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HomeMy WebLinkAbout1981-08-11 Bd Comm minutesMINUTES SENIOR CENTER COMMISSION JULY 16, 1981 1:30 PM ROOM A, IOWA CITY RECREATION CENTER MEMBERS PRESENT: J. Williams, L. Carlton, M. Kattchee, G. Scott MEMBERS ABSENT: W. Summerwill, A. Arneson, M. Clover STAFF PRESENT: L. Benz, B. Meisel, B. Murray GUESTS PRESENT: David Perret RECOMMENDATION TO THE CITY COUNCIL The Commission recommends to the City Council that the rate of the Senior Center's 36 parking spaces be reduced to 102 per hour. INQUIRY TO THE COUNTY ATTORNEY The Commission is asking the County Attorney to indicate to the Commission whether the notice regarding the Congregate Meals Program, as published in the Iowa City Press -Citizen, in fact, complies with the laws governing the program. The notice reads as follows: - Congregate Meals are available for persons 60 years of age and older and their spouses (regardless of age). CALL TO ORDER Chairperson Scott called the meeting to order and welcomed guest, David Perret. M. Kattchee moved, L. Carlton seconded to approve the minutes of June 12, 1981, as mailed. The motion declared unanimously yes - 0 no - 3 absent). PUBLIC DISCUSSION Iowa City Councilor David Perret indicated some concerns regarding the eligibility stipulations of Congregate Meals. Mr. Perret stated that he is not representing the City Council but he is here as an individual Councilmember. He said that he and the Council are concerned about the Congregate Meal legal issues which Della Grizel raises in her letter concerning proper notices and priority of service for those in economic and social need. Mr. Perret stated that the City Council unanimously agreed that the public notice of eligibility should be proper. He suggested that if a "means test" cannot be used other methods could be found to ascertain economic priority. A letter dated July 14, from Della Grizel was read as per Ms. Grizel's request (letter attached). M. Kattchee stated that during the budget review of the HAA at the ECICOG meeting, Russ Proffit, Director of the Heritage Agency said that their legal opinion indicated that the Johnson County Congregate Meals Program does not violate intent of the law. M. Kattchee moved to ask the County Attorney to indicate to the Commission whether the first paragraph of the notice which appears regularly in the Press -Citizen complies with the intent of the law. Motion declared carried TTyes - 0 no - 3 absent). 114rr MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES .-7 SERVICE PROVIDERS MEETING REPORT G. Scott reported about the Service Providers meeting which she attended. Visiting Nurses Association reported that they are open until 9 PM for receiving requests and rendering service. It was suggested that the Senior Center staff will see that CPR is offered for personnel of the various agencies. Service Providers are aware that they should be ready to move into the Senior Center between July 1 and July 15. Congregate Meals will begin to be served at the Senior Center on September 1. J. Williams moved to receive the Service Providers meeting report. Seconded by L. Carlton. Motion declared carried (4 yes - 0 no - 3 absent). The Council of Elders report from Leo Cain was previously submitted to the Commission regarding the placement of a postal collection box. A suggestion was made to locate the postal collection box at the drop off curb cut on Washington Street. M. Kattchee moved to authorize the Senior Center staff to have stamps available for sale. J. Williams seconded the motion. Motion declared carried (4 yes - 0 no - 3 absent). J. Williams stated that the Council of Elders reported that a snack machine and a drink dispenser should be placed in the Senior Center. L. Carlton moved to adopt the proposal and to authorize placement of the snack machine and a drink dispenser in the Senior Center. Motion seconded by J. Williams. Motion declared carried (4 yes - 0 no - 3 absent). SENIOR CENTER PARKING J. Williams moved to recommended to the City Council to reduce the meter rate of the 36 Senior Center parking spaces to 101 per hour. L. Carlton seconded the motion. M. Kattchee suggested that we should wait for parking experience before raising this issue to the City Council. Vote was 3 yes - 1 no. Chair declared the motion passed. KEYING SYSTEM J. Williams stated the Commission had previously discussed the key situation, and had accepted the report from architect Tom O'Mara regarding the key system. B. Meisel further reported that each agency would have one entry key plus their own agency key. The one exception is that Congregate Meals staff can open their agency and the north alley entry with one key. M. Kattchee suggested the Senior Center Director should have a key sign -out sheet which will state the responsibilities of the holders of the keys. M. Kattchee moved that the Senior Center staff should be in charge of the key situation and the AB keys must be issued by the Senior Center staff and signed for by the recipients and that appropriate sign -out papers be prepared. AB keys have to be signed out by the Senior Center staff. AA keys are signed out to the directors from the staff and each agency director is responsible for the agency keys. J. Williams seconded the motion. Motion declared carried (4 yes - 0 no - 3 absent). B. Meisel clarified information that doors between the Ecumenical Housing and the Senior Center would be open only during normal business hours. Further key m5069 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 3 concerns will be addressed in the August Senior Center meeting under the discussion of the operational handbook. REPORT ON TELEPHONES A report on the telephone listing was presented by B. Meisel and was received the Comm' ved by � Commission. L. Carlton moved and J. Williams seconded that the telephone listing be adopted as presented. Motion declared carried (4 yes - 0 no - 3 absent). I M. Kattchee asked why the staff is hiring 2 part-time secretaries rather than one full-time secretary for the Senior Center. It is the Senior Director's prerogative to make the decision said Mr. Kattchee but his experience is that a full-time person would be preferable. G. Scott announced that the Council of Elders had two recent meetings and are working on the possible grand opening dates of the 15th, 16th, and 17th of September. The details on the program will be forthcoming. J. Williams moved to adjourn, L. Carlton seconded the motion. G. Scott declared the meeting adjourned at 3:30 PM. Prepared by Baba a M rray, St Secretary MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES Hetp 7 MINUTES PLANNING AND ZONING COMMISSION JULY 23, 1981 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Dick Blum, Loren Horton, Jane Jakobsen, Horst Jordan, John McDonald, Kevin Phelan and John Seward. STAFF PRESENT: Doug Boothroy, Karin Franklin, Linda Woito. RECOMMENDATIONS i0 COUNCIL: 5-8109. That an application submitted by Bruce R. Glasgow for the approval of the final plat, PAD and LSRD plan of Court Hill -Scott Blvd., Part VIII, located south of Lower West Branch Road be approved. SUMMARY OF DISCUSSION: The minutes of July 2 were approved. Subdivision Item: S-8109. Public discussion of an application submitted by Bruce R. Glasgow for the approval of the final plat, PAD and LSRD plan of Court Hill -Scott Blvd., Part VIII, located south of Lower West Branch Road; 45 -day limitation period: 8/27/81; 60 -day limitation period: 9/11/91. Boothroy presented a visual aid and a brief review of the details of this plan. The staff recommended approval of the final plan subject to review of the legal papers and approval of the landscaping plan. There is a sidewalk easement area provided in the plan. Woito polled the Commission. The motion to approve the final plan carried unanimously. The motion to approve the landscaping plan carried unanimously. Zoning Items: Z-8104. Public discussion of an application submitted by Valerie Siebert, et al for the rezoning of six lots from R1B to R2 located at the intersec- tion of Garden and Friendship Streets; 45 -day limitation period: 8/17/81. 1 Z-8104 was not to be voted on at this meeting announced Jakobsen but will be voted on the first Thursday in August. Franklin presented the rezoning item. The staff recommended the application be denied. Franklin said there doesn't seem to be any significant reason for rezoning at this time. She also stated that the applicant has requested that any determination on this be postponed until the next meeting when the applicant's attorney can also be present. i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES L'. 1159 .T Y V._ Planning and coning Commission July 23, 1981 Page 2 Jakobsen opened the issue to public debate. A considerable number of people were present in opposition to the approval of this rezoning item. Lyle Seydel, 445 Garden Street (immediately across from the parcel in question). He presented a petition signed by 111 people living in the immediate vicinity. He hoped this petition would be forwarded to the Council. He requested that the rezoning item be delayed to the meeting following the August 6th meeting as he would be out of town on vacation at that time. He asked that others take the floor now that he had presented the petition and made known his opposition. Jakobsen said the postponement would not be possible but could see that there would be many others who could stand in for Seydel. Elaine Swails, 1807 C. Street. Swails objected to the request due to the possible increase in density. She also will be on vacation on the week of the next meeting but hoped the Commission would carefully consider the petition and her request that the zoning stay the same. She objects to it being changed. Maxine Hammer, 1854 Friendship Street. Hammer also will be out of town during the week of the next meeting and hoped the Commission will consider her concerns carefully. The people who signed the petition are in an area two blocks from the area to be rezoned, she stated. She objects to the area being rezoned. Ronald Prosser, 1840 Friendship Street. He is strongly opposed to the rezoning and will be in town for the next meeting. He hoped the Commission will take into account the fact that almost all the neighbors are opposed to this. Carole Seydel, 445 Garden Street. She wished to explain that two people were inadvertantly missed when the petition to oppose the rezoning item was circulated, and they wish to be on the petition. She also wished to make it known there are two others whom she is representing who also wish to be on the list. She said the neighborhood has come alive and feels that they must preserve this very pleasant home neighborhood as it is now. Jan Strahorn, 417 Garden Street, representing both her and her husband. She said the quality of life is very good in this neighborhood. She would be very disheartened to see the atmosphere destroyed by these duplexes being built. She also mentioned that two people, Rita Smith and Jack Pollock, are on vacation and are definitely opposed to this. i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES MOINES //s V_ Planning and toning Commission July 23, 1981 Page 3 Reggie Stevens, 1850 Friendship Street, representing both his wife and himself. He hoped the Commission would take into consideration the steady values of this neighborhood. This is an old area. There are no sidewalks and if one brings in a number of families, this would be another consideration. He will be at the meeting for the vote on August 6th. He is in full support of the petition and hopes to be taken into consideration at that time. Ralph Deadman, 1811 E. Court Street. He agreed with everything that had been said so far and was happy that the staff recommended it be denied. Joel len Megan, 1812 B Street. She stated that her family moved into the neighborhood two months ago. She and her husband waited some time to find a place that appealed to them for aesthetic reasons. She is in agreement with all the other people who signed the petition and hoped the application would be denied. L. Seydel came forward at the request of the Commission to speak for the people who signed the petition who he knows personally. A general discussion followed in an effort to pinpoint where the petitioners lived, on the visual display of the parcel in question. There was no one there who wished to speak in favor of the item. Seward explained that although he would not be in attendance for the vote at the next meeting, he was opposed to the rezoning item. is discussion of an amendment to 8.10.19 (Additional Regulati Boothroy stated that it had been in the paper for public discussion tonight. This item will be deferred to the meeting of August 6th. The staff and Commission expect to hear more from the public. There are some minor corrections to the item which must be taken care of by the next meeting. Bruce Glasgow made a brief statement in support of the amendment. Other Business: Jakobsen gave a brief description of the annual report. It contains primarily the amount of work done and other committees the members of the Commission serve on. Horton serves as representative to the Riverfront Commission, Blum is a first alternate to JCCOG and Jakobsen is a represen- tative to the Ralston Creek Coordinating Committee. MICROFILMED BY JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES 11,5,9 F Planning and Ding Commission July 23, 1981 Page 4 The meeting adjourned. Taken by Joan Crowe. Approved by ` -ce c.� ' "/7 4-6Z:� Loren Horton, Secretary MICROFILMED BY `JORM MICRO_ LAB i :'CEDAR RAPIDS -DES MOINES �4-•- V, - MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JULY 23, 1981 4:00 P.M, LARGE MEETING ROOM r f MEMBERS PRESENT: Bartley, Cavitt, Grimes, Gritsch, Immermann, Lyman, Zastrow ( MEMBERS ABSENT: Bezanson, Drum i f STAFF PRESENT: Jehle, Tiffany OTHERS PRESENT: Sue Schumacher - University of Iowa student j SUMMARY OF DISCUSSION: j r i' j The meeting was called to order at 4:07 p.m. by President Zastrow. Minutes from the regular meeting of June 23 were approved with the I t$31,250nwithrdiscretionThe leftltocthe Presidentwas set at a miimof of the Bard ton nset the amount up to the maximum of $32.000. Bartley/Lyman. js ursements or �Y 11 and—JuTy 3 wero approved with two minor corrections Gritsch. The library materials budget for FY82 as Cavitt/ I Director was unanimously approved. Lyman/Bartley. I proposed by the i I DIRECTOR'S REPORT The director reported on the following: I. Although no formal report wasp ared received $900 in Gifts and Bequests reNew Buildiing Fundtduring Jthe uly. 2• The $4,000 deposit from Hawkeye CableVision has been received. The City Finance Director will be preparing a memorandum on how she recommends handling the interest from this escrow account. It may require an amendment to the lease between ICPL and Hawkeye to make the procedures clear. 3• The Library's $36,000 National Telecommunications and Information Administration (n ca grant to foster citizen use of the community access channel on cable TV is nearing completion and an on-site 1160 j MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 140INES 'Pi - MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES JULY 23, 1981 PAGE 2 inspection and audit is expected in September. A written summary of the history, goals and requirements of this grant will be prepared for the Board for the August meeting. 4. Channel 20, the Library's cable TV channel, is now cablecasting about 70 hours a week - whenever there is staff at the AV desk. Soon we will be able to provide a minimum of background music and written messages about Library services and schedules 24 hours a day. We are now taping about one new story hour a week. 5. ICPL has been rated a "Usable Facility" for purposes of hosting a regional or national satellite video -teleconference by the Public Service Satellite Consortium. The Library is currently working with ALA to be one of several libraries throughout the country to host ALA's first teleconference during their midwinter conference in Denver. It will be a 90 minute meeting on marketing the library. 6. The Library has now been open five and a half weeks. The sheet on Key Service Indicators show that during June most service rates were up from 50 to 250 percent. We predicted this surge of use, but even so find it extremely difficult to cope with increased workloads of this dimension. We also predicted a leveling off after the first six to eight weeks but as yet have had no such indication. We will need to watch these indicators carefully and also try to develop new ones to measure the vast increased in -building use. If use continues at its current level, we will be in trouble: we are spending the temporary personnel budget at a faster rate than we can afford and essential non-public jobs are not getting done. 7. It seems important that the Board help spread the message that we are providing much more service with the same size staff and collection. There are many members of the public that assumed the new building included more staff and larger collections. 8. I believe that the best response to the complaints we have received about the computer catalog is a strong educational and public information program. A survey which will assess the patterns of use of the catalog is now underway. It is staffed primarily by volunteers and will be summarized by a library science student. Also, we are currently recruiting volunteers who will come in on a regular basis to help instruct library patrons on using the catalog. This project will start in late August or early September. PRESIDENT ZASTROW'S REPORT 1. Ed gave a report on his recent attendance at the ALA convention in San Francisco which was attended by 10,000 people of various library - related backgrounds. Ed reported that there were numerous sessions, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES 11610 V_. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES JULY 23, 1981 PAGE 3 some for trustees only and others for library personnel only. There were other meetings which included both groups. He especially enjoyed the trustees sessions and all the interesting people that he met. Discussions included financial issues, political involvement and censorship. These are problems which a great many libraries are facing but Ed feels that the Iowa City Public Library is a state- of-the-art library and that many others have not yet attained the level of this library. 2. Ed mentioned the following upcoming meetings and urged other trustees to plan to attend: ALTA in Minnesota in April, 1982, ALA in Philadelphia in July, 1982 and ILA to be held in Waterloo in October, 1981. 3. Ed recommended that the Board increase travel allowances for both the Board and staff. He suggests doubling the amount which is now set at $2,500 per year. 4. Last week an orientation session was held for the two new Board members - Lyman and Grimes. They toured the new building, met the staff and became familiar with the layout and services of the building. The Board unanimously approved the adoption of Board meetings and library service hours for the remaining months of 1981. A letter from Sheriff Gary Hughes in which he thanked the Board, the Director and Carol Spaziani for the old library shelves which are now being used in the library in the new jail. He also offered to give the Board a tour of the new facility. The Director will contact Sheriff Hughes and make plans for such a tour. A letter from Mayor Balmer stating Council policy on legislative or political issues was received and placed on file. The Board reviewed the draft of the fiscal year 1981 annual report. This was drafted by the Director following an extended discussion with the Board President. The goals for FY82 have been expanded somewhat from budget goals adopted last fall. The Director suggested that one section be amended as follows: Raised $50,000 in fund campaign and received $54,000 in grants to use for equipping new building and for enlarging library collections." The Board approved the annual report as amended by the Director. Bart ley/Immermann. The Board considered a change in the by-laws to permit revision of the Board's committee structure as proposed by the President. The four old committees (Books and Materials; Personnel/Buildings and Grounds; Budget and Finance and Community Relations) will be replaced by three new committees (Budget and Finance, Policy and Planning; Community Relations //(00 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40INES e IALI MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES JULY 23, 1981 PAGE 4 and Fund -Raising) with purposes as described in the by-law amendment. The Board unanimously approved the change. Bart ley/Immermann. The president then announced his appointments to the new committees: (Budget and Finance, Policy and Planning, Community Relations and Fund -Raising). The Director announced that sometime this fall there may be a demonstration/ meeting at the Iowa City Public Library in regard to possibilities for interfacing the computer and cable television. The two companies involved are Hawkeye CableVision's parent company, American Television and Communications Corporation and CLSI, the company which provides and maintains the Library's computer system. The next Library Board meeting will be held on Thursday, August 28 at 4:00 p.m. in the LIBRARY CONFERENCE ROOM adjacent to the Administrative Offices on the second—foor. The meeting was adjourned at 6:00 p.m. JoanVienle, Recolder MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES 1401NES L"'. i/d e