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HomeMy WebLinkAbout1981-05-19 Info PacketCity of Iowa City MEMORANDUM Date: May 8, 1981 To: City Council From: Assistant City Manager Re: Informal Meeting of May 11, 1981 Please note that your informal meeting is scheduled to begin at 1:30 P.M. on May 11. Although it is anticipated that this meeting will be short, it has been scheduled to commence at 1:30 P.M. due to the fact that a majority of Council members will be attending the noon luncheon at Mercy Hospital on that date. Under ordinary circumstances, we will continue to comply with Council's wishes to begin shorter informal meetings later in the afternoon when possible. bj5/2 j MICROFILMED BY 'JORM MICROLAB CEOAR RAPIDS•DES MOINES am City of Iowa city MEMORANDUM DATE: May 8, 1981 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule May 11, 1981 Monday 12:00 noon - Luncheon at Mercy Hospital 1:30 - 3:30 P.M. Informal Council Meeting - Conference Room 1:30 P.M. - Discuss School Crossing Guard Program 2:00 P.M. - City Office Space Lease - Davis Building - Update 2:15 P.M. - Review zoning matters 2:30 P.M. - Council time, Council committee reports 3:00 P.M. - Executive Session May 12, 1981 Tuesday NO CITY COUNCIL MEETING May 18, 1981 Monday Informal Council Meeting - Afternoon j May 19, 1981 Tuesday1 Regular Council Meeting - Council Chambers PENDING ITEMS Area Transportation Study Economic Development Program Meet with Parks and Recreation Commission regarding parkland acquisition Appointments to Design Review Committee - June 2, 1981 Appointments to Committee on Community Needs, United Action for Youth Board, and Board of Library Trustees - June 16, 1981 Appointment to Parks and Recreation Commission - June 30, 1981 Meet with Resources Conservation Commission r 707' I ( MICROFILMED BY !JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES i ■o ..7' W City of Iowa City MEMORANDUM Date: May 5, 1981 To: City Council Co(uncil' From: Cit Re: Iowa -Illinois Franchise The City's gas and electric franchises with the Iowa -Illinois Gas and Electric Company expire in 1984. The franchises were renewed for 25 years in October of 1959. If there is not a special election for the new franchises, the election probably will be held at the regular election in November 1981 or 1983. In addition, Iowa -Illinois has taken the position that in order to retain a favorable street light rate the electric franchise must be renewed two years in advance of the expiration date. It could take a considerable period of time to negotiate a, new franchise. For that reason, I believe it would be appropriate for the City Council to begin considering the mechanism it will use to prepare the City's position relating to franchise negotiations. It is suggested that a task force, probably including the City Manager, the City Attorney and representatives from the City Council, work with several citizens in the community who have the expertise in or are interested in this particular matter. This past year the City served as a sponsor of a project funded by the National Science Foundation and developed by Assistant Professor Michael Sheehan of Urban and Regional Planning. Professor Sheehan investigated those issues which cities in Iowa should consider in preparing a franchise proposal for local utilities. In this process, Professor Sheehan has collected considerable data from around the Country. This information will be available to assist Iowa City in its franchise negotiations. tp/sp cc: Michael Sheehan City Attorney City Legal Staff Dale Helling MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES 1401NES Za9 7 F 0 City of Iowa City MEMORANDUM Date: May 8, 1981 To: City Council From: Cit Re: Sch of Crossing Guards When the Iowa City Community School District eliminated funding for the school crossing guard program, the City Council recommended that the City staff meet with the school district safety committee to develop recommendations for a school crossing guard program which will not exceed the $24,750 budgeted by the City Council for the fiscal year beginning July 1, 1981. The safety committee has recommended deletions of crossing guards "...predicated on terms that the crossing guards be replaced with a traffic control device that would stop the traffic to allow a group of children to cross the street safely." All of the quoted material in this report is from a summary of the proceedings of a meeting between the safety committee and the City staff. The safety committee prepared the summary. Only the relevant parts of the summary are included in this memorandum. The following recommendations are from the safety committee and are followed by the City Manager's comments: 1. Lonafellow - Burlington & Muscatine Recommendation: Eliminate. "The committee recommends that the school crossing be relocated at Court and Muscatine. There is a green -yellow -red alternating signal with a walk signal at that intersection now. Since the official school route would be redirected to this lighted intersection, an addition of No Right Turn on Red signs would be necessary to protect pedestrian traffic using the walk signals. Children living west of Muscatine would have to be redirected to cross at Summsit and Burlington where there is a traffic signal." Comsent: Agree. No Right Turn on Red signs will be installed. 2. St. Patrick - Prentiss b Gilbert Recommendation: Eliminate. "That intersection is now protected by a green -yellow -red alternating signal with an accompanying walk sign. There is also a No Right Turn on Red sign which further insures the safety of pedestrian traffic. Another alternative for children using that crossing would be to walk to the lighted intersection at Burlington and Gilbert to cross the street to reach Catholic Grade School." i MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES 1101NE5 %so Comment: Agree. The safety committee has discussed this proposal with the St. Patrick's school officials. Apparently there is no objection. 3. Hoover - Court & Second Avenue Recommendation: Eliminate. "The school crossing should be relocated one block west of its present location to Court and Third Avenue and a flashing red light should be installed to stop the traffic to allow the children to cross the intersection. This light would operate during the hours children are traveling to and from school. The relocation of the crossing to Court and Third Avenue is recommended due to several of the guidelines in the procedural manual. a) The manual states that it is normally impractical to provide a crossing signal or an adult guard if an alternate crossing having a signal or adult guard is available within one block. There is an adult guard at Court and First Avenue, a four-way stop. The school principal, school safety committee, and DPO safety committee members felt it was necessary to retain the guard at Court and First Avenue due to continually moving traffic and turning vehicles in that intersection. b) The manual states further that adequate sight distance between the motorist and the pedestrian must be available at all crossings. At the present location, there is very poor visability between motor vehicles and small pedestrians as the school crossing is located just over the crest of a hill. c) Again, the manual states: at the school site, pedestrian routes should be well separated from loading and unloading areas for cars -and buses. The present school crossing is located adjacent to the school's vehicular entrance. Moving the school crossing to Court and Third Avenue will facilitate compliance with these guidelines." Comment: The recommendation is that the crossing guard be eliminated and that the school crossing be relocated one block west to Court and Third Avenue with the installation of a flashing red light. It is agreed that it is appropriate to eliminate the crossing guard. However, the installation of a flashing red light is not recommended. Alternative safety devices are discussed in the attached memorandum from the Traffic Engineer. If the City Council desires to fund a safety device, the installation of a mid -block actuated traffic signal would be preferable. 4. Other locations: "In considering the deletion of the fourth crossing guard position, there are four locations that should be equally considered and carefully appraised. In each case, the removal of the crossing guard would necessitate the placement of a mechanical device to stop the traffic for pedestrian travel." MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 140INES %Cf0 "a. The first of the four locations is the school crossing at Lee and Park Road. That crossing cannot be moved to a more safe location; there are 35 children using the crossing. The visibility is adequate for drivers and pedestrians and the gap study indicated that traffic is not unduly heavy. However, lack of any signals on that street creates a tendency for motorists to drive over the speed limit. It would be necessary to have at least a flashing red light to stop traffic during school crossing hours." "b. The second location to be considered in this group is the school crossing at Governor and Church streets. Governor Street is an arterial highway and therefore comes under Joint supervision of the City and Iowa Deparmtent of Transportation. Any device placed on this street has to be approved by DOT. Due to the fact that this street is an arterial highway, it has two lanes of northbound traffic, including a heavy amount of truck traffic, moving towards Highway 1, Interstate 80, and businesses employing large numbers of people in this section of town. The traffic volume is relatively high during the hours school is being started and released. The high speed of the motor traffic, however, is of the most urgent concern at this crossing location. This crossing would need some kind of device to stop the traffic on a consistent basis to provide a means for all citizens to cross the street throughout the year. In this immediate area are two city parks, one located adjacent to the school playground, and the other very popular in the summer for ball games. There is also a bus stop at Governor and Church and another sheltered bus stop at Dodge and Church for the downtown bus routes. A grocery and another business are also located on the street corner by the school. All citizens of the neighborhood plus the school children would be benefited by a traffic control device to allow safey crossing at that location on the highway. Perhaps a pedestrian activated push-button red light could be considered at this location." "c. The third location to be considered as an option would be the school crossing at Bradford and First Avenue serving the Southeast Junior High students. This intersection also needs a mechanical device to stop the vehicular traffic on a consistent basis for pedestrian travel. Permanent stop signs might be sufficient with a clearly designated turning lane as the street narrows from a four -lane to a two-lane street at this intersection. A traffic study conducted a year ago indicated there were no adequate gaps in the traffic flow for children to cross the intersection. First Avenue is a major throughway for truck traffic and a direct route to factories located in that section of town. Expansion of shopping and restaurant businesses have added to traffic flow. At the Junior high level many students are involved in before -and -after-school activities. These are times when the crossing guard would not MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES L"' 716 ■ 4 be on duty - but children still need to cross the street, perhaps at times when traffic volume is even heavier. There is a public swimming pool and a public park located on the same street indicating a need for safe pedestrian travel.throughout the year. It would also be advisable to install more No Right Turn on Red signs at the intersection of Muscatine and First Avenue to encourage proper use of that intersection." "d. A fourth location that could be considered in this group is the school crossing at Benton and Miller. The safety committee would like the City Traffic Engineer to investigate the advis- ability of moving the crossing one block east to Benton and Hudson or to Benton and Michael. This change in location would reduce the hazards of fast moving traffic coming down a steep hill but not change the number of children crossing the intersection, nor would it have any effect regarding the amount of traffic on the street. If the crossing guard were to be removed, a flashing red light operating during hours of children going to and from school would be necessary to stop traffic at this intersection." "Another possibility, to prevent having to remove a fourth crossing guard, would be to eliminate the position of supervisor. In the past month, schools were dismissed early on two occasions once due to a snowstorm and once due to a previously scheduled pre -vacation shortened day. In neither case did the supervisor learn of these arrangements in time to have the adult guards at their stations at the correct time. Reliance on direct communication between each school and its guards might have been far more effective. A renewed effort by the schools to find substitutes who would be on call would perhaps eliminate the need for a supervisor to do this duty." Comment: Rather than eliminate another crossing guard, it is recommended that the supervisor become a crossing guard and in addition perform a reduced level of supervision. The other supervisory duties will be assumed by the individual schools who will be responsible for determining whether the crossing guard is present and calling for a substitute, when necessary. 5. Alternative Traffic Control Devices. Alternative traffic control devices are mentioned in several instances. An attached memorandum from the Traffic Engineer provides information concerning the various schemes. The City Manager agrees with the Traffic Engineer that the installa- tion of any traffic control device which is not consistent with Manual on Uniform Traffic Control Devices is inappropriate. Installation of devices contrary to the manual, and particularly when the manual prohibits the use intended, could make violation of the device by the driver or pedestrian difficult to enforce and could MICRDFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES 1401NES i30 ti create additional liability for the City for any occurrence which may result. cc: DPO Safety Committee David Cronin Harvey Miller Jim Brachtel Dale Melling Rosemary Vitsoh MICROFILMED BY !JORM MICROLAB (CEDAR 'RAPIDS- DE.S.140INES j create additional liability for the City for any occurrence which may result. cc: DPO Safety Committee David Cronin Harvey Miller Jim Brachtel Dale Melling Rosemary Vitsoh MICROFILMED BY !JORM MICROLAB (CEDAR 'RAPIDS- DE.S.140INES L". n city of Iowa city MEMORANDUM Date: April 16, 1981 To: Neal Berlin, City Manager From: Jim Brachtel, Traffic Engineer Re: Cost of Various District -wide Parent Organization Safety Committee Recommendations The District -wide Parent Organization Safety Committee has suggested that certain traffic control devices may be substituted for adult crossing guards. This memorandum will detail current costs and make comment upon their application. PERMANENT STOP SIGNS Cost: it costs the City $61.00 toone stosin. This cost rcantbe b broken out into $22.00 for the s plsign, $16-00 for the post and installation materials and $23.00 for the labor costs. Comment: In general, the locations which have been suggested for adult crossing guard replacement require the control of vehicular traffic on the arterial system. Arterial streets are developed and designated to promote free flow of vehicular traffic in planned corridors. Placing permanent stop signs on arterials will significantly increase the number of stops and the amount of delay to vehicular traffic using the arterial at all times of the day and year. The Manual on Uniform Traffic Control Devices (MUTCO) has detailed warrants for the installation of stop signs. In the general case, the Committees suggestions would be contrary to the MUTCD and therefore a nonconforming installation. ROLL OUT OR TEMPORARY STOP SIGNS Cost: As noted above, each stop sign cost is $22.00. A suitable Thereforeort wiatwo-way h orollcout Out stop sign would cost auld cost an n desttmated $175.00. 125.00 and a four-way roll out stop sign would cost an estimated 5 Comment: The MUTCO states "portable or part-time stop signs shall not be used except for emergency purposes." Daily use of a portable roll out stop sign at a school tossing does not conform with the definition of an emergency. The responsibility and manpower costs of daily placement has not been assigned. Nighttime and other non-use time security has not been discussed. Prior to the development of the MUTCD and when portable stop signs were used, these devices were subject to significant 4_ MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES '1 z amounts of vandalism and misuse selected as alternates. FLASHING BEACONS 1 These devices should not be Cost: This estimate assumes a typical installation would consist of two side -of -the - road pole mounted double flashing beacons complete with a flash control unit and electrical service. The material costs for such an installation would be an estimated $1,780. Based upon current rates it is estimated the electrical cost per month would be $10.00. Comment: Flashing beacons are generally used to emphasize a warning or regulatory sign. When flashing beacons are used to control an intersection, the MUTCD states a stop sign should be placed in conjunction with the red flash intersection leg. If the City chooses signalization as an alternate to adult crossing guards, the flashing beacon would be the least desirable form of signalized control. MID -BLOCK PUSH-BUTTON ACTUATED TRAFFIC SIGNALS Material Cost: This estimate assumes a mid -block installation consisting of span wire supported overlane vehicular signals, side pole pedestrian signals, push-button actuation and a pre -timed isolated controller. The estimated cost of the materials for an installation such as this is $5,100. Based on current rates, the estimated electrical cost would be $60.00 per month. Comment: This installation would be mid -block. It would disrupt vehicular traffic only when a pedestrian required right-of-way. It could be operational year round. INTERSECTION TRAFFIC SIGNALS Material Costs: This estimate assumes intersection control complete with mast arm supported overhead vehicular signals, pedestrian signals and mechanical pre -time controller. It also assumes the intersection would be an isolated intersection not interconnected with any other signalized intersection. Total estimated material cost for this typical installation would be $19,700. I Comment: The MUTCD provides clear and specific minimum warrants for the installation of signals at an intersection. No intersection should be signalized that does not meet these minimum warrants. While no detailed studies have been conducted at the sites suggested for deletion by the Committee, few if any of the sites would comply with the MUTCD minimum warrants. Should you have any questions or comments regarding these cost estimates, please do not hesitate to contact me. j MICROFILMED BY JORM MICROLAB CEDAR RAPT DS- DES 1401 NES 730 CITY OF IOWA CITY CIVIC CENTER IOWA CITY, IOWA 52240 (319) 356-5000 NOTICE OF REQUEST FOR PROPOSALS The City of Iowa City will receive proposals for preliminary design of City space requirements through the year 2000. In 1975, the Johnson County Regional Planning Commission conducted a study of public agency space needs. Recently, City space requirements have been projected for the year 2000. A copy of current and projected space needs is attached. The study will include only those services listed. These services presently are located in the Civic Center and the former Davis Hotel. 2. Currently, 29,500 square feet of space is available. It is estimated that by the year 2000, an additional 12,453 square feet of space will be required. Approximately 60% of this total additional space will be required by the Police and Fire Departments. 3. The City desires to consider alternative proposals. Each alternative proposal may include the use of several buildings. These proposals shall consider remodeling and expansion of the Civic Center, including making any proposed additions and the existing building fully accessible to the handicapped public and employees; relocation of certain functions to other sites, including relocation of Police and Fire to another site in a public safety building; reuse of the old wastewater treatment plant; sale and reuse of the City's water pipe storage yard on Gilbert Street; rehabilitation, sale or demolition of the U -Smash -Em building on Gilbert Street and rental of private space to meet City needs for the next 20 years. Proposals will include site and building construction layout and cost analysis. Alternatives will be presented with incremental increases in space based upon projected needs. This work requires preliminary plans for making the current Civic Center accessible to the handicapped in its present configuration and under the condition of any future remodeling. 4. The consultant will: (1) review the projected space needs, identify changes required in specified needs and/or verify figures; establish additional space requirements such as for storage, halls, washrooms, stairs, circulation, and lobbies, and develop alternative site locations; (2) develop conceptual preliminary alternative concepts with sketches, floor layouts and cost estimates and (3) finally develop cost estimates and sketch plans and floor layouts for at least three alternatives acceptable to the City. 5. The consultant will work with a task force of City staff and will receive written acceptance for each step from the City Manager. There may be meetings with the City Council. The completed report shall be submitted to the City no later than 120 days after notice to proceed has been issued. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 73/ J, 2 6. The selection of the consultant will be based upon the City's evaluation of qualifications of staff assigned to project, previous experience in similar projects of staff assigned, ability to coordinate with public agencies, ability to meet deadlines, reliability of cost estimates, and cost of services. Preference will be given to proposals from firms maintaining offices in Iowa City and having personnel policies in substantial compliance with the City's affirmative action program. 7. Written proposals are to be addressed to: City Clerk, Civic Center, Iowa City, Iowa 52240. Proposals shall be received before 10 a.m., June 8, 1981. 8. Any questions or clarifications concerning this request for proposals shall be submitted in writing before May 25, 1981. All responses will be in writing and will be provided to all firms to whom this notice was sent. All inquiries shall be addressed to: Neal G. Berlin, City Manager. 9. All proposals are the property of the City and shall remain in effect for 60 days. The City reserves the right to waive any informalities or inconsistencies in the selection process for any reason deemed to be in the best interest of the City. The selected consultant will be required to execute a detailed contract with the City. 10. All proposals shall follow the following format: A. Name and address of firm. B. Name of perion who will assume responsibility for project and coordination with the City. C. Names and qualifications of persons who will work on project and responsibilities of each. D. Total single sum cost to City, including preparation of one final copy ready for printing. E. Days required to complete project from issuance of notice to proceed. F. Detailed explanation of similar work completed in the last ten years. Include copies of work where appropriate. G. Information concerning reliability of cost estimates. H. List of references from previous comparable work. I. Information concerning affirmative action program. cc: City Council Department Heads Dale Helling 4- i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 23/ 7 CITY OF IOWA CITY, IOWA SPACE NEEDS (Does not include storage, halls, washrooms, stairs, circulation & lobbies) Department/Division Current 20 Years Manager 970 1,080 City Clerk 1,200 1,600 Planning & Program Development 3,000 3,500 Finance 3,804 5,837 Fire 7,600 11,500 Human Relations 540 700 Legal 870 1,000 Parks & Recreation 650 750 Police 4,000 7,600 Public Works -- -- Director 225 225 Building Inspection 1,200 1,250 Housing Inspection 600 650 Housing 600 800 Engineering 1.600 2.300 26,859 38,792 Conference Rooms Capacity Legal Library 12 Public Works 12 Finance 12 PUD 12 Manager/Council 50 Council Chambers 300 300 360 300 -0- 300 300 300 320 500 Approx. 1,400 1,500 2,680 3,200 TOTAL 29,539 41,992 j MICROFILMED BY 'JORM MICRO_ LAB ';CEDAR RAPIDS -DES I401NES May 8, 1981 73/ I City of Iowa City MEMORANDUM Date: May 6, 1981 To: City Council From: Dale Helling. Assistant City Manager Re: Summer Meeting Schedule Attached is a calendar for the summer months of 1981. I have circled the dates on which regularly scheduled City Council meetings will take place. Please note that Memorial Day will be observed on May 25, Independence Day on July 3, and Labor Day on September 7. Therefore, it does not appear that any major conflict will exist between Council meetings and observed holidays. If necessary, an informal session before the September 8 meeting can be scheduled earlier on that date. Based on the above information, it appears that it will not be necessary to consider any deviation from the current schedule of regular City Council meetings adopted last October. However, conflicts may arise as you schedule your vacations. If that should occur, I recommend that you change single meeting dates rather than alter the entire meeting schedule. Previous summer schedules have provided for informal meetings only on the Monday preceding a regular Council meeting. Unless otherwise specified, the same scheduling of informal meetings will be applied from June 1, 1981, until after Labor Day. Please let me know if you have other preferences regarding this matter. bdw2/6 Enclosure i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES V- 1981 ISMTWTFS JL^4- 4 5 s I SM.TWT M T W T F S ` 13 12 2 3 4 516 7 8 9 10 11 13 1415 iG 1718 1 5161718 9 021 2223 29 24 1 25 27 28 29 30 ISMTWTFS JL^4- 4 5 S M T W T F S 12 13 1 2 3 4 5 68 22 23 24 9 10 11 121 1 5161718 28 29 27230 1920 22232425 26 2 9 30 31 ISMTWTFS S M T W T F S 2 1 2 3 4 5 6 7 8 10 11 12 13 141 1 7 18 19 20 21 22 23 24 25 26 27 2812 3 28 29 27230 S M T W T F S 2 3 5 6 7 8 9 I I 2 13 14 IS 1 G 7219202122 17 18 19 23 30 Z4 31 5 G 27 28 29 SMTWT F S MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES 1401NES 73c�. 2 34 5 G 7$223 9 10 I1 12 13 116 17 18 19 20 2 24 25 26 27230 MICROFILMED BY 'JORM MICROLAB 'CEDAR RAPIDS -DES 1401NES 73c�. �I L,. City of Iowa City MEMORANDUM Date: May 8, 1981 To: City Council From: Assistant City Manager Re: Renewal of Davis Building Lease Below is a breakdown of costs for rental of the Davis Building office space. Area ft2 FY81 FY82 % Increase First and Second Floors 3580 $1678/mo $1775/mo 6% .Third Floor 800 $ 330/mo $ 330/mo The above proposals for FY82 relate to a one-year lease of the first and second floor space with a provision that the City may cancel after nine months without penalty. The prospect of a six month lease was not acceptable to the owner as he anticipates that mid -winter is a very inopportune time for the building to come vacant. The current lease for the third floor gives us a month-to-month option through June, 1982 at the current rate ($330 per month). The entire proposal includes several minor improvements to the property which will be written into the lease as well. In addition, Mr. Glasgow has indicated that he will be willing to contribute a reasonable amount toward making the first floor of the building accessible to the handicapped. Assisted Housing offices may or may not be relocated to the central part of the first floor. This option has been opened to Mr. Seydel at noadditional cost. After this decision is made, it can be determined which entrance should be made accessible, and the appropriate terms for the completion of this project can also be negotiated into the lease. I will be present at your May 11 informal meeting to provide further information if needed. bc5/7 cc: Bruce Glasgow j MICROFILMED BY 'JORM MICROLAB . CEDAR RAPIDS -DES MOINES 733 City of Iowa City MEMORAND . Date: April 23, 1981 To: Neal Berlin, City Manager From: James Brachtei, Traffic Engine Hugh Mose, Transit Manager Re: Seventh Avenue Parking Prohibition The City Council has expressed concern with lengthening the prohibition zone on Seventh Avenue north of Jackson Street. According to the referral sheet, their concern was with the 140 feet of prohibition. Attached to this memorandum is a copy of the sketch submitted with the Traffic Engineer's memo of 24 March 1981. On that sketch in the existing parking restrictions, you will see that there was an existing prohibition of 50 feet from the corner north. This "No Parking Here to Corner" prohibition was in effect at all times. The bus stop sign indicates a No Parking Zone from the point of the sign north. Nominally, the Police Department has been using, a 40 foot area beck from the signs for enforcement purposes. The transit operators have noted a problem during the evening hours when the 8:00 AN to 5:00 PM Monday through Friday parking restriction is no longer in effect. Specifically, cars have been parking south of the residential driveways and creating problems for buses in using the bus stop and then negotiating the left hand turn onto F Street. The intent of the am of 24 March was to extend and enunciate the Bus Stop No Parking prohibition north to the driveway. The Traffic Engineer extended this signage north of the driveway as clearly no parking would be permitted in front of the driveway. This extension was done as a matter of good practice. In the event the Council is uncomfortable with the 140 foot designation, it cquld be reduced to 100 foot and the sign could be installed just south of the driveway. The real effect of this would be a no parking zone 140 feet long; however, the signage would only show a no parking area of 100 feet. Hopefully, this explains better the requests of the Transit Division and the proposed implementation by the Traffic Engineering Division. In the event that Council would like it reduced, it can be reduced in name but the effect would be the same. Should you have further questions regarding this referral, we would be happy to meet with you at your convenience. Any direction you can provide in this matter would be greatly appreciated. cc: Mike Kucharzak, Acting Director Department of Public Works bc3/2 79f/ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES --I NO PARKING ANYTIME *-j ILLRD POSED PARKING W rRETRESTRICTIONS. APRILS.1981 MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS-DE.5 MOINES a " MANAGEMENT BY OBJECTIVES DEPARTMENT: HUMAN RELATIONS QUARTER: THIRD DECISION UNIT: HUMAN RELATIONS Fiscal Year Objectives: 1. Respond to all employee inquiries and/or requests for assistance on a timely basis. 2. Develop a revised comprehensive pay plan for all City employees. 3. Develop and implement selection procedures consistent with applicable standards. 4. Develop suitable employee training program regarding AA, EEO, and City policy dictates. 5. Implement Civil Service policies and procedures for all applicable employees. 6. Monitor City compliance with Affirmative Action, EEOC, and government contract compliance mandates. ; 7. Investigate all discrimination complaints by City employees or referred by the Human Rights Commission. i Work Completed: 1. Ongoing. Speed of response continues to improve. As the confidence of City employees in the functioning of the Human Relations Department grows, greater numbers and variety of requests for assistance have also grown. 2. Comprehensive pay plans for Administrative and Confidential employees presented to and approved by City Council. Planning completed for reevaluation of the Administrative classification structure and the consultant selected. Confidential employee merit increase options j developed and implemented. 3. Development of structured interview format continues as position vacancies arise. firefighter interviews conducted successfully using revised interviewing procedures. 4. All administrative staff and Finance Department, Fire Department and Transit division employees provided with training in new Affirmative Action policy requirements. 5. Completed. All eligible City employees received Civil Service coverage, with the approval of the State Ombudsman. Certification of Civil Service lists of applicants as eligible for appointment continues. 6. Utilization analysis of City workforce minority and female represen- tation by department and job classification completed and presented to City Council and staff. 7. No acts of discrimination alleged or complaints received. j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES Y I f- r: - MICROFILMED BY !JORM MICROLAB CEDAR. RAPIDS-DE.S'MOINES I. MICROFILMED BY !JORM MICROLAB CEDAR. RAPIDS-DE.S'MOINES IMANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT DECISION UNIT: ADMINISTRATION QUARTER: THIRD Fiscal Year Objectives: I. To enable all decision units within the department to meet their objectives as enumerated in their decision packages and to promote a higher level of supervisory and administrative performance by all division heads (throughout the year). 2. To ensure that all federal program requirements are met in a timely manner. 3. To provide for the effective implementation of the Comprehensive Plan by fostering the adoption of a new set of subdivision regulations (October 1980). 4. To efficiently prepare, research and background reports and analyses for various ad hoc projects as assigned by the City Manager or as requested by boards, commissions, or the City Council (within prescribed time frames). Work Completed and Analysis: Departmental policies have been instituted with a high degree of success. Emphasis has been placed on both formal and informal communications, a high degree of accessibility to managerial staff, and meeting deadlines prescribed for long and short-range projects and activities. The resultant effect is a higher level of supervisory and administrative performance within the department in meeting objectives within a timely manner. Several projects, however, including an annexation study, the Southwest Area Study, and the adoption of a new zoning ordinance, have been delayed due to changes in Council policies, which have affected long-range planning considerations, and/or because of the resignation of the City Attorney and most recently the Assistant City Attorney. These projects will be completed when the legal staff's input has been provided. Expenditures Budget This Quarter % 6000 52,868 11,722.33 65_ 9 7000 1,715 384.67 57.6 8000 8,070 328.99 24.1 9000 0 0.00 -- Total 62,653 12,435.99 60.3 j MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES MOINES /3J L". MANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT DECISION UNIT: PLAN ADMINISTRATION QUARTER: THIRD Fiscal Year Objectives: 1. To review, analyze and prepare recommendations on all applications submitted for rezoning, subdivision, site plan and variance approval making a determination whether development proposals complement or conflict with the Comprehensive Plan. 2. To monitor development activities including: (1) advising developers of the impact development may have upon the Comprehensive Plan; and (b) maintaining a current data base with which to amend the Comprehensive Plan to reflect a change in trends and conditions. 3. To prepare appropriate amendments to the Comprehensive Plan and implementation of ordinances to reflect any changes in the City Council's development policies with respect to new developments or a misunderstanding of the implications of the Plan upon adoption. 4. To develop plans and policies at a micro -level. Work Completed: All applications submitted to both the Planning and Zoning Commission and the Board of Adjustment have been reviewed on a timely basis. This activity is an ongoing function of this decision unit. The Melrose Corridor Committee has completed their task in this quarter and their recommendations have been forwarded by the Planning and Zoning Commission to City Council for approval. The intent of the Comprehensive Plan regarding the alignment of Foster Road between North Dubuque Street and North Dodge Street was clarified by the City council. The completion of the new zoning ordinance and subsequent holding of public hearings both await the comments on.said document from the legal staff. In addition several zoning ordinance amendments have been prepared, which are consistent with the Council's development policies, including changes in the sign regulations, Planned Area Development ordinance, and a new Mobile Home Park zone. Completion of the annexation study is also pending comments from legal staff particularly regarding questions of cooperation between the city and county along the urban fringe. Analysis: Subdivision plat submissions, rezoning applications, Large Scale Residential and Non -Residential Development plans have been reviewed to determine whether proposed developments are consistent with the Comprehensive Plan ordinance requirements. This review and processing has been done in a timely manner. Future work activities in the fourth quarter involve the development of amendments to the zoning ordinance permitting mortuaries in multi -family residential zones and modifying the minimum yard regulations. Development of a mandatory parkland dedication ordinance will be commenced. Several training sessions are planned for the four new planning and zoning commissioners regarding the "planning process." IN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7,95, Expenditures Budget This Quarter Year -to -Date % 6000 60,959 9,527.96 31,750.67 43 7000 1,050 215.29 391.11 37 8000 5,425 1,099.96 2,741.92 51 9000 0 0.00 0.00 -- Total 67,434 10,843.21 34,883.70 52 j MICROFILMED BY 'DORM MICROLAB CEDAR RAPIDS•DES MOINES 01 MANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT QUARTER: THIRD (FY81) DECISION UNIT: DEVELOPMENT PROGRAMS FISCAL YEAR OBJECTIVES: 1. a. Insure full compliance with all urban renewal contracts. b. Coordinate downtown redevelopment activities. C. Facilitate completion of CBD Streetscape Improvement Project. d. Facilitate completion of Ramp B. 2. Carry out the Economic Development Program as directed by the City Council. 3. Carry out all land acquisition/disposition activity in accordance with the schedule established for each project. WORK COMPLETED AND ANALYSIS: A. Downtown Redevelopment: I. Private construction activity in the downtown has continued at a rapid rate. The following is a review of the status of private redevelopment projects: a. Under Contract: All parcels except Parcels 64-1 and 82 -lb are under contract. b. Desi n�R_evi�ew: All private sector design reviews have been completesexcept for revisions as necessary and for Parcels 64-1, 82-1b and 93-3. C. Co�nveYances: All urban renewal property has been conveyed except Parcels 64-1 and 82 -lb. d. Changes: Parcels 65-2 and 65-4 have been removed as disposition parcels by action of the City Council. Parcel 65- 2 is the Blackhawk Mini -Park and Parcel 65-4 is the new Iowa City Library site. e. Construction Start: Construction has begun on nine parcels. Construction on the two remaining parcels (64-1 and 82-1b) must await completion of land disposition. f. Construction Completion; The following construction has been comp eted: 81-1 Hawkeye Barber Stylist 82 -la College Block Building 93-1/101-2 Pentacrest Garden Apartments 101-1 Perpetual Savings & Loan 102-1 Mod -Pod 102-3, 4 First Federal Savings & Loan 103-3 Capitol House Apartments MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES A 1" - The other four parcels are expected to be completed as follows: 64-1 1982-1983 (Hotel/Retail) 82 -ib 1981-1982 (Office/Commercial) 83-84 Spring, 1981 (Old Capitol Center) 93-3 Spring, 1981 (Breese) g. Block 64 Hotel/Retail: Parcel 64-1 has been rebid, with Plaza Owers Associates designated as the developer on July 15, 1980. Further progress on this development has been delayed pending resolution of threatened litigation. h. Parcel 82-1b: The contract with North Bay Construction Company was mutually rescinded in June, 1980. This parcel was rebid in Fall, 1980, but no proposals were received. II. The following is a review of the status of public projects in the CBD: a. Cit Plaza: City Plaza is substantially complete. Supp ementary items will be completed by Spring, 1981. b. Ram A: Final completion in Summer, 1980. C. a. mp : Final completion in January, 1981. d. Streetscape Phase II -A: Construction was completed in Fall, 1979. e. Streetsca a Phase II -8: This project began in Spring, 1980, and was comp eted in all, 1980. f. Streetsca a Phase II -C: Contract was awarded in Fall, 1980. Mal comp etion is expected in Spring, 1981. g.Publi�rv: Final completion is expected in June, 1981. B. Real Property Acquisition/Disposiiton: I. South Gilbert Street Project: Acquisition by sales contract and/or condemnation was completed by Spring, 1980. Review of City files by IDOT occurred in November, 1980. II. South Branch Ralston Creek Stormwater Detention Project: Acquisition by sales contract of the two fee parcels was completed by Spring, 1980. Construction will be completed in FY81. III. New Pollution Control Plant Site: acquiisals and review appraisals sition negotiations areunderway. Relocation eOfimobile home tenants is underway. MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES %�-f i IV. North Branch Ralston Creek Stormwater Detention Project: Appraisals have been received. Just compensation was established in Fall, 1980. Land acquisition negotiations are underway. V. Old Public Library: With the assistance of a consultant, the City will develop a strategy for marketing this parcel for private redevelopment. The parcel will be offered for sale in Summer, 1981. VI. Elm Grove Park: This parcel has been offered for sale for private redevelopment in March, 1981, with proposals to be submitted to the City by July 1, 1981. C. Economic Development: The first draft of an industrial site survey has been completed. Further work on this project and on the economic development program in general will proceed pursuant to the direction of the City Manager and City Council. Preparation of an Industrial Revenue Bond Policy was completed in Fall, 1980. The City's eligibility to apply for UDAG funding was confirmed by HUD in March, 1981, after filing of the City's formal request for determination of eligibility. 0. General Comments: None. Expenditures 8u_ dpet This Quarter % 6000 $33,489.00 $ 8,578.91 74,0 7000 1,700.00 274.04 30.0 8000 6,150.00 430.36 55.0 9000 0.00 0.00 -= Total POZ 9,283.$ X35 j MICROFILMED BY !JORM MICROLAB i CEDAR RAPIDS -DES MOINES .11 MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: THIRD FY81 DECISION UNIT: ADMINISTRATION Fiscal Year Objectives: 1. To complete construction of the Ralston Creek north branch detention structure by June, 1981. 2. To provide direction to the City Council in adopting a transportation plan for the Iowa City area by June, 1981. Work Completed: 1. Work assignment transferred to City Engineer for execution. 2. Transit Division under the day -today supervision of the City Manager. 3. Department services maintained at high productivity including special work assignments such as City Plaza Phase IIB - Streetscape project completed. Park Ramp "B" substantially complete with considerable time spent by administrative personnel. Several homes in Small Cities Area demolished by City crews at a savings to the taxpayers. 4. Landscaping for City Plaza IIC under construction. HVAC for Civic Center under construction and on schedule. Ramp "A" corridor projects substantially complete;; undergrounding of utilities in CBD Phase I under construction; Phase II out for bids, Phase III design plans completed. Analysis: All work completed and Department functioning at optimum service level with the Acting Director since June 4, 1980. Considerable savings to taxpayers has been realized during the last 10 months in salary, snow removal and capital projects awards. Expenditures Bud et Year -to -Date % 6000 $48,992 $11,172.73 22.805 7000 650 32.88 5.058 8000 5,255 3,898.35 74.184 9000 -0- 387.80 -0- Total $54,897 $15,491.76 28.220 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES %1f MANAGEMENT RY OBJECTIVES OEPARTfIDIT: PUBLIC WORKS QUARTER: THIRD FY81 DECISION IINIT: ENGINEERING Fiscal Year Objectives: 1. Coordinate the design process of the new Waste Water Treatment plant enabling an application for a construction grant by June, 1981. 2. Completion of the South Gilbert Street Improvement project by October, 1980. 3. Completion of the Corridor Sewer Project by April, 1981. 4. Completion of Phase II of right-of-way improvements for Urban Renewal by October, 1980. (Washington,•Capitol, Clinton - pavement amenities.) 5. Completion of Phase I of Scott Boulevard by. September, 1980. Work Completed: 1. Continuing design work. 2. South Gilbert Street. project complete. 3. Corridor sewer project completion adjusted to July, 1981. 4. Phase Ii project is complete. S. Scott Boulevard Phase I has been extended to 4th Quarter of fiscal year. Expenditures Budget Year -to -Date 7 6000 265,633 126,211.85 47.663 7000 6,975 3,587.82 51.438 8000 24,483 13,988.76 57.137 9000 9,843 4,781.57 48.578 Total 306,934 148,570.00 48.405 I MICROFILMED BY IJORM MICROLAB :CtOAR RAPIDS•DES MOINES 73,5' '1 ^ MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS DECISION UNIT: POLLUTION CONTROL QUARTER: THIRD FY81 Fiscal Year Objectives: I. Provide input in the planning and design of the new treatment plant. 2. Clean 15 miles of sanitary sewers with reoccurring problems by June 30, 1981. 3. Continue televising program to include new subdivision and problem areas. Work Completed: 1. We are continuing to meet with V&K. We reviewed the Value Engineering Report and have reviewed numerous drawings on design of process building, etc. 2. We have cleaned an additional 13,736 feet of sewer (17%) this quarter for a total of 65,639 feet, year-to-date (83%). 3. No .televising was scheduled for this ,quarter. Entire televising program will be scheduled for the fourth quarter. Analysis: We believe we are making satisfactory progress toward accomplishing our objectives. Expenditures Budget Year -to -Date % 6000 334,371 231,125 69 7000 42,100 28,685 68 8000 299,662 171,796 57 9000 731,561 278,566 38 Total 1,4071694 710,172 50 j MICROFILMED BY JORM MICRO_ LAB .CEDAR RAPIDS -DES MOINES 78,E : j MICROFILMED BY 'JORM MICRO_ LAB 'LEOAR RAPIDS -DES MOINES ■ ■ ..1 7A% _i MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS DECISION UNIT: LANDFILL QUARTER: THIRD FY81 Fiscal Year Objectives: 1. To ensure revenues equal expenses. 2. To operate landfill in compliance with DEQ. 3. To maintain higher standards for the portions of the landfill that are completed. Work Completed: 1. The landfill is meeting this goal. 2. City is meeting DEQ regulations. 3. 50-55% is completed on final faces of portions of landfill that have been filled with refuse. Expenditures Bud et Year -to -Date _% 6000 118,171 ' 74,096 63 7000 12,960 7,956 61 8000 143,728 124,911 87 9000 135,202 122,340 90 Total 410,061 329,303 80 : j MICROFILMED BY 'JORM MICRO_ LAB 'LEOAR RAPIDS -DES MOINES ■ ■ ..1 7A% _i �1. 0 - MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARIER: 1NIRD FY81 DECISION UNIT: REFUSE Fiscal Year Objectives: 1. To maintain prompt and high quality service. 2. To maintain low cost refuse service. 3. To continue upgrading handicap service. 4. Increase productivity with present work force. Work Completed: 1. Fewer complaints being filed. 2. No price increase in refuse pickup. 3. Continuous program. 4. No increase in work force in Fiscal Year "81". Expenditures Budget Year -to -Date % 6000 168,791 ' 139,173 82 7000 1,300 2,184 168 8000 230,731 156,501 68 9000 -0- 1.880 -0- Total 400,822 299,738 75 0 - MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: THIRD FY81 DECISION UNIT: STREET Fiscal Year Objectives: 1. A continual work program set up in priority system. 2. A continuing surveillance of new streets to be added to street maintenance program. 3. To continue concentrating on the higher priority trafficways and bus routes. If time and funding allows then go to residential streets. Work Completed: 1. Keep high priority complaints to a minimum. 2. New streets are being added to city map for Street Department functions. 3. 80% of work has been completed on high priority. streets. Also some work has been done to residential streets. Expenditures Budget Year -to -Date • % 6000 365,205 221,824 61 7000 157,800 113,214 72 8000 442,350 307,652 70 9000 255,000 251,996 99 Total 1,220,355 894,686 73 j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES %JR5 MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS DECISION UNIT: TRAFFIC ENGINEERING QUARTER: THIRD FY81 Fiscal Year Objectives: I. Continued reduction of signal and street light corrective maintenance call outs. 2. Continued aggressive signal controller preventative maintenance. 3. Continued traffic and accident location analysis to determine trends and problems and propose corrective action. 4. Convert street lighting at U.S. Highway 6, 218, and Iowa 1 intersection from high voltage mercury vapor to high pressure sodium vapor by June 1981. 5. Signalize Church Street/Dubuque Street by June 1981. Work Completed: 1. Corrective maintenance -down 14% from previous quarter, down 52% over third quarter FY80. 2. One hundred and ninety-six maximum hours of preventative maintenance was performed on signal controls in the third quarter. 3. Two hundred and fifty-one hours were spent on this effort in the third quarter. 4. No work accomplished. . 5. Work continues. Installation scheduled for fourth quarter. Expenditure Budget Year -to -Date % 6000 167,554 116,125 69.3 7000 72,525 54,851 75.6 8000 214,066 152,382 71.2 9000 23,250 26,732 114.7 Total 477,395 350,090 73.3 . MICROFILMED 6Y 'JORM MICROLAB CEDAR RAPIDS -DES MOINES \ 1 7 I i I i i i I i I. , I Iz f. 73S DEPARTMENT: PUBLIC WORKS DECISION UNIT: MASS TRANSIT MANAGEMENT BY OBJECTIVES QUARTER: 3rd FY82 FISCAL YEAR OBJECTIVES: 1. Strengthen the organizational structure by the addition of an Assistant Transit Manager. 2. To pursue Federal and State grants for operating assistance and various capital items. 3. To divert peak -hour riders to off-peak service and to attract new evening and mid-day passengers. WORK COMPLETED: 1. An Assistant Transit Manager was hired at the end of FY80. By the end of the third quarter he had been on board for almost a year, and had assimilated almost all the knowledge required to run the day -today operations. The Assistant Transit Manager has concentrated his energies on employee relations and bus servicing; with noticeable improvements in both areas. 2. Specifications for traffic coaches, two-way radios, and shelters were approved by State and Federal transit agencies, and invitations for bids were advertised. Bid openings are scheduled for May 7 and 8. During March the Transportation Planner completed the IDOT/Section 18 grant application process, with assistance from the Transit Division. 3. The major thrust of our third quarter marketing efforts centered around the opening of the Downtown Transit Interchange and the .Old Capitol Center. We have been working primarily on shoppers' promotions and in March had the most successful newspaper coupon distribution ever. In spite of the mild weather, which caused ridership decline overall, Saturday ridership was up 6 percent over the same period one year ago, and evening patronage was up almost 3 percent. EXPENDITURES BUDGET THIS QUARTER YEAR-TO-DATE % 6000 $ 816,895 $ 175,234 $ 544,571 66.7% 7000 8,400 2,412 6,182 73.6% 8000 646,213 167,070 481,991 74.6% 9000 25,000 -0- 5,479 21_9% TOTAL $1,496,508 $ 344,716 $1,038,223 69.4% MICRDFILMED BY IJORM MICROLAB CEDAR RAPIDS•DE5 MOINES 735 ._T1 �) MANAGEMENT BY OBJECTIVES DEPARMTENT: PUBLIC WORKS DECISION UNIT: WATER QUARTER: THIRD FY81 Fiscal Year Objectives: I. To flush and record all city owned hydrants by June 1981, to remove sedimentation from the system. 2. To install 1,000 Outside Remote Readers by June 1981. 3. To keep meter reading on present schedule. 4. To ensure random water samples meet the requirements of the Iowa Department of Environmental Quality. Work Completed: 1. Started to flush hydrants, have 60% of total hydrants flushed plus all hydrants on end of mains. 2. Have installed 1,364 Outside Remote Readers since the start of FY81. 3. Meter reading is on schedule. 4. We are meeting all requirements of the Department of Environmental Qual i ty. Expenditures Budget Year -to -Date % 6000 422,676 289,501.28 68.492 7000 176,550 99,782.49 56.518 8000 503,743 342,102.81 67.912 9000 704,348 590,865.71 83.888 Total 1,807,317 1,322,252.29 73.161 MICROFILMED BY 'JORM MICROLAB `CEDAR RAPIDS -DES -MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: CITY CLERK QUARTER: THIRD FY81 Fiscal Year Objectives: 1. To improve productivity. 2. To improve responsible time for retrieval requests. 3. To continue emphasis on,responsible record-keeping. Work Completed: la. Productivity was lessened with the roof construction in our office necessitating moving work to other areas several times. Also a problem with the telephone information number, which was taking much of Marian's time, was corrected by City Mgr, and staff. Clerk's number has been changed. b. Twenty-four reels of tape were erased so they could be reused for taping of informal meetings. Others from 1972-1974 were destroyed as they were not useable. This will be a savings of $200 of supplies. c. Clerk attended a one -day work session with the City Manager and Staff. Ramona attended a one -day session on Effective Listening, etc. 2a. Retrieval of 395 items was requested from January 12 to March 30. All retrieval up to date. 3a. Legal' requirements met for attending 6 regular meetings, 18 informal meetings, 7 executive sessions, preparation of minutes and publishing condensed set, posting of notices, publishing of notices and ordinances: b. No activity on microfilming of 1980 records. c. Indexing up-to-date. d. Code supplements M6 and 87 received and distributed. Expenditures Budget Year -to -Date % 6000 58,475 41,442 71 7000 1,680 596 35 8000 21,819 11,642 53 9000 0 _ Total 81,974 53,700 66 MICROFILMED BY IJORM MICROLAB CEDAR RAPIDS -DES MOINES ' 73.5 MANAGEMENT BY OBJECTIVES DEPARTMENT: HOUSING & INSPECTION SERVICES QUARTER: THIRD FY81 DECISION UNIT: ADMINISTRATION Fiscal Year Objectives: 1. To improve issuance procedures especially plan, checking to assure accurate full review of all proposed construction projects. 2. To continue program evaluation and modification to maintain housing inspection services at high levels. 3. To continue to encourage boards and commissions to explore new methods of construction and allow same through code modifications where necessary. 4. To encourage variety of housing alternatives both public and private for owners and renters. 5. To solicit other governmental monies to accomplish housing goals. Work Completed: 1. All permits reviewed internally using departmental staff. 2. New Housing Code enforcement procedures are being implemented. Procedures for using firefighters have been developed and await implementation. 3. Public housing applications continues to move slowly ahead. 4. New Section 312 Federal Rehabilitation loans have been approved this quarter. 5. Time spent as Acting Director of Public Works has prevented a more aggressive housing alternatives program, however, a workshop in congregate housing is being held this summer to explain housing alternatives. Expenditures Budget Year -to -Date % 6000 $44,580 $33,799.15 75.81 7000 460 446.23 97.007 8000 8,824 2,707.61 30.685 9000 292 34.45 11.798 Total $54,156 $36,987.44 68.298 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES -MOINES ;73� i MANAGEMENT BY OBJECTIVES DEPARTMENT: HOUSING & INSPECTION SERVICES QUARTER: THIRD FY81 DIVISION: BUILDING INSPECTION Fiscal Year Objectives: 1. To provide the least complex and quickest possible code interpreta- tion and respond to citizen inquiry. 2. To develop procedures for a more complete plan review with a 'quicker turnaround time. 3. To acquire documentation on illegal uses or conversions in conjunc- tion with training sessions to provide enforcement with the new Zoning Ordinance. Work Completed: 1. A temporary certificate of occupancy was issued to Old Capitol Center Mall. 30 tenant spaces have obtained a certificate of occupancy and are how open for business. 2. Systematic inspections 'have been reduced in order to maintain and respond to citizen complaints. 3. The Board of Appeals was very active in various appeal meetings. 4. Staff has started preparation for Code amendments of the Uniform Building Code. 5. Citizen complaints have shown an increase due to the nice weather. Most complaints are of a zoning nature. 6. Building permits and construction in general has shown a slight increase. Analysis: - Number of building permits: 73 - Dollar amount: $2,086,518 - Number of field inspections: Expenditures Budget Year -to -Date % 6000 $108,840.00 $84,538.97 77.673 7000 3,250.00 2,633.14 81.020 8000 19,420.00 17,960.89 92.487 9000 .00 13.03 .000 Total $130,310.00 $105,146.03 79.953 Revenue collected to date: $80,683.17 73je MICROFILMED BY `JORM MICROLAB 'CEDAR RAPIDS -DES MOINES 1 MANAGEMENT BY OBJECTIVES DEPARTMENT: HOUSING & INSPECTION SERVICES DIVISION: HOUSING INSPECTION QUARTER: THIRD FY81 Fiscal Year Objectives: 1. Provide licensing and inspection services for as many multiple dwellings and rooming houses as possible. 2. Respond to citizen complaints within a reasonable period of time. 3. Provide housing code information to the public. 4. Provide enforcement of the municipal Housing Code, State Fire Code and the municipal Snow Ordinance Work Completed: 1. Continued calendar year 1980 inspections and conducted reinspections as necessary. 2. All citizen complaints responded to within 24 hours of receipt. 3. Copies of the new Housing Code were sent to all real estate offices and all known owners/operators of multiple dwellings and rooming houses. 4. Staff of Housing Division underwent training of new Housing Code plus comprehensive educational and efficiency training including: Fire safety, time management, stress control, and use of dictation facilities. Analysis: Units inspected 3rd quarter - 739 Units reinspected 3rd quarter - 230 Orders issued - 86 Units in compliance - 1,161 Court cases - 0 Placards - 7 1980 Permit Status: Permits have been issued for 84% of known multiple dwellings and 73% of known rooming houses. Expenditures Budget Year -to -Date % 6000 64,538 47,802.57 74.069 7000 2,076 776.33 37.395 8000 12,685 6,272.28 49.446 9000 515 0.00 0.000 TOTAL 79,84 54,883.08 68.764 Revenues received from rental permits to date - $12,169.16 S_ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 73,E MANAGEMENT BY OBJECTIVES Department _ Parks and Recreation Decision Unit Administration Quarter Third, FY81_ Fiscal Year Objectives: 1. Direct and oversee operations in the department's five divisions: Recreation, Parks, Cemetery -Forestry -Weed Control, Government Buildings, and Central Business District Maintenance. 2. Coordinate the efforts of the above divisions and coordinate city projects with other city departments and divisions. 3. Meet with and supply necessary information to the Parks and Recreation Commission. 4. Supply administrative and secretarial services to the department's divisions, as needed. Work completed: 1. Apparently successful - no complaints. 2. Apparently successful - Parks Division did a lot of work for other divisions this winter. 3. Apparently successful. Analysis: Expenditures Budget Year to Date m 6000 $49,776 $37,308 74.95 7000 915 169 18.50 8000 2,325 1,275 54.90 9000 - - - Total $53,016 $38,753 73.10 7a MICROFILMED BY 1JORM MICRO_ LAB CEDAR RAPIDS•DES MOINES MANAGEMENT BY OBJECTIVES Department _ Parks and Recreation Decision Unit Recreation Quarter Third, FY81 Fiscal Year Objectives: I. Continue with existing successful programs as outlined in activity description. 2. Add four new one -day trips for special populations and senior citizens made possible by donation of van from Pilot Club by June 1981. 3. Provide one more overnight trip for general public by June 1981. Work completed: 1. Division programs continuing on schedule. 2. 100% completed with eight trips for senior citizens and two trips for handicapped. 3. First trip to Kansas City cancelled due to lack of registration; second trip planned for July 1981. Analysis: Credit due #8520 for overpayment of $3,895, reducing % to 79.182. As we progress into second year with experienced program supervisors, much improvement in efficiency and quality of service is noticeable. Service levels equal or superior to past years. Popularity of aerobic dance and other fitness -type activities on increaseDemand for sports fields and gyms evenings and weekends exceeds facilities. Expenditures Budget Year to Date % 6000 $370,376 $256,339 69.210 7000 36,800 30,538 64.334 8000 102,388 84,968 82.986 9000 700 0 0 Total $510,264 $371,845 72.873 j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES R,. ,") MANAGEMENT BY OBJECTIVES r-. Department Parks and Recreation Decision Unit Parks Quarter Third, FY81 Fiscal Year Objectives: 1. Construct a four diamond complex for girls at Napoleon Park - April, 1981. 2. Upgrade and make uniform all signs in City Park - September, 1980. 3. Continue with program of cultural practices to improve turf on all heavy use park areas - ongoing. 4. Establish ground cover on steep banks at College Green Park - May, 1981. 5. Create new informal (low maintenance) beauty spots at Pheasant Hill and Wetherby Parks with spring flowering bulbs - November, 1980. 6. Continue development of Hickory Hill arboretum with completion of phases I, II, and III - November, 1980. Work completed: 1. Backstops are being installed and infield preparation has begun; the four diamonds will be ready for use by June 1. 2. 100% compiete. 3. Several small areas have been seeded to grass this spring. Chemicals I will be applied to fence lines, parking lots, etc. to eliminate 5 weeds and mowing. 4. Plants have been ordered. k 5. 100% complete. i 6. 95% complete. Analysis: 1. Complex will provide a much needed facility for girls softball. 2. Provides for better regulation of traffic. 3. Cultural practices improve turf vigor and appearance. 4. Establishment of ground covers will stabilize the soil and eliminate the need for mowing, thus reducing labor. 5. Floral displays provide added beauty to park areas. 6. The arboretum will be a place of beauty and will provide plant materials Expehiitif4itrimentalAVA4ses. Year to Date % 6000 $238,871 $165,418 69.250 7000 27,579 15,532 56.320 8000 99,092 69,725 70.363 9000 4,700 4,948 105.273 Total $370,242255 623 69.042 MICROFILMED BY .JORM MICROLAB 'CEDAR RAPIDS -DES 1401NES -1- X" 1 MANAGEMENT BY OBJECTIVES DEPARTMENT: PARKS AND RECREATION DECISION UNIT: CEMETERY/FORESTRY/NURSERY QUARTER: THIRD FY81 Fiscal Year Objectives: 1. To continue the successful public relations program for all units. 2. Prevent deterioration of present physical properties of the cemetery by annual improvements. 3. Continue the recordkeeping systems for all units. 4. Review current ordinance violation processing procedures for possible improvement. Work Completed: 1. Ongoing - successful. 2. Excellent progress. 3. Excellent progress. 4. Review underway. Analysis: 2. Road work and fencing underway; water line completed; mausoleum repair still a problem due to difficuly in establishing ownership. 3. Old record recording nearly completed. Expenditures Budget Year -to -Date % 6000 88,988 61,257.43 68.838 7000 10,533 3,831.86 36.311 8000 59,122 28,098.01 47.525 9000 6,570 4,316.46 65.700 Total 165.233 102,785.76 62.207 j MICROFILMED BY `JORM MICROLAB %CEDAR RAPIDS -DES MOINES i i W., MANAGEMENT BY OBJECTIVES Department Parks and Recreation Decision Unit Government Buildings Quarter. Third, FY81 Fiscal Year Objectives: I. Coordinate and consolidate maintenance services in all downtown government buildings, including Civic Center, Recreation Center, Senior Center, and Library. 2. Reduce expenditures to heating and air conditioning businesses for service and repairs through better preventative maintenance and better employee training. Work completed: I. No action - budget limitations. 2 Expenditures will reduce, with installation of new system. Analysis: Expenditures Budget Year to Da p 6000 $ 34,502 $18,823 7000 6,600 3,943 8000 72,282 53,591 9000 *91,400 3,441 Total $204,784 $79,798 *$88,000 of 9000 series is for new roof MICROFILMED BY ( !JORM MICROLAB ;CEDAR RAPIDS•DES MOINES X 54.56 59.70 74.14 3.76 38.97 i i i I i s i_ p i; T1 � MANAGEMENT BY OBJECTIVES Department Parks and Recreation Decision Unit Central Business District Maintenance Quarter Third, FY81 Fiscal Year Objectives: 1. Provide year-round interest and color in some horticulture display areas by using spring flowering bulbs, summer annuals, fall mums, and Christmas trees. 2. Reduce mortality rate and increase health, vigor, and growth rate of trees and shrubs by implementing a general horticultural care system consisting of proper watering and fertilization, diagnosis and treatment of diseases and pests, and proper pruning. 3. Establish procedures to ensure high quality maintenance and cleanliness of areas. Work completed: 1. 95% complete. 2. Successful. 3. Done; manual printed. , Analysis: Expenditures Budget 6000 $24,853 7000 4,500 8000 4,215 9000 250 Total $33,818 Year to Date $16,394 1,498 1,849 455 $20,196 X 66.00 33.30 43.90 182.05 59_72 j MICROFILMED BY `JORM MICROLAB .CEDAR RAPIDS•DES'MOINES 1 I 73.E i i i DEPARTMENT: DECISION UNIT: MANAGEMENT BY OBJECTIVES SENIOR CENTER QUARTER: THIRD FY81 FISCAL YEAR OBJECTIVES: 1. To coordinate activities necessary to the completion of the remodeling of the Old Post Office into a Senior Center - target date February 1981. 2. To facilitate the activities of the Senior Center Commission in developing policy, purpose, goals and objectives for the Senior Center. 3. To provide an opportunity for community agencies serving the elderly to exchange information, share expertise and coordinate their services to the elderly. 4. To provide the elderly community a focal point from which they can plan, organize and implement programs and activities which they deem important in maintaining or improving their quality of life. WORK COMPLETED: 1. Construction The remodeling of the Old Post Office will be completed by July 1, 1981. Activities related to this project have included: weekly contact with architects; monthly contact with the contractors; monthly tours of the premise by various groups such as the City Council, Johnson County Board of Supervisors, Council of Elders, Service Providers, etc.; space study of second floor; development of eldercraft shop; monthly site inspections. 2. Senior Center Commission Staff has worked with the Commission and its many committees in a variety of ways. Among the projects completed or in progress are: application for third class mailing permit (approved); Senior Center newsletter (first issue in May); operational handbook; space allocations for organizations and agencies in the Senior Center; meeting with the City Council; and orientation of new commissioners. 3. Community Agencies Staff has facilitated the monthly meetings of Service Providers to the elderly. They have begn represented at community meetings such as the Johnson County Task Force, Daycare Committee, the University Medical Conference on Aging and the National Conference on Aging. Presentations have been made to service groups and clubs. Liaison with boards of service providers,' the County Board of Supervisors regarding the agencies it funds and its contract with the City are ongoing. There have also been many contacts with individuals interested in the elderly community such as: staff from the Commission on Aging, students, the media, various City departments presently offering services to the elderly and City Commissions. MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 73S 4. Elderly Community As the Center is not open yet our prime contact with the elderly community is through the meetings of the Council of Elders. Staff supports their activities which involve monthly meetings and presently the Older Americans Day celebration. Members of the Council of Elders have been represented on the Senior Center Commission committees working on the newspaper and operational handbook. Practicum students have worked with 'Commission, staff and Council of Elders on the newspaper, Eldercraft Shop and rural outreach. EXPENDITURES BUDGET YEAR-TO-DATE % 6000 $22,273 $10,020.21 44.988 7000 675 17.44 2.584 8000 5,835 3,142.20 53.850 9000 16.991 16.144.00 95.015 TOTAL $45.774 $29.323.85 64.06 MICROFILMED BY 'JORM MICROLAB � CEDAR RAPIDS -DES -MOINES i i i i t i i i i 735 a • _.. MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE QUARTER: THIRD DECISION UNIT: ADMINISTRATION Fiscal Year Objectives: 1. To implement preparation of a comprehensive training manual. 2. To develop a program for human relations training in the Fire Department. 3. To develop a long-range planning program as to the needs of the community and assignment of personnel. Work Completed: 1. All the reference material for training is now on hand and identified by index as the material to be used in the comprehensive training manual. 2. The Director of Human Relations met with all members of the department for the first meeting in early March. The first meeting proved to be very beneficial for all concerned. Subsequent meetings will be scheduled probably on a quarterly basis. 3. Work on the long-range planning program was temporarily interrupted by fire inspection changes. Analysis: With the exception of the long-range planning program, progress on FY81 objectives appears to be proceeding satisfactory. Expenditures Budget This Quarter % 6000 $32,146.00 $27,808.04 86.5 7000 1,986.00 1,578.13 79 8000 8,414.00 5,419.65 63 9000 -- -- -- Total $42,546.00 $35,800.82 84 4� i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 735 i 7 P:,_ MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE QUARTER: THIRD DECISION UNIT: SUPPRESSION Fiscal Year Objectives: 1. To continue preventive maintenance and readiness program for all pumper and ladder trucks. 2. Improve lines of communication within the department. 3. Continue technical training of personnel so masks, nozzles and gauges can be maintained and repaired irrhouse. 4. Continue to provide emergency medical assistance. Work Completed: 1. The preventive maintenance program continues to be effective in reducing equipment down time. 2. Improving communication is being accomplished through daily meetings with on -shift Battalion Chiefs and Captains. 3. The latest training took place in March at central station on the use of a flow meter. This meter checks for correct air flow of M.S.A. masks. 4. The department responded to 46 emergency medical calls during the third quarter. Analysis: Work on FY81 objectives is progressing on schedule and results on past work has proven to be positive. Expenditure Budget This Quarter % 6000 $892,917 $655,262 73 7000 45,052 30,928 68 8000 29,175 14,438 49 9000 11 530 13 925 120 Total 978,674 714,554 73 j MICROFILMED BY IJORM MICRO_ LAB CEDAR RAPIDS -DES 1401NES 735 I 7 MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE QUARTER: THIRD DECISION UNIT: PREVENTION & TRAINING Fiscal Year Objectives: I. To continue fire investigation with more intensity towards the arson related incidents. 2. To inspect and require all drinking establishments to the new provision of the Iowa Administrative Code. 3. To provide a more intensive fire prevention program for the dormitories (December 81). 4. To maintain and provide the public with fire prevention material. Work Completed: 1. During the third quarter, 49 fire investigations were conducted and all fire causes were determined. Arson related fires accounted for 24 of the investigrations during this period. 2. Twenty-three drinking establishments have been inspected during this quarter. Violations have been corrected in the required time limits. 3. Thirty-six fire prevention programs were given by Fire Department officers and the Fire Marshal. Dormitory, fraternity, sorority, and daycare centers received most of these programs. 4. Our fire prevention material has been distributed throughout the city. Somewhere over 3,000 various fire related safety pamphlets have been given out to the general public. Analysis: Our fire prevention inspections have been working out very well. A new follow-up inspection program has been started. Fire Chief and Fire Marshal feel that we will have a much more quality fire inspection. Violations will be corrected and checked by our Fire Department personnel on a regular basis. Our training programs are still suffering somewhat without a full-time training officer. Expenditure Budget This Quarter % 6000 $24,356 $18,716 76.8 7000 2,045 615 30.0 8000 2,290 1,032 45.0 9000 Total 23,691 20,3 3 i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES 735 .7 "R"tr G n MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE QUARTER: THIRD DECISION UNIT: ADMINISTRATION Fiscal Year Objectives: 1. Develop, within budgetary limitations, a downtown enforcement program. 2. Institute a priority system to respond to requests for service. 3. Establish a block watch and other anti -vandalism programs. 4. Explore the possibilities of a crime prevention program. Work Completed: 1. Abandoned temporarily because of personnel vacancies. 2. Completed. 3-4. The difficulties in developing and sustaining continued community or neighborh000d support are overwhelming. It will require personnel and financial• resources greatly in excess of those available to the Iowa City Police Department, including a high level of citizen involvement if these objectives are to be achieved. The Police Department cannot achieve these objectives and still maintain the level of ongoing police service delivery apparently expected in Iowa City. Analysis: See 3-4 above. Expenditures Budget Year -to -Date % 6000 81,764 59,394 72.6 7000 2,463 918 41.7 8000 13,592 11,263 82.9 9000 961 817 85.0 Total 98,520 72,391 73.4 i MICROFILMED BY IJORM MICRO_ LAB CEDAR RAPIDS -DES 1401NES MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE QUARTER: THIRD DECISION UNIT: PATROL Fiscal Year Objectives: 1. Respond to emergency and services called for as rapidly as personnel and equipment allow. 2. Increase the effectiveness of patrol in the follow-up of criminal investigations. Work Completed: 1. No significant reduction of response time has been noted. As a matter of interest, response to "crime- i n-progess" calls and emergencies has, in many instances, improved considerably. 2. Significant patrol interest in follow-up criminal investigations is evident with an increasing amount of clearance by the Patrol Unit. Analysis: While the capabilities of the Patrol Unit evidence considerable improve- ment more effort is needed to build unit -wide enthusiasm for completed investigations. In addition, education and training is needed throughout the Patrol Unit in improved patrol methods and will be supplied. Emergency driving course will soon be established and all officers will be trained. Expenditures Budget Year -to -Date % 6000 819,276 631,655 77.0 7000 76,461 31,998 41.5 8000 47,870 30,275 63.2 9000 89,912 92,505* 102.8 Total 1,033,519 786,433 76.0 *vehicle replacement costs & prior year encumbrances j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS•DES MOINES 7511 I MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE DECISION UNIT: CRIMINAL INVESTIGATION QUARTER: THIRD Fiscal Year Objectives: 1. To provide investigative and referral not below those provided in fiscal 1980. 2. To provide thorough and rapid follow-up on all cases. 3. To improve investigative support, including crime preventative measures to the Patrol Unit, to the extent allowed by resource availability. Work Completed: All objectives are continuous and are constantly modified to meet changing conditions and situations. Objective 1 and 2 above, at least the goals implied in them, are being met, although an increased investigative caseload noted in this quarter has impeded the attainment of the objectives to some degree. Time, personnel and financial resources have not been available to induce progress on objective 3. Analysis: Obvious alteration of individual circumstances, the type and nature of cases assigned, resource availability and demands for increased investiga- tive services point up the difficulty of rapidly achieving the stated objectives. Expenditures Dudget Year -to -Date % 6000 125,842 97,089 77.1 7000 13,865 3,431 28.9 8000 11,925 3,274 29.9 9000 0 0 0 Total 149,180 1032811 69.6 MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES MOINES 735� a.. r MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE DECISION UNIT: RECORDS AND IDENTIFICATION QUARTER: THIRD Fiscal Year Objectives: I. To provide for greater use of polygraphic, photographic and identifi- cation services. 2. To provide for timely and accurate production of reports and statistics. 3. To install and operate a computer-based records system if funding becomes available. Work Completed: 1. Usage is about the same as in the second quarter of FY81. 2. Thus far, the division has kept apace with demand. 3. Planning continues in conjunction with the City Finance Department. Analysis: Rising demand for records and police documents are straining the capability of personnel to comply in a timely manner. Howeverso far no unusual noted. delays in supplying these services to other a , gencies or users have been Expenditures Budget Year -to -Date % 6000 130,485 89,671 68.7 7000 2,775 1,108 39.9 8000 18,081 2,825 15.6 9000 270 752.34 278.64* Total 151,611 94,357 62,2 *includes prior year encumbrances MICROFILMED BY JORM MICROLAB `CEDAR RAPIDS -DES MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE DECISION UNIT: ANIMAL CONTROL QUARTER: THIRD Fiscal Year Objectives: 1. To prepare and implement a comprehensive animal control licensing program following passage of the revised Animal Control Ordinance. 2. Graduation of officers from Animal Control Academy (April, 1981). Work Completed: I. Licensing program update continues. Records are being computerized. Initial licensing phase is completed. Analysis: Work on the attainment of the state objectives is proceeding as rapidly as personnel and other resources allow. Expenditures Budget Year -to -Date % 6000 65,670 47,432 72,2 7000 5,350 3,667 68.5 8000 14,962 9,512 63.6 9000 1,700 3,003* 176.6 Total 87,672 63,613 72,3 *includes prior year encumbrances 4- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES X35 MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE DECISION UNIT: CROSSING GUARD/OTHER* QUARTER: THIRD Fiscal Year Objectives: 1. To reduce operating costs through an analysis of school crossing needs. 2. To assure the safe passage of children at guarded crossings. Discussions continuing with District Parents Organization as to FY82 program. Work Completed: 1-2. No change from first quarter report. Analysis: No change from first quarter report. Expenditures Budget Year -to -Date % 6000 33,938 22,164 65.3 7000 0 65 0 8000 3,000 638 21.2 9000 0 0 0 Total 36,938 221866 61.9 *Includes Crossing Guard Program plus maintenance and operating costs of warning sirens. ( MICROFILMED BY ,JORM MICROLAB i CEDAR RAPIDS -DES MOINES I i i �j i i 1 1 i 735 a .. _. MANAGEMENT BY OBJECTIVES DEPARTMENT: LEGAL QUARTER: THIRD DECISION UNIT: LEGAL Fiscal Year Objectives: 1. Continue the preventative law program (ongoing). 2. Attend meetings of the City Boards and Commissions in order to improve procedures and aid members to understand the legal context in which the Board or Commission functions (ongoing). 3. Gain further expertise in property acquisition and certain areas of litigation, particularly personal injury and land use; gain greater familiarity with federal statutes and regulations pertaining to federally funded city programs. 4. Improve administrative procedures to include regular meetings with certain departments. Work Completed: 1. Litigation: Craig Civil Service appeal decided; City vs. Iowa PERB filed; Oakes vs. City affirmed, Iowa Supreme Court; Augustine vs. City, interrogatories; Yagla vs. Roskup and City, Answer and Cross -Claim; Murphy vs. City, interrogatories. Acquisition and negotiation of public housing sites; Completion of Phase I, continuance of Phase II, and initiation of Phase III acquisition, Small Cities, Lower Ralston Creek; Labor contract negotiations and impasse procedures; North Branch Dam - acquisition Scott Boulevard right-of-way acquisition completed. Unit Goal: To provide the City Council and City departments with legal advice to enable them to comply with Federal, State and local laws and to represent the City effectively in litigation, administrative hearings and other matters. Expenditures: Budget This Quarter % 6000 88,599 55,182.80 62.284 7000 3,363 2,565.42 76.284 8000 46,337 16,990.33 36.667 9000 0 0 0 Total: 138,229 74,895.88 54.155 MICROFILMED BY 'JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 7,95 7 1 City of Iowa City MEMORANDUM Date: May 15, 1981 To: City Council From: Cit�A?IAl g er Re: North Side Lighting Project After field surveys and development of exact locations for each light, concurrence has been reached with CLASS and the Iowa -Illinois Gas and Electric Company concerning the north side lighting project. Approximately 120 mid -block lights will be installed. These lights will be installed in an area bounded by Brown Street on the north, Clinton Street on the west, Governor Street on the east and Burlington Street on the south. In addition, between Burlington and Washington on Summit Street and between Governor and Summit Streets on Washington, College and Burlington Streets. Enclosed is a letter which will be sent to all of the property owners adjacent to the lights to be installed so that they are aware of the project. Also enclosed is an outline of the evaluation, the proposed evaluation schedule and proposed budget. The amount of $10,000 has been budgeted for the north side lighting project. The first year cost of the lights will be $1,232 which will increase to $9,943 yearly in the tenth year. If it should be determined that the mid -block lights should be removed the cost of removal will be $13,800. As the proposed budget for the evaluation exceeds the original estimate of $7,800, it will be necessary for CLASS to renegotiate the budget or for the Council to provide additional funding. Considerable money and staff time has been expended both by the Traffic Engineer and the Forestry Superintendent in surveying the streets and additional staff time will be expended in responding to inquiries as a result of the several hundred letters which will be sent. bj/sp 4� 0 j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES 736 CITY OF IOWA CITY t CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 3.55-5000 Dear Resident: The City of Iowa City and a citizens organization called CLASS (Citizens for Lighting and Safe Streets) are sponsoring a neiqhborhood improvement project in your neighborhood which will provide for the installation of 104 mid -block street lights. One of these lights will be located adiacent to your property, As the project combines neighborhood safety and environmental beauty, considerable consideration has been given to the placement of the lights. Some locations have been eliminated where significant tree damage would result. However, trimming of some trees to permit installation is required. Additional trimming will be required on certain corner lots where new poles are required. All trimming work will be done by Iowa - Illinois at no cost to the City. The tree trimming in this project will follow the City's usual tree trimming policy which does not include the reduction or removal of limbs for the sole purpose of lighting efficiency. This same practice will be followed in future years. Also, where the installation of the additional overhead wires is required for this project, the planting of additional trees generally will not be possible. The purpose of this letter is to determine if you foresee any problem which we may have overlooked. We desire that any problems or concerns 4_ MICROFILMED BY ' JORM MICROLAB -CEDAR RAPIDS -DES MOINES 714 !�1 be resolved at this time before a financial commitment is made. If after reading this letter you have any questions, concerns or problems with the proposal please call one of the individuals listed below. The Iowa -Illinois Gas b Electric Company will be responsible for the installation of the lights. Iowa -Illinois estimates that the total time required, from the time that the City directs them to proceed, will be approximately nine months. However, the construction schedule could be delayed by the late arrival of materials, other construction priorities and adverse weather. In addition to improved lighting, neighborhood crime prevention programs will be available to interested residents in this area. If you have any questions concerning this pro.iect, please contact a representative of C.L.A.S.S. at the Women's Resource and Action Center, 356-6265, or Billie Hauber, Forestry Superintendent, at 356-5105. MICROFILMED BY !DORM MICRO_ LAB CEDAR RAPIDS•DES MOINES OUTLINE OF PROPOSED EVALUATION DESIGN IN ACCORD WITH LEAA RECOMMENDATIONS I. Rational for Street Lighting Program Increased street lighting should provide a safer environment for citizens within the area at night. I. People will feel safer at night. 2. Street usage may increase. 3. There will be lower night incidences of: a. Sexual assaults; b. Crimes against property. 4. Victims may be better able to identify assailants. 5. There will be an enhancement effect upon police operations. 6. The combined Influences of Increased lighting and Neighborhood Safety Action Programs (NSAP) will have a greater impact on concerns I through 5 than street lighting only. Il. Hypotheses 11-1 Increased street lighting reduces fear of crime (harassment, assault, property.) H-2 Increased street lighting will result in heightened night street usage. H-3 Increased street lighting reduces crime compared to control or non -lighted areas where crimes refer to harassment, assault and property. H-4 Increased street lighting improves police effectiveness. H5-8 Increased street lighting in conjunction with NSAP's will have a greater impact upon crime & perceptions of neighborhood safety than only Increased lighting or no extra lighting. H-9 Increased street fighting displaces night crime to adjacent areas. III. Randomization/Control The entire project area consists primarily of a high density population throughout the three sub -areas. Additional street lights in the treatment areas should be distributed in order to provide as uniform a lighting area as possible. For purposes of evaluation, a random sample 1 MICRDFILMED BY IJORM MICROLAB CEDAR RAPIDS•DES MOINES 2 of citizens within the 'three areas should be used for the evaluation survey. IV. Measures Framework A. Input Measures I. 138 to 150; 175 watt mercury vapor lights. 2. Lighting level specifications. B. Process Measures I. Actual increase in night lighting. 2. Specification of law enforcement and Neighborhood Safety Action Programs. C. Impact Measures I. Attitude of Perceptions a. Citizen b. Police 2. Behavior a. Citizen b. Police V 3. Crime a. Police reports b. Rape Victim Advocacy reports Measurement Methods A. Attitude/Behavior/Perceptions - Questionnaires for police/citizens ---suggested question types: I. Citizens a. Attitudes/perceptlons (semantic differential scales) --ex. "Do you feel safer using the streets?" --- "Do you feel your property is safer...?" b. Behavior Indications ( NICROFILRED BY �JORM MICROLAB �.ctDAR RAPIDS•BES'1401NES . o 73L MICROFILMED BY 1JORM MICROLAB 'CEDAR RAPIDS -DES 140INES i i 3 !� I. Increased night street use. 2. Increase visibility in observing surroundings. 3. Has respondent been: --assaulted. --harassed. I --had property damaged or stolen. --had dwelling unit broken Into, 2. Police ; a. Attitudes and perceptions --better police performance. --improved night visibility. I b. Behavior/observations --Changes in visibility or patrol. = --noted differences. B. Crime Reports I. Reports classified by time of occurrence--day/night and ! I type 2. Weapons used. 3. On street -- outside/inside. C. Rape Victim Advocacy Program Reports 1. Same as "B" above 2. Same as "B" above 3. Same as "B" above D. Statistics will be gathered for the entire project area plus surrounding areas to the east; west; and south to facilitate examining displacement effects. In addition crime and RVAP statistics should be gathered from the three year period preceding the project. VI. Analytic Techniques I A. Before/After Analysis j I. Crime/RVAP indicators. a. Before/after lighting interventions in control/target areas; displacement by available numerical and statistical breakdowns; e.g. day/night; street/non-street; etc. f r ZY4 MICROFILMED BY 1JORM MICROLAB 'CEDAR RAPIDS -DES 140INES a b. Chi-square & T -Test statistics. B. Regression Analysis of Attitudes/Perception I. Dependent variables; reported attitudes, perceptions and behavior of citizens. 2. Independent variables. --residency in treatment areas. --attitude/behavior of citizens. --number of crimes and RVAP reports in area. C. Time Series Analysis of Reports I. Dependent variables --reported incidents (Police/RVAP) either daily cr monthly. 2. Independent variables --time of lighting intervention (NSAP). --lagged crime (RVAP) reports. 3. Use of Durbin -Watson statistics for detection of auto correlation; generalized least squares. VII. Data Collection/Processing A. Questionnaires: a random sample of citizens; a survey of police. Questionnaires should be formulated for key punching. B. Crime/RVAP Reports Data: coded in machine readable form. C. Computer facilities/statistical packagesavailable at the University of Iowa can be used for data processing, VIII. Impact Analysis The purpose of this analysis should be toward whether or not increased lighting (and/or NSAP) have a significant impact upon citizen's attitudes; behavior; perceptions of personal safety and crime as reported to the police and RVAP. A. Before/After Analysis of three data sources to examine the Influence of lighting and Neighborhood Safety Action Programs on: I. Citizen's attitudes; behavior and perceptions of personal safety, 9 t MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r 5 2. Crime (police/RVAP). 3. Police operations. 4. Displacement of crime. B. Regression Analysis (cross-section) I. Assess the relative weight/influence of lighting; NSAP and behavioral attitudinal indicators on citizen's attitudes/behavior. C. Time Series Analysis (dynamic) I. Assess the extent to which lighting program affects crime reports. �) MICROFILMED BY 1JORM MICROLAB CEDAR RAPIDS -DES MOINES M. 1981 June -.July nl Street Lighting Evaluation -Pro' Proposed Schedule Develop sampling design from list of households, computerize, and draw random sample, of 3,800 housholds. Design pretest questionnaire, reproduce, and achninister to pretest groups. Initiate liai:;on 1�ith the Iowa City Police Department and the Rape Victim Advocacy Program; develop procedures fol• coding the data held by those agencies. Formulate data anal.`is procedures for questionnaire and complaint data; evaluate pretest results and redesign questionnaire. Mail first wave of pre-intervention questionnaires; intervi.ew members of ICPD. Monitor and edit returned questionnai.res; begin follow-up mailing. Complete editing of returned questionnaires; enter data into computer; begin data analysis. Preliminary report of results of data analysis. Post -intervention questionnaire administration and data analysis (approximately six months after installation of street lights). Post -intervention coding of ICPD and RVAP data. Final data analysis, evaluation, and report (approximately, 18 months after the initiation of the project). 73e MICROFILMED BY JORM MICROLAB yF CEOAR RAPI05.OES•MOIIIEs Street Lighting Praicct Proposed Budge -ti Questionnaires Approximate h'e have projected a goal of 350 useable t :•Amount (I ost- from each of the three areas (street li011-ing,glIna stree"ts lighting and safety program, and control arca) for a total of 1,050 for each wave (pre- and post -intervention). Assuming a return rate of 40% with 1,000 follow-ups, we plan a total mailing of 7,600 questionnaires. Print, collate, and staple questionnaires $380 Postale: 7,600 x .104 (city bulk rate) $800 15,200 envelopes @ $7.60 per 500 $-35 -- (We anticipate that the envelope stuffin,r, and mail -out will be dune by volunteers) Computer Funds Data entry, data set creation and maintenance, data analysis, and systems support) $3,000 Research Assistant 160 hours 0 $6.6Cper hour $960 Computer P�arunor 80 hours @ S8.00 per hour $640 Research Consultant and Supervisor $3,000 6liscellaneous (clerical materials, unforeseen contingencies) $200 Total 9,215 Submitted by: .lames 11. Curry, Ph.D. Nay 17., 1981 ' Seo "Proposal for Improved Lighting; it, latwa City" submitted by Citizenfor Lighting and Safer Streets, Pebrnary, 19R0, for drtuils of tile evaluation s project. hiopr;IPhical Noto: Research Ccrosult:mt ;aid !ie�crvisor Dt•. dnmo's P. Curry received his Ph. D. 51 Sociology from the University of lows in 1980. He is currently employed as an Assistant Research Scientist by the Towa Urban Community Research Center, University of Towa. His area of expertise is survey research methods and quantitstive analysis and he has been working on a study of the spatial distribution of crime for the past year and ono -half. 4� MICROFILMED 11 JORM MICROLAB �6FDAR RAPIDS -DES MOINES, City of Iowa City = MEMORANDUM Date: May 12, 1981 To: Senior Center Commission From: Neal pl�Manager Re: Allocation of Space Recently I discussed With the City Council its position concerning the allocation of space for Senior Center activities in the Senior Center. With the exception of the upper floor, the position of the City Council is that the Senior Center Commission is to determine the use of space in the Senior Center and the allocation of specific space to various groups and agencies. The City Council indicated that it will not second guess the decisions of the Commission. Therefore decisions by the Senior Center Commission concerning allocation of spade will be final and will not be referred to the City Council. Also, the City Council will not consider allocation of space on the upper floor for office space for agencies using the Center. cc: City Council bj/sp 0 MILRDFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES 737 1 a ..- CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. - IOWA CITY IOWA .52240 - (319) 354.1800 PRESS RELEASE May 14, 1981 CONTACT PERSON: Frank K. Farmer Asst. City Engineer The contractor for the Byington Road - Grand Avenue Intersection Improvements, James T. Fox Contracting Corp., will begin construction on May 20, 1981. Motorists are advised that this work will necessitate closing Byington Road south of Grand Avenue and closing the south half of Grand Avenue and converting the north half .to two-way vehicular traffic. i c S,p 9 t I j MICROFILMED BY '.JORM MICROLAB CEDAR RAPIDS•DES MOINES MINUTES JCCOG TECHNICAL ADVISORY MEETING APRIL 28, 1981 1:45 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Gode, Kaiser, Mose, Brachtel, Schmadeke, Kucharzak, �. Slothower, Albrecht Ricketts, Benfield, Stefani MEMBERS ABSENT: Goff STAFF PRESENT: Schmeiser, Lundell, Davidson GUESTS PRESENT: Ed Finn, Federal Highway Administration SUMMARY OF DISCUSSION: John Lundell began the meeting by introducing everyone present. Lundell - explained that JCCOG was formed in October 1980 as a successor to the Johnson County Regional Planning Commission, and consists of two separate sections, urban and rural. JCCOG tion of Iowa Cit being designated an urbanized area, fand when this designas formed in ation occurs JCCOG will be the official Metropolitan Planning Organization (MPO) for the area. Lundell explained that the Technical Advisory Committee (TAC) is a branch section of the urban section ofJCCOGis madeup of-three groups; thetransportation Directors), the TAC, and the JCCOG staff. The Policy Board is made up of local elected officials from Iowa City (5), Coralville (2), Johnson County (2), and North Liberty (1); as well as one member from the University of Iowa who is appointed by the president of the University. The Iowa DOT is also represented as a non-voting member. When JCCOG was set up, it was expected that University Heights would also become a member, however, they declined to join. Lundell said that Mayor Balmer of Iowa City intends to contact representatives from University Heights to see if they are (j interested in joining JCCOG in the future. If this happens, then University Heights and North Liberty would split a vote on the Policy CBoard. ` Finn asked that his office be included on the JCCOG mailing list. He also thought it appropriate that UMTA be included on the mailing list. ( Lundell explained that the TAC is an advisory committee, and that it is I set up to include transportation professionals from a variety of areas, including engineers, planners, and transit operators. The role of the TAC is multi-faceted, but should include such things as general discussion of local transportation issues, discussion of specific problems and possible solutions, discussion of the distribution of funds, and specific TSM projects which the TAC desires the staff to address. Finn asked Lundell how involved JCCOG would be with the engineering staffs of the member organizations, in dealing with such traffic engineering i 79 MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS-DES I40INES _I ._� MINUTES JCCOG TECHNICAL ADVISORY MEETING APRIL 28, 1981 1:45 PM PAGE 2 problems as signalization. He said that many small communities are not receptive to outsiders coming in and telling them how to run things. He added that there is a need for organizations like JCCOG to coordinate between localities in situations where a single transportation facility spans more than one community, such as Riverside Drive/Highway 6 between Iowa City and Coralville. Lundell replied that it remains to be seen how receptive the local engineering staffs will be. Kucharzak asked if JCCOG will deal with any rail planning. Lundell replied that places where rail lines cross city streets might be of some interest. Finn and Stefani added that the Federal Highway Administration (FHWA) and Federal Railway Administration have funded many local studies dealing with rail issues, including grade crossings. Lundell asked if the local airport manager should be included in the TAC. He stated that he did not include him because he did not anticipate JCCOG being involved in any planning concerning the airport. Stefani stated that' it is not a requirement to include the airport manager in the TAC, although some MPO's have done so. SLIDE SHOW PRESENTATION: A slide show entitled "An Overview of Urban Transportation Planning" was presented. This FHWA-UMTA produced program detailed the type of trans- portation planning process that JCCOG is undertaking, and outlined the various documents, such as the -TSM and TIP, which will be produced. ADDITIONAL DISCUSSION: Mose asked if the budget cuts being proposed by the Reagan administration a will do away with all of the transportation planning activities detailed in the slide show. Finn replied that although there is speculation that the planning burden for small (less than 200,000) urban areas will be reduced, any discussion so far is only rumor. Nothing will be known for { certain until passed by Congress. In the meantime, since we have received planning funds from UMTA, we should proceed with the present requirements. Lundell asked for discussion concerning future TAC meetings times and locations. It was agreed to hold the meetings on the second Tuesday of each month at 10:00 a.m., and that the next meeting will be held Tuesday, - May 12, 1981, in the City Manager's Conference Room. Lundell asked if there was a need to develop bylaws for the TAC. Brachtel said .he did not see the need since we are just an advisory board. Finn said it was importantifor the Policy Board to have bylaws, but not the TAC. Consensus of the group seemed to be not to develop any bylaws unless in the future the need for them became apparent. Lundell asked if there was a need for a TAC Chairperson. Ricketts stated that since we are just an advisory group we could probably get by with designating a spokesperson, if necessary, on an issue -by -issue basis. The group concurred. There was no other business. 4� MICROFILMED BY 'JORM MICRO_ LAB .CEDAR RAPIDS -DES MOINES 739 .NEWSLETTER For Lower Ralston Creek Neiqhborhood SPRING 1981 Update on Lower Ralston Creek Neighborhood Activities Extension of Project Area During the preparation of detailed engineering and design studies for creek improvements (these studies are essentially completed), it became apparent that some additional improvements would need to be made at the Kirkwood Avenue bridge and immediately south of the bridge in order to contain the 100 year flood effectively. As a result, the boundaries of ,the Lower Ralston Creek Project Area are being extended about 300 feet south of Kirkwood Avenue along the creek. The map below shows this extension of the project area. The additional projects to be carried out in this area include another culvert west of the existing culvert at the Kirkwood Avenue bridge, and widening of the west creek channel and bank south of Kirkwood Avenue as far as the CRANDIC railroad tracks. BURLINGTON 0- 1i O y � NT N IN p —1 x COURT ¢ x % er.r(1 �� �1J� w In HARRISON ST. _? s�o W 11�a �-J o Z F-PRENTISS] Z! $T w Z 1 ^m m U��a Z W J a p ",II I -Z 1 LU LU v 026— ia— i F r N n1I l i II BENTON .i ST. jI LEGEND RALSTON CRSSK o `r I� IMRROVIM[NIS a/ I Icuu uuv.no.,unu, loo ,J it 6CSn u.re. n rrrvn ern LU f/'v� �mmomom cmvur _Iry nce.nrun uu.ow uroor KIRK 3 .Illlr IN D • JYeur.uon.uun. ro ln.n none ..... 0 extensionCJv.cunm. ))) / �• uoc..uwrlr � � ( 1— n cmuo ronmm fl �' CITY OF IOWA CITY/ nvn, •ra•.. MICROFILMED III JORM MICROLAB culnu ur,r;;�s•ui� ••a;al Changes in Specific Improvements and Anticipated Costs The map showing proposed Ralston Creek improvements has some changes. The need for stormwater pumping stations and sheetpiling near the National Copy Center has been eliminated. However, the addition of a large culvert and more channel widening will increase the cost of the project. Also, property acquisition costs have proven to be considerably higher than anticipated. As a result, there will be an increase in the total cost of the project. CITY OF IOWA CITY 356-5230 Funding for Remainder of Pr' ct The Department of Housing and Urban Development has approved funding for the Lower Ralston Creek Neighborhood Revitalization project in the amount of $776,000 for the year which began January 1, 1981. An additional $480,000 (approximately) will be required in order to complete the project. During the past four months, the Committee on Community Needs has held a series of general public and neighborhood meetings to discuss proposals for the use of approximately $2.3 million of Community Development Block Grant funds over the next three years (1982-84). The Committee recommended to the City Council that approximately $480,000 of these funds be allocated to the Ralston Creek Neighborhood Improvement Project during 1982, for completion of the project. At the public meeting held by the City Council on April 21, 1981, no comments were received on this particular recommendation. The staff anticipates that the City Council will authorize the preparation of an application for these funds. Iowa Chapter 403 - Extension of Project Area The requirements of Chapter 403 of the Iowa Code with regard to the designation of areas for redevelopment, were discussed in previous newsletters. Because the project area is being extended, the Planning and Zoning Commission must once more review the project as being consistent with the Comprehensive Plan. In addition, a City Council public hearing on May 5, 1981 permits public comments on this action. Schedule for Creek Improvements You will have noticed that bit by bit the land on the west bank of the creek is being cleared. Three large projects are scheduled for work this summer as follows: 1. A new culvert at the East Benton Street bridge, and resurfacing of East Benton Street. 2. A new culvert at the Kirkwood Avenue bridge. 3. Rebuilding of the Lafayette Street railroad trestle. Once these bottlenecks are eliminated, genes -al creek widening will take place in the spring and summer of 1982. If you have any questions about the project or would like more information, please call Marianne Milkman at 356-5245. DEPARTMENT OF PLANNING AND PROGRAM DEVELOPMENT BULK RATE CITY OF IOWA CITY U. S, POSTAI: 410 EAST WASHINGTON STREET F? 'A II) IOWA CITY, IOWA 52240 IOWA CITY, 100 FM MICWILMLD 8r JORM MICROLAB CL LIAR PAI:D',•i)i`. 101 - !:I CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180D I .. PROCLAMATION WHEREAS, 6peech-language and hea&i.ng di6otdhs connstitute out nation's Inwnbe& one handicapping dizab.iei,ty, a66eeting an es.tunated .ten percent o6 .the people .in Iowa City alone and 23 mUUon Ame)Licans natiAnnaely, and WHEREAS, most peopCe with commwu.cative .imlxiAments can be helped, medically, suAg.ieatQy, .thkough heaping aide on aehab.iU- tation, but 6iut must knoiu .that such help is avaitable, and WHEREAS, BetteA Hea4ing and Speech Month is an intensive aunuat e6601tt spo nzoAed by leading nationa.0 hewang and speech otganizatiolns and o.theh civic 9toup6 .to .in6o)un people about comnunn.icative disorders and .to encourage .those who suspect a problem .to seek assistance, and WHEREAS, .thZ6 campaign zhomEd help .to encourage and e.tfmu.eate eoAty detection, proper .treatment, prevention and gteateh ande"tanding 06 speech-language and heating .unpaitmentd, NOW, THEREFORE, I, lolun R. Ba.Onet, Mayor o6 .the City o6 IolaL City, do heAeby procta.im .the month o6 May as BETTER HEARING AND SPEECH MONTH. I uAge ate citizens o6 Iowa City to leaun mote about speech and hea4ing handicaps and to encourage a mate enlightened public attitude about .this, our nnation'6 most w.ideaptead malady. Signed do Iowa Uty, Iowa, this 26th day o6 Alay 1951. Y R �Z M l n MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 7