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HomeMy WebLinkAbout1981-05-19 Bd Comm minutesI� Iowa (;ity (lousing Conunission May G, 1981 11 1 MEMBERS PRESENT: ilaendel, Karstens, VanderZee, Koenig, Dennis, Graf MEMBERS ABSENT: Farran STAFF PRESENT: Hencin, Kucharzak, Brown, Seydel, Flinn, Barnes 1) Meeting was called to order at 3:35 p.m. by Acting Chairperson Haendel. 2) Minutes of Housing Commission Meeting of April 1, 1981, we approved 6/0 on motion by Koenig, seconded by Karstens. 3) Ilaondel welcomed Len VanderZee back to the (binnission and affirmed the (bnnaission's appreciation for his past services and expressed their pleasure that he would he continuing to work with them. 4) Congregate (lousing - Ilencin reported that they wail d he hiring an intern Con- to find local resources and set up workshop on Congregate lousing. sensus of Commissioners that workshop should he in September, 1981. "Congregate (lousing --The Duluth VanderZee indicated he has pamphlet on Solution" and would return it. 5) An Appeal was heard from an elderly applicant for housing rehabilitation. i Barnes provided background information on the application and indicated that there was a severe problem with the foundation requiring'excavation around perimeter of house. She indicated that repair estimates ranging $25,000 would exceed half of the•replacement value from $19,002 to over of the house, thus excluding it from the housing rehabilitation program. Discussion indicated that there are a number of applicants with similar problems who cannot he helped under the present program. It was moved that CCN he requested to investigate I by VanderZee, seconded by Koenig, the possiblity of allocating monies for acquisition with relocation bene- fits. Approved 6/0. Regrets were expressed to the appiic:mt for the inability to help him for calling the matter to the at with his problem, and he was thanked tention of the housing Commission. G) CCN - VanderZee indicated that he had reported the (lousing Commission's recommendations to CCN on their proposals pertaining to housing. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES V_ n - 2 MINIfI'm Iowa City (lousing Commission May 6, 1981 7) Housing Inspections /IIOUs ing Appeals Board - Kucharzak reported that Council has approved Resolutions Establishing Frequency of Regular Rental Inspections and Establishing Fees for Certificates of Struc= ture Compliance and Rental Permits. lie indicated the process fb'r sensible scheduling of inspections has been initiated and explained the rationale being utilized for scheduling inspections. Kucharzak further indicated that he will be personally involved in determinin- ing appeals coming before the Housing Appeals Board. 8) Coordinator's Report - Seydel reported that rent had been paid of 399 Section 8 Units in May and that 400 were anticipated to be un- der Lease in June. He further advised that a revised budget had been submitted to, HUD reflecting the difference in Fair Market Rents. Housing Quality Standards Conference in Des Moines sponsored by HUD: Seydel distributed copies of documents to be utilized.within 60 (lays. lie indicated that Iowa City must show that their code includes all of HUD's requirements and have not negated any performance standards, and that implementation of more stringent code will not severely restrict housing for Section 8 applicants. Seydel further reported that the. Budget for FY'82 has been approved by HUD. Public Housing - Seydel reported that negotiation conference scheduled for; May 11 will necessarily be delayed due to soil tests and required changes in footings and foundations. 9) Applications for Forgivable Loans - Barnes 1023 Friendly Avenue - Moved Graf, seconded Karstens, that application be approved. Approved 6/0. 1023 Ginter Avenue - Moved Karstens, second Koenig, application he approved. Approved 6/0. 1122 E. Washington - Moved VanderZee, seconded Koenig, Approved 6/0. 10) NAHRO - Seydel reported briefly on scope and content of conference. Karstens indicated she felt it was desirable because it gave her a better understanding of the Section 8 Program. She further expressed o a belief that contact with persons from other programs throughout the state was of value to her. She indicated she was impressed with the confidence representatives of other housing agencies throughout the state placed in the Iowa City Program and its Coordinator. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 670 ff E. -- 3 M I NUITS Iowa City lousing Commission Ray 6, 1981 11) Election of Officers - Moved Karstens, seconded by Koenig, that Golden Haendel be elected Chairperson of the Iowa City Housing Commission. Approved 6/0. Moved by Koenig, seconded by Graf, that Carol Karstens be elected Vice Chairperson of the Iowa City Housing Commission. Approved 6/0. 12) Discussion - Workshop on Section 8 Program set for Wednesday, May 20, 1981, at 3:30 p.m. in Law Library of Civic Center. Ilaendel suggested to the Connission that some special recognition was in order acknowledging the hard work and time devoted by Terry Steinbach. Dennis moved, Karstens seconded a motion that ; letter should he written by the Chairperson to Terry Steinbach expressing the appreciation of the Housing Commission and its Task Force that revised the (lousing Code for his cooperation and assistance to them in providingnecessary support and resource materials. Approved 6/0. 13) Adjourned 5:20 p.m. APPROVED: Goldene It. Haendol Chairporson MICROFILMED BY JORM MICROLAB ;CEDAR RAPIDS -DES MOINES MINUTES RESOURCES CONSERVATION COMMISSION APRIL 20, 1981 4:30 P.M. CIVIC CENTER ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Fett, Gartland, Hamilton, Hotka, Sanders, Schwab, Sheehan. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL None. REQUESTS TO THE CITY MANAGER None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Sanders called the meeting to order and the minutes of April 13 were approved. Energy Survey The Commission discussed where to conduct the survey, what to ask in the survey, what the purpose of the survey is. etc. In questioning the purpose of the survey, it was decided that it would be best to meet with the City Council first to find out what the Council wants the Commission to do. Tinklenberg suggested six general areas for the Commissioners to consider in structuring their questions of the City Council: 1. Urban land use (zoning & subdivision) 2. Private building energy use (building/energy code & rehabilitation) 3. Transportation policy (fuel tax, transit system, street design, traffic control, etc.) 4. Energy production and/or distribution (power plant permits, franchises, zoning, etc.) 5. Citizen energy consumption (public education, home energy audits, tax policies, loans/grants, etc.) 6. City government energy use (building energy management, capital improvements, etc.) Other Business The next meeting was scheduled for May 12. The meeting adjourned at 5:45 P.M. Respectfully submitted, Roger Tinklenberg. Pat Fett, Secretary. MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES R MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING APRIL 23, 1981 j STORYHOUR ROOM 4:00 P.M. f MEMBERS PRESENT: Bartley, Bezanson, Cavitt, Gritsch, Hyman, Immermann, Ostedgaard, Richerson, Zastrow f MEMBERS ABSENT: None STAFF PRESENT: Eggers, Jehle, Ingersoll, Westgate, McGuire OTHERS PRESENT: Charles Drum - Friends of ICPL liaison; Clark Houghton, Bob Sierk of First National Bank; Barb Cronin, Mark Harvell - U of I Students in Urban Administration j i I SUMMARY OF DISCUSSION The meeting was convened by Vice -President Zastrow at 4:10 p.m. The First National Bank presented a check of $1,000 to the new building gift fund as well as the painting of the new building done for them by Stan Haring. j Minutes of the. March 26 Regular Board were approved unanimously. j Richerson/ Gritsch. April 1 and 15 disbursements lists were unanimously approved. Immermann/Gritsch. The following reports were reviewed: 1) Library Materials Expenditure report from April 16, 1981, 2) Third quarter j FY81 Expenditure Report, and 3) New Building Gift Fund through April 19, 1981. The Director reported on the following: - By spending as little as possible for staffing in the first six months of this fiscal year, we can now afford to pay overtime and add some extra temporary hours as needed during this time period. The Building Committee will meet with the architect and contractor on Wednesday, April 29, to review the punch list and change order items not yet completed. There are 25-30 items which remain to be completed. While each would be an inconvenience if not completed, none are serious enough to delay opening as scheduled. Most should be finished by June 1. Carpet installation is nearing completion and shelving instal- lation is in its second week. Shelvers should finish the first week in May. (over) 68� i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 7 7 MINUTES IOWA IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING APRIL 23, 1981 PAGE 2 - Much of the furniture has been delivered and all but the custom furniture from Forest City Millwork has been shipped or a shipping date confirmed. - One-third of the move teams have been filled. - The only volunteers needed are box carriers. The professional move operation is currently out to bid. - Four companies have presented proposals for cleaning the new library. They are currently under evaluation, and the contract for the recommended firm will be on the May agenda. All new job assignments under the library's reorganization plan have been announced. There are ten employees in "job -sharing" positions who will split their time between two departments. The Council has approved the management compensation plan for FY1982: 7% wage adjustment and 5% of total management salaries to be used for merit raises. Benefit changes will match that of AFSCME contract plus an agreement to look at the cafeteria approach to pricing and selecting benefits for administrative personnel. The City has engaged a consultant firm to study and revise the administrative pay and classification plan. This is to be completed before 7-1-81. Recommendations made on library positions will need to be approved by the Board. i - Due to the overwhelming workload related to the move, we have not compiled a third quarter report on goals and objectives. A financial and statistical summary are included in the Board packet. i Following discussion about the content and style of a brochure to be available to library visitors starting Saturday, June 13, the Board authorized the expenditure of funds not to exceed $100 from gifts and bequests for printing costs. Richerson/Cavitt. The Board prefers using the Haring watercolor of the new building on the cover rather than having a black and white line drawing done. President Ostedgaard appointed a Nomination Committee for FY82 officers which will be chaired by Tom Immermann with Carolyn Cavitt and Jean Bartley. The President reminded Board members that the Director's evaluation will be included in the May Board packet. Building Committee N1 scheduled an Owner/Contractor meeting for April 29 at 8:00 a.m, in the Director's office. Building Committee M2 reported on progress of the carpet and shelving installation. Richerson reported that the Art Committee has made a recommendation on the placement of the sculpture of Lasansky's "Sleep." She also recommended that art work to be i MICROFILMED BY `JORM MICROLAB tEDAR RAPIDSOE$ MOINES 1 VI - MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING APRIL 23, 1981 Page 3 considered forurchase and display at the new building be requested on loan from the artists first. Building Committee #3'5 report by Zastrow indicated that with nearly $40,000 received for the new building gift fund that only around $6,000 in pledges remained unreceived. Following the regular committee reports, there was general discussion regarding the appointment of new board members this summer. Three of the current members' term will expire June 30: Hyman, Ostedgaard and Cavitt. Two more members may retire at that time: Richerson and Bezanson. Cavitt was appointed as a replacement and should be eligible for a reappointment. According to the local ordinance which governs the library, one member may be appointed from Johnson County if the county has a contract for services. All appointments are made by the City Council. Applications may be picked up at the Civic Center or at the Library. Cavitt reported on plans for the public dedication ceremony on June 14. There will be no receiving line. A schedule for the afternoon's program (1:00-4:00 p.m.) will be printed. President Ostedgaard will cut the ribbon at 1:00 p.m., at 2:30 Randy Bezanson will be the Master of Ceremonies. Representative Jim Leach will give a brief dedication speech. The Board approved an expenditure of $25 from the Gifts and Bequests Fund as a donation to the Preucil School of Music for music which they will provide. Hyman/Richerson. The United ls of a or the carpet. The IBoardt unan imously m greed tolac accept this00offer. fHyman/ Cavitt. The review of proposals on the design of the plaza in front of the new library was postponed for discussion at the Building Committee #1's Owner/Contractor meeting on April 29. The FY1982 contract with the Johnson' County Board of Supervisors for library services to rural Johnson County was unanimously approved. Hyman/Zastrow. The Board unanimously approved a resolution supporting the concept of a Press -Citizen supplement on the new library to be published the week of June B. The Friends of ICPL Board has also approved of this concept and Charles Drum will write the newspaper to let them know that both bodies have approved this idea. The resolution included authorization that an ad about the volunteer support be bought from the Gifts and Bequests Fund. Richerson/Immermann. The following two job reclassifications were approved as part of the library's reorganizational plan. They reflect the increased responsibilities that these new positions carry: AV Technician (Audio Visual Assistant) from Senior Library Clerk to Library Assistant and Maintenance Worker II to MWIII (Building Manager). Zastrow/Cavitt. The meeting was adjourned at 6:35 PM. i MICROFILMED BY 'DORM MICRO_ LAB CEDAR RAPIDS•DES 1401NES gv�k Outreach Office 311 N. Linn St. P.O. Box 892 Iowa City, Iowa 52240 (319) 338.7518 �-on bf for yoe" Synthesis Studio 104 E. Jefferson Si. Iowa City, Iowa 52240 (319) 351.3720 Board of Directors fleeting Monday, March 30, 1981 7:00 p.m. Members present: Selma Connor, Jeff Schabilion, Judy Kelly, Roberta Patrick, Dennis Hedges, Mary Larew, Nina Hamilton, Jan Lown, Paul McCue, and John Murray. Members absent: Al Bohanan, and Jessie Henry, and Meal Morris, and Mace Braverman. Guests present: Margaret Murray, Ralph Johnson, and Matt Hall. Staff present: Jim Swaim, Ethan Fox, Peq McElroy, and craig Wunderlich The meeting was called to order by Dennis: Hedges. The guests were introduced. l I Minutes of February's meeting: The minutes were approved with the following change: Jim is working with Pam P,amser on evaluation of UAY and will report ,to Dennis. Roberta moved to approve the minites with correction. Seconded by Jan Lown. Approved. Director's Report: Jim summarized the d rector's report. Highlights were funding for next year ans personnel changes nece:.sary due to budget cuts. Jim also reported that Synthesis has moved from Center East and has started a 3 month trial basis with the Friends. Funding: Jim submitted the first draft of the budget. After much discussion the board approved the budget as recommended by Jim and the budget committee. A motion to approve by Nina Hamilton, Seconded by Jetf Schahilion, 8 approvals, 2 disapprovals, 2 abstentions. i Telethon: May 3 has been set as the data for the telethon. This is being coordinated with United Way and certain agencies funded by United Way will receive proceeds from the telethon. Jeff motioned to adjourn the meeting. Respectfully submitted, 683 -} MICROFILMED BY 'JORM MICROLAB i CEDAR RAPIDS -DES MOINES _. A�_- _.ACI. - _ Minutes of February's meeting: The minutes were approved with the following change: Jim is working with Pam P,amser on evaluation of UAY and will report ,to Dennis. Roberta moved to approve the minites with correction. Seconded by Jan Lown. Approved. Director's Report: Jim summarized the d rector's report. Highlights were funding for next year ans personnel changes nece:.sary due to budget cuts. Jim also reported that Synthesis has moved from Center East and has started a 3 month trial basis with the Friends. Funding: Jim submitted the first draft of the budget. After much discussion the board approved the budget as recommended by Jim and the budget committee. A motion to approve by Nina Hamilton, Seconded by Jetf Schahilion, 8 approvals, 2 disapprovals, 2 abstentions. i Telethon: May 3 has been set as the data for the telethon. This is being coordinated with United Way and certain agencies funded by United Way will receive proceeds from the telethon. Jeff motioned to adjourn the meeting. Respectfully submitted, 683 -} MICROFILMED BY 'JORM MICROLAB i CEDAR RAPIDS -DES MOINES _. A�_- _.ACI. - _ a -+ MINUTES PLANNING & ZONING COMMISSION APRIL 16, 1981 IOWA CITY CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Kammermeyer, Horton, Jakobsen, McDonald, Seward, Blum, Vetter MEMBERS ABSENT: None STAFF PRESENT: Boothroy, Scholten, Tyler RECOMMENDATIONS TO COUNCIL: That the recommendations of the Melrose Corridor Committee be approved. S-8104. That the application submitted by Rolin Investment Ltd., for preliminary and final plat and Planned Area Development of Regency Gardens located west of Mark IV Apartments and south of the Westwinds development be approved subject to: 1. Signatures of the utilities. 2. Legal papers being in proper order. 3. Specific denotation of the easement line on Lot 6. 4. Driveways being located 18 feet apart at the curb line or the street being posted NO PARKING. 5. Stormwater management drainage course being drawn on the preliminary plan. 6. Meeting all ordinances in effect at the time of the PAD is adopted by City Council. 5-8103. That an applicatidn submitted by Dean Oakes and Thomas Wegman for preliminary and final subdivision plat approval for Wegman's First Addition, located at the northwest corner of Miller Avenue and Highway 1 be denied on the condition that a letter waiving the limitation period is not received by 4/20/81. Z-8102. That an application submitted by Edwin and Ethel Barker for rezoning a two -acre tract from R3 to R3A, located on the west side of Emerald Street between Melrose Avenue and West Benton Street be approved. That the amendment to 8.10.200.2 and E.2 as written and circulated be approved. j MICROFILMED BY 'JORM MICRO_ LAB '.CEDAR RAPIDS -DES 1401NES 68s� i I M' MINUTES PLANNING & ZONING COMMISSION APRIL 16, 1981 IOWA CITY CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Kammermeyer, Horton, Jakobsen, McDonald, Seward, Blum, Vetter MEMBERS ABSENT: None STAFF PRESENT: Boothroy, Scholten, Tyler RECOMMENDATIONS TO COUNCIL: That the recommendations of the Melrose Corridor Committee be approved. S-8104. That the application submitted by Rolin Investment Ltd., for pr lieminary and final plat and Planned Area Development of Regency Gardens located west of Mark IV Apartments and south of the Westwinds development be approved subject to: 1. Signatures of the utilities. 2. Legal papers being in proper order. 3. Specific denotation of the easement line on Lot 6. 4. Driveways being located 18 feet apart at the curb line or the street being posted NO PARKING. 5. Stormwater management drainage course being drawn on the preliminary plan. 6. Meeting all ordinances in effect at the time of the PAD is adopted by City Council. S-8103. That an application submitted by Dean Oakes and Thomas Wegman for preliminary and final subdivision plat approval for Wegman's First Addition, located at the northwest corner of Miller Avenue and Highway 1 be denied on the condition that a letter waiving the limitation period is not received by 4/20/81. Z-8102. That an application submitted by Edwin and Ethel Barker for rezoning a two -acre tract from R3 to R3A, located on the west side of Emerald Street between Melrose Avenue and West Benton Street be approved. That the amendment to 8.10.20D.2 and E.2 as written and circulated be approved. MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES MOINES MINUTES PLANNING & ZONING COMMISSION APRIL 16, 1981 PAGE 2 REQUEST FOR STAFF ASSISTANCE I That the City Manager approve staff assistance to prepare a possible amendment to the Code of Ordinances to allow mortuaries in certain multi- family zones. SUMMARY OF DISCUSSION: i Chairperson Jakobsen called the meeting to order. r Minutes of March 19, 1981, were approved as circulated. Blum noted that the minutes indicated that the rural street standards represented a reduction in the standards. This is technically, true but as the previous standards were never observed, the new standards, if implemented, will in reality represent an increase in standards. Minutes of April 2, 1981, were approved as circulated. PUBLIC DISCUSSION: Boothroy notified the Commission that Andy Rocca was planning on 1 submitting a rezoning application and a request to amend the Comprehensive li Plan. 4 Mr. Knapp whose rezoning request was made 18 months ago and not dealt with c because the Commission anticipated the approval of the proposed new Zoning I Ordinance much earlier, had expressed concern over the long delay. Boothroy noted that Mr. Knapp might be appearing before the Commission in the near future to request action on the matter. i MELROSE CORRIDOR COMMITTEE REPORT AND PUBLIC DISCUSSION: Jakobsen complimented the Committee on its work and findings, noting that all the recommendations made were unanimous. Kammermeyer reported that the Committee met for approximately one year during which time they had been presented with traffic counts, film and i other data. Kammermeyer noted that the Commission had concluded that an unacceptable traffic level did not currently exist on the Melrose Corridor, although there were two brief periods of congestion, one in the morning and one in the afternoon. He pointed out that to the west the bridge of the railroad tracks and the four-way stop on Melrose Avenue in front of Fairchild's grocery caused a bottleneck; to the east the corner at Byington and Grand Avenue and the traffic light at the intersection of Riverside Drive and Grand Avenue create a bottleneck. The Committee finally considers three main choices pertaining tq courses of action they could recommend: j MICROFILMED BY IJORM MICRO_ LAB :CEDAR RAPIDS -DES I40INES 4- _ - _JG - bey ;,i MINUTES PLANNING a ZONING COMMISSION APRIL 16, 1981 PAGE 3 1. To do nothing beyond the improvements scheduled for the corner of felt i Byington and Grand Avenue. TheCemandtmaximize tthe uthat ileizationvof ments would utilize stackingspa the traffic light, and that this would significantly improve the I traffic flow. 2. A one-way traffic circle with traffic flowing west on Grand Avenue up the hill, south on South Grand a andenue I northonst on Mel rose South By ngton VeThe cost South Grand Avenue to Bying estimates ran between $320,000 and $600,000 for the project. The Committee concluded that this was indicatedoo hensive trafficran circlen solution. Engineering would not significantly improve traffic flow. ed as an na- 3 tliveMelosetorconsOider.nin median was r to the point that the existing facility could not handle them. Kammermeyer noted that disrupting the esi six ho ese on hadbeen Avenue Land lrecommended thattconcerned othe diagonal only be considered at such time as these homes were no I longer privately owned. The Committee also recommended that the Council iar consiis in the the Committee's previous recommendations concerning p edestrarea. Kammermeyer noted that pedestrian counts showed 1,200 crossings a day, excluding the 11:00 p.m. hospital shift. lVetter ievels couldindicated f�inc ease 20f to 25%before Melrose Corriidora wouldffbe shouldw facili' tie considered. considered epime a e518, Thwiblargely dependent the construction of Interstat Hospitals, and the construction of a new law expansion of University facility. Blum noted that the StuCOW dy tmade severalwyears ago conflictas in with �tJohnsonhe hadliistedthe eak abilito handle tiaffic. Melrose Corridor thatsPsubstandard and lanning & Zoning atits cons lder looking onto the apparent He .suggested conflict. He added that he was pleased that the problems on Melrose Cour seemed to have been alleviated. ad included bottlenecksVettern at thetbridge and atothe trafficylight study h that thetRiverside Drive. She stated that she felt the conclusionsand been considered, more favorable had the improvements at Byington and Gr He further noted that University Heights plans some improvements for Melrose Avenue and the intersection in front of Fairchild's which might further alleviate the congestion. MW MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES 7 MINUTES PLANNING & ZONING COMMISSION APRIL 16, 1981 PAGE 4 Seward moved and Kammermeyer seconded that the Commission forward the recommendations of the Melrose Corridor Committee to the City Council for r full text of recommendations). Motion approval. (See attached fo carried unanimously. Jakobsen stated that she was pleased with the work of the Committee as completed and that she hoped the University would keep the proposed alignment of the diagonal open so that the facility could be considered if traffic increased in the area. Kammermeyer moved and.Vetter seconded that the Melrose Corridor Committee disband. Motion carried unanimously. SUBDIVISION ITEMS 5-8104. Public discussion of an application submitted by Rolin Invest- ment, Ltd., for preliminary and final plat and Planned Area Development approval of Regency Gardens located west of Mark IV Apartments and south i of the Westwinds development; 45 -day limitation period: 5/3/81; 60 -day limitation period: 5/18/81. Boothroy reported that the plans had been altered since the last public meeting to do away with the private common open areas. This land had been attached to individual lots, thereby increasing lot size. Since these will be zero lot line duplexes, there is no need for a homeowners association. However, because there will be common walls and common driveways, restrictive covenants for homeowners are needed. Boothroy I stated that he had worked with Attorney Tom Cilek on these restrictive i covenants but that 'they were not yet in final form. Boothroy stated that a number of deficiencies still remained: , 1. Signatures of the utility companies. { i 2. Legal papers in final form. 3. The easement line on lot 6 needs to be specifically denoted. i In addition, staff recommends that the drives at curb line be placed at a minimum of 18 feet apart to avoid hazardous driving conditions and that the developer indicate the drainage course for the stormwater management 111 basin on the preliminary plan. Boothroy suggested recommending approval of the plan subject to approval of the amendment of Section 8.10.20D.2 and E.2 of the Zoning Ordinance. I Schnittjer stated that in order to space the driveways at 18 feet the garages would have to De designed as single car rather than double car garages. This would cut down on the amount of parking for each unit. Boothroy recommended that the space either be at least 18 feet or so close that a car would not park between drives. He pointed out that the street is 28 MICROFILMED By 'JORM MICROLAB �tEDAR RAPIDS -DES MOINES M W 7 MINUTES PLANNING & ZONING COMMISSION APRIL 16, 1981 PAGE 5 a. --.. feet wide and if the drives are closer than 18 feet apart, parking and traffic flow problems could occur. Blum suggested disallowing parking on the street.. The Chair moved that the Commission recommend approval of an application submitted by Rolin Investment, Ltd., for preliminary and final plat and Planned Area Development of Regency Gardens located west of Mark IV Apartments and south of the Westwinds development subject to: 1. Signatures of the utilities. 2. Legal papers being in proper order. 3. Specific denotation of the easement line on lot 6. 4. Driveways being located 18 feet apart at the curb line or the street being posted NO PARKING. 5. Stormwater management drainage course being drawn on the preliminary plan. 6. Meeting all ordinances in effect at the time the PAD is adopted by City Council. Motion carried unanimously. S-8103. Public discussion of an application submitted by Dean Oakes and Thom—as omas Wegman for preliminary and final subdivision plat approval for Wegman's First Addition, located at the northwest corner of Miller Avenue and Highway 1; 45 -day limitation period: 4/20/81; 60 -day limitation period: 5/5/81. Boothroy stated that he had anticipated receiving a letter waiving the limitation periods but had not yet received it. The Chair moved that the Commission recommend denial of an application submitted by Dean Oakes and Thomas Wegman for preliminary, and final subdivision plat approval for Wegman's First Addition, located at the northwest corner of Miller Avenue and Highway 1 on the condition that a letter waiving the limitation period is not received by 4/20/81. Motion carried unanimously with Seward abstaining. ZONING ITEM: Z-8102. Public discussion of an application submitted by Edwin and Ethel a� rker for approval of rezoning a two -acre tract from R3 to R3A, located on the west side of Emerald Street between Melrose Avenue and West Benton Street; 45 -day limitation period: 4/29/81. I MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES dry V1_ i MINUTES PLANNING & ZONING COMMISSION APRIL 16, 1981 PAGE 6 i Scholten distributed an agreement between Mr. Barker and the City which Scholten stated insures that within a four year period that if the City rezones the tract from RM20 or a similar zone, Mr. Barker or his successor cannot object to the down zoning. Furthermore, Mr. Barker or his successor cannot increase the density of the development beyond the one unit proposed for completion. Barker stated that he was satisfied. Blum moved and Horton seconded that the Commission recommend that the City enter into the agreement and protective covenant agreed to by Mr. Barker and Scholten. Motion carried unanimously. Blum moved and McDonald seconded that the Commission recommend an applica- tion submitted by Edwin and Ethel Barker for approval of rezoning a two - acre tract from R3 to R3A, located on the west side of Emerald Street between Melrose Avenue and West Benton Street. Motion carried unanimously. Public discussion of amendin (the Planned Area Development Ordinance) o the 80maa2. Blum moved and Kammermeyer seconded that the Commission recommend the adoption of the amendment to 8.10.20D.2 and E.2 as written and circulated. Motion carried unanimously. OTHER BUSINESS: Blum moved and Horton seconded that the Commission request staff assistance to prepare a possible amendment to the Code of Ordinances to allow mortuaries in certain multi -family zones. , Motion carried unanimously. Jakobsen pointed out that the Commissioners had received a report from Doug Hillstrom dealing with the North Side being designated an Historic Preservation Area. Jakobsen presented John Kammermeyer and Juanita Vetter with plaques of appreciation for their service to the community by serving on the Planning and Zoning Commission for five years. This is the last meeting for both Vetter and Kammermeyer. Blum informed the Commission that Roger Scholten was also leaving. Blum expressed his gratitude for Scholten's work with the Commission. Boothroy suggested considering an appointment of a representative from the Commission to the Riverfront Committee since Vetter was the represen- tative. Horton indicated that he was willing to fill the position. MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES as° r.. MINUTES PLANNING & ZONING COMMISSION APRIL 16, 1981 PAGE 7 Meeting adjourned, Prepared by: ndreay er, Minutec'� Approved by: L/y444-1- /I// Loren Morton, Secretary MICROFILMED BY !JORM MICROLAB L'CEDAR RAPIDS -DES MOINES 1 ..m MELROSE CORRIDOR COMMITTEE APRIL 1, 1981 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Perret, Kammermeyer, Turner, Gibson, Hart, Roberts, Wolraich, Vetter MEMBERS ABSENT: Bezanson STAFF PRESENT: Brachtel, Boothroy, Tyler FINDINGS AND RECOMMENDATIONS TO PLANNING AND ZONING The Committee finds, based on information presented to us including traffic counts and films, and our ensuing discussions, that there does not appear to be unacceptable traffic congestion in the Melrose Corridor at this time. Therefore the Committee makes the following recommendations: 1. That the implementation of the Melrose traffic circle not be con— sidered as a future option to solve traffic problems in the area. 2. That'the currently planned widening of the South Byington/Grand Avenue intersection to two lanes would appear to be an adequate improvement to meet the current traffic needs. 3. That further improvements need to be considered to accommodate' pedestrian traffic on Melrose Court and across Melrose Avenue at Melrose Court and to specifically reconsldiv our previous recommendations concerning these issues. 4. That if in the future increased traffic demands on the Melrose Corridor would necessitate a major new traffic facility, then the Committee would recommend that the Melrose Diagonal without median should be included :among the options considered to remedy the traffic congestion. This should be considered an acceptable option only at such time as there are no longer private properties fronting on Grand Avenue Court. 4_ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES MOINES M 7`V CITY COUNCIL RULES COMMITTEE May 5, 1981 RULES COMMITTEE: Meeting of May 5, 1981, 7:25 P.M., in the City Manager's Conference Room COMMITTEE MEMBERS PRESENT: Erdahl and Lynch STAFFMEMBERS PRESENT: Karr BOARD OF APPEALS The Rules Committee recommends approval of the.by-laws as presented. MICROFILMED BY !JORM MICROLAB f CEDAR RAPIDS•DES MOINES 9 if t c , 1 1 f � y 3{ i f v �c1 a. t_. MINUTES HOUSING APPEALS BOARD MARCH 12, 1961 MEMBERS PRESENTS KARSTENS, KOENIG. HAENDEL STAFF PRESENT, STEINBACH, BROWN, MALONE. HOARD, FLINN TO ORDER - MEETING WAS CALLED TO ORDER BY HAENDEL AT 6,15 A.M. 1. MEETING R WEREAPPROVED ON MOTION BY MEETING DECEMBER MINUS OF 2. TEBY APPROVED ED U. NYOOING WAST HEARTNGN 3. UTROF TOWN. RECEIPT,YBUTGWASSNOTrRECEIVED..RT MR. WILL BE RESCHEDULED. 616 S. CAPITOL - JEFF MILLER C DAVE MALONE WERE DULY SWORN S. q. JEFF MILLER - PRESENTED BACKGROUND ON PROPERTY LOCATED AT 616 BY HAENDEL. STEINBACH CAPITOL AND INDICATED THE APPEAL WAS PROPERLY FILED. IT WAS INDICATED IN NCE AST 3/4 AND KARSTENSWAS HAD BEEN KOENIG MOVED,C TCODE WITH THETUNTILRTI-EDNEW CODETHE W SLADOPTED.YEARS THIS CASE. APPROVED 3/0. SECONDED, THAT VARIANCE BE GRANTED IN RESENATIOCASE, IT AS MOVED STREET NEL DISMISSED. WAPPROVED 5. BYIKOEN GS,,SECONDEDINE BY KARSTENS ,UTHATPWICKSTCASENBEF 3/0. MOBILE HOME PARK - ELIZABETH HILL AND JUDY 6, ELIZABETH HILL - 137 HILLTOP STEINBACH REVIEWED BACKGROUND ON MOBILE. HOARD DULY SWORN BY HAENDEL. INDICATED NOTICE OF VIOLATION ISSUED AND HOME LOCATED AT 137 HILLTOP AND CLERK. HOARD PROVIDED SPECIFICS ON BEDROOM APPEAL DULY FILED WITH CITY ELIZABETH HILL EXPLAINED ANTICIPATED USE. MOVED BY SPECIFIC SIZES IN QUESTION. BY KARSTENS, THAT A VARIANCE BE ISSUED IN THIS KOENIG, SECONDED CASE. APPROVED 3/0. T AN APRIL �1, MEETING IS SFUiTHER E19BOAAT77%1N COMPLIANCE 7• ANTICIPATED.SSHE REPORTED INSPECTIONS AND PERMITS ISSUED. ANNOUNCED THAT BEFORE GENERAL VARIANCES CAN BE CONSIDERED, WRITTEN BROWN NOTICE HAS TO BE CONSIDERED. MENT KOENIG,SECONDEDBY KARSTENS, THAT MEETING BE B ADJOURNED. APPROVED 3/0. APPROVED BY, / Lj i MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES -MOINES 6816 .1 L L MINUTES HOUSING APPEALS BOARD APRIL 9, 1981 8:00 A.M. MEMBERS PRESENT: Diane Klaus, Goldene Haendel, Carol Karstens, Rachel Dennis MEMBERS ABSENT: Mark Koenig, Leonard VanderZee, Kathleen Graf STAFF PRESENT: Judy Hoard, Dave Malone, Dave Brown, Terry Steinbach BOARD TO CONSIDER THE CASE OF MR. JACK I. YOUNG CONCERNING 340 ELLIS AVENUE Others Present: Mr. and Mrs. Jack I. Young Chairperson Klaus swore in those who will testify. Steinbach stated that on February 3, 1981, Inspector Dave Malone conducted a complaint inspection at M12, 340 Ellis Avenue. He issued a Notice of Violation to Mr. Jack Young on February 9, 1981. Mr. Young filed an appeal request with the City Clerk on February 12, 1981 and therefore the appeal was properly filed. Mr. Young stated that he was not appealing the violations, only the time period given him to complete the repairs. Dale Meyers, one of the affected tenants of the property, presented information to the Board, some of which was irrelevant to the case at hand. Mr. Young took issue with these statements stating that they were not under the authority of the Housing Appeals Board. The Board discussed the importance of using only those facts presented which had a direct bearing on the appeal. Meyers presented pictures of the apartment which were verified by Inspector Malone and it was agreed that those taken in apartment M12 were a fair representation of the conditions in the apartment on February 3, 1981. There were also four pictures entered into the record which were taken of the bathroom facilities located in another area in the structure for use by the tenants of M12. Mrs. Young commented that the photos were "set up" to look bad. Haendel moved, Karstens seconded to uphold the violations as written and that no time period for corrections would be held to as long as the apartment remained vacant. Motion passed unanimously, 4-0. BOARD TO CONSIDER THE CASE OF MR. A.J. LAREW CONCERNING 308 N. CLINTON STREET: i Others present: Mr. A.J. Larew. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES M MINUTES HOUSING APPEALS BOARD APRIL 9, 1981 PAGE 2 Chairperson swore in, those who will testify. Mr. Larew filed an appeal request with the City Clerk on March 24, 1981. The appeal was not in response to a Notice of Violation but rather it concerned a determination by the Senior Housing Inspector that a stove located in unit number 4 could not be returned to its previous location in the area designated as a kitchenette'. Mr. Larew was asking permission to return the stove to that area. Drawings of Apt. N4 were presented for the Board's review and entered into the record. Mr. Larew suggested that the Board appoint a delegation to check his apartment before making that decision. Chairperson Klaus responded that it would not be a good precedent to set, however, she would be interested in seeing some photographs of the area. Photos of the area were available and were entered into the record. Steinbach stated that he _ was acting from a health and safety viewpoint when not allowing the stove to be returned to its previous location. Dennis said she felt it may be a fire danger in locating the stove in that area. There appeared to be a lack of working space adjacent to the stove if located in the requested area. This could cause a fire hazard it was determined. Karstens moved, Haendel seconded to uphold the determination. Motion carried 3-1. (Klaus) BOARD TO CONSIDER THE CASE OF MR. TIM DICKENS CONCERNING 221 SOUTH SUMMIT =REEr: Others present: Tim Dickens, Willa Dickens, Mike Kennedy. Chairperson Klaus swore in those who will testify. by On March 25, 1981, the property located at 221 South Summit was inspected kns and receiveInspector received Hoard. eOf t issued to mon March 31C1981. Anappeals request was Mfiled cwith the City Clerk on April 6, 1981, therefore the appeal was properly filed. Pictures of the violations were presented by Inspector Hoard. Mr. Dickens certified that they were pictures of Apt. M3 and a fair representation of the condition at the time of inspection. Tim Dickens requested that a variance be granted on the violations concerning minimum ceiling height in the bedroom and kitchen of Apt. q3 due to the great expense to change the present conditions. Willa Dickens, co-owner of the property, stated that at various times in the past he has complied with the City's regulations. He did not feel that this violation presented a safety or health threat to the tenant and felt that the unit was a safe and habitable living area. Inspector Hoard agreed that the apartment was in good condition. Board members did ask questions of the Housing Inspectors regarding the health and safety of the low ceilings in especially the kitchen and upon satisfaction that there were no obvious threats to the tenants, it was moved by Haendel and seconded by Karstens that a permanent variance be granted for the ceiling height for reason of undue hardship. Motion carried unanimously 4-0. am j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 MINUTES HOUSING APPEALS BOARD APRIL 9, 1981 PAGE 3 BOARD TO CONSIDER THE CASE OF MR. WILLIAM P. ROYSTON CONCERNING 912 SECOND A- VENUE Others present: Mr. Royston. Chairperson Klaus swore in those who will testify. Steinbach stated that on March 17, 1981, the property located at 912 Second Avenue was inspected by David Malone. He issued a Notice of Violation to Mr. Royston received by him on April 1, 1981. An appeal request was filed with the City Clerk on April 6, 1981, therefore the appeal was properly filed. Mr. Royston based his appeal on the fact that he resides in Apt. 84, located in the basement, and it was not being used for rental purposes. Steinbach presented information to the Board pertaining,to departmental policy and the inspection of all units within multiple dwellings. The reasons being that upon sale of the property, the occupancy of the owner - occupied unit could change and be used for rental purposes and that unsafe or unsanitary conditions in one unit could affect other units within the structure. Blueprints, which were filed at the time of construction, and the Housing Inspector's floor plans were presented to the Board and entered into the record. Mr. Royston acknowledged that they were accurate layouts of his property. Haendel moved, Karstens seconded to uphold the violations concerning adequate ventilation .for the kitchen and bathroom. Motion approved unanimously. Haendel moved, Karstens seconded to uphold the violation regarding lack of handrail in basement. Motion carried 3-1. Karstens moved, Haendel seconded to grant a variance on the natural light and natural ventilation requirements with the stipulation that the variance would only be in effect as long as Mr. Royston, as owner, was the occupant of the basement apartment. Motion carried unanimously 4-0. Karstens moved, Haendel seconded that the lack of fire extinguisher violation be upheld. Motion carried unanimously 4-0. Meeting adjourned, 9:35 a.m. APPROVED BY: i MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES ,N CITY CF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.18 May 22, 198) Mr. Doug Tvedt The Airliner 22 South Clinton Iowa City, Iowa 52240 Dear Mr. Tvedt: On April 11, 1978, the City Council of Iowa City passed an ordinance which prohibits smoking in designated places. The ordinance requires. at least 25 percent of the permanent seating area be designated as a no -smoking area in bars and restaurants. Our office has been informed that your restaurant/bar has not complied with this ordinance by designating no -smoking areas. Please bring your establishment into compliance as soon as possible so that I may notify the City Council of your corrective action. Si%nnccc e�lyyours, Neal G. Berlin City Manager Is cc: City Council / City Clerk✓ MICROFILMED BY iJORM MICROLAB CEDAR RAPIDS -DES 140INES I I i •i 1 fI f I �