public use of
building facilities: (in priority order) 1) meeting rooms;
2), public access catalog; 3) AV equipment; _4) display
facilities; 5) study rooms; 6) public lounge; 7) handicapped
users equipment; 8) AV lab.
C. Provide training to public and staff on use of new facilities
and equipment: (in priority order) 1) public access catalog;
2) AV playback equipment; 3) projection booth; "4) meeting
room sound system; 5) remote audio system; 6) AV lab
production equipment.
D. Develop policies and procedures to establish routines for:
(in priority order) 1) building security; 2) building
maintenance; 3) answering telephones; 4) equipment
maintenance; 5) supplies and inventory control; 6) production
of displays, publications, cable TV programs and other public
information devices.
E. Analyze new rate of use of services and facilities and adjust
staffing patterns, organizational structure, classifications
and job descriptions to absorb growth and meet public service
needs more effectively.
F. Acquire software and enter data for phase two of computerized
catalog: automated authority control and cross reference
system.
142
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2. A. Increase rate of acquisition of new and replacement library
materials by 5%.
B. Monitor effect of merging juvenile and adult non-fiction
collections.
C. Evaluate switch to open stacks and microfiche for periodical
backfiles.
D. Increase support for collection development through gifts,
grants or private funds by 10%.
3. A. Provide information about new building facilities and
automated services through tours, brochures, press releases,
library and cable TV programs.
B. Increase self-help capability of users by developing step-by-
step instructions for use of catalog, microfilm equipment and
all AV equipment in self-service areas by 1-1-82.
C. Begin planning for computerization of special information
files.
D. "Establish new schedule for children's film showings and
storyhours which meets public needs.
E. Continue planning of services for new jail, handicapped
users, child/family resource center and Senior Center, with
emphasis on involvement of target groups in the planning and
delivery of services.
4. A. Establish a task force of board, friends, and staff to begin
the planning process for public libraries developed by King
Research.
B. Use new information produced by computer, 1980 census, user
requests/suggestions, and staff survey to supply data to
support planning process.
PERFORMANCE MEASUREMENTS:
1. A. Physical condition of building on June 30, 1982, equals or
exceeds that of June 30, 1981.
B. By 1-1-82 policies drafted or Board -approved for all
facilities funded for operation in FY82.
C. Percent of users requiring assistance in use of equipment in
funded facilities decreases each quarter of FY82.
D. Director is handling only exceptions to approved operating
procedures by 4-1-82.
E. All funded service points are staffed whenever building is
open and waiting times/lines for service at peak use periods
does not exceed: 4 persons at each check-out station (unless
circulation per hour open exceeds 160); 10 minutes at AV
143
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f CEDAR RAPIDS -DES 140INES
.040
booking/viewing desk (unless service transactions per hour
exceed 10); 2 persons at Information Desk plus 3 persons on
phone (unless information requests increase more than 10%
over FY81 rate); 5 rings at switchboard (unless calls per hour
increase more than 20% over FY81 rate); 2 persons at
Children's Room Information Desk.
2. A. One new item added for every 40 circulated.
B. Use of juvenile non-fiction increases by greater percentage
than other components of children's collection.
C. Loss and mis-shelving rate of back issues increases at no
greater rate than increase in total use of periodical
collection. Use of back issues on microfiche matches or
exceeds rate of use when titles were in hard copy.
D. One gift item is added for every four purchased.
3. A. 95% of persons requesting tours and building information are
served.
B. The percent of people needing help to use catalog, microfilm
equipment, and AV equipment decreases by last quarter of
fiscal year.
C. output specifications for community information file
completed and system design underway by 6-30=82. '
D. By 6-1-82 library is able to accommodate 90% of.children with
parents and day care groups who wish to attend storyhours or
film showings.
E. Services to jail continued at level equal to FY75-FY81; time
and/or number of members of target groups involved for child/
family center, handicapped users and Senior Center increases
over FY81.
4. A. Task force organized and study methods developed by 4-1-82.
B. Basic design for user and staff surveys completed by 1-1-82.
DIVISION ANALYSIS:
FY82 will be a year of adjustment to a new physical environment, to new
equipment and facilities, and to an anticipated increase in the level of
use. (Other new public libraries have increased from 25 to 200%!).
Briefly, the library must clean and maintain a building twice the size,
learn how to operate it, teach the public to use it, absorb a large
increase in use, and experiment with the best way to staff for these new
conditions.
The library now has A fewer F.T.E. staff members than a year ago.
While efficiencies realized from automation have made this loss
bearable in the old building, the library will be unable to operate the
new building and complete the many one-time but essential tasks
described in the above objectives at this reduced staffing level.
144
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It
If public response to the new facility is moderate and if funds are
allowed for some of the Expanded Service Level requests, the library can
get through a very difficult year tired but unscarred. If use increases
p
as expected or if funding levels are reduced, specific facilities,
o
services and/or hours will be curtailed as all resources are re-
distributed to support those in greatest need.
I�
Current Service Level. The library's current service level is
cons d rably below that of FY80 and before. The following services have
been reduced or dropped since 1978: Sunday hours, 1/3 of the story
hours and film showings, special adult and children's programming, most
publications (newsletters, resource lists, information brochures),
staff -produced displays, income tax service, free reserves, acquisition
rates of new materials, and many resources and processes which support
J
collection development, information services and general management
functions.
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CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: LIBRARY ACCOUNT N: 1630.0
DIVISION: LIBRARY FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ 387 602 $ 442 892 $ 467 642 $ 467 642 $ 492 148
i
Commod-
ities 11,623 12,065 13,630 13,630 13,630
Service
Charges 64,611 79,945 132,390 134,M4 134,294
Capital -'
I
Outlay 72,414 79,854 82,000 82,000 82,000
Transfers -- -- -- -- --
TOTAL $ 536,250 $ 614,756 $ 695,662 $ 697,856 $ 722,072
PERSONNEL
Director
Children's Services Librarian
Adult Services Librarian
Circulation Services Supervis
Technical Services Supervisor
Senior Librarian
Librarian II
Library Assistants
Senior Library Clerk
Library Clerk
Administrative Clerk Typist
Maintenance Worker II
Senior Librarian (3/4)
Librarian II (3/4)
Senior Clerk (1 @ 3/4, 1 @ 1/2
Library Clerk (1/2)
Administrative Secretary (1/2)
Temporary
Longevity
Health & Life Insurance
Total
CAPITAL OUTLAY
Library Materials
FY81 AUTHORIZED
or
FY82 PROPOSED '
TOTAL
�.
POSITIONS
POSITIONS
$
I_
1
1
29,547
_
1
1
22,132
1
1
23,171
-
1
1
17,836
1
1
18,348
-,
2
2
41,559
1
1
18,650
4
4
58,860
2
2
27,967
6
6
72,775
-
1
1
13,627
1
1
12,891
1
1
15,782
L
1
1
13,370
2
2
17,707
1
1
6,193_
I
28
N
�i8'457
?
45,872
2,913
24,506
J t
492,148
146
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'CEDAR RAPIDS -DES MOINES
82,000
yCLASSIFICATION
I
BEGINNING BALANCE
$ 450
RECEIPTS:
roperty Taxes
40,550
Other Receipts:
2,818
Licenses :& Permits
500
Fines & Forfeitures
Charges for Services
$127,663
Intergovernmental Revenue
$
21,917
Use of Money & Property
Miscellaneous Revenue
4,200
Transfers
14,597
TOTAL'RECEIPTS
,
_!
EXPENDITURES
-- 480
Personal Services
5,649
Commodities
$
43,418
Services & Charges
J
Capital Outlay
$ --
Debt Service
Transfers
_
TOTAL EXPENDITURES
_
ENDING BALANCE
GENERAL FUND
HUMAN DEVELOPMFNT
SENIOR CENTER
FUNCTION SUMMARY
ACTUAL ESTIMATE BUDGET
FY 80 FY 81 FY 82
a --
--575
3,605
$ 4,180
3,505
675
$ 4,180
147
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.s- -
$ 450
$
40,550
$102,363
2,818
24,800
--
500
500
43,868
$127,663
$
$
21,917
$ 72,388
675
4,200
14,597
51,045
580
-- 480
5,649
--
$
43,418
$128.113
$
450
$ --
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: SENIOR CENTER
DIVISION PURPOSE:
DEPARTMENT: CITY MANAGER
DIVISION: SENIOR CENTER
To support the effort to maintain or improve a personally acceptable
quality of life for Johnson County senior citizens.
DIVISION GOAL:
To operate a facility from which an array of services, programs and
activities that support independent living, stimulate personal growth,
and provide a channel/forum for intercommunity relationships among
participants are effectively assembled and promoted.
DIVISION OBJECTIVES:
1. To make the general community and particularly the elderly aware of
the senior center as a community resource.
2. To effectively administer the coordination of available..community
services and activities for the elderly of Johnson County.
3. To provide the elderly community a focal point from which they can
plan, organize and implement programs and activities which they
deem important in maintaining or improving their quality of life..
4. To provide an opportunity for community agencies serving the
elderly to exchange information, share expertise and coordinate
their services to the elderly.
5. To serve city, county and other entities as a source of data on the
elderly of Johnson County to .facilitate the planning process.
6. To promote a cooperative exchange with the University for
training, research and continuing education.
PERFORMANCE MEASUREMENTS:
1. A publicity campaign begun in fiscal year 1981 continues; included
are posters, press releases, grand opening, cable TV, radio spots
and new brochures.
2. Monthly newsletter published and sent to Johnson County elderly re
senior center services and activities, calendar of events relating
to seniors in and out of center.
3. Evaluation by individuals participating in organized activities at
center.
4. Regular input from agencies and elderly as to unmet needs and
satisfaction with existing programs and services will be reported
annually in narrative form.
5. Yearly staff summary of recommendations and suggestions by service
providers and elderly relative to senior center purposes, goals
and objectives.
6. Facilitate the activities of the senior center commission in their
efforts to promote the use of the senior center, advocate for the
elderly, encourage integration of the senior center and the
general community and advise the City Council and county Board of
Supervisors as to the needs of the senior center.
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i
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7• Support the activities of the Council of Elders and other
interested elderly residents of Johnson County in the planning and
development of senior center programs.
8• Coordinate monthly meetings of the service providers organization.
9• Ongoing collection of data regarding use of the center by area of
residence.
10. Summarization of data from senior center impact survey.
11. Regular contact with University departments to determine services
and activities they can provide at the senior center.
12. Use of practicum students in various departments i.e. social work,
recreation, nursing who are interested in
gerontology. the field of
13. Dissemination of information and encouragement of participation in
the Senior Center through rural outreach.
14. Organization of the,Eldercraft Shop.
PERFORMANCE 1st Qtr. 2nd
MEASUREME Qtr
NTS Ju1� Oct -Dec 3rd Qtr. 4th Qtr.
Total k usin C
Jan -Mar A riI-June
g enter
Congregate Meals
Elderly,Services Agency
Medical'
SEATS
Other
Total Ib.Y sex
Male
Female
Total N by area
City
County
-
Total k non -elderly ,
Visitors, observers
Students
Resource persons
Organizations
Total k volunteers
Total k volunteer hours
Elder Craft Shop
k of contributors
k of volunteers
Total $ amt. sales
14Q
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES•MOINES
(j9 1
11
1
1 i
1
PERFORMANCE 1st Qtr. 2nd Qtr. 3rd Qtr. 4th Qtr. ^,
MEASUREMENTS July -Sept Oct -Dec Jan -Mar April -June]
Information & Referral
# requesting info on
Sr. Ctr. programs
# requesting info on
Sr. Ctr. agencies
# requesting info on
aging, etc.
Outreach _
x# of PR efforts
°# of service contacts
"(Fliers, news releases, newsletter, etc.)
'(Speaking engagements, programs in community, nursing home visits,
etc.)
DIVISION ANALYSIS:
� The senior center staff has laid the ground work this year for the goals
and objectives we propose for fiscal year 1982. As this wila'be our
first year of operation .we have no reason to doubt our -ability to
fulfill our expectations. While we are taking every precaution to
anticipate difficulties we also expect to respond to _unforeseen
problems and demands as they arise.
I
j
i
150
r
t
_i
MICROFILMED BY
'JORM MICROLAB
S} CEDAR RAPIDS -DES MOINES .
CITY OF IOWA CITY
— FY82 BUDGET
DEPARTMENT: CITY MANAGER ACCOUNT #: 1670.0
DIVISION: SENIOR CENTER FUND: GENERAL
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
Personal
Services $ -- $ 21,917 $ 68,027 $ 68,027 $ 72,388
Commod-
ities -- 675 5,850 4,200 4,200
Service
Charges 3,505 14,597 53,930 51,300 51,045
Capital
Outlay 675 580 960 480 480
Transfers -- 5,649 -- -- --
TOTAL $ 4,180 $___43,418 E 128,767 E 124,007 $ 128,113
FY81 AUTHORIZED FY82 PROPOSED TOTAL
PERSONNEL POSITIONS POSITIONS $
Senior Center Coordinator 1 1 22,443
Program Specialist 1 1 18,655
Clerk Typist 1 1 12,158
Maintenance Worker 1 1 12,158
Janitor (1/3) 4 3
,
_ = I
Overtime --
Temporary --
Longevity --
Health 6 Life Insurance 4,361
Total 72,388
CAPITAL OUTLAY
4 bookcases
TRANSFERS
None
480
j MICROFILMED BY
`JORM MICROLAB
CEDAR RAPIDS•DES'MOINES
1
PROGRAM DIVISION STATEMENT -.
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: SENIOR CENTER DIVISION: SENIOR CENTER COMMISSION
DIVISION PURPOSE:
To serve in an advisory role to the City Council and Johnson County
Board of Supervisors in regard to the needs of the Senior Center.
DIVISION GOAL:
To monitor the operation of the Senior Center to ensure that an
environment is created which will support the efforts of Johnson County
senior citizens to maintain an acceptable quality of life.
DIVISION OBJECTIVES:
1. To make recommendations with regard to policies and programs of the
Senior Center.
To
taff and
2 financialisresources forethe the nterested I of the Senior Cenite adequate
3. To encourage full participation by senior citizens in the program's
of the Senior Center. w:
4. To ensure that'the Senior Center is effectively integrated into the
community. and cooperates with organizations with common goals in
meeting the needs of senior citizens.
5. To serve in an advocacy role with regard to the, needs of 'senior
citizens in Johnson County.
DIVISION ANALYSIS:
The Commission meets on a regular monthly basis to receive input from
the elderly community and service providers to the elderly, to guide the
staff in operation of the facility and to make recommendations to the
City Council and Johnson County Board of Supervisors on programs and
policies relating to the elderly.
j MICROFILMED BY
'DORM MICROLAB
CEDAR RAPIDS•DES-MOINES
ENTERPRISE FUNDS
Parking Revenue
Sewer Revenue
Water Revenue
Refuse Collection
Landfill
Airport
Moss Transit
d'?o
MICROFILMED By
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
T
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
590
sa�
II
_
I
I _!
ENTERPRISE
,
FUNDS
i
i
FUND
SUMMARY
ACTUAL
ESTIMATE
BUDGET
i
CLASSIFICATION
FY 80
FY 81
FY 82
I
.J
I
BEGINNING BALANCE
$
4,795,797
$
5,287,552
$
L
3,020,398
RECEIPTS:
—
I
--arty Taxes
$
373
$
337,504
$
--
i
Other Receipts:
!
Licenses & Permits
--
'"
Fines & Forfeitures
126,210
122,500
120,000
Charges for Services
3,345,141
3,589,000,
4,147,643
Intergovernmental Revenue
260,911
255,063
425,496
Use of Money & Property
994,921
953,462
1,033,556
Miscellaneous Revenue
104,648
169,902
139,836
-Transfers
1,239,381
1,437,373
1,821,789
;TOTAL RECEIPTS
$
6,071,585
$
6,864,804
$
7.688,320 I 1
EXPENDITURES:
ersona Services
S
1,557,392
$
,
2,045,940
S
2,280,257
i
Comadities
183,164
269,560
281,951
Services & Charges
1,608,963
2,094,067
2,400,336
Capital Outlay
351,094
422,677
373,300 i
Debt Service.
753,759
773,038
1,120,545
- Transfers '
1,125,458
3,526,676
1,421,105
TOTAL EXPENDITURES
$
5,5798301
$
9,131,958
$
7,877,494
i
ENDING BALANCES
5,287,552
E
3,020,398
52,831224
!'
J
J
I
i
I
i
MICROFILMED BY
JORM MICROLAB
'CEDAR RAPIDS -DES -MOINES .
j MICROFILMED BY
'JORM MICROLAB
,.CEDAR RAPIDS -DES MOINES
ENTERPRISE
FUNDS
PARKING
REVENUE
FUND
_
FUND
SUMMARY
ACTUAL
ESTIMATE
BUDGET
—
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
$ 2,453,814
$ 2,763,546
$
1,015,311
RECEIPTS:
Property Taxes
$
Other Receipts:
_
Licenses & Permits
--
--
--
Fines & Forfeitures
126,210
122,500
120,000
Charges for Services
--
--
--
Intergovernmental Revenue
--
--
Use of Money & Property
699,349
731,800
824,700
Miscellaneous Revenue
809
22,000
Transfers
171,333316,997
.
402,665
7,
TOTAL RECEIPTS
$
997,701
$ 1,193,297
$
1,347,365
EXPENDITURES:
'j
Persona Services
$
60,168.
$ 240,000
$''299,995
Commodities
3,232
13,725
15,407
Services.& Charges
57,016
199',850
196,152
Capital Outlay
24,166
7,556
55,000
Debt Service'
370,403
342,665
342,665
Transfers
172,984
2,137,736
402,665
TOTAL EXPENDITURES
$
687,969
$ 2,941,532
$
1,311,884
t '
ENDING BALANCE
$ 2,763,546
$ 1,015,311.
$
1,050,792
-I
ij
J' i
1
J�
154
j MICROFILMED BY
'JORM MICROLAB
,.CEDAR RAPIDS -DES MOINES
CLASSIFICATION
FUND SUMMARY
ACTUAL
FY 80
BEGINNING BALANCE
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers
TOTAL RECEIPTS
EXPENDITURES:
erso—R -Services
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 1,523.788
126,210
632,247
767
759,224
60,168
3,232
57,016
24,166
172.984
$ 317.566
$ 1,965.446
155
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS•DES MOINES
LNTERPRISE FUND
PARKING REVENUE FUND
OPERATION A MAINTENANCF.
ESTIMATE BUDGET
FY 81 FY 82
$ 1,965,446 $ 177,179
122,500 120,000
666,100
762,700
22,000
-
$ 810.600
$ 882,700
$ 240,000
$ ' 299,995
13,725
15,407
199,850
196,152
7,556
--
2.137.736 402.665
$ 2,598,867 $''914,219
$ 177,179 $ 145,660
590
_t
PROGRAM DIVISION STATEMENT
FUND: PARKING REVENUE DEPARTMENT: FINANCE
PROGRAM: DIVISION: PARKING
SYSIEMS
DIVISION PURPOSE:
To operate and maintain the City's on and off-street parking facilities
r
and to enforce all parking regulations, primarily in the CBD.
DIVISION GOALS:
To operate the Capitol Street and Dubuque Street parking ramps
and to
provide
a high level of parking enforcement in the CBD. To maintain the
level of revenue to meet debt service demands.
DIVISION OBJECTIVES:
1. To increase ramp usage to the projected level.
2. To maintain a high level of coverage in metered and permit areas.
3.. To maintain an ongoing maintenance program of meters.
PERFORMANCE MEASUREMENTS:
Actual Actual Actual Projected
Projected
FY78 FY79 FY80 FY81
FY82
1. Capitol Street
ramp revenue -- -- $29,284 $187,500
$300,000
(8am-10pm)
2: Dubuque Street -- . -- -- $50,500
$101,250
ramp revenue
(8am-10pm) ,
3. Late night revenue
(10pm-8am)
-Capitol St. ramp - -- -- $11,700
$24,000
-Dubuque St. ramp -- -- -- $9,300
$15,000
4. Metered lot $92,932 $92,686 $73,027 $80,000
$84,000
revenue
5. Street meter
:,,revenue $135,549 $150,416 $168,461 $170,000.
$168,000
6. N of faulty meters
-reported 2,567 2,831 1,774 1,750
1,750
-found faulty 1,434 1,565 1,001 960
1,000
7. N of meters rebuilt Not 155 265 225
300
Available
8. M of tickets 102,847 89,297 90,354 91,000
90,000
issued
DIVISION ANALYSIS:
At the present time it is unknown what demands will be placed
on the
present staff by the continuing changes in the downtown. During this
period there may be changes in the daily operation of our division,
however, our goals and objectives will remain constant.
156
{ MICROFILMED BY
' JORM MICROLAB
CEDAR RAPIDS•DES MO NES
L."
I
r
I
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: FINANCE ACCOUNT M: 4110.0
DIVISION: PARKING SYSTEMS FUND: ENTERPRISE
ACTUAL BUDGET FY82 DEPT. ADMIN. BUDGET
FY80 FY81 PROPOSAL PROPOSAL FY82
i Personal
Services $ 60,168 $ 240,000 $ 249,759 $ 299,995 $ 299,995
Commod-
ities 3,232 13,725 14,207 15,407 15,407
-� CAPITAL OUTLAY
None
TRANSFERS
Renewal and Impr. Reserve
Bond and Interest Saving Reserve
Total
j MICROFILMEOBY
'JORM MICROLAB
`CEDAR RAPIDS -DES I40INES
60,000
342,665
$ 402,665
s90
_i
Service
3
3
39,723
_
(1/2) 3
Charges 57,016
199,850
155,248
196,152
196,152
J
Capital
�
47:209
Outlay 394,569
7,556
--
--
--
i
Temporary
I
Transfers 172,984
2,137,736
-
402,665
402,665
j
TOTAL $ 687,969
$ 2,598,867
$ 419,214
$ 914,219
$ 914,219
Longevity
J
FY81
AUTHORIZED
FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
I
Parking Supervisor
1
1
23,324
Maintenance Worker III
1
1
15,731
Maintenance Worker II
3
-3
41,864
Parking Enforcement Attendant
4
4
52,145
�-
-� CAPITAL OUTLAY
None
TRANSFERS
Renewal and Impr. Reserve
Bond and Interest Saving Reserve
Total
j MICROFILMEOBY
'JORM MICROLAB
`CEDAR RAPIDS -DES I40INES
60,000
342,665
$ 402,665
s90
_i
Cashiers
3
3
39,723
Parking Enforcement Attendant
(1/2) 3
3
55,718
Cashiers (1/2)
10
18 704
�
47:209
Overtime
-
-
i
Temporary
-1,000
FICA-IPERS
30,840
Health & Life Insurance
19,396
Longevity
1,550
Total
___299 L995
-� CAPITAL OUTLAY
None
TRANSFERS
Renewal and Impr. Reserve
Bond and Interest Saving Reserve
Total
j MICROFILMEOBY
'JORM MICROLAB
`CEDAR RAPIDS -DES I40INES
60,000
342,665
$ 402,665
s90
_i
j MICROFILMED BY
IJORM MICROLAB
f itEDAR RAPIDS•DES'MOINES
U
lair
�
ENTERPRISE
FUND
_
PARKING
REVENUE FUND
RESERVES
FUND
SUMMARY
ACTUAL
ESTIMATE
BUDGET
—
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
$
930,026
$
798,100
$ 838,132
RECEIPTS:
--
_
Property Taxes
Other Receipts:
—
Licenses & Permits
--
--
--
Fines & Forfeitures
--
--
--
Charges for Services
--
--
--
_
Intergovernmental Revenue
--
--
--
_ Use of Money & Property
67,102
65,700
62,000
-
Miscellaneous Revenue
42
__ _
__
-Transfers
171,333
316;997
402,665
L,
TOTAL RECEIPTS
$
238,477
$
382,697
$ 464,665
—
-EXPENDITURES:
e� rsonal Services
--
Commodities
--
--
--
—
Services &,Charges
--
-.
--
i
Capital Outlay
--
--
b5,000
Debt Service
370,403
342,665
342,665
Transfers
TOTAL EXPENDITURES
$
370,403
$
342,665
$ 397,665
^
ENDING BALANCE
$
798,100
$
838,132
i 905,132
11
-
1
L., 1 .
I
i
1
J
j MICROFILMED BY
IJORM MICROLAB
f itEDAR RAPIDS•DES'MOINES
U
a.
PARKING SYSTEM RESERVE
ACTUAL ESTIMATE BUDGET
FY 80 FY 81 FY 82
PARKING SYSTEM RENEWAL &.IMPROVEMENT
Beginning Balance
$ --
$ --
$ 64,000
Interest Income
--
4,000
6,000
Transfer from Parking System
Revenue
--
60,000
60,000
Total Available
$ --
$ 64,000
$130,000
Disbursements
--
--
55,000
ENDING BALANCE
$ --
$ 64,000
$ 751000
PARKING SYSTEM BOND & INTEREST
RESERVE
Beginning Balance
$471,231
$508,448
$559,148
Interest Income
37,217
50,700
45,000
Total Available
$508,448
$559,148 -
$604,148
Disbursements
ENDING BALANCE
$508,448
$559,148
$604,148
'PARKING SYSTEM BOND & INTEREST
SINKING
Beginning Balance
$458,795
$289,652.
$214,984
Interest Income
29,927
11,000'
11,000
..Transfer from Parking System
Revenue
171,333
256,997
342,665 i.
Total Available
$660,055
$5571649'
$568,649
Disbursements
370,403
342,665
342,665
ENDING BALANCE
$289,652
$214,984.
$225,984
i'
j.
. MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
a, -,
L,
:
I y
FUND SUMMARY
CLASSIFICATION ACTUALFY 80
BEGINNING BALANCE $ ILOQ�1160
ENTERPRISE FUNDS
SEWER REVENUE FUND
ESTIMATE BUDGET
FY 81 FY 82
$ 1.055.355 1 719 jarl
—I
MICROFILMED By
'JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
RECEIPTS-
Prope4y
Taxes
Other Receipts:
Licenses & Permits
Fines &,Forfeitures
Charges for Services-
Intergovernmental Revenue
877,167
910,000
1,134,000
Use of Money & Property
Miscellaneous Revenue
118,075
83,500
69,000
Lj
8,826
6,100
300
Transfers:
136,286
182,825
189.018
Lj
TOTAL RECEIPTS $ .....1,140,354
$ 1,182,425
............
.1
i
EXPENDITURES: '
ersona Services
Commodities
274,041
$ 334,371
345,498
j
Services & Charges
30,684
258,401
42,100
279,562
44,110
Capital outlay
1,437
397,722
Debt Service
Transfers
98,747
146,825
499,718
422,849
718L061
515,176
TOTAL EXPENDITURES $_1.L086
1597)
$1152OL919
$'1:802.224 ------L_
ENDING BALANCE $ 1,055,355
$ _716,861
$ 306,955
7
MICROFILMED By
'JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
,..... ^gin
ENTERPRISE FUND
SEWER REVENUE FUND
OPERATION R MAINTENANCE
FUND SUMMARY
ACTUAL ESTIMATE BUDGET
CLASSIFICATION FY 80 FY 81 FY 82
- BEGINNING BALANCE
I —
ENDING BALANCE
I1
RECEIPTS:
—arty Taxes
Other Receipts:
_
J
Licenses & Permits
Fines & Forfeitures
Charges.for Services
Intergovernmental Revenue
l
Use of Money & Property
Miscellaneous Revenue
Transfers
TOTAL RECEIPTS
EXPENDITURES:
ergona Services
Conuoditiee,
Services & Charges
Capital Outlay
f
Debt Service
—'
Transfers
TOTAL EXPENDITURES
I —
ENDING BALANCE
I1
J
J
J
l
$ 595,635
i --
S 563.307 $ 145.313
877,167 910,000
69,532 40,000
5,512 6,100
$ 952.211 $ 956.100
$ 274,041
30,684
255,528
-1,437
422.849
$ 984,539
$ 563.307
161
1 4 .MICROFILMED BY .
`JORM MICROLAB
(!!.CEDAR RAPIDS -DES MOINES
$ 334,371
42,100
279,562
718.061
$ 1,374,094
$ 145.313
1,134,000
30,000
300
50,800
$ 1,215.100
$ 345,498
44,110
397,722
515.176
$ 1,302,506
$ 57.907
kw
J..
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS
PROGRAM: PHYSICAL ENVIRONMENT DIVISION: SEWER
DIVISION PURPOSE:
The Pollution Control Division operates and maintains the Pollution
Control Plant, 11 lift stations, approximately 151 miles of sanitary
sewers plus the storm sewer system and the stormwater detention basins.
DIVISION GOALS:
To provide a comprehensive program for. -the collection and treatment of
wastewater that will assure a safe and healthy environment for the
citizens of this area.
DIVISION OBJECTIVES:
1. To treat all of the wastewater collected except when wet weather
flows exceed plant capacity.
2. Provide input in the design and construction of the new treatment
plant, trunk sewers and start-up of new plant.
3. Clean 10 miles of sanitary sewers ,that have recurring problems by
-June 30, 1982.
4. Televise sewers with known problems and televise sewers in :new
subdivisions.
5. Inspect all of the 30 identified problem spots at least once each
week and remove any stoppages observed.
FY81 FY82
'PERFORMANCE MEASUREMENTS: FY79 FY80 Y.T.D. EST.
1. Million Gallons Treated 763 695 756 --
Quarterly.
2. Hours spent per month
with V&K discussing --- 2 4 5
design and equipment
selection.
3. Miles of Sewers Cleaned 12 10 7.5 10
Annually
4. Feet of Sewers Televised
Quarterly
5. Man-hours spent checking N.A. 65 30
recurring problems
(weekly avg.)
DIVISION ANALYSIS:
1. Flow is expected to increase each year. We have had below average
precipitation the past 2 years and therefore less infiltration and
inflow.
2. In FY81 we made several inspection trips to view equipment and we
met several times with V&K design staff. As design progresses and
through the construction and start-up phases, we will be spending
progressively more time on these projects.
162
MICROFILMED BY
JORM MICRO_ LAB
CEDAR RAPIDS•DES MOINES
L'.
r ,
3. Our experience indicates that cleaning 10 miles of sewers annually
r' is a reasonable and attainable objective with the present 4 man
crew.
4. On several occasions televising new sewers has identified problems
before the warranty period had expired, avoiding the costs of
repairs by the City. Televising is normally scheduled during warm
weather months.
5. The wide variance in hours devoted to checking recurring problems
results from problems occurring during the first quarter of FY81
j which placed extraordinary demands on the crew which normally
performs routine checking, thus diverting that crew's available
r time from this task.
J
163
MICROFILMED BY
JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
S90
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PUBLIC WORKS ACCOUNT
N: 4210.0
DIVISION: SEWER FUND:
ENTERPRISE
OPERATIONS & MAINTENANCE
-
ACTUAL BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80 FY81 PROPOSAL
PROPOSAL
FY82
Personal
Services $ 274,041 $ 334,371 $ 294,530
$ 345,498
$ 345,498
_
Commod-
ities 30,684 42,100 44,300
44,110
44,110
Service
77
Charges 255,528 279,562 306,810
397,722
397,722
Capital
^,
Outlay 1,437 -- --
--
--
I
Transfers 422,849 718,061 --
515,176
515,176
TOTAL $ 984,539 $ 1,374.094 $ 645,640
$ 1,302,506.
$ 1,302,506
FY81 AUTHORIZED FY82 PROPOSED
PERSONNEL
TOTAL
_
!
POSITIONS
POSITIONS
$
r,
Pollution Control Superintendent 1
1
26,445
-
III
I
Assistant Superintendent 1
1
Laboratory Technician 1
1
20,615
Treatment Plant Operator I 4
4
16,820
j Senior Maintenance Worker
59,210
Maintenance Worker III 3
3 17,575
' Maintenance Worker II 5
5
47,750
Clerk -Typist 1
70,280
1
12,535
17
17
271,230
-
Overtime
Temporary
18,000
FICA-IPERS
000
Health & Life Insurance
35,431
Longevity
17,931
2,900
j
Total
- j
345,498
TRANSFERS
Renewal and Impr. Reserve
24,000
J
Bond and Interest Reserve
12,000
Bond and Interest Sinking Reserve
99,718
Debt Service (G.O. Bonds)
379,458
Total
$
515,176
f
G
<I
164
-j
j MICROFILMED BY
' IJORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
l-
w
FUND SUMMARY.
ACTUAL
CLASSIFICATION FY 80
BEGINNING BALANCE $ 405,525
I
— RECEIPTS:
�Froperty Taxes
-i
J Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue
Transfers
TOTAL RECEIPTS..
EXPENDITURES:
= ersona Services
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers.
1 TOTAL EXPENDITURES
I
j ENDING BALANCE
4�
48,543
3,314
136,286
$ 188,143
2,873
98,747
$ 101,620
$ 492,048
I MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
ENTERPRISE FUND
SEWER REVENUE FUND
RESERVES
ESTIMATE BUDGET
FY 81 FY 82
$ 492,048 $ 571,548
43,500
39,000
182,825
138,218
$ 226,325
$
177,218
146,825
499,718
$ 146,825.
.$
499,718
$ 571,548
$
249,048
590
a...-,
SEWER RESERVE
ACTUAL
FY 80
SEWER RENEWAL & IMPROVEMENT
Beginning Balance $ 211,248
Interest Income 26,710
Transfer from Sewer Revenue 24,000
Transfer from Bond &
Interest Reserve --
Total Available $ 261,958
Disbursements 106
ENDING BALANCE $ 261,852
SEWER BOND & INTEREST RESERVE
Beginning Balance $ 138,898
Interest Income 18,951
Transfer from Sewer Revenue 12,000
'Total Available $ 169,849
Disbursements 2,767
ENDING BALANCE' $ 167,082
SEWER BOND & INTEREST SINKING
Beginning Balance $ 55,379
Interest Income 6,196
Transfer from Sewer Revenue 100,286
Total Available $ 161,861
Disbursements 98,747
ENDING BALANCE $ 63,114
166
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS•DES MOINES
ESTIMATE BUDGET
FY 81 FY 82
$
261,852
$
357,852
27,000
25,000
-
24,000
24,000
45,000
--
357,852
$
406,852
--
400,000
-
$
357,852
$____6j852
$
167,082
$
149,082
15,000
12,000
12,000
12,000
$
194,082
$
173,082
45,000
--
- i
$
149,082
$
173,082
-
$
63,114
$
64,614
1,500
2,000
-
101,825
102,218
$
166,439
$
168,832
101,825
99,718
$
64,614
;
69,114
-
!I
J
590
7
MICROFILMED BY
' ;JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
C
ENTERPRISE
FUNDS
WATER REVENUE FUNDS
FUND
SUMMARY
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION
FY 80
FY 81.
FY 82
BEGINNING BALANCE
$
941,069
$
978,325
$
830,758
RECEIPTS:
-property
--
Taxes
-
Other Receipts:
Licenses & Permits
--
_-
_
-
Fines & Forfeitures
+ Charges for Services
--
1,383,616
--
1,460,000
1,700,000
Intergovernmental Revenue
--
-'
--
Use of Money & Property
106,097
100,000 ;
107,024
Miscellaneous Revenue
85,876
76,250
72,284
Transfers
357,688
349,548
341,662,_
i TOTAL RECEIPTS
$ 1,933,277
$ 1,985,798
$
2,220,970 I i'
EXPENDITURES:,
ersona Services
S
339,283
$
422,676
i
.435;027
i
Commodities
106,511
176,550
172,250
Services & Charges
470,841
503,743
556,741
J Capital Outlay
214,639
239,450
239,970
j
Debt Service
284,609
283,548
278,162
i
Transfers
480,138
507,398
458,912
J TOTAL EXPENDITURES
$ 1,896,021
$
2,133,365
$
2,141,062
"
- ENDING BALANCE
$ -
978,325
S
830,758
S
910,666
J
I,
_i
MICROFILMED BY
' ;JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
C
CLASSIFICATION
BEGINNING BALANCE
FUND SUMMARY
ACTUAL
FY 80
$ 321,033
RECEIPTS:
ESTIMATE
Property Taxes
$
--
Other Receipts:
FY 82
Licenses & Permits
$
--
Fines & Forfeitures
44,947
--
Charges for Services
1,383,616
Intergovernmental Revenue
--
Use of Money b Property
1,460,000,
37,062
Miscellaneous Revenue
—
84,691
Transfers
--
TOTAL RECEIPTS
$
1,505,369
EXPENDITURES:
72,284
j
Persona -Services
$
339,283
Commodities
106,511
Services;b Charges
470,841
Capital Outlay
$
214,639
- Debt Service
i.805,308
--
Transfers
422,676
421,614
TOTAL EXPENDITURES
$
1,552,888
ENDING BALANCE
$
273,514
168
MICROFILMED BY
' IJORM MICROLAB
-CEDAR RAPIDS -DES -MOINES
1.
ERPRISE FUND
WATER REVENUE FUND
OPERATION & MAINTENANCE _
ESTIMATE
BUDGET
—
FY 81
FY 82
$
273,514
$
44,947
1,460,000,
1,700,000
—
35,000
33,024
76,250
72,284
j
$
1,571,250
$
i.805,308
$
422,676
a
:'435,027
iI
176,550
172,250
503,743 •::
556,741
239,450
239,970
457,398
408,912
'
$
1,799,817
$
1.812,900
S
44,947
S
37,355
J
li
V
w1 F
M S
1
M
590
'
L."
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS
PROGRAM: NOME & COMMUNITY ENVIRONMENT DIVISION: WATER
DIVISION PURPOSE:
Operate 13.5 million gallon per day water treatment plant. Maintain and
repair the water distribution system. Read, install and repair water
meters and remote readers. Construct water mains in subdivisions on a
cost reimbursement basis.
DIVISION GOALS:
Delivery of potable water of approved quality, at established
pressures, and in quantities and rates of flow that customers desire.
DIVISION OBJECTIVES:
1. To flush and record all City owned hydrants by June, 1982, to
remove sedimentation from the system.
2. To install 1,000 Outside Remote Readers, by June, 1982.
3. To keep meter reading on preset schedule, meters are read bi-
monthly.,
4: To ensure random water samples pass chemical tests.
PERFORMANCE MEASUREMENTS:
FY78 FY79 FY80 FY81* FY82*
1. Water pumped (million gal.) 1,809 1,914 1,936 11954` -1,976
2. No. of hydrants 1,244 1,303 1,345, 1,365 1,385
No. of hydrants flushed 1,454 1,512, 1,563 1,585 1,605
3. No. of outside readers 5,825 6,803 80103 9,250 10,300
4. No. meters 11,946 12,188 12,457 12,607 12,750
*% read per month 52% 52% 52% 52% 52%
5. Bacterial Samples 832 719 660 660 660
**No. of sample rechecks 6 4 2 2 2
DIVISION ANALYSIS:
Achievement of the above objectives should be within our reach. Keep
productivity up to customers demands.
*52% is due to the extra 200 large users that are read monthly.
**Recheck of unsatisfactory bacterial samples per year.
169
j MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES 140INES
590
..1
j MICROFILMED BY
'.JORM MICROLAB
CEDAR RAPIDS -DES MOINES
CITY OF IOWA CITY
^
-
FY82 BUDGET
DEPARTMENT: PUBLIC
WORKS
ACCOUNT
N:
4310.0
-
DIVISION: WATER OPERATIONS FUND:
ENTERPRISE
ACTUAL
-E-Y80-
BUDGET FY82 DEPT.
FY81
ADMIN.
BUDGET
Personal
PRO__ POSA�
PROPOSAL
FY82 . -
Services E 339,283
$ 422,676 $ 367,259
$
Commod-
435,027
$ 435,027
ities 106,511
176,550 198,250
Service
172,250
172,250
Charges 470,841
503,743 551,803
-,
Capital
556,741
556,741
Outlay 214,639
239,450 651,382
Transfers 421.614
239,970
239,970
TOTAL $ 1, 552,gg8 $
457,398 ._
1,799,817
406.912
_408,912
$ 1"168L694 _
$ 1.8-12
900
S I,812,gpp I
PERSONNEL
FY81 AUTHORIZED FY82 PROPOSED
POSITIONS
TOTAL I
Water Superintendent
--�� POSE ITIONS
s
Assistant: Superintendent
SeniorTreatment
I
11
1
27,788
Plant Operator
TreatmentrPlant Operator
1
21,029
Senior Maintenance Worker
4
2
4
575
622
Maintenance Worker III
Maintenance Worker II
4
2
q
,527
33 ,812
Maintenance Worker I
5
5
59,336
Meter Reader
2
2
67,583
2
2
23,057 i
22.092 _.
Overtime
22
-
22
-.
334,799
Temporary
FICA-IPERS
20, 000
Health 6 Life Insurance
Longevity
8,560
44,899 j
23,169
Total
--__3&900
u
CAPITAL
435,027 _
�-
Oversized Water Mains
y
Replacement Mains
Subdivision Mains
40,000 j
16,000 _r
100,000
�J
170
590
j MICROFILMED BY
'.JORM MICROLAB
CEDAR RAPIDS -DES MOINES
Meter & Outside Readers
Laboratory Equipment
Flow Meters & Control
File Cabinets (2)
Total
- TRANSFERS
Depr, Ext, & Improv. Reserve
Bond & Interest Reserve
J Bond & Interest Sinking Reserve
Debt Service (G.O. Bonds)
t
7 Total
MICROFILMED BY
!JORM MICROLAB
_CEDAR RAPIDS•DES 140INES
70,000
1,450
12,000
520
239,970
36,000
30,000
228,162
114,750
408,912
.,ERPRISE
FUND
WATER REVENUE FUND
i
RESERVES
FUND SUMMARY
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION FY 80
FY 81
FY 82
I
BEGINNING BALANCE $ 620,036
$
704,811
$
785,811
RECEIPTS:
Property Taxes $--
Other Receipts:
Licenses & Permits --
--
--
Fines & Forfeitures --
--
--
Charges for Services --
--
--
1
Intergovernmental Revenue --
--
--
j
Use of Money & Property 69,035
65,000
74,000--
Miscellaneous Revenue 1,185
--
--
Transfers — 357,688
349,548
341,662
TOTAL RECEIPTS $ 427,908
S
414,548
$
415,662
1
EXPENDITURES:
e�MServices
Commodities --
--
--
Services & Charges --
--
--
Capital Outlay
�
Debt Service 284,609
283,548
2780162
Transfers 58,524 •
50,000
50,000
TOTAL EXPENDITURES $ 343,133
$
333,548
$
328,162
i
i
ENDING BALANCE $ 704,811
$
785,811
$
873,311
LJI
�
I
{
172
r
I,
I '
- MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES-1101NES
_
,i
a I—
WATER RESERVE
ACTUAL
FY 80
DEPRECIATION, EXTENSION & IMPROVEMENT
36,000
Beginning Balance
$150,808
Transfer from Water Revenue
$315,395
Interest Income
17,000
587
Total Available
$204,395
Disbursements
'"
ENDING BALANCE
$204,395
OPERATION & MAINTENANCE RESERVE
Beginning Balance
$ 56,564
Interest Income
6,969
Total Available
$ 63,533
Disbursements
`.ENDING BALANCE
$ 63,533
WATER BOND & INTEREST RESERVE
Beginning Balance
$303,461
Transfer from Water Revenue
30000
Interest Income
32,073
.Total Available
$365,534
Disbursements
58,524
ENDING BALANCE
$307,010
WATER BOND & INTEREST SINKING
Beginning Balance
$109,203
Interest Income
13,591
Transfer from Water Revenue
233,164
Transfer from Bond & Interest Reserve
58,524
Total Available
$414,482
Disbursements
284,609
ENDING BALANCE
$129,873
173
MICROFILMED BY
`JORM MICROLAB
CEDAR RAPIDS -DES MOINES
ESTIMATE BUDGET
FY 81 FY 82
$204,395 $259,395
36,000
36,000
19,000
20,000
$259,395
$315,395
$259,395
$315,395
50,000
50,000
$ 63,533
$ 68,533
5,000
7,000
$ 68,533
$ 75,533
$ 68,533-
$ 75,533
$307,010
$317,010
30,000
30,000
30,000
35,000
$367,010
$382,010
50,000
50,000
$317,010
$332,010
$129,873
$140,873
11,000
12,000
233,548
225,662
50,000
50,000
$424,421 $428,535
283,548 278,162
$140,873 $150,373
590
-.7
I
j'�
FUND SUMMARY
Ew ERPRISE FUNDS
REFUSE COLLECTION FUND
OPERATIONS
59� -
�, _. ,7d
j MICROFILMED BY
JORM MICROLAB
'CEDAR 'RAPIDS -DES -MOINES
i
ACTUAL
1
ESTIMATE
BUDGET
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
$
124
$
--
$
9,875
RECEIPTS:
Property Taxes
$
--
$
--
$
--
Other Receipts:
Licenses & Permits
--
--
Fines & Forfeitures
--
--
--
Charges for Services
253,210
250,000
250,000
Intergovernmental Revenue
--
--
--
Use of Money & Property
--
--
--
Miscellaneous Revenue
178
--
--
Transfers
157,316
160,697
197,619
TOTAL RECEIPTS
$
410,704
$
410,697
$ .-447.619
EXPENDITURES:
e-rrsooaFservices
$
173,647
$
168,791
$
196,396
Commodities
2,724
1,300
5,258
Services & Charges
234,332
230,731"
255,840
Capital Outlay
--
--
--
Debt Service
--
Transfers
125
--
TOTAL EXPENDITURES
$
410,828
$
400,822
$
457,494
ENDING BALANCE
$
--
$
9,875
$
--
59� -
�, _. ,7d
j MICROFILMED BY
JORM MICROLAB
'CEDAR 'RAPIDS -DES -MOINES
i
—
1
r
A
i
59� -
�, _. ,7d
j MICROFILMED BY
JORM MICROLAB
'CEDAR 'RAPIDS -DES -MOINES
i
.PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS
PROGRAM: HOME AND COMMUNITY DIVISION: REFUSE
ENVIRONMENT
DIVISION PURPOSE:
To provide for the collection of solid waste from dwellings of one to
four units on a once per week basis to include pickup of bulky waste.
DIVISION GOALS:
To continue to provide service superior to private collection at
comparable cost.
DIVISION OBJECTIVES:
1. To develop accurate cost per stop data so that comparisons can be
made between City and private collections.
2. To continue to provide efficient carry out service for all
handicapped and elderly who document need.
PERFORMANCE MEASUREMENTS:
After costper stop data is computed it should be compared at least
annually to various other cities who are using private collections.to
insure that our service is competitive. Conversion to this standard is
proceeding and cost per stop data will be available in FY82.,,
1979 1980 1981 1982
No. of Refuse pick-up 10,361 11,555 11,710 11,940
per week
No. of Handicapped pick-ups 132 60 72 87
per week
No. of white goods picked -up 5228 4828 4950 5200
annually
DIVISION ANALYSIS:
Cost analysis must be changed to a cost per unit of service orientation
so that Council will have both private service and enterprise fund
options available. The old measure of man-hours per ton has no meaning
for effective comparison.
175
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
I
590
I -.
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PUBLIC WORKS ACCOUNT M: 4410.0
DIVISION: REFUSE OPERATIONS FUND: ENTERPRISE
ACTUAL BUDGET FY82 DEPT.
FY80 FY81
ADMIN.
BUDGET
PROPOSAL
PROPOSAL
FY82
Personal
Services $ 173,647 $ 168,791 $ 152,740
S 196,396
S 196,396
ComlRod-
ities 2,724 1,300 5,058
5,258
5,258
Service
Charges 234,332 230,731 213,740
255,840
255,840
Capital
_
Outlay -- -- --
--
-
Transfers 125 __--
T07AL S 410.828 $ 400,822 S 371.538
$ 457.494
S 457.494
-
PERSONNEL FY81 AUTHORIZED FY82 PROPOSED
TOTAL
y
POSITIONS
POSITIONS
S
-
Street/Sanitation Superintendent -
Assistant Superintendent 50**
25"
50R*
5,838
Maintenance Worker II 4
10,419
Maintenance Worker I 5
4
57,194
Maintenance Worker I
5
73,167
!'
-
1
5,796
9_50
10_75
152,414
-
Overtime
—'
Temporary
7,425
-
FICA-IPERS
5,440
Health & Life Insurance
18,823
_
Longevity
10,744
-
_ 1.550
Total
-
196.396
CAPITAL OUTLAY
None
�.
TRANSFERS
i
None
`
LJ
"Remainder funded by Street; and by Landfill
"Remainder funded by Landfill
s
59�
ter.
i MICROFILMED BY
'JORM MICROLAB
''CEDAR RAPIDS -DES -MOINES
EN1eRPRISE FUNDS
LANDFILL FUND
FUND SUMMARY
CLASSIFICATION
ACTUAL
FY 80
ESTIMATE
FY 81
BUDGET
FY 82
BEGINNING BALANCE $
93,818
$ 161,474
$
94.194
RECEIPTS:
—TrTaxes $
--
$_-
i
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services „
Intergovernmental Revenue
353,395
350,000
418,643
Use of Money & Property
17,482
6,000
5,000
Miscellaneous Revenue
502
--
1
Transfers
40,000
41.513
--
TOTAL RECEIPTS $
411,379
397,513
$
423,643
EXPENDITURES:
i
ersona Services $
80,249
$ 118,171
$
134,390
Commodities
Services'&`Charges
6,220
126,573
12,960
163,128
11,368 i
157,843
Capital Outla
-. y
---ODebt Service-- -
90,250
129 021.
'
30,000
Transfers
40,431
41.513
--
TOTAL EXPENDITURES $
343.723
$ 464.793
$
333.601
ENDING BALANCE $
161.474
$ 94.194
$
184,236
i
I
I,
MICROFILMED BY
1JORM MICRO_ LAB
!'CEDAR RAPIDS -DES 140INES
590
^ NDFILL FUND
OPERATIONS'
FUND SUMMARY
CLASSIFICATION
ACTUAL
FY 80
ESTIMATE
BUDGET
FY 81
FY 82
BEGINNING BALANCE
E
— 13.338
E 30,767
E
RECEIPTS:
�perty Taxes
E _-
Other Receipts:
Licenses & Permits
Fines & Forfeitures
--
Charges for Services
Intergovernmental Revenue
353,395
_
350,000
-"
418,643
Use of Money & Property
Miscellaneous Revenue
1 255
'502
--
1,000
Transfers
_1,000
-"
_41,513
TOTAL RECEIPTS E
361.152
E
—
392.513
E_419,643
EXPENDITURES:
ersona Services $
Commodities
80 249
6,220
E 118,171
E - 134,390
Services & Charges
Capital Outlay
126,573
12'960
163,128
11
'
Debt Service
90,250
129,021
157,84433
Transfers
--
"_-
40,431
_
TOTAL EXPENDITURES E
—
343,723
E 423,280
E 303,601
ENDING BALANCE $___30.,L767
E
S 116 .042*
—
*$100,000 of this balance is reserved for excavation scheduled
for
FY 1984.
178
+ MICROFILMED BY
',JORM MICROLAB
CEDAR RAPIDS•DES• MOINES
PROGRAM DIVISION STATEMENT
—
FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS
PROGRAM: HOME AND COMMUNITY DIVISION: LANDFILL
y
ENVIRONMENT
DIVISION PURPOSE:
—
The Landfill Division is responsible for the disposal of all solid waste
in Johnson County and all surrounding communities.
—
DIVISION GOALS:
i
To operate a state approved sanitary landfill as a self-sustaining
_
utility in which user charges equal cost of operations.
DIVISION OBJECTIVES:
1. To ensure revenues equal or slightly exceed expenses.
J
2. To operate landfill in compliance with state landfill regulations.
PERFORMANCE MEASUREMENTS:
Monitor division ability to continue operating the landfill in complete
_
compliance with all requirements of. the DEQ. Measurement of -this
_ .L
compliance should be evaluated by reviewing report of periodic state
inspections.
J
FY80 FY81 FY82
1. Tons of Refuse 73,762 66,732 71,450
-
2. Revenue - $ 376,187 340,826 364,395
3. Budget - $ 283,391 434,259 337,092 `
J
4. Compliance
The difference reflected in the FY81 Budget figure is due to the fact
that we had to excavate at the landfill in FY81.
J
DIVISION ANALYSIS:
New DEQ emphasis on monitoring wells will require us to maintain
-�
sufficient reserve funds to correct groundwater problems particularly
J
iJ
i
in old fill area.
I
f90
_t
MICROFILMED BY
'
'JORM MICROLAB
{
CEDAR RAPIDS -DES 1401NES
■ . .
}......r
YVw�
Q
I �\
CITY OF IOWA CITY
FY82 BUDGET _.
DEPARTMENT: PUBLIC WORKS
ACCOUNT 8: 4510.0
DIVISION: LANDFILL OPERATIONS FUND:
ENTERPRISE
ACTUAL BUDGET FY82 DEPT.
FY80 FY81 PROPOSAL ADMIN. BUDGET
PROPOSAL FY82
Personal
Services $ 80,249 $ 118,171 $ 107,720
$ 134 390
Commod- � � $ 134,390
i
ities 6,220 12,960
12,343 11,368 11,368
Service
Charges
126,573 163,128 183,040 157,843 157,843
Capital
Outlay 90,250 129,021
Transfers— 40.431
TOTAL S 343,723 $_423.280
$ 303.103 $ 303.601 $_303.601
PERSONNEL FY81 AU7HORI2ED FY82 PROPOSED
POTOTAL
SITIONS
POSITIONS $ _
Street/Sanitation Superintendent L I
Assistant Superintendent1 •25rtx 10,419 5,839
Senior Maintenance Worker .50** •50
i
Maintenance Worker III 1 16,514
2
Maintenance Worker I 3 3 47,751
2 23.078
6.50 6.75 103,601
Overtime _
Temporary 2,668
FICA-IPERS 5,440
Health & Life Insurance 13,719 i
Longevity 7,112
Total --_14850
CAPITAL OUTLAY 134.390 17 I
None
TRANSFERS -
None
*Remainder funded by Streets and by Refuse Collection
**Remainder funded by Refuse Collection
�j
i MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS•DES'N0INES
1 L-
FUND SUMMARY
I I
7
CLASSIFICATION
FY 80
J
80,480
a
i
RECEIPTS:
Property Taxes $
--
J
i
i
i
Licenses & Permits
--
Fines &,Forfeitures
--
Charges for Services
--
Intergovernmental Revenue
J
Use of Money & Property
10,227
I
--
Transfers
i
TOTAL RECEIPTS $
50,227
1
EXPENDITURES:
ersona rservices $
--
Commodities
--
Services & Charges
--
Capital Outlay
--
J
I
FUND SUMMARY
ACTUAL
CLASSIFICATION
FY 80
BEGINNING BALANCE $
80,480
a
i
RECEIPTS:
Property Taxes $
--
Other Receipts:
i
i
i
Licenses & Permits
--
Fines &,Forfeitures
--
Charges for Services
--
Intergovernmental Revenue
i
Use of Money & Property
10,227
Miscellaneous Revenue.
--
Transfers
40,000
TOTAL RECEIPTS $
50,227
i
EXPENDITURES:
ersona rservices $
--
Commodities
--
Services & Charges
--
Capital Outlay
--
Debt Service
--
Transfers
--
TOTAL EXPENDITURES $
--
ENDING BALANCE $
130.707
{ MICROFILMED BY
`JORM MICROLAB
CEDAR RAPIDS -DES MOINES
ENTERPRISE FUND
LANDFILL FUND
RESERVE
ESTIMATE BUDGET
FY 81 FY 82
$ 130,707 $ 94,194
7-
5,000 4,000
t 5,000 $ 4,000
-- 30,000
41,513 --
S 41,513 S 30.000
S 94,194 68 194
a
i
I
1
{
i
i
i
I
i
j
i
L.,
MICROFILMED BY
�JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
EII.ERPRISE FUNDS
is
LANDFILL FUND
LANDFILL
OPERATIONS RESERVES
ACTUAL
ESTIMATE
BUDGET
FY 80
FY 81
FY 82
LAND ACQUISITION RESERVE
Beginning Balance
$
80,480
$ 130,707 $
94,194
Receipts:
Transfer from Landfill
Operations
40,000
--
--
Interest Income
10,227
5,000
4,000
Total Available
$
130,707
135,707"
98,194
Expenditures
41,513
30,000
ENDING BALANCE
S
130,707
94,194-': 1
68,194
Ii I
LJ
Ir
MICROFILMED BY
�JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
is
CLASSIFICATION
BEGINNING BALANCE
FUND SUMMARY
ACTUAL
FY 80
RECEIPTS:
roperty Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of.Money & Property
Miscellaneous Revenue
Transfers
TOTAL RECEIPTS
EXPENDITURES:
Personal Services
Commodities
Services & Charges
_. Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE -
$ 105,225
ENTERPRISE FUNDS
AIRPORT FUNDS
ESTIMATE BUDGET
FY 81 FY 82
$ 73,191 $ --
j MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES'MOINES
�� ry
5190
17,276
27,150
7,000
--
5,795
53,552
53,752
17,318
82,969
94,416
+'
$ 67,539
$
143;521
"S
148,168
$ 12,741
$
26,279
$
27,608
9,934
14,525
24,038
48,461
73,540'
=
68,172
19,506
— 5,400
18,350
8,931
96,968
10,000
$ 99,573
$
216,712
$
148,168
i
3j191
S
--
$
--
j MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES'MOINES
�� ry
5190
r
i
FUND SUMMARY
CLASSIFICATION ACTUAL
FY 80
BEGINNING BALANCE S 15,414
RECEIPTS:
Property Taxes
S
Other Receipts:
Licenses b Permits --
Fines 6 Forfeitures --
Charges for Services --
Intergovernmental Revenue 17,276
Use of Money 6 Property 18,062
Miscellaneous Revenue 5,795
Transfers 17.318
i TOTAL RECEIPTS S 58.451
EXPENDITURES:
Personal -Services = 12,741
Commodities 9,934
Services 8 Charges 48,461
Capital ,Outlay 19,506
Debt Service
Transfers
TOTAL EXPENDITURES S 90.642
ENDING BALANCE 16 777)
i
i
IDA
t
I ..
MICROFILMED BY
JORM MICROLAB
'.CEDAR RAPIDS•DES-MOINES
ti-�-
t krmi.)L ruiru
AIRPORT FUND
OPERATIONS
ESTIMATE BUDGET —
FY 81 FY 82
$--116j777)
S --
53,552. 53,752
82.969. 94.416
$- 136.521S 148,168
$ 26,279 $ 27,608
14,525 24,038
73,540 68,172
5,400 18,350
10.000 —
E 119.744 $ 148.168
— .
$ - S --
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: AIRPORT
i
PROGRAM: TRANSPORTATION UNIT: AIRPORT COMMISSION
DIVISION PURPOSE:
The function of the Iowa City Municipal Airport Commission as the
appointed representatives of the citizens, is to formulate Airport
policy and provide general direction to the Airport Manager to carry out
commission policies.
DIVISION GOALS:
To adequately serve the citizens, industries and institutions of Iowa
City and surrounding areas who use the facility; to maintain and improve
the facility as required to keep it safe, and a viable part of the state
and national system of airports for general aviation,
DIVISION OBJECTIVES:
1. .Arriving at new leases with the Iowa City Flying Service.
2. Construct taxiways to runways 35 and,30, upgrade runway surfaces
and construct a segmented circle if ADAP funding permits.
3. Complete the corporate hangar building. -
4. Complete the Comprehensive Noise Abatement Study.
5. Finalize the plans.for the mals/localizer installation.
DIVISION ANALYSIS:
The specific objectives listed above are what the Commission feels are j
most important at this time. The objective may be modified by data and
recommendations that may be contained in the Master Plan Study, and
public input thereto.
_I
i
I
j
185 690
j MICROFILMED BY
IJORM MICROLAB
`CEDAR RAPIDS•DES MOINES
r..
MICROFILMED BY
JORM MICROLA13
,CEDAR RAPIDS•DES'MOINES
CITY OF
IOWA CITY
FY82
BUDGET
DEPARTMENT: AIRPORT
ACCOUNT
8: 4610.0
^;
DIVISION: AIRPORT
FUND:
ENTERPRISE
i
ACTUAL
BUDGET
FY82 DEPT.
ADMIN.
BUDGET
i
FY80
FY81
PROPOSAL
PROPOSAL
FY82
Personal
Services $ 12,741 $
26,279
$ 27,549
$ 27,608 $
27,608
Commod-
ities 9,934
14,525
32,038
24,038
24,038
Service
Charges 48,461
73,540
140,222
68,172
68,172
Capital
Outlay 19,506
5,400
19,950
18,350
18,350
Transfers --
--
_--
10,000
10,000 -
TOTAL b " 90;642 b
119,744
$__219L759
b 148;168" $
148,168
Lr i
FY81
AUTHORIZED FY82 PROPOSED'
TOTAL (j
PERSONNEL
POSITIONS
POSITIONS
$
Airport Manager
1
1
22,795 -
Overtime
- Temporary...
1 000
FICA-IPERS
2,740
Health & Life Insurance
1,073
Longevity
Total
27,608 -
CAPITAL OUTLAY
New Roof on Shop Bldg,
8,000
Replace Pick-up
5,600 u
Tractor & Mower
4,500 -
Hand Mower
250
Total
18,350
TRANSFERS
Debt Service (G.O. Bonds)
10,000
5qa -
186
MICROFILMED BY
JORM MICROLA13
,CEDAR RAPIDS•DES'MOINES
MICROFILMED BY
'JORM MICROLAB
CtOA9 RAPIDS -DES MOINES
590
--I
ENTERPRISE
FUND
AIRPORT FUND
RESERVE
FUND
SUMMARY
ACTUAL
ESTIMATE
BUDGET
7
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
$
89,811
$
89,968
$
RECEIPTS.
_—Fr—operty Taxes
$
$
Other Receipts:
Licenses & Permits
Fines.& Forfeitures
Charges for Services
Intergovernmental Revenue
'
Use of Money & Property
9,088
7,000'
Miscellaneous Revenue
Transfers
TOTAL' RECEIPTS
S
9,088
S
7,000
-EXPENDITURES:,
Pe—r—so—Ma—Services
Commodities
Services &,Charges
Capital Outlay
Debt Service
Transfers
8,931
96,968
_j
TOTAL EXPENDITURES
$
8,931
S
96,968
WING BALANCE
$
89,968
_j
MICROFILMED BY
'JORM MICROLAB
CtOA9 RAPIDS -DES MOINES
590
--I
CLASSIFICATION
BEGINNING BALANCE
FUND SUMMARY
ACTUAL
FY 80
RECEIPTS:
Property Taxes
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
Intergovernmental Revenue
Use of Money & Property
Miscellaneous Revenue -
Transfers
TOTAL RECEIPTS
EXPENDITURES:
e� rsonTServices
Commodities
Services & Charges
Capital Outlay
Debt Service
Transfers
TOTAL EXPENDITURES
ENDING BALANCE
$ 200,587
L,.,ERPRISE FUNDS
MASS TRANSPORTATION
ESTIMATE BUDGET
FY 81 FY 82
$ 255,661 $ 353,399
$ 373 $ 337,504 $ --
477,753
243,635
26,768
2,662
359,440
$ 1.110,631
$ 617,263
23,859
413,339
1,096
$ 1,055,557
$ 255,661
TT
j MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
619,000
645,000
255,063
425,496
25,162
27,832
12,000
13,500
302,824
596.409
$ 1,551,553 $ 1,708,237
$ 735,652 $,',_841,343
8,400 9,520
643,513 767,866
41,250 29,980
25.000 34.352
$ 1,453,815 $ 1,683,061
$ 353,399 $ 378,575
ENIERPRISE FUNDS
MASS TRANSPORTATION
OPERATIONS
FUND SUMMARY
CLASSIFICATION
ACTUAL
FY 80
ESTIMATE
BUDGET
FY 81.
FY 82
BEGINNING BALANCE
i ---(L6'-2 56
$ 77 1-9 50
$ 10.876
RECEIPTS:
—Property Taxes
$ 373
$ 337,504
$ --
Other Receipts:
Licenses & Permits
--
Fines & Forfeitures
--
_ -
Charges jor�Services 477,753
Intergovernmental Revenue 243,635
619,000
645,000
Use of Money &.Property
--
255,063
425,496
Miscellaneous Revenue
2,662
12,000
13,500
Transfers
309.440
277.824
566.409
TOTAL RECEIPTS
$ 1,031863
-$ 1.501,391
$ 1,650,405
EXPENDITURES:
7ersona Services
Commodities
$ 617,263
$ 735,652
$ 841,343
Services.& Charges
23,859
413,339
8,400
643,513
9,520
767,866
rCapital; Outlay,
Debt Service
1,096
--'
-
8,200
Transfers
--
25,000
34.352
TOTAL EXPENDITURES
$ 1.055,557
$ "1412 565
$ 1.661,281
.ENDING BALANCE
$ 77 950)
S 10.876
$ --
'�O
j MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
i
I.,-
a .
„
a
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
PROGRAM: TRANSPORTATION DIVISION: MASS TRANSPORTATION
DIVISION PURPOSE:
The Transit Division operates 16 city buses over seven route -pairs,
providing service within three blocks of 90% of all residences in Iowa
City. In addition, demand responsive SEATS vans serve the elderly and
handicapped.
DIVISION GOALS:
To maximize transit ridership, particularly during off-peak periods, by
offering the most efficient, effective transportation service possible
within the scope of operations approved by the City Council.
DIVISION OBJECTIVES:
1. To increase unlinked passenger trips to 2.20 million during FY82*.
2. To average 2.9 passengers per revenue mi ie over the .entire year.
3. To maintain a revenue/expense ratio of .45 for the year.
4. To miss an average of no more than 5 trips per month (0.05%).
PERFORMANCE MEASUREMENTS:
FY79 FY80 FY81 FY82
1. No. of passengers (millions) 1.743 2.012 2.100 2.200
2. No. of evening passengers 87.4 111.1 125.0 150.00
(thousands)
3. No. of Saturday (and Sunday) 159.6 183.3 190.0 200.0
passengers (thousands)
4. No. of revenue miles (thousands) 649.1 738.2 750.0 760.0
5. Passengers per mile 2.69 2.73 2.80 2.90
6. Revenue -to -expense ratio .44 .45 .46 45
7. Avg. no. of missed trips per month N/A N/A 7.6 5.0
8. Complaints per 100,000 trips N/A N/A 10.3 8.0
DIVISION ANALYSIS:
Changes in Council priorities, the.global energy situation, and federal
regulations may necessitate major revisions in our overall Transit
program.
*Unlinked passenger trips are total passenger boardings, including
transfers.
4�
190
MICROFILMED BY
'JORM MICROLAB
:CEOAR RAPIDS -DES MOINES
1 �\
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PUBLIC WORKS ACCOUNT N: 4710.0
DIVISION: TRANSIT OPERATIONS FUND: ENTERPRISE
ACTUAL BUDGET
FY82 DEPT.
ADMIN.
BUDGET
•
I
i
PROPOSAL
J
FY82
Personal
J
Services $ 617,263 $
735,652
$ 703,973
J
$ 841,343
Commod-
i
ities 23,859
8,400
I
9,520
9,520
Service
1 �\
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PUBLIC WORKS ACCOUNT N: 4710.0
DIVISION: TRANSIT OPERATIONS FUND: ENTERPRISE
ACTUAL BUDGET
FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81
PROPOSAL
PROPOSAL
FY82
Personal
Services $ 617,263 $
735,652
$ 703,973
$ 841,343
$ 841,343
Commod-
ities 23,859
8,400
9,520
9,520
9,520
Service
Charges 413,339
643,513
741,550
767,666
767,866
Capital
Outlay 1,096
--
7,200
8,200
8,200
Transfers --
25,000
--
34,352
34,352
TOTAL $ 1,055,557 $ 1,412,565
$ 1,462,243
$ 1,661,281
$ 1,661,281
FY81
AUTHORIZED FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
Transit Manager
1
1
26,230
Assistant Transit Manager
1
1
18,225
Senior Driver
1
1
16,941
Transit Operations Assistant
1
1
15,731
Bus Driver
23
23
317,712
Maintenance Worker II
1
1
13,962
Account Clerk (3/4)
7
1
9503
Bus Driver (3/4)
23
23
218,114
Maintenance Worker II (3/4)
1
1
9,118
Maintenance Worker I (3/4)
2
2
16,174
55
55
661,710
Overtime
33,000
Temporary
7,000
FICA-IPERS
86,743
Health & Life Insurance
50,627
Longevity
2,263
Total
841,343
MICROFILMED BY
:JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
i
i
i
1
i
i
i
i
i
1
i
i
r
7
r-,
CAPITAL OUTLAY n
Electrical Hook-ups for Bus Heaters
Spare Farebox
Coin Counter/Sorter
Total
TRANSFERS
Equipment Replacement Reserve
Vans 10% City Share
Total
i
i
rrI
I
j
j
I
I
192
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
1,000
_
2,600
4,600
8,200
30,000
-- i
4,352
34.352
n i
r
i
I
,
i
i
MICROFILMED BY
f 'DORM MICROLAB
�'CWR RAPIDS -DES MOINES
S!D
ENTERPRISE FUNDS
MASS TRANSPORTATION
f
I
MASS TRANSIT
RESERVES
i
FUND
SUMMARY
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION
FY
80
FY 81
FY 82
If
I
BEGINNING BALANCE
E
256,843
$ 333,611
$
342,523
RECEIPTS:
S
-'
t Taxes
groper y
Other Receipts:
Licenses & Permits
—
Fines & Forfeitures
Charges for Services
`_.
—
Intergovernmental Revenue
Use of Money & Property
--
26,768
25,162
27,832
__
Miscellaneous Revenue
--
--
J
Transfers
50,000
25,000
30,000
TOTAL RECEIPTS
S
76,768
$ 50,162
$
57,832
EXPENDITURES:
-Personal
Services
Commodities
Services &.Charges
-"
41,250
21,780
Capital Outlay
Debt Service
__
1
Transfers
TOTAL EXPENDITURES
$
_-
S 41,250
i
21,780
ENDING BALANCE
$____333.L611
S 342.523
S
378.575
i
I -
I _
MICROFILMED BY
f 'DORM MICROLAB
�'CWR RAPIDS -DES MOINES
S!D
OTHER FUNDS
Debt Service
Trust & Agency
Special Revenue
Special Assessment
Intragovemmental Service
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
S9d
j
I
I
I
71
1
I
I
i —
FUND
SUMMARY
—'
ACTUAL
CLASSIFICATION
FY 80
BEGINNING BALANCE S
32,976
—
RECEIPTS:
_
property Taxes - $
947,808
"Receipts:
Other
Licenses & Permits
--
fines & Forfeitures
--
J
Charges for Services
--
'Intergovernmental-Revenue
-
j
Use of Money & Property
4,885
J
.._.. ...Miscellaneous -Revenue
- 221
Transfers
442,376
TOTAL RECEIPTS $ 1,395,290
EXPENDITURES:
1-1\
DEBT SERVICE FUNDS
ESTIMATE BUDGET
FY 81 FY 82
$ (52.18 ) $ 107,664
$ 1,500,648 $ 1,409,065
• r.
416,879 504,208
$ 1,917,527 $ 1,913,273
eersonal Services $ -- $ -- $
Cowdities_-
Services & Charges
Capital Outlay -- -- --
Debt Service 1,480,454 1 757 675 2,010,937
Transfers
TOTAL EXPENDITURES $ 1,480,454 $ 1,757,675 $ 2,010,937
ENDING BALANCE $ (52,188) $ 107,664 $ 10,000
i
r
MICROFILMED BY
1,JORM MICROLAB
CEDAR RAPIDS -DES MOINES
I.
S90
..1
ULdT SERVICE FUND
195,
MICROFILMED BY
!JORM MICROLAB
{'CEDAR RAPIDS -DES MOINES
SUMMARY OF EXPENDITURES
AMOUNT
GENERAL OBLIGATION
ORIGINALLY
ISSUED
OUTSTANDING
07/01/81
DUE
PRINCIPAL
FY82
INTEREST
,Bridge
Bridge
11/61
10/71
$ 75,000
$ 4,000
$ 4,000
$ 68
Street Construction
08/76
500,000
285,000
200,000
50,000
100,000
so 000
6,450
Public Library
*Sewer Construction
08/62
10/70
265,000
1,000,000
15,000
15,000.
2,125
244
*Water Treatment
12/71
900,000
100,000
400,000
100,000
100,000
2,450
14,750
Street Improvements
Street Improvements
06/77
3,015,000
2,500,000
300,000
105,425
&*Sewer Construct.
Street Improvements
09/78
2,250,000
2,050,000
150,000
97,775
,&*Sewer Construct.
,Street Improvements
05/79
5,500,000
5,500.000
500,000
296,000
&*Sewer Construct.
09/80
2,570,000q
2,570 000
166,650
$13,389,000
$1,319,000
$691.937
77
"These bond issues Are
abated by revenue
funds.
I.
195,
MICROFILMED BY
!JORM MICROLAB
{'CEDAR RAPIDS -DES MOINES
TRUST & AGENCY FUND
PENSION & RETIREMENT FUND
00
MICROFILMED BY
JORM MICROLAB
p�
CEDAR RAPIDS -DES -MOINES
FUND
SUMMARY
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION
FY 80
FY 81
FY 82
I
—
J;
BEGINNING BALANCE
$
144,593
$ (1,975)
$
25,989
_
RECEIPTS:
- ri�rty Taxes
$
591,265
$
1,006,264
$
958,634
Other Receipts:
Licenses & Permits
--
--
-
J
Fines & Forfeitures
--
--
Charges for Services
73,520
85,908
91,681
Intergovernmental Revenue
--
50,000
--
Use of Money,& Property_
7,667
10,000
8,000
Miscellaneous Revenue
4,185
--
Transfers
--
--
RECEIPTS,
$
676,637
$
1,152,172;,.
$1,058,315
iTOTAL
EXPENDITURES:
ersona Services
$
763,967
$
1,120,208
$
1,079,304
Commodities
1
Services & Charges
56,318
4,000
5,000
Capital Outlay
--
--
--
Debt Service
--
-
--
J
Transfers
2,920
--
--
J
TOTAL EXPENDITURES'
$
823,205
$
1,124,208
$
1,084,304
�
.�
ENDING BALANCE
$ (1,975)
$
25,989.
$
--
J
--
I�
I,
i
00
MICROFILMED BY
JORM MICROLAB
p�
CEDAR RAPIDS -DES -MOINES
SUMMARY OF EXPENDITURES
ACTUAL
80
�...,ST &AGENCY tUNU
PENSION & RETIREMENT
ESTIMATE BUDGET
FY 81 FY 82
r —
Police & Fire Pension $ 509,336 $ 530,081 $ 608,754.
& Retirement 94,658 252,915 232,541
FICA 155;911 220,007 169,703
48,306 NI
IPERS42,735 87,205
Workmen's Compensation 12,680 30,000 20,000 _
Unemployment Insurance --
Health & Life Insurance -- --
Police & Fire Retirement 7,885 41000 _
System Expense
TOTAL EXPENDITURES $ 8_ 23,205
$ 1,124,208 $ 1 084,304
- .:EMPLOYER'S CONTRIBUTION RATE:
29.16% 26.28% 23.65%
Police Retirement 35.26% 33.93% 31:00% I—
fire Retirement 6.13% 6.65% 6.70%
FICA 5.75% 5.75%
IPERS
V
NOTES:tion rate is ntribu
r
Police & Fire Retirement the retirement systems.set by the annual
dy done on
FICA - The rate reflects a change as of January' 1, 1982, from 6.65%
to 6.70% on salaries up to a $29,700 maximum per employee.
IPERS -The rate remains at 5.75% on salaries up to a $20,000 maximum
per employee.
i
60
197
t_.
MICROFILMED BY
JORM MICROLAB
j CEDAR RAPIDS•DES MOINES
\ 5
■
CLASSIFICATION
BEGINNING BALANCE
FUND SUMMARY
ACTUAL
FY 80
SPECIAL REVENUE FUNDS
ESTIMATE BUDGET
FY 81 FY 82
$ 322,140 $ (432,616) $ 87,620
RECEIPTS:
rorty Taxes
--
Other Receipts:
Licenses & Permits
--
--.
-'
Fines'& Forfeitures
--
Charges for Services
--
--
'-
Intergovernmental Revenue
-
3,305,662
6,375,663
2,774,437
Use of Money & Property
60,455
10,000
10,000
Miscellaneous Revenue
5,031
250,000
--
Transfers
--
--
__
TOTAL RECEIPTS
$
3,371,148
$
6,635,663
$
2,784,437
EXPENDITURES:
e� rsonarServices
$
288,789
i
226,381
$
124,690
Commodities
42,821
6,789,
2,171
Services & Charges
496,381
5051480
.:
i1 199480
' Capital'Outlay
1,085,135
3,161,992
623,659
Debt Service
Transfers
2,212,778
2,214,785 -
2,102,057
TOTAL EXPENDITURES
i
4,125,904
$
6,115,427
$
2,872,057
ENDING BALANCE
S (432,616)
$
87,620
S
--
I MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
5va
FUND SUMMARY
CLASSIFICATION ACTUAL
FY 80
BEGINNING BALANCE $
383.317
RECEIPTS:
10,000
Property Taxes $
-
Other Receipts:
Licenses & Permits
--
Fines & Forfeitures
--
Charges for Services
--
Intergovernmental Revenue
607,618
Use of Money & Property
47,823
Miscellaneous Revenue
-_
Transfers
834.204
;TOTAL RECEIPTS: $
655.441
EXPENDITURES:
691.620
Personal Services $
E 87,620 $
Commodities
-
Services & Charges
Capital Outlay
Debt Service
Transfers
702.175
TOTAL EXPENDITURES S
702 175
ENDING BALANCE $ 336.583
199
I MICROFILMED BY
,JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
:..41AL REVENUE FUNU
REVENUE SHARING FUND
ESTIMATE BUDGET
FY 81 FY 82
$ 336,583 $ 87,620
$ -- --
3
575,241.-
594,000
n j
10,000
10,000
-
I-
$ 585.241,: $:
604.000
r- t
II
$ --
--
I.
I
834.204
691.620
$ 834.204 $
691.620
E 87,620 $
--
-
5
CLASSIFICATION
SPECIAL REVENUE FUND
GENERAL REVENUE SHARING
ACTUAL ESTIMATE
FY 80 FY 81
BUDGET
FY 82
BEGINNING BALANCE
$
383.317
$
336.583
$
87.620
RECEIPTS:
Weivenue Sharing
$
607,618
$
575,241
$
594,000
Interest Income
47,823
10,000
10.000
TOTAL RECEIPTS
$
655.441
$
585.241
$
604.000
TRANSFERS:
Operating Expenditures:
General Government Operations:
Aid to Agencies
$
175,706
$
162,615 ,
$
116,135
Capital Outlay
134,756
14,500 ,
9D,000
Mass Transportation
309,440
277,824
455,950
Senior Center
3,605
•-
--
Library Conversion
13,163
--
--
Refuse Collection
50,000
150,000
29,535
TRANSFERS TOTAL
$
686.670
$
604,939
$
691.620
CAPITAL IMPROVEMENTS:
Civic Center Heating &
Air Conditioning
$
15,370
$
182,400
$
--
Mercer Park Restrooms
135
34,865 -
--
Hickory Hill Shelter
--
12,000
--
CAPITAL IMPROVEMENTS TOTAL
$
15,505
$
229,265
$
--
TOTAL EXPENDITURES
$
702.175
$
834.204
$
691,620
ENDING BALANCE
$
336,583
$
87.620
$
--
200
n MICROFILMED BY
' JORM MICROLAB
CEDAR RAPIDS -DES MOINES
00
aPECIAL REVENUE FUND
ROAD USE TAX
" FUND SUMMARY
CLASSIFICATION ACTUAL ESTIMATE BUDGET
FY 80 FY 81 FY 82
BEGINNING BALANCE $ 174,016
$ 19.877 $ -- _
RECEIPTS: i
Property Taxes ; -- -- S -- I
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services --
Intergovernmental Revenue 1,345,529 1,360,704 1,410,437 I
Use of Money & Property 10,007
Miscellaneous Revenue --
Transfers
TOTAL RECEIPTS S 1.355,536 $ 1x360,704 $ 1,410,437
_ .
EXPENDITURES: _
ersona Services
Commodities ; --
Services & Charges
Capital outlay -- --
Debt Service
Transfers 1,509,675 1,380,581 1,410,437 _
TOTAL EXPENDITURES $ 1,509,675 Z 1,380,581 $ 1.410,437 r
ENDING BALANCE S 19.877 t
-,
j
201
.............. .
MICROFILMED BY
',JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
.SPECIAL REVENUE FUND
ROAD USE TAX
ACTUAL ESTIMATE BUDGET
CLASSIFICATION FY 80 FY 81 FY 82
BEGINNING BALANCE
$
174,016
157,267
RECEIPTS:
1,253,170
S
oad Use Tax
$
1,345,529
Interest Income
.10,007
TOTAL RECEIPTS
$
1,355,536
$
1,380,581
$ 1,410,437
EXPENDITURES:
Traffic Engineering
$
354,084
Street System Maintenance
964,656
TOTAL EXPENDITURES
$
1,318,740
CAPITAL IMPROVEMENTS:
Service Bldg. Addition
$
190,935
TOTAL CAPITAL IMPROVEMENTS
$
190,935
TOTAL EXPENDITURES
$
1,509,675
ENDING'BALAINCE
$
19,877
202
MICROFILMED BY
JORM MICROLAB
!CEDAR RAPIDS -DES -MOINES
S 19,877 $ --
$ 1,360_704
$ 1,360,704
$ 1,410_437
$ 1,410,437
0
$
268,746
$
157,267
1,111,835
1,253,170
S
1,380,581.
$ 1,410,437
$
1,380,581
$ 1,410,437
^'
SPECIAL REVENUE
CDBG
i
RF�
FUND SUMMARY
ACTUAL
ESTIMATE
BUDGET]
CLASSIFICATION FY 80
FY 81
FY 82
BEGINNING BALANCE $ (235,193)
$ (789,076)
S
--
i i
RECEIPTS:
Property Taxes S
S
3
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services --
Intergovernmental Revenue 1,352,515
""
4,439,718
--
770,000
I
11
Use of Money &Property 2,625
--
l
Miscellaneous Revenue 5,031
250,000
--
Transfers '-
I
TOTAL RECEIPTS $ 1,360,171
$ 4,689,718
S
770,000
ri
I
EXPENDITURES:.
^I
ersonal Services $ 288,789
$ 226,381
;
124,690
Commodities 42,821
6,789
2,171
_
Services & Charges 496,381
505,480
19,480
Capital Outlay 1,085,135
3,161,992
623,659
I i
Debt Service
Transfers 928
'7
TOTAL EXPENDITURES $ 1,914,054
$ 3,900,642
S
770,000
ENDING BALANCE E (789,076)
$ --
S
--
i
203
i
I MICROFILMED BY
' + ';JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
� � a._..� _�.� -- �_ _ _ A�•_��_.+\. .ice—� _.
_--.�--'_w-
�'
- _.w
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
SPECIAL REVENUE FUNDS
CDBG
—
HOLD HARMLESS
GRANT
FUND SUMMARY
ACTUAL
ESTIMATE
BUDGET
-
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
$ (232,076)
$ (730,060)
S --
RECEIPTS:
roperty Taxes
--
Other Receipts:
I
-'
Licenses & Permits
Fines & Forfeitures
--
Charges for Services
--
'-
_'
Intergovernmental Revenue
1,068,543
3,417,107
--
Use of Money & Property
1,115
-
Miscellaneous Revenue
5,031
250,000
Transfers
--
- i i.
TOTAL RECEIPTS
$ 1,074,689
$ 3.667,107
S
EXPENDITURES:
-T -Services
$ 264,630
$ 113,356
_Persona
Commodities
42,428
3,549
--
-,
-Services & Charges
443,717
269,208
--
i
Capital Outlay
820,970
2,550,934
--
Debt Service
-'
-
-
Transfers
928
"-
'-
_
I
TOTAL EXPENDITURES
S 1,572,673
S 2,937,047
S --
ENDING BALANCE
S 730 060)
J
i
i —
590
n^.
_I
MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
a
PROGRAM DIVISION STATEMENT
FUND: SPECIAL REVENUE DEPARTMENT: PLANNING & PROGRAM DEV
PROGRAM: COMMUNITY DEVELOPMENT DIVISION: CDBG ADMINISTRATION
BLOCK GRANTS
DIVISION PURPOSE:
To plan and coordinate the City's federally funded community
development programs.
DIVISION GOALS:
To coordinate the City's efforts to upgrade and preserve its
neighborhoods through the administration of a comprehensive Community
Development Block Grant program.
DIVISION OBJECTIVES:
I. Administer close-out of the hold -harmless CDBG program (September,
1981).
2. Prepare a three year (1982-84) Community Development and Housing
Assistance Plan for submission to HUD (September, 1981).
3. Complete improvements in the Lower Ralston Creek Project Area in
accordance with project plans (November, 1981).
4. Initiate the first of a three year entitlement community
development program (January, 1982).
5. .Develop a marketing strategy for remainder parcels in the Lower
Ralston Creek Project Area (March, 1982).
6. Coordinate HAP implementation with Housing and Inspection Services
(continuing).
PERFORMANCE MEASUREMENTS:
1. Program progress or completion by dates specified in Division
Objectives.
2. Preparation and submission of grant application '(Community
Development and Housing Assistance Plan) by specified date.
3. Preparation of grantee performance reports indicating satisfactory
compliance with federal grant requirements.
4. Maintenance of records, reports, and other information for review
by City auditors and HUD site review personnel.
CDBG AMOUNT BY FISCAL YEAR
FY: 1978 1979 1980 1981 1982
$ Amt: 2,061,000 1;446—,773 1,199,000 7 ,000 770,000
DIVISION ANALYSIS:
The ability to accomplish the goals and objectives of this division is
contingent upon there being a consistent level of staffing. In the next
year, there will likely be an increased emphasis upon satisfactory
performance in the area of housing assistance. More specific
performance measures will be utilized once a new three-year program is
decided upon.
205
i MICROFILMED BY
JORM MICROLAB
'CEDAR RAPIDS -DES MOINES
i
L
F
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PLANNING & PROGRAM ACCOUNT #: 8100.0
DEVELOPMENT
DIVISION: CDBG - HOLD HARMLESS FUND: SPECIAL REVENUE
MICROFILM BY
'JORM MICROLAB
'CEDAR RAPIDS-DES*MOINES
ACTUAL
BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY82
FY80
FY81 PROPOSAL
PROPOSAL
Personal
Services $
264,630
$ 113,356 $
$
$
Commod-
ities
42,428
3,549
Service
Charges
443,717
269,208
Capital
Outlay
820,970
2,550,934
Transfers
928
A TOTAL $
1,572, 673
$ 9-3-7-L-047 I
$
$
FY81 AUTHORIZED
FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
�POSITIONS
None
CAPITALOUTLAY.
None
TRANSFERS
None
MICROFILM BY
'JORM MICROLAB
'CEDAR RAPIDS-DES*MOINES
T
SPECIAL REVENUE
FUNDS
CDBG
SMALL CITIES GRANT
FUND
-SUMMARY-
UMMARYACTUAL
ACTUAL
ESTIMATE
BUDGET
CLASSIFICATION
FY 80
FY 81
FY 82
BEGINNING BALANCE
; (3,117)
; (59,016)
; --
I
RECEIPTS:
_
Property Taxes
;--
^
Other Receipts:
-
Licenses & Permits
Fines & Forfeitures
--
--
__
Charges for Services
--
--
__
Intergovernmental Revenue
283,972
1,022,611
770,000
Use of Money & Property
1,510
--
Miscellaneous Revenue
--
--
__
Transfers--
- TOTAL RECEIPTS
$ 285,482
$ 1,022,611
i 770,000
EXPENDITURES:
arsons Services
S 24,159
$ 113,025
$ 124,690
L
Comnodities
393
3,240 -
2,171
Services & Charges
52,664
236,272
19,480
_
i, I '
Capital Outlay
264,165
611,058
'623,659
—
Debt Service
--
__
Transfers—
TOTAL EXPENDITURES
$ 341,381
; 963,595
770,000
ENDING BALANCE
; (59,016)
i
r �
I j
J
i
j
I
i
_f
MICROFILMED BY
!JORM MICROLAB
�CEDAR RAPIDS -DES MDINES
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PLANNING AND PROGRAM ACCOUNT N: 8500.0
DEVELOPMENT
DIVISION: CDBG - SMALL CITIES FUND: SPECIAL REVENUE
ACTUAL
BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80
J
PROPOSAL
FY82
Personal
J
Services $ 24,159
$ 113,025 $ 124,690
$ 124,690
$ 124,690
i
- i
j
J
3,240 2,171
J
2,171
Service
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: PLANNING AND PROGRAM ACCOUNT N: 8500.0
DEVELOPMENT
DIVISION: CDBG - SMALL CITIES FUND: SPECIAL REVENUE
ACTUAL
BUDGET FY82 DEPT.
ADMIN.
BUDGET
FY80
FY81 PROPOSAL
PROPOSAL
FY82
Personal
i
Services $ 24,159
$ 113,025 $ 124,690
$ 124,690
$ 124,690
Commod-
ities 393
3,240 2,171
2,171
2,171
Service
Charges 52,664
236,272 19,480
19,480
19,480
Capital
Outlay 264,165
611,058 623,659
623,659
623,659
Transfers -
TOTAL $ 341.381
$963,595 $ 770,000
$ ' 770,000
$ 770,000
FY81 AUTHORIZED FY82
PROPOSED,
TOTAL
PERSONNEL
POSITIONS POSITIONS
$
Director
-
.20.
5,601
Secretary
.25
.25
3,506
Program Coordinator
.50
1
23,694
Planner/Program Analyst
I 2.50
3
56,266
Planner/Program Analyst
II .75
.75
15.192
4
5.20
104,259 -
Temporary
1,800
FICA-IPERS
12,919
Health & Life Insurance
5,599
Longevity
113
Total
124.690
CAPITAL OUTLAY
2 drawer legal file & 3 bookcases 290
Land & construction for Lower Ralston Creek Improvements 623,369
Total 623,659
( MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
i
i
I
i
i
i.,
i
i
■ ."
PROGRAM DIVISION STATEMENT
FUND: SPECIAL REVENUE DEPARTMENT: PLANNING & PROGRAM
DEVELOPMENT
PROGRAM: COMMUNITY DEVELOPMENT DIVISION: COMMITTEE ON COMMUNITY
BLOCK GRANT NEEDS
DIVISION PURPOSE:
To advise the City Council on the use of Community Development Block
Grant funds from a citizen viewpoint.
DIVISION GOALS:
To discern the needs of thecommunity and make recommendations on
Community Development Programs and priorities to the City Council.
DIVISION OBJECTIVES:
I. Evaluate and interpret the City's programs that affect human needs
and community development.
2. Provide a systematic communication interchange between citizen and
policy makers with regard to all Community Development Block Grant
applications and programs.
3. Facilitate neighborhood meetings to identify needs of
neighborhoods and otherwise assist citizens in articulating
community needs.
4• Assist citizens to develop programs, where possible, to meet
community needs.
DIVISION ANALYSIS:
The Committee meets on a regular, monthly basis to review and make
recommendations to the City Council on programs and policies relating to
the community's needs.
209
1
MICROFILMED BY
JORM MICRO_ LAB
`j T CEDAR RAPIDS -DES MOINES
j ,..
— CLASSIFICATION
BEGINNING BALANCE
FUND SUMMARY
ACTUAL
FY 80
RECEIPTS:
Property Taxes $
I
Other Receipts:
Licenses & Permits
Fines & Forfeitures
Charges for Services
SPECIAL ASSESSMENT FUND
NEW CONSTRUCTION
ESTIMATE BUDGET
FY 81 FY 82
$ 418 $ --
I, MICROFILMED BY
;JORM MICROLAB
CEDAR RAPIDS -DES MOINES
00
J
J
MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS -DES MOINES
CITY OF
IOWA CITY
FY82
BUDGET
DEPARTMENT:
PLANNING & PROGRAM
ACCOUNT
N: 7500
DEVELOPMENT
DIVISION:
NEW CONSTRUCTION
FUND:
SPECIAL ASSESSMENT FUND
ACTUAL BUDGET
FY82 DEPT.
ADMIN.
BUDGET
—
FY80 FY81
PROPOSAL
PROPOSAL
FY82
Personal
—
Services $
-- $ --
$--
Commod-
ities
-- --
--
--
--
-
Service
Charges
150 --
--
--
--
—
Capital
_.
Outlay
31,272 418
--
--
--
—
i
Transfers
31,422
ilI
TOTAL $
31;422 $ 418
FY81
AUTHORIZED
FY82 PROPOSED -
:. TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
None
CAPITAL OUTLAY
r
None
TRANSFERS
^'
None
—
Im
U j
j
J
J
MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS -DES MOINES
■I
^l '
PROGRAM DIVISION STATEMENT
FUND: INTERGOVERNMENTAL FUND DEPARTMENT: HOUSING AND INSPECTION
SERVICES
PROGRAM: LOW INCOME AND DIVISION: ASSISTED HOUSING
PUBLIC HOUSING
DIVISION PURPOSE:
Administer the Annual Contributions Contracts which provide federal
funds to pay rental assistance and develop housing for eligible low
income families in this area.
DIVISION GOALS:
1. To provide clean, decent and safe housing to eligible low income
families which includes elderly, handicapped, disabled and non -
elderly families.
2. Keep the housing authority current on federally assisted housing
programs and make recommendations which are the basis for housing
policy.
3. Implement adopted policies by application for federal assistance
and acvtively pursue private participation in these programs.
DIVISION OBJECTIVES:
1. Maintain annual average of 95% occupancy for the authorized
Section 8 existing housing units.
2. Complete' construction and achieve full occupancy of 32 units of
Public Housing.
3. Apply for 25 additional units of Section 8 existing.
4. Apply for conversion of 20 units of Public Housing New Construction
to 20 units Public Housing Acquisition.
5. Encourage private participation in programs that will assist in
achieving the goal outlined above.
6. Provide staff support for the Housing Commission.
PERFORMANCE MEASUREMENT:
Performance will be measured by the number of families provided
assistance and the total number of unit months of occupancy. Annual
maximum cannot exceed the number of units authorized times the number of
months of availability.
Maximum Actual
Year N of Units Unit Months Unit Months %
FY79 334 4008 3892 97
FY80 384 4608 4466 97
FY81 384 4608 4560 99
FY82
Projected 409 4908 4665 95
On an average one -twelfth (34) of the units will require new Housing
Assistance Payments and leases each month. In addition there are twelve
to fifteen rent changes and an equal number of tenants that drop out of
the program which requires outreach work to find replacement units and
tenants. Each month an average of three or four tenants will find
different units and request approval to move.
212
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES -MOINES
S9a
i
j
j MICROFILMED BY
`JORM MICROLAB
`CEDAR RAPIDS -DES 1401NES
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: HOUSING
& INSPECTION SERV. ACCOUNT M: 6513.0
DIVISION: ASSISTED
HOUSING FUND: INTRAGOVERNMENTAL
ACTUAL
BUDGET FY82 DEPT. ADMIN.
BUDGET
FY80
FY81 PROPOSAL PROPOSAL
FY82 —
Personal
Services E 78,552
$ 92,900 $ 106,000 E 106,000
E 106,000 —
Commod-
ities 1,335
1,250 1,250 1,250
1,250
Service
Charges 644,439
906,906 995,310 995,310
995,310 _
Capital
Outlay --
-- __ --
_- —
Transfers—
TOTAL�724-126;
1,001,056 S t.to .�6o S 1-tn2 Fin
$
FY81 AUTHORIZED FY82 PROPOSED
TOTAL y
PERSONNEL
POSITIONS POSITIONS _
s -
Housing Coordinator
- 1 1
27,760
Housing Specialist
2 2
35,152
Housing Management Aide
1 1
14,625
.Clerk Typist
= 1
11,313
4 5
88,850
Employee Benefits
17,150
Total
106,000
CAPITAL OUTLAY
"
None
i r
TRANSFERS
None
r i
L
I
yqG t
213
j MICROFILMED BY
`JORM MICROLAB
`CEDAR RAPIDS -DES 1401NES
MICROFILMED BY
`JORM MICROLAB
CEDAR RAPIDS -DES MOINES
PROGRAM DIVISION STATEMENT
FUND: INTRAGOVERNMENTAL DEPARTMENT: FINANCE
PROGRAM: POLICY & ADMINISTRATION DIVISION: EQUIPMENT
DIVISION PURPOSE:
-
To provide equipment management, preventive maintenance and repair
services for all major city
owned equipment.
I
DIVISION GOALS:
To coordinate preventive maintenance, repair and replacement programs
to insure that the City receives the
maximum economic life from all its
equipment.
i
DIVISION OBJECTIVES:
1. Establish an in-house tire inventory which will enable the
division to purchase tires based
i
on cost per mile performance
rather than low initial cost with high cost per mile which is
common with service agreement tire purchase systems.
2. Reduce police
-
patrol cost by providing an effective alternative
fuel, system (natural gas).
3. Reduce the cost of the street sweeping program while providing for
superior equipment availability.
4. .. Monitor performance of new diesel snowplow trucks and revise
specifications
as necessary to prepare for scheduled replacement
of four very high cost per mile gasoline powered units in FY83.
5. Work with the Streets/Sanitation Superintendent in completely
reviewing the solid
waste collection operation in order to
determine optimum equipment configuration in
preparation for
purchasing three trucks in FY83. This analysis will include
I —
comparing our projected (based on well specified eugipmenin cost
iper
-
unit of collection to available private.sector arrangement to
determine whether or
not we are competitive.
6. Institute a fuel allocation program based on 90% of FYBO
usage
levels; this is contingent on approval of CIP project for
monitoring
i
equipment.
J
Tire Cost: FY79 FY80. FY81 FY82 FY83
$3-1—,371 ;50,847 $-6-8-,300 $6500 ;0,600
(est.) (est.) (est.)
Patrol Car $24,880 $49,947 $69,900 $87,375 $29,125
Cost:
JFuel
i
i
i
(est.) (est.) (est.)
i
i
214 S90
MICROFILMED BY
`JORM MICROLAB
CEDAR RAPIDS -DES MOINES
FY78 FY79 FY80
Cost for
operating two $19,488 $30,136 $17,289
street sweepers:
Cost per mile,
snow plow .80 1.04 .98
trucks:
Cost per mile
FY81 FY82 FY83
$20,000 $ 91000
(est.) (est.)
.85 .95 .75
(est.) (est.) (est.)
refuse trucks 1.16 1.12 1.72 1.40 1.65 .95
(includes (est.) (est.) (est.)
three engine
rebuilds)
DIVISION ANALYSIS:
Conversion to steel belted radial tires on buses has almost doubled our
tire mileage durability and left us with casings suitable for two to
three recaps. Our early conversion of bus tires will allow us to "peak"
on tire cost in FY81 and actually show a decrease as we gradually
convert the remainder of the fleet in FY82.
FY82 projections for "Patrol Car Fuel Costs" include payback figures for
purchasing the new compressed natural gas fuel. system. Actual fuel
costs will more closely approximate the FY83 projected figure.'
The tremendous decrease in the cost of street sweeping will result from
the purchase of our second three -wheel elevating hopper sweeper. We
haverun our first one for one and a half seasons and replaced nothing
but brooms. In addition to reduced repair cost the new sweeper works
all.,day for seven gallons of fuel compared to 22 gallons for the four-
wheel sweeper.
We feel that the 90% fuel allocation program will have no effect on
service 'delivery. It will serve instead to force managers at all levels
to develop a fuel conservation policy that must be the central theme for
an equipment cost reduction program in the future. If fuel prices
"explode" again in 1981 or 1982 this will give us the framework to cope
with the increased and/or shortages. This will not be possible without
sufficient storage and monitoring equipment which is included in our CIP
program.
215
MICROFILMED BY
JORM MICROLAB
-CEDAR RAPIDS•OES 110INES
A
'1
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: FINANCE ACCOUNT M:
DIVISION: EQUIPMENT FUND:
ACTUAL - BUDGET FY82 DEPT,
FY80 FY81 PROPOSAL
6220.0
INTRAGOVERNMENTAL
ADMIN. BUDGET
PROPOSAL FY82
Personal
i
7
_i
251,189
j
i
j
J
J
'1
CITY OF IOWA CITY
FY82 BUDGET
DEPARTMENT: FINANCE ACCOUNT M:
DIVISION: EQUIPMENT FUND:
ACTUAL - BUDGET FY82 DEPT,
FY80 FY81 PROPOSAL
6220.0
INTRAGOVERNMENTAL
ADMIN. BUDGET
PROPOSAL FY82
Personal
Services $ 220,356 $
251,189
$
254,297
$
297,823
$ 297,823
Commod-
ities 751,883
717,058
1,039,073
939,034
939,034
Service
Charges 91,924
100,813
129,064
148,693
148,693
Capital
Outlay 133,612
220,642
276,732
276,732
276,732
Transfers --
--
--
_-
--
TOTAL S 1L197 775 S 1.289.702
$
1.699.166
$ 1,662.282
$ 1.662.282
FY81 AUTHORIZED FY82 PROPOSED
TOTAL
PERSONNEL
POSITIONS
POSITIONS
$
Equipment Superintendent
1
1
26,140 "
Shop Supervisor
1
1
18,191
Senior Mechanic
2
2
35,151
Mechanic II
2
2
32,399
Mechanic I
4
4
63,433
Maintenance Worker II
3
3
43,820
Parts Clerk
1
1
14.165
14
14
233,299
Overtime
18,000
Temporary
FICA-IPERS
30,977
Health & Life Insurance
14,797
Longevity
750
Total
297.823
CAPITAL OUTLAY
1/2 Ton Van
1/2 Ton Pickup (3) (4435/ea.)
Car
3/4 Ton Utility (2) (6034/ea.)
Motor Grader
Landfill Compactor
` Paint Truck
j
Cub Tractor
- Total
216
MICROFILMED BY
JORM MICRO_ LAB
"CEDAR RAPIDS -DES MOINES
7,319
13,305
7,500
12,068
88,000
100,000
40,000
8.540
276.732
5,100
.7
5199
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS•DES MOINES
I'
7i
CITY OF IOWA CITY
ALL FUNDS COMPARISON
BUDGET FY81 AND PROPOSED FY82
BUDGET
FY81
A9MRAN1111K
City Council
$ 217,515
City Manager
105,629
City Clerk
75,478
City Attorney
129,190
Human Relations
113,479
Finance
651,310
Plan & Program.Dev.
154,709
Public Works:
Administration
51,155
Engineering
271,993
Traffic Control.
441,348
Street System Maint.
1,184,309
Housing & Inspection Servs.
236,700
Police
1,551,021
Fire
1,046,731
Parks & Recreation
1,237,530
Library
614,756
Senior Center
43,418
Energy Conservation
34,736
Broadband Telecomm.
25,156
J.C.C.O.G.
125,331
Transfers
236,889
Tort Liability
294,734
TOTAL GENERAL FUND
$ 8,843,117
DEBT SERVICE FUND
1,757,675
ENTERPRISE FUNDS:
Parking
2,941,532
Pollution Control
1,520,919
Water
2,133,365
Refuse Collection
400,822
Landfill
464,793
Airport
216,712
Mass Transit
1,453,815
TRUST & AGENCY FUND
1,124,208
HCOA
3,900,642
ROAD USE TAX
1,380,581
GENERAL REVENUE SHARING
834,204
SPECIAL ASSESSMENT
418
ALL FUNDS TOTAL 26 972 803
217
PROPOSED
FY82
$ 161,811
128,449
99,542
139,233
99,712
687,445
169,164
55,069
270,054
475,068
1,289,397
251,803
1,706,558
1,105,068
1,258,438
722,072
128,113
24,118
27,418
171,965
474,966
283,600
$ 9,729,063
2,010,937
1,311,884
1,802,224
2,141,062
457,494
333,601
148,168
1,683,061
1,084,304
770,000
1,410,437
691,620
23 573 855
MICROFILMED BY
!JORM MICROLAB
-- CEDAR RAPIDS -DES I401NES
% CHANGE
( 25.6)
21.6
31.9
7.8
(12,1)
5.5
9.3
717
(0.7)
7.6
8.9
6.4
10.0
5.6
1.7
17.5
295.1
(30.6)
9.0
37.2
200.5
(3.8)
1 I 17
lLlC!
(55.4)
18.5
0.4
14.1
28.2)
31.6)
15.8
(3.5
(80.3
2.2
(17.1)
(12.6)
590
SUMMARY OF EXPENDITURES AND RECEIPTS
ALL FUNDS
FY82 BUDGET Licenses 6
WHERE THE HONEY COMES FROM
rvE2 Ri Ctip1S S
Property lar
7,802,216
trcroses a permits
243,530
Frees 6 Forfeitures
332,500
Charges for Services
5,152,698
General Revenue Sharing
594,000
Road Use lax
1,410,437
CDBG
770.000
Other Intergovernmental Rev.
1.221,090
Use of Money 6 Property
1,160.376
Miscellaneous Revenue
218.763
Transfers
3.960.397
34.1
1.1
1.5
22.5
2.6
6.2
3.4
5.3
5.1
0.9
17.3
100.0
Fines 6
l
Forfel ture
s
Charges for
Services 22.55
Road
Tax
I Debt Service
41.3 8.55
8.5
33.4
4.6
12.2
im
Enterprise Fund
33.45
218
MICROFILMED BY.
!JORM MICROLAB
:CkDAR RAPIDS -DES MOINES
Tax
WHERE THE MONEY GOES
i
.. ' Ft.F2 CSPEY__GGES;
S
Ornrral Funt
9J24063
Peet Sen i:e
2.010.93:
' - tntrr•sn•Isr Fund
:.677,/94
Trust S Agency
1.064.304
Special Revenues
2.872.057
_. TOTAL
li
23.573.855
34.1
1.1
1.5
22.5
2.6
6.2
3.4
5.3
5.1
0.9
17.3
100.0
Fines 6
l
Forfel ture
s
Charges for
Services 22.55
Road
Tax
I Debt Service
41.3 8.55
8.5
33.4
4.6
12.2
im
Enterprise Fund
33.45
218
MICROFILMED BY.
!JORM MICROLAB
:CkDAR RAPIDS -DES MOINES
Tax
34.15e
Va
�rty�
� rKPNropYEp
�
I;
scellaw
..: Revenue 0."
L
L
I.
i
L
L,
General Fund 41.35
L I
Special Revenues
L
J '
I
I
I
5
a'T �
a.'
SUMMARY OF EXPENDITURES AND RECEIPTS
GENERAL FUND
FY82 BUnrcT
Fire 11.31
J Y,
,y h�
f B�
219
+ MICROFILMED BY
,JORM MICROLAB
CEDAR RAPIDS -DES MOINES
PublicSWorks
i
WHERE THE HONEY COMES FROM
j
i
I
1
1
fY82 PLCS
i
i
I
_EIPT
Property Tares
5,434,517
57.7
Licenses 6 hermits
243,530
2.6
_
final A Forfeitures
212.500
2.3
Charges for Services
913,374
9.7
--
Intergunrnmental Revenues
795,594
8.4
I
Use of efoney A hrujwrty
108,820
1.2
Miscellaneous Revenue
76,927
0.8
'—
Transfers
1,63400
17.3
TOTAL
9.421.662
100.0 e�
9
1
eY
`,tit `f�
`ttf'
_.J
j
WHERE THE MONEY GOES
FY62 EXPENDITURES
S
t
Administration
1,367,726
11.
Plan 1 Droann Development .,.:
169.164:
1.77
JC COG
171.965
1.8 (Police
_.
Public Works
2.089,586
21.5
Police -
11706.558
17.5
i
_
Fin
1.105.068
11.3
-"I
Housing A Inspection
251.803
2.6
Parks 6 Recreation
1,241.377
12.8
Library
722,072
7.4
_
Senior Center
128,113
1.3
Tort Liability
283,6DD
2.9
Transfer
492.027
5.1
TOTAL
9.729,063
100.0
Fire 11.31
J Y,
,y h�
f B�
219
+ MICROFILMED BY
,JORM MICROLAB
CEDAR RAPIDS -DES MOINES
PublicSWorks
i
Rev~
D.81
j
i
I
1
1
r
i
i
I
Administration 14.12
Parks A Library
Recreation 7'42
12.82
5.12
59a
i
i'
-
CITY OF IOWA CITY
i
PROJECTED FINANCIAL
SUMMARY -
FY81
-
ACTUAL
07-01-80
PROPERTY
TAR
01HER
RECEIPTS
TRANSFERS
IM
TOTAL
FUNDS
DISBURSE-
TRANSFERS
TOTAL DIS-
EST_ IAL. '
r
I I '
RECEIPTS
AWAILA1LE
KNITS
DUT
BURSEENIS
06/30181
GENERAL:
ADMINISTRATION: -
NOTE i CODUMIIY ENYIROeen
f 1,666,557
f 317,533 f 1,363,129 f
307,999
f 2.018,661
f 3,685,228
S 1,808,]9{
f 236,889
f 2.045,283 f 1,639,945
Plan A Perp Development
Engineering
17.069
105,335
22,750
•-
128,085
175,151
151,709
--
151,109
20,445
Public Wont AOetn-
34,530
(11,132)
215.955
3{.2{0
9,780
20,715
-•
•-
25S.735
0.936
290,265
271,99)
211.913 -
1422
. CBO maintenance
'.
7.210
26.726
26.126
3 823
]).966
S1,1SS
--
IS$
)
...I
Energy Conservation
',- Johnson County Council o/
.. 2.068
_.
-�
2.068
:31.642
Ib736
--
31.642-
71.7]6
2.12151
;
(32.60)
Governments
nits
. CO Lovett
COMMUNITY
--
-.
--
81.675
17.6%
125,331
125.331
125,331
--
It5,331
_.
.Poi ^a
(2.03)
fs.947)
1.323.956
10.561
26.600
-•
1.350.555
1.30.607
1.472.86r
—
I,IR.861
(125,210
5 MWl Control
6.898
SS.sle
250.300
21,850
-•
1.031.861
995.871
1.016.131
--
1,016,7]1.
(50.067 ..
Housing i ION: Inspection Servs.
`., TRANSPORTATION:
16.557
%,IfO
lll,f00
•-
-•
86,rie
229.90
87.296
276.517
78.194
236.70)
--
--
36.151
236.700
9,112 I
39,011 i
- *.. Traffic ENginrring
stmt System bintenance
10,577
SS,000
1.600
3,500
20.716
am 923
131,927
441,368
--
111,]11
1.
-(2,{2) '-
PHYSICAL ENVIRONMENT:
.:-_
1,139,702
1,198,202
1,198,202
1,154,300
--
1.164.304
.13,0] ••. .
•
N
N
Cemetery/Forestry/Nursery
NIRMN DEVELOPMENT
15,121
.,
117,086
11.34
---
1]1,786
176,510
06,522
--
116.522
'
29,90 ;
.. O
.Recreation.... -
Parks•
•- 34,035
307,396
129,90
--
137.26
111.331
163,01
5,355
349,226
11105
Llknry
Parks { R Admin.
19,907
(it.909)_
332,515
538,05
1,320
85.169
-•
336,865
62,861
356,772
$91,945
315,000
614,756
--
315,800
611,756
IO,9R
(22,811)
mti n
Senior Center
9.505 .
•_
/1.925 -
03.550 ].318
—
/1.925.
0.868
$1.130
13.80
18.131.
37.769
--
5.649
18.{77
I3.416
- 2,993
150
SUTOTAI. - .f
1,831,52/ f 1.618,977 f
2,178,466 f
1,70,10
f 8,557,586
f10.312,110
f 8,595,234
f 217.897
f 8,64),IIl f 1,566,697 i
iI
■6T SERVICE:
f (51,186) f 1,600,03 f
-- IS
116,09
f 1,91742
f 1,066,339
f 1,767,05
f --
f 1.757.676111
107,864 .?
Parking operations
1,90,446
--
610,600
-•
610,600
2.176,00
161.131
2.171,131
2.611.867 •
12;179
ark ng barns
786,100
--
65.700
316,997
382,07
1.110,797
342,665
--
312.05
01.132
Samar Operations
563.307
--
956.100
--
9S6,t00
1.519,107
656,033
718.061
1.371,091
115,313
Samar Reserves
192,018
--
13,50
182,825
226,325
718,373
116,825
116,825
571,03
i
Water Operations
273.514
--
1,571,250
••
1,571,250
1,814,764
1,312,119
157.396
1,791,817
44,947
Water Reserves
704.811
651000
319,518
- 111,610
1,119.359
283,5/8
50_000
737,518
785,811
bfuse Operations
--
250,000
10,697
110,697
110,697
100 BZ2
100,8"
9,175
Landfill Opertions
30.767
351.00
11,513
392,513
127.290
123,280
-
-423.280
' •ti
Landfill Reserves
130.707
--
5,000
-•
5,000
135,707
--
11.517
11.513
91,191
Airport Operations
(16,177)
--
53,552
82,969
136,S21
119.144
119.711
•-
119,734
-- ,
Airport Reserves
81.966
•-
71000
••
7,000
96.968
-•
96,966
96,90
••
lass Transit Operations
(71,950)
331,504
886.063
277,821
1,501,391
1.123.441
1,381.565
25,000
1.111.565
10,26
Mass Transit Reserves
337.611
•-
25,162
25,00
50,162
383,173
61.250•-
11,250
362.523
MIST A AGENCY:
(1,915)
1,006,264
115,900
-•
I,I5Z.172
1.150,197
1,121,208
-
1,121.208
2519" .\
'
SPECIAL A'4E55I1[0 CONSTRICTION:
118
--
-•
••
-•
118
tie
•_
618
••
-
SPECIAL-LYLHUE:
('
LOBO
(709.036)
•-
1.689.718
--
1,09.718
3.900.612
3,900.642
..
3.900.642
-• ( .
two Us« laa
19,817
-•
1,70,704
••
1,360,/04
1,780.581
•-
1.780.581
1,710,581
bvenu• Snarinq
136.50
--
585.211
_ • _
585,211
921.821
••
_07{.201
wjol
GRAND TOTAL
1 9.61$,715 1 1,44),393 114,nal,W4 S 1.611.395
U5,111.152
RjAWA 7
)jMjjjj
S11J949.354
I4-23g.e(1
J
•
O
{ MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
�- - - AA 4 �
.-I
CITY OF IOWA CITY
PROJECTED FINANCIAL SUMMARY - FY82
4 - MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
is�.,_� - - -i --`- -'- � - •'
i
EST. BLL.
ACTUAL
PROPERTY
OTHER
TRANSFERS
TOTAL
FUNDS
DISBURSE-
TRANSFERS
TOTAL DIS-
j -
07-D1-81
TAX
RECEIPTS
IN
RECEIPTS
AVAILABLE
MENTS
OUT
BURSEMEBTS
06/30/82
GENERAL:
ADMINISTRATION: f
1.639,945
S 272,699 S
1,433,281 $
116.175
S 1,822,115
f 3.462,000
f 1,115,502
S 474,966
S 2,220,468
S
ROME B COMMUNITY ENVIRONMENT:
1,241,592
Plan 6 Program Development
20,415
132.669
16,050
--
148,719
169.164
169.164
--
169,164
--
Engineering
18.272
242,512
9,270
--
251,782
210,054
270.OS4
--
270.054,
Public Warks Administration
(7.332)
43.762
18,639
--
62,401
55,069
55.069
--
55,069
--
C80 Ile intenence
2.324
43,151
500
10.160
53.811
'56,135
39,074
17,061
56,135.:
Energy Conservation
(32.668)
56,786
--
--
56,786
24,118
24,118
--
24,118
-•
JCCOG -
--
72.358
99,607
--
171,965
171,965
171.965
--
171,965-":
--- -- -' --
.COMMUNITY PROTECTION:
-
--
Police -
(125.260)
1,632,546
21,530
90,000
1.744,076
1,618,816
1,618,816
--
1,618,816
--
F1 rat
'
(50,857)
885.810.
270,115
--
1.155,925
1.105,068
1,105,068
--
1,105,068
Mletl Control
''Housing
9.142
54,800
23,800
--
78,600
87.742
87,742
-
87,742
- . 4 Inspection Services
39,817
53,486
158,500
--
- 211,986
251,803
251,803.
--
251,803
1 TRANSPORTATION:
Traffic Engineering
(2,425)
331,588
4,622
141,283
477,493
475,068
475.068
--
175,068
--
I Street SYstws Maintenance
13,893
--
6.350
1,269.1S/
1.275,504
1,289,397
1,289.397
--
1,289,397
_
PHYSICAL' ENVIROHENT:
N
N Cemetery
29.988
116.533
13,250
4,400
134.183
164,171
164,171
--
164,171
HUMAN DEVELOPMENT:
• : + :' �'- Recreation
2.105
312.621
129,607
--
502,228
SD4.333
504,37]
--
504,773
--
Parks
10,972
343.912
3,650
3,268
350,830
361,802
361,802
--
361,802
- Library
(22,811)
626.209.
.118,671
._
744.887
, 722,072
122,072
--
722,072"-r
--
Parks i Recreation Admin.
2.993
50,712
50,712
53,705
53,705
--
53,105
S'enfor Center
450
102.363.
25.300
-
177961
128.111
128.113
128.113
SUBTOTAL f
1,518,993
S 5.434,517 S
2.352,745 f
1.631,400
f 9.421,662
$10,970,655
S 9,237,036
S 492,027
S 9.729,063-�S
1,241,592
DEBT SERVICE:
107,664
1,409,065
--
501,208
1,913,273
2,020,937
2.010.937
--
2,010,937
- 10.000 "
ENTERPRISE:
- .I ... . Perking Operations
Parking Aesmei
177,179
878.132
•-
882.100
-
882,700
1,059.879
511.551
402,665
914.219
-. 145,660
Saver Operations
'
145.]13
--
--
52,000
1.164,300
102.665
50.800
161,665
1.215,100
1,302,797
1,360,413
797,665
787.730
•_
515.176
791.615
1,302,506
"S. 132
57.901
Sewer auserves
571,548
--
'U,000
130,218
177,218
740.766
499,718
-•
499,718
249.048
Water Operations'
11,947
--
1,805,308
•-
1.805,308
1,850,255
1,403,988
408,912
1,812,900
37,355
Water Reserves
Refuse Operations
785,811
9.815
--
74,000
341,662
415,662
1,201,473
278,162
50,000
328,162
873,311
Landfill Operations
--
--
•-
250,000
419,643
197,619
•-
447,619
419,643
457,494
457.494
--
457,494
i -• landfill deserves
91.191
--
4,000
--
4,000
419,64]
98,194
]03,601
30,000
••
- •• -
703,601
30,000
116,012
68,191
. Alrport Operations'
Mess (rant)! Ooeretlons
••
10.876
--
-•
53.152
1,083,996
94,416
566.409
148,168
11650,405
148,168
1,661,281
138,168
1,626,929
10,000
34,352
148,168
1,661.281
•-
Hess Transit Reserves
S
J/2, 523
27,872
30,000
57,812
400,355
21,780
21,780
378,575
-TRUST AGE.ICY:
-SPECIAL REVEUUE:
i
25.989
958,634
:-
99.681
1,09q,315
1,081.304
1,081,314
1.084,704
- COBG
710,000
770,000
770,000
770,000
••
170,000
Road Tse iia
••
--
1,410,437
--
1.410,437
1.410.437
--
1.410.437
1,110.437
. 41eveave 51141ing
87,620
••
604,000
�-
604,000
691,620
•-
691,620
691,620
-•
TOTAL 51.770.664
SS 7.002.216 SII.I9yR4 SS
3,960.397
S22.1466.fll
R7fi56• 671,55
4 - MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
is�.,_� - - -i --`- -'- � - •'
T.aW
BUDGETED FUNDS
GENERAL FUND:
FY82 BUDGET
RECEIPTS - TRANSFERS IN*
TRANSFER FROM:
AMOUNT:
j MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS -DES MOINES
DEVELOPMENT PROGRAMS
CDBG
$ 10,160
AD14INISTRATION ..
General Revenue Sharing
1)6,135
POLICE
General Revenue Sharing
90,000
TRAFFIC ENGINEERING
Road Use Tax -
157,267 ;
1
STREETS
Road Use Tax
1,253,170
PARKS
CBD Maintenance
— 3.268
+-
CEMETERY;,,, '
Perpetual Care Trust
4,400 ..,.$1,634,400
DEBT SERVICE:
Water Operations
114 ,750
AirportOperations
Pollution Control Operations
379,458
504,208
N
PARKING RESERVE•'::,..
Parking Systems Operations
402,665
POLLUTION CONTROL, OPERATIONS
General Fund, Administration
i
50,800
POLLUTION CONTROL RESERVE
Pollution Control Operations
13.5,718
WATER RESERVE.
Water Operations
294,162
Water Reserve
50,000
344,162 ^ i
REFUSE COLLECTION, OPERATIONS
General Fund, Administration
154,291
CBD Maintenance -
13•,793
i
General Revenue Sharing
29,535
197,619 j
j
AIRPORT OPERATIONS
General Fund, Administration
94,416
TRANSIT, OPERATIONS
General Fund, Administration
110,459
General Revenue Sharing
455,950
566,409
L,
TRANSIT, RESERVE
Transit Operations
30,000
TOTAL BUDGETED FUNDS:
$3,960,397
e
j MICROFILMED BY
!JORM MICROLAB
CEDAR RAPIDS -DES MOINES
UNBUDGETED FUNDS -
CAPITAL PROJECTS General Fund, Administration
Transit Operations
GRAND TOTAL:
*Description of transfers appear on the following chart (Disbursements -Transfers Out). I
k
C
r
MICROFILMED BY
fJORM MICROLAB
!,CEDAR RAPIDS•DES MOINES
_i
I
{
I
O
MICROFILMED BY
fJORM MICROLAB
!,CEDAR RAPIDS•DES MOINES
_i
I
FY82 BUDGET
DISBURSEMENTS - TRANSFERS OUT
TRANSFER TO:
DESCRIPTION:
Pollution Control, Operations
Loan Repayment, Computer
Refuse Collection, Operations
Operating
Subsidy
Transit, Operations
Operating
Subsidy
Airport, Operations
Operating
Subsidy
Capital Projects
Fueling Facility
General Fund, Parks
Reimburse
for Refuse Pickup
342,665 402,665
in CBD
$ 24,000
Refuse'Collection, Operations
Reimburse
for Refuse Pickup
Bond
in CBD
Renewal &Improvement Reserve As Per Bond Resolution
Bond & Interest Sinking Reserve As Per Bond Resolution
MICROFILMED BY
(JORM MICROLAB
CEDAR RAPIDS•DES'MOINES
i
AMOUNT:
$ 50,800
'OPERATIONS
Renewal & Improvement Reserve
As
Per
Bond
Resolution
65,000 $ 474,966;
L'
3,268
Bond & Interest Reserve
As
Per
Bond
Resolution
342,665 402,665
$ 24,000
Bond & Interest Sinking Reserve
As
Per
Bond
Resolution
Debt Service
G.O. Bonds
Debt Service
WATER:
OPERATIONS
Depression, Extension &
Improvement Reserve
As
Per
Bond
Resolution
Bond & Interest Reserve
As
Per
Bond
Resolution
Bond & Interest Sinking Reserve
As
Per
Bond
Resolution
Debt Service
G.O. Bonds
Debt Service
t
I
MICROFILMED BY
(JORM MICROLAB
CEDAR RAPIDS•DES'MOINES
i
AMOUNT:
$ 50,800
154,291
110,459
94,416'
65,000 $ 474,966;
3,268
13,793 17,061 .
$ 60,000
342,665 402,665
$ 24,000
I'
12,000
99,718
379,458 515,176`-J
'
I,
BOND & INTEREST RESERVE Bond & Interest Sinking Reserve Call of Bonds
G.O. Bonds Debt Service
Replacement of Buses
Accessible Vans
Operations
Operations
Aid to Agencies
Patrol Cars.:
Operating Subsidy
Operating Subsidy
Maintenance of Lots
Reimbursement of Costs
.. i MICROFILMED BY
IJORM MICRO_ LAB
SCEDAR RAPIDS -DES MOINES
50,000
AIRPORT:, _
10,000
$ 30,000
4,352
OPERATIONS
Debt Service
157,267
TRANSIT: '
116,135
OPERATIONS
Reserve
'455.950`-_
29,535 - `'
691;620
Capital
Projects
1r1.
ROAD USE TAX:
General
Fund, Streets
4,400.
I
General
Fund, Traffic Eng.
si
I'
GENERAL REVENUE SHARING:
General
Fund, Administration
I
i
i
j
General
Fund, Pdl.ice
f
Transit
Operations
-
Refuse Collection, Operations
I.
TOTAL'BUDGETED FUNDS:
UNBUDGETED`FUNDS
PERPETUAL CARE TRUST
General
Fund, Cemetery
CDBG
General
Fund, Development Prog
TOTAL UNBUDGETED`FUNDS:
GRAND TOTAL
I
I'
I
G.O. Bonds Debt Service
Replacement of Buses
Accessible Vans
Operations
Operations
Aid to Agencies
Patrol Cars.:
Operating Subsidy
Operating Subsidy
Maintenance of Lots
Reimbursement of Costs
.. i MICROFILMED BY
IJORM MICRO_ LAB
SCEDAR RAPIDS -DES MOINES
50,000
10,000
$ 30,000
4,352
34,352
1,253,170 '
157,267
1,410,437
116,135
90,000"
�I
'455.950`-_
29,535 - `'
691;620
1r1.
14,0151189'
�I
4,400.
10,160
I'
$4,029,749,"
I
i
i
j
;
�
I
PERSONNEL*
I
!
-----------
FY1981 -------------------
____
FY1982
FULL
PART
FULL TIME
FULL
PART
---------------
FULL TIME
TIME
TIME TOTAL
EQUIV.
TIME
TIME
TOTAL
EQUIV
GENERAL FUND
City Clerk
City Attorney
3
4
3
3.00
3
--
3
3.00-
City, Manager
3
-- 4
-- 3
4.00
3.00
4
3
-,
4
4.00. ----
Human Relations
4
-- 4
4.00
4
--
3
4
; 3.00,
Broadband Telecommunications
1
-- 1
1.00
1
1
4.00
1
Finance
Government Building
28
2
2 30
28.50
28
2
30
0q.�
28.25
Plan &,Program Development -
Engineering ""
6.75
-- 2
1.5 8.25
2.00
7.25
2
6.4
--
1.5
2
7.9
_.2.00
6.90
Public Works Administration
11
1.5
-- 11
-- 1.5
11.00
1.50
11
1.5
--
--
11
1.5
11.00
CBD Maintenance
1
-- 1
1.00
1
--
1
1.50
1.00
EnergyConservation
1.00
1
--
1
1.00
o,
Johnson County.Council of Govts.
Police
3
6.5 9.5
5.00
4.3
5.5
9.86.05
Fire
57
50
2 59
58.00
58
2
60
59.00
j
Animal Control
4
-- 50
-- 4
50.00
4.00
50
--
50
50.00
ii
Housing &'Inspection Servs.
9.5
-- 9.5
9.50
4
10.5
--
--
4.
10.5
4':00
10.50
1
Traffic Engineering
8
-- 8
8.00
8
--
8
8,00
Streets
Cemetery/Forestry/Nursery
17
4
-- 17.
17.00
18.5
--
18.5
18.50
Parks .& Recreation
24
-- 4
-- 24
4.00
24.00
4
24
-=
--
'4
24
4.00
24.00
Litirary
Senior Center
22
6 28
25.75
22
6
28
25.7E'.
4
-- 4
4.00
4
1
5
4.33`
TOTAL GENERAL FUND
268.75
18.0 286.75
276.50
273.2
18.0
'291.2
280.78
ENTERPRISE FUNDS
Parking Operations
'
12
13 25
18.50
12
13
25
18.50
Pollution Control
17
-- 17
17.00
17
--
17
;
17.00
Water Operations
22
-- 22
22.00
22
--
22
Refuse Collection
Operations
9.5
6.5
-- 9.5
9.50
10.75
--
10.75
.22,00
10.75
,,Landfill
-- 6.5
6.50
6.75
--
6.75
6.75
O
MICROFILMED BY
'
�JORM MiCROLAB
4"UDAR
RAPIDS•DES'1101NES
..
i •
Airport Revenue
Transit
TOTAL ENTERPRISE FUNDS
OTHER
Community Development Block Grant
Assisted Housing
Equipment
TOTAL OTHER FUNDS
GRAND TOTAL
1
--
1
1.00
28
27
55
48.25
96.0
40.0
136.0
122.75
23.3
1 24.3
6.25
1
7.25
7.00
4
--
4
4.00
14
--
14
14.00
24.25
1
25.25
25.00
_I
389:0
59.0
448.0
424.25
*The personnel listed on the chart includes permanent full-time
and permanent part-time; seasonal or temporary employees are
not included.
I MICROFILMED BY
`JORM MICROLAB
iCCOAR RAPIDS -DES MOINES .
28 27 55
97.5 40.0 137.5
1.00
48.25
124.25 I
4.3
1 5.3
5.05
5
-- 5
5.00
14
-- 14
14.00
23.3
1 24.3
24.05
1
394.0
59.0 453.0
429.08
'1
I
G{
�i
_I
PRIORITIES FOR HUMAN
SERVICE LEGISLATION in the
S
panel discussion: Robert Cummings, moderator
sponsored by: SE NASW chapter
SATURDAY, APRIL 25, 1981, 10 a.m., ROOM 332, NORTH HALL
IOWA SCHOOL OF SOCIAL WORK, FEATURING LEGISLATORS:—
° Jean Lloyd -Jones (D) Iowa City
° Victor Stueland (R) Rural Clinton County
° Greg Cusack (D) Davenport.
° Bud Kudart (R) Cedar Rapids
° Minnette Doderer (D) Iowa City
* ANYONE INTERESTED IN HUMAN SERVICE LEGISLATION IS INVITED TO MEETING
BEGIN the morning with a CONTINENTAL STYLE BREAKFAST, COST $1.50, 9 a.m. to 10 a.m. .
* A SPECIAL WORKSHOP: "LOBBYING, NETWORKING, AND BLOCK GRANTS" featuring
Virgina Peterson, Executive Director of the
Governmental Concerns Consortium begins at 1:30 p.m.,
after lunch.
MICROFILMED BY
'JORM MICRO_ LAB
CEDAR RAPIDS -DES MOINES
SV9
I
-
NATIONAL
NA
ASSOCIATION
OF
SOCIAL
SW
WORKERS
INC.
. ¢YLllpc„
a
ILL
IOWA CHAPTER
315 East Fifth Street, Suite 8-i a Des Moines, Iowa 50309. 5151288-4061
JI
1
April 16, 1981
Iowa City City Council
c/o Mayor John Balmer
Civic"denter
Iowa 'City, Iowa 52242
Dear Members of the Council:.
The S.E. Iowa branch of the National Association of Social Workers
invites you to attend its spring program meeting, "Priorities for
Human Service Legislation in the 80's',"; on April 25. Five Iowa
legislators from S.E. Iowa, representing both parties and several
geographical regions, will serve on a panel to discuss the issues
.relating to'human,service programs and,budget cuts. If state funding
for programs is cut, will there be support for more community based
programming? We hope that persons from local government units, human
i i di d ii ill i
sery ce agent es, an ntereste c t zens w jo n us.
This meeting is scheduled from 10:00 to noon on Saturday morning,
April 25th, in room 332 North Hall (School of Social Work), of the
University. A continental breakfast will be served from 9:00 to 10:00
in the coffeeshop there for $1.50. No advance registration is required. i
We hope to see you there.
Sincerely,
Pat Kelley {
351-4492 (h)
3/5\/3]I-/4904 (o) J
Jeannie Williams
338-9534 (h)
353-4929 (o)
EJW;js
j MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES
590dL.
7
City of Iowa City
��- MEMORANDUM
DATE: April 21, 1g81
TO: City Council
FROM: CitAM pager
RE: Old Capitol Criterium
The Old Capitol Criterium Bike Races will be held Sunday, April 26,
from 10:00 A.M. until 6:30 P.M. in the downtown area. One of the races
to be held during the day is,a Celebrities Race at 3:20 P.M. The Mayor
and Councilmembers are urged to participate in this race. If you are
interested, application blanks are available at Iowa State Bank. Kristie
Summerwill at Iowa State Bank (338-3625) will mail an application blank
to you if you cannot stop by.
MICROFILMED BY
`JORM MICROLAB
CEDAR RAPIDS�DESMOINES
i
s'9d6
_t
WAIVER OF NOTICE AND CALL OF SPECIAL MEETING
THE UNDERSIGNED, Mayor and Councilpersons, being all
the members of the City Council of Iowa City, Iowa, and all
being present at a special meeting of the City Council held
at 2:30 o'clock,P.M., on the 10th day of April , 19 810
in the Conference Room at the Civic Center in Iowa
City, Iowa, do hereby waive any'and all requirements of the
calling of a special meeting, pursuant to the Ordinances
and Resolutions of the City of Iowa City, as to notice of time
and place of the meeting and do hereby consent to the holding
of said special meeting for the purpose of to discuss strategv
with counsel in matters that arerp esently_ in litigation or where litigation
is imminent where its disclosure would be likely to prejudice or disadvantage
the position of the governmental body in that litigation.
Dated this 10th day of April , 19 81
lens Rober M r Pro tem
jonnM. ea imer, S or
/1. I n
` Clemens Ewahl:,
QE&
Larry Lynch
VDLA)4 ''`/`Q,V,�
Mary Neu auser
-)Q.ui d Tf,Le�A 413
David Perret
Robert Vevel`a
MICROFILMED BY
JORM MICROLAB
CEDAR RAPIDS -DES MOINES
i
7
5t,
IOWA CITY COUNCIL
EXECUTIVE SESSION
EXECUTIVE SESSION: April 10, 1981, 2:30 P.M. in the Conference Room at
the Civic Center. Mayor Pro tem Glenn Roberts presiding.
COUNCILMEMBERS PRESENT: Erdahl, Lynch, Neuhauser, Roberts, Vevera. Absent:
Balmer, Perret.
STAFFMEMBERS PRESENT:' Berlin, Stolfus, Helling, Chiat, Hayek
TAPE-RECORDED: Reel #22, Side 1, 1-741.
Moved by Lynch, seconded by Vevera, to adjourn to executive session under
Section 28A.5.1(c) to discuss strategy with counsel in matters that are
presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental
body in that litigation. Affirmative roll call vote unanimous, 5/0, Balmer
and Perret absent. Motion declared carried, 2:30 P.M..
Moved by Neuhauser, seconded by Erdahl to adjourn, 3:45 P.M. Motion declared
carried, 5/0.
I MICROFILMED BY
'JORM MICROLAB
CEDAR RAPIDS -DES MOINES