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HomeMy WebLinkAbout1981-05-05 Bd Comm minutes1 MINUTES RESOURCES CONSERVATION COMMISSION APRIL 13, 1981 4:30 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Fett, Gartland, Hamilton, Hotka, Sanders MEMBERS ABSENT: Schwab, Sheehan STAFF PRESENT: Tinklenberg RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Sanders called the meeting to order. The minutes were approved as read. City Expansion and Leapfrog Development In the following discussion, one of the points made was that the property tax structure encourages or allows people to hang onto the land near the cities and this results in leapfrog development since people want to buy cheaper land. 'Is it possible to use the tax structure to discourage leapfrog development? The Commissioners requested information on the zoning structure in Johnson County. Discussion of this issue will continue at the next meeting. Energy Conservation Seminars It was announced that the City of Fort,Dodge, Iowa, will have an energy fair this coming summer. The two part fair, one part in a shopping center and the other part outdoor for solar and farm conservation equipment, is being pushed by the mayor and city council and the business people are actively involved. Hotka will provide additional information. The Commissioners decided to obtain 15 copies of the National Geographic Society's special energy issue for distribution to the RCC members and the City Council. It was also suggested than an inquiry be made to determine if the IPBN energy savers series is available for use on cable TV. MICROFILMED BY ' JORM MICROLAB CEDAR RAPIDS -DES MOINES s9s L'. r—� MINUTES RESOURCES CONSERVATION APRIL 13, 1981 COMMISSION PAGE 2 Sanders volunteered to do a survey find out what the public Opinion on energy decided to meet °f people in the downtown to Purpose of drafting' Monday, Aril is The Commission g the survey, p 20 next week for the The topic of superinsulated houses offered to make a slide presentation on twas raised. Gartland he Kirkwood House. Solar Demonstration Pro'ect Hamilton moved,. Gartland released from the one-year mo�itord� that the en that an agreement on continued g Period agreementAndersons be rights to the solar s monitorin nCitygiven abstaining. system is worked out. g and on City salvage Approved with Sanders Other Hamilton informed May 2 to June g, the RCC that she will be out of town from The May adjourned at 6:30 p,M. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. MICROFILMED BY ',JORM MICROLAB CEDAR RAPIDS•DES.MOINES .L-. i _�..� _ _ �. _ ._ Ate_ �11_ __ L i 1 i i `1 j j i I I i MINUTES SENIOR CENTER COMMISSION APRIL 3, 1981 1:30 PM IOWA CITY RECREATION CENTER MEMBERS PRESENT: • M. Clover, M. Kattchee, G. Scott, J. Williams. 1 MEMBERS ABSENT: A. Arneson, L. Carlton, W. Summerwill. STAFF PRESENT: L. Benz, N. Berlin, B. Meisel, M. Traylor. GUESTS: Glenn Fountain, Betty Ockenfels, Thea Sando, Kathryn O'Brien, Leo Cain, Irene Welsh, Doris Jones, Bernice Holub, Nadine Bender, Martha Barker, Rachel Dennis, - - Mildred Strong, Maurice Luther, Bob Welsh, Lee Poynter, Harold Donneley, A. F. Mighell, Barbara Murray, Mary Neuhauser. Chairperson Scott called the meeting to order and welcomed the visitors. Kattchee moved and Clover seconded a motion to adopt the minutes of the March 4, 1981, Commission meeting as mailed. Unanimously approved (four yes - three absent). Motion declared passed by the Chair. PUBLIC DISCUSSION None. j i OPEN DISCUSSION None. i COUNCIL OF ELDERS UPDATE L. Cain reported that at the March meeting the Council of Elders discussed i policy recommendations regarding guests at the Senior Center. The Commission members received copies of these recommendations. Cain referred the Commission to the recommendation relating to the general public: "However, special events and celebrations, group entertainment and productions... could be opened to the general public at the invitation of the Senior Center membership." He felt this needed tc be car fed since the entire.membership cannot be canvassed. Cain stated that the decision should not be left to individual members, but there needs to be a timely mechanism whereby a decision reflecting the general consensus of the elderly can be made. Scott indicated that a Commission subcommittee is reviewing the recommendations and will work to clarify the "general public" section. Cain stated that the recommendations are viewed by the i Council of Elders as guidelines, not fixed rules. D. Jones stated that j the recommendations represent the general consensus of the Council of Elders. S76 MICROFILMED BY 'JORM MICRO_ LAB I CEDAR RAPIDS -DES IdDINES t r \ 1 , V_ Senior Center Commission April 3, 1981 Page 2 Kattchee stated that some people have asked him whether the elderly will be numbered to document use of the Senior Center. He recommended that the Commission agree to use names instead of numbers. Scott stated that this policy had been discussed at the service providers meeting, and that it could be reviewed later in the meeting. Kattchee also recommended that the policy state that there is no member- ship fee. Any reference to a future fee should be deleted. Cain explained what the Council of Elders took into consideration regarding the question of fees. He had no objections to Kattchee's suggestion. SERVICE PROVIDERS MEETING' Scott, Williams and Clover attended the meeting on March 27. Scott reported that two service providers asked when the center would open. No definite date can yet be given. July 1 is the target date for completion of construction. However, time must be allotted for cleaning, moving, etc. Scott stated that the Commission should be able to give a more specific date by the end of April when the space applications have been reviewed. Clover reported on Congregate Meals' concern about an opening date in light of their lease for the kitchen at the Close Mansion which expires July 31, 1981. Scott stated that an arrangement has been worked out with the County to coordinate a move. Service providers also discussed the proposed data collection system for the Senior Center. This system is based on the need for unduplicated data indicating the types and extent of services used. The providers reviewed sample drafts of monthly reporting forms. Most of the providers agreed that confidentiality would be protected by using a number that would be issued without reference to a participant's name. Some providers have different age requirements to which the Commission has been alerted. However, this factor should not interfere with the data collection or use of the service. This system would also minimize the recording time needed to report the data. These comments will be reviewed by the Commission subcommittee that is working on the handbook. Kattchee asked if people will have to have cards in order to use the Senior Center. Scott stated that all except guests will be issued membership cards. However, it will not preclude those elderly who do not want a membership card from using the center. D. Jones stated that the policy could be better phrased to indicate that the card would have both a name and a number on it. Williams added that both Commissioners and service providers were concerned with maintaining confidentiality and a sense of dignity. The group was able to come to a mutually acceptable solution whereby no numbers would be associated with a name. An unduplicated count can be obtained by tracking the number as the individual uses the services and participates in activities. Jones agreed that when the need for the data and use of the number is understood by the elderly, the system will be accepted. MICROFILMED BY ' JORM MICROLAB CEDAR RAPIDS -DES MOINES ...7 7 Senior Center Commission April 3, 1481 Page 3 Benz and Meisel explained how data collection systems have been developed and have functioned in other senior centers that have a multi-purpose focus. The majority of centers use a number system and the elderly have not encountered difficulty in using it when its use is explained. With the funding dollar shrinking, it is becomming more important to show exactly how many people are receiving services and using the facility. Kattchee stated that there needs to be a way that an elderly person can use the center without being a member. Williams replied that membership is voluntary, and that these individuals could register as guests. B. Welsh stated that Congregate Meals would have to be free to serve anyone who is eligible, and this could not be based on Senior Center membership. Scott replied that membership is not a requirement to receive service. Welsh stated that service providers are willing to cooperate in providing data if the elderly provide it voluntarily, and if the data are needed by the funding bodies. Welsh recommended that the Commission first determine what data the funding bodies require. Scott replied that no final decision has been made, and input is being gathered. ADVOCACY ROLE OF SENIOR CENTER Meisel reviewed the Commission's advocacy function as defined in the Bylaws. The City Council has a policy whereby any interaction with legislators by staff or Commissioners needs to be first reviewed by the City's legislative committee comprised of John Balmer, Mary Neuhauser, and David Perret. Timeliness in addressing an issue is the major concern. Meisel asked the Commission if they wished to establish a subcommittee which would meet with the legislative committee when legislative issues arise. Williams asked if petitions relating to legislative concerns can be posted in the Senior Center by individual agencies. Berlin replied that all City Commissions must relate to the Legislative Committee on legislative matters. Staff or Commissioners acting as private citizens don't need to go through this process. Individual agencies are free to communicate with legislators or to put up petitions. Legislative information can be provided through the newsletter. Clover stated that it is important that the Commission be organized so that timely action relative to legislation that is pertinent to the elderly can occur. Kattchee agreed that the Commission should not be writing letters of a political nature until the City's Legislative Committee has reviewed it. Clover moved and Kattchee seconded a motion that the Commission establish a legislative subcommittee that would relate to the City's Legislative Committee. The Commission's subcommittee should first report its recom- mendation to the Commission, unless there is a majority consensus. Unanimously approved (4 yes - 3 absent). Motion declared passed by the Chair. Williams volunteered to serve on the subcommittee. 59` MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES ff Senior Center Commission April 3, 1981 Page 4 RURAL OUTREACH Scott reported that a project is underway to communicate with rural elderly residents around the county regarding the Senior Center. North Liberty, Coralville, Lone Tree, Oxford, Solon, Tiffin, and Hills will be visited by Clover or Scott and Carrie Minear, a student intern. People have been very friendly and interested in how they can participate. It has been emphasized that the Senior Center is for all elderly Johnson County residents. Several volunteers have been recruited. CONSTRUCTION UPDATE Meisel reported that the front doors have been installed. Most of the rooms have been drywalled, and a prime coat of paint applied. Woodworking is underway in the lobby. The roof has been completed. The elevator platform has been installed. The service providers will tour the building in April. i NEWSLETTER M. Traylor reported that she has done research on layout, styles, graphics, and suggestions on content for a newsletter. Several names have been suggested for the newsletter. All of this information will be j reviewed with the Council of Elders. Traylor asked for the Commission's approval to establish an ad hoc committee that would work to establish an editorial board and make some initial decisions about the newsletter. Kattchee, D. Jones, I. Welsh, and G. Scott volunteered to serve on this committee. Scott thanked Traylor for her work on the newsletter. MAILING LIST Meisel reported that permission has been received from Russ Proffitt of the Heritage Agency on Aging to use the Johnson County portion of the Involvement mailing list. Scott read the agreement between Heritage Agency and the Commission which grants use of the mailing list. The agreement limits use of. the list in order to maintain confidentiality and avoid abuse of the information. The list will be kept updated. Kattchee moved and Williams seconded a motion that the City Manager take the steps necessary to execute the agreement. Unanimously approved (4 yes - 3 absent). Motion declared passed by the Chair. NASHVILLE CONFERENCE Benz reported that she and Meisel attended the Annual Conference of the National Council on the Aging from March 28 to April 1 in Nashville. They had the opportunity to exchange information with a broad range of people that are involved with the elderly. Staff attended round table discussions, lectures, workshops, and film sessions on topics that included inter -generational planning, adult daycare, Senior Center MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES Senior Center Commission April 3, 1981 Page 5 management, housing for the elderly, humanities programming, working with volunteers, Senior Center relationships with universities, health care for the elderly, etc. Staff will publish a list of the resources that they obtained at the conference. The list will be shared with service providers, elderly organizations, and any other interested persons. OPEN DISCUSSION Williams announced that the local chapter of the National Association of Social Workers is sponsoring a meeting with legislators from the southeast area of Iowa to discuss how human service needs will be met in the 180's. The meeting will be held April 25 at North Hall, School of Social Work. Kattchee stated that N. Berlin's letter to Elderly Services Agency points out the erroneous assumption that the $127,000 is for the administration of the Senior Center. Kattchee endorsed this particular statement. Scott thanked everyone for coming and adjourned the meeting. Prepared - MICROFILMED BY ,DORM MICROLAB CEDAR RAPIDS•DESMOINES .0L i r i 1i II f) I I. i i i i j i I i .0L 1 3� a.-, MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING March 26, 1981 Storyhour Room 4:00 PM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: r. Bartley, Cavitt, Gritsch, Ostedgaard, Richerson, Zastrow Bezanson, Hyman, Immermann Eggers, Westgate, Tiffany, Carter, Ingersoll, McGuire Beth Sullivan, U Of I student Summary of Discussion The meeting was convened at 4:05 PM by President Ostedgaard. Minutes from the February 26, 1981, Regular Meeting and the Special Meeting of March 5, 1981, were unanimously approved. Cavitt/Zastrow. Disbursements for March 1 and 15, 1981, were unanimously approved. Richerson/Gritsch. The New Building Gift Fund through March 22, 1981, was.. reviewed. The Director reported on the following: -- The New Building Fund is now at $38,500. Business gifts are now coming in. -- Pending changing orders for the new building are apprcximately $25,000. This brings the total to about $57,000, only 2.18 of the original contract. An analysis of changes by type and cause will be made when all are completed. -- A video tape of the old storyhour murals with HazelWestgate's narration has been completed for the archives and is also being shown on the library's cable channel. -- Signup cards and leaflets about the move of the book collection June 6 and 7 are available for Board members to give out. -- All new work assignments under the Library's reorganization plan will be announced at the staff meeting tomorrow. The related reclassifications will be put into effect between now and July 1. -- The new Personnel Planning and Appriasal forms and procedures have been compl,ted. The new system, which combines annual goals and objectives with quarterly review of job performance is being implemented between now and July 1. The Director informed the Board of the City Council's policy requesting prior approval by its legal subcommittee before boards or commissions pursue any lobbying efforts with legislative bodies. After some dis- cussion, the Board unanimously approved a motion which stated their feelings that such a policy would be considered an abridgement of freedom of speech and a contradiction of their mandate as trustees of the public library. Bartley/Richerson. (over) _ 897 j MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES j V r—) r1 MINUTES ICPL Board Meeting 3-26-81 Page 2 President Ostedgaard announced that the contract with Johnson County for library services for FY1982 has been approved by the Johnson County Board of Supervisors for $69,650, but no commitment has been made to the forumula for future years. Richerson reported for Building Committee #2 about the meeting held Tuesday, March 24, concerning the irregularity of the carpet dyes. The Interior Designer, Paula Vesely, recommends beginning the work of laying carpet on the second floor, using the most consistent dye Lots. She also recommends a price adjustment for the irregularity and loss of time. A mill representa- tive will be at the new building Tuesday, March 31, to review the situation. i Several Board members agreed to attend this meeting also. Building Committee #3 had no report, but scheduled a meeting for April 8, at 7:00 PM in the Director's Office. After review of a letter from Osha Pov requesting special consideration regarding money owed the library for fines and lost materials, the Board requested the Director to handle this case with the Circulation Supervisor through already established library circulation policies. It has been Board policy to reconsider the non-residents' fee each year after the budget for the next fiscal year has been set. In order to simplify and unify the decision-making process, the Board decided to refigure the fee card according to the same formula as the contracts for library services. Based on this rate, the Board unanimously approved a motion which would keep the fee card rate for FY1982 at the same price as FY1981 ($60.00). Richerson/Gritsch. The Board approved a contract with Iowa City Vending Company for providing vending machines in the public lounge of the new building. The .contract will provide four machines on aone-year contract. The library will pay utility costs and will receive 10% of the gross income. Zastrow/Richerson. Six Boardmembers were selected to attend the East Central Regional Library Trustee Workshop which will be held on Saturday, April 25, in Cedar Rapids. The report of the State Aid to Libraries Committee will be discussed. Bartley, Richerson, Cavitt, Immermann, Zastrow and Gritsch will attend. Since the library will be closed on May 28, the Regular meeting for May was scheduled for Thursday, May 21, at 4:00 PM in the Storyhour Rcom. The meeting was adjourned at 5:35 PM. ," Az &Lw Susan McGuire, Recorder MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOVIES 4__